Monte Sereno City Council
September 19, 2023

AGENDA
City of Monte Sereno
Tuesday, September 19, 2023
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

MEMBERS OF THE PUBLIC MAY ATTEND IN-PERSON

OR UTILIZE THE VIRTUAL OPTION
How to Participate
To maximize public safety while still maintaining transparency and public access, members of the public can access and participate in the meeting as follows: To listen (only) by telephone dial US: +1 669 444 9171 or +1 719 359 4580 or +1 720 707 2699 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 558 8656 or +1 646 931 3860 or +1 689 278 1000 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799
When prompted by the system enter participation Webinar ID: 876 5994 4852 and Password:
268601.

To attend the meeting webinar with a PC, Mac, iPad, iPhone or Android device: Please click this URL to join https://us06web.zoom.us/j/87659944852?pwd=WERPZDR1TDFyeVcvczZkVmJUY0xCdz09 Passcode: 268601
Or iPhone one-tap (telephone connection) : US:
+16694449171,,87659944852#,,,,*268601# US
+17193594580,,87659944852#,,,,*268601# US
Passcode: 268601.

You will be prompted to install the webinar client appropriate for your device. Attendees are encouraged to install the needed software in advance at the following locations depending on the device being used. If you are unable to participate in real-time, you may email to the City Clerk at [email protected] with the subject line "Public Comment Item #__ " (insert the item number relevant to your comment) or "Verbal Communications - Non Agenda Item."
Any member of the public who needs accommodations should email or call the City Manager who will use his best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager at 408-498-5285 or [email protected]. If requested of the City Manager, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve the August 15, 2023 Regular City Council Meeting Minutes and the August 29, 2023 Joint Special Meeting of the City Council and Site and Architectural Commission
Staff recommends that the Council approve the August 15, 2023 Regular City Council Meeting Minutes and the August 29, 2023 Joint Special Meeting of the City Council and Site and Architectural Commission.

Staff Report - SR-21-033 - Pdf
5 - 12

2. Approve Warrant List Dated September 19, 2023 in the Amount $231,932.05
Staff recommends the City Council approve the Warrant List.

Staff Report - SR-23-185 - Pdf
13 - 16

3. Accept the Treasurer's Report for the Period Ending May 31, 2023 Staff recommends the City Council accept the Treasurer's Report for the period ending May 31, 2023
Staff Report - SR-23-188 - Pdf
17 - 35

PUBLIC HEARINGS

UNFINISHED BUSINESS

NEW BUSINESS

1. Consider Community Center Capital Campaign Plan and Associated Budget
Staff recommends consideration and approval of the Community Center Capital Campaign Plan and Associated Budget.

Staff Report - SR-23-189 - Pdf
Letter from IRS
36 - 46

2. Bicycle and Pedestrian Master Plan - Approval of Final BPMP Recommendation for City Council to adopt the Bicycle and Pedestrian Master Plan
Staff Report - SR-23-179 - Pdf
47 - 127

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Last Meeting Next Meeting
Craig
Monte Sereno Youth Commission 09/12/23 10/10/23
Santa Clara County Library JPA 06/01/23
Ellahie
Cities Association – Board of Directors 05/11/2308/10/23 Cities Association – Legislative Action Committee 05/11/23 08/10/23 Joint Venture Silicon Valley Network

Turner
West Valley Sanitation District 05/10/23
VTA State Route 85 Policy Advisory Board
Comprehensive County Expressway Planning Study

Wolsheimer
Silicon Valley Animal Control Authority 07/26/23
Santa Clara Valley Water District Commission 04/12/23 10/25/23 Mekechuk
Valley Transportation Authority Policy Advisory Committee 09/14/23 10/12/23 West Valley Clean Water Board 09/07/23 11/02/23
West Valley Solid Waste/ Recycling JPA 09/07/23 11/02/23 Silicon Valley Clean Energy Authority 06/14/23 08/14/23 Association of Bay Area Governments 03/16/23 06/16/23
League of California Cities Peninsula Division
West Valley Mayors & Managers 05/24/23 6/28/23
Cities Selection Committee 05/12/23 TBD in 2024

Mayors of Santa Clara County October 2023

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

STAFF REPORT
Meeting: City Council - Sep 19 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the August 15, 2023 Regular City Council Meeting Minutes and the August 29, 2023 Joint Special Meeting of the City Council and Site and Architectural Commission
Recommendation(s):

Staff recommends that the Council approve the August 15, 2023 Regular City Council Meeting Minutes and the August 29, 2023 Joint Special Meeting of the City Council and Site and Architectural Commission.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
08-15-23 Regular Meeting Minutes DRAFT
08-29-23 Special Joint Meeting Minutes DRAFT

MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

August 15, 2023

MEETING CALLED TO ORDER
At approximately 7:06 p.m., Mayor Mekechuk called the meeting to order.

PLEDGE OF ALLEGIANCE
Councilmember Craig conducted the Pledge of Allegiance.

ROLL CALL
Present – Chambers: Councilmember Craig, Councilmember Ellahie, Councilmember Turner, Vice Mayor Wolsheimer and Mayor Mekechuk

Absent: None
Staff: City Attorney Powell, City Planner Perkins, Finance Officer Samoranos, City Engineer/ Public Works Director Jordan, City Manager Leonardis and City Clerk Gonzalez-Langarica

ORDERS OF THE DAY
Mayor Mekechuk requested Item #1 under New Business be moved up after Public Hearing.

Councilmember Criag requested Item #2 under New Business be moved up right after #1 under New Business.

ANNOUCEMENTS
Mayor Mekechuk recognized the tragedy that occurred on Maui in Lahaina and expressed condolences to the people on behalf of the City of Monte Sereno.

Ken Toren, Chief Executive Officer of the Santa Clara Red Cross spoke on the help being provided in Hawaii due to the wildfires. Currently financial support is being requested, as it’s best used where it is needed the most and can be used right away. Ken also spoke on the blood drives and encourages folks to donate.

Mayor Mekechuk shared that he attended the PG&E Open House this afternoon in the Town of Los Gatos. There were 16 PG&E subject matter experts to talk about the power outages that Monte Sereno and other neighboring cities have experienced. Mayor Mekechuk expressed his appreciation for this informative meeting.

Mayor Mekechuk also congratulated City Clerk Gonzalez-Langarica for earning her designation as a notary.

ORAL COMMUNICATIONS
Former Mayor Allan spoke on how the City of Monte Sereno can be more prepared than it is today for an emergency. He would like to encourage Council to work with Caltrans and with the City of Saratoga to be able to remove the eucalyptus trees along Highway 9 and replace them with something that isn’t incendiary to help make the City of Monte Sereno as safe as possible.

WRITTEN COMMUNICATIONS
None

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION

1. Approve the Minutes of the August 1, 2023 Regular City Council Meeting

2. Approve Warrant List Dated August 15, 2023 in the Amount $138,086.54

3. Accept the Treasurer's Report for the Period Ending April 30, 2023

4. Adoption of Resolution Establishing and Fixing the Amount of Special Real Property Tax Levy for Police Protection Purposes for the Fiscal Year 2023-2024 Mayor Mekechuk opened the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Mekechuk closed Public Comment.

MOTION: Motion by Councilmember Ellahie to approve the Consent Calendar.

Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (5-0-0)

PUBLIC HEARING

1. Consider Application 2023-3049 for a Use Permit at 18041 Saratoga Los Gatos Road to allow an existing building to be used as a community center and determine that the project is exempt from CEQA per CEQA Guidelines section 15303 – New Construction or Conversion of Small Structures
City Planner Perkins provided a staff report and answered questions from the Council.

Discussion commenced.

Mayor Mekechuk opened the item for Public Hearing.

Public Comment
▪ Resident Mellissa Toren
With no one else wishing to speak, Mayor Mekechuk closed the Public Hearing.

MOTION: Motion by Councilmember Ellahie to Adopt the draft Resolution and approve Application 2023-3049 for a Use Permit at 18041 Saratoga Los Gatos Road to allow an existing building to be used as a community center and determine that the project is exempt from CEQA per CEQA Guidelines section 15303. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (5-0-0)

NEW BUSINESS

1. Discuss and Consider Nominees for Monte Sereno Citizen of the Year Nominee(s) and Make Appointment
City Clerk Gonzalez-Langarica provided a staff report.

Councilmember Craig stated requesting to withdraw his nomination for the Citizen of the Year.

Discussion commenced.

Nominator Councilmember Criag spoke on his reason for nominating resident Mellissa Toren.

Nominee Spoke
▪ Mellissa Toren
Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Mayor Mekechuk closed the Public Comment.

MOTION: Motion by Councilmember Craig to appoint Mellissa Toren for Monte Sereno Citizen of the Year. Seconded by Councilmember Ellahie.

VOTE: Motion passed. (5-0-0)

2. Introduce an ordinance titled “An Ordinance Of The City Council Of The City Of Monte Sereno Amending Title 4, By Adding Chapter 4.22 Establishing The City’s Concealed Carry Firearm Licensing Process And Prohibiting The Carry Of Firearms In Sensitive Places.” City Attorney Powell provided a staff report and answered questions from the Council.

Captain Clinton Tada was present to assist with questions from the Council.

Discussion commenced.

Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Mayor Mekechuk closed the Public Comment.

MOTION: Motion by Councilmember Craig to Introduce an ordinance titled “An Ordinance Of The City Council Of The City Of Monte Sereno Amending Title 4, By Adding Chapter 4.22 Establishing The City’s Concealed Carry Firearm Licensing Process And Prohibiting The Carry Of Firearms In Sensitive Places” and wave the reading therefore. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (4-0-1 Abstain: Turner)

UNFINISHED BUSINESS

1. Introduction and Waiver of First Reading of Ordinance No. NS-236, an Ordinance of the City Council of the City of Monte Sereno Amending Section 9.07.040 (Mechanical Blowers – When Prohibited for Contractors) and Repealing Section 9.07.050 (Mechanical Blowers – When Prohibited for Homeowners and Tenants) to Revise the Allowable Hours for Leaf Blower Usage City Planner Perkins provided a staff report.

Discussion commenced.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Jo
With no one else wishing to speak, Mayor Mekechuk closed the Public Comment.

The Council suggested this item be continued at in the 2nd meeting in the month of October and have Silicon Valley Clean Energy attend the meeting.

1. Update from Public Works Director/City Engineer on Capital Projects Public Works Director/City Engineer Jordon provided an update report on the S-Curve, the Community Center project and GSI project.

Discussion commenced.

Mayor Mekechuk opened the item for Public Comment.

Public Comment Received from:
▪ Resident Shannon
With no one else wishing to speak, Mayor Mekechuk closed the Public Comment.

Informational only. No action was taken.

NEW BUSINESS

3. Designation of Voting Delegates and Alternates
City Manager Leonardis provided a staff report and answered questions from the Council.

Discussion commenced.

Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Mayor Mekechuk closed the Public Comment.

MOTION: Motion by Councilmember Craig to appoint Mayor Mekechuk as the voting delegate and Councilmember Craig as the voting alternate to attend the League of California Cities 2023 Annual Conference. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (5-0-0)

COMMITTEE/COMMISSION REPORTS
Councilmember Craig stated having nothing to report.

Councilmember Ellahie stated having nothing to report.

Councilmember Turner stated having nothing to report.

Vice Mayor Wolsheimer stated having nothing to report.

Mayor Mekechuk shared that he submitted a written report that is attached to the agenda.

COUNCILMEMBER COMMENTS
Councilmember Craig would like for the City Clerk to look into having the agenda items numbered consecutively on the agenda.

Mayor Mekechuk shared he has been working with City Clerk Gonzalez-Langarica and under

Councils authority inviting elected officials. He shared the theme for this year’s picnic is Building Community in Monte Sereno. The vision for the picnic is to formally recognize the Citizen of the Year and the recipient of the Social Justice Award. He would also like to recognize elected officials and the City Service Providers.

CITY MANAGER’S REPORT
City Manager Leonardis did a friendly reminder on the upcoming City Picinic scheduled for Sunday, August 27, 2023 from 11:30am to 2pm. Many community partners as well as local officials will be attending. Lastly, he shared City Engineer Don was in communication with Caltrans regarding Highway 9 and getting it cleaned up.

FUTURE AGENDA ITEMS
Vice Mayor Wolsheimer addressed former Mayor Allan’s comment on Highway 9. He believes there is a disaster waiting to happen. He would like to know how the City of Monte Sereno can address this. A combined effort between the Town of Los Gatos, City of Saratoga, City of Monte Sereno, PG&E and Caltrans is needed. He would like to request this be forwarded onto a future agenda.

Councilmember Craig would like a discussion on alternative safety exiting routes from City of Monte Sereno onto a future agenda.

Councilmember Ellahie agrees with Councilmember Craig.

Mayor Mekechuk would like to have staff review Highway 9 as an escape route, including how Cal fire would stage equipment while there is a high-risk wildfire condition. Mayor Mekechuk would like staff to present a staff report to better understand how to work with Caltrans and PG&E reduce eucalyptus trees as fire hazards.

Councilmember Turner stated she would like the City to revisit the topic on the NICP. She suggested the City not only look into wildfires but earthquakes too.

ADJOURN
Mayor Mekechuk adjourned the meeting at approximately 9:15 p.m.

Bryan Mekechuk, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

MONTE SERENO JOINT CITY COUNCIL

AND SITE &

SITE & ARCHITECTURAL COMMISSION

MEETING MINUTES

SPECIAL MEETING
6:00 p.m.

August 29, 2023

MEETING CALLED TO ORDER
At approximately 6:01 p.m., Mayor Mekechuk called the meeting to order.

ROLL CALL

Present: Councilmember Craig, Councilmember Ellahie, Councilmember Turner, Vice Mayor Wolsheimer and Mayor Mekechuk
Commissioner Connelly, Commissioner White, and Chair Zeidler

Absent: Commissioner Balasubramanian and Commissioner Srivastava Staff: City Manager Leonardis, City Attorney Powell, City Planner Perkins and City Clerk Gonzalez-Langarica

NEW BUSINESS

1. Provide Direction to Staff on SB9 Ordinance Modifications City Planner Perkins provided a staff report and answered questions from the Commission and Council.

Discussion commenced.

Mayor Mekechuk opened the item for Public Comment.

Public Comment Received from:
▪ Former Mayor Allan
▪ Former Mayor Lawler
▪ Resident Tony Jeans
▪ Resident Kourosh Behnam
▪ Resident Alex Qiao

▪ Resident Bruce Lezma
▪ Resident Dough Hall
With no one else wishing to speak, Public Comment was closed.

Staff was directed to look into proportionate development, potency requirement, slope density, an objective standard for non-conforming lots, trees, and resident Jeans recommendations.

Mayor Mekechuk reopened the item for Public Comment.
▪ Resident Tony Jeans
▪ Former Mayor Lawler
▪ Resident Doug Hall
▪ Resident Johnny Qiano
With no one else wishing to speak, Public Comment was closed.

ADJOURN
The meeting was adjourned at approximately 8:30 p.m.

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

STAFF REPORT
Meeting: City Council - Sep 19 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated September 19, 2023 in the Amount $231,932.05
Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Fiscal Impact:

There are no unbudgeted fiscal impact with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:
2023 09 19 Warrants List

CITY OF MONTE SERENO

REGISTER OF ACCOUNTS PAYABLE
AS OF THESE DATES:

September 19, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20468 MissionSquare - 301546 Funding 457 Plan - July 2023 Contribution 1,184.64 01-660 20469 Void Void Void Void
20470 Sustainable Waze Community Assistance FY 2024 to Sustainable Waze 3,500.00 01-550 20471 Edwardo Rizo Taco Service for 2023 Monte Sereno Picnic 2,440.00 01-507 20472 Twrl Inc. Beverages for 2023 Monte Sereno Picnic 378.03 01-507 20473 Complete Drywall
Services Labor for kitchen remodel at City Hall 8,500.00 01-815 20474 Complete Drywall
Services Cabinets and stone for kitchen remodel at City Hall 10,650.00 01-815 20475 Association of Bay Area
Government Natural gas service for City Hall 180.00 01-705 20476 Alana Consulting, LLC
Building Official Hourly Services 07/31/2023 to 8/27/2023 ($7878); Iron PDF Software ($199) and ePermit Development ($6900).
14,976.50 01-765
01-811
20477 BMI Imaging Systems Web Hosting August 2023 225.00 01-715 20478 City of San Jose Santa Clara County City Manager's Association 2023 membership dues 600.00 01-745
20479 City of Saratoga Finance
& Administration West Valley Clean Water Authority Assessment for FY 2023-24 11,940.00 25-805 20480 CIVICPLUS Municode electronic pages, ordBank by project, electronic media, supplemental pages, images, graphs, & tabular matter. 865.42 01-720 20481 COMCAST Internet service for City Hall 106.67 01-720 20482 Corodata Records
Management Inc. Standard record storage cartons, tube cartons and plan cartons. 58.30 01-710 20483 Crystal Springs Water Co 5 gallon bottled drinking water for City Hall 31.00 01-710 1 of 3 Page 14 of 127

CITY OF MONTE SERENO

REGISTER OF ACCOUNTS PAYABLE
AS OF THESE DATES:

September 19, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20484 CSG Consultants, Inc Engineering services project on 18450 Bicknell Rd ($655) and Project Management with Staff Augmentation ($6938) 7,592.50 01-765 20485 D&M Traffic Services Road signs for Saratoga-Los Gatos Rd; Seaborn Ct. and Withy Rd. 345.61 05-870
20486 Delta Dental of California Dental insurance premiums 939.92 01-635 20487 Dicar Networks, Inc. Managed Service Care IT support for 4 months ($5300) and Microsoft software license renewal for 4 months ($4996) 10,295.99 01-535 01-811 20488 Folger Graphics 250 Mayor's Thank You Cards with envelopes 540.17 01-725 20489 Frontier Communications Dedicated landline for City Hall 101.11 01-720 20490 Gloisy GonzalezLangarica
Reimbursement for 2023 Monte Sereno Picnic - Tent, chair and table rentals and miscellaneous supplies 699.54 01-507
20491 Heidi's Commercial
Cleaning Weekly cleaning at City Hall 750.00 01-860
20492 Hillview Design Print
Media
Silver and Gold Badges for Council Members and Staff ($271) and nameplates for Code Enforcement/Building Inspector & City Engineer ($126) and Business cards for staff ($103)
499.82 01-710
20493 Liebert Cassidy Whitmore Negotiation services 8,265.50 01-427 20494 Logan & Powell, LLP City Attorney Services Jul 3 2023 to Sep 11, 2023 ($20,000) and Padgett case ($688). 20,687.50 01-425 01-427
20495 M-Group Housing Element Update Assistance 1,727.50 01-535 20496 Michele Kwong Reimbursement for 2023 Monte Sereno Picnic - parking 6.00 01-507 20497 Nickell Fire Protection,
Inc. Fire Extinguisher inspection and refill 131.30 01-860 20498 Pacific Gas & Electric
Electricty services Annex ($25); City Hall ($1062); Loma Serena Ltg Dist ($184); City & Hwy Lights ($199); Rose Andrews Ltg Dist ($49)
1,517.80
01-705
05-890
50-945
40-935
20499 RICOH USA, INC. Black & White and color copies charge (6/1/2023 to 8/1/2023) 580.62 01-725 2 of 3 Page 15 of 127

CITY OF MONTE SERENO

REGISTER OF ACCOUNTS PAYABLE
AS OF THESE DATES:

September 19, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20500 Ridley Master Padgett case 47.00 01-427
20501 San Jose Water Water service for City Hall and Annex Building 731.68 01-705 20502 Silicon Valley Animal
Control 2nd Quarter payment for Animal Control services 8,287.50 01-585 20503 Steven Leonardis Remimbursement for 2023 Monte Sereno Picnic expenses - supplies, signs and parking. 199.65 01-507
20504 The A.I.M.S. Corporation Consulting City Engineer 07/31/2023 to 08/15/2023 ($6650) and reimbursement for Viewfield Gate hardware purchased.($127) 6,776.70 01-765 01-860 20505 Town of Los Gatos
Finance Department
Equipment sharing with City of Los Gatos storm drain response ($1100) and monthly police services ($84217). 85,317.10 05-850 03-545 20506 Vision Service Plan (CA) Vision care insurance premium 223.58 01-636 20507 Wells Fargo Bank
2023 Monte Sereno Picnic expenses ($7514); Office Supplies ($827); postage for bulk mailing ($1611); Office phone service (396); Travel for City Clerk training ($114), League of California membership ($700); Training course for City Clerk ($225); Software license renewal ($440); Building repair supplies ($570) and traffic / street signs ($2515).
14,951.53
01-507
01-710
01-711
01-720
01-740
01-745
01-770
01-811
01-860
05-870
20508 West Valley Community
Services
Awarded West Valley Community Services community
assistance for Back-To-School Program 5,000.00 01-550
20509 Corodata Shredding Inc. 2 64 gallon bin for shredding rental and service 80.87 01-522 TOTAL WARRANT LIST $231,932.05

I, REYNOLD SAMORANOS, FINANCE OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
3 of 3 Page 16 of 127

STAFF REPORT
Meeting: City Council - Sep 19 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Treasurer's Report for the Period Ending May 31, 2023 Recommendation(s):

Staff recommends the City Council accept the Treasurer's Report for the period ending May 31, 2023
Background Information:

In compliance with Government Code, Section 41004 California Government Code section 41004 states: "Regularly, at lease once each month, the City Treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances.

City staff has provided the new compliant monthly Treasurer's Report in four parts:

Compliant Treasurer's Report
• Part 1 - Receipts and Disbursement Report
• Part 2 - Significant Variances Actuals versus Budget Narrative • Part 3 - Demand Account Report
• Part 4 - LAIF Investment Fund and Wells Fargo Custodian Report Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11- 2023)

Part 2 - SIGNIFICANT VARIANCES TO BUDGET NARRATIVE 2023 05 31 (Final 09-11-2023) Part 3 - DEMAND ACCOUNT REPORT 2023 05 31 (Final 09-11-2023) Part 4 - LAIF Investment Report 2023 05 31 (Final 09-11-2023)

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,326,700 12,813 2,452,887 126,187 105.4%
914,100 111,667 751,149 (162,951) 82.2%
310,000 22,442 327,433 17,433 105.6%
236,485 20,538 202,458 (34,027) 85.6%
280,700 34,032 202,632 (78,068) 72.2%
191,000 11,298 144,222 (46,778) 75.5%
11,200 0 82,621 71,421 737.7%
145,000 11,567 81,869 (63,131) 56.5%
12,000 1,797 13,354 1,354 111.3%
772,100 0 409,905 (362,195) 53.1%
3,000 12 1,658 (1,342) 55.3%
5,202,285 226,166 4,670,188 (532,097) 89.8%
Page: 1 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 19 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316
Police Special Tax Assessment
per Assessor's Report May 5,
2022 - Total $89,000

SALES TAX
01-296 Sales and UseTax

TOTAL SALES TAX
01-298 Coronavirus Relief Fund (State)

TOTAL FEDERAL RELIEF FUNDS
Notes to Relief Funds (Federal & Other) $772k
01-298 Silicon Valley Clean Energy ($18k) -
Secured if usd for solar panel/battery
Prop 68 Per Capita Program ($180k) -
Secured if expended by 12/31/2023
Federal Relief Funds ($409.5k) -
Awarded Coronavirus State and local
Fiscal Recovery Funds.

Unidentified energy, Parks, or
Rescue Funding ($164k) - To be
determined
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,108,700 0 2,165,581 56,881 102.7%
89,000 0 98,598 9,598 110.8%
5,000 1,882 4,572 (428) 91.4%
35,000 10,914 69,942 34,942 199.8%
89,000 0 111,842 22,842 125.7%
0 0 2,145 2,145 N/A
0 0 119 119 N/A
0 2 5 5 N/A
0 14 83 83 N/A
0 0 0 0 N/A
2,326,700 12,813 2,452,887 126,187 105.4%
12,000 1,797 13,354 1,354 111.3%
12,000 1,797 13,354 1,354 111.3%
772,100 0 409,905 (362,195) 53.1%
772,100 0 409,905 (362,195) 53.1%
Page: 2 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 20 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-268 Cable TV

TOTAL FRANCHISE TAX

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX

LICENSE AND PERMIT FEES
01-231 SB1186 Fees
01-232 Business License
01-234 ConstructionTax
01-235 SMIP
01-236 Construction Permits
01-237 Grading Permits
01-238 SB1473 (BSASRF)
01-240 Subdivision Fee
01-241 Site Development\Use\Variance\
01-242 Zoning Fees
01-243 Planning Miscellaneous
01-244 Encroachments
01-245 Community Planning Fee
. TOTAL LICENSE & PERMITS
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
109,000 5,581 74,930 (34,070) 68.7%
82,000 5,717 69,292 (12,708) 84.5%
191,000 11,298 144,222 (46,778) 75.5%
17,600 0 26,950 9,350 153.1%
38,000 0 47,301 9,301 124.5%
38,400 0 36,101 (2,299) 94.0%
130,000 1,327 112,507 (17,493) 86.5%
36,000 2,830 31,498 (4,502) 87.5%
50,000 18,285 73,077 23,077 146.2%
310,000 22,442 327,433 17,433 105.6%
145,000 11,567 81,869 (63,131) 56.5%
0 0 0 0 N/A
145,000 11,567 81,869 (63,131) 56.5%
680 28 952 272 140.0%
12,320 631 17,241 4,921 139.9%
36,000 4,844 27,514 (8,486) 76.4%
6,300 793 3,986 (2,314) 63.3%
697,000 77,646 553,681 (143,319) 79.4%
50,000 6,002 35,841 (14,159) 71.7%
3,000 243 1,310 (1,690) 43.7%
200 0 0 (200) 0.0%
8,500 540 14,000 5,500 164.7%
0 0 0 0 N/A
100 0 1,799 1,699 1799.2%
40,000 8,713 32,516 (7,484) 81.3%
60,000 12,227 62,308 2,308 103.8%
914,100 111,667 751,149 (162,951) 82.2%
Page: 3 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 21 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes
Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $11,200
01-282
LAIF interest payment received in
arrears - Estimated $11,200 FY
2023.

INTERGOVERNMENTAL
01-287 AB939 (recycle incentive)
01-288 Abandoned Vehicle Abatement
01-300 Motor vehicle (state)
01-305 Miscellaneous
03-318 COPS grant revenue
05-323 Miscellaneous (Measure B &VRF)
See Notes Below

TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $129,185
05-323
Measure B - Pavement
Management Program (Annual) -
$80,685
05-323
TDA - Highway 9 Safety
Improvement Gap Closure -
$26,500
05-323 VRF - To be determined
allocation - $22,000
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 500 500 N/A
3,000 12 1,158 (1,842) 38.6%
3,000 12 1,658 (1,342) 55.3%
10,000 0 76,442 66,442 764.4%
1,200 0 6,178 4,978 514.9%
11,200 0 82,621 71,421 737.7%
1,100 0 950 (150) 86.3%
2,000 0 1,980 (20) 99.0%
4,200 0 3,576 (624) 85.2%
0 0 0 0 N/A
100,000 20,538 165,289 65,289 165.3%
129,185 0 30,663 (98,522) 23.7%
236,485 20,538 202,458 (34,027) 85.6%
Page: 4 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 22 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Election Candidate Fees
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance

TOTAL OTHER REVENUE
Notes to Miscellaneous (01-292) $283,600
01-292 Secured Grant for Annex Building
Project $198,600 (Budget)
01-292 Housing Element - Leap Grant
$65,000 (Budget)
01-292 Housing Element - Reap Grant
$20,000 (Budget)

TOTAL REVENUE
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
170,000 29,882 150,924 (19,076) 88.8%
500 0 0 (500) 0.0%
7,200 1,490 8,895 1,695 123.5%
85,000 0 30,007 (54,993) 35.3%
0 0 0 0 N/A
0 0 2,770 2,770 N/A
18,000 2,660 10,036 (7,964) 55.8%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
280,700 34,032 202,632 (78,068) 72.2%
5,202,285 226,166 4,670,188 (532,097) 89.8%
Page: 5 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 23 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
226,165.71
1,506,832 108,078 1,171,568 (335,264) 77.8%
1,110,604 100,884 949,108 (161,496) 85.5%
1,000 3,008 31,156 30,156 3115.6%
456,000 6,265 333,497 (122,503) 73.1%
975,000 11,254 515,062 (459,938) 52.8%
528,660 53,618 544,046 15,386 102.9%
249,550 658 67,450 (182,100) 27.0%
30,000 1,239 46,312 16,312 154.4%
89,600 13,831 45,817 (43,783) 51.1%
725,000 0 24,232 (700,768) 3.3%
54,600 371 23,149 (31,451) 42.4%
33,272 0 11,247 (22,025) 33.8%
2,980 229 2,072 (908) 69.5%
5,763,098 299,433 3,764,716 (1,998,382) 65.3%
(560,813) (73,268) 905,472 1,466,285 -161.5%
Page: 6 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 24 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570 General Plan Revise
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control

TOTAL GENERAL GOVERNMENT
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,000 0 17,754 15,754 887.7%
3,000 0 0 (3,000) 0.0%
15,000 0 13,841 (1,159) 92.3%
2,000 0 0 (2,000) 0.0%
15,000 0 2,770 (12,230) 18.5%
3,000 0 0 (3,000) 0.0%
12,000 1,622 4,897 (7,103) 40.8%
15,000 0 0 (15,000) 0.0%
6,300 0 7,999 1,699 127.0%
0 0 2,341 2,341 N/A
0 0 0 0 N/A
215,000 1,467 88,666 (126,334) 41.2%
89,000 0 95,421 6,421 107.2%
0 2,760 41,523 41,523 N/A
20,000 0 21,000 1,000 105.0%
12,500 0 0 (12,500) 0.0%
0 0 0 0 N/A
10,000 416 5,380 (4,620) 53.8%
0 0 0 0 N/A
200 0 2 (198) 1.1%
0 0 0 0 N/A
36,000 0 31,903 (4,097) 88.6%
456,000 6,265 333,497 (122,503) 73.1%
Page: 7 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 25 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-636 Vision Care
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance

TOTAL PERSONNEL

ADMINISTRATION
01-705 Office Utilities
01-710 Office Supplies
01-711 Postage
01-715 Office Equip Maintenance
01-718 Bank Fee Finance Charge
01-720 Communications
01-725 Reproduction/Printing
01-740 Mtgs/Trvl/Mileage reimb.
01-745 Publications/Memberships
01-755 Professional Services
01-765 Contract Services
01-770 Training
01-775 Miscellaneous
01-885 Horticultural/Arborist Services
01-999 City Mangers Revolving Account

TOTAL ADMINISTRATION
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,091,235 77,407 854,487 (236,749) 78.3%
0 0 0 0 N/A
0 0 0 0 N/A
95,593 6,225 70,988 (24,604) 74.3%
24,824 1,087 15,010 (9,814) 60.5%
135,177 15,251 126,045 (9,131) 93.2%
7,260 705 6,697 (563) 92.2%
224 894 894 N/A
8,400 0 6,877 (1,523) 81.9%
68,877 4,849 49,558 (19,320) 72.0%
16,143 1,134 12,676 (3,467) 78.5%
336 11 389 53 115.9%
38,586 1,185 18,345 (20,241) 47.5%
20,400 0 9,600 (10,800) 47.1%
1,506,832 108,078 1,171,568 (335,264) 77.8%
8,800 946 8,238 (562) 93.6%
14,580 2,149 29,582 15,002 202.9%
1,500 0 0 (1,500) 0.0%
40,760 225 8,780 (31,980) 21.5%
250 0 0 (250) 0.0%
24,300 573 26,437 2,137 108.8%
7,100 0 13,787 6,687 194.2%
19,700 800 14,686 (5,014) 74.5%
22,470 (182) 20,254 (2,216) 90.1%
0 0 0 0 N/A
361,000 47,608 412,418 51,418 114.2%
18,700 1,500 9,684 (9,016) 51.8%
0 0 180 180 N/A
7,000 0 0 (7,000) 0.0%
2,500 0 0 (2,500) 0.0%
528,660 53,618 544,046 15,386 102.9%
Page: 8 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 26 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS

BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $725k
01-815 Annex Building Project $600,000
(Budget)
01-815 City Hall Retrofit Parking Lot
$125,000 (Budget)

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE

MAINTENANCE
01-845 Pavement Management Program
12-845 Pavement Management Program
05-850 Storm Drain Maintenance
05-870 Traffic Safety (signs & markings)
05-880 Traffic Safety (emergency calls&repairs)
05-890 Traffic Safety ( street lighting)
12-865 Street Sweeping
25-850 Storm Drain Maintenance

TOTAL MAINTENANCE
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
15,000 0 0 (15,000) 0.0%
0 0 0 0 N/A
74,600 13,831 45,817 (28,783) 61.4%
89,600 13,831 45,817 (43,783) 51.1%
0 0 0 N/A
725,000 0 24,232 (700,768) 3.3%
725,000 0 24,232 (700,768) 3.3%
1,010,604 84,217 842,170 (168,434) 83.3%
0 0 0 0 N/A
100,000 16,667 106,938 6,938 106.9%
1,110,604 100,884 949,108 (161,496) 85.5%
30,000 1,239 36,692 6,692 122.3%
0 0 9,620 9,620 N/A
30,000 1,239 46,312 16,312 154.4%
310,000 0 405,044 95,044 130.7%
0 0 0 0 N/A
0 0 28,340 28,340 N/A
627,000 0 46,461 (580,539) 7.4%
12,000 3,840 4,730 (7,270) 39.4%
3,000 195 1,270 (1,730) 42.3%
11,000 7,219 12,717 1,717 115.6%
12,000 0 16,500 4,500 137.5%
975,000 11,254 515,062 (459,938) 52.8%
Page: 9 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 27 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19)
01-915 Neighborhood St. Improve Project
05-905 Traffic Safety Project
05-925 Traffic Safety Misc Bike/Ped Improv
12-915 Gas Tax Road Project
25-910 Storm Drain Project

TOTAL CONSTRUCTION

ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 690 690 690 N/A
0 0 0 0 N/A
0 0 1,810 1,810 N/A
0 2,318 21,811 21,811 N/A
0 0 6,845 6,845 N/A
1,000 0 0 (1,000) 0.0%
1,000 3,008 31,156 30,156 3115.6%
0 0 0 0 N/A
0 0 0 0 N/A
33,272 0 11,247 (22,025) 33.8%
33,272 0 11,247 (22,025) 33.8%
2,040 182 1,604 (436) 78.6%
940 48 469 (471) 49.9%
2,980 229 2,072 (908) 69.5%
Page: 10 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 28 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
84,550 0 60,278 (24,272) 71.3%
165,000 658 7,171 (157,829) 4.3%
0 0 0 0 N/A
0 0 0 0 N/A
249,550 658 67,450 (182,100) 27.0%
45,300 0 14,750 (30,550) 32.6%
3,000 0 2,996 (4) 99.9%
6,300 371 5,404 (896) 85.8%
54,600 371 23,149 (31,451) 42.4%
5,763,098 299,433 3,764,716 (1,998,382) 65.3%
(560,813) (73,268) 905,472 1,466,285 -161.5%
Page: 11 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 29 of 127

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
May 2023

91.7% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
03-015 Law Enforcement
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve

TOTAL GENERAL FUND RESERVE

TOTAL ALL FUNDS
FY 2022-23
Adopted Budget

CURRENT MONTH
May 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
Actual Year End
Balances
June 30, 2022
117,450 (670) 362,095 244,645 308.3%
83,711 (103,103) 590,591 506,880 705.5%
241,391 20,538 312,048 70,657 129.3%
630 12 32,451 31,821 5152.6%
242,274 11,298 386,496 144,222 159.5%
69,524 0 69,524 0 100.0%
73 0 73 0 100.0%
2,805 17 5,158 2,353 183.9%
39 0 39 0 100.0%
640,447 (71,238) 1,396,379 755,932 218.0%
757,897 (71,908) 1,758,474 1,000,577 232.0%
647,671 0 224,113 (423,558) 34.6%
3,500,000 0 3,500,000 0 100.0%
500,000 0 500,000 0 100.0%
200,000 0 200,000 0 100.0%
0 0 0 0 N/A
4,847,671 0 4,424,113 (423,558) 91.3%
0 0 0 0 N/A
131,506 0 137,684 (131,506) 0.0%
21,000 0 21,000 116,684 655.6%
27,043 0 27,043 (6,043) 77.7%
6,751 0 6751 20,292 400.6%
186,300 0 192,478 (573) 103.3%
5,033,970 0 4,616,591 (417,380) 91.7%
5,791,868 (71,908) 6,375,065 583,198 110.1%
Page: 12 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 05 31 (Final 09-11-2023) Page 30 of 127 1 | Page
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 May 2023

91.7% of FY 2022-23 Adopted Budget
Revenues
SIGNIFICANT FULL YEAR VARIANCES TO FY 2022-23 ADOPTED BUDGET NARRATIVE • Revenues $4.7 Million (89.8% of FY 2022-23 Adopted Budget FULL YEAR) - Property Tax $2,452.9 Thousand, 105.4% of FY 2022-23 Adopted Budget FULL YEAR: In May 2023, received SB-813 Supplemental Property Tax ($10.9k)
- Licenses and Permits $751.1 Thousand, 82.2% of FY 2022-23 Adopted Budget FULL YEAR: In May, seven new business licenses processed and received Encroachment permit fees ($8.7k), Building Permits ($105k) from projects on Ridgecrest Ave ($36.4k), Daves Ave ($28.0k), Elm Park Ct ($12.6k), Saratoga-Los Gatos Rd ($7.9k) and Vineland Ave ($3.5k).
- Franchise Fees $327.4 Thousand, 105.6% of FY 2022-23 Adopted Budget FULL YEAR: Received Comcast Franchise Tax ($18.3k), from City of Campbell, JPA ($1.3k) and West Valley Collection ($2.8k). - Intergovernmental $202.5 Thousand, 85.6% of FY 2022-23 Adopted Budget FULL YEAR: In May, received COPS ELEAS pass-thru Grant ($20.5k)
- Other Revenues $202.6 Thousand, 72.2% of FY 2022-23 Adopted Budget FULL YEAR: In May, received Road Impact fees from projects on Palos Verdes Dr. ($10.8k). - Gas Tax $144.2 Thousand, 75.5% of FY 2022-23 Adopted Budget FULL YEAR: Received Gas Tax Revenue ($5.6k), Gas Tax SB-1 ($5.7k),
- Real Property Tax $81.9 Thousand, 56.5% of FY 2022-23 Adopted Budget FULL YEAR: Received Real Property Transfer Tax ($11.6k)
- Sales and Use Tax $13.4 Thousand, 111.3% of FY 2022-23 Adopted Budget FULL YEAR: Received Sales Tax ($1.7k).
- Federal Relief Funds and Other $409.9 Thousand, 53.1% of FY 2022-23 Adopted Budget Full Year: Already received $409.9k Corona Virus Fiscal Recovery 2021 Budget Act YTD. - Investment Income/Interest $82.6 Thousand, 737.7% of FY 2022-23 Adopted Budget FULL YEAR: In May 2023, LAIF interest for the quarter January 1, 2023 to March 31, 2023 ($30.1k).

2 | Page
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 May 2023

91.7% of FY 2022-23 Adopted Budget
Expenditures
SIGNIFICANT FULL YEAR VARIANCES TO FY 2022-23 ADOPTED BUDGET NARRATIVE • Expenditures $3.8 Million, 65.3% of FY 2022-23 Adopted Budget FULL YEAR - Personnel $1,171.6 Thousand, 77.8% of FY 2022-23 Adopted Budget FULL YEAR: Slightly below budget with delayed hiring of combined Building Inspector/Enforcement Officer position – Filled December 17, 2022 by Alan Cunningham. City Engineer resigned September 30, 2022 and City Clerk resigned October 14, 2022 and promoted Deputy City Clerk to City Clerk November 2022. No change in FTE (Full-time Equivalent) in May 2023. - Law Enforcement $949.1 Thousand, 85.5% of FY 2022-23 Adopted Budget FULL YEAR: Paid monthly police services ($84.2k) and paid out Pass-thru COPS ELEAS grant ($16.7k) - Construction $31.2 Thousand, 3115.6% of FY 2022-23 Adopted Budget FULL YEAR: In May, paid Project Hwy 9 Safety Improv Gap Closure Through Monte Sereno Project ($2.3k). - General Government $333.5 Thousand, 73.1% of FY 2022-23 Adopted Budget FULL YEAR: In May, paid Code Enforcement Services 01/04/2023 to 01-27/2023 ($2.8k). - Maintenance $515.1 Thousand, 52.8% of FY 2022-23 Adopted Budget FULL YEAR: In May, paid for Residential Street Sweeping ($7.2k).
- Administration $544.0 Thousand, 102.9% of FY 2022-23 Adopted Budget FULL YEAR: Paid Plan Check Consultant ($11.9k); CSG Consulting-Project Management and Augmentation services ($12.2k), City Engineer Consulting ($12.8k), Plan Check Consultant ($9.5k) and ePermit Development ($13.1k). - City Attorney $67.5 Thousand, 27.0% of FY 2022-23 Adopted Budget FULL YEAR: In May, paid $0.7k for negotiation services.
- City Audit $23.1 Thousand, 42.4% of FY 2022-23 Adopted Budget FULL YEAR: none in May 2023. - Equipment / Improvements $45.8 Thousand, 51.1% of FY 2022-23 Adopted Budget FULL YEAR: In May, purchased Lenovo ThinkPad laptops ($9.3k)

DEMAND ACCOUNT REPORT For the period ending
May 31, 2023
Treasurer's Report - Part 3 of 4
May 31, 2023 April 30, 2023 Changes Higher /
(Lower) Comment
BEGINNING BALANCE $1,830,382.04 $1,248,610.47 $581,771.57 Receipts and Interest Earned
Receipts for the period 226,165.71 890,389.06 ($664,223.35) In May 2023, received SB-813 Supplemental Property Tax ($10.9k), Homeowners Exemption Tax ($1.9k), Gas Tax Revenue ($5.6k), Gas Tax SB1 ($5.7k), Comcast Franchise Tax ($18.3k), Real Property Transfer Tax ($11.6k), Encroachment permit fees ($8.7k), Building Permits ($105k) from projects on Ridgecrest Ave ($36.4k), Daves Ave ($28.0k), Elm Park Ct ($12.6k), Saratoga-Los Gatos Rd ($7.9k) and Vineland Ave ($3.5k). Also, COPS ELEAS pass-thru Grant ($20.5k) and Road Impact Fees ($30k).

Investment receipts during the period $0.00
Interest earned $0.00
Total Receipts and Interest Earned $226,165.71 $890,389.06 ($664,223.35) Less: Disbursements
Cash disbursements during the period $246,696.46 $257,998.46 ($11,302.00) In May 2023, Police Services ($84.3k); Pass-thru COPS ELEAS grant ($16.7k), Staff salaries ($77.4k); CalPERS Health premium ($15.3k); CalPERS Retirement ($7.3k), Plan Check Consultant ($11.9k); City Attorney services ($7.1k). Lenovo Thinkpad laptops ($9.3k), CSG Consulting-Project Management and Augmentation services ($12.2k), City Engineer Consulting ($12.8k), Plan Check Consultant ($9.5k) and ePermit Development ($13.1k).

Invested during the period $0.00 $0.00
GASB 68 Report & SSA fee $0.00 $0.00
EFT(PERS retirement) $11,488.57 $11,216.33 $272.24
EFT (payroll taxes) $20,313.39 $19,865.52 $447.87
EFT (PERS health) $15,251.12 $15,251.12 $0.00
EFT (EDD payroll taxes) $4,323.74 $4,286.06 $37.68
Bank fees $0.00
Total Disbursements $298,073.28 $308,617.49 ($10,544.21) ENDING BALANCE $1,758,474.47 $1,830,382.04 ($71,907.57)

BALANCE IN DEMAND ACCOUNTS
Checking $362,095.35 $362,765.19 ($669.84)
Savings $1,396,379.12 $1,467,616.85 ($71,237.73)
TOTAL DEMAND ACCOUNTS $1,758,474.47 $1,830,382.04 ($71,907.57)

FUND DISTRIBUTION IN DEMAND ACCOUNTS
General $952,686.09 $1,056,458.98 ($103,772.89) Refer to detail above for cash receipts Law Enforcement $312,047.82 $291,509.53 $20,538.29 Received FY 2022-23 COPS Mar 2023 ELEAS Traffic Safety $32,450.62 $32,438.56 $12.06 Received DTAC Muni Court March 2023 Gas Tax (2107) $386,496.18 $375,198.16 $11,298.02 Received SB-1 Revenue ($5.7k) and Gas Tax Revenue ($5.6k).

Storm Drain $69,523.86 $69,523.86 $0.00
Surety Trust $72.75 $72.75 $0.00
Loma Serena Ltg $5,158.21 $5,141.26 $16.95 Received SB-813 supplemental property tax and secured property tax Rose/Andrews Ltg. $38.94 $38.94 $0.00
Total $1,758,474.47 $1,830,382.04 ($71,907.57)

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
May 31, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-025 Subtotal Unrestricted Reserves
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
Building Fund
40-024 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve -
LAIF
4/30/2023
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF)
5/31/2023 Comments
224,112.92 224,112.92
3,500,000.00 3,500,000.00
500,000.00 500,000.00 No Activity
200,000.00 200,000.00

0.00 0.00
4,424,112.92 0.00 0.00 0.00 4,424,112.92

0.00 0.00
137,684.34 137,684.34
21,000.00 21,000.00
27,042.53 27,042.53 No Activity

0.00 0.00
6,751.00 6,751.00
192,477.87 0.00 0.00 0.00 192,477.87
4,616,590.79 0.00 0.00 0.00 4,616,590.79
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
May 31, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT
SAVINGS ACCOUNT #5508
01-015 General
03-015 Law Enforecment
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
Total
WARRANT CHECKING ACCOUNT #2153
01-010 Total
Total All Funds
4/30/2023
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF)
5/31/2023 Comments
693,693.79 194,783.74 (297,886.79) 590,590.74
In May 2023, received SB-813 Supplemental Property Tax ($10.9k), Homeowners Exemption Tax ($1.9k), Comcast Franchise Tax ($18.3k), Real Property Transfer Tax ($11.6k), Encroachment permit fees ($8.7k), Building Permits ($105k) from projects on Ridgecrest Ave ($36.4k), Daves Ave ($28.0k), Elm Park Ct ($12.6k), Saratoga-Los Gatos Rd ($7.9k) and Vineland Ave ($3.5k). Received Road Impact Fees ($30k). 291,509.53 20,538.29 312,047.82 Received COPS ELEAS pass-thru Grant ($20.5k) 32,438.56 12.06 32,450.62 Received DTAC Muni Court March 2023 375,198.16 11,298.02 386,496.18 Received Gas Tax Revenue ($5.6k), Gas Tax SB-1 ($5.7k) 69,523.86 0.00 69,523.86

72.75 0.00 72.75
5,141.26 16.95 5,158.21 Received SB-813 supplemental property tax and secured property tax

38.94 0.00 38.94
1,467,616.85 226,649.06 (297,886.79) 0.00 1,396,379.12
362,765.19 (298,556.63) 297,886.79 362,095.35
In May 2023, Police Services ($84.3k); Pass-thru COPS ELEAS grant ($16.7k), Staff salaries ($77.4k); CalPERS Health premium ($15.3k); CalPERS Retirement ($7.3k), Plan Check Consultant ($11.9k); City Attorney services ($7.1k). Lenovo Thinkpad laptops ($9.3k), CSG Consulting-Project Management and Augmentation services ($12.2k), City Engineer Consulting ($12.8k), and ePermit Development ($13.1k). 6,446,972.83 (71,907.57) 0.00 0.00 6,375,065.26
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

STAFF REPORT
Meeting: City Council - Sep 19 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider Community Center Capital Campaign Plan and Associated Budget
Recommendation(s):

Staff recommends consideration and approval of the Community Center Capital Campaign Plan and Associated Budget.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Monte Sereno Capital Campaign Plan

Capital Campaign Plan
▪ Request City Council’s approval of the Capital Campaign Plan and associated budget for the Community Center
– The Capital Campaign will lay the foundation for heightened public awareness, volunteer involvement, and possibly an annual fund and planned giving ▪ Capital Campaign Ad Hoc Committee
– Resident Jennifer Krach
– Resident Lon Allan
– Mayor Bryan Mekechuk
City of Monte Sereno D R A F T 1

City Council and Community Center Committee
2 City Council
Community Center Committee
Site &
Architectural
Commission
2 members 2 members 5 members
Residents of
Monte Sereno

1. Act as an advisory body to the City Council on the
design of the Community Center.

2. Operate a capital campaign to raise funds for the
construction of and furniture for the Community
Center, which may include donation targets,

3. Establish subcommittees to perform any of the
responsibilities within the purview of the
Community Center Committee, and

4. Act as an advisory body to the City Council on the
operations of the Community Center, including, but
not limited to, policies for scheduling events, usage
fees, rental requirements and parking regulations.

Total of 9 members
City of Monte Sereno D R A F T
Source: Resolution 23-3887

Capital Campaign Ad Hoc Committee – Charter
3 City Council
Community Center Committee
Capital Campaign Ad Hoc
Committee
Site &
Architectural
Commission
2 members 2 members
Residents of
Monte Sereno
3 members
Capital Campaign Ad Hoc Committee shall perform
the following tasks
▪ Develop a plan for the collection of donations for the construction of the Community Center (the “Plan”)
▪ Oversee the execution of the Plan
▪ Obtain approval of the Plan from the City Council
and regularly update the Committee and the City
Council on the progress of the Plan.
5 members
City of Monte Sereno D R A F T
Source: Resolution 23-3887

Capital Campaign Plan – Overview
▪ Objectives
– Raise $250,000 from the public that is tax-deductible to donors under Internal Revenue Code section 170(c)(1)
– Show high level of support by residents for the Community Center ▪ Key Events and Activities
– Announce launch of capital campaign on September 19, 2023 – To build awareness, work with KCAT to develop a brief video on the Capital Campaign
– Launch web site for Community Center with donation information – Conduct direct mail to all residents of Monte Sereno
– Host initial viewing of pre-construction to members of the public on Saturday, October 7, 2023
– Provide Capital Campaign updates to City Council
City of Monte Sereno D R A F T 4

Capital Campaign – Highlights
▪ Received Letter 4076C from IRS confirming that charitable contributions to the City of Monte Sereno are tax-deductible under IRC section 170(c)(1)i ▪ Donations:
– From non-residents of Monte Sereno are most welcome
– Donors may be foundations or corporations
– Gifts of appreciated marketable securities may be accepted and will be liquidated – All accepted donations will be acknowledged in writing ▪ Pledges may be over one, two or three years
▪ Recognize donors with plaque inside Community Center
– Individuals, family foundations or trusts will be recognized on the plaque – Donors may be anonymous
▪ The Capital Campaign will reimburse the City of Monte Sereno for costs incurred by the Capital Campaign consistent with the approved budget City of Monte Sereno D R A F T 5

Capital Campaign – Budget
▪ The Capital Campaign will require a modest budget to raise funds from donors – To avoid being a net cost to the City, the Capital Campaign will accept unrestricted gifts that can be used for fundraising even if the Community Center is not built – An “A” rating by CharityWatch, is awarded for charities that spend less than 12% of their costs for fundraising and administrative purposes ▪ Proposed budget
– Printing and mailing costs $2,500
– Fund raising events 2,000
– Wall mounted bronze plaque 6,500
– Total $11,000
▪ City Manager must approve all expenditures in advance ▪ Upon awarding of the construction contract, additional events may be proposed, including a groundbreaking event to start construction and the ribbon cutting and opening of the completed Community Center
Capital Campaign 6
CharityWatch, founded in 1992 as the American Institute of Philanthropy, is the only independent charity watchdog in the United States.

Based on raising $100,000
the budget would earn an
A rating by CharityWatch

September 2023
Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
September/October 2023
City of Monte Sereno 7
October 2023
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
Sept 19 City Council Meeting
Announce Capital Campaign
Sept 26 Mailing to All Residents
announcing Capital
Campaign and Initial Viewing
Oct 7 Initial Viewing of Pre-Construction
3:00 to 4:30 pm and 5:00 to 6:30 pm

D R A F T

��� IRS Dopartment or the Trea�ury �iJh"IJJ lutol'llnl Rovonuo SC>l'Vko 031757
P.O. Box 2508
Cincinnati OH 45201

CITY OF MONTE SERENO
18041 SARATOGA LOS GATOS RD
MONTE SERENO CA 95030-4210
Taxpayer identification
Person to contact:
number: 94---
Internal Revenue Service
Toll-free telephone number: 877-829-5500
Dear Taxpayer:

We received your request dated Sep. 01, 2023, asking about your federal tax status. Our records don't specify your federal tax status.

The following information about the tax treatment of state and local governments and affiliated organizations may help you.

GOVERNMENTAL UNITS
Governmental units, such as states and their political subdivisions, generally are not subject to federal income tax. Political subdivisions of a state are entities with the authority to exercise one or more of the sovereign powers of the state: taxation, police powers, or eminent domain. They typically include counties or municipalities and their agencies or departments. Charitable contributions to governmental units may be tax-deductible under Internal Revenue Code CIRC) Section 170Cc)(l) if made for an exclusively public purpose, Generally, granters and contributors may rely on the status of governmental units based on state or local law in determining the deductibility of their contributions.

AFFILIATED ORGANIZATIONS
* INSTRUMENTALITIES
In general, an instrumentality is an entity separate from, but affiliated with, a state or local government, and lacking any sovereign powers, Instrumentalities generally are subject to federal income tax. However, they may be recognized as tax-exempt under IRC Section 501Ca> as organizations described in IRC Section 501Cc>, including IRC Section 501Cc)(3), In addition, the income of a state or local government instrumentality may be excluded from gross income if it meets the requirements of IRC Section 115(1),
* ENTITIES MEETING THE REQUIREMENTS OF IRC SECTION 115(1) An entity that is not a governmental unit but that performs an essential governmental function may qualify for an income exclusion under IRC Section 115(1), If the entity's inqome Cl) is derived from a

STAFF REPORT
Meeting: City Council - Sep 19 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Daryl Jordan, City Engineer
Department: City Engineer
Title: Bicycle and Pedestrian Master Plan - Approval of Final BPMP Recommendation(s):

Recommendation for City Council to adopt the Bicycle and Pedestrian Master Plan Background Information:

Preparation of a Bicycle and Pedestrian Master Plan (BMMP) commenced in January 2022 with the goal of completing the Plan by 12/31/23. KTUA from San Diego was hired to conduct research and prepare the draft Plan for Commission approval and City Council adoption.

KTUA's efforts during 2022 included historic research, analysis of the City's network of roads, bike lanes and pedestrian facilities, public outreach, and preparation of a draft Plan. The draft Plan was presented to the Better Streets Commission by KTUA in September 2022. Since that time, the Commission has discussed the organization, content and wording of the Plan.

KTUA's budget and work plan were amended in December 2022, to provide time and budget to complete the Plan. At the March 9, 2023, Commission meeting, Commission considered the reorganized BPMP draft dated and discussed with KTUA staff the final wording changes.

KTUA modified the final draft Plan and has provided it for Commission consideration.

It was discovered that the City-street Functional Classification map as approved by the Federal Highway Administration and Caltrans, and posted on a Caltrans website was inconsistent with the Circulation Element contained in 2009 Adopted General Plan. The out-of-date Functional Classification Map has subsequently been updated.

On August 10th, 2023, Better Streets Commission meeting, the commission unanimously approved the recommendation for City Council to adopt the Bicycle and Pedestrian Master Plan
Analysis:

The adoption of a Bicycle and Pedestrian Master Plan allows municipalities to apply for grant funding they would otherwise not be eligible for. Typical funding opportunities may require a small percentage of city funds to match a much larger contribution by the grant source. These

options may allow the opportunity to stretch limited city funds for significant grant funds that the City alone may not be able to justify or afford.

Fiscal Impact:

There are no present costs for the adoption of the Master Plan only future opportunities that the City Council will be able to decide.

Alternatives:

Council can deny the adoption which would restrict the city from the ability to qualify for future bicycle and pedestrian grants. Staff does not recommend this option.

Conclusion:

Staff recommends that the City Council adopts the Bicycle and Pedestrian Master Plan Public Noticing:

The City Council agenda was posted at City Hall, and this report appeared on the City’s website.

Attachments:

Bicycle and Pedestrian Master Plan 2023
Draft Resolution

City of Monte Sereno
Bryan Mekechuk, Mayor
Evert Wolsheimer, Vice Mayor
Burton Craig, Councilmember
Javed I. Ellahie, Councilmember
Rowena Turner, Councilmember
Steve Leonardis, City Manager
Daryl Jordan, City Engineer (current Project Manager)
Don Wimberly, City Engineer (former Project Manager)
Better Streets Commission (2022)
Barry Chaffin, Chair
Doreen Nelson, Vice Chair
Shalini Saxena
Bob Lapcevic
Better Streets Commission (2023)
Liz Lawler, Chair
Barry Chaffin, Vice Chair
Bob Lapcevic
Natalia Nazarova
KTUA
Joe Punsalan, Principal
Alex Samarin, Associate, Project Manager
Jacob Leon, Associate Planner
Nicole Rogge, Planner
ktua MONTE SERENO

CALIFORNIA
11 Monte Sereno Bicycle and Pedestrian Master Plan FINAL PLAN, AUGUST 2023 Page 50 of 127

RESOLUTION NO. 23-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

ADOPTING THE BICYCLE AND PEDESTRIAN MASTER PLAN FOR THE CITY OF

MONTE SERENO
WHEREAS, the City of Monte Sereno adopted Bicycle and Pedestrian Master Plan will provide guidance for planning and feasibility studies that will guide future actions by the City Council and is exempt from the California Environmental Quality Act (CEQA) review pursuant to the CEQA Guidelines Section 15262; and WHEREAS, CEQA Guidelines Section 15262 states: A project involving only feasibility or planning studies for possible future actions which the agency, board or commission has not approved, adopted or funded does not require the preparation of an EIR or negative declaration but does require consideration of environmental factors.

This section does not apply to the adoption of a plan that will have a legally binding effect on later activities; and
WHEREAS, the City of Monte Sereno’s Bicycle and Pedestrian Master Plan is exempt pursuant to CEQA Guidelines Section 15262 because the Bicycle and Pedestrian Master Plan is a plan that will serve as a guide for Council to take future actions and to approve future grant applications. The Bicycle and Pedestrian Master Plan serves as a guiding document related to the education, encouragement, enforcement and evaluation of future walking and bicycling network improvements and it will not have a legally binding effect on current activities or future Council actions.; and WHEREAS, implementation of the recommendations identified in the Bicycle and Pedestrian Master Plan would be dependent on the availability of funding sources and would be subject to future environmental review on a case-by-case basis. Therefore, no environmental review is required in connection with the adoption of the bicycle and Pedestrian Master Plan.

NOW THEREFORE, BE IT RESOLVED, the City Council hereby adopts the Bicycle and Pedestrian Master Plan for the City of Monte Sereno, set forth as Exhibit A and finds that the adoption of the Bicycle Pedestrian Master Plan is exempt from CEQA pursuant to CEQA Guideline Section 15262.

REGULARLY APPROVED this ___ day of ________, 2023 by the following vote:

Ayes:

Noes:

Abstain:

Absent:
______________________________
BY: Bryan Mekechuk, Mayor

ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk
Exhibit A: Bicycle and Pedestrian Master Plan for the City of Monte Sereno