Monte Sereno City Council
December 19, 2023

AGENDA
City of Monte Sereno
Tuesday, December 19, 2023
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

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Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

ANNOUNCEMENTS

1. 24th Annual Martin Luther King Jr. Stop The Violence Event Winston Ashby with PARTI SVBJ article Giving Tuesday 11-24-2023 (1) 6 PRESENTATIONS

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

2. Approve the December 5, 2023 Regular City Council Meeting Minutes Staff recommends that the Council approve the December 5, 2023 Regular City Council Meeting Minutes.

Staff Report - SR-21-033 - Pdf
7 - 11

3. Approve Warrant List Dated December 19, 2023 in the amount $70,307.51
Staff recommends the City Council approve the Warrant List.

Staff Report - SR-23-263 - Pdf
12 - 14

4. Accept the Treasurer's Report for the Period Ending August 31, 2023 Staff recommends the City Council accept the Treasurer's Report for the period ending August 31, 2023
Staff Report - SR-23-264 - Pdf
15 - 34

5. Adopt a Resolution Declaring Noxious and Dangerous Weeds and Rubbish, Refuse, and Dirt to be a Public Nuisance and Setting a Public 35 - 39

Hearing Date and Time and Consider All Objections to the Proposed Destruction or Removal of Weeds, Dirt, Rubbish, or Other Hazardous Material
Staff recommends the City Council adopt a resolution declaring noxious and dangerous weeds and rubbish, refuse and dirt to be a public nuisance and set January 16, 2024 at 7:00 p.m. as the Public Hearing date and time to hear and consider all objections to the proposed destruction or removal of weeds, dirt, rubbish or other hazardous material. The Public Hearing will be held both virtually via the Zoom application and in the Council Chambers, City Hall, 18041 Saratoga-Los Gatos Road, Monte Sereno, California.

Staff Report - SR-23-250 - Pdf

PUBLIC HEARINGS

UNFINISHED BUSINESS

6. Housing Element Update – Provide Update on the Status of the Housing Element
Staff recommends that the City Council receive the Housing Element update.

Staff Report - SR-23-262 - Pdf
40 - 51

NEW BUSINESS

7. Recognition of Outgoing City Commissioners
Site and Architectural Commission:

Steve White
Narayan Balasubramanian
Better Streets Commission:

Bob Lapcevic

8. Consideration and Approval of the 2024 City Council Meeting Schedule Staff recommends the City Council consider the 2024 City Council meeting schedule and cancel the regular meetings of January 2, 2024, July 2, 2024, July 16, 2024 and November 5, 2024.

Staff Report - SR-23-249 - Pdf
52 - 55

9. Consider and Approve City Council Committee/Commission Assignments for Calendar Year 2024
Staff recommends the City Council considers and approves the City Council Committee/Commission Assignments for Calendar Year 2024.

Staff Report - SR-23-251 - Pdf
56 - 57

10. Revisions to City of Monte Sereno Council Ad-Hoc Committees 58 - 62

Staff recommends the Monte Sereno City Council consider establishing some ad hoc committees and appointment Council Members to such committees.

Staff Report - SR-23-259 - Pdf

11. Consider and Accept the City Manager's Quarterly Report Covering Dates 04/01/2023 Through 09/30/2023
Staff recommends that the City Council consider and accept the City Manager's quarterly report.

Manager's Quarterly
Summary
Staff Report - SR-23-260 - Pdf
63 - 75

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA
Ellahie
Cities Association – Board of Directors
Cities Association – Legislative Action Committee
Joint Venture Silicon Valley Network

Turner
West Valley Sanitation District
VTA State Route 85 Policy Advisory Board
Comprehensive County Expressway Planning Study

Wolsheimer
Silicon Valley Animal Control Authority
Santa Clara Valley Water District Commission
Mekechuk
Valley Transportation Authority Policy Advisory Committee West Valley Clean Water Authority
West Valley Solid Waste Management Authority
Silicon Valley Clean Energy Authority
Association of Bay Area Governments
League of California Cities Peninsula Division
West Valley Mayors & Managers
Cities Selection Committee
Mayors of Santa Clara County

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

Winston
Ashby is the
CEO and
founder of
the PARTI
Program,
a San Jose
nonprofi t
whose name
stands for
Positive
Alternative
Recreation
Teambuilding
Impact.

J. JENNINGS MOSS | SVBJ
HOW GIVING TUESDAY HELPS ONE SAN JOSE NONPROFIT.
14 | SILICON VALLEY BUSINESS JOURNAL | NOVEMBER 24-30, 2023

SPECIAL REPORT GIVING TUESDAY
For small nonprofi ts, like San Jose-based PARTI Program, there’s nothing small about the impact of Giving Tuesday on their organizations’ bottom line.

About one-fi fth of the operating budget for the nearly 25-year-old PARTI — an acronym that stands for Positive Alternative Recreation Teambuilding Impact — is tied to the annual philanthropic campaign that takes place the Tuesday after € anksgiving.

Winston Ashby, PARTI’s founder and CEO, said that last year’s Giving Tuesday campaign raised nearly $50,000.

For 2023, the organization has upped its goal signifi cantly; it wants to bring in $90,000 — a fi gure that would account for one-fi fth of the non-profi t’s annual budget. “Giving Tuesday is an opportunity where we receive the most fundraising dollars at one time,” Ashby said. “It’s critical because we launch our violence prevention campaign with a Stop-the-Violence event in January.”

PARTI PEOPLE
Ashby’s nonprofi t has a mission to address racial equity, gender inclusion, diversity and fi nancial inequity. Its target clientele are underserved teens and young
adults who have dealt with bullying, depression, violence, unstable families and more.
“I’m a single-parent father. I
raised my two sons by myself,”
Ashby said. “I wanted to make
sure that they were in a community or environment where they felt safe, where they felt that belonged,
where they had opportunities. ”
Ashby said he still consider PARTI Program to be a grassroots organization, even if it does now get funding from some of the
region’s biggest corporate givers,
like the Silicon Valley Community Foundation, the Lucile Packard Foundation and the Sobrato Philanthropies.

PARTI’s profile rose following the killing of George Floyd in 2020, a case where four Minneapolis police offi cers were convicted for their involvement in the death
of Floyd, a Black man who had
been accused of using a counterfeit $20 bill.

In terms of Giving Tuesday —
a national eff ort that was created in 2012 to help nonprofi ts raise funds through social media and
other efforts — Ashby said that
funds raised would be used in safety campaigns in Santa Clara, San Mateo and Alameda counties.
€ e funds will go to help 100
youth leaders create service projects that, in turn, would help 1,000 other people, Ashby said.

For those in the program, PARTI has been a life changer. Leah Elliott, who lives in the southern
part of Santa Clara County, said she
met Ashby after graduating from
the University of California at Santa Barbara but hadn’t been able to fi nd a full-time, professional job.

With a goal of going onto law
school, the 22-year-old said she
was drawn into PARTI because
of its mission and Ashby put her
to work writing grant proposals.
“I call it a privilege to work with
high school interns and other high
school students, and help provide
the opportunities for skill building that I didn’t have when I was in high school,” she said.

Another person who went
through PARTI and works on its
programming is one of Ashby’s
sons, Taimane Ashby, 24.
“I went into the program in
middle school because I was bullied myself. I ended up going through diff erent schools, trying
to fi gure out where I stand in life,”
he said. “It helped me be around
some pretty positive individuals
and helped me see where I see
myself today.”
BY J.

JENNINGS
MOSS
jmoss@
bizjournals.com
Copyright 2023 American City Business Journals - Not for commercial use

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the December 5, 2023 Regular City Council Meeting Minutes Recommendation(s):

Staff recommends that the Council approve the December 5, 2023 Regular City Council Meeting Minutes.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
12-05-23 Regular Meeting Minutes DRAFT

MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

December 5, 2023

MEETING CALLED TO ORDER
At approximately 7:02 p.m., Mayor Mekechuk called the meeting to order.

PLEDGE OF ALLEGIANCE
Chief of Police Jamie Field conducted the Pledge of Allegiance.

ROLL CALL
Present – Chambers: Councilmember Craig, Councilmember Ellahie, Vice Mayor Wolsheimer and Mayor Mekechuk
Present – Remote: None

Absent: Councilmember Turner
Staff: City Clerk Gonzalez-Langarica, City Manager Leonardis, City Attorney Powell, City Engineer/Public Works Director Jordan and Facility Manager/Special Projects Chaffin
Staff – Remote: Finance Officer Samoranos

ORDERS OF THE DAY
City Clerk Gonzalez-Langarica shared Eagle Scout Johann Jacob expressed interest in presenting earlier in the meeting if possible.

The Council agreed to move Item #8 under New Business before Presentations and after Orders of the Day.

NEW BUSINESS

8. Review and Accept the Top Line Findings from Eagle Scout Survey Eagle Scout Jacob reported on the survey findings and answered questions from the Council.

Discussion ensued.

Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Mayor Mekechuk closed Public Comment.

The Council congratulated and thanked Eagle Scout Jacob for his work with the survey and this evening’s presentation.

Before moving on, Mayor Mekechuk requested Oral Communications to be moved up before Presentations. Mayor Mekechuk inquired with Presenter Pearson if she would be okay with having this moved up, in which case she was.

ORAL COMMUNICATIONS
Resident David Propach expressed safety concerns to a food truck that parks along the side of Highway 9. Resident Propach shared this is creating a hazard for the community as their customers park along the highway and along the roads narrowing the roads. People cross the highway to get to the food truck which is now mostly parked on the northside of the Highway right near Austin Way.

Resident Propach shared he has been monitoring this for the past year and a half and he has pictures showing the hazard this has created. He shared he has reached out to local law enforcement regarding action that can be taken before someone is hurt or killed but was informed law enforcement could not do anything, because there are no parking violations happening.

Resident Propach asked that the City look into placing No Parking signs, so that peace officers can start citing individuals for illegal parking.

PRESENTATIONS

1. Follow-up Presentation on the Senior Services Roadmap from Nancy Pearson.

Nancy Pearson provided Council with a follow-up presentation on the Senior Service Roadmap for Monte Sereno.

Discussion ensued.

Mayor Mekechuk opened the item for Public Comment.

Public Comment:

Doug Hall
With no one else wishing to speak, Mayor Mekechuk closed Public Comment.

The Council thanked Nancy Pearson for this evening’s presentation.

WRITTEN COMMUNICATIONS
None.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

2. Approve the November 7, 2023 Special City Council Meeting Minutes

3. Approve the November 7, 2023 Regular City Council Meeting Minutes

4. Approve Warrant List Dated December 5, 2023 in the amount $386,810.74

5. Accept the Treasurer's Report for the Period Ending July 31, 2023

6. Approve and Authorize the City Manager to Execute an Agreement for Professional Services for Plan Check and Administration Services
Mayor Mekechuk opened the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Mekechuk closed Public Comment.

MOTION: Motion by Vice Mayor Wolsheimer to approve the Consent Calendar.

Seconded by Councilmember Craig.

VOTE: Motion passed. (4-0-1 Absent: Turner)

PUBLIC HEARINGS
None.

UNFINISHED BUSINESS

7. Update from Public Works Director/City Engineer on Capital Projects Public Works Director/City Engineer Jordan provided an update report on the S-Curve, Community Center and Green Stormwater Infrastructure projects.

Discussion ensued.

Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Mayor Mekechuk closed the Public Comment.

Informational only. No action was taken.

NEW BUSINESS

9. Revisions to City of Monte Sereno Regulations and Guidelines for the Conduct of Public Meetings City Manager Leonardis provided a staff report and answered questions from the Council.

Discussion ensued.

Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Mayor Mekechuk closed Public Comment.

MOTION: Motion by Councilmember Craig to adopt revisions to the Regulations and Guidelines for the Conduct of Public Meetings to Add Announcements to the Order of Business for Regular City Council Meetings and Approve Resolution 1691.8. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (4-0-1 Absent: Turner)

10. City Council Reorganization
Remarks by Outgoing Mayor Mekechuk.

Mayor Mekechuk was thanked for his leadership and accomplishments in his year as Mayor.

Vice Mayor Wolsheimer presented Mayor Mekechuk with a plaque.

Mayor Mekechuk opened the item for Public Comment.

Public Comment received:
▪ County Supervisor Joe Simitian
With no one else wishing to speak, Mayor Mekechuk closed the Public Comment.

Election of Mayor and Vice Mayor proceeded.

Mayor Mekechuk nominated Vice Mayor Wolsheimer as Mayor.

MOTION: Motion by Mayor Mekechuk to nominate Vice Mayor Wolsheimer as Mayor. Seconded by Councilmember Ellahie.

VOTE: Motion passed. (4-1-0; Absent: Turner)

Mayor Wolsheimer nominated Councilmember Craig as Vice Mayor.

Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.

MOTION: Motion by Mayor Wolsheimer to nominate Councilmember Craig as Vice Mayor. Seconded by Councilmember Ellahie.

VOTE: Motion passed. (4-1-0; Absent: Turner)

COMMITTEE/COMMISSION REPORTS
Vice Mayor Craig stated having nothing to report.

Councilmember Ellahie stated having nothing to report.

Councilmember Mekechuk provided City Clerk Gonzalez-Langarica with a hard copy of his Committee and Commission Reports, which is attached to the minutes.

Councilmember Mekechuk shared he attended the Ukraine Thanksgiving dinner in San Francisco, where he met Major General Matthew Beevers who is head of the California National Guard, knew where Monte Sereno is.

COUNCILMEMBER COMMENTS
None.

CITY MANAGER’S REPORT
City Manager Leonardis thanked the Council for attending the Annual Childrens Holiday Parade in Los Gatos and is looking forward to next years entry. City Manager Leonardis also did a friendly reminder the Youth Commission is holding its holiday Coats and Cans Drive and is encouraging residents to come and donate all the way through December 31, 2023. Lastly, he congratulated the New Mayor and Vice Mayor.

FUTURE AGENDA ITEMS
Councilmember Mekechuk would like revisit the City of Monte Sereno Regulations and Guidelines for the Conduct of Public Meetings for revisions on Mayor Pro Tempore to Vice Mayor and other minor things he would like to discuss with City Attorney. Councilmember Mekechuk also suggested bringing Committee/Commissions Assignments to the next meeting.

ADJOURN
Mayor Wolsheimer adjourned the meeting at approximately 8:28 p.m.

Evert Wolsheimer, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated December 19, 2023 in the amount $70,307.51 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Fiscal Impact:

There are no unbudgeted fiscal impact with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and this agenda and this report appear on the City's website.

Attachments:
2023 12 19 Warrants List

CITY OF MONTE SERENO

REGISTER OF ACCOUNTS PAYABLE
AS OF THESE DATES:

December 19, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20620 Prime Tree Care, Inc.

Remove dead tree Hwy 9; Trim tree behind City Hall; remove Pine on Daves near Cebellano; clear bushes near Parkside and Winchester; clear dirt on sidewalk Hwy 9
6,600.00 01-860
20621 4X Engineering, Inc. Community Center Project - Structural design services 11,410.00 01-815 20622 Association of Bay Area
Government
Natural gas services for City Hall includes FY 2023 true-up ($193). 373.31 01-705
20623 Alamo Landscaping &
Maintenance Landscape maintenance for City Hall 580.00 01-860 20624 Alana Consulting, LLC Building Consultant hourly services(11/06/2023 to 12/03/2023) $5003 and ePermit development ($6842) 11,845.00 01-765
20625 Apex Asphalt Paving Street maintenance asphalt gutter install near 18194 Daves Ave. 5,940.00 12-850 20626 Bay Area News Group Legal notice "Adopted Ord NS-240 SB9 Mods ($186) and Legal classified "Adopted Ord NS-239 ADU Mods" ($181) 367.04 01-565 20627 COMCAST Internet services for City Hall 106.67 01-720 20628 Corodata Records
Management Inc
Standard record storage carton, 3: Blueprint Tube Carton and Plan Carton 58.30 01-710
20629 Crystal Springs Water Co Monthly drinking water service 8.00 01-710 20630 Folger Graphics State of the City Newsletter Qty 1490 1,173.09 01-725 20631 Frankie's Awards 7x9 1/2 gavel plaque for outgoing Mayor Bryan 73.83 01-505 20632 Frontier Communications Dedicated landline for City Hall 117.88 01-720 20633 Heidi's Commercial
Cleaning Weekly cleaning services for City Hall 750.00 01-860 20634 Logan & Powell, LLP City Attorney Services ($7500); Padgett v. Curtis Wright ($1760) and Calhoun v. City of Monte Sereno ($550). 9,810.00 01-425 01-427 20635 MissionSquare - 301546 Funding 457 Plan pay period ending November 2023. 1,684.64 01-660 20636 RICOH USA, INC. B/W and Colored copies Sep-Nov 2023 338.85 01-725 20637 Ridley Master Legal services on Joseph Padgett case 1,149.00 01-427 20638 San Jose Water Water services for City Hall ($207) and the Annex Building ($375). October and November 2023. 582.38 01-705
20639 Silicon Valley Animal
Control
3rd Quarter payment (January 1, 2024 thru March 31, 2024) Animal Control servies 8,287.50 01-585
20640 State Compensation Ins
Fund Workers' Compensation insurance premium 636.58 01-635 20641 TL Engineering 2023 Annual Pavement Project - Construction staking for curb and gutter improvements 4,034.00 12-840
1 of 2 Page 13 of 75

CITY OF MONTE SERENO

REGISTER OF ACCOUNTS PAYABLE
AS OF THESE DATES:

December 19, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20642 Virtual Project Manager Cloud based software system management tracking for Capital Improvement projects 1,000.00 12-845
20643 Wells Fargo Bank
Office supplies ($1190); Postage ($29); City Hall Phone service ($312); City Clerk travel to Election Workshop ($778); Software license renewal ($456; supplies for City Hall and minor street repairs ($382)
3,381.44
01-718
01-720
01-740
01-745
01-811
01-860
TOTAL WARRANT LIST $70,307.51

I, REYNOLD SAMORANOS, FINANCE OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
2 of 2 Page 14 of 75

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Treasurer's Report for the Period Ending August 31, 2023 Recommendation(s):

Staff recommends the City Council accept the Treasurer's Report for the period ending August 31, 2023
Background Information:

In compliance with Government Code, Section 41004 California Government Code section 41004 states: "Regularly, at lease once each month, the City Treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances.

City staff has provided the new compliant monthly Treasurer's Report in four parts:

Compliant Treasurer's Report
• Part 1 - Receipts and Disbursement Report
• Part 2 - Significant Variances Actuals versus Budget Narrative • Part 3 - Demand Account Report
• Part 4 - Investment Fund and Wells Fargo Custodian Report

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final) Part 2 - SIGNIFICANT VARIANCES TO BUDGET NARRATIVE 2023 08 31 (Final)

Part 3 - DEMAND ACCOUNT REPORT 2023 08 31 (Final)
Part 4 - Investment Report 2023 08 31 (Final)

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,844,000 2,557 9,692 (2,834,308) 0.3%
739,000 36,796 184,718 (554,282) 25.0%
342,400 25,512 31,094 (311,306) 9.1%
246,666 0 0 (246,666) 0.0%
177,500 6,218 40,236 (137,264) 22.7%
185,000 25,370 40,419 (144,581) 21.8%
100,500 20,062 31,087 (69,413) 30.9%
106,900 5,998 14,576 (92,324) 13.6%
9,000 1,614 1,823 (7,177) 20.3%
738,000 0 0 (738,000) 0.0%
2,100 600 1,022 (1,078) 48.7%
5,491,066 124,728 354,666 (5,136,400) 6.5%
Page: 1 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 17 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316
Police Special Tax Assessment per
Assessor's Report May 5, 2023 -
Total $89,000

SALES TAX
01-296 Sales and UseTax

TOTAL SALES TAX
01-298 Coronavirus Relief Fund (State)

TOTAL FEDERAL RELIEF FUNDS
Notes to (Federal & Other) $738k
01-298
California Automated Permit Processing
(CalAPP) Program Grant in the Amount
of $40,000.
01-298 Silicon Valley Clean Energy ($18k) -
Secured if usd for solar panel/battery
01-298 Prop 68 Per Capita Program ($180k) -
Secured if expended by 12/31/2023
01-298

SILICON VALLEY CLEAN ENERGY

DECARBONIZATION GRANT
PROGRAM AGREEMENT $500k used
by December 31, 2024
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,600,600 0 0 (2,600,600) 0.0%
95,000 0 0 (95,000) 0.0%
5,400 0 0 (5,400) 0.0%
52,000 2,554 9,679 (42,321) 18.6%
89,000 0 0 (89,000) 0.0%
2,000 0 0 (2,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 3 13 13 N/A
0 0 0 0 N/A
2,844,000 2,557 9,692 (2,834,308) 0.3%
9,000 1,614 1,823 (7,177) 20.3%
9,000 1,614 1,823 (7,177) 20.3%
738,000 0 0 (738,000) 0.0%
738,000 0 0 (738,000) 0.0%
Page: 2 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 18 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-268 Cable TV

TOTAL FRANCHISE TAX

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX

LICENSE AND PERMIT FEES
01-231 SB1186 Fees
01-232 Business License
01-234 ConstructionTax
01-235 SMIP
01-236 Construction Permits
01-237 Grading Permits
01-238 SB1473 (BSASRF)
01-240 Subdivision Fee
01-241 Site Development\Use\Variance\
01-242 Zoning Fees
01-243 Planning Miscellaneous
01-244 Encroachments
01-245 Community Planning Fee
. TOTAL LICENSE & PERMITS
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
105,000 18,714 26,775 (78,225) 25.5%
80,000 6,656 13,644 (66,356) 17.1%
185,000 25,370 40,419 (144,581) 21.8%
20,000 0 0 (20,000) 0.0%
40,600 0 0 (40,600) 0.0%
35,000 0 0 (35,000) 0.0%
149,500 707 3,539 (145,961) 2.4%
24,200 4,723 7,473 (16,727) 30.9%
73,100 20,082 20,082 (53,018) 27.5%
342,400 25,512 31,094 (311,306) 9.1%
106,900 5,998 14,576 (92,324) 13.6%
0 0 0 0 N/A
106,900 5,998 14,576 (92,324) 13.6%
1,200 104 284 (916) 23.7%
17,700 1,913 4,956 (12,744) 28.0%
25,000 0 4,840 (20,160) 19.4%
3,500 146 940 (2,560) 26.8%
550,000 22,742 143,710 (406,290) 26.1%
40,000 640 2,400 (37,600) 6.0%
1,200 45 290 (910) 24.2%
0 0 0 0 N/A
10,000 3,070 3,070 (6,930) 30.7%
0 0 0 0 N/A
0 100 100 100 N/A
30,400 4,210 8,094 (22,306) 26.6%
60,000 3,826 16,035 (43,965) 26.7%
739,000 36,796 184,718 (554,282) 25.0%
Page: 3 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 19 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $118090
Total
Interest Oct -Dec 2022 Quarter Run Rate

INTERGOVERNMENTAL
01-287 AB939 (recycle incentive)
01-288 Abandoned Vehicle Abatement
01-300 Motor vehicle (state)
01-305 Miscellaneous
03-318 COPS grant revenue
05-323 Miscellaneous (Measure B &VRF)
See Notes Below

TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $122,066
05-323
Ped Education and Encouragement
Allocation $10,000 ( FY 2024) and
$10,000 FY2025)
05-323
Measure B Santa Clara Valley
Transporation Authority (Per City
Engineer) $87,066 ($36700 and
$50366)
05-323 TDA (Per City Engineer) $25,000
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,000 600 600 (400) 60.0%
1,100 0 422 (678) 38.3%
2,100 600 1,022 (1,078) 48.7%
97,500 19,448 30,136 (67,364) 30.9%
3,000 614 951 (2,049) 31.7%
100,500 20,062 31,087 (69,413) 30.9%
1,100 0 0 (1,100) 0.0%
2,500 0 0 (2,500) 0.0%
21,000 0 0 (21,000) 0.0%
0 0 0 0 N/A
100,000 0 0 (100,000) 0.0%
122,066 0 0 (122,066) 0.0%
246,666 0 0 (246,666) 0.0%
Page: 4 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 20 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Election Candidate Fees
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance

TOTAL OTHER REVENUE

TOTAL REVENUE
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
150,000 5,506 35,414 (114,586) 23.6%
0 0 0 0 N/A
7,500 630 2,080 (5,420) 27.7%
0 82 82 82 N/A
0 0 0 0 N/A
0 0 0 0 N/A
10,000 0 2,660 (7,340) 26.6%
10,000 0 0 (10,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
177,500 6,218 40,236 (137,264) 22.7%
5,491,066 124,728 354,666 (5,136,400) 6.5%
Page: 5 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 21 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,710,758 146,811 283,771 (1,426,987) 16.6%
1,192,665 84,217 84,217 (1,108,448) 7.1%
60,000 0 1,495 (58,505) 2.5%
413,289 10,493 168,501 (244,788) 40.8%
564,900 2,321 (450) (565,350) -0.1%
505,762 25,508 46,655 (459,108) 9.2%
125,000 0 (6,696) (131,696) -5.4%
34,000 1,309 7,034 (26,966) 20.7%
109,052 440 20,305 (88,747) 18.6%
1,257,401 18,199 20,199 (1,237,202) 1.6%
58,150 (409) 1,720 (56,430) 3.0%
12,000 0 0 (12,000) 0.0%
2,700 230 459 (2,241) 17.0%
6,045,677 289,117 627,210 (5,418,467) 10.4%
(554,611) (164,389) (272,544) 282,067 49.1%
Page: 6 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 22 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570 General Plan Revise
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control

TOTAL GENERAL GOVERNMENT
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
16,250 0 0 (16,250) 0.0%
3,000 0 0 (3,000) 0.0%
15,000 6,068 6,250 (8,750) 41.7%
2,000 0 0 (2,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 7,034 7,034 N/A
15,000 0 0 (15,000) 0.0%
3,500 0 1,269 (2,231) 36.3%
1,200 0 368 (832) 30.7%
0 0 0 0 N/A
134,529 0 12,500 (122,029) 9.3%
100,200 0 115,155 14,955 114.9%
0 0 0 0 N/A
20,000 3,500 25,000 5,000 125.0%
12,500 0 0 (12,500) 0.0%
0 0 0 0 N/A
6,000 925 925 (5,075) 15.4%
50,000 0 0 (50,000) 0.0%
0 0 0 N/A
0 0 0 N/A
34,110 0 0 (34,110) 0.0%
413,289 10,493 168,501 (244,788) 40.8%
Page: 7 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 23 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-636 Vision Care
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance

TOTAL PERSONNEL

ADMINISTRATION
01-705 Office Utilities
01-710 Office Supplies
01-711 Postage
01-715 Office Equip Maintenance
01-718 Bank Fee Finance Charge
01-720 Communications
01-725 Reproduction/Printing
01-740 Mtgs/Trvl/Mileage reimb.
01-745 Publications/Memberships
01-755 Professional Services
01-765 Contract Services
01-770 Training
01-775 Miscellaneous
01-885 Horticultural/Arborist Services
01-999 City Mangers Revolving Account

TOTAL ADMINISTRATION
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,153,560 109,773 210,129 (943,432) 18.2%
79,401 0 0 (79,401) 0.0%
0 0 0 N/A
102,752 9,076 17,430 (85,322) 17.0%
13,563 1,087 2,173 (11,389) 16.0%
185,488 15,250 30,501 (154,987) 16.4%
14,803 0 1,410 (13,393) 9.5%
4,024 224 894 (3,130) 22.2%
13,543 1,652 2,444 (11,099) 18.0%
69,413 6,905 13,226 (56,187) 19.1%
18,373 1,615 3,093 (15,280) 16.8%
744 45 101 (643) 13.6%
0 1,185 2,369 2,369 N/A
55,092 0 0 (55,092) 0.0%
1,710,758 146,811 283,771 (1,426,987) 16.6%
11,200 180 1,811 (9,389) 16.2%
22,900 6,467 6,938 (15,962) 30.3%
0 85 375 375 N/A
10,000 0 1,891 (8,109) 18.9%
0 0 0 0 N/A
26,200 760 2,295 (23,905) 8.8%
11,300 169 1,698 (9,602) 15.0%
18,500 1,600 3,200 (15,300) 17.3%
26,000 4,396 4,924 (21,076) 18.9%
0 0 0 0 N/A
366,662 11,850 23,523 (343,140) 6.4%
10,500 0 0 (10,500) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
2,500 0 0 (2,500) 0.0%
505,762 25,508 46,655 (459,108) 9.2%
Page: 8 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 24 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS

BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements
01-816 Building Improvement City Hall

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $1,200,000
01-815 Annex Building Project $1,200,000
(Budget)
01-815 Green Stormwater Infrastructure
Project $125,000 (Budget)

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 0 0 N/A
45,000 0 0 (45,000) 0.0%
64,052 440 20,305 (43,747) 31.7%
109,052 440 20,305 (88,747) 18.6%
0 0 0 0 N/A
1,257,401 8,500 10,500 (1,246,901) 0.8%
9,699 9,699
1,257,401 18,199 20,199 (1,246,901) 1.6%
1,092,665 84,217 84,217 (1,008,448) 7.7%
0 0 0 0 N/A
100,000 0 0 (100,000) 0.0%
1,192,665 84,217 84,217 (1,108,448) 7.1%
34,000 1,309 7,034 (26,966) 20.7%
0 0 0 0 N/A
34,000 1,309 7,034 (26,966) 20.7%
Page: 9 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 25 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

MAINTENANCE
01-845 Pavement Management Program
12-840 Pavement Impr Project - Constitution
12-841 PIP - Greenwood Road
12-845 Pavement Management Program
12-850 Street Maintenance
12-865 Street Sweeping
05-845 Street Maintenance
05-850 Storm Drain Maintenance
05-870 Traffic Safety (signs & markings)
05-880 Traffic Safety (emergency calls&repairs)
05-890 Traffic Safety ( street lighting)
25-850 Storm Drain Maintenance

TOTAL MAINTENANCE

CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19)
01-915 Neighborhood St. Improve Project
05-87x Daves Ave Winchester Equestrian
05-905 Traffic Safety Project
05-925 Traffic Safety Misc Bike/Ped Improv
12-915 Gas Tax Road Project
25-910 Storm Drain Project

TOTAL CONSTRUCTION

ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 4,460 4,460 N/A
200,000 0 0 (200,000) 0.0%
131,700 0 0 (131,700) 0.0%
35,000 0 0 (35,000) 0.0%
40,000 0 0 (40,000) 0.0%
20,000 0 0 (20,000) 0.0%
(7,640) (7,640) (7,640) N/A
60,000 0 0 (60,000) 0.0%
45,000 9,765 2,340 (42,660) 5.2%
0 0 0 0 N/A
3,200 196 390 (2,810) 12.2%
30,000 0 0 (30,000) 0.0%
564,900 2,321 (450) (565,350) -0.1%
0 0 1,495 1,495 N/A
0 0 0 0 N/A
60,000 0 0 (60,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
60,000 0 1,495 (58,505) 2.5%
0 0 0 0 N/A
0 0 0 0 N/A
12,000 0 0 (12,000) 0.0%
12,000 0 0 (12,000) 0.0%
2,100 182 363 (1,737) 17.3%
600 48 96 (504) 15.9%
2,700 230 459 (2,241) 17.0%
Page: 10 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 26 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
90,000 0 0 (90,000) 0.0%
35,000 0 (6,696) (41,696) -19.1%
0 0 0 0 N/A
0 0 0 0 N/A
125,000 0 (6,696) (131,696) -5.4%
51,150 (970) 510 (50,640) 1.0%
3,000 0 0 (3,000) 0.0%
4,000 561 1,210 (2,790) 30.3%
58,150 (409) 1,720 (56,430) 3.0%
6,045,677 289,117 627,210 (5,418,467) 10.4%
(554,611) (164,389) (272,544) 282,067 49.1%
Page: 11 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 27 of 75

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
August 2023

16.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
03-015 Law Enforcement
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve

TOTAL GENERAL FUND RESERVE
Wells Fargo Advisors Account
01-035 Undesignated Reserves
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
12-035 Gas Tax Account
Wells Fargo Advisors Account

TOTAL ALL FUNDS
FY 2023-24
Adopted Budget

CURRENT MONTH
August 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
117,450 154,784 350,800 233,349 298.7%
78,882 (203,249) 35,829 (43,052) 45.4%
0 0 0 N/A
0 0 0 N/A
0 0 0 N/A
0 0 0 N/A
0 0 391,605 391,605 N/A
0 0 32,918 32,918 N/A
64,274 25,370 442,197 377,923 688.0%
45,924 0 69,524 23,600 151.4%
73 0 73 (0) 99.7%
2,705 3 5,513 2,808 203.8%
0 0 39 39 N/A
191,858 (177,875) 977,698 785,840 509.6%
309,308 (23,091) 1,328,498 1,019,190 429.5%
647,671 0 96,196 (551,475) 14.9%
3,500,000 0 0 (3,500,000) 0.0%
500,000 0 0 (500,000) 0.0%
200,000 0 0 (200,000) 0.0%
0 0 0 0 N/A
4,847,671 0 96,196 (4,751,475) 2.0%
0 0 0 0 N/A
131,506 0 1,071 (130,435) 0.8%
21,000 0 21,000 0 100.0%
27,043 0 27,043 (0) 100.0%
6,751 0 6751 0 100.0%
186,300 0 55,864 (130,436) 30.0%
5,033,970 0 152,060 (4,881,910) 3.0%
19,448 192,452 192,452 N/A
0 3,500,000 3,500,000 N/A
0 500,000 500,000 N/A
0 200,000 200,000 N/A
0 0 0 N/A
614 138,636 138,636 N/A
0 20,062 4,531,087 4,531,087 0
5,343,278 (3,029) 6,011,645 668,367 112.5%
Page: 12 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 08 31 (Final 12-11-2023) Page 28 of 75 1 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 August 2023

16.7% of FY 2023-24 Adopted Budget
Revenues
SIGNIFICANT FULL YEAR VARIANCES TO FY 2023-24 ADOPTED BUDGET NARRATIVE  Revenues $355 Thousand (6.5% of FY 2023-24 Adopted Budget FULL YEAR) - Property Tax $10 Thousand, 0.3% of FY 2023-24 Adopted Budget FULL YEAR: In August 2023, received SB813 Supplemental Property Tax ($2.6k)

- Licenses and Permits $185 Thousand, 25.0% of FY 2023-24 Adopted Budget FULL YEAR: In August, received construction permit fees from properties on Bancroft Ave ($7.8k); Community Planning fees ($3.8k) and Encroachment permit fees ($4.2k).
- Franchise Fees $31 Thousand, 9.1% of FY 2023-24 Adopted Budget FULL YEAR: Received Franchise fees from Comcast ($20.1k), JPA ($1.3k) and West Valley Collection ($3.5k). - Intergovernmental $0, 0% of FY 2023-24 Adopted Budget FULL YEAR: None. - Other Revenues $40 Thousand, 22.7% of FY 2023-24 Adopted Budget FULL YEAR: In August, received total Road Impact fees ($5.5k) primarily from projects on Bancroft Ave and Pine Cone Ct. - Gas Tax $40 Thousand, 21.8% of FY 2023-24 Adopted Budget FULL YEAR: Received Gas Tax Revenue for two months ($18.7) and SB-1 Revenue ($6.7k).
-
- Real Property Tax $15 Thousand, 13.6% of FY 2023-24 Adopted Budget FULL YEAR: In August, received $6.0k real estate transfer tax.
- Sales and Use Tax $2 Thousand, 20.3% of FY 2023-24 Adopted Budget FULL YEAR: Received public safety sales tax ($1.6k.)
- Federal Relief Funds and Other $0, 0% of FY 2023-24 Adopted Budget Full Year: None. - Investment Income/Interest $31 Thousand, 30.9% of FY 2023-24 Adopted Budget FULL YEAR: In August 2023, earned $20.1k in T-Bill interest.

2 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 August 2023

16.7% of FY 2023-24 Adopted Budget
Expenditures
SIGNIFICANT FULL YEAR VARIANCES TO FY 2023-24 ADOPTED BUDGET NARRATIVE  Expenditures $0.6 Million, 10.4% of FY 2023-24 Adopted Budget FULL YEAR - Personnel $284 Thousand, 16.6% of FY 2023-24 Adopted Budget FULL YEAR: Even with the Adopted Budget.
- Law Enforcement $84 Thousand, 7.1% of FY 2023-24 Adopted Budget FULL YEAR: In August. Paid $84.2k for Police Services.
- Construction $1.5 Thousand, 2.5% of FY 2023-24 Adopted Budget FULL YEAR: None. - General Government $169 Thousand, 40.8% of FY 2023-24 Adopted Budget FULL YEAR: In August, paid for annual City Picnic at Versona Park ($6k) and Community Support Grant paid to Sustainable Waze ($3.5k). - Maintenance $0 Thousand, 0% of FY 2023-24 Adopted Budget FULL YEAR: None. - Administration $47 Thousand, 9.2% of FY 2023-24 Adopted Budget FULL YEAR: In August, A.I.M.S.

Corporation for City Engineer Consultant ($11.9k); Membership dues to Association of Bay Area Government ($1.8k); County of Santa Clara – Technology ($1k) and various office supplies, photography services ($6.5k). - City Attorney $0, 0% of FY 2023-24 Adopted Budget FULL YEAR: None. - City Audit $2 Thousand, 3.0% of FY 2023-24 Adopted Budget FULL YEAR: None. - Equipment / Improvements $20 Thousand, 18.6% of FY 2023-24 Adopted Budget FULL YEAR: In August, various software license renewal 365 Windows, Sage Accounting Software, ClearGov software - City website related product solutions.
- Building and Improvement $20 Thousand, 1.6% of FY 2023-24 Adopted Budget FULL YEAR: In August, paid $18.2 for City Hall kitchen remodel.
- Building Maintenance $7 Thousand, 20.7% of FY 2023-24 Adopted Budget FULL YEAR: In August, paid office cleaning ($750) and City Hall landscape maintenance ($530).
-

DEMAND ACCOUNT REPORT For the period ending
August 31, 2023
Treasurer's Report - Part 3 of 4
August 31, 2023 July 31, 2023 Changes Higher /
(Lower) Comment
BEGINNING BALANCE $1,351,588.67 $6,310,787.31 ($4,959,198.64) Receipts and Interest Earned
Receipts for the period $275,929.49 219,386.59 $56,542.90 In August 2023, received SB-2 Grant Reimbursement ($160k); Comcast Franchise Fees ($18.4k); Gas Tax Revenues for 2 months ($18.7k); Claim payment from State Farm Insurance ($7.6k); SB-1 Revenue ($6.7k); Property Transfer Tax ($6.0k); Waste Connection Franchise Fees ($5.9k); Building Permit fees from projects on Bancroft Ave ($13.9k) and Pine Cone Ct ($4k).

Investment receipts during the period $0.00
Interest earned $0.00 4
Total Receipts and Interest Earned $275,929.49 $219,386.59 $56,542.90 Less: Disbursements
Cash disbursements during the period $231,076.40 $615,198.83 ($384,122.43) In August 2023, paid for Police Services ($84.2k); Net Pay to Staff Employees ($73.3k); AIMS Corporation for City Engineer Consulting ($11.9k); Los Gatos Monte Sereno Safe Route Bike Program ($9.8k); and Kitchen Remodel at City Hall ($16.5k)
Invested during the period $0.00 $4,500,000.00 ($4,500,000.00) Transfered $4.5 Million to Wells Fargo Advisors to invest in T-Bills Laddered Strategy in July 2023.

GASB 68 Report & SSA fee $0.00
EFT(PERS retirement) $17,467.23 $16,014.32 $1,452.91 Hired New Hire City Engineer EFT (payroll taxes) $28,791.20 $26,946.49 $1,844.71 Hired New Hire City Engineer EFT (PERS health) $15,249.59 $15,251.12 ($1.53)
EFT (EDD payroll taxes) $6,436.09 $5,174.47 $1,261.62 Hired New Hire City Engineer Bank fees $0.00
Total Disbursements $299,020.51 $5,178,585.23 ($4,879,564.72) ENDING BALANCE $1,328,497.65 $1,351,588.67 ($23,091.02)

BALANCE IN DEMAND ACCOUNTS
Checking $350,799.66 $196,015.38 $154,784.28
Savings $977,697.99 $1,155,573.29 ($177,875.30)
TOTAL DEMAND ACCOUNTS $1,328,497.65 $1,351,588.67 ($23,091.02)

FUND DISTRIBUTION IN DEMAND ACCOUNTS
General $386,629.05 $435,093.72 ($48,464.67)
Law Enforcement $391,604.93 $391,604.93 $0.00
Traffic Safety $32,918.37 $32,918.37 $0.00
Gas Tax (2107) $442,197.11 $416,826.85 $25,370.26 Received SB-1 Revenue ($6.7k) and Gas Tax Revenue for two months ($18.9k).

Storm Drain $69,523.86 $69,523.86 $0.00
Surety Trust $72.75 $72.75 $0.00
Loma Serena Ltg $5,512.64 $5,509.25 $3.39
Rose/Andrews Ltg. $38.94 $38.94 $0.00
Total $1,328,497.65 $1,351,588.67 ($23,091.02)

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
August 31, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-025 Subtotal Unrestricted Reserves
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
Building Fund
40-024 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve -
LAIF
7/31/2023
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
8/31/2023 Comments
96,196.17 96,196.17

0.00 0.00

0.00 0.00 No Activity

0.00 0.00

0.00 0.00
96,196.17 0.00 0.00 0.00 96,196.17

0.00 0.00
1,070.54 1,070.54
21,000.00 21,000.00
27,042.53 27,042.53 No Activity

0.00 0.00
6,751.00 6,751.00
55,864.07 0.00 0.00 0.00 55,864.07
152,060.24 0.00 0.00 0.00 152,060.24
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
August 31, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT
LAIF GENERAL FUND RESERVE ACCOUNT Wells Fargo Advisors GENERAL FUND RESERVE ACCOUNT Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-035 Subtotal Unrestricted Reserves
05-035 Trafffic Safety
12-035 2107 GAS TAX
25-035 Storm Drain
30-035 Surety Trust
Building Fund
40-035 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve -
Wells Fargo Advisors
7/31/2023
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
8/31/2023 Comments
173,003.86 19,447.95 192,451.81 Interest earned on T-Bills 3,500,000.00 3,500,000.00
500,000.00 500,000.00
200,000.00 200,000.00

0.00 0.00
4,373,003.86 19,447.95 0.00 0.00 4,392,451.81

0.00 0.00
138,021.68 613.82 138,635.50 Interest earned on T-Bills

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00
138,021.68 613.82 0.00 0.00 138,635.50
4,511,025.54 20,061.77 0.00 0.00 4,531,087.31
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
August 31, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT
LAIF GENERAL FUND RESERVE ACCOUNT SAVINGS ACCOUNT #5508 01-015 General
01-015 Economic Fluctuation Reserve
01-015 Capital Improvement Program Reserve
01-015 Property Improvement Reserve
01-015 Other Post Emplpoyment Benefits
(OPEB)
01-015 Total General Fund Reserve - LAIF
03-015 Law Enforecment
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
Total
WARRANT CHECKING ACCOUNT #2153
01-010 Total
Total All Funds
7/31/2023
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
8/31/2023 Comments
239,078.34 250,191.34 (453,440.29) 35,829.39
In August 2023, received SB-2 Grant Reimbursement ($160k); Comcast Franchise Fees ($18.4k); Claim payment from State Farm Insurance ($7.6k); Property Transfer Tax ($6.0k); Waste Connection Franchise Fees ($5.9k); Building Permit fees from projects on Bancroft Ave ($13.9k) and Pine Cone Ct ($4k).

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00
239,078.34 250,191.34 (453,440.29) 0.00 35,829.39
391,604.93 0.00 391,604.93
32,918.37 0.00 32,918.37
416,826.85 25,370.26 442,197.11 Gas Tax Revenues for 2 months ($18.7k) and SB-1 Revenue ($6.7k) 69,523.86 0.00 69,523.86

72.75 0.00 72.75
5,509.25 3.39 5,512.64

38.94 0.00 38.94
1,155,573.29 275,564.99 (453,440.29) 0.00 977,697.99
196,015.38 (298,656.01) 453,440.29 350,799.66
In August 2023, paid for Police Services ($84.2k); Net Pay to Staff Employees ($73.3k); AIMS Corporation for City Engineer Consulting ($11.9k); Los Gatos Monte Sereno Safe Route Bike Program ($9.8k); and Kitchen Remodel at City Hall ($16.5k)
6,014,674.45 (3,029.25) 0.00 0.00 6,011,645.20
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Adopt a Resolution Declaring Noxious and Dangerous Weeds and Rubbish, Refuse, and Dirt to be a Public Nuisance and Setting a Public Hearing Date and Time and Consider All Objections to the Proposed Destruction or Removal of Weeds, Dirt, Rubbish, or Other Hazardous Material
Recommendation(s):

Staff recommends the City Council adopt a resolution declaring noxious and dangerous weeds and rubbish, refuse and dirt to be a public nuisance and set January 16, 2024 at 7:00 p.m. as the Public Hearing date and time to hear and consider all objections to the proposed destruction or removal of weeds, dirt, rubbish or other hazardous material. The Public Hearing will be held both virtually via the Zoom application and in the Council Chambers, City Hall, 18041 Saratoga-Los Gatos Road, Monte Sereno, California.

Background Information:

The City has a weed abatement process set forth in the City’s Municipal Code in Chapter 8.02.

As a first step, the City Council adopts a resolution declaring the existence of a nuisance caused by weeds, brush, dirt, and other similar hazards existing on properties within the City (Municipal Code Section 8.02.050). The resolution identifies the problem properties and creates a deadline to address problem conditions. Per the Municipal Code, the owners must clean up those problem conditions within 30 days, unless that period is extended by written agreement with the City Engineer/Fire Marshal. Notice is given to the property owners by posting and by mailing, once the City Council adopts the resolution declaring the nuisance.

The resolution declaring the nuisance also sets the date for a public hearing for submitting objections by the affected property owners. After the 30-day period has passed, the City Council has a public hearing for considering objections to why the City should not cause abatement to take place on any parcels where the owners have not cleaned up their weeds, brush, dirt, and other hazards.

After the public hearing, the City Council can adopt an order to abate. Under the Municipal Code, City staff or contractors are authorized to enter the properties after the City Council adopts an order to abate and remove the weeds and to assess the costs of abatement as a lien on the property. Liens are imposed after providing the owner with a report of costs that is confirmed by the City Council following another public hearing. The costs of such abatement

can then be collected via the tax roll. This process allows the City to undertake uniform code enforcement simultaneously across all problem parcels in the City. The City contracts with the County of Santa Clara for abatement of weeds and the work will be performed in accordance with a fee schedule adopted by the County.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Draft Resolution
2024 Monte Sereno Commencement Report

RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO DECLARING NOXIOUSAND

DANGEROUS WEEDS AND RUBBISH, REFUSE, AND DIRT TO BE A PUBLIC NUISANCE WHEREAS, certain weeds, dirt, rubbish, and other hazardous material are growing, located, or existing upon private property or properties, and in sidewalks, streets, or alleys within the City of Monte Sereno, more specifically identified by address or parcel set forth in Exhibit A, hereby incorporated into this resolution; and
WHEREAS, said weeds are of a kind which, when mature, bear wingy or downy seeds and which attain such a large growth as to become a fire menace when dry, or which are otherwise noxious or dangerous, and which weeds are seasonal and recurrent nuisances; and WHEREAS, said weeds, dirt, rubbish and other hazardous material constitutes a public nuisance and require the abatement thereof as provided by law; and WHEREAS, in accordance with Government Code sections 39501 and 39502, Monte Sereno Municipal Code Chapter 8.02 sets forth the process and the authority for the abatement of weeds within the City of Monte Sereno and for the assessment of the costs of removal by lien.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Monte Sereno, as follows:

1. That the weeds, dirt, rubbish, and other hazardous material constitute a public nuisance and that the said public nuisance should be abated in the manner provided in Chapter 8.02 “Weed Abatement” of the Monte Sereno Municipal Code.

2. In accordance with Monte Sereno Municipal Code Section 8.02.050, the nuisances identified in this resolution must be abated by the property owner within thirty (30) days after the adoption of this resolution, or within such other time as may be established by written agreement with the Fire Marshal or City Engineer. If not abated within such time as set forth herein, the City of Monte Sereno shall cause such nuisance to be abated, and the expense of such abatement assessed upon the property requiring weed removal.

3. After passage of this resolution, the City Clerk shall mail notice to the affected property owners as soon as practicable and cause notice of its passage to be conspicuously posted in three (3) prominent places in the City of Monte Sereno at least ten days prior to the time fixed by the City Council for hearing objections, and which notice shall be in form prescribed in Section

8.02.060 of the Monte Sereno Municipal Code.

4. The City Council shall hear and consider all objections to the proposed destruction or removal of weeds, dirt, rubbish, or other hazardous material at a public hearing to be held virtually and in person at 7:00 p.m. on the 16th day of January 2024 via the Zoom application and in the Council Chambers, City Hall, 18041 Saratoga-Los Gatos Road, Monte Sereno, California. By motion or resolution at the conclusion of said hearing, the City Council shall either allow or overrule any objections.

5. If objections have not been made, or after the City Council has disposed of those objections made, the City Council shall order by resolution that the City Manager or the City Engineer, or their designated representatives, abate any nuisance caused by weeds that have not yet been abated by the property owner, and that the expense of abatement be assessed upon the property requiring such abatement.

REGULAR ADOPTED AND PASSED this 19 day of December 2023 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Evert Wolsheimer, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk

Situs APN CITY/STATE
2024 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT

CITY OF MONTE SERENO
T
Exhibit A
1 15297 KARL AV 409-41-002 STUDYWITHGAMES LLC 15297 KARL AVE MONTE SERENO CA 95030-2229 160 1 records of 17 Santa Clara County Weed Abatement Program Page 1 Page 39 of 75

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: UNFINISHED BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Housing Element Update – Provide Update on the Status of the Housing Element
Recommendation(s):

Staff recommends that the City Council receive the Housing Element update.

Background Information:

The Housing Element is part of the City’s General Plan and identifies policies and programs to meet the housing needs of the city’s current and future residents. State law (Government Code Sections 65580-65589.8) requires that every city and county in California adopt a Housing Element, approximately every five or eight years. In addition, the State Department of Housing and Community Development (HCD) reviews and certifies that each Housing Element meets all the requirements of the law. Monte Sereno’s current Housing Element was adopted on January 31, 2023, however HCD March 31, 2023 finding that further revisions were required to the adopted Housing Element in order to reach substantial compliance with Housing Element law. The revised document was submitted to HCD for review on July 25, 2023 and additional comments from HCD were received on September 22, 2023.

Below is an anticipated schedule for further revisions:

Anticipated Fourth Submittal Schedule
Received HCD Comment Letter September 22, 2023
Staff and Consultants Met with HCD to
Review Comments and Proposed
Modifications
October 13, 2023
Provided HCD with Draft of the Proposed
Modifications for Informal Review October 27, 2023
HCD Provided Informal Review Comments November 20, 2023 Staff and Consultants Met with HCD to
Review Informal Comments November 28, 2023
Provided HCD with Draft of the Proposed
Modifications for Informal Review December 12, 2023
Anticipated Informal Review Comments from January 12, 2024

Anticipated Fourth Submittal Schedule
HCD
Anticipated Publishing of Revised Housing
Element for 7-Day Public Comment January 22, 2024
Anticipated Formal Resubmittal to HCD for a
60-Day Review January 29, 2024
Housing Element Overview
Monte Sereno’s 6th Cycle Housing Element covers the 2023 to 2031 planning period. The Housing Element is required to include the following components:

1. Housing Needs Assessment: An analysis of housing needs of the City's population, including analysis of population, housing characteristics, projected housing needs by income group, housing needs of special needs populations (including elderly, persons with disabilities, etc.), existing housing stock conditions, and existing units in need of replacement or rehabilitation.

2. Constraints Analysis: An analysis of housing constraints that impact housing production, including city land use controls, local ordinances, permit requirements, fees, and the way that they may impact housing production.

3. Evaluation of Past Performance: Assess progress in implementing the policies and programs from the prior Housing Element.

4. Housing Sites Inventory: Identify housing sites available for development or redevelopment, ensuring that there is sufficient capacity to address the Regional Housing Needs Allocation for all income levels.

5. Policies and Programs: Establish policies and programs to be carried out during the 2023-2031 planning period to fulfill the identified housing needs.

6. Community Outreachand Engagement: Conduct a thorough program of community engagement, with a particular focus on outreach to traditionally underrepresented groups.

7. Affirmatively Further Fair Housing (AFFH): Analyze and address significant disparities in housing needs and access to opportunity by proposing housing goals, objectives, and policies that aid in replacing segregated living patterns with truly integrated and balanced living patterns, transforming racially and ethnically concentrated areas of poverty into areas of opportunity, and fostering and maintaining compliance with civil rights and fair housing laws.

Penalties for Non-Compliance
During the 6th Housing Element cycle, jurisdictions face a number of new consequences for not having a certified Housing Element. Under legislation enacted in recent years, if a city does not comply with State housing law, HCD may refer the City to the Attorney General. Significant fines may be imposed if a City does not comply with a court order requiring adoption of a compliant housing element. A court finding a Housing Element inadequate may also limit local land use decision-making authority until the jurisdiction brings its Housing Element into compliance, or local governments may lose the right to deny certain projects.

Conversely, an HCD-certified housing element makes cities eligible for, or with higher priority for, numerous sources of funding, such as Local Housing Allocations, Affordable Housing and Sustainable Communities Grants, SB 1 Planning Grants, CalHOME Program Grants, Infill Infrastructure Grants, Pro-Housing Design funding, Local Housing Trust Funds, and Regional Transportation Funds (such as MTC’s OneBayArea Grants).

Summary of Prior Meetings and Study Sessions
Over the last 16 months, Monte Sereno has conducted a comprehensive community engagement and outreach strategy as required by Government Code to assist in informing the 6th cycle Housing Element Update Process. This strategy has included a series of community meetings and public meetings as summarized below:
 February 24, 2022 – City Council study session to provide an overview of the Housing Element process and schedule.
 April 19, 2022 – City Council meeting to discuss sites inventory.  May 24, 2022 – Joint Meeting with the City Council and Site and Architectural Commission to discuss sites inventory.
 June 21, 2022 – City Council meeting to discuss ADU incentives/fee reductions and also to review draft programs.
 July 21, 2022 – Special City Council meeting where the Ad Hoc Housing Element committee provided an update on their plans to incentive ADU construction.

Additionally, the City Council approved a resolution at this meeting to offer a building permit fee reduction for ADU construction.
 September 6, 2022 – City Council meeting to discuss remove of ADU development constraints of owner occupancy requirements and a potential amnesty program. Also, the Draft Housing Element was reviewed at this meeting.  November 1, 2022 – City Council meeting where an ordinance was introduced to remove owner occupancy requirements for ADUs, create and amnesty program for unpermitted ADUs, and update the Municipal Code for the new state laws related to ADUs effective 2023.
 December 12, 2022 – Community meeting to provide information, various perspectives, and receive feedback on ADU construction in the West Valley region.  December 20, 2022 – City Council meeting to providing an update on the status of the Housing Element update.
 January 17, 2023 – City Council meeting to review comments received by HCD on the draft Housing Element.
 January 31, 2023 – Joint City Council and Site and Architectural Commission meeting to consider adoption of the revised Housing Element.
 February-March 2023 – Additional outreach and interviews conducted with very-low income residents in the regional to better understand their housing needs.  June 6, 2023 – City Council meeting to review comments received by HCD on second submittal of the Housing Element.
 June 20, 2023 – City Council meeting to discuss the multifamily rental housing requirements and options.

 August 1, 2023 – City Council meeting to discuss and identify sites for multifamily rezoning using SB10.

Feedback received throughout the ongoing community engagement and outreach process has assisted staff and the consulting team in preparing the Housing Element Update and related items.

Draft 2023-2031 Housing Element
The draft Housing Element consists of the following sections:

1. Introduction: Explains the purpose, process, and contents of the Housing Element.

2. Goals, Policies, and Programs: Details specific policies and programs the city will undertake over the 2023-2031 Planning Period to address the housing goals.

3. Overview of Housing Needs and Constraints: Reviews governmental constraints, including land use controls, fees, and processing requirements, as well as nongovernmental constraints, such as construction costs, availability of land and financing, physical environmental conditions that may impede the development, preservation, and maintenance of housing.

4. Vacant and Available Sites: Describes the city’s strategy to achieve the RHNA requirements and identifies land suitable to accommodate these additional housing units.

5. Energy Conversation: Identifies opportunities and programs for energy conservation.

The 2023-2031 Housing Element also includes seven technical appendices with detailed analysis and information that supports the findings and conclusions in the main document. The following is a summary of the major elements of the Draft 2023-2031 Housing Element:

Affirmatively Furthering Fair Housing (AFFH)
One of the new requirements for the 6th cycle Housing Element Update is AFFH. Assembly Bill (AB) 686, passed in 2018, created new requirements for jurisdictions to affirmatively further fair housing. According to AB 686, affirmatively furthering fair housing means to take “meaningful actions, in addition to combating discrimination, that overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics.” The four main goals are to:
 Address significant disparities in housing needs and in access to opportunity  Replace segregated living patterns with truly integrated and balanced living patterns  Transform racially and ethnically concentrated areas of poverty into areas of opportunity  Foster and maintain compliance with civil rights and fair housing laws AFFH is discussed in Chapter 1 and more thoroughly analyzed in Appendices A and G.

Housing Goals, Policies, and Programs
The Housing Goals in Chapter 2 are organized into the following categories:
 Goal H-1: Facilitate Housing Construction
 Goal H-2: Provide New Affordable and Equal Opportunity Housing  Goal H-3: Maintain and Improve the Existing Housing Stock  Goal H-4: Publicize Resources
The list of policies and programs in this chapter include the policies approved by the City Council at previous meetings.

Regional Housing Needs Allocation (RHNA) and Sites Inventory In January of 2022, HCD approved the Association of Bay Area Governments (ABAG) adopted Final RHNA Plan which establishes a total RHNA of 441,176 residential units for the San Francisco Bay Area’s 6th Cycle Housing Element Update. Monte Sereno’s RHNA for this upcoming Housing Element is 193, an increase of over 300% from last cycle’s RHNA of 61.

Monte Sereno’s assigned RHNA for this housing cycle is distributed across four income categories as follows:

Very Low
Income
Low Income Moderate
Income
Above Moderate
Income
Total
53 30 31 79 193
Under state law, cities are not responsible for building such housing, but do need to identify adequate housing sites, as part of their sites inventory, and put in place the proper zoning and address development constraints, so that the private sector can build the housing.

To meet the RHNA for the 6th cycle, the city’s strategy is to create a robust outreach program to encourage the creation of ADUs within the city. Ad Hoc Committees to spearhead this goal were created by the City Council and the Site and Architectural Commission. The Committees developed a community-wide public outreach program to encourage creation of ADU units which included the following:
 Informational postcards mailed to each resident/property owner;  Door-to-door neighborhood canvassing;
 Direct mailings to property owners regarding the ADU incentive program;  Direct e-mails to interested parties, contractors, architects/designers;  Social media postings; and
 Information provided at the City-wide picnic on August 21, 2022 Additionally, the City Council approved a 50% reduction in building permit and plan review fees for building permit that create a new ADU, through new construction of the conversation of an existing structure (i.e. pool house, garage).

Analysis:

Comments Received HCD – September 22, 2023
The revised Housing Element was submitted to HCD on July 25, 2023 for their review.

Comments were received on September 22, 2023 and are included in Attachment 1 to this staff report. Following is a summary of the comments.

Housing Element Requirement Comments

1. Inventory of Land Suitable for Residential
Development
A. HCD has requested that additional data
be provided about the affordability levels for
new housing units that are included in this
Housing Element cycle which have been built
or are under construction.

B. Additional data and justification are being
requested for the 24 Amnesty ADU units that
have been projected to be permitted during
this Housing Element cycle.

C. Changes to the zoning code provisions
for Emergency Shelters are required to
increase the maximum number of beds
allowed.

D. The Programs in the Housing Element will
be updated with more discrete timing and
noted by HCD as well as committing to a
mid-cycle review of specific programs and
providing alternative action if the programs
are not on track for meeting the objectives
defined.

2. Analysis of Potential and Actual
Governmental Constraints
A. Additional analysis is needed on the
impact of discretionary Site Development
Permit process on housing construction to
ensure this process does not limit new
housing.

B. HCD has noted that the City lacks a
variety of minimum lot sizes and densities
which can limit the variety of housing types
available. Additional analysis is needed to
clarify how the proposed programs (updated
SB9 ordinance, SB10 rezoning, incentives
for ADUs, etc.) will address this concern.

Housing Element Requirement Comments

3. Promote and Affirmatively Further Fair
Housing (AFFH)
A. Additional analysis on how increased
hosing choices and affordability will be
provided throughout the City.

The additional information being requested by HCD required detailed analysis and data to be provided to verify the Housing Element is in compliance with the required State laws. However, staff believes that these comments can be addressed with additional analysis and information without the need to make significant changes to polices or programs that staff has already approved.

Attachments:

1. HCD Comment Letter Dated September 22, 2023

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
September 22, 2023
Steve Leonardis, City Manager
City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA, 95030
Dear Steve Leonardis:

RE: City of Monte Sereno’s 6th Cycle (2023-2031) Revised Draft Housing Element Thank you for submitting the City of Monte Sereno’s revised draft housing element received for review on July 25, 2023. Pursuant to Government Code section 65585, subdivision (b), the California Department of Housing and Community Development (HCD) is reporting the results of its review.

The revised draft element addresses many statutory requirements; however, revisions will be necessary to substantially comply with State Housing Element Law (Gov. Code, § 65580 et seq), as follows:

1. An inventory of land suitable and available for residential development, including vacant sites and sites having realistic and demonstrated potential for redevelopment during the planning period to meet the locality’s housing need for a designated income level, and an analysis of the relationship of zoning and public facilities and services to these sites. (Gov. Code, § 65583, subd. (a)(3).) Identify actions that will be taken to make sites available during the planning period with appropriate zoning and development standards and with services and facilities... Sites shall be identified as needed to facilitate and encourage the development of a variety of types of housing for all income levels, including multifamily rental housing, factory-built housing, mobilehomes, housing for agricultural employees, supportive housing, single-room occupancy units, emergency shelters, and transitional housing. (Gov. Code, § 65583, subd. (c)(1).) Progress toward the Regional Housing Need Allocation (RHNA): The element now indicates (Table 4-3) that ten units that have been built or are under construction since the start of the projection period but should also demonstrate their affordability and availability in the planning period. For affordability, the element should assign these units to the various income groups based on actual sales price, rent level or other mechanisms ensuring affordability (e.g., deed

Steve Leonardis, City Manager

restrictions). For availability, the element should discuss status, remaining steps, and any known barriers to development in the planning period.

Adequate Sites and Accessory Dwelling Units (ADU): As noted in the prior review, the element must include robust analysis or utilize alternative strategies to fulfill the RHNA entirely with ADUs. While the element now discusses past trends and anticipated affordability, it should still address other relevant factors.

Specifically, the element states that 93 percent of past ADUs were made available for rent but should incorporate this information into ADU assumptions for the planning period.

In addition, the element now assumes that 24 ADU amnesty units will occur in the planning period, largely, based on new construction trends for ADUs. Instead, the element should base assumptions on other relevant factors such as past trends or interest in amnesty ADUs or rescale assumptions.

Finally, if the above analyses necessitate identifying sites to accommodate the RHNA, including by income group, the identification of sites and analysis must meet all requirements pursuant to Government Code section 65583.2, including but not limited to parcel listing, map of identified sites, identified sites and Affirmatively Furthering Fair Housing (AFFH), environmental and other constraints, infrastructure, size of sites, nonvacant sites, calculation of realistic residential capacity and appropriate zoning to accommodate housing for lowerincome households. For more information, please see the Building Blocks at https://www.hcd.ca.gov/planning-and-community-development/housingelements/building-blocks.

Zoning for a Variety of Housing Types (Emergency Shelters): In response to the previous finding, the element has been updated to clarify that emergency shelters are permitted by-right in the “public” zoning designation and provided clarification on development standards. However, the element should analyze these standards as constraints on emergency shelters. Specifically, development standards such as a maximum number of three beds and clients are constraints and should be addressed by adding or modifying programs. Additionally, as noted in the prior review, the element should demonstrate compliance with Chapter 654, Statues of 2022 (AB 2339) and add or modify programs as appropriate.

Electronic Sites Inventory: For your information, pursuant to Government Code section 65583.3, the City must submit an electronic sites inventory with its adopted housing element. The City must utilize standards, forms, and definitions adopted by HCD. Please see HCD’s housing element webpage at https://www.hcd.ca.gov/planning-and-community-development/housing-elements for a copy of the form and instructions. The City can reach out to HCD at [email protected] for technical assistance.

Steve Leonardis, City Manager

Programs: As noted above, the element does not include a complete site analysis; therefore, the adequacy of sites and zoning were not established.

Based on the results of a complete sites inventory and analysis, the City may need to add or revise programs to address a shortfall of sites or zoning available to encourage a variety of housing types. In addition, the element should be revised, as follows:
• Program Q (Implement Multifamily Housing): The Program should include additional sites, commit to allowable densities (e.g., 20 units per acre), and appropriate development standards to encourage and facilitate multifamily development at maximum allowable densities. In addition, the Program should go beyond analyzing the potential application of SB 10 and commit to outcomes that result in housing opportunities such as amending zoning. Finally, the Program should include a significant and meaningful numeric objective for the planning period. This is particularly important considering the effectiveness of Program HE-2.5 (Multifamily Zoning) during the 5th cycle.
• Program B (Site Development Permits): The Program commits to amend the City’s design standards related to manufactured housing but should also commit to discrete timing (e.g., by 2025).
• Program G (Development Incentives): The Program commits to establish a tracking method for proactive outreach but should clearly commit to proactively reach out to developers at least annually to identify development opportunities. This is particularly important given the lack of implementation in prior planning periods.

2. An analysis of potential and actual governmental constraints upon the maintenance, improvement, or development of housing for all income levels, including the types of housing identified in paragraph (1) of subdivision (c), and for persons with disabilities as identified in the analysis pursuant to paragraph (7), including land use controls, building codes and their enforcement, site improvements, fees and other exactions required of developers, and local processing and permit procedures... (Gov. Code, § 65583, subd. (a)(5).) Address and, where appropriate and legally possible, remove governmental and nongovernmental constraints to the maintenance, improvement, and development of housing, including housing for all income levels and housing for persons with disabilities... (Gov. Code, § 65583, subd. (c)(3).) Local Processing and Permit Procedures: The element now identifies approval findings for the Site Development Permit but should also analyze those findings

Steve Leonardis, City Manager

for impacts on approval certainty. For example, the permit requires compatibility with the character of the surrounding neighborhood. The element should explain the application of the finding, potential subjectivity and impacts on approval certainty.

Programs: As noted above, the element requires a complete analysis of potential governmental constraints. Depending upon the results of that analysis, the City may need to revise or add programs and address and remove or mitigate any identified constraints.

In addition, as noted in prior reviews, the City lacks a variety of minimum lot sizes and densities and continues to lack sufficient programs to address this pattern.

The element should expand upon programs, beyond complying with state laws, to create a variety of lot sizes, increased densities, and modified development standards to facilitate maximum densities.

3. Promote and affirmatively further fair housing opportunities and promote housing throughout the community or communities for all persons regardless of race, religion, sex, marital status, ancestry, national origin, color, familial status, or disability, and other characteristics... (Gov. Code, § 65583, subd. (c)(5).) Goals, Actions, Metrics, and Milestones: The element must be revised to include goals and actions that specifically respond to the analysis and to the identified and prioritized contributing factors to fair housing issues and must be significant and meaningful enough to overcome identified patterns and trends. As a reminder, the City is entirely the highest resource category in access opportunity, wholly a concentrated area of affluence, and predominantly consists of households with the highest median income, a stark contrast to the rest of the region. These conditions and circumstances warrant significant and robust actions (not limited to the RHNA) to promote housing mobility and increase housing choices and affordability throughout the City. Programs must include metrics or numeric objectives and timelines that target intended outcomes. For your information, metrics (where applicable), should be targeting beneficial impacts for people, households, and neighborhoods (e.g., number of people or households assisted, number of housing units built, number of parks or infrastructure projects completed).

The element will meet the statutory requirements of State Housing Element Law once it has been revised and adopted, if necessary, to substantially comply with the above requirements pursuant to Government Code section 65585.

Public participation in the development, adoption and implementation of the housing element is essential to effective housing planning. Throughout the housing element

Steve Leonardis, City Manager

process, the City should continue to engage the community, including organizations that represent lower-income and special needs households, by making information regularly available and considering and incorporating comments where appropriate. Please be aware, any revisions to the element must be posted on the local government’s website and to email a link to all individuals and organizations that have previously requested notices relating to the local government’s housing element at least seven days before submitting to HCD.

As a reminder, the City’s 6th cycle housing element was due January 31, 2023. As of today, the City has not completed the housing element process for the 6th cycle. The City’s 5th cycle housing element no longer satisfies statutory requirements. HCD encourages the City to revise the element as described above, adopt, and submit to HCD to regain housing element compliance.

For your information, pursuant to Assembly Bill 1398 (Chapter 358, Statutes of 2021), as the City failed to adopt a compliant housing element within 120 days of the statutory deadline (January 31, 2023), then any rezoning to make prior identified sites available or accommodate the regional housing needs allocation must be completed no later than one year from the statutory deadline. Otherwise, the local government’s housing element will no longer comply with State Housing Element Law, and HCD may revoke its finding of substantial compliance pursuant to Government Code section 65585, subdivision (i). Please be aware, if the City fails to adopt a compliant housing element within one year from the statutory deadline, the element cannot be found in substantial compliance until these rezones are completed.

For your information, some general plan element updates are triggered by housing element adoption. HCD reminds the City to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at:
https://www.opr.ca.gov/planning/general-plan/guidelines.html.

HCD appreciates the hard work and dedication provided throughout the housing element update and review. We are committed to assist the City in addressing all statutory requirements of State Housing Element Law. If you have any questions or need additional technical assistance, please contact Brandon Yung, of our staff, at [email protected].

Sincerely,
Paul McDougall
Senior Program Manager

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consideration and Approval of the 2024 City Council Meeting Schedule Recommendation(s):

Staff recommends the City Council consider the 2024 City Council meeting schedule and cancel the regular meetings of January 2, 2024, July 2, 2024, July 16, 2024 and November 5, 2024.

Background Information:

In the past, it has been the City Council’s practice to consider the upcoming calendar year and set the City Council meeting schedule for that period. The practice of setting or cancelling meetings for the upcoming calendar year at the end of the current calendar year allows for adequate notice to the public, as well as assists the City Council and staff with workload management and vacation planning.

Analysis:

Many local jurisdictions routinely cancel certain meetings to allow for Councilmember vacations. Some years City Council meetings conflict with holidays or election days. This coming year (2024) there are no meeting dates that conflict with a holiday.

In past practice, the City Council has canceled the first meeting in July since it tends to fall close to the Independence Day holiday. Cancellation of both July meetings creates a block of time to allow for Councilmember vacations. Therefore, staff proposes cancellation of the July 2 and July 16 City Council meetings.

Attach is a listing of regular City Council meeting dates for 2024. The dates in crossed out are the meetings recommended for cancellation.

Fiscal Impact:

There is no fiscal impact with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
2024 Meeting Schedule
City of Monte Sereno 2024 Calendar

City of Monte Sereno
2024 Meeting Schedule
January 2, 2024 Regular Council Meeting CANCELLED
January 16, 2024 Regular Council Meeting
February 6, 2024 Regular Council Meeting
February 20, 2024 Regular Council Meeting
March 5, 2024 Regular Council Meeting
March 19, 2024 Regular Council Meeting
April 2, 2024 Regular Council Meeting
April 16, 2024 Regular Council Meeting
May 7, 2024 Regular Council Meeting
May 21, 2024 Regular Council Meeting
June 4, 2024 Regular Council Meeting
June 18, 2024 Regular Council Meeting
July 2, 2024 Regular Council Meeting CANCELLED
July 16, 2024 Regular Council Meeting
August 6, 2024 Regular Council Meeting
August 20, 2024 Regular Council Meeting
September 3, 2024 Regular Council Meeting
September 17, 2024 Regular Council Meeting
October 1, 2024 Regular Council Meeting
October 15, 2024 Regular Council Meeting
November 5, 2024 Regular Council Meeting CANCELLED
November 19, 2024 Regular Council Meeting
December 3, 2024 Regular Council Meeting
December 17, 2024 Regular Council Meeting

City of Monte Sereno 2024 Calendar
January 2024

S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
February 2024

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11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29
March 2024

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3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 April 2024

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14 15 16 17 18 19 20
21 22 23 24 25 26 27
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May 2024

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26 27 28 29 30 31
June 2024

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9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 July 2024

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14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
August 2024

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11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
September 2024

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15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
October 2024

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27 28 29 30 31
November 2024

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December 2024

S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
City Council Meetings
Site & Architectural Commission Meetings
Better Streets Commission Meetings
Community Center Committee Meetings
Youth Commission Meetings
Holidays Observed

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider and Approve City Council Committee/Commission Assignments for Calendar Year 2024
Recommendation(s):

Staff recommends the City Council considers and approves the City Council Committee/Commission Assignments for Calendar Year 2024.

Background Information:

City of Monte Sereno Resolution No. 1691.7 amended Resolution No. 1691 to add a process regarding City Council Committee and Commission assignments. The resolution amended the Regulations and Guidelines for the Conduct of Public Meetings and in Section C.4, Subsection 6, the guidelines state the Mayor recommends various standing committee (and commission) appointments to the City Council for approval. The guidelines also state that the appointments will be done at a scheduled Council meeting in December of each year.

The current and proposed City Council Committee/Commissions is included as part of this report.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Current and Proposed Committee & Commission Board Assignments

2023 and 2024 Proposed
COMMISSIONS/COMMITTEES 2023 Members Alternate Proposed
2024
Alternate
J.P.A. Library Board Craig Ellahie Craig Ellahie
Monte Sereno Youth Commission Craig Mekechuk Craig Mekechuk Joint Venture Silicon Valley Network Ellahie Craig
Santa Clara County Cities Association -
Board of Directors
Ellahie Mekechuk Ellahie Wolsheimer
Santa Clara County Cities Association
-Legislative Action Committee
Ellahie Mekechuk Ellahie Wolsheimer
Santa Clara County Cities Association
– City Selection Committee
Ellahie Mekechuk Ellahie Wolsheimer
Santa Clara VTA Policy Advisory
Committee
Mekechuk Craig Mekechuk Craig
Silicon Valley Clean Energy Authority Mekechuk Craig Mekechuk Craig Association of Bay Area Governments Mekechuk Turner Wolsheimer Turner West Valley Sanitation District Turner Craig Turner Craig West Valley Solid Waste JPA Mekechuk Turner Mekechuk Turner West Valley Clean Water Board Mekechuk Turner Mekechuk Turner League of California Cities Peninsula
Division
Mekechuk Wolsheimer Wolsheimer Craig
Santa Clara Valley Transportation
Authority’s State Route 85 Corridor
Policy Advisory Board
Turner Craig
Santa Clara/Santa Cruz Counties
Airport/Community Roundtable
Turner
Comprehensive County Expressway
Planning Study Policy Advisory Board
Turner Wolsheimer
Santa Clara Valley Water District
Commission
Mekechuk Turner Wolsheimer Mekechuk
Silicon Valley Animal Control
Authority
Wolsheimer Turner Wolsheimer Turner
Mayor/Mayor Pro Tempore
West Valley Mayors & Managers Mekechuk Wolsheimer Wolsheimer Craig Santa Clara County Mayors Mekechuk Wolsheimer
Proposed Board Assignments 2024 Page 1 Page 57 of 75

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Revisions to City of Monte Sereno Council Ad-Hoc Committees Recommendation(s):

Staff recommends the Monte Sereno City Council consider establishing some ad hoc committees and appointment Council Members to such committees.

Background Information:

The City Council of Monte Sereno utilizes ad-hoc committees as subcommittees of the City Council for special assignments to complete work tasks on projects later presented for Monte Sereno City Council consideration. Ad-hoc committees are project specific committees established for a limited duration, no more than one year.

While ad-hoc committees are not subject to Brown Act requirements regarding agendas and open meetings, any permanent or standing committees created by the City Council are subject to such requirements, even if less than a quorum of the Council sits on such committees.

Thus, ad-hoc committees should be limited in scope and duration and should not exceed one year.

Analysis:

Last year, the City Council of Monte Sereno currently has four ad-hoc committees as depicted in Attachment 1. All the ad-hoc committees have exceeded their one year intended appointments and are no longer technically active. If additional work is needed on the general topics addressed in the prior Ad Hoc Committees, the committees would need to be reestablished with a new charter and members would need to be appointed to those Ad Hoc Committees. Some of the Ad Hoc Committees such as the Climate Action and the Emergency Preparedness Committee may have completed their purposes and can possibly be rescoped or replaced by ad-hocs with new work assignments.

On April 1, 2023, the Monte Sereno City Council adopted goals for FY 2023-2024. The FY 2023-2024 goals require a need for existing ad-hocs to be extended and new ad-hocs to be created. The council’s adopted goals are in Attachment 2.

After analyzing the FY 2023-2024 goals and existing ad-hoc committee appointments, staff requires direction from council for the following ad-hoc committees pertaining to adopted FY 2023-2024 goals:

1. The Emergency Preparedness Committee (expired January 17, 2023) should be eliminated. The scope of this committee can be revisited later or rolled into the General Plan Update Ad-Hoc in the future.

2. The Veteran’s Memorial (expired January 17, 2023), work should be continued through the new Community Center Ad-hoc Committee.

3. The Climate Action Ad-hoc Committee should be eliminated. The scope of this committee can be revisited later or rolled into the General Plan Update Ad-Hoc in the future.

4. The Information and Technology Services Ad-hoc is expired. Council may wish to reinstate this Committee with specific direction during the 2024-2025 Strategic Goal setting session.

5. The Finance Ad Hoc Committee is expired. Council may wish to re-instate a finance committee with specific direction during the 2024-2025 Strategic Goal setting session.

Fiscal Impact:

None.

Alternatives:

1. Adopt staff recommendations provided in this report.

2. Amend staff recommendations in this report and adopt those amendments.

Conclusion:

Acceptance of recommended staff suggestions to the current City of Monte Sereno Ad-Hoc Committee appointments and policies will allow for work items to be addressed in a more organized fashion.

Public Noticing:

The City of Monte Sereno’s council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno’s website located at www.montesereno.org.

Attachments:

Ad Hoc Committees
FY-2023-2024 Adopted Goals List

City Council Ad Hoc Committees*
Established Reso # Ad Hoc Committee
Title
Charter Members
January 17, 2023 Veteran’s Memorial • Assist with the development, refinement, and final design of the memorial; and
• Determine where the memorial should be located
Vice Mayor Wolsheimer
Councilmember Ellahie
January 17, 2023 Climate Action Ad-Hoc • Develop a Climate Action plan for Monte Sereno by researching other entities plans and choosing what is
applicable.
• Bring completed proposed Climate Action plan to staff for review. • After staff review and council adoption, develop community implementation.

Mayor Mekechuk
Vice Mayor Wolsheimer
January 17, 2023 Information Technology
Services Ad Hoc
• Discuss IT related issues which include security, cloud management, software, etc.

Mayor Mekechuk
Councilmember Craig
January 17, 2023 Emergency Preparedness
Committee
• Assist with development of emergency
preparedness program in the City
Vice Mayor Wolsheimer
Councilmember Turner
October 17, 2023 Renewal of the Los
Gatos-Monte Sereno
Police Agreement for Law
Enforcement Services
• Work with the City Manager effective
October 17, 2023 through October 16,
2024 to review the police
requirements or needs of the City of
Monte Sereno, evaluate available
providers for police services, review
the existing contract with the Town of
Los Gatos and explore funding
opportunities.

Mayor Mekechuk
Councilmember Craig
February 21, 2023 Finance • Advising the City Council and potential oversite with respect to the
Community Center project and
general process improvements for the
City’s finances.

Mayor Mekechuk
Vice Mayor Wolsheimer
January 4, 2023 Community Center
Committee
• Advising the City Council on the
design and construction of the
Community Center.

Mayor Mekechuk
Vice Mayor Wolsheimer
*Ad hoc committees expire 1 year after date of establishment * Finance and Community Center will expire with the completion of the construction of the Community Center Page 60 of 75 18041 Samloga—LosGalos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
\\'\\'w.cityofmonteserenoorg
I. Provide ualit Publicservices
A. Maintain Fiscal Prudence

1. 2.

Investigate and consider road impact fees
Assess viability of Neighborhood Improvement Projects to fund focused improvements with limited scope
Update the 5-year Capital Improvement Project
Plan the Green Stormwater Infrastructure project required by State law Consider funding a 2023-23 Capital Improvement Budget that may include:
a) Pavement improvement project of $300,000
b) Community Center of additional $600,000
c) Green Stormwater Infrastructure project of $125,000
d) City vehicle for City Staff of $45,000
e) City-wide storm drain catch basin cleaning of $100,000 Review and amend City of Monte Sereno Financial Policies a) Review and amend, if required, the City of Monte Sereno’s investment policy b) Consider migration to a biannual budget from an annual budget process/cycle B. Improve Governance and Operations

1. 2.

Hire a City Engineer/Public Works person
Review, evaluate, and select a new financial reporting system for the City of Monte Sereno’s general accounting system
Run more efficient City Council meetings
Host a City Council study session with an external facilitator C. Engage Community Members

1. 2.

3. Build Monte Sereno’s Community Center
Provide posted office hours for the City Manager
Review and improve the City of Monte Sereno website with easier access to historical minutes and recordings

Ill. Enhance Mobility for Residents
A. Update the Bicycle and Pedestrian Plan for the City of Monte Sereno IV. Maintain Community Safety
A. Provide safe evacuation routes throughout the City of Monte Sereno including:

1. Assess evacuation routes for blockage due to fallen trees from public and private property

2. Review Monte Sereno’s tree ordinances to allow easy removal of dangerous trees from private property
B. Consider an additional NlCP for Monte Sereno
C. Update the City of Monte Sereno Wireless Ordinance
V. Enhance Environmental Sustainability
A. Promote low—waterand |ow—fire landscaping alternatives for residents B. Encourage water conservation and support the move to lower carbon emissions in Monte Sereno

City Manager’s Quarterly Report
04/01/2023 – 09/30/2023
Quarterly Building and Planning Highlights
April-September 2023
Building permit activity for the last quarter was as follows:

April – September
2023
Same Range
Last Year
Permits/Inspections
Building Permits Issued 152 129
Construction Valuation $24,514,430 $14,155,336
Building Permit Revenue $662,662 $491,165
Inspections Completed 445 503
$160,000 Grant Reimbursement Received from SB2 Grant
The California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) on March 28, 2019, identifying an amount of $123 million available to local governments under the SB2 Planning Program Grants (PGP). In March 2020, the City of Monte Sereno was awarded an SB2 PGP grant of $160,000 to accelerate housing production. These funds were to be used for the creation of Objective Design Standards and the automated permit tracking system.

The reimbursement was received in May 2023 and covered the full consultant costs for the development of the Objective Design Standards ($101,945) and the development of the automated Building Permit and Planning Application tracking systems and online permitting ($58,055).

Planning Permit Applications Online
Applications for Planning Department applications are now online. Applicants are now able to submit, upload plans and documents, and pay application fees completely online remotely without having to visit City Hall. Staff is in transition to change the internal process to be paperless with all files maintained electronically.
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

Building Permit Applications Online
Staff is also developing an online application for building permit submittals as well as issuing the building permits. Currently, minor permits (i.e. water heater replacements, electrical panel upgrades, etc.) are available completely online, but those permit types do not require plans to be submitted for review. The online permit applications will allow customers to complete the application online, upload plans, and pay the application fees remotely. Once a project is approved, the building permit, approved plans, and balance of permit fees will also be done online. The online building permit application and issuance will be available to the public by January 1, 2024, in accordance with State Law AB2234.

Fix it Monte Sereno data is attached to this report.

City of Monte Sereno
Requests filtered by request category that have been created 04/01/2023 - 09/30/2023 filtered to all categories within all geographies
Values
Requests Created by Category
Requests Created
Code Enforcement
Vegetation Removal
Illegal Dumping
Pothole and/or Pavement Issue
Drainage/Flooding Issue
Traffic or Street Sign Issue
Dead Animal
Graffiti
Sidewalk Issue
Street Lamp Issue
COVID-19 Non-Compliance Reporting
COVID-19 Public Gathering Concerns
COVID-19 Help a Neighbor
Abandoned Vehicle
Public Records Request
Report a Spill
Sewer Service
Traffic Signal Issue
Trash or Recycling
0 1 2 3 4 5 6 7 8 9 10

Values
Days to Acknowledge by Category
Days to Acknowledge
Code Enforcement
Vegetation Removal
Pothole and/or Pavement Issue
Sidewalk Issue
Illegal Dumping
Drainage/Flooding Issue
Traffic or Street Sign Issue
Dead Animal
Graffiti
Street Lamp Issue
COVID-19 Non-Compliance Reporting
COVID-19 Public Gathering Concerns
COVID-19 Help a Neighbor
Abandoned Vehicle
Public Records Request
Report a Spill
Sewer Service
Traffic Signal Issue
Trash or Recycling
0 1 2

Values
Days to Close by Category
Days to Close
Code Enforcement
Illegal Dumping
Pothole and/or Pavement Issue
Vegetation Removal
Traffic or Street Sign Issue
Dead Animal
Drainage/Flooding Issue
Street Lamp Issue
Sidewalk Issue
Graffiti
COVID-19 Non-Compliance Reporting
COVID-19 Public Gathering Concerns
COVID-19 Help a Neighbor
Abandoned Vehicle
Public Records Request
Report a Spill
Sewer Service
Traffic Signal Issue
Trash or Recycling
0 2 4 6 8 10 12 14 16 18 20 22 24

STAFF REPORT
Meeting: City Council - Dec 19 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider and Accept the City Manager's Quarterly Report Covering Dates 04/01/2023 Through 09/30/2023
Recommendation(s):

Staff recommends that the City Council consider and accept the City Manager's quarterly report.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Manager's Quarterly
Summary
FY23-24 Council Goals

City Manager’s Quarterly Report
04/01/2023 – 09/30/2023
Quarterly Building and Planning Highlights
April-September 2023
Building permit activity for the last quarter was as follows:

April – September
2023
Same Range
Last Year
Permits/Inspections
Building Permits Issued 152 129
Construction Valuation $24,514,430 $14,155,336
Building Permit Revenue $662,662 $491,165
Inspections Completed 445 503
$160,000 Grant Reimbursement Received from SB2 Grant
The California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) on March 28, 2019, identifying an amount of $123 million available to local governments under the SB2 Planning Program Grants (PGP). In March 2020, the City of Monte Sereno was awarded an SB2 PGP grant of $160,000 to accelerate housing production. These funds were to be used for the creation of Objective Design Standards and the automated permit tracking system.

The reimbursement was received in May 2023 and covered the full consultant costs for the development of the Objective Design Standards ($101,945) and the development of the automated Building Permit and Planning Application tracking systems and online permitting ($58,055).

Planning Permit Applications Online
Applications for Planning Department applications are now online. Applicants are now able to submit, upload plans and documents, and pay application fees completely online remotely without having to visit City Hall. Staff is in transition to change the internal process to be paperless with all files maintained electronically.
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

Building Permit Applications Online
Staff is also developing an online application for building permit submittals as well as issuing the building permits. Currently, minor permits (i.e. water heater replacements, electrical panel upgrades, etc.) are available completely online, but those permit types do not require plans to be submitted for review. The online permit applications will allow customers to complete the application online, upload plans, and pay the application fees remotely. Once a project is approved, the building permit, approved plans, and balance of permit fees will also be done online. The online building permit application and issuance will be available to the public by January 1, 2024, in accordance with State Law AB2234.

Fix it Monte Sereno data is attached to this report.

City of Monte Sereno
Requests filtered by request category that have been created 04/01/2023 - 09/30/2023 filtered to all categories within all geographies
Values
Requests Created by Category
Requests Created
Code Enforcement
Vegetation Removal
Illegal Dumping
Pothole and/or Pavement Issue
Drainage/Flooding Issue
Traffic or Street Sign Issue
Dead Animal
Graffiti
Sidewalk Issue
Street Lamp Issue
COVID-19 Non-Compliance Reporting
COVID-19 Public Gathering Concerns
COVID-19 Help a Neighbor
Abandoned Vehicle
Public Records Request
Report a Spill
Sewer Service
Traffic Signal Issue
Trash or Recycling
0 1 2 3 4 5 6 7 8 9 10

Values
Days to Acknowledge by Category
Days to Acknowledge
Code Enforcement
Vegetation Removal
Pothole and/or Pavement Issue
Sidewalk Issue
Illegal Dumping
Drainage/Flooding Issue
Traffic or Street Sign Issue
Dead Animal
Graffiti
Street Lamp Issue
COVID-19 Non-Compliance Reporting
COVID-19 Public Gathering Concerns
COVID-19 Help a Neighbor
Abandoned Vehicle
Public Records Request
Report a Spill
Sewer Service
Traffic Signal Issue
Trash or Recycling
0 1 2

Values
Days to Close by Category
Days to Close
Code Enforcement
Illegal Dumping
Pothole and/or Pavement Issue
Vegetation Removal
Traffic or Street Sign Issue
Dead Animal
Drainage/Flooding Issue
Street Lamp Issue
Sidewalk Issue
Graffiti
COVID-19 Non-Compliance Reporting
COVID-19 Public Gathering Concerns
COVID-19 Help a Neighbor
Abandoned Vehicle
Public Records Request
Report a Spill
Sewer Service
Traffic Signal Issue
Trash or Recycling
0 2 4 6 8 10 12 14 16 18 20 22 24

I. Provide Quality Public Services
A. Maintain Fiscal Prudence

1. Investigate and consider road impact fees

2. Assess viability of Neighborhood Improvement Projects to fund focused improvements with limited scope

3. Update the 5-year Capital Improvement Project

4. Plan the Green Stormwater Infrastructure project required by State law

5. Consider funding a 2023-23 Capital Improvement Budget that may include:
a) Pavement improvement project of $300,000
b) Community Center of additional $600,000
c) Green Stormwater Infrastructure project of $125,000
d) City vehicle for City Staff of $45,000
e) City-wide storm drain catch basin cleaning of $100,000

6. Review and amend City of Monte Sereno Financial Policies a) Review and amend, if required, the City of Monte Sereno’s investment policy b) Consider migration to a biannual budget from an annual budget process/cycle B. Improve Governance and Operations

1. Hire a City Engineer/Public Works person

2. Review, evaluate, and select a new financial reporting system for the City of Monte Sereno’s general accounting system

3. Run more efficient City Council meetings

4. Host a City Council study session with an external facilitator C. Engage Community Members

1. Build Monte Sereno’s Community Center

2. Provide posted office hours for the City Manager

3. Review and improve the City of Monte Sereno website with easier access to historical minutes and recordings

4. Develop and implement a survey of residents in Monte Sereno

5. Develop a Veteran’s Memorial
II. Maintain Community Character
A. Update General Plan
B. Consider updating the SB-9 ordinance
C. Review and assess alternatives to offering affordable housing in Monte Sereno D. Improve sidewalk and wall/fence with historic Billy Jones Railway location 18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

III. Enhance Mobility for Residents
A. Update the Bicycle and Pedestrian Plan for the City of Monte Sereno IV. Maintain Community Safety
A. Provide safe evacuation routes throughout the City of Monte Sereno including:

1. Assess evacuation routes for blockage due to fallen trees from public and private property

2. Review Monte Sereno’s tree ordinances to allow easy removal of dangerous trees from private property
B. Consider an additional NICP for Monte Sereno
C. Update the City of Monte Sereno Wireless Ordinance
V. Enhance Environmental Sustainability
A. Promote low-water and low-fire landscaping alternatives for residents B. Encourage water conservation and support the move to lower carbon emissions in Monte Sereno