Agenda — Monte Sereno City Council, January 16, 2024

AGENDA
City of Monte Sereno
Tuesday, January 16, 2024
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

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Page

CALL TO ORDER

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PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

ANNOUNCEMENTS

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve the Minutes of the December 19, 2023 Special City Council Meeting
Staff recommends approve the Minutes of the December 19, 2023 Special City Council Meeting.

Staff Report -SR-22-148 - Pdf
6 - 8

2. Approve the Minutes of the December 19, 2023 Regular City Council Meeting
Staff recommends approve the Minutes of the December 19, 2023 Regular City Council Meeting.

Staff Report -SR-22-148 - Pdf
9 - 14

3. Accept the Treasurer's Report for the Period Ending September 30, 2023
Staff recommends the City Council accept the Treasurer's Report for the period ending September 30, 2023
Staff Report - SR-24-010 - Pdf
15 - 34

4. Approve Warrant List Dated January 16, 2024 in the amount $181,446.63
35 - 37

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Staff recommends the City Council approve the Warrant List.

Staff Report - SR-24-011 - Pdf

5. Adopt a Resolution Declaring Noxious and Dangerous Weeds and Rubbish, Refuse, and Dirt to be a Public Nuisance and Setting a Public Hearing Date and Time and Consider All Objections to the Proposed Destruction or Removal of Weeds, Dirt, Rubbish, or Other Hazardous Material and Rescinding a Previously Adopted Resolution Regarding the Same
Staff recommends the City Council adopt a resolution declaring noxious and dangerous weeds and rubbish, refuse and dirt to be a public nuisance and set February 20, 2024 at 7:00 p.m. as the Public Hearing date and time to hear and consider all objections to the proposed destruction or removal of weeds, dirt, rubbish or other hazardous material and rescind Resolution No. 23-3895 which previously scheduled the Public Hearing for January 16, 2024. The Public Hearing on February 20, 2024, will be held both virtually via the Zoom application and in the Council Chambers, City Hall, 18041 Saratoga-Los Gatos Road, Monte Sereno, California.

Staff Report - SR-24-003 - Pdf
38 - 42

6. Accept the Annual Approval and Signing of the City Council Code of Ethics
Staff recommends that the City Council approve and sign the City Council Code of Ethics.

Staff Report - SR-24-001 - Pdf
43 - 45

7. Consideration and Approval of Resolution No. 23-3887.2 Modifying The Responsibilities Of The Community Center Committee
Staff recommends that Council Approves Resolution No. 23-3887.2, Modifying The Responsibilities Of The Community Center to Include consideration of a Veterans Memorial.

Staff Report - SR-24-008 - Pdf
46 - 48

8. Revisions to City of Monte Sereno Regulations and Guidelines for the Conduct of Public Meetings to Change the Title of Mayor Pro Tempore to Vice Mayor
Staff recommends the Monte Sereno City Council adopt revisions to the Regulations and Guidelines for the Conduct of Public Meetings to change the title of Mayor Pro Tempore to Vice Mayor.

Staff Report - SR-24-009 - Pdf
49 - 64

PUBLIC HEARINGS

UNFINISHED BUSINESS

9. Consider Establishment of and Appointment to a City of Monte Sereno Council Financial Systems and Technology Program Ad-Hoc 65 - 69

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Committees
Staff recommends The Monte Sereno City Council consider creation of the Financial Systems and Technology Program Ad-hoc Committees and appoint two members of Council to each.

Staff Report - SR-24-014 - Pdf

NEW BUSINESS

10. Review and Discuss Revisions to City of Monte Sereno Regulations and Guidelines for the Conduct of Public Meetings
Staff recommends the Monte Sereno City Council review and discuss proposed edits by Councilmember Mekechuk to the Regulations and Guidelines for the Conduct of Public Meetings.

Staff Report - SR-24-012 - Pdf
70 - 84

11. Discuss Selection of Meeting Date for Strategic Goal Setting Staff recommends the Monte Sereno City Council discuss selecting a date for the Annual Strategic Goal Setting meeting and direct staff in organizing this meeting.

Staff Report - SR-24-013 - Pdf
85 COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA
Ellahie
Cities Association – Board of Directors
Cities Association – Legislative Action Committee
Cities Association - Cities Selection Committee
Turner
West Valley Sanitation District

Wolsheimer
Silicon Valley Animal Control Authority
Santa Clara Valley Water District Commission
Association of Bay Area Governments
League of California Cities Peninsula Division
West Valley Mayors & Managers
Mayors of Santa Clara County

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Mekechuk
Valley Transportation Authority Policy Advisory Committee West Valley Clean Water Authority
West Valley Solid Waste Management Authority
Silicon Valley Clean Energy Authority

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

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STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the December 19, 2023 Special City Council Meeting
Recommendation(s):

Staff recommends approve the Minutes of the December 19, 2023 Special City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
12-19-23 Special Meeting Minutes DRAFT

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MONTE SERENO CITY COUNCIL

MEETING MINUTES

SPECIAL MEETING
5:30 p.m.

December 19, 2023

MEETING CALLED TO ORDER
At 5:32 p.m., Mayor Wolsheimer called the meeting to order.

ROLL CALL
Present – Chambers: Councilmember Ellahie, Councilmember Mekechuk, Vice Mayor Craig and Mayor Wolsheimer

Absent: Councilmember Turner
Staff: City Clerk Gonzalez-Langarica, City Manager Leonardis and City Attorney Powell
Mayor Wolsheimer noted for the record the City received three correspondence regarding the closed session item.

PUBLIC COMMUNICATION REGARDING CLOSED SESSION ITEMS
Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Public Comment was closed.

ADJOURN TO CLOSED SESSION
The City Council adjourned to Closed Session at approximately 5:33 p.m.

CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Attorney Powell, City Manager Leonardis

RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at approximately 6:53 p.m. with Mayor Wolsheimer, Vice Mayor Craig, Councilmember Ellahie, and Councilmember Mekechuk.

REPORT ON ACTION TAKEN DURING CLOSED SESSION
Mayor Wolsheimer reported that a contract for the City Manager will be presented at the next City Council meeting for approval.

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ADJOURN
The meeting of the Special City Council Meeting adjourned at approximately 6:56 p.m.

Evert Wolsheimer, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

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Staff recommends approve the Minutes of the December 19, 2023 Regular City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
12-19-23 Regular Meeting Minutes DRAFT

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MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

December 19, 2023

MEETING CALLED TO ORDER
At approximately 7:07 p.m., Mayor Wolsheimer called the meeting to order.

PLEDGE OF ALLEGIANCE
Councilmember Mekechuk conducted the Pledge of Allegiance.

ROLL CALL
Present – Chambers: Councilmember Turner, Councilmember Mekechuk, Councilmember Ellahie, Vice Mayor Craig and Mayor Wolsheimer Present – Remote: None

Absent: None
Staff: City Clerk Gonzalez-Langarica, City Manager Leonardis, City Attorney Powell, City Engineer/Public Works Director Jordan and Facility Manager/Special Projects Chaffin
Staff – Remote: Finance Officer Samoranos

ORDERS OF THE DAY
None.

ANNOUCEMENTS

1. 24th Annual Martin Luther King Jr. Stop The Violence Event Councilmember Ellahie spoke regarding the upcoming 24th Annual Martin Luther King Jr. Stop the Violence event.

PRESENTATIONS
None.

ORAL COMMUNICATIONS
Resident Tom Sparkman stated representing a neighborhood group on Withey Road and expressing there have been loud parties that have been going on. He shared he has met with City Manager Leonardis a couple times regarding this issue and has also made the Police aware of this issue. As a result of the investigation, it became apparent there is no City ordinance for noise. Neighboring

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Cities have this ordinance, but finding out that Monte Sereno does not have a noise ordinance, he is requesting the Council look into this matter.

Resident Joanne Peth spoke on the safety hazards the food truck across Quito Rd presents. Monte Sereno currently does not have a No Parking Ordinance and the police cannot enforce no parking or any parking rules and ticket individuals in Monte Sereno due to this. Resident Peth is requesting the Council put something in place, as these vehicles are blocking the bike lane and creating a safety hazard.

WRITTEN COMMUNICATIONS
None.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

2. Approve the December 5, 2023 Regular City Council Meeting Minutes

3. Approve Warrant List Dated December 19, 2023 in the amount $70,307.51

4. Accept the Treasurer's Report for the Period Ending August 31, 2023

Mayor Wolsheimer opened the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.

MOTION: Motion by Councilmember Ellahie to approve items #3, 4 and 5 on the Consent Calendar. Seconded by Councilmember Mekechuk.

VOTE: Motion passed. (5-0-0)
MOTION: Motion by Councilmember Mekechuk to approve item #2 on the Consent Calendar. Seconded by Vice Mayor Craig.

VOTE: Motion passed. (4-0-1 Abstain: Turner)

PUBLIC HEARINGS
None.

UNFINISHED BUSINESS

6. Housing Element Update – Provide Update on the Status of the Housing Element City Planner Perkins provided a report on the status of the Housing Element.

Discussion ensued.

Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.

Information only. No action was taken.

NEW BUSINESS

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7. Recognition of Outgoing City Commissioners
Site and Architectural Commission:

Steve White
Narayan Balasubramanian
Better Streets Commission:

Bob Lapcevic
Only outgoing Commissioner Balasubramanian was able to attend the meeting.

Mayor Wolsheimer presented a Certificate of Recognition to Narayan Balasubramanian for serving as a Commissioner on the Site and Architectural Commission. The rest of the outgoing Commissioners who were not able to attend were also recognized and thanked for being volunteers and serving as Commissioners. City Clerk Gonzalez-Langarica will be mailing the outgoing Commissioners their Certificates of Recognition.

Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.

8. Consideration and Approval of the 2024 City Council Meeting Schedule City Manager Leonardis provided a staff report and answered questions from the Council.

Discussion ensued.

Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.

MOTION: Motion by Councilmember Mekechuk to approve the 2024 City Council Meeting Schedule. Seconded by Vice Mayor Craig.

VOTE: Motion passed. (5-0-0)

9. Consider and Approve City Council Committee/Commission Assignments for Calendar Year 2024 City Manager Leonardis provided a staff report and answered questions from the Council.

Discussion ensued.

Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed the Public Comment.

MOTION: Motion by Councilmember Mekechuk to Approve the City Council Committee/Commission Assignments for Calendar Year 2024 as presented by staff with the deletion of Joint Venture Silicon Valley Network, Santa Clara Valley Transportation Authority’s State Route 85 Corridor Policy Advisory Board, Santa Clara/Santa Cruz Counties Airport/Community Roundtable and Comprehensive County Expressway Planning Study Policy Advisory Board. Seconded by Vice Mayor Craig.

VOTE: Motion passed. (5-0-0)

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10. Revisions to City of Monte Sereno Council Ad-Hoc Committees City Manager Leonardis provided a staff report and answered questions from the Council.

Discussion ensued.

Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.

Staff will return with revisions to the Ad Hoc Committees on the January 16, 2024, City Council meeting.

11. Consider and Accept the City Manager's Quarterly Report Covering Dates 04/01/2023 Through 09/30/2023
City Manager Leonardis provided a staff report and answered questions from the Council.

Discussion ensued.

Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.

MOTION: Motion by Councilmember Mekechuk to Accept the City Manager's Quarterly Report Covering Dates 04/01/2023 Through 09/30/2023.

Seconded by Vice Mayor Craig.

VOTE: Motion passed. (5-0-0)

COMMITTEE/COMMISSION REPORTS
Vice Mayor Craig stated having nothing to report.

Councilmember Ellahie shared that he attended a Cities Association function where they presented awards. Councilmember Ellahie also shared that he attended a Democratic Club meeting with electors running for congress.

Councilmember Turner stated having nothing to report.

Councilmember Mekechuk shared many of his Committees and Commissions did not schedule meetings this month. Councilmember Mekechuk shared attending a meeting last week with Valley Clean. Councilmember Mekechuk also shared attending two dinners, which Councilmember Ellahie also attended. He pointed out the importance of networking and making Monte Sereno visible.

Mayor Wolsheimer shared that he attended the West Valley Mayors and Managers November meeting with Councilmember Mekechuk, where the topic was crime and according to the statistics, it has gone down. Mayor Wolsheimer would like to see more data on crime published for the public to be able to see it.

COUNCILMEMBER COMMENTS
None.

CITY MANAGER’S REPORT
City Manager Leonardis congratulated staff and Council on having a successful year. This is the 66th year of Monte Sereno being in existence, going on 67 years. He expressed that a lot was accomplished this year and was very proud of the work done and was looking forward to the new year. City Manager Leonardis made a friendly reminder to the public that the Youth Commission is

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continuing to accept donations for the Coats and Cans Drive through the end of the year.

FUTURE AGENDA ITEMS
Councilmember Mekechuk would like revisions made to Mayor Pro Tempore to Vice Mayor and other minor changes on the City of Monte Sereno Regulations and Guidelines for the Conduct of Public Meetings and brought to the January 16, 2024 meeting.

ADJOURN
Mayor Wolsheimer adjourned the meeting at approximately 8:40 p.m.

Evert Wolsheimer, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

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STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Treasurer's Report for the Period Ending September 30, 2023 Recommendation(s):

Staff recommends the City Council accept the Treasurer's Report for the period ending September 30, 2023
Background Information:

In compliance with Government Code, Section 41004 California Government Code section 41004 states: "Regularly, at least once each month, the City Treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances.

City staff has provided the new compliant monthly Treasurer's Report in four parts:

Compliant Treasurer's Report
• Part 1 - Receipts and Disbursement Report
• Part 2 - Significant Variances Actuals versus Budget Narrative • Part 3 - Demand Account Report
• Part 4 - Investment Fund and Wells Fargo Custodian Report

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final) Part 2 - SIGNIFICANT VARIANCES TO BUDGET NARRATIVE 2023 09 30 (Final) Part 3 - DEMAND ACCOUNT REPORT 2023 09 30 (Final)

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Part 4 - Investment Report 2023 09 30 (Final)

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THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,844,000 2,604 12,296 (2,831,704) 0.4%
739,000 75,613 260,331 (478,669) 35.2%
342,400 44,238 75,332 (267,068) 22.0%
246,666 86,698 86,698 (159,968) 35.1%
177,500 20,521 60,757 (116,743) 34.2%
185,000 7,399 47,819 (137,181) 25.8%
100,500 20,062 51,149 (49,351) 50.9%
106,900 10,973 25,548 (81,352) 23.9%
9,000 613 2,435 (6,565) 27.1%
738,000 0 0 (738,000) 0.0%
2,100 300 1,322 (778) 62.9%
5,491,066 269,020 623,686 (4,867,380) 11.4%
Page: 1 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 17 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316
Police Special Tax Assessment per
Assessor's Report May 5, 2023 -
Total $89,000

SALES TAX
01-296 Sales and UseTax

TOTAL SALES TAX
01-298 Coronavirus Relief Fund (State)

TOTAL FEDERAL RELIEF FUNDS
Notes to (Federal & Other) $738k
01-298
California Automated Permit Processing
(CalAPP) Program Grant in the Amount
of $40,000.
01-298 Silicon Valley Clean Energy ($18k) -
Secured if usd for solar panel/battery
01-298 Prop 68 Per Capita Program ($180k) -
Secured if expended by 12/31/2023
01-298

SILICON VALLEY CLEAN ENERGY

DECARBONIZATION GRANT
PROGRAM AGREEMENT $500k used
by December 31, 2024
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,600,600 0 0 (2,600,600) 0.0%
95,000 0 0 (95,000) 0.0%
5,400 0 0 (5,400) 0.0%
52,000 2,600 12,279 (39,721) 23.6%
89,000 0 0 (89,000) 0.0%
2,000 0 0 (2,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 3 16 16 N/A
0 0 0 0 N/A
2,844,000 2,604 12,296 (2,831,704) 0.4%
9,000 613 2,435 (6,565) 27.1%
9,000 613 2,435 (6,565) 27.1%
738,000 0 0 (738,000) 0.0%
738,000 0 0 (738,000) 0.0%
Page: 2 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 18 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-268 Cable TV

TOTAL FRANCHISE TAX

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX

LICENSE AND PERMIT FEES
01-231 SB1186 Fees
01-232 Business License
01-234 ConstructionTax
01-235 SMIP
01-236 Construction Permits
01-237 Grading Permits
01-238 SB1473 (BSASRF)
01-240 Subdivision Fee
01-241 Site Development\Use\Variance\
01-242 Zoning Fees
01-243 Planning Miscellaneous
01-244 Encroachments
01-245 Community Planning Fee
. TOTAL LICENSE & PERMITS
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
105,000 0 26,775 (78,225) 25.5%
80,000 7,399 21,044 (58,956) 26.3%
185,000 7,399 47,819 (137,181) 25.8%
20,000 0 0 (20,000) 0.0%
40,600 0 0 (40,600) 0.0%
35,000 0 0 (35,000) 0.0%
149,500 37,849 41,388 (108,112) 27.7%
24,200 4,723 12,196 (12,004) 50.4%
73,100 1,667 21,749 (51,351) 29.8%
342,400 44,238 75,332 (267,068) 22.0%
106,900 10,973 25,548 (81,352) 23.9%
0 0 0 0 N/A
106,900 10,973 25,548 (81,352) 23.9%
1,200 40 324 (876) 27.0%
17,700 845 5,800 (11,900) 32.8%
25,000 2,765 7,605 (17,395) 30.4%
3,500 462 1,402 (2,098) 40.0%
550,000 55,370 199,080 (350,920) 36.2%
40,000 3,110 5,510 (34,490) 13.8%
1,200 144 434 (766) 36.2%
0 1,650 1,650 1,650 N/A
10,000 565 3,635 (6,365) 36.3%
0 0 0 0 N/A
0 0 100 100 N/A
30,400 2,755 10,849 (19,551) 35.7%
60,000 7,907 23,942 (36,058) 39.9%
739,000 75,613 260,331 (478,669) 35.2%
Page: 3 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 19 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $118090
Total
Interest Oct -Dec 2022 Quarter Run Rate

INTERGOVERNMENTAL
01-287 AB939 (recycle incentive)
01-288 Abandoned Vehicle Abatement
01-300 Motor vehicle (state)
01-305 Miscellaneous
03-318 COPS grant revenue
05-323 Miscellaneous (Measure B &VRF)
See Notes Below

TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $122,066
05-323
Ped Education and Encouragement
Allocation $10,000 ( FY 2024) and
$10,000 FY2025)
05-323
Measure B Santa Clara Valley
Transporation Authority (Per City
Engineer) $87,066 ($36700 and
$50366)
05-323 TDA (Per City Engineer) $25,000
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,000 0 600 (400) 60.0%
1,100 300 722 (378) 65.6%
2,100 300 1,322 (778) 62.9%
97,500 19,448 49,584 (47,916) 50.9%
3,000 614 1,565 (1,435) 52.2%
100,500 20,062 51,149 (49,351) 50.9%
1,100 0 0 (1,100) 0.0%
2,500 339 339 (2,161) 13.5%
21,000 0 0 (21,000) 0.0%
0 200 200 200 N/A
100,000 86,159 86,159 (13,841) 86.2%
122,066 0 0 (122,066) 0.0%
246,666 86,698 86,698 (159,968) 35.1%
Page: 4 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 20 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Election Candidate Fees
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance

TOTAL OTHER REVENUE

TOTAL REVENUE
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
150,000 17,421 52,835 (97,165) 35.2%
0 0 0 0 N/A
7,500 650 2,730 (4,770) 36.4%
0 0 82 82 N/A
0 0 0 0 N/A
0 0 0 0 N/A
10,000 2,450 5,110 (4,890) 51.1%
10,000 0 0 (10,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
177,500 20,521 60,757 (116,743) 34.2%
5,491,066 269,020 623,686 (4,867,380) 11.4%
Page: 5 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 21 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,710,758 141,562 425,333 (1,285,425) 24.9%
1,192,665 84,217 168,434 (1,024,231) 14.1%
60,000 0 1,495 (58,505) 2.5%
413,289 28,815 197,316 (215,973) 47.7%
564,900 8,709 8,260 (556,640) 1.5%
505,762 39,659 86,314 (419,448) 17.1%
125,000 29,000 22,304 (102,696) 17.8%
34,000 1,578 8,612 (25,388) 25.3%
109,052 5,635 25,940 (83,112) 23.8%
1,257,401 10,650 30,849 (1,226,552) 2.5%
58,150 1,301 3,021 (55,129) 5.2%
12,000 11,940 11,940 (60) 99.5%
2,700 233 692 (2,008) 25.6%
6,045,677 363,299 990,509 (5,055,168) 16.4%
(554,611) (94,279) (366,823) 187,788 66.1%
Page: 6 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 22 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570 General Plan Revise
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control

TOTAL GENERAL GOVERNMENT
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
16,250 0 0 (16,250) 0.0%
3,000 0 0 (3,000) 0.0%
15,000 8,419 14,669 (331) 97.8%
2,000 0 0 (2,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 81 7,115 7,115 N/A
15,000 0 0 (15,000) 0.0%
3,500 0 1,269 (2,231) 36.3%
1,200 0 368 (832) 30.7%
0 0 0 0 N/A
134,529 7,028 19,528 (115,002) 14.5%
100,200 0 115,155 14,955 114.9%
0 0 0 0 N/A
20,000 5,000 30,000 10,000 150.0%
12,500 0 0 (12,500) 0.0%
0 0 0 0 N/A
6,000 0 925 (5,075) 15.4%
50,000 0 0 (50,000) 0.0%
0 0 0 N/A
0 0 0 N/A
34,110 8,288 8,288 (25,823) 24.3%
413,289 28,815 197,316 (215,973) 47.7%
Page: 7 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 23 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-636 Vision Care
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance

TOTAL PERSONNEL

ADMINISTRATION
01-705 Office Utilities
01-710 Office Supplies
01-711 Postage
01-715 Office Equip Maintenance
01-718 Bank Fee Finance Charge
01-720 Communications
01-725 Reproduction/Printing
01-740 Mtgs/Trvl/Mileage reimb.
01-745 Publications/Memberships
01-755 Professional Services
01-765 Contract Services
01-770 Training
01-775 Miscellaneous
01-885 Horticultural/Arborist Services
01-999 City Mangers Revolving Account

TOTAL ADMINISTRATION
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,153,560 106,550 316,679 (836,882) 27.5%
79,401 0 0 (79,401) 0.0%
0 0 0 N/A
102,752 7,643 25,072 (77,679) 24.4%
13,563 1,087 3,260 (10,302) 24.0%
185,488 15,661 46,161 (139,327) 24.9%
14,803 940 2,350 (12,453) 15.9%
4,024 224 1,118 (2,907) 27.8%
13,543 0 2,444 (11,099) 18.0%
69,413 6,705 19,932 (49,482) 28.7%
18,373 1,568 4,661 (13,712) 25.4%
744 0 101 (643) 13.6%
0 1,185 3,554 3,554 N/A
55,092 0 0 (55,092) 0.0%
1,710,758 141,562 425,333 (1,285,425) 24.9%
11,200 1,998 3,809 (7,391) 34.0%
22,900 1,416 8,354 (14,546) 36.5%
0 1,611 1,986 1,986 N/A
10,000 (254) 1,636 (8,364) 16.4%
0 0 0 0 N/A
26,200 1,469 3,765 (22,435) 14.4%
11,300 1,121 2,819 (8,481) 24.9%
18,500 1,714 4,914 (13,586) 26.6%
26,000 1,340 6,264 (19,736) 24.1%
0 0 0 0 N/A
366,662 29,020 52,543 (314,120) 14.3%
10,500 225 225 (10,275) 2.1%
0 0 0 0 N/A
0 0 0 0 N/A
2,500 0 0 (2,500) 0.0%
505,762 39,659 86,314 (419,448) 17.1%
Page: 8 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 24 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS

BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements
01-816 Building Improvement City Hall

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $1,200,000
01-815 Annex Building Project $1,200,000
(Budget)
01-815 Green Stormwater Infrastructure
Project $125,000 (Budget)

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 0 0 N/A
45,000 0 0 (45,000) 0.0%
64,052 5,635 25,940 (38,112) 40.5%
109,052 5,635 25,940 (83,112) 23.8%
0 0 0 0 N/A
1,257,401 0 10,500 (1,246,901) 0.8%
10,650 20,349
1,257,401 10,650 30,849 (1,246,901) 2.5%
1,092,665 84,217 168,434 (924,231) 15.4%
0 0 0 0 N/A
100,000 0 0 (100,000) 0.0%
1,192,665 84,217 168,434 (1,024,231) 14.1%
34,000 1,578 8,612 (25,388) 25.3%
0 0 0 0 N/A
34,000 1,578 8,612 (25,388) 25.3%
Page: 9 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 25 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

MAINTENANCE
01-845 Pavement Management Program
12-840 Pavement Impr Project - Constitution
12-841 PIP - Greenwood Road
12-845 Pavement Management Program
12-850 Street Maintenance
12-865 Street Sweeping
05-845 Street Maintenance
05-850 Storm Drain Maintenance
05-870 Traffic Safety (signs & markings)
05-880 Traffic Safety (emergency calls&repairs)
05-890 Traffic Safety ( street lighting)
25-850 Storm Drain Maintenance

TOTAL MAINTENANCE

CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19)
01-915 Neighborhood St. Improve Project
05-87x Daves Ave Winchester Equestrian
05-905 Traffic Safety Project
05-925 Traffic Safety Misc Bike/Ped Improv
12-915 Gas Tax Road Project
25-910 Storm Drain Project

TOTAL CONSTRUCTION

ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 4,460 4,460 N/A
200,000 0 0 (200,000) 0.0%
131,700 0 0 (131,700) 0.0%
35,000 0 0 (35,000) 0.0%
40,000 0 0 (40,000) 0.0%
20,000 0 0 (20,000) 0.0%
0 (7,640) (7,640) N/A
60,000 1,100 1,100 (58,900) 1.8%
45,000 7,411 9,751 (35,249) 21.7%
0 0 0 0 N/A
3,200 199 589 (2,611) 18.4%
30,000 0 0 (30,000) 0.0%
564,900 8,709 8,260 (556,640) 1.5%
0 0 1,495 1,495 N/A
0 0 0 0 N/A
60,000 0 0 (60,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
60,000 0 1,495 (58,505) 2.5%
0 0 0 0 N/A
0 0 0 0 N/A
12,000 11,940 11,940 (60) 99.5%
12,000 11,940 11,940 (60) 99.5%
2,100 184 548 (1,552) 26.1%
600 49 144 (456) 24.0%
2,700 233 692 (2,008) 25.6%
Page: 10 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 26 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
90,000 20,000 20,000 (70,000) 22.2%
35,000 9,000 2,304 (32,696) 6.6%
0 0 0 0 N/A
0 0 0 0 N/A
125,000 29,000 22,304 (102,696) 17.8%
51,150 0 510 (50,640) 1.0%
3,000 0 0 (3,000) 0.0%
4,000 1,301 2,511 (1,489) 62.8%
58,150 1,301 3,021 (55,129) 5.2%
6,045,677 363,299 990,509 (5,055,168) 16.4%
(554,611) (94,279) (366,823) 187,788 66.1%
Page: 11 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 27 of 85

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
September 2023

25.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
03-015 Law Enforcement
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve

TOTAL GENERAL FUND RESERVE
Wells Fargo Advisors Account
01-035 Undesignated Reserves
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
12-035 Gas Tax Account
Wells Fargo Advisors Account

TOTAL ALL FUNDS
FY 2023-24
Adopted Budget

CURRENT MONTH
September 2023
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget

0.00 117,450 49,695 400,495 283,044 341.0%
78,882 (259,585) (223,755) (302,637) -283.7%
0 0 0 N/A
0 0 0 N/A
0 0 0 N/A
0 0 0 N/A
0 86,159 477,764 477,764 N/A
0 300 33,219 33,219 N/A
64,274 7,399 449,596 385,322 699.5%
45,924 0 69,524 23,600 151.4%
73 0 73 (0) 99.7%
2,705 3 5,516 2,811 203.9%
0 0 39 39 N/A
191,858 (165,723) 811,975 620,117 423.2%
309,308 (116,028) 1,212,470 903,162 392.0%
647,671 0 96,196 (551,475) 14.9%
3,500,000 0 0 (3,500,000) 0.0%
500,000 0 0 (500,000) 0.0%
200,000 0 0 (200,000) 0.0%
0 0 0 0 N/A
4,847,671 0 96,196 (4,751,475) 2.0%
0 0 0 0 N/A
131,506 0 1,071 (130,435) 0.8%
21,000 0 21,000 0 100.0%
27,043 0 27,043 (0) 100.0%
6,751 0 6751 0 100.0%
186,300 0 55,864 (130,436) 30.0%
5,033,970 0 152,060 (4,881,910) 3.0%
19,448 211,900 211,900 N/A
0 3,500,000 3,500,000 N/A
0 500,000 500,000 N/A
0 200,000 200,000 N/A
0 0 0 N/A
614 139,249 139,249 N/A
0 20,062 4,551,149 4,551,149 0
5,343,278 (95,966) 5,915,679 572,401 110.7%
Page: 12 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 09 30 (Final 01-07-2024) Page 28 of 85 1 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 September 2023

25.0% of FY 2023-24 Adopted Budget
Revenues
SIGNIFICANT FULL YEAR VARIANCES TO FY 2023-24 ADOPTED BUDGET NARRATIVE  Revenues $623.7 Thousand (11.4% of FY 2023-24 Adopted Budget FULL YEAR) - Property Tax $12.3 Thousand, 0.4% of FY 2023-24 Adopted Budget FULL YEAR: In September 2023, received SB-813 Supplemental Property Tax ($2.6k)

- Licenses and Permits $260 Thousand, 35.2% of FY 2023-24 Adopted Budget FULL YEAR: In September, received Permit fees from major projects on Greenwood Rd ($51.8k) and Bruce Avee ($11.1k) and Daves Ave ($8.0k); and Community Planning fees ($7.9k).
- Franchise Fees $75 Thousand, 22% of FY 2023-24 Adopted Budget FULL YEAR: Received Franchise fees from Comcast ($1.7k), and West Valley Collection ($43k). - Intergovernmental $87 Thousand, 35.1% of FY 2023-24 Adopted Budget FULL YEAR: Received FY 2022-23 COPS ELEAS Growth pass-thru grant ($86.2k);
- Other Revenues $61 Thousand, 34.2% of FY 2023-24 Adopted Budget FULL YEAR: In September, received total Road Impact fees ($17.4k) primarily from projects on Greenwood and Daves Avenue. - Gas Tax $48 Thousand, 25.8% of FY 2023-24 Adopted Budget FULL YEAR: Received Gas Tax Revenue SB-1 Revenue ($7.4k).
-
- Real Property Tax $26 Thousand, 23.9% of FY 2023-24 Adopted Budget FULL YEAR: In September, received $11k real estate transfer tax.
- Sales and Use Tax $2 Thousand, 27.1% of FY 2023-24 Adopted Budget FULL YEAR: Received sales tax for July 2023 ($482)
- Federal Relief Funds and Other $0, 0% of FY 2023-24 Adopted Budget Full Year: None. - Investment Income/Interest $51 Thousand, 50.9% of FY 2023-24 Adopted Budget FULL YEAR: In September 2023, earned $20.1k in T-Bill interest.

Page 29 of 85 ends

2 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 September 2023

25.0% of FY 2023-24 Adopted Budget
Expenditures
SIGNIFICANT FULL YEAR VARIANCES TO FY 2023-24 ADOPTED BUDGET NARRATIVE  Expenditures $1.0 Million, 16.4% of FY 2023-24 Adopted Budget FULL YEAR - Personnel $425 Thousand, 24.9% of FY 2023-24 Adopted Budget FULL YEAR: Even with the Adopted Budget.
- Law Enforcement $168 Thousand, 14.1% of FY 2023-24 Adopted Budget FULL YEAR: In September. Paid $84.2k for Police Services.
- Construction $1.5 Thousand, 2.5% of FY 2023-24 Adopted Budget FULL YEAR: None. - General Government $197 Thousand, 47.7% of FY 2023-24 Adopted Budget FULL YEAR: In September, paid for annual City Picnic at Versona Park ($8.4k).
- Maintenance $8 Thousand, 1.5% of FY 2023-24 Adopted Budget FULL YEAR: In September, removed fallen tree on quito Rd and Oak Rd. Clean up along West Side of Winchester Blvd ($4.6k) and purchased street signs ($2.5k).
- Administration $86 Thousand, 17.1% of FY 2023-24 Adopted Budget FULL YEAR: In September, A.I.M.S.

Corporation for City Engineer Consultant ($6.7k); Alana Consulting for building hourly services ($7.9k) and ePermit Development ($6.9k) and CSG Consulting for staff augmentation and MS Project management ($7.0k). - City Attorney $22 Thousand, 17.8% of FY 2023-24 Adopted Budget FULL YEAR: City Attorney services two months ($15k) and retainer ($5k) with Liebert Cassidy Whitmore negations ($7.5k). - City Audit $3 Thousand, 5.2% of FY 2023-24 Adopted Budget FULL YEAR: None. - Equipment / Improvements $26 Thousand, 23.8% of FY 2023-24 Adopted Budget FULL YEAR: In September, various software license renewal 365 Windows, Sage Accounting Software, ClearGov software - City website related product solutions.
- Building and Improvement $31 Thousand, 2.5% of FY 2023-24 Adopted Budget FULL YEAR: In September, paid $10.7k for City Hall kitchen remodel.
- Building Maintenance $9 Thousand, 25.3% of FY 2023-24 Adopted Budget FULL YEAR: In September, paid office cleaning ($750) and City Hall maintenance supplies ($570). -

Page 30 of 85 ends

DEMAND ACCOUNT REPORT For the period ending
September 30, 2023
Treasurer's Report - Part 3 of 4
September 30, 2023 August 31, 2023 Changes Higher /
(Lower) Comment
BEGINNING BALANCE $1,328,497.65 $1,351,588.67 ($23,091.02) Receipts and Interest Earned
Receipts for the period $249,447.08 275,929.49 ($26,482.41) In September 2023, received FY 2022-23 COPS ELEAS Growth pass-thru grant ($86.2k); Permit fees from major projects on Greenwood Rd ($51.8k) and Bruce Avee ($11.1k) and Daves Ave ($8.0k); West Valley Collection Franchise fee ($43.0k); Property Transfer Tax ($11.0k); Investment receipts during the period $0.00
Interest earned $0.00 4
Total Receipts and Interest Earned $249,447.08 $275,929.49 ($26,482.41) Less: Disbursements
Cash disbursements during the period $295,012.03 $231,076.40 $63,935.63 In September 2023, paid for Police Services ($85.3k); Net Pay to Staff Employees ($70.8k); Logan & Powell legal services City Attorney for 2 months ($15k) plus retainer ($5k); Alana Consulting for building hourly services ($7.9k) and e-Permit Development ($6.9k); West Valley Clean Water Authority Assessment - July 2023 to June 2024 ($11.9k); City Hall Kitchen Remodel ($10.7k); Dicar Networks IT Services and software license renewal for 3 months ($10.3k); Silicon Valley Animal Control quarterly fee ($8.3k); Liebert Cassidy Whitmore for negotiations ($8.3k) and A.I.M.S. Coporation for City Engineer Consultant ($6.8k).

Invested during the period $0.00 $0.00
GASB 68 Report & SSA fee $700.00 $700.00 Paid GASB 68 Report from CalPERS EFT(PERS retirement) $14,586.75 $17,467.23 ($2,880.48) Staff employee contribution limit reached tax year 2023 EFT (payroll taxes) $28,205.75 $28,791.20 ($585.45)
EFT (PERS health) $20,649.92 $15,249.59 $5,400.33 New Hire prorated health insurance premium for two months catchup.

EFT (EDD payroll taxes) $6,320.58 $6,436.09 ($115.51)
Bank fees $0.00
Total Disbursements $365,475.03 $299,020.51 $66,454.52
ENDING BALANCE $1,212,469.70 $1,328,497.65 ($116,027.95)

BALANCE IN DEMAND ACCOUNTS
Checking $400,494.71 $350,799.66 $49,695.05
Savings $811,974.99 $977,697.99 ($165,723.00)
TOTAL DEMAND ACCOUNTS $1,212,469.70 $1,328,497.65 ($116,027.95)

FUND DISTRIBUTION IN DEMAND ACCOUNTS
General $176,739.27 $386,629.05 ($209,889.78)
Law Enforcement $477,763.89 $391,604.93 $86,158.96 Received FY 2022-23 COPS ELEAS Growth pass-thru grant ($86.2k) Traffic Safety $33,218.54 $32,918.37 $300.17
Gas Tax (2107) $449,596.37 $442,197.11 $7,399.26 Received SB-1 Revenue ($7.4k).

Storm Drain $69,523.86 $69,523.86 $0.00
Surety Trust $72.75 $72.75 $0.00
Loma Serena Ltg $5,516.08 $5,512.64 $3.44
Rose/Andrews Ltg. $38.94 $38.94 $0.00
Total $1,212,469.70 $1,328,497.65 ($116,027.95)

Page 31 of 85 ends

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
September 30, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-025 Subtotal Unrestricted Reserves
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
Building Fund
40-024 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve -
LAIF
8/31/2023
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
9/30/2023 Comments
96,196.17 96,196.17

0.00 0.00

0.00 0.00 No Activity

0.00 0.00

0.00 0.00
96,196.17 0.00 0.00 0.00 96,196.17

0.00 0.00
1,070.54 1,070.54
21,000.00 21,000.00
27,042.53 27,042.53 No Activity

0.00 0.00
6,751.00 6,751.00
55,864.07 0.00 0.00 0.00 55,864.07
152,060.24 0.00 0.00 0.00 152,060.24
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

Page 32 of 85 ends

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
September 30, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT
LAIF GENERAL FUND RESERVE ACCOUNT Wells Fargo Advisors GENERAL FUND RESERVE ACCOUNT Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-035 Subtotal Unrestricted Reserves
05-035 Trafffic Safety
12-035 2107 GAS TAX
25-035 Storm Drain
30-035 Surety Trust
Building Fund
40-035 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve -
Wells Fargo Advisors
8/31/2023
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
9/30/2023 Comments
192,451.81 18,370.62 210,822.43 Interest earned on T-Bills 3,500,000.00 3,500,000.00
500,000.00 500,000.00
200,000.00 200,000.00

0.00 0.00
4,392,451.81 18,370.62 0.00 0.00 4,410,822.43

0.00 0.00
138,635.50 579.82 139,215.32 Interest earned on T-Bills

0.00 0.00

0.00 0.00
138,635.50 579.82 0.00 0.00 139,215.32
4,531,087.31 18,950.44 0.00 0.00 4,550,037.75
NOTES:

Page 33 of 85 ends

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
September 30, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
SAVINGS ACCOUNT #5508
01-015 General
01-015 Economic Fluctuation Reserve
01-015 Capital Improvement Program Reserve
01-015 Property Improvement Reserve
01-015 Other Post Emplpoyment Benefits
(OPEB)
01-015 Total General Fund Reserve - LAIF
03-015 Law Enforecment
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
Total
WARRANT CHECKING ACCOUNT #2153
01-010 Total
Total All Funds
8/31/2023
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
9/30/2023 Comments
35,829.39 155,585.25 (415,170.08) (223,755.44)
In September 2023, received Permit fees from major projects on Greenwood Rd ($51.8k) and Bruce Avee ($11.1k) and Daves Ave ($8.0k); West Valley Collection Franchise fee ($43.0k); Property Transfer Tax ($11.0k);

0.00 0.00

0.00 0.00
35,829.39 155,585.25 (415,170.08) 0.00 (223,755.44)
391,604.93 86,158.96 477,763.89 Received FY 2022-23 COPS ELEAS Growth pass-thru grant ($86.2k) 32,918.37 300.17 33,218.54
442,197.11 7,399.26 449,596.37 Received SB-1 Revenue ($7.4k). 69,523.86 0.00 69,523.86

72.75 0.00 72.75
5,512.64 3.44 5,516.08

38.94 0.00 38.94
977,697.99 249,447.08 (415,170.08) 0.00 811,974.99
350,799.66 (365,475.03) 415,170.08 400,494.71
In September 2023, paid for Police Services ($85.3k); Net Pay to Staff Employees ($70.8k); Logan & Powell legal services City Attorney for 2 months ($15k) plus retainer ($5k); Alana Consulting for building hourly services ($7.9k) and e-Permit Development ($6.9k); West Valley Clean Water Authority Assessment - July 2023 to June 2024 ($11.9k); City Hall Kitchen Remodel ($10.7k); Dicar Networks IT Services and software license renewal for 3 months ($10.3k); Silicon Valley Animal Control quarterly fee ($8.3k); Liebert Cassidy Whitmore for negotiations ($8.3k) and A.I.M.S. Coporation for City Engineer Consultant ($6.8k).
6,011,645.20 (97,077.51) 0.00 0.00 5,914,567.69
NOTES:

Page 34 of 85 ends

STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated January 16, 2024 in the amount $181,446.63 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Fiscal Impact:

There are no unbudgeted fiscal impact with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and this agenda and this report appear on the City's website.

Attachments:
2024 01 16 Warrants List

Page 35 of 85 ends

CITY OF MONTE SERENO

January 16, 2024
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20644 Association of Bay Area
Government
Natural gas service for City Hall ($180) and FY 2023 True-up ($193) 373.31 01-705
20645 Apex Asphalt Paving 6" Asphalt removal and Installation at Blanchard Dr Monte Sereno 6,370.00 01-845
20646 CIVICPLUS Online Code Hosting 900.00 01-720
20647 Corodata Shredding Inc. Container rental fee 10.00 01-522 20648 Dicar Networks, Inc. Monthly Managed Service TotalCare ($1325) and Microsoft Office 365 License software ($1099) 2,424.00 01-535 01-811 20649 Frontier Communications Dedicated landline for City Hall 23.95 01-720 20650 Hillview Design Print
Media
Nameplates (2x8) for Rangaseyee, Harrington, L & M Allan, and Ward ($139); Business cards for Wolsheimer, Craig and
Mekechuk ($226); Silver Badges for Mekechuk, Craig and
Wolsheimer ($149); Custom Certificate Holders - Blue Linen Cover with Gold Foil City Seal ($967); Gold Foil Certificates - Option 1 Standard Gold - Off white paper ($65).
1,544.95 01-725
01-710
20651 M-Group Housing Element Update Assistance 2,178.75 01-535 20652 Michele Kwong Reimbursement to attend Election Training Workshop 1,099.30 01-770 20653 MissionSquare - 301546 457 Plan Funding - December 16-31, 2023 842.32 01-660 149
20654 Paula Leary Monte Sereno Float LG Children's Christmas Parade - December 2023 reimbursement 1,386.00 01-507
20655 Pacific Gas & Electric
Electricity services for Annex Building ($35); City Hall ($558); Monte Sereno City lights and Hwy ($200); Rose Andrews Ltg Dist ($49) and Loma Serena Ltg Dist ($186).
1,027.73
40-935
50-945
05-890
01-705
20656 RICOH USA, INC. Copier Rental for City Hall 480.23 01-715 20657 Ricoh USA, Inc. Charge on rental copier 16.94 01-480 20658 Rowena Turner
Attend TPAC/WVSD Meetings Mileage/Parking reimbursement - 12/14/2023; 10/12/2023; 12/14/2023; 10/12/2023; 10/21/2023 and 11/05/2023
106.40 01-505
20659 Santa Clara Valley
Transportation
City of Monte Sereno's annual Congestion Management
Program (CMP) Member Agency Fees for FY 2023-24. 2,616.47 01-745 20660 SCA of CA, LLC Residential street sweeping services for October and November 2023. 3,665.60 12-865
20661 Sunbelt Rentals, Inc. Rent Tandem axle dump trailer 206.66 01-715 1 of 2 Page 36 of 85

CITY OF MONTE SERENO

January 16, 2024
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20662 Town of Los Gatos
Finance Department Police services 89,270.00 03-545
20663 Vision Service Plan (CA) Vision care insurance premiums 223.58 01-635 20664 MissionSquare - 301546 457 Plan Funding - December 1-15, 2023 842.32 01-660 149
20665 MissionSquare - 301546 Excess deduction from employee paycheck for PEPRA limits paid to employee's 457 Plan. 814.41 149
20666 Alamo Landscaping &
Maintenance Landscape maintenace at City Hall December 2023 580.00 01-860 20667 Alana Consulting, LLC Plan Check Services (09/27/2023 thru 12/29/2023) 44,686.05 01-765 20668 California Building
Standards
Building Standards Admin Special Revolving Fund - Qtr Ending 12/31/2023 294.00 01-532
20669 COMCAST Internet Services for City Hall 106.67 01-720 20670 Corodata Records
Management Inc
Standard record storage carton, 3" Blue print tube carton and Plan Cartons 58.30 01-710
20671 Delta Dental of California Dental Insurance Premiums - January 2024 822.43 01-635 20672 Department of
Conservation
Strong Motion Instrumentation and Seismic Hazard Mapping Fee - Qtr Ending December 31, 2023 1,002.00 01-531
20673 Dicar Networks, Inc. Monthly Managed Total Care - January 2024 ($1325) and Microsoft Software licenses renewal ($1099) 2,424.00 01-535 01-811 20674 Gloisy GonzalezLangarica
Straw Bales for Holiday Parade ($70) and City Clerk Attended New Law and Elections Seminar 12/12/2023 thru 12/15/2024 ($888).
957.82
01-770
01-740
01-710
20675 Heidi's Commercial
Cleaning Weekly Cleaning Services at City Hall - December 2023 750.00 01-860 20676 Silicon Valley Animal
Control
3rd Quarter payment for January 1, 2024 thru March 31 2024 Animal Control services 8,287.85 01-585
20677 State Compensation Ins
Fund Workers' Comp Insurance Premium 636.58 01-642
20678 Wells Fargo Bank
Office Supplies ($849), Holiday Staff Meeting and Luncheon ($965); City Hall Office phone system ($312); Reproduction copies ($196); Gas & Supplies for City Truck ($431); Various Software licenses renewal ($651) and Supplies for City Hall Building and Grounds maintenance ($712).
4,345.51
01-720
01-725
01-740
01-745
01-811
01-860
20679 Crystal Springs Water
Company 5 Gallon bottled drinking water for City Hall 72.50 01-710 TOTAL WARRANT LIST $181,446.63

I, REYNOLD SAMORANOS, FINANCE OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
2 of 2 Page 37 of 85

STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Adopt a Resolution Declaring Noxious and Dangerous Weeds and Rubbish, Refuse, and Dirt to be a Public Nuisance and Setting a Public Hearing Date and Time and Consider All Objections to the Proposed Destruction or Removal of Weeds, Dirt, Rubbish, or Other Hazardous Material and Rescinding a Previously Adopted Resolution Regarding the Same
Recommendation(s):

Staff recommends the City Council adopt a resolution declaring noxious and dangerous weeds and rubbish, refuse and dirt to be a public nuisance and set February 20, 2024 at 7:00 p.m. as the Public Hearing date and time to hear and consider all objections to the proposed destruction or removal of weeds, dirt, rubbish or other hazardous material and rescind Resolution No. 23-3895 which previously scheduled the Public Hearing for January 16, 2024.

The Public Hearing on February 20, 2024, will be held both virtually via the Zoom application and in the Council Chambers, City Hall, 18041 Saratoga-Los Gatos Road, Monte Sereno, California.

Background Information:

The City has a weed abatement process set forth in the City’s Municipal Code in Chapter 8.02.

As a first step, the City Council adopts a resolution declaring the existence of a nuisance caused by weeds, brush, dirt, and other similar hazards existing on properties within the City (Municipal Code Section 8.02.050). The resolution identifies the problem properties and creates a deadline to address problem conditions (the “Resolution”). The Resolution identifies 17 properties which constitute a nuisance. Per the Municipal Code, those owners must clean up those problem conditions within 30 days, unless that period is extended by written agreement with the City Engineer/Fire Marshal. Notice is given to the property owners by posting and by mailing, once the City Council adopts the Resolution. The Resolution also sets the date for a public hearing for submitting objections by the affected property owners. After the 30-day period has passed, the City Council will conduct a public hearing for considering objections to why the City should not cause abatement to take place on any parcels where the owners have not cleaned up their weeds, brush, dirt, and other hazards.

After the public hearing, the City Council can adopt an order to abate. Under the Municipal Code, City staff or contractors are authorized to enter the properties after the City Council

Page 38 of 85 ends

adopts an order to abate and remove the weeds and to assess the costs of abatement as a lien on the property. Liens are imposed after providing the owner with a report of costs that is confirmed by the City Council following another public hearing. The costs of such abatement can then be collected via the tax roll. This process allows the City to undertake uniform code enforcement simultaneously across all problem parcels in the City. The City contracts with the County of Santa Clara for abatement of weeds and the work will be performed in accordance with a fee schedule adopted by the County.

On December 19, 2023, the City Council adopted a resolution following this process based on information provided by the County of Santa Clara Consumer and Environmental Protection Agency. Unfortunately, the information provided was inaccurate and identified the wrong properties. The Resolution will rescind that resolution and identifies the correct properties.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Drafted Resolution
2024 Monte Sereno Commencement Report

Page 39 of 85 ends

RESOLUTION NO. XX-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO DECLARING NOXIOUSAND

DANGEROUS WEEDS AND RUBBISH, REFUSE, AND DIRT TO BE A PUBLIC NUISANCE WHEREAS, certain weeds, dirt, rubbish, and other hazardous material are growing, located, or existing upon private property or properties, and in sidewalks, streets, or alleys within the City of Monte Sereno, more specifically identified by address or parcel set forth in Exhibit A, hereby incorporated into this resolution; and
WHEREAS, said weeds are of a kind which, when mature, bear wingy or downy seeds and which attain such a large growth as to become a fire menace when dry, or which are otherwise noxious or dangerous, and which weeds are seasonal and recurrent nuisances; and WHEREAS, said weeds, dirt, rubbish and other hazardous material constitutes a public nuisance and require the abatement thereof as provided by law; and WHEREAS, in accordance with Government Code sections 39501 and 39502, Monte Sereno Municipal Code Chapter 8.02 sets forth the process and the authority for the abatement of weeds within the City of Monte Sereno and for the assessment of the costs of removal by lien; and WHEREAS, on December 19, 2023, the City Council adopted Resolution No. 23-3895 which declared noxious and dangerous weeds and rubbish, refuse, and dirt to be a public nuisance on particular properties and called for a public hearing on January 16, 2024 (the “Resolution”); and WHEREAS, the Resolution inaccurately identified properties and the date of the public hearing and therefore, needs to be rescinded.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Monte Sereno, as follows:

1. That the weeds, dirt, rubbish, and other hazardous material constitute a public nuisance on those properties listed on Exhibit A to this resolution and that said public nuisance should be abated in the manner provided in Chapter 8.02 “Weed Abatement” of the Monte Sereno Municipal Code.

2. In accordance with Monte Sereno Municipal Code Section 8.02.050, the nuisances identified in this resolution must be abated by the property owner within thirty (30) days after the adoption of this resolution, or within such other time as may be established by written agreement with the Fire Marshal or City Engineer. If not abated within such time as set forth herein, the City of Monte Sereno shall cause such nuisance to be abated, and the expense of such abatement assessed upon the property requiring weed removal.

3. After passage of this resolution, the City Clerk shall mail notice to the affected property owners as soon as practicable and cause notice of its passage to be conspicuously posted in three (3) prominent places in the City of Monte Sereno at least ten days prior to the time fixed by the City Council for hearing objections, and which notice shall be in form prescribed in Section

8.02.060 of the Monte Sereno Municipal Code.

Page 40 of 85 ends

4. The City Council shall hear and consider all objections to the proposed destruction or removal of weeds, dirt, rubbish, or other hazardous material at a public hearing to be held virtually and in person at 7:00 p.m. on the 20th day of February 2024 via the Zoom application and in the Council Chambers, City Hall, 18041 Saratoga-Los Gatos Road, Monte Sereno, California. By motion or resolution at the conclusion of said hearing, the City Council shall either allow or overrule any objections.

5. Resolution No. 23-3895, which was adopted on December 19, 2023, declaring a nuisance on certain properties due to the presence of weeds, dirt, rubbish, and other hazardous material and scheduling a public hearing for January 16, 2024, is hereby rescinded.

6. If objections have not been made, or after the City Council has disposed of those objections made, the City Council shall order by resolution that the City Manager or the City Engineer, or their designated representatives, abate any nuisance caused by weeds that have not yet been abated by the property owner, and that the expense of abatement be assessed upon the property requiring such abatement.

This resolution was passed and adopted by the City Council of the City of Monte Sereno at a regularly scheduled meeting held on the 16th day of January, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Evert Wolsheimer, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk

Page 41 of 85 ends

Situs APN CITY/ST
2024 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT

CITY OF MONTE SERENO
1 15297 KARL AV 409-41-002 STUDYWITHGAMES LLC 15297 KARL AVE MONTE S 2 15315 KARL AV 409-41-003 CARSON, BARBARA L TRUSTEE PO BOX 6122 TAHOE C 3 15301 ROBIN ANNE LN 409-41-026 MEHRANY, ANAHITA TRUSTEE & ET 15301 ROBIN ANNE LN MONTE S 4 16215 SEABORN CT 410-20-052 HIGHWAY 9 VENTURES LLC 111 N MARKET ST UNIT 300 SAN JOSE 5 16219 SEABORN CT 410-20-053 HIGHWAY 9 VENTURES LLC 111 N MARKET ST UNIT 300 SAN JOSE 6 16221 SEABORN CT 410-20-054 HIGHWAY 9 VENTURES LLC 111 N MARKET ST UNIT 300 SAN JOSE 7 18305 CONSTITUTIO AV 410-29-002 SHIVSAN LLC 18305 CONSTITUTION AVE MONTE S 8 BECKY LN 410-42-013 WONG, GILBERT TRUSTEE P O BOX 700005 SAN JOSE 9 15136 VIA LOMITA 410-43-018 KHAN, ZULKI TRUSTEE & ET AL 15136 VIA LOMITA MONTE S 10 15890 MATILIJA DR 510-07-038 MILLER, RONALD J AND JOAN T 15890 MATILIJA DR MONTE S 11 16005 GREENWOOD LN 510-10-041 26455 ST FRANCIS LLC 18640 SUTTER BLVD STE 100 MORGAN 12 18240 BANCROFT AV 510-12-002 MASSIH, MALIHEH 17260 NALOR CT LOS GATO 13 16301 RIDGECREST AV 510-21-036 SPENCE, ARTHUR L 16301 RIDGECREST AVE MONTE S 14 16255 RIDGECREST AV 510-21-058 ROOHPARVAR, FARIBORZ F AND 16255 RIDGECREST AVE MONTE S 15 16363 RIDGECREST AV 510-21-069 BANDA, SUMANTH AND REDDY , 2212 CORONET DR SAN JOSE 16 16177 RIDGECREST AV 510-21-083 TABARI, K K AND DORIS M TRUSTEE 16177 RIDGECREST AVE MONTE S 17 SCOTT DR 510-21-094 MISSERLIAN, MIHRAN AND 888 BRANNAN ST STE 160 SAN FRAN 17 records of 17 Santa Clara County Weed Abatement Program

Page 42 of 85 ends

STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Accept the Annual Approval and Signing of the City Council Code of Ethics
Recommendation(s):

Staff recommends that the City Council approve and sign the City Council Code of Ethics.

Background Information:

Every year, the City Council typically reaffirms and signs the City Council Code of Ethics. This is done at the first City Council meeting of the new year. The signed Code of Ethics will be posted on the City’s website under the City Council’s webpage.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Attachment 1 - Code of Ethics

Page 43 of 85 ends

ATTACHMENT 1

Page 1 of 2 ends

Monte Sereno Code of Ethics
Adopted: 7/17/12
Re-affirmed: 2/4/14, 3/3/15, 5/3/16, 1/17/17, 1/16/18, 1/22/19, 1/21/20, 1/20/21, 1/4/22, 1/17/2023, 1/16/2024
Preamble
The Monte Sereno City Council holds itself to the highest standard of ethical conduct. The following pledges are not intended to supersede or override any Federal, State, or local laws relating to elected officials. These pledges are intended to supplement those laws to hold the Council to a higher standard of conduct than may be required by law. It is incumbent on the City Council to ensure that all ethical standards are understood and met, thus providing our citizens with the full confidence of the integrity of our City government.

Public Interest
We, as City Councilmembers, recognize that our duty is to act in the public interest of the citizens of Monte Sereno. This means that any actions that we take as members of the Council will have no private or personal interests whatsoever. Also, in this regard, all members of the public must be treated in a fair and equitable manner.

Comply with the Law
We, as Councilmembers, shall comply with Federal, State and local laws. This applies to all laws including but not limited to laws regarding conflict of interest, election campaigns, financial disclosures, and open processes of government.

Conduct of Members
Members of the City Council shall act in a responsible manner, which includes being respectful of the opinions, character or motives of other Councilmembers, commissions, committees, staff, and the public.

Conflict of Interest
City Councilmembers should not use their official positions to influence government decisions where they have financial or personal interests, where such influence would present a conflict of interest under State or Federal laws. If such a conflict of interest should occur, the Councilmember shall file a written disclosure of their economic interest or personal interest and then refrain from participating in that decision.

Gifts and Favors
We, as City Councilmembers, shall not accept any gifts, favors, or promises of future benefits that are prohibited under Federal or State law.

Use of Public Resources
Public resources, except those already available to the general public, shall not be used by any City Councilmember for his/her own personal gain which includes but is not limited to, office supplies, campaign materials or the use of staff time.

Public Meetings and Decisions
City Councilmembers shall prepare for and participate in City Council meetings by reading materials

Page 44 of 85 ends

Page 2 of 2 ends

provided by staff, respecting public discussion, and making decisions based on all relevant and disclosed facts.

Communications
City Councilmembers, during City Council meetings, shall disclose substantive information relevant to the issue under consideration which is the basis or part thereof for such City Councilmember’s decision. This will include any written or oral information from sources outside the public decisionmaking process including, but not limited to, private residents, lobbyists, developers or any other individuals or groups that have an influence on the City Council’s decision-making process.

Confidential Information
Confidential information should remain confidential under all circumstances. No Council member shall have the authority to waive the attorney client privilege while on the council or after his/her term expires.

Advocacy
It is the responsibility of City Councilmembers to ensure that personal opinions or positions are not confused for the official policies and positions that have been acted on by the Council to the extent they differ. When presenting their personal opinions or positions, City Councilmembers shall explicitly state that they do not represent the City Council or the City.

Private Interests after Office
While in office, City Councilmembers shall not appear on behalf of private interests of a third party before the Council or any commission, committee or proceeding of the City. Former City Councilmembers shall not appear as a representative, lobbyist, or employee on behalf of the private interests of a third party regarding any matter pending before the Council or any commission, committee or proceeding, for a period of two years after their term on the City Council. As a private citizen, past City Councilmembers may represent their own interests in issues that may affect their residence or neighborhood.

Evert Wolsheimer, Mayor Date
Burton Craig, Vice Mayor Date
Rowena Turner, Council Member Date
Javed I. Ellahie, Council Member Date
Bryan Mekechuk, Council Member Date

Page 45 of 85 ends

STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Kirsten Powell, City Attorney
Department: City Attorney
Title: Consideration and Approval of Resolution No. 23-3887.2 Modifying The Responsibilities Of The Community Center Committee
Recommendation(s):

Staff recommends that Council Approves Resolution No. 23-3887.2, Modifying The Responsibilities Of The Community Center to Include consideration of a Veterans Memorial.

Background Information:

The City is in the process of building a community center. As part of that process, the City created the Community Center Committee to assist with the design and use of the Community Center.

On December 19, 2023, the City Council expressed interest in developing a memorial to honor veterans and the Community Center may be an appropriate location for such memorial. The City Council would like the Committee to work with staff and make recommendations regarding the type and location of a veterans memorial at the Community Center. The proposed resolution would add this responsibility to the Community Center Committee.

Conclusion:

Staff recommends that the City Council approve Resolution No. 23-3887.2,Resolution Of The City Council Of The City Of Monte Sereno Modifying The Responsibilities Of The Community Center Committee to Include the consideration of a Veterans Memorial.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Resolution 23-3887.2

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RESOLUTION NO. 23-3887.2

RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF MONTE SERENO MODIFYING THE RESPONSIBILITIES OF THE

COMMUNITY CENTERCOMMITTEE
WHEREAS, the City Council may establish standing committees to address topics or issues affecting the City; and
WHEREAS, on January 4, 2023, the City Council formed the Committee Center Committee, which consisted of 5 members, for the purpose of advising the City Council on the design and construction of the Community Center (the “Committee”); and WHEREAS, on February 21, 2023, the City Council expanded the Committee to 7 members; and
WHEREAS, on August 1, 2023, the City Council expanded the Committee to 9 members and modified the responsibilities of the Committee; and WHEREAS, on October 17, 2023, the City Council expanded the responsibilities of the Committee to include interior design decisions in consultation with the City Engineer and the Project Manager consistent with a selected materials palette; and WHEREAS, the City has expressed interest in developing a memorial to honor veterans and the Community Center may be an appropriate location for such memorial; and WHEREAS, the City Council would like the Committee to work with staff and make recommendations regarding the type and location of a veterans memorial at the Community Center.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that in addition to the duties previously established for the Committee, the Committee is hereby authorized to work with staff to make recommendations to the City Council regarding the type and location of a veterans memorial at the Community Center.

The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Monte Sereno at a regular meeting held on the 16th day of January, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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Approved:_____________________________
Evert Wolsheimer, Mayor
Attest: ______________________________
Gloisy Gonzalez-Langarica, City Clerk

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STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Revisions to City of Monte Sereno Regulations and Guidelines for the Conduct of Public Meetings to Change the Title of Mayor Pro Tempore to Vice Mayor
Recommendation(s):

Staff recommends the Monte Sereno City Council adopt revisions to the Regulations and Guidelines for the Conduct of Public Meetings to change the title of Mayor Pro Tempore to Vice Mayor.

Background Information:

The City of Monte Sereno’s Regulations and Guidelines for the Conduct of Public Meetings was last updated December 5, 2023. It was then that Announcements was added to the beginning of regular City Council agenda meeting.

The City Council has requested the change of Mayor Pro Tempore to Vice Mayor. A version of the current policy language with the suggested change is included in this report.

Fiscal Impact:

There is no fiscal impact associated with this addition.

Alternatives:

1. Adopt the recommended changes suggested by staff provided in this report.

2. Amend staff recommendation in this report and adopt those amendments.

3. Provide no changes to the Regulations and Guidelines for the Conduct of Public Meetings at this time.

Conclusion:

Adding Announcements to the beginning of regular City Council meetings will better serve the public, City Council and staff to inform them of events or items of interest.

Public Noticing:

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The City of Monte Sereno’s council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno’s website located at www.montesereno.org.

Attachments:

Drafted Resolution1691.9
Revised Regulations and Guidelines for the Conduct of Public Meetings

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RESOLUTION NO. 1691.9

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE
SERENO AMENDING RESOLUTION NO. 1691 TO REPLACE THE TERM

MAYOR PRO TEM WITH VICE MAYOR
WHEREAS, the City Council of the City of Monte Sereno has adopted regulations and guidelines for the conduct of public meetings in Resolution No.1691; and
WHEREAS, the guidelines for the conduct of public meetings were amended in October 2008 by Resolution No. 1691.1, in September 2010 by Resolution No 1691.2, in July 2012 by Resolution 1691.3, in March 2014 by Resolution No. 1691.4, in February 2019 by Resolution No. 1691.5, In August 2019 by Resolution No. 1691.6, on February 4, 2020, by Resolution No. 1691.7 and on December 5, 2023, by Resolution No. 1691.8; and
WHEREAS, the City Council desires to further amend the guidelines to replace with term Mayor Pro Tem with Vice Mayor.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO that the revised document entitled "Regulations and Guidelines for the Conduct of Public Meetings" attached hereto and incorporated herein by this reference is hereby approved.

This resolution was passed and adopted by the City Council of the City of Monte Sereno at a regularly scheduled meeting held on the 16th day of January, 2024 by the following vote:

AYES:

NOES:

ABSENT:

Approved:

____________________________
Evert Wolsheimer, Mayor
Attest: _____________________________
Gloisy Gonzalez-Langarica, City Clerk

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REGULATIONS AND GUIDELINES
FOR

THE CONDUCT OF PUBLIC MEETINGS
A.

MEETINGS

1. Regular Meetings
The Council of the City Of Monte Sereno shall hold regular meetings in the Council Chambers at 18041 Saratoga-Los Gatos Road in said city on the first and third Tuesdays of each month at 7:00 p.m.

2. Special Meetings
Special meetings may be called at any time by the Mayor or a majority of the Council members by delivering personally, or by mail, written notice to each Council member, by posting the written notice personally or by mail to each local newspaper of general circulation, radio station and television station which has made written request for such notice. Such notice must be delivered and posted at least twenty-four hours before the time of such meeting as specified in the notice. The notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings. Such written notice may be dispensed with, as to any Council Member who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice. Such waiver may also be given by telegram.

3. Place
All regular and special meetings of the Council shall be held in the Council Chambers, except that any such meetings may be adjourned to such other location as the Council may from time to time determine.

Brown Act (Government Code §§ 54950 et seq) to be held in closed session. No member of the Council, employee of the City, or any other person present during a closed session of the Council shall disclose to any person the content or substance of any discussion which took place during said closed session without prior authorization by a majority vote of the Council. A Council Member who is found by the Council to have made disclosure in violation of the foregoing provisions shall be subject to either or both (i) a motion of censure, or (ii) removal from any one or more of the offices which he

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or she holds by reason of election or appointment by the City Council, such as Mayor, Mayor Pro TemVice Mayorpore, representative of the Council on an outside board or commission, or membership on a Council committee.

5. Chamber Preparation
The City Manager shall cause the Chamber doors to be unlocked at 6:45 p.m. on regular meeting nights. In addition, he or she shall cause all preparations of the Chambers and of all available public facilities for the general comfort of the audience and efficiency of the meetings.

6. Quorum
Three members of the Council shall constitute a quorum for the transaction of business. Motions may be passed by a majority if only three attend, but ordinances, resolutions granting franchises and payment of money require at least three affirmative votes. Where there is no quorum, the Mayor, Mayor Pro TemVice Mayorpore, or any Council Member shall adjourn such meeting, or, if no Council member is present, the City Clerk shall adjourn the meeting.

The City Manager may advise, but cannot override, on the placement of items for consideration. In addition, a City Council Member may request that an item be placed on a future agenda during the future agenda portion of a City Council Meeting as outlined in Section 9 below. A complete copy of the agenda shall be addressed to each Council Member and delivered to each Council Member at City Hall and each department head so as to reach the recipient not later than 5:00 p.m. on the Wednesday preceding each regular Council meeting. All reports, ordinances, resolutions, contract documents, or other matters to be submitted to the Council at their regular meeting shall be delivered to the City Clerk no later than 5:00 p.m., on the Monday preceding the Wednesday on which the agenda is delivered to the City Council.

The City Clerk shall prepare the agenda of all such matters according to the order of business, numbering each item consecutively. The agenda shall be available to the public in the office of the City Clerk and posted at the prescribed places no later than seventy- two (72) hours prior to the meeting and in the Council Chambers during each meeting. During the day of the regular meeting, the City Manager shall also cause to be available for public inspection in the office of the City Clerk one or more copies of all written materials concerning the agenda items, such as is also routinely made available to Council Members. The City Manager may exclude any materials that would not be a public record under applicable law, including but not limited to closed session materials.

8. Additions to Agenda

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No matters shall be finally acted upon by the City Council other than those on the adopted agenda; provided, however, items of business not appearing on the posted agenda may be considered in accordance with Government Code section 54954.2 and as it may be amended from time to time.

9. Order of Business
At the hour set by law on the day of each regular meeting, the Council Members, City Manager, City Attorney, City Clerk and such department heads as have been requested to be present, shall take their regular stations in the Council Chambers, and the business of the Council shall be taken up for consideration and disposition in the following order:
a. Call to Order
b. Pledge of Allegiance
c. Roll Call
d. Orders of the Day
e. Announcements (Council Member Announcements or Individual invited by City Council to make announcement)
f. Presentations
g. Oral Communications from the Public
h. Written Communications
i. Consent Calendar
j. Public Hearings
k. New Business
l. Unfinished Business
m. Special Set Items
n. Committee/Commission Reports
o. Council Member Comments
p. City Manager Report

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q. Future Agenda Items
r. Adjournment
The Mayor or a majority of the Council may change the order of business under Orders of the Day. The Council may set hearings for a specific time and, in that event, such hearings shall begin at the stated time, regardless of the order of business; otherwise, business shall be considered in the order shown above.

10.Council Member Absences
In the event a Council Member is unable to attend a City Council meeting, such Council Member shall so inform the City Manager no later than 12:00 p.m. on the Friday before the City Council meeting, unless such absence is due to an unforeseen circumstance beyond the Council Member’s control.
.

11.Remote Participation of Council Member
In the event a Council Member desires to participate in a Council Meeting from a remote location, such Council Member shall endeavor to inform the City Clerk no later than 12:00 p.m. two Fridays prior to the City Council meeting but in no event later than 12:00 p.m. the Tuesday before the City Council meeting. In addition the Council Member shall provide the City Clerk with the exact address, telephone number of the location from which the Council Member shall be participating in the meeting, an email address and, if requested, assist in meeting the state mandated agenda posting requirement at the location.

ADDRESSING THE COUNCIL

1. Right to Address Council
Every agenda for regular meetings shall provide an opportunity for members of the public to address the Council on any item of interest to the public that is within the jurisdiction of the Council. An opportunity shall be provided for public comment at any special meeting on any matter noticed to be heard at that meeting.

2. Addressing the Council at Other Times
Any interested person may request permission from the Mayor to address the Council relevant to the subject matter under consideration. The granting or denial of such a request may be appealed to the Council by a member of the Council. In the event that more than one person makes such a request on any one item of business,

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the Mayor may forthwith designate and declare a period of time for such addresses and set a reasonable time limitation for it.

3. Manner of Addressing Council
Any person wishing to address the Council shall stand or raise the hand and wait to be recognized by the chair, he/she shall stand at the podium, if able, state his/her name for the record and proceed to address the Council. All remarks and questions shall be addressed to the Council through the chair and not to any member thereof or the public. No question shall be asked of a Council member or a member of the City staff without first obtaining permission of the Mayor.

4. Time Limitation
The Mayor or a majority of the Council may limit the time speakers may have to make oral presentations to the Council. When any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Mayor or Council to inquire whether or not the group has a spokesperson, and if so, that the spokesperson be heard, with following speakers in the group limited to facts not already presented by spokesperson.

5. Inclusion of Public Correspondence and Presentations in Agenda Materials Any person wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the City Clerk’s office no later than 2:00 p.m. on the day of the Council meeting.

Persons wishing to submit written comments to be included in the agenda materials provided to City Council must provide the comments as follows:
• For inclusion in the regular packet: by 11:00 a.m. the Wednesday prior to the City Council Meeting
• For inclusion in additional post packet correspondence addendum: by 11:00 a.m. the Monday prior to the City Council Meeting
• For inclusion as a desk item: by 11:00 a.m. on the day of the City Council Meeting
This section shall not prohibit members of the public from directly presenting prepared written materials to the City Council during public comment. Copies of such materials shall be made available after the meeting for public inspection by the City Clerk in accordance with applicable law.

MAYOR AND MAYOR PRO TEMVICE MAYORPORE

1. Appointment of Mayor and Mayor Pro TemVice Mayorpore

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On non-election years, the City Council shall conduct a yearly reorganization at its first regular meeting of December, unless otherwise designated by the City Council. On election years, the reorganization of the City Council shall occur at the same meeting that the Council certifies the election results and the newly seated City Council shall select the Mayor and Mayor Pro TemVice Mayorpore. At the time of the yearly reorganization of the City Council, the City Council shall elect one of its members to serve one year as Mayor and one of its members to serve one year as Mayor Pro TemVice Mayorpore. In making the selections, the City Council will consider the principle of rotation to allow each of its members an opportunity to serve as Mayor. The election of Mayor and Mayor Pro TemVice Mayorpore shall be placed at the end of the Agenda. The Mayor will ask the Council for nominations for Mayor. Any Council Member wishing to make a nomination may do so. A Council Member may nominate himself or herself. Nominations do not require a second. The Council will vote on the nominations in reverse order that the nominations were made, with the last nomination made voted on first. The Mayor shall be appointed by the affirmative vote of three or more members. If no Mayor is chosen through the first nomination and voting process, the process shall be repeated. After the Mayor is appointed, the nomination process will be repeated for the selection of a Council Member to serve as Mayor Pro TemVice Mayorpore.

2. Term of Office
The Mayor and Mayor Pro TemVice Mayorpore shall each hold office until his/her successor is elected and qualifies.

3. Qualifications
Any member of the Council is eligible to serve as Mayor or Mayor Pro TemVice Mayorpore who has not served in that position the previous year. In casting their votes for Mayor and Mayor Pro TemVice Mayorpore, members of the Council may consider the candidate's leadership qualities, his/her ability to conduct meetings of the Council expeditiously and fairly, and his/her willingness to represent and implement positions adopted by the Council when such positions are at variance with his/her personal views, as well as other factors as they deem pertinent, including seniority, rotation, or prior service as Mayor or Mayor Pro TemVice Mayorpore.

4. Mayor
The Mayor, or in his/her absence the Mayor Pro TemVice Mayorpore, shall be the presiding officer of the Council and shall assume his/her place and duties as such immediately following his/her election. If the Mayor is absent or unable to act, the Mayor Pro TemVice Mayorpore shall serve until the Mayor returns or is able to act. During such periods, the Mayor Pro TemVice Mayorpore has all of the powers and duties of the Mayor. In the event the Mayor Pro TemVice Mayorpore is absent, the Mayor shall have

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the right to name any member of the Council to perform the duties of the Mayor, but such substitution shall not extend beyond adjournment.

5. Authority
The Mayor shall preserve strict order and decorum at all meetings of the Council and announce its decisions on all subjects, and decide all questions of order, subject, however, to an appeal as herein as described. The Mayor shall sign all ordinances and resolutions adopted and contracts approved by the Council at meetings at which he/she is in attendance. In the event of his/her absence, the Mayor Pro TemVice Mayorpore shall sign such documents as have been adopted during the meeting at which he/she presided.

6. Council Committee and Commission Assignments
The Mayor recommends various standing committee [and commission] appointments to the Council for approval. This will be done at a scheduled Council meeting in December of each year. When making committee and commission assignments, the Mayor should attempt to balance shared responsibilities and opportunities among Council Members.

RULES OF PROCEDURE AND DEBATE

1. Call to Order
The Mayor, or in his/her absence, the Mayor Pro TemVice Mayorpore, shall take the chair at the appointed hour for the meeting, and shall call the Council to order.

In the absence of the Mayor and the Mayor Pro TemVice Mayorpore, and the failure of the Mayor to appoint a temporary chairman, the City Clerk shall call the Council to order, whereupon a- temporary chairman will be elected by the members present. If the Mayor or Mayor Pro TemVice Mayorpore should arrive after the meeting is called to order, the temporary chairman shall serve until the disposal of the item during consideration of which the Mayor or Mayor Pro TemVice Mayorpore arrived. In no event shall the temporary chairman serve beyond adjournment.

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2. Roll Call
Before proceeding with the business of the Council, the City Clerk shall call the roll of the Council Members, and the names of those present shall be entered in the minutes. Subsequent roll calls throughout the meeting shall be made in the same order except that the Mayor shall always be called last.

3. Reading of Minutes
Unless the reading of the minutes of a Council meeting is requested by a majority of the Council, such minutes may be approved without reading if the Clerk has previously furnished each Council Member with a copy.

4. Mayor May Debate and Vote
The Mayor may move, second and debate from the Chair, subject only to such limitations of debate as are by these rules imposed on all Council Members and shall not be deprived of any of the rights and privileges of Council Members by reason of his/her acting as Mayor.

5. Getting the Floor
Every person desiring to speak shall address the Chair, and upon recognition by the Mayor, shall confine him/herself to the question under debate.

6. Meeting Decorum
While the Council is in session, the Council Members and members of the public must preserve order and decorum, and no person shall, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any Council Member while speaking, or refuse to obey the orders of the Council or of the Mayor, except as otherwise herein provided. Equitable access to the democratic process is essential. To ensure all members of the public feel free to participate, disruptive conduct is prohibited and may be grounds for removal from a meeting if it directly interferes with the conduct of proceedings. Disruptive conduct includes any conduct that directly interferes with the ability of the City Council to deliberate and take action on agenda items, which may include addressing the council without first being recognized, interrupting recognized public speakers, councilmembers, or city staff, continuing to speak after the allotted time has expired and being requested to stop or failing to relinquish the podium when directed, and continuing to cheer, boo, jeer, clap, or repetitiously address the same subject in a manner that significantly interrupts or interferes with the City Council’s ability to deliberate or act on an agenda item after being asked to stop. When necessary to enforce decorum, the Mayor, subject to Council appeal, or the Council itself may order a person removed from the public meeting, or the public meeting may be closed pursuant to state law.

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7. Interruptions
A Council Member, once recognized, shall not be interrupted when speaking unless called to order by the Mayor, unless a point of order or personal privilege is raised by another Council Member, or unless the speaker chooses to yield to a question by another Council Member. If a Council Member, while speaking, is called to order, he/she shall cease speaking until the question or order is determined and, if determined to be in order, he/she may proceed.

8. Points of Order
Only a Council Member may raise a point of order. Points of order shall be limited to cases where the discussion or debate on the floor does not pertain to the item of business before the Council at the time or is in violation of any of the provisions of this resolution.

9. Personal Privilege
The right of a Council Member to address the Council on a question of personal privilege shall be limited to cases in which his/her integrity, character or motives are questioned or where the comfort or welfare of the Council, staff and audience are concerned. A Council Member raising a point of personal privilege may interrupt another Council Member who has the floor, subject only to the power of the Mayor to call him/her out of order.

10.Call for the Question
A call for the question is a motion to halt debate on a motion before the Council. A Council Member calling for the question must receive a second to his/her motion. A properly moved and seconded call for the question must be voted on immediately and is not debatable. If the motion calling for the question passes, then the motion before the Council on which the question was called must be voted on immediately without further debate.

11.Recognition of City Staff
Members of the City staff, after recognition by the Mayor, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Mayor.

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12.Conflict of Interest
Any Council Member who has a direct personal financial interest in any matter coming before the Council shall disclose said interest and shall disqualify him/herself from discussing or voting on such matter. Where it is not clear whether such interest is of a disqualifying nature, the affected Council Member may request the opinion of the City Attorney. A Council Member who is disqualified by reason of a conflict of interest in any matter shall step down from the Dias during the debate and may not participate or vote on the matter.

13.Failure to Vote
A Council Member who fails to vote without stating his/her abstention or without being disqualified shall be deemed to have cast a "yes" vote.

14.Change of Vote
A Council Member may change his/her vote only if he/she makes a timely request during the council meeting providing said change does not affect the outcome of the vote.

15.Reconsideration of Prior Action
A motion to reconsider a vote on a prior action shall be in order at the same meeting or the next following meeting. Any final action taken on a quasi judicial matter shall not be subject to a motion for reconsideration. Such motion may be made only by a Council Member who has previously voted with the majority on the matter. Tie votes shall be lost motions and may be reconsidered.

16.Robert's Rules of Order
The council may elect, by majority vote, to adopt Robert's Rules of Order as a guide to matters of procedure and rules of debate, provided, however, that no provision of Robert's Rules of Order shall be construed to supersede any provision herein or in any other ordinance of this City, if the two provisions are in conflict. If the council so decides, the Mayor shall designate a specific edition of Robert's Rules of Order to be used throughout his/her term, provided, however, that said edition is economical and readily available.

17.Failure to Observe Rules of Order
Rules adopted to expedite the transaction of the business of the council in an orderly fashion are deemed to be procedural only, and the failure to strictly observe such rules shall not affect the jurisdiction of the council or invalidate any action taken at a meeting that is otherwise held in conformity with law.

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MINUTES

1. Preparation of Minutes
The minutes of the council shall be kept by the City Clerk, and shall be neatly typewritten in a book kept for that purpose, with a record of each particular type of business transacted, with proper sub-heads; provided that the City Clerk shall be required to make a record only of such business as was actually passed upon a vote of the council, and shall not be required to make a verbatim transcript of the proceedings, provided further that a record shall be made of the names of persons addressing the council, the title and the subject matter to which their remarks related and whether they spoke in support of or in opposition to such matter.

2. Remarks of Council Members
A Council Member may request, through the Mayor, the privilege of having an abstract of his/her statement of any subject under consideration by the Council entered into the minutes. If the council consents thereto, such statement shall be entered into the minutes.

3. Protest Against Council Action
Any Council Member shall have the right to have the reasons of his/her dissent from or his/her protest against any action of the Council entered in the minutes.

4. Synopsis of Debate
The Clerk may be directed by the Mayor, with the consent of the Council, to enter in the minutes a synopsis of the discussion on any question coming regularly before the Council.

5. Delivery of Minutes
As soon as possible after each Council meeting, but no later than three (3) weeks after each Council meeting, barring any emergency situation, the City Clerk shall cause a copy of the minutes thereof to be forwarded to the Council Members, the City Manager, City Attorney, and such other city agencies or persons as may be designated.

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6. Meeting Recordings
The City Clerk shall electronically record all Council meetings, when possible, except executive sessions, to assist the City Clerk in preparation of minutes, and will retain recordings at least five (5) years. The Council may order full recordings or portions thereof retained for longer periods. Said recordings shall not be an official city record but shall be available to the public.

7. Public Access to Minutes and Recordings
At least one copy of the minutes of each Council meeting, and at least one copy of the recordings of each council meeting, for said five-year period, shall be maintained by the City Clerk in such a manner as to be readily available for inspection by the citizens and taxpayers of the City of Monte Sereno or their authorized representative, subject only to whatever reasonable conditions the City Clerk may require to avoid excessive interference with city business or misuse and destruction of city property.

DISCIPLINARY PROCEDURES

1. Considerations in Determining Disciplinary Action
Disciplinary action may be imposed by Council upon Council Members who have violated the Code of Ethics. Disciplinary action or sanctions are considered when a serious violation of City policy has occurred by a Council Member. In determining the type of sanction imposed, the following factors may be considered:
a. Nature of the violation
b. Prior violations by the same individual
c. Other factors which bear upon the seriousness of the violation.

2. Type of Sanctions
At the discretion of the City Council, sanctions may be imposed for violating the Code of Ethics or engaging in other misconduct. These actions may be applied individually or in combination. They include, but are not limited to:
a. Public Admonishment- A reproof or warning directed to a Council member about a particular type of behavior that violates city policy. b. Revocation of Special Privileges- A revocation of a Council Member’s Council Committee assignments, including standing and ad hoc committees, regional boards and commissions, community generated board/committee appointments. Other revocations may include temporary

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suspension of official travel, conference participation, and ceremonial titles.
c. Censure - A formal statement or resolution by the council officially reprimanding a Council Member.

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STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: UNFINISHED BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider Establishment of and Appointment to a City of Monte Sereno Council Financial Systems and Technology Program Ad-Hoc Committees Recommendation(s):

Staff recommends The Monte Sereno City Council consider creation of the Financial Systems and Technology Program Ad-hoc Committees and appoint two members of Council to each.

Background Information:

The City Council of Monte Sereno utilizes ad-hoc committees as subcommittees of the City Council for special assignments to complete work tasks on projects later presented for Monte Sereno City Council consideration. Ad-hoc committee assignments are for one-year terms and expire automatically unless renewed annually after their original inception. While ad-hoc committees are not subject to Brown Act requirements regarding agendas and open meetings, any permanent or standing committees created by the City Council are subject to such requirements, even if less than a quorum of the Council sits on such committees. Thus, ad hoc committees should be limited in scope and duration.

Public Noticing:

Attachments:

Financial Systems Ad Hoc Drafted Resolution
Technology Program Ad Hoc Drafted Resolution

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RESOLUTION NO. XX-XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

ESTABLISHING THE FINANCIAL SYSTEMS AD HOC COMMITTEE
WHEREAS, the City Council of the City of Monte Sereno (“City Council”) may establish project specific subcommittees to address an explicit purpose or need; and WHEREAS, project specific subcommittees are of a limited duration and should be active for no more than one year; and
WHEREAS, the City Council desires to establish a project specific ad hoc subcommittee to advise staff on modifications to current financial systems, effective January 16, 2024 through January 15, 2025; and
WHEREAS, the purpose of the Financial Systems Ad Hoc Committee is to accomplish the following:
• Review the City’s proposed 2-year budget transition
• Review proposals for replacing the City’s financial reporting system and make a recommendation to the City Council
• Review the proposed improvements to monthly close process • Review proposed internal controls over financial reporting NOW, THEREFORE, BE IT RESOLVED AND ORDERED that City Council hereby forms the Financial Systems Ad Hoc Committee effective January 16, 2024, until no later than January 15, 2025, to work with the City Manager and City Finance Director to advise staff on staff’s proposed modifications to current financial systems; and BE IT FURTHER RESOLVED that Council Members _______ and ____________ are hereby appointed to the Financial Systems Ad Hoc Committee.

The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Monte Sereno at a regular meeting held on the 16th day of January, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Approved:_____________________________
Evert Wolsheimer, Mayor

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Attest: ______________________________
Gloisy Gonzalez-Langarica, City Clerk

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RESOLUTION NO. XX-XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

ESTABLISHING THE TECHNOLOGY PROGRAM AD HOC COMMITTEE
WHEREAS, the City Council of the City of Monte Sereno (“City Council”) may establish project specific subcommittees to address an explicit purpose or need; and WHEREAS, project specific subcommittees are of a limited duration and should be active for no more than one year; and
WHEREAS, the City Council desires to establish a project specific ad hoc subcommittee to review certain technology programs for the City, effective January 16, 2024 through January 15, 2025; and
WHEREAS, the purpose of the Technology Program Ad Hoc Committee is to accomplish the following:
▪ Review the City’s cyber security methods, technologies and processes to protect the confidentiality, integrity, and availability of computer systems, networks and data, against cyber-attacks or unauthorized use
▪ Review proposed plans for cameras, screens, security, networks and other information technology elements and components in the Community Center ▪ Review disaster recovery and business continuity procedures to recover data processing systems, data communications facilities, information and data related functions
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that City Council hereby forms the Technology Program Ad Hoc Committee effective January 16, 2024, until no later than January 15, 2025, to work with the City Manager to implement technology programs to secure City operations and implement information technology in the Community Center; and
BE IT FURTHER RESOLVED that Council Members _______ and ____________ are hereby appointed to the ______________ Ad Hoc Committee.

The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Monte Sereno at a regular meeting held on the 16th day of January, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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Approved:_____________________________
Evert Wolsheimer, Mayor
Attest: ______________________________
Gloisy Gonzalez-Langarica, City Clerk

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STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Review and Discuss Revisions to City of Monte Sereno Regulations and Guidelines for the Conduct of Public Meetings
Recommendation(s):

Staff recommends the Monte Sereno City Council review and discuss proposed edits by Councilmember Mekechuk to the Regulations and Guidelines for the Conduct of Public Meetings.

Background Information:

On December 13, 2023, Councilmember Mekechuk provided staff with proposed edits to the Regulations and Guidelines for the Conduct of Public Meetings. Attached is a copy of the proposed edits provided by Councilmember Mekechuk for Councils review.

Fiscal Impact:

There is no fiscal impact associated with this addition.

Public Noticing:

Attachments:

Marked-Up Regulations and Guidelines for the Conduct of Public Meetings

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Regulations and Guidelines for the Conduct of Public Meetings Page 1

REGULATIONS AND GUIDELINES
FOR

THE CONDUCT OF PUBLIC MEETINGS
A.

A. MEETINGS

1. Regular Meetings
The Council of the City oOf Monte Sereno shall hold regular meetings in the Council Chambers at 18041 Saratoga-Los Gatos Road in said city on the first and third Tuesdays of each month at 7:00 p.m.

2. Special Meetings
Special meetings may be called at any time by the Mayor or a majority of the Council Mmembers by delivering personally, or by mail, written notice to each Council Mmember, by posting the written notice personally or by mail to each local newspaper of general circulation, radio station and television station which has made written request for such notice. Such notice must be delivered and posted at least twenty-four hours before the time of such meeting as specified in the notice. The notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings. Such written notice may be dispensed with, as to any Council Member who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice. Such waiver may also be given by telegram.

3. Place
All regular and special meetings of the Council (Council Meetings) shall be held in the Council Chambers, except that any such Council Mmeetings may be adjourned to such other location as the Council may from time to time determine.

4. Meetings to be Public
All regular, adjourned, and special meetings of the Council shall be open and public; provided, however, the Council may hold closed session from which the public may be excluded for the consideration of those matters permitted by the Ralph M. Brown Act (Government Code §§ 54950 et seq) to be held in closed session. No member of the Council, employee of the City of Monte Sereno (City), or any other person present during a closed session of the Council shall disclose to any person the content or substance of any discussion which took place during said closed session without prior authorization by a

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Regulations and Guidelines for the Conduct of Public Meetings Page 2 majority vote of the Council. A Council Member who is found by the Council to have made disclosure in violation of the foregoing provisions shall be subject to either or both (i) a motion of censure, or (ii) removal from any one or more of the offices which he or she holds by reason of election or appointment by the City Council, such as Mayor, Vice Mayor Pro Tempore, representative of the Council on an outside board or commission, or membership on a Council committee.

6. Quorum
Three members of the Council shall constitute a quorum for the transaction of business. Motions may be passed by a majority if only three attend, but ordinances, resolutions granting franchises and payment of money require at least three affirmative votes. Where there is no quorum, the Mayor, Vice Mayor Pro Tempore, or any Council Member shall adjourn such meeting, or, if no Council Mmember is present, the City Clerk shall adjourn the meeting.

7. Agenda
An agenda shall be prepared for each regular meeting containing the specific items of business to be transacted and the order thereof. Items of business may be placed on the agenda by any Council Member, the City Manager, or the City Attorney. The City Manager may advise, but cannot override, on the placement of items for consideration. In addition, a City Council Member may request that an item be placed on a future agenda during the future agenda portion of a City Council Meeting as outlined in Section A.9 below. A complete copy of the agenda shall be addressed to each Council Member and delivered to each Council Member at City Hall and each department head so as to reach the recipient not later than seventy-two (72) hours 5:00 p.m. on the Wednesday preceding before each regular Council Mmeeting and twenty-four (24) hours before a special Council Meeting. All reports, ordinances, resolutions, contract documents, or other matters to be submitted to the Council at their regular Council Mmeeting shall be delivered to the City Clerk no later than 125:00 p.m., on the WednesMonday preceding the Wednesday on which the agenda is delivered to the City Council. The City Clerk shall prepare the agenda of all such matters according to the order of business, numbering each item consecutively. The agenda shall be available to the public in the office of the City Clerk and posted at the prescribed places no later than seventy- two (72) hours prior to the meeting and in the Council Chambers during each meeting. During the day of the regular meeting, the City Manager shall also cause to be available

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Regulations and Guidelines for the Conduct of Public Meetings Page 3 for public inspection in the office of the City Clerk one or more copies of all written materials concerning the agenda items, such as is also routinely made available to Council Members. The City Manager may exclude any materials that would not be a public record under applicable law, including but not limited to closed session materials.

8. Additions to Agenda
No matters shall be finally acted upon by the City Council other than those on the adopted agenda; provided, however, items of business not appearing on the posted agenda may be considered in accordance with Government Code §section 54954.2 and as it may be amended from time to time.

9. Order of Business
At the hour set by law on the day of each Councilregular Mmeeting, the Council Members, City Manager, City Attorney, City Clerk and such department heads as have been requested to be present, shall take their regular stations in the Council Chambers, and the business of the Council shall be taken up for consideration and disposition in the following order:
a. Call to Order
b. Pledge of Allegiance
c. Roll Call
d. Orders of the Day
e. Announcements (Council Member Announcements or Individuals invited by City Council to make an announcement)
f. Presentations
g. Oral Communications from the Public
h. Written Communications
i. Consent Calendar
j. Public Hearings
k. New Business
l. Unfinished Business

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Regulations and Guidelines for the Conduct of Public Meetings Page 4 m. Special Set Items
n. JPA/Committee/Commission Reports
o. Council Member Comments
p. City Manager Report
q. Future Agenda Items
r. Adjournment
The Mayor or a majority of the Council may change the order of business under Orders of the Day. The Council may set hearings for a specific time and, in that event, such hearings shall begin at the stated time, regardless of the order of business; otherwise, business shall be considered in the order shown above.

10.Council Member Absences
In the event a Council Member is unable to attend a City Council Mmeeting, such Council Member shall so inform the City Manager no later than 12:00 p.m. on the Friday before the City Council Mmeeting, unless such absence is due to an unforeseen circumstance beyond the Council Member’s control. .

11.Remote Participation of a Council Member
In the event a Council Member desires to participate in a Council Meeting from a remote location, such Council Member shall endeavor to inform the City Clerk no later than 12:00 p.m. the Wedneswo Fridays prior to the City Council Mmeeting but in no event later than 12:00 p.m. the Tuesday before the City Council meeting. In addition the Council Member shall provide the City Clerk with the exact address, telephone number of the location from which the Council Member shall be participating in the Council Mmeeting, an email address and, if requested, assist in complymeeting with the state mandated agenda posting requirement at the location.

B. ADDRESSING THE COUNCIL

1. Right to Address Council
Every agenda for regular meetings shall provide an opportunity for members of the public to address the Council on any item of interest to the public

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Regulations and Guidelines for the Conduct of Public Meetings Page 5 that is within the jurisdiction of the Council. An opportunity shall be provided for public comment at any special meeting on any matter noticed to be heard at that meeting.

3. Manner of Addressing Council
As directed by the Chair (see section D.1 below), aAny person wishing to address the Council shall stand or submit a written request, stand and approach the podium, or raise their hand and wait to be recognized by the Cchair. Once recognized, he/she shall stand at the podium, if able, state his/her name for the record and proceed to address the Council. All remarks and questions shall be addressed to the Council through the Cchair and not to any member thereof or the public. No question shall be asked of a Council Mmember or a member of the City staff without first obtaining permission of the MayorChair.

Any member of the public shall request the Chair’s permission to approach the dais and may only do so after being granted such permission.

4. Time Limitation
The Mayor or a majority of the Council may limit the time speakers may have to make oral communicationspresentations to the Council. When any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Mayor or Council to inquire whether or not the group has a spokesperson, and, if so, that the spokesperson be heard, with following speakers in the group limited to facts not already presented by spokesperson.

5. Inclusion of Public Correspondence and Presentations in Agenda Materials
Any person wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the City Clerk’s office no later than 2:00 p.m. on the day of the Council Mmeeting.

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Regulations and Guidelines for the Conduct of Public Meetings Page 6 Persons wishing to submit written comments to be included in the agenda materials provided to City Council must provide the comments as follows:
• For inclusion in the regular packet: by 11:00 a.m. the Wednesday prior to the City Council Meeting
• For inclusion in additional post packet correspondence addendum: by 11:00 a.m. the Monday prior to the City Council Meeting • For inclusion as a desk item: by 11:00 a.m. on the day of the City Council Meeting
This section shall not prohibit members of the public from directly presenting prepared written materials to the City Council during public comment. Copies of such materials shall be made available after the Council Mmeeting for public inspection by the City Clerk in accordance with applicable law.

C. MAYOR AND VICE MAYOR PRO TEMPORE

1. Appointment of Mayor and Vice Mayor Pro Tempore
On non-election years, the City Council shall conduct a yearly reorganization at its first or second regular Council Mmeeting of December, unless otherwise designated by the City Council. On election years, the reorganization of the City Council shall occur at the same meeting that the Council certifies the election results and the newly seated City Council shall select the Mayor and Vice Mayor Pro Tempore. At the time of the yearly reorganization of the City Council, the City Council shall elect one of its members to serve one year as Mayor and one of its members to serve one year as Vice Mayor Pro Tempore. In making the selections, the City Council will consider the principle of rotation to allow each of its members an opportunity to serve as Mayor provided that the Council Member has the time to fulfill the duties of Mayor, including attending ceremonial events. The election of Mayor and Vice Mayor Pro Tempore shall be placed at the end of the aAgenda. The Mayor maywill ask the Council for nominations for Mayor. Any Council Member wishing to make a nomination may do so. A Council Member may nominate himself or herself. Nominations do not require a second. The Council will vote on the nominations in reverse order that the nominations were made, with the last nomination made voted on first. The Mayor shall be appointed by the affirmative vote of three or more Council Mmembers. If no Mayor is chosen through the first nomination and voting process, the process shall be repeated. After the Mayor is appointed, the nomination process will be repeated for the selection of a Council Member to serve as Vice Mayor Pro Tempore.

2. Term of Office

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Regulations and Guidelines for the Conduct of Public Meetings Page 7 The Mayor and Vice Mayor Pro Tempore shall each hold office until his/her successor is elected and qualifies.

3. Qualifications
Any member of the Council is eligible to serve as Mayor or Vice Mayor Pro Tempore who has not served in that position the previous year. In casting their votes for Mayor and Vice Mayor Pro Tempore, Council Mmembers of the Council may consider the candidate's leadership qualities, his/her ability to conduct Council Mmeetings of the Council expeditiously and fairly, and his/her willingness to represent and implement positions adopted by the Council when such positions are at variance with his/her personal views, as well as other factors as they deem pertinent, including seniority, rotation, or prior service as Mayor or Vice Mayor Pro Tempore.

4. Mayor
The Mayor, or in his/her absence the Vice Mayor Pro Tempore, shall be the presiding officer of the Council, chair all Council Meetings (Chair) and shall assume his/her place and duties as such immediately following his/her election. If the Mayor is absent or unable to act as Chair, the Vice Mayor Pro Tempore shall serve until the Mayor returns or is able to act. During such periods, the Vice Mayor Pro Tempore has all of the powers and duties of the Mayor. In the event the Vice Mayor Pro Tempore is absent, the Mayor shall have the right to name any Council Mmember of the Council to perform the duties of the Mayor, but such substitution shall not extend beyond adjournment.

5. Authority
As Chair, tThe Mayor shall preserve strict order and decorum at all Council Mmeetings of the Council and announce its decisions on all subjects, and decide all questions of order, subject, however, to an appeal as herein as described. The Mayor shall sign all ordinances and resolutions adopted and contracts approved by the Council at Council Mmeetings at which he/she is in attendance. In the event of his/her absence, the Vice Mayor Pro Tempore shall sign such documents as have been adopted during the Council Mmeeting at which he/she presided.

6. Joint Powers Authority, Council Committee and Commission Assignments The City is a member of various joint powers authorities (JPAs) and often has the ability to have a Council Member on the board of such authorities. The Mayor recommends representatives on such JPAs, various standing committee [and commission] appointments to the Council for approval. Council will vote on such appointmentsThis will be done at the seconda scheduled Council Mmeeting in December of each year. When making JPA, committee and commission

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Regulations and Guidelines for the Conduct of Public Meetings Page 8 assignments, the Mayor should attempt to consider the interest and knowledge of each Council Member in such JPAs, committees and commissions while balancinge shared responsibilities and opportunities among Council Members.

Upon approval of the assignments, the City Clerk shall notify the JPAs, committees and commissions of such appointments by Council.

D. RULES OF PROCEDURE AND DEBATE

1. Call to Order
The Mayor, or in his/her absence, the Vice Mayor Pro Tempore, shall take the Cchair at the appointed hour for the Council Mmeeting, and shall call the Council to order. In the absence of the Mayor and the Vice Mayor Pro Tempore, and the failure of the Mayor to appoint a temporary Cchairman, the City Clerk shall call the Council to order, whereupon a- temporary Cchairman will be elected by the Council Mmembers present. If the Mayor or Vice Mayor Pro Tempore should arrive after the Council Mmeeting is called to order, the temporary Cchairman shall serve until the disposal of the item during consideration of which the Mayor or Vice Mayor Pro Tempore arrived. In no event shall the temporary Cchairman serve beyond adjournment.

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Regulations and Guidelines for the Conduct of Public Meetings Page 9

3. Reading of Minutes
Unless the reading of the minutes of a Council Mmeeting is requested by a majority of the Council, such minutes may be approved without reading if the City Clerk has previously furnished each Council Member with a copy.

5. Getting the Floor
Every person desiring to speak shall address the Chair, and upon recognition by the Mayor, shall confine him/herself to the question issue under debate.

6. Council Meeting Decorum
While the Council is in session, the Council Members and members of the public must preserve order and decorum, and no person shall, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any Council Member while speaking, or refuse to obey the orders of the Council or of the Mayor, except as otherwise herein provided.

Equitable access to the democratic process is essential. To ensure all members of the public feel free to participate, disruptive conduct is prohibited and may be grounds for removal from a Council Mmeeting if it directly interferes with the conduct of proceedings. Disruptive conduct includes any conduct that directly interferes with the ability of the City Council to deliberate and take action on agenda items, which may include addressing the Ccouncil without first being recognized, interrupting recognized public speakers, Ccouncil Mmembers, or Ccity staff, continuing to speak after the allotted time has expired and being requested to stop or failing to relinquish the podium when directed, and continuing to cheer, boo, jeer, clap, or repetitiously address the same subject in a manner that significantly interrupts or interferes with the City Council’s ability to deliberate or act on an agenda item after being asked to stop. When necessary

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Regulations and Guidelines for the Conduct of Public Meetings Page 10 to enforce decorum, the Mayor, subject to Council appeal, or the Council itself may order a person removed from the public meeting, or the public meeting may be closed pursuant to state law.

11.Recognition of City Staff
Members of the City staff, after recognition by the Mayor, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Mayor.

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Regulations and Guidelines for the Conduct of Public Meetings Page 11

12.Conflict of Interest
Any Council Member who has a direct personal financial interest in any matter coming before the Council shall disclose said interest and shall disqualify him/herself from discussing or voting on such matter. Where it is not clear whether such interest is of a disqualifying nature, the affected Council Member may request the opinion of the City Attorney. A Council Member who is disqualified by reason of a conflict of interest in any matter shall step down from the dDaias during the debate and may not participate or vote on the matter.

13.Failure to Vote
A Council Member who fails to vote without stating his/her abstention or without being disqualified shall be deemed to have cast a "yes" vote.

14.Change of Vote
A Council Member may change his/her vote only if he/she makes a timely request during the Ccouncil Mmeeting providing said change does not affect the outcome of the vote.

15.Reconsideration of Prior Action
A motion to reconsider a vote on a prior action shall be in order at the same meeting or the next following Council Mmeeting. Any final action taken on a quasi judicial matter shall not be subject to a motion for reconsideration. Such motion may be made only by a Council Member who has previously voted with the majority on the matter. Tie votes shall be lost motions and may be reconsidered.

16.Robert's Rules of Order
The Ccouncil may elect, by majority vote, to adopt Robert's Rules of Order as a guide to matters of procedure and rules of debate, provided, however, that no provision of Robert's Rules of Order shall be construed to supersede any provision herein or in any other ordinance of theis City, if the two provisions are in conflict. If the Ccouncil so decides, the Mayor shall designate a specific edition of Robert's Rules of Order to be used throughout his/her term, provided, however, that said edition is economical and readily available.

17.Failure to Observe Rules of Order
Rules adopted to expedite the transaction of the business of the Ccouncil in an orderly fashion are deemed to be procedural only, and the failure to strictly observe such rules shall not affect the jurisdiction of the Ccouncil or

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Regulations and Guidelines for the Conduct of Public Meetings Page 12 invalidate any action taken at a Council Mmeeting that is otherwise held in conformity with law.

E. MINUTES

1. Preparation of Minutes
The minutes of the Ccouncil shall be kept by the City Clerk, and shall be neatly typewritten in a book kept for that purpose, with a record of each particular type of business transacted, with proper sub-heads; provided that the City Clerk shall be required to make a record only of such business as was actually passed upon a vote of the Ccouncil, and shall not be required to make a verbatim transcript of the proceedings, provided further that a record shall be made of the names of persons addressing the Ccouncil, the title and the subject matter to which their remarks related and whether they spoke in support of or in opposition to such matter.

2. Remarks of Council Members
A Council Member may request, through the Mayor, the privilege of having an abstract of his/her statement of any subject under consideration by the Council entered into the minutes. If the Ccouncil consents thereto, such statement shall be entered into the minutes.

3. Protest Against Council Action
Any Council Member shall have the right to have the reasons of his/her dissent from or his/her protest against any action of the Council entered in the minutes.

4. Synopsis of Debate
The City Clerk may be directed by the Mayor, with the consent of the Council, to enter in the minutes a synopsis of the discussion on any question coming regularly before the Council.

5. Delivery of Minutes
As soon as possible after each Council Mmeeting, but no later than three (3) weeks after each Council Mmeeting, barring any emergency situation, the City Clerk shall cause a copy of the minutes thereof to be forwarded to the Council Members, the City Manager, City Attorney, and such other Ccity agencies or persons as may be designated.

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Regulations and Guidelines for the Conduct of Public Meetings Page 13

6. Council Meeting Recordings
The City Clerk shall electronically record all Council Mmeetings, when possible, except executive sessions, to assist the City Clerk in preparation of minutes, and will retain recordings at least five (5) years. The Council may order full recordings or portions thereof retained for longer periods. Said recordings shall not be an official Ccity record but shall be available to the public.

7. Public Access to Minutes and Recordings
At least one copy of the minutes of each Council Mmeeting, and at least one copy of the recordings of each Ccouncil Mmeeting, for said five-year period, shall be maintained by the City Clerk in such a manner as to be readily available for inspection by the citizens and taxpayers of the City of Monte Sereno or their authorized representative, subject only to whatever reasonable conditions the City Clerk may require to avoid excessive interference with Ccity business or misuse and destruction of Ccity property.

F. DISCIPLINARY PROCEDURES

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Regulations and Guidelines for the Conduct of Public Meetings Page 14 b. Revocation of Special Privileges- A revocation of a Council Member’s JPA, cCouncil cCommittee assignments, including standing and ad hoc committees, regional boards and
commissions, community generated board/committee
appointments. Other revocations may include temporary
suspension of official travel, conference participation, and ceremonial titles.
b.
c. Censure - A formal statement or resolution by the Ccouncil officially reprimanding a Council Member.
c.

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STAFF REPORT
Meeting: City Council - Jan 16 2024
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Discuss Selection of Meeting Date for Strategic Goal Setting Recommendation(s):

Staff recommends the Monte Sereno City Council discuss selecting a date for the Annual Strategic Goal Setting meeting and direct staff in organizing this meeting.

Background Information:

Monte Sereno City Council meets annually to establish strategic goals for the staff to create a workplan. Historically, the annual goal setting session is scheduled prior to annual budget adoption so funding for the strategic goals can be incorporated into the annual budget.

In the last two years, council created Special Meetings to host annual Strategic Goal Setting. Last year, the Strategic Goal Session meeting was held on Saturday, April 1, 2023. In 2022, the meeting was held on Tuesday, March 22, 2022. In 2021, Monte Sereno Council met on a regular City Council meeting day and held the Strategic Goal Setting meeting as part of the regular city council meeting.

Staff is looking for direction as to when Monte Sereno City Council prefers to host the annual goal setting session for consistency of process. Staff recommends the annual goal setting meeting to occur on or before the first city council meeting in May each year and be placed into the annual calendar each year at the same meeting time.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

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Monte Sereno City CouncilJanuary 16, 2024

Monte Sereno City Council
January 16, 2024