Agenda — Monte Sereno City Council, May 21, 2024

AGENDA
City of Monte Sereno
Tuesday, May 21, 2024
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

MEMBERS OF THE PUBLIC MAY ATTEND IN-PERSON

OR UTILIZE THE VIRTUAL OPTION
How to Participate
To maximize public safety while still maintaining transparency and public access, members of the public can access and participate in the meeting as follows: To listen (only) by telephone dial US: +1 669 444 9171 or +1 346 248 7799 or +1 719 359 4580 or +1 720 707 2699 or +1 253 205 0468 or +1 253 215 8782 or +1 564 217 2000 or +1 646 558 8656 or +1 646 931 3860 or +1 689 278 1000 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 When prompted by the system enter participation Webinar ID: 825 5589 4678 and Password: 113831.

To attend the meeting webinar with a PC, Mac, iPad, iPhone or Android device: Please click this URL to join hhttps://us06web.zoom.us/j/82555894678?pwd=ERLlGUbzOsrlwr5CREw4ngi3Ng9Y6y.1 Passcode: 113831
Or iPhone one-tap (telephone connection) : US:
+
+16694449171,,82555894678#,,,,*113831# US
+13462487799,,82555894678#,,,,*113831# US
Passcode: 113831.

You will be prompted to install the webinar client appropriate for your device. Attendees are encouraged to install the needed software in advance at the following locations depending on the device being used. If you are unable to participate in real-time, you may email to the City Clerk at [email protected] with the subject line "Public Comment Item #__ " (insert the item number relevant to your comment) or "Verbal Communications - Non Agenda Item."
Any member of the public who needs accommodations should email or call the City Manager who will use his best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager at 408-498-5285 or [email protected]. If requested of the City Manager, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

Page 1 of 95 ends

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

ANNOUNCEMENTS

PRESENTATIONS

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve Warrant List Dated May 21, 2024 in the amount $78,378.78 Staff recommends the City Council approve the Warrant List Staff Report - SR-24-092 - Pdf
5 - 7

2. Accept the Treasurer's Report for the Period Ending March 31, 2024 Staff recommends the City Council accept the Treasurer's Report for the period ending March 31, 2024
Staff Report - SR-24-094 - Pdf
8 - 27

3. Authorize City Manager to Enter into Authorization Agreement with the West Valley Solid Waste Management Authority Authorizing the Authority to Represent the City in the Santa Clara County Edible Food Program
Council authorize the City Manager to enter into the Authorization Agreement with the West Valley Solid Waste Management Authority Authorizing the Authority to Represent the City in the Santa Clara County Edible Food Program.

Staff Report - SR-24-095 - Pdf
28 - 32

4. 2023 Annual Pavement Improvement Project Acceptance
Staff recommends the City Council adopt a resolution accepting improvements completed under the 2023 Annual Pavement
33 - 36

Page 2 of 95 ends

Improvement Project, authorize Staff to release the retention, and to file a “Notice of Completion.”
Staff Report - SR-24-096 - Pdf

PUBLIC HEARINGS

UNFINISHED BUSINESS

NEW BUSINESS

5. Evaluate, Consider, and Accept Community (CBO) Grant Application Submittals
Staff recommends the City Council evaluate and accept Community Based Organization Grants (CBO) according to policy guidelines. Staff recommends the following funding allocations for Fiscal Year 2024- 2025:

Art Docents of Los Gatos $4,500
AWO $0
Los Gatos Community Concert Association $4,000
Los Gatos Youth Park $5,000
Los Gatos Lion’s Charities $1,500
Los Gatos Public Media - KCAT TV $5,000
West Valley Community Services $5,000
Staff Report - SR-24-089 - Pdf
37 - 56

6. Study Session - Fiscal Year 2024 to 2026 Proposed Budget Staff recommends that the Council conduct a Study Session to review and discuss the proposed FY 2024 - 2026 Budget.

Staff Report - SR-24-097 - Pdf
57 - 95

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA
Ellahie
Cities Association – Board of Directors
Cities Association – Legislative Action Committee
Cities Association - Cities Selection Committee
Turner
West Valley Sanitation District

Page 3 of 95 ends

Wolsheimer
Silicon Valley Animal Control Authority
Santa Clara Valley Water District Commission
Association of Bay Area Governments
League of California Cities Peninsula Division
West Valley Mayors & Managers
Mayors of Santa Clara County
Mekechuk
Valley Transportation Authority Policy Advisory Committee West Valley Clean Water Authority
West Valley Solid Waste Management Authority
Silicon Valley Clean Energy Authority

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

Page 4 of 95 ends

STAFF REPORT
Meeting: City Council - May 21 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated May 21, 2024 in the amount $78,378.78 Recommendation(s):

Staff recommends the City Council approve the Warrant List

Fiscal Impact:

There are no unbudgeted fiscal impact with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and this agenda and this report appear on the City's website.

Attachments:
2024 05 21 Warrants List

Page 5 of 95 ends

CITY OF MONTE SERENO

May 21, 2024
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20833 MissionSquare - 301546 Fund 457 Plan - April 1-15, 2024 1,226.00 01-660 149
20834 MissionSquare - 301546 Fund 457 Plan - April 16-30, 2024 1,226.00 01-660 149
20835 AFLAC AFLAC supplemental insurance premium 270.17 01-630 20836 Alamo Landscaping &
Maintenance Landscape maintenance City Hall - April 2024 850.00 01-860 20837 Association of Bay Area
Govern
AR035120 - FY 2024 Natural Gas ($180) and FY 2023 True-Up ($193) 373.31 01-705
20838 Bay Area News Group Legal classified for 5/7/2024 Hearing Adoption of 6 581.40 01-565 20839 BMI Imaging Systems Document scan services - March 2024 6,575.35 01-715 20840 COMCAST Internet services for City Hall 128.14 01-720 20841 Corodata Records
Management, Inc.

Standard record storage carton; Blueprint tubes and Plan Cartons 60.42 01-710
20842 Corodata Shredding Inc. Container rental fee 10.00 01-522 20843 Crystal Springs Water
Co.
5 Gallon bottled water service ($51) and Water dispenser rental ($8) 59.25 01-710
20844 Delta Dental of California Dental Insurance premium 822.43 01-635 20845 Dicar Networks, Inc. Setup laptop technical support 375.00 01-535 20846 Frontier Communications Two landlines for City Hall 157.19 01-720 20847 Logan & Powell, LLP
Calhoun v. City of Monte Sereno ($165); Additional hours over retainer for March 2024 10.93 hours extra for City Attorney Services ($3005) and City Attorney Services in excess of retainer 35.70 hours April 2024 ($9820)
12,989.50 01-427
01-425
20848 M-Group Housing Element update assistance 2,482.50 01-535 20849 Pacific Gas & Electric Electricity services for Loma Serena Lighting District 198.66 40-935 20850 Ridley Master Joseph Padgett case 399.50 01-427
20851 State Compensation Ins
Fund Workers' Comp Insurance premium 822.74 01-642
20852 Town of Los Gatos
Finance Department
FY2023-24 COPS OCT 2023 ELEAS Grant Revenue Pass thru
(Received 12-20-23) 8,333.33 03-548
20853 Logan & Powell, LLP Padgett v. Curtis Wright (collection Action) 2,200.00 01-427 20854 Vision Service Plan (CA) Vision care insurance premium 147.16 01-636 1 of 2 Page 6 of 95

CITY OF MONTE SERENO

May 21, 2024
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20855 Wells Fargo Bank
Lands End Jackets ($865); Office Supplies and Office snacks ($1074); Postage ($405); Office Phone ($317) Zoom ($87); Lunch meetings for City Meetings ($740); Software license Renewal ($380); Materials for City Office Repairs ($889) 4,757.41
01-710
01-711
01-720
01-740
01-811
01-860
20856 Town of Los Gatos
Finance Department
FY2023-24 COPS SEP 2023 ELEAS Grant Revenue Pass thru
(Received 11-20-23) 8,333.33 03-548
20857 Town of Los Gatos
Finance Department
FY2023-24 COPS AUG 2023 ELEAS Grant Revenue Pass thru
(Received 10-20-23) 8,333.33 03-548
20858 Town of Los Gatos
Finance Department
FY2023-24 COPS NOV 2023 ELEAS Grant Revenue Pass thru
(Received 01/19/24) 8,333.33 03-548
20859 Town of Los Gatos
Finance Department
FY2023-24 COPS DEC 2023 ELEAS Grant Revenue Pass thru
(Received 02/16/24) 8,333.33 03-548
TOTAL WARRANT LIST $78,378.78

I, REYNOLD SAMORANOS, FINANCE OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
2 of 2 Page 7 of 95

STAFF REPORT
Meeting: City Council - May 21 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Treasurer's Report for the Period Ending March 31, 2024 Recommendation(s):

Staff recommends the City Council accept the Treasurer's Report for the period ending March 31, 2024
Background Information:

In compliance with Government Code, Section 41004 California Government Code section 41004 states: "Regularly, at least once each month, the City Treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances.

City staff has provided the new compliant monthly Treasurer's Report in four parts:

Compliant Treasurer's Report
• Part 1 - Receipts and Disbursement Report
• Part 2 - Significant Variances Actuals versus Budget Narrative • Part 3 - Demand Account Report
• Part 4 - Investment Fund and Wells Fargo Custodian Report

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Part 2 - SIGNIFICANT VARIANCES TO BUDGET NARRATIVE 2024 03 31 (Final) Part 3 - DEMAND ACCOUNT REPORT 2024 03 31 (Final)

Page 8 of 95 ends

Part 4 - Investment Report 2024 03 31 (Final)

Page 9 of 95 ends

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,844,000 254,810 1,764,102 (1,079,898) 62.0%
739,000 46,468 588,262 (150,738) 79.6%
342,400 47,721 301,978 (40,422) 88.2%
246,666 8,333 168,473 (78,193) 68.3%
177,500 6,869 200,209 22,709 112.8%
185,000 14,697 141,272 (43,728) 76.4%
100,500 20,249 166,179 65,679 165.4%
106,900 9,283 57,638 (49,262) 53.9%
9,000 462 6,395 (2,605) 71.1%
738,000 0 0 (738,000) 0.0%
2,100 1,164 6,452 4,352 307.2%
5,491,066 410,055 3,400,959 (2,090,107) 61.9%
Page: 1 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 10 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316
Police Special Tax Assessment per
Assessor's Report May 5, 2023 -
Total $89,000

SALES TAX
01-296 Sales and UseTax

TOTAL SALES TAX
01-298 Coronavirus Relief Fund (State)

TOTAL FEDERAL RELIEF FUNDS
Notes to (Federal & Other) $738k
01-298
California Automated Permit Processing
(CalAPP) Program Grant in the Amount
of $40,000.
01-298 Silicon Valley Clean Energy ($18k) -
Secured if usd for solar panel/battery
01-298 Prop 68 Per Capita Program ($180k) -
Secured if expended by 12/31/2023
01-298

SILICON VALLEY CLEAN ENERGY

DECARBONIZATION GRANT
PROGRAM AGREEMENT $500k used
by December 31, 2024
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,600,600 248,493 1,631,498 (969,102) 62.7%
95,000 0 95,409 409 100.4%
5,400 0 2,770 (2,630) 51.3%
52,000 5,999 32,594 (19,406) 62.7%
89,000 0 0 (89,000) 0.0%
2,000 311 1,667 (333) 83.3%
0 0 119 119 N/A
0 0 3 3 N/A
0 8 43 43 N/A
0 0 0 0 N/A
2,844,000 254,810 1,764,102 (1,079,898) 62.0%
9,000 462 6,395 (2,605) 71.1%
9,000 462 6,395 (2,605) 71.1%
738,000 0 0 (738,000) 0.0%
738,000 0 0 (738,000) 0.0%
Page: 2 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 11 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-265 Franchise - Street Sweep
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-269 Franchise Fee - Vehicle Impact
01-268 Cable TV

TOTAL FRANCHISE TAX

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
105,000 (1,158) 76,201 (28,799) 72.6%
80,000 15,855 65,071 (14,929) 81.3%
185,000 14,697 141,272 (43,728) 76.4%
20,000 0 0 (20,000) 0.0%
40,600 0 0 (40,600) 0.0%
35,000 0 38,172 3,172 109.1%
1,667 8,333 8,333 N/A
149,500 38,353 125,182 (24,318) 83.7%
24,200 3,535 39,346 15,146 162.6%
4,167 33,333 33,333 N/A
73,100 0 57,611 (15,489) 78.8%
342,400 47,721 301,978 (40,422) 88.2%
106,900 9,283 57,638 (49,262) 53.9%
0 0 0 0 N/A
106,900 9,283 57,638 (49,262) 53.9%
1,200 44 540 (660) 45.0%
17,700 899 10,195 (7,505) 57.6%
25,000 673 15,065 (9,935) 60.3%
3,500 157 3,163 (337) 90.4%
550,000 28,624 432,497 (117,503) 78.6%
40,000 559 18,102 (21,898) 45.3%
1,200 49 738 (462) 61.5%
0 0 8,370 8,370 N/A
10,000 8,888 27,229 17,229 272.3%
0 0 0 0 N/A
0 481 2,796 2,796 N/A
30,400 3,300 27,825 (2,575) 91.5%
60,000 2,794 41,741 (18,259) 69.6%
739,000 46,468 588,262 (150,738) 79.6%
Page: 3 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 12 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $118090
Total
Interest Oct -Dec 2022 Quarter Run Rate

INTERGOVERNMENTAL
01-287 AB939 (recycle incentive)
01-288 Abandoned Vehicle Abatement
01-300 Motor vehicle (state)
01-305 Miscellaneous
03-318 COPS grant revenue
05-323 Miscellaneous (Measure B &VRF)
See Notes Below

TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $122,066
05-323
Ped Education and Encouragement
Allocation $10,000 ( FY 2024) and
$10,000 FY2025)
05-323
Measure B Santa Clara Valley
Transporation Authority (Per City
Engineer) $87,066 ($36700 and
$50366)
05-323 TDA (Per City Engineer) $25,000
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,000 0 600 (400) 60.0%
1,100 1,164 5,852 4,752 532.0%
2,100 1,164 6,452 4,352 307.2%
97,500 19,629 161,125 63,625 165.3%
3,000 620 5,054 2,054 168.5%
100,500 20,249 166,179 65,679 165.4%
1,100 0 654 (446) 59.5%
2,500 0 1,037 (1,463) 41.5%
21,000 0 4,347 (16,653) 20.7%
0 0 200 200 N/A
100,000 8,333 136,159 36,159 136.2%
122,066 0 26,076 (95,990) 21.4%
246,666 8,333 168,473 (78,193) 68.3%
Page: 4 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 13 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Election Candidate Fees
01-297 Community Center Capital Campaign
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance

TOTAL OTHER REVENUE

TOTAL REVENUE
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
150,000 5,902 91,770 (58,230) 61.2%
0 0 0 0 N/A
7,500 420 6,145 (1,355) 81.9%
0 546 84,118 84,118 N/A
0 0 0 0 N/A
0 0 0 0 N/A
0 5,000 5,000 N/A
10,000 0 13,176 3,176 131.8%
10,000 0 0 (10,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
177,500 6,869 200,209 22,709 112.8%
5,491,066 410,055 3,400,959 (2,090,107) 61.9%
Page: 5 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 14 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,710,758 204,883 1,363,522 (347,236) 79.7%
1,192,665 89,270 858,652 (334,013) 72.0%
60,000 0 2,450 (57,550) 4.1%
413,289 24,585 309,004 (104,285) 74.8%
564,900 154,577 437,892 (127,008) 77.5%
505,762 31,059 352,578 (153,184) 69.7%
125,000 1,622 79,541 (45,459) 63.6%
34,000 2,286 35,308 1,308 103.8%
109,052 3,035 84,018 (25,034) 77.0%
1,257,401 28,769 76,352 (1,181,049) 6.1%
58,150 23,042 29,598 (28,552) 50.9%
12,000 0 11,940 (60) 99.5%
2,700 250 2,120 (580) 78.5%
6,045,677 563,379 3,642,977 (2,402,700) 60.3%
(554,611) (153,323) (242,017) 312,593 43.6%
Page: 6 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 15 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570 General Plan Revise
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control

TOTAL GENERAL GOVERNMENT
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
16,250 1,800 6,935 (9,315) 42.7%
3,000 0 0 (3,000) 0.0%
15,000 0 16,125 1,125 107.5%
2,000 0 0 (2,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 7,109 59,960 59,960 N/A
15,000 0 0 (15,000) 0.0%
3,500 0 3,752 252 107.2%
1,200 0 1,096 (104) 91.3%
0 0 0 0 N/A
134,529 3,661 42,041 (92,488) 31.3%
100,200 3,728 118,883 18,683 118.6%
0 0 0 0 N/A
20,000 0 30,000 10,000 150.0%
12,500 0 0 (12,500) 0.0%
0 0 0 0 N/A
6,000 0 5,349 (651) 89.2%
50,000 0 0 (50,000) 0.0%
0 0 0 N/A
0 0 0 N/A
34,110 8,288 24,863 (9,247) 72.9%
413,289 24,585 309,004 (104,285) 74.8%
Page: 7 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 16 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-636 Vision Care
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance

TOTAL PERSONNEL

ADMINISTRATION
01-705 Office Utilities
01-710 Office Supplies
01-711 Postage
01-715 Office Equip Maintenance
01-718 Bank Fee Finance Charge
01-720 Communications
01-725 Reproduction/Printing
01-740 Mtgs/Trvl/Mileage reimb.
01-745 Publications/Memberships
01-755 Professional Services
01-765 Contract Services
01-770 Training
01-775 Miscellaneous
01-885 Horticultural/Arborist Services
01-999 City Mangers Revolving Account

TOTAL ADMINISTRATION
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,153,560 159,788 1,014,527 (139,034) 87.9%
79,401 0 0 (79,401) 0.0%
0 0 0 N/A
102,752 11,751 88,859 (13,892) 86.5%
13,563 2,646 11,212 (2,351) 82.7%
185,488 17,715 149,538 (35,950) 80.6%
14,803 822 7,284 (7,519) 49.2%
4,024 0 2,459 (1,565) 61.1%
13,543 823 7,648 (5,895) 56.5%
69,413 8,318 57,820 (11,593) 83.3%
18,373 1,945 14,525 (3,848) 79.1%
744 1 521 (223) 70.0%
0 1,052 9,063 9,063 N/A
55,092 21 64 (55,028) 0.1%
1,710,758 204,883 1,363,522 (347,236) 79.7%
11,200 1,470 12,516 1,316 111.7%
22,900 888 20,941 (1,959) 91.4%
0 258 5,253 5,253 N/A
10,000 8,204 14,824 4,824 148.2%
0 0 106 106 N/A
26,200 568 16,302 (9,898) 62.2%
11,300 380 7,895 (3,405) 69.9%
18,500 3,187 21,308 2,808 115.2%
26,000 1,769 23,223 (2,777) 89.3%
0 0 0 0 N/A
366,662 14,336 227,164 (139,498) 62.0%
10,500 0 3,047 (7,453) 29.0%
0 0 0 0 N/A
0 0 0 0 N/A
2,500 0 0 (2,500) 0.0%
505,762 31,059 352,578 (153,184) 69.7%
Page: 8 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 17 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS

BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements
01-816 Building Improvement City Hall

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $1,200,000
01-815 Annex Building Project $1,200,000
(Budget)
01-815 Green Stormwater Infrastructure
Project $125,000 (Budget)

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 0 0 N/A
45,000 0 43,306 (1,694) 96.2%
64,052 3,035 40,712 (23,340) 63.6%
109,052 3,035 84,018 (25,034) 77.0%
0 0 0 0 N/A
1,257,401 23,841 51,075 (1,206,326) 4.1%
4,928 25,277 25,277 N/A
1,257,401 28,769 76,352 (1,181,049) 6.1%
1,092,665 89,270 714,160 (378,505) 65.4%
0 0 0 0 N/A
100,000 0 144,492 44,492 144.5%
1,192,665 89,270 858,652 (334,013) 72.0%
34,000 2,286 35,308 1,308 103.8%
0 0 0 0 N/A
34,000 2,286 35,308 1,308 103.8%
Page: 9 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 18 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

MAINTENANCE
01-845 Pavement Management Program
12-840 Pavement Impr Project - Constitution
12-841 PIP - Greenwood Road
12-845 Pavement Management Program
12-850 Street Maintenance
12-865 Street Sweeping
05-845 Street Maintenance
05-850 Storm Drain Maintenance
05-870 Traffic Safety (signs & markings)
05-880 Traffic Safety (emergency calls&repairs)
05-890 Traffic Safety ( street lighting)
25-850 Storm Drain Maintenance

TOTAL MAINTENANCE

CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19)
01-915 Neighborhood St. Improve Project
05-87x Daves Ave Winchester Equestrian
05-905 Traffic Safety Project
05-925 Traffic Safety Misc Bike/Ped Improv
12-915 Gas Tax Road Project
25-910 Storm Drain Project

TOTAL CONSTRUCTION

ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 235,468 235,468 N/A
200,000 148,192 152,226 (47,774) 76.1%
131,700 0 0 (131,700) 0.0%
35,000 1,000 4,000 (31,000) 11.4%
40,000 4,950 10,890 (29,110) 27.2%
20,000 0 3,666 (16,334) 18.3%
0 0 0 N/A
60,000 0 1,100 (58,900) 1.8%
45,000 218 26,580 (18,420) 59.1%
0 0 2,150 2,150 N/A
3,200 216 1,813 (1,387) 56.6%
30,000 0 0 (30,000) 0.0%
564,900 154,577 437,892 (127,008) 77.5%
0 0 1,495 1,495 N/A
0 0 0 0 N/A
60,000 0 0 (60,000) 0.0%
0 0 0 0 N/A
0 0 955 955 N/A
0 0 0 0 N/A
0 0 0 0 N/A
60,000 0 2,450 (57,550) 4.1%
0 0 0 0 N/A
0 0 0 0 N/A
12,000 0 11,940 (60) 99.5%
12,000 0 11,940 (60) 99.5%
2,100 198 1,678 (422) 79.9%
600 52 442 (158) 73.6%
2,700 250 2,120 (580) 78.5%
Page: 10 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 19 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
90,000 0 57,500 (32,500) 63.9%
35,000 1,622 22,041 (12,959) 63.0%
0 0 0 0 N/A
0 0 0 0 N/A
125,000 1,622 79,541 (45,459) 63.6%
51,150 11,500 12,010 (39,140) 23.5%
3,000 2,926 2,926 (74) 97.5%
4,000 8,617 14,662 10,662 366.6%
58,150 23,042 29,598 (28,552) 50.9%
6,045,677 563,379 3,642,977 (2,402,700) 60.3%
(554,611) (153,323) (242,017) 312,593 43.6%
Page: 11 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 20 of 95

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
March 2024

75.0% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
03-015 Law Enforcement
05-015 Traffic Safety
07-015 Community Center Capital Campaign
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve

TOTAL GENERAL FUND RESERVE
Wells Fargo Advisors Account
01-035 Undesignated Reserves
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
12-035 Gas Tax Account
Wells Fargo Advisors Account

TOTAL ALL FUNDS
FY 2023-24
Adopted Budget

CURRENT MONTH
March 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
117,450 (27,858) 197,407 79,957 168.1%
78,882 (171,240) (193,496) (272,378) -245.3%
0 N/A
0 N/A
0 N/A
0 N/A
0 8,333 527,764 527,764 N/A
0 1,164 64,424 64,424 N/A
0 5,000 5,000 N/A
64,274 14,697 543,050 478,776 844.9%
45,924 0 69,524 23,600 151.4%
73 0 73 (0) 99.7%
2,705 318 7,332 4,627 271.0%
0 0 39 39 N/A
191,858 (146,727) 1,023,709 831,851 533.6%
309,308 (174,586) 1,221,115 911,808 394.8%
647,671 0 99,033 (548,638) 15.3%
3,500,000 0 0 (3,500,000) 0.0%
500,000 0 0 (500,000) 0.0%
200,000 0 0 (200,000) 0.0%
0 0 0 0 N/A
4,847,671 0 99,033 (4,748,638) 2.0%
0 0 0 0 N/A
131,506 0 1,102 (130,404) 0.8%
21,000 0 21,000 0 100.0%
27,043 0 27,043 (0) 100.0%
6,751 0 6751 0 100.0%
186,300 0 55,896 (130,404) 30.0%
5,033,970 0 154,929 (4,879,042) 3.1%
19,629 321,916 321,916 N/A
0 3,500,000 3,500,000 N/A
0 500,000 500,000 N/A
0 200,000 200,000 N/A
0 0 0 N/A
620 142,722 142,722 N/A
0 20,249 4,664,638 4,664,638 0
5,343,278 (154,337) 6,040,682 697,404 113.1%
Page: 12 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 03 31 (Final) Page 21 of 95 1 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 March 2024

75.0% of FY 2023-24 Adopted Budget
Revenues
SIGNIFICANT FULL-YEAR VARIANCES TO FY 2023-24 ADOPTED BUDGET NARRATIVE  Revenues $3.4 Million (61.9% of FY 2023-24 Adopted Budget FULL YEAR) - Property Tax $1,764.1 Thousand, 62.0% of FY 2023-24 Adopted Budget FULL YEAR: In March 2024, received ($248.5k Secured Property Taxes and ($6.0k) SB-813 Revenue

- Licenses and Permits $588.3 Thousand, 79.6% of FY 2023-24 Adopted Budget FULL YEAR: In March, received $45k from Permit fees - major building permits on Arlee Dr ($13.2k); Vineland Ave ($8.7k) and Rose Ct ($5.2k), 11 Business licenses, and Community Planning fees ($2.8k) and ($3.3k) from Encroachment permits. - Franchise Fees $302.0 Thousand, 88.2% of FY 2023-24 Adopted Budget FULL YEAR: Received Franchise fees from Waste Connection for franchise tax ($47.7k), including Vehicle Impact ($4.2k) and Street Sweep ($1.7k). - Intergovernmental $168.5 Thousand, 68.3% of FY 2023-24 Adopted Budget FULL YEAR: Received FY 2022- 24 COPS ELEAS Growth pass-thru grant ($8.3k).
- Other Revenues $200.2 Thousand, 112.8% of FY 2023-24 Adopted Budget FULL YEAR: In March, received total Road Impact fees ($5.9k)
- Gas Tax $141.3 Thousand, 76.4% of FY 2023-24 Adopted Budget FULL YEAR: Received Gas Tax Revenue ($7.5k) and SB-1 Revenue ($7.2k).
- Real Property Tax $57.6 Thousand, 53.9% of FY 2023-24 Adopted Budget FULL YEAR: In March, received $9.3k real estate transfer tax.
- Sales and Use Tax $6.4 Thousand, 71.1% of FY 2023-24 Adopted Budget FULL YEAR: Received sales tax ($462).
- Federal Relief Funds and Other $0, 0% of FY 2023-24 Adopted Budget Full Year: None. - Investment Income/Interest $168.2 Thousand, 165.4% of FY 2023-24 Adopted Budget FULL YEAR: In March 2024, earned $20.2k in T-Bill interest.

Page 22 of 95 ends

2 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 March 2024

75.0% of FY 2023-24 Adopted Budget
Expenditures
SIGNIFICANT FULL-YEAR VARIANCES TO FY 2023-24 ADOPTED BUDGET NARRATIVE  Expenditures $3.6 Million, 60.3% of FY 2023-24 Adopted Budget FULL YEAR - Personnel $1,363.5 Thousand, 79.7% of FY 2023-24 Adopted Budget FULL YEAR: Slightly higher versus budget – City Manager prorated salary increase.
- Law Enforcement $858.7 Thousand, 72.0% of FY 2023-24 Adopted Budget FULL YEAR: Paid $89.3 for Police Services.
- Construction $2.5 Thousand, 4.1% of FY 2023-24 Adopted Budget FULL YEAR: None. - General Government $309.0 Thousand, 74.8% of FY 2023-24 Adopted Budget FULL YEAR: In March, paid $8.3k for quarterly Animal Control services; insurance Claim $3.7k for December 2023 and January 2024 general liability claims. Dicar Networks ($1.3k) IT support and M-Group ($2.1k) Housing Element Project. - Maintenance $437.9 Thousand, 77.5% of FY 2023-24 Adopted Budget FULL YEAR: In March, paid O’Grady Paving Inc for the Pavement Improvement Project ($148.2k). - Administration $352.6 Thousand, 69.7% of FY 2023-24 Adopted Budget FULL YEAR: In March, general office supplies, postage and copier ($8.2k), Bay Alarm services ($7 .5k); Car Allowances and City Truck expenses ($3.2k) and Alana Consulting for Plan checks and Building Official duties ($14k). - City Attorney $79.5 Thousand, 63.6% of FY 2023-24 Adopted Budget FULL YEAR: In March, Ridley Master for Padgett case ($1.6k).
- City Audit $29.6 Thousand, 50.9% of FY 2023-24 Adopted Budget FULL YEAR: Paid for OPEB Valuation and2022/23 GASBS 75 Disclosure Report for the FY 2023 Audit ($11.5k) and ($8k) to a Consultant to review and evaluate financial reporting system options.
- Equipment / Improvements $84.0 Thousand, 77.0% of FY 2023-24 Adopted Budget FULL YEAR: In March, paid recurring software licenses ($1.1k) and RocketCyber Monitoring and BullPhish ID ($1.5k)/ - Building and Improvement $76.4 Thousand, 6.1% of FY 2023-24 Adopted Budget FULL YEAR: In March, paid Gary Kohlsaat, Architect for Community Center Project ($23.8k) and Tuff Shed for Emergency Disaster Center ($4.9k). - Building Maintenance $35.3 Thousand, 103.8% of FY 2023-24 Adopted Budget FULL YEAR: In March, paid for City Hall weekly cleaning services ($750) and landscape maintenance for City Hall ($580) and City Hall building maintenance and repairs ($956).

Page 23 of 95 ends

DEMAND ACCOUNT REPORT For the period ending
March 31, 2024
Treasurer's Report - Part 3 of 4
March 31, 2024 February 29, 2024 Changes Higher /
(Lower) Comment
BEGINNING BALANCE $1,395,700.96 $1,556,827.10 ($161,126.14) Receipts and Interest Earned
Receipts for the period $388,793.43 $177,112.76 $211,680.67 In March 2024, received Secured Property Tax 4/10/24 Secured 1st Advance ($139.2k); Secured Property Tax 04/10/24 Secured 2nd Advance March 29 2024 ($109.2k); Waste Connection franchise fees ($47.7k); Permit fees major projects on Arlee Dr ($13.2k); Vineland Ave ($8.7k) and Rose Ct ($5.2k), Property Transfer Tax ($9.3k) COPS ELEAS pass-thru grant $8.3k) and SB-1 Revenue ($7.2k).

Investment receipts during the period $0.00
Interest earned $0.00 4
Total Receipts and Interest Earned $388,793.43 $177,112.76 $211,680.67 Less: Disbursements
Cash disbursements during the period $479,438.20 $266,696.23 $212,741.97 Paid in March 2024, O'Grady Paving for Annual Pavement Improvement Projects ($148.2k); Police Services ($89.3k); Staff salaries net pay ($117.6k); Gary Kohlsaat Architect ($23.8k)Alana Consulting for Building Official services and Plan checks ($13.9k); Foster & Foster for Actuarial Report ($11.5k) and Silicon Valley Animal Control ($8.3k).

Invested during the period $0.00
GASB 68 Report & SSA fee $0.00
EFT(PERS retirement) $22,078.48 $17,223.69 $4,854.79
EFT (payroll taxes) $34,404.48 $28,078.85 $6,325.63 True-up retro pay for Salary increase for the City Manager EFT (PERS health) $19,841.81 $19,841.81 $0.00
EFT (EDD payroll taxes) $7,616.03 $6,398.32 $1,217.71
Bank fees $0.00
Total Disbursements $563,379.00 $338,238.90 $225,140.10 ENDING BALANCE $1,221,115.39 $1,395,700.96 ($174,585.57)

BALANCE IN DEMAND ACCOUNTS
Checking $197,406.75 $225,264.98 ($27,858.23)
Savings $1,023,708.64 $1,170,435.98 ($146,727.34)
TOTAL DEMAND ACCOUNTS $1,221,115.39 $1,395,700.96 ($174,585.57)

FUND DISTRIBUTION IN DEMAND ACCOUNTS
General $3,910.40 $203,008.55 ($199,098.15)
Law Enforcement $527,763.87 $519,430.54 $8,333.33 Received FY 2023-24 COPS ELEAS Growth pass-thru grant ($8.3k) Traffic Safety $64,424.28 $63,260.01 $1,164.27 Bails and Fines - January 2024 Community Center Capital Campaign $5,000.00 $5,000.00 $0.00 Gas Tax (2107) $543,049.54 $528,352.84 $14,696.70 Gas Tax Revenue ($7.5k) and SB-1 Revenue ($7.2k).

Storm Drain $69,523.86 $69,523.86 $0.00
Surety Trust $72.75 $72.75 $0.00
Loma Serena Ltg $7,331.75 $7,013.47 $318.28 Secured property tax for Loma Serena Rose/Andrews Ltg. $38.94 $38.94 $0.00
Total $1,221,115.39 $1,395,700.96 ($174,585.57)

Page 24 of 95 ends

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
March 31, 2024
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-025 Subtotal Unrestricted Reserves
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
Building Fund
40-024 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve -
LAIF
2/29/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
3/31/2024 Comments
99,033.09 99,033.09

0.00 0.00

0.00 0.00 No Activity

0.00 0.00

0.00 0.00
99,033.09 0.00 0.00 0.00 99,033.09

0.00 0.00
1,102.11 1,102.11
21,000.00 21,000.00
27,042.53 27,042.53 No Activity

0.00 0.00
6,751.00 6,751.00
55,895.64 0.00 0.00 0.00 55,895.64
154,928.73 0.00 0.00 0.00 154,928.73
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

Page 25 of 95 ends

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
March 31, 2024
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
Wells Fargo Advisors GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-035 Subtotal Unrestricted Reserves
05-035 Trafffic Safety
12-035 2107 GAS TAX
25-035 Storm Drain
30-035 Surety Trust
Building Fund
40-035 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve -
Wells Fargo Advisors
2/29/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
3/31/2024 Comments
302,287.34 19,628.98 321,916.32 Interest earned on T-Bills 3,500,000.00 3,500,000.00
500,000.00 500,000.00
200,000.00 200,000.00

0.00 0.00
4,502,287.34 19,628.98 0.00 0.00 4,521,916.32

0.00 0.00
142,102.16 619.53 142,721.69 Interest earned on T-Bills

0.00 0.00

0.00 0.00
142,102.16 619.53 0.00 0.00 142,721.69
4,644,389.50 20,248.51 0.00 0.00 4,664,638.01
NOTES:

Page 26 of 95 ends

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
March 31, 2024
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
SAVINGS ACCOUNT #5508
01-015 General
01-015 Economic Fluctuation Reserve
01-015 Capital Improvement Program Reserve
01-015 Property Improvement Reserve
01-015 Other Post Emplpoyment Benefits
(OPEB)
01-015 Total General Fund Reserve - LAIF
03-015 Law Enforecment
05-015 Traffic Safety
07-015 Community Center Capital Campaign
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
Total
WARRANT CHECKING ACCOUNT #2153
01-010 Total
Total All Funds
2/29/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
3/31/2024 Comments
4,644,389.50
(22,256.43) 369,073.34 (540,313.26) (193,496.35)
In March 2024, received Secured Property Tax 4/10/24 Secured 1st Advance ($139.2k); Secured Property Tax 04/10/24 Secured 2nd Advance March 29 2024 ($109.2k); Waste Connection franchise fees ($47.7k); Permit fees major projects on Arlee Dr ($13.2k); Vineland Ave ($8.7k) and Rose Ct ($5.2k), and Property Transfer Tax ($9.3k).

0.00 0.00

0.00 0.00
(22,256.43) 369,073.34 (540,313.26) 0.00 (193,496.35)
519,430.54 8,333.33 527,763.87 Received FY 2023-24 COPS ELEAS Growth pass-thru grant ($8.3k) 63,260.01 1,164.27 64,424.28 Received Bails and Fines - January 2024 5,000.00 5,000.00
528,352.84 14,696.70 543,049.54 Received Gas Tax Revenue ($7.5k) and SB-1 Revenue ($7.2k). 69,523.86 69,523.86

72.75 72.75
7,013.47 318.28 7,331.75 Secured property tax for Loma Serena

38.94 38.94
1,170,435.98 393,585.92 (540,313.26) 0.00 1,023,708.64
225,264.98 (568,171.49) 540,313.26 197,406.75
Paid in March 2024, O'Grady Paving for Annual Pavement
Improvement Projects ($148.2k); Police Services ($89.3k); Staff salaries net pay ($117.6k); Gary Kohlsaat Architect ($23.8k)Alana Consulting for Building Official services and Plan checks ($13.9k); Foster & Foster for Actuarial Report ($11.5k) and Silicon Valley Animal Control ($8.3k).
6,195,019.19 (154,337.06) 0.00 0.00 6,040,682.13
NOTES:

Page 27 of 95 ends

STAFF REPORT
Meeting: City Council - May 21 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Daryl Jordan, City Engineer
Department: City Engineer
Title: Authorize City Manager to Enter into Authorization Agreement with the West Valley Solid Waste Management Authority Authorizing the Authority to Represent the City in the Santa Clara County Edible Food Program Recommendation(s):

Council authorize the City Manager to enter into the Authorization Agreement with the West Valley Solid Waste Management Authority Authorizing the Authority to Represent the City in the Santa Clara County Edible Food Program.

Background Information:

The West Valley Solid Waste Management Authority (“Authority”) was established by the City and the cities of Campbell, Monte Sereno and Saratoga, and the Town of Los Gatos (collectively referred to as the “Member Agencies”) to arrange for and manage the waste reduction, collection, reuse, disposal, recycling, and diversion of discarded materials originating in the participating municipalities.

In addition, the Member Agencies are parties to the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee (“TAC”), which is a separate Committee created to assist the County of Santa Clara Recycling and Waste Reduction Commission (“RWRC or Commission”). The TAC advances the interests of party jurisdictions by performing technical and policy review to inform parties and advise the Commission on solid waste management issues. With the recent implementation of SB 1383, cities are required to increase recovery by 20 percent of currently disposed edible food for human consumption by January 1, 2025. To meet the mandated statewide goal, SB 1383 requires each jurisdiction in California to establish and monitor a food recovery program. The Member Agencies with other local agencies have previously agreed to jointly administer and fund the cost of a countywide edible Food Recovery Program (“the Program”) through the Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs entered into and covering the time period of July 1, 2023 to June 30, 2024, to satisfy their respective obligations under SB 1383 and the corresponding regulations. Due to the expiration of the MOU, the Parties and other local agencies are currently preparing a successor Memorandum of Understanding for the Program. Based on the expertise of the staff and the purpose of the Authority, the staff of the Member Agencies are recommending that the Authority and its staff serve as its representative in the Program.

Page 28 of 95 ends

Analysis:

The Authority was formed to collectively represent the interests of the Member Agencies in waste reduction, collection, reuse, disposal, recycling, and diversion of discarded materials originating in their jurisdictions. The staff of the Authority is experienced in dealing with these issues which include food recovery and diversion. Currently, the City has limited staff resources to represent the City in the Program. For these reasons, it is in the best interest for the Authority to represent the City in the Program.

In order for the Authority to represent the City in the new Memorandum of Understanding, an authorization agreement must be approved by the Authority Board and the City Council. This authorization agreement will allow the Authority to represent the City in the MOU and the Program and will require the Authority to pay the City’s costs for participation in the Program.

Fiscal Impact:

There is no fiscal impact associated with this agreement. The Authority will be responsible for paying the City’s costs in the Program.

Alternatives:

1. Not approve the agreement in which case, the City will need to enter into the Memorandum of Understanding for the Program and the City’s Public Works Director will be required to represent the City in the Program.

Attachments:

Agreement

Page 29 of 95 ends

AUTHORIZATION AGREEMENT
THIS AUTHORIZATION AGREEMENT is made and entered into as of May _, 2024, by and between the West Valley Solid Waste Management Authority (hereinafter "Authority") of Santa Clara County, California, a Joint Powers Authority organized under the laws of the State of California, and the City of Monte Sereno, (hereinafter referred to as the "City "). Authority and City shall be referred to collectively as the “Parties”.

This Agreement is entered into with reference to the following facts and circumstances:

WHEREAS, Authority was established by the City and the cities of Campbell and Saratoga, and the Town of Los Gatos (collectively referred to as the “Member Agencies”), pursuant to the provisions of the Joint Exercise of Powers Act (Title 1, Division 7, Article1, Section 6500 et seq. of the California Government Code) to arrange for and manage the waste reduction, collection, reuse, disposal, recycling, and diversion of discarded materials originating in the participating municipalities; and WHEREAS, the Member Agencies are parties to the Memorandum of Agreement (“MOA”) entered into on June 14, 2013 for the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee (“TAC”), which is a separate Committee created to assist the County of Santa Clara Recycling and Waste Reduction Commission (“RWRC or Commission”) that advances the interests of party jurisdictions by performing technical and policy review to inform parties and advise the Commission on solid waste management issues, and bring together varied expertise and viewpoints for planning and implementing the Commission approved annual workplan and budget; and
WHEREAS, California’s Short-Lived Climate Pollutant Reduction law (SB 1383, Lara, Chapter 395, Statutes of 2016) establishes methane reduction targets for California, including a target to increase recovery by 20 percent of currently disposed edible food for human consumption by January 1, 2025; and
WHEREAS, to meet the mandated statewide goal, SB 1383 requires each jurisdiction in California to establish and monitor a robust food recovery program, which will strengthen the relationships between commercial edible food generators and food recovery organizations within their communities, requiring certain food businesses to send the maximum amount of edible food they would otherwise dispose to food recovery organizations and/or services; and
WHEREAS, the Parties with other local agencies have previously agreed to jointly administer and fund the cost of a countywide edible Food Recovery Program (“the Program”) through the Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs entered into and covering the time period of July 1, 2023 to June 30, 2024 (“Former MOU”) to satisfy their respective obligations under SB 1383 and the corresponding regulations; and

Page 30 of 95 ends

WHEREAS, due to the expiration of the Former MOU, the Parties and other local agencies are currently preparing a successor Memorandum of Understanding for the Program (“Successor MOU”); and
WHEREAS, based on the expertise of the staff of the Authority, the City desires to authorize the Authority and its staff to act on its behalf, serve as its representative, enter into the Successor MOU and fund City’s participation in the Program; and WHEREAS, the Authority is willing to act on the City’s behalf, serve as the City‘s representative, enter into the Successor MOU and fund City’s participation in the Program.

NOW, THEREFORE, for good and valuable consideration, the adequacy and sufficiency of which is hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. AUTHORIZATION. The City hereby authorizes the Authority to enter into the Successor MOU on its behalf, perform all obligations and requirements under the Successor MOU and serve as the City’s representative in the Program.

2. FINANCIAL OBLIGATIONS. The Authority shall pay, on behalf of the City, all fees owed by the City or its proportional share of the amounts owed by the Member Agencies due under the Successor MOU.

3. TERM OF AUTHORIZATION. This authorization shall be valid until such time the City revokes the authorization by providing written notice to the Authority.

In addition, in the event the Authority does not adequately allocate funds for participation in the Program, this Agreement shall terminate.

4. INDEMNIFICATION. Each Party (“Indemnitor”) agrees to defend, indemnify, and hold harmless the other Party, its respective officials, officers, employees, agents and volunteers (collectively “Indemnitees”) from any and all claims, demands, damages, liability, losses, expenses, attorneys fees or costs (collectively “Claims”), which Indemnitee may sustain or incur or which may be imposed upon it, but only in proportion to and to the extent such Claims result from, arise out of, or in any manner are caused by Indemnitor’s negligent or intentional acts or omissions relating to this Agreement.

5. NON-ASSIGNABILITY. This Agreement shall not be assigned by either Party without first obtaining the express written consent of the other Party.

6. ENTIRE AGREEMENT. This Parties agree that this Agreement constitutes the sole and only Agreement between them regarding the Authority’s authorization to act on City’s behalf in the Program and correctly sets forth their obligations and duties with respect to each other.

Page 31 of 95 ends

7. AMENDMENT. This Agreement may be amended only by written consent of the Parties.

8. GOVERNING LAW. This Agreement shall be construed in accordance with and governed by the laws of the State of California.

9. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid, or illegal.

IN WITNESS HEREOF, the parties hereto are authorized and have executed this Agreement on the day and year first written above.

AUTHORITY:

West Valley Solid Waste Management Authority

__________________ By:

Date Name: Rob Hilton
Title: Executive Director
CITY:

City of Monte Sereno
By:

Date Steve Leonardis
City Manager

Page 32 of 95 ends

STAFF REPORT
Meeting: City Council - May 21 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Daryl Jordan, City Engineer
Department: City Engineer
Title: 2023 Annual Pavement Improvement Project Acceptance Recommendation(s):

Staff recommends the City Council adopt a resolution accepting improvements completed under the 2023 Annual Pavement Improvement Project, authorize Staff to release the retention, and to file a “Notice of Completion.”
Background Information:

On August 1, 2023, the City Council awarded a construction contract for the 2023 Annual Pavement Improvement Project to O’Grady Paving Inc. in the total bid amount of $394,365.00 and authorized a contingency of $39,437.00 for a total of $433,802.00. The final contract amount, based on the actual work quantities (asphalt amount, striping, etc.), was $408,626.50.

Analysis:

The project’s scope included: grinding and sweeping existing pavement, dig-out repair, patching, asphalt overlay, curb and gutter, adjusting utility boxes, monuments and manholes, traffic control and striping. The contractor, O’Grady Paving Inc., has completed all required contract improvements to the satisfaction of the City Engineer and has submitted the required maintenance bond per the project specification.

Fiscal Impact:

The City Council approved budget for Fiscal Year 2023-2024 includes an allocation of $331,700 for this project. The recommended construction contract award amount was $394,365.00 plus 10% contingency of $39,437.00 for a total amount of $433,802.00.

The total construction cost was $408,626.50. Actual costs were within the approved contingency.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Page 33 of 95 ends

Attachments:

Drafted Resolution Accepting PIP 2023 Improvements
Notice of Completion PIP 2023 Improvements

Page 34 of 95 ends

RESOLUTION NO. 24-XXXX

A RESOLUTION OF THE MONTE SERENO CITY COUNCIL ACCEPTING IMPROVEMENTS COMPLETED UNDER THE 2023 ANNUAL PAVEMENT

IMPROVEMENT PROJECT
WHEREAS, the City Council accepted bids and awarded the construction contract for the 2023 Annual Pavement Improvement Project to O’grady Paving Inc. of Mountain View, California on August 1, 2023 in the total amount of $394,365.00, and authorized award of the contract with a 10% contingency of $39,436 for a total budgeted project amount of $433,802.00; and WHEREAS, the City Engineer has reported that the aforementioned contractor has satisfactorily completed the work required under this contract for the total amount of $408,626.50 and has recommended that the City Council accept the work completed for the City’s beneficial use.

NOW, THEREFORE, IT IS HEREBY DETERMINED AND RESOLVED, AS FOLLOWS:

1. The City Council of the City of Monte Sereno hereby accepts, for the work of improvement under the aforementioned construction contract, and authorizes the City Engineer to file and record a notice of completion pursuant to Civil Code section 9204.

2. The City Council authorizes a project budget in the amount of $408,626.50 and further authorizes the City Manager to execute change orders for the project up to the total project budget set forth herein.

I hereby certify that the foregoing is full, true, and correct copy of a Resolution duly passed and adopted by the City Council of the City of Monte Sereno, Santa Clara County, California, at a meeting thereof held on the 21st day of May, 2024.

AYES:

NOES:

ABSTAIN:

ABSENT:

Evert Wolsheimer, MAYOR
ATTEST:

Gloisy Gonzalez-Langarica, CITY CLERK

Page 35 of 95 ends

RECORDING REQUESTED BY:

City Of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
WHEN RECORDED MAIL TO:

City Of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
Attn: Gloisy Gonzalez-Langarica
City Clerk

TO BE RECORDED WITHOUT A

FEE UNDER GOVERNMENT
CODE SECTION 6103
(SPACE ABOVE THIS LINE FOR RECORDER’S USE)

NOTICE OF COMPLETION
Notice is hereby given, pursuant to Section 3093 of the Civil Code of the State of California, that the work of improvements for the 2023 Annual Pavement Improvement Project contract was completed by O’grady Paving Inc., of Mountain View, California and accepted by the City Council of the City of Monte Sereno on the 21st day of May 2024.

This work included grinding and sweeping existing pavement, dig out repair, patching, slurry sealing, asphalt overlay, curb and gutter, adjusting utility boxes, monuments and manholes, traffic control and painting of pavement markings.

Name and address of owner:

City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
I certify under penalty of perjury that the foregoing is true and correct.

Signed:
____________________________ May 21, 2024
Gloisy Gonzalez-Langarica Date
City Clerk
Executed at: Monte Sereno, California

Page 36 of 95 ends

STAFF REPORT
Meeting: City Council - May 21 2024
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Evaluate, Consider, and Accept Community (CBO) Grant Application Submittals
Recommendation(s):

Staff recommends the City Council evaluate and accept Community Based Organization Grants (CBO) according to policy guidelines. Staff recommends the following funding allocations for Fiscal Year 2024-2025:

The City of Monte Sereno City Council adopted a Community Based Organizations, or CBO’s grant application, criteria, and process on February 18, 2020. The intention of adopting policy language was to establish fair guidelines and direction for requestors so councilmembers can better accommodate the public with grant requests. The City Council of Monte Sereno established and funded $25K in total CBO grant funding for the 2024-2025 budget. The maximum grant request established was $5,000. Current grant requests, if accepted by Monte Sereno City Council, will be incorporated into the FY 2024-2025 annual budget.

Analysis:

A total of seven grant requests were received by staff. The total requested dollar amount of the CBO grant requests exceeds $25K. Eligibility criteria was evaluated by staff. A summary of the requesters and requested grant amounts are listed below:

1. Art Docents of Los Gatos $4,500

2. AWO $5,000

3. Los Gatos Community Concert Association $5,000

4. Los Gatos Lions Charities, Inc. $1,500

Page 37 of 95 ends

5. Los Gatos Public Media - KCAT TV $5,000

6. Los Gatos Youth Park $5,000

7. West Valley Communtiy ServicesCare Initiative $5,000 Fiscal Impact:
$25,000 to the City of Monte Sereno General Fund account.

Alternatives:

1. Fund $25,000 worth of the $31,000 in CBO requests.

2. If less than $25,000 is funded, consider adding the balance of funds to next year’s CBO pool of funds.

3. If less than $25,000 is funded, consider adding the balance of funds to requestors who requested less than the maximum ($5,000) grant.

4. Fund more than the $25,00 worth of CBO grant requests by exception.

Conclusion:

A fair and equitable grant policy was adopted by the Monte Sereno City Council to better serve the community with CBO grant requests. The Monte Sereno City Council must decide how to best allocate funding according to established guidelines and remain within the $25K annual budget limit.

Public Noticing:

The City of Monte Sereno’s council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno’s website located at www.montesereno.org.

Attachments:

Community Grants Policy
Community-Based Organization Grant Applications

Page 38 of 95 ends

Community Grants Policy
The City of Monte Sereno recognizes the value of Community Based Organizations and their contribution to residents of Monte Sereno. Historically, Community Based Organizations (CBOs) have enhanced the quality of life and provided enjoyment for residents. Most CBOs are comprised of volunteers from Monte Sereno and surrounding communities.

Examples of CBO’s include but are not limited to service clubs, art, music, or education programs, senior services, and organizations hosting local public events. The City of Monte Sereno has established guidelines for CBOs which allow a fair and equitable opportunity to seek funding grants from the City of Monte Sereno.

Community Based Organization Grants Evaluation Criteria 1) The organization or entity must be a local entity, serve Monte Sereno Residents, or have a nexus to the Monte Sereno Community.
2) The organization or entity must provide their services or event free to the public. 3) The organization or entity must be a non-profit (Internal Revenue Code Section 501(c)(3) or similar). 4) The organization or entity must comply with all local, state, and federal laws including but not limited to nondiscrimination requirements. 5) The organization or entity must be majority volunteer led. 6) Funding cannot be used for lobbying activities or political advocacy.

Application Process
Applications for fiscal year 2024-2025 must be filed by May 1, 2024. The City Council will consider applications at the City Council meeting May 21, 2024, at 7:00 p.m. at Monte Sereno City Hall.

Insurance Coverage
All CBOs who receive funding grants through the City of Monte Sereno must maintain their own insurance policies for their entities and events. In addition, grantees shall agree to defend, indemnify, and hold harmless the City of Monte Sereno, and its elected and appointed officers, employees, agents, and volunteers, of all liability and claims which could arise from their organizations or events.

Contact Information
Applicants may submit their questions or follow up on the grants process through the City of Monte Sereno Clerk’s Office. Contact information is provided below:

Attn: City Clerk
City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
(408) 354-5284
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

Page 39 of 95 ends

From:

To:

Subject:
[email protected]
City Clerk
Online Form Submittal: Community-Based Organization Grant Application Community-Based Organization Grant Application
Entity Name Art Docents of Los Gatos
Entity/Event Location Blossom Hill, Van Meter, Daves Ave, Lexington and Fisher Middle School, Los Gatos/Monte Sereno
Is event open to the
public?
No
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 4500
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Marsha Thomas
Title Program Coordinator
Organization Name Art Docents of Los Gatos
Is this a non-profit
organization?
Yes
Organization Address 17000 Roberts Road Los Gatos CA 95032 Phone 408-335-2366
Email [email protected]
Building Community The Art Docents have been part of the community for close to 51 years now. The Docents serve nearly 3000 students in the Los Gatos Union School District which includes 4 elementary schools and one middle school. We provide ongoing programs and
activities in art history, art criticism, and art techniques.

Membership is drawn throughout the community. A
comprehensive 8 week training and mentoring is provided.

Page 40 of 95 ends

Our goals are to -
Introduce visual art as a tool for self expression
Develop visual arts literacy
Provide an opportunity for exercising critical thinking and judgment
Develop an understanding and appreciation for world cultures Provide opportunities and training for developing art skills and experiencing creations of art
We do monthly art presentations for each classroom, host an annual art show, guest artist visits from local artists to schools and hands-on workshops. Our mission is to expand students' educational and cultural experiences and to foster more flexible and creative individuals.

Outside of teaching in the classroom our organization also has monthly Continuing Education events, monthly movie nights, museum visits and docent community events which all active and sustaining Docents are welcome to attend.

The Art Docents celebrated our 50th Anniversary this past year.

We had a “Community Cat Mosaic'' where people from the Los Gatos/Monte Sereno community were able to work on a small piece of mosaic. We then had local Los Gatos artist, Nilgun Kurdi, put together all the mosaic pieces to form a beautiful mosaic cat that is now permanently displayed at Raymond Fisher Middle School.

Although we focus on the students of LGUSD, we also try to have public facing events when possible. This past fall, we had tables at the Los Gatos Town Plaza Park during the LGEF 40th Anniversary Event where adults and children could color posters which we then used during the annual Los Gatos Holiday
Parade.

Since the pandemic, the number of active Docents was reduced.

Our program is heavily based on trained volunteers. This upcoming year we plan to focus on recruiting and training more active volunteers. We plan to expand our search beyond the schools and reach out to more local Senior Communities. We have had a few new Docents this past year who come from our senior citizen community. They have been a wonderful addition to our organization. We feel this is a community where both the Seniors and the Art Docents can benefit.

We deeply appreciate the support over the years from the City of Monte Sereno and look forward to your response. Please let us know if you have any questions.

Page 41 of 95 ends

Electronic Signature
Agreement
I agree.

Electronic Signature Marsha Thomas
Email not displaying correctly? View it in your browser.

Page 42 of 95 ends

From:

To:

Subject:
[email protected]
City Clerk
Online Form Submittal: Community-Based Organization Grant Application Community-Based Organization Grant Application
Entity Name AWO
Entity/Event Location LOS GATOS
Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request $5,000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name FOLAKE PHILLIPS
Title FOUNDER & EXECUTIVE DIRECTOR
Organization Name AWO
Is this a non-profit
organization?
Yes
Organization Address 1484 POLLARD ROAD SUITE 242 LOS GATOS, CA 95032 Phone 4082213430
Email [email protected]
Building Community At the commemoration and celebration of Africa Day, our community will experience the pulse-pounding excitement of Africa Day like never before! From the heart of the Bay Area to the global stage, we harness the power of music and electrifying rhythms to ignite social transformation and foster community making.

Page 43 of 95 ends

About the Event:

Afriicionado/AWO Presents Africa Day- a captivating event dedicated to leveraging the rich mosaic of African music, spellbinding storytelling, and dynamic cultural exchange to foster understanding, collaboration, and positive change. Join us as we unite voices, cultures, and visions to rewrite the narrative of Africa, showcasing its rich diversity and vast offerings.

Through the magic of public education, social documentation, and the art of storytelling, we are crafting a new narrative that celebrates the essence of Africans and its myriad peoples.

Our production, through performances. storytelling, video screening, keynote address, food, culture and bridging gaps, we will take guests on a journey of discovery, enlightenment, and empowerment at the Africa Day celebration by Afriicionado– where every beat, every melody, and every story becomes a catalyst for breaking cultural silos and for fostering understanding and partnerships.

Date: Saturday, May 25, 2024
Time: 6-9 PM
Location: Los Gatos Masonic Center 131 E Main Street Los Gatos
Audience: Adults/Professionals only
At this inaugural Africa Day event, we seize a unique opportunity to:

Highlight Awareness:
*Launch our YEAR OF EDUCATION, TRAVEL TO AFRICA
campaign.

Promote Wellness: Explore the therapeutic power of African music for self-care and social wellness, fostering understanding and community cohesion.

Encourage Dialogue: Break down cultural silos and encourage meaningful conversations that bridge divides and celebrate diversity.

Facilitate Collaboration: Provide a space for collaboration and launching inquiry-driven projects to drive positive change.

Electronic Signature
Agreement
I agree.

Page 44 of 95 ends

Electronic Signature Folake Phillips
Email not displaying correctly? View it in your browser.

Page 45 of 95 ends

From:

To:

Subject:
[email protected]
City Clerk
Online Form Submittal: Community-Based Organization Grant Application Community-Based Organization Grant Application
Entity Name Los Gatos Community Concert Association
Entity/Event Location Los Gatos High School Theater
Is event open to the
public?
Yes
Is event free for
attendees?
No
Is this a volunteer-led
event?
Yes
Grant Request $5,000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Karl Sprick
Title Board Member
Organization Name Los Gatos Community Concert Association Is this a non-profit
organization?
Yes
Organization Address P.O. Box 1116
Los Gatos CA 95031
Phone 408 354-3898
Email [email protected]
Building Community Concerts are first-class cultural events (4/year), mostly light classical. Very affordable. Attendees nearly all local subscribers.

Family/youth/senior discounts. Social atmosphere with
refreshments. All-volunteer management. Over 77 years in the community.

Electronic Signature I agree.

Page 46 of 95 ends

Agreement
Electronic Signature Karl H. Sprick
Email not displaying correctly? View it in your browser.

Page 47 of 95 ends

From:

To:

Subject:
[email protected]
City Clerk
Online Form Submittal: Community-Based Organization Grant Application Community-Based Organization Grant Application
Entity Name Los Gatos Lions Charities, Inc.

Entity/Event Location Refurbishing and painting of the Carousel at Oak Meadow Park Is event open to the
public?
No
Is event free for
attendees?
No
Is this a volunteer-led
event?
Yes
Grant Request 1500
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
No
Contact Name James Barth
Title President
Organization Name Los Gatos Lions Charities, Inc.

Is this a non-profit
organization?
Yes
Organization Address PO Box 522, Los Gatos, CA 95031
Phone 408-354-3956
Email [email protected]
Building Community The Los Gatos Lions built the Carousel a number of years ago but it is need of refurbishment and painting. The Lions are providing all the labor and equipment to accomplish this but are seeking assistance for the material costs which will exceed $5000. We are also requesting a grant from the Town of Los Gatos and are seeking paint discounts from others.

Electronic Signature I agree.

Page 48 of 95 ends

Agreement
Electronic Signature JA Barth
Email not displaying correctly? View it in your browser.

Page 49 of 95 ends

From:

To:

Subject:
[email protected]
City Clerk
Online Form Submittal: Community-Based Organization Grant Application Community-Based Organization Grant Application
Entity Name Los Gatos Public Media, Inc. / KCAT TV
Entity/Event Location KCAT TV Studio on the LGHS campus Is event open to the
public?
Yes
Is event free for
attendees?
Field not completed.

Is this a volunteer-led
event?
Field not completed.

Grant Request $5,000.

Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Melissa Toren
Title Executive Director
Organization Name KCAT TV
Is this a non-profit
organization?
Yes
Organization Address Mailing: 15466 Los Gatos Blvd 109-233, Los Gatos, CA 95032 Physical: 20 High School Court, Los Gatos, CA 95030
Phone 4084974662
Email [email protected]
Building Community Step inside, and you’ll see a “media playground” buzzing with meaningful, cross-generational activity! We’re providing digital media technology tools for self-expression in a safe, teamoriented environment; uplifting youth through storytelling; creating media projects they look forward to; and building a community of older adult volunteers who help produce our station’s programming and facilitate our cross-generational

Page 50 of 95 ends

structure of learning and mentoring.

The critical need for post-pandemic resources put a spotlight on KCAT's role as a community relationship builder and on our studio as a place where people of all ages can engage in a safe, supportive environment while exploring their creativity through digital media arts. During the pandemic, student support systems had to be re-envisioned, and teachers, parents and caregivers were stressed and stretched thin. Older adults felt the negative mental health effects of isolation, and KCAT was there as an essential resource to leverage multimedia technology as a means to communicate.

KCAT's programs for youth really epitomize our mission to educate, entertain, inform and inspire. Not only are we employing and mentoring college and high school students as creators, directors, producers and counselors, but they, in turn, are teaching next gen youth how to tell stories, run live TV and podcast shows, scriptwriting, filming, and editing—skills transferable to college and industry. Equally important, we're providing youth with opportunities for much needed in-person socialization, which also supports their well-being and mental health. This year we have 14 campers signed up from Monte Sereno so far… a record!
Similarly, we're building a community of older adult volunteers (55+) and many Monte Sereno residents have joined The
Producers Network. Through meaningful cross-generational experiences, youth and older adults (several are 90+) are developing skills and creating content together in our TV and radio studio. KCAT's multimedia arts staff are enabling more than the typical senior center connections; we're providing an often ignored group a way of "artful aging" in a truly fulfilling and meaningful way.

Effectively engaging with our community is a key value as KCAT Public Media considers programming. Monte Sereno residents are engaging more and more with KCAT by volunteering at events, attending lectures, participating in tech training, and producing original TV shows. We are proud of our partnerships with the City of Monte Sereno, Town of Los Gatos, local music and performing arts organizations, museums, schools, athletic and recreational programs, as well as many community service groups and business associations. Our KCAT TV and YouTube channels, as well as our social media and podcast platforms, facilitate community storytelling far beyond any boundary. We offer opportunities to create deep connections and the potential to bring together diverse communities. With the continued support from the City of Monte Sereno, KCAT Public Media will continue to expand media opportunities for youth, teens, young adults, and the 55+ community to share their stories while

Page 51 of 95 ends

developing transferable life skills at our TV studio.

Enjoy these perks with your generous sponsorship:

On-air credit to the City of Monte Sereno during KCAT’s original podcasts.

The City of Monte Sereno will be a GOLD Sponsor at KCAT’s 3rd annual Oktoberfest, Sept. 29, 2024 - Save the Date… Prost! About Los Gatos Public Media
Founded 40 years ago as a traditional public, educational and government (PEG) access television station, Los Gatos Public Media Inc. (aka KCAT Public Media ) has evolved into a
community access media arts center that provides an interactive, multimedia platform for collaboration, connection and
engagement. We enable everyone to share their story, helping open doors for building trust throughout diverse communities.

Our community of artists is broad and includes our creative production team and on-air talent; youth and adults learning TV, radio, pod/vodcasting, filming and editing; and a diverse volunteer team helping create original content TV and internet radio shows. We're prioritizing workforce development and employing high school and college students as counselors and instructors, many of whom took the very same classes they're teaching. Los Gatos Public Media Inc. is a 501(c)(3) nonprofit public benefit corporation (tax ID#: 27-4500692).

Electronic Signature
Agreement
I agree.

Electronic Signature Melissa Toren
Email not displaying correctly? View it in your browser.

Page 52 of 95 ends

From:

To:

Subject:
[email protected]
City Clerk
Online Form Submittal: Community-Based Organization Grant Application Community-Based Organization Grant Application
Entity Name Los Gatos Youth Park
Entity/Event Location 1 New York AVe, Los Gatos
Is event open to the
public?
Yes
Is event free for
attendees?
No
Is this a volunteer-led
event?
Yes
Grant Request 5,000 or whatever is available
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
No
Contact Name Phil Knopf
Title President
Organization Name Los Gatos Youth Park
Is this a non-profit
organization?
Yes
Organization Address P O Box 1821 Los Gatos ca 95031
Phone 4086287987
Email [email protected]
Building Community The original building on the property needs a new roof and interior ceiling tiles. Also new flooring. The building is used by the cub scouts, boy and girl scouts and other youth organizations.

The building has been used by these groups since the 50's. We charge a minimum fee for use but not enough to cover the costs we are now facing, approx cost for the work is $25,000 Thank you

Page 53 of 95 ends

Electronic Signature
Agreement
I agree.

Electronic Signature Philip W. Knopf
Email not displaying correctly? View it in your browser.

Page 54 of 95 ends

From:

To:

Subject:
[email protected]
City Clerk
Online Form Submittal: Community-Based Organization Grant Application Community-Based Organization Grant Application
Entity Name West Valley Community Services
Entity/Event Location Old Navy San Jose
Is event open to the
public?
No
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 5,000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Sujatha Venkatraman
Title Executive Director
Organization Name West Valley Community Services
Is this a non-profit
organization?
Yes
Organization Address 10104 Vista Drive Cupertino CA 95014 Phone 408.255.8033
Email [email protected]
Building Community This program is based on the notion of people helping people.

Children in low-income or homeless households face so many challenges - educational, emotional, and economic - placing them at a significant disadvantage as compared to their peers.

According to the American Psychological Association, povertyinduced stress can cause permanent changes to developing brains that negatively impact “children’s working memory, problem-solving, and other executive function skills.” Our annual

Page 55 of 95 ends

Back to School with Dignity Project brings community members together during August to sort, organize, and distribute new clothing, shoes, backpacks, and school supplies to 300 K-12 students whose families are in economic crisis. Because the average cost to purchase clothing, shoes, backpacks, and supplies in Silicon Valley can average $100-$150 or more per child, receiving assistance through the Back to School Project is critical to families who must preserve their limited income to pay for rent, utilities, and food.

Electronic Signature
Agreement
I agree.

Electronic Signature Sujatha Venkatraman
Email not displaying correctly? View it in your browser.

Page 56 of 95 ends

STAFF REPORT
Meeting: City Council - May 21 2024
Agenda Heading: NEW BUSINESS
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Study Session - Fiscal Year 2024 to 2026 Proposed Budget Recommendation(s):

Staff recommends that the Council conduct a Study Session to review and discuss the proposed FY 2024 - 2026 Budget.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:
(1) FY 2024-26 Budget Proposal #1 - Working Session (Comparitive Version 05-20-2024) (2) FY 2024-26 Budget Proposal #1 - Working Session (By Project Version 05-20-2024) (3) FY 2024-26 Proposed Budget vs FY 2024 Mid-Year Budget Narrative (Final 05-20-2024)

Page 57 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
2,760,146 1,764,102 2,848,000 87,854 3.2% 2,933,600
826,300 588,262 786,550 (39,750) -4.8% 791,950
442,800 301,978 441,800 (1,000) -0.2% 455,000
275,166 168,473 231,766 (43,400) -15.8% 231,966
263,682 200,209 153,000 (110,682) -42.0% 153,000
192,800 141,272 191,547 (1,253) -0.6% 200,000
215,600 166,179 206,000 (9,600) -4.5% 212,200
83,100 57,638 76,900 (6,200) -7.5% 79,200
7,500 6,395 8,500 1,000 13.3% 8,800
738,000 0 698,000 (40,000) -5.4% 0
5,100 6,452 6,600 1,500 29.4% 6,800
5,810,194 3,400,959 5,648,663 (161,531) -2.8% 5,072,516 Page: 1 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 58 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Property Taxes
01-202 Includes Secured Property tax and in Lieu of VLF FY 2024 Secured PT ($1,966k) & VLF
($587k) & Excess ERAF ($52k) = $2.6M
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
2,553,000 1,631,498 2,605,000 52,000 2.0% 2,683,200
105,000 95,409 105,000 0 0.0% 108,200
6,000 2,770 6,000 0 0.0% 6,200
43,000 32,594 43,000 0 0.0% 44,300
52,000 0 89,000 37,000 71.2% 91,700
1,000 1,667 (1,000) -100.0%
119 119 (119) -100.0%
1 3 (1) -100.0%
26 43 (26) -100.0%
0 0 0 NA
2,760,146 1,764,102 2,848,000 87,854 3.2% 2,933,600
Page: 2 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 59 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

SALES TAX
01-296 Sales and UseTax

TOTAL SALES TAX
01-298 Federal, State, or Local Grants

TOTAL FEDERAL, STATE OR LOCAL FUNDS
Notes to (Federal, State, Local & Other) $698k
01-298 Silicon Valley Clean Energy ($18k) - Secured
if usd for solar panel/battery
01-298 Prop 68 Per Capita Program ($180k) -
Secured if expended by 12/31/20XX;
01-298

SILICON VALLEY CLEAN ENERGY

DECARBONIZATION GRANT PROGRAM
AGREEMENT $500k used by December 31,
20XX
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
7,500 6,395 8,500 1,000 13.3% 8,800
7,500 6,395 8,500 1,000 13.3% 8,800
738,000 0 698,000 (40,000) -5.4% 0
738,000 0 698,000 (40,000) -5.4% 0
Page: 3 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 60 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-265 Franchise - Street Sweep
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-269 Franchise Fee - Vehicle Impact
01-268 Cable TV

TOTAL FRANCHISE TAX

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
107,100 76,201 101,547 (5,553) -5.2% 105,000
85,700 65,071 90,000 4,300 5.0% 95,000
192,800 141,272 191,547 (1,253) -0.6% 200,000
20,000 0 27,000 7,000 35.0% 27,800
40,600 0 47,000 6,400 15.8% 48,400
35,000 38,172 38,000 3,000 8.6% 39,100
6,700 8,333 11,100 4,400 65.7% 11,400
169,200 125,182 145,000 (24,200) -14.3% 149,400
50,400 39,346 52,500 2,100 4.2% 54,100
41,700 33,333 44,400 2,700 6.5% 45,700
79,200 57,611 76,800 (2,400) -3.0% 79,100
442,800 301,978 441,800 (1,000) -0.2% 455,000
83,100 57,638 76,900 (6,200) -7.5% 79,200
0 0 0 NA
83,100 57,638 76,900 (6,200) -7.5% 79,200
Page: 4 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 61 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
800 540 700 (100) -12.5% 700
15,500 10,195 13,600 (1,900) -12.3% 14,000
25,700 15,065 21,000 (4,700) -18.3% 21,000
5,600 3,163 4,250 (1,350) -24.1% 4,250
607,300 432,497 590,000 (17,300) -2.8% 590,000
29,800 18,102 26,000 (3,800) -12.8% 26,000
1,200 738 1,000 (200) -16.7% 1,000
10,000 8,370 10,000 0 0.0% 10,000
15,000 27,229 23,000 8,000 53.3% 23,000
0 0 0 0 NA 0
3,800 2,796 2,000 (1,800) -47.4% 2,000
41,400 27,825 40,000 (1,400) -3.4% 45,000
70,200 41,741 55,000 (15,200) -21.7% 55,000
826,300 588,262 786,550 (39,750) -4.8% 791,950
Page: 5 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 62 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $206k
Total
Interest
$4.1M invested in T-Bills @ 5% laddered
investment strategy.

FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
1,000 600 600 (400) -40.0% 600
4,100 5,852 6,000 1,900 46.3% 6,200
5,100 6,452 6,600 1,500 29.4% 6,800
209,000 161,125 200,000 (9,000) -4.3% 206,000
6,600 5,054 6,000 (600) -9.1% 6,200
215,600 166,179 206,000 (9,600) -4.5% 212,200
Page: 6 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 63 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
600 654 1,200 600 100.0% 1,200
2,100 1,037 1,400 (700) -33.3% 1,400
0 4,347 5,800 5,800 NA 6,000
400 200 300 (100) -25.0% 300
150,000 136,159 100,000 (50,000) -33.3% 100,000
122,066 26,076 123,066 1,000 0.8% 123,066
275,166 168,473 231,766 (43,400) -15.8% 231,966
Page: 7 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 64 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous
01-294 Reimb. Publication
01-295 Election Candidate Fees
01-297 Community Center Capital Campaign
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance

TOTAL OTHER REVENUE

TOTAL REVENUE
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
153,600 91,770 125,000 (28,600) -18.6% 125,000
0 0 0 0 0
10,500 6,145 8,000 (2,500) -23.8% 8,000
65,082 84,118 (65,082) -100.0%
0 0 0 0 0
0 0 0 NA
0 5,000 0 NA
24,500 13,176 15,000 (9,500) -38.8% 15,000
10,000 0 5,000 (5,000) -50.0% 5,000
0 0 0 0 0
0 0 0 0 0
263,682 200,209 153,000 (110,682) -42.0% 153,000
5,810,194 3,400,959 5,648,663 (161,531) -2.8% 5,072,516 Page: 8 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 65 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
1,760,600 1,363,522 2,468,443 707,843 40.2% 1,999,592
1,242,665 858,652 1,335,514 92,849 7.5% 1,372,600
64,900 2,450 80,000 15,100 23.3% 20,000
482,657 309,004 583,032 100,375 20.8% 561,400
564,900 437,892 622,500 57,600 10.2% 647,500
458,800 352,578 613,600 154,800 33.7% 618,400
125,100 79,541 550,000 424,900 339.6% 566,500
48,100 35,308 116,000 67,900 141.2% 32,200
113,000 84,018 125,000 12,000 10.6% 77,100
1,277,750 76,352 1,325,000 47,250 3.7% 0
62,650 29,598 52,900 (9,750) -15.6% 54,300
11,940 11,940 15,000 3,060 25.6% 15,000
2,800 2,120 2,800 0 0.0% 3,150
6,215,862 3,642,977 7,889,789 1,673,926 26.9% 5,967,742 (405,668) (242,017) (2,241,126) (1,835,457) 452.5% (895,226) Page: 9 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 66 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570N General Plan Revise (New 2025)
01-571 Hazardous Tree Removal Rebate
01-572 Support Low Income & Homeless Housing
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control

TOTAL GENERAL GOVERNMENT
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
16,250 6,935 9,200 (7,050) -43.4% 9,500
3,000 0 3,000 0 0.0% 3,100
15,000 16,125 15,000 0 0.0% 15,500
2,000 0 2,000 0 0.0% 2,100
0 0 15,000 15,000 NA
0 0 0 NA
38,300 59,960 28,200 (10,100) -26.4% 29,000
15,000 0 5,000 (10,000) -66.7% 15,000
5,500 3,752 (5,500) -100.0%
1,600 1,096 (1,600) -100.0%
0 0 0 NA
135,500 42,041 160,000 24,500 18.1% 135,000
115,155 118,883 149,432 34,277 29.8% 153,900
0 0 0 NA
30,000 30,000 25,000 (5,000) -16.7% 25,800
12,500 0 2,500 (10,000) -80.0% 2,600
0 0 0 NA
9,700 5,349 7,100 (2,600) -26.8% 7,300
0 0 87,500 87,500 NA 87,500
0 0 20,000 20,000 NA 20,000
50,000 0 20,000 (30,000) -60.0% 20,000
0 0 0 0 NA 0
0 0 0 0
33,152 24,863 34,100 948 2.9% 35,100
482,657 309,004 583,032 100,375 20.8% 561,400
Page: 10 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 67 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-625 Retirement Employer (Unfunded Accrued Liabilities) 01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-636 Vision Care
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance

TOTAL PERSONNEL
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
1,320,000 1,014,527 1,331,671 11,671 0.9% 1,384,938
0 0 56,392 56,392 NA 58,647
0 0 0 NA
118,600 88,859 118,249 (351) -0.3% 122,996
0 0 541,137 541,137 NA 0
12,800 11,212 15,725 2,925 22.9% 18,106
186,400 149,538 205,253 18,853 10.1% 210,329
9,600 7,284 0 (9,600) -100.0% 0
2,700 2,459 0 (2,700) -100.0% 0
8,400 7,648 17,808 9,408 112.0% 18,120
72,000 57,820 86,061 14,061 19.5% 89,503
18,800 14,525 20,127 1,327 7.1% 20,932
200 521 420 220 110.0% 420
11,100 9,063 0 (11,100) -100.0% 0
0 64 75,600 75,600 NA 75,600
1,760,600 1,363,522 2,468,443 707,843 40.2% 1,999,592
Page: 11 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 68 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

TOTAL ADMINISTRATION
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
19,000 12,516 16,700 (2,300) -12.1% 17,200
28,400 20,941 27,900 (500) -1.8% 28,700
9,100 5,253 7,000 (2,100) -23.1% 7,200
10,000 14,824 16,300 6,300 63.0% 16,800
200 106 (200) -100.0%
27,100 16,302 21,700 (5,400) -19.9% 22,400
14,300 7,895 10,500 (3,800) -26.6% 10,800
27,700 21,308 29,000 1,300 4.7% 29,900
29,700 23,223 31,000 1,300 4.4% 31,900
0 0 0 0 0
285,800 227,164 440,000 154,200 54.0% 440,000
5,000 3,047 10,500 5,500 110.0% 10,500
0 0 500 500 NA 500
0 0 0 NA
2,500 0 2,500 0 0.0% 2,500
458,800 352,578 613,600 154,800 33.7% 618,400
Page: 12 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 69 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS

BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements
01-815 Building Improvements
01-816 Building Improvement City Hall

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $1,200,000
01-815 Annex Building Project $1,200,000
(Budget)
01-815 Green Stormwater Infrastructure Project
$125,000 (Budget)

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
0 0 0 NA
45,000 43,306 55,000 10,000 22.2% 5,000
68,000 40,712 70,000 2,000 2.9% 72,100
113,000 84,018 125,000 12,000 10.6% 77,100
0 0 0 NA
1,257,401 51,075 1,200,000 (57,401) -4.6% 0
0 125,000 125,000 NA
20,349 25,277 (20,349) -100.0%
1,277,750 76,352 1,325,000 47,250 3.7% 0
1,092,665 714,160 1,235,514 142,849 13.1% 1,272,600
0 0 0 NA
150,000 144,492 100,000 (50,000) -33.3% 100,000
1,242,665 858,652 1,335,514 92,849 7.5% 1,372,600
48,100 35,308 116,000 67,900 141.2% 32,200
0 0 0 NA
48,100 35,308 116,000 67,900 141.2% 32,200
Page: 13 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 70 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

TOTAL MAINTENANCE

TOTAL CONSTRUCTION

ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
0 235,468 68,300 68,300 NA 425,000
200,000 152,226 200,000 0 0.0%
131,700 0 131,700 0 0.0%
35,000 4,000 35,000 0 0.0% 35,000
40,000 10,890 40,000 0 0.0% 40,000
20,000 3,666 15,000 (5,000) -25.0% 15,000
0 4,000 4,000 NA 4,000
60,000 1,100 50,000 (10,000) -16.7% 50,000
45,000 26,580 40,000 (5,000) -11.1% 40,000
0 2,150 5,000 5,000 NA 5,000
3,200 1,813 3,500 300 9.4% 3,500
30,000 0 30,000 0 0.0% 30,000
564,900 437,892 622,500 57,600 10.2% 647,500
3,000 1,495 (3,000) -100.0%
0 0 0 NA
60,000 0 60,000 0 0.0% 0
0 0 5,000 5,000 NA 5,000
1,900 955 15,000 13,100 689.5% 15,000
0 0 0 NA
0 0 0 NA
64,900 2,450 80,000 15,100 23.3% 20,000
0 0 0 0 0
0 0 0 NA
11,940 11,940 15,000 3,060 25.6% 15,000
11,940 11,940 15,000 3,060 25.6% 15,000
Page: 14 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 71 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2023-24
Mid-Year Budget
FY 2023-24 YTD
ACTUAL (July 1,
2023 to March 31,
2024)
Budget July 1, 2024 to
June 30, 2025
(Proposed)
Change FY 2025
Proposed Budget vs.

FY 2024 Mid-Year
Budget
% Change
Budget July 1, 2025 to
June 30, 2026
(Proposed)
2,200 1,678 2,200 0 0.0% 2,500
600 442 600 0 0.0% 650
2,800 2,120 2,800 0 0.0% 3,150
90,000 57,500 100,000 10,000 11.1% 103,000
35,100 22,041 450,000 414,900 1182.1% 463,500
0 0 0 0 0
0 0 0 0 0
125,100 79,541 550,000 424,900 339.6% 566,500
51,150 12,010 45,400 (5,750) -11.2% 46,500
3,000 2,926 2,500 (500) -16.7% 2,600
8,500 14,662 5,000 (3,500) -41.2% 5,200
62,650 29,598 52,900 (9,750) -15.6% 54,300
6,215,862 3,642,977 7,889,789 1,673,926 26.9% 5,967,742 (405,668) (242,017) (2,241,126) (1,835,457) 452.5% (895,226) Page: 15 of 15 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised) Page 72 of 95

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C 2,848,000 2,848,000 0 0 0 0 0 0 0 0 0 0 0
786,550 786,550 0 0 0 0 0 0 0 0 0 0 0
441,800 441,800 0 0 0 0 0 0 0 0 0 0 0
231,766 118,700 0 0 0 0 0 0 0 20,000 68,066 25,000 113,066 153,000 153,000 0 0 0 0 0 0 0 0 0 0 0
191,547 0 0 0 0 0 0 0 0 180,000 11,547 0 191,547
206,000 206,000 0 0 0 0 0 0 0 0 0 0 0
76,900 76,900 0 0 0 0 0 0 0 0 0 0 0
8,500 8,500 0 0 0 0 0 0 0 0 0 0 0
698,000 0 0 0 0 0 0 698,000 0 0 0 0 698,000
6,600 6,600 0 0 0 0 0 0 0 0 0 0 0
5,648,663 4,646,050 0 0 0 0 0 698,000 0 200,000 79,613 25,000 1,002,613 Annual Pavement Management General Project Program (PMP) Page: 1 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 73 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Property Taxes
01-202 Includes Secured Property tax and in Lieu of VLF FY 2024 Secured PT ($1,966k) & VLF
($587k) & Excess ERAF ($52k) = $2.6M
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 2,605,000 2,605,000 0 0 0 0 0 0 0 0 0 0 0
105,000 105,000 0 0 0 0 0 0 0 0 0 0 0
6,000 6,000 0 0 0 0 0 0 0 0 0 0 0
43,000 43,000 0 0 0 0 0 0 0 0 0 0 0
89,000 89,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
2,848,000 2,848,000 0 0 0 0 0 0 0 0 0 0 0
Page: 2 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 74 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

SALES TAX
01-296 Sales and UseTax

TOTAL SALES TAX
01-298 Federal, State, or Local Grants

SILICON VALLEY CLEAN ENERGY

DECARBONIZATION GRANT PROGRAM
AGREEMENT $500k used by December 31,
20XX

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-265 Franchise - Street Sweep
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-269 Franchise Fee - Vehicle Impact
01-268 Cable TV

TOTAL FRANCHISE TAX
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 8,500 8,500 0 0 0 0 0 0 0 0 0 0 0
8,500 8,500 0 0 0 0 0 0 0 0 0 0 0 0
698,000 0 0 0 0 0 0 698,000 0 0 0 0 698,000
698,000 0 0 0 0 0 0 698,000 0 0 0 0 698,000
101,547 0 0 0 0 0 0 0 0 90,000 11,547 0 101,547
90,000 0 0 0 0 0 0 0 0 90,000 0 0 90,000
191,547 0 0 0 0 0 0 0 0 180,000 11,547 0 191,547
27,000 27,000 0 0 0 0 0 0 0 0 0 0 0
47,000 47,000 0 0 0 0 0 0 0 0 0 0 0
38,000 38,000 0 0 0 0 0 0 0 0 0 0 0
11,100 11,100 0 0 0 0 0 0 0 0 0 0 0
145,000 145,000 0 0 0 0 0 0 0 0 0 0 0
52,500 52,500 0 0 0 0 0 0 0 0 0 0 0
44,400 44,400 0 0 0 0 0 0 0 0 0 0 0
76,800 76,800 0 0 0 0 0 0 0 0 0 0 0
441,800 441,800 0 0 0 0 0 0 0 0 0 0 0
Page: 3 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 75 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX

LICENSE AND PERMIT FEES
01-231 SB1186 Fees
01-232 Business License
01-234 ConstructionTax
01-235 SMIP
01-236 Construction Permits
01-237 Grading Permits
01-238 SB1473 (BSASRF)
01-240 Subdivision Fee
01-241 Site Development\Use\Variance\
01-242 Zoning Fees
01-243 Planning Miscellaneous
01-244 Encroachments
01-245 Community Planning Fee
. TOTAL LICENSE & PERMITS
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 76,900 76,900 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
76,900 76,900 0 0 0 0 0 0 0 0 0 0 0
700 700 0 0 0 0 0 0 0 0 0 0 0
13,600 13,600 0 0 0 0 0 0 0 0 0 0 0
21,000 21,000 0 0 0 0 0 0 0 0 0 0 0
4,250 4,250 0 0 0 0 0 0 0 0 0 0 0
590,000 590,000 0 0 0 0 0 0 0 0 0 0 0
26,000 26,000 0 0 0 0 0 0 0 0 0 0 0
1,000 1,000 0 0 0 0 0 0 0 0 0 0 0
10,000 10,000 0 0 0 0 0 0 0 0 0 0 0
23,000 23,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
2,000 2,000 0 0 0 0 0 0 0 0 0 0 0
40,000 40,000 0 0 0 0 0 0 0 0 0 0 0
55,000 55,000 0 0 0 0 0 0 0 0 0 0 0
786,550 786,550 0 0 0 0 0 0 0 0 0 0 0
Page: 4 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 76 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $206k
Total
Interest
$4.1M invested in T-Bills @ 5% laddered
investment strategy.

TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $122,066
05-323
Ped Education and Encouragement
Allocation $10,000 ( FY 2025) and
$10,000 FY2026)
05-323
Measure B Santa Clara Valley
Transporation Authority (Per City
Engineer) $87,066 ($36700 and $50366)
Need to reconfirm by DJ
05-323 TDA (Per City Engineer) $26,000 FY
2025/26 was $25,000 in FY 2024
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 600 600 0 0 0 0 0 0 0 0 0 0 0
6,000 6,000 0 0 0 0 0 0 0 0 0 0 0
6,600 6,600 0 0 0 0 0 0 0 0 0 0 0
200,000 200,000 0 0 0 0 0 0 0 0 0 0 0
6,000 6,000 0 0 0 0 0 0 0 0 0 0 0
206,000 206,000 0 0 0 0 0 0 0 0 0 0 0
1,200 1,200 0 0 0 0 0 0 0 0 0 0 0
1,400 1,400 0 0 0 0 0 0 0 0 0 0 0
5,800 5,800 0 0 0 0 0 0 0 0 0 0 0
300 300 0 0 0 0 0 0 0 0 0 0 0
100,000 100,000 0 0 0 0 0 0 0 0 0 0 0
123,066 10,000 0 0 0 0 0 0 0 20,000 68,066 25,000 113,066 231,766 118,700 0 0 0 0 0 0 0 20,000 68,066 25,000 113,066 Page: 5 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 77 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

TOTAL OTHER REVENUE

TOTAL REVENUE
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 125,000 125,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
8,000 8,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
15,000 15,000 0 0 0 0 0 0 0 0 0 0 0
5,000 5,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
153,000 153,000 0 0 0 0 0 0 0 0 0 0 0
5,648,663 4,646,050 0 0 0 0 0 698,000 0 200,000 79,613 25,000 1,002,613 Page: 6 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 78 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 2,468,443 1,927,306 0 0 0 0 541,137 0 0 0 0 0 541,137
1,335,514 1,335,514 0 0 0 0 0 0 0 0 0 0 0
80,000 20,000 0 0 0 0 0 0 0 0 0 60,000 60,000
583,032 558,032 25,000 0 0 0 0 0 0 0 0 0 25,000
622,500 290,800 0 0 0 0 0 0 0 200,000 131,700 0 331,700 613,600 613,600 0 0 0 0 0 0 0 0 0 0 0
550,000 100,000 0 0 0 450,000 0 0 0 0 0 0 450,000
116,000 31,000 0 0 85,000 0 0 0 0 0 0 0 85,000
125,000 75,000 0 50,000 0 0 0 0 0 0 0 0 50,000
1,325,000 0 0 0 0 0 0 1,200,000 125,000 0 0 0 1,325,000 52,900 52,900 0 0 0 0 0 0 0 0 0 0 0
15,000 15,000 0 0 0 0 0 0 0 0 0 0 0
2,800 2,800 0 0 0 0 0 0 0 0 0 0 0
7,889,789 5,021,952 25,000 50,000 85,000 450,000 541,137 1,200,000 125,000 200,000 131,700 60,000 2,867,837 (2,241,126) (375,902) (25,000) (50,000) (85,000) (450,000) (541,137) (502,000) (125,000) 0 (52,087) (35,000) (1,865,224) Page: 7 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 79 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570N General Plan Revise (New 2025)
01-571 Hazardous Tree Removal Rebate
01-572 Support Low Income & Homeless Housing
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control

TOTAL GENERAL GOVERNMENT
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 9,200 9,200 0 0 0 0 0 0 0 0 0 0 0
3,000 3,000 0 0 0 0 0 0 0 0 0 0 0
15,000 15,000 0 0 0 0 0 0 0 0 0 0 0
2,000 2,000 0 0 0 0 0 0 0 0 0 0 0
15,000 15,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
28,200 28,200 0 0 0 0 0 0 0 0 0 0 0
5,000 5,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
160,000 135,000 25,000 0 0 0 0 0 0 0 0 0 25,000
149,432 149,432 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
25,000 25,000 0 0 0 0 0 0 0 0 0 0 0
2,500 2,500 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
7,100 7,100 0 0 0 0 0 0 0 0 0 0 0
87,500 87,500 0 0 0 0 0 0 0 0 0 0 0
20,000 20,000 0 0 0 0 0 0 0 0 0 0 0
20,000 20,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
34,100 34,100 0 0 0 0 0 0 0 0 0 0 0
583,032 558,032 25,000 0 0 0 0 0 0 0 0 0 25,000
Page: 8 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 80 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

TOTAL PERSONNEL
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 1,331,671 1,331,671 0 0 0 0 0 0 0 0 0 0 0
56,392 56,392 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
118,249 118,249 0 0 0 0 0 0 0 0 0 0 0
541,137 0 0 0 0 0 541,137 0 0 0 0 0 541,137
15,725 15,725 0 0 0 0 0 0 0 0 0 0 0
205,253 205,253 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
17,808 17,808 0 0 0 0 0 0 0 0 0 0 0
86,061 86,061 0 0 0 0 0 0 0 0 0 0 0
20,127 20,127 0 0 0 0 0 0 0 0 0 0 0
420 420 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
75,600 75,600 0 0 0 0 0 0 0 0 0 0 0
2,468,443 1,927,306 0 0 0 0 541,137 0 0 0 0 0 541,137
Page: 9 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 81 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

TOTAL ADMINISTRATION

EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 16,700 16,700 0 0 0 0 0 0 0 0 0 0 0
27,900 27,900 0 0 0 0 0 0 0 0 0 0 0
7,000 7,000 0 0 0 0 0 0 0 0 0 0 0
16,300 16,300 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
21,700 21,700 0 0 0 0 0 0 0 0 0 0 0
10,500 10,500 0 0 0 0 0 0 0 0 0 0 0
29,000 29,000 0 0 0 0 0 0 0 0 0 0 0
31,000 31,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
440,000 440,000 0 0 0 0 0 0 0 0 0 0 0
10,500 10,500 0 0 0 0 0 0 0 0 0 0 0
500 500 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
2,500 2,500 0 0 0 0 0 0 0 0 0 0 0
613,600 613,600 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
55,000 5,000 0 50,000 0 0 0 0 0 0 0 0 50,000
70,000 70,000 0 0 0 0 0 0 0 0 0 0 0
125,000 75,000 0 50,000 0 0 0 0 0 0 0 0 50,000
Page: 10 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 82 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements
01-815 Building Improvements
01-816 Building Improvement City Hall

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $1,200,000
01-815 Annex Building Project $1,200,000
(Budget)
01-815 Green Stormwater Infrastructure Project
$125,000 (Budget)

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE

TOTAL MAINTENANCE
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 0 0 0 0 0 0 0 0 0 0 0 0 0
1,200,000 0 0 0 0 0 0 1,200,000 0 0 0 0 1,200,000
125,000 0 0 0 0 0 0 0 125,000 0 0 0 125,000
0 0 0 0 0 0 0 0 0 0 0 0 0
1,325,000 0 0 0 0 0 0 1,200,000 125,000 0 0 0 1,325,000 1,235,514 1,235,514 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
100,000 100,000 0 0 0 0 0 0 0 0 0 0 0
1,335,514 1,335,514 0 0 0 0 0 0 0 0 0 0 0 0
116,000 31,000 0 0 85,000 0 0 0 0 0 0 0 85,000
0 0 0 0 0 0 0 0 0 0 0 0 0
116,000 31,000 0 0 0 85,000 0 0 0 0 0 0 0 85,000
68,300 68,300 0 0 0 0 0 0 0 0 0 0 0
200,000 0 0 0 0 0 0 0 0 200,000 0 0 200,000
131,700 0 0 0 0 0 0 0 0 0 131,700 0 131,700
35,000 35,000 0 0 0 0 0 0 0 0 0 0 0
40,000 40,000 0 0 0 0 0 0 0 0 0 0 0
15,000 15,000 0 0 0 0 0 0 0 0 0 0 0
4,000 4,000 0 0 0 0 0 0 0 0 0 0 0
50,000 50,000 0 0 0 0 0 0 0 0 0 0 0
40,000 40,000 0 0 0 0 0 0 0 0 0 0 0
5,000 5,000 0 0 0 0 0 0 0 0 0 0 0
3,500 3,500 0 0 0 0 0 0 0 0 0 0 0
30,000 30,000 0 0 0 0 0 0 0 0 0 0 0
622,500 290,800 0 0 0 0 0 0 0 200,000 131,700 0 331,700 Page: 11 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 83 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

TOTAL CONSTRUCTION

ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
60,000 0 0 0 0 0 0 0 0 0 0 60,000 60,000
5,000 5,000 0 0 0 0 0 0 0 0 0 0 0
15,000 15,000 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
80,000 20,000 0 0 0 0 0 0 0 0 0 60,000 60,000
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
15,000 15,000 0 0 0 0 0 0 0 0 0 0 0
15,000 15,000 0 0 0 0 0 0 0 0 0 0 0
2,200 2,200 0 0 0 0 0 0 0 0 0 0 0
600 600 0 0 0 0 0 0 0 0 0 0 0
2,800 2,800 0 0 0 0 0 0 0 0 0 0 0
100,000 100,000 0 0 0 0 0 0 0 0 0 0 0
450,000 0 0 0 0 450,000 0 0 0 0 0 0 450,000
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
550,000 100,000 0 0 0 450,000 0 0 0 0 0 0 450,000
45,400 45,400 0 0 0 0 0 0 0 0 0 0 0
2,500 2,500 0 0 0 0 0 0 0 0 0 0 0
5,000 5,000 0 0 0 0 0 0 0 0 0 0 0
52,900 52,900 0 0 0 0 0 0 0 0 0 0 0
7,889,789 5,021,952 25,000 50,000 85,000 450,000 541,137 1,200,000 125,000 200,000 131,700 60,000 2,867,837 (2,241,126) (375,902) (25,000) (50,000) (85,000) (450,000) (541,137) (502,000) (125,000) 0 (52,087) (35,000) (1,865,224) Page: 12 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 84 of 95 ends

THE CITY OF MONTE SERENO
FY 2024 to FY 2026 Two-Year Budget (Proposed)
Budget Template Worksheet

REVENUES

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
01-015a Economic Fluctuation Reserve
01-015b Capital Improvement Program Reserve
01-015c Property Improvement Reserve
01-015d Other Post Emplpoyment Benefits (OPEB)
03-015 Law Enforcement
05-015 Traffic Safety
07-015 Community Center Capital Campaign
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

LAIF GENERAL FUND ACCOUNT
01-025 Undesignated Reserve
01-025a Economic Fluctuation Reserve
01-025b Capital Improvement Program Reserve
01-025c Property Improvement Reserve
01-025d Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve

TOTAL GENERAL FUND RESERVE
Wells Fargo Advisors Account
01-035 Undesignated Reserves
01-035a Economic Fluctuation Reserve
01-035b Capital Improvement Program Reserve
01-035c Property Improvement Reserve
01-035d Other Post Emplpoyment Benefits (OPEB)
12-035 Gas Tax Account
Wells Fargo Advisors Account

TOTAL ALL FUNDS
Capital
Improvement
Project
Total GP, PMP
and CIP Projects
Total Proposed
FY 2024-25 Budget General Fund
Finance &
Accounting
Systems
Improvement
Flock Cameras
City Hall
Maintenance Project
- Roof Gutters
($20k), Ext Paint
($25k) & New Roof
($40k)
Possible Case
Settlement
Unfunded
Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Community
Center Building
Green Stormwater
Infrastructure
Project
Constitution Ave.
to Daves to End
Project
Greenwood Rd to
End Project
Daves Avenue
Safety
Improvement
Total GP, PMP
and CIP Projects
GF GEN-2025-A GEN-2025-B Gen-2025-C Gen-2025-D Gen-2025-E GEN-2022-B GEN-2024-A PMP-2024-A PMP-2024-B CIP-2024-C Annual Pavement Management General Project Program (PMP) 5,280 1,281,397 (25,000) (50,000) (85,000) (450,000) (541,137) (502,000) (125,000) 200,000 79,613 25,000 (1,473,524) 14,268 207,764 0
0 0
0 0
0 0
0 0
(0) (527,764) 0
4,424 (60,000) (60,000)
0 (5,000) 0
(0) (211,350) (200,000) (131,700) (331,700)
69,524 0
73 0
7,332 0
39 0
95,659 (536,350) 0 0 0 0 0 0 0 (200,000) (131,700) (60,000) (391,700) 100,939 745,047 (25,000) (50,000) (85,000) (450,000) (541,137) (502,000) (125,000) 0 (52,087) (35,000) (1,865,224) 0 (99,033) 0
0 0
0 0
0 0
0 0
0 (99,033) 0 0 0 0 0 0 0 0 0 0 0
0 0
1,102 0
21,000 0
27,043 0
6751 0
55,896 0 0 0 0 0 0 0 0 0 0 0 0
55,896 (99,033) 0 0 0 0 0 0 0 0 0 0 0
0 (321,916) 0
3,500,000 0
0 (500,000) 0
0 (200,000) 0
0 0
142,722 0
3,642,722 (1,021,916) 0 0 0 0 0 0 0 0 0 0 0
3,799,557 (375,902) (25,000) (50,000) (85,000) (450,000) (541,137) (502,000) (125,000) 0 (52,087) (35,000) (1,865,224) Page: 13 of 13 File: 00000 FY 2024 to 2026 Proposed Work Study Budget (ver 05-20-2024 revised)

Page 85 of 95 ends

1 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative FY 2024-26 Proposed Budget
Vs. FY 2023-24 Mid-Year Budget Narrative
Revenues

SIGNIFICANT FULL-YEAR VARIANCES TO THE MID-YEAR BUDGET NARRATIVE  Revenues $5.6 Million ($0.2M Lower versus FY 2023-24 Mid-Year Budget)  Property Tax $2.8 Million, $87.9k higher versus FY 2023-24 Mid-Year Budget - Secured property, Unsecured, Homeowners’ Exemption and supplemental taxes per Santa Clara County Assessor’s Estimate of FY 2024 property taxes. Does not include potential property tax growth of 4.75% - Police Special Tax Assessment reduced to $89k per Assessor’s report May 5, 2023.  Licenses and Permits $787k, $40k lower versus FY 2023-24 Mid-Year Budget:
- Permit activity slowed as higher interest rates and concerns over the economy. The Proposed FY 2025 budget is $40k lower versus the FY 2024 Mid-Year Budget.
 Franchise Fees $442k, $1k lower versus FY 2023-24 Mid-Year Budget:
- Gas franchise fees are projected to be flat versus FY 2024.  Intergovernmental $232k, $43.4k lower versus FY 2023-24 Mid-Year Budget:
- FY 2025 Proposed Budget for COPS ELEAS pass-thru Grant reduced by $50k to $100k.  Other Revenues $153k, -$110.7k lower versus FY 2023-24 Mid-Year Budget:
- Expect lower Road Impact Fees to $125k; Storm drain development fees to $15k. - Already received LEAP Grant reimbursement ($65k) in FY 2024.

 Real Property Tax $77k, $6k lower versus FY 2023-24 Mid-Year Budget:
- Real property transfer tax $6k lower based on March 2024 YTD run rate.  Sales and Use Tax $9k, $1k higher versus FY 2023-24 Mid-Year Budget:

Page 86 of 95 ends

2 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative - Lower sales tax estimate based on February 2023 YTD run rate.  Federal Relief Funds and Other $698k, $40k lower versus FY 2023-24 Mid-Year Budget:
- Silicon Valley Clean Energy ($18k) - Secured if usd for solar panel/battery - Prop 68 Per Capita Program ($180k) - Secured if expended by 12/31/20XX; - SILICON VALLEY CLEAN ENERGY DECARBONIZATION GRANT PROGRAM AGREEMENT $500k used by December 31, 20XX
 Investment Income/Interest $206k, $10k lower versus FY 2023-24 Mid-Year Budget:
- Investing $4.1M average balance reserves in a laddered T-Bill strategy at 5%.

Page 87 of 95 ends

3 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative FY 2024-26 Proposed Budget
Vs. FY 2023-24 Mid-Year Budget Narrative
Expenditures

SIGNIFICANT FULL-YEAR VARIANCES TO THE MID-YEAR BUDGET NARRATIVE  Expenditures $7.9 Million, $1.7M higher versus FY 2023-24 Mid-Year Budget  Personnel $2.5 Million, $708k higher versus FY 2023-24 Mid-Year Budget - FY 2025 and FY 2026 Salaries and Benefits follows the MOU adopted on July 1, 2023. Includes salary increase FY 2025 & FY 2026 4% COLA. 9 Full-time Staff and 1 Part-time Staff. - Includes one-time payment of Unfunded Accrued Liabilities (UAL) for Classic ($499k) and PEPRA ($43k).  Building and Improvement $1.3 Million, $47k higher versus FY 2023-24 Mid-Year Budget - Includes Annex Building Project $1.2 Million and the Green Stormwater Infrastructure Project $125k.  Construction $80 Thousand, $15k higher versus FY 2023-24 Mid-Year Budget:
- Daves Ave-Winchester-Equestrian project ($60k) and Bike Safety project ($15k).  General Government $583 Thousand, $100k higher versus FY 2023-24 Mid-Year Budget:
- The +$100k increase vs. FY 2024 Mid-Year budget includes November 2024 Elections (+$15k), Professional Services for Financial Consultant for Finance & Accounting Systems Improvement (+$25k); increase insurance rates (+$34k)
FY 2025 and FY 2026 includes General Plan Revision ($88k), Hazardous Tree Removal Rebate ($20k) and Support Low Income & Homeless Housing ($20k).
 Maintenance $623 Thousand, $58k higher versus FY 2023-24 Mid-Year Budget:
- FY 2025 Proposed Budget includes Pavement Management Program ($400k) – Constitution to Daves Project ($200k), Greenwood Road to End Project ($132k) and other PMP ($68k). - Storm Drain Maintenance and Traffic Safety projects ($187k)  Administration $614 Thousand, $155k lower versus FY 2023-24 Mid-Year Budget:
- FY 2025 Proposed Budget increase primarily driven by Engineering/Public Works Consultants and Plan Check Building Official (+$154k)
 City Attorney $550 Thousand, $425k higher versus FY 2023-24 Mid-Year Budget:
- City Attorney contracted rate $90k/yr. plus extra billable hours $10k. - Added $450k provision for possible settlement in active cases.

Page 88 of 95 ends

4 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative FY 2024-26 Proposed Budget
Vs. FY 2023-24 Mid-Year Budget Narrative
Expenditures
 Building Maintenance $116 Thousand, $68k higher versus FY 2023-24 Mid-Year Budget:
- FY 2025 Proposed Budget includes one-time $85k for City Hall Maintenance Project - Roof Gutters ($20k), Ext Paint ($25k) & New Roof ($40k)
 Equipment / Improvements $125 Thousand, $12k higher versus FY 2023-24 Mid-Year Budget:
- FY 2024 Proposed budget includes the purchase of Flock Cameras ($50k).

Page 89 of 95 ends

5 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative

Page 90 of 95 ends

6 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative Unfunded Accrued Liabilities – Classic

Page 91 of 95 ends

7 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative Unfunded Accrued Liabilities - PEPRA

Page 92 of 95 ends

8 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative $5,021,952 Total FY 2024-25 Proposed General Fund Expenditures $3,799,557 Total Proposed NET FY 2025 Reserve Balance – June 30, 2025 $1,222,395 Short of 12 months reserves
$3,780,557 divided by $5,021,95, times 12 months equals 9.1 months reserves

Page 93 of 95 ends

9 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative GANN Calculation
FY 2024-25 Proposed Budget

Page 94 of 95 ends

10 | P a g e
FY 2024-26 Proposed Budget vs. FY 2023-24 Mid-Year Budget Narrative

Page 95 of 95 ends

Monte Sereno City CouncilMay 21, 2024

Monte Sereno City Council
May 21, 2024