AGENDA
City of Monte Sereno
Tuesday, August 20, 2024
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga-Los Gatos Road,
Monte Sereno, CA 95030
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Page
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.
ANNOUCEMENTS
PRESENTATIONS
ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.
WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.
CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.
1. Approve the Minutes of the August 6, 2024 Regular City Council Meeting
Staff recommends approval of the Minutes of the August 6, 2024 Regular City Council Meeting.
Staff Report -SR-22-148 - Pdf
5 - 10
2. Approve Warrant List Dated August 20, 2024 in the amount $56,887.17 Staff recommends the City Council approve the Warrant List Staff Report - SR-24-141 - Pdf
11 - 12
3. Accept the Treasurer's Report for the Period Ending May 31, 2024 Staff recommends the City Council accept the Treasurer's Report for the period ending May 31, 2024.
Staff Report - SR-24-142 - Pdf
13 - 32
PUBLIC HEARINGS
UNFINISHED BUSINESS
NEW BUSINESS
4. Consider and Adopt a Resolution Canceling the November 5, 2024 General Municipal Election and Appointing the Nominated Candidates to the City Council
Staff recommends that the Council adopt a resolution canceling the November 5, 2024 General Municipal Election and appoint nominated candidates to the City Council.
Staff Report - SR-24-140 - Pdf
33 - 37
COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.
Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA
Ellahie
Cities Association – Board of Directors
Cities Association – Legislative Action Committee
Cities Association - Cities Selection Committee
Turner
West Valley Sanitation District
Wolsheimer
Silicon Valley Animal Control Authority
Santa Clara Valley Water District Commission
Association of Bay Area Governments
League of California Cities Peninsula Division
West Valley Mayors & Managers
Mayors of Santa Clara County
Mekechuk
Valley Transportation Authority Policy Advisory Committee West Valley Clean Water Authority
West Valley Solid Waste Management Authority
Silicon Valley Clean Energy Authority
COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.
CITY MANAGER’S REPORT
FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item
to be placed on a future agenda. No discussion or other action may be taken.
RECESS TO CLOSED SESSION
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager
Staff Present: City Manager, City Attorney
RECONVENE TO OPEN SESSION
CLOSED SESSION REPORT
ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]
STAFF REPORT
Meeting: City Council - Aug 20 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the August 6, 2024 Regular City Council Meeting Recommendation(s):
Staff recommends approval of the Minutes of the August 6, 2024 Regular City Council Meeting.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
08-06-24 Regular Meeting Minutes DRAFT
MONTE SERENO CITY COUNCIL MEETING MINUTES
REGULAR MEETING
7:00 p.m.
August 6, 2024
MEETING CALLED TO ORDER
At approximately 7:06 p.m., Vice Mayor Craig called the meeting to order.
PLEDGE OF ALLEGIANCE
Former Mayor Lawler lead the Pledge of Allegiance.
ROLL CALL
Present – Chambers: Councilmember Turner, Councilmember Ellahie, Councilmember Mekechuk and Vice Mayor Craig
Present – Remote: Mayor Wolsheimer
Absent: None
Staff: City Clerk Gonzalez-Langarica, Finance Officer Samoranos, City Manager Leonardis, City Attorney Powell
Staff – Remote: None
ORDERS OF THE DAY
None.
ANNOUCEMENTS
None.
PRESENTATIONS
None.
ORAL COMMUNICATIONS
None.
WRITTEN COMMUNICATIONS
None.
CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve the Minutes of the June 18, 2024 Regular City Council Meeting and June 25, 2024 Special City Council Meeting
2. Approve Warrant List Dated August 6, 2024 in the amount $350,462.52
3. Accept the Treasurer's Report for the Period Ending April 30, 2024 Councilmember Turner pulled Item #2.
Vice Mayor Craig opened the Consent Calendar for Public Comment. With no one wishing to speak, Vice Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Mekechuk to approve the Minutes of June 18, 2024 Regular City Council Meeting on the Consent Calendar. Seconded by Councilmember Ellahie.
VOTE: Motion passed. (5-0-0)
MOTION: Motion by Councilmember Mekechuk to approve the Minutes of June 25, 2024 Special City Council Meeting on the Consent Calendar. Seconded by Councilmember Ellahie.
VOTE: Motion passed. (4-0-1 Abstain: Turner)
MOTION: Motion by Councilmember Turner to approve Item #2 on the Consent Calendar. Seconded by Councilmember Ellahie.
VOTE: Motion passed. (4-0-1- Abstain: Mekechuk)
MOTION: Motion by Councilmember Ellahie to approve Item #3 on the Consent Calendar. Seconded by Vice Mayor Craig.
VOTE: Motion passed. (4-0-1- Abstain: Mekechuk)
PUBLIC HEARING
4. Consider Objections to the 2024 Weed Abatement Program Assessment Report and Adopt a Resolution Confirming the Report and Authorizing Collection of the Assessment Charges Weed Abatement Inspector Madeline Wien provided a report and answered questions from the Council.
Discussion ensued.
Vice Mayor Craig opened the item for Public Hearing. With no one wishing to speak, Vice Mayor Craig closed Public Hearing.
MOTION: Motion by Councilmember Mekechuk to Adopt a Resolution Confirming the Report and Authorizing Collection of the Assessment Charges.
Seconded by Councilmember Turner.
VOTE: Motion passed. (5-0-0)
UNFINISHED BUSINESS
None.
NEW BUSINESS
5. Consider and Appoint Two (2) Additional Members to the 2024-2025 Monte Sereno Youth Commission
City Clerk Gonzalez-Langarica provided a report and answered questions from the Council.
Discussion ensued.
Applicants Zeidler and Dinkar addressed Council.
Vice Mayor Craig opened the item for Public Comment. With no one wishing to speak, Vice Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Turner to Appointment Applicants Zeidler and Dinkar as Members to the 2024-2025 Monte Sereno Youth Commission.
Seconded by Mayor Wolsheimer.
VOTE: Motion passed. (5-0-0)
6. Discuss and Consider Nominees for Monte Sereno Citizen of the Year Nominee(s) and Make Appointment
City Manager Leonardis provided a staff report and answered questions from the Council.
Discussion ensued.
Nominator Former Mayor Allan spoke on his reasons for nominating Former Mayor Lawler.
Nominee Former Mayor Lawler spoke.
• Former Mayor Lawler
Vice Mayor Craig opened the item for Public Comment. With no one wishing to speak, Vice Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Turner to appoint Former Mayor Lawler for Monte Sereno Citizen of the Year. Seconded by Councilmember Ellahie.
VOTE: Motion passed. (5-0-0)
(Two-minute break was given)
7. Consider Resolution Amending the Responsibilities of the Financial Systems Ad Hoc Committee
City Manager Leonardis provided a staff report and answered questions from the Council.
Finance Officer Samoranos assisted with answering questions from the Council.
Discussion ensued.
Vice Mayor Craig opened the item for Public Comment. With no one wishing to speak, Vice Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Ellahie to Approve Resolution No. 24-3897.1 a Resolution of the City Council of the City of Monte Sereno Expanding the Scope of the Financial Systems Ad Hoc Committee. Seconded by Mayor Wolsheimer.
VOTE: Motion passed. (5-0-0)
8. Designation of Voting Delegates and Alternates League of California Cities Annual Conference and Expo, October 16-18, 2024, Long Beach Convention Center City Manager Leonardis provided a staff report and answered questions from the Council.
Discussion ensued.
Vice Mayor Craig opened the item for Public Comment. With no one wishing to speak, Vice Mayor Craig closed Public Comment.
Councilmember Mekechuk volunteered to be the voting delegate and Mayor Wolsheimer volunteered to be the alternate.
MOTION: Motion by Councilmember Ellahie to appoint Councilmember Mekechuk as the voting delegate and Mayor Wolsheimer as the voting alternate to attend the League of California Cities 2024 Annual Conference. Seconded by Councilmember Turner.
VOTE: Motion passed. (5-0-0)
COMMITTEE/COMMISSION REPORTS
Councilmember Turner reported she attended a meeting in the first week of July with the Los GatosMonte Sereno Police Department. The meeting was open to both Monte Sereno and Los Gatos residents to attend and be provided with information regarding crimes that had occurred recently.
Councilmember Turner reported she attended a meeting with the CERT group at the end of July, where they introduced the new Emergency Management Captain. The new Emergency Management Captain will be working on combining the Firewise, Neighborhood Watch Group and CERT groups together as one organization to make them work more efficiently.
Councilmember Mekechuk reported he didn’t have any meetings in the month of July. The Valley Transportation Authority Policy Advisory Committee is scheduled to meet this Thursday.
Councilmember Mekechuk shared he will be pursuing information on grants. Silicon Valley Clean Energy Authority will be meeting next week on the 13th and then having a Special Study Session on the 14th on affordability.
Councilmember Ellahie stated having nothing to report.
Mayor Wolsheimer reported the Valley Animal Control meeting was cancelled due to no new business. Mayor Wolsheimer reported that the Santa Clara Valley Water District Commission meeting was cancelled due to lack of a quorum. The Mayors of Santa Clara County are scheduled to meet next Friday at San Jose City Hall.
Vice Mayor Craig reported attending the West Valley Mayor and Managers meeting in place of Mayor Wolsheimer. Vice Mayor Craig shared there was a representative from the Bay Area Housing Bond who was presenting a 20-billion-dollar housing bond. It was conveyed that it will be pushed as project-based funding.
COUNCILMEMBER COMMENTS
Councilmember Mekechuk shared he would like to forward a survey through the City Clerk for Council to complete regarding the San Jose Water Company rate increases .
CITY MANAGER’S REPORT
City Manager Leonardis reported that the City Hall is currently undergoing a painting job as approved by Council in the budget process in June. City Manager Leonardis also did a friendly reminder that the Annual City Picnic is coming up on August 18th before the next scheduled City Council meeting.
FUTURE AGENDA ITEMS
Councilmember Mekechuk stated the Finance Ad Hoc Committee will work with both City Attorney Powell and City Clerk Gonzalez-Langarica on a report to present at a future council meeting.
Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Public Comment was closed. The City Council adjourned to Closed Session at approximately 8:40 p.m.
RECESS TO CLOSED SESSION
12. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Government Code Section 54956.9
Case Name: Padgett v. Curtis Wright, et al. - United States District Court, Northern District of California - San Jose Division
Case No.: 5:04-cv-03946
Staff Present: City Attorney Powell, City Manager Leonardis
RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at approximately 9:02 p.m. with Vice Mayor Craig, Councilmember Mekechuk, Councilmember Turner, Councilmember Ellahie and Mayor Wolsheimer (Remote Participation).
CLOSED SESSION REPORT
Vice Mayor Craig stated that there were no reportable actions.
ADJOURN
Vice Mayor Craig adjourned the meeting at approximately 9:02 p.m.
Burton Craig, Vice Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk
STAFF REPORT
Meeting: City Council - Aug 20 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated August 20, 2024 in the amount $56,887.17 Recommendation(s):
Staff recommends the City Council approve the Warrant List
Fiscal Impact:
There are no unbudgeted fiscal impact with this agenda item.
Public Noticing:
The City Council's agenda was posted at City Hall and this agenda and this report appear on the City's website.
Attachments:
2024 08 20 Warrants List
CITY OF MONTE SERENO
REGISTER OF ACCOUNTS PAYABLE
AS OF THESE DATES:
August 20, 2024
CHECK
NO. TO FOR AMOUNT ACCOUNT
NO.
20964 Association of Bay Area
Governments
FY 24/25 ABAG Membership Dues ($2014) and FY 2025
Levelized Charge Natural Gas ($110) and Working Capital Deposit ($4)
2,127.68 01-705
01-745
20965 Complete Drywall
Services Exterior Painting City Hall 25,000.00 01-860
20966 Crystal Springs Water Co Drinking water for City Hall 60.50 01-710 20967 Dicar Networks, Inc. Server Lenovo Tower Thinksystem ST250 V3 7,629.88 01-811 20968 FastTrak Invoice
Processing Department Highway Toll 11.60 01-740
20969 Frontier Communications Dedicated landline for City Hall 59.20 01-720 20970 Heidi's Commercial
Cleaning Cleaning services for City Hall 750.00 01-860
20971 MissionSquare - 301546 Funding 457 Plan for payrroll cycle ending July 15 2024 1,373.88 01-660 149
20972 Skane Mills, LLP Padget v Wright Case ($7406-Mar24); ($2690-Apr24) and ($1950-Jun24). 12,045.00 01-427
20973 State Compensation Ins
Fund Workers' Comp Insurance Premium 766.50 01-642
20974 Wells Fargo Bank
Caterer for City Picnic August 2024 ($1600); Office Supplies ($221) and Snacks City Hall ($145); Office Phone ($317) Zoom ($88); Gasoline and supplies for City Truck ($924) and Fasttrack ($11); California Building Officials - Education Week ($1435); Software license Renewal ($366); Materials for City Office Repairs ($200); Streets signs for the City Streets
5,689.05
01-507
01-710
01-720
01-740
01-770
01-811
01-860
05-870
20975 MissionSquare - 301546 Funding 457 Plan for payrroll cycle ending July 31 2024 1,373.88 01-660 149
TOTAL WARRANT LIST $56,887.17
I, REYNOLD SAMORANOS, FINANCE OFFICER DO HEREBY CERTIFY THAT THE
PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
1 of 1 Page 12 of 37
STAFF REPORT
Meeting: City Council - Aug 20 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Treasurer's Report for the Period Ending May 31, 2024 Recommendation(s):
Staff recommends the City Council accept the Treasurer's Report for the period ending May 31, 2024.
Background Information:
In compliance with Government Code, Section 41004 California Government Code section 41004 states: "Regularly, at least once each month, the City Treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances.
City staff has provided the new compliant monthly Treasurer's Report in four parts:
Compliant Treasurer's Report
• Part 1 - Receipts and Disbursement Report
• Part 2 - Significant Variances Actuals versus Budget Narrative • Part 3 - Demand Account Report
• Part 4 - Investment Fund and Wells Fargo Custodian Report
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.
Attachments:
Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Part 2 - SIGNIFICANT VARIANCES TO BUDGET NARRATIVE 2024 05 31 (Final)
Part 3 - DEMAND ACCOUNT REPORT 2024 05 31 (Final)
Part 4 - Investment Report 2024 05 31 (Final)
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
REVENUES
PROPERTY TAX
LICENSE & PERMITS
FRANCHISE TAX
INTERGOVERNMENTAL
OTHER REVENUE
GAS TAX
INTEREST
REAL PROPERTY TAX
SALES TAX
FEDERAL RELIEF FUNDS AND OTHER
FINES
TOTAL REVENUE
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
2,844,000 8,112 2,513,540 (330,460) 88.4%
739,000 86,207 730,221 (8,779) 98.8%
342,400 26,623 430,981 88,581 125.9%
246,666 5,799 218,931 (27,735) 88.8%
177,500 17,883 224,272 46,772 126.4%
185,000 15,256 171,367 (13,633) 92.6%
100,500 21,403 207,855 107,355 206.8%
106,900 15,263 77,906 (28,994) 72.9%
9,000 746 7,421 (1,579) 82.5%
738,000 0 0 (738,000) 0.0%
2,100 522 7,481 5,381 356.2%
5,491,066 197,815 4,589,974 (901,092) 83.6%
Page: 1 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 15 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment
TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316
Police Special Tax Assessment per
Assessor's Report May 5, 2023 -
Total $89,000
SALES TAX
01-296 Sales and UseTax
TOTAL SALES TAX
01-298 Coronavirus Relief Fund (State)
TOTAL FEDERAL RELIEF FUNDS
Notes to (Federal & Other) $738k
01-298
California Automated Permit Processing
(CalAPP) Program Grant in the Amount
of $40,000.
01-298 Silicon Valley Clean Energy ($18k) -
Secured if usd for solar panel/battery
01-298 Prop 68 Per Capita Program ($180k) -
Secured if expended by 12/31/2023
01-298
SILICON VALLEY CLEAN ENERGY
DECARBONIZATION GRANT
PROGRAM AGREEMENT $500k used
by December 31, 2024
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
2,600,600 0 2,355,978 (244,622) 90.6%
95,000 0 105,793 10,793 111.4%
5,400 1,939 4,708 (692) 87.2%
52,000 6,163 44,651 (7,349) 85.9%
89,000 0 0 (89,000) 0.0%
2,000 0 2,213 213 110.6%
0 0 132 132 N/A
0 2 6 6 N/A
0 8 58 58 N/A
0 0 0 0 N/A
2,844,000 8,112 2,513,540 (330,460) 88.4%
9,000 746 7,421 (1,579) 82.5%
9,000 746 7,421 (1,579) 82.5%
738,000 0 0 (738,000) 0.0%
738,000 0 0 (738,000) 0.0%
Page: 2 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 16 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)
TOTAL GAS TAX
FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-265 Franchise - Street Sweep
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-269 Franchise Fee - Vehicle Impact
01-268 Cable TV
TOTAL FRANCHISE TAX
REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX
LICENSE AND PERMIT FEES
01-231 SB1186 Fees
01-232 Business License
01-234 ConstructionTax
01-235 SMIP
01-236 Construction Permits
01-237 Grading Permits
01-238 SB1473 (BSASRF)
01-240 Subdivision Fee
01-241 Site Development\Use\Variance\
01-242 Zoning Fees
01-243 Planning Miscellaneous
01-244 Encroachments
01-245 Community Planning Fee
. TOTAL LICENSE & PERMITS
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
105,000 7,345 90,959 (14,041) 86.6%
80,000 7,911 80,408 408 100.5%
185,000 15,256 171,367 (13,633) 92.6%
20,000 0 0 (20,000) 0.0%
40,600 0 78,862 38,262 194.2%
35,000 0 38,172 3,172 109.1%
0 8,333 8,333 N/A
149,500 23,518 172,218 22,718 115.2%
24,200 0 39,346 15,146 162.6%
0 33,333 33,333 N/A
73,100 3,105 60,717 (12,383) 83.1%
342,400 26,623 430,981 88,581 125.9%
106,900 15,263 77,906 (28,994) 72.9%
0 0 0 0 N/A
106,900 15,263 77,906 (28,994) 72.9%
1,200 60 656 (544) 54.7%
17,700 1,215 12,524 (5,177) 70.8%
25,000 3,426 19,101 (5,899) 76.4%
3,500 442 3,737 237 106.8%
550,000 63,928 534,339 (15,661) 97.2%
40,000 1,826 19,928 (20,072) 49.8%
1,200 136 917 (283) 76.4%
0 0 8,370 8,370 N/A
10,000 0 38,274 28,274 382.7%
0 0 0 0 N/A
0 0 3,092 3,092 N/A
30,400 8,173 37,649 7,249 123.8%
60,000 7,001 51,634 (8,366) 86.1%
739,000 86,207 730,221 (8,779) 98.8%
Page: 3 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 17 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)
TOTAL FINES
INVESTMENT INCOME
01-282 Interest - General (See Notes Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.
Notes to Interest - General - $118090
Total
Interest Oct -Dec 2022 Quarter Run Rate
INTERGOVERNMENTAL
01-287 AB939 (recycle incentive)
01-288 Abandoned Vehicle Abatement
01-300 Motor vehicle (state)
01-305 Miscellaneous
03-318 COPS grant revenue
05-323 Miscellaneous (Measure B &VRF)
See Notes Below
TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $122,066
05-323
Ped Education and Encouragement
Allocation $10,000 ( FY 2024) and
$10,000 FY2025)
05-323
Measure B Santa Clara Valley
Transporation Authority (Per City
Engineer) $87,066 ($36700 and
$50366)
05-323 TDA (Per City Engineer) $25,000
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
1,000 0 600 (400) 60.0%
1,100 522 6,881 5,781 625.5%
2,100 522 7,481 5,381 356.2%
97,500 20,748 201,558 104,058 206.7%
3,000 655 6,297 3,297 209.9%
100,500 21,403 207,855 107,355 206.8%
1,100 458 1,112 12 101.1%
2,500 0 1,037 (1,463) 41.5%
21,000 0 4,347 (16,653) 20.7%
0 0 200 200 N/A
100,000 5,341 186,159 86,159 186.2%
122,066 0 26,076 (95,990) 21.4%
246,666 5,799 218,931 (27,735) 88.8%
Page: 4 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 18 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Election Candidate Fees
01-297 Community Center Capital Campaign
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance
TOTAL OTHER REVENUE
TOTAL REVENUE
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
150,000 16,678 114,080 (35,920) 76.1%
0 0 0 0 N/A
7,500 215 6,908 (592) 92.1%
0 0 84,118 84,118 N/A
0 0 0 0 N/A
0 0 0 0 N/A
0 5,000 5,000 N/A
10,000 990 14,166 4,166 141.7%
10,000 0 0 (10,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
177,500 17,883 224,272 46,772 126.4%
5,491,066 197,815 4,589,974 (901,092) 83.6%
Page: 5 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 19 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
EXPENDITURES
PERSONNEL
LAW ENFORCEMENT
CONSTRUCTION
GENERAL GOVERNMENT
MAINTENANCE
ADMINISTRATION
CITY ATTORNEY
BUILDING MAINTENANCE
EQUIPMENT AND IMPROVEMENT
BUILDING AND IMPROVEMENT
CITY AUDIT
ENGINEERING
SPECIAL DISTRICTS
TOTAL EXPENDITURES
NET SURPLUS / (DEFICIT)
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
1,710,758 162,508 1,688,764 (21,993) 98.7%
1,192,665 130,937 1,078,859 (113,806) 90.5%
60,000 0 2,450 (57,550) 4.1%
413,289 11,418 327,096 (86,193) 79.1%
564,900 50,167 522,415 (42,485) 92.5%
505,762 32,566 452,346 (53,416) 89.4%
125,000 17,941 125,387 387 100.3%
34,000 2,489 43,572 9,572 128.2%
109,052 380 90,290 (18,763) 82.8%
1,257,401 0 76,352 (1,181,049) 6.1%
58,150 599 33,097 (25,053) 56.9%
12,000 0 11,940 (60) 99.5%
2,700 251 2,621 (79) 97.1%
6,045,677 409,256 4,455,189 (1,590,488) 73.7%
(554,611) (211,441) 134,786 689,396 -24.3%
Page: 6 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 20 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
EXPENDITURES
GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570 General Plan Revise
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control
TOTAL GENERAL GOVERNMENT
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
16,250 0 7,454 (8,796) 45.9%
3,000 0 0 (3,000) 0.0%
15,000 0 16,125 1,125 107.5%
2,000 0 0 (2,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 7,044 67,014 67,014 N/A
15,000 0 0 (15,000) 0.0%
3,500 0 4,209 709 120.3%
1,200 0 1,231 31 102.6%
0 0 0 0 N/A
134,529 2,858 49,179 (85,350) 36.6%
100,200 0 120,155 19,955 119.9%
0 0 0 0 N/A
20,000 0 30,000 10,000 150.0%
12,500 0 0 (12,500) 0.0%
0 0 0 0 N/A
6,000 1,516 6,866 866 114.4%
50,000 0 0 (50,000) 0.0%
0 0 0 N/A
0 0 0 N/A
34,110 0 24,863 (9,247) 72.9%
413,289 11,418 327,096 (86,193) 79.1%
Page: 7 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 21 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-636 Vision Care
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance
TOTAL PERSONNEL
ADMINISTRATION
01-705 Office Utilities
01-710 Office Supplies
01-711 Postage
01-715 Office Equip Maintenance
01-718 Bank Fee Finance Charge
01-720 Communications
01-725 Reproduction/Printing
01-740 Mtgs/Trvl/Mileage reimb.
01-745 Publications/Memberships
01-755 Professional Services
01-765 Contract Services
01-770 Training
01-775 Miscellaneous
01-885 Horticultural/Arborist Services
01-999 City Mangers Revolving Account
TOTAL ADMINISTRATION
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
1,153,560 122,420 1,258,520 104,960 109.1%
79,401 0 0 (79,401) 0.0%
0 0 0 N/A
102,752 8,510 106,632 3,880 103.8%
13,563 (202) 12,270 (1,293) 90.5%
185,488 20,112 189,492 4,004 102.2%
14,803 822 8,929 (5,874) 60.3%
4,024 294 2,754 (1,271) 68.4%
13,543 823 9,293 (4,250) 68.6%
69,413 7,015 71,808 2,395 103.5%
18,373 1,641 17,797 (577) 96.9%
744 0 521 (223) 70.0%
0 1,052 10,641 10,641 N/A
55,092 21 107 (54,985) 0.2%
1,710,758 162,508 1,688,764 (21,993) 98.7%
11,200 1,153 15,076 3,876 134.6%
22,900 2,059 23,751 851 103.7%
0 405 5,707 5,707 N/A
10,000 7,281 25,988 15,988 259.9%
0 0 106 106 N/A
26,200 689 19,104 (7,096) 72.9%
11,300 0 10,229 (1,071) 90.5%
18,500 2,522 26,181 7,681 141.5%
26,000 0 23,233 (2,767) 89.4%
0 0 0 0 N/A
366,662 18,458 297,509 (69,153) 81.1%
10,500 0 5,464 (5,036) 52.0%
0 0 0 0 N/A
0 0 0 0 N/A
2,500 0 0 (2,500) 0.0%
505,762 32,566 452,346 (53,416) 89.4%
Page: 8 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 22 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software
TOTAL EQUIPMENT / IMPROVEMENTS
BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements
01-816 Building Improvement City Hall
TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $1,200,000
01-815 Annex Building Project $1,200,000
(Budget)
01-815 Green Stormwater Infrastructure
Project $125,000 (Budget)
LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds
TOTAL LAW ENFORCEMENT
BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const
TOTAL BUILDING MAINTENANCE
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
0 0 0 0 N/A
45,000 0 43,306 (1,694) 96.2%
64,052 380 46,983 (17,069) 73.4%
109,052 380 90,290 (18,763) 82.8%
0 0 0 0 N/A
1,257,401 0 51,075 (1,206,326) 4.1%
0 25,277 25,277 N/A
1,257,401 0 76,352 (1,181,049) 6.1%
1,092,665 89,270 892,700 (199,965) 81.7%
0 0 0 0 N/A
100,000 41,667 186,159 86,159 186.2%
1,192,665 130,937 1,078,859 (113,806) 90.5%
34,000 2,489 43,572 9,572 128.2%
0 0 0 0 N/A
34,000 2,489 43,572 9,572 128.2%
Page: 9 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 23 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
MAINTENANCE
01-845 Pavement Management Program
12-840 Pavement Impr Project - Constitution
12-841 PIP - Greenwood Road
12-845 Pavement Management Program
12-850 Street Maintenance
12-865 Street Sweeping
05-845 Street Maintenance
05-850 Storm Drain Maintenance
05-870 Traffic Safety (signs & markings)
05-880 Traffic Safety (emergency calls&repairs)
05-890 Traffic Safety ( street lighting)
25-850 Storm Drain Maintenance
TOTAL MAINTENANCE
CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19)
01-915 Neighborhood St. Improve Project
05-87x Daves Ave Winchester Equestrian
05-905 Traffic Safety Project
05-925 Traffic Safety Misc Bike/Ped Improv
12-915 Gas Tax Road Project
25-910 Storm Drain Project
TOTAL CONSTRUCTION
ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration
TOTAL ENGINEERING
SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting
TOTAL SPECIAL DISTRICTS
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
0 40,129 296,337 296,337 N/A
200,000 0 152,226 (47,774) 76.1%
131,700 0 0 (131,700) 0.0%
35,000 0 4,000 (31,000) 11.4%
40,000 0 11,590 (28,410) 29.0%
20,000 0 3,666 (16,334) 18.3%
0 0 0 N/A
60,000 0 1,100 (58,900) 1.8%
45,000 9,601 49,096 4,096 109.1%
0 0 2,150 2,150 N/A
3,200 437 2,250 (950) 70.3%
30,000 0 0 (30,000) 0.0%
564,900 50,167 522,415 (42,485) 92.5%
0 0 1,495 1,495 N/A
0 0 0 0 N/A
60,000 0 0 (60,000) 0.0%
0 0 0 0 N/A
0 0 955 955 N/A
0 0 0 0 N/A
0 0 0 0 N/A
60,000 0 2,450 (57,550) 4.1%
0 0 0 0 N/A
0 0 0 0 N/A
12,000 0 11,940 (60) 99.5%
12,000 0 11,940 (60) 99.5%
2,100 199 2,075 (25) 98.8%
600 52 546 (54) 91.0%
2,700 251 2,621 (79) 97.1%
Page: 10 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 24 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.
TOTAL CITY ATTORNEY
CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges
TOTAL CITY AUDIT
TOTAL EXPENDITURES
NET SURPLUS / (DEFICIT)
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
90,000 12,825 85,325 (4,676) 94.8%
35,000 5,116 40,063 5,063 114.5%
0 0 0 0 N/A
0 0 0 0 N/A
125,000 17,941 125,387 387 100.3%
51,150 0 14,110 (37,040) 27.6%
3,000 0 2,926 (74) 97.5%
4,000 599 16,061 12,061 401.5%
58,150 599 33,097 (25,053) 56.9%
6,045,677 409,256 4,455,189 (1,590,488) 73.7%
(554,611) (211,441) 134,786 689,396 -24.3%
Page: 11 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 25 of 37
THE CITY OF MONTE SERENO
RECEIPTS AND DISBURSEMENT REPORT
FOR THE MONTH OF
May 2024
91.7% OF FY 2023-24
Adopted Budget
Treasurer's Report
Part 1 of 4
TOTAL FUND RESERVES
WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING
SAVINGS ACCOUNT
01-015 General
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
03-015 Law Enforcement
05-015 Traffic Safety
07-015 Community Center Capital Campaign
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
TOTAL SAVINGS
TOTAL DEMAND ACCOUNTS
LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve
TOTAL GENERAL FUND RESERVE
Wells Fargo Advisors Account
01-035 Undesignated Reserves
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
12-035 Gas Tax Account
Wells Fargo Advisors Account
TOTAL ALL FUNDS
FY 2023-24
Adopted Budget
CURRENT MONTH
May 2024
FY 2023-24 YTD
ACTUAL
FY 2023-24 YTD
vs. FY 2023-24 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
117,450 (12,293) 148,878 31,428 126.8%
78,882 (240,424) 88,821 9,939 112.6%
0 N/A
0 N/A
0 N/A
0 N/A
0 5,341 577,764 577,764 N/A
0 522 65,453 65,453 N/A
0 5,000 5,000 N/A
64,274 15,256 573,302 509,028 892.0%
45,924 0 69,524 23,600 151.4%
73 0 73 (0) 99.7%
2,705 10 7,909 5,204 292.4%
0 0 39 39 N/A
191,858 (219,295) 1,387,885 1,196,027 723.4%
309,308 (231,588) 1,536,763 1,227,455 496.8%
647,671 0 100,670 (547,001) 15.5%
3,500,000 0 0 (3,500,000) 0.0%
500,000 0 0 (500,000) 0.0%
200,000 0 0 (200,000) 0.0%
0 0 0 0 N/A
4,847,671 0 100,670 (4,747,001) 2.1%
0 0 0 0 N/A
131,506 0 1,120 (130,386) 0.9%
21,000 0 21,000 0 100.0%
27,043 0 27,043 (0) 100.0%
6,751 0 6751 0 100.0%
186,300 0 55,914 (130,386) 30.0%
5,033,970 0 156,584 (4,877,386) 3.1%
20,748 360,713 360,713 N/A
0 3,500,000 3,500,000 N/A
0 500,000 500,000 N/A
0 200,000 200,000 N/A
0 0 0 N/A
655 143,946 143,946 N/A
0 21,403 4,704,659 4,704,659 0
5,343,278 (210,184) 6,398,006 1,054,727 119.7%
Page: 12 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2024 05 31 (Final) Page 26 of 37 1 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 May 2024
91.7% of FY 2023-24 Adopted Budget
Revenues
SIGNIFICANT FULL-YEAR VARIANCES TO FY 2023-24 ADOPTED BUDGET NARRATIVE Revenues $4.6 Million (83.6% of FY 2023-24 Adopted Budget FULL YEAR) - Property Tax $2,513.5 Thousand, 88.4% of FY 2023-24 Adopted Budget FULL YEAR: In May 2024, received Homeowners Exemption - 2nd 35% HOPTR 05-02-24 ($1.9k) and SB-813 Supplemental Property Tax 1% April 2024 ($6.2k).
- Licenses and Permits $730.2 Thousand, 98.8% of FY 2023-24 Adopted Budget FULL YEAR: In May, received $86.2k from Permit fees - major building permits on May Ave ($43.9k), Saratoga-Los Gatos Rd ($15.9k) and Barry Ln ($5.7k)
- Franchise Fees $431.0 Thousand, 125.9% of FY 2023-24 Adopted Budget FULL YEAR: Received Franchise fees from Waste Connection for franchise tax ($23.5k).
- Intergovernmental $218.9 Thousand, 88.8% of FY 2023-24 Adopted Budget FULL YEAR: Received COPS Grant ELEAS - March 2024 FY 2023-24 ($5.3k).
- Other Revenues $224.3 Thousand, 126.4% of FY 2023-24 Adopted Budget FULL YEAR: In May, received total Road Impact fees ($16.7k) – from projects on Saratoga-Los Gatos Rd ($2.5k) and May Ave ($14.2k). - Gas Tax $171.4 Thousand, 92.6% of FY 2023-24 Adopted Budget FULL YEAR: Received Gas Tax Revenue ($7.3k) and SB-1 Revenue ($7.9k).
- Real Property Tax $77.9 Thousand, 72.9% of FY 2023-24 Adopted Budget FULL YEAR: In May, received $15.3k real estate transfer tax.
- Sales and Use Tax $7.4 Thousand, 82.5% of FY 2023-24 Adopted Budget FULL YEAR: Received sales tax ($746).
- State and Local Grants and Other $0, 0% of FY 2023-24 Adopted Budget Full Year: None. - Investment Income/Interest $207.9 Thousand, 206.8% of FY 2023-24 Adopted Budget FULL YEAR: In May 2024, earned $21.4k in T-Bill interest.
2 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 May 2024
91.7% of FY 2023-24 Adopted Budget
Expenditures
SIGNIFICANT FULL-YEAR VARIANCES TO FY 2023-24 ADOPTED BUDGET NARRATIVE Expenditures $4.6 Million, 73.7% of FY 2023-24 Adopted Budget FULL YEAR - Personnel $1,688.8 Thousand, 98.7% of FY 2023-24 Adopted Budget FULL YEAR: Slightly higher versus budget – City Manager prorated salary increase.
- Law Enforcement $1,078.9 Thousand, 90.5% of FY 2023-24 Adopted Budget FULL YEAR: Paid $89.3 for Police Services and paid-out pass-thru COPS ELEAS Grant ($41.7k). - Construction $2.5 Thousand, 4.1% of FY 2023-24 Adopted Budget FULL YEAR: None. - General Government $327.1 Thousand, 79.1% of FY 2023-24 Adopted Budget FULL YEAR: In May, paid West Valley Solid Waste Management Authority 4th Quarter FY 2024 ($7.0k) - Maintenance $522.4 Thousand, 92.5% of FY 2023-24 Adopted Budget FULL YEAR: In May, paid Annual Pavement Improvement Program to O’Grady Paving ($40.1k) and Clear upper part of Withey Rd; Clean 200 ft of dirt and bushes along Beck Ave; Clean dirt sides of Ridgecrest Ave ($8.9k). - Administration $452.3 Thousand, 89.4% of FY 2023-24 Adopted Budget FULL YEAR: In May, Alana Consulting for Plan checks and Building Official duties ($18.5k); BMI Imaging for scanning permit documents ($6.6k).
- City Attorney $125.4 Thousand, 100.3% of FY 2023-24 Adopted Budget FULL YEAR: In May, Logan & Powel City Attorney ($12.8k); Paget vs. Wright Case ($2.4k); and Padgett v. Curtis Wright (collection action) ($2.2k) - City Audit $33.1 Thousand, 56.9% of FY 2023-24 Adopted Budget FULL YEAR: None. - Equipment / Improvements $90.3 Thousand, 82.8% of FY 2023-24 Adopted Budget FULL YEAR: none - Building and Improvement $76.4 Thousand, 6.1% of FY 2023-24 Adopted Budget FULL YEAR: None. - Building Maintenance $43.6 Thousand, 128.2% of FY 2023-24 Adopted Budget FULL YEAR: In April, paid for City Hall weekly cleaning services ($750) and landscape maintenance for City Hall ($850) and City Hall building maintenance and repairs supplies ($889).
-
DEMAND ACCOUNT REPORT For the period ending
May 31, 2024
Treasurer's Report - Part 3 of 4
May 31, 2024 April 30, 2024 Changes Higher /
(Lower) Comment
BEGINNING BALANCE $1,768,350.27 $1,221,115.39 $547,234.88 Receipts and Interest Earned
Receipts for the period $176,980.76 $970,931.27 ($793,950.51) In May 2024, received permit building fees from project on May Ave ($43.9k), Saratoga-Los Gatos Rd ($15.9k) and Barry Ln ($5.7k). Franchise Fee from Waste Connection ($15.3k); Transfer Tax for Apr 2024 ($15.3k); Supplemental Property Tax SB813 ($6.2k).COPS ELEAS Pass-thru Grant ($5.3k). Gas Tax Revenue ($7.3k) and SB-1 Revenue ($7.9k).
Investment receipts during the period $0.00
Interest earned $0.00 4
Total Receipts and Interest Earned $176,980.76 $970,931.27 ($793,950.51) Less: Disbursements
Cash disbursements during the period $333,459.45 $348,876.61 ($15,417.16) In May 2024, paid Police Services ($89.3k); Staff net pay ($71.9k); State and Federal payroll taxes ($37.1k); O'Grady Paving for annual pavement project ($40.1k); CalPERS Health Premium ($19.4k); Alana Consulting for Plan Checks/Building Official Consultant ($18.5k); Logan & Powell for legal services ($15.2k); Prime Tree Care for clearing Streets and sidewalks ($8.9k) and passthru payout of COPS ELEAS Grant ($41.7k).
Invested during the period $0.00
GASB 68 Report & SSA fee $0.00
EFT(PERS retirement) $18,160.53 $18,058.14 $102.39
EFT (payroll taxes) $30,060.71 $29,885.71 $175.00
EFT (PERS health) $19,841.81 $19,841.81 $0.00
EFT (EDD payroll taxes) $7,081.81 $7,034.12 $47.69
Bank fees $0.00
Total Disbursements $408,604.31 $423,696.39 ($15,092.08) ENDING BALANCE $1,536,726.72 $1,768,350.27 ($231,623.55)
BALANCE IN DEMAND ACCOUNTS
Checking $148,878.04 $161,170.68 ($12,292.64)
Savings $1,387,848.68 $1,607,179.59 ($219,330.91)
TOTAL DEMAND ACCOUNTS $1,536,726.72 $1,768,350.27 ($231,623.55)
FUND DISTRIBUTION IN DEMAND ACCOUNTS
General $237,698.60 $490,415.43 ($252,716.83) Refer to details above Law Enforcement $577,763.92 $572,423.02 $5,340.90 Received FY 2023-24 COPS ELEAS Growth pass-thru grant ($5.3k) Traffic Safety $65,453.38 $64,931.07 $522.31 Bails and Fines - March 2024 Community Center Capital Campaign $5,000.00 $5,000.00 $0.00 Gas Tax (2107) $573,302.37 $558,046.60 $15,255.77 Gas Tax Revenue ($7.3k) and SB-1 Revenue ($7.9k).
Storm Drain $69,523.86 $69,523.86 $0.00
Surety Trust $72.75 $72.75 $0.00
Loma Serena Ltg $7,908.90 $7,898.60 $10.30 Supplemental Property SB813 tax for Loma Serena Rose/Andrews Ltg. $38.94 $38.94 $0.00
Total $1,536,762.72 $1,768,350.27 ($231,587.55)
City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
May 31, 2024
Treasurer's Report - Part 4 of 4
ALL FUNDS REPORT
LAIF GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-025 Subtotal Unrestricted Reserves
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
Building Fund
40-024 Loma Serena Ltg.
Subtotal Restricted Reserve
Total General Fund Reserve -
LAIF
3/31/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
4/30/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
5/31/2024 Comments
99,033.09 1,637.15 100,670.24 100,670.24 No Activity
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
99,033.09 1,637.15 0.00 0.00 100,670.24 0.00 0.00 0.00 100,670.24
0.00 0.00 0.00
1,102.11 18.22 1,120.33 1,120.33 No Activity
21,000.00 21,000.00 21,000.00
27,042.53 27,042.53 27,042.53
0.00 0.00 0.00
6,751.00 6,751.00 6,751.00
55,895.64 18.22 0.00 0.00 55,913.86 0.00 0.00 0.00 55,913.86 154,928.73 1,655.37 0.00 0.00 156,584.10 0.00 0.00 0.00 156,584.10 NOTES:
Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.
City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
May 31, 2024
Treasurer's Report - Part 4 of 4
ALL FUNDS REPORT
LAIF GENERAL FUND RESERVE ACCOUNT Wells Fargo Advisors GENERAL FUND RESERVE ACCOUNT Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-035 Subtotal Unrestricted Reserves
05-035 Trafffic Safety
12-035 2107 GAS TAX
25-035 Storm Drain
30-035 Surety Trust
Building Fund
40-035 Loma Serena Ltg.
Subtotal Restricted Reserve
Total General Fund Reserve -
Wells Fargo Advisors
3/31/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
4/30/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
5/31/2024 Comments
321,916.32 18,047.75 339,964.07 20,748.45 360,712.52 Interest earned on T-Bills 3,500,000.00 3,500,000.00 3,500,000.00
500,000.00 500,000.00 500,000.00
200,000.00 200,000.00 200,000.00
0.00 0.00 0.00
4,521,916.32 18,047.75 0.00 0.00 4,539,964.07 20,748.45 0.00 0.00 4,560,712.52
0.00 0.00 0.00
142,721.69 569.63 143,291.32 654.87 143,946.19 Interest earned on T-Bills
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
142,721.69 569.63 0.00 0.00 143,291.32 654.87 0.00 0.00 143,946.19 4,664,638.01 18,617.38 0.00 0.00 4,683,255.39 21,403.32 0.00 0.00 4,704,658.71 NOTES:
Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.
City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
May 31, 2024
Treasurer's Report - Part 4 of 4
ALL FUNDS REPORT
LAIF GENERAL FUND RESERVE ACCOUNT
SAVINGS ACCOUNT #5508
01-015 General
01-015 Economic Fluctuation Reserve
01-015 Capital Improvement Program Reserve
01-015 Property Improvement Reserve
01-015 Other Post Emplpoyment Benefits
(OPEB)
01-015 Total General Fund Reserve
03-015 Law Enforecment
05-015 Traffic Safety
07-015 Community Center Capital Campaign
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
Total
WARRANT CHECKING ACCOUNT #2153
01-010 Total
Total All Funds
3/31/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
4/30/2024
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF) To Wells
Fargo Advisors
5/31/2024 Comments
(193,496.35) 910,201.42 (387,460.32) 329,244.75 155,851.48 (396,275.67) 88,820.56 In May 2024, received permit building fees from project on May Ave ($43.9k), Saratoga-Los Gatos Rd ($15.9k) and Barry Ln ($5.7k).
Franchise Fee from Waste Connection ($15.3k); Transfer Tax for Apr 2024 ($15.3k); and Supplemental Property Tax SB813 ($6.2k).
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
(193,496.35) 910,201.42 (387,460.32) 0.00 329,244.75 155,851.48 (396,275.67) 0.00 88,820.56 527,763.87 44,659.15 572,423.02 5,340.90 577,763.92 Received FY 2023-24 COPS ELEAS Growth pass-thru grant ($5.3k) 64,424.28 506.79 64,931.07 522.31 65,453.38 Bails and Fines - March 2024 5,000.00 0.00 5,000.00 0.00 5,000.00
543,049.54 14,997.06 558,046.60 15,255.77 573,302.37 Gas Tax Revenue ($7.3k) and SB-1 Revenue ($7.9k). 69,523.86 0.00 69,523.86 0.00 69,523.86
72.75 0.00 72.75 0.00 72.75
7,331.75 566.85 7,898.60 10.30 7,908.90 Supplemental Property SB813 tax for Loma Serena
38.94 0.00 38.94 0.00 38.94
1,023,708.64 970,931.27 (387,460.32) 0.00 1,607,179.59 176,980.76 (396,275.67) 0.00 1,387,884.68 197,406.75 (423,696.39) 387,460.32 161,170.68 (408,568.31) 396,275.67 148,878.04 In May 2024, paid Police Services ($89.3k); Staff net pay ($71.9k); State and Federal payroll taxes ($37.1k); O'Grady Paving for annual pavement project ($40.1k); CalPERS Health Premium ($19.4k); Alana Consulting for Plan Checks/Building Official Consultant ($18.5k); Logan & Powell for legal services ($15.2k); Prime Tree Care for clearing Streets and sidewalks ($8.9k) and pass-thru payout of COPS ELEAS Grant ($41.7k).
6,040,682.13 567,507.63 0.00 0.00 6,608,189.76 (210,184.23) 0.00 0.00 6,398,005.53 NOTES:
Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.
STAFF REPORT
Meeting: City Council - Aug 20 2024
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Consider and Adopt a Resolution Canceling the November 5, 2024 General Municipal Election and Appointing the Nominated Candidates to the City Council
Recommendation(s):
Staff recommends that the Council adopt a resolution canceling the November 5, 2024 General Municipal Election and appoint nominated candidates to the City Council.
Background Information:
At the June 18, 2024 City Council meeting, the Council adopted Resolution No. 24-3909 calling for the November 5, 2024 General Municipal Election and requested that the County consolidate the General Municipal Election with the Statewide General Election. The Municipal Election is for the election of two Councilmembers for full four-year terms. The initial nomination period ran from July 15, 2024, through August 9, 2024. As of the close of the nomination period, Bryan Mekechuk and Lisa Shannon filed nomination papers, which were reviewed by the City Clerk (as the City’s elections official) and determined to meet the requirements for submission.
Analysis:
Elections Code § 10229 provides that where offices are elected at large (i.e,for the City Council) and the number of candidates does not exceed the number of the offices to be filled, then the City Council may consider one of the following courses of action:
1. Appoint to the offices the persons who have been nominated.
2. Hold the election.
The Elections Code requires that the City Clerk present a statement that there are not more candidates than offices to be elected and outline the courses of action available to the City Council. A notice was also published in the San Jose Mercury News on August 14, 2024, as required pursuant to Elections Code § 10229(a)(3). A decision to cancel the election and make the appointments must be made 5 days after publication but also must be made by the 75th day before the election (i.e., August 22, 2024); otherwise, the election must be held. (Elections Code Section 10229(a)(3)).
If the Council makes appointments pursuant to Elections Code § 10229, the City Clerk shall not accept for filing any statement of write-in candidacy, which is submitted after the appointments are made.
Should the Council decide to cancel the election, a resolution must be adopted canceling the election and appointing Bryan Mekechuk and Lisa Shannon as Councilmembers. If appointed, they would serve as though elected at the General Municipal Election. The resolution would need to be delivered in person to the Santa Clara County Registrar of Voters by 5:00 p.m. on Thursday, August 22, 2024.
Fiscal Impact:
The City budgeted $15,000 for the November 5, 2024 General Municipal Election in FY 2024-
26. The only expenses incurred so far for this budget line item is for the County of Santa Clara Register of Voters minimum fee of $2,928 for not going into election and the Certification of Facts fees published in the San Jose Mercury News on August 14, 2024 and Los Gatos Weekly on August 16, 2024. The cost for the notices are $1046.52 and $379.44, respectively.
If the Council decides to cancel the November 5, 2024 General Municipal Election, the City will have a savings of $10,646.04 from the budgeted amount.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
City Clerk's Certification of Facts
Draft Resolution
CITY OF MONTE SERENO
CITY CLERK’S CERTIFICATION THAT THERE ARE NOT MORE
CANDIDATES THAN OFFICES TO BE ELECTED
I, Gloisy Gonzalez-Langarica, City Clerk of the City of Monte Sereno, do hereby certify pursuant to Section 10299 of Elections Code of the State of California, to the following facts relating to the General Municipal Election to be held on Tuesday, November 5, 2024:
As of the close of the nomination period on August 9, 2024, there are not more candidates than offices to be elected.
The persons so nominated are:
BRYAN MEKECHUK
LISA SHANNON
Section 10229 of the Elections Code allows one of the following courses of action to be taken by the City Council:
1. Appoint to the office the persons who have been nominated.
2. Appoint to the office any eligible voter if no one has been nominated.
3. Hold the election.
A notice of these facts will be published on August 14, 2024 in a newspaper of general circulation in the City pursuant to § 6061 of the Government Code. After the fifth day following the date of publication, the City Council will meet to either make the appointments or direct an election to be held. If the appointments are made, the persons appointed shall qualify and take office and serve exactly as if elected at a municipal election for the office.
If, by the 75th day before the municipal election, no person(s) have been appointed to the offices pursuant to (1) or (2) above, the election shall be held.
If the City Council makes the appointments pursuant to § 10229 of the Elections Code, the City Clerk shall not accept for filing any statement of write-in candidacy which is submitted after the appointment is made.
____________________________________
Gloisy Gonzalez-Langarica, City Clerk
August 9, 2024
Docusign Envelope ID: 5414ECD5-DCD7-49ED-9F2B-73A836C8DA14
RESOLUTION NO. 24-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO CANCELLING THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION AND APPOINTING NOMINATED CANDIDATES TO OFFICE PURSUANT TO ELECTIONS CODE SECTION 10229 WHEREAS, pursuant to Elections Code § 10229, as of the close of the nomination period on August 9, 2024, there were not more candidates than offices to be elected; WHEREAS, only two candidates were nominated for the two City Council seats to be filled at the November 5, 2024 election; and
WHEREAS, there are no other city offices to be filled at the November 5, 2024 election, and no city measure has qualified to be submitted to the voters at that election; and WHEREAS, Elections Code §10229 allows the City Council to take one of the following courses of action to be taken by the City Council:
1. Appoint to the office the person(s) who have been nominated.
2. Hold the election.
WHEREAS, the City Clerk delivered to the City Council the certificate required by California Elections Code Section 10229, which is attached hereto as Exhibit A; and WHEREAS, the City Clerk has, on August 14, 2024, published the notice required by California Elections Code Section 10229; and
WHEREAS, the City Council has determined that by appointing the officers as permitted by Elections Code Section 10229 the General Fund of the City of Monte Sereno will save approximately $10,646.04 from the budgeted amount; and
WHEREAS, pursuant to Section 10229 of the Elections Code of the State of California the City Council now desires to appoint the two persons nominated for office of councilmember, Bryan Mekechuk and Lisa Shannon to four-year terms as if they were elected at the November 5, 2024, general municipal election; and
WHEREAS, in accordance with Section 10229 of the Election Code, the appointments are made by the 75th day before the municipal election.
NOW THEREFORE, the City Council of the City of Monte Sereno does hereby RESOLVE, DECLARE, AND DETERMINE as follows:
1. That pursuant to §10229 of the Elections Code of the State of California, the following action is being taken:
a. The following persons are being appointed to the offices for which they were nominated and are considered to be the same as being elected, pursuant to §10229(a)(3) of the Elections Code.
Bryan Mekechuk, Member of the City Council for a Four-Year Term Lisa Shannon, Member of the City Council for a Four-Year Term
2. The election scheduled to be held on Tuesday, November 5, 2024, is now canceled.
3. The persons appointed shall qualify and take office and serve exactly as if elected at a municipal election for the office.
4. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
5. The City Clerk is authorized to transmit a certified copy of the Resolution and all necessary documents to the Santa Clara County Registrar of Voters and Board of Supervisors.
6. The City Clerk shall not to accept for filing any statement for write-in candidacy after the appointments are made.
7. This Resolution will become effective immediately upon adoption.
This Resolution was PASSED and ADOPTED on the 20
th day of August, 2024 at a Regular
Meeting ofthe City Council ofthe City of Monte Sereno, California, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
BY: _______________________________
Evert Wolsheimer, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk