AGENDA
City of Monte Sereno
Tuesday, October 1, 2024
City Council
7:00 PM
Monte Sereno City Council Chambers
18041 Saratoga-Los Gatos Road,
Monte Sereno, CA 95030
MEMBERS OF THE PUBLIC MAY ATTEND IN-PERSON
OR UTILIZE THE VIRTUAL OPTION
How to Participate
To maximize public safety while still maintaining transparency and public access, members of the public can access and participate in the meeting as follows: To listen (only) by telephone dial US: +1 669 444 9171 or +1 720 707 2699 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 719 359 4580 or +1 646 931 3860 or +1 689 278 1000 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 558 8656 When prompted by the system enter participation Webinar ID: 837 1086 6956 and Password: 298346.
To attend the meeting webinar with a PC, Mac, iPad, iPhone or Android device: Please click this URL to join https://us06web.zoom.us/j/83710866956?pwd=wUr1A25E123BngJW8mhqzFl0spbypq.1 Passcode: 298346
Or iPhone one-tap (telephone connection) : US:
+16694449171,,83710866956#,,,,*298346# US
+17207072699,,83710866956#,,,,*298346# US
Passcode: 298346.
You will be prompted to install the webinar client appropriate for your device. Attendees are encouraged to install the needed software in advance at the following locations depending on the device being used. If you are unable to participate in real-time, you may email to the City Clerk at [email protected] with the subject line "Public Comment Item #__ " (insert the item number relevant to your comment) or "Verbal Communications - Non Agenda Item."
Any member of the public who needs accommodations should email or call the City Manager who will use his best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager at 408-498-5285 or [email protected]. If requested of the City Manager, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.
Page
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.
ANNOUNCEMENTS
PRESENTATIONS
1. Santa Clara County Fire Department Annual Presentation Santa Clara County Fire Presentation
5 - 10
ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.
WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.
2. Public Comment 11
CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.
3. Approve the Minutes of the September 17, 2024 Regular City Council Meeting
Staff recommends approval of the Minutes of the September 17, 2024 Regular City Council Meeting.
Staff Report -SR-22-148 - Pdf
12 - 16
4. Approve Warrant List Dated October 1, 2024 in the amount $54,815.65 Staff recommends the City Council approve the Warrant List.
Staff Report - SR-24-160 - Pdf
17 - 18
5. Creation of City Manager Search Ad Hoc Committee
Staff recommends the Monte Sereno City Council establish the City Manager Search Ad Hoc Committee.
Staff Report - SR-24-163 - Pdf
19 - 21
PUBLIC HEARINGS
UNFINISHED BUSINESS
NEW BUSINESS
6. Consider and Accept the City Manager's Report Covering April 1, 2024 through September 30, 2024
Staff recommends that the City Council consider and accept the City Manager's report.
Staff Report - SR-24-158 - Pdf
22 - 24
COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.
Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA
Ellahie
Cities Association – Board of Directors
Cities Association – Legislative Action Committee
Cities Association - Cities Selection Committee
Turner
West Valley Sanitation District
Wolsheimer
Silicon Valley Animal Control Authority
Santa Clara Valley Water District Commission
Association of Bay Area Governments
League of California Cities Peninsula Division
West Valley Mayors & Managers
Mayors of Santa Clara County
Mekechuk
Valley Transportation Authority Policy Advisory Committee West Valley Clean Water Authority
West Valley Solid Waste Management Authority
Silicon Valley Clean Energy Authority
COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.
CITY MANAGER’S REPORT
FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.
RECESS TO CLOSED SESSION
7. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9
Case Name: Padgett v. Curtis Wright, et al. - United States District Court, Northern District of California- San Jose Division Case No.: 5:04-cv-03946
Staff Present: City Attorney, Interim City Manager
RECONVENE TO OPEN SESSION
CLOSED SESSION REPORT
ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]
CITY OF MONTE SERENO UPDATE
October 1, 2024
INSIDE SANTA CLARA COUNTY FIRE DEPARTMENT
WWW.YOUTUBE.COM/@SCCFIREDEPTPage 5 of 24
CITY OF MONTE SERENO
Fire Stations
• Quito Station (78)
18870 Saratoga-Los Gatos Rd
Unique hazards
• Wildland Urban Interface (WUI)
• Many narrow roads
INCIDENT SNAPSHOT
August August 2024 - Incident Snapshot City of Monte Sereno 2018 2019 2020 2021 2022 2023 2024
100
143 142
155
164
198
150
Incident Counts by Year (YTD)
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 0 5
10 15
20 Value
Incident and Response Count by Hour of Day
Orange = Incidents | Blue = Responses
Urban Densities
Avg. Response Time
(secs)
# of Responses
Rural Densities
Avg. Response Time
(secs)
# of Responses
E73
E78
E80
E83
R83
T85
Grand
Total
99 26
7 23
1 41
1 00:04:52
00:04:34
00:03:59
00:05:07
00:06:31
00:05:01
00:05:57
33 1
5 27
00:05:07
00:03:43
00:05:54
00:05:01
Average Response Times Analysis (by Unit ID, Code 3)
Sep-2023 Oct-2023 Nov-2023 Dec-2023 Jan-2024 Feb-2024 Mar-2024 Apr-2024 May-2024 Jun-2024 Jul-2024 Aug-2024 20 22
16 17
29 23
20 19 17
28 12
16 Incident Counts by Month (Last 12 Months)
# of Incidents % of Total
EMS
SERVICE
FIRE ALARM
HAZ. COND.
FIRE
OTHER
Grand Total 100.0%
0.4%
2.9%
4.2%
12.1%
25.5%
54.8%
239
1 7
10 29
61 131
Incident Counts by Type
27%
12%
3% 55%
3%
EMS
FIRE
FIRE ALARM
HAZ. COND.
SERVICE
Dollar Loss
Attendees Programs Staff hours
191 8 69:45
Community Education and
Risk Reduction Activities
$0.00
COMMUNITY EDUCATION
August 2023 – August 2024
• 8 programs conducted reaching 191 Monte Serenans
Request A Program or Service
• County Fire offers many complimentary and low-cost fire and life safety courses
• Community members may request a program or service online:
www.sccfd.org
• Topics include career presentations, community events, evacuation/fire drills, station tours, and training in CPR, disaster preparedness, wildfire preparedness, and more
EMERGENCY ALERTS & WARNINGS
Register at AlertSCC.org
• AlertSCC is the official alert and warning system in SC County • Community members are urged to register for alerts delivered by zipcode and based on user preference (phone, text, email) Visit Protect.Genasys.com
• Formerly known as Zonehaven, Genasys provides timely and accurate evacuation-related information specific to geographic regions
• Search by address to determine your evacuation zone
• Visit the site (or app) to view evacuation orders, warnings, or other safety-related advisements
2023/24 ACCOMPLISHMENTS
Prefire Management & Wildfire Resilience Program
• Grew the Vasona Crew from 8 to 10 positions
• Completed 7 protective fuel break projects which give us time to respond in the event of wildfire • All projects benefit the District, as wildfire does not recognize jurisdictional boundaries • Community Wildfire Protection Plan complete; Annexes in progress and will be complete by December 2024 Restructuring
• Added a temporary Assistant Fire Chief position to enhance leadership capacity; now 2 Assistant Fire Chiefs • Combined Public Information and Community Education and Risk Reduction programs, strengthening internal collaboration and outreach capabilities
Technology
• New Computer Aided Dispatch system launched in Sept. 2023 • Offers enhanced dispatching capabilities
• Quicker and more efficient dispatching of emergency resources CAPITAL IMPROVEMENTS: APPARATUS
New Apparatus
• Engine 73 (Saratoga Station)
• Engine 76 (Loyola Station)
• Engine 80 (Sunnyoaks Station)
Fleet Replacement Vehicles
• 7 Hybrid Ford F-150 Trucks
• 2 Ford Rangers
Coming in 2024/25
• Rescue 73
• Truck 74
• Water Tender 76
CAPITAL IMPROVEMENTS: FACILITIES
Administrative Headquarters Relocation
• 1315 Dell Avenue, Campbell CA 95008
• All administrative functions under one roof
• One-stop shop for customers
Redwood Fire Station Rebuild
• Replaced modular building that served as fire
station in Los Gatos mountains for more than
40 years
• Designed to meet modern fire station needs
and enhances firefighter health and wellness
2024 GOALS
Preparedness
• Continue strengthening City/Town Partnerships for a
safer community
• Continue developing high-quality, accessible
educational programs
• Continue providing efficient Santa Clara County
Operational Area coordination
Planning
• Replacement of next Fire Station
• Repurposing of former headquarters building/property
• Search for property to accommodate training needs
THANK YOU
Dennis Lollie, Deputy Chief
Santa Clara County Fire Department
408.378.4010
[email protected] Page 10 of 24
From: Ruth Alexander
To: Evert Wolsheimer; Gloisy Gonzalez-Langarica
Cc: Ruth Alexander; Daniel D"Souza
Subject: Re: Proposed Community Room - please read this in your next meeting! Date: Thursday, September 26, 2024 7:43:15 PM
9/27/24
To: The Mayor and All Monte Sereno City Council Members From: Ruth Alexander & Daniel D’Souza - Monte Sereno residents for over 35+ years Re: a) Proposed Community Room with reduced budget at present b) Closing of the entrance from Saratoga Los Gatos Road to the parking lot Hello Everyone:
We are not sure what the status of the Community Center/Room is at present but would like to see the following if possible if it is not too late. a) Suggestions: Again, the residents of Monte Sereno should have a survey sent to them or a poll should be taken if the residents would like a small community room (it’s really small and people surrounding us have huge homes - no one would want to use it as stated before).
The residents of the city are the ones who should decide if we need one or not. We do not think we need it and many other surrounding neighbors talking to them don’t think we need it either.
b) What is the reason for the Community Room? We do not think anyone will use it and maybe a lot of money has been spent already on this project. c) Talking to neighbors surrounding the city, the best thing to do is maybe have the place renovated as is (and not spend much money) and rent it out to a small business which was done before so that funds will be incoming to the M.S. City.
Thank you.
Sincerely,
Ruth Alexander & Daniel D'Souza - owners of
17999 Saratoga Los Gatos Road, Monte Sereno, Ca. 95030
STAFF REPORT
Meeting: City Council - Oct 01 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the September 17, 2024 Regular City Council Meeting
Recommendation(s):
Staff recommends approval of the Minutes of the September 17, 2024 Regular City Council Meeting.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
09-17-24 Regular Meeting Minutes DRAFT
MONTE SERENO CITY COUNCIL MEETING MINUTES
REGULAR MEETING
7:00 p.m.
September 17, 2024
MEETING CALLED TO ORDER
At approximately 7:02 p.m., Mayor Wolsheimer called the meeting to order.
PLEDGE OF ALLEGIANCE
Vice Mayor Craig lead the Pledge of Allegiance.
ROLL CALL
Present – Chambers: Councilmember Turner, Councilmember Ellahie, Councilmember Mekechuk, Vice Mayor Craig and Mayor Wolsheimer
Present – Remote: None
Absent: None
Staff: Public Works Director/City Engineer Jordan, City Clerk GonzalezLangarica, Interim City Manager Perkins, City Attorney Powell Staff – Remote: None
ORDERS OF THE DAY
None.
ANNOUNCEMENTS
None.
PRESENTATIONS
None.
ORAL COMMUNICATIONS
None.
WRITTEN COMMUNICATIONS
None.
CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve the Minutes of the August 20, 2024 Regular City Council Meeting, September 3, 2024 and September 10, 2024 Special City Council Meetings
2. Approve Warrant List Dated September 17, 2024 in the Amount $57,660.07
3. Approve Agreement Naming Diana Perkins Interim City Manager Councilmember Turner pulled Item #2.
Mayor Wolsheimer opened the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.
MOTION: Motion by Vice Mayor Craig to approve Item #1 and Item #3 on the Consent Calendar. Seconded by Councilmember Mekechuk.
VOTE: Motion passed. (5-0-0)
MOTION: Motion by Vice Mayor Craig to approve Item #2 on the Consent Calendar. Seconded by Councilmember Ellahie.
VOTE: Motion passed. (4-0-1- Abstain: Mekechuk)
PUBLIC HEARING
None.
UNFINISHED BUSINESS
4. Capital Improvement Project Updates
Public Works Director/City Engineer Jordan provided a report and answered questions from the Council.
Discussion ensued.
Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.
The Council provided staff with direction.
5. Consider and Appoint One (1) Additional Member to the 2024-2025 Monte Sereno Youth Commission
City Clerk Gonzalez-Langarica provided a report and answered questions from the Council.
Discussion ensued.
Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.
MOTION: Motion by Councilmember Mekechuk to Appoint Jeremias Stauch as an Additional Member to the 2024-2025 Monte Sereno Youth Commission.
Seconded by Councilmember Ellahie.
VOTE: Motion passed. (5-0-0)
NEW BUSINESS
6. Consideration to Approve and Authorize the Interim City Manager to Execute a Contract with Metropolitan Planning Group (M-Group) for Staff Support of the General Plan Update Not to
Exceed $177,640.
Interim City Manager Perkins provided a report and answered questions from the Council.
Project Manager Asher Kohn from the M-Group was available to assist with questions from the City Council.
Discussion ensued.
Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Mayor Wolsheimer closed Public Comment.
MOTION: Motion by Vice Mayor Craig to Approve and Authorize the Interim City Manager to Execute a Contract with Metropolitan Planning Group (MGroup) for Staff Support of the General Plan Update Not to Exceed $177,640. Seconded by Councilmember Ellahie.
VOTE: Motion passed. (5-0-0)
COMMITTEE/COMMISSION REPORTS
Vice Mayor Craig reported that the Youth Commission was unable to meet, as there was a lack of quorum. Next scheduled meeting is in October.
Councilmember Ellahie reported on the Cities Association meeting. There was no Legislative Action Committee meeting. Councilmember Ellahie shared that in the Board of Directors meeting, the Committee reappointed Executive Director Sirkay for another year. Councilmember Ellahie shared there was a presentation on Emergency Services to the hospitals and clinics by James R. Williams who is the County Executive for the County of Santa Clara. There was a second presentation that covered the mental health statistics in Santa Clara County. Lastly, Councilmember Ellahie shared there was discussion on sea level rise, and how there is a team being put together to monitor sea level rise and look at what needs to be done for protection.
Councilmember Turner stated nothing to report.
Councilmember Mekechuk reported he attended the Silicon Valley Clean Energy Board meeting last week. Councilmember Mekechuk shared Silicon Valley Clean Energy has more grants available, will be doing a ribbon cutting in October, and overall, is doing extremely well. Councilmember Mekechuk reported West Valley Clean Water did agree to change its name, but it’s going to be a minor change. West Valley Solid Waste’s rates have changed. Monte Sereno was commended for the amount of waste that is generated and is one of the lowest of the four cities. Councilmember Mekechuk reported on the Valley Transportation Authority Policy Advisory Committee meeting last week and believes there are opportunities for grants, and time and energy need to be spent pursuing them. Councilmember Mekechuk shared that the Finance Ad Hoc Committee met and is doing some work on City finances. The Police Ad Hoc Committee hasn’t met yet.
Mayor Wolsheimer reported that Silicon Valley Animal Control and West Valley Mayors and Managers will be meeting next week.
COUNCILMEMBER COMMENTS
Councilmember Turner stated that she has strong faith in newly appointed Interim City Manager Perkins, and she believes Interim City Manager Perkins is going to do an excellent job.
Councilmember Turner also stated she would like to confirm there is nothing in the Neighborhood
Incident Command Post (NICP) shed but only tools.
CITY MANAGER’S REPORT
Interim City Manager Perkins shared Creek Connections Action Group is sponsoring and organizing Coastal Cleanup Day from 9:00 am to noon this upcoming Saturday, September 21st. Anyone interested in participating can go to www.cleancreek.org to sign up. Lasty, Interim City Manager Perkins shared the Fall 2024 Monte Sereno newsletter is being prepared and is estimated to go out to residents late October.
FUTURE AGENDA ITEMS
The Council would like, as a future agenda item, a discussion on election procedure.
Mayor Wolsheimer opened the item for Public Comment. With no one wishing to speak, Public Comment was closed. The City Council adjourned to Closed Session at approximately 8:05 p.m.
RECESS TO CLOSED SESSION
12. PUBLIC EMPLOYEE EMPLOYMENT
Government Code Section 54957(b)(1)
Title: City Manager
Staff Present: City Attorney Powell
RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at approximately 8:39 p.m. with Mayor Wolsheimer, Vice Mayor Craig, Councilmember Mekechuk, Councilmember Turner and Councilmember Ellahie.
CLOSED SESSION REPORT
Mayor Wolsheimer stated that there were no reportable actions.
ADJOURN
Mayor Wolsheimer adjourned the meeting at approximately 8:40 p.m.
Evert Wolsheimer, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk
STAFF REPORT
Meeting: City Council - Oct 01 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner
Department: Interim City Manager
Title: Approve Warrant List Dated October 1, 2024 in the amount $54,815.65 Recommendation(s):
Staff recommends the City Council approve the Warrant List.
Fiscal Impact:
There are no unbudgeted fiscal impact with this agenda item.
Public Noticing:
The City Council's agenda was posted at City Hall and this agenda and this report appear on the City's website.
Attachments:
Warrant List 10-1-2024
Check # Payable to: Account No. Description Amount
21171 AFLAC 01-630
Aug & Sep 2024 for Dental & Other Insurance
premiums for DJordan, PRiley & RSamoranos 1,080.68
21172 Bay Area News Group 01-565
Classified Ads- SJ Mercury News, Mercury News
Valley, Legals CLS and Los Gatos Weekly Times 1,425.96
21173 COMCAST 01-720 9/10-10/9/24 - Monthly services charge 211.67 21174 Complete Drywall Services 01-860
Remove all unused electrical wires and repair
damaged wires in City Hall bldg 4,200.00
21175 Corodata Records Management Inc 01-535 Aug 2024 Monthly storage fee 60.42 21176 Crystal Springs Water Co 01-710 Aug 2024 - bottled water & monthly svcs fee 70.00 21177 D&M Traffic Services 05-870 Street signs and gloves 381.69 21178 Diana Perkins 01-710 Reimbursement: to purchase city's vehicle fuel 85.83 21179 Logan & Powell, LLP 01-425
8/2-8/26/24 - attorney prof services for Calhoun v
Mockler, and Padgett v Wright 1,537.00
21180 MP Electric 01-816
Install new 20 amp dedicated circuit for alarm system
in City Hall 1,721.88
21181 Pacwest Company, LLC 01-427
3/6-8/21 - reviewed, researched and analyzed ADP
payroll, Chart of Accounts and finance/accounting
processes. 4,875.00
21182 RICOH USA, INC. 01-715 Aug 2024 Copier usage charge 499.72 21183 Ridley Master 01-427 8/20-8/21 Professional fee - Padgett v Wright 47.00 21184 Riley Peterson 01-845 Reimbursement: to purchase city's vehicle fuel 40.00 21185 Rowena Turner 01-505
7/12-8/13/24 Mileage reimbursement to attend
meetings at HKETO SF & TPAC 243.82
21186 State Compensation Ins Fund 01-642 9/1-10/1/24 Monthly Insurance premium 766.50 21187 Steven J Leonardis 01-605
Replacement check for Voided ADP Ck#50059 final
paycheck 1,614.81
21188 Wells Fargo Bank 01-710 Various office supplies 506.46 01-720 IT Services 727.83
01-740 City truck and city picnic event 11,858.18
01-745 Employees Membership 250.00
01-770 Staff & Council conference & training 1,250.00
01-860 Building supplies 1,213.38
21189 West Valley Sanitation District 01-860 Annual Permit for FY 2024-25 447.82 21190 Alana Consulting, LLC 01-765 8/26-98/2024 Contract services 11,960.00 21191 Logan & Powell, LLP 01-425 8/1-8/30/24 - General professional attorney services 7,740.00 GRAND TOTAL 54,815.65
CITY OF MONTE SERENO
CHECK REGISTERS
CHECK DATE: SEPTEMBER 24, 2024
I, Emilia Archer, a consultant, do hereby certify that the proceeding accounts have been checked and found correct to the best of my knowledge.
CITY COUNCIL WARRANT LIST: OCTOBER 1, 2024
STAFF REPORT
Meeting: City Council - Oct 01 2024
Agenda Heading: CONSENT CALENDAR
Staff Contact: Kirsten Powell, City Attorney
Department: City Attorney
Title: Creation of City Manager Search Ad Hoc Committee Recommendation(s):
Staff recommends the Monte Sereno City Council establish the City Manager Search Ad Hoc Committee.
Background Information:
The City Council of Monte Sereno utilizes ad-hoc committees as subcommittees of the City Council for special assignments to complete work tasks on projects later presented for Monte Sereno City Council consideration. Ad-hoc committees are project specific committees established for a limited duration, no more than one year.
While ad-hoc committees are not subject to Brown Act requirements regarding agendas and open meetings, any permanent or standing committees created by the City Council are subject to such requirements, even if less than a quorum of the Council sits on such committees.
Thus, ad-hoc committees should be limited in scope and duration and should not exceed one year.
Analysis:
With the departure of the City Manager, the City Council would like to establish an ad hoc committee to assess the needs of the organization as it relates to the City Manager position and the desirable attributes of City Manager candidates. In addition, the ad hoc committee would make a recommendation about the process to select a new City Manager. Mayor Wolsheimer and Vice Mayor Craig would serve on the committee.
Fiscal Impact:
None.
Conclusion:
Creation of the City Manager Search Ad Hoc Committee will enable the Mayor and Vice Mayor to determine the needs of the organization as it relates to the City Manager position and make a recommendation to the City Council regarding the best approach to find a new City Manager.
Public Noticing:
The City of Monte Sereno’s council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno’s website located at www.montesereno.org
Attachments:
Resolution Creating the City Manager Search Ad Hoc Committee
RESOLUTION NO. 24-XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO
ESTABLISHING THE CITY MANAGER SEARCH AD HOC COMMITTEE
WHEREAS, the City Council of the City of Monte Sereno (“City Council”) may establish project specific subcommittees to address an explicit purpose or need; and WHEREAS, project specific subcommittees are of a limited duration and should be active for no more than one year; and
WHEREAS, the City Council desires to establish a project specific ad hoc subcommittee to assess the needs and attributes for City Manager candidates and to recommend a process for selecting a new City Manager, effective October 2, 2024, through April 2, 2025.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that City Council hereby forms the City Manager Search Ad Hoc Committee effective October 2, 2024, until no later than April 2, 2025, to assess the needs and attributes for City Manager candidates and to recommend a process for selecting the new City Manager; and BE IT FURTHER RESOLVED that Mayor Wolsheimer and Vice Mayor Craig are hereby appointed to the City Manager Search Ad Hoc Committee.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Monte Sereno at a regular meeting held on the 1st day of October, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:_____________________________
Evert Wolsheimer, Mayor
Attest: ______________________________
Gloisy Gonzalez-Langarica, City Clerk
STAFF REPORT
Meeting: City Council - Oct 01 2024
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: Interim City Manager
Title: Consider and Accept the City Manager's Report Covering April 1, 2024 through September 30, 2024
Recommendation(s):
Staff recommends that the City Council consider and accept the City Manager's report.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
City Manager's Report Apr-Sep 2024
City Manager’s Highlights
April – September 2024
Cal APP Grant Reimbursement Submitted
In March of 2023, the City Council accepted the award of the California Automated Permit Processing (CalAPP) Program Grant for $40,000. This grant was provided to assist local jurisdictions in implementing an online, automated permitting platform that verifies code compliance and issues permits in real time for residential solar energy systems.
In early September, the new online permitting permits for residential photovoltaic systems and residential energy storage systems (i.e. back-up batteries) was made available online at https://epermits.montesereno.org/. Applicants for these types of projects will receive their building permit immediately after completing the online questions and paying the permit fees.
The project plans are required to be uploaded so the City staff can reference them, but the permit is issued in real-time online.
The request for the reimbursement of the $40,000 grant amount has been submitted to the State.
Additionally, an online permit for sewer line replacements was added to the online permits.
Speed Humps on Daves Avenue S-Curve
Three speed humps were installed along the S-Curve of Daves Avenue in June. This was the result of Council considering several options for traffic-calming along this part of Daves Avenue as well as input from the residents in the neighborhood. Positive feedback has been received from several of the residents that the speed humps have slowed down traffic in this area.
Housing Element Implementation Update
The adopted Housing Element includes a total of 28 Programs that need to be completed during the current Housing Element cycle, which ends in 2031. Several of the programs are on-going efforts such as improving the permitting process, promoting ADUs for senior and lower income housing, and providing educational information on fair housing. Other programs are specific items to be completed such as Municipal Code updates and zoning for multi-family housing.
Staff has been working on several Municipal Code updates which are scheduled to be heard by the Site and Architectural Commission for a recommendation and the City Council before the end of the year. This ordinance update will address seven of the Housing Element Programs. In addition, staff is working on the multi-family rezoning and planning to also bring that to the Commission and City Council this year, which is a requirement of one Housing Element Program.
Telecommunication Ordinance Update
The telecommunication ordinance of the Municipal Code regulates antenna installations and related equipment for both personal use as well as for wireless service carriers (i.e. AT&T, TMobile). The current ordinance and regulations have not been updated for over 15 years need to be revised to comply with current Federal regulations. The City has contracted with Metropolitan Planning Group (M-Group) to assist with this ordinance update. Staff and M-Group will bring an information item to both the Site and Architectural Commission and the City Council to provide an overview of the Federal regulations and what regulations the City can place on this type of equipment prior to providing the draft ordinance.
Code Enforcement
In the past six months Code Enforcement staff has closed a significant case that had been ongoing for several years. Staff is also making progress towards closing two other cases that have been outstanding for over two years.
Code Enforcement staff has also been proactive addressing fire prevention concerns and reaching out to residents to clear overgrown vegetation and dead or dying trees.
Building Department
Building permit activity for the past six months was as follows:
April – September
2024
Same Range
Last Year
Permits/Inspections
Building Permits Issued 95 125
Construction Valuation $9,346,251 $20,824,440
Building Permit Revenue $313,884 $524,165
Inspection Completed 345 354
Engineering Department
The Engineering Department has been busy with many projects around the City including the installation/replacement of 30 street signs, repairing 13 potholes, and has taken over landscape maintenance of the City Hall property to reduce expenses on gardening services.
Additionally, 64 Encroachment Permits have been issued and inspected, for which over $58.000 in permitting fees were received. The bid package for the Community Center project is being prepared as well as for the annual street pavement improvement.
Administration
Staff is also scheduling several trainings for staff including the following:
• CPR and AED training (Tuesday, November 5, 2024)
• Workplace Violence Prevention in accordance with State Senate Bill 553 (Date TBD) • Crisis Communications Plans to enable us to communicate effectively with our residents in the event of an emergency (Date TBD)