Agenda, first session — Monte Sereno City Council, March 18, 2025

AGENDA
City of Monte Sereno
Tuesday, March 18, 2025
City Council
7:00 PM
Monte Sereno City Council Chambers
18041 Saratoga-Los Gatos Road,
Monte Sereno, CA 95030

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documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve the Minutes of the March 4, 2025 Regular City Council Meeting Staff recommends approval of the Minutes of the March 4, 2025 Regular City Council Meeting.

Staff Report -SR-22-148 - Pdf
6 - 10

2. Approve Warrant List Dated March 11, 2025 in the amount $235,004.89 Staff recommends the City Council approve the Warrant List.

Staff Report - SR-25-040 - Pdf
11 - 13

3. Consideration to Authorize the Interim City Manager to Execute Amendment #2 to the Professional Services Agreement with DKG Consultants for Financial Services Consulting.

Staff recommends that the City Council authorize the Interim City Manager to execute Amendment #2 (Attachment 2) to the Professional Services Agreement with DKG Consultants for financial services consulting to increase the contract amount by $25,000 to a total not to exceed amount of $60,000.
14 - 30

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Staff Report - SR-25-033 - Pdf

4. Consideration to Authorize the Interim City Manager to Execute Amendment #1 to the Professional Services Agreement with AIM Engineering Consultants, Inc. for Public Works/City Engineering Consulting.

Staff recommends that the City Council authorize the Interim City Manager to execute Amendment #1 (Attachment 2) to the Professional Services Agreement with AIM Engineering Consultants, Inc. for Public Works and City Engineering consulting services to increase the contract amount to not to exceed $200,000.

Staff Report - SR-25-034 - Pdf
31 - 46

5. Authorize the Mayor to Send a Letter to Assemblymember Gail Pellerin Regarding Wildfire Safety Concerns Regarding the Eucalyptus Trees Along Highway 9
Staff recommends that the Council consider authorizing the Mayor to send a letter to Assemblymember Gail Pellerin regarding wildfire safety concerns regarding the eucalyptus trees along Highway 9.

Staff Report - SR-25-042 - Pdf
Public Comment Recieved
47 - 52

PUBLIC HEARINGS

6. Application No. 2024-3086 for a Site Development Permit for a singlestory addition of approximately 554 square feet and a Variance application for reduced front yard setback of five feet where 25 feet is required at 17380 Valley Oak Drive. (CEQA: Exempt, Guidelines sections 15302, 15303)
Staff recommends that the City Council approve the Site Development Permit and Variance as conditioned in the draft resolution.

Staff Report - SR-25-032 - Pdf
53 - 71

UNFINISHED BUSINESS

NEW BUSINESS

7. Appointment to Fill One (1) Vacancy on the Monte Sereno Site and Architectural Commission for an Unexpired Term Ending December 31, 2025
Staff recommends the City Council appoint Liz Lawler who applied for the
Site and Architectural Commission to fill one (1) vacancy on the Monte Sereno Site and Architectural Commission for an unexpired term ending December 31, 2025.

Staff Report - SR-25-036 - Pdf
72 - 76

8. Council Goal Setting Session for Fiscal Year 2025-2026 77 - 88

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Staff recommends that the City Council discuss and identify goals for Fiscal Year 2025-2026
Staff Report - SR-25-041 - Pdf

9. Receive the Informational Update from the Improving Finance Controls and Reporting Ad Hoc Committee
Staff recommends that the City Council receive the informational update from the Improving Finance Controls and Reporting Ad Hoc Committee Staff Report - SR-25-044 - Pdf
89 - 91

10. Accept the Resignation of Council Member Shannon as Alternate Director of the Silicon Valley Clean Energy and Appoint a New Alternate Director
Staff recommends that the City Council accept the resignation of Council Member Shannon as Alternate Director of the Silicon Valley Clean Energy and appoint a new alternate director
Staff Report - SR-25-043 - Pdf
92 - 94

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Mekechuk
Valley Transportation Authority Policy Advisory Committee Silicon Valley Stormwater Authority Board
West Valley Solid Waste Management Authority Board
Silicon Valley Clean Energy Authority
Shannon
Santa Clara Valley Water Commission
West Valley Sanitation District Board
Wolsheimer
Silicon Valley Animal Control Authority
Association of Bay Area Governments
League of California Cities Peninsula Division

Ellahie
Cities Association – Board of Directors
Cities Association – Legislative Action Committee
Cities Association - Cities Selection Committee
Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA

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West Valley Mayors & Managers
Mayors of Santa Clara County
Santa Clara County Mayors Group

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

11. Council Tentative Council Meeting Calendar 2025 95 - 100

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the March 4, 2025 Regular City Council Meeting Recommendation(s):

Staff recommends approval of the Minutes of the March 4, 2025 Regular City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
03-04-25 Regular Meeting Minutes DRAFT

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MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

March 4, 2025

MEETING CALLED TO ORDER
At approximately 7:02 p.m., Mayor Craig called the meeting to order.

PLEDGE OF ALLEGIANCE
Fire Chief Suwanna Kerdkaew lead the Pledge of Allegiance.

ROLL CALL
Present – Chambers: Councilmember Shannon, Councilmember Mekechuk, Councilmember Wolsheimer and Mayor Craig
Present – Remote: Vice Mayor Ellahie

Absent: None
Staff: City Clerk Gonzalez-Langarica, Interim City Manager/City Planner Perkins and City Attorney Powell
Staff – Remote: None

ORDERS OF THE DAY
Mayor Burton requested that item #4 under New Business be moved right after Presentations at tonight’s meeting.

PRESENTATIONS

1. Santa Clara County Fire Department Annual Presentation by SCCFD Assistant Chief Dennis Lollie.

NEW BUSINESS

4. Wildfire Safety Discussion with Santa Clara County Fire Department Interim City Manager/City Planner Perkins provided a report and answered questions from the Council.

Assistant Chief Dennis Lollie and Fire Chief Suwanna Kerdkaew assisted with answering questions from Council.

Weed Abatement Inspector with County of Santa Clara Consumer and Environmental Protection

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Agency, Madeline Wien, made herself available to assist with answering questions.

Discussion ensued.

Mayor Craig opened the item for Public Comment.

Public Comment
• Former Mayor Allan
• Resident Zeidler
• Deputy Chief of Staff for County Supervisor Margaret Abe-Koga Amy Newan • Former Mayor Jackson
With no one else wishing to speak, Mayor Craig closed Public Comment.

Informational only, no action required.

ANNOUNCEMENTS
Vice Mayor Ellahie shared West Valley Community Services is hosting its 14th annual Chefs of Compassion. This banquet will take place on March 28, 2025, at the Computer Science Museum.

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS
None.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

2. Approve the Minutes of the February 18, 2025 Regular City Council Meeting

3. Approve Warrant List Dated February 25, 2025 in the amount $68,508.85 Councilmember Shannon shared notifying City Clerk Gonzalez-Langarica regarding some minor changes to reflect on the minutes.

Mayor Craig opened the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.

MOTION: Motion by Councilmember Mekechuk to approve Item #2 on the Consent Calendar. Seconded by Councilmember Wolsheimer.

VOTE: Motion passed. (5-0-0)
MOTION: Motion by Councilmember Shannon to approve Item #3 on the Consent Calendar. Seconded by Mayor Craig.

VOTE: Motion passed. (4-0-1 Abstain: Mekechuk)

PUBLIC HEARING
None.

UNFINISHED BUSINESS
None.

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COMMITTEE/COMMISSION REPORTS
Councilmember Mekechuk shared Silicon Valley Clean Energy Authority is scheduled to meet next week, and Councilmember Shannon will be attending that meeting. Councilmember Mekechuk shared he is on the Audit Committee and Chair of the Audit Committee for the upcoming year.

Lastly, he shared they have approved the financial statements that were adopted by the Silicon Valley Clean Energy Board of Directors.

Councilmember Shannon stated nothing to report.

Councilmember Wolsheimer stated nothing to report.

Vice Mayor Ellahie shared he submitted a letter that was posted with all the appointments that the Cities Association made in the last meeting. The Cities Association has also received a PRA request asking if anyone was contacted regarding the elections.

Mayor Craig stated nothing to report.

Interim City Manager/City Planner Perkins reported attending the West Valley Mayors & Managers meeting, where the discussion centered around cross training for emergencies to support each other during an event of different emergencies.

COUNCILMEMBER COMMENTS
Councilmember Wolsheimer stated that today’s meeting about fire safety was very good but expressed that there were very few people present, which worried him.

Councilmember Mekechuk stated he would like to see the City advertise the upcoming Wildfire Preparation training happening on April 22nd and May 3rd. Councilmember Mekechuk also shared that the Police Services Ad Hoc Committee met today, and will be having another meeting later this week. The Financial Systems Ad Hoc Committee is also moving along and will be reporting something very positive soon.

CITY MANAGER’S REPORT
Interim City Manager/City Planner Perkins shared that the Peaceful Mountain newsletter is getting wrapped up and should be delivered to Monte Sereno residents early April. She also shared there is currently one unscheduled vacancy on the Site and Architectural Commission, and there is a special recruitment currently. Residents are welcome to reach out to the City Clerk with any questions about the application. Interim City Manager/City Planner Perkins shared that applications are now being accepted for the Community Based Organization Grants. The deadline to submit is May 1st to be considered by the Council at the May 20th City Council meeting. Lastly, she shared that the General Plan Update is currently being worked on.

FUTURE AGENDA ITEMS

5. A copy of the Tentative 2025 Council Meeting Calendar was included on the agenda.

ADJOURN
Mayor Craig adjourned the meeting at approximately 9:09 p.m.

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Burton Craig, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Approve Warrant List Dated March 11, 2025 in the amount $235,004.89 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Warrant List March 11, 2025

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Check # Payable to: Description Amount
21265
Santa Clara County City Managers
Association
Payment for Interim City Manager to Attend
December 2024 Holiday Lunch) $ 75.00
21266 Comcast City Hall Internet Service 3/10/2025 - $ 211.67 21267
Association of Bay Area
Governments
Natural Gas Service for City Hall (Invoice
AR037981) $ 120.26
21268 AIM Engineering Consultants, Inc.

Consulting Engineering Services 2/10/2025 -
3/7/2025 (Invoice 189) $ 16,900.00
21269 Bay Cities Joint Power Insurance
General Liability Insurance FY 23/24 True Up
Adjustment (Invoice BCJPIA-0211-2) $ 26,135.00
21270 DKG Consultants Finance Consultant 12/8/2024 - 2/28/2025 $ 2,650.00 21271 Division of State Architect
SB 1186 Access and Education Fund Annual
Payments (2019-2024) $ 785.22
21272 Employment Development Dept
Unemployment Insurance Assessment (Acct925-0183-2) $ 322.35 21273 Frontier Communications
City Hall Telephone Service 2/28/2025 -
3/27/2025 (Account 209150-5812) $ 137.66
21274 Kier & Wright Civil Engineers
Engineering Review of Lot Line Adjustment
Application $ 694.50
21275 Law Office of Margaret Kotzebue Legal services $ 2,670.00 21276 Logan & Powell, LLP
Legal Services for 2/3/2025 - 3/3/2025
(Invoices 7068, 7070, 7071, 7072, and $ 14,367.50
21277 M-Group
Consulting Services for Telecommunication
Ordinance Update ($3,100) and General
Plan Update ($8,105) (Invoices 2004939
and 2004942) $ 11,205.00
21278 Maze & Associates FY 23/24 Financial Audit $ 18,060.00 21279 Pacific Gas & Electric
Electric Services 1/15/2025 - 2/12/2025
(Account 1826391492) $ 196.63
21280 Porter Capital Corp
Accounting Consultant for 2/24/2025 -
3/9/2025 (Invoices 8808 and 8830) $ 7,000.00
21281 RICOH USA, INC.

City Hall Copy Machine Rentals 12/1/2024 -
2/28/2024 (Invoice 5071016347) $ 354.13
21282
Santa Clara County City Managers
Association 2025 Membership Dues $ 600.00
21283 Silicon Valley Animal Control Services for 4/1/2025 - 6/30/2025 $ 8,114.50

CITY OF MONTE SERENO

CHECK REGISTERS
CHECK DATE: MARCH, 11, 2025

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21284 State Compensation Ins Fund
Workers' Compensation Insurance 3/1/2025
- 4/1/2025 (Invoice 1002384770) $ 1,420.33
21285V void void --
21286V void void --
21287
Town of Los Gatos Finance
Department
Police Services February 2025 ($94,626.17)
and Supplemental Law Enforcement Service
Funds Pass Through for December 2024,
January 2025, and February 2025
($24,999.99) $ 119,626.16
21288 US BANK
City Purchasing Card Payment:

Staff/Council Jackets with City Logo
($624.13); Sage Creation of 1099s for 2024
($85.40); Office/Field Supplies ($664.50);
Gas for City Truck ($255.64); Web Services
(772.11); City Hall Pest Control Services
($69.00); Post Office Mailing and Stamped
Envelopes ($1,348.20); Staff Training
($140.00); Conference Refund ($-600.00) $ 3,358.98
Total $ 235,004.89

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Consideration to Authorize the Interim City Manager to Execute Amendment #2 to the Professional Services Agreement with DKG Consultants for Financial Services Consulting.

Recommendation(s):

Analysis:

On September 9, 2024 the Interim City Manager approved a contract with DKG Consultants for financial consulting services for an amount not to exceed $25,000. The consultant organized, executed, and documented daily Finance Department tasks including payroll, accounts payable, and accounts receivable. The consultant has also researched the current Finance Department operations and provided recommendations for updated accounting procedures and internal controls.

On November 19, 2024 the City Council approved Amendment #1 to increase the contract amount to $35,000. The consultant has continued to work with staff to provide professional opinions and review on items such as the mid-year budget and the Unfunded Pension Liabilities.

This requested increase will allow the consultant to continue to provide professional services including reviewing and presenting the proposed Fiscal Year 25/26 budget, reviewing an updated chart of accounts, and assisting with the transition to a new financial/accounting system.

Fiscal Impact:

No fiscal impact is anticipated with this contract amendment as the budgeted funds for the vacant Finance/Administrative Services Director position are being used to support this consultant.

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Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

1. Consultant Agreement DKG Consultants and Amendment #1

2. Amendment #2 to Professional Services Agreement DKG Consultants

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Docusign Envelope ID: 2A3D53A8-6859~4CC7-98F0-A4CDBF333887

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (“Agreement”) is made and entered into as of September 9, 2024 by and between the City of Monte Sereno, a limited liability company, hereinafter referred to as “City”, and DKG Consultants, a California corporation, hereinafter referred to as “Consultant”.

RECITALS
A. City desires to retain Consultant for certain professional services as set forth in this Agreement.

B. Consultant is specially trained, experienced and competent to perform the special services whichwill be required by this Agreement.

C. Consultant possesses the skill, ability, background, certi?cation and knowledge to provide the services described in this Agreement on the terms and conditions describedherein.

NOW, THEREFORE, in considerationof the recitals and the mutual promises contained herein, City and Consultant agree as follows:

AGREEMENT

1. Scope. City agrees to, and hereby does, retain Consultant to perform the professional services as outlined in the Scope of Work attached hereto and incorporated herein as Exhibit A.

Consultant’s work product shall be performed pursuant to generally accepted standards of practice in effect at the time of performance.

2. Responsible Personnel: City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Primary personnel responsible for Consultant’s completion of the work described in this Agreement shall be Drew Corbett.

3. Scope of Work: Consultant shall perform the services as speci?ed in Exhibit A in a professional manner. Any optional tasks listed shall not be performed by Consultant unless separatelyrequested and prior authorization is provided in writing by the City Manager.

Proceeding with such additional work without express authorization, or undertaking any other work not listed in Exhibit A, shall be at Consultant’s sole risk. Consultant will not undertake any work that will incur costs in excess of the amount set forth in this paragraph without prior written amendment to this Agreement.

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Docusign Envelope ID: 2A3053A8-6859-4CC7-93F0-A4CDBF333887 submittal of invoices by Consultant to City for review and approval by the City Manager or his designee. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30—dayperiod shall be deemed a reasonable period.

6. Insurance: Consultant agrees to have and maintain, for the duration of the Agreement, the following minimum insurance requirements. Prior to the execution of the Agreement, Consultant shall provide proof of insurance required. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than AIVII, unless otherwise acceptable to the City.

Consultant shall furnish the City with original certi?cates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certi?cates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documentsprior to the work beginning shall not waive Consultant’s obligation to provide them. The City reserves the right to require complete, certi?ed copies of all required insurance policies, including endorsements required by these speci?cations, at any time.

Coverage shall be at least as broad as:

1.Commercial General Liability (CGL): Insurance Services Of?ce Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California,with Statutory Limits.

4. Professional Liability (Errors & Omissions): As appropriate to Consultant’s services, and not less than $1,000,000 per occurrence.

The insurance policies are to contain, or be endorsed to contain, the following provisions:

The City of Monte Serene, its Council Members, elected and appointed of?cers, agents and employees shall be named as additional insureds on the CGL policy with respect to liability

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Docusign Envelope ID: 2A3053AB-5359-4CC7~98F0-A4CDBF333887 For any claims related to this Agreement, Consultant’s insurance coverage shall be primary insurance coverage (at least as broad as ISO CG 20 01 04 13) with respect to the City, its of?cers, of?cials, employees, and volunteers. Any insurance or self—insurancemaintained by the City, its of?cers, of?cials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsementthat may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Consultant shall require the insurer to provide City with 30-day prior notice of termination or material change in coverage and ten (10) days prior notice of cancellation for non—payment.

7. Indemnity: To the fullest extent permitted by law, Consultant shall hold harmless, indemnify and defend City, its elective and appointive boards, commissions,of?cers, agents, servants, volunteers, and employees (the “Indemni?ed Parties”) from and against any and all claims, costs, damages, liability, losses, or suits (including court costs and attorney fees) for personal injury (includingdeath), property damage and any other damages of any sort whatsoever, arising out of, or alleged to have arisen out of, the willful or negligent acts, errors, or omissions of Consultant or Consultant‘s contractors, subcontractors,agents, or employees in the performance of this Agreement.

For design professionals (as that term is de?ned by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemni?ed Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended from time to time.

Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this section shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. The Consultant’s responsibility to indemnify, defend, and hold harmless the Indemni?ed Parties under this section shall not extend to the active negligence or willful misconduct of the Indemni?ed Parties. Thissection shall survive the termination of this Agreement.

8. Termination: This Agreement may be terminated by the City immediately for cause or

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Docusign Envelope ID: 2A3D53A8—6859-4CC7-98F0-A4CDBF333887 and in the manner herein provided or otherwise violate any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees speci?ed in the Agreement as the services satisfactorily rendered hereunder by Consultant bear to the total servicesotherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustainedby City by virtue of the breach of the Agreement by consultant.

In the event of termination, Consultant shall deliver as a condition to the payment of the compensation provided for above, or otherwisemake available to City, all research data, reports, estimates,summaries, and other such information and materials as may have been accumulated by Consultant in performing this Agreement, whether completed or in process in accordance with Section 9 of this Agreement.

9. Documents: Notes, studies, chain, computations, electronic ?les, and other data and information obtained by Consultant for this project shall, upon receipt of payment for services rendered, be made available to City by Consultant at City's request and shall become the property of City. In the event City alters the document,City agrees Consultant shall have no responsibility whatsoever for any claim arising out of, or alleged to have risen out of, use of the altered document,
All plans, studies, documents, charts, computations, and electronic ?les prepared by and for Consultant, its of?cers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents,shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request.

10. Independent Contractor: Consultant is an independent contractor retained by City to perform the work describedherein. All personnel employed by Consultant are not and shall not be deemed to be employees of City. Consultant shall obtain no rights to retirement bene?ts or other bene?ts that accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to such rights. Consultant shall comply with all state and federal laws pertaining to employment and compensation of its employees and its agents, including the provision of Workers’ Compensation.
ll. Licenses and Standard of Care: Consultant represents and warrants to City that, for itself and any subcontractors,all applicable licenses,permits, quali?cations, insurance and approvals of any nature which are legally required of Consultant to practice its profession have

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Docusign Envelope ID: 2A3053A8»6859v4CC?-98FO«A4CDBF333887

12. Assignment: The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant.

Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If the City consents to such subcontract,Consultant shall be fully responsible to City for ,
all acts or omissions of the subcontractor.Nothing in this Agreement shall create any contractual relationship between City and subcontractornor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such contractor other than as otherwise required by law.

13. Binding on Successors: This Agreement is binding on the heirs, successors and assigns of the parties hereto.

14. Amendment: This Agreement may be amended, modi?ed or changed by the parties, provided that said amendment, modi?cation or change is in writing and approved by the authorized representative of the parties.

15. Applicable Law and Attorney's Fees: This Agreement shall be construed and enforced in accordance with the laws of the State of California, and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Santa Clara. Should any legal action be brought by a party for breach of this Agreement or to enforce any provision of the Agreement, the prevailing party of such action shall be entitled to recover its reasonable litigation expenses, including attorney fees.

16. Entire Agreement: This Agreement constitutesthe complete and exclusive statement of the agreement between the City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. All provisions of this Agreement are expressly made conditions. For all purposes this Agreement shall be deemed to have been drafted jointly by all parties.

17. Waiver: Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement.

18. Severability: If any term or portion of this Agreement shall be held by a court of competent jurisdiction to be invalid, illegal, or otherwiseunenforceable, the remaining provisions of this Agreement shall continue in full force and effect.

19. Equal Employment Opportunity. Consultant is, and warrants to the City that they shall be during the term of the Agreement, an equal opportunity employer and agrees to comply with

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Docusign Envelope lD: 2A3D53A8-6859-4CC7»98F0—A4CDBF333887 shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination;rates of pay or other forms of compensation; and selectionfor training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

20. City Not Obligated to Third Parties; Subcontractors; Oversight. The City shall not be obligated or liable for payment hereunderto any party other than the Consultant. Consultant shall ensure the following requirements are satis?ed in the performance of the Agreement with respect to its own employees:

A. Workers’ Compensation. Consultant certi?es that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self—insurancein accordance with the provisions of that Code, and Consultant certi?es that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement.

B. Prevailing Wage. Consultant and Consultant’s subconsultants (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1,Article 2. Copies of the applicable wage determination shall be available on ?le at the City’s of?ce of the City Clerk.

C. Injury and Illness Prevention Program. Consultant certi?es that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program.

D. Consultant shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by Consultant,
The City is not responsible or liable for Consultant’s failure to comply with any and all of its requirements under this section and Agreement.

21. Political Reform Act Economic Interests. If City determines Consultant comes within the de?nition of Consultant under the Political Reform Act (Government Code §87100), Consultant shall complete and ?le and shall require any other person doing work under this Agreement to complete and ?le a “Statement of Economic Interest" with the Clerk of the City of Monte Sereno disclosing Consultant and/or such other person’s ?nancial interests.

Page 21 of 100 ends

Ducusign Envelope ID: 2A3D53A8-6859-4CC7—9BFO-A4CDBF333887 DonuElgnzd by:
0MCox/buff
By: igrewEior‘bett
DKG Consultants
APPROVED AS TO FORM:

Slgned by:
{zit/Sim[’0de
Kirsdteftci7 Bowen, City Attorney
Signed by:
0W»; Put/tins
Dianzf?eriqn’é,Interim City Manager
ATTEST:
nocusmnnd by: {33%JJWWM
GT-W?EB! 01sy ’G’3%?31ez—Langarica, City Clerk

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Docusign Envelope ID: 2A3D53A8v6859-4CC7-98F0-A4CDBF333BB7 EXHIBIT “A”

SCOPE OF WORK AND RATE SHEET

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Docusign Envelope ID: 2A3D53A8-6859-4CC?—98F0-A4CDBF333887 DKG

CONSULTANTS
City of Monte Sereno
Finance Department Processes and Systems Evaluation
Objective: Review processes and systems utilized by the City of Monte Sereno's Finance Department to bring day-to—dayoperational functions current, evaluate effectiveness, ensure appropriate redundancies and internal controls, recommend improvements, and develop documentation.

Scope of Services:

1. Using existing documentation and ?les, execute the following day-to—daytasks to bring the City up-to—dateon ongoing operational responsibilities
Payroll, via ADP
1 Accounts Payable and Disbursements Report
BankReconciliation
Accounts Receivable
Cash Management/Investments and Treasurer's Report
f. Month—EndClose

2. Assist in determining if another temporary resource can be brought in during primary consultant’s absence to keep operational priorities on track, and if so, help identify that resource.

3. Bring the City's year-end ?nancial statements up—to—dateby working with the auditor to get the ?scal year 2022—23and ?scal year 2023-24 ?nancial statements issued.

4. Research City’s ?nancial system (SAGE)to gather background information and prepare for system evaluation.

5. Evaluate functionality of SAGE as it is used to support ?nancial operations and determine if there are opportunities for more effective utilization.

6. Summarize results from evaluation, including review of SAGE, and develop preliminary observations for review with City Manager.

7. Prepare report with the ?ndings and recommendations from the evaluation, including any

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Docusign Envelope lD: 2A3053A8-6B59-4CC7-98F0-A4CDBF333887 guarantee completion of any items in the scope of services by a date certain due to the uncertainty with the status of the City’s documents, systems, and staf?ng.

Consultant Team: Emilia Archer will be the lead consultant on this engagement, with some support from Drew Corbett.

Rates/Not—to-Exceed Amount: The hourly rate for DKGConsultants is $200. The initial not~toexceed amount for this contract is $25,000, and the consultant will keep the City updated on its progress on the scope in relation to the not—to-exceed amount. Due to the uncertainty with the City's staf?ng in its Finance Department, it is dif?cult to project the cost of the highest priority items in the scope of services. The City and DKGwill evaluate the progress against the contract in October or November and determine if additional funds are required. Also due to the uncertainty with the status of the City’s documents, systems, and staf?ng, DKGcannot guarantee the completion of any phase of the work within the initial $25,000 contract amount.

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Docusign Envelope lD: EOA15A00-46FC-4924-AEBQ-29D184344760

FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN DKG CONSULTANTS AND THE CITY OF MONTE SERENO
This First Amendment to the Agreement for Professional Services (“First Amendment”) dated November 19, 2024 is made and entered into by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and DKG Consultants, 3 California corporation, hereina?er referred to as “Consultant”.

RECITALS
A. City and Consultant entered into an Agreement for Professional Services on dated September 9, 2024 ("Agreement") to provide consulting services; and B. In order to address the ongoing ?nancial consulting needs, the City desires to maintain Consultant for certain professional services as set forth in the Agreement with an increased not to exceed amount of $35,000.

NOW, THEREFORE, in considerationof the recitals and the mutual promises contained herein, City and Consultant agree as follows:

1. Section 5 of the Agreement is hereby amended to read as follows:
“Compensation: Compensation shall be made for services performed as set forth in Section 3, but not to exceed $25,000. Periodic payments to Consultant shall be made upon submittal of invoices by Consultant to City for review and approval by the City Manager or his designee. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30—dayperiod shall be deemed a reasonable period.”

2. Except as expressly modified by this First Amendment, the Agreement remains in effect in its entirety and all of its terms shall be in ?lll force. To the extent there is a con?ict between the terms of the Agreement and the First Amendment, the terms of the First Amendmentshall control.

3. This First Amendment may be executed in counterparts.

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Docusign Envelope ID:EOA15ACO-46FC—4924-AEBQ-ZBD184344700 Docusigncd by:

DVWConduit
By: ‘fffgwb?zé?a‘ett
DKG Consultants
APPROVED AS TO FORM:
slgned by:
[zit/stow(’0de
Kirsten ?oweil’, City Attorney
slgned by:

VimPIA/LEM
Dlana ér Ins',”Interim City Manager
ATTEST:

Docuslgnad by: [—13%JAMWBEMW
ah?mé G101sy
W???b. onzalez—Langarica,City Clerk

Page 27 of 100 ends

1 SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN DKG CONSULTANTS AND THE CITY OF MONTE SERENO
This Second Amendment to the Agreement for Professional Services (“Second Amendment”) dated March 18, 2025 is made and entered into by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and DKG Consultants, a California corporation, hereinafter referred to as “Consultant”.

RECITALS
A. City and Consultant entered into an Agreement for Professional Services on dated September 9, 2024 ("Agreement") to provide consulting services; and B. City and Consultant entered into Amendment #1 to the Agreement for Professional Services on November 19, 2024 with an increase in the not to exceed amount to $35,000.

C. In order to address the ongoing financial consulting needs, the City desires to maintain Consultant for certain professional services as set forth in the Agreement with an increased not to exceed amount of $60,000.

NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:

AGREEMENT

1. Section 5 of the Agreement is hereby amended to read as follows:
“Compensation: Compensation shall be made for services performed as set forth in Section 3, but not to exceed $60,000. Periodic payments to Consultant shall be made upon submittal of invoices by Consultant to City for review and approval by the City Manager or his designee. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30-day period shall be deemed a reasonable period..”

2. Except as expressly modified by this Second Amendment, the Agreement remains in effect in its entirety and all of its terms shall be in full force. To the extent there is a conflict between the terms of the Agreement and the Second Amendment, the terms of the Second Amendment shall control.

3. This Second Amendment may be executed in counterparts.

WITNESS WHEREOF this Second Amendment is executed by City and by Consultant on this 18th day of March, 2025, at Monte Sereno, California.

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2 CONSULTANT: CITY OF MONTE SERENO:
___________________________ ____________________________ By: Drew Corbett Diana Perkins, Interim City Manager
DKG Consultants
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Kirsten Powell, City Attorney Gloisy Gonzalez-Langarica, City Clerk

Page 29 of 100 ends

3 Exhibit A

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Consideration to Authorize the Interim City Manager to Execute Amendment #1 to the Professional Services Agreement with AIM Engineering Consultants, Inc. for Public Works/City Engineering Consulting.

Recommendation(s):

Analysis:

On December 27, 2025 the Interim City Manager approved a contract with AIM Engineering Consultants, Inc. for Public Works and City Engineering consulting services for an amount not to exceed $25,000. It is anticipated that this contract increase will support these consulting services through the end of the current calendar year.

The consultant has been filling in the vacant Public Works Director/City Engineer position and completing all related job responsibilities including reviewing and process improvements for encroachment permits, staff support for the Better Streets Commission, completing the annual pavement management project, reviewing and inspecting building permit construction activity, organizing and completing multiple reporting requirements for various county and state agencies, and managing the stormwater management program for the City.

Fiscal Impact:

No fiscal impact is anticipated with this contract amendment as the budgeted funds for the vacant Public Works Director/City Engineer position are being used to support this consultant.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report was posted on the City’s website.

Page 31 of 100 ends

Attachments:

1. Consultant Agreement AIM Engineering Consultants, Inc. Dated 12-27-2024

2. Amendment #1 to Professional Services Agreement with AIM Engineering Consultants, Inc.

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1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (“Agreement”) is made and entered into as of December 27, 2024 by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and AIM Engineering Consultants, Inc., a California corporation, hereinafter referred to as “Consultant”.

RECITALS
A. City desires to retain Consultant for certain professional services as set forth in this Agreement.

B. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

C. Consultant possesses the skill, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:

AGREEMENT

1. Scope. City agrees to, and hereby does, retain Consultant to perform the professional services as outlined in the Scope of Work attached hereto and incorporated herein as Exhibit A.

Consultant’s work product shall be performed pursuant to generally accepted standards of practice in effect at the time of performance.

3. Scope of Work: Consultant shall perform the services as specified in Exhibit A in a professional manner. Any optional tasks listed shall not be performed by Consultant unless separately requested and prior authorization is provided in writing by the City Manager.

4. Time of Performance and Term: The services of Consultant are to commence upon execution of this Agreement and shall continue until this Agreement is amended or terminated.

5. Compensation: Compensation shall be made for services performed as set forth in Section 3, but not to exceed $25,000. Periodic payments to Consultant shall be made upon Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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2 submittal of invoices by Consultant to City for review and approval by the City Manager or his designee. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30-day period shall be deemed a reasonable period.

Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits.

4. Professional Liability (Errors & Omissions): As appropriate to Consultant’s services, and not less than $1,000,000 per occurrence.

The insurance policies are to contain, or be endorsed to contain, the following provisions:

The City of Monte Sereno, its Council Members, elected and appointed officers, agents and employees shall be named as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Independent Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Independent Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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3 For any claims related to this Agreement, Consultant’s insurance coverage shall be primary insurance coverage (at least as broad as ISO CG 20 01 04 13) with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Consultant shall require the insurer to provide City with 30-day prior notice of termination or material change in coverage and ten (10) days prior notice of cancellation for non-payment.

7. Indemnity: To the fullest extent permitted by law, Consultant shall hold harmless, indemnify and defend City, its elective and appointive boards, commissions, officers, agents, servants, volunteers, and employees (the “Indemnified Parties”) from and against any and all claims, costs, damages, liability, losses, or suits (including court costs and attorney fees) for personal injury (including death), property damage and any other damages of any sort whatsoever, arising out of, or alleged to have arisen out of, the willful or negligent acts, errors, or omissions of Consultant or Consultant's contractors, subcontractors, agents, or employees in the performance of this Agreement.

For design professionals (as that term is defined by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended from time to time.

Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this section shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. The Consultant’s responsibility to indemnify, defend, and hold harmless the Indemnified Parties under this section shall not extend to the active negligence or willful misconduct of the Indemnified Parties. This section shall survive the termination of this Agreement.

8. Termination: This Agreement may be terminated by the City immediately for cause or by either party without cause upon fifteen days’ written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.

If Consultant fails to perform any of its obligations under this Agreement within the time Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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4 and in the manner herein provided or otherwise violate any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of the breach of the Agreement by consultant.

In the event of termination, Consultant shall deliver as a condition to the payment of the compensation provided for above, or otherwise make available to City, all research data, reports, estimates, summaries, and other such information and materials as may have been accumulated by Consultant in performing this Agreement, whether completed or in process in accordance with Section 9 of this Agreement.

9. Documents: Notes, studies, chain, computations, electronic files, and other data and information obtained by Consultant for this project shall, upon receipt of payment for services rendered, be made available to City by Consultant at City's request and shall become the property of City. In the event City alters the document, City agrees Consultant shall have no responsibility whatsoever for any claim arising out of, or alleged to have risen out of, use of the altered document,
All plans, studies, documents, charts, computations, and electronic files prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request.

11. Licenses and Standard of Care: Consultant represents and warrants to City that, for itself and any subcontractors, all applicable licenses, permits, qualifications, insurance and approvals of any nature which are legally required of Consultant to practice its profession have been obtained any will be maintained during the performance of the Agreement. Consultant shall procure and maintain a City of Monte Sereno business license. Consultant shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.

Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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5 12. Assignment: The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant.

Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If the City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such contractor other than as otherwise required by law.

13. Binding on Successors: This Agreement is binding on the heirs, successors and assigns of the parties hereto.

14. Amendment: This Agreement may be amended, modified or changed by the parties, provided that said amendment, modification or change is in writing and approved by the authorized representative of the parties.

16. Entire Agreement: This Agreement constitutes the complete and exclusive statement of the agreement between the City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. All provisions of this Agreement are expressly made conditions. For all purposes this Agreement shall be deemed to have been drafted jointly by all parties.

17. Waiver: Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement.

18. Severability: If any term or portion of this Agreement shall be held by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, the remaining provisions of this Agreement shall continue in full force and effect.

19. Equal Employment Opportunity. Consultant is, and warrants to the City that they shall be during the term of the Agreement, an equal opportunity employer and agrees to comply with all applicable state and federal regulations governing equal employment opportunity. Consultant will not discriminate against any employee or applicant for employment because of race, age, sex, creed, color, sexual orientation, marital status or national origin. Consultant will take affirmative action to ensure that applicants are treated during such employment without regard to race, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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6 shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

20. City Not Obligated to Third Parties; Subcontractors; Oversight. The City shall not be obligated or liable for payment hereunder to any party other than the Consultant. Consultant shall ensure the following requirements are satisfied in the performance of the Agreement with respect to its own employees:

A. Workers’ Compensation. Consultant certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement.

B. Prevailing Wage. Consultant and Consultant’s subconsultants (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of the applicable wage determination shall be available on file at the City’s office of the City Clerk.

C. Injury and Illness Prevention Program. Consultant certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program.

The City is not responsible or liable for Consultant’s failure to comply with any and all of its requirements under this section and Agreement.

21. Political Reform Act Economic Interests. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code §87100), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” with the Clerk of the City of Monte Sereno disclosing Consultant and/or such other person’s financial interests.

WITNESS WHEREOF this Agreement is executed by City and by Consultant on this 27th day of December, 2024, at Monte Sereno, California.

CONSULTANT: CITY OF MONTE SERENO:

Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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7 ___________________________ ____________________________ By: Donya Amiri Diana Perkins, Interim City Manager
AIM Engineering Consultants, Inc.

APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Kirsten Powell, City Attorney Gloisy Gonzalez-Langarica, City Clerk Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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8 EXHIBIT “A”

SCOPE OF WORK AND RATE SHEET
Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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AIM Engineering Consultants, Inc. 1
5424 Sunol Blvd, Ste 10-256, Pleasanton, CA 94566 | (925) 495-1234 | [email protected] City of Monte Sereno
AIM Engineering Consultants, Inc.

Public Works Director/City Engineer Staff Augmentation
& Transportation Engineering Professional Services
Diana Perkins December 27, 2024
Interim City Manager
City of Monte Sereno, California
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
Dear Ms. Perkins,
Thank you for the opportunity to submit a proposal for staff augmentation services for the City of Monte Sereno. AIM Engineering Consultants, Inc. (AIM) is pleased to support the City by staffing the role of Public Works Director – City Engineer.

We are fully equipped to provide all engineering services typically associated with this role, including daily tasks such as plan reviews and stormwater program management, as well as overseeing Capital Improvement Projects (CIPs), preparing Requests for Proposals (RFPs), and managing other high-priority City programs and projects. Our team is ready to support the City in effectively managing every aspect of both current and future projects.

With over 15 years of experience working directly for local jurisdictions in the Bay Area, we have successfully managed many engineering roles for cities like Monte Sereno, have led numerous complex modernization projects, and have successfully led agency grant-funded programs from inception through close-outs.

AIM is licensed, insured, and certified. Our team of licensed engineers are very familiar with California design standards, stormwater compliance, plan checking and helping move applications through to permitting and construction. We will work closely with you to ensure all Monte Sereno standards are met and the department is efficiently managed.

Donya Amiri, PE, TE, will serve as the Principal-in-Charge and assume the role of Public Works Director–City Engineer for the City of Monte Sereno. She will oversee all aspects of engineering tasks, projects, and programs. Additionally, she will be managing project work load, scheduling, and ensuring the successful completion of all projects and assigned tasks.

Scope of Services:

Our team has extensive experience working with municipalities on a wide range of Public Works projects and programs, along with providing exceptional customer service to constituents. AIM Engineering Consultants, Inc. is prepared to provide comprehensive consulting services to the City of Monte Sereno, including but not limited to:
v Engineering plan review
v Stormwater program management
v Speed Survey RFP preparation and project management
Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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AIM Engineering Consultants, Inc. 2
5424 Sunol Blvd, Ste 10-256, Pleasanton, CA 94566 | (925) 495-1234 | [email protected] City of Monte Sereno
AIM Engineering Consultants, Inc.

Public Works Director/City Engineer Staff Augmentation
& Transportation Engineering Professional Services
v Preparation of plans, specifications, estimates, and reports for various CIP projects including, but not limited to:
o Complete Streets Projects
o Transportation CIP Projects
o Street resurfacing projects
o Street striping project
o Pathway improvement projects
o Crosswalk/ADA improvement projects
o Concrete repair projects
v Quality assurance and document control
v Coordination with various city departments, utility companies and various jurisdictions v Field inspections and inspection reports
v Preparation of grant applications
v Administration of Federal Grants
v Review of plans, specifications, estimates, and reports v Traffic counts
Fee Structure:

The fee schedule below outlines AIM’s hourly rates for staff, along with notes on annual escalation rates and standard markup for typical expenses.

Title Rate per Hour
Principal-in-Charge/Specialist $240.00
Civil Engineer, Electrical Engineer, or Traffic Engineer $220.00 Project Manager $200.00
Design Engineer $180.00
Inspector $175.00
Technician $150.00
QA/QC $190.00
Clerical/Admin Support $90.00
Note:

Direct Expense markup 10%
Annual Escalation of Hourly Rates, starting Jan 1 7%
3rd Party services markup 15%
Proposed Staff:

AIM Principal-in-Charge is Donya Amiri, PE, TE and other additional staff are available upon project needs. 2024 Rate Sheet
* Expenses include project related costs such as postage, delivery service, transportation, and materials. * All mileage rates will be based upon current IRS standard rates. Travel fee is per hour, door to door. * Payment terms shall be net 30 days. Late fee of 5% charged per month.

Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

Page 42 of 100 ends

AIM Engineering Consultants, Inc. 3
5424 Sunol Blvd, Ste 10-256, Pleasanton, CA 94566 | (925) 495-1234 | [email protected] City of Monte Sereno
AIM Engineering Consultants, Inc.

Public Works Director/City Engineer Staff Augmentation
& Transportation Engineering Professional Services
Donya Amiri, PE, TE, will serve as the Principal-in-Charge for this role and will perform all duties of the City Public Works Director-City Engineer role. As needed, she may assign additional AIM personnel at her discretion. The titles and hourly rates of all personnel are outlined in our fee schedule above. Together, our team is committed to providing timely, professional, and comprehensive engineering services to address any need the City of Monte Sereno may have.

In conclusion, AIM Engineering Consultants, Inc. greatly appreciates the opportunity to submit our proposal and fee structure for the role of Public Works Director–City Engineer for the City of Monte Sereno. We look forward to your response and are excited to begin our collaboration and work in January 2025. If you have any questions, please feel free to reach out to me at [email protected] or (510) 673-6070.

Sincerely,
Donya Amiri, PE, TE
President/CEO
Docusign Envelope ID: 4D8F8877-193F-4188-BCCF-7ECBF43DF776

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1 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN AIM ENGINEERING CONSULTANTS, INC AND THE CITY OF

MONTE SERENO
This First Amendment to the Agreement for Professional Services (“First Amendment”) dated March 18, 2025 is made and entered into by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and AIM Engineering Consultants, Inc, a California corporation, hereinafter referred to as “Consultant”.

RECITALS
A. City and Consultant entered into an Agreement for Professional Services on dated December 27, 2024 ("Agreement") to provide consulting services; and B. In order to address the ongoing consulting needs, the City desires to maintain Consultant for certain professional services as set forth in the Agreement with an increased not to exceed amount of $200,000.

NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:

AGREEMENT

1. Section 5 of the Agreement is hereby amended to read as follows:
“Compensation: Compensation shall be made for services performed as set forth in Section 3, but not to exceed $200,000. Periodic payments to Consultant shall be made upon submittal of invoices by Consultant to City for review and approval by the City Manager or his designee. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30-day period shall be deemed a reasonable period..”

2. Except as expressly modified by this First Amendment, the Agreement remains in effect in its entirety and all of its terms shall be in full force. To the extent there is a conflict between the terms of the Agreement and the First Amendment, the terms of the First Amendment shall control.

3. This First Amendment may be executed in counterparts.

WITNESS WHEREOF this First Amendment is executed by City and by Consultant on this 18th day of March, 2025, at Monte Sereno, California.

CONSULTANT: CITY OF MONTE SERENO:

Page 44 of 100 ends

2 ___________________________ ____________________________ By: Donya Amiri Diana Perkins, Interim City Manager
AIM Engineering Consultants, Inc
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Kirsten Powell, City Attorney Gloisy Gonzalez-Langarica, City Clerk

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3 Exhibit A

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Authorize the Mayor to Send a Letter to Assemblymember Gail Pellerin Regarding Wildfire Safety Concerns Regarding the Eucalyptus Trees Along Highway 9
Recommendation(s):

Staff recommends that the Council consider authorizing the Mayor to send a letter to Assemblymember Gail Pellerin regarding wildfire safety concerns regarding the eucalyptus trees along Highway 9.

Background Information:

The Mayor agendized this item at the request of Councilmember Wolsheimer. Several residents have expressed concerns regarding the eucalyptus trees along Highway 9.

Eucalyptus trees are highly flammable due to the presence of volatile oils in their leaves and bark, which can burn quickly and intensely. The bark of eucalyptus trees sheds constantly, creating a readily ignitable material that can carry fire up into the canopy and spread embers.

Working to ensure the roadway is not obstructed is crucial as Highway 9 is the main or only evacuation route for many Monte Sereno properties
California Environmental Quality Act:

This is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).

Fiscal Impact:

No fiscal impact will result from this item.

Public Noticing:

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Attachments:

Draft Letter to Assemblymember Pellerin

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18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: (408)354-7635
Fax: (408)395-7653
www.cityofmontesereno.org
City of Monte Sereno
March 19, 2025
Honorable Assemblymember Gail Pellerin
State Capitol
P.O. Box 942849
Sacramento, CA 94249-0028
Re: Wildfire Safety along State Route Highway 9
Dear Assemblymember Pellerin,
The horrific events in Southern California have once again highlighted the dangers many of us in California are exposed to every day. Wildfires are a constant danger throughout large parts of the State, and the Bay Area is no exception. It is impossible to prevent all fires, but we, as elected officials, can take action to improve the safety of our residents if a fire occurs in our area.

One of the main concerns is that a major evacuation route for the City of Monte Sereno could become impassable during a wildfire. State Route Highway 9 (Saratoga-Los Gatos Road) is one of the main evacuation routes for thousands of residents of Los Gatos, Saratoga, and Monte Sereno, and for many it is the only evacuation route.

The section of Highway 9 between Los Gatos and Saratoga, and through Monte Sereno, has approximately 80 eucalyptus trees in the median, which in case of a major fire could turn this road into a blazing inferno. Several other cities in the Bay Area have removed eucalyptus trees along their evacuation routes or are considering removing them.

As the Mayor of Monte Sereno, I respectfully request your help in addressing this issue. As a State Route, Highway 9 is in the jurisdiction of Caltrans. We have contacted Caltrans but have not been able to convince them to remove these trees due to the serious risk to our residents.

Please let us know what other information would be helpful to start this effort.

We would appreciate your help in convincing Caltrans to remove the eucalyptus trees along the section of highway 9 in the median between Fruitvale Avenue and Viewfield Road.

Best regards,
Burton Craig, Mayor
[email protected]

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From: Lionel Allan
To: Burton Craig; Javed Ellahie; Evert Wolsheimer; Bryan Mekechuk; Lisa Shannon Cc: Diana Perkins; Gloisy Gonzalez-Langarica; Kirsten Powell; Liz Lawler; Allison Zeidler; Suzanne Jackson; Donna Tam; Mary Allan; Indiana Allan
Subject: Eucalyptus trees removed in Los Gatos nature preserve to improve wildfire resiliency – The Mercury News Date: Sunday, March 16, 2025 7:28:12 AM
Dear Council
Please forward to CalTrans re our request to remove the 80 eucalyptus trees on Hwy 9.

Lon
https://www.mercurynews.com/2025/03/16/eucalyptus-trees-removed-in-losgatos-nature-preserve-to-improve-wildfire-resiliency/ Eucalyptus trees removed in Los
Gatos nature preserve to
improve wildfre resiliency
Area will be resored to a native California oak
woodland
Nollyanne Delacruz March 16, 2025 at 6:52 AM PDT
The Midpeninsula Regional Open Space Disrict removed about 150 eucalyptus trees in part of a nature preserve las month to replace them with native plants and improve the fores’s fre resilience.

The trees were cleared from a 2.5-acre portion of the Sierra Azul Open Space Preserve near Lexington Reservoir in Los Gatos as part of the disrict’s Wildland Fire Resiliency Program, which aims to promote healthy, resilient, fre-adapted ecosysems, reduce wildland fre risk and facilitate the response of fre agencies.
“As a land management agency, we have a responsibility to take care

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of these lands. These lands, these open spaces, they do so much to take care of us,” said Midpen spokesman Ryan McCauley. “So I think it’s really incumbent upon us as managers of these lands to really ensure that we’re doing everything we can to make sure it’s as resilient as possible.”
The eucalyptus trees were planted ornamentally by the land’s previous owner, said McCauley. They are considered invasive and can outcompete native plants and deplete water supplies. The can grow quickly and prevent sunlight from reaching lower levels of the fores. A reaction between the chemicals the trees exude and the earth also can acidify the soil, making them the predominant species in an area. They also pose a signifcant wildlife hazard due to their volatile oils and shedding bark and leaf litter.

South of the previously infesed portion of land is Aldercroft Heights, a neighborhood that is prone to wildfres and part of the Wildland Urban Interface.

After taking note of the nearby native species and features of the region, Midpen fores ecologis Arianna Camponuri said they decided to plant coas live oak, California buckeye and Pacifc madrone trees, among other shrubs and perennials, and resore the area to a native California oak woodland. Since the fores is near the reservoir, it is considered a riparian ecosysem, so McCauley said they had to be more intentional and take more ecological care to make sure their actions bolser the integrity of the fores. “A major thing with eucalyptus sands is that you have a low level of biodiversity, and biodiversity is really important because it’s the building block or foundation of resilience,” Camponuri said. “With a more single species composition in a fores ecosysem, you really don’t have that diversity to withsand a number of disurbances.”

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LIONEL M. ALLAN
408 421 8170
[email protected]
www.lonallan.com
Camponuri said they decided agains planting some species after fnding that the area was afected by pess called invasive shot hole borers–beetles that can carry pathogens that afect several tree species.

Camponuri said it would take a few years for the new plants to grow, during which time Midpen will conduct active invasive species management. The removed eucalyptus trees will be turned into logs and woodchips to support erosion control and suppress weed growth.

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: PUBLIC HEARINGS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Application No. 2024-3086 for a Site Development Permit for a singlestory addition of approximately 554 square feet and a Variance application for reduced front yard setback of five feet where 25 feet is required at 17380 Valley Oak Drive. (CEQA: Exempt, Guidelines sections 15302, 15303)
Recommendation(s):

Staff recommends that the City Council approve the Site Development Permit and Variance as conditioned in the draft resolution.

Background Information:

This project was heard by the Site and Architectural Commission at their meeting on March 5, 2025. No comments from neighboring properties or other members of the public. The Commission voted to recommend the City Council approve the Site Development Permit and Variance as conditioned in the draft resolution with 3-0-1 vote with Commission Tam absent.

Analysis:

Site Development Permit
The subject lot is flag-shaped lot at the end of Valley Oak Drive off Winchester Boulevard.

Because the subject property is a flag shaped lot, the front yard setback is measured from the lot line that is closest to the street. The existing house is setback approximately 80 feet from Valley Oak Drive and approximately 26 feet from the property line closest to Valley Oak Drive.

The existing house does not have the two covered parking spaces which are required by the zoning code. A carport previously existed in the required front yard area but was demolished several years ago as the property owners noted it was in poor condition.

The application includes an addition of approximately 494 square foot for a new garage and approximately 60 square feet to the living area of the house to provide access to the garage.

The exterior materials of the addition would match those of the existing house including stucco walls and a composition shingle roof.

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The proposed house meets all objective standards of the zoning code including setbacks, building height, and structural/impervious coverage, other than the front setback Variance discussed below.

The Monte Sereno Municipal Code section 10.08.040(B) requires a Site Development Permit for any addition that adds 500 square feet or more to an existing building or structures in the R1-8 zoning district. Staff recommends the Site Development Permit be approved based on the following findings:

A. The proposed improvement retains the existing character of the neighborhood in which it is located in that the proposed one-story addition matches the scale and setback pattern of the neighborhood.

B. The proposed improvement retains the existing character of the neighborhood in which it is located in that the proposed one-story addition matches the scale and setback pattern of the neighborhood.

C. The proposed improvement is consistent with the City’s Design Guidelines in that the design of the addition maintains the existing scale on the lot and has a low profile thus minimizing impacts to the neighborhood and adjacent properties.

D. The proposed addition is located on a flat portion of the lot, thus minimizing grading.

Variance
The subject lot is irregularly shaped and has unique surroundings. As previously described, the property is located at the end of the cul-de-sac on Valley Oak Drive and is a flag shaped lot.

For this lot, the required front yard setback is measured from the portion of the lot that is closest to the street. The location of the existing house is setback about 26 feet from the lot line where the front yard setback is measured where a 25 foot setback is required. Because of the lot configuration and the location of the existing house, there is no location where the required covered parking can be constructed while maintaining the required setbacks, which creates a special circumstance for this lot.

The Monte Sereno Municipal Code section 10.10.020 and the California Government Code section 65906 require a Variance for any deviations from the zoning code development standards and require specific findings to be made in order to approve the Variance. Staff recommends that the Variance be approved based on the following required findings with staff interpretation of the requirements in italics:
a. Variances from the terms of the zoning ordinances shall be granted only when, because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, the strict application of the zoning ordinance deprives such property of privileges enjoyed by other property in the vicinity and under identical zoning classification.

Page 54 of 100 ends

Special circumstances exist on this property to justify the approval of a variance. The lot is an irregularly shaped flag lot and with the location of the existing house, does not allow for the two covered parking spaces to be constructed as is required by the zoning code while meeting the required setbacks.

Strict application of the setbacks for this lot would result in depriving the property of a privilege enjoyed by other properties in the vicinity subject to the same zoning standards. Other properties in the area have the two covered parking spaces required by the zoning code. The shape of this lot in combination with the orientation of the existing house compared with other lots in the area constitute special circumstances sufficient to grant a variance in this instance.
b. Any variance granted shall be subject to such conditions as will assure that the adjustment thereby authorized shall not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated.

The granting of this variance will not result in a special privilege for the property not enjoyed by other properties because it will enable this property owner to have two covered parking spaces which is required under the zoning code and which is typical within the vicinity, that absent a variance would not otherwise be possible due to the above special circumstances.
c. A variance shall not be granted for a parcel of property which authorizes a use or activity which is not otherwise expressly authorized by the zone regulation governing the parcel of property. The provisions of this section shall not apply to conditional use permits.

The variance does not affect the existing use of the property as a single-family house within a single-family zoning district.

California Environmental Quality Act:

This project is categorically exempt from CEQA per CEQA Guidelines section 15302 – Replacement or Reconstruction (Class 2) and section 15303 – New Construction (Class 3).

None of the exceptions to the use of a categorical exemption, as identified in CEQA Guidelines section 15300.2, applies to this project:
 The project is not located in a sensitive environment such that the project may impact an officially mapped and designated environmental resource of hazardous or critical concern;
 The cumulative effect of successive projects of the same type in the same place, over time, is not likely to be significant, in light of the permitted zoning;

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 The project does not have a significant environmental impact due to unusual circumstances, in that the project is not unusual in light of the scope of similar permitted projects within the zoning district;
 The project will not damage scenic resources (i.e. trees, historic buildings, or rock outcroppings) within an officially designated state scenic highway;  The project is not located on a listed hazardous waste site; or  The project will not cause substantial adverse change in the significance of a historical resource.

Public Noticing:

A public notice was mailed on February 21, 2025 to property owners and residents within 300 feet of the subject property. A hearing notice was posted at three locations within the City and on the subject property on February 21, 2025. An agenda for this meeting was posted on the City’s webpage on March 13, 2025.

Attachments:

1. Proposed Plans

2. Draft Resolution - 2024-3086

Page 56 of 100 ends

GENERAL PROJECT NOTES
A. THIS WORK SHALL COMPLY WITH ALL 2022 CBC, CMC, CPC, CEC, CAL ENERGY CODE, AND CAL RESIDENTIAL CODE, cal green bldg stds code AND ALL OTHER REGULATIONS AS AMENDED TO DATES
APPROVED BY THE CITY OF monte serenoWRITTEN DIMENSIONS ON THESE DRAWINGS SHALL HAVE PRECEDENCE OVER SCALED DIMENSIONS.

WRITTEN DIMENSIONS ARE APPROXIMATE AND MUST BE VERIFIED BY CONTRACTOR. CONTRACTOR SHALL VERIFY, AND BE RESPONSIBLE

FOR, ALL EXISTING CONDITIONS AND DIMENSIONS PRIOR TO, AND DURING, ALL PHASES OF WORK.

B. IF THE CONTRACTOR FINDS ANY LACK OF INFORMATION, DISCREPANCY,

AND/OR OMISSIONS IN THESE DRAWINGS, OR IF THE CONTRACTOR IS

UNCLEAR AS TO THE DRAWINGS' MEANING AND/OR INTENT, THE

CONTRACTOR SHALL CONTACT THE ARCHITECT AT ONCE FOR

INTERPRETATION AND/OR CLARIFICATION BEFORE PROCEEDING WITH THAT PORTION OF THE WORK. IF ANY SUBCONTRACTOR FINDS ANY

LACK OF INFORMATION, DISCREPANCY, AND/OR OMISSIONS IN THESE

DRAWINGS, OR IF ANY SUBCONTRACTOR IS UNCLEAR AS TO THE

DRAWINGS' MEANING AND/OR INTENT, THAT SUBCONTRACTOR SHALL

CONTACT THE GENERAL CONTRACTOR, WHO SHALL THEN CONTACT THE

ARCHITECT AT ONCE FOR INTERPRETATION AND/OR CLARIFICATION

BEFORE DIRECTING THE SUBCONTRACTOR TO PROCEED WITH THAT PORTION OF THE WORK.

C. NO CHANGES, MODIFICATIONS, OR DEVIATIONS SHALL BE MADE TO

AND/OR FROM THE DRAWINGS AND/OR SPECIFICATIONS WITHOUT FIRST SECURING WRITTEN PERMISSION FROM THE ARCHITECT OR THE OWNER.

D. ALL MATERIALS USED SHALL BE EQUAL TO, OR EXCEED, ALL APPLICABLE STATE AND LOCAL CODES AND REQUIREMENTS.

E. THE CONTRACTOR SHALL PROMPTLY AND LEGALLY REMOVE ALL

ACCUMULATED DEBRIS DAILY, SHALL PROTECT ALL EXPOSED PORTIONS

OF THE WORK FROM WEATHER ELEMENTS, SHALL AVOID OVER-LOADING

THE STRUCTURE WITH CONSTRUCTION MATERIALS, AND SHALL SECURELY

STORE ALL ITEMS TO BE USED FOR AND IN THE CONSTRUCTION OF THE WORK.

F. ALL GLASS IN HAZARDOUS AREAS (INCLUDING TUBS AND/OR SHOWERS), ALL GLASS WITHIN 18" OF THE FINISHED FLOOR, AND ALL GLASS WITHIN 24"

OF AN OPERABLE DOOR SHALL BE SAFETY GLASS, AND SHALL BE PERMANENTLY LABELED AS SUCH.
(CBC SECTION 2406.4)
G. THE CONTRACTOR SHALL MAINTAIN, KEEP IN SERVICE, AND PROTECT

AGAINST DAMAGE, ALL EXISTING UTILITIES AND CITY SERVICES DURING CONSTRUCTION.

H. THE CONTRACTOR SHALL VERIFY THE LOCATION OF ALL OF ALL EXISTING UNDERGROUND UTILITIES PRIOR TO EXCAVATION.

I. ALL ELECTRICAL CALCULATIONS AND WIRE SIZES SHALL BE PROVIDED BY A CALIFORNIA-LICENSED ELECTRICAL CONTRACTOR. RECEPTACLE,

SWITCH, FIXTURE, AND EQUIPMENT LOCATIONS SHALL BE FOUND ON THE SITE PLAN ANS PROPOSED FLOOR PLANS WITHIN THESE DRAWINGS. THE

CONTRACTOR SHALL VERIFY THE LOCATION, FIXTURE TYPES, AND EQUIPMENT WITH THE OWNER PRIOR TO PURCHASE AND INSTALLATION.

J. THE CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONARY

MEASURES TO PROTECT THE PUBLIC AND ADJACENT PROPERTIES FROM DAMAGE THROUGHOUT CONSTRUCTION.

K. ANY EXISTING UTILITIES TO BE ABANDONED SHALL BE PROPERLY

DISCONNECTED, PLUGGED, OR CAPPED AS REQUIRED BY CODE
AND/OR SOUND CONSTRUCTION PRACTICES.

L. THE CONTRACTOR SHALL PROVIDE ADEQUATE CONCEALED BLOCKING

AND ANCHORING FOR ALL CEILING- AND WALL-MOUNTED EQUIPMENT, HARDWARE, FIXTURES, AND ACCESSORIES.

M. UNLESS OTHERWISE NOTED, ELECTRICAL CONDUITS, PLUMBING LINES, ETC.

SHALL BY RUN IN CONCEALED SPACES, AND ALL FRAMING SHALL BE

ADEQUATELY SIZED TO ACCOMPLISH THIS RESULT WITHOUT CAUSING ANY DEFORMATION IN THE WALL PLANE.

N. INTERIOR DIMENSIONS ARE SHOWN FROM CENTER OF WALL AND EXTERIOR DIMENSIONS ARE SHOWN FROM FACE OF STUD.

O. EACH BEDROOM SHALL HAVE ONE EXTERIOR EGRESS-COMPLIANT

WINDOW OR DOOR THAT IS OPENABLE FROM THE BEDROOM'S INTERIOR

WITHOUT THE USE OF A KEY OR SPECIAL TOOLS, KNOWLEDGE, OR EFFORT.

P. ALL PRODUCTS LISTED IN THESE DRAWINGS BY ICBO/NER NUMBER SHALL

BE INSTALLED PER THE REPORT AND MANUFACTURER'S WRITTEN
INSTRUCTIONS. PRODUCT SUBSTITUTION FOR PRODUCTS LISTED SHALL

ALSO HAVE AN ICBO/NER-APPROVED WRITTEN EVALUATION REPORT

AND BE APPROVED AND LISTED BY OTHER NATIONALLY-RECOGNIZED TESTING AGENCIES.

Q. EXTERIOR OPENABLE WINDOWS AND DOOR SHALL BE
WEATHERSTRIPPED. ALL OPEN JOINTS, PENETRATIONS, AND OTHER

OPENINGS IN THE BUILDING ENVELOPE SHALL BE SEALED, CAULKED,

GASKETED, AND/OR WEATHERSTRIPPED TO LIMIT, OR ELIMINATE, AIR LEAKAGE.

R. SEE STRUCTURAL SHEETS FOR PROJECT CONSTRUCTION NOTES AND DETAILS.

S. SEE ATTACHED TITLE 24 FORMS AND/OR CALCULATIONS FOR PROJECT ENERGY EFFECIENCY REQUIREMENTS.
cover
sheet
8 a1

ABBREVIATIONS AND INDICATIONS
A.B. ANCHOR BOLT

A/C ASPHALTIC CONC
ACC. ACCOUSTIC

ALUM ALUMINUM

BLK BLOCK
C.J. COLD JOINT

CONC CONCRETE

CONT CONTINUOUS
C.I. CAST IRON

DF DOUGLAS FIR

ELEV ELEVATION
(E) EXISTING

EXIST EXISTING

EXT EXTERIOR
F.E. FIRE EXTINGUISHER

FIN FINISH
F.O.C. FACE OF CONC
F.O.B. FACE OF BLOCK
F.O.S. FACE OF STUD

FDN FOUNDATION

FTG FOOTING

GALV GALVINIZED
G.I. GALVINIZED IRON
GYP. BD. GYPSUM BOARD
H.B. HOSE BIBB

INSUL INSULATION

INT INTERIOR

INV INVERT
M.B. MACHINE BOLT
M.C. MEDICINE CHEST
MIN. MINIMUM

MTL METAL
N.I.C. NOT IN CONTRACT

NTS NOT TO SCALE

NOM NOMINAL

O/C ON CENTER
OPG. OPENING

LAM PLAS LAMINATED PLASTIC

PL GL PLATE GLASS

PLY PLYWOOD

RDWD REDWOOD

RWL RAIN WATER LEADER

SIM SIMILAR

TEMP GL TEMPERED GLASS

T & G TONGUE AND GROOVE
T.O.C. TOP OF CURB
T.O.P. TOP OF PLATE

TYP TYPICAL

UON UNLESS OTHERWISE NOTED

VGDF VERTICAL GRAIN DOUGLAS
FIR

W/ WITH

WC WATER CLOSET

WWF WELDED WIRE FABRIC

TH THRESHOLD

S H E E T I N D E X
NUMBER

SHEET T I T L E
a1 cover sheet

VICINITY MAP
surveyors site plan

PROJECT

INFORMATION

SCOPE OF WORK
"CBC" - California Building Code 2022
"CRC" - California Residential Code 2022
"CEC" - California Electrical Code 2022
"CPC" - California Plumbing Code 2022
"CMC" - California Mechanical Code 2022
"CEnC" - California Energy Code 2022
"CALGreen" - California Green Building
Standards Code
CODE ABBREVIATIONS:

CONCRETE
GRAVEL
EARTH

GYPSUM BOARD

INSULATION
METAL

MASONRY

PLYWOOD

FINISH WOOD

ROUGH WOOD

MORTAR, GROUT
A
A-5 BUILDING SECTION

DETAIL INDICATION

DOOR INDICATION

WINDOW SYMBOL
SECTION No.

SHEET No.
1 A-4
2 B

CEMENT PLASTER
· construction of a new attached two
car garage - 494 sf
· reworking of a portion of the
residence to accomodate a hallway
to the garage. addition of 60 sf
of shts
job no.
drawn by:
scale:
date:

NOTED
SMB
2423
sheet
addition &
alterations to
residence @
17380 VALLEY OAK DR.

Monte Sereno, ca
for:

HOSSIN & MARISEL
Baheri
17380 VALLEY OAK DR.

Monte Sereno, ca
Revisions:

12.10.24 - dbl gar dr.

12.30.24 - planning
comments
tel 408 805 1328
saratoga california
Architect
Steve
fredericksburg
email [email protected]
12403
derogation of Steve Benzing - Architect, common law
copyright or other reserved rights.
the Project is not to be construed as publication in
requirements or for other purposes in connection with
Submission or distribution to meet official regulatory
Project and are not to be used on any other project.
property. They are to be used only with respect to this by Steve Benzing - Architect are and shall remain its
All drawings, specifications & copies thereof furnished

OWNERSHIP AND USE OF DRAWINGS
C-17985
Website: Benzarch.com
Benzing
Exp. 9/30/2025
No. 17985

L I C E NS ED A RC H I T EC T
S T
EV EN
M

B E NZ I NG

S T A T E O F C A L I F O R N I A
11/5/24
a2 proposed site plan
a3 existing floor plan
exterior elevations
a4
sections
a5
APN: 409-34-032
OWNER: m/m hossin baheri
17380 valley oak dr.
monte sereno, ca
ZONING: R-1-8
lot size - 12600 sf
USE. RESIDENTIAL
AGE OF STRUCTURE: BUILT - 1960
occupancy: r3/u
type of construction: vb
number of stories: 1
a6
proposed floor plan
Lot area - 12600 SF
Allowable Maximum Square footage of
main dwelling - 3300 SF
Proposed Square footage of main
dwelling W/ NEW GARAGE- 2773 SF
lot slope - 10.10%
2219
0 0
0 0
0 0
0 0
0 0
2279
494
112
2331 2773
2219
112
2331
2773
0 18.5 2773 22.16

17.6 22.16
.09
2331 18.5 2773 22.16
468
1984
1370
6153 48.8

3.7 15.74

10.87 468 3.7
1370 10.87
1634.5 12.97
6245.5 49.7
7056 56.0
4788 38.0
Proposed Grading Quantity (cut & fill) -

NONE OTHER THAN FOUNDATION WORK
The maximum impervious coverage shall be
decreased by four percent (4%) for each two
thousand (2,000) square feet by which the area
of a parcel of property or lot exceeds twelve
thousand (12,000) square feet,
(e) lot is 12600 sf. imprevious covrage shall be
decrease by 4% - 56%
or shall be decreased by two percent (2%) for
each five percent (5%) of the slope that the
parcel exceeds a ten percent (10%) average
slope,
lot slope is 10.1% NO decease INimprevious
coverage BY SLOPE
demolition floor plan
a7
a8
roof plan
r1-8
.29/12600

10.10%
1/3/2025 10:12:03 AM, Steve Benzing - Architect Page 57 of 100 Email: [email protected]
www.wilsonlandsurveys.com
Kenneth D. Wilson 12-31-2024
Kenneth D. Wilson
12-31-2024

Page 58 of 100 ends

existing 4"
shrubs to
be
removed
back & side of
garage to be
partial below
grade
proposed
new garage
top of slab
elev 388.50
5'-0"
5'-0"
site plan
scale 1/8"= 1'-0"
APN: 409-34-032
OWNER: m/m hossin baheri
17380 valley oak dr.
monte sereno, ca
ZONING: R-1
lot size - 12600 sf
USE. RESIDENTIAL
AGE OF STRUCTURE: BUILT - 1960

SIZE OF STRUCTURE
EXISTING RESIDENCE 2219
ADDITION 60
TOTAL CONDITIONED 2279 .
new GARAGE 494
TOTAL 2773 LESS THAN 3300 MAX
25'-0" front yard setback
proposed
setback
no grading is proposed other than
for the foundation of the garage
PATIO & POOL 1801
SF

EXISTING RESIDENCE -
2219 SF

PROPOSED GARAGE
& HALLWAY ADD - 554
SF

DRIVEWAY -
1565 SF
slope density calculation
contour length total legth
391 64'-0 + 17'-6 = 81'-6 81'-6
390 27-;-10 + 28'-8 = 94'-0 = 150'-6 150'6
389 40'-0 + 54'-6 + 40 = 134'-6 134'-6
388 55'-0 + 24'-6 + 48'-3 = 127'-9 127'-9
387 87'-0 + 157'-10 = 244'-10 244'-10
386 27'-3 + 99'-1 = 126'-4 126'-4
385 95'-2 95'-2
384 90'-0 90'-0
383 90'-0 90'-0
382 87'-3 87'-3
381 28'-10 28'-10
380 19'-0 19'-0
TOTAL ALL LEGTHS = 127.5'-8
S = .00229(L)(I) = .00229(1275.67)(1) =10.1
A .289
of shts
job no.
drawn by:
scale:
date:

NOTED
SMB
2423
sheet
addition &
alterations to
residence @
17380 VALLEY OAK DR.

Monte Sereno, ca
for:

HOSSIN & MARISEL
Baheri
17380 VALLEY OAK DR.

Monte Sereno, ca
Revisions:

12.10.24 - dbl gar dr.

OWNERSHIP AND USE OF DRAWINGS
C-17985
Website: Benzarch.com
Benzing
Exp. 9/30/2025
No. 17985

L I C E NS ED A RC H I T EC T
S T
EV EN
M

B E NZ I NG

S T A T E O F C A L I F O R N I A
11/5/24
site plan
8 a2 house on left 17380 valley oak houses on right
streetscape
1/3/2025 10:12:16 AM, Steve Benzing - Architect Page 59 of 100 SB48 SB3021 SB48 SB3021 WH 2030LS 6030LS 6030LS 5040FX 6068 4046LS 6068 3060FX 3060FX 4060FX 4060FX 4060FX 8068 5968FX 6068 5968FX 4768 2668 2168 2268 2668 2668 2668 2668 2668 2668 2668 6068 7080 0836FX 3836FX 0836FX UP 3'-4" 10 10 20 10 40 5 EXISTING BATH TO REMAIN BEDROOM BEDROOM LAUNDRY M. BEDROOM BEDROOM KITCHEN FAMILY ROOM LIVING ROOM ENTRYFIN FLR ELEV 388.46' FIN FLR ELEV 390.23' WALKIN CLOSET M. BATH Steve Benzing Architect C-17985 12403 Fredericksburg Dr. Saratoga, Ca tel- 408 805 1328 website - Benzarch.com email [email protected] OWNERSHIP & USE OF DRAWINGS ALL DRAWINGS, SPECIFICATIONS AND COPIES THEROF FURNISHED BY STEVE BENZING- ARCHITECT ARE AND SHALL BE HIS PROPERTY. THEY ARE TO BE USED ONLY WITH RESPECT TO THE PROJECT AND ARE NOT TO BE USED ON ANY OTHER PROJECT. SUBMISSIONOR DISTRIBUTION TO MEET OFFICIAL REGULATORY REQUIREMENTS OR FOR OTHER PURPOSES IN CONNECTION WITH THE PROJECT IS NOT TO BE CONSTRUED AS PUBLICATION IN DEROGTIO OF STEVE BENZING-ARCHITECT. COMMON LAW COPYRIGHT OR OTHER RESERVED RIGHTS Garage addition TO RESIDENCE AT: 17380 Valley oak dr. monte sereno, CA FOR: m/m hossin baheri 17380 valley oak dr. monte sereno, CA Revision: 12.10.24 - dbl gar dr. date: scale: As noted drawn by; SMB job no. 2423 sheet of sheet existing floor plan A3 8 Exp. 9/30/2025 No. 17985 L I C E NS ED ARC H I T EC T ST EV EN M . B ENZ I NG S T A T E O F C A L I F O R N I A existing floor plan scale 1/4" = 1'-0" Page 60 of 100 SB48 WH
2030LS 6030LS 6030LS
5040FX
6068 4046LS 6068
3060FX
3060FX
4060FX
4060FX
4060FX
8068
5968FX
5968FX 4768 2668
7080
0836FX
3836FX
0836FX
UP
3'-4" 10
10 20 10
40 5

EXISTING

BATH TO

REMAIN BEDROOM

BEDROOM
M. BEDROOM

BEDROOM

KITCHEN

FAMILY ROOM

LIVING ROOM
ENTRY
FIN FLR ELEV 388.46'
FIN FLR ELEV 390.23'

WALKIN CLOSET
M. BATH
existing to remain
existing to be removed
wall legend
demolition plan
scale 1/4"= 1'-0"
of shts
job no.
drawn by:
scale:
date:

NOTED
SMB
2423
sheet
addition &
alterations to
residence @
17380 VALLEY OAK DR.

Monte Sereno, ca
for:

HOSSIN & MARISEL
Baheri
17380 VALLEY OAK DR.

Monte Sereno, ca
Revisions:

12.10.24 - dbl gar dr.

OWNERSHIP AND USE OF DRAWINGS
C-17985
Website: Benzarch.com
Benzing
Exp. 9/30/2025
No. 17985

L I C E NS ED A RC H I T EC T
S T
EV EN
M

B E NZ I NG

S T A T E O F C A L I F O R N I A
11/5/24
demolition
plan
8 a4
1/3/2025 10:13:08 AM, Steve Benzing - Architect Page 61 of 100 SB48 WH 6068 4046LS 6068 2468 6068 5040FX
0836FX 3836FX
3060FX
3060FX 4060FX 4060FX 4060FX 8068 5968FX 6068 5968FX 2868 2668 2668 2668 2668 2668 0836FX 4768 2668 2168 2030RS 16070 2868 7080 2030LS 6030LS 6030LS 3068 UP UP 1 ni ch = ft. ( NI FE T ) GRAPH CI SCALE 0 N E1 A12 ELEVATION 1 E2 A12 ELEVATION 2 E3 A12 4'-1 5/16" 11'-5 1/2" 10'-8" 3'-4" 5'-0" 28'-3 1/4" 23'-8 13/16" 7 1/2" 2'-6" 22'-6 1/8" 6'-4 3/4" 3'-7 1/4" 5'-6 11/16" 5'-6" 4'-9 1/2" 21'-10" X 21'-10" ON HTR 10 10 20 10 40 5 GARAGE EXISTING BATH TO REMAIN BEDROOM BEDROOM LAUNDRY 1/2 BATH M. BEDROOM BEDROOM KITCHEN FAMILY ROOM LIVING ROOM ENTRYFIN FLR ELEV 388.46' FIN FLR ELEV 390.23' GARAGE SLAB ELEV 388.50'STAIRS UP 4 RISERS @ 7 1/2" / EA EXISTING FENCE ALONG PROPERTY LINE EXISTING FENCE ALONG PROPERTY LINE EXISTING DRIVEWAY WALKIN CLOSET M. BATH WATER HEATER & FAU ON PLATFORM NEW WIDER DR FOR LAUNDRYAA5 BA5 WALL LEGEND EXISTING TO REMAIN PROPOSED NEW WALLS Steve Benzing Architect C-17985 12403 Fredericksburg Dr. Saratoga, Ca tel- 408 805 1328 website - Benzarch.com email [email protected] OWNERSHIP & USE OF DRAWINGS ALL DRAWINGS, SPECIFICATIONS AND COPIES THEROF FURNISHED BY STEVE BENZING- ARCHITECT ARE AND SHALL BE HIS PROPERTY. THEY ARE TO BE USED ONLY WITH RESPECT TO THE PROJECT AND ARE NOT TO BE USED ON ANY OTHER PROJECT. SUBMISSIONOR DISTRIBUTION TO MEET OFFICIAL REGULATORY REQUIREMENTS OR FOR OTHER PURPOSES IN CONNECTION WITH THE PROJECT IS NOT TO BE CONSTRUED AS PUBLICATION IN DEROGTIO OF STEVE BENZING-ARCHITECT. COMMON LAW COPYRIGHT OR OTHER RESERVED RIGHTS Garage addition TO RESIDENCE AT: 17380 Valley oak dr. monte sereno, CA FOR: m/m hossin baheri 17380 valley oak dr. monte sereno, CA Revision: 12.10.24 - dbl gar dr. date: scale: As noted drawn by; SMB job no. 2423 sheet of sheet proposed FLOOR planS a58 PROPOSED FLOOR PLAN SCALE 1/4" = 1'-0" Exp. 9/30/2025 No. 17985 L I C E NS ED ARC H I T EC T ST EV EN M . B ENZ I NG S T A T E O F C A L I F O R N I A Page 62 of 100 2 : 12 1 ni ch = ft. ( NI FE T ) GRAPH CI SCALE 0 2 : 12 2 : 12 6 : 12 6 : 12 2 : 12 6 : 12 6 : 12 4 : 12 4 : 12 4 : 12 N ON HTR 10 10 20 10 40 5 4 : 12 4 : 12 4 : 12 4 : 12 RIDGE VAL EY RIDGE SHADED AREA IS NEW ROOF OVER GARAGE ALL OTHER ROOF PLANES ARE EXISTING TO REMAIN Steve Benzing Architect C-17985 12403 Fredericksburg Dr. Saratoga, Ca tel- 408 805 1328 website - Benzarch.com email [email protected] OWNERSHIP & USE OF DRAWINGS ALL DRAWINGS, SPECIFICATIONS AND COPIES THEROF FURNISHED BY STEVE BENZING- ARCHITECT ARE AND SHALL BE HIS PROPERTY. THEY ARE TO BE USED ONLY WITH RESPECT TO THE PROJECT AND ARE NOT TO BE USED ON ANY OTHER PROJECT. SUBMISSIONOR DISTRIBUTION TO MEET OFFICIAL REGULATORY REQUIREMENTS OR FOR OTHER PURPOSES IN CONNECTION WITH THE PROJECT IS NOT TO BE CONSTRUED AS PUBLICATION IN DEROGTIO OF STEVE BENZING-ARCHITECT. COMMON LAW COPYRIGHT OR OTHER RESERVED RIGHTS Garage addition TO RESIDENCE AT: 17380 Valley oak dr. monte sereno, CA FOR: m/m hossin baheri 17380 valley oak dr. monte sereno, CA Revision: 12.10.24 - dbl gar dr. date: scale: As noted drawn by; SMB job no. 2423 sheet of sheet a6 roof plan 8 Exp. 9/30/2025 No. 17985 L I C E NS ED ARC H I T EC T ST EV EN M . B ENZ I NG S T A T E O F C A L I F O R N I A roof plan scale 1/4" = 1'-0" Page 63 of 100 12'-11"
16'-4
5/8"
14'-0"
MAXIMUM BUILDING HGT.

EXISTING RIDGE TO REMAIN
12'-11"
16'-4
5/8"
14'-0"
MAXIMUM BUILDING HGT.

EXISTING RIDGE TO REMAIN
11'-0 1/2"
14'-0"
14'-0"
MAXIMUM BUILDING HGT.
11'-0 1/2"
14'-0"
14'-0"
MAXIMUM BUILDING HGT.

Steve Benzing
Architect
C-17985
12403 Fredericksburg Dr. Saratoga, Ca
tel- 408 805 1328
website - Benzarch.com
email [email protected]

OWNERSHIP & USE OF DRAWINGS

ALL DRAWINGS, SPECIFICATIONS AND COPIES THEROF FURNISHED BY STEVE BENZING- ARCHITECT ARE AND SHALL BE HIS PROPERTY. THEY ARE TO BE USED ONLY WITH RESPECT TO THE PROJECT AND ARE NOT TO BE USED ON ANY OTHER PROJECT. SUBMISSIONOR DISTRIBUTION TO MEET OFFICIAL REGULATORY REQUIREMENTS OR FOR OTHER PURPOSES IN CONNECTION WITH

THE PROJECT IS NOT TO BE CONSTRUED AS PUBLICATION IN
DEROGTIO OF STEVE BENZING-ARCHITECT. COMMON LAW COPYRIGHT OR OTHER RESERVED RIGHTS Garage addition TO
RESIDENCE AT:
17380 Valley oak dr. monte sereno, CA
FOR:
m/m hossin baheri
17380 valley oak dr. monte sereno, CA
Revision:

12.10.24 - dbl gar dr.
date:
scale: As noted
drawn by; SMB
job no. 2423
sheet
of sheet
A7
exterior
elevations
8 Exp. 9/30/2025
No. 17985

L I C E NS ED ARC H I T EC T
ST
EV EN
M . B ENZ I NG

S T A T E O F C A L I F O R N I A
proposed garage addition
north elevation
scale 1/4" = 1'-0"
new composition shingles to match existing
sand finish
stucco siding
to match
existing
garage doors
shall have a
carraige style
and be painted a
medium grey
p
r
o
p
e
r
t
y
lin
e
east elevation
scale 1/4" = 1'-0"
proposed addition
south elevation
scale 1/4" = 1'-0"
proposed addition
materials & colors
roofing - composition shingles - color - light grey
roof fascia color - white
siding - stucco color - medium grey
windows - white sash
new garage doors to be a dark brown to match front doors. Page 64 of 100 new garage
4 12
side & rear portion oif
the garage to be set into
the ground approx. 24"
section a
scale 3/8"= 1'-0"
top of slab elev 388.50'
section b
scale 3/8"= 1'-0"
new garage
hallway & stairs
to garage
existing living
area to remain
top of slab elev 388.50'
existing roof to remain
(e) flr elev 390.23'
(e) flr elev 388.07'
ridge elev 401.42
existing ridge 402.50'
of shts
job no.
drawn by:
scale:
date:

NOTED
SMB
2423
sheet
addition &
alterations to
residence @
17380 VALLEY OAK DR.

Monte Sereno, ca
for:

HOSSIN & MARISEL
Baheri
17380 VALLEY OAK DR.

Monte Sereno, ca
Revisions:

12.10.24 - dbl gar dr.

OWNERSHIP AND USE OF DRAWINGS
C-17985
Website: Benzarch.com
Benzing
Exp. 9/30/2025
No. 17985

L I C E NS ED A RC H I T EC T
S T
EV EN
M

B E NZ I NG

S T A T E O F C A L I F O R N I A
11/5/24
sections
8 a8
1/3/2025 10:13:21 AM, Steve Benzing - Architect Page 65 of 100 RESOLUTION NO. 25-###

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO APPROVING APPLICATION 2024-3086 FOR A SITE DEVELOPMENT PERMIT FOR THE CONSTRUCTION OF AN APPROXIMATELY 554 SQUARE FOOT ONE-STORY

ADDITION AND A VARIANCE TO ALLOW A FRONT YARD SETBACK OF FIVE FEET WHERE 25 FEET IS REQUIRED FOR THE PROPERTY LOCATED AT 17380

VALLEY OAK DRIVE
WHEREAS, Hossein Baheri and Marisel Puebla-Baheri (“Applicant”) applied for a Site Development Permit for the construction of an approximately 554 square foot onestory addition and a Variance to allow a front yard setback of five feet where 25 feet is required for the property located at 17380 Valley Oak Drive.

WHEREAS, a public hearing was held by the Site and Architectural Commission on March 5, 2025 to take evidence on the Application and at the hearing evidence was given both orally and in writing; and
WHEREAS, a public hearing was set and held on March 18, 2025 by the City Council to take evidence on the Application and at that hearing evidence was given both orally and in writing; and
WHEREAS, the City Council has considered all the evidence presented regarding the Application.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO AS FOLLOWS:

Section 1. The City Council hereby finds as follows with respect to the Site Development Permit
A. The Monte Sereno Municipal Code (“Code”) requires the following:

1. Pursuant to Code section 10.08.040(B) requires a Site Development Permit for any addition that adds 500 square feet or more to an existing building or structures in the R-1-8 zoning district

2. In accordance with Code section 10.08.050(B), no Site Development Permit may be issued unless certain specific findings can be made.

3. The City Council hereby makes the following findings:
a. The proposed improvement retains the existing character of the neighborhood in which it is located in that the proposed one-story addition matches the scale and setback pattern of the
neighborhood.

Page 66 of 100 ends

b. The proposed improvement retains the existing character of the neighborhood in which it is located in that the proposed one-story addition matches the scale and setback pattern of the
neighborhood.
c. The proposed improvement is consistent with the City’s Design Guidelines in that the design of the addition maintains the existing scale on the lot and has a low profile thus minimizing impacts to the neighborhood and adjacent properties.
d. The proposed addition is located on a flat portion of the lot, thus minimizing grading.

Section 2. In accordance with Government Code section 65906, the City Council hereby finds as follows with respect to the request for a front yard setback variance:

A. Variances from the terms of the zoning ordinances shall be granted only when, because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, the strict application of the zoning ordinance deprives such property of privileges enjoyed by other property in the vicinity and under identical zoning classification.

Special circumstances exist on this property to justify the approval of a variance. The lot is an irregularly shaped flag lot and with the location of the existing house, does not allow for the two covered parking spaces required by the zoning code to be provided while meeting the required setbacks.

B. Any variance granted shall be subject to such conditions as will assure that the adjustment thereby authorized shall not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated.

The granting of this variance will not result in a special privilege for the property not enjoyed by other properties because it will enable this

Page 67 of 100 ends

property owner to have two covered parking spaces which is required under the zoning code and is typical within the vicinity, that absent a variance would not otherwise be possible due to the above special circumstances.

C. A variance shall not be granted for a parcel of property which authorizes a use or activity which is not otherwise expressly authorized by the zone regulation governing the parcel of property. The provisions of this section shall not apply to conditional use permits.

The variance does not affect the existing use of the property as a singlefamily house within a single-family zoning district.

Section 3. Based upon the findings set out above, the City Council hereby determines, concludes and orders that the Site Development Permit, Grading Use Permit, and Tree Removal Permit are approved subject to the conditions of approval set forth in Exhibit A.

Section 4. The City Clerk is hereby directed to give notice of this decision to the Applicant by serving Applicant by first class mail, postage prepaid, with a copy of this resolution.

REGULARLY APPROVED this 18th day of March, 2025 by the following roll call vote:

Ayes:

Noes:

Abstain:

Absent:
______________________________
BY: Burton Craig, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk

Page 68 of 100 ends

Resolution 25-###
Exhibit A
CONDITIONS OF APPROVAL – 17380 Valley Oak Drive – 2024-3086

1. Acceptance of Permit. Should the applicant fail to file a timely and valid appeal of this Permit within the applicable appeal period, such inaction by the permittee shall be deemed to constitute all the following on behalf of the permittee:
a. Acceptance of the Permit by the permittee; and
b. Agreement by the permittee to be bound by, to comply with, and to do all things required of or by the permittee pursuant to all of the terms, provisions, and conditions of this permit or other approval and the provisions of Title 9 applicable to such Permit.

2. Permit Expiration. This Permit shall automatically expire two years from and after the date of issuance hereof by the Commission, if within such time period, a Building Permit has not been obtained, pursuant to and in accordance with the provision of this Permit. The date of issuance is the date this Permit is approved by the Site & Architectural Commission. However, the City Planner may approve a Permit Adjustment to extend the validity of this Permit up to one year. The Permit Adjustment must be approved prior to the expiration of this Permit.

3. Defense of Legal Challenges. If there is any third party administrative, legal, or equitable action challenging the project approvals, including without limitation claims under CEQA, the Permittee shall defend, hold harmless, and indemnify the City against any such claims, including all liability, fees and costs arising out of the defense such as costs of City's own counsel. If such an action is filed, the Permittee and City shall then enter into an agreement regarding selection of counsel and other provisions related to the defense. For this purpose, "City" includes the City and its elected and appointed officials, agents, officers and employees.

4. Building Permit/Certificate of Occupancy. Procurement of a Building Permit and/or Certificate of Occupancy from the Building Official for the structures described or contemplated under this permit shall be deemed acceptance of all conditions specified in this permit and the permittee's agreement to fully comply with all of said conditions.

5. Compliance with Local and State Laws. The subject site/use shall be conducted in full compliance with all local and state laws. No part of this approval shall be construed to permit a violation of any part of the Monte Sereno Municipal Code. The permit shall be subject to revocation if the subject site/use is conducted in such a manner as to cause a nuisance.

6. Conformance with Plans. The development of the site shall substantially conform to the approved plans titled, Addition and Alterations to Residence at 17380 Valley Oak Drive, dated December 30, 2024, on file with the Planning Department.

7. Building Clearance for Issuing Permits. Prior to the issuance of a Building Permit, the following requirements must be met to the satisfaction of the Building Official:

Page 69 of 100 ends

a. Construction Plans. This permit file number, 2024-3086 shall be printed on all construction plans submitted to the Building Official. b. Construction Plan Conformance. A project construction plan conformance review by the Planning Department is required. Planning Department review for project conformance will begin with the initial plan check submittal to the Building Official. Prior to any building permit issuance, building permit plans shall conform to the approved Planning development permits and applicable conditions.

8. Hours of Construction. Outside construction shall be limited to the hours of 8:00 a.m. to 8:00 p.m. Monday through Friday and 9:00 a.m. to 5:00 p.m. Saturday.

No outdoor construction work is allowed on Sunday or Holidays, as observed by the City, unless specifically permitted in response to an emergency.

9. Building Materials. All building materials are to be those specified on the approved Plans.

10. Street Addressing. Street addressing shall be placed as is typical in the neighborhood and in compliance with minimum requirements of the Santa Clara County Fire Department.

11. Revocation for Failure to Comply with Permit. In any case where the conditions and limitations to the site development permit have been violated as imposed by the Commission and/or the City Council, per Section 10.08.070 of the Monte Sereno Municipal Code, the City shall give notice to the permittee that the site development permit may be revoked, and shall revoke said site development permit if the stated requirements are not met within sixty (60) days of the date of the notice.

12. Encroachment Permit. Before the issuance of a building permit, the permittee shall apply for an encroachment permit to allow for the construction within the public right-of-way or public easement, including curb, gutter, and street improvements as required by the City Engineer. Encroachment permits for the Daves Avenue frontage shall be submitted to and issued by Santa Clara County. Encroachment permits for the Constitution Avenue frontage shall be submitted to and issued by the City of Monte Sereno.

13. Stormwater Design. The California Regional Water Quality Control Board requires all projects, or a combination of related projects, that create and/or replace 2,500 square feet or more of impervious surface to comply with Provision C.3.i of the Municipal Regional Stormwater NPDES Permit. As required by the Chief Building Official, the permittee shall verify the total area of impervious surface to be created and/or replaced within the scope of this project, or this project combined with other related projects and/or permits, and incorporate the site design measure(s) required under Provision C.3.i into the plans submitted for a building permit.

14. Geotechnical Report and Review. At the option of the Building Official, the permittee may be required to submit a report prepared by a geotechnical engineer of the permittee’s choice that fully assesses the existing site conditions, and addresses all issues regarding excavation and grading, foundations and their construction, drainage, retaining wall systems, periodic on-site observations, and other related items involving the Project.
a. Peer Review. The City, at the permittee’s sole expense, may retain an

Page 70 of 100 ends

independent geotechnical consultant to perform a peer-review of the permittee’s geotechnical report and advise the City in connection with the permittee’s proposals. The City Engineer shall select this independent geotechnical consultant, whose services shall be provided for the sole benefit of the City and whose reports and recommendations can be relied upon only by the City. The independent geotechnical consultant shall also review the building plans during the permit approval process, and may provide periodic on-site observations during excavation and construction of the foundations as deemed necessary by the City Engineer. The permittee shall provide payment for this at the time of the Building Permit submittal.

15. Construction Management Plan. The permittee shall develop a comprehensive Construction Management Plan. The Construction Management Plan shall address noise, vibrations, traffic control, parking, debris removal, dust control, sanitary facilities, site safety security, emergency egress, and other potential construction impacts, as well as other details involving the means and methods of completing the Project, including the construction route. The Building Official has the authority to require modifications and amendments to the Construction Management Plan as deemed necessary throughout the course of the Project and until the Final Inspection.
a. Construction Site Control of Stormwater. The California Regional Water Quality Control Board requires all projects that disturb the site to comply with Provision C.6 of the San Francisco Bay Regional Stormwater NPDES Permit in order to prevent construction site discharges of pollutants and other regulated materials during construction. As required by the Chief Building Official and prior to the issuance of a building permit, the permittee shall develop and submit a construction stormwater management plan as part of the Construction Management Plan to achieve timely and effective compliance with Provision C.6.

Permit Provision C.6.c.ii provides sources for site specific, and seasonally- and phase-appropriate, effective Best Management Practices (BMPs) that may be incorporated into the stormwater management plan.

16. California’s Model Water Efficient Landscape Ordinance: Prior to issuance of a Building Permit, permittee shall comply with the requirements of California’s Model Water Efficient Landscape Ordinance, by submitting the required information to the Building Official.

Page 71 of 100 ends

STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Appointment to Fill One (1) Vacancy on the Monte Sereno Site and Architectural Commission for an Unexpired Term Ending December 31, 2025
Recommendation(s):

Staff recommends the City Council appoint Liz Lawler who applied for the Site and Architectural Commission to fill one (1) vacancy on the Monte Sereno Site and Architectural Commission for an unexpired term ending December 31, 2025.

Background Information:

On February 21, 2025, the City received the resignation of Kevin Evans on the Site and Architectural Commission. Per California Government Code Section 54974, a Notice of Unscheduled Commission Vacancy (attached) was posted in the cabinet outside of City Hall, on the City's website, and was distributed on the City's various social media outlets. The Notice was posted no later than twenty (20) days after the vacancy occurred as required by law and final appointment to the Commission shall not be made by the City Council for at least ten (10) working days after posting.

The following application was received :
 Liz Lawler
The City did not receive any additional applications fir the vacant position.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this staff report.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website. In addition, recruitment notices were posted on the City website, sent to our e-mail distribution list, and posted on the Nextdoor social media website.

Page 72 of 100 ends

Attachments:

Notice of Unscheduled Commission Vacancy
Application - Liz Lawler - Site and Architectural Commission

Page 73 of 100 ends

NOTICE OF UNSCHEDULED COMMISSION VACANCY
Pursuant to Section 54974 of the California Government Code, NOTICE IS HEREBY GIVEN that one (1) unscheduled vacancy has occurred on the SITE AND ARCHITECTURAL COMMISSION. The term period is through December 31, 2025. Applicants must be residents of the City of Monte Sereno and registered voters of the City of Monte Sereno and have background, experience, and/or interest in architecture, planning, construction, landscaping and knowledge of the City’s General Plan. Additional information regarding the appointment can be found at https://www.montesereno.org/2192/CityClerk or by contacting the City Clerk at [email protected]. To be considered for this vacancy, please complete a Commission Application and submit to the City Clerk.

This NOTICE was duly posted no later than twenty (20) days after the vacancy occurred as required by law. Final appointment to the Commission shall not be made by the City Council for at least ten (10) working days after posting this notice in the City Clerk’s Office.

February 25, 2025
Gloisy Gonzalez-Langarica
City Clerk
Docusign Envelope ID: DD241BBF-E5BC-4671-8751-86DB9D30AB14

Page 74 of 100 ends

City of Monte Sereno
Commission Application
Date Received: March 5, 2025
Applying for: Site and Architectural Commission
Name: Liz Lawler
Length of Residency: 12 years
Previously Held Elected or
Appointed Governmental
Positions:

Monte Sereno City Councilmember and Mayor, Chair Better Streets Commission Civic or Charitable Organizations
You Have Belonged To:

Childrens Chain for CHLA, Board Member, Saint Francis High School Education: UC Berkeley, B.A. Political Science '87
Why do you want to be on the
selected Commission?:

I would like to serve on S&A to help our city navigate state housing laws while preserving our unique character. I would also like to help our city address wildfire risk by updating our codes to incentivize/require fire retardant materials, landscaping, pools, etc.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

Having served on council and as Mayor, I have an in-depth knowledge of our building codes, our objective standards, housing laws, and design guidelines. I have presided over difficult land-use decisions as Mayor, and with council was able to come to reasonable decisions with desired outcomes.

Please list your current
commitments:

I will be out of the Country in June, so will miss the June meeting. Other than that, I should be able to attend in person, with possible remote meeeting in September.

What strengths do you possess
that you believe will make you a
successful commissioner?:

Having served on council as Mayor, and led the BSC as Chair, as well as run for State Assembly, I have the listening, negotiating and investigative skills and knowledge of state law that will help S&A guide City Council on land-use decisions. I also have a love of architecture and design, and have dabble in hand drafting.

What do you see as the
important issues in Monte
Sereno?:

Our most pressing issues relate to Wildfire preparedness, and in particular evacuation routes, and complying with increasingly demanding state housing laws whil preserving our unique character.

What strengths do you possess
that you believe will make you a
successful commissioner?:

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drafting.

What is your understanding of
the City's General Plan?:

As I mentioned above, I have served on Council and am very familiar with our General Plan and Design Guidelines.

How do you view the role of the
Site and Architectural
Commission?:

S&A serves to guide and make recommendations on land-use decisions to the City Council for the betterment of our city.

Site and Architectural
Commission decisions rarely
involve a black and white issue.

There are usually several shades
of gray in making land use
decisions. Would you be willing
to put aside your personal land
use philosophy and design
preferences in order to reach
consensus, or would you prefer
to press on with your personal
convictions because you believe
that compromise might result in
a less than desirable outcome?:

I understand how emotional land-use decisions are for both neighbors and applicants. My goal is to listen to resident concerns, guide applicants in addressing those concerns, so all parties are happy with the outcome, all while keeping in mind what makes our City so beautiful. My record on council reflects this.

Please describe, as concisely as
possible, your basic
philosophical position regarding
past, present, and future growth
within the City of Monte Sereno:

My basic position is that we must plan for smart growth. However, state laws have increasingly become onerus, unreasonable and difficult to comply withmaking this a real challenge. Recently the State Legislature acknowledged that the spate of housing bills over the last several years have failed -producing very little new housing. RHNA is outdated and should be overhauled as it has not produced desired outcomes for decades. I believe we need to approach our housing crisis differently -giving local jurisdictions the power and resources to plan for growth themselves, growth that is smart and takes into account are infrastructure, geography and other limitations.

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Council Goal Setting Session for Fiscal Year 2025-2026 Recommendation(s):

Staff recommends that the City Council discuss and identify goals for Fiscal Year 2025-2026 Background Information:

The Monte Sereno City Council meets every year to establish a work plan prior to adopting its annual budget. This process is known as the Council’s Annual Goal Setting Session. Through this process, the City Council prioritizes issues for the upcoming year and determines how to allocate City resources.

In 2017, Monte Sereno adopted the “Monte Sereno City Council Role, Mission, Vision, and Value” document which has been amended a few times, most recently in 2022 (Attachment 1).

This has been used as the framework for prioritizing goals each fiscal year based on how each fits into the following Council Values:
 Integrity and Professionalism
 Transparency and Openness
 Performance Accountability
 Effective and Efficient Services
 Fiscal Responsibility
 Quality of Life for all Residents
In Fiscal Year (FY) 2023-2024, The Monte Sereno City Council established the following five goal categories derived from the Monte Sereno General Plan:

1. Quality Public Services

2. Community Character

3. Enhanced Mobility

4. Community Safety

5. Environmental Sustainability

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After the public meeting, staff will compile the list of goals determined by the Council (both continuing items and newly added items) and they will be included in the April 1, 2025 City Council meeting for formal adoption. Staff will then include these goals into the proposed FY 2025-2026 budget that is scheduled to be presented to the City Council on May 6, 2025 for the first review. Throughout the upcoming fiscal year, City Council and City staff work together to complete the workplan and adapt or update the workplan to achieve established goals.

Analysis:

The goals that were adopted for FY 24/25 are included in Attachment 2 along with notes on the status of each goal as well as a staff recommendation on whether to continue the item into FY 25/26. Several of these goals were multi-year projects and will continue into FY 25/26. In Attachment 2, where the last column is highlighted in green, staff recommends continuing the item into FY 25/26. Where the last column is highlighted pale orange, the goal will be completed in the current year and does not need to be continued into FY 25/26.

Of the 19 total goals adopted in FY 24/25, eight are completed and staff recommends continuing 11 into FY 25/26.

Based on comments and concerns provided by the community as well as Council Members regarding wildfire safety and preparedness, Council may want to consider revising the scope of the goal under IV. Maintain Community Safety category which reads “A. Provide safe evacuation routes throughout the City of Monte Sereno . . .” to broaden this item. This goal could be revised as follows:

Expand wildfire preparedness and safety throughout Monte Sereno by considering the following:
 Establish evacuation routes, inform the community of these locations, and plan for their maintenance
 Work with Saratoga and Los Gatos to coordinate efforts to reduce fire hazard risks on Highway 9
 Adopt an updated Annex to the Santa Clara Wildfire Protection Plan to plan for programs in Monte Sereno.
 Consider expanding the exterior home hardening requirements of the California Residential Code to apply to all properties in the City and not just those within the High or Very High Fire Hazard Severity Area.
 Consider requiring any eucalyptus trees on a property to be removed when an application for a new house is received.
 Increase awareness of fire danger due to poorly maintained vegetation and promote the importance of defensible space around structures.

Comments have also been received that the City should establish a Wildfire Safety Commission. There are some things to consider related to this request. If the commission is made up of elected officials and residents, the commission would be subject to the Brown Act requirements, including open meetings. Additionally, the expertise necessary to provide staff

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support for such a commission, as well as the staff time needed for support, would require that a consultant be retained.

Based on the number of goals that will continue into FY 25/26, routine projects that are underway, and the efforts that would need to be put into the wildfire preparedness goal, staff recommends that Council consider the limited staffing levels when discussing additional goals.

California Environmental Quality Act:

Fiscal Impact:

The potential fiscal impact will depend on the goals adopted for FY 2025-2026. Once the goals are adopted, staff will incorporate the necessary resources into the proposed FY 2025-2026 budget, which is scheduled for the first review by the Council at the May 6, 2025 City Council meeting. Final adoption of the budget is scheduled for the June 17, 2024 City Council meeting.

Public Noticing:

Attachments:

1. City Council Role, Mission, Vision, and Values

2. Council Adopted Goals for Fiscal Year 2024-2025 with Current Status

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Monte Sereno City Council Role, Mission, Vision & Values:

Updated: March 2022
Overview
A Monte Sereno City Council Ad Hoc Committee on Governance developed the Role, Vision, and Value statements below in 2017. Monte Sereno City Council updated the items in 2019, 2020, 2021, and 2022 at their Annual Goal Setting Sessions.

Monte Sereno Council Role
The Monte Sereno City Council is the governing body of the City of Monte Sereno, vested with policy, fiduciary, legislative and quasi-judicial authority. The City Council of Monte Sereno operates under a Council-Manager form of government. Monte Sereno voters elect five councilmembers at large. Those councilmembers direct policy, which is implemented by the City Manager of Monte Sereno. The Monte Sereno City Council serves all of Monte Sereno, establishing policy and making decisions designed to benefit the community. As part of its leadership role, Monte Sereno City Council advocates, regulates, forms partnerships, provides direction, and monitors achievement. Members of the Monte Sereno City Council lead in their roles and responsibilities through relationships they have with each other, the public, and city staff, and by following all applicable regulations, ordinances, and laws. Monte Sereno City Councilmembers adhere to and model the Monte Sereno Council Mission, Vision & Values.

Monte Sereno Council Mission
The Mission of the City of Monte Sereno is to provide high-quality services to residents in an efficient, transparent, and fiscally responsible manner that preserves and enhances the unique residential character of Monte Sereno, protects natural resources, minimizes resident impacts to the environment, and protects and enhances the health, safety, mobility, and welfare of residents.

Monte Sereno Council Vision
The Monte Sereno City Council will continue to strengthen community and promote a strong sense of unity. Monte Sereno City Council strives to maintain the unique character and beauty of Monte Sereno and aspires to lead regionally as a desirable place to reside.

Monte Sereno Council Values
▪ Integrity and Professionalism: The Monte Sereno City Council shall work together to serve the community by respecting and trusting each other. We honor our word and keep our commitments. We seek to earn the public’s trust and confidence. We accept responsibility and take ownership for our actions.
▪ Transparency and Openness: We listen to all ideas and viewpoints. We establish clear direction, priorities and clearly communicate intentions and expectations. The Monte

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Sereno City Council decision-making process is transparent, open, and available to all participants equally and without exception.
▪ Performance Accountability: We act in the best interest of the City of Monte Sereno. We set measurable performance goals, which support the priorities of the City of Monte Sereno and our individual work groups.
▪ Effective and Efficient Services: We deliver effective and efficient services both internally and through partnerships with other agencies to maximize City of Monte Sereno resources.

We strive to set a standard of excellence.
▪ Fiscal Responsibility: We conduct short and long-range strategic budgeting and financial planning to maximize service delivery and to build the economic stability of the City of Monte Sereno. We practice sound fiscal management to protect our financial resources. • Quality of Life for all Residents: We are committed to continually enhancing the quality of life in Monte Sereno. We safeguard the value and economic vitality of our community. We promote inclusiveness and non-discrimination.

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Council Adopted Goals for Fiscal Year 2024-2025

Page 1 of 7 ends

Goal Status as of March 2025
Staff
Recommendation to
Continue in FY 25/26
I. Provide Quality Public Service
A. Maintain Fiscal Prudence

1. Plan the Green Stormwater Infrastructure project
required by State law
Design is underway. Additional park
features (i.e. benches, shade
structure, trees) will be included in the
project so that the approximately
$170,000 2018 Parks Bond Act Per
Capita Grant Program (previously
allocated for the Community Center
project) can be used for this project.

This project should continue
in FY 25/26 with the goal of
being completed by June 30,
2026.

2. Review and amend City of Monte Sereno Financial
Policies
a) Review and amend, if required, the City of Monte
Sereno’s investment policy
b) Consider migration to a biannual budget from an
annual budget process/cycle
The investment policy was most
recently updated on June 20, 2023
(Resolution 23-3883). Additional
modifications that may be needed can
be directed by Council.

Staff recommends the City Council
review and adopt an annual budget,
staff will provide Council with
projections for two fiscal years.

While the two specific tasks have been
accomplished, the additional financial
policies still need to be developed.

This goal should continue
into FY 25/26 with a review
of all financial policies (i.e.
budgeting, investments,
internal controls, reserves).

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Council Adopted Goals for Fiscal Year 2024-2025

Page 2 of 7 ends

Goal Status as of March 2025
Staff
Recommendation to
Continue in FY 25/26
B. Improve Governance and Operations

1. Review, evaluate, and select a new financial reporting system for the City of Monte Sereno’s general
accounting system to better facilitate internal controls The Finance Ad Hoc Committee is
currently working with staff to review
and recommend a new financial
accounting and budget system. The
schedule is to implement the new
system July 1, 2025.

The selection and
implementation of a new
financial system does not
need to continue as it will
be implemented July 2025.

However, the goal to
improve internal controls
should continue into FY
25/26.

C. Engage Community Members

1. Building Monte Sereno Community Center At the January 21, 2025 City Council meeting, the Council tabled the
Community Center project.

This goal should not
continue in FY 25/26 as
Council has tabled the item.

2. Review and improve the City of Monte Sereno website
with easier access to historical minutes and recordings The City’s website currently has
minutes and video recordings of
meetings from 2020 to present.

Staff recommends that this
goal be considered
complete, unless Council
would like additional
historical minutes to be
added to the website.

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Council Adopted Goals for Fiscal Year 2024-2025

Page 3 of 7 ends

Goal Status as of March 2025
Staff
Recommendation to
Continue in FY 25/26
II. Maintain Community Character
A. Update the General Plan The General Plan Update project began in December 2024 and is
expected to be completed in June
2026.

This project should continue
in FY 25/26 with the goal of
being completed in June
2026.

B. Review and Assess Alternatives to Offering Affordable Housing in Monte Sereno
The Housing Element was certified in
May 2024. Programs in the Housing
Element include requirements for
supporting and promoting affordable
housing.

This project should not
continue into FY 25/26 as
the adopted Housing
Element includes specific
related to housing which
staff will continue to work
on.

III. Enhance Mobility for Residents
IV. Maintain Community Safety
A. Provide safe evacuation routes throughout the City of Monte Sereno including:

1. Assess evacuation routes for blockage due to fallen trees from public and private property
Evacuation route requirements and
locations are being reviewed as part of
the General Plan Update project. Staff
is working with our consultants to
expedite the evacuation route review
so that it will be completed prior to
the complete General Plan update.

This goal should continue in
FY 25/26 as part of the
General Plan Update.

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Council Adopted Goals for Fiscal Year 2024-2025

Page 4 of 7 ends

Goal Status as of March 2025
Staff
Recommendation to
Continue in FY 25/26

2. Increase awareness of the fire/wind danger related to poorly maintained vegetation
Several informational posts on the
City’s social media, email blasts, and
newsletter articles have promoted
defensible spaces to reduce fire fuels
around houses and other structures.

This goal should continue
into FY 25/26.

3. Work with Los Gatos and Saratoga to create a joint
Highway 9 Committee
Discussions have begun with the
Mayors and City Managers of Los
Gatos and Saratoga to join efforts to
address fire concerns along Highway

9. No formal committee has yet been
established.

This goal should continue
into FY 25/26.

4. Involve State Senator Becker, Assemblymember Pellerin, Caltrans and others
Council members and staff have
reached out to local representatives at
the County and State level as well as
staff at Caltrans regarding the fire
safety concerns along Highway 9.

Coordination with electric officials and
staff from Los Gatos and Saratoga is
under discussion.

This goal should continue
into FY 25/26.

5. Look into available grant funding Staff continues to look for grant funding opportunities to support safe
evacuation routes reduce fire danger.

This goal should continue
into FY 25/26.

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Council Adopted Goals for Fiscal Year 2024-2025

Page 5 of 7 ends

Goal Status as of March 2025
Staff
Recommendation to
Continue in FY 25/26
B. Consider an additional NICP for Monte Sereno This has been listed as a goal for a few years. A shed was purchased at the
City Hall site to serve as an NICP to
provide disaster recovery supplies.

However, until there are enough
active CERT members in Monte
Sereno to activate the NICP during an
emergency, the LGMSPD does not
recommend outfitting the shed with
solar panels and supplies.

However, staff can present Council
with the cost of outfitting and
supplying the NICP as part of the FY
25/26 proposed budget and Council
can determine if funding should be set
aside.

This goal should not
continue into FY 25/26. Staff
will continue to work with
LGMSPD staff to determine
if the CERT membership is
such that the NICP can be
outfitted. If Council sets
aside the funds for
outfitting the shed, the
actual work would be
coordinated by staff.

C. Installation of Flock Cameras citywide At the January 21, 2025 City Council meeting, Council authorized a total of
20 Flock cameras to be installed
beginning in July 2025.

This goal has been
completed as the Council
has authorized the Flock
cameras. Staff will work
with Flock staff to install the
cameras in FY 25/26, but
this is an operational item
and does not need to be a
Council goal.

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Council Adopted Goals for Fiscal Year 2024-2025

Page 6 of 7 ends

Goal Status as of March 2025
Staff
Recommendation to
Continue in FY 25/26
D. Recruit 10 more CERT members in 2024-2025 The LGMSPD reports there are 18 CERT members in Monte Sereno.

This goal does not need to
continue as a standalone
item in FY 25/26; however,
if Council would like to
continue the goal, it may be
appropriate to include it
within an overall
wildfire/emergency
preparedness goal.

E. Finalize evaluation of the LGMSPD contract options This project is underway and scheduled for the City Council
consideration in April 2025.

This goal will be completed
in FY 24/25, so it does not
need to be continued.

F. Update the City of Monte Sereno Wireless Ordinance This project is underway and scheduled for the City Council
consideration at the April 1, 2025 City
Council meeting.

This goal will be completed
in FY 24/25, so it does not
need to be continued.

V. Enhance Environmental Sustainability
A. Promote low-water and low-fire landscaping alternatives for residents
All new construction is required to
install water efficient landscape as
part of the State’s Water Efficiency
Landscape requirements.

This goal should continue in
FY 25/26 as part of the
adoption of the updated
building codes.

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Council Adopted Goals for Fiscal Year 2024-2025

Page 7 of 7 ends

Goal Status as of March 2025
Staff
Recommendation to
Continue in FY 25/26
Several informational posts on the
City’s social media, email blasts, and
newsletter articles have promoted
defensible spaces to reduce fire fuels
around houses and other structures.

B. Encourage water conservation and support the move to lower carbon emissions in Monte Sereno
The City Council adopted Reach Codes
in December 2022 requiring that new
construction include a hot water
circulating system to improve water
conservation as well as required all
indoor appliances (except for cooking
appliances) to be all-electric.

As part of the adoption of the 2025
California Building Codes at the end of
this fiscal year, Council may consider
additional water conversation and
carbon emission reduction features.

This goal should continue in
FY 25/26 as part of the
adoption of the updated
building codes.

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Receive the Informational Update from the Improving Finance Controls and Reporting Ad Hoc Committee
Recommendation(s):

Staff recommends that the City Council receive the informational update from the Improving Finance Controls and Reporting Ad Hoc Committee
Background Information:

The City Council adopted Resolution No. 25-3922 (attached) to establish the Improving Finance Controls and Reporting Ad Hoc Committee on January 21, 2025 and appointed Council Members Mekechuk and Shannon to the Committee. The Ad Hoc Committee members will provide an informational update on their activities and accomplishments.

California Environmental Quality Act:

This matter is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

Attachments:

Reso No 25-3922 Establishing the Improving Financial Controls and Reporting Ad Hoc Committee

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RESOLUTION NO. 25-3922

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

ESTABLISHING THE IMPROVING FINANCIAL CONTROLS AND REPORTING AD

HOC COMMITTEE AD HOC COMMITTEE
WHEREAS, the City Council of the City of Monte Sereno (“City Council”) may establish project specific subcommittees to address an explicit purpose or need; and WHEREAS, project specific subcommittees are of a limited duration and should be active for no more than one year; and
WHEREAS, the City Council desires to establish a project specific ad hoc subcommittee to advise staff on improving financial controls and reporting effective January 22, 2025 through January 21, 2026; and
WHEREAS, the purpose of the Improving Financial Controls And Reporting Ad Hoc Committee is to accomplish the following:
• Review alternatives to replace the City’s existing financial reporting system and recommend a system to City Council;
• Ensure that the recommended financial reporting system has appropriate cybersecurity features and reduces the City’s exposure to cybersecurity threats; • Propose improvements to the monthly close process using the recommended financial reporting system;
• Update internal controls over financial reporting;
• Investigate collaborative and cost-effective finance and accounting alternatives with other small cities/towns; and
• Work with staff to engage with third party consultant(s) to complete the tasks noted above.

NOW, THEREFORE, BE IT RESOLVED that City Council hereby forms the Improving Financial Controls and Reporting Ad Hoc Committee effective January 22, 2025, until no later than January 21, 2026, to work with the City Manager to advise staff on proposed modifications to current financial systems and processes; and BE IT FURTHER RESOLVED that Council Member Mekechuk and Council Member Shannon are hereby appointed to the Improving Financial Controls and Reporting Ad Hoc Committee.

REGULARLY ADOPTED AND PASSED this 21st day of January 2025, by the following roll call vote:

AYES: SHANNON, WOLSHEIMER, MEKECHUK, ELLAHIE, CRAIG
NOES: NONE
Docusign Envelope ID: 39948E81-75C1-49A8-987B-437CB7D785FF

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ABSENT: NONE
ABSTAIN: NONE
APPROVED:

Burton Craig, Mayor
ATTESTED:
__________________________
Gloisy Gonzalez-Langarica, City Clerk
Docusign Envelope ID: 39948E81-75C1-49A8-987B-437CB7D785FF

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STAFF REPORT
Meeting: City Council - Mar 18 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Accept the Resignation of Council Member Shannon as Alternate Director of the Silicon Valley Clean Energy and Appoint a New Alternate Director Recommendation(s):

Staff recommends that the City Council accept the resignation of Council Member Shannon as Alternate Director of the Silicon Valley Clean Energy and appoint a new alternate director Background Information:

The City Council approved committee/commission assignments for calendar year 2025 on January 7, 2025. At that time, Council Member Shannon was appointed as the Alternate Director for the Silicon Valley Clean Energy (SVCE) Board as well as to the West Valley Sanitation District Board. However, due to the conflicts in the meeting times of these two Boards, Council Member Shannon has submitted a resignation letter as the Alternate Director for the SVCE Board.

California Environmental Quality Act:

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

Attachments:

Council Member Shannon’s Alternate Director of the Silicon Valley Clean Energy Resignation Letter

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Lisa Shannon
Councilmember City of Monte Sereno
[email protected]
March 11, 2025
Mayor Burton Craig
18041 Saratoga—Los Gatos Road
Monte Sereno, CA 95030-4299
Dear Mayor Craig,
I regret that I must resign as Alternate Director for Silicon Valley Clean Energy.

As you know, Iam also on the West Valley Sanitation District Board. The West Valley Sanitation District Board meetings begin at 5:00 PM, while Silicon Valley Clean Energy (SVCE) meetings start at 7:00 PM. Due to the limited time between these commitments it is likely that Imay often be late for the start of the SVCE meetings. I believe it is in the best interest of both organizations that Istep down to allow for a Director who can reliably be present for the start of the SVCE meetings.

Please appoint another member of the council to take this role. I appreciate your original assignment and I regret that a conflict presented itself.

Thank you.

Sincerely, gym/3k...“
Lisa Shannon

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: March 13, 2025

Page 1 of 6 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
January 7, 2025 Presentation of Certificates of Recognition to 2024 STEM Winners from the City of Monte Sereno
GGL N Presentation
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Accept the Annual Approval and Signing of the City Council Code of Ethics GGL N Consent Calendar Revisions to City of Monte Sereno Council Ad-Hoc Committees DP N New Business Discuss Selection of Meeting Date for Strategic Goal Setting DP N New Business Flock Cameras DP N New Business
Consider and Approve City Council Committee/Commission Assignments for Calendar Year 2025
DP N New Business
Review of Municipal Code Chapter 10.09 (Personal Wireless Service Facility and Antenna Criteria) and Discussion of Draft Revisions
DP N New Business
January 21, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Consider Establishment of an Appointment to the Monte Sereno City Council Improving Financial Controls and Reporting Ad Hoc Committee DP N Consent Calendar
Hold Public Hearing and Adopt a Reso Overruling Objections and Determining to Proceed with Weed Abatement
GGL Y Public Hearing
Review Options for the Use of the Auxiliary Building DP N Unfinished Business
Flock Cameras DP N Unfinished
Business
Accept the FY 2024-25 Mid-Year Budget Report DP N New Business City Manager’s Quarterly Report DP N New Business
Consider and Appoint One Additional Member to the 2024-2025 Monte Sereno Youth Commission
GGL N New Business
February 4, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Hold Public Hearing and Adopt a Reso Overruling Objections and Determining to Proceed with Weed Abatement
GGL Y Public Hearing

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: March 13, 2025

Page 2 of 6 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Discuss Hosting a City Picnic and Consider a Budget for the City Picnic DP N New Business Discussion and Consideration of a City of Monte Sereno Community Grants Deadline, Selection Dates, and Budget Amount
DP N New Business
February 18, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Receive Information Regarding the CalPERS Unfunded Pension Liabilities DP N New Business March 4, 2025 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Wildfire Prevention, Preparation, and Response Discussion DP N New Business March 18, 2025 Closed Session
Special Meeting
March 18, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Consideration to Authorize the Interim City Manager to Execute Amendment #1 to the Professional Services Agreement with AIM Engineering Consultants, Inc. for Public Works/City Engineering Consulting.

DP N Consent Calendar
Consideration to Authorize the City Manager to Execute Amendment #2 to the Professional Services Agreement with DKG Consultants for Financial Services Consulting.

DP N Consent Calendar
Authorize the Mayor to Send a Letter to Assemblymember Gail Pellerin Regarding Wildfire Safety Concerns Regarding the Eucalyptus Trees Along Highway 9
DP N Consent Calendar
Application 2024-3086 for a Site Development Permit for a single-story addition of approximately 554 square feet and a Variance application for reduced front of five feet where 25 feet is required.

DP Y Public Hearing
Consider and Appointment of Betters Streets Commissioner for Unscheduled GGL N New Business

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: March 13, 2025

Page 3 of 6 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Commission Vacancy
Annual Council Goal Setting Session for Fiscal Year 2025-2026 DP N New Business Receive the Informational Update from the Improving Finance Controls and Reporting Ad Hoc Committee
DP N New Business
Accept the Resignation of Council Member Shannon as Alternate Director of the Silicon Valley Clean Energy and Appoint a New Alternate Director DP N New Business
April 1, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of 2025-2026 City Council Goals DP N Consent Calendar Consider Modification to the City Council’s City Manager Search Ad Hoc Committee to Extend the Effective Date of the Committee to October 1, 2025 DP N Consent Calendar
Housing Element Annual Progress Report DP N New Business Adopt a Resolution Declaring Support for Efforts to Provide Universal Child Care New Business Authorize the Interim City Manager to enter into an agreement with the West Valley Cities to conduct a feasibility study for the possible development of temporary and emergency housing facilities and programs to service the unhoused population within the five jurisdictions.

DP N New Business
Closed Session
April 15, 2025 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
City Manager’s Quarterly Report DP N New Business
Application 2023-3073 for a Site Development for a new approximately 5,997 square foot two-story house and an approximately 977 square foot detached accessory building; a Grading Use Permit for 1,467 cubic feet of cut and fill; and a Tree Removal Permit to remove 19 trees.

DP Y Public Hearing
May 6, 2025 Steinbeck Sign unveiling and Ice Cream Social Special Meeting

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: March 13, 2025

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Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
May 6, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of a Resolution Declaring Hazardous Vegetation (Brush) a Public Nuisance and Set Public Hearing (SCCF)
GGL N Consent Calendar
First Study Session for Review of Proposed FY 25/26 Budget DP N New Business May 20, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Consideration of Awarding Community Based Organization Grants DP N New Business Recognition of the 2025 Seniors of Distinction Awardees DP N New Business June 3, 2025 Finance Reports N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Annual Street Maintenance - Adoption of Projects N Consent Calendar Updated Fee Schedule for User and Regulatory Fees DP N Consent Calendar Biennial Review of the City of Monte Sereno's Conflict of Interest Code GGL N Consent Calendar Second Study Session for Review of Proposed FY 25/26 Budget DP N Unfinished Business
Appropriations Limit Adoption FY 25/26 N New Business
Consider and Approve Youth Commission Selection for the Social Justice Award DP N New Business Audit Report DP N New Business
Appoint 2025-2026 Youth Commissioners GGL N New Business June 17, 2025 Finance Report DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of Resolution Establishing and Fixing the Amount of Special Real Property Tax Levy for Police Protection Purposes for the Fiscal Year 2025-2026 GGL N Consent Calendar
Adopt a Resolution Overruling Protest Regarding Brush Abatement GGL Y Public Hearing Adoption of the FY 25/26 Budget N Unfinished
Business

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: March 13, 2025

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Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
July 1, 2025
July 15, 2025
Meetings Cancelled
August 5, 2025 Finance Reports N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adopt a Resolution Confirming a Weed Abatement Report and Assessment List to be Entered on the Tax Assessment Roll
GGL Y Public Hearing
Consideration of Nominees Citizen of the Year Award DP N New Business League of California Cities Annual Conference Voting Delegate DP N New Business City Manager’s Quarterly Report DP N New Business
August 19, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
September 2, 2025
Finance Reports Warrant list DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Manager’s Report DP N New Business
September 16, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
October 7, 2025 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
October 21, 2025 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
City Manager’s Quarterly Report DP N New Business

Page 99 of 100 ends

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: March 13, 2025

Page 6 of 6 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
November 4, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
November 18, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Appointment of Betters Streets Commissioners GGL N New Business Appointment of Site and Architectural Commissioners GGL N New Business December 2, 2025 Finance Reports Warrant list N Consent Calendar Meeting Minutes GGL N Consent Calendar
Better Street Commission & S&A Applicants GGL N New Business December 16, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Declaring Weeds a Public Nuisance GGL N Consent Calendar Supplemental Law Enforcement Service Fund (SLESF) GGL N Consent Calendar Consider and Set City Council Meeting Dates for 2026 GGL N New Business Council Nomination of Mayor and Vice Mayor DP N New Business Recognition of Outgoing Betters Streets Commissioners and Site and Architectural Commissioners
DP N New Business
Committee/Commission Assignments for CY2026 DP N New Business

Page 100 of 100 ends

Monte Sereno City CouncilMarch 18, 2025

Monte Sereno City Council
March 18, 2025