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MONTE SERENO CITY COUNCIL MEETING MINUTES
REGULAR MEETING
7:00 p.m.
April 1, 2025
MEETING CALLED TO ORDER
At approximately 7:15 p.m., Mayor Craig called the meeting to order.
ROLL CALL
Present – Chambers: Councilmember Shannon, Councilmember Mekechuk, Councilmember Wolsheimer, Vice Mayor Ellahie and Mayor Craig Present – Remote: None
Absent: None
Staff: City Clerk Gonzalez-Langarica, Interim City Manager/City Planner Perkins and City Attorney Powell
Staff – Remote: None
ORDERS OF THE DAY
Mayor Burton requested that Item #6 under the Consent Calendar be removed.
MOTION: Motion by Councilmember Wolsheimer to remove Item #6 from the Consent Calendar. Seconded by Councilmember Shannon.
VOTE: Motion passed. (5-0-0)
PLEDGE OF ALLEGIANCE
Council lead the Pledge of Allegiance.
ANNOUNCEMENTS
None.
PRESENTATIONS
None.
ORAL COMMUNICATIONS
Resident Hill shared she lives next to Daves Elementary school and that the east side of her home faces the school. Recently, the Elementary School put up a digital announcement sign that is bright and flashes into her home. She shared she has done some research on the Monte Sereno code, and Docusign Envelope ID: E347D114-CFCC-4373-B0FC-0EFCCA398037 $516287a7ad09$FDB3E00582774C4198311A3401789567.docx Page 2 it seems that it’s in violation of some codes but it’s a gray area because it’s a public school. She is interested in seeing what more can be done regarding this sign. She would like help with the next steps on what she can do.
WRITTEN COMMUNICATIONS
None.
CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve the Minutes of the March 18, 2025 Special and Regular City Council Meeting
2. Consideration to Authorize the Interim City Manager to Execute an Agreement with Metropolitan Planning Group (M-Group) for Planning Department Professional Services in an amount not to exceed $93,600.
3. Approve Warrant List Dated March 26, 2025 in the amount $170,806.72
4. 2024 Housing Element Annual Progress Report
5. Consider Amending the Purpose of the Improving Financial Controls and Reporting Ad Hoc Committee
7. Consider Approving of a Memorandum of Understanding with the Cities of Campbell, Cupertino, Saratoga, and the Town of Los Gatos to Formalize the Collaborative Efforts to Conduct a West Valley Shelter Feasibility Study for the Possible Development of Temporary and Emergency Housing Facilities and Programs to Service the West Valley Area and Authorizing the Interim City Manager to Execute the Memorandum of Understanding
8. Adoption of Council Goals for Fiscal Year 2025-2026
Vice Mayor Ellahie requested to have Item #7 for discussion.
Mayor Craig opened Items #1, #2, #4 and #5 for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Mekechuk to approve Items #1, #2, #4 and #5 on the Consent Calendar. Seconded by Vice Mayor Ellahie.
VOTE: Motion passed. (5-0-0)
MOTION: Motion by Vice Mayor Ellahie to approve Item #3 on the Consent Calendar. Seconded by Councilmember Wolsheimer.
VOTE: Motion passed. (4-0-1 Abstain: Mekechuk)
7. Consider Approving of a Memorandum of Understanding with the Cities of Campbell, Cupertino, Saratoga, and the Town of Los Gatos to Formalize the Collaborative Efforts to Conduct a West Valley Shelter Feasibility Study for the Possible Development of Temporary and Emergency Housing Facilities and Programs to Service the West Valley Area and Authorizing the Interim City Manager to Execute the Memorandum of Understanding
Interim City Manager/City Planner Perkins provided a staff report.
Discussion ensued.
Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
Docusign Envelope ID: E347D114-CFCC-4373-B0FC-0EFCCA398037 $516287a7ad09$FDB3E00582774C4198311A3401789567.docx Page 3 MOTION: Motion by Vice Mayor Ellahie to approve Items #7 and #8 on the Consent Calendar. Seconded by Councilmember Mekechuk.
VOTE: Motion passed. (5-0-0)
PUBLIC HEARING
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
9. Adopt a Resolution Declaring Support for Efforts to Provide Universal Child Care Associate Director of Care Policy with Build the Future was available to provide information and available for questions from the Council.
Discussion ensued.
Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Mekechuk to table this item and work with staff to make modifications to the language and bring back to the next City Council meeting. Seconded by Councilmember Shannon.
VOTE: Motion passed. (5-0-0)
10. Authorize Staff to negotiate a multiple-year agreement with Tyler Technologies on the scope of and priorities for the configuration and implementation of an integrated financial and human resources information systems for the City of Monte Sereno and to license components of Tyler’s ERP Pro 10 in a software as a service arrangement.
Interim City Manager/City Planner Perkins provided a staff report.
Discussion ensued.
Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Wolsheimer to Authorize Staff to negotiate a multiple-year agreement with Tyler Technologies on the scope of and priorities for the configuration and implementation of an integrated financial and human resources information systems for the City of Monte Sereno and to license components of Tyler’s ERP Pro 10 in a software as a service arrangement. Seconded by Councilmember Shannon.
VOTE: Motion passed. (5-0-0)
COMMITTEE/COMMISSION REPORTS
Councilmember Wolsheimer shared the Silicon Valley Animal Control Authority meeting last week, where they discussed and approved the 2025-2026 budget salary scales for next fiscal year.
Councilmember Wolsheimer shared that the organization is financially in good shape. He also shared that in the next fiscal year, there will be an increase of about 2.5% in cost.
Docusign Envelope ID: E347D114-CFCC-4373-B0FC-0EFCCA398037 $516287a7ad09$FDB3E00582774C4198311A3401789567.docx Page 4 Vice Mayor Ellahie shared he attended a special event honoring women. He shared that one of the ladies honored at this event was a resident of Monte Sereno. Vice Mayor Ellahie also shared he attended a meeting with Silicon Valley, where many elected officials were brought together to discuss affordable housing and how housing should be developed.
Councilmember Mekechuk shared the Valley Transportation Authority’s strike is over and the next meeting is being scheduled. Silicon Valley Clean Energy Authority is scheduled to meet next week, and Santa Clara County Recycling and Waste Reduction Commission scheduled a meeting for May 8 th
.
Councilmember Shannon stated nothing to report.
Mayor Craig shared he attended the West Valley Mayors and Managers meeting where there was discussion on emergency preparedness and wildfire prevention. He shared Montana Cruz with Cal Cities attended this meeting and provided everyone with information on bills that are close to going through committee.
Mayor Craig opened the Committee/Commission Report for Public Comment.
Public Comment:
Harry Neil
With no one else wishing to speak, Mayor Craig closed Public Comment.
COUNCILMEMBER COMMENTS
Mayor Craig shared he wanted to thank Former Mayor Lawler for hosting a lunch with Assemblymember Pellerin and inviting him to it. He shared that Assemblymember Pellerin received the City’s letter regarding removing trees along Highway 9.
Councilmember Shannon shared having met with Supervisor Margaret Abe-Koga in an informal meeting, where they talked about the trees.
CITY MANAGER’S REPORT
Interim City Manager/City Planner Perkins shared that on Friday, April 25, 2025 from 9:00 a.m. to 11:00 a.m. Supervisor Abe-Koga’s Deputy Chief of Staff Amy Nguyen will be having office hours in the Council Chambers. Notification will be sent out to the community as the date approaches.
FUTURE AGENDA ITEMS
Councilmember Mekechuk would like to have a special meeting to approve the contract with Tyler Technologies to help move forward with the implementation.
11. A copy of the Tentative 2025 Council Meeting Calendar was included on the agenda.
ADJOURN
Mayor Craig adjourned the meeting at approximately 8:44 p.m.
Burton Craig, Mayor
ATTEST:
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Gloisy Gonzalez-Langarica, City Clerk
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