Agenda — Monte Sereno City Council, June 17, 2025

AGENDA
City of Monte Sereno
Tuesday, June 17, 2025
City Council
7:00 PM
Monte Sereno City Council Chambers - 18041 Saratoga -
Los Gatos Road, Monte Sereno, Ca 95030

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Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

1. Recognition of Outgoing Councilmember

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

2. Approve the Minutes of the June 3, 2025 Regular City Council Meeting Staff recommends approval of the Minutes of the June 3, 2025 Regular City Council Meeting.

Staff Report -SR-22-148 - Pdf
6 - 11

3. Approve Warrant List Dated June 12, 2025 in the Amount $556,713.81 and Authorize the City Manager to Issue Payments for Community Based Grant Recipients on July 2, 2025 for a total of $25,000 Staff recommends the City Council approve the Warrant List and authorize the City Manager to issue payments for Community Based Grant recipients on July 2, 2025 for a total of $25,000.

Staff Report - SR-25-127 - Pdf
12 - 14

4. Receive the Treasurer’s Report for April 2025
Review and accept the Treasurer’s Report for April 2025.

Staff Report - SR-25-124 - Pdf
15 - 17

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5. Adoption of Resolution Establishing and Fixing the Amount of Special Real Property Tax Levy for Police Protection Purposes for the Fiscal Year 2025-2026
Staff recommends that the Council adopt the resolution establishing and fixing the amount of special real property tax levy for police protection purposes for fiscal year 2025-2026.

Staff Report - SR-25-118 - Pdf
18 - 28

6. Authorize the City Manager to Execute an Agreement with Los Gatos‐Monte Sereno Safe Routes to School, Inc. for Providing Services Eligible Under Santa Clara Valley Transportation Authority’s 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program
Staff recommends that the City Council authorize the City Manager to enter into an agreement with Los Gatos-Monte Sereno Safe Routes to School, Inc. in an amount not to exceed $30,000 for providing services eligible under Santa Clara Valley Transportation Authority’s 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program for a three-year contract term.

Staff Report - SR-25-122 - Pdf
29 - 40

7. Adoption of Ordinance No. NS-245, an Ordinance of the City Council of the City of Monte Sereno Designating Fire Hazard Severity Zones within the Local Responsibility Area
Staff recommends that the City Council adopt Ordinance No. NS-245.

Staff Report - SR-25-123 - Pdf
41 - 44

8. Adopt Resolution No. 25-### Approving the Fiscal Year 2025-26 Salary Schedule to comply with the California Public Employees’ Retirement System (CalPERS) Statutory and Regulatory Requirements for Compensation and Publicly Available Salary Schedules
Staff recommends that the City Council adopt the draft resolution approving the fiscal year 2025/26 salary schedule.

Staff Report - SR-25-125 - Pdf
45 - 49

PUBLIC HEARINGS

9. Conduct a Public Hearing to Consider Objections to the Proposed Removal of Brush on Parcels Listed on the 2025 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and Order Abatement.

Conduct a public hearing to consider objections to the proposed removal of brush on parcels listed on the 2025 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and order abatement.

Staff Report - SR-25-090 - Pdf
50 - 57

10. Introduction and Waiver of First Reading of Ordinance No. NS-246, an Ordinance of the City Council of the City of Monte Sereno Amending 58 - 61

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Municipal Code Sections 12.03.020.A and 12.03.030 to Reduce the Number of Youth Commissioners
Staff recommends the City Council introduce and waive of first reading of Ordinance No. NS-246 an Ordinance of the City Council of the City of Monte Sereno Amending Municipal Code Section 12.03.020.A and

12.03.030 to Reduce the Number of Youth Commissioners.

Staff Report - SR-25-099 - Pdf

UNFINISHED BUSINESS

11. Adopt a Resolution Approving the City of Monte Sereno Fiscal Year 2025/2026 Budget
Staff recommends that the City Council adopt the draft resolution approving the City of Monte Sereno Fiscal Year 2025/2026 Budget.

Staff Report - SR-25-126 - Pdf
62 - 78

NEW BUSINESS

12. Consider and Appoint Members to the 2025-2026 Monte Sereno Youth Commission
Staff recommends that the City Council consider applications for the 2024-2025 Monte Sereno Youth Commission and appoint five of six applicants to the Youth Commission.

Staff Report - SR-25-119 - Pdf
79 - 93

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Pending Reassignment
Silicon Valley Animal Control Authority
Association of Bay Area Governments
League of California Cities Peninsula Division
Mekechuk
Valley Transportation Authority Policy Advisory Committee West Valley Stormwater Authority
West Valley Solid Waste Management Authority Board
Silicon Valley Clean Energy Authority
Santa Clara County Recycling and Waste Reduction Commission Shannon
Santa Clara Valley Water Commission
West Valley Sanitation District Board

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Ellahie
Cities Association – Board of Directors
Cities Association – Legislative Action Committee
Cities Association - Cities Selection Committee
Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA
West Valley Mayors & Managers
Mayors of Santa Clara County
Santa Clara County Mayors Group

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

13. Council Tentative Council Meeting Calendar 2025 94 - 101

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the June 3, 2025 Regular City Council Meeting Recommendation(s):

Staff recommends approval of the Minutes of the June 3, 2025 Regular City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
06-03-25 Regular Meeting Minutes Draft

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MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

June 3, 2025

MEETING CALLED TO ORDER
At approximately 7:00 p.m., Mayor Craig called the meeting to order.

PLEDGE OF ALLEGIANCE
Council lead the Pledge of Allegiance.

ROLL CALL
Present – Chambers: Councilmember Shannon, Councilmember Mekechuk, Vice Mayor Ellahie and Mayor Craig
Present – Remote: None

Absent: None
Staff: City Clerk Gonzalez-Langarica, City Manager Perkins and City Attorney Powell
Staff – Remote: None

ORDERS OF THE DAY
Mayor Craig requested to move Item #6 after Oral Communications, and Item #7 right after that.

PRESENTATIONS
None.

ORAL COMMUNICATIONS
Former Mayor Allan expressed there needs to be more political force for and support in the tree removal of eucalyptus trees off Highway 9. He is encouraging the Council to pressure Caltrans.

Resident Mike Frangadakis shared that the City of Monte Sereno is one of two municipalities that do not have any kind of memorial for its veterans. He would like to be involved with the City to incorporate a veteran’s memorial, as he was with the former City Manager. The second topic he discussed was that on the corner of Blanchard and Winchester is a blind spot, where weeds keep growing. Lastly, he shared he would like to be considered as a candidate to fill the vacant council seat.

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Community Outreach Specialist with Silicon Valley Clean Energy, Juliet Pascual, presented the Community Impact Report to the Council.

WRITTEN COMMUNICATIONS
Written communication received from Former Mayor Allan.

PUBLIC HEARING

6. Introduction and Waiver of First Reading of Ordinance No. NS-245, an Ordinance of the City Council of the City of Monte Sereno Designating Fire Hazard Severity Zones within the Local Responsibility Area
City Manager Perkins provided a staff report.

Santa Clara County Fire Department Assistant Fire Marshal, Jeremy Davis, and Assistant Chief Dennis Lollie were available to assist with questions from Council.

Discussion ensued.

Mayor Craig opened the item for Public Hearing.

Public Hearing
• Former Mayor Allan
With no one else wishing to speak, Mayor Craig closed Public Hearing.

MOTION: Motion by Councilmember Mekechuk to Introduce and Waive the First Reading of a draft Ordinance, an Ordinance of the City Council of the City of Monte Sereno Designating Fire Hazard Severity Zones within the Local Responsibility Area as recommend by the California Department of Forestry and Fire Protection (CALFIRE) pursuant to Government Code Section 51178.

Seconded by Councilmember Shannon.

VOTE: Motion passed. (4-0-0)

NEW BUSINESS
Mayor Craig recused himself due to a conflict of interest with one of the organizations.

7. Evaluate and Consider Community Based Organization (CBO) Grant Application Submittals and Determine Grant Awards
City Manager Perkins provided a staff report.

Discussion ensued.

Vice Mayor Ellahie invited the applicants to address the Council.

Applicants:
• Applicant Melissa Toren with KCAT
• Applicant Folake Phillips with AWO
• Applicant Karl Sprick with Los Gatos Community Concert Association • Applicant Jessica Johnson with Los Gatos Education Foundation

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• Applicant Phil Knopf with Los Gatos Youth Park
• Applicant Linda Lanzl with New Book Launch for Wildlife Conservation and Kids: Teaching Through Storytelling Program
Vice Mayor Ellahie opened the item for Public Comment.

Public Comment:
• Former Mayor Allan.

With no one else wishing to speak, Vice Mayor Ellahie closed Public Comment.

MOTION: Motion by Councilmember Mekechuk to
Art Docents of Los Gatos- $1,500
AWO - $3,000
KCAT - $5,000
Los Gatos Community Concert Association - $1,000
Los Gatos Education Foundation - $2,000
Los Gatos Museum Association - $1,500
Los Gatos Youth Park - $3,000
SAFE Worldwide - $2,000
Sustainable Waze - $1,000
West Valley Community Services - $5,000
. Seconded by Councilmember Shannon.

VOTE: Motion passed. (3-0-1 Recused: Craig)

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

1. Approve the Minutes of the May 20, 2025 Regular City Council Meeting

2. Approve Warrant List Dated May 27, 2025 in the amount $126,844.88

3. Consideration of the Approval of an Updated Fee Schedule for User and Regulatory Fees

4. Consider Adopt a Resolution to Adopt a List of Projects for Fiscal Year 2025/26 Funded by SB1: The Road Repair and Accountability Act of 2017
Councilmember Shannon requested to have Item #3 pulled for discussion.

Mayor Craig opened Items #1, #2, and #4 for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.

MOTION: Motion by Vice Mayor Ellahie to approve Items #1 and #4 on the Consent Calendar. Seconded by Councilmember Shannon.

VOTE: Motion passed. (4-0-0)
MOTION: Motion by Vice Mayor Ellahie to approve Item #2 on the Consent Calendar.

Seconded by Councilmember Shannon.

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VOTE: Motion passed. (3-0-1 Abstain: Mekechuk)

3. Consideration of the Approval of an Updated Fee Schedule for User and Regulatory Fees City Manager Perkins provided a staff report.

Discussion ensued.

Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.

MOTION: Motion by Councilmember Shannon Adopting an Updated Schedule of User and Regulatory Fees. Seconded by Councilmember Mekechuk.

VOTE: Motion passed. (4-0-0)

PUBLIC HEARING

5. Accept a Report on the Status of the City’s Vacancies, Recruitment, and Retention Efforts Pursuant to Assembly Bill 2561
City Manager Perkins provided a staff report.

Discussion ensued.

Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.

MOTION: Motion by Vice Mayor Ellahie to accept the Report regarding the Status of the City's Vacancies, Recruitments, and Retention Efforts Pursuant to Assembly Bill (AB) 2561. Seconded by Councilmember Mekechuk.

VOTE: Motion passed. (4-0-0)

UNFINISHED BUSINESS
None.

NEW BUSINESS

8. Filling Vacant Council Seat
City Manager Perkins provided a staff report.

Discussion ensued.

Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.

The Council would like to consider the vacant seat to be filled with an appointment by Council.

Applications will be accepted starting June 4, 2025 through June 20, 2025 and be considered at a Special Meeting on Friday, June 27, 2025 at 3:00 PM
Interview questions shall be determined by the Council and emailed to City Manager Perkins.

COMMITTEE/COMMISSION REPORTS
Councilmember Mekechuk shared that Vice Mayor Ellahie would be attending next week’s meeting with Silicon Valley Clean Energy Authority on his behalf. He also shared that he was selected as Chair

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for the Santa Clara County Recycling and Waste Reduction Commission.

Vice Mayor Ellahie stated nothing to report.

Councilmember Shannon stated nothing to report.

COUNCILMEMBER COMMENTS
Councilmember Mekechuk shared that there was a good article in the Los Gatan newspaper referring to newly appointed City Manager Perkins.

Councilmember Shannon shared that the Tyler Technologies program is moving right along with training to be completed.

CITY MANAGER’S REPORT
City Manager Perkins shared that the pavement management project that was approved last month for pavement improvements on West Ellenwood and Twin Creeks, as well as safety signage and striping improvements on Daves Avenue S-curve, is just about complete. She also shared that last week she met with the Los Gatos Town Manager, Assistant Town Manager and their new Emergency Coordinator. Together, they will work on an agreement for support services for emergency management operations.

FUTURE AGENDA ITEMS

9. A copy of the Tentative 2025 Council Meeting Calendar was included on the agenda.

ADJOURN
Mayor Craig adjourned the meeting at approximately 9:36 p.m.

Burton Craig, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: City Manager
Title: Approve Warrant List Dated June 12, 2025 in the Amount $556,713.81 and Authorize the City Manager to Issue Payments for Community Based Grant Recipients on July 2, 2025 for a total of $25,000 Recommendation(s):

Staff recommends the City Council approve the Warrant List and authorize the City Manager to issue payments for Community Based Grant recipients on July 2, 2025 for a total of $25,000.

California Environmental Quality Act:

The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

Warrant List 6-12-2025

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Check # Payable to: Description Amount
21402 Diana Perkins Reissue Check 21388 $ 248.00
21403 BMI Imaging Systems Reissue Check 21334 $ 225.00
21404
Association of Bay Area
Governments
Natural Gas Service at City Hall 4/9/25 to 5/7/2025
(Invoice AR038689) $ 120.26
21405
AIM Engineering Consultants
Inc
City Engineer Consultant 05/14/25-06/14/25
(Invoice 205) $ 34,900.00
21406 Alana Consulting, LLC
Building Department Consultant Hourly Services
5/05/25-6/01/25 (Invoice 2507) $ 12,420.00
21407 Dicar Networks, Inc.

Software Licensing and IT Services (Invoices
145440 and 145455) $ 4,146.50
21408 DKG Consultants
Finance Consultant Services for May (hourly) and
June (fixed rate) (Invoices 2025-51 and Inv 2025-
58) $ 11,250.00
21409 Frontier Communications
City Hall Phone Services 5/28/2025 to 6/27/2025
(Account 2091505812) $ 104.64
21410
Kier & Wright Civil Engineers
and Surve
Review of SB9 Parcel Map Applications (Reissue of
Check #21391 for $3,001.50 and New Invoices
307300 and 304944) $ 3,696.00
21411 Liebert Cassidy Whitmore
Consulting City Attorney Services 4/4/2025 to
4/29/2025 (Invoices 293470, 293471, and
293472) $ 4,509.15
21412 Logan & Powell, LLP
City Attorney Services for 5/1/2025 to 5/31/2025
(Invoices 7107, 7108, 7109, 7110, and 7111) $ 16,557.37 21413 M-Group
Contract Planning Staff ($11,302.50) and General
Plan Update ($14,262.50) from 5/1/2025 to
5/31/2025 (Invoices 2005099 and 2005124) $ 25,565.00
21414 Porter Capital Corp
Consulting Accountant from 5/19/2025 to
6/8/2025(Invoices 9037, 9033, and 9058) $ 10,500.00
21415 Prime Tree Care, Inc.

Removal of Dead Oak Tree at City Hall (Invoice
C2082) $ 775.00
21416 Radius Earthwork Inc
Completion of FY 24/25 Pavement Maintenance
Project Less 5% Retention $ 413,019.30

CITY OF MONTE SERENO

CHECK REGISTERS
CHECK DATE: JUNE 12, 2025

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21417
Regenerative Landscaping
LLC
Semi-Weekly Landscape Services at City Hall and
Street Landscape Maintenance along Daves
Avenue, Blanchard Drive, and Winchester Bl
(Invoice 1919) $ 1,413.75
21418 Silicon Valley Animal Control
Animal Control Services for 7/1/2025 to 9/30/2025
(Invoice 2025-52) $ 8,454.75
21419 Skane Mills, LLP
Attorney Services for Litigation from 4/2/2025 to
4/28/2025 (Invoices 43642) $ 3,250.00
21420 State Compensation Ins Fund
Workers Compensation Insurance from 6/01/25 to
7/1/2025 (Invoice 1002384773) $ 1,420.33
21421 US BANK
City Credit Card Bill for 4/28/2025 to 5/26/2025
(Web Hosting Services $802.33; Office Supplies
$453.77; Mailing/Postage $75.48; Staff Training
$2,630.00; City Council Ice Cream Social $76.66;
Council Member Attendance at Kiwanis Club
Luncheon $65.00; Bank Charge $35.52) $ 4,138.76
Total $ 556,713.81
Art Docents of Los Gatos FY 25/26 Community Based Grant $ 1,500.00 AWO FY 25/26 Community Based Grant $ 3,000.00
Los Gatos Public Media,
Inc./KCAT FY 25/26 Community Based Grant $ 5,000.00
Los Gatos Community
Concert Association FY 25/26 Community Based Grant $ 1,000.00 Los Gatos Education
Foundation FY 25/26 Community Based Grant $ 2,000.00
Los Gatos Museum
Association FY 25/26 Community Based Grant $ 1,500.00
Los Gatos Youth Park FY 25/26 Community Based Grant $ 3,000.00 SAFE Worldwide, Inc. FY 25/26 Community Based Grant $ 2,000.00 Sustainable Waze FY 25/26 Community Based Grant $ 1,000.00 West Valley Community
Services FY 25/26 Community Based Grant $ 5,000.00
$ 25,000.00
Checks Below Will be Issued July 2, 2025 for the Community Based Organization Grant Recipients

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Review and accept the Treasurer’s Report for April 2025.

Background Information:

California Government Code Section 41004 requires that general law cities submit a monthly report from the City Treasurer that provides an accounting summary of City funds. The Treasurer’s Report for April 2025 is provided to comply with this requirement.

The Treasurer’s Report has been updated from prior iterations to more directly address the requirements of the Government Code and to provide greater transparency to the City’s financial position. The April 2025 report is the first phase of this transition, which is to provide summary accounting for all of the City’s cash and investment accounts. The second phase of this transition will be to include the cash and investment balance across City funds (General Fund, Gas Tax Fund,etc.). Based on the City’s current practices and financial system, this information is difficult to accurately portray on a monthly basis. With the implementation of the new financial system, balances by fund will be available to incorporate into the monthly Treasurer’s Report during fiscal year 2025-26. This report will also be refined as the City transitions its investments from Wells Fargo and LAIF to the California Asset Management Program.

Analysis:

The attached Treasurer’s report provides details of the City’s cash and investment balances, including receipts and disbursements for the month.

California Environmental Quality Act:

This is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).

Fiscal Impact:

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There is no direct fiscal impact for receiving the April 2025 Treasurer’s Report.

Public Noticing:

Attachments:

1. Treasurer’s Report – April 2025

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Beginning Balance Total Receipts Total
Disbursements Ending Balance
Cash Accounts:

Wells Fargo Checking 243,475.65 161,658.92 (327,743.12) 77,391.45 Wells Fargo Savings 982,592.39 805,970.28 (161,658.92) 1,626,903.75 TOTAL 1,226,068.04 967,629.20 (489,402.04) 1,704,295.20 Investment Accounts (Liquid):

Local Agency Investment Fund 162,092.20 1,786.24 0.00 163,878.44 Wells Fargo Money Market 401.94 409,611.74 0.00 410,013.68 TOTAL 162,494.14 411,397.98 0.00 573,892.12
Maturity Date Value at Maturity Market Value Book Value Investment Accounts (Term):

US Treasury Bill 05/15/25 819,000.00 817,656.84 800,361.10 US Treasury Bill 06/12/25 821,000.00 816,944.26 800,066.94 US Treasury Bill 07/10/25 412,000.00 408,638.08 401,102.73 US Treasury Bill 08/07/25 414,000.00 409,284.54 402,733.78 US Treasury Bill 09/04/25 415,000.00 408,982.50 403,277.42 US Treasury Bill 10/01/25 416,000.00 408,715.84 404,041.63 US Treasury Bill 11/28/25 415,000.00 405,500.65 401,564.46 US Treasury Bill 12/26/25 419,000.00 408,265.22 405,470.74 US Treasury Bill 01/22/26 421,000.00 409,115.17 408,018.91 TOTAL 4,552,000.00 4,493,103.10 4,426,637.71
TOTAL CASH AND INVESTMENTS: 6,704,825.03
Monthly Treasurer's Report
FY 2025-26
April 1, 2025 to April 30, 2025
Pursuant to California Government Code Section 41004

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Adoption of Resolution Establishing and Fixing the Amount of Special Real Property Tax Levy for Police Protection Purposes for the Fiscal Year 2025-2026
Recommendation(s):

Staff recommends that the Council adopt the resolution establishing and fixing the amount of special real property tax levy for police protection purposes for fiscal year 2025-2026.

Background Information:

On the November 8, 1983 election, Monte Sereno voters approved, by more than two-thirds of votes cast, a ballot measure which levied a parcel tax for police services. The same year, the City Council adopted Ordinance No. NS-22 to authorize the Santa Clara County Tax Collector to collect the $150 per parcel tax. Santa Clara County requires an annual resolution requesting the County to collect the parcel tax. Approval of the proposed resolution would authorize the collection of the parcel tax for Fiscal Year 2025-2026 in an amount of $150 per parcel.

California Environmental Quality Act:

Fiscal Impact:

No fiscal impact will result from the adoption of this resolution as the parcel tax revenue has been included in the proposed Fiscal Year 2025-26 budget.

Public Noticing:

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Attachments:

NS-22 Establishing Police Tax
Draft Resolution

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ORDINANCE NO. NS- 22

AN ORDINANCE OF THE CITY OF MONTE SERENO LEVYING

AND IMPOSING A SPECIAL REAL PROPERTY TAX FOR POLICE

PROTECTION SERVICES
The City Council of the City of Monte Sereno DOES ORDAIN as follows:

SECTION 1. PURPOSE AND INTENT.

At present the City of Monte Sereno (herein referred to as the "CITY"), provides police protection services by contract with another public agency, namely, the County of Santa Clara and the Office of the Sheriff thereof. As a result of the passage of Proposition 13 in June, 1978, the CITY is unable to increase property tax revenues to meet the anticipated annual increases in the cost of obtaining police protection services, either at the present level of service or better by contract with the County of Santa Clara, or with another public agency, as the case may be.

It is the purpose and intent of this Ordinance to impose a special real property tax pursuant to the provisions of California Government Code Section 53978 on real property, other than property owned by governmental agencies, within the CITY for the purpose of augmenting funding of police protection services in order to continue or improve the present level of service, but only to the extent necessary to balance the budget of CITY without the use of any unappro

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operating and maintaining police protection equipment or apparatus, for paying the salaries and benefits of police protection personnel, and for such other police protection expenses as are deemed necessary by the City Council of the CITY.

SECTION 2. DEFINITIONS.

The following definition shall apply throughout this Ordinance:
(a) "Parcel of property" shall mean any contiguous unit of improved or unimproved real property held in separate ownership, including, but not limited to any single family residence, or any other unit of real property subject to the California subdivided Lands Act (Bus. and Prof. Code 11000, et seq.).

SECTION 3. SPECIAL TAX LEVY.

There is hereby levied and assessed a special real property tax by the City of Monte Sereno on each parcel of property in the City of Monte Sereno in the sum of One Hundred Fifty Dollars ($150.00) per year for each parcel of property commencing with the fiscal year 1984-85.

The tax imposed by this Section shall be a tax upon each parcel of property, and the tax shall not be measured by the value of the property.

SECTION 4. ALTERATION OF TAX BY CITY COUNCIL.

The City Council, by three (3) affirmative votes, is empowered

Page 21 of 101 ends

accordance with the purposes set ?Xth’h1thisOrdinance, or that such part of said tax is not necessary in order to balance the budget of CITY without the use of any unappropriated reserve funds of the CITY.

Having suspended all or any part of the tax imposed by this Ordinance, the City Council, by three (3) affirmative votes, is empowered to increase the amount of the tax up to the amount stated in Section 3 of this Ordinance. Under no circumstances may the amount of the tax exceed that set forth in Section 3.

SECTION 5. DISBURSEMENT OF TAX.

The revenue raised by the real property tax levied by this Ordinance shall be placed in a special fund to be used only for the purposes of obtaining, furnishing, operating and maintaining police protection equipmentor apparatus, for paying the salaries and benefits of police protection personnel, and for such other police protection expenses as are deemed necessary by the City Council of the CITY.

SECTION 6. COLLECTION AND ADMINISTRATION.
(a) Liens. The special real property tax imposed under this Ordinance together with all penalties and interest thereon shall constitute a lien on the parcel of property upon which it is levied, in accordance with Revenue and Taxation Code Section 2187 and shall have the same effect as an ad valorem real property tax lien until

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and along with, and shall be subject to the same interest and penalties, as general ad valorem property taxes collected by the County of Santa Clara on behalf of the CITY. The taxes on each parcel of property shall be billed on the secured roll tax bills and shall be collected in the same manner as ad valorem property taxes collected by the County of Santa Clara on behalf of the CITY on the secured roll. Failure to pay when due will result in the imposition of penalties and interest in the same manner as if the taxes were ad valorem property taxes. (c) Recovery of County Costs. The County of Santa Clara shall be entitled to deduct the reasonable costs of collection and administration of this Ordinance before remitting the tax revenues collected to the CITY.
(d) Administrative Regulations. The City Council of the CITY by three (3) affirmative votes may from time to time adopt regulations necessary for the enforcement and administration of the special tax provided for herein, and to implement and make effective this Ordinance.

Such regulations shall be consistent with the purpose and intent of this Ordinance.

SECTION 7. APPEALS.

Any person aggrieved by the real property tax imposed pursuant to this Ordinance may, within the time fixed by the City Council, appeal the determination of the officers of the County of Santa Clara

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SECTION 8. EXEMPTIONS.

The special real property tax imposed by this Ordinance shall not apply to any parcel of property that is exempt from the real property tax imposed by this Ordinance pursuant to any provision of the Constitution or any paramount law.

SECTION 9. OPERATIVE DATE.

This Ordinance shall become operative only if this Ordinance is adopted by a vote of sufficient number of qualified electors as is required by paramount law to impose the real property tax described in this Ordinance.

SECTION 10. The qualified electors of the City of Monte Sereno intend by this Ordinance to satisfy the requirements of Section 4 of Article XIII of the Constitution of the State of California, and without limitation by Section 4 of Article XIII B thereof.

SECTION 11. SEVERABILITY CLAUSE.

If any section, subsection, sentence, phrase, portion or part of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The People hereby declare that they would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, clauses, phrases, parts or portions be declared invalid or unconstitu

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Sereno in three

INTRODUCED
19th
ADOPTED at a regular meeting of the City Council held this day of JULY
I
AYES: Councilmember:

NOES: Councilmember:

ABSENT: Councilmember:

ATTEST:

CITY CLERK
day of July
, 1983,
(3) public places.
at a regular meeting of the City Council held this
and thereafter PASSED AND
25th
1983, by the following roll call vote:

BAMFORD, CODY, WINCKLER, MAYOR FOLEY
NONE

BURGARD
__7. BY
.YOR
1: S15 A TRUEAND CORRECT .
-::r:»:‘/ or A czw o:.::‘)‘z-M cs‘; HO.(Z£“-2 7"
51'.’

Page 25 of 101 ends

STATE OF CALIFORNIA
COUNTY OF SANTA CLARA ss.

CITY OF MONTE SERENO
I, FAY FURTADO, City Clerk of the City of Monte Sereno, California, do hereby certify that the foregoing Ordinance No.

NS-Z2 was adopted by the City Council of the City of Monte Sereno at a regular meeting thereof, held on the 25th day of JULY C C 1983, and that the same was adopted by
9 the following vote:

AYES; Councilmen BAMFORD, copy, WINCKLER, MAYOR FOLEY
NOES: Councilmen NON
ABSENT: Councilmen BURGARD
ABSTAIN: Councilmen
WITNESS my hand and the official seal of said City this 18th day of
‘November
‘ ‘ , 1983.

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STATE OF CALIFORNIA
COUNTY OF SANTA CLARA ss.

CITY OF MONTE SERENO
I, FAY FURTADO, City Clerk of the City of Monte Sereno, California, do hereby certify that the foregoing Ordinance No. NS-22 was adopted by the People of the City of Monte Sereno, California, by a two~thirds Vote of the qualified electors of the City at a Special Municipal Election held on November 8, 1983, the vote thereon by 583 Yes votes and _ 242 No votes.

WITNESS my hand and the official seal of said City this l8th
day of November , 1983.
5?

FAY FURTADO, CITY CLERK
(SEAL)

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RESOLUTION NO. 25-XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

ESTABLISHING AND FIXING THE AMOUNT OF SPECIAL REAL PROPERTY

TAX LEVY FOR POLICE PROTECTION PURPOSES IN MONTE SERENO FOR THE FISCAL YEAR COMMENCING ON JULY 1, 2025 AND ENDING ON JUNE 30, 2026
WHEREAS, the City of Monte Sereno adopted, and the voters approved by more than two-thirds of the votes cast at the November 8, 1983, election, Ordinance No. NS-22 which levied a parcel tax for police services in the amount of $150 per parcel as more specifically set out in Ordinance No. NS-22; and WHEREAS, Ordinance No. NS-22 authorized the County of Santa Clara Tax Collector to collect one hundred fifty dollars ($150.00) per parcel.

NOW, THEREFORE, BE IT RESOLVED that the Tax Collector for the County of Santa Clara be provided a certified copy of this Resolution and be instructed to collect one hundred fifty dollars ($150.00) per parcel, as provided in Ordinance No. NS-22, in the City of Monte Sereno for the fiscal year commencing July 1, 2025 and ending June 30, 2026.

This Resolution was PASSED and ADOPTED on the 17th day of June, 2025 at a duly held meeting of the City Council of the City of Monte Sereno, California, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
____________________________
Burton Craig, Mayor
ATTEST:
_________________________________
Gloisy Gonzalez-Gonzalez, City Clerk

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Donya Amiri, City Engineer
Department: City Engineer (Consultant)
Title: Authorize the City Manager to Execute an Agreement with Los Gatos‐Monte Sereno Safe Routes to School, Inc. for Providing Services Eligible Under Santa Clara Valley Transportation Authority’s 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program
Recommendation(s):

Staff recommends that the City Council authorize the City Manager to enter into an agreement with Los Gatos-Monte Sereno Safe Routes to School, Inc. in an amount not to exceed $30,000 for providing services eligible under Santa Clara Valley Transportation Authority’s 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program for a three-year contract term.

Background Information:

The Santa Clara Valley Transportation Authority (VTA)’s 2016 Measure B Program provides funding to local agencies for bicycle and pedestrian education and encouragement (E&E) activities. This sub-category, known as the Bike/Pedestrian E&E Program, covers the development and distribution of materials that are designed and intended to satisfy the following goals within the local agencies: (i) promote, educate, and/or encourage safe walking or bicycling for residents or visitors of every age and ability; (ii) communicate to residents and visitors the benefits of walking and bicycling; and (iii) communicate to school children, residents, and visitors the rights and responsibilities of pedestrians, bicyclists, and motorists.

The City is allocated $10,000 per year on a reimbursable basis under this program.

The City has an established partnership with the Los Gatos‐Monte Sereno Safe Routes to School (LG-MS SR2S), Inc. a 501(c)(3) organization in promoting and encouraging biking and walking to school-age children. On December 21, 2021, City Council authorized an agreement with Los Gatos-Monte Sereno Safe Routes to School. The contract is set to expire on June 30th, 2025 and a new contract is needed to continue obtaining services from Los Gatos-Monte Sereno Safe Routes to School and meet VTA’s E&E Program requirements.

Analysis:

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In FY 2023/2024, Los Gatos-Monte Sereno Safe Routes to School, Inc. provided E&E in the amount of $6,965.05 on services and programs for the benefit of Monte Sereno students. Staff gathered reports, samples of work, and invoice backups to submit reimbursement request in the amount of $6,965.05 to VTA on May 19th 2025, which has been approved by VTA.

VTA’s allocation to the City for the E&E Program is $10,000 annually for FY25/26 through FY27/28. The City currently has a remaining balance of $62,851.59 of E & E funds allocated for the City of Monte Sereno.

Staff recommends that the City execute an agreement with the Los Gatos-Monte Sereno Safe Routes to School for an amount to not exceed $30,000 for a three-year period; $10,000 per year, for providing services eligible under VTA’s 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program with an expiration date of June 30, 2028.

California Environmental Quality Act:

Public Noticing:

The City Council’s agenda was posted at City Hall. The agenda and this staff report were also published on the City’s website.

Attachments:

1. Draft Agreement SRTS

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1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (“Agreement”) is made and entered into as of July 1, 2025, by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and Los Gatos-Monte Sereno Safe Routes to School (SR2S), a 501(c)(3), hereinafter referred to as “Consultant.”

RECITALS
A. City desires to retain Consultant for certain professional services as set forth in this Agreement.

B. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.

C. Consultant possesses the skill, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:

AGREEMENT

1. Scope. City agrees to, and hereby does, retain Consultant to perform the professional services necessary to provide programs consistent with the Valley Transportation Authority Measure B Bicycle & Pedestrian Education & Encouragement Program to Daves Avenue School as outlined in the Scope of Work attached hereto and incorporated herein as Exhibit A.

Consultant’s work product shall be performed pursuant to generally accepted standards of practice in effect at the time of performance.

2. Responsible Personnel: City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Primary personnel responsible for Consultant’s completion of the work described in this Agreement shall be the Executive Director and Coordinator of Los Gatos-Monte Sereno Safe Routes to School, Wendy Riggs, MPA.

3. Scope of Work: Consultant shall perform the services as specified in Exhibit A in a professional and timely manner. Consultant will not undertake any work that will incur costs in excess of the amount set forth in this paragraph without prior written amendment to this Agreement. All work performed, invoices, and supporting documentation shall be in accordance with Santa Clara Valley Transportation Authority’s 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program (“Program”).

4. Time of Performance and Term: The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City.

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2 The term of this Agreement shall be until June 30, 2028. All such work shall be completed and invoices and supporting documentation provided to City no later than June 30, 2028. Time is of the essence in the performance of this Agreement. No waiver by either party hereto of the nonperformance or any breach of any term, provision, or condition of this Agreement, or any default hereunder shall be considered to be or operate as a waiver of any subsequent nonperformance, breach or default.

5. Compensation: Compensation for services performed as set forth in Section 3 shall be by task but in no event shall compensation exceed $10,000 per year, for a maximum of $30,000 total for the three-year period and all such additional work shall be at Consultant’s sole risk.

Periodic payments to Consultant shall be made upon submittal and acceptance of complete invoices and supporting documentation per Program reimbursement requirements. All work performed by Consultant and invoices for shall be fully reimbursable by the Program and will be reviewed and approved by the City Manager. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30-day period shall be deemed a reasonable period.

6. Insurance: Consultant agrees to have and maintain, for the duration of the Agreement, the following minimum insurance requirements. Prior to the execution of the Agreement, Consultant shall provide proof of insurance required. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits.

The insurance policies are to contain, or be endorsed to contain, the following provisions:

The City of Monte Sereno, its Council Members, elected and appointed officers, agents and

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3 employees shall be named as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Independent Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Independent Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

For any claims related to this Agreement, Consultant’s insurance coverage shall be primary insurance coverage (at least as broad as ISO CG 20 01 04 13) with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Consultant shall require the insurer to provide City with 30-day prior notice of termination or material change in coverage and ten (10) days prior notice of cancellation for non-payment.

7. Indemnity: To the fullest extent permitted by law, Consultant shall hold harmless, indemnify and defend City, its elective and appointive boards, commissions, officers, agents, servants, volunteers, and employees (the “Indemnified Parties”) from and against any and all claims, costs, damages, liability, losses, or suits (including court costs and attorney fees) for personal injury (including death), property damage and any other damages of any sort whatsoever, arising out of, or alleged to have arisen out of, the willful or negligent acts, errors, or omissions of Consultant or Consultant's contractors, subcontractors, agents, or employees in the performance of this Agreement.

For design professionals (as that term is defined by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended from time to time.

Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this section shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. The Consultant’s responsibility to indemnify, defend, and hold harmless the Indemnified Parties under this section shall not extend to the active negligence or willful misconduct of the Indemnified Parties. This section shall survive the termination of this Agreement.

8. Termination: This Agreement may be terminated by the City immediately for cause or

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4 by either party without cause upon fifteen days’ written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.

If Consultant fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violate any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of the breach of the Agreement by consultant.

In the event of termination, Consultant shall deliver as a condition to the payment of the compensation provided for above, or otherwise make available to City, all research data, reports, estimates, summaries, and other such information and materials as may have been accumulated by Consultant in performing this Agreement, whether completed or in process in accordance with Section 9 of this Agreement.

9. Documents: Notes, studies, chain, computations, electronic files, and other data and information obtained by Consultant for this project shall, upon receipt of payment for services rendered, be made available to City by Consultant at City's request and shall become the property of City. In the event City alters the document, City agrees Consultant shall have no responsibility whatsoever for any claim arising out of, or alleged to have risen out of, use of the altered document,
All plans, studies, documents, charts, computations, and electronic files prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request.

10. Independent Contractor: Consultant is an independent contractor retained by City to perform the work described herein. All personnel employed by Consultant are not and shall not be deemed to be employees of City. Consultant shall obtain no rights to retirement benefits or other benefits that accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to such rights. Consultant shall comply with all state and federal laws pertaining to employment and compensation of its employees and its agents, including the provision of Workers’ Compensation.

11. Licenses and Standard of Care: Consultant represents and warrants to City that, for itself and any subcontractors, all applicable licenses, permits, qualifications, insurance and approvals of any nature which are legally required of Consultant to practice its profession have been obtained any will be maintained during the performance of the Agreement. Consultant shall

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5 procure and maintain a City of Monte Sereno business license. Consultant shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.

12. Assignment: The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant.

Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If the City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such contractor other than as otherwise required by law.

13. Binding on Successors: This Agreement is binding on the heirs, successors and assigns of the parties hereto.

14. Amendment: This Agreement may be amended, modified or changed by the parties, provided that said Agreement, modification or change is in writing and approved by the authorized representative of the parties.

15. Applicable Law and Attorney's Fees: This Agreement shall be construed and enforced in accordance with the laws of the State of California, and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Santa Clara. Should any legal action be brought by a party for breach of this Agreement or to enforce any provision of the Agreement, the prevailing party of such action shall be entitled to recover its reasonable litigation expenses, including attorney fees.

16. Entire Agreement: This Agreement constitutes the complete and exclusive statement of the agreement between the City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. All provisions of this Agreement are expressly made conditions. For all purposes this Agreement shall be deemed to have been drafted jointly by all parties.

17. Waiver: Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement.

18. Severability: If any term or portion of this Agreement shall be held by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, the remaining provisions of this Agreement shall continue in full force and effect.

19. Equal Employment Opportunity. Consultant is, and warrants to the City that they shall be during the term of the Agreement, an equal opportunity employer and agrees to comply with all applicable state and federal regulations governing equal employment opportunity. Consultant will not discriminate against any employee or applicant for employment because of race, age,

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6 sex, creed, color, sexual orientation, marital status or national origin. Consultant will take affirmative action to ensure that applicants are treated during such employment without regard to race, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

20. City Not Obligated to Third Parties; Subcontractors; Oversight. The City shall not be obligated or liable for payment hereunder to any party other than the Consultant. Consultant shall ensure the following requirements are satisfied in the performance of the Agreement with respect to its own employees:

A. Workers’ Compensation. Consultant certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement.

B. Prevailing Wage. Consultant and Consultant’s subconsultants (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of the applicable wage determination shall be available on file at the City’s office of the City Clerk.

C. Injury and Illness Prevention Program. Consultant certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program.

D. Consultant shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by Consultant.

The City is not responsible or liable for Consultant’s failure to comply with any and all of its requirements under this section and Agreement.

21. Political Reform Act Economic Interests. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code §87100), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” with the Clerk of the City of Rohnert Park disclosing Consultant and/or such other person’s financial interests.

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7 WITNESS WHEREOF this Agreement is executed by City and by Consultant on this 17th day of June, 2025, at Monte Sereno, California.

CONSULTANT: CITY OF MONTE SERENO:

By: Diana Perkins, City Manager
APPROVED AS TO FORM: ATTEST:

Kirsten Powel, City Attorney Gloisy Gonzalez-Langarica, City Clerk

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8 EXHIBIT “A”

SCOPE OF WORK

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City of Monte Sereno
Measure B Bicycle & Pedestrian Education & Encouragement Program of Projects*This schedule depicts the nature of the programs to be provided. Additions, changes, and deletions may occur throughout the contract period. All work performed shall remain within the Program guidelines and requirements necessary for City to obtain full reimbursements from VTA.

Project Title Project Activities Description Project
Locations
Frequency Project Goals* Proposed Evaluation
Metrics*

1. Pre K Education Introduce young students to bikes
using balance bikes, in small groups.

Deliver education to all TK students in LGUSD
and USD
Annually to each class and/or school location
Introduce the Pre-K
population to bikes.

Project reach: Number of children given the curriculum

2. Kindergarten Pedestrian Training
Use a combination of a visual
presentation and outdoor crosswalk practice to teach kindergarteners how to be more aware as a pedestrian.

LGUSD elementary schools.
1 presentation per kindergarten class at each LGUSD Elem school plus Alta Vista Elementary 5 schools = Present to 100% of kindergarteners.

Educational minutes per student K-5 in comparison with a baseline. 25 minutes per student.

3. Grade 2 - Pedestrian Training
Present the further pedestrian safety education to 2nd graders at 2 schools, via a walking field trip format. Develop the program for a third school.

LGUSD Elementaryschools
annual Develop plans for Daves
Avenue Continue program at Blossom HIll and Van Meter with refinements from previous years.

Number of students participating

4. Grade 4 - Bike Rodeo
Practical outdoor on-bike training for kids, showing them various traffic situations and how to best navigate them. Develops a sense of responsibility, confidence and empowerment.

LGUSD elementary schools
1 Bike Rodeo per school per year. 4 Schools = 100% of 4th graders.

Number of students that participate (maintain current participation levels) Number of schools that participate

5. Grade 6 - Physical Education Unit on Biking and Bike Safety Utilize Bikeology 1 and Bikeology 2 curriculum to create 3 weeks of bike education modules tailored for 6th grade students at Fisher Middle School. The curriculum will include safety education, rules of the road, bike maintenance and bike riding
skills. Consider extending to Union Middle School
Fisher Middle School
Annual Deliver Bike Skills, Safety
and Repair curriculum to all 6th graders at Fisher Middle School to prepare them for safe riding around town and to school.

Number of students that participate.

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6. Grade 7/8 - On the
Road Cycling field trip
With the assistance of the Fisher PE team considering an off campus bike ride for 7th & 8th graders implementing the skills learned in the 6th grade bike unit.

Fisher Middle School
Annual Pilot - Determine a reasonable
route for off campus ride and work out logistics.

Number of students that participate.

7. Outreach and Communications
SR2S coordinator communicates with schools, school district leadership, parents, volunteers, municipal staff,
Police Department, and TSCN on SR2S education and safety matters. Post messages and notifications in the school e-newsletters. Hold quarterly meetings.

All Los Gatos schools, in
person,
Facebook, electronic media
Daily, weekly, Quarterly General Meetings
Improve communications,
promote SR2S to the
community, identify issues and deficiencies, address concerns.

Number of volunteers Number of communication pieces

8. Encouragement to students
Organize and participate in events,
prepare materials, provide incentives
to encourage mode shift towards active transportation. Support Environmental Outreach and Cycling Clubs, Helmet Distribution All Los Gatos schools
Ongoing throughout the year. See SR2S calendar.

Promote safe walking and
biking, educate the students
of the benefits of active transportation, encourage
behavior changes.

Number of Events held

9. Honeybee QR Code Program
This frequent walker/rider program utilizes a barcode program to help students keep track of how often they participate in active transportation
activities.

Blossom Hill Elementary
Monthly Motivate students to walk,
bike, roll and carpool to
school.

Number of students participating

10. Student travel data collection
Collect Data related to number of student who walk/bike to school LGUSD schools and LGHS
Survey semi- annually at all LGUSD school sites
Use data as metric to show growth in walking and
biking within the school
community
Survey data is the metric
*Note: Project sponsors must identify at least one primary goal and one proposed evaluation metric.

Notes:
● LGUSD: Los Gatos Union School District, includes R. J. Fisher Middle School, Blossom Hill, Daves Avenue (in Monte Sereno), Lexington (in unincorporated County) and Louise Van Meter Elementary Schools.
● LGHS: Los Gatos High School
● All Los Gatos schools: LGUSD schools, LGHS, and Alta Vista and Carlton Elementary School and Union Middle School. Alta Vista , Carlton and Union serve San Jose and Los Gatos residents.
● BPMP: Bicycle and Pedestrian Master Plan
● Attachment: Los Gatos-Monte Sereno Safe Routes to School Calendar 2023-2024

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: City Manager
Title: Adoption of Ordinance No. NS-245, an Ordinance of the City Council of the City of Monte Sereno Designating Fire Hazard Severity Zones within the Local Responsibility Area
Recommendation(s):

Staff recommends that the City Council adopt Ordinance No. NS-245.

Background Information:

The attached Ordinance was introduced at a regular meeting of the City Council held on June 3, 2025 with the following vote: 4-0.

California Environmental Quality Act:

Fiscal Impact:

No fiscal impact to the city is anticipated with the adoption of this ordinance.

Public Noticing:

Notice of the scheduled adoption of this ordinance was placed in the Los Gatos Weekly on Friday, June 6, 2025. This meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Draft Ordinance - Adopt Fire Hazard Maps

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ORDINANCE NO. NS-###

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

DESIGNATING FIRE HAZARD SEVERITY ZONES
WHEREAS, pursuant to California Government Code 51177-51179, California Department of Forestry and Fire Protection (CALFIRE) has released recommended updates to Fire Hazard Severity Zones in the Local Responsibility Area. This process last occurred in 2007 and is directed by state law.

WHEREAS, Fire Hazard Severity Zones consist of Very High, High, and Moderate designations. Of note, when the current maps were released in 2007 the High and Moderate designations did not apply to the Local Responsibility Area and only Very High designations were adopted by the City Council. Senate Bill 63 (Stern, 2021) amended Government Code 51178 to add the Moderate and High Fire Hazard Severity Zones in the Local Responsibility Area.

WHEREAS, in accordance with Government Code section 51178.5, within 30 days after receiving the Fire Hazard Severity Zones as recommended by the State Fire Marshal, the City made the information available for public review and comment and presented the information in a format that was understandable and accessible to the general public including, but not limited to, maps.

WHEREAS, the adoption of this ordinance is not a “project” as defined by CEQA Guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review, and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required.

NOW THEREFORE, THE CITY COUNCIL OF MONTE SERENO DOES ORDAIN AS FOLLOWS:

SECTION 1. Map Adoption
The Official Map of Fire Hazard Severity Zones is hereby attached as Exhibit A, incorporated by reference, and entitled “The Official Map of the City of Monte Sereno Fire Hazard Severity Zones, Dated February 24, 2025.”
SECTION 2. Environmental Review.

The adoption of this ordinance is not a “project” as defined by the CEQA guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required or necessary.

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SECTION 3. Effective Date.

This ordinance shall be in full force and effective 30 days after its adoption.

SECTION 4. Severability.

If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision of such Ordinance and shall not affect the validity of the remaining portions thereof.

SECTION 5. Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.

This Ordinance was introduced at the meeting of the City Council on the 3rd day of June 2025, and was adopted at a regular meeting of the City Council on the 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

Burton Craig, Mayor
Attest: ___________________________
Gloisy Gonzalez-Langarica, City Clerk

Approved as to form:
___________________________________
Kirsten Powell, City Attorney

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EXHIBIT A
The Official Map of the City of Monte Sereno Fire Hazard Severity Zones, Dated February 24, 2025

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: City Manager
Title: Adopt Resolution No. 25-### Approving the Fiscal Year 2025-26 Salary Schedule to comply with the California Public Employees’ Retirement System (CalPERS) Statutory and Regulatory Requirements for Compensation and Publicly Available Salary Schedules
Recommendation(s):

Staff recommends that the City Council adopt the draft resolution approving the fiscal year 2025/26 salary schedule.

Background Information:

CalPERS requires that member agencies regularly approve agency-wide salary schedules as pay rates change. Such salary schedules must be approved by the member agency's governing body. The City Council has approved salaries for employees within the Association of City Employees (ACE) bargaining unit on June 6, 2023 as part of the current Memorandum of Understanding (MOU) with the Association of City Employees (ACE) which covers July 1, 2023 through June 30, 2026. The City Council previously approved the City Manager’s salary as part of her employment contract on May 20, 2025.

The draft resolution includes pay rates for all staff in one comprehensive document. This salary schedule includes all relevant information required by CalPERS, including the title and pay range or step schedule for every classification in the City service as well as the effective date of the pay rates. Approval of the Citywide salary schedule will ensure continued compliance with CalPERS regulations concerning the adoption of publicly available pay schedules.

California Environmental Quality Act:

Fiscal Impact:

No fiscal impact will result from the adoption of this resolution as the salaries are included in the proposed Fiscal Year 2025-26 budget.

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Public Noticing:

Attachments:

1. Draft Resolution - Adoption of FY 25-26 Salary Schedule

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO APPROVING THE FISCAL YEAR 2025-26 PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)

STATUTORY AND REGULATORY REQUIREMENTS FOR COMPENSATION

EARNABLE AND PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers must comply with the compensation earnable and publicly available pay schedules provisions contained within California Government Code (GC) section 20636(d) and California Code of Regulations (CCR) 570.5; and WHEREAS, it is necessary for the City Council to review and duly approve and adopt in accordance with requirements of applicable public meetings laws a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City’s comprehensive pay schedule which will be made publicly available on the City’s external website and provided upon request; and
WHEREAS, the City reviews and may revise employee compensation and pay schedule ranges; and
WHEREAS, the City benefits from a highly qualified, municipal workforce; and WHEREAS, to assist in retaining such a workforce, it is critical that the City’s compensation levels are competitive in the marketplace; and WHEREAS, represented classifications are covered by current contracts which specify the amount of the pay adjustments in the fiscal year.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO AS FOLLOWS:

Section 1. Each recital above is hereby adopted as a specific finding of this City Council.

Section 2. The City Council hereby adopts the Fiscal Year 2025-26 salary schedule as set forth in attached Exhibit "A" and incorporated by this reference.

REGULARLY APPROVED this 17th day of June 2025 by the following roll call vote:

Ayes:

Noes:

Abstain:

Absent:
______________________________

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BY: Burton Craig, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk

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EXHIBIT A
Fiscal Year 2025/26 Salary Schedule
City of Monte Sereno Salary Schedule - Monthly Salary
Effective July 1, 2025
Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 1 Admin Clerk I/Maintenance
(part time 1,092 hours)
(hourly) $31.19 $32.69 $34.18 $35.68 $37.19
2 Administrative Clerk II $4,812.98 $5,053.63 $5,306.30 $5,571.62 $5,850.89 3 Admin Clerk II/Asst. to the City
Manager $6,521.48 $6,847.56 $7,189.94 $7,549.42 $7,926.89 4 Admin Clerk II/Deputy City
Clerk $6,521.48 $6,847.56 $7,189.94 $7,549.42 $7,926.89 5 Associate Planner $7,268.19 $7,660.32 $8,052.44 $8,445.02 $8,836.65 6 Building Official $13,467.36 $14,140.71 $14,847.75 $15,590.47 $16,370.01 7 City Clerk $10,870.70 $11,858.50 $12,451.59 $13,075.36 $13,729.13 8 City Clerk/Assistant City
Planner $10,870.70 $11,858.50 $12,451.59 $13,075.36 $13,729.13 9 City Engineer $13,467.36 $14,140.71 $14,847.75 $15,590.47 $16,370.01 10 City Planner $13,467.36 $14,140.71 $14,847.75 $15,590.47 $16,370.01 11 Finance Officer $13,467.36 $14,140.71 $14,847.75 $15,590.47 $16,370.01 12 Management Analyst Planner $8,393.95 $8,852.65 $9,311.32 $9,769.98 $10,228.66 13 Public Works Director $13,590.44 $14,140.71 $14,847.75 $15,590.47 $18,532.42 14 Finance Officer/Facility
Manager $12,218.26 $12,830.72 $13,472.25 $14,145.85 $14,853.13 15 City Manager -- -- -- -- $20,416.67

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: PUBLIC HEARINGS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Conduct a Public Hearing to Consider Objections to the Proposed Removal of Brush on Parcels Listed on the 2025 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and Order Abatement.

Recommendation(s):

Conduct a public hearing to consider objections to the proposed removal of brush on parcels listed on the 2025 Wildland Urban Interface (WUI) Area Non-Compliant Parcel List and order abatement.

Background Information:

On May 20, 2025, the City Council passed Resolution 2025-3929 declaring hazardous vegetation (brush) a public nuisance, ordering abatement, and setting June 17, 2025, as a public hearing to consider objections to the proposed removal of brush. The required posting has been completed and property owners have been notified by mail to remove brush in accordance with fire safety standards. The hearing is an opportunity for those objecting to the potential charges to come forward and be heard.

The City annually declares hazardous vegetation (brush) a nuisance due to fire danger and enters into a contract (along with other municipalities) with Santa Clara County to abate the hazardous vegetation (brush) not removed by property owners. It also authorizes the County, through a contract for services with the City, to remove the brush if the property owner fails to do so and to recover administrative service and abatement costs through an assessment on the property tax bill for each parcel. The focus of this program is the identification of perennial vegetation, brush, trees, and shrub in designated high fire hazard areas.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website. All property owners included on the abatement list were notified of this meeting.

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Attachments:

Drafted Resolution
2025 Wildland Urban Interface (WUI) Area Non-Compliant List Reso No 25-3929 Declaring Hazarous Vegetation (Brush) A Public Nuisance and Providing for Abatement_
Wild Urban Interface (WUI) Map

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RESOLUTION NO. 25-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE

SERENO OVERRULING OBJECTIONS AND DETERMINING TO PROCEED

WITH BRUSH ABATEMENT
WHEREAS, the City Council adopted Resolution No. 25-3929 on May 20, 2025, which by its terms the Council did declare as a public nuisance all growing, located or existing upon streets, sidewalks, alleys or upon private property in the City; and WHEREAS, a Public Hearing was held on June 17, 2025 and no objections to the proposed removal of Brush were made or presented orally or in written form.

NOW THEREFORE, IT IS FOUND, ORDERED AND DETERMINED as
follows:

1. On June 17, 2025, the City Council elected to proceed under Chapter 2 of Title 8 of the Monte Sereno Municipal Code and did declare as a public nuisance all Brush growing, located or existing upon the streets, sidewalks, alleys and private property in the City, all as more particularly described in Resolution 25-3929 adopted on May 20, 2025.

2. The Council fixed Tuesday, June 17, 2025, at the hour 7:00 p.m. in the Council Chambers, City Hall, 18041 Saratoga-Los Gatos Road, Monte Sereno, California, as the time and place for hearing all objections to the proposed destruction or removal of Brush and the Fire Marshal did prepare Notices to remove Brush did, in the time and manner prescribed by Chapter 2 entitled “Weed and Brush Abatement” of Title 8 of the Monte Sereno Municipal Code, cause copies of the Notice to be conspicuously posted in three (3) prominent places in the City of Monte Sereno.

3. The City Council did hold a Public Hearing on June 17, 2025, and no oral objections to the proposed removal of Brush were presented, and the Hearing was closed on June 17, 2025.

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4. The City Manager or City Engineer or their representatives is ordered to abate the nuisance declared by Resolution No. 25-3929 by having brush removed as specified in Chapter 2 of Title 8 of the Monte Sereno Municipal Code and, for this purpose, the City Manager or City Engineer or their representatives may enter upon private property to abate the nuisance. Before the City Manager or City Engineer or their representatives arrives, any property owner may remove brush at his or her own expense.

5. The City Manager or City Engineer or their representatives shall keep an account of the cost of abatement in front of or on each separate parcel of land where the work is done and shall submit to the Council for consideration, hearing or objection, modification and confirmation, an itemized written report showing this cost, all as more particularly described in Chapter 2 of Title 8 of the Monte Sereno Municipal Code.

REGULARLY passed and adopted this17th day of June, 2025.

AYES:

NOES:

ABSENT:

APPROVED:

Burton Craig, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

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CITY OF MONTE SERENO
Wildland Urban Interface (WUI) Enforced Safety
Regulations
2025 Non-Compliant Properties &
Remaining Properties to be Inspected
June 9, 2025
Addresses with Active Violations

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RESOLUTION NO. 25-3929

RESOLUTION OF THE CITY COUNCIL

OR THE CITY OF MONTE SERENO

DECLARING HAZARDOUS VEGETATION (BRUSH)

A PUBLIC NUISANCE AND PROVIDING FOR ABATEMENT
WHEREAS, Sections 39560 and the following of the Government Code of the State of California authorize the City of Monte Sereno to declare that hazardous vegetation (brush) growing to such size and such type and in such locations as to constitute a fire hazard to the community may be declared a public nuisance and to compel owners, lessees, or occupants of buildings, grounds, or lots to remove or abate the hazardous vegetation (brush) to mitigate the fire hazard from such buildings, grounds, or lots to remove or abate the hazardous vegetation (brush) to mitigate the fire hazard from such buildings, grounds, property, and adjacent sidewalks and parkways, and upon the person’s failure to do so, to remove or abate such hazardous vegetation (brush) at the owner’s expense, making the cost of that abatement a lien upon the property, and
WHEREAS, the City of Monte Sereno has entered into an agreement with the County of Santa Clara to provide hazardous vegetation (brush) abatement services, and WHEREAS, the maintenance of hazardous vegetation (brush) in violation of the Uniform Fire Code adopted by the City of Monte Sereno in the Hillside Areas identified and shown on the “Wild Land Urban Interface Fire Area” map (Attachment “A”) constitutes a public nuisance and should be abated immediately; and
WHEREAS, the Fire Department has mailed notices to property owners in the WildlandUrban Interface Fire Area notifying them of the need to abate hazardous vegetation (brush) violations and explaining the steps necessary to correct such violations.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Monte Sereno and the City Council hereby finds that hazardous vegetation (brush) is a wood, perennial plant usually with multiple stems and trunks under ten feet in height and is indigenous to the hillside area. Brush is also known to have a high oil, high resin, or low moisture contention in their leaves and branches. Examples of this type of plant material include California Sagebrush, Greaswood or Chamise, Scotch Broom and Toyon. Unabated growth of brush upon and adjacent to private property within the Wildland-Urban Interface Fire Area and adjacent parkways and sidewalks is a public nuisance, and should be abated. The City Manager or designee shall act as the Superintendent for purposes of giving notice, supervising performance of the agreement with the County of Santa Clara, and evaluating the costs of abatement.

BE IT FURTHER RESOLVED the City Clerk is directed to mail notice of this resolution to the persons designated by the Superintendent in conformance with the Government Code and publish notice of this resolution as provided in the Government Code.

Docusign Envelope ID: 238C18FC-F2A8-4C49-8C49-D815E382969B

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BE IT FURTHER RESOLVED that unless the hazardous vegetation (brush) violations are corrected by June 1, 2025 or within the time specified in a written agreement with the Superintendent or the Superintendent’s representative, the City of Monte Sereno shall cause such nuisance to be abated, and the expense thereof assessed upon the lots or lands from which or on which the abatement action occur, such expense to constitute a lien upon such lots or lands until paid, and to be collected upon the next real property tax roll upon which general municipal taxes are collected.

FURTHER RESOLVED, that on the 17th day of June, 2025 at a meeting of the City Council beginning at 7:00 P.M. in the Council Chambers, a public hearing will be held during which all property owners in Wildland-Urban Interface Fire Area in the City of Monte Sereno having any objections to the proposed abatement of brush will be heard and given due consideration.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Monte Sereno, California, held on the 20th day of May, 2025 by the following vote:

AYES: SHANNON, ELLAHIE, CRAIG
NOES: NONE
ABSENT: MEKECHUK
BY_______________________________
Burton Craig, MAYOR
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk
BY__________________________________
Docusign Envelope ID: 238C18FC-F2A8-4C49-8C49-D815E382969B

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Local Responsibility Area Fire Hazard Severity Zones
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MSE 100 / LRA Very High FHSZ
¯
1 0.5 0 1
MILES
January 2025
Municipality
¦ Fire Station
MSE 100 / Very High FHSZ

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: PUBLIC HEARINGS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Introduction and Waiver of First Reading of Ordinance No. NS-246, an Ordinance of the City Council of the City of Monte Sereno Amending Municipal Code Sections 12.03.020.A and 12.03.030 to Reduce the Number of Youth Commissioners
Recommendation(s):

Staff recommends the City Council introduce and waive of first reading of Ordinance No. NS246 an Ordinance of the City Council of the City of Monte Sereno Amending Municipal Code Section 12.03.020.A and 12.03.030 to Reduce the Number of Youth Commissioners.

Background Information:

Currently, the Monte Sereno Municipal Code allows for a minimum of five Youth Commissioners and a maximum of 15. Under the Brown Act, a majority of the Commissioners are required to be present in order to hold a public meeting. Currently, a minimum of eight Youth Commissioners are required to make the quorum and hold a meeting.

Over the last couple of years, the City has received fewer applicants for the Youth Commission, making it difficult to obtain a quorum to hold meetings. Last year the City received nine applications for appointment/reappointment to Youth Commission. This year, since the posting of recruitment for the Youth Commission, the City has received six applications.

Analysis:

Decreasing the number of Youth Commissioners to five would align with the Better Streets Commission and the Site and Architectural Commission membership. The modification to the number of Commissioners would also increase the ability of the Commission to meet the quorum requirements and hold meetings. Currently, Title 12.03 provides that each City Council Member appoints one Youth Commissioner and the remainder of the Commissioners are selected by a majority vote of the City Council. This ordinance would provide that each City Council Member would appoint one of the five Youth Commissioners.

California Environmental Quality Act:

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Fiscal Impact:

No fiscal impact to the City is anticipated with the adoption of this ordinance.

Public Noticing:

A notice of the public hearing was posted at three locations within the City. The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

Draft Ordinance

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ORDINANCE NO. NS-246

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO AMENDING THE MUNICIPAL CODE SECTION 12.03.020.A TO DECREASE THE

NUMBER OF YOUTH COMMISSIONERS
WHEREAS, the City Council of the City Monte Sereno desires to amend the number of Commissioners on the Youth Commission.

NOW THEREFORE, THE CITY COUNCIL OF MONTE SERENO DOES ORDAIN AS FOLLOWS:

Section 1. Section 12.03.020.A of Title 12, Chapter 12.03 is hereby amended to read as follows:
“12.03.020. Membership and Criteria for Appointment.

A. The Commission shall consist of five (5) members, each of whom shall serve for a term of one year beginning August 1st and ending May 31st of each year.” Section 2. Section 12.030.030 of Title 12, Chapter 12.03 is hereby amended to read as follows:
“12.03.030 Appointment process.

Each member of the City Council shall appoint one member of the Commission.” Section 3. CEQA Compliance.

The City Council finds and determines that the enactment of this Ordinance is not a “project” as that term is used in the California Environmental Quality Act (“CEQA”, Cal. Pub. Res. Code Section 21000 et seq.) or the State CEQA Guidelines (Cal. Code of Regs., Title 14, Section 15000 et seq.). Therefore, no environmental assessment is required or necessary.

Section 4. Effective Date.

This ordinance shall be in full force and effect 30 days after its adoption.

Section 5. Severability.

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SECTION 6. Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.

This Ordinance was introduced at the meeting of the City Council on the 17th day of June 2025, and was adopted at a regular meeting of the City Council on the 5th day of August 2025, by the following votes:

AYES:

NOES:

ABSENT:

Approved:

Burton Craig, Mayor
Attest:

Gloisy Gonzalez-Langarica, City Clerk
Approved as to form:

Kirsten Powell, City Attorney

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: UNFINISHED BUSINESS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: City Manager
Title: Adopt a Resolution Approving the City of Monte Sereno Fiscal Year 2025/2026 Budget
Recommendation(s):

Staff recommends that the City Council adopt the draft resolution approving the City of Monte Sereno Fiscal Year 2025/2026 Budget.

Background Information:

On June 18, 2024, the Council adopted a two-year budget including Fiscal Year 2024/2025 and Fiscal Year 2025/2026. The adopted budget for Fiscal Year 2025/2026 included projected revenues of $4,949,100 in the operating budget and expenditures of $4,803,108. Resulting in $145,992 in surplus revenue.

Although the Fiscal Year 2025/2026 budget was previously approved, there have been several changes in projected revenues and expenditures for the upcoming fiscal year which warrant a review of the adopted budget. Attachment 1 to this report includes the following information:
 Current Fiscal Year 2024/2025 Adopted General Fund Budget and Projected Expenditures
 Fiscal Year 2025/2026 previously adopted budget and proposed revised budget  Fiscal Year 2025/2026 propose project budgets
The City Council reviewed the draft proposed Fiscal Year 2025/26 budget at their meeting on May 6, 2025. No public comments were received during this meeting or since the meeting. The City Council provided directions regarding the desire to see the budget by fund, emphasizing this is an update to the previously approved budget for Fiscal Year 2025/26, and that the midyear budget update and future budgets will have a revised format.

The City is in the process of implementing new financial software and, as part of that effort, the budget for next fiscal year will have a revised format with more transparent information on the various City funds (i.e. general fund, gas tax fund, etc.) and will provide projections for future fiscal years.

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Analysis:

General Fund
A comparison of the projected expenses for the current Fiscal Year 2024/2025, the previously adopted Fiscal Year 2025/2026 budget, and the proposed revised Fiscal Year 2025/2026 budget is included in Attachment 1. The changes in the previously adopted and the proposed budgets for Fiscal Year 2025/2026 include a significant increase in expenditures, which results in a deficit $245,729.

Following is a summary of the major changes that have resulted in the deficit.  Increase in cost for the Police Services Agreement – The City Council approved a new five-year agreement for police services with the Town of Los Gatos on April 15, 2025. The cost police services have increased significantly due to the increased costs incurred by the Town for sworn-officer staffing as well as legislatively mandated equipment and reporting requirements. The cost for police services in Fiscal Year 2025/2026 will be $1,458,319, which is an increase of $322,805 from the previous year.  Flock Camera Annual Cost – the City Council authorized an agreement with Flock Safety Group on January 21, 2025 for the installation and annual maintenance of 19 Automated License Plate Reader (ALPR) cameras and one mobile camera with Flock.

The annual service costs for these cameras is $60,500.
 Increased Cost for Attorney Services – Due to pending litigation, the costs for attorney services is expected to increase next fiscal year and the proposed budget includes an additional $80,000 in attorney costs.

Potential General Fund Revenue Increases
Following is a suggestion for Council to consider which would increase revenue in the Fiscal Year 2025/2026 and future budgets.
 Potential Ballot Measure to Increase Police Service Parcel Tax – In 1983, the residents of Monte Sereno approved a ballot measure for annual tax of $150 per parcel to support the cost of police services. In Fiscal Year 2025/2026, the revenue received from this parcel tax is approximately $187,000 and will cover only 13% of the police services costs.

Staff will provide additional information on this potential ballot measure including options for surveying residents to determine support for increasing this tax rate and what increased rate the Council may want to consider. This discussion item is scheduled for the August 5, 2025 City Council meeting.

Potential General Fund Expenditure Reductions
Following are suggestions for Council to consider which would reduce expenditures in the Fiscal Year 2025/2026 and future budgets.

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 Staff Levels – The number of full-time staff has increased and some staffing positions have upgraded over the past five years. The process of assessing staffing needs compared with current staff is a longer term process and cannot be completed with this budget review and adoption. However, Council may consider directing staff to assess the staffing needs and return to the Council with the assessment for future discussion and potential reductions.

Capital Improvement Projects
In addition to the operating budget, the proposed Fiscal Year 2025/2026 budget includes the following Capital Improvement Projects (CIP) and special projects:
 Unfunded Pension Liabilities - An Unfunded Accrued Liability (UAL) for the California Public Employees' Retirement System (CalPERS) is the difference between the cost of future benefits and the assets available to pay for them. The approved budget included approximately $58,112 in annual payments for the unfunded liability. At that rate, the current unfunded liabilities will be paid in 10 to 15 years. However, additional unfunded liabilities may accumulate due to a variety of factors including the performance of the CalPERS investment portfolio, changes in actuarial assumptions, and experience changes.

During this upcoming fiscal year, staff will assess the UAL, the budget, and reserves to provide Council with alternatives for possibly paying this liability on an accelerated schedule.
 Green Stormwater Infrastructure (GSI) Project - As part of the Municipal Regional Stormwater Permit, which governs stormwater regulations for Monte Sereno, the City is required to provide treatment of storm water for approximately 9,000 square feet of currently un-treated area (i.e. impervious pavement, building roof area, etc.). Staff is working with a consultant to prepare plans for meeting this requirement at City Hall by modifying the roof drainage, landscaping, and pavement. This project was previously estimated to cost $125,000 and is included in the CIP budget.

Monte Sereno was awarded a grant from the 2018 Parks Bond Act in the amount of $180,171. The original grant application was to use these funds towards the community center at the auxiliary building. However, since Council has tabled that project due to the unexpectedly high project costs, staff was able to gain approval to redirect these grant funds for this GSI project. The revenue of this grant has also been included in the CIP projects for Fiscal Year 2025/2026 which would reduce CIP budget by the grant amount.
 Annual Pavement Management Program - The City receives several sources of revenue that are designated for road improvements. These revenues include the Gas Tax revenue from the State, Vehicle Registration Fees, Santa Clara County Measure B funds, and local construction road impact fees charged as part of building permits. The Fiscal Year 2025/2026 budget includes $441,600 in revenues from these sources. The

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CIP project for the Pavement Management Program includes an expenditure of this same amount.

Status of Reserves
The status of the City’s fund balance is determined with each fiscal year’s audit. The last completed audit was for Fiscal Year 2022/2023 and was accepted by the City Council on June 4, 2024, which showed a fund balance for the General Fund, the City's main operating fund, of $5,276,896. This entire amount is considered "Unassigned", which means it can be used for any governmental purpose determined by the Council and is not otherwise, restricted, assigned, committed, or non-spendable.
 Fund Balance as of June 30, 2023: $5,276,896
 Estimated Fiscal Year 2023/2024 Deficit: ($20,628)
 Estimated Fiscal Year 2024/2025 Surplus: $318,000
 Estimated Fund Balance as of June 30, 2025: $5,574,268 Council may consider transferring a portion of the Fiscal Year 2024/2025 surplus, anticipated to be approximately $250,000, to cover the deficit projected for Fiscal Year 2025/2026.

California Environmental Quality Act:

Fiscal Impact:

The fiscal impact is noted above, due to increased costs for police services and Flock cameras, the proposed budget requires approximately $250,000 to be taken from the City’s’ reservices to balance the budget. While this will be largely off-set by the projected surplus from Fiscal Year 2024/25, staff will continue to look for opportunities to reduce expenditures throughout the year as directed by the Council to reduce the reserve expenditures.

Public Noticing:

Attachments:

1. Draft Resolution FY 25-26 Budget Adoption

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

ADOPTING THE BUDGET FOR THE CITY OF MONTE SERENO FOR FISCAL YEAR 2025-2026 AND MAKING APPROPRIATIONS THEREFORE
WHEREAS, Section 2.02.070(F) of the Monte Sereno Municipal Code requires the City Manager to annually prepare and submit a budget to the City Council and be responsible for its administration; and
WHEREAS, the City Manager submitted to the City Council a Proposed Fiscal Year 2025-26 Budget on May 1, 2025; and
WHEREAS, the City Council conducted a noticed public hearing on the Proposed Fiscal Year 2025-26 Budget on May 6, 2025; and WHEREAS, there has been presented to this City Council for its consideration and adoption an annual budget (“Budget”) for the City of Monte Sereno for the Fiscal Year 2025- 2026; and
WHEREAS, the City Council has considered the Fiscal Year 2025-26 Budget; and
WHEREAS, the City Council has approved the Fiscal Year 2025-26 Budget, the total amount of operating expenditures for all funds is $5,156,536 and the total amount of the capital budget for all funds is $638,192 for a total Budget of $5,794,728.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO AS FOLLOWS:

Section 1. The Fiscal Year 2025-26 Budget is hereby adopted as the Budget for the City of Monte Sereno for the Fiscal Year 2024-2026.

Section 2. That amounts set out as expenses in the Fiscal Year 2025-26 Budget for the purposes expressed therein are hereby appropriated.

REGULARLY APPROVED this 17th day of June 2025 by the following roll call vote:

Ayes:

Noes:

Abstain:

Absent:
______________________________
BY: Burton Craig, Mayor
ATTEST:

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______________________________
Gloisy Gonzalez-Langarica, City Clerk

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EXHIBIT A
Fiscal Year 2025/26 Budget

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THE CITY OF MONTE SERENO
FY 2025/2026 Budget
June 17, 2025
Adopted General
Fund Budget
Year End General
Fund Projections
Adopted General
Fund Budget
Proposed Revised
General Fund
Budget
Unfunded Accrued
Liabilities (UAL) -
Classic ($499k) &
PEPRA ($43k)
Annual Pavement
Management
Program (PMP)
Green Stormwater
Infrastructure
Project

REVENUES
PROPERTY TAX 2,990,600 3,125,923 3,140,200 3,223,832 0 0 0 LICENSE & PERMITS 806,900 908,435 847,300 862,200 0 0 0 FRANCHISE TAX 476,000 388,008 500,100 384,075 0 51,850 0 INTERGOVERNMENTAL 118,700 107,945 119,200 118,400 0 116,500 0 OTHER REVENUE 28,000 101,136 29,500 26,100 0 87,000 0
GAS TAX 0 0 0 0 0 199,730 0
INTEREST 206,000 195,699 216,300 190,000 0 0 0
REAL PROPERTY TRANSFER TAX 76,900 91,745 80,700 80,700 0 0 0 SALES TAX 8,500 8,346 8,900 8,400 0 0 0
FEDERAL, STATE, OR LOCAL GRANTS 0 0 0 0 0 0 180,171
FINES 6,600 2,219 6,900 2,100 0 0 0
TOTAL REVENUE 4,718,200 4,929,456 4,949,100 4,895,807 0 455,080 180,171 FY 2024-2025 FY 2025-2026 FY 2025-2026 Projects

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REVENUES

PROPERTY TAX
01-202 Secured 2,735,300 2,766,966 2,872,100 2,867,072 0 0 0 01-204 Unsecured 110,300 139,705 115,800 112,320 0 0 0
01-210 Homeowners Exemption 6,300 3,576 6,600 5,200 0 0 0 01-214 SB 813 Supplemental 45,200 48,876 47,500 47,840 0 0 0 03-316 Law Enforcement Tax (See Notes Below) 93,500 164,775 98,200 191,400 0 0 0 40-366 Secured 0 1,834 0 0 0 0 0
40-368 Unsecured 0 167 0 0 0 0 0
40-370 Homeowners Exemption 0 4 0 0 0 0 0
40-378 Homeowner Exempt/SB813 0 20 0 0 0 0 0
50-402 Assessment 0 0 0 0 0 0 0
TOTAL PROPERTY TAX 2,990,600 3,125,923 3,140,200 3,223,832 0 0 0

SALES TAX
01-296 Sales and UseTax 8,500 8,346 8,900 8,400 0 0 0
TOTAL SALES TAX 8,500 8,346 8,900 8,400 0 0 0

FEDERAL, STATE, OR LOCAL GRANTS
01-298 Federal, State, or Local Grants 0 0 0 0 0 180,171 FEDERAL, STATE, OR LOCAL GRANTS 0 0 0 0 0 0 180,171

GAS TAX
12-328 Gas Tax 0 0 0 0 0 105,750 0
12-333 Gas Tax (SB-1) 0 0 0 0 0 93,980 0
TOTAL GAS TAX 0 0 0 0 0 199,730 0

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REVENUES

FRANCHISE TAX
01-262 Gas 27,000 25,247 28,400 25,247 0 0 0
01-263 Electricity 47,000 44,410 49,400 44,410 0 0 0
01-264 Water 51,000 0 53,600 51,000 0 0 0
01-265 Franchise - Street Sweep 11,000 0 11,600 0 0 0 0 01-266 Refuse 167,000 176,084 175,400 176,084 0 0 0
01-267 Recycle HHW & JPA fees 52,000 17,334 54,600 17,334 0 0 0 01-269 Franchise Fee - Vehicle Impact 44,000 51,850 46,200 0 0 51,850 0 01-268 Cable TV 77,000 73,083 80,900 70,000 0 0 0
TOTAL FRANCHISE TAX 476,000 388,008 500,100 384,075 0 51,850 0

REAL PROPERTY TRANSFER TAX
01-222 Real Prop Transfer Tax 76,900 91,745 80,700 80,700 0 0 0 01-225 SB 2 Real Estate Transactions 0 0 0 0 0 0 0
TOTAL REAL PROP. TAX 76,900 91,745 80,700 80,700 0 0 0

LICENSE AND PERMIT FEES
01-231 SB1186 Fees 700 597 700 700 0 0 0
01-232 Business License 13,900 18,030 14,600 14,600 0 0 0 01-234 ConstructionTax 21,500 21,877 22,600 22,600 0 0 0 01-235 SMIP 4,400 3,229 4,600 4,600 0 0 0
01-236 Construction Permits 605,300 634,303 635,600 635,600 0 0 0 01-237 Grading Permits 26,700 14,142 28,000 28,000 0 0 0 01-238 SB1473 (BSASRF) 1,000 2,767 1,100 1,100 0 0 0
01-240 Subdivision Fee 10,300 9,923 10,800 10,800 0 0 0 01-241 Site Development\Use\Variance\ 23,600 41,057 24,800 30,000 0 0 0 01-242 Zoning Fees 0 0 0 0 0 0 0
01-243 Planning Miscellaneous 2,100 1,153 2,200 2,200 0 0 0 01-244 Encroachments 41,000 124,109 43,100 75,000 0 0 0 01-245 Community Planning Fee 56,400 37,248 59,200 37,000 0 0 0 . TOTAL LICENSE & PERMITS 806,900 908,435 847,300 862,200 0 0 0

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REVENUES
FINES
01-293 Alarm Soundings 600 667 600 600 0 0 0
05-322 Traffic Safety (Bails & Fines) 6,000 1,552 6,300 1,500 0 0 0 TOTAL FINES 6,600 2,219 6,900 2,100 0 0 0

INVESTMENT INCOME
01-282 Interest - General (See Notes Below) 200,000 189,711 210,000 190,000 0 0 0 12-332 Gas Tax Interest 6,000 5,988 6,300 0 0 0 0
. TOTAL INTEREST 206,000 195,699 216,300 190,000 0 0 0
.

INTERGOVERNMENTAL
01-287 AB939 (recycle incentive) 1,200 316 1,300 1,300 0 0 0 01-288 Abandoned Vehicle Abatement 1,400 98 1,500 100 0 0 0 01-300 Motor vehicle (state) 5,800 7,531 6,100 7,000 0 0 0 01-305 Miscellaneous 300 0 300 0 0 0 0
03-318 COPS grant revenue 100,000 100,000 100,000 100,000 0 0 0 05-323 Miscellaneous (Measure B &VRF) See
Notes Below 10,000 0 10,000 10,000 0 116,500 0
TOTAL INTERGOVERNMENTAL 118,700 107,945 119,200 118,400 0 116,500 0

OTHER REVENUE
01-246 Road Impact fees 0 87,736 0 0 0 87,000 0
01-290 BCJPIA/State fund Ins. rebate 0 0 0 0 0 0 0
01-291 Microfilm Fee 8,000 4,997 8,400 5,000 0 0 0
01-292 Miscellaneous 0 0 0 0 0 0 0
01-294 Reimb. Publication 0 0 0 0 0 0 0
01-295 Election Candidate Fees 0 0 0 0 0 0 0
01-297 Community Center Capital Campaign 0 0 0 0 0 0 0
25-352 Storm drain dev fees 15,000 8,403 15,800 15,800 0 0 0 25-354 Storm Drain maintenance/Administration 5,000 0 5,300 5,300 0 0 0 General Fund Transfer for CIP 0 0 0 0 0 0 0
Beginning Equity Balance 0 0 0 0 0 0 0
TOTAL OTHER REVENUE 28,000 101,136 29,500 26,100 0 87,000 0

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EXPENDITURES
PERSONNEL 1,916,373 1,699,983 1,977,158 1,943,578 58,112 0 0 LAW ENFORCEMENT 1,235,514 1,235,514 1,269,600 1,618,819 0 0 0 CONSTRUCTION 20,000 0 20,000 20,000 0 0 0
GENERAL GOVERNMENT 528,432 770,901 445,200 555,089 0 0 0 MAINTENANCE 222,500 44,391 222,500 97,500 0 455,080 0
ADMINISTRATION 602,700 529,256 607,200 585,800 0 0 0
CITY ATTORNEY 100,000 210,583 103,000 187,000 0 0 0
BUILDING MAINTENANCE 24,000 50,059 24,000 29,000 0 0 0
EQUIPMENT AND IMPROVEMENT 60,000 65,850 61,700 66,700 0 0 0 BUILDING AND IMPROVEMENT 0 12,347 0 0 0 0 125,000
CITY AUDIT 52,900 36,541 54,600 34,900 0 0 0
ENGINEERING 15,000 15,920 15,000 15,000 0 0 0
SPECIAL DISTRICTS 2,800 2,904 3,150 3,150 0 0 0
TOTAL EXPENDITURES 4,780,219 4,674,249 4,803,108 5,156,536 58,112 455,080 125,000 NET SURPLUS / (DEFICIT) 255,207 145,992 (260,729) (58,112) 0 55,171

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EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol 9,200 2,178 9,500 9,500 0 0 0 01-506 Youth Commission Programs 3,000 0 3,100 3,100 0 0 0 01-507 Community Interface 15,000 10,697 15,500 15,500 0 0 0 01-515 Council Memberships 2,000 0 2,100 2,100 0 0 0
01-520 Elections 15,000 0 0 0 0 0 0
01-521 Municipal Code Revision 0 0 0 0 0 0 0
01-522 Environmental Services 28,200 16,794 29,000 17,500 0 0 0 01-523 GIS Mapping 5,000 0 15,000 15,000 0 0 0
01-531 Disbursement SMIP 4,400 2,434 4,600 4,600 0 0 0
01-532 SB1473 (BSASRF) 1,000 712 1,100 1,100 0 0 0
01-533 Disbruse SB1186 Fees 0 1,047 0 700 0 0 0
01-535 Professional Services 100,000 243,642 100,000 100,000 0 0 0 01-540 Insurance & Bonding 149,432 162,871 153,900 166,189 0 0 0 01-545 Code Enforcement 0 0 0 0 0 0 0
01-550 Community Based Organizations 25,000 25,000 25,800 25,000 0 0 0 01-555 Emergency Services 2,500 0 2,600 15,000 0 0 0
01-560 Annexation 0 0 0 0 0 0 0
01-565 Legal Ads/Notices/Recording fees 7,100 7,550 7,300 7,300 0 0 0 01-570N General Plan Revise (New 2025) 87,500 87,500 0 87,500 0 0 0 01-571 Hazardous Tree Removal Rebate 20,000 0 20,600 20,000 0 0 0 01-572 Support Low Income & Homeless Housing 20,000 0 20,000 20,000 0 0 0 01-575 Misc/Refunds 0 167,107 0 0 0 0 0
01-576 Sales Tax 0 0 0 0 0 0 0
01-585 Animal Control 34,100 43,369 35,100 45,000 0 0 0 TOTAL GENERAL GOVERNMENT 528,432 770,901 445,200 555,089 0 0 0

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EXPENDITURES

PERSONNEL
01-605 Regular Full Time 1,323,031 1,147,207 1,367,313 1,342,368 0 0 0 01-615 Part Time 56,392 0 58,647 30,240 0 0 0
01-620 Long Term Disablity Ins 0 0 0 0 0 0 0
01-625 Retirement Employer 117,222 144,603 120,902 115,000 0 0 0 01-625 Retirement Employer (Unfunded Accrued L 0 0 0 0 58,112 0 0 01-627 Retirement Employee 15,120 5,273 16,740 0 0 0 0
01-630 Health Insurance 205,253 265,739 210,329 207,821 0 0 0 01-635 Dental Insurance 0 7,519 0 0 0 0 0
01-636 Vision Care 0 1,495 0 0 0 0 0
01-642 Workers Comp. Insurance 17,808 28,878 18,120 19,980 0 0 0 01-645 Social Security 85,525 63,457 88,410 84,274 0 0 0 01-647 Medicare 20,002 19,101 20,677 76,000 0 0 0
01-650 Unemployment 420 480 420 695 0 0 0
01-660 Deferred Compensation 0 16,231 0 0 0 0 0
01-665 Benefits Allowance 75,600 0 75,600 67,200 0 0 0
TOTAL PERSONNEL 1,916,373 1,699,983 1,977,158 1,943,578 58,112 0 0

ADMINISTRATION
01-705 Office Utilities 16,700 16,735 17,200 17,200 0 0 0 01-710 Office Supplies 17,000 7,767 17,500 10,000 0 0 0 01-711 Postage 7,000 1,787 7,200 3,000 0 0 0
01-715 Office Equip Maintenance 16,300 36,765 16,800 25,000 0 0 0 01-718 Bank Fee Finance Charge 0 0 0 0 0 0 0
01-720 Communications 21,700 39,320 22,400 50,000 0 0 0 01-725 Reproduction/Printing 10,500 6,955 10,800 10,800 0 0 0 01-740 Mtgs/Trvl/Mileage reimb. 29,000 46,683 29,900 29,900 0 0 0 01-745 Publications/Memberships 31,000 22,482 31,900 31,900 0 0 0 01-755 Professional Services 0 0 0 0 0 0 0
01-765 Contract Services 440,000 345,343 440,000 400,000 0 0 0 01-770 Training 10,500 4,592 10,500 7,500 0 0 0
01-775 Miscellaneous 500 827 500 500 0 0 0
01-885 Horticultural/Arborist Services 0 0 0 0 0 0 0
01-999 City Mangers Revolving Account 2,500 0 2,500 0 0 0 0 TOTAL ADMINISTRATION 602,700 529,256 607,200 585,800 0 0 0

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EXPENDITURES

EQUIPMENT/IMPROVEMENTS
01-805 Office 0 0 0 5,000 0 0 0
01-810 Field 5,000 2,994 5,000 5,000 0 0 0
01-811 Computer, Hard/Software 55,000 62,856 56,700 56,700 0 0 0 TOTAL EQUIPMENT / IMPROVEMENTS 60,000 65,850 61,700 66,700 0 0 0

BUILDING/IMPROVEMENTS
01-814 Building Acquisition 0 0 0 0 0 0 0
01-815 Building Improvements 0 12,347 0 0 0 0 0
01-815 Building Improvements 0 0 0 0 0 0 125,000
01-816 Building Improvement City Hall 0 0 0 0 0 0 0
TOTAL EQUIPMENT / IMPROVEMENTS 0 12,347 0 0 0 0 125,000

LAW ENFORCEMENT
03-545 Police Services 1,135,514 1,135,514 1,169,600 1,458,319 0 0 0 01-546 Booking & CAL-ID 0 0 0 0 0 0 0
03-548 Disburse COPS grant funds 100,000 100,000 100,000 28,150 0 0 0 Flock - Initial Set Up 0 0 0 71,850 0 0 0
Flock - Annual Service 0 0 0 60,500 0 0 0
TOTAL LAW ENFORCEMENT 1,235,514 1,235,514 1,269,600 1,618,819 0 0 0

BUILDING MAINTENANCE
01-860 Building & Ground Maint 24,000 50,059 24,000 24,000 0 0 0 01-920 Building & Ground Const 0 0 0 5,000 0 0 0
TOTAL BUILDING MAINTENANCE 24,000 50,059 24,000 29,000 0 0 0

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EXPENDITURES

MAINTENANCE
01-845 Pavement Management Program 35,000 137 35,000 0 0 455,080 0 12-850 Street Maintenance 40,000 0 40,000 20,000 0 0 0
12-865 Street Sweeping 15,000 0 15,000 10,000 0 0 0
05-845 Street Maintenance 4,000 0 4,000 4,000 0 0 0
05-850 Storm Drain Maintenance 50,000 0 50,000 20,000 0 0 0 05-870 Traffic Safety (signs & markings) 40,000 42,238 40,000 20,000 0 0 0 05-880 Traffic Safety (emergency calls&repairs) 5,000 0 5,000 5,000 0 0 0 05-890 Traffic Safety ( street lighting) 3,500 2,016 3,500 3,500 0 0 0 25-850 Storm Drain Maintenance 30,000 0 30,000 15,000 0 0 0 TOTAL MAINTENANCE 222,500 44,391 222,500 97,500 0 455,080 0

CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19) 0 0 0 0 0 0 0
01-915 Neighborhood St. Improve Project 0 0 0 0 0 0 0
05-87x Daves Ave Winchester Equestrian 0 0 0 0 0 0 0
05-905 Traffic Safety Project 5,000 0 5,000 5,000 0 0 0 05-925 Traffic Safety Misc Bike/Ped Improv 15,000 0 15,000 15,000 0 0 0 12-915 Gas Tax Road Project 0 0 0 0 0 0 0
25-910 Storm Drain Project 0 0 0 0 0 0 0
TOTAL CONSTRUCTION 20,000 0 20,000 20,000 0 0 0

ENGINEERING
Mapping and Records System 0 0 0 0 0 0 0
12-875 Congestion Management 0 0 0 0 0 0 0
25-805 WV Clean Water Administration 15,000 15,920 15,000 15,000 0 0 0 TOTAL ENGINEERING 15,000 15,920 15,000 15,000 0 0 0

SPECIAL DISTRICTS
40-935 Loma Serena Lighting 2,200 2,353 2,500 2,500 0 0 0 50-945 Rose/Andrews Lighting 600 551 650 650 0 0 0
TOTAL SPECIAL DISTRICTS 2,800 2,904 3,150 3,150 0 0 0

Page 9 of 10 ends

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EXPENDITURES

CITY ATTORNEY
01-425 Retainer 100,000 131,205 103,000 107,000 0 0 0
01-427 Litigation 0 79,378 0 80,000 0 0 0
01-430 City Attorney litigation 0 0 0 0 0 0 0
01-435 Mtg, Trv, Prot. 0 0 0 0 0 0 0
TOTAL CITY ATTORNEY 100,000 210,583 103,000 187,000 0 0 0

CITY AUDIT
01-470 Audit 45,400 24,080 46,800 32,300 0 0 0
12-472 Gas Tax Audit 2,500 3,213 2,600 2,600 0 0 0
01-480 Misc/Bank charges 5,000 9,248 5,200 0 0 0 0
TOTAL CITY AUDIT 52,900 36,541 54,600 34,900 0 0 0

Page 10 of 10 ends

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STAFF REPORT
Meeting: City Council - Jun 17 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Consider and Appoint Members to the 2025-2026 Monte Sereno Youth Commission
Recommendation(s):

Staff recommends that the City Council consider applications for the 2024-2025 Monte Sereno Youth Commission and appoint five of six applicants to the Youth Commission.

Background Information:

The Youth Commission ordinance calls for appointments to Youth Commission annually. This year, the City received applications from the following six Monte Sereno youth:
 Johann Jacob*
 Jeremias Stauch*
 Jaxon Charnaw*
 Jaz Charnaw*
 Louis Chen
 Corinne Chou
The asterisk (*) denotes applicants who served on the 2024-2025 Youth Commission and are re-applying for another one-year term.

During the 2024-2025 school year a total of 10 meetings were scheduled, but only five were held due to a lack of a quorum for the other five meetings Johann Jacob has served in the Youth Commission for the last three years. This last year, he was voted chair of the Youth Commission. Attending a total of five meetings.

Jeremias Stauch has served in the Youth Commission for the last three years. This last year, he was voted Vice chair of the Youth Commission. Attending a total of five meetings.

Jaxon and Jaz Charnaw have served in the Youth Commission for two years and have also attended five meetings in this last year.

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Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Monte Sereno Youth Volunteer Waiver and Release of Liability Form Youth Commission Applications

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OAK #4827-3493-4715 v1

CITY OF MONTE SERENO YOUTH VOLUNTEER

WAIVER AND RELEASE OF LIABILITY FORM
In consideration of being allowed to participate in a City of Monte Sereno commission or volunteer program, I acknowledge and agree that:

1. My child (or I) is volunteering my services for the City of Monte Sereno on a voluntary basis without anticipation of payment of any kind.

2. I acknowledge that the City of Monte Sereno may extend its workman's compensation coverage to authorized volunteers and I agree to accept that coverage.

3. My child (or I) will perform tasks that are within his/her (or my) physical capability to the best of his/her (or my) ability, and my child (or I) will not undertake tasks that are beyond his/her (or my) ability. I certify to the best of my knowledge, that my child's (or my) current physical condition is satisfactory for participation in this activity, and that he/she (or I) am free of any health problem that would affect his/her (or my) ability to participate.

4. I agree to inform my child (or I agree) not to use any equipment or tools with which my child (or I) am unfamiliar or do not know how to operate safely.

5. I agree to inform my child (or I agree) to perform only those tasks assigned, observe all safety rules, and use care in the performance of assignments.

6. I agree that my child (or I) may be photographed, videotaped or recorded and that said photographs, videos or recordings may be used for promotional materials by the City. I understand that my child (or I) will not receive compensation for the use of these and that my child (or I) will not be given notice of when these materials are used.

7. I acknowledge that the City will defend and indemnify my child (or myself) in any claim or action arising from my child's (or my) acts that are within the scope of my child's (or my) duties as a volunteer, but only to the extent that such indemnification or defense is expressly required by law. I further acknowledge that the City is not required to indemnify my child (or me) against a claim for punitive damages except as authorized by the City Council pursuant to Government Code Section 825 (b). I agree, however, to defend and indemnify the City in any claim or action arising from my child's (or my) acts that are outside the scope of my child's (or my) volunteer duties.

8. In the event that my child (or I) use a personal vehicle in order to participate in any City-related commission or volunteer activity, I agree to maintain my own automobile liability insurance for bodily injury and property damage, which shall be the primary insurance coverage, and that any insurance or self-insurance maintained by the City shall be considered excess of such insurance and shall not contribute with it. I hereby also grant a waiver of any right of subrogation which any such insurer may acquire against the City by virtue of the payment of any loss.

9. I acknowledge that loss or damage to my child's (or my) personal property used while providing volunteer services may not be reimbursable under City regulations.

10. I hereby authorize and give my consent for medical care to be given in an emergency situation to the below named child (or to me) while volunteering.

11. THIS AGREEMENT IS BINDING ON MY HEIRS, PERSONAL REPRESENTATIVES, NEXT OF KIN, SPOUSE AND ASSIGNS.

Volunteer's Name (print) ___________________________________________ Date of birth ____/____/____
Address __________________________________________________________ City ___________________________ Zip _______-_____ Phone # ( )_______________ Emergency Phone #'s ( )______________________/ ( )______________________ Volunteer's Signature (if participant is 18 years or older) ________________________ Date Signed ____/____/____
Parent/Legal Guardian signature required if volunteer is 17 years of age or younger.

This is to certify that as a parent/legal guardian of this volunteer, I do consent to his/her waiver and release as set forth above. My child has my permission to volunteer. I realize that participation in this program is voluntary.

Parent/Guardian Name (print) _______________________________ Relationship______________________ Parent/Guardian Signature __________________________________________ Date Signed ____/____/____

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City of Monte Sereno
Commission Application
Date Received: May 16, 2025
Applying for: Youth Commission
Name: Johann Jacob
Length of Residency: 11 years
Previously Held Elected or
Appointed Governmental
Positions:

Monte Sereno Youth Commission Chair: 2024-2025
Monte Sereno Youth Commissioner: 2022-2023, 2023-2024, 2024-2025 Civic or Charitable Organizations
You Have Belonged To:

Boy Scouts Troop 2 Los Gatos (February 2019 - Present):
- Eagle Scout
- Served as Senior Patrol Leader (highest leadership position). Previously Assistant Senior Patrol Leader, Patrol Leader, and Webmaster.
- Took weeklong National Youth Leadership Training and several Troop level leadership trainings
Member of Iron Claw Robotics Team at LGHS (2022 - 2024) Mentoring Fisher Middle School Robotics Team (2024- Present) Co-president of Fisher Robotics Club (2020-2022)
Education: Los Gatos High School (2022 - Present); currently an 11th grade student Fisher Middle School (2019 - 2022)
Why do you want to be on the
selected Commission?:

I want to continue being on the Youth Commission because I can contribute to the local community, from my Youth Commission and Scouts experience. As chair, I led an effort to increase the Youth Commission’s community outreach by emphasizing community activities. I want to continue this effort next year. I have developed good working relationships with the city staff and found opportunities to contribute to City projects.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I serve as the Monte Sereno Youth Commission chair this year. I lead the youth commission meetings and manage the activities. Through my efforts, we planned more community outreach activities this year. We are striving towards our goal of representing youth in Monte Sereno.

I have a lot of leadership experience in Boy Scouts. As Senior Patrol Leader, I was in charge of managing my entire troop. As Assistant Senior Patrol Leader. I provided leadership to the whole troop and helped plan events. In my Eagle Scout project, I implemented a survey for the city residents on the upcoming Monte Sereno Community Center.

I was awarded the Los Gatos Youth Citizen of the Year in 2024 because of my community involvement within Los Gatos and Monte Sereno. Additionally, I was interviewed by KCAT about my community involvement. I mentor the Fisher Middle School robotics team, teaching middle school students coding and robotics.

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Please list your current
commitments:

I am member of Boy Scout Troop 2, Los Gatos. Despite a conflict with Boy Scouts meetings, I make the time to attend Youth Commission meetings and activities. I have near perfect attendance for Youth Commission meetings and activities.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I have served on the Youth Commissioner for the past 3 years, most recently as chair for 2024-2025. I also have a lot of leadership experience from Boy Scouts. I attended the National Youth Leadership Training in Boy Scouts. I believe I can use my leadership experience and community service skills to be successful as a Youth Commissioner.

What do you see as the
important issues in Monte
Sereno?:

Important issues for the youth of Monte Sereno are building social connections, mental wellbeing, recreational activities, and motivating youth towards community service activities.

What strengths do you possess
that you believe will make you a
successful commissioner?:

What, if any, career interests do
you have currently?:

I am interested in computer science, software development, robotics, engineering, leadership and community service.

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Johann Jacob
Summary
11th grade student at Los Gatos High School with strong software skills and keen interest in technology. Strongly interested in leadership and serving the community. Chair of the Monte Sereno Youth Commission. Los Gatos Youth Citizen of the Year.

Passionate about software development, tech, computers, and robotics. Experienced in Java, Python, JavaScript, HTML/CSS, C, and C++.

Member of High School FRC Robotics Team for 2.5 years. Mentoring middle school robotics team. Working towards creating a VEX team.

Started scouting from First Grade as a Cub Scout, now an Eagle Scout. Served as the Senior Patrol Leader.

Software proficiency:

Programming languages and frameworks: Java, Python, C++, C, Shell scripting, JavaScript, HTML/CSS, React JS Software tools: Git, GitHub, VS Code, Virtualization, NodeJS, NPM Operating systems: Linux, Windows
Other software: Microsoft Office, Google G Suite, Adobe Photoshop, Adobe Illustrator High school - Los Gatos High School:

Cybersecurity Project for City of Monte Sereno (Summer 2024) • Summer internship
• Worked with City Manager and IT contractor to develop cybersecurity plan for the City of Monte Sereno • Advised City Manager on what the city could do to improve cybersecurity Interview with KCAT TV (May 2024)
• Featured in KCAT TV’s Community Storytelling series, highlighting community members • Interviewed about my involvement in Boy Scouts, Robotics, and the Monte Sereno Youth Commission City wide community survey (Summer 2023)
● Developed an online survey for the City of Monte Sereno as my Eagle Scout project ○ Worked with the City Manager and Mayor and managed a team of volunteer scouts to develop the survey on the Monte Sereno Community Center
○ Administered the survey to residents, summarized the results and a provided a report to the city ○ Led team of scouts for Community Outreach during City Picnic to create survey awareness among residents ● Presented findings at the City Council Meeting
Robotics
● Mentor, Fisher Middle School Robotics Team (2024 – Present):
○ Planning team meetings
○ Developing curriculum and activities to teach middle school students programming and robotics ○ Mentoring middle school students
○ Preparing the team towards competing in the VEX IQ robotics competition next year ● Member of LGHS FRC Robotics Team 972 (2022 – 2024)

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○ Part of leadership team
○ Software group
■ Worked on Vision system, robot code in Java, robot data analytics, and a web app to track different teams’ performance
■ Led data analytics project
○ Trained new software students in robot programming
○ Team finished 1st in San Francisco Regional, 2nd in Silicon Valley Regional ○ Team won Archimedes division in World Championships and went to finals round Youth Commission
● Youth Commission Chair (Nov. 2024 – Present)
○ Leading the Youth Commission
○ Running meetings
● Monte Sereno Youth Commissioner (2022 – Present)
○ Worked to represent and support youth in the city
○ Planned community events
○ Organized and participated in Earth Day trash cleanup part of “Keep Our City Pretty” program from the city
○ Organized and participated in annual “Coats and Cans” drive ○ Participated in children’s Holiday parade
Volunteer work
● City of Monte Sereno
○ Worked with City Archivist on sorting and cataloging historical documents ○ Volunteered at Monte Sereno City Picnic
● St. Timothy’s Church
○ Christmas props and set up
○ Helped with the Church Food Bank
● St. Luke’s Church
○ Helped with food pantry
○ Serving hot meals for homeless residents.
● Second Harvest Food Bank
○ Packing food for distribution centers
● Tech Tutoring
○ Volunteered at a service provided by the Los Gatos Library to help residents resolve issues with their computers and phones.

Middle & Elementary School:
● Co-President for 2 years - Fisher Robotics Club
○ Managed Robotics Club working with High School mentors ○ Developed curriculum and lessons - teaching programming, electronics, and robotics ○ Ran club fully remote for 1 year during the Covid-19 pandemic ● 5th grade - tech help desk for teachers
○ Noticed need for tech support for teachers
○ While graduating from elementary school, organized and trained group of students who would help teachers with simple tech support and problem debug (ex: computer - projector, Google Drive sharing, etc) ○ Provided tech support for teachers from 4th grade
● VM project
○ In 4th grade, set up virtual machines on my first computer (laptop) and experimented with different operating systems

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Awards
● Los Gatos Youth Citizen of the Year (2024)
○ Awarded to youth who have made significant contributions in the community ○ Commendation letters from the Town of Los Gatos and members of the County, State Senate, U.S.

Senate.
○ Kicked off Los Gatos Holiday Parade in lead car
● Received Jeff Peckler Award at Middle School graduation (2022) ○ Nominated by teachers for demonstrating good character and kindness to other students Scouting & leadership experience
Eagle Scout:
• Highest rank in Scouts BSA
• Eagle Scout Project - Monte Sereno Community Center Survey Community Service:
• Managed flag retirements for Monte Sereno
• Organized flag ceremonies for community events
• Trash cleanups
Trainings:
• National Youth Leadership Training
o Week long camp preparing scouts to be future leaders
• Troop Leadership Training
o Leadership training given to scout leaders
Leadership Positions Held:
• Senior Patrol Leader (2024)
o Highest scout leadership position in the troop
o Led the whole troop, including meetings, activities, and campouts o Managed the planning activities and meetings
• Webmaster
o Managed troop website
o Project for highlighting Eagle Scouts and their projects on the Troop website • Den Chief
o Mentored Cub Scouts (elementary school)
o Taught robotics and scouting skills
• Other leadership positions: Assistant Senior Patrol Leader, Patrol Leader, Assistant Patrol Leader Hobbies:
• Plays piano (started learning at age 4), played the violin in the Middle School Orchestra. • Loves hiking and camping.
• Enjoy swimming as a hobby.

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City of Monte Sereno
Commission Application
Date Received: May 28, 2025
Applying for: Youth Commission
Name: Jaxon Charnaw
Previously Held Elected or
Appointed Governmental
Positions:

Monte Sereno Youth Commission member
Civic or Charitable Organizations
You Have Belonged To:

JSV Teen Advisory Committee, WorldTutors
Education: Los Gatos High School, West Valley dual enrollment Why do you want to be on the
selected Commission?:

I love making a positive difference in Monte Sereno
Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am chair of the JSV Teen Advisory Committee, I have been on many sports teams, I have been on the board since sophomore year (I will be a senior in the fall).

Please list your current
commitments:

Tennis, JSV Teen Advisory Committee
What strengths do you possess
that you believe will make you a
successful commissioner?:

I am a great listener, and I work hard for positive change, and I input great ideas.

What do you see as the
important issues in Monte
Sereno?:

Litter, lack of great community gatherings.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am a great listener, and I work hard for positive change, and I input great ideas.

What, if any, career interests do
you have currently?:

Business/Finance, Law, or Political Science

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City of Monte Sereno
Commission Application
Date Received: May 26, 2025
Applying for: Youth Commission
Name: Jaz Charnaw
Civic or Charitable Organizations
You Have Belonged To:

Monte Sereno Youth Commission
JCC Youth Commission
Education: Los Gatos High School
Why do you want to be on the
selected Commission?:

We have had a struggle in the past to get our ideas into play in our youth commission meetings, and I believe I could really help get the ball rolling.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have been on this commission before and the JCC youth commission as well. I'm very artsy, so I would be very good at making posters and designs to advertise our work and food/clothes/etc drives.

Please list your current
commitments:

School
Water Polo
Piano/Drums
What strengths do you possess
that you believe will make you a
successful commissioner?:

I'm not afraid to use my voice to share my opinion, and I will always listen to others' opinions as well. Really putting our opinions together to find the best solution is the best way to have a successful youth commission. I am really good at thinking outside of the box, which could spark new ideas for the youth commission as well.

What do you see as the
important issues in Monte
Sereno?:

Having more of a community that knows each other. There used to be flamingo parties where people would come together to socialize, but after COVID, this all went away. Also, just keeping the street clean in general is highly valued. Lastly, more speed control to keep people safe.

What strengths do you possess
that you believe will make you a
successful commissioner?:

What, if any, career interests do
you have currently?:

Architecture

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City of Monte Sereno
Commission Application
Date Received: May 5, 2025
Applying for: Youth Commission
Name: Louis Chen
Why do you want to be on the
selected Commission?:

To help the community and learn more about leadership
Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have been in boy scouts so I know about leadership and helping with the community
Please list your current
commitments:

Boy scouts, next year ASB at Los Gatos High
What strengths do you possess
that you believe will make you a
successful commissioner?:

Good leadership and teamwork as well as ideas.

What do you see as the
important issues in Monte
Sereno?:

More activities and more participation from the citizens What strengths do you possess
that you believe will make you a
successful commissioner?:

Good leadership and teamwork as well as ideas.

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City of Monte Sereno
Commission Application
Date Received: May 14, 2025
Applying for: Youth Commission
Name: Corinne Chou
Length of Residency: 11 years
Previously Held Elected or
Appointed Governmental
Positions:

Please include organization name, position/office held, and dates.

Civic or Charitable Organizations
You Have Belonged To:

Please include organization name, position/office held, and dates.

Education: The Harker School Preschool (2016-2017), The Harker School Lower School (2017- 2023) , The Harker School Middle School (2023-ongoing)
Why do you want to be on the
selected Commission?:

I want to be on the Youth Commission because I care about our community and want to contribute to making Monte Sereno even better for kids, families, and seniors. I believe it’s important for young people to have a voice, and I want to share ideas that can make a difference.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have been playing volleyball for years, which has helped me learn how to work as a team and listen to others. I’ve also been playing the flute for a long time, which has taught me the importance of patience and perseverance through challenges. I love art and being creative, and I’ve performed music at senior homes, which showed me how great it feels to help people and our community.

Please list your current
commitments:
- School
- Club volleyball
What strengths do you possess
that you believe will make you a
successful commissioner?:

I’m a creative thinker. I care deeply about others and always strive to be responsible and do my best. I’m not afraid to share my ideas, and I work hard to make things happen. I believe that my teamwork, creativity, and love for helping others would make me a good Commissioner.

What do you see as the
important issues in Monte
Sereno?:

I think one important issue is ensuring that everyone in Monte Sereno feels connected, especially kids and seniors. There aren’t many activities for young people to help or spend time with older adults, and I think we could do more to bring generations together. In addition, I think it’s important to keep our neighborhoods safe, peaceful, and clean.

What strengths do you possess
that you believe will make you a
successful commissioner?:

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others would make me a good Commissioner.

What, if any, career interests do
you have currently?:

N/A

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City of Monte Sereno
Commission Application
Date Received: June 11, 2025
Applying for: Youth Commission
Name: Jeremias Stauch
Previously Held Elected or
Appointed Governmental
Positions:

Youth commission monte Sereno
Civic or Charitable Organizations
You Have Belonged To:

Please include organization name, position/office held, and dates.

Education: Los Gatos High School- still enrolled going into junior year Why do you want to be on the
selected Commission?:

I was on youth comission for around 3 years now, we did quite a bit planning last year and plan executing events more this year. I want to help the entire community by helping out and attending these events to spread awareness that the youth commission exists to the newer parents of Monte Sereno. I always want to help with my points of view on matters regarding the city. Also, we are planning on starting the podcastnext year and me and Johan are planning on leading that subcommittee/group in the right direction to make it fun, knowledgeable, and well known in the near future.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I really like helping people. I was, like i said, a very active member the last years and i am not planning on stopping until I have finished High school, passing down my legacy, the other ex seniors legacy and old members down to the new generation. I am also very persistent and really take other thought from people into account to make the entire group happy. I also try to do everything i can for the youth commission during my free time.

Please list your current
commitments:

Color/winter guard
Taekwondo
What strengths do you possess
that you believe will make you a
successful commissioner?:

I am very persistent, if I am set on a goal, I will try to achieve it with mine and other peoples interests at heart and mind. I will always have a youth commissioner mind and try to speak with other youth commissioners in our free time like school for topics we could discuss further in the upcoming meetings.

What do you see as the
important issues in Monte
Sereno?:

Monte Sereno is a very small city surrounded by big towns. I see that a lot of changes for the better has happened these past few years. I still feel like Winchester though, is unclear when and what speed limits are present.

Whenever I drive i feel like people go either too fast or too slow since there are so little posted speed limit signs.

What strengths do you possess I am very persistent, if I am set on a goal, I will try to achieve it with mine and

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that you believe will make you a
successful commissioner?:
other peoples interests at heart and mind. I will always have a youth commissioner mind and try to speak with other youth commissioners in our free time like school for topics we could discuss further in the upcoming meetings.

What, if any, career interests do
you have currently?:

I am thinking about going into law (international) or mechanical engineering.

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: June 12, 2025

Page 1 of 8 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
January 7, 2025 Presentation of Certificates of Recognition to 2024 STEM Winners from the City of Monte Sereno
GGL N Presentation
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Accept the Annual Approval and Signing of the City Council Code of Ethics GGL N Consent Calendar Revisions to City of Monte Sereno Council Ad-Hoc Committees DP N New Business Discuss Selection of Meeting Date for Strategic Goal Setting DP N New Business Flock Cameras DP N New Business
Consider and Approve City Council Committee/Commission Assignments for Calendar Year 2025
DP N New Business
Review of Municipal Code Chapter 10.09 (Personal Wireless Service Facility and Antenna Criteria) and Discussion of Draft Revisions
DP N New Business
January 21, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Consider Establishment of an Appointment to the Monte Sereno City Council Improving Financial Controls and Reporting Ad Hoc Committee DP N Consent Calendar
Hold Public Hearing and Adopt a Reso Overruling Objections and Determining to Proceed with Weed Abatement
GGL Y Public Hearing
Review Options for the Use of the Auxiliary Building DP N Unfinished Business
Flock Cameras DP N Unfinished
Business
Accept the FY 2024-25 Mid-Year Budget Report DP N New Business City Manager’s Quarterly Report DP N New Business
Consider and Appoint One Additional Member to the 2024-2025 Monte Sereno Youth Commission
GGL N New Business
February 4, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Hold Public Hearing and Adopt a Reso Overruling Objections and Determining to Proceed with Weed Abatement
GGL Y Public Hearing

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: June 12, 2025

Page 2 of 8 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Discuss Hosting a City Picnic and Consider a Budget for the City Picnic DP N New Business Discussion and Consideration of a City of Monte Sereno Community Grants Deadline, Selection Dates, and Budget Amount
DP N New Business
February 18, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Receive Information Regarding the CalPERS Unfunded Pension Liabilities DP N New Business March 4, 2025 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Wildfire Prevention, Preparation, and Response Discussion DP N New Business March 18, 2025 Closed Session
Special Meeting POTENTIAL LITIGATION
Pursuant to Government Code Section 54956.9(b): Two Cases Staff present- City Attorney and Interim City Manager

PUBLIC EMPLOYMENT AND PUBLIC EMPLOYEE PERFORMANCE

EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager/Interim City Manager
Staff Present: Interim City Manager, City Attorney
March 18, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Consideration to Authorize the Interim City Manager to Execute Amendment #1 to the Professional Services Agreement with AIM Engineering Consultants, Inc. for Public Works/City Engineering Consulting.

DP N Consent Calendar
Consideration to Authorize the City Manager to Execute Amendment #2 to the Professional Services Agreement with DKG Consultants for Financial Services Consulting.

DP N Consent Calendar

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: June 12, 2025

Page 3 of 8 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Authorize the Mayor to Send a Letter to Assemblymember Gail Pellerin Regarding Wildfire Safety Concerns Regarding the Eucalyptus Trees Along Highway 9
DP N Consent Calendar
Application 2024-3086 for a Site Development Permit for a single-story addition of approximately 554 square feet and a Variance application for reduced front of five feet where 25 feet is required.

DP Y Public Hearing
Consider and Appointment of Betters Streets Commissioner for Unscheduled Commission Vacancy
GGL N New Business
Annual Council Goal Setting Session for Fiscal Year 2025-2026 DP N New Business Receive the Informational Update from the Improving Finance Controls and Reporting Ad Hoc Committee
DP N New Business
Accept the Resignation of Council Member Shannon as Alternate Director of the Silicon Valley Clean Energy and Appoint a New Alternate Director DP N New Business
April 1, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of 2025-2026 City Council Goals DP N Consent Calendar Consider Modification to the City Council’s City Manager Search Ad Hoc Committee to Extend the Effective Date of the Committee to October 1, 2025 DP N Consent Calendar
Housing Element Annual Progress Report DP N Consent Calendar Adopt a Resolution Declaring Support for Efforts to Provide Universal Child Care DP New Business Authorize the Interim City Manager to enter into an agreement with the West Valley Cities to conduct a feasibility study for the possible development of temporary and emergency housing facilities and programs to service the unhoused population within the five jurisdictions.

DP N New Business
Consider Amending the Purpose of the Improving Financial Controls and Reporting Ad Hoc Committee
DP N Consent Calendar
Special Meeting
Closed Session
Discuss revisions to the Agreement for Law Enforcement Services between the City of Monte Sereno and the Town of Los Gatos

Page 96 of 101 ends

DP N New Business
Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: June 12, 2025

Page 4 of 8 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Special Meeting
April 11, 2025
Consideration to Authorize the Interim City Manager to Execute an Agreement for a Financial Services Program (title will be updated once a vendor is selected) DP N New Business
April 15, 2025 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Introduce and waive the first reading of Ordinance No. NS244 to Amend Municipal Code Section 10.09 Personal Wireless Telecommunications Regulations.

DP Y Public Hearing
Adopt a Resolution Declaring Support for Efforts to Provide Universal Child Care DP N Unfinished Business
Approve Agreement for Law Enforcement Services between the City of Monte Sereno and the Town of Los Gatos
DP N Unfinished
Business
Adopt a Resolution to Update the City’s Financial Investment Policy and Become Shareholder of California Asset Management Trust
DP Y New Business
Discuss the Possibility of Establishing a Wildfire Prevention and Preparedness Commission or Committee
DP N New Business
City Manager’s Quarterly Report DP N New Business
May 6, 2025 Steinbeck Sign unveiling and Ice Cream Social Special Meeting
May 6, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adopt Ordinance No. NS-244 to Amend Municipal Code Section 10.09 Personal Wireless Telecommunications Regulations.

DP N Consent Calendar
Measure B Bicycle/Pedestrian Education and Encouragement Program Funding Amended and Restated Agreement with the Santa Clara Valley Transportation Authority
DP N Consent Calendar
Authorize the Interim City Manager to Execute the First Amendment to the Agreement with the County of Santa Clara for the Countywide Household Hazardous Waste Collection Program.

DP N Consent Calendar
Award of contract to Radius Earthwork, Inc. for the Fiscal Year 2024-25 DP N Consent Calendar

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: June 12, 2025

Page 5 of 8 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Pavement Improvement Project in Total Amount Not to Exceed $398,507 and Determining Project Exempt from CEQA Pursuant to CEQA Guidelines Section 15301
First Study Session for Review of Proposed FY 25/26 Budget DP N New Business Discuss Civic Engagement Goal for Fiscal Year 2025-2026 DP N New Business Foster Care/Resource Parent Awareness Month DP N New Business May 20, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of a Resolution Declaring Hazardous Vegetation (Brush) a Public Nuisance and Set Public Hearing (SCCF)
GGL N Consent Calendar
Adoption of a Resolution Setting Appropriations Limit for Fiscal Year 2025-26 and Adopting Amended Appropriations Limits for Fiscal Years 2023-24 and 2024-25 DP N Consent Calendar
Consideration to Approve and Authorize the Interim City Manager to Execute a Professional Services Agreement with DKG Consultants for Financial Services Consulting.

DP N Consent Calendar
Application 2023-3073 for a Site Development Permit for a new approximately 5,997 square foot two-story house and an approximately 977 square foot detached accessory building; a Grading Use Permit for 2,934 cubic yards of cumulative grading; and a Tree Removal Permit to remove 13 trees at 18340 Lexington Drive. (CEQA: Exempt, Guidelines sections 15302, 15303) DP Y Public Hearing
Consideration of Awarding Community Based Organization Grants DP N New Business June 3, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Annual Street Maintenance - Adoption of Projects FY 25/26 DP N Consent Calendar Updated Fee Schedule for User and Regulatory Fees DP N Consent Calendar Introduce and waive the first reading of Ordinance No. NS-245 to Adopt Updated Local Responsibility Fire Hazard Severity Maps
DP Y Public Hearing
Accept a Report on the Status of the City’s Vacancies, Recruitment, and DP Y Public Hearing

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: June 12, 2025

Page 6 of 8 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Retention Efforts Pursuant to Assembly Bill 2561
Consideration of Awarding Community Based Organization Grants DP N New Business June 17, 2025 Warrant List DP N Consent Calendar
Treasurer Report DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of Resolution Establishing and Fixing the Amount of Special Real Property Tax Levy for Police Protection Purposes for the Fiscal Year 2025-2026 GGL N Consent Calendar
Adoption of Ordinance No. NS-245, an Ordinance of the City Council of the City of Monte Sereno Designating Fire Hazard Severity Zones within the Local Responsibility Area
DP Y Consent Calendar
Authorize the City Manager to Execute an Agreement with Los Gatos‐Monte Sereno Safe Routes to School, Inc. for Providing Services Eligible Under Santa Clara Valley Transportation Authority’s 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program
DA N Consent Calendar
Adopt Resolution No. 25-### Approving the Fiscal Year 2025-26 Salary Schedule to comply with the California Public Employees’ Retirement System (CalPERS) Statutory and Regulatory Requirements for Compensation and Publicly Available Salary Schedules
DP N Consent Calendar
Adopt a Resolution Overruling Protest Regarding Brush Abatement GGL Y Public Hearing Adoption of the FY 25/26 Budget DP N Unfinished
Business
Introduction and Waiver of First Reading of Ordinance No. NS-###, an Ordinance of the City Council of the City of Monte Sereno Amending Municipal Code Section

12.03.020.A to Reduce the Number of Youth Commissioners GGL N New Business
Appointment of 2025-2026 Youth Commissioners GGL N New Business July 1, 2025
July 15, 2025
Meetings Cancelled
August 5, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: June 12, 2025

Page 7 of 8 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Adopt a Resolution Confirming a Weed Abatement Report and Assessment List to be Entered on the Tax Assessment Roll
GGL Y Public Hearing
Consideration of Nominees Citizen of the Year Award DP N New Business League of California Cities Annual Conference Voting Delegate DP N New Business City Manager’s Quarterly Report DP N New Business
Discuss a Possible Ballot Initiative for 2026 to Increase the Police Services Parcel Tax
DP N New Business
Adopt Updated / New Job Description DP N New Business
August 19, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Quarterly Wildfire Report DP N New Business
September 2, 2025 Finance Reports Warrant list DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Discuss Civic Engagement / Building Community DP N Unfinished Business
Manager’s Report DP N New Business
September 16, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
October 7, 2025 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
October 21, 2025 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar

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Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: June 12, 2025

Page 8 of 8 ends

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
City Manager’s Quarterly Report DP N New Business
November 4, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
November 18, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Appointment of Betters Streets Commissioners GGL N New Business Appointment of Site and Architectural Commissioners GGL N New Business December 2, 2025 Finance Reports Warrant list N Consent Calendar Meeting Minutes GGL N Consent Calendar
Better Street Commission & S&A Applicants GGL N New Business December 16, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Declaring Weeds a Public Nuisance GGL N Consent Calendar Supplemental Law Enforcement Service Fund (SLESF) GGL N Consent Calendar Consider and Set City Council Meeting Dates for 2026 GGL N New Business Council Nomination of Mayor and Vice Mayor DP N New Business Recognition of Outgoing Betters Streets Commissioners and Site and Architectural Commissioners
DP N New Business
Committee/Commission Assignments for CY2026 DP N New Business

Page 101 of 101 ends

Monte Sereno City CouncilJune 17, 2025

Monte Sereno City Council
June 17, 2025