Monte Sereno City Council
August 5, 2025

OAK #4827-3493-4715 v1

CITY OF MONTE SERENO YOUTH VOLUNTEER

WAIVER AND RELEASE OF LIABILITY FORM
In consideration of being allowed to participate in a City of Monte Sereno commission or volunteer program, I acknowledge and agree that:

1. My child (or I) is volunteering my services for the City of Monte Sereno on a voluntary basis without anticipation of payment of any kind.

2. I acknowledge that the City of Monte Sereno may extend its workman's compensation coverage to authorized volunteers and I agree to accept that coverage.

3. My child (or I) will perform tasks that are within his/her (or my) physical capability to the best of his/her (or my) ability, and my child (or I) will not undertake tasks that are beyond his/her (or my) ability. I certify to the best of my knowledge, that my child's (or my) current physical condition is satisfactory for participation in this activity, and that he/she (or I) am free of any health problem that would affect his/her (or my) ability to participate.

4. I agree to inform my child (or I agree) not to use any equipment or tools with which my child (or I) am unfamiliar or do not know how to operate safely.

5. I agree to inform my child (or I agree) to perform only those tasks assigned, observe all safety rules, and use care in the performance of assignments.

6. I agree that my child (or I) may be photographed, videotaped or recorded and that said photographs, videos or recordings may be used for promotional materials by the City. I understand that my child (or I) will not receive compensation for the use of these and that my child (or I) will not be given notice of when these materials are used.

7. I acknowledge that the City will defend and indemnify my child (or myself) in any claim or action arising from my child's (or my) acts that are within the scope of my child's (or my) duties as a volunteer, but only to the extent that such indemnification or defense is expressly required by law. I further acknowledge that the City is not required to indemnify my child (or me) against a claim for punitive damages except as authorized by the City Council pursuant to Government Code Section 825 (b). I agree, however, to defend and indemnify the City in any claim or action arising from my child's (or my) acts that are outside the scope of my child's (or my) volunteer duties.

8. In the event that my child (or I) use a personal vehicle in order to participate in any City-related commission or volunteer activity, I agree to maintain my own automobile liability insurance for bodily injury and property damage, which shall be the primary insurance coverage, and that any insurance or self-insurance maintained by the City shall be considered excess of such insurance and shall not contribute with it. I hereby also grant a waiver of any right of subrogation which any such insurer may acquire against the City by virtue of the payment of any loss.

9. I acknowledge that loss or damage to my child's (or my) personal property used while providing volunteer services may not be reimbursable under City regulations.

10. I hereby authorize and give my consent for medical care to be given in an emergency situation to the below named child (or to me) while volunteering.

11. THIS AGREEMENT IS BINDING ON MY HEIRS, PERSONAL REPRESENTATIVES, NEXT OF KIN, SPOUSE AND ASSIGNS.

Volunteer's Name (print) ___________________________________________ Date of birth ____/____/____
Address __________________________________________________________ City ___________________________ Zip _______-_____ Phone # ( )_______________ Emergency Phone #'s ( )______________________/ ( )______________________ Volunteer's Signature (if participant is 18 years or older) ________________________ Date Signed ____/____/____
Parent/Legal Guardian signature required if volunteer is 17 years of age or younger.

This is to certify that as a parent/legal guardian of this volunteer, I do consent to his/her waiver and release as set forth above. My child has my permission to volunteer. I realize that participation in this program is voluntary.

Parent/Guardian Name (print) _______________________________ Relationship______________________ Parent/Guardian Signature __________________________________________ Date Signed ____/____/____

City of Monte Sereno
Commission Application
Date Received: June 13, 2025
Applying for: Youth Commission
Name: Aradhita Singh
Length of Residency: 8 years
Previously Held Elected or
Appointed Governmental
Positions:

Please include organization name, position/office held, and dates.

Civic or Charitable Organizations
You Have Belonged To:

Please include organization name, position/office held, and dates.

Education: Please include school name, degree obtained, and dates.

Why do you want to be on the
selected Commission?:

I would like to be on this commission because I would love to know how decisions are made in our city and be able to offer input that benefits the community, especially my peers.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I worked as an intern for the Los Gatan, which is where I gained some knowledge on how local government works and I found it quite interesting. I am my school's Model UN club's director general, meaning I have public speaking skills as well as a knack for problem solving and negotiating. In addition, I have always been great at talking to people, which I believe is an important skill in government.

Please list your current
commitments:

Currently, I am in India until July 15th. However, as soon as I get back, the only commitments I will have are school until around 4:00 starting mid-August, guitar lessons once a week for half an hour, golf after school (I'll have to see the timings of this since I am not sure), and I also dedicate around an hour or two to Model UN every week.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am good at talking to people and learning from them, giving me the ability to get raw perspectives from residents and offer input that accurately represents the community's concerns. Also, I am good at finding solutions that work for everyone, this skill of negotiating makes it easier for me to help more people. To go with that, I am great at researching, allowing me to look at every aspect of a problem or situation to better understand it. I've always been a natural leader, which also makes me dependable.

What do you see as the
important issues in Monte
Sereno?:

A very important issue I see in Monte Sereno is the problem of wires and vegetation often falling and being taken out during storm season, causing distress and inconveniences for residents. Another big issue is the limited public transportation, which makes it harder for elderly, who may not be able to drive anymore, to get around— as well as younger people, who have not obtained their license yet.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am good at talking to people and learning from them, giving me the ability to get raw perspectives from residents and offer input that accurately represents the community's concerns. Also, I am good at finding solutions that work for everyone, this skill of negotiating makes it easier for me to help more people. To go with that, I am great at researching, allowing me to look at every aspect of a problem or situation to better understand it. I've always been a natural leader, which also makes me dependable.

What, if any, career interests do
you have currently?:

Currently, I have an interest in journalism and political science (relating more to international affairs, such as working for the UN). I would ideally love to anchor on a network or be a diplomat.

City of Monte Sereno
Commission Application
Date Received: July 21, 2025
Applying for: Youth Commission
Name: Daniel Matin
Length of Residency: 4.5 years
Previously Held Elected or
Appointed Governmental
Positions:

N/A
Civic or Charitable Organizations
You Have Belonged To:

N/A
Education: 8th grade 2025-2026. Harker middle school
Why do you want to be on the
selected Commission?:

I’m applying to the Monte Sereno Youth Council because I want to be more involved in my community and learn how local government works. I enjoy working with others, sharing ideas, and finding ways to help people. I think this is a great opportunity to develop leadership skills, give back to the community, and have a voice in things that affect young people in our area.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I enjoy working on group projects and coming up with creative ideas, especially when it helps others. At school, I’ve participated in student activities where I helped plan events and worked with classmates to solve problems. I’m a good listener, I take responsibility seriously, and I’m always open to learning new things. I’m also interested in how decisions are made in a city and how young people can be part of that process. I think these qualities would help me contribute to the Youth Commission in a positive way.

Please list your current
commitments:

School, LG soccer league
What strengths do you possess
that you believe will make you a
successful commissioner?:

One of my strengths is that I’m responsible and follow through on what I commit to. I also listen carefully to others and try to understand different opinions before making decisions. I work well in groups and try to include everyone’s ideas. I think these qualities will help me be a good team member and contribute to the Youth Commission in a meaningful way.

What do you see as the
important issues in Monte
Sereno?:

One important issue I see in Monte Sereno is making sure young people feel connected to the community. Since it’s a smaller and quieter city, there aren’t many activities or places for teens to gather, share ideas, or get involved. I think it’s important to create more opportunities for youth to participate in local events, service projects, or programs where they can make a difference and feel included.

What strengths do you possess
that you believe will make you a
successful commissioner?:

One of my strengths is that I’m responsible and follow through on what I commit to. I also listen carefully to others and try to understand different opinions before making decisions. I work well in groups and try to include everyone’s ideas. I think these qualities will help me be a good team member and contribute to the Youth Commission in a meaningful way.

What, if any, career interests do
you have currently?:

Lawyer

City of Monte Sereno
Commission Application
Date Received: July 22, 2025
Applying for: Youth Commission
Name: Stella Zeidler
Previously Held Elected or
Appointed Governmental
Positions:

NA
Civic or Charitable Organizations
You Have Belonged To:

Girl Scouts
Education: Entering high school
Why do you want to be on the
selected Commission?:

My my sister is part of the youth commission and I sounds fun.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I love helping out in volunteering at different things, including Girl Scouts in volunteering at Montalvo. I am very talkative and a good problem solver.

Please list your current
commitments:

School and Flag Football.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I work well with other people and I am good at problem-solving.

What do you see as the
important issues in Monte
Sereno?:

Homelessness and wildfires.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I work well with other people and I am good at problem-solving.

What, if any, career interests do
you have currently?:

I haven’t worked anywhere yet because I’m 14 but I would love to be an orthodontist.

STAFF REPORT
Meeting: City Council - Aug 05 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Discuss and Consider Nominees for Monte Sereno Citizen of the Year Nominees and Make an Appointment
Recommendation(s):

Staff recommends that the City Council consider the nominees for Citizen of the Year and make an appointment.

Background Information:

Quality Public Service and Community Engagement are the objectives of the Monte Sereno City Council. The Citizen of the Year award is intended to engage the community of Monte Sereno and offer an opportunity to honor an outstanding citizen.

On June 6, 2025, City staff sent a notification out to Monte Sereno residents calling for nominations for Monte Sereno Citizen of the Year. The nomination period ended on Friday July 18, 2025. The Citizen of the Year is typically selected by the City Council at the first meeting in August and introduced by the Mayor at the Monte Sereno Annual City Picnic. The annual picnic is scheduled for Sunday, August 24, 2025. The Monte Sereno Citizen of the Year will remain as Citizen of the Year until the next Citizen of the Year is appointed in August of 2026.

This year the City received four nominations. The nominations are attached to this report for review and consideration.

California Environmental Quality Act:

The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Monte Sereno Citizen of the Year Nominees

2025 Citizen of the Year Nomination Form
Do you know an outstanding Monte Sereno resident? An individual who goes above and beyond the call to serve their community? If you do, please consider nominating your choice for Monte Sereno “Citizen of the Year.” The nomination period will begin June 6, 2025 and end July 18, 2025. The City Council will review all applications received and select the Citizen of the Year at the August 5, 2025 City Council Meeting. The Citizen of the Year will be honored by the Mayor of Monte Sereno at the annual Monte Sereno picnic August 24, 2025 11:30am-2:00pm.

Please Print Clearly
Nominee information
First and last name
Address:

City:

Zip Code:

Contact Number:

Email:

Nominator Information
Name of Nominator:

Relation to Nominee:

Email:

Contact Number:

Describe the nominee’s contributions, accomplishments and actions that qualify them for this award.

Include their specific role and responsibilities:

Describe how this person’s activities have made an impact on, or a difference in, the Monte Sereno community?
Please state reasons why you believe this person should be recognized by the community for their contributions, positive influence, and role model qualities.

Nominations should be submitted to City Clerk either by e-mail to [email protected] or drop off in person at: 18041 Saratoga Los Gatos Road, Monte Sereno, CA 95030. 18041 Saratoga-Los Gatos
Road Monte Sereno, California
95030-4299:

Carl Guardino
Rose Avenue
Monte Sereno
95030
408-838-4848
[email protected]
Jo-Anne Sinclair
Fellow Citizen
[email protected]
408-892-2455
6HHDWWDFKHG
6HHDWWDFKHG
6HH DWWDFKHG

Citizen of the Year Nomination Form – Carl Guardino Page 1 2025 Citizen of the Year Nomination Form
Describe the nominee’s contributions, accomplishments, and actions that qualify them for this award. Include their specific role and responsibilities:

Carl Guardino exemplifies community leadership and a dedication to addressing critical issues – locally, regionally and nationally. As Vice President of Government Affairs at Tarana Wireless, he is committed to closing the digital divide through accessible broadband across the U.S.

Carl’s influence on public policy is substantial, demonstrated by his long tenure on the California Transportation Commission. Initially appointed by Governor Arnold Schwarzenegger in 2007, he was reappointed twice by Governor Jerry Brown and is currently serving his fourth consecutive four-year term, appointed by Governor Gavin Newsom in 2019. He is widely recognized across Silicon Valley as a consensus builder and a champion of successful ballot measures, particularly in transportation and housing. Carl has served as a trusted advisor to elected officials throughout the South Bay, California, and nationally. He is celebrated for his ability to tackle complex policy challenges and develop, execute, and implement solutions.

Beyond his policy involvement, Carl has founded significant community events that benefit the broader region, including the San Jose Turkey Trot and more recently, the Stars and Strides Run. The San Jose Turkey Trot, officially known as the Applied Materials Silicon Valley Turkey Trot, is the largest Thanksgiving Day run in the U.S. and has raised substantial funds for local charities for over two decades. The Stars and Strides 5K/10K roll/walk/run has contributed over $1 million to Valley Health Foundation, supporting our region’s most vulnerable residents.

Describe how this person’s activities have made an impact on, or a difference in, the Monte Sereno community:

While Monte Sereno is cherished for its quiet, low-key nature, its anonymity can lead to a disadvantage when it comes to having its voice heard by policymakers. Carl has uniquely and effectively addressed this challenge by significantly raising awareness of Monte Sereno among regional, state and national leaders.

In the past five years, Carl and his wife, Leslee Guardino, have hosted multiple events and functions at their Monte Sereno home, inviting elected officials, Monte Sereno residents and others. These gatherings have included policy makers, including Senator Adam Schiff, Congressman Sam Liccardo, Governor Gavin Newsom, Senator Dave Cortese, Senator

Citizen of the Year Nomination Form – Carl Guardino Page 2 Josh Becker, Assemblymember Gail Pellerin, Assemblymember Adam Patrick Ahrens, and Mayor Matt Mahan, among others.

Through Carl, many elected officials now have a direct understanding of Monte Sereno's location and indirectly, yet importantly, have gained an appreciation for the perspectives of our citizens. This engagement helps Monte Sereno’s issues and concerns to be heard by those who establish policies, thereby enhancing our community by having them consider our residents’ voices. Carl has reinforced a positive, understated and effective “brand” for Monte Sereno that benefits our entire community.

Please state reasons why you believe this resident should be recognized by the community for their contributions, positive influence, and role model qualities:

Carl Guardino is an exceptional candidate for Monte Sereno’s Citizen of the Year due to his contributions, positive influence and role model qualities. His involvement in major ballot initiatives, including five Santa Clara County traffic measures, three Statewide Housing Bond ballots, and the nine-county Bay Area traffic relief campaign (Regional Measure 3), demonstrates his commitment to regional well-being.

However, it is Carl’s specific and deliberate actions to elevate Monte Sereno’s standing that truly make him worthy of Citizen of the Year. By consistently bringing decision-makers into our community, he has provided Monte Sereno with an understated platform so our community concerns can be heard by those in power. This engagement has given Monte Sereno a positive and effective presence where it matters most, directly benefiting all residents.

Further, Carl is dedicated to family. Carl and Leslee’s oldest daughter, Jessica Guardino, served on Monte Sereno’s Youth Commission. They also have two other children, Siena and Jake, adopted into their family.

Carl Guardino embodies the spirit of community service and has gone above and beyond to increase awareness of Monte Sereno, making him an exemplary role model and a truly deserving recipient of Citizen of the Year.

2025 Citizen of the Year Nomination Form
Do you know an outstanding Monte Sereno resident? An individual who goes above and beyond the call to serve their community? If you do, please consider nominating your choice for Monte Sereno “Citizen of the Year.” The nomination period will begin June 6, 2025 and end July 18, 2025. The City Council will review all applications received and select the Citizen of the Year at the August 5, 2025 City Council Meeting. The Citizen of the Year will be honored by the Mayor of Monte Sereno at the annual Monte Sereno picnic August 24, 2025 11:30am-2:00pm.

Please Print Clearly
Nominee information
First and last name
Address:

City:

Zip Code:

Contact Number:

Email:

Nominator Information
Name of Nominator:

Relation to Nominee:

Email:

Contact Number:

Describe the nominee’s contributions, accomplishments and actions that qualify them for this award.

Include their specific role and responsibilities:

Describe how this person’s activities have made an impact on, or a difference in, the Monte Sereno community?
Please state reasons why you believe this person should be recognized by the community for their contributions, positive influence, and role model qualities.

Nominations should be submitted to City Clerk either by e-mail to [email protected] or drop off in person at: 18041 Saratoga Los Gatos Road, Monte Sereno, CA 95030. 18041 Saratoga-Los Gatos
Road Monte Sereno, California
95030-4299:

Evert Wolsheimer
Monte Sereno
Lon Allan
Fellow Resident
[email protected]
408 421 8170
Evert has served for many years both on the S&A Commission and on the City Council, just completing a term as Mayor Evert lead the City in recognizing the need to prepare for wild fires.

Evert always is both thoughtful and courteous
Daves Ave
95030
408 655 4079
[email protected]

City of Monte Sereno
2025 Citizen of the Year Nomination
Nominee:

Vik Ghai
15297 Karl Ave.

Monte Sereno, CA 95030
(408)836-6663
[email protected]
Nominator:

Rebecca Sayed
Friend
[email protected]
(408)219-2723
Describe Nominees Contributions:

Vik Ghai sees community involvement and giving back as an essential part of his life. He has been a long time board member of Child Advocates of Silicon Valley, an organization that recruits, trains and supports child advocates for Santa Clara County foster children. The advocates are court appointed and can attend court with the foster child but are also the person who attends the child’s events and remembers their birthdays. A foster child with an advocate has a 40% higher chance of graduating high school. In his role as board member, Vik takes on any job that will help promote the organization and its fundraisers.

Vik donates hours of his time to this cause. Vik’s son transferred to Los Gatos High School a couple of years ago and Vik immediately got engaged and became a leader in the Career Pathways committee.

Please consider Vik for the Monte Sereno Citizen of the Year.

1 Gloisy Gonzalez-Langarica
From: Javed Ellahie
Sent: Tuesday, August 5, 2025 3:51 PM
To: Diana Perkins
Subject: Citizen of the year Nomination- Carl Guardino
Hi Diana,
This is to express my strongest support for selecƟng Carl Guardino for Monte Sereno ciƟzen of the year.

Carl Guardino has always been a very strong supporter of Monte Sereno and has made every effort to introduce Monte Sereno electeds to the broad spectrum of legislators that make a difference to the life of Monte Sereno ciƟzens.

He has been a leader not just in Monte Sereno, but the enƟre San Francisco Bay community, in opening new paths for transportaƟon and housing.

I wish I could aƩend today’s hearing but cannot do so for health reasons. I do hope the city council will consider Carl Guardino’s appointment as ciƟzen of the year.

Thank you.

Javed Ellahie
Sent from my iPhone

STAFF REPORT
Meeting: City Council - Aug 05 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Appointment to Fill One Vacancy on the Monte Sereno Site and Architectural Commission for an Unexpired Term Ending December 31, 2026
Recommendation(s):

Staff recommends the City Council consider appointing Robert Lapcevic to the Site and Architectural Commission to fill one vacancy for an unexpired term ending December 31, 2026.

Background Information:

On June 27, 2025, the City received the resignation of Lon Allan on the Site and Architectural Commission. Per California Government Code Section 54974, a Notice of Unscheduled Commission Vacancy (attached) was posted in the cabinet outside of City Hall, on the City's website, and was distributed on the City's various social media outlets. The Notice was posted no later than twenty days after the vacancy occurred as required by law and final appointment to the Commission shall not be made by the City Council for at least ten working days after posting.

The following application was received:
 Robert Lapcevic
The City did not receive any additional applications for the vacant position.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this staff report.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website. In addition, recruitment notices were posted on the City website, sent to our e-mail distribution list, and posted on the Nextdoor social media website.

Attachments:

Notice of Unscheduled Site & Architectural Commission Vacancy Application - Robert Lapcevic - Site and Architectural Commission

NOTICE OF UNSCHEDULED COMMISSION VACANCY
Pursuant to Section 54974 of the California Government Code, NOTICE IS HEREBY GIVEN that one (1) unscheduled vacancy has occurred on the SITE AND ARCHITECTURAL COMMISSION. The term period is through December 31, 2026. Applicants must be residents of the City of Monte Sereno and registered voters of the City of Monte Sereno and have background, experience, and/or interest in architecture, planning, construction, landscaping and knowledge of the City’s General Plan. Additional information regarding the appointment can be found at https://www.montesereno.org/2192/CityClerk or by contacting the City Clerk at [email protected]. To be considered for this vacancy, please complete a Commission Application and submit to the City Clerk by 5:00pm Friday, July 25, 2025. Applications can be submitted with the online form or hard copies can be delivered to City Hall.

This NOTICE was duly posted no later than twenty (20) days after the vacancy occurred as required by law. Final appointment to the Commission shall not be made by the City Council for at least ten (10) working days after posting this notice in the City Clerk’s Office.

July 7, 2025
Gloisy Gonzalez-Langarica
City Clerk
Docusign Envelope ID: 58600D85-8990-44D2-822B-7DC62D4822C8

City of Monte Sereno
Commission Application
Date Received: July 23, 2025
Applying for: Site and Architectural Commission
Name: Robert Lapcevic
Length of Residency: 9+ years
Previously Held Elected or
Appointed Governmental
Positions:

Better Streets Commission; LGUSD FAC Committee - Vice Chairman; School Advisory Council RJ Fisher Middle School
Civic or Charitable Organizations
You Have Belonged To:

HSC Daves Ave - Treasurer
Education: Masters Economics - SJSU
Why do you want to be on the
selected Commission?:

As a native to the South Bay and someone who plans to be here the rest of my life, I not only consider Monte Sereno my home but also my community. As such, I feel it is important to be an active participant in Public Service, shaping how we guide, govern, and help one another in this neighborhood. By joining the S&A Commission, I look forward to helping uphold the residential feel that exists in Monte Sereno while assisting my neighbors adhere to and understand the Architectural Guidelines set out in the General Plan.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I went through the process about a decade ago when I bought our house on Bancroft, so I can reflect on that experience while also utilizing my engineering background to help work with applicants on achieving their dream homes. I provide a calm demeanor, a penchant for listening, and can easily separate myself from the decisions at-hand. I think this will be an asset when working with neighbors to find compromise on tough issues.

Please list your current
commitments:

LGUSD FAC - 1-3 hours a month; SAC Fisher - 1-3 hours a month; What strengths do you possess
that you believe will make you a
successful commissioner?:

My upbringing as well as my personality help me to be a great compromiser when it comes to solving issues.I have an understanding of construction and how the guidelines of the General Plan articulate the building code. Taking into account the voices of neighbors with regard to these projects, will be an important aspect of this Commission. As we engage homeowners looking to build their dream home, working to find compromise will be a challenge. My ability to compromise and develop collaborative solutions for all involved make me a strong candidate for the S&A Commission.

What do you see as the
important issues in Monte
Sereno?:

The top issues I see affecting Monte Sereno currently would be: the recent push by the State for plentiful housing(RNHA, HUD), wildfire preparedness and prevention, and the upcoming General Plan update. I feel we will continue to

utilize creative ways to address the housing needs that exist in our area while maintaining the overall feel of a small city in the South Bay that makes Monte Sereno unique. Given our proximity to the mountains, wooded areas, and open space preserves, we must continue to educate and help our residents and neighbors stay vigilant against the threat of wildfires. As the need to update our General Plan for the next decade comes into focus, I look to help shape this through input from the S&A Commission.

What strengths do you possess
that you believe will make you a
successful commissioner?:

My upbringing as well as my personality help me to be a great compromiser when it comes to solving issues.I have an understanding of construction and how the guidelines of the General Plan articulate the building code. Taking into account the voices of neighbors with regard to these projects, will be an important aspect of this Commission. As we engage homeowners looking to build their dream home, working to find compromise will be a challenge. My ability to compromise and develop collaborative solutions for all involved make me a strong candidate for the S&A Commission.

What is your understanding of
the City's General Plan?:

The Monte Sereno General Plan lays out the guidelines of how the city and its residents interact and exist as a community. It’s a living document that gets revised periodically. Its goal is to address the various issues that families living in Monte Sereno face, providing rules and guidelines on how to solve these issues amicably and collaboratively as a community.

How do you view the role of the
Site and Architectural
Commission?:

I feel the commission exists to serve the community of Monte Sereno in maintaining the overall residential look and feel of our city ,while allowing people to create their dream home. By understanding and applying the guidelines set forth in the General Plan, familiarizing oneself with city planners recommendations, and implementing these recommendations, we can help applicants navigate the rules while achieving their vision. Maintaining a consistent aesthetic within neighborhoods is a good benchmark as it helps everyone feel more comfortable and accepting of each others developments. This generates more harmonious neighbors and reduces litigation.

Site and Architectural
Commission decisions rarely
involve a black and white issue.

There are usually several shades
of gray in making land use
decisions. Would you be willing
to put aside your personal land
use philosophy and design
preferences in order to reach
consensus, or would you prefer
to press on with your personal
convictions because you believe
that compromise might result in
a less than desirable outcome?:

As I mentioned earlier, I'm a man of compromise as that is the best way to resolve issues amicably. As such, I am able to put aside my prejudices and beliefs to look at issues objectively. Listening to all parties involved and working from a stance in the middle to help bring both sides to a compromise would be how I plan to approach the 'grey area' issues.

Please describe, as concisely as
possible, your basic
We are a small city that exists in a large and densely populated area of the state whose history dates back to the days that were more agricultural and rural. While

philosophical position regarding
past, present, and future growth
within the City of Monte Sereno:

Monte Sereno is small and not growing very much, we can still promote growth but in a sustainable way. We have important considerations: traffic, wildfires, crime As we update the city’s General Plan for the future, the S&A Commission should apply learnings from the residential applications. As we look to the next decade, developing and implementing this modified General Plan will be at the forefront of the work the S&A Commission will be involved.

STAFF REPORT
Meeting: City Council - Aug 05 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Designation of Voting Delegates and Alternates for the League of California Cities Annual Conference and Expo, October 8 -10, 2025, Long Beach Convention Center
Recommendation(s):

Staff recommends the City Council appoint a voting delegate and up to two voting alternates to attend the League of California Cities 2025 Annual Conference.

Background Information:

The League of California Cities is an association of cities within the state of California, founded in 1898. Most of the state's 482 cities, including Monte Sereno, are represented in the League.

The League advocates for cities at the state capital on a multitude of topics.

The Annual Conference is the League’s largest and most comprehensive educational event.

General sessions feature premiere keynote speakers, while breakout sessions allow city staff and elected officials to explore topics that fit their specific needs and areas of interest.

During the annual conference, the League conducts its annual business meeting where the membership considers and takes action on resolutions that establish League policy. Each member city’s City Council is allowed to designate a city official to serve as the voting delegate to participate and cast votes at the business meeting along with up to two voting alternates in the case of the voting delegate’s absence. This year the Annual Conference is scheduled for October 8 -10, 2025 and will take place in Long Beach, California. Voting delegates and alternates must be submitted to the League no later than Wednesday, September 24, 2025.

Fiscal Impact:

Conference registration is $725 per person for the three days for the voting delegate and any alternates. Additional charges will be incurred for airfare, hotel accommodations, and food allowances in accordance with the City’s policy.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appeared on the City’s website.

Attachments:
2025 Voting Delegate Information Packet

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

STAFF REPORT
Meeting: City Council - Aug 05 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: City Manager
Title: Consider the Opportunity for up to two Monte Sereno Residents to Participate in the 2025-2026 Leadership Los Gatos Program Recommendation(s):

Staff recommends that the City Council consider paying the Town of Los Gatos’ cost for two Monte Sereno residents to participate in the 2025-2026 Leadership Los Gatos Program.

Background Information:

The Town of Los Gatos administers the Leadership Los Gatos program to educate, engage, and encourage participants to find leadership roles in the community. Participants are given the opportunity to view local government from the inside out, engage with community leaders and special interest groups, and challenge themselves in new ways while strengthening their leadership skills and community network. After completing the program, graduates are encouraged to use their new skills and knowledge to further their participation in civic, community, service, and non-profit organizations.

The 2025-2026 Leadership Los Gatos program will run from October 2025 to May 2026.

Participants will meet monthly on a Friday. Applications are due at the end of August and a maximum of 22 participants are selected to join the program. Participants pay a $550 tuition fee and the Town covers the additional expenses of the program.

Analysis:

The Town of Los Gatos has offered to designate up to two seats in the 2025 Leadership Los Gatos program for City of Monte Sereno residents so long as the City covers the additional program costs beyond the tuition, which is $3,200 per participant. This cost includes the speakers (a fee is not charged for speakers who are Town staff), buses for an area tour, breakfast and lunch at each meeting, and the Town’s staff time to support the program.

California Environmental Quality Act:

This matter is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).

Fiscal Impact:

A maximum fiscal impact of $6,400 is anticipated if the Council approves sponsoring up to two participants and two Monte Sereno residents are selected for the program.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Leadership LosGatos
LEADERSHIP LOS GATOS · 2025 - 2026
Thank you for considering Leadership Los Gatos. The Town of Los Gatos is excited to welcome community members the
opportunity to learn, engage, and lead. This eight-month interactive program begins on the first Friday in October and continues through the first Friday in May. The sessions are one time per month, in-person.

Leadership Los Gatos is designed to educate, engage, and encourage participants to find leadership roles within the Los Gatos community. Participants will be given the opportunity to view local government from the inside out, engage with
community leaders and special interest groups, and challenge themselves in new ways while strengthening their leadership skills and community network. After completing the program, graduates are encouraged to use their new skills and knowledge as a launching point to further their participation in civic, community, service, and non-profit organizations.

If you are interested in applying, please take a moment to review the program requirements and content below, then complete the online application. If you require the application in an alternative format, please connect with us.

Space is limited and applications are reviewed and selected based on the content and completeness of the application submission, and the candidate meeting the program
requirements. The deadline to apply is Friday, August 29, 2025.

Submissions received after this deadline will not be considered.

ABOUT LEADERSHIP LOS GATOS
LEARN Each session offers participants the opportunity to become more familiar with the Town of Los Gatos and its role in Silicon Valley. Sessions include presentations on Town
Departments and services, as well as a variety of community organizations that are vital to the health, safety, education, comfort, and well-being of Los Gatos.

ENGAGE Participants interact with community leaders, industry professionals, volunteer groups, and one another to build a stronger network while adopting strategies to become more effective through community engagement.

LEAD Graduates of Leadership Los Gatos move forward as
stronger leaders inspired to participate in our special community and eager to effect positive change.

SESSION TOPICS
Introduction to the Town of Los Gatos, including
presentations on Community Development & Land Use,
Finance, Economic Vitality, Library, and Parks and Public Works.

Los Gatos-Monte Sereno Police Department Services
Local & Regional Government
Community Tour
Santa Clara County Fire Department Services
Public Education Services
Building Community Connections
Leadership Skill Building
Civic Engagement
Town Bus Tour

SCHEDULE
The class will meet on the following Fridays, from 8:30 a.m. to 2:30 p.m. at various Los Gatos locations. Sessions are in-person and include coffee & networking time in the mornings and networking/working lunches from a variety of Los Gatos
restaurant.

October 3, 2025
November 7, 2025
December 5, 2025
January 9, 2026 *Please note we meet the 2nd Friday of
January*
February 6, 2026
March 6, 2026
April 3, 2026
May 1, 2026 - Including a Graduation lunch celebration

PROGRAM ELIGIBILITY
Participants must:

Live and/or work within the boundaries of the Town of
Los Gatos
Be at least 18 years old
Have no felony convictions, outstanding warrants, or
pending criminal cases
Have no pending litigation or claims filed against the
Town of Los Gatos

PROGRAM REQUIREMENTS
To achieve the benefits of Leadership Los Gatos, it is important that participants be present, committed, and fully engaged in the program and its assignments. Participants are honored at a graduation ceremony at the last session if the individual requirements have been met.

Attend the first session on October 3
Attend and actively participate in a minimum of seven
Leadership sessions
Attend one Planning Commission meeting
Attend one Town Council meeting
Read one book or article relating to Leadership and share learnings with the class Page 203 of 223
Government Websites by CivicPlus®
Attend the swearing in of the new Mayor at a special Town Council meeting in December *This is separate from the
Town Council meeting requirement*

APPLICATION PROCESS
After carefully considering the Leadership Los Gatos program guidelines, content and requirements, we invite you to apply online by August 29, 2025, and applicants will be notified on or before Monday, September 8, 2025 of their program status.

PROGRAM TUITION
Program Tuition is $550 per participant and may be paid by the participant, or by a sponsoring organization/employer. Payment can be made by check or credit card (requires a 2.5% processing fee), and received at Town Hall no later than Friday, September 26, 2025.

If you are unsure if you are able to meet the requirements at this time, please consider applying in a future year when your full commitment is possible. We are unable to provide refunds if a participant chooses to withdrawal after Thursday, October 2, 2025. For additional information or questions, please connect with us.

Email: Monica Renn, Economic Vitality Manager & Leadership Los Gatos Program Facilitator at [email protected]
Please follow the link below to complete the
Leadership Los Gatos application for 2025-2026
APPLYfor LeadershipLosGatos

Return to Los Gatos Chamber of Commerce
10 Station WayLos Gatos, CA 95030www.LosGatosChamber.com

SEE INSIDE FOR PROGRAM APPLICATION

PRSRT STD
U.S. POSTAGE
PAID

LOS GATOS, CA
PERMIT NO. 401
Leadership Los Gatos is a program for people of all
backgrounds and interests who wish to become more
involved in the community. Its mission is to engage,
educate and develop service-oriented individuals
who live and/or work in Los Gatos for leadership
roles in community and neighborhood organizations,
CLASS OF 2013-2014

Leadership Los Gatos provides insight into the community and how it works. The Town of Los Gatos and the Chamber of Commerce invest significant resources to this program to ensure it is successful in developing future leaders.

The program provides a comprehensive overview of the infrastructure in Los Gatos and the decision-making processes that shape Los Gatos.

Through Leadership Los Gatos, you will learn to appreciate that, when evaluating alternatives, there is often ‘no right answer’ and to see the differing and diverse perspectives of each stakeholder group.

Each monthly session has a specific focus that, in total, will deepen your understanding of how Los Gatos works. You will meet and network with the Town Council and the heads of each department, as well as local police, fire and hospital services. Importantly, the tours take you behind the scenes of Los Gatos infrastructure, such as our drinking water and recycling facilities that few people ever see.

Although people participate in Leadership Los Gatos for various reasons, its value is to increase the depth of understanding of how Los Gatos works and how different components integrate to create our community. The community realizes this value by having graduates participate in the decision making process within Los Gatos and the Silicon Valley.

You will enjoy Leadership Los Gatos and it will inspire you to get involved.

Bryan Mekechuk
Class of 2013-2014
“"As a short-time resident of Los Gatos, just three years, I love the small-town feeling of our community. I wanted to feel more invested in my new "hometown" and felt Leadership Los Gatos was a perfect chance for me to learn what goes on behind-the-scenes and to see what was going on its main streets as well. We really saw the ins and outs of the town through the firehouse, recycling plant, police ride alongs - you name it - we did it! I have met so many wonderful people and learned more than I ever thought I would about this wonderful town. I am so glad they have a program like this and encourage people to attend. Leadership Los Gatos is a way to not only your broaden your horizons, but also make new friends.

Stay local and attend Leadership Los Gatos!"
Michelle Young,
Class of 2013-2014
Why are you interested in Leadership Los Gatos? What do you hope to gain from the experience? Why should you be chosen to participate?

Organization & Community Involvement: Please list civic, community, or professional organizations/activities in which you have participated.

Include any offices you may have held.

Education: Please list your educational background including degrees awarded, field of study, training programs, etc. Include special honors or awards.

Note that priority will be given to those who live or work within Town limits

2014/2015 LEADERSHIP LOS GATOS APPLICATION
DEADLINE: AUGUST 29, 2014
Return completed application and
participation commitment agreement with tuition to:

Los Gatos Chamber of Commerce
10 Station Way
Los Gatos, CA 95030
www.LosGatosChamber.com
Email: [email protected]
Phone: 408.354.9300  Fax: 408.399.1594
Please make checks payable to the Los Gatos Chamber of Commerce.

Use additional sheets where necessary
Name
Home Address
City & Zip Code
Employer
Position
Business Address
How long have you lived and/or worked in Los Gatos?
Daytime Phone Evening Phone
Email Address
Note that priority will be given to those who live or work within Town limits Leadership Los Gatos discussion topics include, but are not limited to:
 Leadership Development
 Role of Town Government in the Community
 Presentation and Communication Skills, Negotiation, & Meeting Leadership
 Land Use and Economic Vitality
 Ethical Decision Making
 Local Infrastructure and Resident-Serving Utilities, Sustainability  Public Safety, Cyber security Technology and Disaster Preparedness Class participants are required to complete a variety of assignments, such as:
 Attend a Town Council Meeting and other public meetings  Participate in a Los Gatos/Monte Sereno Police ride-along  Participate in a Class Volunteer Project

Leadership Los Gatos sessions are held on the first Friday of each month from October through June with the exception of January and this year the final session will be held on the last Friday in May. Classes begin at 8:30 a.m. with a continental breakfast and are followed by a 9:00 a.m. program .All sessions include lunch and conclude by 2:00 p.m., unless otherwise noted.

Meeting locations vary and will be announced prior to the session.

APPLICATION, TUITION, AND FEES
The application and tuition deadline for the 2014/15
Leadership Los Gatos program is
Friday, August 29, 2014.

The tuition for the 2014/2015 Leadership Los Gatos
program is $400 per participant. Tuition received after August 29 will increase to $450. Applicants will be
notified of their acceptance status no later than
Friday, September 12.

Applicants not accepted to the program will receive
a full tuition refund.

A minimum of 15 participants
is needed for the class to proceed.

PROGRAM OVERVIEW

2014-2015 PROGRAM SCHEDULE*
The Goals of Leadership Los Gatos
 Educate—Inform & Develop Leadership Skills
 Motivate & Inspire—Discover the opportunities & challenges  Commit—What will you do?
October 3—Opening Session & Community Tour
 Participate in leadership development and team building exercises.  Understand Town Government and take a Community Tour
(concludes by 4:00 p.m.)
November 7—Ethical Decision Making
 Gain insight into community and political decision making techniques and challenges
December 5—Public Safety (Police
 Explore local safety issues, practices, services and cyber security technology
January 9—Land Use and Economic Vitality
 Learn about the Town’s role in land use and business assistance. Do some role-playing of your own!
February 6—Presentation and Communication Skills
 Communication style and presentation techniques
 The art of negotiating, meeting leadership & crisis communication March 6—Education/The Arts & Community
 Discuss local educational issues with key Los Gatos educators.  Tour the library and learn about the services
 Learn about the arts in Los Gatos
 The History of Los Gatos
April 3—Health Services & Emergency Preparedness
 Visit a local hospital to discuss services including health, aging & diversity  Learn about disaster preparedness for you and your family.

May 1—Municipal Infrastructure
 Tour local utility facilities and become familiar with Town infrastructure. Sustainability
May 29—Regional Government & Graduation
 Conclude the program with a regional perspective on government and a special graduation luncheon & ceremony.
(Concludes by 2:30 p.m.)
*Dates and topics are subject to change. Locations will be announced For Leadership Los Gatos to be successful, full participation is necessary.

Attendance is required at each session for the duration of the program.

Please carefully evaluate your availability to commit before applying to the program, as termination will result with no refund of the program tuition if you:
 Fail to attend the October class.
 Miss more than 2 sessions during the program year.

Leadership Los Gatos applicants must live and/or work in Los Gatos zip codes.

Priority is given to those who live and/or work within Town limits.

Applications are screened by a selection committee to balance professional and community interests. Class size is limited to ensure quality class sessions and full participation by all participants.

"Never doubt that a small group of
thoughtful, concerned citizens can
change the world. Indeed it is the only
thing that ever has."
Graduation speaker John Hogan,
Class of 201-2011, quoted Margaret
Mead at during his remarks, 5/30/14

STAFF REPORT
Meeting: City Council - Aug 05 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: City Manager
Title: Consider and Approve City Council Committee/Commission Reassignments for Calendar Year 2025
Recommendation(s):

Staff recommends that the City Council consider and approve Committee/Commissions reassignments due to the resignation of Council Member Wolsheimer and the appointment of Council Member Allan.

Background Information:

The City Council approved committee/commission assignments for calendar year 2025 on January 7, 2025 and revised the alterative appointment for Silicon Valley Clean Energy (SVCE) Board on March 18, 2025 (Attachment 1). Since the approval of these assignments, Council Member Wolsheimer resigned in May 2025 and Council Member Allan was appointed in June 2025. Council may consider reassigning the following Committee/Commission assignments which were previously assigned to former Council Member Wolsheimer:
 Association of Bay Area Governments – Primary
 League of California Cities Peninsula Division – Primary  Silicon Valley Animal Control Authority Board - Primary  Santa Clara County Cities Association – Board of Directors – Alternate  Santa Clara County Cities Association – Legislative Action Committee – Alternate  Santa Clara County Cities Association – City Selection Committee – Alternate California Environmental Quality Act:

This matter is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Commissions and Committees 3-18-2025

Monte Sereno City Council
Commissions and Committees
Updated: March 18, 2025
Commission/Committee 2025 Assignments
Primary Alternate
Association of Bay Area Governments Wolsheimer Shannon
League of California Cities Peninsula Division Wolsheimer Craig Santa Clara County Library District JPA Government Board Craig Ellahie Santa Clara County Cities Association – Board of Directors Ellahie Wolsheimer Santa Clara County Cities Association – Legislative Action Committee Ellahie Wolsheimer Santa Clara County Cities Association – City Selection Committee Ellahie Wolsheimer Santa Clara County VTA Polic Advisory Board Mekechuk Craig Santa Clara Valley Water Commission Shannon Mekechuk Silicon Valley Animal Control Authority Board Wolsheimer Ellahie Silicon Valley Clean Energy Authority Board Mekechuk Ellahie

Commission/Committee 2025 Assignments
Primary Alternate
West Valley Stormwater Authority Board Mekechuk Shannon West Valley Solid Waste Management Authority Board Mekechuk Shannon West Valley Sanitation District Board Shannon CraigMonte Sereno Youth Commission – Council Liaison Craig Mekechuk West Valley Mayors and Managers Group Craig EllahieSilicon Valley Regional Interoperability Authority N/A Craig Santa Clara County Mayors Group Craig Ellahie

STAFF REPORT
Meeting: City Council - Aug 05 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: City Manager
Title: Discuss Potential Police Service Parcel Tax Ballot Measure Recommendation(s):

Staff recommends that the City Council discuss a potential police services parcel tax ballot measure and provide direction to staff.

Background Information:

Monte Sereno voters passed a parcel tax measure setting a $150 annual fee per parcel to support the cost of police services in the City on November 8, 1983 election. As approved, the parcel tax did not allow for an inflationary adjustment, The $150 parcel tax currently results in approximately $187,500 in revenue to the City.

Staff was unable to obtain information regarding the costs of police services in 1983, the oldest costs that were found were from Fiscal Year 1993/1994 when the cost of police service paid to the Santa Clara County Sheriff’s Department was $188,236. The cost for police services for the current Fiscal Year 2025-2026 is $1,458,319. While the exact expenses for police service in 1983 are not available, it is likely that the original parcel tax covered all the contractual police services at that time. In the current fiscal year, the parcel tax will cover about 13% of these costs.

Analysis:

A Parcel tax requires two-thirds voter approval and is a particular type of excise that is based on either a flat per-parcel rate or a rate that varies depending on use, size, and/or number of units on each parcel. A parcel tax measure is generally put before the voters to support various City services and may be levied for general purposes or restricted to a particular purpose.

Due to the increasing cost of police services, the Council may want to consider exploring a future ballot measure to increase the parcel tax paid by Monte Sereno property owners.

If Council directs staff to explore the possibility of a future ballot measure to increase this parcel tax, staff recommends that a consultant be retained who can research, survey, and recommend a path forward. This would include developing a description of the need for such a parcel tax increase, surveying Monte Sereno voters to determine if there is support for

increasing the parcel tax, and, if so, the increase parcel tax rate that would be supported by Monte Sereno voters.

California Environmental Quality Act:

This matter is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).

Fiscal Impact:

No direct fiscal impact will result from this discussion and direction.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
January 7, 2025 Presentation of Certificates of Recognition to 2024 STEM Winners from the City of Monte Sereno
GGL N Presentation
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Accept the Annual Approval and Signing of the City Council Code of Ethics GGL N Consent Calendar Revisions to City of Monte Sereno Council Ad-Hoc Committees DP N New Business Discuss Selection of Meeting Date for Strategic Goal Setting DP N New Business Flock Cameras DP N New Business
Consider and Approve City Council Committee/Commission Assignments for Calendar Year 2025
DP N New Business
Review of Municipal Code Chapter 10.09 (Personal Wireless Service Facility and Antenna Criteria) and Discussion of Draft Revisions
DP N New Business
January 21, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Consider Establishment of an Appointment to the Monte Sereno City Council Improving Financial Controls and Reporting Ad Hoc Committee DP N Consent Calendar
Hold Public Hearing and Adopt a Reso Overruling Objections and Determining to Proceed with Weed Abatement
GGL Y Public Hearing
Review Options for the Use of the Auxiliary Building DP N Unfinished Business
Flock Cameras DP N Unfinished
Business
Accept the FY 2024-25 Mid-Year Budget Report DP N New Business City Manager’s Quarterly Report DP N New Business
Consider and Appoint One Additional Member to the 2024-2025 Monte Sereno Youth Commission
GGL N New Business
February 4, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Hold Public Hearing and Adopt a Reso Overruling Objections and Determining to Proceed with Weed Abatement
GGL Y Public Hearing

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Discuss Hosting a City Picnic and Consider a Budget for the City Picnic DP N New Business Discussion and Consideration of a City of Monte Sereno Community Grants Deadline, Selection Dates, and Budget Amount
DP N New Business
February 18, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Receive Information Regarding the CalPERS Unfunded Pension Liabilities DP N New Business March 4, 2025 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Wildfire Prevention, Preparation, and Response Discussion DP N New Business March 18, 2025 Closed Session
Special Meeting POTENTIAL LITIGATION
Pursuant to Government Code Section 54956.9(b): Two Cases Staff present- City Attorney and Interim City Manager

PUBLIC EMPLOYMENT AND PUBLIC EMPLOYEE PERFORMANCE

EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager/Interim City Manager
Staff Present: Interim City Manager, City Attorney
March 18, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Consideration to Authorize the Interim City Manager to Execute Amendment #1 to the Professional Services Agreement with AIM Engineering Consultants, Inc. for Public Works/City Engineering Consulting.

DP N Consent Calendar
Consideration to Authorize the City Manager to Execute Amendment #2 to the Professional Services Agreement with DKG Consultants for Financial Services Consulting.

DP N Consent Calendar

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Authorize the Mayor to Send a Letter to Assemblymember Gail Pellerin Regarding Wildfire Safety Concerns Regarding the Eucalyptus Trees Along Highway 9
DP N Consent Calendar
Application 2024-3086 for a Site Development Permit for a single-story addition of approximately 554 square feet and a Variance application for reduced front of five feet where 25 feet is required.

DP Y Public Hearing
Consider and Appointment of Betters Streets Commissioner for Unscheduled Commission Vacancy
GGL N New Business
Annual Council Goal Setting Session for Fiscal Year 2025-2026 DP N New Business Receive the Informational Update from the Improving Finance Controls and Reporting Ad Hoc Committee
DP N New Business
Accept the Resignation of Council Member Shannon as Alternate Director of the Silicon Valley Clean Energy and Appoint a New Alternate Director DP N New Business
April 1, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of 2025-2026 City Council Goals DP N Consent Calendar Consider Modification to the City Council’s City Manager Search Ad Hoc Committee to Extend the Effective Date of the Committee to October 1, 2025 DP N Consent Calendar
Housing Element Annual Progress Report DP N Consent Calendar Adopt a Resolution Declaring Support for Efforts to Provide Universal Child Care DP New Business Authorize the Interim City Manager to enter into an agreement with the West Valley Cities to conduct a feasibility study for the possible development of temporary and emergency housing facilities and programs to service the unhoused population within the five jurisdictions.

DP N New Business
Consider Amending the Purpose of the Improving Financial Controls and Reporting Ad Hoc Committee
DP N Consent Calendar
Special Meeting
Closed Session
Discuss revisions to the Agreement for Law Enforcement Services between the City of Monte Sereno and the Town of Los Gatos
DP N New Business

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Special Meeting
April 11, 2025
Consideration to Authorize the Interim City Manager to Execute an Agreement for a Financial Services Program (title will be updated once a vendor is selected) DP N New Business
April 15, 2025 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Introduce and waive the first reading of Ordinance No. NS244 to Amend Municipal Code Section 10.09 Personal Wireless Telecommunications Regulations.

DP Y Public Hearing
Adopt a Resolution Declaring Support for Efforts to Provide Universal Child Care DP N Unfinished Business
Approve Agreement for Law Enforcement Services between the City of Monte Sereno and the Town of Los Gatos
DP N Unfinished
Business
Adopt a Resolution to Update the City’s Financial Investment Policy and Become Shareholder of California Asset Management Trust
DP Y New Business
Discuss the Possibility of Establishing a Wildfire Prevention and Preparedness Commission or Committee
DP N New Business
City Manager’s Quarterly Report DP N New Business
May 6, 2025 Steinbeck Sign unveiling and Ice Cream Social Special Meeting
May 6, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adopt Ordinance No. NS-244 to Amend Municipal Code Section 10.09 Personal Wireless Telecommunications Regulations.

DP N Consent Calendar
Measure B Bicycle/Pedestrian Education and Encouragement Program Funding Amended and Restated Agreement with the Santa Clara Valley Transportation Authority
DP N Consent Calendar
Authorize the Interim City Manager to Execute the First Amendment to the Agreement with the County of Santa Clara for the Countywide Household Hazardous Waste Collection Program.

DP N Consent Calendar
Award of contract to Radius Earthwork, Inc. for the Fiscal Year 2024-25 DP N Consent Calendar

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Pavement Improvement Project in Total Amount Not to Exceed $398,507 and Determining Project Exempt from CEQA Pursuant to CEQA Guidelines Section 15301
First Study Session for Review of Proposed FY 25/26 Budget DP N New Business Discuss Civic Engagement Goal for Fiscal Year 2025-2026 DP N New Business Foster Care/Resource Parent Awareness Month DP N New Business May 20, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of a Resolution Declaring Hazardous Vegetation (Brush) a Public Nuisance and Set Public Hearing (SCCF)
GGL N Consent Calendar
Adoption of a Resolution Setting Appropriations Limit for Fiscal Year 2025-26 and Adopting Amended Appropriations Limits for Fiscal Years 2023-24 and 2024-25 DP N Consent Calendar
Consideration to Approve and Authorize the Interim City Manager to Execute a Professional Services Agreement with DKG Consultants for Financial Services Consulting.

DP N Consent Calendar
Application 2023-3073 for a Site Development Permit for a new approximately 5,997 square foot two-story house and an approximately 977 square foot detached accessory building; a Grading Use Permit for 2,934 cubic yards of cumulative grading; and a Tree Removal Permit to remove 13 trees at 18340 Lexington Drive. (CEQA: Exempt, Guidelines sections 15302, 15303) DP Y Public Hearing
Consideration of Awarding Community Based Organization Grants DP N New Business June 3, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Annual Street Maintenance - Adoption of Projects FY 25/26 DP N Consent Calendar Updated Fee Schedule for User and Regulatory Fees DP N Consent Calendar Introduce and waive the first reading of Ordinance No. NS-245 to Adopt Updated Local Responsibility Fire Hazard Severity Maps
DP Y Public Hearing
Accept a Report on the Status of the City’s Vacancies, Recruitment, and DP Y Public Hearing

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Retention Efforts Pursuant to Assembly Bill 2561
Consideration of Awarding Community Based Organization Grants DP N New Business June 17, 2025 Warrant List DP N Consent Calendar
Treasurer Report DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of Resolution Establishing and Fixing the Amount of Special Real Property Tax Levy for Police Protection Purposes for the Fiscal Year 2025-2026 GGL N Consent Calendar
Adoption of Ordinance No. NS-245, an Ordinance of the City Council of the City of Monte Sereno Designating Fire Hazard Severity Zones within the Local Responsibility Area
DP Y Consent Calendar
Authorize the City Manager to Execute an Agreement with Los Gatos‐Monte Sereno Safe Routes to School, Inc. for Providing Services Eligible Under Santa Clara Valley Transportation Authority’s 2016 Measure B Bicycle and Pedestrian Education and Encouragement Program
DA N Consent Calendar
Adopt Resolution No. 25-### Approving the Fiscal Year 2025-26 Salary Schedule to comply with the California Public Employees’ Retirement System (CalPERS) Statutory and Regulatory Requirements for Compensation and Publicly Available Salary Schedules
DP N Consent Calendar
Adopt a Resolution Overruling Protest Regarding Brush Abatement GGL Y Public Hearing Adoption of the FY 25/26 Budget DP N Unfinished
Business
Introduction and Waiver of First Reading of Ordinance No. NS-###, an Ordinance of the City Council of the City of Monte Sereno Amending Municipal Code Section

12.03.020.A to Reduce the Number of Youth Commissioners GGL N New Business
Appointment of 2025-2026 Youth Commissioners GGL N New Business July 1, 2025
July 15, 2025
Meetings Cancelled
August 5, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Adoption of Ordinance NS-246, and Ordinance of the City Council of the City of Monte Sereno Amending the Municipal Code Section 12.03.020.A and 12.03.020 to Decrease the Number of Youth Commissioners and Amend the Appointment Process
DP N Consent Calendar
Adopt a Resolution Confirming a Weed Abatement Report and Assessment List to be Entered on the Tax Assessment Roll
GGL Y Public Hearing
Consider and Appoint One (1) Additional Member to the 2025-2026 Monte Sereno Youth Commission
GGL N Unfinished
Business
Consideration of Nominees Citizen of the Year Award GGL N New Business League of California Cities Annual Conference Voting Delegate GGL N New Business Discuss Potential Police Service Parcel Tax Ballot Measure DP N New Business Appointment to Fill One Vacancy on the Monte Sereno Site and Architectural Commission for an Unexpired Term Ending December 31, 2026 GGL N New Business
Consider and Approve City Council Committee/Commission Reassignments for Calendar Year 2025
DP N New Business
Consider the Opportunity for up to two Monte Sereno Residents to Participate in the 2025-2026 Leadership Los Gatos Program
DP N New Business
Consider and Accept the Fiscal Year 2023-2024 Financial Audit Report DP N New Business Consider Approval of Updated Job Descriptions DP N New Business August 19, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Quarterly Wildfire Report DP N New Business
City Manager’s Quarterly Report DP N New Business
September 2, 2025 Finance Reports Warrant list DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Discuss Civic Engagement / Building Community DP N Unfinished Business
Manager’s Report DP N New Business
September 16, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
October 7, 2025 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
October 21, 2025 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
City Manager’s Quarterly Report DP N New Business
November 4, 2025 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
November 18, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Appointment of Betters Streets Commissioners GGL N New Business Appointment of Site and Architectural Commissioners GGL N New Business December 2, 2025 Finance Reports Warrant list N Consent Calendar Meeting Minutes GGL N Consent Calendar
Better Street Commission & S&A Applicants GGL N New Business December 16, 2025 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Declaring Weeds a Public Nuisance GGL N Consent Calendar Supplemental Law Enforcement Service Fund (SLESF) GGL N Consent Calendar Consider and Set City Council Meeting Dates for 2026 GGL N New Business Council Nomination of Mayor and Vice Mayor DP N New Business Recognition of Outgoing Betters Streets Commissioners and Site and Architectural Commissioners
DP N New Business

Monte Sereno City Council
2025 Tentative Council Meeting Calendar
Updated: July 31, 2025

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Committee/Commission Assignments for CY2026 DP N New Business