AGENDA
City of Monte Sereno
Tuesday, December 16, 2025
City Council
7:00 PM
Monte Sereno City Council Chambers - 18041 Saratoga -
Los Gatos Road, Monte Sereno, Ca 95030
Remote Participation
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Sacramento, CA95833
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Page
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.
ANNOUNCEMENTS
PRESENTATIONS
ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.
WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.
CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.
1. Approve the Minutes of the December 2, 2025 Regular City Council Meeting
Staff recommends approval of the Minutes of the December 2, 2025 Regular City Council Meeting
Staff Report -SR-22-148 - Pdf
6 - 11
2. Approve Warrant List Dated December 16, 2025 in the Amount $37,055.19
Staff recommends the City Council approve the Warrant List.
Staff Report - SR-25-232 - Pdf
12 - 17
3. Adopt a Resolution Declaring Noxious and Dangerous Weeds and Rubbish, Refuse, and Dirt to be a Public Nuisance and Setting a Public Hearing Date and Time and Consider All Objections to the Proposed Destruction or Removal of Weeds, Dirt, Rubbish, or Other Hazardous Material
Staff recommends the City Council adopt a resolution declaring noxious and dangerous weeds and rubbish, refuse, and dirt to be a public nuisance and set February 17, 2026 at 7:00 p.m. as the Public Hearing 18 - 22
to consider all objections.
Staff Report - SR-25-223 - Pdf
4. Consideration to Authorize the City Manager to Execute First Amendment to the Professional Services Agreement with Dicar Networks Corporation for Information Technology Services Staff recommends that the City Council authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Dicar Networks Corporation for Information Technology Services.
Staff Report - SR-25-225 - Pdf
23 - 38
5. Consideration to Authorize the City Manager to Execute First Amendment to the Professional Services Agreement with Maze and Associates Accounting Corporation for Annual Financial Audit Services Staff recommends that the City Council authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Maze and Associates Accounting Corporation for Annual Financial Audit Services.
Staff Report - SR-25-226 - Pdf
39 - 50
6. Consideration to Authorize the City Manager to Execute First Amendment to the Professional Services Agreement with Municipal Resources Group for Finance Department Consulting Services Staff recommends that the City Council authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Municipal Resources Group for Finance Department Consulting Services.
Staff Report - SR-25-227 - Pdf
51 - 67
7. Adoption of Ordinance No. NS-249, an Ordinance of the City Council of the City of Monte Sereno Amending Section 9.07.035 (Mechanical Blowers – Gas-Powered Devices Prohibited)
Staff recommends that the City Council adopt the ordinance.
Staff Report - SR-25-228 - Pdf
68 - 70
PUBLIC HEARINGS
UNFINISHED BUSINESS
8. Consider Approval of Updated Job Descriptions and Adopt a Resolution Updating the Salary Schedule to Include a Part-Time City Planner Salary
Staff recommends that the City Council approve the updated job descriptions and adopt a resolution updating the Salary Schedule to include a part-time City Planner salary.
Staff Report - SR-25-231 - Pdf
71 - 115
NEW BUSINESS
9. Recognition of Outgoing Better Streets Commissioners Steven White
Omar Billawala
Barry Chaffin
10. Consideration and Approval of the 2026 City Council Meeting Schedule Staff recommends the City Council consider the 2026 City Council meeting and event schedule and cancel the regular City Council meetings of July 7, 2026 and July 21, 2026.
Staff Report - SR-25-222 - Pdf
116 - 118
11. Consider and Approve City Council Committee/Commission Assignments for Calendar Year 2026
Staff recommends the City Council considers and approves the City Council Committee/Commission Assignments for Calendar Year 2026.
Staff Report - SR-25-230 - Pdf
119 - 135
12. Consider Approving a Memorandum of Understanding with the Cities Association of Santa Clara County to Participate in the Santa Clara County Planning Collaborative and Authorize the City Manager to Execute the Memorandum of Understanding.
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Memorandum of Understanding with the Cities Association of Santa Clara County to participate in the Santa Clara County Planning Collaborative for 2026 and 2027.
Staff Report - SR-25-229 - Pdf
136 - 162
COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.
Toren
Cities Association – Board of Directors
Cities Association – Legislative Action Committee
Cities Association - Cities Selection Committee
Mekechuk
Valley Transportation Authority Policy Advisory Committee West Valley Stormwater Authority
West Valley Solid Waste Management Authority Board
Silicon Valley Clean Energy Authority
Santa Clara County Recycling and Waste Reduction Commission
Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA
Shannon
Santa Clara Valley Water Commission
West Valley Sanitation District Board
Allan
Silicon Valley Animal Control Authority
Association of Bay Area Governments
League of California Cities Peninsula Division
West Valley Mayors & Managers
Mayors of Santa Clara County
Santa Clara County Mayors Group
COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.
CITY MANAGER’S REPORT
FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.
13. Council Tentative Council Meeting Calendar 2026 163 - 167
ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the December 2, 2025 Regular City Council Meeting
Recommendation(s):
Staff recommends approval of the Minutes of the December 2, 2025 Regular City Council Meeting
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
12-02-25 Regular Meeting Minutes DRAFT
MONTE SERENO CITY COUNCIL MEETING MINUTES
REGULAR MEETING
7:00 p.m.
December 2, 2025
MEETING CALLED TO ORDER
At approximately 7:01 p.m., Mayor Craig called the meeting to order.
PLEDGE OF ALLEGIANCE
Council lead the Pledge of Allegiance.
ROLL CALL
Present – Chambers: Councilmember Toren, Councilmember Shannon, Councilmember Mekechuk, Vice Mayor Allan and Mayor Craig
Present – Remote: None
Absent: None
Staff: City Clerk Gonzalez-Langarica, City Manager Perkins and City Attorney Powell
Staff – Remote: None
PRESENTATIONS
1. Commendation for Mayor Craig on behalf of Supervisor Margaret Abe-Koga Supervisor Margaret Abe-Koga presented a certificate of appreciation to outgoing Mayor Burton Craig.
2. Youth Commission Update
Chair Jacob, Vice Chair Singh, Commissioner Zeidler and Commissioner Stauch provided Council with an update on what the Youth Commission has done since the beginning of the term and a preview of the upcoming events for next year.
ORDERS OF THE DAY
None.
ANNOUNCEMENTS
Councilmember Mekechuk expressed deep sympathy for Los Gatos Coffee Roasting Company Founder Teri Hope after the devastating event that occurred to this business on Thanksgiving Day.
ORAL COMMUNICATIONS
Former Mayor Lawler expressed she would like Council to send a letter of opposition to the latest Environmental Impact Report as it would create hardship for the Monte Sereno Community in terms of addressing housing needs.
WRITTEN COMMUNICATIONS
None.
CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)
3. Approve the Minutes of the November 18, 2025 Regular City Council Meeting
4. Approve Warrant List Dated December 2, 2025 in the Amount $176,682.24 Mayor Craig opened the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Mekechuk to approve the Consent Calendar.
Seconded by Vice Mayor Allan.
VOTE: Motion passed. (5-0-0)
PUBLIC HEARING
None.
UNFINISHED BUSINESS
5. Adoption of Health & Safety Element
M-Group Consultants, Asher Kohn and Hannanah Meeks, provided a report to Council and assisted with answering questions from the Council.
Discussion ensued.
Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Shannon to approve the resolution adopting the revised health and safety element. Seconded by Vice Councilmember Toren.
VOTE: Motion passed. (5-0-0)
NEW BUSINESS
6. Consideration of Three Applications and Appointment to Fill Two Vacancies on the Monte Sereno Site and Architectural Commission
City Clerk Gonzalez-Langarica provided a staff report and answered questions from the Council.
Applicants
• Applicant Lawler
• Applicant Tam
Discussion ensued.
Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Mekechuk to Appoint Resident Lawler and Resident Tam to fill the Two (2) Vacancies on the Monte Sereno Site and Architectural Commission to serve a term ending December 31, 2027.
Seconded by Vice Mayor Allan.
VOTE: Motion passed. (5-0-0)
7. Consideration of Two Applications and Appointment to Fill Two of the Three Vacancies on the Monte Sereno Better Streets Commission
City Clerk Gonzalez-Langarica provided a staff report and answered questions from the Council.
Applicant
• Applicant Craig
Discussion ensued.
Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
MOTION: Motion by Councilmember Mekechuk to Appoint Resident Craig and Resident Duflock to fill Two (2) Vacancies on the Monte Sereno Better Streets Commission to serve a term ending December 31, 2027. Seconded by Councilmember Toren.
VOTE: Motion passed. (4-0-1 Abstain: Craig)
8. Introduction and Waiver of First Reading of Ordinance No. NS-249, an Ordinance of the City Council of the City of Monte Sereno Amending Section 9.07.035 (Mechanical Blowers – GasPowered Devices Prohibited) City Manager Perkins provided a staff report and answered questions from the Council.
Discussion ensued.
Mayor Craig opened the item for Public Comment. With no one wishing to speak, Mayor Craig closed Public Comment.
MOTION: Motion by Vice Mayor Allan to introduce and waive the first reading of Ordinance No. NS-249 to revise the responsible party. Seconded by Councilmember Mekechuk.
VOTE: Motion passed. (5-0-0)
9. City Council Reorganization
Remarks by Outgoing Mayor Craig
Vice Mayor Allan presented Mayor Craig with a plaque.
Election of Mayor and Vice Mayor
Mayor Craig nominated Vice Mayor Allan as Mayor.
Mayor Allan nominated Councilmember Shannon as Vice Mayor.
Mayor Allan opened the item for Public Comment. With no one wishing to speak, Mayor Allan closed Public Comment.
COMMITTEE/COMMISSION REPORTS
Councilmember Mekechuk shared that the Valley Transportation Authority Policy Advisory Committee meeting was cancelled. He did express he is looking forward to the new City Engineer to be able to look into potential grants for the City of Monte Sereno. West Valley Stormwater Authority and West Valley Solid Waste Management Authority Board meet only every three months and there is nothing to report. Silicon Valley Clean Energy Authority is scheduled to meet on December 10th.
Santa Clara County Recycling and Waste Reduction Commission is scheduled to meet in January 2026.
Councilmember Toren shared he didn’t attend any Cities Association meetings, but he did express interest in serving on the Silicon Valley Animal Control.
Councilmember Craig stated nothing to report.
Councilmember Shannon shared that Santa Clara Valley Water Commission did not meet. Tomorrow West Valley Sanitation District Board will begin interviewing for the District Manager position.
Vice Mayor Allan shared Silicon Valley Animal Control met last week, and the Executive Directors contact was renewed in this meeting.
COUNCILMEMBER COMMENTS
Mayor Craig was thanked for his leadership and accomplishments in his year as Mayor by the Council.
Mayor Allan expressed everyone’s prayers have been successful, he shared his wife Mary is cancer free.
CITY MANAGER’S REPORT
City Manager Perkins shard of the upcoming office closure for the holiday, starting Wednesday, December 24th through Thursday, January 1st. City Hall will reopen Friday, January 2nd.
FUTURE AGENDA ITEMS
5. A copy of the Tentative 2025 Council Meeting Calendar was included on the agenda.
Councilmember Mekechuk would like to have item on the agenda regarding having an alternate for Silicon Valley Clean Energy. Councilmember Mekechuk would like to propose to move to automated payment for some of the utilities bill and have a policy come to Council for consideration.
ADJOURN
Mayor Craig adjourned the meeting at approximately 8:31 p.m.
Lon Allan, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Approve Warrant List Dated December 16, 2025 in the Amount $37,055.19 Recommendation(s):
Staff recommends the City Council approve the Warrant List.
Analysis:
The Warrant List includes payments to be made to vendors for goods and services procured by the City. The attached report lists each payment to be made by vendor, amount, and by accounting fund.
California Environmental Quality Act:
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
Public Noticing:
The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.
Attachments:
1. Warrant List 12-16-2025
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Adopt a Resolution Declaring Noxious and Dangerous Weeds and Rubbish, Refuse, and Dirt to be a Public Nuisance and Setting a Public Hearing Date and Time and Consider All Objections to the Proposed Destruction or Removal of Weeds, Dirt, Rubbish, or Other Hazardous Material
Recommendation(s):
Staff recommends the City Council adopt a resolution declaring noxious and dangerous weeds and rubbish, refuse, and dirt to be a public nuisance and set February 17, 2026 at 7:00 p.m. as the Public Hearing to consider all objections.
Background Information:
The City has a weed abatement process set forth in the City’s Municipal Code in Chapter 8.02.
As a first step, the City Council adopts a resolution declaring the existence of a nuisance caused by weeds, brush, dirt, and other similar hazards existing on properties within the City (Municipal Code Section 8.02.050). The resolution identifies the problem properties and creates a deadline to address problem conditions. Per the Municipal Code, the owners must clean up those problem conditions within 30 days, unless that period is extended by written agreement with the City Engineer/Fire Marshal. Notice is given to the property owners by posting and by mailing, once the City Council adopts the resolution declaring the nuisance.
The resolution declaring the nuisance also sets the date for a public hearing for submitting objections by the affected property owners. After the 30-day period has passed, the City Council has a public hearing for considering objections to why the City should not cause abatement to take place on any parcels where the owners have not cleaned up their weeds, brush, dirt, and other hazards.
Analysis:
The Santa Clara County Consumer and Environmental Protection Agency’s Weed Abatement Program, of behalf of the City, inspects properties for fire hazards due to overgrown weeds, brush, dirt, and other similar hazards. Properties are identified as having this type of fire hazard through inspections or referrals from other public agencies, such as the Santa Clara County Fire Department. The Weed Abatement Program staff will visit the site to verify if a hazard exists and photograph the hazard.
These sites with a potential fire hazard are forwarded to the local jurisdiction, which adopts a resolution declaring the listed properties as having a potential fire hazard from weeks or other combustible debris, which is a public nuisance.
The draft resolution would set a public hearing date and time to allow the properties of the subject properties to object to the declaration.
After the public hearing, the Weed Abatement Program staff will work with the properties owners to clear the potential fire hazards from the properties and perform inspections to verify this has been completed.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
Draft Resolution
2025 Monte Sereno Commencement Report
RESOLUTION NO. 25-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO DECLARING
NOXIOUSAND DANGEROUS WEEDS AND RUBBISH, REFUSE, AND DIRT TO BE A PUBLIC
NUISANCE
WHEREAS, certain weeds, dirt, rubbish, and other hazardous material are growing, located, or existing upon private property or properties, and in sidewalks, streets, or alleys within the City of Monte Sereno, more specifically identified by address or parcel set forth in Exhibit A, hereby incorporated into this resolution; and
WHEREAS, said weeds are of a kind which, when mature, bear wingy or downy seeds and which attain such a large growth as to become a fire menace when dry, or which are otherwise noxious or dangerous, and which weeds are seasonal and recurrent nuisances; and WHEREAS, said weeds, dirt, rubbish and other hazardous material constitutes a public nuisance and require the abatement thereof as provided by law; and WHEREAS, in accordance with Government Code sections 39501 and 39502, Monte Sereno Municipal Code Chapter 8.02 sets forth the process and the authority for the abatement of weeds within the City of Monte Sereno and for the assessment of the costs of removal by lien.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Monte Sereno, as follows:
1. That the weeds, dirt, rubbish, and other hazardous material constitute a public nuisance and that the said public nuisance should be abated in the manner provided in Chapter 8.02 “Weed Abatement” of the Monte Sereno Municipal Code.
2. In accordance with Monte Sereno Municipal Code Section 8.02.050, the nuisances identified in this resolution must be abated by the property owner within thirty (30) days after the adoption of this resolution, or within such other time as may be established by written agreement with the Fire Marshal or City Engineer. If not abated within such time as set forth herein, the City of Monte Sereno shall cause such nuisance to be abated, and the expense of such abatement assessed upon the property requiring weed removal.
3. After passage of this resolution, the City Clerk shall mail notice to the affected property owners as soon as practicable and cause notice of its passage to be conspicuously posted in three (3) prominent places in the City of Monte Sereno at least ten days prior to the time fixed by the City Council for hearing objections, and which notice shall be in form prescribed in Section
8.02.060 of the Monte Sereno Municipal Code.
4. The City Council shall hear and consider all objections to the proposed destruction or removal of weeds, dirt, rubbish, or other hazardous material at a public hearing to be held virtually and in person at 7:00 p.m. on the 17th day of February 2026 via the Zoom application and in the Council Chambers, City Hall, 18041 Saratoga-Los Gatos Road, Monte Sereno, California. By motion or resolution at the conclusion of said hearing, the City Council shall either allow or overrule any objections.
5. If objections have not been made, or after the City Council has disposed of those objections made, the City Council shall order by resolution that the City Manager or the City Engineer, or their designated representatives, abate any nuisance caused by weeds that have not yet been abated by the property owner, and that the expense of abatement be assessed upon the property requiring such abatement.
REGULAR ADOPTED AND PASSED this 16th day of December 2025 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Lionel M. Allan, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk
Situs APN CITY/STATE
2025 WEED ABATEMENT PROGRAM
COMMENCEMENT REPORT
CITY OF MONTE SERENO Exhibit A
1 15315 KARL AVE 409-41-003 CARSON, BARBARA L TRUSTEE PO BOX 6122 TAHOE CITY CA 96145 2 16215 SEABORN CT 410-20-052 BECKNER, RUTH M TRUSTEE 16215 SEABORN CT MONTE SERENO CA 95030-0000 3 16219 SEABORN CT 410-20-053 RADHAKRISHNAN, MANOJ K AND 16219 SEABORN CT MONTE SERENO CA 95030-0000 4 16221 SEABORN CT 410-20-054 RAO, SATYA AND CHADHA-RAO , 300 FAIRVIEW AVE WINNETKA IL 60093 5 18305 CONSTITUTIO AVE 410-29-002 SHIVSAN LLC 18305 CONSTITUTION AVE MONTE SERENO CA 95030 6 BECKY LN 410-42-013 WONG, GILBERT TRUSTEE P O BOX 700005 SAN JOSE CA 95170 7 15890 MATILIJA DR 510-07-038 MILLER, RONALD J AND JOAN T 15890 MATILIJA DR MONTE SERENO CA 95030-3073 8 18240 BANCROFT AVE 510-12-002 MASSIH, MALIHEH 17260 NALOR CT LOS GATOS CA 95032-0000 9 16301 RIDGECREST AVE 510-21-036 SPENCE, ARTHUR L 16301 RIDGECREST AVE MONTE SERENO CA 95030-4139 10 16255 RIDGECREST AVE 510-21-058 ROOHPARVAR, FARIBORZ F AND 16255 RIDGECREST AVE MONTE SERENO CA 95030-4139 11 16177 RIDGECREST AVE 510-21-083 TABARI, K K AND DORIS M TRUSTEE 16177 RIDGECREST AVE MONTE SERENO CA 95030-4137 12 510-21-094 MISSERLIAN, MIHRAN AND 888 BRANNAN ST STE 160 SAN FRANCISCO CA 94103 12 records of 12 Santa Clara County Weed Abatement Program Page 1 Page 22 of 167
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Consideration to Authorize the City Manager to Execute First Amendment to the Professional Services Agreement with Dicar Networks Corporation for Information Technology Services
Recommendation(s):
Staff recommends that the City Council authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Dicar Networks Corporation for Information Technology Services.
Background Information:
In December 2021 the City entered into an agreement with Dicar Networks to provide Information Technology (IT) support and maintenance services. That agreement expired in 2024. Dicar Networks has been providing IT support services to the city for four years and staff is satisfied with the quality of services provided as well as the timeliness of the services.
Staff recommends amending this agreement to update Dicar Network’s primary personnel responsible for this agreement due to staffing changes in their company, to remove the expiration date of the agreement, and modify the termination clause to require a minimum notice of 30 days instead of 15 days.
Fiscal Impact:
No fiscal impact is anticipated with this contract amendment as funds are included in the current budgeted for the annual financial audit.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report was posted on the City’s website.
Attachments:
1. Dicar Networks Agreement
2. Amendment #1 to Professional Services Agreement with Dicar Networks
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement ford Professional Services (“Agreement”) is made and entered into as of December 9th, 2021, by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and Dicar Networks, hereinafter referred to as “Consultant”.
RECITALS
A. City desires to retain Consultant for certain professional services as set forth in this Agreement.
B. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.
C. Consultant possesses the skill, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.
NOW, THEREFORE, in consideration of the recitals and mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. Scope. City agrees to, and hereby does, retain Consultant to perform services as outlined in the Scope of Work attached hereto and incorporated as Exhibit A. Consultant’s work product shall be performed pursuant to generally accepted standards of practice in effect at the time of performance.
2. Responsible Personnel: City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Primary personnel responsible for Consultant’s completion of the work described in this Agreement shall be Juan Murillo.
3. Scope of Work: Consultant shall perform the services as specified in Exhibit A in a professional manner. Consultant will not undertake any work that will incur costs in excess in the amount set forth in this paragraph without prior written amendment to this Agreement.
4. Time of Performance and Term: The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City.
The term of this Agreement shall be until December 9th, 2024. Time is of the essence in the performance of this Agreement. No waiver by either party hereto of the nonperformance or any breach of any term, provision, or condition of this Agreement, or any default hereunder shall be considered to be or operate as a waiver of any subsequent nonperformance, breach or default.
DocuSign Envelope ID: C4442C92-16F7-48BE-B2E5-ECEC8D576785
5. Compensation: Compensation for services performed as set forth in Section 3 shall be a monthly fee set forth in “Exhibit A”. Additional work shall be at Consultant’s sole risk if not approved by the City. Periodic payments to Consultant shall be made upon submittal of invoices by Consultant to City for review and approval by the City Manager. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30-day period shall be deemed a reasonable period.
6. Insurance: Consultant agrees to have and maintain, for the duration of the Agreement, the following minimum insurance requirements. Prior to the execution of the Agreement, Consultant shall provide proof of insurance required. Insurance is to be placed with insurers authorized to conduct business in the state with current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.
7. Indemnity: To the fullest extent permitted by law, Consultant shall hold harmless, indemnify and defend City, its elective and appointive boards, commission, officers, agents, servants, volunteers, and employees (the “Indemnified Parties”) from and against any and all claims, costs, damages, liability, losses, or suits (including court costs and attorney fees) for personal injury (including death), property damage and any other damages of any sort whatsoever, arising out of, or alleged to have arisen out of, the willful or negligent acts, errors, or omissions of Consultant or Consultant’s contractors, subcontractors, agents, or employees in the performance of this Agreement.
For design professionals (as that term is defined by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or as may be provided by statute in Civil Code §2782.8, as may be amended from time to time.
Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this section shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. The Consultant’s responsibility to indemnify, defend, and hold harmless the Indemnified Parties under this section shall not extend the active negligence or willful misconduct of the Indemnified Parties. This section shall survive the termination of this Agreement.
8. Termination: This Agreement may be terminated by the City immediately for cause or by either party without cause or by either party without cause upon fifteen days’ written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.
If Consultant fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violate any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all DocuSign Envelope ID: C4442C92-16F7-48BE-B2E5-ECEC8D576785
services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of the breach of the Agreement by consultant.
In the event of termination, Consultant shall deliver as a condition to the payment of the compensation provided for above, or otherwise make available to City, all research data, reports, estimates, summaries, and other such information and materials as may have been accumulated by Consultant in performing this Agreement, whether completed or in process in accordance with Section 9 of this Agreement.
9. Documents: Notes, studies, chain, computations, electronic files, and other data and information obtained by Consultant for this project shall, upon receipt of payment for services rendered, be made available to City by Consultant at City’s request and shall become the property of the City. In the event City alters the document, City agrees Consultant shall have no responsibility whatsoever for any claim arising out of, or alleged to have risen out of, use of the altered document.
All plans, studies, documents, charts, computations, and electronic files prepared by an for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents or other writings to City upon written request.
10. Independent Contractor: Consultant is an independent contractor retained by City to perform the work described herein. All personnel employed by Consultant are not and shall not be deemed to be employees of City. Consultant shall obtain no rights to retirement benefits or other benefits that accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to such rights. Consultant shall comply with all state and federal laws pertaining to employment and compensation of its employees and its agents, including the provision of Workers’ Compensation.
11. Licenses and Standard of Care: Consultant represents and warrants to City that, for itself any subcontractors, all applicable licenses, permits, qualifications, insurance and approvals of any nature which are legally required of Consultant to practice its profession have been obtained any will be maintained during the performance of the Agreement. Consultant shall procure and maintain a City of Monte Sereno business license. Consultant shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
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12. Assignment: The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant.
Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If the City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see the payment of any monies due to such contractor other than as otherwise required by law.
13. Binding on Successors: This Agreement is binding on the heirs, successors and assigns of the parties hereto.
14. Amendment: This Agreement may be amended, modified or changed by the parties, provided that said Agreement, modification or change is in writing and approved by the authorized representative of the parties.
15. Applicable Law and Attorney’s Fees: This Agreement shall be construed and enforced in accordance with the laws of the State of California, and any action brought relating to this Agreement shall be held exclusively in s state court in the County of Santa Clara. Should any legal action be brough by a party for breach of this Agreement or to enforce any provision of the Agreement, the prevailing party of such action shall be entitled to recover its reasonable litigation expenses, including attorney fees.
16. Entire Agreement: This Agreement constitutes the complete and exclusive statement of the agreement between the City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. All provisions of this Agreement are expressly made conditions. For all purposes this Agreement shall be deemed to have been drafted jointly by all parties.
17. Waiver: Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement.
18. Severability: If any term or portion of this Agreement shall be held by a court of competent jurisdiction to be invalid, illegal, or otherwise enforceable, the remaining provisions of this Agreement shall continue in full force and effect.
19. Equal Employment Opportunity. Consultant is, and warrants to the City that they shall be during the term of the Agreement, an equal opportunity employer and agrees to comply with all applicable state and federal regulations governing equal employment opportunity. Consultant will not discriminate against any employee or applicant for employment because of race, age, sex, creed, color, sexual orientation, marital status or national origin. Consultant will take affirmative action to ensure that applicants are treated during such employment without regard to race, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action DocuSign Envelope ID: C4442C92-16F7-48BE-B2E5-ECEC8D576785
shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
20. City Not Obligated to Third Parties; Subcontractors; Oversight. The City shall not be obligated or liable for payment hereunder to any party other than the Consultant. Consultant shall ensure the following requirements are satisfied in the performance of the Agreement with respect to its own employees:
A. Workers’ Compensation. Consultant certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement.
B. Prevailing Wage. Consultant and Consultant’s subconsultants (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage relates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of the applicable wage determination shall be available on file at the City’s office of the City Clerk.
C. Injury and Illness Prevention Program. Consultant certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness program.
D. Consultant shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by Consultant.
The City is not responsible or liable Consultant’s failure to comply with any and all of its requirements under this section and Agreement.
21. Political Reform Act Economic Interests. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code §87100), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” with the Clerk of the City of Monte Sereno disclosing Consultant and/or such other person’s financial interests.
DocuSign Envelope ID: C4442C92-16F7-48BE-B2E5-ECEC8D576785
WITNESS WHEREOF this Agreement is executed by City and by Consultant on this 7th day of December, 2021, at Monte Sereno, California.
CONSULTANT: CITY OF MONTE SERENO:
___________________________________ __________________________________ By: Juan R. Murillo, Director of Operations Steve Leonardis, City Manager APPROVED AS TO FORM: ATTEST:
___________________________________ __________________________________ Sergio Rudin, City Attorney Michelle Radcliffe, City Clerk DocuSign Envelope ID: C4442C92-16F7-48BE-B2E5-ECEC8D576785
EXHIBIT A
SCOPE OF WORK
See attached “Exhibit A – SOW – Monte Sereno”
DocuSign Envelope ID: C4442C92-16F7-48BE-B2E5-ECEC8D576785
1 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN DICAR NETWORKS CORPORATION AND THE CITY OF MONTE SERENO
This First Amendment to the Agreement for Professional Services (“first Amendment”) dated December 16, 2025 is made and entered into by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and Dicar Networks, a California corporation, hereinafter referred to as “Consultant”.
RECITALS
A. City and Consultant entered into an Agreement for Professional Services on dated December 9, 2021 ("Agreement") to provide consulting services; and B. In order to address the ongoing consulting needs, the City desires to maintain Consultant for certain professional services as set forth in the Agreement.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. Section 2 of the Agreement is hereby amended to read as follows:
“Responsible Personnel: City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Primary personnel responsible for Consultant’s completion of the work described in this Agreement shall be Jennifer Fagan.”
2. Section 4 of the Agreement is hereby amended to read as follows:
“Time of Performance and Term: The services of Consultant are to commence upon execution of this Agreement and shall continue until this Agreement is amended or terminated.”
3. Section 8 of the Agreement is hereby amended to read as follows:
“Termination: This Agreement may be terminated by the City immediately for cause or by either party without cause or by either party without cause upon thirty days’ written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.
If Consultant fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violate any of the terms of this Agreement,
2 in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of the breach of the Agreement by consultant.
In the event of termination, Consultant shall deliver as a condition to the payment of the compensation provided for above, or otherwise make available to City, all research data, reports, estimates, summaries, and other such information and materials as may have been accumulated by Consultant in performing this Agreement, whether completed or in process in accordance with Section 9 of this Agreement.”
4. Except as expressly modified by this First Amendment, the Agreement remains in effect in its entirety and all of its terms shall be in full force. To the extent there is a conflict between the terms of the Agreement and the First Amendment, the terms of the First Amendment shall control.
5. This First Amendment may be executed in counterparts.
WITNESS WHEREOF this First Amendment is executed by City and by Consultant on this 16th day of December 2025, at Monte Sereno, California.
CONSULTANT: CITY OF MONTE SERENO:
___________________________ ____________________________ By: Jennifer Fagan Diana Perkins, City Manager
Dicar Networks
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Kirsten Powell, City Attorney Gloisy Gonzalez-Langarica, City Clerk
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Consideration to Authorize the City Manager to Execute First Amendment to the Professional Services Agreement with Maze and Associates Accounting Corporation for Annual Financial Audit Services Recommendation(s):
Staff recommends that the City Council authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Maze and Associates Accounting Corporation for Annual Financial Audit Services.
Background Information:
In December 2022 the City entered into an agreement with Maze and Associates Accounting Corporation for annual financial auditing services for Fiscal Years 2021/2022, 2022/2023 and 2023/2024. Although the agreement was for three years, the proposal from Maze and Associates included optional extensions for an additional two years.
Staff recommends continuing this agreement for annual financial audit services and extending the agreement to include these services for Fiscal Years 2024/2025 and 2025/2026.
Fiscal Impact:
No fiscal impact is anticipated with this contract amendment as funds are included in the current budgeted for the annual financial audit.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report was posted on the City’s website.
Attachments:
1. Agreement with Maze and Associates
2. Amendment #1 to Professional Services Agreement with Maze and Associates
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AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (“Agreement”) is made and entered into as of 6th day of December, 2022, by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and Maze & Associates Accounting Corporation, a California corporation, hereinafter referred to as “Consultant”.
RECITALS
A. City desires to retain Consultant for certain professional services as set forth in this Agreement.
B. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.
C. Consultant possesses the skill, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. Scope. City agrees to, and hereby does, retain Consultant to perform the professional services as outlined in the Scope of Work attached hereto and incorporated herein as Exhibit A.
Consultant’s work product shall be performed pursuant to generally accepted standards of practice in effect at the time of performance.
2. Responsible Personnel: City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Primary personnel responsible for Consultant’s completion of the work described in this Agreement shall be David M. Alvey, CPA.
3. Scope of Work: Consultant shall perform the services as specified in Exhibit A in a professional manner. Consultant will not undertake any work that will incur costs in excess of the amount set forth in this paragraph without prior written amendment to this Agreement.
4. Time of Performance and Term: The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City.
The term of this Agreement shall be until April 30, 2025. All such work shall be completed no later than January 31, 2023 (for 2022 Audit), January 31, 2024 (for 2023 Audit) and January 31, DocuSign Envelope ID: B801F47E-21A0-48B0-AF00-22B4FF94A7D7
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2025) (for 2024 Audit). Time is of the essence in the performance of this Agreement. No waiver by either party hereto of the nonperformance or any breach of any term, provision, or condition of this Agreement, or any default hereunder shall be considered to be or operate as a waiver of any subsequent nonperformance, breach or default.
5. Compensation: Compensation for services performed as set forth in Section 3 shall be at a fixed lump sum, as set forth in Exhibit B, and in no event shall compensation exceed the amounts of $30,100 (for 2022 audit work), $31,200 (for 2023 audit work) and $32,300 (for 2024 audit work) and any additional work performed shall be at Consultant’s sole risk. Periodic payments to Consultant shall be made upon submittal of invoices by Consultant to City for review and approval by the City Manager. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30 day period shall be deemed a reasonable period.
6. Insurance: Consultant agrees to have and maintain, for the duration of the Agreement, the following minimum insurance requirements. Prior to the execution of the Agreement, Consultant shall provide proof of insurance required. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no lessthan $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits.
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4. Professional Liability (Errors & Omissions): As appropriate to Consultant’s services, and not less than $2,000,000 per occurrence.
The insurance policies are to contain, or be endorsed to contain, the following provisions:
The City of Monte Sereno, its Council Members, elected and appointed officers, agents and employees shall be named as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Independent Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Independent Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
For any claims related to this Agreement, Consultant’s insurance coverage shall be primary insurance coverage (at least as broad as ISO CG 20 01 04 13) with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Consultant shall require the insurer to provide City with 30-day prior notice of termination or material change in coverage and ten (10) days prior notice of cancellation for non-payment.
7. Indemnity: To the fullest extent permitted by law, Consultant shall hold harmless, indemnify and defend City, its elective and appointive boards, commissions, officers, agents, servants, volunteers, and employees (the “Indemnified Parties”) from and against any and all claims, costs, damages, liability, losses, or suits (including court costs and attorney fees) for personal injury (including death), property damage and any other damages of any sort whatsoever, arising out of, or alleged to have arisen out of, the willful or negligent acts, errors, or omissions of Consultant or Consultant's contractors, subcontractors, agents, or employees in the performance of this Agreement.
For design professionals (as that term is defined by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may DocuSign Envelope ID: B801F47E-21A0-48B0-AF00-22B4FF94A7D7
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be amended from time to time.
Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this section shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. The Consultant’s responsibility to indemnify, defend, and hold harmless the Indemnified Parties under this section shall not extend to the active negligence or willful misconduct of the Indemnified Parties. This section shall survive the termination of this Agreement.
8. Termination: This Agreement may be terminated by the City immediately for cause or by either party without cause upon fifteen days’ written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.
If Consultant fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violate any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of the breach of the Agreement by consultant.
In the event of termination, Consultant shall deliver as a condition to the payment of the compensation provided for above, or otherwise make available to City, all research data, reports, estimates, summaries, and other such information and materials as may have been accumulated by Consultant in performing this Agreement, whether completed or in process in accordance with Section 9 of this Agreement.
9. Documents: Notes, studies, chain, computations, electronic files, and other data and information obtained by Consultant for this project shall, upon receipt of payment for services rendered, be made available to City by Consultant at City's request and shall become the property of City. In the event City alters the document, City agrees Consultant shall have no responsibility whatsoever for any claim arising out of, or alleged to have risen out of, use of the altered document,
All plans, studies, documents, charts, computations, and electronic files prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, DocuSign Envelope ID: B801F47E-21A0-48B0-AF00-22B4FF94A7D7
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documents and other writings to City upon written request.
10. Independent Contractor: Consultant is an independent contractor retained by City to perform the work described herein. All personnel employed by Consultant are not and shall not be deemed to be employees of City. Consultant shall obtain no rights to retirement benefits or other benefits that accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to such rights. Consultant shall comply with all state and federal laws pertaining to employment and compensation of its employees and its agents, including the provision of Workers’ Compensation.
11. Licenses and Standard of Care: Consultant represents and warrants to City that, for itself and any subcontractors, all applicable licenses, permits, qualifications, insurance and approvals of any nature which are legally required of Consultant to practice its profession have been obtained any will be maintained during the performance of the Agreement. Consultant shall procure and maintain a City of Monte Sereno business license. Consultant shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
12. Assignment: The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant.
Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If the City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such contractor other than as otherwise required by law.
13. Binding on Successors: This Agreement is binding on the heirs, successors and assigns of the parties hereto.
14. Amendment: This Agreement may be amended, modified or changed by the parties, provided that said Agreement, modification or change is in writing and approved by the authorized representative of the parties.
15. Applicable Law and Attorney's Fees: This Agreement shall be construed and enforced in accordance with the laws of the State of California, and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Santa Clara. Should any legal action be brought by a party for breach of this Agreement or to enforce any provision of the Agreement, the prevailing party of such action shall be entitled to recover its reasonable litigation expenses, including attorney fees.
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16. Entire Agreement: This Agreement constitutes the complete and exclusive statement of the agreement between the City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. All provisions of this Agreement are expressly made conditions. For all purposes this Agreement shall be deemed to have been drafted jointly by all parties.
17. Waiver: Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement.
18. Severability: If any term or portion of this Agreement shall be held by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, the remaining provisions of this Agreement shall continue in full force and effect.
19. Equal Employment Opportunity. Consultant is, and warrants to the City that they shall be during the term of the Agreement, an equal opportunity employer and agrees to comply with all applicable state and federal regulations governing equal employment opportunity. Consultant will not discriminate against any employee or applicant for employment because of race, age, sex, creed, color, sexual orientation, marital status or national origin. Consultant will take affirmative action to ensure that applicants are treated during such employment without regard to race, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
20. City Not Obligated to Third Parties; Subcontractors; Oversight. The City shall not be obligated or liable for payment hereunder to any party other than the Consultant. Consultant shall ensure the following requirements are satisfied in the performance of the Agreement with respect to its own employees:
A. Workers’ Compensation. Consultant certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement.
B. Prevailing Wage. Consultant and Consultant’s subconsultants (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of the applicable wage determination shall be available on file at the City’s office of the City Clerk.
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C. Injury and Illness Prevention Program. Consultant certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program.
D. Consultant shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by Consultant.
The City is not responsible or liable for Consultant’s failure to comply with any and all of its requirements under this section and Agreement.
21. Political Reform Act Economic Interests. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code §87100), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” with the Clerk of the City disclosing Consultant and/or such other person’s financial interests.
IN WITNESS WHEREOF this Agreement is executed by City and by Consultant CONSULTANT: CITY OF MONTE SERENO:
By: Steve Leonardis, City Manager
APPROVED AS TO FORM: ATTEST:
Sergio Rudin, City Attorney Gloisy Gonzalez-Langarica, City Clerk DocuSign Envelope ID: B801F47E-21A0-48B0-AF00-22B4FF94A7D7
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EXHIBIT “A”
SCOPE OF WORK
Maze & Associates (“Consultant”) will complete the fiscal year ending June 30, 2022 Annual Comprehensive Financial Report. We will issue our memorandum on internals, also known as a management letter, and the required communications. We will inform the City immediately if we uncover any irregularities or illegal acts.
Please refer to Exhibit “A” pages 23 through 31 for specific details behind the scope of work from Maze & Associates.
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EXHIBIT “B”
COMPENSATION
DocuSign Envelope ID: B801F47E-21A0-48B0-AF00-22B4FF94A7D7
1 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN MAZE AND ASSOCIATES ACCOUNTING CORPORATION AND
THE CITY OF MONTE SERENO
This First Amendment to the Agreement for Professional Services (“First Amendment”) dated December 16, 2025 is made and entered into by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and Maze and Associates Accounting Corporation, a California corporation, hereinafter referred to as “Consultant”.
RECITALS
A. City and Consultant entered into an Agreement for Professional Services on dated December 6, 2022 ("Agreement") to provide consulting services; and B. In order to address the ongoing consulting needs, the City desires to maintain Consultant for certain professional services as set forth in the Agreement.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. Section 4 of the Agreement is hereby amended to read as follows:
“Time of Performance and Term: The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. The term of this Agreement shall be until April 30, 2025. All such work shall be completed no later than January 31, 2023 (for 2022 Audit), January 31, 2024 (for 2023 Audit), January 31, 2025 (for 2024 Audit), January 2026 (for 2025 Audit), and January 2027 (for 2026 Audit). Time is of the essence in the performance of this Agreement. No waiver by either party hereto of the nonperformance or any breach of any term, provision, or condition of this Agreement, or any default hereunder shall be considered to be or operate as a waiver of any subsequent nonperformance, breach or default.”
2. Except as expressly modified by this First Amendment, the Agreement remains in effect in its entirety and all of its terms shall be in full force. To the extent there is a conflict between the terms of the Agreement and the First Amendment, the terms of the First Amendment shall control.
3. This First Amendment may be executed in counterparts.
WITNESS WHEREOF this First Amendment is executed by City and by Consultant on this 16th day of December 2025, at Monte Sereno, California.
2 CONSULTANT: CITY OF MONTE SERENO:
___________________________ ____________________________ By: David Alvey, Audit Partner Diana Perkins, City Manager Maze and Associates Accounting Corporation
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Kirsten Powell, City Attorney Gloisy Gonzalez-Langarica, City Clerk
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Consideration to Authorize the City Manager to Execute First Amendment to the Professional Services Agreement with Municipal Resources Group for Finance Department Consulting Services
Recommendation(s):
Staff recommends that the City Council authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Municipal Resources Group for Finance Department Consulting Services.
Background Information:
In July 2025 the City entered into an agreement with Municipal Resources Group (MRG) to provide a range of consulting services for the Finance Department including finance/budget management; recommending updates to financial policies, procedures, and workflows; develop Standard Operating Procedures or Finance Department operations; and develop templates/guidelines for recurring reports. The agreement was approved by the City Manager for an amount not to exceed $25,000 in order to have the consultant begin work as quickly as possible.
As the Finance Department is currently without permanent staffing, the consultant will provide assistance with development and recommending financial policies, procedures, and workflows for the operations of the Finance Department.
Staff recommends amending this agreement to increase the amount by $52,500 for a total notto-exceed amount of $77,500 as included in the proposal.
Fiscal Impact:
No fiscal impact is anticipated with this contract amendment as funds are included in the current budget for the vacant Finance/Administrative Services Officer.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report was posted on the City’s website.
Attachments:
1. MRG Consultants Agreement-Finance
2. Amendment #1 to Professional Services Agreement with MRG Consultants-Finance
1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (“Agreement”) is made and entered into as of July 18, 2025 by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and Municipal Resource Group, LLC, Inc., a California limited liability corporation, hereinafter referred to as “Consultant”.
RECITALS
A. City desires to retain Consultant for certain professional services as set forth in this Agreement.
B. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement.
C. Consultant possesses the skill, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. Scope. City agrees to, and hereby does, retain Consultant to perform the professional services as outlined in the Scope of Work attached hereto and incorporated herein as Exhibit A.
Consultant’s work product shall be performed pursuant to generally accepted standards of practice in effect at the time of performance.
2. Responsible Personnel: City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Primary personnel responsible for Consultant’s completion of the work described in this Agreement shall be Carol Atwood.
3. Scope of Work: Consultant shall perform the services as specified in Exhibit A in a professional manner. Any optional tasks listed shall not be performed by Consultant unless separately requested and prior authorization is provided in writing by the City Manager.
Proceeding with such additional work without express authorization, or undertaking any other work not listed in Exhibit A, shall be at Consultant’s sole risk. Consultant will not undertake any work that will incur costs in excess of the amount set forth in this paragraph without prior written amendment to this Agreement.
4. Time of Performance and Term: The services of Consultant are to commence upon execution of this Agreement and shall continue until this Agreement is amended or terminated.
5. Compensation: Compensation shall be made for services performed as set forth in Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
2 Section 3, but not to exceed $25,000 annually. Periodic payments to Consultant shall be made upon submittal of invoices by Consultant to City for review and approval by the City Manager or his designee. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30-day period shall be deemed a reasonable period.
6. Insurance: Consultant agrees to have and maintain, for the duration of the Agreement, the following minimum insurance requirements. Prior to the execution of the Agreement, Consultant shall provide proof of insurance required. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits.
4. Professional Liability (Errors & Omissions): As appropriate to Consultant’s services, and not less than $2,000,000 per occurrence.
The insurance policies are to contain, or be endorsed to contain, the following provisions:
The City of Monte Sereno, its Council Members, elected and appointed officers, agents and employees shall be named as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Independent Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Independent Contractor’s Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
3 insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
For any claims related to this Agreement, Consultant’s insurance coverage shall be primary insurance coverage (at least as broad as ISO CG 20 01 04 13) with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Consultant shall require the insurer to provide City with 30-day prior notice of termination or material change in coverage and ten (10) days prior notice of cancellation for non-payment.
7. Indemnity: To the fullest extent permitted by law, Consultant shall hold harmless, indemnify and defend City, its elective and appointive boards, commissions, officers, agents, servants, volunteers, and employees (the “Indemnified Parties”) from and against any and all claims, costs, damages, liability, losses, or suits (including court costs and attorney fees) for personal injury (including death), property damage and any other damages of any sort whatsoever, arising out of, or alleged to have arisen out of, the willful or negligent acts, errors, or omissions of Consultant or Consultant's contractors, subcontractors, agents, or employees in the performance of this Agreement.
For design professionals (as that term is defined by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended from time to time.
Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this section shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. The Consultant’s responsibility to indemnify, defend, and hold harmless the Indemnified Parties under this section shall not extend to the active negligence or willful misconduct of the Indemnified Parties. This section shall survive the termination of this Agreement.
8. Termination: This Agreement may be terminated by the City immediately for cause or by either party without cause upon fifteen days’ written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
4 termination.
If Consultant fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violate any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of the breach of the Agreement by consultant.
In the event of termination, Consultant shall deliver as a condition to the payment of the compensation provided for above, or otherwise make available to City, all research data, reports, estimates, summaries, and other such information and materials as may have been accumulated by Consultant in performing this Agreement, whether completed or in process in accordance with Section 9 of this Agreement.
9. Documents: Notes, studies, chain, computations, electronic files, and other data and information obtained by Consultant for this project shall, upon receipt of payment for services rendered, be made available to City by Consultant at City's request and shall become the property of City. In the event City alters the document, City agrees Consultant shall have no responsibility whatsoever for any claim arising out of, or alleged to have risen out of, use of the altered document,
All plans, studies, documents, charts, computations, and electronic files prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request.
10. Independent Contractor: Consultant is an independent contractor retained by City to perform the work described herein. All personnel employed by Consultant are not and shall not be deemed to be employees of City. Consultant shall obtain no rights to retirement benefits or other benefits that accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to such rights. Consultant shall comply with all state and federal laws pertaining to employment and compensation of its employees and its agents, including the provision of Workers’ Compensation.
11. Licenses and Standard of Care: Consultant represents and warrants to City that, for itself and any subcontractors, all applicable licenses, permits, qualifications, insurance and approvals of any nature which are legally required of Consultant to practice its profession have been obtained any will be maintained during the performance of the Agreement. Consultant shall Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
5 procure and maintain a City of Monte Sereno business license. Consultant shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
12. Assignment: The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant.
Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If the City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such contractor other than as otherwise required by law.
13. Binding on Successors: This Agreement is binding on the heirs, successors and assigns of the parties hereto.
14. Amendment: This Agreement may be amended, modified or changed by the parties, provided that said amendment, modification or change is in writing and approved by the authorized representative of the parties.
15. Applicable Law and Attorney's Fees: This Agreement shall be construed and enforced in accordance with the laws of the State of California, and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Santa Clara. Should any legal action be brought by a party for breach of this Agreement or to enforce any provision of the Agreement, the prevailing party of such action shall be entitled to recover its reasonable litigation expenses, including attorney fees.
16. Entire Agreement: This Agreement constitutes the complete and exclusive statement of the agreement between the City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. All provisions of this Agreement are expressly made conditions. For all purposes this Agreement shall be deemed to have been drafted jointly by all parties.
17. Waiver: Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement.
18. Severability: If any term or portion of this Agreement shall be held by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, the remaining provisions of this Agreement shall continue in full force and effect.
19. Equal Employment Opportunity. Consultant is, and warrants to the City that they shall be during the term of the Agreement, an equal opportunity employer and agrees to comply with Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
6 all applicable state and federal regulations governing equal employment opportunity. Consultant will not discriminate against any employee or applicant for employment because of race, age, sex, creed, color, sexual orientation, marital status or national origin. Consultant will take affirmative action to ensure that applicants are treated during such employment without regard to race, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
20. City Not Obligated to Third Parties; Subcontractors; Oversight. The City shall not be obligated or liable for payment hereunder to any party other than the Consultant. Consultant shall ensure the following requirements are satisfied in the performance of the Agreement with respect to its own employees:
A. Workers’ Compensation. Consultant certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement.
B. Prevailing Wage. Consultant and Consultant’s subconsultants (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of the applicable wage determination shall be available on file at the City’s office of the City Clerk.
C. Injury and Illness Prevention Program. Consultant certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program.
D. Consultant shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by Consultant.
The City is not responsible or liable for Consultant’s failure to comply with any and all of its requirements under this section and Agreement.
21. Political Reform Act Economic Interests. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code §87100), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” with the Clerk of the City of Monte Sereno Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
7 disclosing Consultant and/or such other person’s financial interests.
WITNESS WHEREOF this Agreement is executed by City and by Consultant on this 18th day of July, 2025, at Monte Sereno, California.
CONSULTANT: CITY OF MONTE SERENO:
___________________________ ____________________________ By: Mary Egan, Diana Perkins, City Manager
Municipal Resource Group, LLC
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Kirsten Powell, City Attorney Gloisy Gonzalez-Langarica, City Clerk Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
8 EXHIBIT “A”
SCOPE OF WORK AND RATE SHEET
Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
Elk Grove, California 95624 866-774-3222 Solutions-MRG.com July 2, 2025
Ms. Diana Perkins, City Manager
City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
Subject: Proposal for Project Management, Executive Coaching, and Strategic Advising Services Dear Ms. Perkins,
Municipal Resource Group, LLC (“MRG”) is pleased to submit this proposal to the City of Monte Sereno (“City”) to provide project management, executive coaching, strategic advising, and leadership support to the finance department.
At MRG, we are committed to investing in the growth and development of public leaders. This project management and coaching program is tailored specifically to support your City in expanding strategic vision, enhancing leadership skills, and preparing for future challenges and opportunities to better serve your member agencies.
We are confident that this executive coaching and advising program will provide valuable tools and insights. If you have further questions about our proposed approach, do not hesitate to contact our Project Director, Julie Mares, who is happy to discuss it further.
Thank you for considering this proposal and for your trust in MRG.
Respectfully submitted,
Mary Egan, CEO
MRG, LLC
[email protected]
916-261-7547
Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
City of Monte Sereno
MRG, LLC 1
MRG INFORMATION
The MRG team is a centralized resource for staff development and organizational excellence needs. MRG team members have led successful transformational efforts in our client agencies and fully understand the real-world challenges they face in making meaningful and long-term changes.
Firm Name: Municipal Resource Group, LLC (“MRG”)
Physical Address: 8788 Elk Grove Blvd., Suite L, Elk Grove, CA 95624 Mailing Address: PO Box 561, Wilton, CA 95693
Website: www.Solutions-MRG.com
Main Telephone Number: (866) 774-3222
Project Director: Julie Mares
E-Mail: [email protected]
Telephone Number: (408) 600-4000
MRG’s Consulting Philosophy
As a consulting firm, MRG brings talented consultants to assignments to meet clients’ needs.
MRG differentiates its work based on the following principles.
Trusted Advisors
MRG prides itself on building long-term relationships with clients who turn to MRG for guidance and expertise. We
work as “trusted advisors,” working directly with the
leadership of organizations to help them manage their
complex organizations and to adjust to change that is
constantly knocking on the door.
Commitment to Public Service
We have also chosen to focus our work on local,
regional & state agencies that are delivering
public service to communities. We understand
that our client’s work is important and impactful
– and our goal is to help organizations do that
work with more grace and better
effectiveness and efficiency.
Partnership for Impact
As seasoned executive leaders ourselves, we have no interest in writing reports that sit on shelves or are not reality-based for action. MRG needs to work in a consultative partnership directly with management for organizational impact to occur. We see our role as true partners with the leadership team to work productively to help you find solutions for actionable impact in your organization.
Trusted Advisor
Commitment to Public Service
Partnership for Impact
Management Practitioners +
Leadership Coach
Strategic Organizational
Development
Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
City of Monte Sereno
MRG, LLC 2
Team of Management Practitioners + Executive Leadership Coach Today’s organizations require a robust understanding of people and teams, plus talented management, and leadership. The key to an organization’s success is the integration of control, which creates value (efficiency, effectiveness, empowerment), and leadership, which inspires change and a collective vision. By bringing a consultant team with management plus leadership coaching expertise, MRG can deliver tools, perspectives, and paradigms for the continued growth and support of an organization’s leadership team.
Strategic Organizational Development
Organizations are complex, multi-faceted organisms that take time and strategy to develop and shape. While employees are focused on delivering services, there is “care and feeding” of the organization, structure, and systems that need to be done to support the workforce, mold culture, and deliver services/mission. MRG brings deep organizational development and human resources experience to transform and help organizations continue to invest in their operations' strategic and hands-on development.
MRG TEAM
Julie Mares is the Vice President of Operations who oversees our practice and provides highlevel leadership for all our projects, as she would for this engagement.
Julie Mares (Project Director) – Julie Mares is a seasoned career public sector manager with more than two decades of broad executive experience. Julie has extensive experience working within a generalpurpose local government, with special emphasis on strategic planning, city council relations, leadership development, financial sustainability, and community engagement. Julie served as City Manager for the City of Milpitas, California, where she led a staff of 400 employees to serve a diverse population of nearly 80,000. Prior to serving as City Manager in Milpitas, Julie worked for nearly eleven years with the City of San José, the nation’s tenth largest city. In her final position as San José Deputy City Manager, she focused both on strategic partnerships with schools and businesses and on civic engagement and collaboration with community stakeholders at all levels to create and maintain safe and healthy neighborhoods.
Carol Atwood (Consultant) – Carol is a seasoned public sector executive with over 25 years of experience in finance, human resources, information technology, water, wastewater, and parks & recreation. Carol served in the role of Administrative Services Director (ASD) for Dublin San Ramon Services District. At the City of Cupertino, Carol was the ASD and Community Services Director where she was responsible for finance, budget, HR, IT, city clerk, emergency services, economic development, parks and recreation, park planning, outreach programs, and liaison duties to the Sheriff’s Office, Fire District, library and three school districts. In addition, she regularly served in the role of Interim City Manager, collaborating with elected officials and community leaders on a broad range of issues and policy development.
Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
City of Monte Sereno
MRG, LLC 3
Carol is a CPA with experience at the international public accounting firm of KPMG, where she worked in the government audit/consulting sector. Carol earned a Bachelor of Science degree in Business Administration at California State University, East Bay, and is a graduate of the John F. Kennedy School of Government at Harvard University, Senior Executive in State and Local Government Program, and the Continuing Education of Public Officials’ Train the Trainer Program.
Our partners and consultants have over three hundred years of combined experience as executives and consultants, providing essential services and support to local, regional, and state government agencies. MRG prides itself on providing consulting services based on our hands-on experience managing local, regional, and state governments and our experience delivering products that meet and exceed our clients’ expectations.
SCOPE OF WORK
MRG proposes to provide project management, executive coaching, strategic advising, and leadership support in the finance department for the City. MRG has a team of expert consultants prepared for this engagement. Julie Mares will serve as the Project Director, and Carol Atwood will be the assigned consultant. Carol and the MRG Team will primarily provide services remotely, with occasional on-site assistance as needed.
The purpose of the scope of work includes providing specialized support to the City Manager and the Finance Department in strengthening operational efficiency, modernizing fiscal systems, and enhancing internal controls through the implementation of key initiatives including Finance ERP system installation, development of fiscal policies and procedures, and standardized reporting tools.
• Providing advice to executive leaders on all aspects of the functions and areas of responsibility within the city, focusing on finance and budget management. • Providing advice on ongoing and new City projects, including support for the Tyler Technologies ERP Pro software project and the unfunded pension liability plan. • Review existing policies, procedures, and workflows related to budgeting, accounting, procurement, and financial reporting. Identify gaps or outdated practices and propose revisions in alignment with best practices and regulatory requirements. • In collaboration with staff, draft fiscal policies, and standard operating procedures to guide consistent and compliant financial operations.
• Develop templates and guidelines for recurring reports, including treasurer’s report, budget-to-actual summaries, etc.
• Create user-friendly tools that support accuracy, consistency, and transparency in financial reporting.
Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
City of Monte Sereno
MRG, LLC 4
• Supporting continuous professional development and fostering the strengths of staff members with fiscal responsibility.
FEES
We recommend a not-to-exceed contract amount of $77,500, which includes approximately 288 hours billed at $260 per hour and expenses to create capacity for six months of services of approximately 10-12 service hours per week. It is anticipated that the scope of services may be increased or reduced based on the City's needs.
Additional work not contemplated in this proposal will be billed at the hourly rate of $260 and will begin only after agreed upon between the City and MRG.
Our affiliate consultants work under MRG’s direction as part of our broader team. They may be assigned to other engagements as appropriate, in alignment with our commitment to Monte Sereno and at MRG’s discretion. MRG and our consultants will independently determine the methods, approaches, and work schedule, including whether tasks are completed onsite or offsite.
MRG will assign additional experts from our team as necessary to meet project requirements.
Personnel matters such as hiring, discipline, and evaluations, as well as contract execution or obligations binding Monte Sereno, fall outside the scope of this engagement and remain a Monte Sereno responsibility. MRG consultants will use their own equipment, cell phones, computers, etc.
Consultants will represent themselves as MRG affiliates, utilizing separate email addresses, identifying themselves as consultants from our firm. They will only use Monte Sereno systems and equipment if required for access to essential data or information, with MRG’s authorization.
Monte Sereno may provide workspace, such as conference rooms, if onsite support is needed.
Importantly, it remains clear that MRG is conducting this work for Monte Sereno, and our consultants work solely for MRG.
www.Solutions-MRG.com
Docusign Envelope ID: E37DF02F-DA1D-4A3D-A271-8F8EA687BB7E
1 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN MUNICIPAL RESOURCES GROUP AND THE CITY OF MONTE SERENO
This First Amendment to the Agreement for Professional Services (“First Amendment”) dated December 16, 2025 is made and entered into by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and Municipal Resource Group, California limited liability corporation, hereinafter referred to as “Consultant”.
RECITALS
A. City and Consultant entered into an Agreement for Professional Services on dated July 18, 2025 ("Agreement") to provide consulting services; and B. In order to address the ongoing consulting needs, the City desires to maintain Consultant for certain professional services as set forth in the Agreement.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, City and Consultant agree as follows:
AGREEMENT
1. Section 5 of the Agreement is hereby amended to read as follows:
“Compensation: Compensation shall be made for services performed as set forth in Section 3, but not to exceed $77,500 annually. Periodic payments to Consultant shall be made upon submittal of invoices by Consultant to City for review and approval by the City Manager or his designee. Invoices will be paid by City within a reasonable time after the invoices are received and approved. For purposes of this Agreement, a 30-day period shall be deemed a reasonable period.”
2. This First Amendment may be executed in counterparts.
WITNESS WHEREOF this First Amendment is executed by City and by Consultant on this 16th day of December 2025, at Monte Sereno, California.
CONSULTANT: CITY OF MONTE SERENO:
___________________________ ____________________________ By: Mary Egan, Diana Perkins, City Manager
Municipal Resource Group, LLC
2 APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Kirsten Powell, City Attorney Gloisy Gonzalez-Langarica, City Clerk
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Adoption of Ordinance No. NS-249, an Ordinance of the City Council of the City of Monte Sereno Amending Section 9.07.035 (Mechanical Blowers – Gas-Powered Devices Prohibited)
Recommendation(s):
Staff recommends that the City Council adopt the ordinance.
Background Information:
The attached Ordinance was introduced at a regular meeting of the City Council held on December 2, 2025 by a vote of 5-0.
California Environmental Quality Act:
This ordinance is not a “project” as defined by CEQA Guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review, and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required.
Public Noticing:
The City of Monte Sereno's council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno's website located at www.montesereno.org. Notification of this adoption hearing was published in the Los Gatos Weekly Newspaper on December 5, 2025.
Attachments:
1. Draft Ordinance NS-249
ORDINANCE NO. NS-249
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO AMENDING SECTION 9.07.035 (MECHANICAL BLOWERS – GAS-POWERED DEVICES PROHIBITED) WHEREAS, the use of motorized leaf blowers adversely impacts community health and welfare; and
WHEREAS, the use of motorized leaf blowers increases the volume of particulate matter in the air and thereby exacerbates allergies and respiratory ailments; and WHEREAS, the adoption of this ordinance is not a “project” as defined by the CEQA guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in environment or a reasonably foreseeable indirect physical change in the environment.” Therefore, no environmental assessment is required or necessary.
NOW THEREFORE, THE CITY COUNCIL OF MONTE SERENO DOES ORDAIN AS FOLLOWS:
SECTION 1. Amend Section 9.07.035. Section 9.07.035 of Chapter 9.07 of the Monte Sereno Municipal Code is hereby amended to read as follows:
“9.07.035 - Mechanical blowers—Gas-powered devices prohibited.
It shall be unlawful for any person to operate, cause the operation of or allow the operation of any gasoline-powered leaf blower in any zoning district or public space. This shall include, but not be limited to, a leaf blower operator, leaf blower operator’s employer, property owner, property manager, tenant, or other person authorizing or employing the use of a leaf blower on property in any district or public space).”
SECTION 3. Environmental Review.
The adoption of this ordinance is not a “project” as defined by the CEQA guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required or necessary.
SECTION 4. Effective Date.
This ordinance shall be in full force and effective 30 days after its adoption.
SECTION 5. Severability.
If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision of such Ordinance and shall not
affect the validity of the remaining portions thereof.
SECTION 6. Certification.
The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.
This Ordinance was introduced at the meeting of the City Council on the 2nd day of December 2025, and was adopted at a regular meeting of the City Council on the 16th day of December 2025, by the following vote:
AYES:
NOES:
ABSENT:
Lionel M. Allan, Mayor
Attest: ___________________________
Gloisy Gonzalez-Langarica, City Clerk
Approved as to form:
___________________________________
Kirsten Powell, City Attorney
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: UNFINISHED BUSINESS
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Consider Approval of Updated Job Descriptions and Adopt a Resolution Updating the Salary Schedule to Include a Part-Time City Planner Salary Recommendation(s):
Staff recommends that the City Council approve the updated job descriptions and adopt a resolution updating the Salary Schedule to include a part-time City Planner salary.
Background Information:
Job Descriptions
Job descriptions are necessary for each position within the City to define job roles, set performance expectations, and ensure fair hiring and promotion practices. The revised job descriptions are updated to comply with current regulations, including limiting the need for a valid California driver’s license for certain positions and ensuring the physical requirements meet the needs for each job.
The City Council reviewed the updated job descriptions at the August 6, 2025 meeting. The job description for the City Engineer was approved at that time, but the Council did not approve the other job descriptions. The job description for the Finance and Administrative Services Officer has been modified to expand the Essential Functions.
Revised job descriptions have been completed for the following positions, which are identified in the current Memorandum of Understanding (MOU) with the Association of City Employees (ACE):
Administrative Assistant I
Administrative Assistant II
Administrative Assistant II/Assistant to the City Manager Administrative Assistant II/Deputy City Clerk
Associate Planner
Building Inspector/Code Enforcement Officer
City Clerk
City Planner
Finance and Administrative Services Officer
Maintenance Worker
Management Analyst
Public Works Director/City Engineer
Analysis:
Part-Time City Planner Position
A portion of the job responsibilities of the full-time City Planner job were transferred to the City Manager, including the Housing Element implementation and policy/ordinance updates. With that shift in responsibilities, the currently vacant full-time City Planner position can be filled as a part-time position.
If approved, staff plans to recruit for this position starting in January 2026.
Part-Time City Planner Salary
The part-time City Planner position is anticipated to work 21-24 hours a week. The proposed salary and benefits for the part-time position would be prorated based on the full-time position.
The following table shows the current budget for the full-time position and proposed salary and anticipated benefits for the part-time position:
Salary Benefits Total
Currently Budgeted
Full-Time City
Planner
$196,440 $70,430 $266,870
Proposed Part-Time
City Planner (top
step)
$130,000 $45,000 $175,000
Budget Savings $66,440 $25,430 $91,870
A salary and benefit savings of approximately $91,870 will be budgeted in the Fiscal Year 2025-2026 budget.
California Environmental Quality Act:
This matter is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).
Fiscal Impact:
A budget savings of approximately $91,870 will be made with the change to a part-time position.
Public Noticing:
The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.
Attachments:
1. Draft Job Descriptions
2. Draft Resolution - Part-Time City Planner Salary
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant I Job Description Page 1 of 3
December 2025
Administrative Assistant I
Job Description
Job Purpose:
Under general supervision, provides administrative staff support to department staff for management of departmental operations; provides a wide variety of administrative services which relieve management and supervisory staff of clerical administrative details, and performs related work as required.
Distinguishing Characteristics:
Under general supervision, this position performs administrative and staff services which involve a wide range of duties.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Providing administrative assistance to staff including, but not limited to, receiving and responding to emails, mailing notices, and scheduling appointments. • Answering and directing calls/emails and/or taking messages for appropriate staff. • Receiving citizens and assisting or obtaining assistance as required. • Filing departmental records and correspondence.
• Making arrangements for meetings and conferences.
• Typing letters, memos, forms, staff reports, public hearing notices, agendas, etc. • Composing rough draft of some correspondence.
• Operating office machines as required to perform duties of the position, including dictating, calculating, copying, typewriting, word processing and other office related machines.
• Sorting and distributing incoming mail to appropriate department personnel. • Assisting in preparation of agenda packets.
• Performing other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Office practices and procedures.
• Basic mathematics.
• Correspondence forms and correct punctuation, spelling, grammar, and vocabulary. • Letter and report writing, composition, and proofreading. • Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant I Job Description Page 2 of 3
December 2025
• Knowledge of the organization and operation of a municipal government. • Knowledge of effective work management and scheduling techniques.
Ability to:
• Communicate courteously and effectively with the public and other staff. • Acquire knowledge quickly about City functions, policies, and staff. • Use good judgment and tact.
• Type accurately at a reasonable rate of speed.
• Reason and learn new techniques and equipment such as computer hardware and software.
• Read, interpret, and apply policies, laws, rules and regulations. • Make mathematical calculations at a high school level. • Follow oral and written instructions.
• Plan and organize own work and work space.
• Take direction from several supervisors.
• Remain calm under pressure.
• Work independently with minimum supervision.
• Meet established deadlines.
• Establish and maintain effective working relationships with the public, department and Citywide staff, as well as City advisory bodies.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires the ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• Completion of a high school diploma or equivalent; and • At least two years of administrative experience, including at least one year in a responsible administrative support capacity.
Supplemental college experience is desirable.
Physical Demands:
The position requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant I Job Description Page 3 of 3
December 2025
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Hourly
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II Job Description Page 1 of 3 December 2025
Administrative Assistant II
Job Description
Job Purpose:
Under general supervision, provides administrative staff support to department staff for management of departmental operations; provides a wide variety of administrative services which relieve management and supervisory staff of clerical administrative details, and performs related work as required.
Distinguishing Characteristics:
Under general supervision, this position performs professional administrative and staff services duties.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Providing administrative assistance to by receiving and responding to emails, mailing notices, and scheduling appointments.
• Answering and directing calls/emails and/or taking messages for appropriate staff. • Receiving citizens and assisting or obtaining assistance for them as required. • Filing departmental records and correspondence.
• Making arrangements for meetings and conferences and taking minutes at such if required.
• Typing letters, memos, forms, staff reports, public hearing notices, agendas, etc. • Composing draft correspondence.
• Reviewing and editing reports prepared by staff for proper grammar, style, form, and consistency.
• Liaising with other City departments, public agencies, and the public. • Coordinating public relations efforts as assigned.
• Sorting and distributing incoming mail to appropriate department personnel. • Assisting in the preparation of agenda packets.
• Attending some night meetings.
• Performing other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Office practices and procedures.
• Basic mathematics.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II Job Description Page 2 of 3 December 2025
• Correspondence forms and correct punctuation, spelling, grammar, vocabulary; and basic records retention systems.
• Telephone techniques.
• Letter and report writing, composition, and proofreading of reports, memos, and correspondence.
• Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
• Knowledge of the organization and operation of a municipal government. • Knowledge of effective work management and scheduling techniques.
Ability to:
• Communicate courteously and effectively with the public and other staff. • Acquire knowledge quickly about City functions, policies and staff. • Compose correspondence when necessary.
• Use good judgment and tact.
• Type accurately at a reasonable rate of speed.
• Reason and learn new techniques and equipment such as computer hardware and software; read, interpret, and apply policies, laws, rules and regulations. • Make mathematical calculations at a high school level. • Follow oral and written instructions.
• Plan and organize work and work space.
• Take direction from several supervisors.
• Remain calm under pressure.
• Work independently with minimum supervision.
• Meet established deadlines.
• Establish and maintain effective working relationships with the public, department and Citywide staff, as well as City advisory bodies.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• Completion of a high school diploma or equivalent; and • At least two years of administrative experience, including at least one year in a responsible administrative support capacity.
Supplemental college experience is desirable.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II Job Description Page 3 of 3 December 2025
Physical Demands:
The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II/Assistant to the City Manager Job Description Page 1 of 3 December 2025
Administrative Assistant II/Assistant to the City
Manager
Job Description
Job Purpose:
Under general supervision, provides administrative staff support to department staff for management of departmental operations; provides a wide variety of administrative services which relieve management and supervisory staff of clerical administrative details, and performs related work as required.
Distinguishing Characteristics:
Under general supervision, this position performs professional administrative and staff services duties. This position is distinguished from the Administrative Assistant II job in that this position requires providing administrative assistance to department heads, serving as a back-up to record proceedings of City Council and other official bodies, and reviewing and editing reports prepared by department heads for proper grammar, style, form and consistency.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Providing administrative assistance to staff by receiving and responding to emails, mailing notices, and scheduling appointments.
• Answering, directing calls, and/or taking messages for appropriate staff. • Receiving citizens and assisting or obtaining assistance for them as required. • Filing departmental records and correspondence.
• Making arrangements for meetings and conferences and taking minutes at such if required.
• Typing letters, memos, forms, staff reports, public hearing notices, agendas, etc. • Composing draft correspondence.
• Reviewing and editing reports prepared by staff for proper grammar, style, form, and consistency.
• Acting as a liaison with other City departments, public agencies and the public. • Coordinating public relations efforts as assigned by preparing public information material, including handouts, brochures, and newsletters. • Sorting and distributing incoming mail to appropriate department personnel. • Assisting in the preparation of agenda packets.
• Assisting with meetings, including helping with virtual or physical set-up, communicating with other staff regarding procedure, and clerking for meetings as directed by the City Clerk and/or City Manager by attending meetings and taking and finalizing minutes.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II/Assistant to the City Manager Job Description Page 2 of 3 December 2025
• Attending some night meetings.
• Performing other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Office practices and procedures.
• Basic mathematics.
• Correspondence forms and correct punctuation, spelling, grammar, vocabulary, and basic records retention systems.
• Telephone techniques.
• Letter and report writing, composition, and proofreading of reports, memos, and correspondence.
• Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
• Basic knowledge of the organization and operation of a municipal government. • Knowledge of effective work management and scheduling techniques.
Ability to:
• Communicate courteously and effectively with the public and other staff. • Acquire knowledge quickly about City functions, policies and staff. • Compose correspondence when necessary.
• Use good judgment and tact.
• Type accurately at a reasonable rate of speed.
• Reason and learn new techniques and equipment such as computer hardware and software; read, interpret, and apply policies, laws, rules and regulations. • Make mathematical calculations at a high school level. • Follow oral and written instructions.
• Plan and organize work and work space.
• Take direction from several supervisors.
• Remain calm under pressure.
• Work independently with minimum supervision.
• Meet established deadlines.
• Establish and maintain effective working relationships with the public, department and Citywide staff, as well as City advisory bodies.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II/Assistant to the City Manager Job Description Page 3 of 3 December 2025
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• Completion of a high school diploma or equivalent; and • Successful completion of two years of college-level course work in business or public administration, office management or a related field, and two years of increasingly responsible record keeping/administrative experience.
Physical Demands:
The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II/Deputy City Clerk Job Description Page 1 of 3 December 2025
Administrative Assistant II/Deputy City Clerk
Job Description
Job Purpose:
Under general supervision, provides administrative staff support to department staff for management of departmental operations; provides a wide variety of administrative services which relieve management and supervisory staff of clerical administrative details, and performs related work as required. May serve as Clerk to the City’s advisory Commissions; provides support to City Clerk as needed.
Distinguishing Characteristics:
Under general supervision, this position performs professional administrative and staff services duties which involve a wide range of duties. This position is distinguished from the Administrative Assistant II job in that this position requires functioning as the Deputy City Clerk by performing tasks such as coordinating records management, filling in for the City Clerk at public meetings, and responding to California Public Records Act requests.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Providing administrative assistance to staff including, but not limited to, receiving and responding to emails, mailing notices, and scheduling appointments. • Answering telephone and directing calls and/or taking messages for appropriate staff. • Receiving citizens and assisting or obtaining assistance as required. • Filing departmental records and correspondence.
• Making arrangements for meetings and conferences and taking minutes at such if required.
• Typing letters, memos, forms, staff reports, public hearing notices, agendas, etc. • Composing rough draft of some correspondence.
• Reviewing and editing reports prepared by staff for proper grammar, style, form, and consistency.
• Acting as liaison with other City departments, public agencies, and the public. • Coordinating public relations efforts as assigned.
• Sorting and distributing incoming mail to appropriate department personnel. • Assisting in the preparation of agenda packets.
• Assisting with public meetings as directed by the City Clerk and/or City Manager. • Attending meetings, taking, and finalizing minutes, communicating with staff regarding meeting procedure and virtual or physical meeting set-up.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II/Deputy City Clerk Job Description Page 2 of 3 December 2025
• Coordinating records management functions for the City, including the receipt, storage, retrieval, and disposition of official City records in accordance with legal requirements and records management policies and procedures.
• Responding to public inquiries and California Public Record Act requests, verbally and in writing.
• Aiding in the use of public records.
• Attending some night meetings.
• Performing other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Office practices and procedures.
• Basic mathematics.
• Correspondence forms and correct punctuation, spelling, grammar, vocabulary, and basic records retention systems.
• Telephone techniques.
• Letter and report writing, composition, and proofreading of reports, memos, and correspondence.
• Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
• Knowledge of the organization and operation of a municipal government. • Knowledge of effective work management and scheduling techniques.
Ability to:
• Communicate courteously and effectively with the public and other staff. • Acquire knowledge quickly about City functions, policies and staff. • Compose correspondence when necessary.
• Use good judgment and tact.
• Type accurately at a reasonable rate of speed.
• Reason and learn new techniques and equipment such as computer hardware and software; read, interpret, and apply policies, laws, rules and regulations. • Make mathematical calculations at a high school level. • Follow oral and written instructions.
• Plan and organize work and work space.
• Take direction from several supervisors.
• Remain calm under pressure.
• Work independently with minimum supervision.
• Meet established deadlines.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Administrative Assistant II/Deputy City Clerk Job Description Page 3 of 3 December 2025
• Establish and maintain effective working relationships with the public, department and Citywide staff, as well as City advisory bodies.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• Completion of a high school diploma or equivalent; and • Successful completion of two years of college-level course work in business or public administration, office management or a related field, and two years of increasingly responsible record keeping/administrative experience.
Physical Demands:
The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Associate Planner Job Description Page 1 of 3
December 2025
Associate Planner
Job Description
Job Purpose:
Under direction of the City Planner or City Manager, performs professional work in current and long-range planning including zoning, environmental review, general plan updates, and plan preparation and review; and performs related work as required.
Distinguishing Characteristics:
Associate Planner is an experienced classification in which incumbents are expected to independently perform the full scope of planning activities under general direction.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Processing planning applications; reviewing and analyzing land use impacts and compliance with local and State regulations and City policies. • Conducting research and compiling, analyzing and evaluating information related to planning studies, such as demographic, economic, social, environmental, land use and housing data.
• Preparing a variety of technical and administrative reports, documents, and correspondence.
• Making presentations to the Site and Architectural Commission, City Council and at public hearings and community meetings.
• Evaluating and reviewing development plans for compliance. • Preparing reports, Initial Studies, ordinances, and researching and communicating with applicants, consultants, staff and members of the public. • Inspecting properties to gather data and assess the possible need for project or plan modifications.
• Receiving and responding to inquiries and questions at the front counter, via email and telephone.
• Providing information regarding planning, zoning and the development process to developers, property owners, design professionals, other agencies and City departments.
• Assisting in the identification and preparation of grant applications for Planning Department related activities.
• Representing the City at meetings and conferences as assigned. • Preparing for public hearings, including preparing public hearing notices and agendas, ensuring proper meeting set-up and adequate supply of meeting materials, and preparing meeting notes and meeting minutes.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Associate Planner Job Description Page 2 of 3
December 2025
• Preparing notes of the meeting activity and assisting the City Clerk in the preparation of meeting minutes.
• Preparing all written decisions of the Site and Architectural Commission. • Maintaining general knowledge of the Brown Act and parliamentary procedures. • Reviewing plans for compliance with municipal code regulations and advising project applicants when plan revisions are necessary.
• Performing other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Basic planning and design principles, practices and current trends. • General understanding of zoning, land use and environmental laws. • Basic math and statistical methods.
• Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
• Principles, objectives and procedures of city and regional planning, urban design and zoning.
• Research and statistical practices as they relate to land use, transportation, zoning and master plan studies.
• Techniques used in the development and maintenance of comprehensive plans, general plans and specific plans.
• Pertinent local, State and Federal laws, ordinances and rules. • Elements of project review, including architectural and site planning considerations.
Ability to:
• Learn to interpret, apply and explain zoning and land use principles, laws and regulations.
• Read and understand maps, architectural drawings and plans, and reports. • Analyze and compile information and determine appropriate course of action. • Operate a computer using word processing and business software and other office equipment.
• Understand and follow written and oral instructions.
• Communicate effectively, orally and in writing.
• Write staff reports and similar correspondence.
• Establish and maintain and promote positive and effective working relationships with employees, other agencies, public officials and the public. • Demonstrate initiative and exercise good judgment in the performance of duties. • Work independently and as a team member; recognize and set priorities and meet deadlines.
• Observe safety principles and work in a safe manner.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Associate Planner Job Description Page 3 of 3
December 2025
• Maintain effective working relationships with City personnel and public officials, contractors, consultants, administrators, other government and related agencies, and the general public.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• A Bachelor's degree from an accredited college or university in urban planning, architecture or a related field and three years of city planning experience; OR • A Master's degree from an accredited college or university with major coursework in urban planning, architecture or a related field and two years of city planning experience.
Licenses and Certifications:
• Possession of a valid California Class C driver’s license is required.
Physical Demands:
The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Building Inspector Code Compliance Officer Job Description Page 1 of 3 December 2025
Building Inspector/Code Compliance Officer
Job Description
Job Purpose:
To perform a variety of building inspections, code compliance inspections, and enforcement functions pertaining to compliance with the Monte Sereno Municipal Code, ordinances, resolutions, and adopted building codes.
Distinguishing Characteristics:
Under general supervision, perform skilled tasks in the enforcement of applicable codes through the inspection of new construction and remodeling of residential and non-residential structures to ensure conformance with approved plans as well as applicable building codes. Also, investigates non-compliance with the City’s Municipal Code and conducts enforcement procedures as required to achieve compliance and abate violations. The majority of work is performed with considerable independence.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Conducts inspections at various stages of construction and upon completion to ensure conformity with plans and all applicable codes and regulations. These regulations include the City Zoning Ordinance, the National Electrical Code, and the California Building, Plumbing, Mechanical, Energy, and Green Codes. Notes deficiencies and deviations from plans and directs the means and timing of compliance with the appropriate party; as necessary, refers serious problems and disagreements on interpretation to the Building Official.
• Consults with the contractor, owner, or other appropriate party to assist in the correction of design deficiencies not covered by the building plans. • Performs a variety of duties related to assigned projects, including maintaining records, preparing letters and reports, and researching new or amended regulations. • Checks building plans, issues permits and provides information concerning all code requirements and department policies regarding construction and remodeling projects. • Investigates complaints of possible violations of City codes and ordinances, prepares, and accumulates evidence, and initiates appropriate remedial action. • Works with departments having enforcement responsibility and coordinate activities with other regulatory agencies having jurisdiction within the City. • Informs the public either verbally or in written from on how compliance may be obtained. • Investigates complaints of possible violations of City codes and ordinances, initiates appropriate remedial action, issues citations, and may be required to testify in court. • Performs other related duties as assigned.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Building Inspector Code Compliance Officer Job Description Page 2 of 3 December 2025
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Principles and techniques of building inspection.
• State and local codes and ordinances relating to building construction. • Construction materials and usage.
• Safety practices.
• Legal procedures related to the enforcement of laws and ordinances. • Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
Ability to:
• Interpret and apply applicable codes and regulations, including City Zoning Ordinance and the California Building, Residential, Electrical, Plumbing, Mechanical, Energy, and accessibility regulations.
• Accurately interpret building plans.
• Identify construction deficiencies.
• Maintain accurate records.
• Analyze, research, and investigate issues and prepare clear and concise reports on findings.
• Work independently, effectively, and maximize productivity with minimal oversight. • Communicate clearly and concisely, both orally and in writing. • Understand and apply principles of good customer service. • Maintain effective working relationships with City personnel and public officials, contractors, consultants, administrators, other government and related agencies, and the general public.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• Completion of the twelfth grade or equivalent; and
• Two years of journey-level experience in one of the following: 1) inspection services in a city or county, 2) construction trades, or 3) as a contractor.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Building Inspector Code Compliance Officer Job Description Page 3 of 3 December 2025
A two-year college degree or equivalent in building inspection related field may substitute for one year of the required experience.
Licenses and Certifications:
• Certification as a Combination Residential Building Inspector from the International Code Council, or equivalent, such as a degree in engineering or architecture is required. • Possession of a valid California Class C driver’s license is required.
Physical Demands:
Moderate and strenuous exertion required, including sustained walking, standing, bending, climbing and lifting. May have to work in confined spaces, and in adverse conditions which require exposure to inclement weather, noise, noxious odors, gases, or contact with water and/or wastewater.
Position requires prolonged sitting, standing, walking on level, uneven and slippery surfaces, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. The position also requires near and far vision when performing tasks such as field inspections, in reading written reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service.
The need to lift, drag, carry and push equipment, tools and supplies up to 25 pounds is also required. Additionally, when performing field inspections, the incumbent may be exposed to biohazards and work in a variety of working conditions, including mechanical and electrical hazards, loud noise, and inclement weather conditions, such as wet, heat and cold. The nature of the work also requires the incumbent to climb ladders and steep slopes, and walk around construction worksites.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
City Clerk Job Description Page 1 of 3
December 2025
City Clerk
Job Description
Job Purpose:
Under general supervision of the City Manager, the City Clerk performs all functions required by State Government Code and City Ordinances; manages, organizes, and retains records of City actions, including laws, policies, agreements, and property legalities; records and processes minutes for City Council meetings and other board/agency/commission meetings as required; and provides a wide variety of administrative, analytical, technical, and managerial services as directed by the City Manager
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Serving as a liaison between the public and the City Council. • Providing administrative support to City Council, including event and training registration and related logistics.
• Coordinating preparation and distribution of City Council and Commission agendas and minutes.
• Attending City Council and Commission meetings and taking minutes of proceedings. • Managing the production of City Council and Commission meetings including video, digital and audio broadcast and recordings.
• Coordinating the on-boarding and off-boarding of Council Members and Commissioners. • Attending other City meetings as necessary.
• Processing resolutions and ordinances adopted at such meetings and makes appropriate distribution.
• Preparing, processes, and tracks city-wide contracts and agreements. • Preparing any follow-up correspondence for Council members or City Manager signature after Council meetings.
• Drafting city-related correspondence, including press releases, media advisories, and constituent responses.
• Managing all facets of the City’s website, including vendor contracts. • Certifying copies of official documents.
• Attesting to subpoenas, City Council and Commission meeting minutes, resolutions and ordinances.
• Preparing and maintains custody of all official records and files in accordance with State laws and the City’s records retention policy, including municipal code books and the City seal.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
City Clerk Job Description Page 2 of 3
December 2025
• Writing, recording, filing, advertising, and maintaining ordinances, resolutions, and notices of public hearings.
• Responsible for legal publications and posting.
• Serving as Clerk to any other Commissions established by the Council as needed. • Administering and recording oaths of office for Council Members, Commissioners, and other sworn officers of the City.
• Receiving and processing applications for volunteer board and committees. • Receiving and processing public information and public records requests. • Receiving and processing petitions and claims.
• Receiving and opening bids.
• Providing notary services for City business.
• Serving as the City’s election official. Conducts and administers Municipal Elections for City Council vacancies, local ballot measures, and referendums. and performs a variety of other tasks, including but not limited to:
o Maintaining receipt of election results.
o Receiving and maintaining candidate records.
o Accepting candidate campaign expense reports.
o Coordinating filing of Fair Political Practices Commission forms. o Coordinating with County Elections on consolidated elections. • Performing other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Proper English grammar, spelling and punctuation.
• Office methods and record keeping procedures.
• Business letter writing and forms.
• Municipal codes and government practices.
• Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
Ability to:
• Operate a variety of office and computer equipment with skill, and/or transcription of recording at a comparable speed.
• Interpret and explain related laws, special instructions, policies and procedures. • Compose correspondence.
• Establish and maintain cooperative working relationships. • Supervise assigned staff.
• Work independently with minimum supervision and serve in a position of confidentiality.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
City Clerk Job Description Page 3 of 3
December 2025
• Exercise good judgment and tact.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• Graduation from high school, or equivalent, including or supplemented by college-level courses in business or public administration.
• Four years of progressively responsible experience in municipal administration. • Five years of responsible administrative experience.
Bachelor’s degree is highly desirable.
Licenses and Certifications:
• Possession of, or ability to obtain, a Certified Municipal Clerk designation within two years of hire date.
• Possession of, or ability to obtain, a Notary Public within one year of hire date.
Physical Demands:
The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees may work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
City Planner Job Description Page 1 of 4
December 2025
City Planner
Job Description
Job Purpose:
Under general direction of the City Manager, performs professional planning duties; reviews development proposals for consistency with City Codes; researches and prepares reports for the City Council and Commissions; explains and interprets zoning codes, policies, and philosophies to developers, the public, the Council members, and Commissioners of the City; serves as the Planning Department representative before public or private groups.
Distinguishing Characteristics:
The City Planner is an experienced journey-level classification in which incumbents are expected to independently perform the full scope of planning activities under general direction.
This position is distinguished from the Associate Planner in that the City Planner is the senior level position that functions with limited supervision and is responsible for long range planning documents.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Processing planning applications; reviewing and analyzing land use impacts and compliance with local and State regulations and City policies. • Conducting research and compiling, analyzing and evaluating information related to planning studies, such as demographic, economic, social, environmental, land use and housing data.
• Preparing a variety of technical and administrative reports, documents, and correspondence.
• Making presentations to the Site and Architectural Commission, City Council and at public hearings and community meetings.
• Evaluating and reviewing development plans for compliance. • Preparing reports, Initial Studies, ordinances, and researching and communicating with applicants, consultants, staff and members of the public. • Inspecting properties to gather data and assess the possible need for project or plan modifications.
• Receiving and responding to inquiries and questions at the front counter, via email and telephone.
• Providing information regarding planning, zoning and the development process to developers, property owners, design professionals, other agencies and City departments.
• Representing the City at meetings and conferences as assigned.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
City Planner Job Description Page 2 of 4
December 2025
• Preparing notes of the meeting activity and assisting the City Clerk in the preparation of meeting minutes.
• Preparing all written decisions of the Site and Architectural Commission. • Maintaining general knowledge of the Brown Act and parliamentary procedures. • Reviewing plans for compliance with municipal code regulations and advising project applicants when plan revisions are necessary.
• Researching, conducting and/or analyzing policy and long range planning projects. • Researching planning issues related to land use, zoning and environmental concerns. • Researching and writing special studies including General Plan review and policy study issues.
• Maintaining the City’s long range planning documents (i.e. General Plan, Zoning Ordinance, Design Guidelines, Objective Design Standards, etc.). • Identifying and preparing grant applications for planning and development projects. • Preparing for public hearings, including preparing public hearing notices and agendas, ensuring proper meeting set-up and adequate supply of meeting materials, and preparing meeting notes and meeting minutes.
• Performing other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Basic planning and design principles, practices and current trends. • General understanding of zoning, land use and environmental laws. • Principles of research.
• Basic math and statistical methods.
• Office methods, procedures, software and equipment.
• Principles, objectives and procedures of city and regional planning, urban design and zoning.
• Research and statistical practices as they relate to land use, transportation, zoning and master plan studies.
• Techniques used in the development and maintenance of comprehensive plans, general plans and specific plans.
• Pertinent local, state and federal laws, ordinances and rules. • Elements of project review, including architectural and site planning considerations. • Methods of citizen participation in planning.
Ability to:
• Interpret, apply and explain zoning and land use principles, laws and regulations. • Read and understand maps, architectural drawings and plans, and reports. • Analyze and compile information and determine appropriate course of action. • Understand and use applicable computer software and other office equipment.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
City Planner Job Description Page 3 of 4
December 2025
• Understand and follow written and oral instructions.
• Communicate effectively, orally and in writing.
• Write staff reports and similar correspondence.
• Establish and maintain and promote positive and effective working relationships with employees, other agencies, public officials and the public. • Demonstrate initiative and exercise good judgment in the performance of duties. • Work independently and as a team member; recognize and set priorities and meet deadlines.
• Observe safety principles and work in a safe manner.
• Maintain effective working relationships with City personnel and public officials, contractors, consultants, administrators, other government and related agencies, and the general public.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• A Bachelor's degree from an accredited college or university in urban planning, architecture or a related field and five years of city planning experience OR • A Master's degree from an accredited college or university with major coursework in urban planning, architecture or a related field and three years of city planning experience.
Licenses and Certifications:
• Possession of a valid California Class C driver’s license is required. • Membership in the American Institute of Certified Planners (AICP) is highly desirable.
Physical Demands:
The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
City Planner Job Description Page 4 of 4
December 2025
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Finance and Administrative Services Officer Job Description Page 1 of 4 December 2025
Finance and Administrative Services Officer
Job Description
Job Purpose:
Under general direction, performs complex professional accounting and financial management duties including accounting and cash management duties; payroll; purchasing; oversees the day-to-day operations of the Finance Department, including supervision of accounting staff; prepares financial statements, analysis, reports, presentations, and contributes to policy and procedural development and implementation. Performs related duties as assigned.
Distinguishing Characteristics:
Responsibilities and assignments are broad in scope and allow for a high degree of administrative discretion on issues that are complex, interpretive, and evaluative in nature.
Responsible for planning, organizing, reviewing, and evaluating the programs, services, and activities of the Finance Department including preparation of financial statements and analysis and maintaining the integrity of the City’s financial systems. Responsibilities include developing and implementing policies and procedures for assigned programs, maintaining the general ledger, budget administration and reporting, and program evaluation. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Plans, manages, and oversees the daily functions, operations, and activities of the Finance Department, including general accounting, payroll administration, accounts payable, accounts receivable, cash management, purchasing, business licensing, financial reporting, auditing, budgeting, fixed asset inventory, and treasury functions. • Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement
• Performs a variety of complex accounting and budget related duties and analysis; and ensures proper program administration and resolution.
• Monitors, interprets, and implements GAAP, GASB, and other accounting standards, policies and procedures using discretion and judgment.
• Develops systems and maintains records that provide for the proper evaluation, control, and documentation of assigned activities.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Finance and Administrative Services Officer Job Description Page 2 of 4 December 2025
• Prepares and directs the preparation of a variety of written correspondence, reports, procedures, directives, and other materials.
• Coordinates the City’s annual financial and compliance audits, including preparation and analysis of complex financial reports and the Annual Comprehensive Financial Report (ACFR).
• Assists with preparation and implementation of annual Operating and Capital Improvement Plan budgets.
• Oversees and maintains the integrity of the City's budget and accounting financial systems and advises City staff on budget and accounting policies and technical procedures.
• Answers inquiries and performs calculations and analysis on confidential employment matters, including collective bargaining agreement proposal cost calculations as requested by the City negotiators.
• Answers inquiries and resolves complaints from employees and the public, using discretion and judgment.
• Oversees, coordinates, and prepares accounting, budgeting, finance, audit, and related documents, using discretion and judgment.
• Assists in the analysis, preparation, and development of the City's Fee Schedule. • Performs cash management and investment activities.
• Coordinates the City budget process, including preparation of the budget manual, development of schedules, worksheets and exhibits, and monitoring of interdepartmental cost allocation and actual expenditures.
• Processes payroll; including auditing and processing timecards, calculating adjustments and retroactive pay, benefit changes, pay raises and promotions, checking for errors, and interpreting, integrating, and explaining rules and regulations specifically related to public employees’ pay and benefits.
• Monitors and reviewing service contracts and agreements to ensure appropriate contracts are in place and working with contractors to resolve issues. • Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Local government administration.
• Advanced Excel formulas and functions, and in-depth knowledge of financial systems. • Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Principles and practices of governmental budgeting, accounting, auditing, financial reporting, and municipal financial administration, and Generally Accepted Accounting Principles (GAAP).
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Finance and Administrative Services Officer Job Description Page 3 of 4 December 2025
• Complex financial reporting and analysis, including Annual Comprehensive Financial Report (ACFR) preparation and reporting.
• Modern security practices for data and information systems and technologies, including financial systems, spreadsheets, word processing, and database applications. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Public purchasing and contracting principles and practices, including competitive bidding procedures.
• Pertinent laws governing human resources management, including the Fair Labor Standards Act, OSHA, CalPERS retirement system administration, benefits administration, and workers’ compensation administration. • Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
Ability to:
• Prepare complex project or account reconciliations, analyses, financial statements, and reports, requiring use of discretion and judgment.
• Analyze and interpret financial, technical, and general reports. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with individuals, governmental agencies, community groups, various businesses, and regulatory organizations.
• Learn and develop an understanding of the organization, City operations, and outside agencies as necessary to assume assigned responsibilities. • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Each of these essential tasks must be performed individually and unassisted since this class of employment requires an ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Finance and Administrative Services Officer Job Description Page 4 of 4 December 2025
• Bachelor's degree from an accredited college or university with major course work in accounting, business, economics, finance or public administration or a closely related field; AND
• Five years of increasingly responsible municipal government administrative experience which includes professional-level experience in governmental accounting and financial systems, human resources, including recruitment and selection, benefits administration; and administrative and fiscal management/fiduciary responsibilities.
Licenses and Certifications:
• Possession of a Certified Public Accountant (CPA) certificate is highly desirable.
Physical Demands:
The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Maintenance Worker Job Description Page 1 of 3
December 2025
Maintenance Worker
Job Description
Job Purpose:
To perform a wide variety of maintenance, repair and construction work in street, utility, park and building maintenance. Performs the routine tasks and duties assigned including the less complex construction, equipment operation, repair duties, and does related work as required.
Distinguishing Characteristics:
Initially supervised by the Public Works Director or City Engineer. The job may involve repetition of a limited number of tasks, which after initial training and review receives only minimal supervision.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Lifting, moving or loading heavy objects, materials and equipment as needed. • Maintaining and repairing storm drains.
• Sweeping, clearing and cleaning roadsides, gutters, curbs, culverts, catch basins, and other drainage structures.
• Removing debris and clearing undergrowth.
• Operating air tools.
• Assisting in preparing and applying paint, asphalt, concrete and premixed materials to streets, roadways, and traffic regulatory signs and symbols. • Cleaning and maintaining basic tools and equipment used on the job. • Performing semiskilled tasks in the areas of building maintenance and repair, including plumbing, electrical, and carpentry work.
• Painting, sweeping, mopping, and waxing floors.
• Cleaning windows.
• Cleaning restrooms and emptying trash receptacles.
• Securing buildings.
• Operating power equipment and trucks.
• Performs other related work as required.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Common construction and maintenance hand tools, equipment and materials. • Basic mechanical principles
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Maintenance Worker Job Description Page 2 of 3
December 2025
• Proper procedures for working safely.
Ability to:
• Learn work procedures and tasks performed in the maintenance, repair and, construction work in City streets, utilities, parks, and building maintenance. • Understand and follow oral and written instructions.
• Lift heavy articles.
• Drive a truck and learn to operate mowers and other light power equipment. • Perform semiskilled tasks in the construction and maintenance of public works and building facilities.
• Maintain effective working relationships with other employees. • Communicate in a courteous manner with the public.
• Work with minimal supervision.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
• Completion of a high school diploma or equivalent.
Licenses and Certifications:
• Possession of a valid California Class C driver’s license is required.
Physical Demands:
Positions in this class require walking, stooping, kneeling, crouching, bending and reaching on uneven and slippery surfaces and the ability to climb. Requires frequent lifting, carrying of up to 25 pounds, and less frequent lifting and carrying of up to 50 pounds. Requires the ability to lift objects weighing up to 100 pounds with assistance.
Position requires prolonged sitting, standing, walking on level, uneven and slippery surfaces, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. The position also requires near and far vision when performing tasks such as field inspections, in reading written reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service.
The need to lift, drag, carry and push equipment, tools and supplies up to 25 pounds is also required. Additionally, when performing field work, the incumbent may be exposed to biohazards and work in a variety of working conditions, including mechanical and electrical
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Maintenance Worker Job Description Page 3 of 3
December 2025
hazards, loud noise, and inclement weather conditions, such as wet, heat and cold. The nature of the work also requires the incumbent to climb ladders and steep slopes, and walk around construction worksites.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employee is required to work outdoors in all weather conditions. Requires exposure to fumes, dust, noise, vibration and dampness with appropriate safety gear.
Employment Conditions:
Fair Labor Standards Act Classification: Hourly
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Management Analyst Job Description Page 1 of 3
December 2025
Management Analyst
Job Description
Job Purpose:
Under the direction of the City Manager or department head, provide staff assistance in the administration of various City departments; conduct research and analysis on a variety of subjects, prepare draft reports, and work on special projects; coordinate budget preparation and implementation; perform administrative assistant support, and do related work as required.
Distinguishing Characteristics:
Under general supervision, this position performs professional administrative and staff services duties which involves a wide range of duties. This position is distinguished from the Administrative Assistant II job in that this position requires analyst functions including, but not limited to, assisting with budget preparation and reporting as well as analyzing data and contract review.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Providing administrative assistance to staff, City Manager, and department heads. • Answering and directing calls, and/or taking messages for appropriate staff. • Receiving citizens and assisting or obtaining assistance for them as required. • Serving as back-up to record proceedings of the City Council and other official bodies. • Compiling and analyzing compensation programs.
• Researching issues and preparing responses as directed. • Filing departmental records and correspondence.
• Making arrangements for meetings and conferences and taking minutes if required. • Typing letters, memos, forms, staff reports, public hearing notices, agendas, etc. • Composing final correspondence and staff reports.
• Collecting, compiling and analyzing data from various sources and performing special studies.
• Verifying, posting, and recording a variety of financial transactions. • Generates reports and summaries from the automated fiscal management/permitting systems.
• Reviewing and editing reports prepared by staff for proper grammar, style, form, and consistency.
• Acting as liaison with other City departments, public agencies and the public. • Coordinating public relations efforts by preparing public information material and citywide newsletter.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Management Analyst Job Description Page 2 of 3
December 2025
• Attending some night meetings.
• Performing other related duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Office practices and procedures.
• Basic mathematics.
• Correspondence forms and correct punctuation, spelling, grammar and vocabulary; and basic records retention systems.
• Telephone techniques.
• Letter and report writing, composition, and proofreading of reports, memos, and correspondence.
• Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
• Knowledge of the organization and operation of a municipal government. • Knowledge of effective work management and scheduling techniques.
Ability to:
• Communicate courteously and effectively with the public and other staff. • Acquire knowledge quickly about City functions, policies and staff. • Compose correspondence when necessary.
• Use good judgment and tact.
• Type accurately at a reasonable rate of speed.
• Reason and learn new techniques and equipment such as computer hardware and software; read, interpret, and apply policies, laws, rules and regulations. • Make mathematical calculations at a high school level. • Follow oral and written instructions.
• Plan and organize work and work space.
• Take direction from several supervisors.
• Remain calm under pressure.
• Work independently with minimum supervision.
• Meet established deadlines.
• Establish and maintain effective working relationships with the public, department and Citywide staff, as well as City advisory bodies.
Required Education, Experience, and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Management Analyst Job Description Page 3 of 3
December 2025
• Completion of a high school diploma or equivalent.
• At least five years administrative experience, including at least one year in a responsible administrative support capacity.
Supplemental college experience desirable. Bachelor’s degree is highly desirable.
Physical Demands:
The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Public Work Director/City Engineer Job Description Page 1 of 4 December 2025
Public Works Director/City Engineer
Job Description
Job Purpose:
Under the general direction of the City Manager, an employee in this position performs a full range of municipal engineering duties; plans, organizes, and directs the City’s public works activities, functions, contractors, and staff; advises the City Manager on public works related matters; and performs related work as required.
Essential Functions:
Essential responsibilities and duties may include, but are not limited to, the following:
• Administering and monitoring the Public Works Department's operating and capital budget and long-range plans for public works services and programs. • Administering and preparing plans, specifications, bidding, and contract documents. • Managing construction and maintenance contracts.
• Reviewing and recommending conditions of approval for private development. • Reviewing, approving and grading permits pursuant to codes. • Recommending public improvements for streets, drains, sewers, streetlights, etc. as deemed necessary.
• Serving as the liaison to the Better Streets Commission, which includes collaborating, presenting reports to, and negotiating with others outside of the City staff to coordinate efforts and maintain cooperative and efficient relations. • Preparing and administering department budgets and work programs. • Preparing and presenting oral and written reports to the City Council and Commissions as required.
• Reviewing and approving final map and improvement plans attendant thereto, as complying with City Codes, standards and proper engineering practices. • Developing, managing, and maintaining multiple public works programs. • Coordinating public meetings with citizens.
• Representing the City on task forces and at other committees. • Operating and maintaining City's traffic controls, including regulatory, warning and guidance devices, and roadway features such as undulations, accessibility ramps, pedestrian, and bicycle facilities.
• Attending training, workshops, and conferences as required. • Researching and pursuing funding and grant opportunities that align to City and Department policies, goals, and objectives.
• Communicating, coordinating and meeting with other local and neighboring public agencies.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Public Work Director/City Engineer Job Description Page 2 of 4 December 2025
• Performing related duties as required.
Required Knowledge, Skills, and Abilities:
Knowledge of:
• Basic principles and practices of civil engineering as related to public works projects. • Equipment, materials and methods used in the construction, maintenance, cleaning and repair of public works facilities.
• Materials and labor costs in public works construction work. • Designs plans and specifications related to municipal utilities and public works facilities. • Surveying and engineering design of sewer systems, streets and storm drains. • Principles of organization, supervision and employee training. • Governmental operations and budgeting.
• State regulations as applied to public works projects; and contract and bidding procedures.
• Standard office equipment and software including, but not limited to, Microsoft Office programs and email.
Ability to:
• Effectively plan, organize and direct public works programs. • Prepare accurate budget estimates.
• Reason and learn new techniques and equipment such as computer hardware and software.
• Read, comprehend and apply official documents and instruction manuals. • Follow oral and written instructions; instruct subordinates in proper work methods and to supervise their work.
• Establish and maintain effective working relationships with subordinates, other City departments, contractors and the general public.
• Analyze data and prepare clear, comprehensive written reports and oral presentations; establish sound work priorities.
• Exercise good judgement and tact.
• Develop and install improvements in organization and work procedures. • Participate with top management on a team basis.
• Recognize and resolve complaints.
• Exhibit initiative and resourcefulness in handling complex technical and managerial problem.
Each of these essential tasks must be performed individually and unassisted by other persons since this class of employment requires an ability to work alone.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Public Work Director/City Engineer Job Description Page 3 of 4 December 2025
Qualifying Experience and Training:
Any combination of education, experience, and training that would likely provide the required knowledge, skills and abilities is qualifying such as:
Education: Graduation from an accredited engineering school with major work in civil engineering.
Experience: Extensive experience in progressively responsible professional civil engineering work, some of which shall have been in a supervisory capacity and included the design, construction, and maintenance of public works facilities.
Licenses and Certifications:
• Possession of a certificate to practice as a registered professional Civil Engineer issued by the State of California is required.
• Possession of a valid California Class C driver’s license is required.
Physical Demands:
Moderate and strenuous exertion required, including sustained walking, standing, bending, climbing and lifting. May have to work in confined spaces, and in adverse conditions which require exposure to inclement weather, noise, noxious odors, gases, or contact with water and/or wastewater.
Position requires prolonged sitting, standing, walking on level, uneven and slippery surfaces, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. The position also requires near and far vision when performing tasks such as field inspections, in reading written reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service.
The need to lift, drag, carry and push equipment, tools and supplies up to 25 pounds is also required. Additionally, when performing field inspections, the incumbent may be exposed to biohazards and work in a variety of working conditions, including mechanical and electrical hazards, loud noise, and inclement weather conditions, such as wet, heat and cold. The nature of the work also requires the incumbent to climb ladders and steep slopes, and walk around construction worksites.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Work Environment:
Employees work outdoors and independently without technical assistance, in direct contact with other City personnel and the public.
CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354-7635 • WWW.CITYOFMONTESERENO.ORG
Public Work Director/City Engineer Job Description Page 4 of 4 December 2025
Employment Conditions:
Fair Labor Standards Act Classification: Exempt
Collective Bargaining Representation Unit: Association of City Employees Job Specifications Approved by: City Council
Approval Date: December 16, 2025
RESOLUTION NO. 25-###
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO AMENDING THE FISCAL YEAR 2025-26 PAY SCHEDULE TO INCLUDE A PARTTIME CITY PLANNER SALARY TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) STATUTORY AND
REGULATORY REQUIREMENTS FOR COMPENSATION EARNABLE AND
PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers must comply with the compensation earnable and publicly available pay schedules provisions contained within California Government Code (GC) section 20636(d) and California Code of Regulations (CCR) 570.5; and WHEREAS, it is necessary for the City Council to review and duly approve and adopt in accordance with requirements of applicable public meetings laws a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City’s comprehensive pay schedule which will be made publicly available on the City’s external website and provided upon request; and
WHEREAS, the City reviews and may revise employee compensation and pay schedule ranges; and
WHEREAS, the City benefits from a highly qualified, municipal workforce; and WHEREAS, to assist in retaining such a workforce, it is critical that the City’s compensation levels are competitive in the marketplace; and WHEREAS, the City desires to create a part-time City Planner salary range; and WHEREAS, represented classifications are covered by current contracts which specify the amount of the pay adjustments in the fiscal year.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO AS FOLLOWS:
Section 1. Each recital above is hereby adopted as a specific finding of this City Council.
Section 2. The City Council hereby adopts the Fiscal Year 2025-26 salary schedule as set forth in attached Exhibit "A" and incorporated by this reference.
REGULARLY APPROVED this 16th day of December 2025 by the following roll call vote:
Ayes:
Noes:
Abstain:
Absent:
______________________________
BY: Lionel M. Allan, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk
EXHIBIT A
Fiscal Year 2025/26 Salary Schedule
City of Monte Sereno Salary Schedule - Monthly Salary
Effective July 1, 2025
Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 1 Admin Clerk I/Maintenance
(part time 1,092 hours)
(hourly) $31.19 $32.69 $34.18 $35.68 $37.19
2 Administrative Clerk II $4,812.98 $5,053.63 $5,306.30 $5,571.62 $5,850.89 3 Admin Clerk II/Asst. to the City
Manager $6,521.48 $6,847.56 $7,189.94 $7,549.42 $7,926.89 4 Admin Clerk II/Deputy City
Clerk $6,521.48 $6,847.56 $7,189.94 $7,549.42 $7,926.89 5 Associate Planner $7,268.19 $7,660.32 $8,052.44 $8,445.02 $8,836.65 6 Building Official $13,467.36 $14,140.71 $14,847.75 $15,590.47 $16,370.01 7 City Clerk $10,870.70 $11,858.50 $12,451.59 $13,075.36 $13,729.13 8 City Clerk/Assistant City
Planner $10,870.70 $11,858.50 $12,451.59 $13,075.36 $13,729.13 9 City Engineer $13,467.36 $14,140.71 $14,847.75 $15,590.47 $16,370.01 10 City Planner (full-time) $13,467.36 $14,140.71 $14,847.75 $15,590.47 $16,370.01 11 City Planner (part-time) $8,912.61 $9,358.24 $9,826.15 $10,317.46 $10,833.34 12 Finance Officer $13,467.36 $14,140.71 $14,847.75 $15,590.47 $16,370.01 13 Management Analyst Planner $8,393.95 $8,852.65 $9,311.32 $9,769.98 $10,228.66 14 Public Works Director $13,590.44 $14,140.71 $14,847.75 $15,590.47 $18,532.42 15 Finance Officer/Facility
Manager $12,218.26 $12,830.72 $13,472.25 $14,145.85 $14,853.13 16 City Manager -- -- -- -- $20,416.67
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Consideration and Approval of the 2026 City Council Meeting Schedule Recommendation(s):
Staff recommends the City Council consider the 2026 City Council meeting and event schedule and cancel the regular City Council meetings of July 7, 2026 and July 21, 2026.
Background Information:
It has been the City Council’s practice to set the Council meeting schedule for the calendar year at the end of the previous year. This allows for adequate notice to the public of future meetings and assists the City Council and staff with planning for the next year.
Analysis:
Regular City Council meetings are held the first and third Tuesday of each month. In 2026 there are no regular meeting dates that conflict with a holiday observed by the City or with a national election day. The City Council has routinely canceled the two meetings in July to allow for a summer recess.
The draft meeting calendar for 2026 is attached to this staff report and staff recommends that the meetings of July 7, 2026 and July 21, 2026 be cancelled.
Fiscal Impact:
There is no fiscal impact with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appears on the City’s website.
Attachments:
2026 Meeting Schedule
City of Monte Sereno 2026 Calendar
City of Monte Sereno
2026 Meeting Schedule
January 6, 2026 Regular Council Meeting
January 20, 202 Regular Council Meeting
February 3, 2026 Regular Council Meeting
February 17, 2026 Regular Council Meeting
March 3, 2026 Regular Council Meeting
March 17, 2026 Regular Council Meeting
April 7, 2026 Regular Council Meeting
April 21, 2026 Regular Council Meeting
May 5, 2026 Regular Council Meeting
May 19, 2026 Regular Council Meeting
June 2, 2026 Regular Council Meeting
June 16, 2026 Regular Council Meeting
July 7, 2026 Regular Council Meeting CANCELLED
July 21, 2026 Regular Council Meeting CANCELLED
August 4, 2026 Regular Council Meeting
August 18, 2026 Regular Council Meeting
September 1, 2026 Regular Council Meeting
September 15, 2026 Regular Council Meeting
October 6, 2026 Regular Council Meeting
October 20, 2026 Regular Council Meeting
November 3, 2026 Regular Council Meeting
November 17, 2026 Regular Council Meeting
December 1, 2026 Regular Council Meeting
December 15, 2026 Regular Council Meeting
City of Monte Sereno 2026 Calendar
January 2026
S M T W T F S
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4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
February 2026
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March 2026
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April 2026
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May 2026
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31 June 2026
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July 2026
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August 2026
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September 2026
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December 2026
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City Council Meetings Annual City Picnic
Site & Architectural Commission Meetings
Better Streets Commission Meetings
Youth Commission Meetings
Holidays Observed
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Consider and Approve City Council Committee/Commission Assignments for Calendar Year 2026
Recommendation(s):
Staff recommends the City Council considers and approves the City Council Committee/Commission Assignments for Calendar Year 2026.
Background Information:
The City Council adopted Resolution 1691.10 on February 6, 2024 (Attachment 1) which includes the Regulations and Guidelines for the Conduct of Public Meetings. Section C.6 states that the Mayor shall recommend various standing committee and commission appointments for the calendar year and that those appointments shall be approved by the full Council.
Attachment 2 includes the list of committees and commissions that Monte Sereno Council Members participate in as well as the current and proposed appointments. Proposed assignments were drafted based on interest expressed by Council Members and the current assignments. A couple of alternate assignments are not proposed and need to be determined by Council.
In accordance with direction provided by the City Council at the November 4, 2025 City Council meeting, if a Council Member is not appointed to fill the Alternate assignment for the Silicon Valley Clean Energy Authority Board, Council may decide to fill this position with a Monte Sereno resident. This Alternate position is allowed to be filled by an elected Council Member, City of Monte Sereno staff, or a Monte Sereno resident. The Council may direct staff to publish a notice that the Silicon Valley Clean Energy Authority Board’s Alterative assignment is vacant and accept applications to fill the assignment. Applications would then be presented to the City Council at a future meeting for the Council to consider the appointment of a Monte Sereno resident.
California Environmental Quality Act:
This is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).
Fiscal Impact:
There is no fiscal impact associated with this action.
Public Noticing:
The City of Monte Sereno’s council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno’s website located at www.montesereno.org.
Attachments:
1. Resolution No 1691.10 Conduct for Public Meetings
Commission and Committee Proposed Assignments for 2026
RESOLUTION NO. 1691.10
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE
SERENO AMENDING RESOLUTION NO. 1691 TO MODERNIZE SOME
PROCEDURES AND MAKE OTHER MODIFICATIONS
WHEREAS, the City Council of the City of Monte Sereno has adopted regulations and guidelines for the conduct of public meetings in Resolution No.1691; and
WHEREAS, the guidelines for the conduct of public meetings were amended in October 2008 by Resolution No. 1691.1, in September 2010 by Resolution No 1691.2, in July 2012 by Resolution 1691.3, in March 2014 by Resolution No. 1691.4, in February 2019 by Resolution No. 1691.5, In August 2019 by Resolution No. 1691.6, on February 4, 2020, by Resolution No. 1691.7, on December 5, 2023, by Resolution No. 1691.8 and on January 16, 2024, by Resolution No. 1691.10; and
WHEREAS, the City Council desires to further amend the guidelines to modernize some procedures and make other modifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO that the revised document entitled "Regulations and Guidelines for the Conduct of Public Meetings" attached hereto and incorporated herein by this reference is hereby approved.
This resolution was passed and adopted by the City Council of the City of Monte Sereno at a regularly scheduled meeting held on the 6 th day of February,
2024 by the following vote:
AYES: ELLAHIE, MEKECHUK, TURNER, CRAIG, WOLSHEIMER
NOES: NONE
ABSENT: NONE
Approved:
____________________________
Evert Wolsheimer, Mayor
Attest: _____________________________
Gloisy Gonzalez-Langarica, City Clerk
DocuSign Envelope ID: 579EB61A-5846-4CA9-A232-FC4409D0C6C1
REGULATIONS AND GUIDELINES
FOR
THE CONDUCT OF PUBLIC MEETINGS
A. MEETINGS
1. Regular Meetings
Council of the City of Monte Sereno shall hold regular meetings in Council Chambers at 18041 Saratoga-Los Gatos Road in said city on the first and third Tuesdays of each month at 7:00 p.m. (Council Meeting).
2. Special Meetings
Special meetings may be called at any time by the Mayor or by two Council Members by delivering personally, or by mail or electronic mail, written notice to each Council Member, and by posting notice in accordance with State law and by providing written notice to each local newspaper of general circulation, radio station and television station which has made written request for such notice. Such notice must be delivered and posted at least twenty-four hours before the time of such meeting as specified in the notice. The notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings. Such written notice may be dispensed with, as to any Council Member who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice.
3. Place
All regular and special meetings of Council shall be held in Council Chambers, except that any such meetings may be adjourned to such other location as Council may from time to time determine.
4. Meetings to be Public
All regular, adjourned, and special meetings of Council shall be open and public; provided, however, Council may hold closed session from which the public may be excluded for the consideration of those matters permitted by the Ralph M. Brown Act (Government Code §§ 54950 et seq) to be held in closed session. No Council Member, employee of the City of Monte Sereno (City), or any other person present during a closed session of Council shall disclose to any person the content or substance of any discussion which took place during said closed session without prior authorization by a majority vote of Council. A Council Member who is found by Council to have made disclosure in violation of the foregoing provisions shall be subject to either or both (i) a motion of censure, or (ii) removal from any one or more of the offices which he or she holds by reason of election or appointment by Council, such as Mayor, Vice Mayor, representative of Council on an outside board or commission, or membership on a Council committee.
5. Chamber Preparation
The City Manager shall cause the Council Chamber doors to be unlocked at 6:45 p.m. for Council Meetings. In addition, the City Manager shall cause all preparations of the Council Chambers and of all available public facilities for the general comfort of the audience and efficiency of the meetings.
6. Quorum
Three members of Council shall constitute a quorum for the transaction of business. Motions may be passed by a majority if only three attend, but ordinances, resolutions granting franchises and payment of money require at least three affirmative votes. Where there is no quorum, the Mayor, Vice Mayor, or any Council Member shall adjourn such meeting, or, if no Council member is present, the City Clerk shall adjourn the meeting.
7. Agenda
An agenda shall be prepared for each Council Meeting containing the specific items of business to be transacted and the order thereof. Items of business may be placed on the agenda by any Council Member, the City Manager, or the City Attorney. The City Manager may advise, but cannot override, on the placement of items for consideration.
In addition, a Council Member may request that an item be placed on a future agenda during the future agenda portion of a Council Meeting as outlined in Section 9 below. A complete copy of the agenda shall be addressed to each Council Member and delivered to each Council Member at City Hall and each department head so as to reach the recipient not later than 5:00 p.m. on the Wednesday preceding each Council Meeting. All reports, ordinances, resolutions, contract documents, or other matters to be submitted to Council at the Council Meeting shall be delivered to the City Clerk no later than 5:00 p.m., on the Monday preceding the Wednesday on which the agenda is delivered to Council.
The City Clerk shall prepare the agenda of all such matters according to the order of business, numbering each item consecutively. The agenda shall be available to the public in the office of the City Clerk and posted at the prescribed places no later than 5:00 p.m. on the Wednesday preceding each Council Meeting and in the Council Chambers during each meeting. During the day of the Council Meeting, the City Manager shall also cause to be available for public inspection in the office of the City Clerk one or more copies of all written materials concerning the agenda items, such as is also routinely made available to Council Members. The City Manager may exclude any materials that would not be a public record under applicable law, including, but not limited to, closed session materials.
8. Additions to Agenda
No matters shall be finally acted upon by Council other than those on the agenda; provided, however, items of business not appearing on the posted agenda may be considered in accordance with Government Code section 54954.2 and as it may be amended from time to time.
9. Order of Business
At the hour set by law on the day of each Council Meeting, the Council Members, City Manager, City Attorney, City Clerk and such department heads as have been requested to be present, shall take their regular stations in the Council Chambers, and the business of Council shall be taken up for consideration and disposition in the following order:
a. Call to Order
b. Pledge of Allegiance
c. Roll Call
d. Orders of the Day
e. Announcements (Council Member announcements or individuals invited by Council to make announcement)
f. Presentations
g. Oral Communications from the Public
h. Written Communications
i. Consent Calendar
j. Public Hearings
k. New Business
l. Unfinished Business
m. Special Set Items
n. JPA/Committee/Commission Reports
o. Council Member Comments
p. City Manager Report
q. Future Agenda Items
r. Adjournment
The Mayor or a majority of Council may change the order of business under Orders of the Day. Council may set hearings for a specific time and, in that event, such hearings shall begin at the stated time, regardless of the order of business; otherwise, business shall be considered in the order shown above.
10.Council Member Absences
In the event a Council Member is unable to attend a Council Meeting, such Council Member shall so inform the City Manager no later than 12:00 p.m. on the Friday before the Council Meeting, unless such absence is due to an unforeseen circumstance beyond the Council Member’s control.
.
11.Remote Participation of Council Members
Council Members may participate in a regular or special meeting from a remote location if they meet the requirements of California Government Code section 54953. In the event a Council Member desires to participate in a regular or special meeting from a remote location, such Council Member shall so inform the City Clerk as soon as possible but in no event later than 12:00 p.m. on the day of the meeting. In order to participate remotely, the Council Member shall provide the City Clerk with any information necessary to comply with the requirements of California Government Code section 54953 for remote participation in regular or special meetings.
B. ADDRESSING COUNCIL
1. Right to Address Council
Every agenda for Council Meetings shall provide an opportunity for members of the public to address Council on any item of interest to the public that is within the jurisdiction of Council. An opportunity shall be provided for public comment at any special meeting on any matter noticed to be heard at that meeting.
2. Addressing Council at Other Times
Any interested person may request permission from the Mayor to address Council relevant to the subject matter under consideration. The granting or denial of such a request may be appealed to Council by a Council Member. In the event that more than one person makes such a request on any one item of business, the Mayor may forthwith designate and declare a period of time for such addresses and set a reasonable time limitation for it.
3. Manner of Addressing Council
As directed by the Chair, (see section D.1 below), any person wishing to address Council shall submit a written request, stand and approach the podium, or raise their hand and wait to be recognized by the Chair. Once recognized, he/she shall stand at the
podium, if able, state his/her name for the record and proceed to address Council. All remarks and questions shall be addressed to Council through the Chair and not to any member thereof or the public. No question shall be asked of a Council Member or a member of the City staff without first obtaining permission of the Chair. Any member of the public shall request the Chair’s permission to approach the dais and may only do so after being granted such permission.
4. Time Limitation
The Mayor or a majority of Council may limit the time speakers may have to make oral communications to Council. When any group of persons wishes to address Council on the same subject matter, it shall be proper for the Chair or Council to inquire whether or not the group has a spokesperson, and if so, that the spokesperson be heard, with following speakers in the group limited to facts not already presented by that spokesperson.
5. Inclusion of Public Correspondence and Presentations in Agenda Materials Any person wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the City Clerk no later than 2:00 p.m. on the day of the regular or special meeting.
Persons wishing to submit written comments to be included in the agenda materials for a regular or special meeting provided to Council must provide the comments as follows:
• For inclusion in the regular packet: by 11:00 a.m. the Wednesday prior to the Council Meeting
• For inclusion in additional post packet correspondence addendum: by 11:00 a.m. the Monday prior to the Council Meeting
• For inclusion as a desk item: by 11:00 a.m. on the day of the Council Meeting • For a special meeting, for materials to be included in additional post packet correspondence addendum, they must be submitted by 11:00 a.m. the day before the meeting. For inclusion as a desk item, materials must be submitted no later than one hour prior to the special meeting.
This section shall not prohibit members of the public from directly presenting prepared written materials to Council during public comment. Copies of such materials shall be made available after the meeting for public inspection by the City Clerk in accordance with applicable law.
C. MAYOR AND VICE MAYOR
1. Appointment of Mayor and Vice Mayor
On non-election years, the Council shall conduct a yearly reorganization at its first regular meeting of December, unless otherwise designated by the Council. On
election years, the reorganization of the Council shall occur at the same meeting that Council certifies the election results and the newly seated Council shall select the Mayor and Vice Mayor. At the time of the yearly reorganization of the Council, the Council shall elect one of its members to serve one year as Mayor and one of its members to serve one year as Vice Mayor. The election of Mayor and Vice Mayor shall be placed at the end of the agenda. The Mayor will ask Council for nominations for Mayor. Any Council Member wishing to make a nomination may do so. A Council Member may nominate himself or herself. Nominations do not require a second. Council will vote on the nominations in reverse order that the nominations were made, with the last nomination made voted on first. The Mayor shall be appointed by the affirmative vote of at least a majority of Council Member present. If no Mayor is chosen through the first nomination and voting process, the process shall be repeated. After the Mayor is appointed, the nomination process will be repeated for the selection of a Council Member to serve as Vice Mayor.
2. Term of Office
The Mayor and Vice Mayor shall each hold office until his/her successor is elected and qualifies.
3. Qualifications
Any Council Member is eligible to serve as Mayor or Vice Mayor who has not served in that position the previous year. In casting their votes for Mayor and Vice Mayor, Council Members may consider the candidate's leadership qualities, his/her ability to conduct meetings of Council expeditiously and fairly, and his/her willingness to represent and implement positions adopted by Council when such positions are at variance with his/her personal views, as well as other factors as they deem pertinent, including seniority, rotation, or prior service as Mayor or Vice Mayor. In making the selections, Council will also consider the principle of rotation to allow each of its members an opportunity to serve as Mayor provided that the Council Member has the time to fulfill the duties of Mayor.
4. Mayor
The Mayor, or in his/her absence the Vice Mayor, shall be the presiding officer of the Council, chair all regular and special meetings and shall assume his/her place and duties as such immediately following his/her election. If the Mayor is absent or unable to act as Chair, the Vice Mayor shall serve until the Mayor returns or is able to act. During such periods, the Vice Mayor has all of the powers and duties of the Mayor. In the event the Vice Mayor is absent, the Mayor shall have the right to name any Council Member to perform the duties of the Mayor, but such substitution shall not extend beyond adjournment.
5. Authority
As Chair, the Mayor shall preserve strict order and decorum at all regular and special meetings of Council and announce its decisions on all subjects, and decide all questions of order, subject, however, to an appeal as herein as described. The Mayor shall sign all ordinances and resolutions adopted and contracts approved by Council at Council Meetings at which he/she is in attendance. In the event of his/her absence, the Vice Mayor shall sign such documents as have been adopted during the meeting at which he/she presided.
6. Joint Powers Authority, Council Committee and Commission Assignments The City is a member of various joint powers authorities (JPAs) and often has the ability to have a Council Member on the board of such JPAs. The Mayor recommends representatives on such JPAs, various standing committees and commissionsto Council for approval. Council will vote on such appointments no later than the second Council Meeting in January each year. When making JPA, committee and commission assignments, the Mayor should consider the interest and knowledge of each Council Member in such JPAs, committees and commissions while balancing shared responsibilities and opportunities among Council Members. Upon approval of the assignments, the City Clerk shall notify the JPAs, committees and commission of such appointment by Council.
D. RULES OF PROCEDURE AND DEBATE
1. Call to Order
The Mayor, or in his/her absence, the Vice Mayor, shall take the chair at the appointed hour for the meeting, and shall call the regular or special meeting to order. In the absence of the Mayor and the Vice Mayor, and the failure of the Mayor to appoint a temporary Chair, the City Clerk shall call Council to order, whereupon a temporary Chair will be elected by the Council Members present. If the Mayor or Vice Mayor should arrive after the meeting is called to order, the temporary Chair shall serve until the disposal of the item during consideration of which the Mayor or Vice Mayor arrived. In no event shall the temporary Chair serve beyond adjournment.
2. Roll Call
Before proceeding with the business of the Council, the City Clerk shall call the roll of the Council Members, and the names of those present shall be entered in the minutes. Subsequent roll calls throughout the meeting shall be made in the same order except that the Mayor shall always be called last.
3. Reading of Minutes
Unless the reading of the minutes of a regular or special meeting is requested by a majority of Council, such minutes may be approved without reading if the City Clerk has previously furnished each Council Member with a copy.
4. Chair May Debate and Vote
The Chair may move, second and debate as Chair, subject only to such limitations of debate as are by these rules imposed on all Council Members and shall not be deprived of any of the rights and privileges of Council Members by reason of his/her acting as Chair.
5. Getting the Floor
Every person desiring to speak shall address the Chair, and upon recognition by the Chair, shall confine him/herself to the question under debate.
6. Meeting Decorum
While Council is in session, Council Members and members of the public (whether appearing in person or virtually) must preserve order and decorum, and no person shall, by conversation or otherwise, delay or interrupt the proceedings or the peace of Council, nor disturb any Council Member while speaking, or refuse to obey the orders of Council or of the Chair, except as otherwise herein provided. Equitable access to the democratic process is essential. To ensure all members of the public feel free to participate, disruptive conduct is prohibited and may be grounds for removal from a meeting if it directly interferes with the conduct of proceedings. Disruptive conduct includes any conduct that directly interferes with the ability of the Council to deliberate and take action on agenda items, which may include addressing the Council without first being recognized, interrupting recognized public speakers, Council Member, or City staff, continuing to speak after the allotted time has expired and being requested to stop or failing to relinquish the podium when directed, and continuing to cheer, boo, jeer, clap, or repetitiously address the same subject in a manner that significantly interrupts or interferes with the Council’s ability to deliberate or act on an agenda item after being asked to stop. When necessary to enforce decorum, the Chair, subject to Council appeal, or Council itself may order a person removed from the public meeting (whether appearing in person or virtually), or the public meeting may be closed pursuant to State law. In the event members of the public participating in the regular or special meeting virtually desire to address Council, they shall raise their virtual hand and wait to be called on by the City Clerk before speaking.
7. Interruptions
A Council Member, once recognized, shall not be interrupted when speaking unless called to order by the Chair, unless a point of order or personal privilege is raised
by another Council Member, or unless the speaker chooses to yield to a question by another Council Member. If a Council Member, while speaking, is called to order, he/she shall cease speaking until the question or order is determined and, if determined to be in order, he/she may proceed.
8. Points of Order
Only a Council Member may raise a point of order. Points of order shall be limited to cases where the discussion or debate on the floor does not pertain to the item of business before Council at the time or is in violation of any of the provisions of this resolution.
9. Personal Privilege
The right of a Council Member to address Council on a question of personal privilege shall be limited to cases in which his/her integrity, character or motives are questioned or where the comfort or welfare of Council, City staff and audience are concerned. A Council Member raising a point of personal privilege may interrupt another Council Member who has the floor, subject only to the power of the Chair to call him/her out of order.
10.Call for the Question
A call for the question is a motion to halt debate on a motion before Council. A Council Member calling for the question must receive a second to his/her motion. A properly moved and seconded call for the question must be voted on immediately and is not debatable. If the motion calling for the question passes, then the motion before Council on which the question was called must be voted on immediately without further debate.
11.Recognition of City Staff
Members of City staff, after recognition by the Mayor or Chair, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Mayor or Chair.
12.Conflict of Interest
Any Council Member who has a direct personal financial interest in any matter coming before Council shall disclose said interest, and shall disqualify him/herself from discussing or voting on such matter. Where it is not clear whether such interest is of a disqualifying nature, the affected Council Member may request the opinion of the City Attorney. A Council Member who is disqualified by reason of a conflict of interest in any matter shall step down from the dais during the debate, may not participate or vote on the matter or attempt to influence the decisionmakers.
13.Failure to Vote
A Council Member who fails to vote without stating his/her abstention or without being disqualified shall be deemed to have cast a "yes" vote.
14.Change of Vote
A Council Member may change his/her vote only if he/she makes a timely request during the regular or special meeting providing said change does not affect the outcome of the vote.
15.Reconsideration of Prior Action
A motion to reconsider a vote on a prior action shall be in order at the same meeting or the next following regular or special meeting. Any final action taken on a quasi judicial matter shall not be subject to a motion for reconsideration. Such motion may be made only by a Council Member who has previously voted with the majority on the matter.
Tie votes shall be lost motions and may be reconsidered.
16.Robert's Rules of Order
The Council may elect, by majority vote, to adopt Robert's Rules of Order as a guide to matters of procedure and rules of debate, provided, however, that no provision of Robert's Rules of Order shall be construed to supersede any provision herein or in any other ordinance of the City, if the two provisions are in conflict. If the Council so decides, the Mayor or Chair shall designate a specific edition of Robert's Rules of Order to be used throughout his/her term, provided, however, that said edition is economical and readily available.
17.Failure to Observe Rules of Order
Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only, and the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken at a meeting that is otherwise held in conformity with law.
E. MINUTES
1. Preparation of Minutes
The minutes of regular and special meetings shall be made and kept by the City Clerk, with a record of each particular type of business transacted, with proper subheads; provided that the City Clerk shall be required to make a record only of such business as was actually passed upon a vote of the Council, and shall not be required to make a verbatim transcript of the proceedings, provided further that a record shall be made of the names of persons addressing the Council, the title and the subject matter to
which their remarks related and whether they spoke in support of or in opposition to such matter.
2. Remarks of Council Members
A Council Member may request, through the Mayor or Chair, the privilege of having an abstract of his/her statement of any subject under consideration by Council entered into the minutes. If the Council consents thereto, such statement shall be entered into the minutes.
3. Protest Against Council Action
Any Council Member shall have the right to have the reasons of his/her dissent from or his/her protest against any action of Council entered in the minutes.
4. Synopsis of Debate
The City Clerk may be directed by the Mayor or Chair, with the consent of Council, to enter in the minutes a synopsis of the discussion on any question coming before Council.
5. Delivery of Minutes
As soon as possible after each regular or special meeting, but no later than the second Council Meeting following the regular or special meeting, barring any unforeseen circumstances, the City Clerk shall cause a copy of the minutes thereof to be forwarded to Council Members, the City Manager, City Attorney, and such other city agencies or persons as may be designated and posted on the City’s website. The minutes shall be deemed to have been forwarded to the Council Members, the City Manager, City Attorney and such other city agencies or persons when they are published in the agenda of a regular or special meeting.
6. Meeting Recordings
The City Clerk shall electronically record all regular and special meetings, when possible, to assist the City Clerk in preparation of minutes, and will retain recordings in accordance with the City’s record retention schedule. Council may order full recordings or portions thereof retained for longer periods. Said recordings shall not be an official city record but shall be available to the public.
7. Public Access to Minutes and Recordings
At least one copy of the minutes of each regular and special meeting, and at least one copy of the recordings of each meeting shall be maintained by the City Clerk in such a manner as to be readily available for inspection bymembers of the public, subject
only to whatever reasonable conditions the City Clerk may require to avoid excessive interference with city business or misuse and destruction of City property.
F. DISCIPLINARY PROCEDURES
1. Considerations in Determining Disciplinary Action
Disciplinary action may be imposed by Council upon Council Members who have violated the Code of Ethics. Disciplinary action or sanctions are considered when a serious violation of City policy has occurred by a Council Member. In determining the type of sanction imposed, the following factors may be considered:
a. Nature of the violation
b. Prior violations by the same individual
c. Other factors which bear upon the seriousness of the violation.
2. Type of Sanctions
At the discretion of Council, sanctions may be imposed for violating the Code of Ethics or engaging in other misconduct. These actions may be applied individually or in combination. They include, but are not limited to:
a. Public Admonishment- A reproof or warning directed to a Council Member about a particular type of behavior that violates City policy. b. Revocation of Special Privileges- A revocation of a Council Member’s JPA, committee or commission assignments, including standing and ad hoc committees, regional boards and commissions, and community generated board/committee appointments. Other revocations may include temporary suspension of official travel, conference participation, and ceremonial titles.
c. Censure - A formal statement or resolution by the Council officially reprimanding a Council Member.
Monte Sereno City Council
Commissions and Committees
Updated: December 169, 2025
Commission/Committee 2025 Assignments 2026 Proposed Assignments Primary Alternate Primary Alternate
Association of Bay Area Governments Allan Shannon Allan Shannon League of California Cities Peninsula Division Allan Craig Allan CraigShannonSanta Clara County Library District JPA Government Board Craig Toren Craig Shannon Santa Clara County Cities Association – Board of Directors Toren Allan Toren AllanShannonSanta Clara County Cities Association – Legislative Action Committee Toren Allan Toren AllanShannonSanta Clara County Cities Association – City Selection Committee Toren Allan TorenShannon AllanTorenSanta Clara County VTA Policy Advisory Board Mekechuk Craig Mekechuk Craig Santa Clara Valley Water Commission Shannon Mekechuk Shannon Mekechuk Silicon Valley Animal Control Authority Board Allan Toren Toren Allan Silicon Valley Clean Energy Authority Board Mekechuk Allan Mekechuk
Commission/Committee 2025 Assignments 2026 Proposed Assignments Primary Alternate Primary Alternate
West Valley Stormwater Authority Board Mekechuk Shannon Mekechuk Shannon West Valley Solid Waste Management Authority Board Mekechuk Shannon Mekechuk Shannon West Valley Sanitation District Board Shannon Craig Shannon Craig Monte Sereno Youth Commission – Council Liaison Craig Mekechuk Craig Toren West Valley Mayors and Managers Group Craig Allan Allan Shannon Silicon Valley Regional Interoperability Authority N/A Craig N/A Craig Santa Clara County Mayors Group Craig Allan Allan Shannon
STAFF REPORT
Meeting: City Council - Dec 16 2025
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Consider Approving a Memorandum of Understanding with the Cities Association of Santa Clara County to Participate in the Santa Clara County Planning Collaborative and Authorize the City Manager to Execute the Memorandum of Understanding.
Recommendation(s):
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Memorandum of Understanding with the Cities Association of Santa Clara County to participate in the Santa Clara County Planning Collaborative for 2026 and 2027.
Background Information:
Since its inception in 2019, the Santa Clara County Planning Collaborative has served as a countywide shared effort to advance housing policy and action among all 16 jurisdictions in the county. The Planning Collaborative has helped jurisdictions with obtaining certified Housing Elements, implementing Housing Element programs, and complying with updated State mandates for various housing laws.
While of varying size and capacity, the Planning Collaborative’s member jurisdictions all face significant regional and local housing challenges. Through monthly meetings, focused work groups, outreach to key partners and experts, and tailored technical assistance, the Planning Collaborative fosters cross-jurisdiction collaboration and resource-sharing to save time and money and achieve shared goals.
From 2021 through 2023, the Planning Collaborative’s work was focused on helping every jurisdiction update their Housing Element to meet state law requirements. To promote inclusive outreach for the Housing Element, they developed and delivered the ‘Let’s Talk Housing’ webbased platform to facilitate public engagement. The Planning Collaborative also helped member jurisdictions with state-required analyses of housing needs and provided guidance for affirmatively furthering fair housing (AFFH) in addition to hosting numerous trainings and work sessions focused on specific state requirements.
Since 2023 the Planning Collaborative has been assisting member agencies with new ADU law compliance with the development of various web site tools to promote ADUs and share ‘pre-approved’ ADU plans.
The Planning Collaborative will continue to provide technical assistance to member agencies through training on new housing laws, in-person workshops, and regular meetings.
Analysis:
Since 2022, the Planning Collaborative has been funded by the statewide Regional Early Action Planning (REAP) program and with no costs paid by the City. However, grant funding is no longer available and in order to continue to participate and receive the benefits of the Planning Collaborative, each City shall contribute funds to support the efforts. The cost for Monte Sereno’s participation at the Tier 1 level (see Attachment 1) is $7,000 a year for 2026 and for 2027.
The Planning Collaborative is coordinated through the Cities Association of Santa Clara County for all jurisdictions in the county.
California Environmental Quality Act:
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
Fiscal Impact:
The costs for participation for 2026 can be absorbed into the budget due to savings in staffing costs for the budgeted full-time City Planner position. The costs for participation in 2027 will be included in the proposed Fiscal Year 2026/2027 budget.
Public Noticing:
The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.
Attachments:
1. Planning Collaborative Contribution Amounts
2. Draft Resolution - Planning Collaborative
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RESOLUTION NO. 25-###
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO
AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF
UNDERSTANDING WITH THE CITIES ASSOCIATION OF SANTA CLARA COUNTY
TO PARTICIPATE IN THE SANTA CLARA COUNTY PLANNING COLLABORATIVE IN 2026 AND 2027
WHEREAS, the City of Monte Sereno has been involved in a shared effort to help address the region's housing challenges since 2020 known as the Santa Clara County Planning Collaborative. By working together collaboratively, the 16 jurisdictions of Santa Clara County have: 1) saved money, time and resources by sharing information and capacity; 2) maintained & facilitated relationships with non-profits, affordable housing advocates, and key governmental organizations; and, 3) engaged with and received land use consulting services from the Santa Clara County Planning Collaborative; and
WHEREAS, the Cities Association of Santa Clara County has funded the Santa Clara County Planning Collaborative with grant funds through December 31, 2025 and such grant funding is no longer available; and
WHEREAS, it is the desire of the Monte Sereno City Council to continue the efforts of the Santa Clara County Planning Collaborative by working together to address the region’s housing issues and challenges; and
WHEREAS, on behalf of the member agencies and the County, the Cities Association of Santa Clara County will contract with Santa Clara County Planning Collaborative to continue to provide these consulting services. Each member agency and the County will be responsible for funding their share of the services. The Association’s role is to serve as the coordinator and fiscal agent for consulting services and to provide support for the collaborative effort.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monte Sereno hereby approves and authorizes the City Manager to execute a Memorandum of Understanding with the Cities Association of Santa Clara County to participate in the Community Planning Collaborative in 2026 and 2027.
REGULARLY APPROVED this 16th day of December 2025 by the following roll call vote:
Ayes:
Noes:
Abstain:
Absent:
______________________________
BY: Lionel M. Allan, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk
Exhibit A - Cities Association of Santa Clara County Joint Powers Agency Countywide Collaborative Planning Memorandum of Understanding
Exhibit A
Cities Association of Santa Clara County Joint Powers Agency Countywide Collaborative Planning Memorandum of Understanding
PLANNING
COLLABORATIVE
MOU
1 CITIES ASSOCIATION OF SANTA CLARA COUNTY
JOINT POWERS AGENCY COUNTYWIDE
COLLABORATIVE PLANNING
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into by and among the following parties:
The Cities Association of Santa Clara County Joint Powers Agency, a joint powers authority (“the Association”):
The member agencies of the Association include the following jurisdictions:
The City of Campbell, a California municipal corporation (“Campbell”); The City of Cupertino, a California municipal corporation (“Cupertino”); The City of Gilroy, a California municipal corporation (“Gilroy”); The City of Los Altos, a California municipal corporation (“Los Altos”); The Town of Los Altos Hills, a California municipal corporation (“Los Altos Hills”); The Town of Los Gatos, a California municipal corporation (“Los Gatos”); The City of Milpitas, a California municipal corporation (“Milpitas”); The City of Monte Sereno, a California municipal corporation (“Monte Sereno”); The City of Morgan Hill, a California municipal corporation (“Morgan Hill”); The City of Mountain View, a California municipal corporation (“Mountain View”), The City of Palo Alto, a California municipal corporation (“Palo Alto”); The City of San José, a California municipal corporation (“San José”); The City of Santa Clara, a California municipal corporation (“Santa Clara”); The City of Saratoga, a California municipal corporation (“Saratoga”); and The City of Sunnyvale, a chartered municipal corporation (“Sunnyvale”); and the County of Santa Clara, a political subdivision of the State of California (“County”).
The member agencies of the Association, the Association and the County are collectively referred to herein as “the Parties.”
RECITALS
A. The parties have been involved in a shared effort to help address the region's housing challenges since 2020 known as the Santa Clara County Planning Collaborative. By working together collaboratively, the 16 jurisdictions of Santa Clara County have: 1) saved money, time and resources by sharing information and capacity; 2) maintained & facilitated relationships with non-profits, affordable housing advocates, and key governmental organizations; and, 3) engaged with and received land use consulting services from the Community Planning Collaborative.
B. This Santa Clara County Planning Collaborative is currently being funded by grant funds through December 31, 2025. The Association has been the recipient of the grant funds on
PLANNING
COLLABORATIVE
MOU
2 behalf of the parties and has served as the fiscal agent for the grants by contracting and coordinating with Community Planning Collaborative to provide land use consulting services in the form of technical assistance as set forth in the grant on behalf of its members and the County. It is the desire of the member agencies and the County of Santa Clara to continue the efforts of the Santa Clara County Planning Collaborative by working together to address the region’s housing issues and challenges.
C. The purpose of this MOU is to outline and memorialize continued participation in the Santa Clara County Planning Collaborative. On behalf of the member agencies and the County, the Association will contract with Community Planning Collaborative to continue to provide these consulting services. Each member agency and the County will be responsible for funding their share of the services. The Association’s role is to serve as the coordinator and fiscal agent for the consulting services and to provide support for the collaborative effort.
AGREEMENT
NOW, THEREFORE, the Parties, for and in consideration of the mutual promises and agreements herein contained, agree as follows:
1. PURPOSES
The purposes of this MOU are to:
A. Formalize participation in the countywide collaborative planning effort; and B. Define additional roles and responsibilities of the Parties upon execution of this MOU.
2. EFFECTIVE DATE
The effective date of this MOU is the date upon which all Parties have executed this MOU (“Effective Date”).
3. TERM
This MOU shall govern the relationship between the Parties regarding the Santa Clara County Planning Collaborative effort and shall expire on December 31, 2027, unless extended by mutual agreement of the Parties. Notwithstanding the foregoing, a Party may withdraw from this MOU in accordance with Section 7 herein.
4. THE ASSOCIATION
The Association shall:
A. Enter into an agreement with Community Planning Collaborative to provide the scope of technical assistance services set forth below on behalf of the member agencies of the Association and the County.
B. Collect fees for services to be rendered to each jurisdiction and remit payment to the Community Planning Collaborative.
C. Regularly advise the Association of all significant activities relating to the Santa Clara County Planning Collaborative and its lead technical assistance consultant, Community Planning Collaborative.
D. Administer the planning consultancy contract(s) and any amendments thereto.
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3 E. Notify the member agencies and the County upon initiation of any amendment to the contract(s).
5. CONSULTANTS AND SCOPE OF SERVICES
The Community Planning Collaborative, through the Association, may hire, manage, and terminate one or more staff and sub-consultants to perform any or all of the following tasks:
A. Assist the Parties in performing their duties relating to implementation of state law, including but not limited to RHNA allocation, housing element certification, housing element implementation, and compliance with new state housing laws.
B. Hold monthly meetings with staff from the jurisdictions regarding land use, housing and related topics.
C. Provide in-meeting trainings to support local jurisdiction staff in state law implementation, skill development, knowledge sharing, and relevant topics of shared interest as identified by the group.
D. Provide on-call assistance to address jurisdiction-specific issues related to housing element implementation and compliance with state law.
E. Respond to other requests related to the purposes of the countywide planning collaborative effort and assigned to the consultant(s) by the collaborative’s executive steering committee and/or the executive director of the Association.
6. FUNDING
A. Participation in the Santa Clara County Planning Collaborative effort is voluntary. In order to participate, each member agency of the Association and the County of Santa Clara agrees to pay for the consultant based on the size of the jurisdiction relative to the whole of the parties and mirrors the funding structure of the Association, rather than the benefit provided to each jurisdiction. Each jurisdiction may opt to participate at the “core only” level (Tier 1) or to participate at the core level plus receive additional assistance (Tier 2) as further described on Exhibit 1 to this MOU. Each jurisdiction may also opt to pay for one year at a time or opt in to pay for two years of membership. The corresponding fees are set forth below:
2026 - 2027 Contribution Amounts - 1 or 2-Year Cycle
Jurisdiction Funding Levels
*Amounts per Jurisdiction
Tier 1
Core
Only
(Annual)
Tier 1
Core
Only
(2-years)
Tier 2
Additional
TA
(Annual)
All-In
Tier 1 & 2
(Annual)
All-In
Tier 1 & 2
(2-years)
Los Altos Hills, Monte Sereno $7,000 $14,000 $5,000 $12,000 $24,000 Campbell, Gilroy, Los Altos,
Los Gatos, Morgan Hill,
Saratoga
$8,500 $17,000 $7,000 $15,500 $31,000
Cupertino, Milpitas, Mountain
View, Palo Alto, San José,
Santa Clara County, Santa
Clara City, Sunnyvale
$10,000 $20,000 $8,500 $18,500 $37,000
B. Each jurisdiction wishing to participate in the countywide planning collaborative effort shall
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4 inform the Association and the Community Planning Collaborative of the service level or tier it has selected and pay the Association for those services by December 19, 2025 for services to be provided from January 1, 2026 to December 31, 2026 and November 1, 2026 for services to be provided from January 1, 2027 to December 31, 2027. Two-year fee payments made by November 1, 2025 will cover services through December 31, 2027.
7. LIMITATIONS
A. The MOU shall not bind any jurisdiction to accept or implement in whole or part any recommendations of the Santa Clara County Planning Collaborative and/or its consultant(s).
B. The MOU shall not prohibit any jurisdiction from withdrawing from the countywide collaborative planning effort at any time, in accordance with Section 9 herein. The rights and obligations for each jurisdiction shall terminate thirty (30) days calendars days following notice of withdrawal. There will be no reimbursement of funding to any jurisdiction who withdraws from the countywide collaborative planning effort for the remainder of the year of the withdrawal.
8. AMENDMENT OF MOU
This MOU may be amended only by written agreement executed by the Parties.
9. NOTICES
Notices to the Parties shall be considered received within five (5) calendar days of placement in the U.S. Mail or by any other reasonably reliable means of delivery if delivered as shown on the signature pages.
10. SECTION HEADINGS
All section headings contained herein are for reference only and are not intended to define or limit the scope of any provision of this MOU.
11. MOU EXECUTION
Unless otherwise prohibited by law or County policy, the Parties agree that an electronic copy of a signed MOU, or an electronically signed MOU, has the same force and legal effect as a MOU executed with an original ink signature. The term "electronic copy of a signed contract" refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed MOU in a portable document format. The term "electronically signed contract" means a MOU that is executed by applying an electronic signature using technology approved by the County.
12. SIGNATURES
This MOU may be executed by counterparts. By affixing his/her signature below, each of the persons signing this MOU warrants and represents that he/she has read and understands the MOU, that he/she is authorized to sign this MOU, and that the Party on behalf of whom he/she signs agrees to its terms.
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5 Date: ______________________________ ________________________________________ County of Santa Clara
Title
70 W. Hedding Street, 11th Floor, E. Wing
San José, CA 95110
Date: ______________________________ ________________________________________ Cities Association of Santa Clara County
Vaishali Sirkay, Executive Director
PO Box 3144
Los Altos, CA 94024
Date: ______________________________ ________________________________________ c/o
County Counsel
County of Santa Clara
70 W. Hedding Street, 9th Floor, E. Wing
San José, CA 95110
Date: ______________________________ ________________________________________ Legal Counsel
Cities Association of Santa Clara County
PO Box 3144
Los Altos, CA 94024
Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
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6 The City of Campbell The City of Campbell
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ ________________________________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Approved as to From: ________________________
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7 The City of Cupertino The City of Cupertino
Address: ________________________________ Address: _________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
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8 The City of Gilroy The City of Gilroy
Address: ________________________________ Address: _________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
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9 The City of Los Altos The City of Los Altos
Address: ________________________________ Address: _________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
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10 The Town of Los Altos Hills The Town of Los Altos Hills Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
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MOU
11 The Town of Los Gatos The Town of Los Gatos
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
12 The City of Milpitas The City of Milpitas
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
13 The City of Monte Sereno The City of Monte Sereno
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
14 The City of Morgan Hill The City of Morgan Hill
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
15 The City of Mountain View The City of Mountain View
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
16 The City of Palo Alto The City of Palo Alto
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
17 The City of San José The City of San José
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
18 The City of Santa Clara The City of Santa Clara
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
19 The City of Saratoga The City of Saratoga
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
PLANNING
COLLABORATIVE
MOU
20 The City of Sunnyvale The City of Sunnyvale
Address: ________________________________ Address: _________________________________ ________________________________________ ________________________________________ Date: ___________________________________ Date: ___________________________________ ________________________________________ Approved as to From:_______________________ Print Name: ______________________________ Print Name: ______________________________ Title: ___________________________________ Title: ___________________________________
Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: December 8, 2025
Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
January 6, 2026 Presentation of Certificates of Recognition to 2025 STEM Winners from the City of Monte Sereno
GGL N Presentation
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Accept the Annual Approval and Signing of the City Council Code of Ethics GGL N Consent Calendar Supplemental Law Enforcement Service Fund (SLESF) GGL N Consent Calendar Revisions to City of Monte Sereno Council Ad-Hoc Committees DP N New Business Discuss Selection of Meeting Date for Strategic Goal Setting DP N New Business January 20, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Accept the FY 2025-26 Mid-Year Budget Report DP N New Business City Manager’s Quarterly Report DP N New Business
February 3, 2026 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
February 17, 2026 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Hold Public Hearing and Adopt a Reso Overruling Objections and Determining to Proceed with Weed Abatement
GGL Y Public Hearing
Discuss Hosting a City Picnic and Consider a Budget for the City Picnic DP N New Business Discussion and Consideration of a City of Monte Sereno Community Grants Deadline, Selection Dates, and Budget Amount
DP N New Business
March 3, 2026 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation
Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: December 8, 2025
Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
March 17, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Annual Council Goal Setting Session for Fiscal Year 2026-2027 DP N New Business April 7, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of 2026-2027 City Council Goals DP N Consent Calendar April 21, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
City Manager’s Quarterly Report DP N New Business
May 5, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
First Study Session for Review of Proposed FY 25/26 Budget DP N New Business May 19, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of a Resolution Declaring Hazardous Vegetation (Brush) a Public Nuisance and Set Public Hearing (SCCF)
GGL N Consent Calendar
Consideration of Awarding Community Based Organization Grants DP N New Business June 2, 2026 Finance Reports DP N Consent Calendar
Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: December 8, 2025
Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Meeting Minutes GGL N Consent Calendar
Annual Street Maintenance - Adoption of Projects FY 26/27 DP N Consent Calendar Updated Fee Schedule for User and Regulatory Fees DP N Consent Calendar Adoption of a Resolution Setting Appropriations Limit for Fiscal Year 2026-27 DP N Consent Calendar June 16, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adoption of Resolution Establishing and Fixing the Amount of Special Real Property Tax Levy for Police Protection Purposes for the Fiscal Year 2026-2027 GGL N Consent Calendar
Adopt a Resolution Overruling Protest Regarding Brush Abatement GGL Y Public Hearing Adoption of the FY 26/27 Budget DP N Unfinished
Business
Appointment of 2026-2027 Youth Commissioners GGL N New Business July 7, 2026
July 21, 2026
Meetings Cancelled
August 4, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adopt a Resolution Confirming a Weed Abatement Report and Assessment List to be Entered on the Tax Assessment Roll
GGL Y Public Hearing
Consideration of Nominees Citizen of the Year Award GGL N New Business League of California Cities Annual Conference Voting Delegate GGL N New Business City Manager’s Quarterly Report DP N New Business
August 18, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
FY 25/26 Pavement Improvement Project Acceptance DP N Consent Calendar
Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: December 8, 2025
Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
September 1, 2026 Finance Reports Warrant list DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
September 15, 2026 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
October 6, 2026 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
October 20, 2026 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
City Manager’s Quarterly Report DP N New Business
November 3, 2026 Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
November 17, 2026 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
December 1, 2026 Youth Commission Report GGL N Presentation Finance Reports Warrant list N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Better Street Commission & S&A Applicants GGL N New Business Council Nomination of Mayor and Vice Mayor DP N New Business
Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: December 8, 2025
Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
December 15, 2026 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Declaring Weeds a Public Nuisance GGL N Consent Calendar Consider and Set City Council Meeting Dates for 2027 GGL N New Business Recognition of Outgoing Betters Streets Commissioners and Site and Architectural Commissioners
DP N New Business
Consider and Approve City Committee/Commission Assignments for CY2027 DP N New Business Supplemental Law Enforcement Service Fund (SLESF) DP N New Business