Monte Sereno City Council
March 3, 2026

AGENDA
City of Monte Sereno
Tuesday, March 3, 2026
City Council
7:00 PM
Monte Sereno City Council Chambers - 18041 Saratoga -
Los Gatos Road, Monte Sereno, Ca 95030

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Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

ANNOUNCEMENTS

PRESENTATIONS

1. Santa Clara County Fire Department Annual Presentation Santa Clara County Fire Department Annual Presentation
5 - 11

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

2. Approve the Minutes of the February 17, 2026 Regular City Council Meeting
Staff recommends approval of the Minutes of the February 17, 2026 Regular City Council Meeting
Staff Report -SR-22-148 - Pdf
12 - 16

3. Approve Warrant List Dated March 3, 2026 in the Amount of $178,397.22
Staff recommends the City Council approve the Warrant List.

Staff Report - SR-26-034 - Pdf
17 - 19

4. Adopt a Resolution to Extend the Memorandum of Understanding with the Monte Sereno Association of City Employees for One Year with an Expiration Date of June 30, 2027.

Staff recommends that the City Council adopt a resolution extend the Memorandum of Understanding with the Monte Sereno Association of City Employees for one year.

Staff Report - SR-26-037 - Pdf
20 - 25

5. Adopt a Resolution to Authorize the City Manager to Accept or Not 26 - 28

Accept Applications for Annexation to the City of Monte Sereno.

Staff recommends that the City Council adopt a resolution to authorize the City Manager to accept or not accept applications for annexation to the City of Monte Sereno.

Staff Report - SR-26-035 - Pdf

PUBLIC HEARINGS

UNFINISHED BUSINESS

NEW BUSINESS

6. Accept the Resignation of Council Member Mekechuk as Primary Director of the Santa Clara County VTA Policy Advisory Board and Appoint a New Primary Director
Staff recommends that the City Council accept the resignation of Council Member Mekechuk as primary Director of the Santa Clara County VTA Policy Advisory Board and appoint a new primary director.

Staff Report - SR-26-023 - Pdf
29 7. Discuss a Potential City Council Ad Hoc Committee to Analyze Existing City Hall Property
Staff recommends that the City Council discuss a potential Ad Hoc Committee to analyze existing City Hall property and provide direction to staff.

Staff Report - SR-26-027 - Pdf
30 - 34

8. Discuss the Creation of Leadership Monte Sereno
Staff recommends that the City Council discuss the potential creation of Leadership Monte Sereno.

Staff Report - SR-26-028 - Pdf
35 - 39

9. Council Goal Setting Session for Fiscal Year 2026-2027 Staff recommends that the City Council discuss and identify goals for Fiscal Year 2026-2027.

Staff Report - SR-26-036 - Pdf
40 - 52

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Toren
Silicon Valley Animal Control Authority
Cities Association – Board of Directors
Cities Association – Legislative Action Committee

Mekechuk
Valley Transportation Authority Policy Advisory Committee West Valley Stormwater Authority
West Valley Solid Waste Management Authority Board
Silicon Valley Clean Energy Authority
Santa Clara County Recycling and Waste Reduction Commission Craig
Monte Sereno Youth Commission
Santa Clara County Library JPA
Shannon
Santa Clara Valley Water Commission
West Valley Sanitation District Board
Cities Association - Cities Selection Committee
Allan
Association of Bay Area Governments
League of California Cities Peninsula Division
West Valley Mayors & Managers
Mayors of Santa Clara County
Santa Clara County Mayors Group

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

10. Council Tentative Council Meeting Calendar 2026 53 - 58

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

CITY OF MONTE SERENO UPDATE
March 2026
Communities Served
9 Campbell
9 Cupertino
9 Los Altos
9 Los Altos Hills
9 Los Gatos
Service Area
9 423 square miles (681 square km)
9 244,531 population served
Emergency Response
9 341 Employees
9 19 fire stations
9 23 companies + 4 battalion chiefs
9 79 firefighters on duty daily

SANTA CLARA COUNTY FIRE OVERVIEW
9 Monte Sereno
9 Saratoga
9 San Martin
9 Unincorporated Areas
- Lexington Basin/ Summit
- Portions of Gilroy & Morgan Hill

CAPITAL IMPROVEMENTS

NEW APPARATUS
• Rescue 73
• Water Tender 68
• Engine 370

APPARATUS IN PRODUCTION
• Engine 67
• Truck 74
• Engine 68
• Water Tender 76
• Seven (7) type 1 fire engines

FACILITIES
• Sycamore site in South Santa Clara County
• Feasibility study for remodel of Quito Station

WELCOME NEW FIREFIGHTERS

PROTECTING MONTE SERENO

QUITO FIRE STATION
18870 Saratoga-Los Gatos Road
• Engine 78
• 1 Fire Captain
• 1 Firefighter/Paramedic
• 1 Firefighter/EMT
• Water Tender 78
• Cross staffed with Engine 78

SERVING MONTE SERENO
YOUTUBE.COM/@SCCFIREDEPT

2024 vs 2025 INCIDENT SNAPSHOT
2024 2025
Quito Station (78) 243 550

CITYWIDE INCIDENTS BY CALL TYPE
2024/25 INCIDENTS & JANUARY RESPONSES

2024/25 EMERGENCY RESPONSE TIMES
2025 CALENDAR YEAR

FIRE PREVENTION ACTIVITIES
Wildland Urban Interface Inspection Letters
• 406 defensible space inspection letters mailed
in March. Inspections begin April 1, 2026.

Hydrant Inspections
• 182 hydrant inspections were assigned / 55 completed and on track to complete 100% by the end of the calendar year
State Mandated Inspections
• 3 state mandated inspections assigned / 100% completed in 2025 and on track to complete 100% in 2026

COMMUNITY EDUCATION
2026/26 Fiscal Year (July 1, 2025 – Present)
• 3 programs offered reaching 19 community members
Upcoming
• Crime Prevention & Home Fire Safety, March 26 (online) • Be Prepared for Disasters, April 9 (online)
• Community Wildfire Preparedness Workshops
• April 23, 6-8PM – Redwood Estates
• May 2, 10AM-12PM – San Martin
• June 2, 6-8PM – Saratoga
• July 15, 6-8PM – Cupertino
• August 27, 6-8PM – Los Altos
Register online: sccfd.eventbrite.com

2026 GOALS
Preparedness
• Continue strengthening City/Town Partnerships for
a safer community
• Continue developing high-quality, accessible
educational programs
• Continue providing efficient Santa Clara County
Operational Area coordination
• Continue to evaluate and plan for future fire station needs to address response capabilities

THANK YOU
Suwanna Kerdkaew, Fire Chief
Santa Clara County Fire Department
408.378.4010
[email protected]

STAFF REPORT
Meeting: City Council - Mar 03 2026
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the February 17, 2026 Regular City Council Meeting
Recommendation(s):

Staff recommends approval of the Minutes of the February 17, 2026 Regular City Council Meeting
Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
02-17-26 Regular Meeting Minutes DRAFT

MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

February 17, 2026

MEETING CALLED TO ORDER
At approximately 7:00 p.m., Mayor Allan called the meeting to order.

PLEDGE OF ALLEGIANCE
Council lead the Pledge of Allegiance.

ROLL CALL
Present – Chambers: Councilmember Craig, Councilmember Mekechuk, Vice Mayor Shannon and Mayor Allan
Present – Remote: None

Absent: Councilmember Toren
Staff: City Clerk Gonzalez-Langarica, City Attorney Powell, City Manager Perkins
Staff – Remote: None

ORDERS OF THE DAY
Mayor Allan requested Item #6 and Item #7 to be continued to the next City Council meeting.

PRESENTATIONS
None.

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS
None.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

1. Approve the Minutes of the February 3, 2026 Regular City Council Meeting

2. Approve Warrant List Dated February 17, 2026 in the Amount of $174,309.71

Mayor Allan opened the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Allan closed Public Comment.

MOTION: Motion by Vice Mayor Shannon to approve the Consent Calendar.

Seconded by Councilmember Craig.

VOTE: Motion passed. (4-0-1 Absent: Toren)

PUBLIC HEARING

3. Conduct a Public Hearing on the 2026 Weed Abatement Program and Adopt a Resolution Overruling Objections and Determining to Proceed with Weed Abatement City Clerk Gonzalez-Langarica provided a staff report and answered questions from the Council.

Weed Abatement Inspector with the County of Santa Clara Consumer and Environmental Protection Agency, Danny Robles, made himself available to assist with answering questions.

Discussion ensued.

Mayor Allan opened the item for Public Hearing. With no one wishing to speak, Mayor Allan closed Public Hearing.

MOTION: Motion by Councilmember Mekechuk to adopt a resolution overruling any objections and determining to proceed with weed abatement. Seconded by Vice Mayor Shannon.

VOTE: Motion passed. (4-0-1 Absent: Toren)

UNFINISHED BUSINESS
None.

NEW BUSINESS

4. Consider Community Based Organization Grant Funding for Fiscal Year 2026/2027 and Resolution 3764.1 to Revise Community Grants Policy
City Manager Perkins provided a staff report and answered questions from the Council.

Discussion ensued.

Mayor Allan opened the Item for Public Comment. With no one wishing to speak, Mayor Allan closed Public Comment.

MOTION: Motion by Councilmember Craig to ask staff to look at the community grants giving program and see how the City can allocate less funds and solicit certain organizations the City has contributed to historically.

Seconded by Councilmember Mekechuk.

VOTE: Motion passed. (4-0-1 Absent: Toren)

5. Consider Hosting a City Picnic and Consider a Budget for the City Picnic City Manager Perkins provided a staff report and answered questions from the Council.

Discussion ensued.

Mayor Allan opened the Item for Public Comment. With no one wishing to speak, Mayor Allan

closed Public Comment.

MOTION: Motion by Councilmember Mekechuk to approve the $22,500 budget and date for the Annual City Picnic for 2026 as recommended in the report.

Seconded by Vice Mayor Shannon.

VOTE: Motion passed. (4-0-1 Absent: Toren)

6. Discuss the Creation of Leadership Monte Sereno
Item has been postponed to the next City Council meeting.

7. Discuss a Potential City Council Ad Hoc Committee to Analyze Existing City Hall Property Item has been postponed to the next City Council meeting.

COMMITTEE/COMMISSION REPORTS
Vice Mayor Shannon stated nothing to report.

Mayor Allan shared he attended the West Valley Mayors & Managers meeting and the Silicon Valley Animal Control Authority on behalf of Councilmember Toren.

Councilmember Craig shared he attended the Valley Transportation Authority Policy Advisory Committee and shared that the VTA moved over 30,000 Super Bowl riders to Levi Stadium this year.

Councilmember Craig shared there is discussion on moving the meeting time to 3:00 PM. There was also discussion on the microtransit program going on in Sunnyvale and how VTA is available to help cities with their transit plans. Councilmember Craig that he also attended the Santa Clara County Library JPA meeting and that he is now the Chairperson of the Santa Clara Library District.

Councilmember Craig also shared that the library will be looking at different programs and ways that they can work with different school districts to encourage third grade reading proficiency, as it is the most critical intervention point for long-term academic success. Councilmember Craig shared that on March 24th he will be the guest storyteller at the Santa Clara County Library System in Saratoga, for those wishing to attend. Lastly, Councilmember Craig shared the Youth Commission has been working hard to get their podcasting programs set up, thus the reason for additional cameras set up in the chambers.

Councilmember Mekechuk reported that the West Valley Stormwater Authority met last week at the Monte Sereno Council Chambers. Councilmember Mekechuk shared he is now the Chair for West Valley Stormwater Authority, and Chuck Page from the City of Saratoga is the Vice Chair. Right after the West Valley Stormwater Authority meeting, West Valley Solid Waste Management Authority Board met, and Chuck Page was selected as Chair and Councilmember Mekechuk was selected as Vice Chair. Councilmember Mekechuk shared he did a presentation to the Cities Association on Thursday, February 12th. Councilmember Mekechuk shared the Santa Clara County Recycling and Waste Reduction Commission is scheduled to meet on February 25th, and he will be participating as a public member, as he will be travelling. Silicon Valley Clean Energy Authority met last week. He expressed it was good to see newly appointed alternate Terry McCarthy participating.

Lastly, he shared the Ad Hoc Committee had a status meeting with staff with regards to the ballot measure, and he would like to share that there will be a poll that will be starting on or around March 4 th
.

COUNCILMEMBER COMMENTS

None.

CITY MANAGER’S REPORT
City Manager Perkins explained that at a previous meeting last month, the Council had set the March 17th Council meeting to discuss the goals for the fiscal year. She inquired if moving up the goals discussion to the March 3rd Council meeting would be acceptable to the Council.

Council accepted the change of date for discussion of the goals.

FUTURE AGENDA ITEMS

8. A copy of the Tentative 2026 Council Meeting Calendar was included on the agenda.

CLOSED SESSION

9. Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency designated representatives: City Manager Perkins and City Attorney Powell Employee organization: City of Monte Sereno Association of City Employees

PUBLIC COMMUNICATION REGARDING CLOSED SESSION ITEM
Mayor Allan opened the item for Public Comment. With no one wishing to speak, Public Comment was closed.

ADJOURN TO CLOSED SESSION
The City Council adjourned to Closed Session at approximately 7:58 p.m.

RECONVENE TO OPEN SESSION
City Council reconvened to Open Session at approximately 8:13 p.m. with Mayor Allan, Vice Mayor Shannon, Councilmember Craig and Councilmember Mekechuk present. (Absent: Councilmember Toren)

REPORT ON ACTION TAKEN DURING CLOSED SESSION
Mayor Allan stated there was no reportable action for Item #9.

ADJOURN
Mayor Allan adjourned the meeting at approximately 8:14 p.m.

Lionel M. Allan, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

STAFF REPORT
Meeting: City Council - Mar 03 2026
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Approve Warrant List Dated March 3, 2026 in the Amount of $178,397.22 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Analysis:

The Warrant List includes payments to be made to vendors for goods and services procured by the City. The attached report lists each payment to be made by vendor, amount, and by accounting fund.

California Environmental Quality Act:

The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Warrant List - March 3, 2026

2/26/2026 9:45:49 AM ***The payables contained in this report are in an open packet, and have not posted to the General Ledger*** Page 1 of 2 Warrant List 01/06/2026
City of Monte Sereno, CA By Vendor Name
APPKT00061;APPKT00062
Vendor Name Description (Payable) (None) Post Date (None) Amount Vendor: Alana Consulting, LLC
Alana Consulting, LLC 01/26/26 - 02/22/26 Building … 02/23/2026 15,410.00 Vendor Alana Consulting, LLC Total: 15,410.00
Vendor: BMI Imaging Systems
BMI Imaging Systems 02/1/2026 Web Hosting 02/10/2026 225.00 Vendor BMI Imaging Systems Total: 225.00
Vendor: CSG Consultants, Inc
CSG Consultants, Inc 12/27/2025-01/30/2026 Build… 02/13/2026 4,387.50 Vendor CSG Consultants, Inc Total: 4,387.50
Vendor: Delta Dental of California
Delta Dental of California 02/1/2026 Dental Employee I… 02/01/2026 363.03 Vendor Delta Dental of California Total: 363.03
Vendor: M-Group
M-Group 09/1/2026-09/30/26 City of … 10/16/2025 1,648.75 M-Group 01/01/2026-01/31/2026 Plann… 02/10/2026 10,983.00 M-Group 02/10/2026 City of MS SB10 … 02/10/2026 1,778.00 Vendor M-Group Total: 14,409.75
Vendor: Pacific Gas & Electric
Pacific Gas & Electric 01/08/26-02/08/26 Electricity… 02/13/2026 603.93 Pacific Gas & Electric 01/08/26 -02/08/26 Electricity… 02/13/2026 36.68 Vendor Pacific Gas & Electric Total: 640.61
Vendor: Porter Capital Corporation
Porter Capital Corporation 02/09/26 - 02/15/26 Accounti… 02/16/2026 3,500.00 Porter Capital Corporation 02/16/26 - 02/22/26 Accounti… 02/23/2026 2,500.00 Vendor Porter Capital Corporation Total: 6,000.00
Vendor: Regenerative Landscaping LLC
Regenerative Landscaping LLC 02/01/2026 Monthly Landsca… 02/01/2026 255.00 Vendor Regenerative Landscaping LLC Total: 255.00
Vendor: SANDIS
SANDIS 01/31/2026 Storm Water Ma… 01/31/2026 3,000.00
Vendor SANDIS Total: 3,000.00
Vendor: Silicon Valley Animal Control
Silicon Valley Animal Control 04/1/26-06/30/26 4th Qtr for … 02/19/2026 8,454.75 Vendor Silicon Valley Animal Control Total: 8,454.75
Vendor: Town of Los Gatos Finance Department
Town of Los Gatos Finance De… 02/1/2026 Police Services 02/23/2026 121,526.58 Vendor Town of Los Gatos Finance Department Total: 121,526.58 Vendor: Tyler Technologies
Tyler Technologies 02/02/26 ERP pro Financials 02/11/2026 725.00 Tyler Technologies 12/22/25 Financial Managem… 02/22/2026 3,000.00 Vendor Tyler Technologies Total: 3,725.00
Grand Total: 178,397.22

Warrant List 01/06/2026 Packet: APPKT00061;APPKT00062
2/26/2026 9:45:49 AM ***The payables contained in this report are in an open packet, and have not posted to the General Ledger*** Page 2 of 2 Report Summary
Fund Summary
Fund Expense Amount
100 - General Fund 48,415.89
200 - Law Enforcement Fund 121,526.58
205 - Public Safety 8,454.75
Grand Total: 178,397.22
Account Summary
Account Number Account Name Expense Amount
100-000-6045 Dental Insurance Premi… 363.03
100-230-6322 Web Site Hosting 225.00
100-230-6781 SBITA – Preliminary/Ong… 3,725.00
100-400-6070 Supplemental Services 6,000.00
100-500-6070 Supplemental Services 14,409.75
100-510-6070 Supplemental Services 19,797.50
100-600-6397 Green Stormwater Infras… 3,000.00
100-800-6124 Landscaping Services 255.00
100-800-6370 Utilities, Electricity 640.61
200-700-6170 Law Enforcement LG-MS… 121,526.58
205-710-6140 Animal Control Expenses 8,454.75
Grand Total: 178,397.22
Project Account Summary
Project Account Key Expense Amount
**None** 178,397.22
Grand Total: 178,397.22

STAFF REPORT
Meeting: City Council - Mar 03 2026
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Adopt a Resolution to Extend the Memorandum of Understanding with the Monte Sereno Association of City Employees for One Year with an Expiration Date of June 30, 2027.

Recommendation(s):

Staff recommends that the City Council adopt a resolution extend the Memorandum of Understanding with the Monte Sereno Association of City Employees for one year.

Background Information:

The current Memorandum of Understanding (MOU) with the Monte Sereno Association of City Employees (ACE) was three-year agreement that was effective on July 1, 2023.

Consistent with the City Council’s direction, an agreement has been reached and ratified by ACE to extend the current agreement one additional year, with an expiration date of June 30, 2027, with the following two updated terms:
 Add Section 11.2.4 - Effective the first full pay period of July 2026, the City will provide a four percent (4%) salary increase for all bargaining members.  Add Section 15.2.4 - Effective January 1, 2027, the City shall pay the following at each rate of coverage (Employee Only, Employee plus 1, and Employee plus family):

Employee only: $1,200
Employee + 1: $1,650
Employee + Family: $1,850
All other terms of the agreement will remain the same.

California Environmental Quality Act:

The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

Fiscal Impact:

The fiscal impact of the salary increase and the medical insurance coverage increase will be included in the proposed Fiscal Year 2026-2027 budget, which is scheduled for the first review by the Council in May 2026 at a regular City Council meeting Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Draft Resolution - Extend ACE MOU

RESOLUTION NO. ###

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

APPROVING THE AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING

WITH MONTE SERENO ASSOCIATION OF CITY EMPLOYEES TO EXTEND THE

TERM FOR ONE ADDITIONAL YEAR AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AMENDMENT
WHEREAS, the Meyers Milias Brown Act, Government Code section 3500, et seq., (the “Act”) governs relations between a local agency and its employees; and WHEREAS, the City has recognized the Monte Sereno Association of City Employees (“Association”) as a bargaining unit, and has participated in collective bargaining with the Association in the manner prescribed by the Act; and WHEREAS, the City Council desires to extend the current Memorandum of Understanding with the Association effective July 1, 2023 for one additional year to expire on June 30, 2027; and
WHEREAS, the members of the Association have voted to approve the proposed one year extension to June 30, 2027 of the Memorandum of Understanding effective July 1, 2023.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO AS FOLLOWS:

The City Council hereby approves the Amendment to Memorandum of Understanding Between the City of Monte Sereno and the Association of City Employees and copy of which is attached hereto as Exhibit A and authorizes the City Manager to execute the Amendment.

REGULARLY APPROVED this 3rd day of March 2026 by the following roll call vote:

Ayes:

Noes:

Abstain:

Absent:
______________________________
BY: Lionel M. Allan, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk

EXHIBIT A
Amendment to Memorandum of Understanding Between the City of Monte Sereno and the Association of City Employees

AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF

MONTE SERENO AND THE ASSOCIATION OF CITY EMPLOYEES
This Amendment to Memorandum of Understanding Between the City of Monte Sereno and the Association of City Employees (“Amendment”) is entered into this 3rd day of March, 2026 by the between the City of Monte Sereno (“City”) and the Association of City Employees (“ACE”).

WHEREAS, the City and ACE entered into that certain Memorandum of Understanding Between the City of Monte Sereno and the Association of City Employees dated June 1, 2023 in accordance with City Resolution 23-3881 and Section 3500 et seq. of the California Government Code (the “MOU”); WHEREAS, the MOU is set to expire on June 30, 2026; and WHEREAS, the parties desire to extend the term of the MOU for one year and to adjust salaries and health care payments in accordance with the terms of the MOU for the additional year.

NOW, THEREFORE, IT IS AGREED by and between the City and ACE:

AGREEMENT

1. INCORPORATION OF RECITALS
The recitals set forth above, and all defined terms set forth in such recitals and in the introductory paragraph preceding the recitals, are hereby incorporated into this Amendment as if set forth herein in full.

2. AMENDMENT
The MOU is hereby amended to read as follows:

Term- “This Memorandum of Understanding shall commence on July 1, 2023, and terminate on June 30, 2027.”
Section 11.2 Salary Increases is hereby amended to add Section 11.2.4 to read as follows:

“Section 11.2.4. Effective the first full pay period of July 2026, the City will provide a four percent (4%) salary increase for all bargaining members.” Section 15.1 Medical Benefits is hereby amended to add Section 15.2.4 to read as follows:

“Section 15.2.4. Effective January 1, 2027, the City shall pay the following at each rate of coverage (Employee Only, Employee plus 1, and Employee plus family):

Employee only: $1,200
Employee + 1: $1,650
Employee + Family: $1,850”

3. Except as expressly provided herein, the MOU and all terms therein shall remain in full force and effect. To the extent there is a conflict between the MOU and the Amendment, the terms of the Amendment shall control.

IN WITNESS WHEREOF, the undersigned execute this Amendment on the date shown below their respective signatures.

ACE: CITY:

ASSOCIATION OF CITY EMPLOYEES: CITY OF MONTE SERENO:
____________________________
Alan Cunningham Diana Perkins
ACE President City Manager
____________________________
Michael Weisz Kirsten Powell
ACE Vice-President City Attorney

STAFF REPORT
Meeting: City Council - Mar 03 2026
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Adopt a Resolution to Authorize the City Manager to Accept or Not Accept Applications for Annexation to the City of Monte Sereno.

Recommendation(s):

Staff recommends that the City Council adopt a resolution to authorize the City Manager to accept or not accept applications for annexation to the City of Monte Sereno.

Background Information:

Annexation of an unincorporated parcels to the City of Monte Sereno is governed by the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (Division 3, Title 5, Section 56000 et. seq. of the California Government Code). In general, properties in the unincorporated Santa Clara County may be eligible for annexation to the City of Monte Sereno if one of the property lines of the parcel(s) proposed for annexation is along the existing boundary of the City or the property is within 300 feet of the City boundary, along a public street. Individual property owners of such properties may submit an application for to the City requesting a qualifying parcel be annexed to the City.

Once an application is received by the City, a considerable amount of staff time is required to process the application and present the information to the City Council for final consideration. This includes submitting the application materials to the Santa Clara County Surveyor for their review and approval, coordinating with the Santa Clara County Assessor’s Office for the tax rate areas, providing notice to the Santa Clara County Planning Department informing them of a loss of their current jurisdictional boundary, presenting the proposed annexation to the City Council at two separate meetings (introduction and approval), and coordinating with the Santa Clara Analysis:

Annexing properties to the City of Monte Sereno expands the City boundaries and increases the number of parcels the City is responsible for providing services including, but not limited to, zoning regulations, building permitting, code enforcement, storm drainage, additional street maintenance, police services, and evacuation route planning. These service requirements may result in additional costs and additional staffing needs for the City, particularly for properties located in the hillside area or high fire hazard areas. Annexation requests that would result in a significant increase in City services or that could result in additional development in the hillside and fire hazard area, are not desirable or beneficial to the City.

In order to ensure efficient and purposeful use of staff time, staff recommends that the City Council authorize the City Manager to accept or not accept applications for annexation to avoid the need for staff time to process applications that are not beneficial to the City.

California Environmental Quality Act:

The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

Fiscal Impact:

Potential savings of staff time may result if the Resolution is adopted as undesirable applications will not be required to be processed.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Draft Resolution

RESOLUTION NO. ###

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

AUTHORIZING THE CITY MANAGER TO ACCEPT OR NOT ACCEPT

APPLICATIONS FOR ANNEXATION TO THE CITY OF MONTE SERENO WHEREAS, annexation of an unincorporated area to the City of Monte Sereno is governed by the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (Division 3, Title 5, Section 56000 et. seq. of the California Government Code; and WHEREAS, annexation of certain properties may be undesirable due to fiscal and service impacts; and
WHEREAS, the City Council desires to authorize the City Manager to accept or not accept applications for annexation based on the impact and benefit to the City of Monte Sereno.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO AS FOLLOWS:

1. The City Council hereby authorizes the City Manager to accept or not accept applications for annexation to the City of Monte Sereno.

REGULARLY APPROVED this 3rd day of March 2026 by the following roll call vote:

Ayes:

Noes:

Abstain:

Absent:
______________________________
BY: Lionel M. Allan, Mayor
ATTEST:
______________________________
Gloisy Gonzalez-Langarica, City Clerk

STAFF REPORT
Meeting: City Council - Mar 03 2026
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Manager
Department: Administration
Title: Accept the Resignation of Council Member Mekechuk as Primary Director of the Santa Clara County VTA Policy Advisory Board and Appoint a New Primary Director
Recommendation(s):

Staff recommends that the City Council accept the resignation of Council Member Mekechuk as primary Director of the Santa Clara County VTA Policy Advisory Board and appoint a new primary director.

Background Information:

The City Council approved committee/commission assignments for calendar year 2026 on December 16, 2026. At that time, Council Member Mekechuk was appointed as the Primary Director for the Santa Clara County VTA Policy Advisory Board. However, due to a conflict in the meeting times this Board and other assignments, Council Member Mekechuk has resigned as the primary Director for the Santa Clara County VTA Policy Advisory Board.

Staff recommend that the City Council appoint another Council Member to serve as the primary Director for the Santa Clara County VTA Policy Advisory.

California Environmental Quality Act:

This matter is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

STAFF REPORT
Meeting: City Council - Mar 03 2026
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Discuss a Potential City Council Ad Hoc Committee to Analyze Existing City Hall Property
Recommendation(s):

Staff recommends that the City Council discuss a potential Ad Hoc Committee to analyze existing City Hall property and provide direction to staff.

Background Information:

Several potential alterations for the City Hall auxiliary building were considered between 2020 and 2025. During this time four alternatives for remodel/addition options were designed and put out to bid by the City. The City Council voted to not award a contract for the alterations due to concerns with the cost of each project.

After the last bidding was completed in the Fall of 2024, Council directed staff to research options for the auxiliary building as well as the main City Hall building. This information was presented to the City Council at the January 21, 2025 meeting and the staff report from the meeting is attached to this report. At that meeting, the City Council voted to table the project due to budget constraints.

Council Member Toren requested this item be added to the agenda to discuss the potential creation of an ad hoc committee to analyze the city’s existing City Hall property footprint to meet current and anticipated staff and operational needs, maximize space, explore potential revenue opportunities and partnerships, address resident needs and interests, etc.

California Environmental Quality Act:

The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

Fiscal Impact:

No fiscal impact is anticipated with this discussion. Based on direction from Council, additional staffing impacts or consultant services may be needed.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Discuss Options for Uses of the Auxiliary Building 1-21-2025

STAFF REPORT
Meeting: City Council - Jan 21 2025
Agenda Heading: UNFINISHED BUSINESS
Staff Contact: Diana Perkins, City Planner/Interim City Manager Department: Administration
Title: Discuss Options for Uses of the Auxiliary Building as well as Potential Alterations to City Hall
Recommendation(s):

Staff recommends that the City Council review and provide direction to staff on the future use of the auxiliary building and potential alterations to City Hall.

Background Information:

Over the past several years, the Council has considered different options for remodeling the vacant auxiliary building next to City Hall. Bids were received for four different project scopes which were all rejected by Council due to budget constraints.

At the November 19, 2024 City Council meeting, the Council directed staff to review options for different uses of the auxiliary building, including the possibility of leasing the building.

Additionally, Council directed staff to review options for potential alterations to the City Hall to provide a space that could better serve community groups and meetings.

Status of Grant Funds for the Auxiliary Building Remodel/Community Building Three grants were awarded for the construction of a community center/building at the auxiliary building. Following is a summary of each grant including the description and status of the grant:

Name Amount Scope Deadline
Silicon Valley Clean
Energy Community
Resilience Program –
Capital Projects
Grant
$18,475
To be used towards
the design costs to
create an all-electric
community room at
the auxiliary building.

Grant funds have
been received. They
will need to be
returned if the
auxiliary building is
not remodeled as a
public space.
2018 Parks Bond Act
Per Capita Grant $180,171 To create a community center at Project needs to be
completed by June

Name Amount Scope Deadline
Program the auxiliary building. 30, 2028. If the
community center
project is not
completed, there are
other options for this
grant, including the
possibility of using it
to create usable
open space in
conjunction with the
required stormwater
project at City Hall.

Silicon Valley Clean
Energy
Decarbonization
Grant
$500,000
For the design and
construction of a
community center
that is all-electric,
has a photovoltaic
system with a battery
back-up, heat hump
HVAC, heat pump
water heater and the
building is required to
be open to the public
and include an
engagement element
to inform the public
about the
decarbonization
features.

Contract for
construction needs to
be awarded by June
30, 2025.

Analysis:

Potential Uses of the Auxiliary Building
Lease the Building
At the November 19, 2024 City Council meeting several public comments were made regarding the possibility of leasing the building to a private user. Staff contacted a local real estate agent to inquire about the marketability of this building for lease. Feeback was received that the auxiliary building could accommodate a small office use such as a law office, architect/design studio, therapist/counselor’s office, or a real estate office.

Monthly rent could be expected to be between $3,500 and $5,000 depending on the condition of the building. However, commercial leases typically require that the landlord provide a ‘warm shell’ building. This would mean that the two interior floors would need to be leveled, interior sheetrock replaced, a disabled accessible bathroom provided, a disabled accessible parking and path of travel to the building entrance, heating/cooling systems provided, and a kitchenette would be highly desirable. The tenant would then construct the interior walls, floor finishes, and design the interior to fit their needs. The city would need to incur the costs to create a ‘warm shell’ building.

Additionally, the current zoning code does not include provisions for a professional office as an allowed use. Therefore, the zoning code would need to be amended to create such a zoning district and the property would need to be re-zoned.

Staff also contact the Postmaster at the Los Gatos Post Office to inquire about the possibility of a Post Office branch opening in this building. The Postmaster stated the auxiliary building and site are not large enough to move the operations from the Los Gatos location into this site.

Additionally, the Postmaster noted that the Post Office is currently downsizing and not expanding their locations.

Use as a Storage Space for Staff
The building can remain in its current condition and continue to be used as a storage space with access to the building by City staff only. The interior of the space is un-finished, the power has been shut off due to exposed wiring, and only the lower floor level is currently being used.

Potential Alterations to City Hall
During the discussion at the November 19, 2024 meeting, Council considered how City Hall could be altered to accommodate the community meeting space that was envisioned in the Community Center.

Staff met with Kohlsaat and Associates architects to review the current City Hall building and potential alterations. They provided an estimate of $15,000 to complete a feasibility study to provide conceptual layouts for how a conference room can be provided and how to make the Council Chambers more usable as a community meeting space.

Fiscal Impact:

The fiscal impact would depend on the action taken by the City Council. The cost of a feasibility study could be absorbed into the operating budget. Additional costs beyond this amount may need to be drawn from the City’s reserve funds.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

STAFF REPORT
Meeting: City Council - Mar 03 2026
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Discuss the Creation of Leadership Monte Sereno
Recommendation(s):

Staff recommends that the City Council discuss the potential creation of Leadership Monte Sereno.

Background Information:

Council Member Toren requested this item be added to the agenda for the Council to discuss the creation of Leadership Monte Sereno, designed to develop the next generation of civic leaders through a cohort-based internship experience focused on local government, public service, and pathways to elected and appointed office. This is not a replacement of the existing Youth Commission, but a way to provide added value to youth as well as further engage local residents and families. A program description prepared by Council Member Toren is attached to this report.

California Environmental Quality Act:

The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

Fiscal Impact:

No fiscal impact is anticipated with this discussion. Based on direction from Council, additional staffing and consultant services will be needed to develop and operate such a program.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Potential Leadership Monte Sereno Program

LEADERSHIP MONTE SERENO: A CIVIC LEADERSHIP & GOVERNMENT FELLOWSHIP PROGRAM Leadership Monte Sereno develops the next generation of civic leaders through a cohort-based internship experience focused on local government, public service, and pathways to elected and appointed office.

The program provides participants with hands-on experience, direct exposure to city operations, and practical civic leadership training, preparing the next generation of informed, ethical, and effective public servants.

Two cohorts are offered annually, each lasting six months, with a selective group of participants to ensure meaningful engagement and mentorship.

PROGRAM OBJECTIVES
Participants will:
• Gain a working understanding of how city government operates • Learn how public policy is developed, implemented, and funded • Experience the intersection of local, county, and regional government • Build leadership, communication, and presentation skills • Understand the responsibilities, ethics, and compliance requirements of public office • Explore career pathways in public service, government relations, and civic leadership

PROGRAM STRUCTURE
Duration: 6 months per cohort (or one cohort??)
Cohorts: 2 cohorts per year
Format:
• Monthly thematic modules
• Hands-on project assignments
• Shadowing and site visits
• Guest speakers and department leaders
• Capstone presentation to City leadership

AREAS OF IMMERSION & HANDS-ON EXPERIENCE
Participants attend council and committee meetings and rotate through key city departments to understand both policy and execution:

City Administration
• City Manager’s Office
• City Clerk (agendas, public records, Brown Act)
• Finance (budgets, audits, public funds) and Legal
• Human Resources (labor relations, hiring, compliance) Public Safety
• Police services
• Fire protection and emergency response
• Disaster preparedness and community safety planning
Public Works & Infrastructure
• Utilities and water systems

• Roads, traffic, and capital improvement projects
• Sustainability and environmental considerations
Community Services
• Resident engagement
• Public communications
• Community events and outreach
• Office of DEI
Planning & Development
• Land use and zoning
• Housing policy
• Affordable housing
• Environmental review and permitting
Information Technology
• Civic technology
• Data management
• Digital public services

GOVERNMENT RELATIONS & PUBLIC POLICY
Participants will learn:
• How local government interacts with county, regional, and state agencies • The role of County-wide agencies (transportation, housing, public health, emergency services) • How policies move from idea → staff analysis → council decision → implementation • How public input, advocacy, and stakeholder engagement influence outcomes Elections, Campaigns & Civic Leadership
• A dedicated module focuses on democracy in action, including:
• How to run an effective local election campaign
• Campaign planning, messaging, and voter outreach
• Government ethics, campaign finance laws, and compliance requirements • Understanding the role and responsibilities of:
o Councilmembers
o Mayors
o Appointed
• What it means to be a community leader, not just an elected official Leadership & Professional Skills Development
• Throughout the program, participants will build essential skills, including:
o Public speaking and presentation skills
o Writing for government and policy audiences
o Facilitation and meeting management
o Professional communication and collaboration
o Ethical decision-making and leadership accountability

CAPSTONE PROJECT
Each participant (or small team) completes a capstone project tied to a real issue or initiative, such as:
• Policy research and recommendations
• Community engagement strategies
• Program evaluation
• Public safety or infrastructure planning concepts
• Projects culminate in a formal presentation to City leadership, providing real-world experience and visibility.

OUTCOMES & IMPACT
Graduates of Leadership Monte Sereno will:
• Be civically literate and engaged
• Understand how local government truly functions
• Serve as informed ambassadors for civic participation and public trust • Be prepared for future roles in:
o Public service
o Government relations
o Policy and planning
o Community leadership
o Elected office

STRUCTURE
• Fee-based
• Hire dedicated staff
• Funded by grants
• Start with a pilot test

STAFF REPORT
Meeting: City Council - Mar 03 2026
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Manager
Department: City Manager
Title: Council Goal Setting Session for Fiscal Year 2026-2027 Recommendation(s):

Staff recommends that the City Council discuss and identify goals for Fiscal Year 2026-2027.

Background Information:

The Monte Sereno City Council meets every year to establish a work plan prior to adopting its annual budget. This process is known as the Council’s Annual Goal Setting Session. Through this process, the City Council prioritizes issues for the upcoming year and determines how to allocate City resources.

In 2017, Monte Sereno adopted the “Monte Sereno City Council Role, Mission, Vision, and Value” document which has been amended a few times, most recently in 2022 (Attachment 1).

This has been used as the framework for prioritizing goals each fiscal year based on how each fits into the following Council Values:
 Integrity and Professionalism
 Transparency and Openness
 Performance Accountability
 Effective and Efficient Services
 Fiscal Responsibility
 Quality of Life for all Residents
In Fiscal Year 2023-2024, The Monte Sereno City Council established the following five goal categories derived from the Monte Sereno General Plan:

1. Quality Public Services

2. Community Character

3. Enhanced Mobility

4. Community Safety

5. Environmental Sustainability

After the public meeting, staff will compile the list of goals determined by the Council (both continuing items and newly added items) and they will be included in the March 17, 2026 City Council meeting for formal adoption. Staff will then include these goals into the proposed Fiscal Year 2026-2027 budget that is scheduled to be presented to the City Council in May 2026 for the first review. Throughout the upcoming fiscal year, City Council and City staff work together to complete the workplan and adapt or update the workplan to achieve established goals.

Analysis:

Status of Fiscal Year 2025-2026 Goals
The goals that were adopted for Fiscal Year 2025-2026 are included in Attachment 2 along with a status update for each goal as well as a staff recommendation on whether to continue the item to the next fiscal year.

Of the 21 total goals adopted in Fiscal Year 2025-2026, five are completed and staff recommends continuing 14 into the next fiscal year.

New Goals for Fiscal Year 2026-2027
The City is currently working with a consultant to evaluate and determine if a parcel tax ballot measure should be placed on the November 2026 ballot to support the cost of police services.

This is a significant issue for the City as the cost of police services is increasing at a higher rate than City revenues (mainly property taxes). Staff anticipates that the future costs for police services will not be sustainable given the current revenues, which will cause a draw-down of the City’s reserve funds. Additional revenues will be needed to maintain the City’s services at the current levels.

Staff recommends this item be added to the goals for next fiscal year.

Budget and Staffing Impacts on Future Goals
Many of the existing goals are on-going or multi-year efforts such as the General Plan update, Housing Element program implementation, and wildfire preparedness/prevention. Therefore, there are many current goals continuing into the next fiscal year.

Staff recommends that the Council consider that large number of goals that will continue into next year as well as the limited staffing and budget constraints when considering new goals for the next fiscal year.

California Environmental Quality Act:

This is not a “project” under the California Environmental Quality Act (“CEQA”) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment (CEQA Guidelines section 15378(b)(5)).

Fiscal Impact:

The potential fiscal impact will depend on the goals adopted for Fiscal Year 2026-2027. Once the goals are adopted, staff will incorporate the necessary resources into the proposed Fiscal Year 2026-2027 budget, which is scheduled for the first review by the Council in May 2026 at a regular City Council meeting.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. City Council Role, Mission, Vision, and Values

2. Council Goals for Fiscal Year 2025-2026 Status Update

Monte Sereno City Council Role, Mission, Vision & Values:

Updated: March 2022
Overview
A Monte Sereno City Council Ad Hoc Committee on Governance developed the Role, Vision, and Value statements below in 2017. Monte Sereno City Council updated the items in 2019, 2020, 2021, and 2022 at their Annual Goal Setting Sessions.

Monte Sereno Council Role
The Monte Sereno City Council is the governing body of the City of Monte Sereno, vested with policy, fiduciary, legislative and quasi-judicial authority. The City Council of Monte Sereno operates under a Council-Manager form of government. Monte Sereno voters elect five councilmembers at large. Those councilmembers direct policy, which is implemented by the City Manager of Monte Sereno. The Monte Sereno City Council serves all of Monte Sereno, establishing policy and making decisions designed to benefit the community. As part of its leadership role, Monte Sereno City Council advocates, regulates, forms partnerships, provides direction, and monitors achievement. Members of the Monte Sereno City Council lead in their roles and responsibilities through relationships they have with each other, the public, and city staff, and by following all applicable regulations, ordinances, and laws. Monte Sereno City Councilmembers adhere to and model the Monte Sereno Council Mission, Vision & Values.

Monte Sereno Council Mission
The Mission of the City of Monte Sereno is to provide high-quality services to residents in an efficient, transparent, and fiscally responsible manner that preserves and enhances the unique residential character of Monte Sereno, protects natural resources, minimizes resident impacts to the environment, and protects and enhances the health, safety, mobility, and welfare of residents.

Monte Sereno Council Vision
The Monte Sereno City Council will continue to strengthen community and promote a strong sense of unity. Monte Sereno City Council strives to maintain the unique character and beauty of Monte Sereno and aspires to lead regionally as a desirable place to reside.

Monte Sereno Council Values
▪ Integrity and Professionalism: The Monte Sereno City Council shall work together to serve the community by respecting and trusting each other. We honor our word and keep our commitments. We seek to earn the public’s trust and confidence. We accept responsibility and take ownership for our actions.
▪ Transparency and Openness: We listen to all ideas and viewpoints. We establish clear direction, priorities and clearly communicate intentions and expectations. The Monte

Sereno City Council decision-making process is transparent, open, and available to all participants equally and without exception.
▪ Performance Accountability: We act in the best interest of the City of Monte Sereno. We set measurable performance goals, which support the priorities of the City of Monte Sereno and our individual work groups.
▪ Effective and Efficient Services: We deliver effective and efficient services both internally and through partnerships with other agencies to maximize City of Monte Sereno resources.

We strive to set a standard of excellence.
▪ Fiscal Responsibility: We conduct short and long-range strategic budgeting and financial planning to maximize service delivery and to build the economic stability of the City of Monte Sereno. We practice sound fiscal management to protect our financial resources. • Quality of Life for all Residents: We are committed to continually enhancing the quality of life in Monte Sereno. We safeguard the value and economic vitality of our community. We promote inclusiveness and non-discrimination.

Council Adopted Goals for Fiscal Year 2025-2026

8 Goals
Status as of February 2026 Staff
Recommendation
on Status
I. Provide Quality Public Service

1. Plan the Green Stormwater Infrastructure project required by State law.

This project is on-going. Preliminary plans have been developed to modify the landscape and hardscape at City Hall to meet this State requirement. Plans are being reviewed by the Santa Clara Valley Urban Runoff Pollution Prevention Program to ensure compliance with State requirements before construction plans are developed.

CONTINUEAs this project is ongoing, staff recommends that this goal continue.

2. Review and amend City of Monte Sereno Financial Policies:
a. Review and amend, if required, the City of MonteSereno’s investment policy. b. Develop and implement timely updates to the financial transparency system for residents.

This work is on-going. Staff will be working with our finance consultant to update the investment policy before the end of the fiscal year. The Council authorized the purchase of financial transparency software as part of the Tyler Technologies financial software package. The implementation of the online transparency system will begin before the end of the fiscal year.

CONTINUEThis work on on-going and nearing completion. However, since it is not fully completed, staff recommends continuing this goal.

3. Implement a cloud-based, fully integrated financial reporting and human resource information system forgovernment entities to:

This work is on-going and is part of the Tyler Technologies financial software package approved by Council. Implementation of the CONTINUEThis work on on-going and nearing completion.

Council Adopted Goals for Fiscal Year 2025-2026
Page
2 of
8 Goals
Status as of February 2026 Staff
Recommendation
on Status
a. Improve financial reporting and human resources
management at the City of Monte Sereno.
b. Utilize time reporting functionality for all personnel and support human resources requirements.
c. Address and resolve internal control weaknesses. d. Develop, document, and implement financial accounting policies and procedures with the new financial reporting system. e. Convert and migrate minimal, yet sufficient, data to the new financial reporting system and human resources information system. accounting/finance module is nearing completion. Staff will begin implementation of the HR/payroll module in January 2026. The implementation of the online transparency module will begin in the next couple of months. Staff is working with our finance consultant to address the internal control weaknesses and to develop accounting policies/procedures for the Tyler software.

However, since it is not fully completed, staff recommends continuing this goal.

4. Increase civic engagement and resident involvement in the community, including possible partnership with leadership Los Gatos.

This was discussed at the October 7, 2025 City Council meeting including ideas about a Veteran’s memorial, community benches, and birdhouses. A Veteran’s group has been in contact with the Council Member Craig about a potential memorial. The birdhouse initiative will be undertaken by the Youth Commission.

CONTINUE
As work on this goal is on-going, staff recommends that this goal continue.

5. Review and improve the City of Monte Sereno website with easier access to historical minutes and recordings.

A Youth Commissioner volunteered last summer and started to work on gathering/organizing historical data from the City’s records to prepare the data to be placed online. However, due to staffing constraints further work on this project has not yet occurred.

CONTINUE
As this project is not complete, staff recommends that this goal continue.

Council Adopted Goals for Fiscal Year 2025-2026
Page
3 of
8 Goals
Status as of February 2026 Staff
Recommendation
on Status
II. Maintain Community Character

1. Update the General Plan. This work is on-going. Council adopted the updated Safety Element in December 2025. The remaining General Plan Update is on schedule for Council adoption in the Summer 2026.

CONTINUEThis project is expected to be completed in late Summer 2026. Staff recommends continuing this goal.

2. Continue to implement programs in the adopted Housing Element.

This work is on-going. To date, ten of the programs have been completed, 13 are annual/on-going programs, and five remain to be completed. The five programs to be completed, include the required rezone to allow for multi-family development. This item is scheduled for a second review by the Site and Architectural Commission in January 2026 and will then will be scheduled for City Council consideration.

CONTINUEThis is an effort that is on-going each year of the current Housing Element cycle (through 2031). Staff recommends continuing this goal.

III. Enhance Mobility for Residents

1. Improve walkability throughout the City.

This was discussed at the October 7, 2025 City Council meeting and determined to be a longterm goal. No immediate action has been taken, but the item remains a Council goal in the event an opportunity to improve walkability arises.

CONTINUE
As this is an on-going effort, staff recommends that this goal continue.

Council Adopted Goals for Fiscal Year 2025-2026
Page
4 of
8 Goals
Status as of February 2026 Staff
Recommendation
on Status
IV. Maintain Community Safety

1. Improve
wildfire prevention and preparedness:

A. Establish evacuation routes, inform the community of these locations, and plan for their maintenance.

Staff is currently coordinating with the Town of Los Gatos staff to consider a combined evacuation plan based on simulation-based modeling. The Town has issued an RFP and is assessing proposals. Once their assessment is complete, the optional consulting costs for inclusion of Monte Sereno will be provided and presented to the City Council for consideration.

CONTINUEStaff anticipates a consultant proposal for an emergency evacuation simulation in the next month, which will be presented to the City Council for consideration. Staff recommends continuing this goal.

B. Increase awareness of fire danger due to poorly maintained vegetation and promote the importance ofdefensible space around structures.

Staff has made, and will continue to make,multiple social media posts, emails to interested parties, and placed information on the City’s web page about the importance of defensible space around structures.

CONTINUEStaff continues to provide public information on defensible spaces and recommends continuing this goal.

C. Work with Saratoga, Los Gatos, and elected officials to coordinate efforts to reduce fire hazard risks on Highway 9.

The City Council and community have worked extensively to raise awareness of the potential fire danger of trees, particularly in the median along Highway 9. The City Council authorized the Mayor to send a letter to the Assemblymember Pellerin regarding this topic.

CONTINUECouncil and staff continue to work on this

issue and staff
Council Adopted Goals for Fiscal Year 2025-2026
Page
5 of
8 Goals
Status as of February 2026 Staff
Recommendation
on Status
And, the Santa Clara County Fire Department Fire Chief sent a letter expressing concerns about Highway 9 fire safety to Caltrans. Several Councilmembers also raised this concern to Santa Clara County Supervisor AbeKoga, who reached out to Caltrans on the City’s behalf. recommends continuing this goal.

D. Consider requiring any eucalyptus trees on a property to be removed when an application for a new house is received.

This issue was presented to the City Council in October and Council requested additional information about the cost for removal of eucalyptus trees and to provide more public outreach. Staff plans to return to Council in March 2026.

CONTINUEThis item has not yet been completed due to limited staffing resources. Staff recommends continuing this goal.

E. Consider expanding the exterior home hardening requirements of the California Residential Code to apply to all properties in the City and not just those within the High or Very High Fire Hazard Severity Area.

This item has been completed. With the adoption of the updated building codes, the Council approved an ordinance to require the exterior home hardening requirements from the Fire Hazard Severity Areas to apply citywide for new construction.

NOT CONTINUEAs this has been completed, staff recommends not continuing the goal.

F. Adopt an updated Annex to the Santa Clara Wildfire Protection Plan to plan for programs in Monte Sereno.

This has not yet been completed.

CONTINUEThis has not yet been completed and staff

recommends continuing
Council Adopted Goals for Fiscal Year 2025-2026
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this goal into the Fiscal Year 2026-2027.

G. Recruit 10 additional CERT members, with a focus on residents that live near City Hall.

This effort is on-going. The effort was previously led by a former Councilmember. Staff will continue to promote CERT through social media posts and providing information at the front counter of City Hall.

CONTINUEThis is an on-going effort and staff recommends continuing this goal.

H. Consider outfitting the shed at City Hall to serve as an NICP.

This has been placed on hold until additional CERT members are active who can support a new NICP.

NOT CONTINUEThis goal can be placed on hold until sufficient CERT membership is in place to support and NICP. Staff recommends not continuing the goal, but bringing it back when CERT sufficient membership has been established.

I. Consider establishing a commission or committee to work on wildfire prevention and preparedness issues.

The City Council discussed this topic at the April 15, 2025 meeting and decided not to move forward with a specific advisory committee at this time as there was already a Wildfire Community Advisory Group that includes participants from Los Gatos, Saratoga, and Monte Sereno.

NOT CONTINUECouncil has considered this goal and staff recommends not continuing the goal.

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2. Install of Flock cameras citywide. This was completed in July 2025 with the installation of 19 Flock cameras throughout the City.

NOT CONTINUEThis has been completed and staff recommends not continuing the goal.

3. Finalize the agreement with Los Gatos for law enforcement services.

This was completed in April 2025 when the City Council approved a new five-year agreement with the Town of Los Gatos for law enforcement services. The agreement was effective on July 1, 2025.

NOT CONTINUEThis has been completed and staff recommends not continuing the goal.

V. Enhance Environmental Sustainability
A. Promote low-water and low-fire landscaping alternatives for residents.

The City promotes low-water landscaping through the implementation of the State mandated Water Efficient Landscape Ordinance which limits water usage for new landscape areas. Staff anticipates the State will provide guidance on wildfire safety defensible spaces and fire smart landscaping in early 2026.

CONTINUEGuidance from the State and Santa Clara County Fire Department is expected to be upcoming. Staff recommends continuing this goal.

B. Encourage water conservation and support the move to lower carbon emissions in Monte Sereno.

The Council has adopted a local amendment to the building code to require a hot water recirculation pump in all new construction. These reduce water usage by quickly supplying hot water to all fixtures to reduce water that is NOT CONTINUEThe adoption of the 2025 California building

codes included Reach
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wasted waiting for hot water to reach the faucet. Additionally, the City has streamlined the permitting process for the installation of electrical water heating and space heating equipment as well an EV chargers by allowing such permits to be obtained online in realtime.

Codes as permitted by State law.

Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: February 26, 2026

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
January 6, 2026 West Valley Recycles Presentation N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Accept the Annual Approval and Signing of the City Council Code of Ethics GGL N Consent Calendar Supplemental Law Enforcement Service Fund (SLESF) GGL N Consent Calendar Revisions to City of Monte Sereno Council Ad-Hoc Committees DP N New Business Discuss Selection of Meeting Date for Strategic Goal Setting DP N New Business Consideration to Authorize the City Manager to Execute an Agreement with CliffordMoss, LLC for Consulting Services for a Potential Police Services Parcel Tax Including Public Opinion Polling, Public Outreach, and a Prop 218 Compliant Ballot Measure for an amount not to exceed $84,850 Plus a 10% Contingency for Program Costs.

DP N New Business
January 20, 2026 Presentation of Certificates of Recognition to 2025 STEM Winners from the City of Monte Sereno
GGL N Presentation
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Authorize the City Manager to Establish Automated Payments for City Hall Utility Bills
DP N Consent Calendar
Consider Establishment of an Appointment to the Monte Sereno City Council Financial Implementation Support and Audit Support Ad Hoc Committee DP N Consent Calendar
Application 2025-3089 for a Variance application for reduced rear yard setback of 25 feet where 30 feet is required at 18113 Bancroft Avenue. (CEQA: Exempt, Guidelines sections 15302, 15303)
DP Y Public Hearing
City Manager’s Quarterly Report DP N New Business
Consideration and Appointment to Fill One Alternate Representative Vacancy on the Silicon Valley Clean Energy Authority Board
GGL N New Business
February 3, 2026 Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar

Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: February 26, 2026

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
February 17, 2026 Finance Reports DP N Consent Calendar Meeting Minutes GGL N Consent Calendar
Hold Public Hearing and Adopt a Reso Overruling Objections and Determining to Proceed with Weed Abatement
GGL Y Public Hearing
Discuss Hosting a City Picnic and Consider a Budget for the City Picnic GGL N New Business Discussion and Consideration of a City of Monte Sereno Community Grants Deadline, Selection Dates, and Budget Amount
DP N New Business
Discuss a Potential City Council Ad Hoc Committee to Analyze Existing City Hall Property
DP N New Business
Discuss the Creation of Leadership Monte Sereno DP N New Business March 3, 2026 Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
Adopt a Resolution to Authorize the City Manager to Accept or Not Accept Applications for Annexation to the City of Monte Sereno DP N Consent Calendar
Adopt a Resolution to Extend the Memorandum of Understanding with the Monte Sereno Association of City Employees for One Year with an Expiration Date of June 30, 2027
DP N Consent Calendar
Discuss the Creation of Leadership Monte Sereno DP N New Business Council Goal Setting Session for Fiscal Year 2026-2027 DP N New Business Accept the Resignation of Council Member Mekechuk as Primary Director of the Santa Clara County VTA Policy Advisory Board and Appoint a New Primary Director
DP N New Business
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
March 17, 2026 2025 Housing Element Annual Progress Report DP N Consent Calendar Variance application for a detached ADU in the front yard that is 986 square feet where 800 square feet is allowed at 153941 Winchester Boulevard DP Y Public Hearing
Discussion and Consideration of a City of Monte Sereno Community Grants DP N Unfinished Business

Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: February 26, 2026

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
April 7, 2026 Adoption of 2026-2027 City Council Goals DP N Consent Calendar Review potential SB10 Multifamily Zoning Overlay DP Y Public Hearing Appointment to Fill One Vacancy on the Monte Sereno Site and Architectural Commission for an Unexpired Term Ending December 31, 2027 GGL N New Business
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
April 21, 2026
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
May 5, 2026 First Study Session for Review of Proposed FY 25/26 Budget DP N New Business City Manager’s Quarterly Report DP N New Business
General Plan Update Study Session DP N New Business
Discuss Ballot Poll and Decide How to Move Forward DP N New Business Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
May 19, 2026 Adoption of a Resolution Declaring Hazardous Vegetation (Brush) a Public Nuisance and Set Public Hearing (SCCF)
GGL N Consent Calendar
Consideration of Awarding Community Based Organization Grants DP N New Business Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
June 2, 2026 Annual Street Maintenance - Adoption of Projects FY 26/27 DP N Consent Calendar Updated Fee Schedule for User and Regulatory Fees DP N Consent Calendar Adoption of a Resolution Setting Appropriations Limit for Fiscal Year 2026-27 DP N Consent Calendar

Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: February 26, 2026

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
June 16, 2026 Adoption of Resolution Establishing and Fixing the Amount of Special Real Property Tax Levy for Police Protection Purposes for the Fiscal Year 2026-2027 GGL N Consent Calendar
Adopt a Resolution Overruling Protest Regarding Brush Abatement GGL Y Public Hearing Adoption of the FY 26/27 Budget DP N Unfinished
Business
Appointment of 2026-2027 Youth Commissioners GGL N New Business Meetings Cancelled
Finance Reports DP N Consent Calendar
July 7, 2026
July 21, 2026
Meeting Minutes GGL N Consent Calendar
August 4, 2026 Adopt a Resolution Confirming a Weed Abatement Report and Assessment List to be Entered on the Tax Assessment Roll
GGL Y Public Hearing
Consideration of Nominees Citizen of the Year Award GGL N New Business League of California Cities Annual Conference Voting Delegate GGL N New Business City Manager’s Quarterly Report DP N New Business
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
August 18, 2026 FY 25/26 Pavement Improvement Project Acceptance DP N Consent Calendar Finance Reports Warrant list DP N Consent Calendar

Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: February 26, 2026

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Meeting Minutes GGL N Consent Calendar
September 1, 2026
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
September 15, 2026
Santa Clara County Fire Department Semi-Annual Public Safety Report Fire N Presentation Finance Reports DP N Consent Calendar
October 6, 2026 Meeting Minutes GGL N Consent Calendar
Los Gatos Monte Sereno Police Department Semi-Annual Report Police N Presentation Finance Reports DP N Consent Calendar
October 20, 2026 Meeting Minutes GGL N Consent Calendar City Manager’s Quarterly Report DP N New Business
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
November 3, 2026
Finance Reports DP N Consent Calendar
Meeting Minutes GGL N Consent Calendar
November 17, 2026
Youth Commission Report GGL N Presentation
Finance Reports Warrant list N Consent Calendar
December 1, 2026 Meeting Minutes GGL N Consent Calendar Better Street Commission & S&A Applicants GGL N New Business Council Nomination of Mayor and Vice Mayor DP N New Business Finance Reports DP N Consent Calendar

Monte Sereno City Council
2026 Tentative Council Meeting Calendar
Updated: February 26, 2026

Council Meeting
Date
Agenda Item Staff Public
Hearing?
Agenda
Category
Meeting Minutes GGL N Consent Calendar
December 15, 2026 Declaring Weeds a Public Nuisance GGL N Consent Calendar Consider and Set City Council Meeting Dates for 2027 GGL N New Business Recognition of Outgoing Betters Streets Commissioners and Site and Architectural Commissioners
DP N New Business
Consider and Approve City Committee/Commission Assignments for CY2027 DP N New Business Supplemental Law Enforcement Service Fund (SLESF) DP N New Business