Montebello City Council
April 13, 2022

Account No. 100-85-860-6010.10 (Fire Department, Suppression, Machinery and Equipment) and Account No. 100-85-860-6016 (Fire Department, Suppression, Uniform Expense) for each of the vendors and the annual not-to-exceed amounts (as detailed below).

The department will purchase essential Personal Protective Equipment (PPE), Turnouts, Wildland gear, uniforms and fire-related equipment and supplies using the terms and conditions identified in the following contracts for each respective vendor:

1. Allstar Fire Equipment, Inc. (Allstar) awarded Contract No. 032620-LIO by Sourcewell. The department anticipates spending an annual amount not-toexceed $250,000.

2. Galls, LLC (Galls) awarded Contract No. 02-118 by National Cooperative Purchasing Alliance (NCPA). The department anticipates spending an annual amount not-to-exceed $175,000.

3. Municipal Emergency Services, Inc. (MES) awarded Contract No. 032620- MES by Sourcewell. The department anticipates spending an annual amount not-to-exceed $175,000.

Under Montebello Municipal Code Chapter 3.20.125, Piggybacking Purchasing Agreements, the City can establish a purchase order using the same terms and conditions set forth in the agreements previously mentioned.

If approved, the Department will ensure prior approval of funds for the specified items have been authorized during the annual budget process (beginning with FY 2022-23) and upon approval of the Department’s budget the annual blanket purchase orders will be issued at the beginning of every fiscal year through Fiscal Years 2024-25 (Allstar and Municipal Emergency Services) and 2025-26 (Galls). Utilizing these multi-year agreements allows for improved planning – knowing the amounts needed each fiscal year for the purchase of PPE, uniforms and related essential fire equipment allows for strategic operationalization of essential equipment and related purchases.

BACKGROUND
National Fire Protection Association (NFPA) 1500 Standard on Fire Department Occupational Safety and Health Programs recommends that firefighters engaged in structural firefighting be provided with and wear a protective ensemble, which consists of the following protective items: coat, trousers, hood, helmet, SCBA, gloves, and proper footwear. This personal protective equipment (PPE) is designed to protect firefighters from serious injuries or illnesses resulting from contact with fire as well as chemical, biological, radiological, nuclear, high-yield explosive (CBRNE) hazards. This is extremely important to allow for personnel to execute their jobs without suffering from burns or lung damage from smoke inhalation.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022.

Approve Issuance of a Blanket Purchase Order to Allstar Fire Equipment, Inc., Galls LLC, and Municipal Emergency Services, Inc. for Personal Protective Equipment, Uniform Apparel and Fire-Related Supplies and Equipment for Multi-Year Periods

Montebello Fire Department is required by law to issue two (2) sets of turnout ensembles to each firefighter in order to safely and effectively perform their job. The Department also has a Wellness and Cancer Prevention Program, ensuring that all fire suppression personnel have the appropriate safety gear, and will prevent from exposure to harmful, carcinogenic toxins, providing availability and/or back-up of a clean second set for emergency response calls. The department has always strived to prioritize the safety, health and well-being of its firefighters.

Related NFPA and Department guidelines require standard uniforms and related apparel, and regular replacement of essential firefighting and life safety equipment. These multiyear agreements with these three vendors will help ensure procurement flexibility, allowing for equipment to be purchased from multiple vendors depending on availability and pricing. The multi-year agreements improve planning, allowing for Fire and Finance to better project expenses in these critical areas over multiple, future years.

Allstar Fire Equipment, Inc.

Allstar Fire Equipment, Inc., has supplied the Montebello Fire Department for several years and has provided various fire gear, such as turnout ensembles including boots, helmets, and brush jackets. In addition, the vendor is a supplier of fire hoses, nozzles, breathing apparatus, and fire tools. Allstar is the exclusive dealer and distributor for Lion Apparel in the State of California, as well as being a local vendor and due to its proximity to Montebello, making it easy to access necessary emergency purchases.

Due to its established relationship with the City and the Fire Department, Allstar has developed departmental specifications that best suit the needs and has provided consistency to fire personnel and equipment, plus complies with local county fire standardization of equipment and tools. The Fire Department plans to utilize Allstar as the distributor for various fire-related supply purchases including: key hose, hose packs, and nozzles. Allstar Fire Equipment has continued to be the chosen vendor due to their close proximity, quick response time, and familiarity with the Fire Department’s needs.

Galls, LLC
Galls, LLC, consistently meets Fire Department uniform needs and provides a strong business relationship with the City. In order to properly outfit Fire Department staff, Galls will be utilized to purchase station uniforms, wildland pants, and station boots for current and future Fire Department personnel.

Municipal Emergency Services (MES)
Municipal Emergency Services, Inc. (MES) provides quality name brand equipment that complies with the appropriate NFPA and manufacturer’s specifications throughout the life of the products purchased. MES is another provider of turnout gear. As previously CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022.

Approve Issuance of a Blanket Purchase Order to Allstar Fire Equipment, Inc., Galls LLC, and Municipal Emergency Services, Inc. for Personal Protective Equipment, Uniform Apparel and Fire-Related Supplies and Equipment for Multi-Year Periods

mentioned, this gear is a necessary expense in order to be compliant with NFPA 1500.

This protective ensemble provides an outer shell that is highly resistant to ignition from flame contact or radiant heat and provides insulation through nonflammable insulation material. Per NFPA 1851, PPE is to be limited to a ten-year lifespan from date of manufacture. Therefore, having the ability to purchase from multiple PPE distributors (i.e., Allstar and Municipal Emergency Services) is necessary to properly outfit current and future personnel.

ANALYSIS
City staff began evaluating the best method of procurement of personal protective equipment (PPE), uniform apparel and fire equipment/supplies in a manner that is in line with the City’s Municipal Code and purchasing policies and procedures, while providing multiple-year costing to assist with future budget and operational planning.

The City currently utilizes Allstar Equipment, Galls, and MES for these essential PPE components, including hoses, nozzles and small tools, as well as uniforms and related supplies. Staff conducted an analysis and identified master contracts through Sourcewell and National Cooperative Purchasing Alliance (NCPA), which are national cooperative procurement organizations offering publicly solicited contracts to government entities nationwide. Contracts are created through a public solicitation by a Lead Public Agency.

As current members, purchasing off of these contracts provides the City the opportunity to purchase from Allstar Equipment, Galls, and MES, acquiring the same products and services currently utilized while meeting the municipal code requirements to purchase off competitive bid awards. For reference, Fire Department’s Sourcewell Member No. 186497.

Allstar Fire Equipment, Inc. was awarded a contract by Sourcewell on May 7, 2020 with an expiration date of May 7, 2024. It is a four-year term with optional extension up to one (1) additional one-year period upon request of Sourcewell and with written agreement by vendor. This contract saves the City the cost of conducting an RFP process, which would likely result in similar, or possibly higher, rates. Remarkably, the recommended contract entails prices that are at a discount range of up to 35% from MSRP price list.

Galls, LLC was awarded a contract by NCPA on May 3, 2021 with an expiration date of April 30, 2024. It is a three-year term with the option to renew for two (2) additional one (1) year periods, if mutually agreed on by Region XIV ESC and Galls, LLC.

Municipal Emergency Services, Inc. was awarded a contract by Sourcewell on May 7, 2020 with an expiration date of May 7, 2024. It is a four-year term with optional extension up to one (1) additional one-year period upon request of Sourcewell and with written agreement by vendor.

Therefore, staff research indicates that the most efficient and economical methods to acquire the mandated PPE, uniform apparel and fire-related equipment are to use the CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022.

Approve Issuance of a Blanket Purchase Order to Allstar Fire Equipment, Inc., Galls LLC, and Municipal Emergency Services, Inc. for Personal Protective Equipment, Uniform Apparel and Fire-Related Supplies and Equipment for Multi-Year Periods

existing contracts between Sourcewell and Allstar Fire Equipment (Attachment BContract No. 032620-LIO); NCPA and Galls (Attachment E-Contract No. 02-118); and Sourcewell and Municipal Emergency Services (Attachment F-Contract No. 032620- MES). This provides the opportunity to purchase off of competitive bid awards and receive the same reliable products and service, at reasonable prices, through fiscal years 2024- 25 and 2025-26.

SUMMARY
Staff is recommending the City Council approve the procurement of personal protective equipment and fire equipment/tools from Allstar Fire Equipment, Inc., Galls, LLC, and Municipal Emergency Services, Inc. by utilizing Sourcewell Contract No. 032620-LIO, NCPA Contract No. 02-118, and Sourcewell Contract No. 032620-MES. The annual purchase amount is estimated at $250,000 for Allstar Fire Equipment, $175,000 for Galls, and $175,000 for MES. These are multiple year agreements that will improve fiscal and operational planning. The contracts with Allstar Fire Equipment and MES will be from FY 2022-23 through FY 2024-25, and the Galls contract will run from FY 2022-23 through FY 2025-26. No current fiscal year budget adjustment is needed as part of this action. The FY 2022-23 budget will be developed utilizing these contract amounts.

ATTACHMENTS:

A. Attachment A – Allstar: Sole Source Provider Letter from LION Apparel B. Attachment B – Allstar: LION First Responder Sourcewell Contract #032620-LIO C. Attachment C – Allstar: Sales Quotes for Key Hose (2) D. Attachment D – Galls: Region 14 Award Letter
E. Attachment E – Galls: NCPA Contract #02-118 for Firefighting Equipment and PPE (Please reference Item #19 – Attachment E)
F. Attachment F – MES: Sourcewell Contract #032620-MES

7200 Poe Ave. | Suite 400 | Dayton, OH 45414
tf: 800.548.6614 | p: 937.898.1949 | f: 937.898.2848 [email protected] | www.lionprotects.com December 17, 2021
To Whom it May concern,
Re: LION Authorized & Approved Sole Source Distributor
Allstar Fire Equipment and LION have experienced a decades’ long partnership in proudly supplying the California fire service with the highest quality personal protective equipment. LION is grateful to the high energy and enthusiasm exhibited by the staff at Allstar. Their dedication to the highest standards of service and integrity has developed into their position as the Sole Source for LION’s NFPA compliant LION® brand turnouts and Fire Training Products to the municipal fire service market in California.

Allstar maintains significant inventory and professional sales staff covering the entire state. LION provides state-of-the-art ergonomics in its Janesville® V-Force® turnouts and true innovations such as Isodri®, Semper Dri™, Lite-N-Dri™ and Ventilated Trim™, responding to the needs of the fire service, with focus on metabolic stress reduction, durability, mobility and comfort.

Thank you for your consideration in choosing Allstar and LION for your personal protection requirements.

Sincerely,
Mike Morris
Mike Morris
Distribution Sales Manager
LION
206-399-3728
[email protected]

ATTACHMENT A
032620-LIO
1 Rev. 4/2019
Solicitation Number: RFP #032620

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and LION First Responder PPE Inc., 7200 Poe Ave., Suite 400, Dayton, OH 45414 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to its members. Participation is open to all levels of governmental entity, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and its Members (Members).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires May 7, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or Products must be delivered as operational to the Member’s site. 














ATTACHMENT B
032620-LIO
2 Rev. 4/2019
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Member in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Member.

C. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

Regardless of the payment method chosen by the Member, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Member at the time of purchase.

When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Member’s requested delivery location.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.














032620-LIO
3 Rev. 4/2019
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Member.

B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption certification(s). When ordering, Members must indicate if it is a tax-exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Members.

4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change) x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference. 













032620-LIO
4 Rev. 4/2019

5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS

A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Members that can legally access the Equipment, Products, or Services under this Contract. A Member’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Member’s use of this Contract is at the Member’s sole convenience and Members reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership requirements and documentation and will encourage potential members to join Sourcewell.

Sourcewell reserves the right to add and remove Members to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Member policies and procedures, and all applicable laws.

6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, Member must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may use their own forms for purchase orders, but it should clearly note the applicable Sourcewell contract number. Members will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Member.

B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order may be negotiated between a Member and Vendor, such as job or industry-specific requirements, legal requirements (such as affirmative action or immigration status requirements), or specific local policy requirements. Any negotiated additional terms and conditions must never be less favorable to the Member than what is contained in Vendor’s Proposal.

C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond that meets the requirements set forth in the Member’s purchase order. 













032620-LIO
5 Rev. 4/2019
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Member and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Member fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal or state laws or regulations prohibit the purchase or change the Member’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Member.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Member’s purchase order will be determined by the Member making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and x Business reviews to Sourcewell and Members, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to members, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made). 













032620-LIO
6 Rev. 4/2019
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Members. The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Members under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than forty-five (45) calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than thirty (30) days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.














032620-LIO
7 Rev. 4/2019

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, masterservant, principal-agent, or any other relationship.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of six (6) years from the end of this Contract. This clause extends to Members as it relates to business conducted by that Member under this Contract.

13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract. 













032620-LIO
8 Rev. 4/2019
If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Members by any person on account of the use of any Equipment or Products by Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright laws.

15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the 













032620-LIO
9 Rev. 4/2019
remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have thirty (30) calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Members as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Member order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:














032620-LIO
10 Rev. 4/2019

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.

During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event














032620-LIO
11 Rev. 4/2019
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without thirty (30) days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance 













032620-LIO
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maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.

21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Members.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any Member.

Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when 













032620-LIO
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a Member accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction 













032620-LIO
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work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award 













032620-LIO
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covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.














032620-LIO
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24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty (60) days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Termination of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to termination.

Sourcewell LION First Responder PPE Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Mark T. Smith
Title: Director of Operations &
Procurement/CPO
Title: President LION Americas
Date: ________________________
Date: ________________________
Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
















 





 




 


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Bid Number: RFP 032620 Vendor Name: LION First Responder PPE 














ATTACHMENT C

Region XIV Education Service Center
Monday, May 3rd, 2021
Galls, LLC
ATTN: David Scheve
1340 Russell Cave Rd.

Lexington, KY 40505
Dear David:
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
Region XIV Education Service Center is happy to announce that Galls, LLC. has been awarded an annual contract for Firefighter Equipment and PPE based on the proposal submitted to Region XIV ESC.

The contract is effective immediately and will expire on April 30th , 2024. The contract can then be renewed annually for an additional two years, if mutually agreed on by Region XIV ESC and Galls, LLC.

We look forward to a long and successful partnership underneath this contract.

If you have any questions or concerns, feel free to contact me at 325-675-8600.

Sincerely,
Shane Fields
~~-
Region XIV, Executive Director

ATTACHMENT D
Region XIV Education Service Center
Monday, May 3rd, 2021
Galls, LLC
ATTN: David Scheve
1340 Russell Cave Rd.

Lexington, KY 40505
Dear David:
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
Region XIV Education Service Center is happy to announce that Galls, LLC. has been awarded an annual contract for Firefighter Equipment and PPE based on the proposal submitted to Region XIV ESC.

The contract is effective immediately and will expire on April 30th , 2024. The contract can then be renewed annually for an additional two years, if mutually agreed on by Region XIV ESC and Galls, LLC.

We look forward to a long and successful partnership underneath this contract.

If you have any questions or concerns, feel free to contact me at 325-675-8600.

Sincerely,
Shane
~~- Fields
Region XIV, Executive Director

ATTACHMENT E
Please reference Item #19 – Attachment E to view the Galls: NCPA Contract #02-118 for Firefighting Equipment and PPE

ITEM#____

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
BY: Nicholas Razo, Director of Human Resources – Information Technology Shawn Granger, IS Manager
SUBJECT: Approve Professional Services Agreement with IBE Digital to Implement a Strategic Information Technology Infrastructure Improvement Project
DATE: April 13, 2022
RECOMMENDATIONS:

It is recommended that the City Council:
1) Authorize the City Manager to execute a five-year term agreement with IBE Digital to implement the Strategic Information Technology (IT) Infrastructure Improvement Project to include the City’s backbone network, storage and related software and hardware purchases, including procurement of installation and related services; and
2) Take such additional, related, action that may be desirable.

BACKGROUND
In the twenty-first century, a robust information technology infrastructure is critical to the success of local government agencies tasked with providing services to residents, businesses, and other community stakeholders. Locally, information technology (IT) is involved with nearly every City operation including, but not limited to: transit, public safety, public works, EMS, traffic management, capital planning, accounting, payroll, inventory management, and general record-keeping. Failing to ensure the IT infrastructure operates optimally could result in one or more services mentioned above failing and delaying service delivery.
21 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022 Approve Professional Services Agreement with IBE Digital to Implement a Strategic Information Technology Infrastructure Improvement Project

The City of Montebello’s IT Infrastructure is currently in need of a complete overhaul due to significant neglect over multiple decades. This piece of the City’s critical infrastructure has not received any significant upgrades. In August 2020, an in-depth assessment of the City’s IT infrastructure was performed by IBE Digital which identified various cyber risks and risk exposure throughout the City. As a result, the infrastructure is operating with several hardware components that are either outdated, obsolete, or end-of-life. The City has no redundancy or adequate disaster data recovery.

During the COVID-19 pandemic it has been evident that the City was not prepared for remote working/meetings, on-line customer transactions (i.e., on-line payment, electronic permit, digital libraries), insufficient tablet inventories, inability to connect to network documents, and other telework shortcomings, to name a few. In response to COVID-19 impacts, over the past two years staff has had to procure portable technology that operate independently and access remotely via antiquated virtual private network (VPN) connections as opposed to more modern methods of remoting.

Public Safety (Police, Fire, EMS) have been extremely impacted due to aging infrastructure that has impacted dispatching, digital report submissions and radio communications. Community Development and Public Works lack the ability to incorporate a robust GIS mapping system to create multi-layer overlays that demonstrate critical infrastructure (i.e., sewer, water, storm drain, curbs, sidewalk and streets) and identify commercial and residential developments.

Public Works is utilizing a very primitive version of GIS mapping to create initial records of data that has required over 1 ½ years to create due to the inability for the current system to support any upgrades. Currently the City has over 10,000 boxes of historical documents that are in the process of undergoing indexing, storing, scanning, and processing thru the retention and destruction schedule. The City lacks sufficient digital storage capacity to upload these massive files that are required to be retained for historical and reference purposes. Other areas of the City’s operation requiring upgrades revolve around aging servers, end of life phone system, audio/video backbone, and out of date software programs. The City lacks the ability to use efficient software such as Office 365, Adobe Suite, and other products to improve operational efficiency and customer experience.

For the year that ended June 30, 2021, a Financial Audit was completed by Vasquez & Company LLP which documented deficiencies in the City of Montebello’s IT systems. This audit identified the City’s information technology as a significant risk to operations and in need of major improvements. The audit listed the lack of an IT Strategic Plan, outdated hardware/software and various security concerns which could negatively impact the City’s operational and financial situation. Due to the unsupported systems past end-of-life, the IT division is reactive instead of strategic.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022
Approve Professional Services Agreement with IBE Digital to Implement a Strategic Information Technology Infrastructure Improvement Project

The overall goals and objectives of this network backbone hardware and software upgrade project include, but are not limited to: replacing obsolete hardware, improving operational efficiency and effectiveness, improving cybersecurity posture and standing to meet or exceed recommended protocols for government agencies, and providing disaster recovery/connectivity redundancy (continuity of operations).

Upon completion of this project, staff expects to receive a significantly improved and enhanced IT infrastructure that requires limited management and servicing, and operates more efficiently and economically. The upgrades include:

• Core Data Center Deployment
• XiLeap Disaster Recovery and Business Continuity System • Network Security Enhancements
• Microsoft 365 Migration
• Multi-Factor Authentication
• Network Infrastructure Upgrade
• Desktop and Laptop Computer Replacements
• Managed Security Services
• VoIP Phone System Replacement
• Document Management Upgrades
These critical improvements to IT enterprise systems will result in more efficient operations of day-to-day IT activity. All City Departments, including Public Safety employees will no longer need to endure extended downtimes with daily digital tools, dedicated support to vital emergency response systems and will be well supported for onsite and remote working. Improvements to security systems will reduce potential risk to various cybersecurity threats.

CONTRACT PROCESS
On June 9, 2021 the City Council authorized the issuance of a Request for Qualifications/Proposals (RFQ# 21-1) for Information Technology Infrastructure Upgrade Services to include the City’s IT infrastructure, backbone network, storage and related software and hardware purchases, including procurement of installation and related services.

The Request for Qualifications was issued on August 4, 2021, with all proposals due by September 9, 2021. The purpose of the RFQ was to solicit proposals from vendors interested in this project. The RFQ process would allow staff to review proposals and determine the most qualified vendors. The evaluation included a scoring of qualifications:
• Understanding of the City’s Requirements
• Experience (focus on Public Sector)
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022
Approve Professional Services Agreement with IBE Digital to Implement a Strategic Information Technology Infrastructure Improvement Project

• Project Management/Implementation Approach
• Reference Checks
A total of twelve (12) proposals were received from vendors across the nation. Staff reviewed each proposal and scored them based on the criteria above. IBE Digital (I Copy) scored the highest. Moreover, IBE Digital has been a partner with the City for over two years, conducting the original information technology assessment which brought to light the breadth and scope of issues needing to be tackled. This vendor is local, is extremely familiar with the City’s existing IT network hardware and software.

Based on the scoring evaluation, Staff is recommending an agreement with IBE Digital to manage the multi-year IT network and backbone upgrade project. The work will also include managing the procurement of necessary hardware and software, as well as providing knowledgeable staff for installation and implementation. The “Fiscal Impact” section below explains the details of procuring the hardware and software necessary to upgrade the City’s IT infrastructure.

FISCAL IMPACTS
The information technology (IT) essential upgrades will be purchased by using a variety of cooperative agreements to ensure the City of Montebello achieves a high level of efficiency and capital investment value. The government cooperative agreements include, but are not limited to: Sourcewell, National Cooperative Purchasing Alliance (NCPA), and California Multiple Award Schedules (CMAS). Cooperative purchase contracts are previously competitively bid and leverage national/state volume pricing which provides members with a streamlined contracting process, allowing the City to forgo lengthy bidding processes. The recommended purchase is in compliance with Montebello Municipal Code, Section 3.20.125.

Staff is recommending approval of a five (5) year agreement, effective April, 2022, through April, 2027, to provide the IT support for citywide network infrastructure upgrades.

Year one of the IT Infrastructure Upgrade Plan has an estimated cost of $4,776,738. This estimate includes most of the capital costs, which are one-time in nature. The following four years of the upgrades will be approximately $900,682 for the first year with inflationary (Consumer Price Index) increases in subsequent years. Much of these reoccurring license, service, and maintenance costs are offset by replacing current system costs (i.e., the City is already paying for various software licenses). A portion of these information technology upgrade costs will be charged to the Transit Fund, since the Transit Department (Montebello Bus Lines) utilizes the same citywide network and related IT software as non-Transit operations.

Given the size, scope and length of this essential project, a special Capital Improvement Fund will be created. Segregating expenses in a separate fund allows for improved CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022
Approve Professional Services Agreement with IBE Digital to Implement a Strategic Information Technology Infrastructure Improvement Project

tracking of upgrade costs and other charges related to this project. The current recommended action is to approve a multi-year agreement with IBE Digital to perform the various upgrade tasks, procure necessary hardware and software, and serve as project manager.

No budget appropriation is needed at this point for Fiscal Year 2021-22. The Fiscal Year 2022-23 budget will be developed to include sufficient funding for the multi-year IT upgrade project – an identical approach as more traditional street and road capital projects which span multiple fiscal years. Subsequent budgets will be developed to provide sufficient funding. Current software and hardware costs (i.e., software licenses, computer purchases, etc.) will continue to be budgeted in the Information Technology Division, as well as other departments as necessary while the upgrade project continues.

At the September 1, 2021 Special Study Session, staff presented an outline of potential uses of Coronavirus State and Local Fiscal Recovery Funds (CSLFRF), provided through the American Rescue Plan Act (ARPA). One of the items presented was funding this essential technology upgrade with CSLFRF revenue. Staff received direction from the City Council at that Study Session to move forward with securing a vendor to implement the network backbone infrastructure upgrade project. A portion of the City’s $16.59 million in CSLFRF revenue will be committed to this upgrade project.

The FY 2022-23 budget will be developed to include funding sufficient to pay for the necessary hardware and software upgrades. Given the scope, size and cost of this essential project, a separate Capital Improvement Fund will be created in the FY 2022- 23 budget. Staff will present a more detailed outline of projected expenses as part of the FY 2022-23 budget development and presentation.

SUMMARY
It is being requested that the City Council authorize the City Manager to execute a fiveyear term agreement upon review and approval by the City Attorney’s Office with IBE Digital to provide essential hardware and software to improve the level of IT infrastructure to improve the City’s operation.

ATTACHMENT:

None
ITEM #____

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, P.E., City Manager
SUBJECT: Receive and File Project Funding Request for Fiscal Year 2023 for the Montebello Sewer System Rehabilitation Project – for consideration of Federal and State appropriations
DATE: April 13, 2022
RECOMMENDATIONS:

It is recommended that the City Council receive and file:
1) Information regarding the Montebello Sewer System Rehabilitation Project request for Funding for Fiscal Year 2023 from:
a. The Office of U.S. Senator Alex Padilla - $3 million b. The Office of California State Senator, Bob Archuleta, District 32 and California State Assemblymember Cristina Garcia, District 58 - $2.1 million
2) Take such additional, related, action that may be desirable.

BACKGROUND
The Federal and State budget appropriations process has provided an opportunity for the City of Montebello to submit projects that have a community and regional benefit.

Staff submitted the City’s Montebello Sewer System Rehabilitation Project for consideration by State and Federal representatives. The United States Senate appropriations on-line funding request process deadline was April 4, 2022. The State of California request for appropriation deadline for the State Senate is April 15, 2022 and State Assembly due date is April 29. Staff has submitted all funding requests and are currently soliciting support letters.

City staff have recognized the urgency of updating the City’s sewer system as evidenced by recent incidents requiring emergency repairs. The City last year 22 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022 Receive and File Project Funding Request for Fiscal Year 2023 for the Montebello Sewer System Rehabilitation Project – for consideration of Federal and State appropriations

celebrated our 100 years of incorporation, with our rich history comes aging infrastructure built for a small community, not the thriving and growing community that exists today. Further compounding our concerns is the projected growth largely in part, to meet the State’s Southern California Association of Governments Regional Housing Needs Allocation (RHNA) requirements. Unfortunately, we are experiencing catastrophic failures of our sewer systems that will require infrastructure investments to meet the housing, economic, and sanitation needs of our growing region.

Projects submitted to the Federal and State representatives are to provide a portion of funding to address sewer in the downtown area of Montebello, considered the oldest portion of the community. The submitted requests are to replace the deteriorated sewer system in Montebello's downtown area. This project request is of regional significance for two primary reasons: 1) Prevention of potential groundwater supply contamination; and 2) Support of housing densification. Deterioration of the sewer pipes has the potential to leak sewage into the region's groundwater supply. Groundwater is becoming an increasingly critical source of water supply for the Southern California Region as the imported water supply dwindles under a prolonged drought in the southwestern United States. The groundwater also serves as a critical storage asset for the harvesting of rainwater and re-use of reclaimed water sources.

Montebello's downtown area is identified in the City’s Housing Element and the Downtown Montebello Specific Plan area (www.planmontebello.com) for high density mixed-use residential development. These plans are intended to, among other things, respond to the 80% increase in new housing for the City of Montebello as mandated by the Southern California Association of Governments Regional Housing Needs Allocation (“RHNA”) 6th Cycle methodology covering the period beginning October 2021 through October 2029. The total net new household growth under the current RHNA methodology for the City of Montebello during the 2021-2029 planning period is 5,186 new housing units. The density anticipated for the downtown area is significant with anticipated densities ranging between 40-100 units per acre. Furthermore, depending on affordability, some projects may have the potential to invoke State Density Bonus Law allowing unlimited density. The current condition of the sewers will not support the planned housing densification and, thus, serves as a significant financial hurdle to making these new housing opportunities a reality. These new housing opportunities are critical in response to the growing housing shortage in Southern California. This area is also located less than 1.25 miles from LA Metro’s planned Greenwood Avenue Station on the L Line (Gold) Eastside Extension Light Rail Project. Direction connection to the station is planned with local transit as well as bike and pedestrian options helping to improve traffic congestion in the region by offering conveniently located mass transit options for existing and new housing.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 13, 2022
Receive and File Project Funding Request for Fiscal Year 2023 for the Montebello Sewer System Rehabilitation Project – for consideration of Federal and State appropriations

FISCAL IMPACTS
There is no fiscal impact with this action. If this funding request is accepted by the United States House of Representatives’ Appropriations Committee and/or the State of the California Senate Budget and Fiscal Review Committee, a separate item will be presented to the City Council for consideration at a future meeting. If awarded we may be required to provide a match for federal and state funding. If matching funds are required staff will require City Council action to appropriate funds.

ATTACHMENTS:

A. Attachment A – Appropriation Request Submittal – Honorable Alex Padilla, US Senator
B. Attachment B – Budget Request Submittals to Honorable Senator Bob Archuleta, District 32 and Honorable California Assemblymember Cristina Garcia, District 58
4/4/22, 2:13 PM OAM: Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form - James Enriquez 8871462 https://oampublic.senate.gov/constituent/8562f205-da29-4472-bdd1-082b82eba55d/application/print/422386/ 1/8 Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form (Montebello Sewer System Rehabilitation Project) indicates a required field.

Section 1. Requestor Information
Section 2. Appropriations Bill
Funding can only be requested from ONE Appropriations Bill. Please answer NO on all other Appropriations Bills.

Please note: the Senate is NOT accepting Congressionally Directed Spending requests for Defense, Legislative Branch, or SFOPS subcommittees.

Name & Contact Info
James Enriquez 8871462
Mobile: 3236850791
[email protected]
Mailing Address
1600 W. Beverly Blvd
Montebello CA 90640
Permanent Address
1600 W. Beverly Blvd
Montebello CA 90640

Requesting Entity
The name of the local government or organization making the request. Do not use acronyms or abbreviations. Incorporated cities should begin with “City of” and counties should begin with “County of.” City of Montebello

1. 
Requesting Individual(s)
The name of the person making the request, e.g. the Mayor, Board of Supervisors, Director, President, etc. Example: Mayor Jane Doe
Mayor Kimberly Cobos-Cawthorne

2. 
Priority Number: #X of Y
Multiple requests from the same entity must be ranked in priority order across all appropriations bills. For example, we need to know what your entity's number one priority project is in FY22, not the number one in Agriculture, or the number one in Transportation, etc.
1 3. 
Project Name
The project or program to be funded. If applicable, label with the name used in the latest Senate, House, or Conference Report.

Montebello Sewer System Rehabilitation Project

4. 
County or Counties Impacted
If more than one county, list counties in order of project’s impact high to low. Separate by commas. Use this format: Alameda, Alpine, Amador
County of Los Angeles

5. 
Grantee Legal Name
The name of the local government or organization to receive funding City of Montebello

6. 
Requesting Entity Address
The mailing address of the local government or organization to receive funding. 1600 West Beverly Boulevard
Montebello, CA 90640-3932

7. 
Is this proposal for funds available in the Agriculture, Food and Drug Administration and Rural Development bill? No

1. 

ATTACHMENT A
4/4/22, 2:13 PM OAM: Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form - James Enriquez 8871462 https://oampublic.senate.gov/constituent/8562f205-da29-4472-bdd1-082b82eba55d/application/print/422386/ 2/8 Please identify which account
No answer.

1.1 Is this proposal for funds available in the Commerce, Justice, Science bill? No

2. 
Please identify which account
No answer.

2.1 Is this proposal for funds available in the Energy & Water Development bill? No

3. 
Please identify which account
No answer.

3.1 Is this proposal for funds available in the Financial Services and General Government bill? No

4. 
Please identify which account
No answer.

4.1 Is this proposal for funds available in the Homeland Security bill? No

5. 
Please identify which account
No answer.

5.1 Is this proposal for funds available in the Interior, Environment bill? Yes

6. 
Please identify which account
EPA, State and Tribal Assistance Grants, Water and Wastewater Infrastructure

6.1 Is this proposal for funds available in the Labor, Health and Human Services and Education bill? No

7. 
Please identify which account
No answer.

7.1 Is this proposal for funds available in the Military Construction and Veterans Affairs bill? No

8. 
Please identify which account
No answer.

8.1 Is this proposal for funds available in the Transportation, Housing and Urban Development bill? No

9. 
4/4/22, 2:13 PM OAM: Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form - James Enriquez 8871462 https://oampublic.senate.gov/constituent/8562f205-da29-4472-bdd1-082b82eba55d/application/print/422386/ 3/8 Section 3. Project Information
Please identify which account
No answer.

9.1 Amount Requested
Write out the numeral (i.e. $1,000,000)
$3,000,000

1. 
What percentage of the project will this funding cover? Ex: 30%
50%

2. 
Brief Summary of Project
Please provide a concise (1-3 sentences max) description of the project. Summarize the necessary information about the project to make its case.

The project consists of the replacement of 9,000 lineal feet of deteriorated 100-year old cement sewer in the downtown area of the City of Montebello. The aged system has exceeded its useful service life and will not support planned housing densification in the area that will help meet state-mandates for new housing units in response to California's housing shortage crisis.

3. 
4/4/22, 2:13 PM OAM: Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form - James Enriquez 8871462 https://oampublic.senate.gov/constituent/8562f205-da29-4472-bdd1-082b82eba55d/application/print/422386/ 4/8 Description of Project
Provide a detailed description of the project, its history, impact, etc. Why the project is a good use of taxpayer funds? Why is there a community need for this project? Who will project serve? How many people will be served by project? Additional Information for Energy & Water Requests:

Note if this is a New Start or Construction Start.

Additional Information for Homeland Security Requests:

For Pre-Disaster Mitigation Projects: Does project meet eligibility requirements of the Building Resilient Infrastructure and Communities (BRIC) grant program, including the cost-share requirement, benefit cost ratio, and environmental and historic preservation requirements? Requirements can be found in the most recent Notice of Funding Opportunity: https://www.fema.gov/sites/default/files/2020-08/fema_fy20-bric-notice-of-funding-opportunity_federalregister_August-2020.pdf For Emergency Operations Center Grant Program: Does project meet the eligibility requirements of the Emergency Operations Center grant program, including the cost-share requirement and environmental and historic preservation requirements? https://www.grants.gov/web/grants/view-opportunity.html?oppId=95433 ALL Pre-Disaster Mitigation Projects and Emergency Operations Center Projects must be accompanied by a letter of support from the appropriate state administrative agency (Cal OES) affirming that it believes the project is eligible.

Additional Information for Interior & Environment Requests:

For State and Local Grants for Drinking or Clean Water Projects, is the project on the state’s most recently finalized Clean Water or Drinking Water State Revolving Fund Intended Use Plan? If NO, is the project eligible under State Revolving Loan Fund (SRF) guidelines?
For Tribal Requests, is the project on the IHS Sanitation Deficiency System list? If NO, is the project eligible under the Criteria for the Sanitation Facilities Construction Program? For the Historic Preservation Fund (HPF), if the request is for property, does the property meet the HPF program requirements of being listed, at the appropriate level, for the National Register of Historic Places or as a National Historic Landmark individually or as contributing to an historic district? For U.S. Forest Service, State and Private Forestry (SPF), is this project part of or contribute to the state’s Forest Action Plan? Additional Information for Transportation Requests:

Has the project previously received any federal, state, or private funding, including federal discretionary grants or State federal-aid highway or transit formula apportionment funding? If yes, how much, from what source, and when? Has USDOT confirmed that this project is eligible for funds under the requested account? Note other federal funds committed to this project (such as past appropriations bills).

Note the amount of anticipated non-federal match (percent or dollar amount).

Identify if the funding could not be obligated in full on the date of enactment. If so, why? Identify if the project is included in the state, regional, county, or metropolitan transportation improvement program.

The replacement of the deteriorated sewer system in Montebello's downtown area is of regional significance for two primary reasons: 1) Prevention of potential groundwater supply contamination; and 2) Support of housing densification.

Deterioration of the sewer pipes has the potential to leak sewage into the region's groundwater supply. Groundwater is becoming an increasingly critical source of water supply for the Southern California Region as the imported water supply dwindles under a prolonged drought in the southwestern United States. The groundwater also serves as a critical storage asset for the harvesting of rainwater and re-use of reclaimed water sources.

Montebello's downtown area is identified in the City’s Housing Element and the Downtown Montebello Specific Plan area (www.planmontebello.com) for high density mixed-use residential development. These plans are intended to, among other things, respond to the 80% increase in new housing for the City of Montebello as mandated by the Southern California Association of Governments Regional Housing Needs Allocation (“RHNA”) 6th Cycle methodology covering the period beginning October 2021 through October 2029. The total net new household growth under the current RHNA methodology for the City of Montebello during the 2021-2029 planning period is 5,186 new housing units. The density anticipated for the downtown area is significant with anticipated densities ranging between 40-100 units per acre. Furthermore, depending on affordability, some projects may have the potential to invoke State Density Bonus Law allowing unlimited density. The current condition of the sewers will not support the planned housing densification and, thus, serves as a significant financial hurdle to making these new housing opportunities a reality. These new housing opportunities are critical in response to the growing housing shortage in Southern California. This area is also located less than 1.25 miles from LA Metro’s planned Greenwood Avenue Station on the L Line (Gold) Eastside Extension Light Rail Project. Direction connection to the station is planned with local transit as well as bike and pedestrian options helping to improve traffic congestion in the region by offering conveniently located mass transit options for existing and new housing.

4. 
4/4/22, 2:13 PM OAM: Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form - James Enriquez 8871462 https://oampublic.senate.gov/constituent/8562f205-da29-4472-bdd1-082b82eba55d/application/print/422386/ 5/8 Section 4. Funding and Support for Project
Has the organization or any potential sub-grantees been subject to sanction or litigation by State, Local, or Federal governments in the past five years? If so, please provide details.

No

5. 
Provide details on litigation/sanctions
No answer.

5.1 Project Website
Please provide a web address (e.g., https://website.com) associated with the project for which you are requesting funds. If no website or webpage exists for the project, please put N/A.

N/A

6. 
Has this project been submitted to other Members of Congress for FY23? No

1. 
Please list members of congress who have received request for this project Use this format: CASEN Feinstein, CA01 LaMalfa, CA02 Huffman, CA03 Garamendi No answer.

1.1 List Any Elected Officials, Government Entities, or (Non-Government) Organizations Partnering in or Supporting the Project
Format as:

State Senator Jane Doe, City of Cityville, Community Organization, etc.

City of Montebello Mayor Kimberly Ann Cobos-Cawthorne

2. 
How will funds be spent?
Please describe how the money will be spent (i.e., $X for salaries; $X for programming; $X for equipment; etc.) Describe any non-federal funding that supports this request, and is it in hand? This can include private funding or donations.

The requested funds will be used for the design and construction of the proposed project.

The City will contribute a maximum of $3,000,000 in matching local funds. In addition, contributions from proposed developments will be solicited in the entitlement of proposed development projects.

3. 
Appropriations History
Include funding for any prior years: the bill, agency, account, and House/Senate/Conference amounts. Only include actual funding. If none, input “N/A”.

The following format is preferred:

LHHS, HHS, HRSA, FY 2015: House: $A Senate: $B Conference: $C LHHS, HHS, HRSA, FY 2013: House: $X Senate: $Y Conference: $Z Preferred bill name abbreviations for this naming protocol:

Ag: Agriculture
CJS: Commerce, Justice, Science
EW: Energy & Water
FSGG: Financial Services & General Gov’t
HS: Homeland Security
INT: Interior and Environment
LHHS: Labor, HHS, Education
MCVA: Mil Con / VA
THUD: Transportation, Housing
N/A

4. 4/4/22, 2:13 PM OAM: Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form - James Enriquez 8871462 https://oampublic.senate.gov/constituent/8562f205-da29-4472-bdd1-082b82eba55d/application/print/422386/ 6/8 Section 5. Subcommittee Specific Questions
Please answer only questions related to the Appropriations Bill for your request.

Amount in Fiscal Year 2023 President’s budget request
If this specific project is included in the President’s FY23 Budget request. Write out the numeral (i.e. $5,000,000). If the full President Budget for FY23 has not been released, please input "N/A".

N/A

5. 
Authorization
If the request has a federal authorization, list the Public Law number and section (i.e. P.L. 110-114, section 9015). If no authorization, input “N/A”
N/A

6. 
Agriculture Requests - For Community Facilities Grant requests, does the project meet matching fund requirements? The Community Facilities Grant program will fund up to 75% of total project costs, with match requirements based on area median income and population as follows:
o Maximum of 75 percent when the proposed project is located in a rural community having a population of 5,000 or fewer; and the median household income of the 4 proposed service area is below the higher of the poverty line or 60 percent of the State nonmetropolitan median household income.
o Maximum of 55 percent when the proposed project is located in a rural community having a population of 12,000 or fewer; and the median household income of the proposed service area is below the higher of the poverty line or 70 percent of the State nonmetropolitan median household income.
o Maximum of 35 percent when the proposed project is located in a rural community having a population of 20,000 or fewer; and the median household income of the proposed service area is below the higher of the poverty line or 80 percent of the State nonmetropolitan median household income.
o Maximum of 15 percent when the proposed project is located in a rural community having a population of 20,000 or fewer; and the median household income of the proposed service area is below the higher of the poverty line or 90 percent of the State nonmetropolitan median household income.

Maximum grant assistance cannot exceed the lower of:
o Qualifying percentage of eligible project cost determined above o Either 50 percent of the annual State allocation or $50,000, whichever is greater No answer.

1. Energy and Water Requests - Was this project funded in Fiscal Year 2022? No answer.

2. How much was project funded ($) in FY22?
No answer.

2.1 Interior EPA STAG Requests - What is the project purpose, e.g., drinking water, wastewater, stormwater, and/or water quality protection?
Wastewater collection and water quality protection

3. Interior EPA STAG Requests - Is this request seeking funding for planning and design, construction, or both? Design and construction

4. Interior EPA STAG Requests - Is the preliminary planning and engineering design completed for this project? Yes

5. Interior EPA STAG Requests - When will this project be ready to proceed to construction? Design is anticipated to be completed 4 months following funding authorization. Construction can begin 2 months after design completion.

6. 4/4/22, 2:13 PM OAM: Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form - James Enriquez 8871462 https://oampublic.senate.gov/constituent/8562f205-da29-4472-bdd1-082b82eba55d/application/print/422386/ 7/8 Section 6. Contact Information
Interior EPA STAG Requests - What is the total estimated cost of the project, based on the facilities plan or preliminary engineering report?
$6,000,000

7. Interior EPA STAG Requests - What is the amount requested for the project? $3,000,000

8. Interior EPA STAG Requests - Please list any funding received from federal appropriations, including the fiscal year and source of funding (Clean Water SRF, Drinking Water SRF, STAG grants, USDA Rural Development Program, FEMA, or others)?
N/A

9. Interior EPA STAG Requests - Does the community have a financing plan certified by an authorized local official demonstrating how it will cover the matching funds of 20% or more? Yes

10. Interior EPA STAG Requests - What are the anticipated non-federal sources of funding for this project? City's General Fund.

11. Military Construction and VA requests - Does this project appear on the Future Years Defense Program (FYDP) list? No answer.

12. Military Construction and VA requests - Does this project appear on the Unfunded Requirements/Priorities List (UFR/URL)?
No answer.

13. Military Construction and VA requests - Does this project appear on the Cost-to-Complete (CTC) list? No answer.

14. Military Construction and VA requests - Does this project have a DD1391? No answer.

15. Military Construction and VA requests - Has the project reached the 35% design milestone? No answer.

16. Military Construction and VA requests - Is this project previously authorized or has it been submitted to the Senate Armed Services Committee for consideration?
No answer.

17. Military Construction and VA requests - If this project was funded last year, please enter the amount.

No answer.

18. THUD Requests - Total cost of project
No answer.

19. THUD Requests - For airport requests, provide the NPIAS code for the airport No answer.

20. THUD Requests - For transit requests, provide the name of the transit agency recipient or subrecipient No answer.

21. Best Point of Contact Name
The individual in California or Washington representative and/or firm, if applicable, that Senator Padilla's staff can contact with questions about the project.

James Enriquez

1. 
4/4/22, 2:13 PM OAM: Senator Alex Padilla Fiscal Year 2023 Congressionally Directed Spending Request Form - James Enriquez 8871462 https://oampublic.senate.gov/constituent/8562f205-da29-4472-bdd1-082b82eba55d/application/print/422386/ 8/8 Best Point of Contact Affiliation
Director of Public Works / City Engineer

2. 
Best Point of Contact Office Phone Number
3238871462

3. 
Best Point of Contact Out of Office/Mobile Phone
3236850791

4. 
Best Point of Contact Email
[email protected]

5. 
1600 West Beverly Boulevard • Montebello, California 90640-3932 • (323)-887-1200 City of Montebello Background
The City of Montebello is a full-service City that encompasses 8.37 square miles, bordered by the 605 freeway, 60 freeway and just a few miles away from the 710 and 5 freeways. Montebello is centrally located near the center of the Los Angeles metropolitan area and is only 15 minutes away from Downtown Los Angeles. The City’s prime location has increased the interest of residential and commercial development. Montebello is comprised of a diverse population of 61,000 residents and a multitude of corporate and small business enterprises. The City is aggressively addressing their housing and economic development needs with new developments in housing and economic opportunities. In 2021 the City celebrated 100 years of incorporation, whereas the area around Whittier Boulevard was the first to have residential and business establish thereby identified as the oldest segment of the City’s infrastructure. With its rich history of incorporation, comes decades of infrastructure built for a small community not the thriving community that currently exists and will continue to grow in part to meet the State’s RHNA numbers. Unfortunately we are experiencing catastrophic failure of our sewer infrastructure for current levels and we will need to improve to accommodate any future growth.

Budget Proposal: One-time allocation of $2,100,000 from the State General Fund to replace severely deteriorated sewer pipes in the downtown area of the City of Montebello, CA.

Provisional Language: A one-time allocation of $2,100,000 to the Government Operations Agency for the replacement of severely deteriorated sewer pipes in the downtown area of the City of Montebello, CA. Contracts entered into or amend pursuant to this provision shall be exempt from Chapter 6 (commencing with section 14825) of Part 5.5 of Division 3 of Title 2 of the Government Code, Part 2 (commencing with Section 10100) of Division 2 of the public Contract Code, and the State Administrative Manual, and shall be exempt from the review or approval of any division of the State Department of General Services.

Name of Project
Downtown Sewer Infrastructure Improvement Project
Scope of Work
The project consists of the replacement of 5,098 linear feet of cement sewer in the downtown area of the City of Montebello. The project area is along Whittier Boulevard between Montebello Boulevard and the Rio Hondo, including the allies north and south of Whittier Boulevard (See Location Map). The cement lines are nearly 100 years in age and are severely deteriorated with holes in the pipe walls that cause frequent plugging and leakage into the surrounding soil, contributing to deterioration of the region’s groundwater supply. The pipes require replacement with new vitrified clay pipe at an estimated total cost of $2.1 million.

This area is identified in the City’s Housing Element and the Downtown Montebello Specific Plan area (www.planmontebello.com) for high density mixed-use residential development. These plans are intended to, among other things, respond to the 80% increase in new housing for the City of Montebello as mandated by the Southern California Association of Governments Regional Housing Needs Allocation (“RHNA”) 6th Cycle methodology covering the period beginning October 2021 through October 2029. The total net new household growth under the current RHNA methodology for the City of Montebello during the 2021-2029 planning period is 5,186 new housing units. The density anticipated for the downtown area is significant with anticipated densities ranging between 40-100 units per acre.

Furthermore, depending on affordability, some projects may have the potential to invoke State Density Bonus Law allowing unlimited density. The current condition of the sewers will not support the planned housing densification and, thus, serves as a significant financial hurdle to making these new housing opportunities a reality. This area is also located less than 1.25 miles from LA Metro’s planned Greenwood Avenue Station on the L Line (Gold) Eastside Extension Light Rail Project. Direction connection to the station is planned with local transit as well as bike and pedestrian options.

ATTACHMENT B
1600 West Beverly Boulevard • Montebello, California 90640-3932 • (323)-887-1200

LOCATION MAP