Agenda packet — Montebello City Council, June 8, 2022 (part 5 of 5)

as of May 12, 2022. It should also be noted that payments to lateral employees and referring employees will be paid based upon achieving specific milestones (e.g. upon hiring, completion of training, completion of probationary employment period). As a result, incentive payments may be paid in subsequent fiscal years beyond Fiscal Year 2022-23.

It is proposed this program remain in effect until June 30, 2023 with the decision to extend the program for one (1) additional year at the City Manager’s discretion.

BACKGROUND

Recruitment and retention for police officers and police dispatchers is competitive throughout the county and state and agencies are dealing with the shortage of personnel at all levels. Hiring ince ntives and referral bonuses have become a common practice among law enforcement agencies in and around Los Angeles County. It is imperative that the City of Montebello and the Montebello Police Department stay on trend with surrounding agencies to recruit and hire the best and most qualified candidates.

ANALYSIS

Hiring incentives would be a new recruitment tool to Montebello and the department.

However, surrounding agencies have implemented similar programs. Staff researched and collected the following information:

Lateral Police Officers:

• Whittier Police Department: $20,000 in four installments, $5,000 upon hiring, $5,000 upon completion of training, $5,000 off probation and $5,000 to referring employee
• Glendora Police Department:$12,000 in two installments, $6,000 upon hiring and $6,000 off probation
• Azusa Police Department:$15,000 in three installments, $5,000 upon hiring, $5,000 upon completion of training and $5,000 off probation • La Habra Police Department:$10,000 in two installments, $5,000 upon hiring and $5,000 off probation
• Pasadena Police Department:$8,000 in three installments, $2,500 upon hiring, $2,500 upon completion of training and $3,000 off probation • South Gate Police Department: $5,000 at hiring
• Buena Park Police Department: $5,000 in two installments , $2,500 at hiring and $2,500 upon completion of training
• Downey Police Department: $3,000 at hiring and the employee is allowed to carry over vacation and sick hours from their prior agency

CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 8, 2022
Approval of Providing Recruitment Incentives for Qualified Police Officers and Police Dispatchers

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Suggested recruitment incentives for the City of Montebello’s Lateral Police after successful completion of probation:
• $10,000 in two installments, $5,000 at hiring and $5,000 after successful completion of probation.
• If a lateral police officer is referred by a current City of Montebello employee (regardless of department or classification), a $5,000 referral bonus will be paid to the referring employee. The referral bonuses will be paid once the lateral employee has successfully completed their probationary period.

The cost to put a Police Trainee through the academy is approximately $30,000. The Police Academy is a 24 week high stress setting that police trainees often struggle to successfully complete. Lateral officers have completed an academy and passed the probation period from their respective departments.

Lateral Police Dispatchers:
• Chico Police Department: up to base on qualifications $20,000 in four installments, $5,000 upon hiring, $5,000 upon completion of training, $10,000 off probation • South Gate Police Department:$6,000 in three installments, $2,000 upon hiring, $2,000 off training and $2,000 off probation
Suggested recruitment incentives for City of Montebello Lateral Police Dispatchers:
• $5,000 in two installments. $2,500 at hiring, $2,500 off of probation • If a lateral police dispatcher is referred by a current City of Montebello employee (regardless of department or classification), a $2,000 referral bonus will be paid to the referring employee. The referral bonuses will be paid once the lateral employee has successfully completed their probationary period

The training and probationary period for new dispatchers is demanding and comes with high stress situations. Lateral dispatchers bring knowledge and experience to the department and have successfully passed training and probation with their previous departments.

The proposed program will remain in effect until June 30, 2023 and the City Manager is authorized to extend the program for one (1) additional year at their discretion.

SUMMARY
Staff recommends that the City Council approve a program to establish various recruitment and referral incentives for Police Officers and Police Dispatchers and direct staff to take such additional, and related, action that may be desirable.

ITEM #____
CI

TY OF MONTEBELLO
CIT

Y COUNCIL AGENDA STAFF REPORT
TO: H
onorable Mayor and City Council Members
FR
OM: René Bobadilla, P.E., City Manager
BY: P
aul Espinosa, Chief of Police
SUBJ
ECT: Approval to Submit Application for the U.S. Department of Justice , Office of Community Oriented Policing Services ( COPS), Fiscal Year 2022 COPS Hiring Program (CHP)
DAT
E: June 8, 2022
RECOMMENDATIONS:

It
is recommended that the City Council:
1) Appr
ove the submission of the grant application for t he U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), F iscal Year 2022 COPS Hiring Program (CHP); and
2) Tak
e such additional, related, action that may be desirable.

FISCAL IMPACT
Th
e Office of Community Oriented Policing Services (COPS Office) is the component of the U.S. Department of Justice responsible for advancing the practice of community policing by the nation's state, local, territorial, and tribal law enforcement agencies through information and grant resources. The COPS Office has invested more than $14 billion to advance community policing, including grants awarded to more than 13,000 State, local and tribal law enforcement agencies to fund the hiring and redeployment of more than 134,000 officers.

Fisc
al Year 2022 COPS Hiring Program (CHP) awards will cover up to 75 percent of the entry-level salary and fringe benefits for each approved position for a three- year funding period, based on the applicant's current entry -level salary levels for full -time officers.

There is a minimum 25 percent local cash match (cost share) requirement, unless a 16 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 8, 2022 Approval to Submit Application for the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), F iscal Year 2022 COPS Hiring Program (CHP)

Page 2 of 3 ends

waiver is approved. The maximum federal share per officer position is $125,000 cumulative over the three- year period, (not $125,00 0 per year) unless a local match waiver is approved. Any additional costs for higher than entry -level salaries and fringe benefits will be the responsibility of the recipient agency.

The funding opportunity is available to cities to submit a competitive grant application.

The Police Department will seek funding for 4-6 additional positions. If a grant is awarded and once the amount is determined, staff will return to the City Council with a request to appropriate the funds.

BACKGROUND

Community policing is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem-solving techniques to proactively address the immediate conditions that give rise to public safety issues such as nonviolent crime, violent crime, and fear of crime.

The goal of the COPS H iring Program (CHP) is to provide funding directly to law enforcement agencies to hire and/or rehire additional career law enforcement officers in an effort to increase their community policing capacity and crime prevention efforts.

Anticipated outcomes of CHP awards include engagement in planned community partnerships, implementation of projects to analyze and assess problems, implementation of changes to personnel and agency management in support of community policing, and increased capacity of the agency to engage in community policing activities.

DISCUSSION

The Police Department is seeking to increase the amount of officers in order to reorient officer attention toward the community and enhance our development of community policing strategies.

The COPS Office definition of community policing emphasizes the primary components of community partnerships, organizational transformation, and problem -solving:

The Police Department is seeking this support from the COPS office as their focus aligns with our planned efforts. Funding will assist in the implementation the City of Montebello Community Co -Operation Program (Community Co- Op) and would also provide the necessary Police Personnel to staff the Community Relations Unit.

CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 8, 2022
Approval to Submit Application for the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), F iscal Year 2022 COPS Hiring Program (CHP)

Page 3 of 3 ends

Community Relations Officers would work in collaboration with City personnel and community stakeholders on the Community Co- Operation Program. The program was created with the mission of establishing and fostering collaborative relationships between residents, volunteers, businesses, and the City through neighborhood projects, public outreach and community engagement. The Community Co- Op Program identifies 52 distinct districts within the City that allows for targeted recognition and identification of community issues, strengths and weaknesses specific to a resident’s respective district.

By identifying 52 distinct Montebello districts, the City, staff and residents collaborate with one another to improve the City as a whole by targeting or allocating direct attention to respective neighborhoods in a simpler and more efficient manner.

Currently the Community Relations Unit is staffed by one sworn officer, which is not adequate to successfully manage the Police Departments role in the Community Co - Operation Program. Grant Funding would provide the necessary resources to build the Community Relations Unit to four (4) Police Officers and one (1) Sergeant.

SUMMARY

Staff recommends that the City Council approve the submission of the grant proposal for the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), FY 2022 COPS Hiring Program (CHP).

ATTACHMENT:

A. Attachment A – FY 2022 COPS Hiring Program Grant Solicitation

U.S. Department of Justice
Office of Community Oriented Policing Services
FY 2022 COPS Hiring Program
Assistance Listing Number # 16.710
Grants.gov Opportunity Number: O-COPS-2022-171229 Solicitation Release Date: April 14, 2022 12:00 PM Version: 1
Grants.gov Deadline: June 09, 2022 7:59 PM
Application JustGrants Deadline: June 16, 2022 7:59 PM Overview
The U.S. Department of Justice, Office of Community Oriented Policing Services (COPS Office, www.cops.usdoj.gov) announces a competitive solicitation for applications for the COPS Office FY 2022 COPS Hiring Program (CHP). This program furthers the COPS Office’s goal of advancing public safety through community policing by funding additional full- time career law enforcement positions to meet law enforcement agencies’ community policing strategies.

Eligible Applicants:

City or township governments, County governments, Native American tribal governments (Federally recognized), State governments, Other
Other
Eligible applicants are limited to local, state, and tribal law enforcement agencies that have primary law enforcement authority.

See additional eligibility details under the Eligibility section of this solicitation.

To advance Executive Order 13929 Safe Policing for Safe Communities, as of October 28, 2020, the Attorney General determined that all state, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be allocated FY 2022 DOJ discretionary grant funding, either as a recipient or a subrecipient. For detailed information on this new certification requirement, please visit https://cops.usdoj.gov/SafePolicingEO.

Contact Information
Applications must be submitted through both Grants.gov and the JustGrants system.

For technical assistance with Grants.gov, call the Grants.gov customer service hotline at 800-518-4726, send questions via email to [email protected], or consult the Grants.gov Organization Applicant User Guide at https://www.grants.gov/help/html/help/index.htm.

For technical support with JustGrants, please contact JustGrants Support via e-mail at: [email protected] or by phone 833–872–5175.

For programmatic assistance with the requirements of this program, please call the COPS Office Response Center at 800-421- 6770 or send questions via email to [email protected].

Submission Information
Registration: To submit an application, all applicants must obtain a Unique Entity Identifier (UEI) number and register online with the System for Award Management (SAM) and Grants.gov.

Submission: Completing an application is a two-step process:

Applicants are first required to register via https://www.grants.gov, complete the SF-424 form and if applicable the SF-LLL, and submit it through the Grants.gov website.

OMB No. 1103-0098
Approval Expires 4/30/2024

ATTACHMENT A

Once the SF-424 has been submitted via Grants.gov, the applicants will complete the full application including providing attachments in JustGrants.

An application is not considered submitted until both of these steps are completed. For more information about registration and submission, see the “How to Apply” section of this solicitation.

All guidance for this program is contained in this Solicitation and can also be found at COPS Hiring Program. In addition to this Solicitation, the COPS Office “How to Apply” web page provides additional resources to help guide applicants through the process.

The complete application package (this solicitation, including links to additional documents) is available on Grants.gov and on the COPS Office website https://cops.usdoj.gov/.

Contents
Contact Information.............................................................................................................................................................. ............................................................................................................................................................. ................................................................................................................................................... ................................................................................................................................... ............................................................................................................................................ .............................................................................................................................. .................................................................................................................................. ........................................................................................................................ ............................................................................................................................. ....................................................................................................................................... ................................................................................................................................. ........................................................................................................................... .................................................................................................................... 1 Program Description 4
Federal Award Information 5
Awards, Amounts and Durations 5
Federal Award Information 5
Eligibility Information ............................................................................................................................................................ .................................................................... .....................................................
....................................................................................... ................................................................. ........................................................................................................................................................ ............................................................................................................................................................... .......................................................................................................................................................... ......................................................................................................................... ................................................................................................................................. ...................................................................................... 5 Application and Submission Information 5
Information to Complete the Application for Federal Assistance (SF-424) 7 Standard Applicant Information (JustGrants 424 and General Agency Information) 8 Data Requested with Application 8
Budget and Associated Documentation 8
Budget Worksheet and Budget Narrative (Web-based Form) 9 Memoranda of Understanding (MOUs) and Other Supportive Documents 10 Additional Application Components 11
Letters of Support 11
Disclosures and Assurances 11
Disclosure of Lobbying Activities 11
DOJ Certified Standard Assurances 11
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 11
How to Apply 11
Submission Dates and Time ....................................................................................................................................... .......................................................................................................................................... .................................................................................................................................................... ............................................................................................................................................... ................................................................................................................................................... ............................................................................................................................................................... 12 Application Review Information 13
Review Process 14
Federal Award Administration Information 14
Federal Awarding Agency Contact(s) 15
COPS Other Information 15
Public Reporting Burden- Paper Work Reduction Act Notice 15 Performance Measures 15
Application Checklist 16
Survey Questions 16

ATTACHMENT A

Program Description
The Office of Community Oriented Policing Services (COPS Office) is the component of the U.S. Department of Justice responsible for advancing the practice of community policing by the nation’s state, local, territorial, and tribal law enforcement agencies through information and grant resources. The COPS Office has invested more than $14 billion to advance community policing, including grants awarded to more than 13,000 state, local and tribal law enforcement agencies to fund the hiring and redeployment of more than 134,000 officers. COPS Office information resources, covering a wide range of community policing topics such as school and campus safety, violent crime, and officer safety and wellness, can be downloaded via the COPS Office’s home page, www.cops.usdoj.gov.

Community policing is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem solving techniques to proactively address the immediate conditions that give rise to public safety issues such as nonviolent crime, violent crime, and fear of crime.

The goal of the COPS Hiring Program (CHP) is to provide funding directly to law enforcement agencies to hire and/or rehire additional career law enforcement officers in an effort to increase their community policing capacity and crime prevention efforts.

Applicants will be expected to describe their community policing strategy and request the number of newly hired and/or rehired full-time sworn career law enforcement officer positions necessary to support that strategy. COPS Office funding must be used to reorient the mission and activities of law enforcement agencies toward the community or enhance their involvement in community policing.

FY 2022 CHP awards will cover up to 75 percent of the entry-level salary and fringe benefits for each approved position for a three-year funding period, based on the applicant’s current entry level salary levels for full-time officers. There is a minimum 25 percent local cash match (cost share) requirement, unless a waiver is approved. The maximum federal share per officer position is $125,000 over the three-year period, (not $125,00 per year) unless a local match waiver is approved. Any additional costs for higher than entry-level salaries and fringe benefits will be the responsibility of the recipient agency.

Funding under this program will support three years of officer or deputy salaries within a five-year period of performance to accommodate time needed for recruitment and hiring. Agencies must retain each CHP-funded position for a minimum of 12 months following the three years of funding for that position. The additional officer positions should be added to your agency’s law enforcement budget with state and/or local funds over and above the number of locally funded officer positions that would have existed in the absence of the award. Absorbing CHP-funded positions through attrition (rather than adding the extra positions to your budget with additional funding) does not meet the retention requirement.

The COPS Office will fund as many positions as possible for successful applicants; however, the number of officer positions requested by an agency may be reduced based on the availability of funding and other programmatic considerations.

Funding under this program may be used for the following:
• Hire new officers, which includes filling existing officer vacancies that are no longer funded in your agency’s budget. These positions must be in addition to your current budgeted (funded) level of sworn officer positions, and the officers must be hired on or after the official award start date on the notice of award. • Rehire officers laid off by any jurisdiction as a result of state, local, or Bureau of Indian Affairs (BIA) budget reductions. The rehired officers must be rehired on or after the official award start date on the notice of award. Documentation must be maintained showing the date(s) that the positions were laid off and rehired. Rehire officers who are (at the time of application) currently scheduled to be laid off by your jurisdiction on a specific future date as a result of state, local, or BIA budget reductions. Recipients will be required to continue funding the positions with local funding until the date(s) of the scheduled layoffs. The dates of the scheduled layoffs and the number of positions affected must be identified in the CHP application. The recipient may rehire the officers with CHP funding on or immediately after the date of the scheduled layoff.

Unless required by a recipient jurisdiction, the agency is not required to formally complete the administrative steps associated with the layoff of the individual officers it is seeking to rehire so long as the agency can document that a final, approved budget decision was made to lay off those individual officers on the identified layoff date. Documentation must be maintained detailing the dates and reason(s) for the layoffs. Furthermore, agencies awarded will be required to maintain documentation that demonstrates that the scheduled layoffs are occurring for local economic reasons unrelated to the availability of CHP award funds; such documentation may include local council meeting minutes, memoranda, notices, or orders discussing the layoffs, budget documents ordering jurisdiction-wide budget reductions, and/or notices provided to the individual officers regarding the layoffs.

An applicant may request funding in one or more of the above-referenced hiring categories under CHP. If an application is approved for funding, the notice of award will specify the number of positions approved in each category. Once awarded, recipient agencies may not move funded positions between the hiring categories without receiving written prior approval from the COPS Office.

ATTACHMENT A

An applicant may not reduce its existing current fiscal year budget for sworn officers just to make use of the CHP award. Any budget cut must be unrelated to the receipt of CHP award funds to avoid a violation of the COPS Office statutory non- supplanting requirement.

The COPS Office is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

Federal Award Information
Solicitation Categories
This solicitation does not include Solicitation Categories.

Awards, Amounts and Durations
Anticipated Number of Awa rds
185
Period of Performance Start Date
10/1/
22 12:00 AM

Anticipated Total Amount to be Awarded
Under Solicitation
$156,000
,000.00

Anticipated Maximum Dollar Amount of
Awards
$6,250,000.00
Pe
riod of Performance Duration (Months)
60 Federal Award Information
All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. This solicitation is expected to be very competitive. The COPS Office may elect to fund applications submitted under the FY 2022 CHP solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of funding.

Eligibility Information
Local, state, and tribal law enforcement agencies that have primary law enforcement authority are eligible to apply. An agency with primary law enforcement authority is defined as the first responder to calls for service for all types of criminal incidents within the jurisdiction served. CHP applicants must have a law enforcement agency (ie. Sheriff’s Office, Department, etc.) that is operational by the close of this application or receive services through a new or existing contract for law enforcement services through an existing contract for law enforcement services or a new contract for law enforcement services that is in place by the close of this solicitation. Applicants must also maintain primary law enforcement authority for the population to be served. If funds under this program are to be used as part of a written contracting agreement for law enforcement services (e.g., a town that contracts with a neighboring sheriff’s department to receive services), the agency wishing to receive law enforcement services must be the legal applicant in this application.

A law enforcement agency is established and operational if the jurisdiction has passed authorizing legislation and it has a current operating budget.

Application and Submission Information
The complete application package (this solicitation, including links to additional documents) is available on Grants.gov and on the COPS website https://cops.usdoj.gov/.

Completing an application under this program is a two-step process. Applicants must first register via www.grants.gov and complete an SF-424, the government wide standard application form for federal assistance and the SF-LLL Lobbying Certification Form. The remainder of the application will be completed through the JustGrants System at https://justicegrants.usdoj.gov/.

See “How to Apply” and “Submission Date and Time” below.

Applicants are strongly recommended to register immediately on www.grants.gov. Any delays in registering with Grants.gov or submitting the SF-424 may result in insufficient time for processing your application through JustGrants. For technical assistance with submitting the SF-424, please contact the Grants.gov Customer Service Hotline at 800-518-4726, via email at [email protected], or consult the Grants.gov Applicant User Guide at https://www.grants.gov/help/html/help/index.htm.

ATTACHMENT A

For any attachments, please use appropriately descriptive file names (e.g., Program Narrative, Budget Narrative, Memoranda of Understanding, etc.).

Content and Form of Application
The application in JustGrants consists of a series of questions, as well as a budget worksheet. Below is a summary of the questions that applicants will be required to complete. Applicants are encouraged to read through the online application questions in advance to ensure sufficient time to prepare answers to the questions. • Agency Eligibility: See Eligibility section to ensure that your agency meets eligibility requirements. • Law Enforcement Agency Sworn force information: Applicants will enter information regarding budgeted sworn force strength and actual sworn force strength employed at the time of application. • Civilian Staff: The number of full- and part-time civilian positions funded in your agency’s annual budget. • COPS-funded Officer Request:
 Applicants will be asked to enter the number of newly hired and/or rehired entry-level officer positions necessary to support the proposed community policing strategy. CHP awards are subject to the restrictions described in the Program Description and the Budget Worksheet section, including but not limited to: $125,000 maximum over three years for each awarded position (not $125,000 per year), a minimum 25 percent match requirement (unless waived), 12-month retention requirement for each officer hired, and non-supplanting requirements.  Requests will be capped at 20% of actual sworn force, with a maximum of 50 officers for any agency. For example, agencies with an actual sworn force of 30 will be allowed to request up to 6 positions. Agencies with fewer than 5 officers may request one position.
 Applicants should base requests on the current needs in the three hiring categories (new hire, rehire of previously laid- off, and rehire of officers scheduled for lay-off), keeping in mind that once awarded, positions cannot be moved between the categories without prior written approval from the COPS Office.  Although hiring military veterans as new hires is not an award requirement, applicants who commit to hiring or rehiring at least one military veteran will receive additional consideration for CHP funding. Under this solicitation, a military veteran is defined as a person who has served in the active military, naval, or air service, and who was discharged or released there from under conditions other than dishonorable. The COPS Office recommends that applicants examine their internal hiring practices to ensure that an officer funded by a CHP award would meet the veteran requirement. • Law Enforcement and Community Policing Strategy: COPS Office funding must be used to reorient the mission and activities of law enforcement agencies toward the community or enhance their involvement in community policing. The COPS Office definition of community policing emphasizes the primary components of community partnerships, organizational transformation, and problem solving: Community policing is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem-solving techniques to proactively address the immediate conditions that give rise to public safety issues such as nonviolent crime, violent crime, and fear of crime. The COPS Office developed a list of primary sub-elements of community policing. Please refer to the COPS Office Community Policing Defined publication (https://cops.usdoj.gov/RIC/Publications/cops-p157-pub.pdf) for further information regarding these sub-elements.

Through a series of detailed questions requiring a narrative response, CHP applicants are required to describe how hiring additional officers will assist the applicant in implementing and/or enhancing community policing strategies. The first set of questions will examine the current policies and practices within the agency as they relate to community policing. The second set of questions will assess the proposed community policing strategy as it relates to the three primary elements of community policing.

Agencies that do not meet a minimum community policing score will not be considered for funding. The minimum community policing score reflects a basic existing commitment to community policing and a strategy to enhance or build community policing capacity.
• Problem Area Selection: Applicants will identify and describe one specific problem/focus area from the list below.

Selection of certain problem areas will require additional narrative descriptions. Note that selection of some problem focus areas may result in additional consideration for funding (see Application Review Information.) Applicants that select those funding areas will not be allowed to change the problem areas/focus area of community policing strategies after the award is issued.

If awarded CHP funding, your organization should be prepared to demonstrate (1) the community policing activities engaged in prior to the award that are detailed in the application, and (2) how the award funds and award-funded officers (or an equal number of redeployed experienced officers) were specifically used to enhance or initiate community policing activities according to your community policing strategy contained in the question set of this application.

ATTACHMENT A

changes significantly, you must submit those changes to the COPS Office for approval. Changes are significant if they deviate from the specific crime problems originally identified and approved in the community policing strategy submitted with the application. In some cases, in reviewing performance reports, the COPS Office may identify significant changes in community policing strategies that require an explanation and request for approval.  Building Legitimacy and Trust – Applicant will deploy officers to partner and engage community stakeholders including residents, businesses, and faith-based organizations to prioritize and collectively strengthen a community’s response to crime and criminal activity, and focus on enhancing and maintaining community trust and legitimacy between law enforcement and the communities they serve – to include building trust in immigrant communities. Efforts could include deploying or redeploying officers to support officer recruitment and retention efforts, with an emphasis on promoting diversity. Applicants may wish to review the COPS Office web page Building Trust at https://cops.usdoj.gov/buildingtrust for ideas on strategies.  Violent Crime/Gun Violence – Applicant will employ community policing strategies to address a range of violent crime problems. Community-based approaches to combatting gun violence that build trust in underserved communities suffering from high incidents of gun crime will receive additional consideration. Applicants requesting additional consideration for gun violence issues will be asked to describe their holistic, community-based approach (which could include applicable task force participation) and may wish to review the COPS Office web page on Community Violence Interventions at https://cops.usdoj.gov/community_violence_ intervention for ideas on st rategies.
 Combating Hate and Domestic Extremism – Applicant will focus on community-based strategies that combat bias- motivated acts of violence that divide our communities, intimidate our most vulnerable citizens, and erode trust in the rule of law. Applicants may wish to review the COPS Office web page on Combating Hate Crimes at https://cops.usdoj.gov/hatecrimeresources for ideas on strategies  Police-based Response to Persons in Crisis – Applicant will focus on deploying officers in crisis intervention teams, participation in crisis intervention teams, improving response and interaction with persons in crisis – to include efforts focused on the education, prevention, and interventions related to the abuse of opioids and other substances in communities.
 Homeland Security – Building strong relationships with the community can prove vital to preventing acts of terror from domestic and foreign actors. This effort includes the thoughtful deployment of officers to strengthen relationships across the community spectrum as well as practical partnerships and task force participation to protect public infrastructure and enhance security at ports of entry. Applicants may wish to review the COPS Office web page on Homeland Security at https://cops.usdoj.gov/homelandsecurity for ideas on strategies  Other/Innovations in Community Policing – Applicants should describe new and promising approaches in community policing that can be advanced through CHP funding. • Need for Federal Assistance: All applicants are required to explain their inability to address the needs identified in this application without federal assistance. Applicants will answer a series of questions about their service population and fiscal health of their area, including operating budget, poverty and unemployment rates, and other indicators of fiscal health. • Property/Violent Crime Rates: Applicants will be asked to enter crime data information for the previous two years for the population area served by the agency, using Uniform Crime Reporting crime definitions. • Continuation of Project after Federal Funding Ends: All applicants are required to affirm that their agency plans to retain all officer positions awarded following the three years of federal funding, for at least 12 months, and to identify their planned source(s) of retention funding. The retention period may begin during the five-year period of performance of the award and may extend beyond the end date of the award. Agencies that do not plan to retain all officer positions under this award program at the time of application are ineligible to apply for CHP funding.

The retention requirement cannot be satisfied through attrition. The retained CHP-funded officer positions should be added to your agency’s law enforcement budget with state and/or local funds for at least 12 months over and above the number of locally funded officer positions that would have existed in the absence of the award.

At the conclusion of federal funding, agencies that fail to retain the additional officer positions awarded under the CHP award for a period of 12 months may be ineligible to receive future COPS Office awards for a period of one to three years.

Information to Complete the Application for Federal A ssistance (SF-424) The applicant’s SF-424 must be submitted online via www.grants.gov using the information provided on that site.

Note: Intergovernmental Review (SF-424 Question 19): This solicitation is subject to Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs. Applicants must check the Office of Management and Budget’s website for the names and addresses of Single Points of Contact (SPOC) under Intergovernmental Review: https://www.whitehouse.gov/wp- content/uploads/2020/04/SPOC-4-13-20.pdf. If the applicant’s state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, such applicant is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process. An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the following response: “Program is subject to E.O. 12372 but has not been selected by the state for review.”

ATTACHMENT A

Disclosure of Lobbying Activities
Applicants must complete and submit the Disclosure of Lobbying Activities (SF-LLL) form in Grants.gov. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Note: Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

Standard Applicant Information (JustGrants 424 and General Agency Information) Applicants must complete this web-based form in JustGrants, which is pre-populated with the SF-424 data submitted in Grants.gov. Applicants are required to confirm the two Authorized Representatives, verify the legal name and address, and enter the ZIP code(s) for the areas affected by the project.

In order for the applicant to complete this section, the two Authorized Representatives – the Law Enforcement Executive and the Government Executive, must have established accounts in JustGrants after the Grants.gov portion of the application is submitted.

The Law Enforcement Executive is the highest-ranking official in the jurisdiction (chief of police, sheriff, etc.) and must be assigned the role: “Authorized Representative 1” in JustGrants.

The Government Executive is the highest-ranking government official in the jurisdiction (mayor, board president, etc.) and must be assigned the role “Authorized Representative 2” in JustGrants.

Applications where the Authorized Representatives have been incorrectly assigned may be rejected.

Data R equested with Application
Applicants will be required to respond to the questions at the end of the solicitation.

Please refer to the steps below to help guide you through initiating, completing, modifying, and obtaining the status of solicitation surveys in the JustGrants system:

1. To initiate a survey, please click on the survey title to open.

2. When you have completed the survey, please click the “Finish” button on the lower right corner of the screen. The system will direct you to a review screen displaying your survey responses.

3. To go back to the main application screen, go to the “Actions” menu at the top right corner of the screen and select "Close” to exit the survey review screen.

4. The survey you just completed will still display an “Open” status. To confirm the completed status of your survey, go back to the “Actions” menu and select “Refresh". The status of your completed survey will change to “Resolved-Completed.”

5. If you would like to verify the survey responses of a completed survey, you may click the survey title to reopen the selected survey and view your saved responses.

6. If you would like to change and/or update the survey responses of a completed survey, you may click the “Reopen” option to update your saved responses.

Budget and Associated Documentation
Applicants must complete the web-based budget worksheet form in JustGrants. No separate budget narrative is required. It is important to enter accurate information in the budget worksheet, as the information provided will be used to determine the amount of your CHP award, if awarded.

Applicants are required to disclose whether they have pending applications for federally funded assistance or active federal awards that support the same or similar activities or services for which award funding is being requested under this application.

As a general rule, COPS Office award funding may not be used for the same item or service funded through another funding source. However, leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate.

To aid the COPS Office in the prevention of awarding potentially duplicative funding, you will need to indicate in the application question survey whether your agency has a pending application and/or an active award with any other federal funding source (e.g., direct federal funding or indirect federal funding through state subawarded federal funds) that supports the same or similar activities or services as being proposed in this COPS Office application. For each potentially duplicative program, you will be asked to provide the name of the name of federal awarding agency, or state agency for subawarded federal funding, award or application number, program name, award start and end dates, award or requested amount, items requested, and description of how this project differs from the application for COPS office funding.

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Budget Worksheet and Budget Narrative (Web-based Form) Budget requests may only be made in the following categories:
• Sworn Officer Personnel
• Fringe Benefits
Recipients may not use COPS Office funding for the same item or service also funded by another U.S. Department of Justice award.

Non-supplanting requirement: Requests may be made only for positions that are not otherwise budgeted with state, local, or BIA funds and that would not be funded in the absence of the CHP award.

See below for non-exhaustive list of allowable and unallowable costs, as well as guidance for completing each budget category.

Allowable Costs: Fundable requests
The onl
y allowable costs under CHP are the approved full-time, entry-l evel salaries and fringe benefits of newly hired or rehired sworn career law enforcement officers who are hired or rehired on or after the award start date. A “career law enforcement officer” is a person hired on a permanent basis who is authorized by law or by a state, local, or tribal agency to engage in or oversee the prevention, detection, or investigation of violations of criminal laws. 34 U.S.C. §10389(1). The State of Alaska, and any Indian tribe or tribal organization in that State, may also use hiring funds for village public safety officers defined as “an individual employed as a village public safety officer under the program established by the State pursuant to Alaska Statute

18.65.670. Tribal Law and Order Act of 2010, Pub. L. 111-211, title II, § 247 (a)(2).

An agency seeking to rehire officers scheduled to be laid off on a specific future date with CHP funds must continue to fund them with local funds through the award date until the date of the scheduled layoff. Officers previously employed by your agency who have been (or are currently scheduled to be) laid off as a result of budget reductions may be rehired using CHP award funds, but funding requests must be limited to your agency’s entry-level salaries and fringe benefits for full-time officers. Agencies will be responsible for paying any costs that exceed entry-level salaries and fringe benefits with local funds.

NOTE: The only allowable budget categories under the CHP program are Salaries and Fringe Benefits. Do not enter any funding requests under any other budget category.

The 25% local match will calculate automatically once the overall salary and fringe rates are entered.

Sworn Officer Salaries: You will enter the funding request by indicating the number of officers you are requesting, then by providing the current entry-level salary and fringe benefits for one full-time sworn officer. The total request will calculate automatically. CHP awards are subject to the restrictions described in the Program Description, including but not limited to:
$125,000 maximum over three years and 25% match requirement (unless waived). Applicants budgeting for an increase in salaries and/or fringe benefits over the life of the award are required to provide an explanation. Note that the $125,000 in federal funds total for three years, not $125,000 annually.

Fringe Benefits: Fringe benefits typically covered by the applicant agency, as specified in agency personnel and salary policies or contractual agreements, and allowable under 2 CFR 200, will be covered. Examples of allowable fringe benefits include Social Security, Medicare, insurance (life, health, dental, etc.), shift differential, retirement plans, and holiday pay.

The following are considered unallowable costs under the CHP program: overtime costs, training, travel, equipment (e.g., uniforms, weapons, or vehicles), severance pay, and hazard pay. If your agency pays those benefits for locally funded officer positions, your agency will be required to use local funds to do so for CHP- funded officer positions.

For agencies that do not include fringe benefits (e.g., vacation, holiday, shift differential) as part of the base salary costs and typically calculate these separately, the allowable expenditures may be included with personnel costs. Any fringe benefits that are already included as part of the agency’s base salary should not be repeated in the separate fringe listing. Fringe benefits that do not appear in the drop-down budget menu will not be considered.

Shift differential pay is a premium hourly rate paid for those hours that are not considered normal day work hours as defined by your agency. Typically, shift differential pay is for the hours worked outside of normal day work hours, where the majority of hours worked are from 3:00 p.m. of one day until 8:00 a.m. of the following day. This would include the evening shift, midnight shift, overlap shift or power shift, or any other designated shift between those hours that would qualify for the shift differential pay as defined by your agency and/or a contractual or union agreement. Overtime beyond any defined shift work hours is an unallowable cost under 2022 CHP.

Unallowable Costs: Requests will NOT be funded
All i
tems other than entry-level perso nnel costs (salaries and fringe benefits) as described in the preceding section are considered unallowable under CHP. Therefore, requests for equipment, training, travel, uniforms, vehicles, and indirect costs are not permitted under CHP.

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In addition, the following personnel costs are unallowable:
• Salaries and fringe benefits of existing locally-funded officers, unless those officers are currently scheduled to be laid off on a specific future date
• Salaries and fringe benefits over and above an agency’s entry-level salary and fringe benefits for officers • Salaries and fringe benefits for civilian or nonsworn personnel • Salaries and fringe benefits for part-time officer positions • Salaries and fringe benefits for furloughed officers
• Salaries and fringe benefits for correctional officers • Overtime costs, severance pay, hazard pay
This is not an inclusive list, and items not listed above will be reviewed on a case-by-case basis. The COPS Office reserves the right to deny funding for items that may not be included on this list. Agencies are expected to request items that show a direct link between the requested item(s) and the applicant’s CHP project. All requests must contribute directly to the specific purpose of the award project and relate to the appropriations language enacted for FY 2022.

Federal/Local Share of Cost
In the budget workshee t, the applicant will be required to indicate the number of officers, and the total salary and fringe benefits for the three-year salary period for ONE entry-level officer. The local match will calculate automatically. The minimum local match requirement is 25 percent of the total project cost, and the cap on the amount of funding that can be requested per officer position is $125,000 over three years (36 months). Any additional costs above the local match and officer funding cap will be the responsibility of the recipient agency. Recipients are also required to pay a progressively larger share of the cost of the award with local funds over the award period. The applicant will also be asked for a projection of the planned federal and local shares of the total project costs over the three years of funding for each position. While your agency may deviate from these specific projections during the award period, it must still ensure that the federal share decreases and the local share increases.

Budget summary: The budget summary will automatically calculate total project costs based on the figures provided in the budget worksheet and the number of officer positions requested in the application. It will also calculate the amount of the local match requirement.

Waiver/Local Match (Cost share)
The CO
PS Office may w aive some or all of an applicant’s local match requirement. During the application review process, your agency’s waiver request will be evaluated based on the availability of funding, a demonstration of severe fiscal distress as supported by the fiscal health data provided in this application, and comparison of your fiscal health data with that of the overall CHP applicant pool. If your agency wishes to be considered for a waiver, you must respond to the applicable question. Please indicate whether the COPS Office should continue to consider your application if the waiver request is not granted or whether it should be removed from consideration if the waiver is not granted. If a full or partial waiver is granted, and your application is funded for a reduced number of officer positions, the percentage of local share provided will be applied to the total project cost of the awarded officers.

Memoranda of Understanding (MOUs) and Other Supportive Documents As applicable, applicants will attach any memoranda of understanding or partner agreements in this section.

School Resource Officer (SRO) MOU (If applicable): Recipients awarded CHP funding to hire and/or deploy SRO into schools will be required to submit to the COPS Office a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) within 90 days of the award start date, and before expending or drawing down funds under the award. An MOU is not required at the time of application; however, if the law enforcement agency already has an MOU in place that is applicable to the partnership, the MOU can be uploaded as an attachment under the Section in JustGrants titled “MOUs and Other Supporting Documents”.

Agencies selecting SROs should adhere to the guiding principles presented in the SRO Guiding Principles which can be found at SUPPORTING SAFE SCHOOLS | COPS OFFICE (usdoj.gov).

The MOU must contain the following: the purpose of the MOU; clearly defined roles and responsibilities of the school district and the law enforcement agency focusing on the officers’ roles on safety, information sharing, supervision responsibility, and chain of command for the SRO; and signatures. The MOU is an agreement among parties that defines the roles and responsibilities of the individuals and partners involved, including SROs, school administrators, law enforcement and education departments, students, and parents. The MOU should explicitly state the proposed programs and daily activities that the SRO will develop and/or administer. It should also address the policies and procedures and the extent to which information will be shared between the law enforcement agency and school or school district partners throughout the course of the award. The MOU should be signed by the law enforcement executive and designated representative for the school or school district who has general educational oversight within that jurisdiction.

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Please refer to the MOU fact sheet at https://cops.usdoj.gov/chp for a full description of requirements.

School Resource Officer Official Partner Contact Information (if applicable) Applic
ants requesting funding for SROs should enter in contact information for each school partner where the SROs will be deployed, if kn
own at time of application. This information is not required at the time of application, but will be required for any agency awarded CHP funding for officers to be deployed as SROs.

Additional Application Components
Catastrophic incident (if applicable – required for all applicants claiming a major disaster or catastrophic incident)—Applicants that are claiming a major disaster or catastrophic incident must describe the incident in the appropriate question set in JustGrants, outlining:
• Type of event (major disaster, mass shooting, bombing, etc.) • Impact of the event on delivery of law enforcement services • Duration of the event (how long will law enforcement services be impacted by the event until recovery) and • Law enforcement response and recovery efforts
Letters of Support
As applicable, applicants may attach letters of support, but these are not required.

The COPS Office strongly recommends that uploaded files be clearly named to indicate the applicant organization name and the file contents to ensure that reviewers can easily locate application documents. All other attachments should use descriptive file names identified on the attachment(s) such as “[Applicant] Letter of Support.” Recommended file formats are PDF, Microsoft Word, and Microsoft Excel. The system may reject applications with other formats. If an applicant submits multiple versions of the same document, the COPS Office will review only the most recent system-validated version submitted.

Disclosures and Assurances
The applicant must review, complete, and submit all disclosures, assurances, and certifications as described below. The full text of the Certifications is available in the Application Resource Guide. An application may not be funded or, if awarded, a hold may be placed on this application if it is deemed that the applicant is not in compliance with federal civil rights laws, is not cooperating with an ongoing federal civil rights investigation, or is not cooperating with a U.S. Department of Justice award review or audit.

Applicants must read and acknowledge the DOJ Certified Standard Assurances in JustGrants. Full text of the Certified Standard Assurances is available in the Application Resource Guide.

Disclosure of Lobbying Activities
Applicants must complete the SF-LLL Disclosure of Lobbying Activities in Grants.gov prior to beginning the application process in JustGrants NOTE: Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

DOJ Certified Standard Assurances
Applicants must read and acknowledge the DOJ Certified Standard Assurances in JustGrants. Full text of the Certified Standard Assurances is available in the Application Resource Guide. found in the FY22 Reference Guide for Community Policing Advancement (CPA) programs under the COPS Office "How to Apply" webpage.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements
Applicants must read and acknowledge these DOJ certifications in JustGrants. Full text of the Certified Standard Assurances is available in the Application Resource Guide.

How to Apply
Applications must be submitted electronically through JustGrants following the submission of the SF-424 via Grants.gov. See Submission Dates and Times below for a list of steps for registering with all required systems and deadlines for completing each step.

Unique Entity Identifier and System for Award Management (SAM) Federal regulations require that an applicant for federal funding: (1) be registered in SAM before submitting its application; (2) provide a valid unique entity identifier in its application; and (3) continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. The COPS Office may not make an award to an applicant until the applicant has complied with all applicable

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unique entity identifier and SAM requirements and, if an applicant has not fully complied with these requirements by the time the COPS Office is ready to make an award, then the COPS office may determine that the applicant is not qualified to receive an award. See 2 C.F.R. §§ 25.200, 25.205 and the Award Terms and Conditions for further information.

The Unique Entity ID (SAM) is a 12-character alpha-numeric value and once issued, will not change. Entities that are currently registered in SAM.gov already have a Unique Entity ID (SAM) which can be viewed in SAM.gov.

The transition to UEI (SAM) will not impact an entity’s registration expiration date or when renewal is necessary.

SAM centralizes information about grant recipients and provides a central location for grant recipients to change organizational information. Grants.gov uses SAM to establish roles and IDs for electronic submission of grant applications.

If the applicant already has an Employer Identification Number (EIN), the SAM registration will take up to two weeks to process.

If the applicant does not have an EIN, then the applicant should allow two to five weeks for obtaining an EIN from the Internal Revenue Service. There is no fee associated with these processes. These processes cannot be expedited.

The COPS Office strongly discourages applicants from paying a third party to apply or register on their behalf in an attempt to expedite these processes.

To ensure all applicants are able to apply by the deadline for this solicitation, applicants must have registered online with the SAM and with Grants.gov well in advance of the JustGrants deadline.

Submission Dates and Time
All completed applications must be submitted by the deadline.

The completed SF-424 must be submitted in Grants.gov by June 9, 2022 and applications in JustGrants by June 16, 2022.

After applicants register with SAM, they can begin the Grants.gov registration process. The applying organization must complete the Grants.gov registration process prior to beginning an application for a federal grant. The E- Business Point of Contact (E-Biz POC) must register the applicant organization with Grants.gov. The E-Biz POC oversees the applicant’s Grants.gov transactions and assigns the Authorized Representative. The Authorized Organization Representative (AOR) submits the application to Grants.gov and must also register with Grants.gov. In some cases, the E-Biz POC is also the AOR for the applicant. Complete instructions can be found at www.Grants.gov.

In JustGrants, each applying entity will have an assigned Entity Administrator who is responsible for managing entity-level information and assigning roles in the system. The Entity Administrator is also the E-Biz POC designated in SAM.gov. For more information on registering with JustGrants, see https://justicegrants.usdoj.gov/.

It is the applicant’s responsibility to ensure that the application is complete and submitted by the deadline. Failure to meet the submission deadline will result in an application not being considered for funding. Applicants should refer to the list below to ensure that all required steps and deadlines are met.

Applicant Actions with Required Dates/Deadline

1. Register wi
th SAM. Access the SAM online registration through the SAM homepage at https://www.sam .gov/SAM and follow the online instructions for new SAM users. If the applicant already has the necessary information on hand, the online registration takes approximately 30 minutes to complete, depending upon the size and complexity of the business or organization. Organizations must update or renew their SAM registration at least once a year to maintain an active status.

2. Register with Grants.gov. Once the SAM registration is active, the applicant will be able to complete the Grants.gov registration.

3. Download the updated version of Adobe Acrobat before the Grants.gov deadline. Applicants are responsible for ensuring that the most up-to-date version of Adobe Acrobat is installed on all computers that may be used to download the solicitation and to submit the SF-424 and SF-LLL on Grants.gov. To verify that the Adobe software version is compatible with Grants.gov, please visit the following link: http://www.grants.gov/web/grants/applicants/adobe-software- compatibility.html.

4. Begin application submission process in Grants.gov as early as possible, but no later than 24-48 hours prior to the Grants.gov deadline. Applicants may find this funding opportunity on Grants.gov by using the assistance listing number, Grants.gov opportunity number, or the title of this solicitation, all of which can be found on the cover page. Applicants will submit two forms in Grants.gov (SF-424 and SF-LLL).

5. The Grants.gov Workspace Status will change from “In Progress” to “Submitted” once the SF-424 has been successfully submitted in Grants.gov. Within 48 hours after submitting the SF-424 in Grants.gov, the applicant should receive four (4) notifications from Grants.gov (i.e., submission receipt, validation receipt, grantor agency retrieval receipt, and agency tracking number assignment). (Note: It is possible to first receive a message indicating that the application is received, and then receive a rejection notice a few minutes or hours later.)

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6. Within 24 hours AFTER receiving a confirmation email from Grants.gov, the Application Submitter will receive an email from JustGrants with instructions to complete the rest of the application in JustGrants. If the applicant is a new user in JustGrants, the email will include instructions on registering with JustGrants.

7. Upon receipt of this email, register with JustGrants (if necessary), invite additional users including Authorized Representatives, and begin to develop the application. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component and to submit the complete application package at least 24-48 hours prior to the deadline. Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at the end of the application in JustGrants.

8. Confirm application receipt: Applicants should closely monitor their email and JustGrants accounts for any notifications from Grants.gov or JustGrants about a possible failed submission. The user who is authorized to submit applications on behalf of the organization is the one who will receive these notifications. The COPS Office does not send out these notifications, nor does the COPS Office receive a copy of these notifications. It is the applicant’s responsibility to notify the COPS Office of any problems with the application submission process. Submitting the application components at least 48 hours the deadline will enable the applicant to receive notice of a failed submission and provide an opportunity to correct the error before the applicable deadline.

Late Submissions: The COPS Office will review on a case-by-case basis requests for late submission due to unforeseen technical issues or extraordinary events such as extreme weather emergencies or mass casualty events. Requests for an extension of the Grants.gov deadline must be received prior to the close of the solicitation in Grants.gov. Requests for an extension of the JustGrants deadline must be made prior to the close of the solicitation in JustGrants. No late submission requests will be considered once the application closes.

Extension of deadlines is rare and not guaranteed. To be considered for an extension, applicants must contact the COPS Office Response Center at 800-421-6770 to create a record of the issue, or send an email to [email protected]. The subject line should read “FY22 CHP Extraordinary Circumstances: UEI number, Agency Name, Application ID”; with your UEI number and organization name included in the subject line. The message should include the nature of the disaster/issue and how it affected the applicant’s ability to submit an application on time.

The COPS Office will respond to each applicant as soon as possible with either an approval and instructions for submission, or a rejection. If the technical issues you reported cannot be validated, the application will be rejected.

The following conditions are not valid reasons to request an extension: (1) failure to begin the registration process in sufficient time; failure to follow instructions on Grants.gov or JustGrants; (3) failure of the two assigned authorized representatives, with the proper authority, to activate accounts in JustGrants prior to application submission; (4) failure to follow all of the instructions in the CHP solicitation; (5) failure to register or update information on the SAM website; and/or (6) failure to register or complete SF-424 in grants.gov.

Application Review Information
The COPS Office is committed to ensuring a fair and open merit review process. Applications that meet eligibility and basic minimum requirements will be subject to a merit review and ranking process. The merit review will consist of both a programmatic and financial review and will be conducted by COPS Office staff or in collaboration with other subject matter experts. The review will also assess whether costs are reasonable, necessary, allowable, and allocable under applicable federal cost principles, agency regulations, and the program.

Additional consideration will be given to applicants who propose a community-based approach to the following four problem/ focus areas. Applicants who choose one of the community policing problems or priority focus areas listed here must devote 100% of their funded positions to that focus area, and will not be allowed to change their choice once the award has been issued.
• Building Legitimacy and Trust
• Violent Crime/Gun Violence
• Combating Hate and Domestic Extremism
• Police-based Response to Persons in Crisis
Additional consideration will also be given to applicants that meet any of the following criteria:
• Persistent Poverty – Applicants in an area with persistent poverty • Preventing Radicalization of Personnel – applicants seeking support for screening and counseling programs to identify and prevent the radicalization of applicants and personnel who endorse violent and hateful extremist movements • Community-based Hires – Applicants that commit to recruiting officers from the community in which they will serve • Community-based Officer Relocation – Applicants that commit to recruiting officers who are willing to relocate to areas characterized by fragmented relations between police and community residents, or areas of high crime

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• Diversity Training – Agencies that require evidenced-based cultural sensitivity training for officers, including training on ethnic and racial bias, racial profiling, gender bias, sexual orientation and gender identity bias, cultural diversity, use of force, procedural justice, and law enforcement interaction with people with disabilities, the mentally ill, and English Language Learners
• Safe Harbor – Applicants in states with certain anti-human trafficking laws that treat minors engaged in commercial sex as victims (referred to as “safe harbor” laws) and permit individuals to vacate arrest or prosecution records for non- violent offenses as a result of being trafficked
• Catastrophic Incident – Applicants that experienced an unanticipated catastrophic event or Attorney General declared area in crime-related crisis
• Hiring Veterans - Applicants that commit to hiring at least one military veteran • Rural Designation - Applicants from rural areas
• Agency not funded in FY21 - Applicants that did not receive a CHP award in FY 2021 Prior to award, applications for potential awards will receive a financial integrity review to evaluate the fiscal integrity and financial capability of applicants and to examine proposed costs and the extent to which the budget detail worksheet supports and explains project costs. This review will also assess whether costs are reasonable, necessary, and allocable under applicable federal cost principles and agency regulations. This financial review will be conducted by the COPS Office staff.

In addition, prior to making an award greater than the simplified acquisition threshold (currently set at $250,000), any information about applicants that is in the designated integrity and performance system accessible through SAM will be reviewed and considered.

Applicants may review and comment on any information about them in SAM that a Federal awarding agency previously entered in the designated integrity and performance system, and such applicant comments will also be reviewed and considered.

Past performance on previous awards may be in an indicator in this review process. Financial and programmatic performance factors may be included in the past performance review.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Director of the COPS Office, who may also give consideration to factors including, but not limited to, underserved populations, population served, geographic diversity, strategic priorities, past performance, risk, and available funding when making awards.

Review Process
In the merit review selection process for CHP awards, the COPS Office will make an initial determination, balancing the applicant’s need for federal assistance (as measured by economic and fiscal health questions) with crime rates, the applicant’s current commitment to community policing, and the strength of their proposed community policing strategy.

Applications will be scored according to the following weighting methodology:
• Fiscal need: 33.3 percent
• Crime: 33.3 percent
• Community policing: 33.3 percent
Agencies that do not meet a minimum community policing score, reflecting a basic commitment to community policing and a strategy to continue or enhance it, will not be considered for funding.

Federal Award Administration Information
Federal Award Notices
Award notification will be sent electronically from JustGrants. This award notification will include instruction on enrolling in Automated Standard Application for Payments (ASAP) and accepting the award. Recipients will be required to log into JustGrants to review, sign, and accept the award. The notice of award will contain details about the award including start and end dates, funding amounts, and the award conditions. The Authorized Representatives must acknowledge having read and understood all sections of the award instrument and submit the required declaration and certification to accept the award; these steps will be completed electronically in JustGrants before you will be able to draw down funds or begin implementing the program. By accepting the award and the COPS Office funding, your agency acknowledges that it will comply with these conditions and, if applicable, additional special conditions specific to your agency.

In limited circumstances, your award may be subject to special conditions that prevent your agency from drawing down or accessing award funds until the special conditions are satisfied as determined by the COPS Office. Any special conditions will be included with your award.

All applicants should anticipate notification of funding decisions by September 30, 2022.

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Administrative and National Policy Requirements
If selected for funding, in addition to implementing the funded project consistent with the approved project proposal and budget, the recipient must comply with the award terms and conditions, and other legal requirements including, but not limited to, OMB, DOJ, or other federal regulations that will be included in the award or incorporated into the award by reference or are otherwise applicable to the award.

The COPS Office strongly encourages applicants to review applicable requirements and terms and conditions prior to submitting an application.

Terms and conditions for COPS Office awards are available on the COPS website in the Application Resource Guide. Terms and conditions are subject to change before the award is issued. The Application Resource Guide also contains additional requirements which apply to this application and award, including audit requirements.

Monitoring, Evaluation and Reporting Requirements
Law enforcement agencies receiving federal funding from the COPS Office will be monitored to ensure compliance with their award conditions and other applicable statutes and regulations, and track progress towards achieving the goal of advancement of community policing. Award monitoring activities conducted by the COPS Office include site visits, office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for information pertaining to your award. This includes all financial records, such as general accounting ledgers and all supporting documents. All information pertinent to the implementation of the award is subject to agency review throughout the life of the award, during the close-out process and for three-years after the submission of the final expenditure report.

Evaluation: Though a formal assessment is not required, awarded agencies are strongly encouraged to conduct an independent assessment of their respective award-funded projects. Project evaluations have proven to be valuable tools in helping departments identify areas in need of improvement, providing data of successful processes and reducing vulnerabilities.

Award funding cannot be used to for evaluations.

Reporting Requirements: If awarded, recipients will be required to submit quarterly financial and semi-annual performance reports.
• Financial reporting: Recipients will be required to electronically submit a quarterly Federal Financial Report (FFR) using the SF-425 form by the 30th day following the end of each calendar quarter, and a final report is due 120 days following the award end date. Recipients who do not submit SF-425 reports by the due date will be unable to draw down funds. • Performance reporting: Recipients will be required to electronically submit semi-annual performance reports, and a final performance report will be due 120 days following the award end date.

Federal Awarding Agency Contact(s)
For technical assistance with Grants.gov, call the Grants.gov customer service hotline at 800-518-4726, send questions via email to [email protected], or consult the Grants.gov Organization Applicant User Guide at https://www.grants.gov/help/html/help/index.htm.

For technical support with JustGrants, contact JustGrants Support at [email protected] or 833–872–5175.

For programmatic assistance with the requirements of this program please call the COPS Office Response Center at 800-421- 6770 or send questions via email to [email protected].

COPS Other Information
Public Reporting Burden- Paper Work Reduction Act Notice The public reporting burden for this collection of information is estimated to be up to 11.3 hours per response, depending upon the COPS Office program being applied for, which includes time for reviewing instructions. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 145 N Street NE, Washington, DC 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503.

You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application is 1103-0098, and the expiration date is 4/30/2024.

Performance Measures
To assist in fulfilling the U.S. Department of Justice’s (DOJ) responsibilities under the Government Performance and Results Modernization Act (GPRAMA) of 2010, P.L. 111-352, recipients who receive funding from the Federal Government must measure the results of work that funding supports. GPRAMA specifically requires the COPS Office and other federal agencies to

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set program goals, measure performance against those goals, and publicly report progress in the form of funding spent, resources used, activities performed, services delivered, and results achieved.

Performance measures for CHP are as shown in table 1.

Table 1. Performance measures
Objective Performance measures Data Recipient Provides
Increase the capacity of law
enforcement agencies to implement
community policing strategies that
strengthen partnerships for safer
communities and enhance law
enforcement’s capacity to prevent,
solve, and control crime through
funding for personnel, technology,
equipment, and training
Extent to which COPS Office
knowledge resources (e.g.,
publications, podcasts, training, etc.)
have increased your agency’s
community policing capacity?
Extent to which COPS Office award
funding (e.g., officers, equipment,
training, technical assistance, etc.) has
increased your agency’s community
policing capacity?
Recipients will rate the effectiveness of
the COPS Office funding in increasing
community policing capacity. Data will
be collected on a periodic basis through
recipient performance reports.

COPS Office awards target increasing recipient capacity to implement community policing strategies within the three primary elements of community policing: (1) problem solving; (2) partnerships; and (3) organizational transformation. The COPS Office requires all CHP applicants to describe how the personnel requested will assist the applicant in implementing community policing strategies. For more information on community policing, please go to the COPS Office website at https://cops.usdoj.gov/resources#cptopics.

As part of the programmatic performance report, CHP recipients will be required to report on their progress toward implementing their community policing strategies. Based on the data collected from recipients, the COPS Office may make improvements to CHP to better meet the program’s objective and law enforcement agency needs.

Application Checklist
Please refer to the JustGrants DOJ Application Submission Checklist.

Survey Questions
CHP Solicitation FY2021
CHP SOLICITATION FY2022
Please click on con tinue to proceed to the survey questions.

AGENCY EL IGIBILITY INFORMATION

1. Type
of Agency (select one)

2. From the list below, please select the type of agency which best describes the applicant. (Please s pecify )

3. Plea
se indicate if your jurisdiction is primarily considered rural, urban or suburban.

Instructions:

We wil
l ask you several questions about your law enforcement agency operations and authority to determine your eligibility to ap
ply for a COPS Hiring Program (CHP) award. Please note that CHP applicants must have a law enforcement agency that is operational by the close of this solicitation, or receive services through an existing contract for law enforcement services or a new contract for law enforcement services that is in place by the close of this solicitation. Applicants must also maintain primary law enforcement authority for the population to be served.

In addition, if funds under this program are to be used as part of a written contracting arrangement for law enforcement services (e.g., a town which contracts with a neighboring sheriff’s office to receive services), the government agency wishing to receive law enforcement services must be the legal applicant in this application.

A law enforcement agency is established and operational if the jurisdiction has passed authorizing legislation and it has a current operating budget.

4. Is your agency established and currently operational? 4a. Which of the f
ollowing best describes your law enforcement agency (check one)? 4b. Will your la w enforcement agency be operational as of the closing date of this solicitation?

ATTACHMENT A

4c. Has your jurisdiction passed legislation which authorizes the creation of a new law enforcement agency?

5. If awarded, does your agency plan to use funds awarded under this award to establish or supplement a written contract for law enforcement services (e.g., a town contracting for services with a nearby sheriff's department)? Instructions:

A jurisdiction may apply f or funds under this program to be used as part of a written contracting arrangement for law enforcement services (e.g., a town which contracts with a neighboring sheriff’s office to receive services).

However, the j urisdiction wishing to receive law enforcement services must be the legal applicant in this application.

Impor
tant Note: Two entities involved in a contracting relationship may not separately apply for funding to support the same officer position(s).
5a. Is the legal applicant listed in this COPS Hiring Program (CHP) application and on the SF-424 the entity that will be receiving law enforcement services?
5b. What is th e legal name of the law enforcement agency that will be providing law enforcement services to your jurisdiction? Instructions:

An age
ncy with primary law enforcement authority is defined as the first responder to calls for service for all types of criminal incidents within its jurisdiction. Agencies are not considered to have primary law enforcement authority if they only: respond to or investigate specific type(s) of crime(s), respond to or investigate crimes within a correctional institution, serve warrants, provide courthouse security, transport prisoners, have cases referred to them for investigation or investigational support or only some combination of these.

6. Based on the definition above, does your agency have primary law enforcement authority? [Or, if contracting to receive services, does the agency that will be providing law enforcement services have primary law enforcement authority for the population to be served?]

GENERAL AGENCY INFORMATION

7. Please select yo ur U.S. Attorney’s District Office from the below drop-down options.

Instructions:

Enter
the Fiscal Year Budgeted S worn Force Strength for the current fiscal year below. The budgeted number of sworn officer positions is the number of sworn positions funded in your agency’s budget, including funded but frozen positions, as well as state, Bureau of Indian Affairs, or locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. For agencies with previous COPS-funded active awards, do not include in your budgeted force strength any COPS-funded officers whose salaries are currently being covered by the 36- months of COPS funding.

Number of officers funded in agency’s current fiscal year budget:
8a. Full-T ime
8b. Part-Time
Ent
er the number of civilian positions funded in agency’s current fiscal year budget.

Number of civilian positions funded in agency’s current fiscal year budget:
9a. Full-Time
9b. Part-Time

EXECUTIVE/CONTACT INFORMATION
Instructions for Law Enforcement Agencies:

The Law Enfor
cement Executiv e is the highest ranking official in the jurisdiction (Chief of Police, Sheriff, or equivalent) and must be assigned the role: “Authorized Representative 1” in JustGrants. 10a. Title:
10 b. First N ame:
10c. Last Name:
10d. Phone:
10e. Email Address:

ATTACHMENT A

Instructions for Government Agencies:

This is the highest ranking government official within your jurisdiction (e.g., Superintendent, Mayor, City A dministrator, or equivalent) and must be assigned the role: “Authorized Representative 2” in JustGrants. 11a. Title:
11b. F
irst Nam e:
11c. Last Name:
11d. Phone:
11e. Email Address:

Instructions for Application Contact:

Enter the app
licati on contact's name and contact information.
12a. Title:
12b. F
irst Nam e:
12c. Last Name:
12d. Phone:
12e. Email Address:

COPS HIRING PROGRAM OFFICER REQUEST
Instructions:

Please enter the number of actual sworn officers employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. 13a. Full-Time:
13b. Part-Time
:

Instructions:

Number of budgeted sworn officers employed by your agency as of the date of this application. 14a. Full-Time:
14b. Part-T
ime:

Instructions:

Number of contract sworn officers employed by your agency as of the date of this application. 15a. Full-Time:
15b. Part-T
ime:

Instructions:

Number of budgeted civilian positions employed by your agency as of the date of this application. 16a. Full-Time:
16b. Part-T
ime:

The crime data you will enter below will be based on crimes occurring among this population served. Population served counts must not be adjusted upward to account for daytime business/shopping visitors, highway traffic passing through a jurisdiction, nor should it include annual visitor totals. Parks and transit agencies should report average daily visitors/riders rather than annual totals.

This may or may not be the same as your census population. For example, a service population may be the census population minus incorporated towns and cities that have their own law enforcement agency within your geographic boundaries. An agency with primary law enforcement authority is defined as having first responder responsibility to calls for service for all types of criminal incidents within its jurisdiction.

17. What is the actual population your department serves as the primary law enforcement entity?

ATTACHMENT A

18. Enter the total population of the government entity applying for this award using the latest census estimate available in the American Fact Finder at http://FactFinder2.census.gov.
18a. Check her e if the population of the entity applying for this award is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.).
18b. If the p
opulation of the entity applying for this award is not represented by U.S. Census figures, please indicate the size of the population as of the latest available estimate.
18c. Please ind icate the source of this population estimate (e.g., website address). 18d. If appl
icable, please explain why the service population differs from the census population.

Instructions:

Agenc
ies should apply for the number of officer positions necessary to support their proposed community policing strategy. FY 2022 CHP aw
ards cover up to 75 percent of the entry-level salary and fringe benefits for each approved position for a three-year funding period, based on the applicant’s current entry level salary levels for full-time officers. There is a minimum 25 percent local cash match (cost share) requirement unless a waiver is approved. The maximum federal share per officer position is $125,000 over the three-year period, (not $125,00 per year) unless a local match waiver is approved. Any additional costs for higher than entry-level salaries and fringe benefits will be the responsibility of the recipient agency. Please keep in mind that there is a 12-month retention requirement for each officer position funded.

The number of officers you request cannot exceed 20% of your agency’s current actual sworn force, with a maximum of 50 officers for any agency. Agencies with fewer than 5 officers may request one officer. The COPS Office will fund as many positions as possible for successful applicants; however, the number of officer positions requested by an agency may be reduced based on the availability of funding and other programmatic considerations.

19. How man y entry-level, full-time officer positions is your agency requesting in this application? Instructions:

IMPOR
TANT: Next, your age ncy must allocate the number of positions requested under each of the three hiring categories described below based on your agency's current needs at the time of this application. Be mindful of your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. CHP awards will be made for officer positions requested in each of the three hiring categories, and recipients are required to use awarded funds for the specific categories awarded.

It is imperative that your agency understand that the COPS Office statutory nonsupplanting requirement mandates that award funds may only be used to supplement (increase) a recipient’s law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a recipient otherwise would have spent on officer positions if it had not received an award. This means that if your agency plans to:

Hire new officer positi ons (including filling existing vacancies that are no longer funded in your agency's budget): Your agency must hire these new additional positions on or after the official award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with t he nonsupplanting requirement as described in detail in the award owner's m anual.

Rehire o fficers w ho have b e en laid o ff by any jurisdiction a s a result of state, local, or tribal budget reductions: Your agency must rehire the officers on or after the official award start date, maintain documentation showing the date(s) that the positions w ere l aid of f and rehired, and otherwise c omply with t he nonsupplanting r equirement as described in detail in the award owner’s m anual.

Rehire officers who are (a t the time of application) currently scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or tribal budget reductions: Your agency must continue to fund the officers with its own funds from the award start date until the date of the scheduled lay-off (for example, if the CHP award start date is September 1 and the lay-offs are scheduled for November 1, then the CHP funds may not be used to fund the officers until November 1, the date of the scheduled lay-off); identify the number and date(s) of the scheduled lay-off(s) in this application (see below); maintain documentation showing the date (s) and reason(s) for the lay-off; and otherwise comply with the nonsupplanting requirement as described in detail in the award owner’s manual. [Please note that as long as your agency can document the date that the lay-off(s) would occur if CHP funds were not available, it may t ransfer the o fficers t o the CHP funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for each individual officer.]
Document
ation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHP award funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officer(s) regarding the date(s) of the lay-offs; or budget documents ordering departmental or jurisdiction-wide budget reductions. These records must be maintained with your agency’s CHP award records during the award period and for a minimum of three years following the date of the submission of the final expenditure report in the event of an audit, monitoring, or other evaluation of your award compliance.

ATTACHMENT A

If your agency's request is funded, your agency will have the opportunity after the award announcement to request an award modification to move awarded funding into the category or categories that meet your agency's law enforcement needs at that time (including updating the dates of future scheduled lay-offs).

Category A: New, additional officer positions (including filling existing vacancies no longer funded in your agency's budget). 20a. Category A Re quest:

Category B: Reh ire officers laid off (from any jurisdiction) as a result of state or local budget reductions. 20b. Category B Request:

Category C: Rehire officers scheduled to be laid off (at the time of the application) on a specific future date as a result of state or loca
l budget reductions.
20c. Category C Re quest:

Instructions:

We also need some information about when the layoff of officers in this category is scheduled to occur. In the space below, please indicate when the officer(s) specified in this category are scheduled to be laid off. 21a. Number of O
fficers:
21b. Date these of ficers are scheduled to be laid off:
21c. Number of Off icers:
21d. Date these officers are scheduled to be laid off:
21e. Number of Officers:
21f. Date these officers are scheduled to be laid off:
21g. Number of Officers:
21h. Date these of ficers are scheduled to be laid off:

Since yo
ur agency plans to use CHP funds to rehire officers who are currently scheduled to be laid off on a future date (under Category C above), please certify (by checking the appropriate boxes) to the following Certification:

Instructions:

Although hiring military veterans as new hires is not an award requirement, applicants who commit to hiring or rehiring at least one military veteran will receive additional consideration for CHP funding.

If your agency chec
ks "yes" to the question below, your agency will be required to maintain documentation that it made every effort possible (consistent with your internal procedures and policies) to hire at least one military veteran. Under this solicitation, a military veteran is defined as a person who served in the active military, naval, or air service, and who was discharged or released there from under conditions other than dishonorable.

23. Does your agency commit to hire and/or rehire at least one military veteran as defined above for the officer position(s) you have requested?
23a. If Yes, how many position(s)?

24. Is your agency requesting that all or some of the officer positions requested be deployed as school resource officers (SROs)?
SRO Instructions:

If your agency requests o fficers to be deployed as school resource officers (SRO), please do not request more officer positions than your agency can expect to deploy in this capacity. A “school resource officer” is a career law enforcement officer, with sworn authority, who is engaged in community policing activities and is assigned by the employing agency to work in collaboration with schools.

There must be an increase in the level of community policing activities performed in and around primary or secondary schools in the agency’s jurisdiction as a result of the award. The time commitment of the funded officers must be above and beyond the amount of time that the agency devoted to the schools before receiving the award. Recipients using CHP funding to hire or deploy SROs into schools must submit to the COPS Office a signed memorandum of understanding (MOU) between the law enforcement agency and the school partner(s) before obligating or drawing down funds under this award. An MOU is not required at the time of application; however, if the law enforcement agency already has an MOU in place that is applicable to the partnership, the MOU can be uploaded as an attachment in the section of the application titled “MOUs and other Supporting Documents”.

ATTACHMENT A

The MOU must contain the following: the purpose of the MOU; clearly defined roles and responsibilities of the school district and the law enforcement agency focusing officers’ roles on safety, information sharing, supervision responsibility; chain of command for the SRO; and signatures. If awarded, a recipient must submit an MOU to the COPS Office within 90 days from the date shown on the award congratulatory letter.

Implementation of the CHP award without submission and acceptance of the required MOU may result in expenditures not being reimbursed by the COPS Office and/or award de-obligation. 24a. If Yes, how many of your requested positions in this application will be deployed as school resource officers (SROs)? 24b. If Yes, has your agency reviewed principles presented in the SRO Guiding Principles document? Instructions:

The following questions will help Congress and the U.S. Department of Justice identify potential gaps in training.

On average how many ho
urs of IN-SERVICE (non-recruit) training (e.g. FTO, continuing professional education, roll call, standard) are required annually for each of your agency’s officers/deputies in the following categories (if none, please indicate 0 hours)?

25. Use of force (hours):

26. De-escal
ation of conflict (hours):

27. Evi
dence-based cultural sensitivity training (hours):

28. Racial and et hnic bias that includes elements of implicit/unconscious bias (hours):

29. Gend
er bias in response to domestic violence and sexual assault (hours):

30. Bias towards l esbian, gay, bisexual, and transgender (LGBT) individuals (hours):

31. Commu
nity engagement (e.g., community policing and problem solving) (hours):

32. Does your a gency administer a police training academy? Instructions:

How many total hours of basic/recruit ACADEMY training are required for each of your agency’s officer/deputy recruits in the following categories (if none, please indicate 0 hours)?

33. Use of force (
hours):

34. De-escalation of conflict (hours):

35. Evidence-based cultural sensitivity training (hours):

36. Racial and ethnic bias that includes elements of implicit/unconscious bias (hours):

37. Gender bias in response to domestic violence and sexual assault (hours):

38. Bias towards lesbian, gay, bisexual, and transgender (LGBT) individuals (hours):

39. Community engagement (e.g., community policing and problem solving) (hours):

ADDITIONAL BUDGET INFORMATION

40. Refer
encing the web-based budget in this solicitation, please indicate if there was an increase in sworn officer base salary in years 2 and 3. If so, indicate why (check all that apply).

LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY
Instructions for Community Policing Strategy:

COPS O
ffice funding must be used to reorient the mission and activities of law enforcement agencies through i nitiating community policing or enhancing their involvement in community policing with the officers hired under this award program or an equal number of experienced officers who have been redeployed to implement this plan after hiring the entry-level COPS Office- funded officers. If awarded funds, your narrative responses in the text boxes below will constitute your agency’s community policing strategy under this award. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this strategy. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving, and community policing implementation tools.

Please note that the COPS Office recognizes that your COPS Office-funded officer(s) (or an equal number of veteran officers who are redeployed after hiring the entry-level COPS Office funded officers) will engage in a variety of community policing

ATTACHMENT A

activities and strategies, including participating in some or all aspects of your identified community policing strategy. Your community-policing strategy may be influenced and impacted by others within and outside of your organization, as this is considered beneficial to your community policing efforts.

At any time during your award period, you should be prepared to demonstrate (1) the community policing activities engaged in prior to the award that are detailed in this application and (2) how the award funds and award-funded officers (or an equal number of redeployed veteran officers) were specifically used to enhance (increase) or initiate community policing activities according to your community policing strategy contained in this application.

Community policing needs may change during the life of your award. Minor changes to this strategy may be made without prior approval of the COPS Office; however, the recipient will be required to report on progress or changes to the community policing strategy (if any) through the required performance reports. If your agency’s community policing strategy changes significantly, you must submit those changes to the COPS Office for approval. Changes are significant if they deviate from the specific crime problems originally identified and approved in the community policing strategy submitted with the application. In some cases, in reviewing performance reports, the COPS Office may identify significant changes in community policing strategies that require explanation and request for approval.

Applicants that choose problem areas that receive additional priority consideration will not be able to change from these problem/focus areas if awarded CHP funding.

The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Please refer to the COPS Office web site (https://cops.usdoj.gov) for further information regarding this definition.

Community policing is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem solving techniques to proactively address the immediate conditions that give rise to public safety issues, such as violent crime, non-violent crime, and fear of crime.

The COPS Office has developed the following list of primary sub-elements of community policing. Please refer to the COPS Office Community Policing Defined publication for further information regarding these sub- elements.

Community Partnerships:

Collabo
rative partnersh ips between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in police.

Other Government Agencies
Community Mem bers/Groups
Non-Profits/Service P roviders
Private Businesses
M
edia
Organizational Transformation:

The alignme
nt of organizat ional management, structure, personnel, and information systems to support community partnerships and proactive problem-solving efforts.

Agency Management
Climat
e and culture
Leadership
La
bor relations
D
ecision-making
St
rategic planning
Policies
Organizational evaluations
Transparency

ATTACHMENT A

Organizational Structure

Geographic assignment of officers
Despecialization
Resources and finances
Personnel
Recruitm
ent, hiring and selection
Personnel supervision/evaluations
T
raining
Information Systems (Technology)
Communi
cation/access to data
Quality and a ccuracy of data
Problem Solving:

The process of en
gagin g in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated.

Scanning: Iden
tifying and prioritizing problems
Analysis: Analyzing problems
Respo
nse: Responding to problems
Assessment: Assessing problem-solving initiatives
Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) Instructions for Current Organizational Commitment to Community Policing:

For each of the f
ollowi ng statements, please answer in terms of existing agency policies and practices as they relate to collaborative partnerships and problem-solving activities. (Check all that apply.)

41. The agency mission statement, vision, or goals includes references to:

42. The agency strategic plan includes specific goals or objectives relating to:

43. The agency recruitment, selection and hiring processes include elements relating to:

44. Performance evaluations of line officers assess performance in:

45. Line officers receive regular (at least once every two years) training in:

46. Which of the following internal management practices does your agency currently employ? (check all that apply)

47. Which of the following do you count/measure to annually assess your agency’s overall performance? (check all that apply)

48. Through which of the following does your agency routinely share information with community members? (check all that apply)

49. Through which of the following ways does your agency formally involve community members in influencing agency practices and operations? (check all that apply)
Instructions for Proposed Community Policing Strategy: Problem Solving and Partnerships COPS O
ffice awards must be used to initiate or enhance community policing activities with either the newly hired officers funded by this award
program or an equivalent number of veteran officers who are redeployed to implement this community policing strategy after hiring the additional entry-level officers with COPS Office award funds. In this section, you will be asked to identify the crime and disorder problem or a focus area and the partners to be engaged through your requested COPS Office funding.

Identifying the specific problem/focus area and partnerships that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS Office funding under this program and to ensure that ultimately the additional award- funded officers (or equivalent number of redeployed veteran officers) will initiate or enhance your agency’s capacity to implement community policing strategies and approaches.

Using the following list, select a problem/focus area that will be addressed by the officer(s) requested in this application. Please choose the option that best fits your problem area. You may only select one problem/focus area to address through this award funding.

ATTACHMENT A

When identifying a problem, it is important to think about the nature of similar incidents that taken together comprise the problem and accordingly describe it in precise, specific terms (e.g. “robbery of retail establishments”, rather than just “robbery”). In doing this, it can be helpful to consider all aspects of the problem, including the likely offenders, the suitable targets/victims, and how these come together in time and space.

Additional consideration will be given to applicants who propose a community-based approach to one of the four following problem/ focus areas. Applicants who choose one of the community policing problems or priority focus areas listed here must devote 100% of their funded positions to that focus area and will not be allowed to change their choice once the award has been issued.
• Building Legitimacy and Trust – Applicant will deploy officers to partner and engage community stakeholders including residents, businesses, and faith-based organizations to prioritize and collectively strengthen a community’s response to crime and criminal activity, and focus on enhancing and maintaining community trust and legitimacy between law enforcement and the communities they serve – to include building trust in immigrant communities. Efforts could include deploying or redeploying officers to support officer recruitment and retention efforts, with an emphasis on promoting diversity.
• Violent Crime/Gun Violence – Applicant will employ community policing strategies to address a range of violent crime problems. Community-based approaches to combatting gun violence that build trust in underserved communities suffering from high incidents of gun crime will receive additional consideration. Applicants requesting additional consideration for gun violence issues will be asked to describe their holistic, community-based approach. Applicants may wish to review the COPS Office web page on Community Violence Interventions for ideas on strategies. • Combating Hate and Domestic Extremism – Applicant will focus on community-based strategies that combat bias-motivated acts of violence that divide our communities, intimidate our most vulnerable citizens, and erode trust in the rule of law. • Police-based Response to Persons in Crisis – Applicant will focus on deploying officers in crisis intervention teams, participating in crisis intervention teams, improving response and interaction with persons in crisis – to include efforts focused on the education, prevention, addiction and interventions related to the abuse of opioids and other substances in communities.

50. Problem/Focus Area
50a. Describe the pr
oblem/focus area you have selected in question 50 (i.e. location, severity, type of crime [if applicable], impact of issue on community). [Please limit your response to a maximum of 125 words.] 50b. Plea
se include the number of aggravated assaults with a firearm that occurred in your jurisdiction during the last calendar year (2021).

Please include the nu mber of reported shootings that occurred in your jurisdiction during the last two years ( 2020 and 2021). 50c. Num
ber of Reported Shootings (2020):
50d. Number of Rep orted Shootings (2021):
50e. Pl
ease also describe how you will address this issue using a holistic, community-based approach that builds trust in underserved communities suffering from high incidents of gun crime. Applicants may review the COPS Office web page on Community Violence Interventions for ideas on strategies. [Please limit your response to a maximum of 250 words.]

COMMUNITY POLICING - PROBLEM AREA NARRATIVE

51. Describe ho
w your agency w ill use award funds to address the problem/focus area selected in question 50. Describe your approach, including a long-term strategy and detailed implementation plan that reflects consultation with community groups and appropriate private and public agencies. Explain how the grant will be utilized to reorient your law enforcement agency's mission toward community-oriented policing or enhance its involvement in or commitment to community-oriented policing. [Please limit your response to a maximum of 500 words.]

PERSISTENT POVERTY
Please r
efer to the U.S. Census Bureau’s, Histori cal County Level Poverty Estimates Tool. This Excel-based tool accesses county-level poverty rates from the 1960-2000 Decennial Census as well as estimates from 2010 based on 5-year data from the ACS. Please enter your county’s poverty rate for 1990, 2000, and 2010. If your agency does not service counties, please enter the state average. All figures must be rounded to the nearest whole percent.

52. Does your la w enforcement agency service a county that has had 20 percent or more of its population living in poverty over the past 30 years?

ATTACHMENT A

Please enter your county’s poverty rate for 1990, 2000, and 2010. If your agency does not service counties, please enter the state average. All figures must be rounded to the nearest whole percent. 52a. Poverty Rate ( 1990):
52b. Poverty Rate (200 0):
52c. Poverty Rate (2010):

POLICE AND YOUTH SUICIDE DATA

53. Does your agency collect data on the number of officer suicides in your agency? 53a. In the past 12 m onths, how many officer suicides have you recorded in your agency?

54. Does yo
ur agency have a suicide prevention training program?

55. Does your agency track officers that have been exposed to ‘critical incidents’ such as murder, suicide, and domestic violence?

56. Does your community experience high rates of youth suicide (For the purposes of this question, high is defined as 10 suicides per 100,000 residents aged 10-19)?

COMMUNITY-BASED OFFICER HIRE AND RELOCATION

57. Does your law enforcement agency have a written policy that requires new officers/deputies to reside within the jurisdiction they serve?

58. Does your law enforcement agency have a written policy that encourages new or existing officers to relocate to areas characterized by fragmented relationships between police and residents of the community, or where there are high incidents of crime?
58a. Check all that apply:

Other

59. Which of the following information sources did you use to prioritize this problem/focus area as a problem/focus area to address through this award program (check all that apply):

60. If awarded funds, my agency will improve our understanding of this problem/focus area by examining (check all that apply):

61. If awarded funds, my agency will use the following information sources to assess our response to this problem/focus area to determine whether the response was implemented and achieved the desired outcomes (check all that apply):

62. To the best of your ability at this time, please select from the below list what your primary goals are in responding to your selected problem/focus area (select up to 3):

63. An important part of a comprehensive community policing strategy is the formation of partnerships, such as working with other public agencies, private organizations, or participation in regional law enforcement partnerships. If awarded funds, will your agency and the award funded officers (or an equivalent number of redeployed veteran officers) initiate or enhance a partnership with an external group/organization to develop responses to this problem/focus area? 63a. If yes, how many external groups/organizations will your agency initiate or enhance a partnership with to develop responses to this problem/focus area?
Name the most i mportant external groups/organizations that your agency will initiate or enhance a partnership with to develop responses to t his p roblem/focus area ( maximum of three partners). Note: you may a ttach optional letters of this support from any or all of these prospective partners in the section titled Memoranda of Understanding (MOU) and Other Supportive Documents.

You will be limited to listing no more than three partners per public safety problem/focus area.

64. Partne
r Name1:
64a. For this par tner, please indicate the statement that best characterizes this partner:

65. Partner Name2:
65a. For t
his partner, please indicate the statement that best characterizes this partner:

66. Partner Name3:
66a. For this partner, please indicate the statement that best characterizes this partner:

ATTACHMENT A

Instructions for Proposed Community Policing Strategy: Organizational Transformation

COPS Office awards must be used to initiate or enhance community policing activities. In this section, you will be asked to identify the organizational change(s) that your agency plans to focus on through your requested COPS Office funding. Identifying the specific organizational change(s) that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS Office funding under this program, and to ensure that ultimately the use of these funds will initiate or enhance your agency’s capacity to implement community policing approaches.

If awarded funds, will your agency initiate or enhance any of the following internal changes to personnel management? (Select no more than 2 internal changes to personnel management that will be addressed with these award funds.)

67. Flexibility in officer shift assignments to facilitate addressing specific problems. 67a. Please explain.

68. Assi
gnm
ent of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens.
68a. Please explain.

69. Recruitment and hiring practices that reflect an orientation towards problem solving and community engagement. 69a. Please explai n.

70. In-service t
raining for officers on basic and advanced community policing principles. 70a. Please explain.

71. Fie
ld tr
aining officer (FTO) programs that teach and test problem solving, community engagement, and critical thinking skills.
71a. Please explain.

72. Measure and include non-enforcement proactive community engagement efforts as part of officer performance evaluations. 72a. Please explai n.

73. Provi
de de-escalation training to sworn personnel and promote de-escalation as an important strategy to diffuse potentially volatile situations.
73a. Please explain.

74. Early intervention systems that help identify officers who may be showing early signs of stress, personal problems, and questionable work conduct.
74a. Please explain.

75. Career development and/or promotional processes (i.e. sergeant exams) that reinforce problem solving and community engagement.
75a. Please explain.

76. Implement specific programs to improve the safety and wellness of personnel throughout your organization. 76a. Please explain.

77. None of the abo ve.

If award
ed funds, will your agency initiate or enhance any of the following internal changes to agency management? (Select up to 2 internal changes to agency management that will be addressed with these award funds.)

78. Agency strategic plan that outlines the goals and objectives around community policing and other departmental priorities. 78a. Please explai n.
78b. If awarded funds, in addit ion to the internal changes proposed above, will your agency initiate or enhance screening and counseli
ng programs to identify and prevent the radicalization of applicants and personnel who endorse violent and hateful extremist movements?
78c. If Yes, please e xpl ain.

79. Org
anizational performance measurement systems that include community policing metrics, and conduct annual assessments of agency performance.
79a. Please explain.

ATTACHMENT A

80. Technology systems that provide officers, analysts, and the community better and more timely access to data and information.
80a. Please explain.

81. Mediation strategies to resolve citizen complaints. 81a. Please explain.

82. C
ollect
ion, analysis, and use of crime data and information in support of problem-solving goals. 82a. Please expl ain.

83. Form
al accreditation process.
83a. Please explain.

84. S
ystem to cap
ture and track problem solving and partnership efforts and activities. 84a. Please explain.

85. A
n or
ganizational assessment of community policing.
85a. Please explain.

86. N
one of t
he above.

87. Did your a gency consult with any of the following groups/organizations on the development of this community policing strategy? (check all that apply)

88. To what
extent are there related governmental and/or community initiatives that complement your agency’s proposed community policing strategy?

89. To what ext ent is there community support in your jurisdiction for implementing the proposed community policing strategy?

90. If award
ed funds, to what extent will the community policing strategy impact the other components of the criminal justice system in your jurisdiction?

NEED FOR FEDERAL ASSISTANCE

91. All appli
cants are requ ired to explain their inability to address the need for this award without federal assistance. Please do so in the space below. [Please limit your response to a maximum of 500 words.]

DUPLICATION OF FUNDING
Instructions:

Be advised that as a general rule, COPS Office funding may not be used for the same item or service funded through another funding source. However, leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate. To aid the COPS Office in the prevention of awarding potentially duplicative funding, please indicate whether your agency has a pending application or an active award with any other federal funding source (e.g., direct federal funding or indirect federal funding through state sub-awarded federal funds) which supports the same or similar activities or services as being proposed in this COPS Office application.

92. Do you have any current, active non-COPS Office award with any other federal funding source (e.g., direct federal funding or indirect federal funding through state subawarded federal funds) that supports the same or similar activities or services as being proposed in this COPS Office application?
92a. If Yes, for each potentially duplicative non-COPS Office award, provide the following detailed information: name of federal awarding agency, or state agency for subawarded federal funding; award number; program name; award start and end dates; award amount; and description of how this project differs from the application for COPS office funding. 92b. Do you have any pending non-COPS Office grant applications with any other federal funding source (e.g., direct federal funding or indirect federal funding through state subawarded federal funds)that support the same or similar activities or services as being proposed in this COPS Office application? 92c. If Yes, for each potentially duplicative non-COPS Office grant application, provide the following detailed information:
application number (if known); program name; project length; total requested amount; items requested; and describe how this project differs from the application for COPS Office funding.

ATTACHMENT A

FISCAL HEALTH AND UCR DATA
Instructions:

Enter your law enforcement agency’s total operating budget for the current AND the previous fiscal year. The operating budget generally includes salaries as well as operations. Please note: All figures must be rounded to the nearest whole dollar. 93a. CURRENT FISCAL YEAR ( 2021):
93b. PREVIOUS FISCAL YEAR (2020) :

Instructions:

The U.S. Census Bureau Amer ican Community Survey (ACS) provides multi-year poverty rate estimates for communities.

Please go to the U.S. Census Bureau (https://data.census.gov/cedsci/) to determine the percentage of individuals in poverty in your jurisdiction. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for “Not Applicable." Please note: All figures must be rounded to the nearest whole percent.

93. Percentage of Individuals in Poverty 94a. Not Applicable Instructions:

The Bureau of Labo
r Statis tics’ Local Area Unemployment Statistics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics’ LAUS website (http://www.bls.gov/lau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. It may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report their county level rate). For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for “Not Applicable". Please note: All figures must be rounded to the nearest whole percent.

94. Percentage (%) unemployed for for October 2021:
95a. Not Applicable.

95. S
ince
January 1, 2022, has your agency taken on additional law enforcement duties and responsibilities resulting from an agency merger or the disbanding of a neighboring law enforcement agency (which did not result in a new or supplemented funded contract to provide these law enforcement services)? Instructions:

In addition to the data coll ected elsewhere in this application, the COPS Office would like to capture information from jurisdictions that may have faced an unanticipated catastrophic event that had a significant impact on the delivery of law enforcement services or have experienced an unusually large increase in the number of homicides in the past year. Examples of unanticipated catastrophic events includes mass shootings, terrorist attacks, natural disasters, or other events leading to mass casualties that would not necessarily be reflected in the UCR crime statistics previously reported.

Please note that if your jurisdiction is faced with an unanticipated catastrophic event (e.g., mass shooting, terrorist attack, other mass casualty event) after submission of this application, but before the application closing date, you should contact the COPS Office immediately at 800-421-6770 to update your application to include this information.

96. If your agency experienced a major disaster or catastrophic event in the time period from January 1, 2021 to present, check this box.
• Description of event (including number of casualties) • Type of event (major disaster, mass shooting, bombing, etc.) • Impact of the event on delivery of law enforcement services • Duration of the event (how long will law enforcement services be impacted by the event until recovery) • Law enforcement response and recovery efforts
97a. Please sp ecify: (Please limit your response to a maximum of 125 words) Instructions:

Using UCR cr
ime definitions, enter the actual number of incidents reported to your agency in the previous two calendar ye ars (2021 and 2020) for the following crime types. Note that only those incidents for which your agency had primary response authority should be provided. Please enter 0 (zero) to indicate no incidents in a particular year/type. Do not enter N/A if no incidents were reported -- enter 0 (zero). Do not enter N/A if data is not available – enter an estimate based on historical data.

98. Criminal Homicide (2021):

99. Criminal Homi cide (2020):
100. Forci
ble Rape (2021):

ATTACHMENT A

101. Forcible Rape (2020):
102. Robbery ( 2021):
103. Robbery ( 2020):
104. Burglary (2021):
105. Burglary (2020):
106. Aggr
avated Assault (2021):
107. Aggravated Assault (2020):
108. Motor Vehicle Theft (2021):
109. Motor Vehicle Theft (2020):
110. Larceny (except motor vehicle theft) (2021):
111. Larceny (except motor vehicle theft) (2020):
112. If awarded funds, will your agency commit to regularly collecting, analyzing, and reporting incidents of hate crimes to the FBI as part of their annual Uniform Crime Reporting?
Instructions:

Agency Pro
file Quest ions (these questions are for informational purposes only and will not be scored). 113. Does your agency have a wellness policy or program for officers? 113a. If yes, whi ch groups does it cover: (check all that apply) 114. Does yo
ur agency report crime data to the National Incident-Based Reporting System (NIBRS)? 115. Does your agency utilize the National Integrated Ballistic Information Network (NIBIN)? 116. Does your agency have a dedicated or specific investigator to investigate reported hate crimes, or a unit dedicated to investigating bias-motived incidents/hate crimes?

CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS
Instructions for the Continuation of Project after Federal Funding Ends:

Applican
ts must plan to retain all sworn officer positions awarded under your COPS Office hiring award for a minimum of 12 months at the co
nclusion of 36 months of federal funding for each position. The retained COPS Office-funded positions should be added to your agency’s law enforcement budget with state and/or local funds at the end of award funding, over and above the number of locally-funded sworn officer positions that would have existed in the absence of the award. These additional position(s) must be retained using state, local, or other nonfederal funding only. The retention period may begin during the five- year period of performance of the award and may extend beyond the end date of the award. You may not use funds awarded by other federal awards to cover the costs of retention. At the time of award application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency’s source(s) of retention funding may change during the life of the award. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your award compliance. Please refer to the frequently asked questions on retention which can be found here https://cops.usdoj.gov/chp.

Note: Agencies that do not plan to retain all the positions awarded under this award are ineligible to receive CHP funding. 117. Will your agency plan to retain any additional positions awarded under this award for a minimum of 12 months at the conclusion of federal funding for each position?
117a. Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention: (check all that apply)
117b. If other, please provide a brief description of the source(s) of funding. (Please limit your response to a maximum of 125 words)
118. If your agency received CHP funding prior to October 1, 2018, please certify that your agency has or is retaining any CHP- funded officers for the required 12 month retention period.

ATTACHMENT A

OFFICIAL PARTNER(S) CONTACT INFORMATION
Instructions:

An official “partner” under the award may be a governmental, private, school district, or other applicable entity that has established a legal, contractual, or other agreement with the applicant for the purpose of supporting and working together for mutual benefits of the award.

Partner 1
119a. Title:
119b. F
irst Name:
1 19c. Last Name:
1 19d. Name of Partner A gency (e.g., Smithville Community Center):
119e. T
ype of Par
tner Agency (e.g., School District):
119f. Street1:
119g. Str
eet2:
119h. Ci
ty:
119i. State:
119j. Zip/Postal Code:
119k. Phone:
119l. Email Address:

Partner 2
120a. Title:
120b. First Nam
e:
120c. Last Name:
1 20d. Name of Part
ner Agency (e.g., Smithville Community Center):
120e. Type of Partner Agency ( e. g., School District):
120f. S
tre
et1:
120g. Street2:
120h. City
:
120i. State:
120j. Zip/Postal Code:
120k. Phone:
120l. Em
ail Addres s:

Partner 3
121a. Title:
121
b. First Name:
1 21c. Last Name:
1 21d. Name of Partner A gency (e.g., Smithville Community Center):
121e. T
ype of Par
tner Agency (e.g., School District):
121f. Street1:
121g. Str
eet2:
121h. Ci
ty:

ATTACHMENT A

121i. State:
121j. Zip/Postal Code:
121k. Phone:
121l. Email Address:
28 CFR PART 23 (CRIMINAL INTELLIGENCE)

REVIEWS AND CERTIFICATIONS
Cer
tification of Revi ew of 28 C.F.R. Part 23/Criminal Intelligence Systems:

Please review the Application Resource Guide for additional information. 122. Please check one of the following, as applicable to your agency’s intended use of this award:

CERTIFICATION OF REVIEW AND REPRESENTATION
123. By checking the box, the applicant indicates he or she understands that the signatures of the Law Enforcement Executive / Agency Executive, Government Executive / Financial Official, and the Person Submitting this Application on the Reviews and Certifications represent to the COPS Office that: 1. the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and use of federal funds as outlined in the applicable COPS Office Grant Application Guide, the COPS Office award owner's manual, the DOJ Financial Guide, Assurances, Certifications and all other applicable program regulations, laws, orders, and circulars; 2. the applicant understands that as a general rule COPS Office funding may not be used for the same item or service funded through another funding source? and 3. the applicant and any required or identified official partner(s) listed in this application mutually agreed to this partnership prior to submission.

ACKNOWLEDGEMENT OF ELECTRONIC SIGNATURE
124. By checki
ng the box, the ap plicant indicates that he or she understands that the use of typed names in this application and the required forms, including the Assurances, Certifications, and Disclosure of Lobbying Activities form, constitute electronic signatures and that the electronic signatures are the legal equivalent of handwritten signatures. I understand.

ATTACHMENT A
ITEM #___
RESOLUTION NO. 22-41
A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO

APPROVING AND ALLOWING CERTAIN CLAIMS AND DEMANDS
NOW
, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. That the reference is hereby made to that certain Register of Audited Demand No.1532, consisting of 7 pages, and including:

W
arrant No.

G
eneral: Checks No.596413 through; 596568
ACH No. 2107 through; 2166
On fi
le in the office of the City Clerk, the same having been audited and approved by the Deputy Director of Finance as required by law.

SECTIO
N 2. That the said City Council having examined each such demand does hereby approve and direct the payment of same, as set forth in said Register, except the following Warrant No.
______________________________
______________________________
______________________________
SE
CTION 3. That the City Clerk shall certif y to the passage and adoption of this Resolution and that the same shall be in full force and effect.

AP
PROVED AND ADOPTED this 8th day of June 2022.
______
_________________________
Kimberly A. Cobos-Cawthorne, Mayor
AT
TEST: APPROVED AS TO FORM:
______
_________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney 17 RESOLUTION NO. 22-41

Page 2 of 2 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )

I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that th e foregoing Resolution No. 22-41 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meet ing of said Council held on the 8 th day of June 2022
and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE: __
Christopher Jimenez, City Clerk

• Exhibit A – Warrant Register

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME 4331 - General Account
2107 05/19/2022 $83.87 SUPPLIES 3163 BANK OF AMERICA
2108 05/19/2022 $431,356.74 PERS GROUP INSURANCE PAYABLE 17 CAL PERS 2109 05/19/2022 $1,727.25 CONTRACT SERVICES 40670 ALL CITY MANAGEMENT SERVICES 2110 05/19/2022 $10,406.87 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 2111 05/19/2022 $1,476.48 CONTRACT SERVICES 1237 AZTECA LANDSCAPE 2112 05/19/2022 $735.55 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 2113 05/19/2022 $6,333.10 LEASE PAYMENT 74920 EXECUTIVE CAR LEASING COMPANY 2114 05/19/2022 $60.00 CONTRACT SERVICES 23660 DAIOHS USA 2115 05/19/2022 $73,650.00 CONTRACT SERVICES 1175 GRAPHIC ELECTRIC INC 2116 05/19/2022 $229.15 VEHICLE MAINTENANCE/EXPENSES 22560 H & H AUTO PARTS WHOLESALE 2117 05/19/2022 $811.44 SUPPLIES 43860 MYERS & SONS HI-WAY SAFETY INC 2118 05/19/2022 $108.05 COPIER REPAIR/SERVICES 2793 IBE DIGITAL 2119 05/19/2022 $1,773.04 SUPPLIES 1612 JCL TRAFFIC SERVICES 2120 05/19/2022 $564.85 CONTRACT SERVICES 3276 MARK ROBERT LOPEZ 2121 05/19/2022 $151.60 CONTRACT SERVICES 3574 MARIA GORYAN MAGDESYAN 2122 05/19/2022 $636,581.68 VEHICLE PURCHASES 24690 NEW FLYER AMERICA (USA) INC 2123 05/19/2022 $40.00 CARPOOL INCENTIVE 138 BRIANNON PADILLA 2124 05/19/2022 $40.00 CARPOOL INCENTIVE 59960 JO ANN PANOSIAN 2125 05/19/2022 $695.00 EDUCATION REIMBURSEMENT 2998 TOMMY L QUEEN JR 2126 05/19/2022 $394.10 SUPPLIES 1120 BLUETRITON BRANDS INC 2127 05/19/2022 $33,615.55 IMPROVEMENTS OTHER THAN BUILDING 3369 SALLY SWANSON ARCHITECTS INC 2128 05/19/2022 $40.00 CARPOOL INCENTIVE 69960 NICOLE I SAUCEDO 2129 05/19/2022 $41,145.06 FUEL INVENTORY 1059 AMBER RESOURCES LLC 2130 05/19/2022 $40.00 CARPOOL INCENTIVE 3432 JOSEPHINE SERRANO 2131 05/19/2022 $1,148.58 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 2132 05/19/2022 $40.00 CARPOOL INCENTIVE 24280 MARTIN SOLANO 2133 05/19/2022 $633.37 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 2134 05/19/2022 $40.00 CARPOOL INCENTIVE 3053 MICHAEL TELLES 2135 05/19/2022 $30,000.00 CONTRACT SERVICES 3133 ULTIMATE MAINTENANCE SERVICE 2136 05/19/2022 $117.70 SUPPLIES 3163 BANK OF AMERICA
2137 05/19/2022 $775.07 SUPPLIES 3163 BANK OF AMERICA
City of Montebello
Register of Demands No. 1532
From Payment Date: 05/19/22 - To Payment Date: 05/26/22

Page 1 ends

Exhibit A
WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1532
From Payment Date: 05/19/22 - To Payment Date: 05/26/22 2138 05/19/2022 $844.70 TRAINING 3163 BANK OF AMERICA
2139 05/19/2022 $964.95 SUPPLIES 3163 BANK OF AMERICA
2140 05/19/2022 $586.60 FUEL 3163 BANK OF AMERICA
2141 05/26/2022 $144.00 CONTRACT SERVICES 1352 ADR SECURITY SYSTEMS INC 2142 05/26/2022 $68,306.55 CONTRACT SERVICES 37720 ADVANCED APPLIED ENGINEERING INC 2143 05/26/2022 $8,400.00 CONTRACT SERVICES 38010 ADVANCED AVANT-GARDE CORPORATION 2144 05/26/2022 $2,379.94 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 2145 05/26/2022 $672.53 SUPPLIES 62880 AMERICAN MARKER
2146 05/26/2022 $1,166.15 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 2147 05/26/2022 $132.30 ADVERTISING/PRINTING SERVICES 35980 SAEED RADMEHR 2148 05/26/2022 $46,667.07 WATER PURCHASE RESALE 19120 CENTRAL BASIN MUNICIPAL WATER DISTRICT 2149 05/26/2022 $2,376.31 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 2150 05/26/2022 $25,672.57 CONTRACT SERVICES 75950 FIESTA TAXI COOPERATIVE INC 2151 05/26/2022 $46.60 VEHICLE MAINTENANCE/EXPENSES 22560 H & H AUTO PARTS WHOLESALE 2152 05/26/2022 $626.89 VEHICLE MAINTENANCE/EXPENSES 69140 HUNTINGTON BEACH MOTORSPORTS INC 2153 05/26/2022 $640.00 CONTRACT SERVICES 19250 N/S CORPORATION 2154 05/26/2022 $105,745.76 CONTRACT SERVICES 35250 NATIONWIDE ENVIRONMENTAL SERVICES 2155 05/26/2022 $36.78 SUPPLIES 2866 ANGELICA PALMEROS
2156 05/26/2022 $40,408.20 CONTRACT SERVICES 42180 PCAM LLC 2157 05/26/2022 $862.50 CONTRACT SERVICES 54240 PDQ ENTERPRISES INC 2158 05/26/2022 $3,386.00 CONTRACT SERVICES 3144 PRODUCTIVE PARKS LLC 2159 05/26/2022 $225.00 CONTRACT SERVICES 3285 DIANA E RAMIREZ 2160 05/26/2022 $13,548.25 ADVERTISING/PRINTING SERVICES 2594 THE SAUCE CREATIVE SERVICES CORP 2161 05/26/2022 $49,865.29 FUEL INVENTORY 1059 AMBER RESOURCES LLC 2162 05/26/2022 $61.68 UNIFORM EXPENSE 3066 V & V MANUFACTURING INC 2163 05/26/2022 $422.04 SUPPLIES 3088 WAXIES ENTERPRISES LLC 2164 05/26/2022 $906.10 CONTRACT SERVICES 183 WECK LABORATORIES ENVIRONMENTAL SERVICES INC 2165 05/26/2022 $2,836.73 VEHICLE MAINTENANCE/EXPENSES 1657 ARTURO ZAVALAS 2166 05/26/2022 $14,380.70 CONTRACT SERVICES 2787 S & S LABARGE GOLF INCORPORATED ACH TOTALS $1,667,126.29
596413 05/19/2022 $22,080.00 PREPAID EXPENSES 1690 MONTEBELLO FIRE FIGHTERS ASSOCIATION 596414 05/19/2022 $1,600.00 SUPPLIES 3527 RICHARD T TULLIUS

Page 2 ends

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1532
From Payment Date: 05/19/22 - To Payment Date: 05/26/22 596415 05/19/2022 $2,491.65 SUPPLIES 1870 ALEX & E PARTY RENTALS 596416 05/19/2022 $840.93 CONTRACT SERVICES 3465 ALHAMBRA GLASS CO 596417 05/19/2022 $6,500.00 CONTRACT SERVICES 3419 ARDA CAMPAIGNS LLC 596418 05/19/2022 $125.00 DUES & SUBSCRIPTIONS 38380 AT&T 596419 05/19/2022 $2,339.02 UTILITY SERVICES 39550 AT&T 596420 05/19/2022 $3,373.12 UTILITY SERVICES 39550 AT&T 596421 05/19/2022 $841.25 CONTRACT SERVICES 27170 BEVERLY HOSPITAL 596422 05/19/2022 $55.00 GENERAL GOVERNMENT 3631 MICHAEL CALDERON 596423 05/19/2022 $544.00 CONTRACT SERVICES 58240 STATE OF CALIFORNIA-DEPARTMENT OF JUSTICE 596424 05/19/2022 $97.67 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 596425 05/19/2022 $80.00 GENERAL GOVERNMENT 3629 TAMMY CAMPOS 596426 05/19/2022 $912.95 CONTRACT SERVICES 40850 MARIA E CASAS 596427 05/19/2022 $72.49 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 596428 05/19/2022 $209.65 CONTRACT SERVICES 52710 CLEAN ENERGY FUELS 596429 05/19/2022 $950.00 CONTRACT SERVICES 3204 COASTAL OCCUPATIONAL MEDICAL GROUP 596430 05/19/2022 $1,329.44 SUPPLIES 73000 CORONA CLAY COMPANY 596431 05/19/2022 $1,330.00 ADVERTISING/PRINTING SERVICES 1354 DAILY JOURNAL CORPORATION 596432 05/19/2022 $175.00 PERMITS AND FEES 5980 DEPARTMENT OF TOXIC SUBSTANCE CONTROL 596433 05/19/2022 $1,415.00 CONTRACT SERVICES 2019 DEWEY SERVICES INC 596434 05/19/2022 $750.45 CONTRACT SERVICES 47770 DUTHIE ELECTRIC SERVICE CORPORATION 596435 05/19/2022 $1,550.58 SUPPLIES 7610 EWING IRRIGATION PRODUCTS 596436 05/19/2022 $2,500.00 CONTRACT SERVICES 3043 FOCUS ENVIRONMENTAL CONSULTING 596437 05/19/2022 $11,487.72 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 596438 05/19/2022 $600.00 CONTRACT SERVICES 3619 LINO FUENTES 596439 05/19/2022 $656.19 UNIFORM EXPENSE 55650 GALLS LLC 596440 05/19/2022 $89.17 VEHICLE MAINTENANCE/EXPENSES 33720 GILLIG LLC 596441 05/19/2022 $56.89 VEHICLE MAINTENANCE/EXPENSES 455 GOLDEN STATE FASTENERS & SUPPLY INC 596442 05/19/2022 $4,893.68 VEHICLE MAINTENANCE/EXPENSES 75590 ALHAMBRA MOTOR 596443 05/19/2022 $4,875.38 FURNITURE & FIXTURES PURCHASES 2728 H & V CUSTOM OFFICE CUBICLES CORP 596444 05/19/2022 $1,689.00 CONTRACT SERVICES 3235 ION SECURITY SYSTEMS 596445 05/19/2022 $79,400.00 CONTRACT SERVICES 2942 JAIROS PLUMBING INC 596446 05/19/2022 $2,600.00 CONTRACT SERVICES 3480 JEFFREY ALAN TRAVIS 596447 05/19/2022 $578.64 CONTRACT SERVICES 3383 KELLER TRANSLATION DEVELOPMENT SERVICE LLC 596448 05/19/2022 $16,408.00 CONTRACT SERVICES 2156 LEED ELECTRIC INC

Page 3 ends

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1532
From Payment Date: 05/19/22 - To Payment Date: 05/26/22 596449 05/19/2022 $25.00 RECREATION CLASSES 3596 VANESSA LITTLETON 596450 05/19/2022 $268.40 SUPPLIES 3035 LA COUNTY SHERIFF'S DEPARTMENT 596451 05/19/2022 $499.00 PERMITS AND FEES 56850 LOS ANGELES COUNTY FIRE DEPARTMENT 596452 05/19/2022 $499.00 PERMITS AND FEES 56850 LOS ANGELES COUNTY FIRE DEPARTMENT 596453 05/19/2022 $1,110.00 SUPPLIES 3624 ARACELI MADRIGAL 596454 05/19/2022 $1,967.10 CDBG-CV 3301 MATER MONTEBELLO LTD PARTNERSHIP 596455 05/19/2022 $6,298.33 CONTRACT SERVICES 110 MICHELIN NORTH AMERICA INC 596456 05/19/2022 $750.00 CONTRACT SERVICES 41130 MIHM INC 596457 05/19/2022 $375.18 CONTRACT SERVICES 74640 MISSION LINEN SUPPLY 596458 05/19/2022 $773.06 MACHINERY & EQUIPMENTS 2480 SOCAL AUTO & TRUCK PARTS INC 596459 05/19/2022 $550.00 CONTRACT SERVICES 26370 NAVARROS TOWING SERVICE 596460 05/19/2022 $1,080.00 CONTRACT SERVICES 3546 DIGNITY HEALTH NORTHRIDGE HOSPITAL MEDICAL CENTER 596461 05/19/2022 $1,295.80 CONTRACT SERVICES 41180 MANUEL NUNEZ 596462 05/19/2022 $1,057.50 CONTRACT SERVICES 3626 VICTORIA NUNEZ 596463 05/19/2022 $1,839.54 SUPPLIES 15620 OFFICE DEPOT INC 596464 05/19/2022 $1,108.03 FURNITURE & FIXTURES PURCHASES 3530 OFFICE RELIEF INC 596465 05/19/2022 $1,276.00 TRAINING 3890 ORANGE COUNTY SHERIFFS DEPARTMENT 596466 05/19/2022 $40.00 CARPOOL INCENTIVE 65330 WENDY PEREZ 596467 05/19/2022 $18.88 UTILITY SERVICES 36610 CITY OF PICO RIVERA 596468 05/19/2022 $347.62 CONTRACT SERVICES 59760 POWER PLUS INTERNATIONAL INC 596469 05/19/2022 $113.96 SUPPLIES 56260 PRUDENTIAL OVERALL SUPPLY 596470 05/19/2022 $1,200.00 CONTRACT SERVICES 42750 PSYCHOLOGICAL CONSULTING ASSOCIATES INC 596471 05/19/2022 $2,565.00 TRAINING 3627 PUBLIC TREASURY INSTITUTE OF NORTH AMERICA LLC 596472 05/19/2022 $1,031.60 VEHICLE MAINTENANCE/EXPENSES 3095 RUSH TRUCK CENTERS OF CALIFORNIA INC 596473 05/19/2022 $400.00 CONTRACT SERVICES 3632 JAMIE J SAENZ 596474 05/19/2022 $100.39 TRAVEL & MEETINGS 3630 USIEL SERVIN 596475 05/19/2022 $143.05 TRAINING 3576 GINA SKIBAR
596476 05/19/2022 $143.88 CONTRACT SERVICES 28240 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 596477 05/19/2022 $8,158.57 UTILITY SERVICES 51430 SOUTH MONTEBELLO IRRIGATION DISTRICT 596478 05/19/2022 $23,500.50 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 596479 05/19/2022 $2,340.00 CONTRACT SERVICES 3299 SOUTHERN CALIFORNIA SHREDDING INC 596480 05/19/2022 $177.08 CONTRACT SERVICES 3397 STERICYCLE INC 596481 05/19/2022 $50.00 DUES & SUBSCRIPTIONS 526 T-MOBILE USA INC 596482 05/19/2022 $4,834.14 CONTRACT SERVICES 13580 TENNANT SALES AND SERVICE CO

Page 4 ends

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1532
From Payment Date: 05/19/22 - To Payment Date: 05/26/22 596483 05/19/2022 $3,025.84 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 596484 05/19/2022 $2,421.56 UTILITY SERVICES 72570 US TELEPACIFIC CORP 596485 05/19/2022 $300.00 CONTRACT SERVICES 387 TRANSUNION RISK AND ALTERNATIVE DATA SOLUTIONS INC 596486 05/19/2022 $26,354.17 CONTRACT SERVICES 3187 TRISTAR RISK MANAGEMENT 596487 05/19/2022 $22,698.88 CONTRACT SERVICES 3406 UNIVERSAL PROTECTION SERVICE LP 596488 05/19/2022 $1,167.59 VEHICLE MAINTENANCE/EXPENSES 9470 W W GRAINGER INC 596489 05/19/2022 $434.50 CONTRACT SERVICES 3572 JIM WARINO 596490 05/19/2022 $9,940.00 CONTRACT SERVICES 40860 WEST COAST ARBORISTS INC 596491 05/19/2022 $80,488.49 CONTRACT SERVICES 2857 WOLVERINE FENCE COMPANY INC 596492 05/19/2022 $158.23 ADVERTISING/PRINTING SERVICES 61850 X-IGENT PRINTING INC 596493 05/26/2022 $166.81 CONTRACT SERVICES 1674 1st JON INC 596494 05/26/2022 $9,261.80 VEHICLE MAINTENANCE/EXPENSES 3333 A & A FLEET PAINTING INC 596495 05/26/2022 $3,920.42 UTILITY SERVICES 1732 AT&T CORP 596496 05/26/2022 $418.00 CONTRACT SERVICES 3643 ALCOTT CENTER FOR MENTAL HEALTH SERVICES 596497 05/26/2022 $2,383.68 UTILITY SERVICES 38380 AT&T 596498 05/26/2022 $9,077.38 UTILITY SERVICES 39550 AT&T 596499 05/26/2022 $56.81 UTILITY SERVICES 39550 AT&T
596500 05/26/2022 $273.35 VEHICLE PURCHASES 1101 BLACK AND WHITE EMERGENCY VEHICLES LLC 596501 05/26/2022 $56.59 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 596502 05/26/2022 $0.00 VOID 3644 GRACE CHANG
596503 05/26/2022 $375.00 CONTRACT SERVICES 3437 CHARGEPOINT INC 596504 05/26/2022 $2,941.86 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 596505 05/26/2022 $13,984.00 CONTRACT SERVICES 3210 CT&T CONCRETE PAVING INC 596506 05/26/2022 $672.00 PERMITS AND FEES 72580 LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH 596507 05/26/2022 $840.00 PERMITS AND FEES 72580 LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH 596508 05/26/2022 $840.00 PERMITS AND FEES 72580 LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH 596509 05/26/2022 $790.07 SUPPLIES 25660 E-Z GO DIVISION OF TEXTRON 596510 05/26/2022 $8,698.82 CONTRACT SERVICES 3334 EAGLE PORTABLES SANITATION LLC 596511 05/26/2022 $245.42 SUPPLIES 40930 EASTMONT PAINT & DECORATING 596512 05/26/2022 $2,988.00 MACHINERY & EQUIPMENTS 2399 ENVOY INC 596513 05/26/2022 $7,722.52 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 596514 05/26/2022 $1,759.49 UNIFORM EXPENSE 55650 GALLS LLC 596515 05/26/2022 $714.00 CONTRACT SERVICES 3637 GENEX SERVICES LLC 596516 05/26/2022 $2,500.00 BUILDING IMPROVEMENTS 3019 GRIFFIN STRUCTURES INC

Page 5 ends

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1532
From Payment Date: 05/19/22 - To Payment Date: 05/26/22 596517 05/26/2022 $4,176.39 VEHICLE MAINTENANCE/EXPENSES 30190 IB AUTO PARTS INC 596518 05/26/2022 $4,863.46 CONTRACT SERVICES 48120 HINDERLITER DE LLAMAS & ASSOCIATES 596519 05/26/2022 $739.34 MACHINERY & EQUIPMENTS 2763 INSIGHT PUBLIC SECTOR INC 596520 05/26/2022 $2,306.68 VEHICLE MAINTENANCE/EXPENSES 27480 R & M HANSEN ENT INC 596521 05/26/2022 $300.00 CONTRACT SERVICES 6690 IRRI-CARE PLUMBING AND BACKFLOW TESTING 596522 05/26/2022 $102.00 TRAVEL & MEETINGS 3507 MARK KIM 596523 05/26/2022 $28,711.62 CONTRACT SERVICES 3502 KINGDOM CAUSES INC 596524 05/26/2022 $123.75 CONTRACT SERVICES 3641 ANDREW LEON 596525 05/26/2022 $18,517.59 CONTRACT SERVICES 4810 LA COUNTY DEPT OF PUBLIC WORKS 596526 05/26/2022 $2,741.92 SUPPLIES 2072 MICROMED DIAMOND SEAL SYSTEMS LLC 596527 05/26/2022 $581.40 PREPAID EXPENSES 934 MISSION COMMUNICATIONS LLC 596528 05/26/2022 $821.28 CONTRACT SERVICES 74640 MISSION LINEN SUPPLY 596529 05/26/2022 $800.00 CONTRACT SERVICES 3259 MONTEBELLO CHRISTIAN SCHOOL 596530 05/26/2022 $651.44 SUPPLIES 790 CITY OF MONTEBELLO PETTY CASH 596531 05/26/2022 $100.00 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 596532 05/26/2022 $1,894.66 SUPPLIES 2480 SOCAL AUTO & TRUCK PARTS INC 596533 05/26/2022 $1,300.00 CONTRACT SERVICES 3413 ANDREW J NINMER 596534 05/26/2022 $77.15 SUPPLIES 15620 OFFICE DEPOT INC 596535 05/26/2022 $209.00 FURNITURE & FIXTURES PURCHASES 3530 OFFICE RELIEF INC 596536 05/26/2022 $2,249.10 SUPPLIES 665 POINT EMBLEMS LLC 596537 05/26/2022 $2,909.49 CONTRACT SERVICES 3279 PROCURE AMERICA INC 596538 05/26/2022 $427.00 SUPPLIES 3443 ALVARO REYES
596539 05/26/2022 $200.00 CONTRACT SERVICES 1681 JAIME RODRIGUEZ 596540 05/26/2022 $250.00 GENERAL GOVERNMENT 3634 MANUEL SALGADO 596541 05/26/2022 $15,812.88 CONTRACT SERVICES 14730 SAN GABRIEL VALLEY WATER COMPANY 596542 05/26/2022 $250.00 GENERAL GOVERNMENT 3635 ELIZABETH SANDOVAL 596543 05/26/2022 $400.00 CONTRACT SERVICES 61140 MICHAEL SAVEDRA 596544 05/26/2022 $373,505.80 IMPROVEMENTS OTHER THAN BUILDING 20770 SEQUEL CONTRACTORS INC 596545 05/26/2022 $1,538.62 CONTRACT SERVICES 673 SILVER & WRIGHT LLP 596546 05/26/2022 $223.47 SUPPLIES 3576 GINA SKIBAR
596547 05/26/2022 $29,267.82 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 596548 05/26/2022 $10,837.96 UTILITY SERVICES 40520 SOUTHERN CALIFORNIA GAS CO 596549 05/26/2022 $34,423.81 FRINGE BENEFITS 25850 STANDARD INSURANCE COMPANY 596550 05/26/2022 $2,501.25 CONTRACT SERVICES 3464 SYSLOGIC INC

Page 6 ends

WARRANT# DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1532
From Payment Date: 05/19/22 - To Payment Date: 05/26/22 596551 05/26/2022 $198.00 CONTRACT SERVICES 9270 TANK SPECIALIST OF CALIFORNIA 596552 05/26/2022 $2,601.25 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 596553 05/26/2022 $0.00 VOID 3219 THE LUCKY LINCOLN LLC 596554 05/26/2022 $867.39 SUPPLIES 3110 TOMAS ALVARADO
596555 05/26/2022 $3,817.33 UTILITY SERVICES 72570 US TELEPACIFIC CORP 596556 05/26/2022 $800.00 CONTRACT SERVICES 3680 TRAINING INNOVATIONS INC 596557 05/26/2022 $2,474.24 MACHINERY & EQUIPMENTS 1188 TYLER TECHNOLOGIES INC 596558 05/26/2022 $630.90 SUPPLIES 45120 ULINE INC
596559 05/26/2022 $7,929.11 CONTRACT SERVICES 3406 UNIVERSAL PROTECTION SERVICE LP 596560 05/26/2022 $11,024.18 CONTRACT SERVICES 37 US SECURITY ASSOCIATES INC 596561 05/26/2022 $143.55 VEHICLE MAINTENANCE/EXPENSES 9470 W W GRAINGER INC 596562 05/26/2022 $452.03 VEHICLE MAINTENANCE/EXPENSES 25860 WAYNE HARMEIER INC 596563 05/26/2022 $3,165.00 CONTRACT SERVICES 51770 WILLDAN FINANCIAL SERVICES 596564 05/26/2022 $11,200.00 CONTRACT SERVICES 2857 WOLVERINE FENCE COMPANY INC 596565 05/26/2022 $3,500.00 CONTRACT SERVICES 3644 GRACE CHANG 596566 05/26/2022 $3,500.00 CONTRACT SERVICES 3644 GRACE CHANG 596567 05/26/2022 $5,400.00 CONTRACT SERVICES 3219 THE LUCKY LINCOLN LLC 596568 05/26/2022 $1,800.00 CONTRACT SERVICES 3219 THE LUCKY LINCOLN LLC CHECK TOTAL $1,062,427.62
GRAND TOTAL $2,729,553.91

Page 7 ends

CITY OF MONTEBELLO

SPECIAL CITY COUNCIL MEETING

M I N U T E S
FRIDAY, APRIL 8, 2022 AT 9:00 A.M.

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA 90640
CALL TO ORDER – Mayor Cobos-Cawthorne called the meeting to order at 9:18 a.m.

ROLL CALL – Members present were Mayor Cobos-Cawthorne, Mayor Pro Tem Jimenez , Councilmember Torres, Councilmember Melendez, and Councilmember Peralta, including City Treasurer Gutierrez; City Clerk Jimenez was absent.

STAFF PRESENT – City Attorney Arnold Alvarez-Glasman, City Manager René Bobadilla, Assistant City Manager Arlene Salazar, Deputy City Clerk Alicia Fernandez, and Assistant to Deputy City Clerk Kimberly Guillen, including all Department Managers were present.

PUBLIC COMMENTS ON AGENDA ITEMS ONLY
None.

OPEN SESSION

REGULAR BUSINESS

1. BUDGET STUDY SESSION
Director of Finance, Michael Solorza, presented a PowerPoint Presentation to the City Council and provided them with an overview of Public Sector Finance, the 5 Year Budget Development Cycle, the Fiscal Year 2021-22 Budget Update, Reporting and Transparency, Budget Preparation Timeline for Fiscal Year 2022-2023, the Strategic Plan 2021-2023 Overview/Goals Progress, and was available to answer any questions.

Director
of Public Work, James Enriquez, provided an overview of GIS Mapping to the City Council. Using the GIS Mapping system, Mr. Enriquez demonstrated the system to the City Council while focusing on City’s Sewers, Streets, and Sidewalk/Concrete.

ITEM # 18
April 9, 2022: City Council Meeting Minutes Page 2 of 2

ADJOURNMENT
Councilmember Peralta motioned to adjourn the meeting, seconded by Councilmember Melendez. Motion carried unanimously and the meeting was adjourned at 11:14 a.m.

THE MINUTES OF APRIL 8, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 8 TH DAY OF JUNE 2022.
_____________________________________________
Alicia Fernandez, Deputy City Clerk
ITEM # 29

CITY OF MONTEBELLO

SPECIAL CITY COUNCIL MEETING

M I N U T E S

SATURDAY, APRIL 9, 2022 AT 9:00 A.M.

MONTEBELLO SENIOR CENTER
115 S. TAYLOR AVENUE
MONTEBELLO, CALIFORNIA 90640

CALL TO ORDER – Mayor Cobos-Cawthorne called the meeting to order at 9:25 a.m.

ROLL CALL – Members present were Mayor Cobos-Cawthorne, Mayor Pro Tem Jimenez, Councilmember Melendez, and Councilmember Peralta. City Clerk Jimenez and Treasurer Gutierrez were also present. Councilmember Torres was absent.

STAFF PRESENT – City Attorney Arnold Alvarez-Glasman, City Manager René Bobadilla, Assistant City Manager Arlene Salazar, Deputy City Clerk Alicia Fernandez, Assistant to Deputy City Clerk Kimberly Guillen.

PUBLIC COMMENTS ON AGENDA ITEMS ONLY
None.

OPEN SESSION

Prior to the start of the meeting City Attorney Arnold Alvarez-Glasman announced that the City was having technical difficulties and the volume output was low, and recommended to those viewing online to turn up the volume. Mr. Alvarez-Glasman also announced that Spanish translation services were available to the public.

PUBLIC HEARING

1. CALIFORNIA VOTING RIGHTS ACT (“CVRA”) PUBLIC HEARING NO. 5

Mr. Claudio Gallegos presented a PowerPoint Presentation to the City Council in which he provided them with an overview of the Open House events, the scoring system used to rank the proposed District Maps
, the results and overall ranking based on th e public’s input . Based on the results, Mr. Gallegos stated that Demographer Map 3 was the most favored.

City Council was provided an opportunity to ask questions and make comments.

Councilmember Melendez stated that the public’s input is being taken into consideration and ITEM # 29
April 9, 2022: City Council Meeting Minutes Page 2 of 2 commended Staff and his colleagues for the continuous support. Councilmember Peralta had no questions and s tated her interest in listening to the Public’s input. Mayor P ro Tem Jimenez commended Staff as well and expressed her excitement on the progress and coming closer to making a decision. Mayor Cobos-Cawthorne provided an overview of the outreach process within this past year and opened the Public Hearing at 9:40 a.m.

Two Speaker Cards were submitted to the City Clerk’s office; Speakers were provided three minutes to address the City Council and said speaker cards are on fi le at the City Clerk’s office.

The Public Hearing was closed at 9:44 a.m.

Councilmember Melendez motioned to eliminate two (2) maps and move forward Demographer Map No. 2, 3, 5 and Public Map No. 5.

Councilmember Peralta stated per preference for an elected Mayor and six districts, asked to move forward with Demographer Map 5 and Public Map No. 5, and suggested distributing an online survey to receive additional feedback from the public and made a substitute motion with those recommendations; motion did not seconded.

Mayor Pro Tem Jimenez asked to move forward with Demographer Map No. 2, 3, and 5.

Councilmember Melendez, Mayor Pro Tem Jimenez, and Mayor Cobos-Cawthorne expressed their concern regarding an online survey.

Mayor Pro Tem Jimenez, seconded the motion made by Councilmember Melendez, that the City Council:
1) M
ove forward Demographer Map No. 2, 3, 5 and Public Map No. 5.

MOVED: Melendez SECONDED: Jimenez APPROVED: 4-0-0-1
AYES: Melendez, Peralta, Jimenez, Cobos-Cawthorne
NOES: None
ABSTAIN: None
ABSENT: Torres

ADJOURNMENT
Mayor Pro Tem Jimenez motioned to adjourn the meeting, seconded by Councilmember Melendez. Motion carried unanimously and the meeting was adjourned at 10:02 a.m.

THE MINUTES OF APRIL 9, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 8 th DAY OF JUNE 2022.
_____________________________________________
Alicia Fernandez, Deputy City Clerk

PUBLIC HEARING

SPEAKER CARDS
ITEM # 29
ITEM # 29
ITEM # 29

CITY OF MONTEBELLO

REGULAR CITY COUNCIL MEETING

M I N U T E S

WEDNESDAY, APRIL 13, 2022 AT 5:00 P.M.

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA

OPENING CEREMONIES

CALL TO ORDER – Mayor Cobos-Cawthorne called the meeting to order at 5:14 p.m.

ROLL CALL – Members present were Mayor Cobos-Cawthorne, Mayor Pro Tem Jimenez, Councilmember Peralta, Councilmember Melendez, and Councilmember Torres. City Clerk Jimenez and Treasurer Gutierrez were also present.

Mayor Cobos-Cawthorne changed the order of the agenda to begin with Presentations, Recognition of and Administration of Oath of Office to New Chief of Police, Paul Espinosa. Closed Session was also moved to the end of the agenda.

CLOSED SESSION – MOVED TO AFTER COUNCIL ORALS

CEREMONIAL/PRESENTATIONS

5. RECOGNITION OF AND ADMINISTRATION OF OATH OF OFFICE TO NEW CHIEF OF POLICE – PAUL ESPINOSA – Mayor Cobos-Cawthorne recognized Chief of Police, Paul Espinosa, and invited City Clerk Jimenez and Chief Espinosa on stage to administer the Oath of Office. City Clerk Jimenez administered the Oath of Office while Ms. Yolanda Espinosa, Chief Espinosa’s wife, held the bible; following with Luke Espinosa, Chief Espinosa’s son, pinning the Chief’s badge. Mayor Cobos-Cawthorne gave a brief introduction of Chief Espinosa and congratulated on joining the Montebello team. Chief Espinosa said a few words and expressed his gratitude. Colleagues of Chief Espinosa were invited to say a few words as well.

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 2 of 12

The Mayor invited everyone for dessert in the lobby and recessed the meeting at 5:35 p.m.

The meeting resumed at 6:03 p.m.

REGULAR SESSION – NO LATER THAN 6:00 P.M.

INVOCATION – Chief Paul Espinosa’s wife, Yolanda Espinosa

PLEDGE OF ALLEGIANCE – Chief Paul Espinosa

CORRECTIONS TO THE AGENDA – CITY MANAGER

City Manager René Bobadilla announced that Staff Report for Item No. 12 was amended by Director Public Works, James Enriquez.

PUBLIC COMMENTS ON NON-AGENDA AND AGENDA ITEMS (30 MINUTES) The City Clerk Office’s had five (5) members of the public wishing to address the City Council in person. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.

The City Clerk Office acknowledged two (2) written public comments submitted to the City’s public comment email address. Said comments are on file at the City Clerk’s office.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
Director of Recreation & Community Services provided the City Council an update on the drive- through Easter event. Mayor Cobos-Cawthorne announced upcoming City events and requested a change of order in the agenda; Item No. 8 was moved be discussed first.

8. MONTEBELLO BOULEVARD GRADE SEPARATION PROJECT – CONSTRUCTION, OPERATION AND MAINTENANCE STANDARD FORM AGREEMENT NO. 3974

Mr. Phil Balmeo, SGVCOG Interim Project Manager, provided the City Council with a presentation on the Montebello Grade Separation project. It included an overview on the UPPR Construction and Maintenance Agreement, Project Current Status, Project Overview, Detour Routes, Demo Material, Project Phasing, Anticipated Schedule, and Outreach. Mr.

Eric Shen, Director of Capital Projects/Chief Engineer for SGVCOG was available to answer City Council clarifying questions.

It was motioned by Councilmember Peralta, seconded by Mayor Pro Tem Jimenez that:

RECOMMENDATION: It is recommended that the City Council:

1) Approve the Construction, Operation and Maintenance (COM) Standard Form Agreement No. 3974 (Attachment A) for the subject project and authorize the Mayor to execute the agreement on behalf of the City in the final form approved by the City Attorney; and
2) Take such additional, related, action that may be desirable.

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 3 of 12

Motion was approved unanimously.

PUBLIC HEARING

6. DEVELOPMENT AGREEMENT NO. 3973 WITH MAGNA & MAGNA, INC., PLANNED

DEVELOPMENT DISTRICT INCLUDING A DENSITY OVERLAY AND HEIGHT OVERLAY AND

PRECISE PLAN OF DEVELOPMENT, PARKING MANAGEMENT PLAN, AND SITE PLAN REVIEW TO ALLOW THE CONSTRUCTION OF 140 RESIDENTIAL DWELLING UNITS AT PROJECT SITE A (116, 128, AND 136 N. POPLAR AVE) AND 16 RESIDENTIAL DWELLING UNITS AT PROJECT SITE B (129-133 N. POPLAR AVE) FOR A TOTAL OF 156 RESIDENTIAL DWELLING UNITS (CASE NOS. PC-2021-0008-PD-PMP-SPR/DA-04-21/ENV-04-22-SE)

Director Palombi provided the City Council with a brief presentation on the project and was available to answer any questions.

City Attorney Glasman-Alvarez opened the Public Hearing and explained the process. Mr.

Todd Nelson and Mr. Jaime Rojas,
Magma & Magma applicants, announced that they were
present and available to answer any questions. The City Clerk Office’s acknowledged five (5) members of the public wishing to address the City Council in support of this Public Hearing item; one (1) in person and four (4) telephonic speakers. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office. The City Clerk Office acknowledged five (5) written public comments submitted to the City’s public comment email address in support of this item. Said comments are on file at the City Clerk’s office.

The City Clerk Office’s acknowledged one (1) member of the public wishing to address the City Council in opposition of this item; speaker was provided three minutes to address the City Council.

Mr. Todd Nelson and Mr. Jaime Rojas answered clarifying questions from the City Council.

It was motioned by Mayor Pro Tem Jimenez, seconded by Councilmember Melendez that:

RECOMMENDATION: It is recommended that the City Council:

1) Determine and find that the Project is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to the Sustainable Communities Project Exemption per California Public Resources Code Section 21155.1 (“ENV-04-22-SE”); and 2) Adoption of City Council Resolution No. 22-18 approving a Planned Development District including a Density Overlay and Height Overlay and Precise Plan of Development, Parking Management Plan, and Site Plan Review, with Conditions (“PC -2021-0008-PD-PMP- SPR”
); and
3) Introduce and waive first reading of Ordinance No. 2448 approving a Development Agreement (“DA-04-21”) by and between the City of Montebello (“City”) and Magna & Magna, Inc.; and

4) Take such other additional, related, action that may be desirable.

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 4 of 12

Motion was approved unanimously.

REGULAR BUSINESS

7. ADOPT RESOLUTION NO. 22-21 RESCINDING RESOLUTION NOS. 20-21, 20-22, 20-23, 20-33, AND 20-61 WHICH DECLARED A LOCAL EMERGENCY AS A RESULT OF THE CORONAVIRUS (COVID-19) AND RESCINDING RESOLUTION NO. 21-85 WHICH AUTHORIZED TELECONFERENCED OPEN MEETINGS PURSUANT TO AB 361

Councilmember Peralta asked clarifying questions in regard to which other local cities have lifted the local emergency order. City Manager Bobadilla stated that the City is not keeping trac
k of what other cities are doing but will cautiously re-open and if a threat returns, the City will be prepared to reinstate the order. Councilmember Peralta requested to amend the original motion to still allow telephonic speakers.

Councilmember Torres asked clarifying questions in regard if how this would affect the current COVID-19 testing that the City provides and COVID-19 related City funding; City Manager Bobadilla explained that nothing would be affected.

Councilmember Peralta reiterated her request for a substitute motion to include telephonic speakers; motion was not seconded and City Council went back to the original motion.

It was motioned by Mayor Pro Tem Jimenez, seconded by Councilmember Melendez that:

RECOMMENDATION: It is recommended that the City Council:

1) Adopt Resolution No. 22-21 Rescinding Resolution Nos. 20-21, 20-22, 20-23, 20-33, and 20-61 Which Declared a Local Emergency as a Result of the Coronavirus (COVID-19) and Rescinding Resolution No. 21-85 Which Authorized Teleconferenced Open Meetings Pursuant to AB 361; and
2) Take such additional, related, action that may be desirable.

Motion was approved by the following vote:

MOVED: Jimenez SECONDED: Melendez APPROVED: 3-2-0-0

AYES: Cobos-Cawthorne, Jimenez, Melendez
NOES: Peralta, Torres
ABSTAIN: None
ABSENT: None

8. MONTEBELLO BOULEVARD GRADE SEPARATION PROJECT – CONSTRUCTION, OPERATION AND MAINTENANCE STANDARD FORM AGREEMENT NO. 3974

Mr. Phil Balmeo, San Gabriel Valley Council of Governments (SGVCOG) Interim Project Manager, provided the City Council with a presentation on the Montebello Grade Separation ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 5 of 12

project. It included an overview on the UPPR Construction and Maintenance Agreement, Project Current Status, Project Overview, Detour Routes, Demo Material, Project Phasing, Anticipated Schedule, and Outreach. Mr. Eric Shen, Director of Capital Projects/Chief Engineer for SGVCOG was available to answer City Council clarifying questions.

It was motioned by Councilmember Peralta, seconded by Mayor Pro Tem Jimenez that:

RECOMMENDATION: It is recommended that the City Council:

Motion was approved unanimously.

9. UPDATE ON THE ART IN PUBLIC PLACES PROGRAM

Monica Mercado-Rodriguez, Planning Manager, provided an update to City Council and was available to answer any questions.

Councilmember Melendez proposed holding a meeting targeting the business community and the City’s Council Chamber office to receive public input/feedback. Councilmember Peralta commented on her support for this item. Mayor Pro Tem Jimenez requested to receive and file the report and engage more members of the community. Councilmember Torres commented on his support for this item. Mayor Cobos-Cawthorne stated that she is in support of this item but not in favor of the fee structures and stated that she would like to direct Staff to conduct business outreach and receive art advisory throughout the selection process. City Manager Bobadilla suggested hiring a consultant to create a program that would include the City Council’s suggestions, including outreach and the feedback.

Councilmember Melendez motioned that Staff be directed to engage the City’s Chamber and the community to receive public input.

Mayor Cobos-Cawthorne clarified the motion. The motion included directing Staff draft an RFP; further consider public outreach from businesses while including the Montebello Chamber’s engagement; and further review the fee structure. Motion was seconded by Mayor Pro Tem Jimenez and approved unanimously.

Motion approved unanimously.

CONSENT CALENDAR
Councilmember Peralta pulled Item No’s. 17, 21, and 22; Councilmember Torres pulled Item No’s.

10. 14. And 18; and Mayor Cobos-Cawthorne pulled Item No ’s. 12, 14, 15, and 21. Mayor Pro Tem ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 6 of 12

Jimenez motioned, seconded by Councilmember Peralta that Item No’s. 11, 13, 16, 19, and 20 be approved as recommended.

10. ADOPT RESOLUTION NO. 22-20 OPPOSING ELIGIBLE TRIBAL GAMING INITIATIVE

Councilmember Torres pulled this item for comments. It was motioned by Councilmember Torres, seconded by Councilmember Melendez that:

RECOMMENDATION: It is recommended that the City Council:

1) Adopt Resolution No. 22-20 affirming the City’s opposition to “Legalize Sports Betting on American Indian Lands Initiative” related to sports betting on American Indian gaming casinos and licensed racetracks in California; and
2) Take such additional, related, action that may be desirable.

Motion approved unanimously.

11. APPROVAL OF AMENDMENT NO. 1 TO AGREEMENT NO. 3886 – SUMMER FOOD SERVICE

PROGRAM PROVIDER

RECOMMENDATION: It is recommended that the City Council:

1) Approve Amendment No. 1 extending Agreement No. 3886 for an additional one-year (1-year) term to provide services for the City’s Summer Food Service Program; and 2) Authorize the City Manager to execute Amendment on behalf of the City. 3) Take such additional, related, action that may be desirable.

12. APPROVAL OF A CHANGE ORDER TO THE CONSTRUCTION CONTRACT WITH GENTRY BROTHERS, INC. – BEACH STREET PAVEMENT AND STORM DRAIN REHABILITATION PROJECT - PHASE 1 (FROM VAIL AVENUE TO 5TH STREET), CP NO. 883

Mayor Cobos-Cawthorne pulled this item to commend Staff on their progress with this project. It was motioned by Mayor Pro Tem Jimenez, seconded by Councilmember Melendez that:

RECOMMENDATION: It is recommended that the City Council:

1) Find that the requested “Changes in Work” for the project (Attachment A) have no significant effect on the environment and approve the changes in the aggregate amount of $389,870. The final contract amount with Gentry Brothers, Inc. is increased to $1,315,897; and

2) Take such additional, related, action that may be desirable.

Motion approved unanimously.

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 7 of 12

13. NOTICE OF COMPLETION – MONTEBELLO BOULEVARD BIKE LANE AND SIDEWALK IMPROVEMENT PROJECT [ATPSB1L-5247(026)], CP NO. 864

RECOMMENDATION: It is recommended that the City Council:

1) Accept the Montebello Boulevard Bike Lane and Sidewalk Improvement Project [ATPSB1L-5247(026)] - (CP No. 864) as completed by Sequel Contractors, Inc.; and 2) Find that the requested “Changes in Work” for the project (Attachment A) have no significant effect on the environment and approve the changes in the aggregate amount of $1,623,611. The final contract amount with Sequel Contractors, Inc. is $7,456,191. 3) Approve the Final Total Project Budget (Attachment B); and 4) Authorize the City Clerk to execute, verify and file the Notice of Completion (Attachment C) with the Los Angeles County Registrar-Recorder; and
5) Authorize the City Manager to release the retention payment due to Sequel Contractors, Inc. following the mandatory waiting period from the date the Notice of Completion is recorded; and
6) Take such additional, related, action that may be desirable.

14. APPROVAL OF AMENDMENT NO. 2 TO AGREEMENT NO. 3316 WITH FLO-SERVICES, INC.

FOR ADDITIONAL SEWAGE PUMP STATION REPAIR SERVICES

Councilmember Torres pulled this item for clarifying questions which were addressed by Director of Public Works, James Enriquez. Mayor Cobos-Cawthorne commended Director Enriquez and commented on her support of this item. It was motioned by Councilmember Peralta, seconded by Mayor Pro Tem Jimenez that:

RECOMMENDATION: It is recommended that the City Council:

1) It is recommended that the City Council approve Amendment No. 2 to Agreement No. 3316 with Flo-Services, Inc. for additional sewage pump station repair services in the aggregate one-time additional amount not-to-exceed $269,579; and 2) Authorize the City Manager to execute the amendment on behalf of the City; and 3) Amend the Fiscal Year 2021-22 budget by increasing appropriations by $100,000 in Account No. 100-30-310-6040.45 (General Fund, Public Works, Streets, Contract Services – Sewer Maintenance); and
4) Take such additional, related, action that may be desirable.

Motion approved unanimously.

15. APPROVE ACQUISITION AND LEASE FINANCING OF A TRACTOR DRAWN AERIAL FIRE TRUCK

AND RELATED RESCUE EQUIPMENT

Mayor Cobos-Cawthorne pulled this item to comment on her support for this item. It was motioned by Councilmember Peralta, seconded by Mayor Pro Tem Jimenez that:

RECOMMENDATION: It is recommended that the City Council:

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 8 of 12

1) Authorize the purchase of a Tractor Drawn Aerial (TDA) Fire Truck using the pre-bid Sourcewell contract #022818-EOI-2 based off Request for Proposal #022818; and, 2) Authorize the City Manager to execute an agreement with Kovatch Mobile Equipment (KME) Corporation (KME Fire Apparatus), in a not- to-exceed amount of $1,926,844 for the purchase and equipping/outfitting of a Tractor Drawn Aerial Fire Truck; and 3) Approve a resolution for financing the lease/purchase of the Tractor Drawn Aerial (TDA) Fire Truck and required equipment from Kovatch Mobile Equipment and Leasing 2, Inc.; and
4) Find that the use of the pre-bid Sourcewell contract #022818-EOI-2 conforms with Montebello Municipal Code Chapter 3.20.050 (F), Cooperative Purchase; and 5) Approve the surplus of the unneeded fire truck and any associated equipment currently used as a reserve apparatus; and
6) Take such additional, related actions necessary to effectively and efficiently procure the Tractor Drawn Aerial Fire Truck and required Rescue Equipment from KME Fire Apparatus and Leasing 2, Inc.

16. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT NO. 3963 FOR A COMMUNITY RISK

ASSESSMENT AND ANALYSIS TO JACOB GREEN & ASSOCIATES (JGA)

RECOMMENDATION: It is recommended that the City Council:

1) Award Professional Services Agreement No. 3963 to Jacob Green & Associates (JGA) in an amount not to exceed $103,026 to prepare a Community Risk Assessment and Analysis, Request for Proposal No. 22-3; and
2) Authorize the City Manager to take action necessary to execute and finalize a contract on behalf of the City; and
3) Take such additional, related, action that may be desirable.

17. RECEIVE AND FILE COMMUNITY PROJECT FUNDING REQUEST FOR FISCAL YEAR 2023 FROM

CONGRESSWOMAN LINDA SANCHEZ FOR THE MONTEBELLO PUBLIC SAFETY CRITICAL

COMMUNICATIONS UPGRADE PROJECT AND A NEW FIRE STATION AND TRAINING CENTER

Councilmember Peralta pulled this item to express her support and requested that Staff provide a general report to better understand the funding. Fire Chief Fernando Pelaez provided the City Council with a report. It was motioned by Councilmember Peralta, seconded by Councilmember Torres that:

RECOMMENDATION: It is recommended that the City Council receive and file:

1) Information regarding two (2) project requests for Community Project Funding for Fiscal Year 2023 from the office of Congresswoman Linda Sánchez:

$2.5 million for the Montebello Public Safety Critical Communications Upgrade Project
 $9.5 million for a New Fire Station and Training Center 2) Take such additional, related, action that may be desirable.

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 9 of 12

18. PAYMENT OF BILLS: RESOLUTION NO. 22-19 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED APRIL 13, 2022

Councilmember Torres confirmed that he pulled this item erroneously and motioned to approve the item; seconded by Councilmember Melendez and approved unanimously.

RECOMMENDATION: Adopt Resolution No. 22-19 approving the Warrant Register dated April 13, 2022

19. APPROVE INCREASE TO THE BLANKET PURCHASE ORDER AMOUNT TO ALLSTAR FIRE EQUIPMENT, INC. AND GALLS, LLC FOR FIRE-RELATED PERSONAL PROTECTIVE EQUIPMENT AND HOSE FOR FISCAL YEAR 2021-22

RECOMMENDATION: It is recommended that the City Council:

1) Approve an increase of $245,000 to the blanket purchase order with Allstar Fire Equipment, Inc. for personal protective equipment and fire hose to a not to exceed amount of $275,000 for Fiscal Year 2021-22; and
2) Approve an increase of $46,000 to the blanket purchase order with Galls, LLC for personal protective equipment to a not to exceed amount of $95,000 for Fiscal Year 2021-22; and 3) Amend the Fiscal Year 2021-22 Budget by increasing appropriations by $31,000 i n Account No. 100-85-860-6016 (Fire Department, Suppression, Uniform Expense); and 4) Take such additional, related, action that may be desirable.

20. APPROVE ISSUANCE OF A BLANKET PURCHASE ORDER TO ALLSTAR FIRE EQUIPMENT, INC., GALLS LLC, AND MUNICIPAL EMERGENCY SERVICES, INC. FOR PERSONAL PROTECTIVE

EQUIPMENT, UNIFORM APPAREL AND FIRE-RELATED SUPPLIES AND EQUIPMENT FOR

MULTI-YEAR PERIODS

RECOMMENDATION: It is recommended that the City Council:

1) Approve issuing an annual blanket purchase order to Allstar Fire Equipment, Inc. for personal protective equipment and fire-related supplies in an initial amount that shall not exceed $250,000 annually beginning Fiscal Year 2022-23 through 2024-25 ($750,000 total over a three (3) year period); and
2) Approve issuing an annual blanket purchase order to Galls, LLC for personal protective equipment, uniform apparel and fire-related supplies in an initial amount that shall not exceed $175,000 annually beginning Fiscal Year 2022-23 through 2025-26 ($700,000 total over a four (4) year period); and
3) Approve issuing an annual blanket purchase order to Municipal Emergency Services, Inc. (MES) for personal protective equipment and fire-related supplies in an initial amount that shall not exceed $175,000 annually beginning Fiscal Year 2022-23 through 2024-25 ($525,000 total over a three (3) year period); and
4) Take such additional, related, action that may be desirable.

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 10 of 12

21. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH IBE DIGITAL TO IMPLEMENT A

STRATEGIC INFORMATION TECHNOLOGY INFRASTRUCTURE IMPROVEMENT PROJECT Councilmember Peralta stated that she is in support of this item but expressed her concerns on City Council not receiving the contract agreement or prevailing proposal and made a motion to table this item to the next Regular Council Meeting and include the requested documents for Council review; seconded by Councilmember Torres. Mayor Cobos- Cawthorne also pulled this item to express her support and urgency on this item.

Councilmember Melendez also expressed his support and urgency on the approval of this item, and asked that City Manager Bobadilla explain the documents that may have been missed. City Manager Bobadilla provided the City Council with an explanation of the RFP process and invited Director Razo to present a report to the City Council and answer any questions. Councilmember Peralta reiterated her motion and asked for a vote.

Motion failed by the following vote:

MOVED: Peralta SECONDED: Torres FAILED: 2-3-0-0
AYES: Peralta, Torres
NOES: Melendez, Jimenez, Cobos-Cawthorne
ABSTAIN: None
ABSENT: None
Councilmember Melendez motioned, seconded by Mayor Pro Tem Jimenez that:

RECOMMENDATION: It is recommended that the City Council:
1) Authorize the City Manager to execute a five-year term agreement with IBE Digital to implement the Strategic Information Technology (IT) Infrastructure Improvement Project to include the City’s backbone network, storage and related software and hardware purchases, including procurement of installation and related services; and 2) Take such additional, related, action that may be desirable.

MOVED: Melendez SECONDED: Jimenez APPROVED: 3-2-0-0
AYES: Melendez, Jimenez, Cobos-Cawthorne
NOES: Peralta, Torres
ABSTAIN: None
ABSENT: None

22. RECEIVE AND FILE PROJECT FUNDING REQUEST FOR FISCAL YEAR 2023 FOR THE MONTEBELLO SEWER SYSTEM REHABILITATION PROJECT – FOR CONSIDERATION OF

FEDERAL AND STATE APPROPRIATIONS
Councilmember Peralta commended Staff for their work. Councilmember Peralta motioned, seconded by Councilmember Melendez that:

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 11 of 12 RECOMMENDATION: It is recommended that the City Council:
1) Information regarding the Montebello Sewer System Rehabilitation Project request for Funding for Fiscal Year 2023 from:
a. The Office of U.S. Senator Alex Padilla - $3 million b. The Office of California State Senator, Bob Archuleta, District 32 and California State Assemblymember Cristina Garcia, District 58 - $2.1 million 2) Take such additional, related, action that may be desirable.

Motion approved unanimously.

AB 1234 TRAVEL REPORTS
No items to report.

COUNCIL ORALS
Council member announcements; requests for future agenda items; conference/meetings reports.

1. Councilmember Torres – None.

2. Councilmember Peralta
 Pet Fair Recap - Thank you Director Sosnowski, staff, vendors and volunteers! Councilmember Peralta commended Director Sosnowski and staff for the Vet Clinic that was held on April 2nd. Councilmember Peralta also acknowledged the community support and thanked her Council Colleagues for supporting this initiative.  Spotlighting Rocio Gallardo owner of Kiki’s Treats - Honoree for Montebello’s Favorite Women Owned Business – reserved to next City Council Meeting.  Hearts of Montebello: Easter Pillow Collection Drive for seniors at the Golden Manor Retirement Center. Collecting pillows, pillow cases, plushies, and healthy snacks.

Golden Manor Retirement Center, April 15 | 10 a.m. – reserved to next City Council Meeting.

Farmers Market: Thursdays 5-9 p.m. at 777 W. Whittier Blvd. (parking lot behind Wells Fargo)
– reserved to next City Council Meeting.

Requesting city contact information for Council to be placed on the city website – reserved to next City Council Meeting.

3. Councilmember Melendez – Gave acknowledgement to Chief Pelaez, Angelica, City Manager, Sandra from MCAP and Staff for helping out a Montebello family of 7 who was displaced from their home after they lost it in a fire. They were able to help the family stay an additional week at their hotel. Councilmember Melendez acknowledged that this is the kind of work that the Council is very happy to do and noted that the Family is very thankful.

4. Mayor Pro Tem Jimenez – None.

5. Mayor Cobos-Cawthorne – Mayor Cobos- Cawthorne acknowledged the Fire Department’s MCAP team and also acknowledged the Montebello 911 Dispatchers.

City Attorney Alvarez- Glasman noted that only Closed Session Item No’s. 1 and 2 would be discussed; Items 3 and 4 did not need to be discussed at this time.

Mayor Cobos-Cawthorne recessed into Closed Session at 9:59 p.m.

ITEM # 29
April 13, 2022: City Council Meeting Minutes Page 12 of 12

PUBLIC COMMENTS FOR CLOSED SESSION ITEMS
The City Clerk’s Office acknowledged one (1) written public comment submitted to the City’s public comment email address. Said comments are on file at the City Clerk’s office.

CLOSED SESSION – 5:00 P.M.

The City Attorney shall provide a briefing on the item listed for Closed Session as follows:

1. THREAT TO PUBLIC SERVICES OR FACILITIES
Government Code Section 54957
Consultation with City Manager, Police Chief, City Attorney and other related City officials.

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
One matter related to SB 1383 compliance

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9 (d)(1)
Francesca Tucker-Schuyler v. City of Montebello
Los Angeles Superior Court Case No. 20STCV22180

4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
Threat of litigation – One matter related to the CVRA

CLOSED SESSION REPORT
Mayor Cobos-Cawthorne reconvened the meeting at 10:17 p.m. During Closed Session the City Council received a briefing on Item No. 1 and Item No. 2, no action taken; nothing to report. City Attorney acknowledged that Item No. 3 and Item No. 4 would not be discussed at this time.

ADJOURNMENT
Councilmember Peralta motioned to adjourn, seconded by Councilmember Melendez and the meeting was adjourned at 10:17 p.m.

THE MINUTES OF APRIL 13, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 8TH DAY OF JUNE 2022.
_____________________________________________
Alicia Fernandez, Deputy City Clerk
ITEM # 29

CLOSED SESSION COMMENTS
ITEM # 29
1 Angelina Padilla
From: William Cervera <[email protected]>
Sent: Wednesday, April 13, 2022 1:44 PM
To: comment, ccpublic
Subject: Closed session item #3
Hello Mayor and Council,
This lawsuit has been ongoing and doesn’t not impact any current council since the previous City Manager was removed prior to any current council. As a resident I would like to see this case go to court. In my opinion the only reason to settle to to keep anythi ng the city did in the wrong would become public information and would impact current legal council or other vendors in the city. If this is not accurate then with a full trial we will have supporting evidence of who is right or who did wrong. Council you are policy makers, jus t think we have had two audit due to lack of policy or enforcement of policies. With this knowledge you can fix these loopholes so when future council is elected they don’t have to deal with a mess like this council has to deal with. Please do not approve any form of s ettlement.

Regardless of who it may impact.

Sincerely
Will Cervera

Sent from my iPhone

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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.***

ITEM # 29

AGENDA & NON-AGENDA

COMMENTS
ITEM # 29
1 Angelina Padilla
From: Alberto Pimentel <[email protected]> Sent: Wednesday, April 13, 2022 1:47 PM
To: comment, ccpublic
Subject: City Council Meeting Public Comment
Follow Up Flag: Follow up
Flag Status: Flagged
Good evening,
My name is Dr. Alberto Pimentel Jr. At the beginning of the year, I published several articles about the upcoming vote on districting and in those articles, I expressed my support for a more inclusive, diverse, and equity-minded election system. I’d like to commend the council and city staff for their commitment and engagement to this transition.

I have spent the past month meeting with residents in North Montebello to discuss their needs, concerns, and vision for the future. Residents have welcomed me into their homes to discuss districting (they apparently read my articles) and we have shared many cups of coffee discussing the capital improvement campaign and the need to finish paving streets, repairing potholes, and reconstructing sidewalks. In our lively and hopeful discussions, residents have expressed concern over the amount of dirt and dust that are being generated from the construction on the hills. That being said, I’d like to report back to my neighbors regarding the status of capital improvements and any plans to reduce the dust (many of my neighbors expressed that they are older, enjoy walking around the neighborhood, and have found it a bit challenging to breathe). Please provide an update, if possible.

In closing, I’d like to thank the city staff for doing an amazing job and sacrificing so many hours planning holiday events for the kids and the Farmer’s Market. You are appreciated and your efforts are acknowledged by so many residents.

Peace and love,
Al
--
Dr. Alberto Pimentel Jr
323.309.3439

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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** ITEM # 29
1 Angelina Padilla
From: William Cervera <[email protected]>
Sent: Wednesday, April 13, 2022 2:14 PM
To: comment, ccpublic
Subject: Public comment
Hello Mayor and Council,
This Agenda is quite lengthy in it being 8,000 pages. Unfortunately most agendas past 600 pages are difficult to load on Phones. The issue is you can only scroll through so many pages before it refreshes. Is there a way when Agendas are lengthy to separate the main ag enda and staff reports so this issue can be resolved? Also for agendas and Videos can you also make sure they are in proper years, and figure out a way to stop removing older videos? Possibly archive then on YouTube?

Item #12 is something that I have seen to often. On e price at the beginning and then comes back needing more money.

However what I have seen is when anyone asks questions and details they are then attacked. This is roughly an increase of 1 million dollars. More transparency and communication in public would be greatly appreciated.

Item #15 due to the issues of loading the docu
ment I could not view the agenda details. Just from what I can see is an outfitted ladder truck would cost 2.5 million not just 1.95 million even with the discount. It would appear in my option this is being broken up into agenda ite m #19 and #20. Even with your estimate the total would be 2.7 million. Can this be held over to have public engaged, and true engagement not lip service. I’m not against the fire department my concern is the numbers are low and we would short change the department. Typically there is a buil d out cost apart from the cost of the apparatus. For easy way to look at this the current ladder truck is a ford and KME is a Chevy. With out modifications you can not interchange the parts. If I can have a sit down with the mayor and city manager that would be great.

Sincere
ly
Will Cervera

Sent from my iPhone

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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.***

ITEM # 29

AGENDA & NON-AGENDA

SPEAKER CARDS
ITEM # 29
ITEM # 29
ITEM # 29
ITEM # 29
ITEM # 29
ITEM # 29

PUBLIC HEARING
ITEM NO. 6
ITEM # 29
1 Angelina Padilla
From: Jose Manuel Lozano <[email protected]>
Sent: Monday, April 11, 2022 4:19 PM
To: comment, ccpublic; Mercado-Rodriguez, Monica; Palombi, Joseph Subject: Support letter for Twin Palms Apartments

Dear Members of the City Council:

I am a big fan of the proposed Twin Palms Apartments project. This is an extremely well thought out vision, with fabulous architecture, great open space and wonderful amenities for residents, as well as a plan to contain all parking onsite. In addition, the property is near a multitude of public transit options, making this an ideal locatio
n to build multi‐family housing.

I hope you see the merits of this project as clearly as I do. They have my enthusiastic support.

Sincerely,

Jose M. Lozano
764 Leonard St.

Montebello, CA 90640

Sent from my iPhone

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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** ITEM # 29
1 Angelina Padilla
From: [email protected]
Sent: Wednesday, April 13, 2022 10:58 AM
To: comment, ccpublic; Mercado-Rodriguez, Monica; Palombi, Joseph Subject: Support for Twin Palms Apartments
Follow Up Flag: Follow up
Flag Status: Flagged
Honorable Members of the City Council:

I would like to offer my two cents on the Twin Palms Apartments project coming before you March 1st. As a resident of many years, and as an architect, I fully support the proposed design, which very smartly reimagines the existing space with new housing that is visually appealing, environmentally sustainable and close to transit. Montebello needs more housing and more projects like this. It’s a great project all around, and I urge the City Cou
ncil to vote in favor of its approval.

Sincerely,
Richard A. Stupin

RAS Associates Inc.
605 W. Beverly Blvd.

Montebello, CA 90640

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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** ITEM # 29
1 Angelina Padilla
From: Saldivar Familia <[email protected]>
Sent: Wednesday, April 13, 2022 11:19 AM
To: comment, ccpublic; Mercado-Rodriguez, Monica; Palombi, Joseph Subject: Support for Twin Palms Apartments
Follow Up Flag: Follow up
Flag Status: Flagged
Dear City Council Members,

My husband and I attended two of the meetings for the Twin Palm Apartments project hosted by the property owner to provide information to neighbors and answer our questions. This was a terrific way to communicate with residents and I appreciate the outreach to neighbors throughout the process.

Indeed, the property owners have been good neighbors over the years. I am very familiar with this property because I live a few doors on Cleveland Ave., and am confident the project will be brought to life with great regard and consideration to neighbors.

I urge you to vote this pro ject through without delay. It is sure to beautify the area and I look forward to seeing it built.

Sincerely,
Migdalia Saldivar

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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** ITEM # 29
1 Angelina Padilla
From: Saldivar Familia <[email protected]>
Sent: Wednesday, April 13, 2022 11:22 AM
To: comment, ccpublic; Mercado-Rodriguez, Monica; Palombi, Joseph Subject: Support for Twin Palms Apartments
Follow Up Flag: Follow up
Flag Status: Flagged
Dear City Council Members,
I am fully in support of the proposed new housing units on Poplar Avenue.

I live a few doors down from the property and received multiple invitations to attend a community meeting hosted by the developer. I attended two of those meetings and was delighted to see the planned transformation of th
e property. If you live in the neighborhood or have driven past the site you know that the existing buildings are quite old and need work. This is a wonderful opportunity to refresh the property and help spruce up the surrounding environment. I applaud the property owner for furthering their inve stment in our neighborhood.

Sincerely,

Fernando Saldivar

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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** ITEM # 29

PUBLIC HEARING - ITEM
NO. 6

SPEAKER CARDS
ITEM # 29
ITEM # 29
ITEM # 29
ITEM # 29
ITEM # 29
ITEM # 29

CITY OF MONTEBELLO

SPECIAL CITY COUNCIL MEETING

M I N U T E S

SATURDAY, APRIL 23, 2022 AT 9:00 A.M.

MONTEBELLO SENIOR CENTER
115 S. TAYLOR AVENUE
MONTEBELLO, CALIFORNIA 90640

AND

GAVIOTA #11

CENTRO SAYULITA
NAYARIT, MEXICO CP 63734

CALL TO ORDER – Mayor Cobos-Cawthorne called the meeting to order at 9:04 a.m.

ROLL CALL – Members present were Mayor Cobos-Cawthorne, Mayor Pro Tem Jimenez , Councilmember Torres, and Councilmember Melendez; Councilmember Peralta arrived at 9:06 a.m. City Clerk Jimenez and Treasurer Gutierrez were also present. It was noted that Mayor Pro Tem Jimenez was present telephonically in the above stated Mexico location.

PUBLIC COMMENTS ON AGENDA ITEMS ONLY
The City Clerk’s Office had three (3) members of the public wishing to address the City Council.

Speakers were provided three minutes to address the City Council during the Public Hearing and said speaker cards are on file at the City Clerk’s office; no written comments were submitted.

OPEN SESSION

PUBLIC HEARING

1. CALIFORNIA VOTING RIGHTS ACT (“CVRA”) PUBLIC HEARING NO. 6

ITEM # 29
April 23, 2022: Special City Council Meeting Minutes Page 2 of 3

Mr. Claudio Gallegos, Demographer, presented a PowerPoint presentation to the City Council, which included an overview of the four (4) maps that were elevated by the City Council at the Special Meeting held on April 9, 2022.

The Mayor opened the Public hearing at 9:13 a.m. and members of the public were provided an opportunity to address the City Council; three in person comments were present. Mr. Gary Thornton, resident, expressed his preference for Demographer Map No. 3 and Public Map No. 5 and presented a poster size map for the City Council’s to review; Councilmember Melendez requested for a copy of the sample map for consideration. Demographer Map No. 5 was preferred by resident Ms. Margot Eiser, and Demographer Maps No. 2 and 5 was preferred by resident Ms. Nelly Ramirez. The Public Hearing was closed at 9:21 a.m.

Councilmember Peralta commented her support of Demographer Map No. 5 and Public Map No. 5. Additionally, she commended the residents for their participation and expressed her preference for an elected Mayor.

Mayor Pro Tem Jimenez thanked everyone for attending the Public Hearing.

Councilmember Torres thanked the residents and staff for attending the Public Hearing, including Mr. Gregorian for his presentation. Furthermore, he commented on his support for Demographer No. 5 and his preference for an at large Mayor.

Councilmember Melendez expressed his preference of a rotating mayor, especially now that the City will have Districts. Furthermore stating that a direct Mayor running every 2-4 years is difficult.

Mayor Cobos-Cawthorne commended the public that participated and made a motion to receive and file this matter, seconded by Councilmember Melendez.

Councilmember Torres made a substitute motion to receive and file and add an additional Public Hearing to consider adjust Demographer Map No. 5 so that the La Merced area can remain intact, motion seconded by Councilmember Peralta and it failed by the following vote:

MOVED: Torres SECONDED: Peralta FAILED: 0-4-1-0

AYES:

NOES: Jimenez, Torres, Melendez, Cobos-Cawthorne
ABSTAIN: Peralta
ABSENT:

Mayor Cobos-Cawthorne went back to the original motion to receive and file this matter, which Councilmember Melendez asked to amend to include submittal of comments for the alteration of Demographer Maps No. 3 and 5 and exclude all other maps from further alteration; all currently considered maps would still be under consideration; Councilmember Peralta seconded the motion and was approved unanimously.

ITEM # 29
April 23, 2022: Special City Council Meeting Minutes Page 3 of 3

It was stated that the revised Demographer Map No. 3 and 5 would be presented on the April 27, 2022 City Council Meeting. Lastly, Councilmember Peralta asked for a new deadline schedule.

ADJOURNMENT
Councilmember Melendez motioned to adjourn the meeting, seconded by Councilmember Peralta. Motion carried unanimously and the meeting was adjourned at 10:05 a.m.

THE MINUTES OF APRIL 23, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 8 TH DAY OF JUNE 2022.

_____________________________________________
Alicia Fernandez, Deputy City Clerk

ITEM # 29

PUBLIC HEARING

SPEAKER CARDS
ITEM # 29
ITEM # 29
ITEM # 29
ITEM # 29

Montebello City CouncilJune 8, 2022

Montebello City Council
June 8, 2022