CITY OF MONTEBELLO
ADJOURNED CITY COUNCIL AND PUBLIC FINANCING AUTHORITY
JOINT REGULAR MEETING
MINUTES
WEDNESDAY, DECEMBER 21, 2022 AT 5:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
OPENING CEREMONIES
CALL TO ORDER
Mayor Torres called the Adjourned City Council and Public Financing Authority Joint Regular Meeting and the Special City Council Meeting to order concurrently at 6:06 p.m.
ROLL CALL
Members present were Mayor Torres, Mayor Pro Tem Peralta, Councilmember Melendez, and Councilmember Tamayo.
Councilmember Jimenez arrived at 6:11 p.m. City Clerk Jimenez and Treasurer Matanga were also present.
PUBLIC COMMENTS FOR CLOSED SESSION ITEMS
At this time, the general public may address the City Council/PFA on Closed Session Items. Please be aware that the maximum time allotted for members of the public to speak on Closed Session Items shall not exceed three (3) minutes per person. State Law prohibits the City Council/PFA from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor.
None.
REGULAR SESSION NO LATER THAN 6:00 P.M.
CLOSED SESSION REPORT
None.
INVOCATION
Chief of Police Paul Espinosa
PLEDGE OF ALLEGIANCE
Chief of Fire Fernando Pelaez
CORRECTIONS TO THE AGENDA CITY MANAGER
CEREMONIAL/PRESENTATIONS - NONE
December 21, 2022: City Council and Public Financing Authority Meeting Minutes
PUBLIC COMMENTS ON NON-AGENDA AND AGENDA ITEMS (30 MINUTES) At this time, the general public may address the City Council/PFA on both non-agenda and agenda items. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council/PFA from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor.
The City Clerk’s Office acknowledged six(6) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker card(s) are on file at the City Clerk’s office.
The City Clerk’s Office acknowledged two(2) written public comments submitted to the City’s public comment email address; said comments are on file at the City Clerk’s office.
Mayor Pro Tem Peralta motioned, seconded by Councilmember Melendez to extend the Public Comment period to allow the City Clerk to read all written public comments; the motion was approved unanimously.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.
PUBLIC HEARING
1. PUBLIC HEARING TO APPROVE AN ENERGY SERVICES CONTRACT WITH ALLIANCE BUILDING SOLUTIONS, INC.
NOTE: This Public Hearing will be continued to the City Council Meeting of January 25, 2023 or at a date thereafter as determined by the City Council.
RECOMMENDATION:
REGULAR BUSINESS - NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any ordinance.
Mayor Pro Tem Peralta pulled Item No’s. 3, and 16. Mayor Torres pulled Item No's. 2, 4, and 16. Mayor Pro Tem Peralta motioned, seconded by Councilmember Melendez, that Item No’s. 5, and 7-15 be approved; the motion was approved unanimously.
2. WAIVE SECOND READING AND ADOPT ORDINANCE NO. 2457 AMENDING CHAPTER 2.14 OF THE
MONTEBELLO MUNICIPAL CODE TO UPDATE THE RULES OF ORDER AND PROCEDURE FOR THE
CONDUCT OF ALL CITY COUNCIL AND SUCCESSOR AGENCY MEETINGS, PROCEEDINGS, AND
BUSINESS
RECOMMENDATION: It is recommended that the City Council:
1. Waive Second Reading and adopt Ordinance No. 2457 Amending Chapter 2.14 of the Montebello Municipal Code Updating the Rules of Order and Procedure for the Conduct of all City Council and Successor Agency Meetings, Proceedings, and Business; and
2. Take such additional related action that may be desirable.
Mayor Torres motioned, seconded by Mayor Pro Tem Peralta that the City Council table the item for potential changes; the motion was approved by the following vote:
MOVED: Mayor Torres SECONDED: Mayor Pro Tem Peralta APPROVED: 3-2-0-0 AYES: Peralta, Tamayo, Torres
NOES: Jimenez, Melendez
December 21, 2022: City Council and Public Financing Authority Meeting Minutes
ABSTAIN: None
ABSENT: None
3. APPROVE PROFESSIONAL SERVICES AGREEMENT, NO. 4062, WITH ADVOCATE, INC. DBA NAVA
PARTNERS INSURANCE SOLUTIONS, FOR THE EMPLOYEE BENEFITS INSURANCE BROKER SERVICES REQUEST FOR PROPOSAL, NO. 23-3
RECOMMENDATION: It is recommended that the City Council:
1. Approve a Professional Services Agreement, No. 4062 with Advocate, Inc. dba Nava Partners Insurance Solutions to provide Employee Benefits Insurance Broker Services, for a three-year (3-year) term with the option for renewal of up to two (2) additional one-year (1-year) terms, for an initial total not-to-exceed amount of One Hundred and Fifty Thousand Dollars ($150,000) for the three-year term; and
2. Authorize the City Manager and/or his designee to take actions necessary to execute and finalize an agreement on behalf of the City of Montebello (City); and
3. Take such additional, related, action that may be desirable.
Mayor Pro Tem Peralta stated that she was concerned with the insurance broker that was selected. She further stated that the insurance broker seemed to have worked with commercial agencies and lacked experience with government agencies, unlike PERS. She asked for clarification on the fiscal impact and the impact on employees. She requested a presentation from PERS.
City Manager Bobadilla informed the Council that the item relates to dental and vision benefits not health benefits.
Director of Human Resources Nick Razo provided clarification on the broker's plan of action.
Mayor Torres asked clarifying questions.
Councilmember Jimenez motioned, seconded by Councilmember Melendez to approve the item; the motion was approved unanimously.
4. APPROVAL OF TASK ORDER NO. 2 AND NO. 3, UNDER MASTER RETAINER AGREEMENT NO. 3921, WITH TRANSTECH ENGINEER'S, INC. FOR BUILDING PLAN CHECK AND INSPECTION SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Award Task Order No. 2 via an Engagement Letter Under Master Retainer Agreement No. 3921 with Transtech Engineers, Inc. for General Building Plan Check and Inspection Services for a not-to-exceed fee of $185,380 per year for staff augmentation and $352,000 per year for Plan Check services for a term of Two (2) years; and
2. Award Task Order No. 3 via an Engagement Letter Under Master Retainer Agreement No. 3921 with Transtech Engineers, Inc. for Building Inspection Services for the Metro Heights and Other Large Projects for a not-to-exceed fee of $210,000 for One (1) year; and
3. Authorize the City Manager to execute the agreements, on behalf of the City; and
4. Take such additional, related, action that may be desirable.
Mayor Torres asked clarifying questions.
Director of Public Works James Enriquez provided clarification.
Councilmember Melendez motioned to approve the item, seconded by Mayor Pro Tem Peralta; the motion was approved unanimously.
5. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP NO. 23-6) FOR A MASTER DEVELOPER
TO PREPARE AND IMPLEMENT A STRATEGIC MASTER PLAN FOR THE MONTEBELLO GOLF COURSE December 21, 2022: City Council and Public Financing Authority Meeting Minutes
COMPLEX
RECOMMENDATION: It is recommended that the City Council:
1. Approve Issuing a Request for Proposals ("RFP") for a qualified Master Developer to prepare and implement a strategic master plan for the Montebello Golf Course Complex and authorize solicitation of proposals; and
2. Take such additional, related action that may be desirable.
Approved unanimously.
6. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP NO. 23-5) FOR RECREATION GUIDE
PRODUCTION
RECOMMENDATION: It is recommended that the City Council:
1. Authorize staff to issue a Request for Proposals No. 23-5 (RFP) for the production, digital hosting, and printing of a Montebello Recreation Guide; and
2. Take such additional, related, action that may be desirable.
Mayor Torres asked clarifying questions regarding the item.
Director of Parks and Recreation, David Sosnowski provided clarification.
Councilmember Jimenez motioned, seconded by Councilmember Melendez to approve the item; the motion was approved unanimously.
7. AMENDMENT TO FISCAL YEAR 2022-23 RECREATION AND COMMUNITY SERVICES DEPARTMENT
GRANT BUDGET
RECOMMENDATION: It is recommended that the City Council:
1. Amend the Fiscal Year 2022-23 Recreation and Community Services Grant Budget by increasing appropriations by $27,916 in Account No. 265-70-740-6040.10 (Grants, Parks and Recreation, Prop 68 Per Capita Fund, Other Contract Services); by $107,166 in Account No. 265-7000-2013-025-6040.60 (Grants, City Parks, City Park Facilities, Building Maintenance/Repairs); and by $261,261 in Account No. 221-70-720-6040.60 (Measure A, Parks Maintenance, Building Maintenance/Repairs); and
2. Take such additional, related actions that may be desirable.
Approved unanimously.
8. APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4056 WITH ORANGE COAST PETROLEUM EQUIPMENT, INC. FOR THE MAINTENANCE HOSE REELS REPLACEMENT, REQUEST FOR PROPOSAL NO. 23-2
RECOMMENDATION: It is recommended that the City Council:
1. Approve a Professional Services Agreement, No. 4056 with Orange Coast Petroleum Equipment, Inc. (Orange Coast Petroleum), for a total not-to-exceed amount of $90,011, for Maintenance Hose Reels Replacement (response to Request for Proposal No. 23-2); and
2. Authorize the City Manager to take actions necessary to execute and finalize an agreement on behalf of the City of Montebello; and
3. Take such additional, related, action that may be desirable.
Approved unanimously.
December 21, 2022: City Council and Public Financing Authority Meeting Minutes
9. APPROVE REVISIONS TO THE CITY OF MONTEBELLO ADMINISTRATIVE POLICY V-B-38.02 – FEDERAL
DRUG AND ALCOHOL REGULATIONS (FTA), TO UPDATE ADMINISTRATIVE PERSONNEL, TITLES, AND
FUNCTIONS
RECOMMENDATION: It is recommended that the City Council:
1. Approve revisions to the City of Montebello Administrative Policy V-B-38.02 – Federal Drug and Alcohol Regulations (FTA) (Administrative Policy V-B-38.02), to update administrative personnel, titles, and functions; and
2. Take such additional, related, action that may be desirable.
Approved unanimously.
10. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT NOS. 4057 AND 4058 WITH OFFICE SOLUTIONS BUSINESS PRODUCTS & SERVICES LLC, AND MOHAWK COMMERCIAL, INC., TO
PURCHASE AND INSTALL UPGRADED WORKSTATIONS AND FLOORING FOR THE TRANSPORTATION
DEPARTMENT
RECOMMENDATION: It is recommended that the City Council:
1. Approve a Professional Services Agreement, No. 4057, with Office Solutions Business Products & Services, LLC (dba Bluespace Interiors), utilizing the Sourcewell Cooperative Purchasing Program (Sourcewell) Contract No. 121919-TKN, to purchase and install upgraded workstations for the Transportation Department for a total not-to-exceed amount of $128,824; and
2. Approve a Professional Services Agreement, No. 4058, with Mohawk Commercial, Inc. (Mohawk), utilizing the California Multiple Award Schedules (CMAS) Contract No. 4-20-00-0085C, to purchase and install flooring for Transportation, for a total not-to-exceed amount of $49,099; and
3. Authorize the City Manager and/or their designee to approve change orders for up to ten percent (10%) of the total compensation amount for each proposed agreement; and
4. Take such additional, related, action that may be desirable.
Approved unanimously.
11. ADOPT RESOLUTION NO. 22-92 APPROVING MONTEBELLO BUS LINES’ 2022 TITLE VI PROGRAM
INCLUDING THE LANGUAGE ASSISTANCE PLAN AND PUBLIC PARTICIPATION PLAN, THE DISPARATE
IMPACT POLICY AND DISPROPORTIONATE BURDEN POLICY, AND THE TRANSIT SERVICE
MONITORING RESULTS
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 22-92 approving Montebello Bus Lines’ 2022 Title VI Program, including the Language Assistance Plan and the Public Participation Plan; and
2. Approve the Disparate Impact Policy and Disproportionate Burden Policy, as defined within the 2022 Title VI Program; and
3. Approve the Transit Service Monitoring Results, included within the 2022 Title VI Program; and
4. Take such additional, related, action that may be desirable.
Approved unanimously.
12. APPROVE RECEIPT OF AN AWARD FROM THE CALIFORNIA HOMELESS COORDINATING AND FINANCING COUNCIL (HCFC) ENCAMPMENT RESOLUTION GRANT PROGRAM FISCAL YEAR 2022-23 AND 2023-2024 AND APPROPRIATE GRANT FUNDING
RECOMMENDATION: It is recommended that the City Council:
1. Approve the appropriation of $1,168,774 awarded to the City by the California Interagency Council on Homelessness (Cal ICH) Encampment Resolution Funding Grant Program; and December 21, 2022: City Council and Public Financing Authority Meeting Minutes
2. Amend the Fiscal Year 2022-23 budget by increasing appropriations by $1,168,774 in Expense Account No. 267-85-859-6040.10 and $1,168,774 in Revenue Account No. 267-99-4198.40 (Cal-ICH) - Encampment Resolution Funding Grant Fund, Fire, Cal-ICH - Encampment Resolution Funding, Other Contract Services and Miscellaneous Grants - Cal-ICH Encampment Resolution Funding; and
3. Authorize the City Manager to execute a Memorandum of Agreement between the City of Montebello and State of California Business, Consumer Services and Housing Agency (BCSH) to receive $1,168,774 in funding for the Encampment Resolution Funding Program; and
4. Authorize the City Manager to enter into a sole-source contract with Beverly Hospital for the purpose of the demonstration project to provide emergency room case management homeless services in an amount not-to-exceed $150,000 for the grant term of two years; and
5. Take such additional, related action that may be desirable.
Approved unanimously.
13. APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4055 WITH URBAN FUTURES, INC. TO
PROVIDE CONTINUING DISCLOSURE SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Professional Services Agreement No. 4055 with Urban Futures, Inc. (Urban Futures, Inc.) in an amount not to exceed $99,600 ($33,200 annually) over an initial three (3) year term; and
2. Take any additional actions necessary to effectuate the procurement of services.
Approved unanimously.
14. UPDATE ON SALE OF CITY'S WATER SYSTEM TO SAN GABRIEL VALLEY WATER COMPANY
RECOMMENDATION: It is recommended that the City Council:
1. Receive and file this update on the sale of the City’s water system to San Gabriel Valley Water Company (SGVWC).
Approved unanimously.
15. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 22-95 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED DECEMBER 21, 2022
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 22-95 approving the Warrant Register dated December 21, 2022.
Approved unanimously.
16. AMENDMENT OF AGREEMENT NO'S. 893, 3213, AND 3323 RELATED TO QUIET CANNON MANAGEMENT
AND ASSOCIATED BUSINESS ENTITIES
RECOMMENDATION: It is recommended that the City Council:
1. Approve the amended Agreements related to the Quiet Cannon Management (QMC) and associated hotel business entities in substantially the form as presented; and
2. Take such additional, related, action that may be desirable.
Mayor Pro Tem Peralta motioned, seconded by Councilmember Tamayo to continue the item to a future date for Council to receive more information; the motion was passed unanimously.
AB 1234 TRAVEL REPORTS
Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
None
December 21, 2022: City Council and Public Financing Authority Meeting Minutes
COUNCIL ORALS
Council member announcements; requests for future agenda items; conference/meetings reports.
• David N. Torres, Mayor
• Scarlet Peralta, Mayor Pro Tem
• Angie M. Jimenez, Councilmember
• Salvador Melendez, Councilmember
• Georgina Tamayo, Councilmember
ADJOURNMENTThe City of Montebello will adjourn to the next Regular Meeting on January 11, 2023 at 5:00 p.m. which can be live streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Alicia Fernandez, Senior Deputy City Clerk for the City of Montebello hereby certify that a copy of this agenda has been posted on or before Thursday, December 15, 2022 by 5:00 p.m.
Alicia Fernandez, Senior Deputy City Clerk
Mayor Pro Tem Peralta motioned, seconded by Councilmember Melendez to adjourn the meeting at 7:24 p.m.; the motion was approved unanimously.
THE MINUTES OF DECEMBER 21, 2022 ARE HEREBY APPROVED AND ADOPTED ON THIS 22ND DAY OF FEBRUARY 22, 2023
Special Meeting Public Comments
1 Guillen, Kimberly (Admin)
From: Kevin Wong <[email protected]>
Sent: Wednesday, December 21, 2022 9:24 AM
To: Comment, ccpublic
Subject: [External Email] Public Comment for Council Meeting 12-21-22 Dear Montebello City Council,
I am writing to express my support for a study session regarding the Brownsfield Overlay District. I am the Director of Operations for Fast Deer Bus Charter, a charter bus company located on 8105 Slauson Ave. We are family‐owned small business has been in operations for 43 years, thirtee n of which have been at our location in Montebello. Our workforce is comprised of over 50 employees. My father is the owner of the company and has worked tirelessly to make this company a success.
I support the proposal to create a study session because I believe it is in the City’s best intere st to support the small
businesses that are impacted by the Brownsfield Overlay District. Many of these businesses have occupied these properties for decades, and we want to stay and continue operations. The letter we received early last month was unsettling – it asked us to cease operations within weeks, something that was not feasible or realistic. No company that I spoke with received any pr
ior notices or warnings. My biggest ask is that at the conclusion of the study session, the City Council repeal the sunset date of the Brownsfield Overlay District. Please support our business in staying here in perpetuity.
Again, I look for
ward to working with the City Council to come to a mutual agreement that would help keep jobs in Montebello.
Sincerely,
Kevin Wong
DIRECTOR OF OPERATIONS
Office: (323) 201-8988
www.fastdeerbus.com
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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** 1 Rodarte, Alejandro
From: Jacie Boyd <[email protected]>
Sent: Wednesday, December 21, 2022 11:31 AM
To: Comment, ccpublic
Subject: [External Email] Study Session for 1603 Chapin Road Dear Montebello City Council,
My name is Jacie Boyd and I work for Swift Transportation located at 1603 Chapin Road in the Brownsfield Overlay zone. We have been in the city for approximately 10 years and have many employees that also live in the city. I am writing to express our support for the council to direct staff to conduct a study session in order to ultimately repeal the sunset date on the overlay zone.
We could not make the meeting tonight, but would like to be involved in the study session.
Thank you,
Jacie Boyd | Real Estate Manager
Corporate Real Estate Services | Real Estate
Knight-Swift Transportation Holdings Inc.
2002 W. Wahalla, Phoenix, AZ 85027
O: 602.352.5060
[email protected]
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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.*** 1 Rodarte, Alejandro
From: Vic Caliva <[email protected]>
Sent: Wednesday, December 21, 2022 2:20 PM
To: Comment, ccpublic
Subject: [External Email] brownsfield overlay
Dear Montebello City council,
My name is Vic Calivas from Calivas Truck Polishing located at 16-- Bluff Road in the Brownsfield overlay zone. I have been running my family business here for 42 years and have 26 employees of which approximately 7 live in the city of Montebello. I am writing to express my support for the study session to achieve an outcome which will ultimately allow us transportation related family businesses in the area to continue operating. We greatly appreciate the council's in addressing this urgent matter.
Sincerely,
Vic Caliva
calivas inc.
adc truckwash
323-887-0656 off
213-305-1511 cell
Thank_you
Vic Caliva
323-887-0656 off
213-305-1511 cell
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***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.***