Montebello City Council
January 11, 2023

CITY OF MONTEBELLO

CITY COUNCIL, PUBLIC FINANCING AUTHORITY, AND SUCCESSOR AGENCY

JOINT REGULAR MEETING
WEDNESDAY, JANUARY 11, 2023 AT 5:00 PM

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA

CITY COUNCIL/PUBLIC FINANCING AUTHORITY
David N. Torres, Mayor/Chairperson
Scarlet Peralta, Mayor Pro Tem/Vice Chairperson
Angie M. Jimenez, Councilmember/Member
Salvador Melendez, Councilmember/Member
Georgina Tamayo, Councilmember/Member

CITY MANAGER/EXECUTIVE

DIRECTOR

René Bobadilla

CITY TREASURER

David Matanga

CITY ATTO

RNEY/AUTHORITY

COUNSEL

Arnold M.

Alvarez-Glasman

CITY CLERK/SECRETARY OF AUTHORITY

Christopher Jimenez

DEPARTMENT HEAD
S
Assista
nt City Manager
Fire Chief
Police Chief
Director of Finance
Director of Human Resources
Director of Planning/Community Development
Director of Public Works
Director of Recreation and Community Services
Director of Transportation
Director of Public Affairs and Technology
Arlene Salazar
Fernando P
elaez
Paul Espinosa
Michael Solorza
Nicholas Razo
Joseph Palombi
James Enriquez
David Sosnowski
Adrianna Kendricks
Michael Chee

AMENDED

January 11, 2023: City Council, Public Financing Authority, and Successor Agency Meeting

NOTICES
COVID-19 NOTICE: The City Council rescinded the Declaration of the Local Emergency and the continuation of teleconferencing open meetings pursuant to AB 361 by adopting Resolution No. 22-21 on Wednesday, April 13, 2022. This City Council/Public Financing Authority/Successor Agency Joint Regular Meeting ("Council"/"PFA/SA") will be held in person and will meet at City Hall – City Council Chambers, 1600 West Beverly Boulevard, Montebello, California. The meeting will be live streamed and can be watched on the City’s website and YouTube Channel via the following link: https://www.montebelloca.gov, and may also be viewed on Spectrum Public Access Channel 3 for all Spectrum cable subscribers.

AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act (ADA) any person with a disability who requires special accommodations in order to participate in a meeting should contact the Administration Office at (323) 887-1437 Monday-Thursday from 7:30 a.m.-5:30 p.m. Please call 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II 1203). If you require translation services, please contact the City Clerk’s office 72 hours before this meeting. Si necesita servicios de traducción, comuníquese con la Oficina del Secretario Municipal 72 horas antes de esta reunión. 如果您需要翻译服务，请在会议前 72 小时联系市书记员办公室
RULES OF DECORUM:

As Established by Ordinance 2443, adopted on October 27, 2021: Signs, placards, banners, horns, noise-making devices, or other similar items shall not be permitted in the audience during a Public Meeting if the presence of such item disturbs, disrupts or otherwise impedes the orderly conduct of the meeting. All persons attending a public meeting shall remain seated in the seats provided, unless addressing the body at the podium or entering or leaving the meeting.

No member of the audience shall willfully interrupt the orderly conduct at the meeting, this includes clapping or otherwise speaking from their seats. The presiding officer shall direct the removal of any individual whose willful interruption renders infeasible the orderly conduct of the meeting. In the event the removal of the individual or individuals willfully interrupting the meeting does not restore order, the presiding officer may order the meeting room cleared and continue in session. Speakers shall not engage in willful conduct which interrupts the meeting or interferes with the orderly conduct of the meeting. Any person who becomes boisterous while addressing the Council/PFA/SA or who otherwise disrupts the orderly conduct of the Council/PFA/SA’s business shall be subject to removal from the Chambers after being admonished by the presiding officer.

PUBLIC COMMENTS:

In-Person: For those interested in participating during the Public Comment period(s) or public testimony period for Public Hearings of the City Council/PFA meetings, you may address the City Council/PFA in person the day of the meeting. Speakers will be required to fill out a speaker card provided at the door and turn it into the Deputy City Clerk prior to each Public Comment announcement period. Staff will number and call each speaker card in the order received.

Closed Session begins at 5:00 p.m. and Regular Session begins no later than 6:00 p.m.

Via Email: The public may also submit emailed comments via the City’s email address:
[email protected], up until the day of the meeting, Wednesday, January 11, 2023 by 3:00 p.m. These comments will be submitted to all members of the City Council/PFA/SA and may not be read aloud but will be entered into the record of the proceedings to the extent they relate to matters listed on the posted agenda or otherwise address matters/issues within the subject matter jurisdiction of the City Council/PFA/SA. Any requests to provide public comment which is submitted after the deadlines indicated above will not be submitted to the City Council/PFA/SA, with the exception of non-agenda written item comments which will be held over for the next regularly scheduled meeting.

AGENDA MATERIALS: The agenda and/or agenda packet are available for public inspection at City’s website at: Agendas, Minutes, and Videos.

January 11, 2023: City Council, Public Financing Authority, and Successor Agency Meeting

IN CONSIDERATION OF OTHERS, PLEASE TURN OFF, OR MUTE, ALL CELL PHONES AND PAGERS

THANK YOU FOR YOUR COOPERATION

OPENING CEREMONIES

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS FOR CLOSED SESSION ITEMS
At this time, the general public may address the City Council/PFA on Closed Session Items. Please be aware that the maximum time allotted for members of the public to speak on Closed Session Items shall not exceed three (3) minutes per person. State Law prohibits the City Council/PFA from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor.

CLOSED SESSION 5:00 P.M.

The City Attorney shall provide a briefing on the item listed for Closed Session as follows:

1. THREAT TO PUBLIC SERVICES OR FACILITIES
Government Code Section 54957
Consultation with City Manager, Police Chief, City Attorney and other related City officials.

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
Two matters
REGULAR SESSION NO LATER THAN 6:00 P.M.

CLOSED SESSION REPORT

INVOCATION

PLEDGE OF ALLEGIANCE

CORRECTIONS TO THE AGENDA CITY MANAGER

CEREMONIAL/PRESENTATIONS

3. RECOGNITION OF NEW POLICE OFFICERS, POLICE EXPLORERS, AND FIREFIGHTERS

4. CITIZEN OF THE MONTH - DR. CARLOS MANUEL HARO

5. HUMAN TRAFFICKING AWARENESS MONTH
PUBLIC COMMENTS ON NON-AGENDA AND AGENDA ITEMS (30 MINUTES) At this time, the general public may address the City Council/PFA on both non-agenda and agenda items. Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council/PFA from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC HEARING

January 11, 2023: City Council, Public Financing Authority, and Successor Agency Meeting

6. PUBLIC HEARING TO ADOPT RESOLUTION NO. 23-01 APPROVING A PROPOSED SUBSTANTIAL AMENDMENT NUMBER 2 TO THE FY 2020-21 CDBG/HOME ANNUAL ACTION PLAN TO REALLOCATE

CDBG-CV FUNDED ACTIVITIES
RECOMMENDATION: It is recommended that the City Council:

1. Approve Substantial Amendment Number 2 to the Fiscal Year 2020-21 Annual Action Plan Amendment; and

2. Adopt Resolution No. 23-01 approving Substantial Amendment Number 2 to the FY 2020-21 Annual Action Plan Amendment; and

3. Take such additional, related action that may be desirable.

7. PUBLIC HEARING TO APPROVE AN ENERGY SERVICES CONTRACT WITH ALLIANCE BUILDING SOLUTIONS, INC.

NOTE: This Public Hearing will be continued to the City Council Meeting of January 25, 2023 or at a date thereafter as determined by the City Council.

RECOMMENDATION:

REGULAR BUSINESS

8. REVIEW OF CURRENT COUNCIL ASSIGNMENTS TO VARIOUS BOARDS, AGENCIES, AD HOC AND TASK

FORCE COMMITTEES
RECOMMENDATION: It is recommended that the City Council:

1. Review and take action to fill assignments to various Boards, Agencies, Ad Hoc and Task Force Committees; and

2. Designate the Mayor as the representative to the Los Angeles County-City Selection Committee, and the Mayor Pro Tempore as the alternate representative; and

3. Designate the Mayor as the representative to the Board of Directors of Sanitation Districts No's. 2 and 15 of Los Angeles County, and designate an alternate member of the City Council as the alternate; and

4. Approve and fill assignments to the Financial Reporting Ad Hoc; and

5. Take such additional, related, action that may be desirable.

9. ADOPT RESOLUTION NO. 23-03 APPOINTING A MEMBER AND ALTERNATE(S) TO THE GOVERNING

BOARD OF THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT

JOINT POWERS AUTHORITY
RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 23-03 appointing James Enriquez, Public Works Director, as the primary board member and Rita Montalvo, Assistant Director, as the alternate board members representing the City of Montebello to the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority.

10. CITY COUNCIL VACANCIES – TWO (2) AT-LARGE SEATS
RECOMMENDATION: It is recommended that the City Council:

1. Fill the two (2) City Council vacancies either by appointment or by calling a special election within 60- days of December 14, 2022, the date on which the vacancies occurred; or

2. Repeal by Ordinance that portion of the Montebello Municipal Code section 2.08.050(G) that established a temporary seven-member City Council.

11. CONSIDERATION OF INTRODUCTION AND FIRST READING OF ORDINANCE NO. 2459, REPEALING ORDINANCE NO. 2443; CONSIDERATION OF TEMPORARY STARTING TIME ADJUSTMENT FOR CITY

January 11, 2023: City Council, Public Financing Authority, and Successor Agency Meeting

COUNCIL MEETINGS AND ESTABLISH STUDY SESSION TO REVIEW NEWLY PROPOSED RULES OF ORDER
RECOMMENDATION: It is recommended that the City Council:

1. Introduce the attached Ordinance repealing previously adopted Ordinance 2443;

2. Temporarily adjust the starting time of City Council, Public Finance Authority and Successor Agency meetings;

3. Set a time to conduct a Study Session to review the proposed changes to the City Council/Authority/Agency Meeting Rules of Order offered by Mayor Torres; or

4. Take such additional, related action that may be desirable.

12. ADOPT RESOLUTION NO. 23-04 REINSTATING MAYOR TORRES’ COUNCIL RIGHTS AND PRIVILEGES RECOMMENDATION: It is recommended that the City Council:

1. Adopt the attached Resolution reinstating Mayor Torres’ Council rights and privileges; or

2. Take such additional, related action that may be desirable.

13. CONSIDERATION OF INTRODUCTION AND FIRST READING ORDINANCE NO. 2460, REPEALING

VARIOUS EXCEPTIONS OF BIDDING PROCEDURES FOR PROFESSIONAL/SPECIAL SERVICES AND STANDARDIZATION OF GOODS AND SERVICES BY AMENDING CHAPTER 3.20.050 AND

3.21.025 OF THE MONTEBELLO MUNICIPAL CODE
RECOMMENDATION: It is recommended that the City Council:

1. Introduce the attached Ordinance amending Montebello Municipal Code sections 3.20.050 and

3.21.025 to repeal various exceptions of bidding procedures for professional and special services; and standardization of goods and services; and

2. Take such additional, related action that may be desirable.

14. APPROVE THE 2023 DATES FOR SPECIAL CITY COUNCIL STUDY SESSIONS RECOMMENDATION: It is recommended that the City Council:

1. Approve the proposed 2023 calendar year dates establishing Special City Council Study Sessions

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any ordinance.

15. APPROVAL OF AMENDMENT NO. 2 TO AGREEMENT NO. 3886 - SUMMER FOOD SERVICE PROGRAM

PROVIDER
RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 2 extending Agreement No. 3886 for an additional one-year (1-year) term to provide services for the City's Summer Food Service Program; and

2. Authorize the City Manager to execute Amendment No. 2 on behalf of the City; and

3. Take such additional, related, action that may be desirable.

16. AUTHORIZATION TO ISSUE PAYMENTS TO INTER-AGENCY COMMUNICATIONS INTEROPERABILITY (ICI) SYSTEM AUTHORITY THROUGH THE CITY OF GLENDALE FOR SERVICES PROVIDED BY

MOTOROLA SOLUTIONS,
INC. UNDER THE JOINT POWERS AGREEMENT (JPA)
RECOMMENDATION: It is recommended that the City Council:

January 11, 2023: City Council, Public Financing Authority, and Successor Agency Meeting

1. Authorize payments to Interagency Communications Interoperability Authority (ICI System) through the City of Glendale for required radio maintenance and infrastructure repair services provided by Motorola Solutions, Inc. (MSI) for the duration of the six year agreement, and

2. Authorize the total contract expenditures not to exceed $1,747,339 to account for the System Upgrade Agreement (SUA), Advance Series Package, and Master Site/DSR, and

3. Take such additional, related action that may be desirable.

17. ADOPT SUCCESSOR AGENCY RESOLUTION NO'S. 23-01 AND 23-02 APPROVING OF FISCAL YEAR 2023- 24 RECOGNIZED OBLIGATION PAYMENT SCHEDULE (23-24 ROPS)
RECOMMENDATION: It is recommended that the Successor Agency:

1. Adopt Successor Agency Resolution No. 23-01 adopting the Fiscal Year 2023-24 Recognized Obligation Payment Schedule (23-24 ROPS); and

2. Adopt Successor Agency Resolution No. 23-02 adopting the Successor Agency's administrative budget for the 2023-24 Fiscal year; and

3. Direct staff to submit all required resolutions and related documents to the State of California's Department of Finance per Assembly Bill 26, Senate Bill 107 and all related redevelopment dissolution statutes and guidelines; and

4. Take such additional, related action that may be desirable.

18. EMERGENCY PLUMBING REPAIRS AT VARIOUS LOCATIONS – CITY MANAGER'S FINAL REPORT RECOMMENDATION: It is recommended that the City Council:

1. Receive and file the City Manager’s final report of the emergency procurement of plumbing repairs at various locations as prescribed in Montebello Municipal Code Section 3.20.50; and

2. Amend the Fiscal Year 2022-23 budget by increasing appropriations by a total of $99,969 in the Measure A Fund (Account No. 221-70-720-6040.45, Measure A, Parks and Recreation, Parks Maintenance, Sewer Maintenance); and

3. Take such additional, related action that may be desirable.

19. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 23-02 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED JANUARY 11, 2023
RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 23-02 Approving the Warrant Register dated January 11, 2023.

AB 1234 TRAVEL REPORTS
Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

COUNCIL ORALS
Council member announcements; requests for future agenda items; conference/meetings reports. • Angie M. Jimenez, Councilmember

1. Jerry Griffin - follow up with staff on placing a framed image of the late Mr. Griffin at every fire station to honor his memory and help bring awareness to the members in the Montebello Fire Department during bullying prevention, mental health, suicide prevention month.

2. Formal Apology - ask for Council consensus to hold Mr.Torres accountable for his actions and behavior toward the employees he harassed and intimidated by offering a formal apology for the damage he caused them before considering reinstating his privileges.

January 11, 2023: City Council, Public Financing Authority, and Successor Agency Meeting

• Salvador Melendez, Councilmember:

1. Requesting Council consensus for a Resolution condemning the illegal blockade of Artsakh.

2. Safety concerns on 6th Street and Whittier Blvd.
• Georgina Tamayo, Councilmember:

1. Request for status of American Rescue Plan Act (ARPA) funds.

2. Comments during City Council meetings should focus on issues and not be personalized. • Scarlet Peralta, Mayor Pro Tem

1. Reinstate Traffic & Safety Commission.

2. Reinstate Civil Service Commission.
a. Develop a Traffic & Safety Q&A and Directory.
• David N. Torres, Mayor

1. Requesting Council consensus directing staff to procure and install chairs in Council Chambers.

2. Requesting Council consensus directing staff to address audio issues in Council Chambers.

ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on January 25, 2023 at 5:00 p.m. which can be live streamed at https://www.montebelloca.gov (Click on Live Stream).

I, Alicia Fernandez, Senior Deputy City Clerk for the City of Montebello hereby certify that a copy of this agenda has been posted on or before Sunday, January 8, 2023 5:00 p.m.

Alicia Fernandez, Senior Deputy City Clerk

ITEM # 6

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, City Manager

BY: Joseph Palombi, Director of Planning & Community Development

SUBJECT: PUBLIC HEARING TO ADOPT RESOLUTION NO. 23-01 APPROVING A PROPOSED SUBSTANTIAL AMENDMENT NUMBER 2 TO THE FY
2020-21 CDBG/HOME ANNUAL ACTION PLAN TO REALLOCATE

CDBG-CV FUNDED ACTIVITIES

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Approve Substantial Amendment Number 2 to the Fiscal Year 2020-21 Annual Action Plan Amendment; and

2. Adopt Resolution No. 23-01 approving Substantial Amendment Number 2 to the FY 2020-21 Annual Action Plan Amendment; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The Coronavirus Aid, Relief, and Economic Security Act, also known as the CARES Act, was a $2.2 trillion economic stimulus bill passed by the 116th U.S. Congress and signed into law on March 27, 2020, in response to the economic fallout of the COVID-19 pandemic. Several existing Federal programs received supplemental funding as part of the CARES Act. For example, the Community Development Block Grant (CDBG) program received additional funds to assist with the impacts of the pandemic -- these funds were denoted as "CDBG-CV," to differentiate them from regular CDBG allocations. The City of Montebello received a total of $910,151 in CDBG-CV funds through two funding cycles -- this amount was in addition to the annual allocation in CDBG funding the City receives.

These funds were programmed through the regular, approved HUD CDBG process (see "Analysis" section below for funding details). There are remaining, unused CDBG-CV

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

funds which must be formally re-allocated to be used for approved MCAP related expenses. With approval from the City Council, Staff will make the necessary budget adjustments to re-allocate the remaining $322,909 in unused CDBG-CV funds. These additional funds will assist with ongoing efforts of the City's MCAP homeless outreach team, as well as provide additional funding to the sub-recipient Hearts of Compassion (HOC).

BACKGROUND/DISCUSSION:

The Community Development Block Grant (CDBG) entitlement program administered through the U.S. Department of Housing and Urban Development (HUD) allocates annual grants to local jurisdictions to develop viable communities by providing decent housing, a suitable living environment, and opportunities to expand economic opportunities, principally for low- and moderate-income persons.

In addition to the annual entitlement allocation, on March 27, 2020, the President of the United States signed into law the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) which provided $2.2 trillion dollars in emergency funds to support individuals and businesses affected by the Coronavirus (COVID-19) pandemic and associated negative economic impacts. Under the CARES Act, Five Billion Dollars ($5,000,000,000) was set aside in CDBG Coronavirus (CDBG-CV) funding to prevent, prepare, and respond to COVID-19.

As part of the CDBG-CV funding allocation, the City of Montebello was allocated $391,402 in the first round and $518,749 in the third round of CDBG-CV funding for a combined total of $910,151. It is important to note that the second round of CDBG-CV funding was provided directly to the California Department of Housing and Community Development (HCD) to be distributed to jurisdictions with a large homeless population.

With that said, the City of Montebello did not qualify to receive CDBG-CV2 (second round) funding from the State.

In the 2020-2021 Annual Action Plan Amendment, the CDBG-CV funds were allocated as identified in Table 1 (please see below). A portion of the programs identified in Table 1 were never executed due to factors related to the Coronavirus pandemic. According to the City’s Participation Plan, a plan must be amended if more than 50% of the program funds will be reallocated. Therefore, Table 2 (please see below) identifies activities from which funds will be reallocated to existing, approved CDBG-CV activities and programs.

With guidance from HUD in connection with a solicitation from Heart of Compassion (HOC) via an email received by the City on October 20, 2022, it was determined that additional funds available under the CDBG-CV program could be allocated to HOC based on programming needs. City staff also reached out to Housing Rights Center (HRC) and YMCA to identify if they were interested in these additional CDBG-CV funds. HRC did not respond and YMCA was not able to use the funds according to the HUD regulations for preparing, preventing and responding to Coronavirus. This information was transmitted to HUD for confirmation and vetted by the City's HUD representative.

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

The CDBG-CV funds are to be used specifically to prepare, prevent, and respond to Coronavirus. HOC and MCAP have programs that achieve this goal. There is a deadline of March 10, 2024 for the use of these funds.

ENVIRONMENTAL:

Pursuant to the California Environmental Quality Act (CEQA), this project is exempt from CEQA under the common sense rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because it can be seen with certainty that there is no possibility that the proposed amendment to the Fiscal Year 2020- 2021 Annual Action Plan will have a significant effect on the environment, the Project is not subject to CEQA pursuant to State CEQA Guidelines Section 15061(b)(3).

ANALYSIS:

Table 1 provides a summary of the original allocations in the 2020-2021 Annual Action Plan Amendment regarding CDBG-CV Funds. As a result of unforeseen effects of the Coronavirus pandemic, some activities listed in Table 1 were not carried out. In order for the City to properly utilize the remaining, unused funds ($322,909), they must be formally re-allocated or else the City will risk forfeiting any unused funds and will need to remit them back to HUD. There is a demonstrated need for the MCAP program to utilize additional funds to assist the City's homeless, as well as providing much needed funds to the sub-recipient Hearts of Compassion.

Table 1

Activity Name/Action Council Approval
Date
Funding
Type Amount
Administration 12/16/2020 CDBG-
CV
$162,029.00
Montebello Community
Assistance Program (MCAP)
12/16/2020 CDBG-
CV
$313,122.00
Rental/Utility Assistance
(MCAP)
12/16/2020 CDBG-
CV
$290,000.00
Mortgage Relief Counseling
(MCAP)
12/16/2020 CDBG-
CV
$20,000.00
YMCA Montebello/Commerce 12/16/2020 CDBG-
CV
$25,000.00
Mexican American
Opportunity Foundation
(MAOF)
12/16/2020 CDBG-
CV
$25,000.00
Hearts of Compassion (HOC) 12/16/2020 CDBG-
CV
$25,000.00

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

Senior Food Distribution
(Parks & Rec)
12/16/2020 CDBG-
CV
$10,000.00
Business Assistance - CCEDA 12/16/2020 CDBG-
CV
$40,000.00
Total $910,151.00

Table 2, provides details on the amounts of each funding source and the specific program to which the funding is proposed to be re-alllocated (and from where it will be re- allocated).

Table 2
Description Action
FY 2020-2021 Annual Action
Plan

Cancel Projects:

Mortgage Relief Counseling (MCAP)
$20,000.00
Senior Food Distribution (Parks & Rec)
$10,000.00
Business Assistance - CCEDA
$40,000.00

Total: $70,000
FY 2020-2021 Annual Action
Plan
Reallocate Remaining Project Funds From:

Rental/Utility Assistance (MCAP)
$252,434.27
Mexican American Opportunity Foundation (MAOF)
$475.07

Total: $252,909.34

TOTAL TO BE RE-ALLOCATED: $322,909.34
FY 2020-2021 Annual Action
Plan
Reallocate Funds as follows (To Existing Sub-
Receipients):

Montebello Community Assistance Program (MCAP)
$250,000
Hearts of Compassion (HOC)
$72,909.34

Total: $322,909.34

SUMMARY:

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

Subsequent to approval from the City Council, the Substantial Amendment Number 2 to the Fiscal Year 2020-21 Annual Action Plan will be submitted to HUD for final approval.

Subrecipient agreements will be amended to reflect the re-allocation amounts. Funding associated with the updated programmatic uses will be appropriated in the proper accounts and reflected in the CDBG-CV budget in Fiscal Year 2022-23.

ATTACHMENT(S)

1. Attachment A - Resolution No. 23-01

2. Attachment B - 2nd Amendment AAP 2020-2021 - City Website

NEXT STEPS:

N/A

RESOLUTION NO. 23-01

A RESOLUTION TO THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, APPROVING AND AUTHORIZING THE CITY

MANAGER, OR HIS DESIGNEE, TO SUBMIT TO HUD A SUBSTANTIAL AMENDMENT NUMBER 2 TO THE CITY’S FISCAL YEAR (FY) 2020- 2021 CDBG/HOME ANNUAL ACTION PLAN AMENDMENT TO

REALLOCATE CDBG-CV FUNDS TO EXISTING ACTIVITIES

RECITALS
WHEREAS, the City of Montebello (“City”) has applied and received Community Development Block Grant Coronavirus (CDBG-CV) funds from the Government of the United States under Title I of the Housing and Community Development Act of 1974; and WHEREAS, the U.S. Department of Housing and Urban Development (HUD) is the federal agency that promulgates regulations and oversees the administration of the CDBG and HOME program; and
WHEREAS, City staff published a public notice announcing the Fiscal Year (FY) 2020-2021 Substantial Amendment Number 2 Annual Action Plan in the Daily Journal on December 8, 2022, triggering a 30-day public comment period of the amended plan; and WHEREAS, on January 11, 2023, the City Council of the City of Montebello (“City Council”) held a duly noticed public hearing to consider adoption of the Substantial Amendment number 2 to the City’s FY 2020-2021 draft Annual Action Plan Amendment to reallocate CDBG-CV Funds to existing activities.

WHEREAS, the total amount of CDBG-CV funds to be re-allocated are in the amount of $322,909.34.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The above recitals are true and correct and incorporated herein by reference.

SECTION 2: The City Council approves and ratifies the Substantial Amendment number 2 to the City’s FY 2022-2023 Annual Action Plan Amendment.

SECTION 3: The City Council approves the reallocation of CDBG-CV funds to existing activities in the amount of $322,909.34.

SECTION 3: The City Manager is hereby authorized to make all conforming modifications and edits and to execute all implementing documents required by HUD to receive and reallocate funding identified under the approved amended annual Action Plan.

SECTION 4: The City Manager is hereby authorized to enter into agreements with eligible sub-recipients.

RESOLUTION NO. 23-01

SECTION 5: That the City Clerk shall certify to the passage and approval of this resolution and it shall thereupon be in full force and effect.

APPROVED, AND ADOPTED this 11th day of January 2023.

David Torres, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 23-01 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 11th day of January 2023 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

CITY OF MONTEBELLO

LOS ANGELES COUNTY, CALIFORNIA

2020/2021 ANNUAL ACTION
PLAN 2ND AMENDMENT

DRAFT DECEMBER 2022

Annual Action Plan
2020
1 OMB Control No: 2506-0117 (exp. 09/30/2021)

Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The City has been notified by HUD that they will be receiving $665,245 in CBG funds for FY 2020-2021, and $258,255 in HOME funds. The City is obligated to make payment on a Section 108 Loan ($462,221) as well as administrative funds ($231,725) which includes program income and prior year resources, allowing $885,515 CDBG leftover to spend on public services, capital improvements and/or housing projects. The City also received $910,151 in CDBV-CV funds in response to the COVID-19 pandemic.

Anticipated Resources
Table 1 - Expected Resources – Priority Table
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocatio
n: $
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
665,245

493,785

400,411

1,559,441

2,584,755

The City expects to receive
$3,250,000 over the next 5
years CDBG entitlement
funds; $665,245 in Year 1.

Any unencumbered funds
from prior year (s) will be
allocated to public facilities
improvements, and Housing
Rehabilitation Grants/Loans
Program.

HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner rehab
Multifamily rental
new construction
Multifamily rental
rehab
New construction
for ownership
TBRA

258,255

143,853

0 402,108

991,745

The City expects to receive
$1,500,000 over the next 5
years in HOME entitlement
funds; $258,255 in Year 1.

Other public -
federal
Other 910,151

0 0

910,151

0 The city Expects to receive
$910,151 in CDBG-CV funds
in response to COVID.

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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City will continue to use state and local funds to leverage federal entitlement dollars, including but not limited to:
 City General Funds
 In -kind Donations
 Partnerships with local banks for home buying assistance All sources and types of funds are more limited now due to the current economic climate, along with the demise of statewide redevelopment tax-increment funds and housing set-aside funds. The HOME program requires a local match which leverages local funds. The City anticipates assisting ten low to moderate-income homeowners through the Owner-Occupied Housing Rehabilitation and Preservation Program over the next five years. The Program offers housing rehabilitation loans to eligible homeowners (up to 80% of the MFI) using HOME funds.

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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
The City does not have any publicly owned land that is being considered for affordable housing. However, the Montebello Housing Development Corporation (MHDC) offers several programs (home buyer classes) that helps families with the purchase of a home. MHDC’s most recent development projects was the redevelopment of a blighted property given to the City for the purpose of quality affordable housing. The house has been sold to income eligible families.

Discussion
See discussion above.

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Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Increase affordable
housing
opportunities
2020 2025 Affordable
Housing
Citywide Affordable housing and
lower housing costs
CDBG: $0
HOME: $0
CDBG-CV:
$0
Rental units rehabilitated: 1
Household Housing Unit
2 Maintain decent
and energy efficient
housing stock
2020 2025 Affordable
Housing
Non-Homeless
Special Needs
Citywide Reduced housing
improvement costs
HOME:
$301,628
Homeowner Housing
Rehabilitated: 2 Household
Housing Unit
3 Create sustainable
neighborhoods
2020 2025 Non-Housing
Community
Development
Qualified
Census
Tracts
Improve and correct
infrastructure issues
CDBG:
$77,988
Public Facility or
Infrastructure Activities
other than Low/Moderate
Income Housing Benefit:
124 Persons Assisted
4 Expand fair housing
choice and access
2020 2025 Public services Citywide Planning and
Administration
CDBG:
$20,000
Other: 100 Other
5 Provide vital public
services
2020 2025 Homeless
Non-Housing
Community
Development
Citywide Assistance for extremely
low/low income
households
CDBG-CV:
$563,122
Public service activities
other than Low/Moderate
Income Housing Benefit: 50
Persons Assisted

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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
6 Increase earning
capacity for LMI
families
2020 2025 Non-Housing
Economic
Development
Citywide Provide job training &
opportunities for more
jobs
CDBG:
$807,527
Public Facility or
Infrastructure Activities for
Low/Moderate Income
Housing Benefit: 2
Households Assisted
7 Expanding
economic
opportunities
2020 2025 Non-Housing
Community
Development
Citywide Economic
Opportunities/Section 108
Loan Repayment
CDBG:
$462,221
Other: 1 Other
8 Planning and
Administration
2020 2021 Program
Administration
Citywide Planning and
Administration
CDBG:
$211,705
HOME:
$100,480
CDBG-CV:
$162,029
Other: 1 Other
Table 2 – Goals Summary

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Goal Descriptions
1 Goal Name Increase affordable housing opportunities
Goal
Description
Provide funding for the development of new affordable housing, homebuyer assistance programs and or utility or rent reduction programs for low and moderate income families. Fund housing solutions that may include: programs that increase homeownership, housing improvements for special needs populations, support integrated housing solutions and plans, and reduce barriers to affordable housing consistent with the City’s Analysis for Impediment to Fair Housing Choice. 2 Goal Name Maintain decent and energy efficient housing stock Goal
Description
Provide funding for programs for owner–occupied housing rehabilitation including activities related to home improvements, energy efficiency, structural improvements, and/or other home sustainability projects. 3 Goal Name Create sustainable neighborhoods
Goal
Description
Activities that improve the quality of life for residents including improving parks, creating green streets, improving accessibility, water and sewer system improvements, and road reconstruction and pedestrian safety. 4 Goal Name Expand fair housing choice and access
Goal
Description
The City will continue to collaborate with entities that provide assistance for families and individuals seeking counseling and or legal solutions to fair housing, discrimination problems, and impacts due to COVID-19 pandemic.

5 Goal Name Provide vital public services
Goal
Description
Provide needed public services that assist individuals and families in the following ways: crisis intervention, crime prevention, homeless prevention, services for at- risk families, shelter in-take services, senior and special needs services, nutrition and preventative health services, supplemental food/clothing/counseling and job search assistance to those who are homeless or at - risk of homelessness, and other vital social services including services in response to COVID-19 pandemic. 6 Goal Name Increase earning capacity for LMI families
Goal
Description
Pursue opportunities that will connect LMI families with job training, career guidance, and part-time and full time work. The City also wishes to fund business recruitment, attraction and or expansion initiatives that generate jobs and respond to the impacts of the COVID-19 pandemic.

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7 Goal Name Expanding economic opportunities
Goal
Description
Needed infrastructure improvements.
8 Goal Name Planning and Administration
Goal
Description
Planning and Administration provides funds for program and project delivery, general operation and administration of CDBG and HOME funds as well as planning and support for CHDO

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Projects
AP-35 Projects – 91.220(d)
Introduction
Projects
# Project Name
1 Southern California Housing Rights Center (HRC)
2 SECTION 108 LOAN REPAYMENT
3 PUBLIC FACILITIES IMPROVEMENT
4 STREET IMPROVEMENTS
5 MONTEBELLO SENIOR CENTER IMPROVEMENTS
6 PLANNING AND ADMINISTRATION (CDBG)
7 HOUSING REHABILITATION & PRESERVATION PROGRAM
8 Acquisition & New Construction
9 PLANNING AND ADMINISTRATION (HOME)
10 MONTEBELLO COMMUNITY ASSISTANCE PROGRAM
11 Rental/Utility Assistance
12 YMCA Montebello-Commerce
13 Mexican American Opportunity Foundation (MAOF)
14 Hearts of Compassion (HOC)
15 CDBG-CV: Program Planning and Administration
Table 3 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The City recognizes that special needs populations encounter challenges due to low income and the special conditions that they face. Special needs populations are more likely to become homeless because of these factors. Special needs populations require housing and supportive services. The City considers supportive services and housing for special needs populations a high priority. Supportive services are also considered a high priority in the CoC. In 2020-2021, the City will fund a new public service homeless program improvement to public facilities and streets in eligible low-moderate areas.

In making project recommendations, consideration was given to a variety of thresholds that projects must meet to comply with CDBG objectives, including meeting one of the national objectives and addressing one of the community priorities set out in the Consolidated Plan. Staff also considered all engagement activities, housing and homeless data, established priority needs, cost reasonableness and effectiveness, activity management and implementation, experience with similar activities, past performance, leveraged funds, and completeness of the application. Project recommendations are for those projects determined most likely to be successful and maintain compliance with CDBG and HOME regulations.

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AP-38 Project Summary
Project Summary Information
1 Project Name Southern California Housing Rights Center (HRC) Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding CDBG: $20,000
Description
Target Date 6/30/2021
Estimate the number and type
of families that will benefit from
the proposed activities
100 households assisted. Two housing rights workshops provided.

Location Description 3255 Wilshire Blvd. Los Angeles, CA Planned Activities CDBG funds will be used to provide fair housing services to residents to prevent discrimination, provide referrals, investigations, case management, and litigation, and resolve landlord tenant disputes.

2 Project Name SECTION 108 LOAN REPAYMENT
Target Area Citywide
Goals Supported Increase earning capacity for LMI families Expanding economic opportunities
Needs Addressed Economic Opportunities/Section 108 Loan Repayment Funding CDBG: $462,221
Description SECTION 108 LOAN REPAYMENT
Target Date 6/30/2021
Estimate the number and type
of families that will benefit from
the proposed activities
N/A
Location Description N/A
Planned Activities REPAYMENT OF SECTION 108 LOAN

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3 Project Name PUBLIC FACILITIES IMPROVEMENT
Target Area Qualified Census Tracts
Goals Supported Create sustainable neighborhoods
Needs Addressed Enhance facilities and programs for youth Funding CDBG: $465,084
Description Funds will be used to undertake facility improvements to City Fire Station.

Target Date 6/30/2021
Estimate the number and type of
families that will benefit from the
proposed activities
100 persons
Location Description 1166 S. Greenwood Ave., Montebello Planned Activities Update and improve fire stations.
4 Project Name STREET IMPROVEMENTS
Target Area Qualified Census Tracts
Goals Supported Create sustainable neighborhoods
Needs Addressed Improve and correct infrastructure issues Funding CDBG: $77,988
Description Replacement of sidewalks, curbs, gutters, and comply with ADA in eligible LMI areas.

Target Date 6/30/2021
Estimate the number and type of
families that will benefit from the
proposed activities
20 families/households
Location Description eligible areas
Planned Activities Replacement of sidewalks, curbs, gutters, and comply with ADA.
5 Project Name MONTEBELLO SENIOR CENTER IMPROVEMENTS
Target Area Qualified Census Tracts
Goals Supported Create sustainable neighborhoods
Needs Addressed Improve and correct infrastructure issues Funding CDBG: $342,443

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Description Funds will be used to undertake facility improvements to the Montebello Senior Center to make facility more
accessible/ADA upgrades.

Target Date 6/30/2021
Estimate the number and type of
families that will benefit from the
proposed activities
100 Seniors
Location Description 115 S. Taylor Ave, Montebello, CA 90640 Planned Activities Funds will be used to undertake facility improvements to the Montebello Senior Center to make facility more
accessible/ADA upgrades.
6 Project Name PLANNING AND ADMINISTRATION (CDBG)
Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding CDBG: $191,705
Description PLANNING AND ADMINISTRATION
Target Date 6/30/2021
Estimate the number and type of
families that will benefit from the
proposed activities
N/A
Location Description N/A
Planned Activities PROGRAM ADMINISTRATION
7 Project Name HOUSING REHABILITATION & PRESERVATION PROGRAM Target Area Citywide
Goals Supported Increase affordable housing opportunities Maintain decent and energy efficient housing stock
Needs Addressed Reduced housing improvement costs
Funding HOME: $100,000
Description HOUSING REHABILITATION & PRESERVATION PROGRAM Target Date 6/30/2021
Estimate the number and type of
families that will benefit from the
proposed activities
3 HOUSEHOLDS

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Location Description CITYWIDE
Planned Activities HOUSING REHABILITATION & PRESERVATION 8 Project Name Acquisition & New Construction
Target Area Citywide
Goals Supported Increase affordable housing opportunities Needs Addressed Affordable housing and lower housing costs Funding HOME: $201,628
Description Acquisition/rehabilitation of property for low income housing Target Date 6/30/2021
Estimate the number and type of
families that will benefit from the
proposed activities
N/A
Location Description Citywide
Planned Activities Acquisition/Rehabilitation for low income housing 9 Project Name PLANNING AND ADMINISTRATION (HOME)
Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding HOME: $100,480
Description PLANNING AND ADMINISTRATION
Target Date 6/30/2021
Estimate the number and type of
families that will benefit from the
proposed activities
N/A
Location Description N/A
Planned Activities PLANNING AND ADMINISTRATION
10 Project Name MONTEBELLO COMMUNITY ASSISTANCE PROGRAM Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Homeless prevention services
Funding CDBG-CV: $563,000
Description MONTEBELLO COMMUNITY ASSISTANCE PROGRAM

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Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
100 people
Location Description 1166 S. Greenwood Ave, Montebello, CA 90640 Planned Activities The City will provide outreach services, motel vouchers, food, and showers for homeless persons in the community.
11 Project Name Rental/Utility Assistance
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low income households Homeless prevention services
Funding CDBG-CV: $37,565.73
Description Provide rental and utility assistance to low/mode income residents affected by COVID-19 pandemic
Target Date 6/30/2022
Estimate the number and type of
families that will benefit from the
proposed activities
10 households
Location Description 1600 West Beverly Blvd, Montebello Planned Activities Provide rental and utility assistance to those affected by COVID-19 pandemic.
12 Project Name YMCA Montebello-Commerce
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low income households Funding CDBG-CV: $25,000
Description Emergency food assistance distribution.

Target Date 6/30/2022
Estimate the number and type of
families that will benefit from the
proposed activities
100 persons assisted.

Location Description 200 West Beverly Blvd, Montebello, CA Planned Activities Food distribution

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13 Project Name Mexican American Opportunity Foundation (MAOF) Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low income households Funding CDBG-CV: $24,524.93
Description Emergency food distribution
Target Date 6/30/2022
Estimate the number and type of
families that will benefit from the
proposed activities
100 persons
Location Description 401 N. Garfield Ave. Montebello, CA 90640 Planned Activities Food distribution
14 Project Name Hearts of Compassion (HOC)
Target Area Citywide
Goals Supported Provide vital public services
Needs Addressed Assistance for extremely low/low income households Funding CDBG-CV: $97,909.34
Description Food distribution
Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
200 persons
Location Description 600 South Maple Ave, Montebello, CA Planned Activities Food distribution
15 Project Name CDBG-CV: Program Planning and Administration Target Area Citywide
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding CDBG-CV: $162,029
Description CDBG-CV: Program Planning and Administration Target Date 6/30/2022

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Estimate the number and type of
families that will benefit from the
proposed activities
N/A
Location Description N/A
Planned Activities CDBG-CV: Program Planning and Administration

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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed
The City anticipates spending at least 70 percent of its entitlement funds in target areas, including areas that have low- and moderate-income concentrations or minority concentrations. Maps of low- and moderate- income concentrations and minority concentrations are attached.

HUD’s funded activities are limited to the city’s low- and moderate-income areas, which encompass the majority of the city’s residential areas. Areas of the city outside of the CDBG target areas will benefit from activities that are limited clientele in nature, i.e., a person/household can benefit from a federally assisted program provided they meet the program’s eligibility criteria. Eligibility is typically established by household income and household size.

CDBG program funds will be expended based on program criteria. For example, public services are available on a citywide basis for qualified beneficiaries; fair housing and program administration activities will also be carried out on a citywide basis. Housing code enforcement and community development projects (e.g., street and park improvement projects) will be carried out in the city’s low- and moderate- income areas, i.e., areas where most residents meet HUD’s low- and moderate-income definition.

Geographic Distribution
Target Area Percentage of Funds
Citywide 70
Table 4 - Geographic Distribution

Rationale for the priorities for allocating investments geographically The City generally does not allocate funds on a geographic basis. On an annual basis, the City prioritizes the use of its CDBG funding for citywide housing and community development activities including housing, public services, fair housing, and public facilities. Activities identified under the public services category and targeted to special needs populations are offered on a citywide basis and/or where resources can be coordinated with existing facilities or services. Public improvements and public facilities are qualified as benefitting low- and moderate-income persons.

Discussion
See above discussion.

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
See Discussion section.

One Year Goals for the Number of Households to be Supported Homeless 100
Non-Homeless 400
Special-Needs 0
Total 500
Table 5 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 12
The Production of New Units 0
Rehab of Existing Units 3
Acquisition of Existing Units 1
Total 16
Table 6 - One Year Goals for Affordable Housing by Support Type

Discussion
The City’s strategies relating to affordable housing efforts include maintaining the affordable housing stock through the Housing Rehabilitation and Preservation Program; and support for rental assistance programs through the County, such as the Section 8 Housing Choice Voucher. The City’s AI recommends amending portions of its zoning code that better supports affordable housing. The valued services help prevent homelessness and aim to assist at-risk youth and teenagers.

The City’s housing policies support a Rental Rehabilitation Program by providing loans to investor owned properties to assist in the ability to improve the City’s rental housing stock in need of rehabilitation, to provide safe, decent, and sanitary housing for lower income families. The City also puts funding toward the preservation of existing at-risk affordable housing for technical assistance to property owners and by monitoring Section 8 legislation. To facilitate the development of affordable units, the City uses the State’s density bonus law by offering a density bonus of between 20 and 35%.

Typically, the City uses its HOME funds for low income housing development and rehabilitation of owner- occupied single-family properties. The City must use the HOME affordable homeownership limits provided by HUD when setting price limits for affordable home sales and when using HOME funds for home rehabilitation. Also, the use of funds for HOME assisted activities requires that the value of the property after rehabilitation must not exceed 95% of the median purchase price for the area. The HOME Final Rule offers two options for determining the 95% of median purchase price limit for owner-occupied single-family

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housing, as noted below:
(1) HUD will provide limits for affordable housing based on 95 percent of the median purchase price for the area; OR
(2) Perform a local market survey to determine the 95 percent of median purchase price limit.

After review of the published 2020 HOME affordable homeownership limits provided by HUD, for Los Angeles County for determining 95 percent of the median purchase price limit, it was determined that the median price for Montebello homes is $480,000. For a newly constructed unit, the limit is also $480,000. Based on a comparison of local housing market listing prices and sales information, it was determined that the FHA limits do not accurately reflect current actual home purchase prices for the area. Therefore, a local market survey was conducted for Montebello home sales for a three-month period using HdL data. This survey shows a median price of $655,000 in the City of Montebello and a 95% median value price of $622,250.

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AP-60 Public Housing – 91.220(h)
Introduction
The City of Montebello does not own or manage public housing.

Actions planned during the next year to address the needs to public housing The City of Montebello does not own or manage public housing.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
LACDA offers the Family Self-Sufficiency Program to assist residents toward greater independence and homeownership opportunities.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
LACDA is not designated as troubled.

Discussion
The City supports the efforts of LACDA in making rental assistance available to low-income households through the Section 8 program, but the City has no direct involvement in the ownership or management of public housing.

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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
To address the needs of homeless individuals and families, the City continues its efforts to identify efficient and effective means to distribute limited resources for homeless needs. The City has designated emergency and transitional housing as high priorities for addressing homelessness. Other efforts undertaken by the City are identified below:

1. Homeless Shelters
To accommodate its share of the region’s homeless, the City utilized numerous nonprofit organizations to offer shelter and services to homeless persons. The City plans on establishing a homeless program to help the homeless population in the City with emergency motel and food vouchers. The City also participates in the Los Angeles County Continuum of Care Community Forum. The City works within this collaborative to help identify needs and gaps in the housing/service needs of the region’s homeless.

2. Transitional and Supportive Housing
Supportive housing, as defined by Section 50675.14 of the California Health and Safety Code, is housing with no limit on the length of stay and that is occupied by a target population. The target population for supportive housing includes low-income persons having one or more disabilities. These disabilities may include mental illness, HIV or AIDS, substance abuse, or other chronic health conditions. Such housing is also linked to on-site or off-site services that assist residents in retaining their housing, improving their health status, and maximizing their ability to live and, when possible, work in the community. On- and off- site services may include, but are not limited to, tutoring, childcare, and career counseling.

Transitional housing, as defined by Section 50675.2 of the California Health and Safety Code, is housing configured as rental housing developments, which may include multifamily housing, single-family housing, or group homes. Such housing is operated under state or Federal program requirements that call for termination of assistance and recirculation of the housing unit to another eligible program recipient at some predetermined future point in time, which shall be no less than six months. Additional services that help individuals gain necessary life skills that support independent living are also allowed but not mandated.

State law allows a distinction in the permitting requirements for certain residential uses in single-family homes based on whether there are six or fewer, or seven or more, people served by the housing type. This size distinction currently exists in the City’s Zoning Code for residential and group care facilities. Residential and group care facilities provide 24-hour per day residential living accommodations in exchange for the payment of money or other consideration, where the duration of tenancy is determined, in whole or in part, by the individual resident's participation in group or individual activities, such as counseling, recovery planning, or medical or therapeutic assistance. Residential or group care facilities include, but are not limited to, residential care facilities for persons with chronic, life-threatening illnesses, and alcoholism or drug abuse recovery or treatment facilities. Residential care facilities provide living accommodations for six or fewer

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persons and group care facilities provide living accommodations for seven or more persons.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City plans on establishing a homeless outreach program to help the homeless population in the City with emergency motel vouchers. The City of Montebello also contracts with local service providers to assist in reducing homelessness.

Los Angeles County is divided into eight Service Planning Areas (SPAs), 1 through 8. The division of the County makes it easier for the Department of Public Health to target and track the needs of each area. Montebello is located in SPA 7.

Every year, the Los Angeles Continuum of Care coordinates a Shelter/Housing Inventory Count (HIC), which is a point-in-time (PIT) inventory of service projects, and a record of utilization of services. HIC records how many beds and units are dedicated to serving people experiencing homelessness (e.g., emergency shelter, transitional housing, and safe haven) or people who have experienced homelessness and are now in permanent housing. The homeless count for the City of Montebello in 2020 was 170 unsheltered and 0 sheltered. The City will fund projects within the City in the 2020-2021 program year.

The CoC offers housing and supportive services to address the needs of homeless persons. Within SPA 7:

Emergency Shelter:
 541 beds serving individuals and families with children  Transitional Housing
 615 beds serving individuals with families with children Permanent  Supportive housing
 615 beds serving individuals with families with children For the 2021-2021 program year, the City will allocate CDBG-CV fund to the help establish the Montebello Community Assistance Program (MCAP) which will outreach and engage the City’s homeless population to support with emergency motel vouchers, PPE’s, and hygiene kits. The City will also be a participant of the region’s CoC.

Several programs, detailed below, offered in SPA 7 target different homeless client groups. The program presented below focuses on assessing the individual needs of homeless persons:

Coordinated Entry System (CES) – The CES is a framework that unites regional providers working collaboratively to house chronically homeless individuals. Using a common assessment tool, individuals are prioritized into the most appropriate housing based on their needs. The CES also coordinates County and

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Federal resources from agencies such as the Department of Mental Health, the Department of Health Services, housing authorities, and the U.S. Department of Veterans Affairs.

Addressing the emergency shelter and transitional housing needs of homeless persons SPA 7 offers a variety of homeless housing facilities serving different client groups, and includes emergency shelters, transitional housing and permanent supportive housing (See above information).

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City has the goal of assisting homeless persons, especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth, make the transition to permanent housing and independent living include shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.

Homeless Family Solutions System – This program is a network of family homeless service providers that address the needs of homeless families or those at imminent risk of losing their housing. It works cooperatively with system partners to help families’ complete housing and service plans.

First 5 LA Supportive Housing Program (First 5 LA) – This program is a needs-based assistance program aimed at serving homeless or at-risk families with children from birth to age 5, some with current or past involvement with the County Department of Children and Family Services.

Supportive Services for Veteran Families (SSVF) – This program is a community-based, competitive grant program that rapidly rehouses homeless veteran families and prevents homelessness for those at imminent risk due to a housing crisis. The program’s objective is to achieve housing stability through a short-term, focused intervention. The SSVF employs a housing-first model, which focuses on helping individuals and families access and sustain permanent rental housing as quickly as possible and without precondition, while facilitating access to those services that will help the veteran’s family keep their housing.

HUD-VASH Vouchers (VASH) – The HUD-VASH program combines Housing Choice Voucher rental assistance for homeless veterans with case management and clinical services provided by the US Department of Veterans Affairs. The department provides these services for participating veterans at Veterans Affairs medical centers and community-based outreach clinics.

Unaccompanied Youth – Several programs serve this target group, including 1736 Family Crisis Center, Hathaway-Sycamores: Independent Living Program, Divinity Prophet: Independent Living Program, and

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Richstone Family Center: Transitional Housing Program and Transitional Living.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

Agencies involved with persons discharged from institutions and systems of care, including the Los Angeles County Department of Children and Family Services, Department of Health Services, Department of Mental Health, and Los Angeles County Sheriff’s Department, all have requirements stipulated by state law or county regulations requiring effective discharge planning and a specific transition plan to ensure that individuals and families are not discharged into homelessness.

In addition, the City of Montebello is planning on establishing a homeless outreach program known as MCAP.

The program will focus on engaging the City’s homeless population to support with emergency motel vouchers, PPE’s, and hygiene kits, as well as help with accessing social service needs.

Discussion
Intro (con't)
This size distinction currently exists in the City’s Zoning Code for residential and group care facilities.

Residential and group care facilities provide 24-hour per day residential living accommodations in exchange for the payment of money or other consideration, where the duration of tenancy is determined, in whole or in part, by the individual resident's participation in group or individual activities, such as counseling, recovery planning, or medical or therapeutic assistance. Residential or group care facilities include, but are not limited to, residential care facilities for persons with chronic, life-threatening illnesses, and alcoholism or drug abuse recovery or treatment facilities. Residential care facilities provide living accommodations for six or fewer persons and group care facilities provide living accommodations for seven or more persons.

Discussion
The programs identified above, which address the needs of homeless persons and subpopulations of homeless, indicate that serving the homeless is a complex issue requiring a network of agencies, departments, and nonprofit community services agencies. It is fortunate that the City can utilize this network of agencies to provide housing and supportive services in addition to using limited CDBG funding.

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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

City staff, stakeholders and the community at-large identified and prioritized fair housing issues and contributing factors to fair housing. Barriers to affordable housing as well as other housing information can be found in the City’s draft 2020-2025 AI. A summary of the high priority barriers to affordable housing include:
 High cost of housing
 Housing values are increasing faster than household incomes  Low number of affordable homes vs. market rate or higher cost homes  Low number of housing opportunities for larger families  Low ability to become a homeowner
 Lack of household financial stability
 Lack of funds to subsidize economic development projects  Undereducated residents
 Aging housing and infrastructure
 Homeless prevention services
 Current land use policies do not support the development of affordable housing Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The AI provided goals and action steps developed as a result of specific data captured and existing programs and policies. Agency consultation, community outreach activities data review and analysis process were needed to develop the plan’s goals and associated action steps. (Refer to the AI, Table):

Goal 1: Increase affordable housing opportunities.

Goal 2: Increase home ownership.

Goal 3: Create public awareness of fair housing laws and affordable housing advocacy.

Goal 4: Increase training, education and employment opportunities.

The AI presents the Goals and Action Steps, if put in place could further fair housing and affordable housing.

As part of the engagement process, ideas and recommended action steps were documented to help provide

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clearer direction for Council, City staff and partnering agencies.

In the 2020-2021 AAP, the projects and programs that reduce the barriers to affordable housing include:
 Acquisition for Affordable Housing, Housing Rehabilitation Grants/Loans  Montebello Community Assistance Program (MCAP)
 Fair Housing (HRC)
To remove or ameliorate the barriers to affordable housing, the City has adopted the following goals in the 2016–2021 Housing Element:
 To minimize governmental constraints, market constraints, and environmental constraints that may impede the development of new housing;
 To ensure that fair and equal housing laws are enforced;  To address future housing needs by expanding housing opportunities in the City;  To increase the supply of affordable housing stock through new housing construction and the conservation of existing housing stock; and,
 To review the development standards for residential development as a means to improve site design, architectural quality, and the livability of multi-family housing for all segments of the community.

Discussion:

See above.

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AP-85 Other Actions – 91.220(k)
Introduction:

One of the primary constraints to meeting the needs of low-income residents is a lack of funding to fully address all the needs. Economic challenges and cuts in grant funding have resulted in budgetary constraints not only with the City but with nonprofit service providers as well.

Actions planned to address obstacles to meeting underserved needs The City of Montebello recognizes that special needs populations encounter challenges due to low income and the special conditions that they face. Special needs populations are more likely to become homeless as a result of these challenges. Special needs populations require housing and supportive services. The City considers supportive services and housing for special needs populations a high priority. Supportive services are also considered a high priority in the Continuum of Care. In 2020-2021, the City will fund a new public service that will aid with housing and supportive services. The City also plans on funding multiple non-profit agencies throughout Montebello to address the needs of households affected by the COVID-19 pandemic.

Actions planned to foster and maintain affordable housing The City’s strategies relating to CDBG-funded affordable housing efforts include maintaining the affordable housing stock through the Housing Rehabilitation and Preservation Program; maintaining rental assistance programs such as the Section 8 Housing Voucher program; and providing assistance to households before they lose their housing. The City will utilize a combination of Federal and non-Federal funds to maintain existing affordable housing units and foster the creation of new affordable housing opportunities. The City is proposing providing rental, utility, and mortgage relief counseling through the MCAP program.

Actions planned to reduce lead-based paint hazards
The City’s HOME-funded Housing Rehabilitation and Preservation Program follows the requirements of Lead Safe Housing Regulation 24 CFR Part 35 effective September 15, 2000, and the subsequent September 2000 HUD transition assistance policy. The City will use, when required, state of California-certified lead- based paint inspectors/risk assessors to test for lead paint and perform risk assessments on houses testing positive, and certified lead-based paint contractors to remove and/or abate lead paint.

Actions planned to reduce the number of poverty-level families The City of Montebello continues to look for ways to expand economic activities to include all people and provide programs to those people who are less fortunate. The City has focused on the creation of jobs for low- and moderate-income persons through capital improvement projects, Section 108 loan funds. Programs related to housing improvement, homeless shelters, supporting the County’s rental assistance program, and funding affordable housing creation have resulted in housing the homeless and improving the living conditions of the elderly and low-income families.

Many factors can contribute to persons living at or below the poverty level. Lack of higher education

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opportunities, lack of marketable skills, unemployment or underemployment, lack of affordable childcare, lack of effective transportation, and lack of affordable housing all contribute to homelessness or persons living in poverty. These factors must be addressed to reduce the number of persons living in poverty.

While the City has no control over most of these factors, the City regularly provides referrals to those living below the poverty line. The City also provides a listing of public services agencies and homeless resources, and links to social service agencies. In addition, the City supports other government agencies, private developers, and nonprofit agencies that are involved in creating affordable housing and economic opportunities for low- and moderate-income residents.

The City is also proposing allocating funds to a Business Assistance program that will provide technical assistance to LMI Census Tract businesses in the City of Montebello.

Actions planned to develop institutional structure
CDBG funds received by the City are administered by the Finance Department. The City relies on a number of governmental departments and agencies, for-profit developers, and private, nonprofit organizations to carry out homelessness programs, affordable housing projects, seniors, at-risk youth, and other community development programs.
 The City’s Planning and Community Development Department’s functions directly impact and facilitate the development of housing.
 The Public Works Department is responsible for the design, construction, maintenance, and operation of public facilities as well as for administering infrastructure projects.  LACDA administers the HUD Section 8 Housing Choice Voucher Program and public housing, which benefits the city’s low-income population with publicly assisted rental housing.  The City will provide emergency motel vouchers and services to the homeless population and to low- and moderate-income households.
 Housing developers are an important partner and essential for the development of market-rate and affordable housing. Private developers are unable to build affordable units without government or other subsidies because of the high cost of land in the city.

Gaps or weaknesses in the institutional structure may exist including: the loss of a redevelopment program is a significant challenge to fund future affordable housing projects. The primary funding source for affordable housing and its administrative costs is HOME. Also, CDBG funding reductions over the years has reduced funding that went to other community development programs. Essentially, these cutbacks resulted in staff and budgets reductions.

Actions planned to enhance coordination between public and private housing and social service agencies The City’s Planning and Community Development Department maintains primary management and coordination of the various organizations involved in these processes. The staff within the Department works closely with other City departments and the community to develop programs and activities that improve low-

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and-moderate-income neighborhoods throughout Montebello. The administration of the program activities includes housing, public facility and infrastructure improvements, public and social service activities, and economic development activities. The City collaborates with public agencies, for-profit agencies, and non- profit organizations in order to provide the aforementioned programming and services.

Discussion:

See above.

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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 493,785

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 400,411

5. The amount of income from float-funded activities 0
Total Program Income: 894,196

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 70.00%

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HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

The City does not receive any atypical loans, grant instruments, nonconforming loan guarantees, or other forms of investments.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

The City has general recapture and resale provisions in its HOME program guidelines which apply only to CHDOs. The City will impose HOME recapture provisions on any property sold by a CHDO to a homebuyer when the City provides a direct subsidy for down payment and or closing costs to the homebuyer.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

In instances where the homebuyer’s home is sold to a qualified low-income buyer at an affordable price, the HOME loan balance shall be transferred to the subsequent qualified buyer and the affordability period shall remain in force. The resale provision shall remain in force from that date the legal documents are executed at loan closing until the expiration of the affordability period.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City has no current plans to use HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds.

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Housing Trust Fund (HTF)
Reference 24 CFR 91.220(l)(5)

1. Distribution of Funds

a. Describe the eligibility requirements for recipients of HTF funds (as defined in 24 CFR § 93.2).

N/A

b. Describe the jurisdiction’s application requirements for eligible recipients to apply for HTF funds.

N/A

c. Describe the selection criteria that the jurisdiction will use to select applications submitted by eligible recipients.

N/A

d. Describe the jurisdiction’s required priority for funding based on geographic distribution, which is a description of the geographic areas of the State (including areas of low-income and minority concentration) in which it will direct assistance during the ensuing program year.

N/A

e. Describe the jurisdiction’s required priority for funding based on the applicant's ability to obligate HTF funds and undertake eligible activities in a timely manner.

N/A

f. Describe the jurisdiction’s required priority for funding based on the extent to which rents for units in the rental project are affordable to extremely low-income families.

N/A

g. Describe the jurisdiction’s required priority for funding based on the financial feasibility of the project beyond the required 30-year period.

N/A

h. Describe the jurisdiction’s required priority for funding based on the merits of the application in meeting the priority housing needs of the jurisdiction (such as housing that is accessible to transit or employment centers, housing that includes green building and sustainable development features, or housing that serves special needs populations).

N/A

i. Describe the jurisdiction’s required priority for funding based on the location of existing affordable housing.

N/A

j. Describe the jurisdiction’s required priority for funding based on the extent to which the application makes use of non-federal funding sources.

N/A

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2. Does the jurisdiction’s application require the applicant to include a description of the eligible activities to be conducted with HTF funds?
N/A

3. Does the jurisdiction’s application require that each eligible recipient certify that housing units assisted with HTF funds will comply with HTF requirements?
N/A

4. Performance Goals and Benchmarks. The jurisdiction has met the requirement to provide for performance goals, consistent with the jurisdiction’s goals established under 24 CFR 91.215(b)(2), by including HTF in its housing goals in the housing table on the SP-45 Goals and AP-20 Annual Goals and Objectives screens.

5. Rehabilitation Standards. The jurisdiction must establish rehabilitation standards for all HTF-assisted housing rehabilitation activities that set forth the requirements that the housing must meet upon project completion. The jurisdiction’s description of its standards must be in sufficient detail to determine the required rehabilitation work including methods and materials. The standards may refer to applicable codes or they may establish requirements that exceed the minimum requirements of the codes. The jurisdiction must attach its rehabilitation standards below. If the jurisdiction will not use HTF funds for the rehabilitation of housing, enter “N/A”.

In addition, the rehabilitation standards must address each of the following: health and safety; major systems; lead-based paint; accessibility; disaster mitigation (where relevant); state and local codes, ordinances, and zoning requirements; Uniform Physical Condition Standards; Capital Needs Assessments (if applicable); and broadband infrastructure (if applicable).

6. Resale or Recapture Guidelines. Below, the jurisdiction must enter (or attach) a description of the guidelines that will be used for resale or recapture of HTF funds when used to assist first-time homebuyers. If the jurisdiction will not use HTF funds to assist first-time homebuyers, enter “N/A”.

7. HTF Affordable Homeownership Limits. If the jurisdiction intends to use HTF funds for homebuyer assistance and does not use the HTF affordable homeownership limits for the area provided by HUD, it must determine 95 percent of the median area purchase price and set forth the information in accordance with §93.305. If the jurisdiction will not use HTF funds to assist first-time homebuyers, enter “N/A”.

8. Limited Beneficiaries or Preferences. Describe how the jurisdiction will limit the beneficiaries or give preferences to a particular segment of the extremely low- or very low-income population to serve unmet needs identified in its consolidated plan or annual action plan. If the jurisdiction will not limit the beneficiaries or give preferences to a particular segment of the extremely low- or very low-income population, enter “N/A.”

Any limitation or preference must not violate nondiscrimination requirements in § 93.350, and the jurisdiction must not limit or give preferences to students. The jurisdiction may permit rental housing owners to limit tenants or give a preference in accordance with § 93.303 only if such limitation or preference is described in the action plan.

9. Refinancing of Existing Debt. Enter or attach the jurisdiction’s refinancing guidelines below. The guidelines describe the conditions under which the jurisdiction will refinance existing rental housing project debt. The jurisdiction’s refinancing guidelines must, at minimum, demonstrate that rehabilitation is the

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primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. If the jurisdiction will not refinance existing debt, enter “N/A.”

Discussion:

The City relies on its HOME Policies and Procedures Manuel to follow compliance requirements of the HOME program.

ITEM # 8

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, City Manager

BY: Alicia Fernandez, Senior Deputy City Clerk
SUBJECT: REVIEW OF CURRENT COUNCIL ASSIGNMENTS TO VARIOUS

BOARDS, AGENCIES, AD HOC AND TASK FORCE COMMITTEES

DATE: January 11, 2023
RECOMMENDATION(S):

It is recommended that the City Council:

1. Review and take action to fill assignments to various Boards, Agencies, Ad Hoc and Task Force Committees; and

2. Designate the Mayor as the representative to the Los Angeles County-City Selection Committee, and the Mayor Pro Tempore as the alternate representative; and

3. Designate the Mayor as the representative to the Board of Directors of Sanitation Districts No's. 2 and 15 of Los Angeles County, and designate an alternate member of the City Council as the alternate; and

4. Approve and fill assignments to the Financial Reporting Ad Hoc; and

5. Take such additional, related, action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact associated with these assignments.

BACKGROUND/DISCUSSION:

Annually, following the City Council reorganization meeting, the City Council reviews assigning members of the Council to represent the City on various Boards, Agencies, Ad Hoc and Task Force Committees. The Council will review the current assignments, attached herein as Attachments A and B, to either confirm or make any recommendations as desired. Once the City Council has confirmed the assignments to the various Boards and Agencies, staff then notifies the appropriated affected agencies.

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

Montebello Municipal Code Section 2.08.010 (Council Reorganization) provides that the City Council must reorganize by selecting one of its members as Mayor and Mayor Pro Tempore on the following occasions: (a) the second meeting in November in non- election years; (b) or at the first meeting immediately following the certification of election results in an election year.

As a result of the selection of a new Mayor and Mayor Pro Tempore, the City must also designate representatives to the Los Angeles County-City Selection Committee (City Selection Committee) and the Los Angeles County Sanitation Districts 2 and 15 (Sanitation District). Those agencies require that the Mayor be designated the representative; the Mayor Pro Tempore must be the alternate representative for the City Selection Committee and any Councilmember may be designated the representative for the Sanitation District.

In addition, each year in the months of May and December, the City Manager, Assistant City Manager, Director of Planning/Community Development and two members of the City Council attend the Innovating Commerce Serving Communities (ICSC) conference.

The ICSC is a member organization for the advancement of the Marketplaces Industry, promoting and elevating the marketplaces and spaces where constituents shop, dine, work, play and gather as a community. Staff is recommending that the City Council designate two members to attend the 2023 conference.

Furthermore, at the Special City Council meeting held on December 21, 2022, City Council provided consensus to establish an Ad Hoc Committee to discuss the types of financial reports that are prepared by Staff. Appointments to this Ad Hoc are required.

ENVIRONMENTAL:

There is no environmental impact.

SUMMARY:

Staff recommends that the City Council review the list of assignments to the various Boards, Agencies, Ad Hoc, and Task Force Committees and either confirm or make any recommendations as desired, including establishing and designating two members of the City Council to serve on the Financial Reporting Ad Hoc. The attached lists show the current City Council appointments and are presented for the Council’s review.

ATTACHMENT(S)

1. Attachment A - Commissions & Committees List for 2023

2. Attachment B - City Ad Hoc and Task Force Assignments for 2023 NEXT STEPS:

N/A

2023

ORGANIZATION COUNCIL

REPRESENTATIVE

ALTERNATE

REPRESENTATIVE STIPEND MEETING INFORMATION LOCATION CONTACT EMAIL/PHONE County of Los Angeles
Sanitation Districts
Torres* Jimenez $125.00 Meets 2nd and 4th Wednesday
1:30 p.m.; Delegate must be
Mayor; anyone can be
alternate.

Sanitation Districts of Los Angeles
County
1955 Workman Mill Road, Whittier, CA
90601
Kim Compton 562-908-4288 ext. 1101
Los Angeles County City
Selection Committee
Torres* Peralta* $0 Meets 2-4 times a year
as needed; Delegate must be
Mayor, Alternate MPT, & CM
with longest tenure
thereafter.

Various locations in Los Angeles
County
Lee Millen
[email protected]
San Gabriel Valley Council of
Governments (SGVCOG)
Peralta Melendez $75.00 Every 3rd Thursday of the
month at 4pm, with a few
exceptions of Special Meetings
Upper San Gabriel Valley Municipal
Water District
602 E. Huntington Drive
Monrovia, CA 91016
Katie Ward /
Stefanie
Hernandez
[email protected] ;
[email protected]; Office 626‐457‐
1800
Capital Projects Committee -
Alameda Corridor East
Authority (ACE)
Jimenez Melendez $0 Meets every 4th Monday
12:00 p.m.

West Covina City Hall
1444 W. Garvey Avenue
West Covina, CA
Charlotte
Stadelmann/
Eric Shen
[email protected];   (626) 962‐
9292; [email protected]
Gateway Cities Council of
Governments
Jimenez Vacant $125.00 Meet 1st Wednesday of the
month
6:00 p.m.

Gateway Cities Office
16401 Paramount Blvd, Paramount, CA
Genny Cisneros
[email protected] /                (562)
663‐6850
Independent Cities
Association
Melendez Jimenez $0 Meets 2nd Thursday of the
month
7:00 p.m.

Location varies each month -
[email protected]
Montebello Chamber of
Commerce
Torres - $0 Meets Bi-weekly Montebello Chamber of Commerce 817 West Whittier Blvd.

Montebello, CA 90640
Adriana Dugan [email protected]
League of California Cities Melendez Jimenez $0 Meets four times a year, 4th Thursday of the month; 6-8
p.m. Schedule found at
www.lacities.org
Location Varies Kristine
Guerrero,
League Staff;
Jennifer Quan,
[email protected]; 626‐716‐0076;
[email protected] (626) 786‐5142
Los Angeles County Vector
Control District
(LACVCD)
Avik Cordeiro
(Resident
Reappointed
11/10/2021-11/2025
for a period of 4 yrs.)
- $100.00 Meets 2nd Thursday of the
month
7:00 p.m.

L.A. County Vector Control District
Headquarters
12545 Florence Avenue
Santa Fe Springs, CA 90670
Truc Dever [email protected]
Southeast Area Animal
Control (SEAACA)
Vacant Peralta $225.00 Meet 3rd Thursday
2:00 p.m.

Seaaca Office
9777 Seaaca Street
Downey, CA 90241
Cathy Kyle,
Manager,
HR/Finance
[email protected] / (562) 803‐
3301 Ext. 221
Southern California
Association of Governments
(SCAG)
Melendez Torres $0 - unless
Regional
Councilmemb
er (CM) or
Policy CM
Meets 1st Thursday of the
month
9:00 a.m.

SCAG Main Office
Wilshire Grand Center
900 Wilshire Boulevard, Suite 1700
Los Angeles, CA 90017
Maggie
Aguilar/Cecilia
Pulido
Maggie Aguilar, Clerk of the Board, (213)
630‐1420, [email protected]
Cecilia Pulido, Deputy Clerk of the Board,
(213) 630‐1480, [email protected]
City Council Assignments to Other Jurisdictions
City Council Action: January 12, 2022 Updated 1/2/2023

2023
Name of Committee/Task Force Members Name #1 Name #2 Date of Appointment Ashiya Sister City Association Ad
Hoc 2 Angie Jimenez Torres 1/12/2022
Cannabis Ad Hoc Committee 2 Vacant Angie Jimenez Reinstated 1/12/22 (previously established 1/9/19)
Economic Development Ad Hoc 2 Vacant Scarlet Peralta 1/12/2022 (established 2017) Farmer's Market Ad Hoc 2 Scarlet Peralta Salvador Melendez 1/12/2022 (established May 3, 2021) Homelessness Task Force 2 Salvador Melendez Angie Jimenez 1/12/2022 (established 2/28/18) Innovating Commerce Serving
Communities Ad-Hoc” 2 Vacant Angie Jimenez 1/12/2022 (established 1/12/22) * Joint School District Ad Hoc 2 Vacant Vacant Pending Approval from MUSD
Military Task Force 2 Vacant Torres 1/12/2022 (established 8/11/22) Solid Waste Ad Hoc 2 David Torres Scarlet Peralta Reinstated 1/12/22 Streets Ad Hoc 2 Vacant Angie Jimenez 1/12/2022 (established 2/2017) Transportation Ad Hoc 2 Vacant Angie Jimenez 1/12/22 (established 1/12/22) Firework Ad Hoc 2 Vacant Salvador Melendez 9/14/2022 (established 9/14/22) Financial Reporting Ad Hoc 2 (City Council Consensus received 12/21/22)
Ad Hoc and Task Force Assignments
Updated 1/2/2023

ITEM # 9

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, City Manager

BY: Arlene Salazar, Assistant City Manager

SUBJECT: ADOPT RESOLUTION NO. 23-03 APPOINTING A MEMBER AND

ALTERNATE(S) TO THE GOVERNING BOARD OF THE LOS ANGELES

GATEWAY REGION INTEGRATED REGIONAL WATER

MANAGEMENT JOINT POWERS AUTHORITY

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Adopt Resolution No. 23-03 appointing James Enriquez, Public Works Director, as the primary board member and Rita Montalvo, Assistant Director, as the alternate board members representing the City of Montebello to the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended actions.

BACKGROUND/DISCUSSION:

The City of Montebello joined the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) on June 26, 2013. As a result, it is now time to appoint one primary board member and up to three alternates to represent the City of Montebello on the Board of the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority.

In accordance to GWMA’s Bylaws adopted on October 12, 2015, all non-Legislative Body appointments to the GWMA Board must be made by Resolution. GWMA Board Members and alternate Board Members serve two-year terms beginning October 1st of each odd- numbered year and concluding on September 30th two years later. The draft resolution

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

attached to this report would designate a Board Member and alternate Board Member(s) to serve continuously across successive two-year terms such that the governing body need not re-appoint the same persons to the GWMA Board every two years, unless the governing body desires to change its designated Board Member and/or alternate Board Member or must otherwise fill a vacancy.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends that the City Council approve Resolution No. 23-03 appointing James Enriquez, Public Works Director, as the primary board member and Rita Montalvo, Assistant Public Works Director, as the alternate board members representing the City of Montebello to the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority.

ATTACHMENT(S)

1. Attachment A - Resolution No. 23-03, GWMA Appointments

NEXT STEPS:

N/A

RESOLUTION NO. 23-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, APPOINTING A MEMBER AND

ALTERNATE(S) TO THE LOS ANGELES GATEWAY REGION

INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS

AUTHORITY GOVERNING BOARD
WHEREAS, the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) was formed in 2007 in response to the passage of two voter approved water bonds; Proposition 50, passed in 2002 and Proposition 84, passed in 2006; and
WHEREAS, the City of Montebello is a member of the GWMA; and WHEREAS, each member agency shall appoint one Member and up to three Alternate Members to the Governing Board in accordance with the GWMA Bylaws; and WHEREAS, pursuant to the GWMA Bylaws, the Member and Alternate Members appointed by this Resolution shall hold office until September 30, 2025.

WHEREAS, pursuant to the GWMA Joint Powers Agreement and the GWMA Bylaws, the Member and Alternate Member(s) shall serve two-year terms beginning October 1st of each odd-numbered year.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

1. Effective January 11, 2023, James Enriquez, Director of Public Works, is appointed to serve as the GWMA Board Member representing the City of Montebello.

2. Effective January 11, 2023, Rita Montalvo, Director of Public Works is appointed to serve as alternate Board Member representing the City of Montebello.

3. The Board Member and alternate Board Member(s) designated above shall continue in their respective positions as if re-appointed for each successive two- year term, unless the Board Member or alternate Board Member(s) is replaced by subsequent action of this legislative body or he or she ceases to be employed by the agency.

APPROVED AND ADOPTED THIS 11TH DAY OF JANUARY 2023.
_______________________________
David N. Torres, Mayor

RESOLUTION NO. 23-03

ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 23-03 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 11th day of January 2023 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

ITEM # 10

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, City Manager

BY: Arnold Glasman, City Attorney

SUBJECT: CITY COUNCIL VACANCIES – TWO (2) AT-LARGE SEATS

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Fill the two (2) City Council vacancies either by appointment or by calling a special election within 60-days of December 14, 2022, the date on which the vacancies occurred; or

2. Repeal by Ordinance that portion of the Montebello Municipal Code section

2.08.050(G) that established a temporary seven-member City Council.

FISCAL IMPACT:

The estimated cost of the appointment of two (2) additional Councilmembers and their services for two years will be at a minimum of $100,000, which includes monthly stipends, benefits, supplies, training and other related Maintenance and Operations expenses. The estimated cost of a special election will be from $250,000 to $300,000 for a city-wide election, with an additional $100,000 for service costs. Repealing section 2.08.050(G) will save the General Fund between $100,000 to $400,000.

BACKGROUND/DISCUSSION:

At its meeting of June 22, 2022, the City Council adopted Ordinance No. 2451 that designated City Council seats to be placed on the ballot in the November 2022 election and to retain the two (2) at-large Council seats currently in place, thus expanding the City Council composition to seven members on a temporary basis. On December 14, 2022, five Councilmembers took their oath of office, leaving the two at-large seats vacant.

The City Council has the option to either (a) fill the two open City Council vacancies or

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

(b) repeal by ordinance that portion of the Montebello Municipal Code section

2.08.050(G) that established a temporary seven-member City Council.

Currently, Montebello Municipal Code section 2.08.050(G) reads as follows:

In addition to the five councilmembers to be newly elected in the November 2022 election, the two incumbent at-large councilmember seats will remain in office and will continue to serve as a councilmember until the expiration of their term, forming a temporary seven member legislative body. This provision will sunset on the date that the members elected from Districts 2 and 4 take their oath of office as a result of the election occurring in November 2024. At that time, the two existing at-large city council seats will be eliminated. Commencing with the November 2024 election, Districts 2 and 4 will become 4-year term seats, and only the five city council district seats will remain active, reverting the legislative body of the City of Montebello from seven members to five members.

Pursuant to Government Code section 36512(b), if the City Council decides to fill the two (2) remaining Council seats, the City Council must, within 60-days of the occurrence, fill a Council vacancy either (a) by appointment or (b) by calling a special election. If the City Council calls a special election, the special election shall be held on the next regularly established election date, not less than 114 days from the call of the special election. If the City Council opts to fill the vacancies by appointment, the Brown Act requires any interviews conducted by the entire City Council to be held in open session.

However, since the Councilmembers who were serving in the at-large seats were elected to their District seats, the law which prohibits a sitting Councilmember from having any action which reduces their term of office is not triggered as a result of the November 2022 election. Therefore, the City Council can repeal the provisions of the Montebello Municipal Code requiring the short term composition of the City Council to be expanded to 7 members and having the membership of the City Council remain at five (5).

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

It is recommended that the City Council either fill the two Council vacancies by appointment or special election before February 13, 2023 or repeal that portion of Montebello Municipal Code section 2.08.050(G) that established a temporary seven- member City Council to revert back to a five-member Council.

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

ATTACHMENT(S)

1. Attachment A - Ordinance 2458, Repeal 7 Member Council

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ORDINANCE NO. 2458

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO, CALIFORNIA, AMENDING SECTION 2.08.050 OF
CHAPTER 2.08 OF THE MONTEBELLO MUNICIPAL CODE TO REPEAL

THE PROVISION ESTABLISHING A TEMPORARY SEVEN MEMBER

CITY COUNCIL TO CAUSE THE CITY COUNCIL TO REMAIN A FIVE

MEMBER BODY
WHEREAS, the City of Montebello (“City”) is a general law city, which is currently governed by five (5) council members who were all elected by all voters in the City in an at-large voting system; and
WHEREAS, at its meeting on February 9, 2022, the City Council adopted Ordinance No. 2444 establishing the by-district election process of Councilmembers to be implemented in the November 2022 election; and
WHEREAS, at its meeting on May 11, 2022, the City Council adopted Resolution No. 22-34 that formally adopted the City’s Council District Map consisting of five (5) districts; and
WHEREAS, pursuant to Government Code section 36501, the government of a general law city is vested in a city council of at least five (5) members; and WHEREAS, as a result of the November 2022 election, there are currently five Councilmembers for the City of Montebello and two (2) vacant at-large City Council seats; and
WHEREAS, the City Council desires to remain a five (5) member legislative body; and
WHEREAS, the City and the City Council, by adopting this ordinance, are repealing that provision which established a temporary seven (7) member legislative body, to cause the City Council to remain a five-member body.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY ORDAINS AS FOLLOWS:

SECTION 1.RECITALS. The above recitals are true and correct and made part of this Ordinance.

ORDINANCE NO. 2458

SECTION 2. AMENDMENT; ADDITIONS. Section 2.08.050 – Municipal Elections of the Montebello Municipal Code is hereby amended and will read as follows (deletions in strikethrough and additions in double underline):

2.08.050 – Municipal Elections.

A. Pursuant to Sections 1301 and 1000 of the California Elections code, commencing with the statewide election to be held on November 6, 2018, the city of Montebello’s general municipal elections shall be held on the first Tuesday after the first Monday in November of even-numbered years to coincide with the statewide election.

B. Pursuant to Sections 34886 and 34871(a) of the California Government Code, Council members will be elected on a by-district elections system. The term “by-district” as used in this Section shall mean election of members of the City Council by voters of the district alone. Candidates for council seats in each district shall be nominated and elected only by the voters of that district.

C. Except as provided in subsection (D) of this Section, each Council Member must be a resident of and a registered voter in the council district from which the member is nominated at the time the member is nominated, elected, and throughout that member’s term of office. In the event any Council Member ceases to be a resident of the district from which the member was nominated, the office shall immediately become vacant and shall be filled in the same manner as herein provided for other vacancies. If a Council Member ceases to be a resident of the district from which the Member was nominated solely because of a change in the boundaries of the districts, the Member shall not lose office during that term by reason of such change pursuant to California Government Code section 34882 and Elections Code section 10227.

D. A Council Member in office at the time this section takes effect will continue in office until the expiration of a full term to which they were elected or appointed and until their successor is qualified. If vacancies in Council Member offices elected at-large occur before expiration of the full term thereof, such vacancies will be filled according to law from the City at-large.

E. The number of Council Member districts of the City and the boundaries of said districts shall be adopted and established by the City Council by resolution no later than May 12, 2022. The by-district elections process and the established district boundaries shall be implemented in the City’s next general election occurring on November 8, 2022.

ORDINANCE NO. 2458

F. District boundaries shall be adjusted by the City Council before the first day of November of the year following the year in which each decennial federal census is taken by majority vote of the total membership of the City Council, and as provided in Elections Code section 21601, 21602 and 21607. The district boundaries, but not the number thereof, may be changed by ordinance adopted by the City Council by majority vote of all its members; provided that districts established by the City Council shall be as nearly equal in population and as geographically compact as possible. However, the City Council shall not change the boundaries of districts more than once in any two (2) year period and no such change shall be made within the period of one hundred eighty (180) days preceding a general municipal election. The preceding limitations shall not apply to changes made necessary by changes to City boundaries, as provided in Elections Code section 21603. After City Council has exercised its power to change the boundaries of districts, these changes shall immediately be reflected in the district boundaries specified by ordinance adopted by City Council.

G. The following five (5) City Council district seats will be placed on the ballot for the November 2022 regular election, in accordance with the assigned term length for the district seat specified:
i. District 1: 4-year term.
ii. District 2: 2-year term.
iii. District 3: 4-year term.
iv. District 4: 2-year term.
v. District 5: 4-year term.

In addition to the five (5) Councilmembers to be newly elected in the November 2022 election, the two (2) incumbent at-large Councilmember seats will remain in office and will continue to serve as a Councilmember until the expiration of their term, forming a temporary seven (7) member legislative body. This provision will sunset on the date that the members elected from Districts 2 and 4 take their oath of office as a result of the election occurring in November 2024.

At that time, the two (2) existing at-large City Council seats will be eliminated.

Commencing with the November 2024 election, Districts 2 and 4 will become 4-year term seats, and only the five (5) City Council district seats will remain active, reverting the legislative body of the City of Montebello from seven (7) members to five (5) members.

SECTION 3. SEVERABILITY. If any action, subsection, line, sentence, clause, phrase, or word of this Ordinance is for any reason held to be invalid or unconstitutional, either facially or as applied, by a decision of any court of competent jurisdiction, such

ORDINANCE NO. 2458

decision shall not affect the validity of the remaining portions of this Ordinance, and each and every individual section, subsection, line, sentence, clause, phrase, or word without regard to any such decision.

SECTION 4. EFFECTIVE DATE. This Ordinance shall become effective thirty (30) days after approval by the City Council.

SECTION 5. PUBLICATION. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted according to law.

PASSED, APPROVED, AND ADOPTED 25TH DAY OF JANUARY 2023. _______________________________
David Torres, Mayor
APPROVED AS TO FORM:
_______________________________
Arnold M. Alvarez-Glasman, City Attorney
I HEREBY CERTIFY that the foregoing Ordinance was introduced at the regular meeting of the City Council on the 11th day of January, 2023, and was adopted by the City Council of the City of Montebello at its meeting held on the 25 th day of January, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:
_______________________________
Christopher Jimenez, City Clerk

ITEM # 11

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arnold Alvarez-Glasman, City Attorney

BY: Arnold Glasman, City Attorney

SUBJECT: CONSIDERATION OF INTRODUCTION AND FIRST READING OF ORDINANCE NO. 2459, REPEALING ORDINANCE NO. 2443;

CONSIDERATION OF TEMPORARY STARTING TIME ADJUSTMENT

FOR CITY COUNCIL MEETINGS AND ESTABLISH STUDY SESSION

TO REVIEW NEWLY PROPOSED RULES OF ORDER

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Introduce the attached Ordinance repealing previously adopted Ordinance 2443;

2. Temporarily adjust the starting time of City Council, Public Finance Authority and Successor Agency meetings;

3. Set a time to conduct a Study Session to review the proposed changes to the City Council/Authority/Agency Meeting Rules of Order offered by Mayor Torres; or

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The fiscal impact of repealing Ordinance 2443 and implementing changes to the City Council/Authority/Agency Meeting Rules of Order is unknown at this time and cannot be determined until such changes are defined.

BACKGROUND/DISCUSSION:

At its meeting of October 27, 2022, the City Council adopted Ordinance No. 2443 amending and restating the rules of order for the conduct of all City Council and Successor Agency meetings, proceedings, business, and rescinding Resolution Nos. 89- 70, 06-22, 11-89 and 19-124. At the City Council meeting of December 21, 2022, at the request of Mayor Torres, the City Council directed the City Attorney to prepare

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

documents to repeal Ordinance No. 2443 relating to Chapter 2.14 of the Montebello Municipal Code. In further dialog with Mayor Torres, the City Attorney has confirmed his intent from his December 21, 2022 City Council Oral communication to include the following:

1. To take steps to repeal Ordinance 2443.

2. To request a time to conduct a study session to review Mayor Torres’ proposed changes to the City Council/Agency Meeting Rules of Order. Such changes will be submitted by Mayor Torres prior to the study session.

3. To temporarily adjust the starting time of City Council and Successor Agency meetings to accommodate the work schedule of Councilmember Tamayo and to facilitate availability for residents’ public participation.

If the City Council introduces the attached Ordinance and adopts the Ordinance at the January 25, 2023 City Council meeting, the previously adopted City Council/Agency Meeting Rules of Order would be removed from the Municipal Code. A process would need to be established to craft new Rules of Order. In addition, Mayor Torres has communicated his request to set a date for a study session to review this matter. Finally, he is requesting a change in the starting time of City Council and Successor Agency meetings during this transition period.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

It is recommended that the City Council introduce the attached Ordinance repealing previously adopted Ordinance 2443; temporarily adjust the starting time of City Council and Successor Agency meetings; and set a time to conduct a Study Session to review the proposed changes to the City Council/Agency Meeting Rules of Order offered by Mayor Torres.

ATTACHMENT(S)

1. Attachment A - Ordinance No. 2459, Repealing CC Meeting Conduct (Ordinance No. 2443)

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ORDINANCE NO. 2459

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, REPEALING BY REFERENCE CHAPTER

2.14 “CITY COUNCIL/AGENCY MEETING RULES OF ORDER” OF THE

MONTEBELLO MUNICIPAL CODE
WHEREAS, the City Council has, by prior Resolutions, the last of which was Resolution No. 89-70, 06-22, and 11-89, adopted rules for the conduct of its City Council (“Council”) and Successor Agency (“Agency”) meetings.; and WHEREAS, on October 27, 2021, the City Council adopted Ordinance No. 2443 amending and restating the rules of order for the conduct of all City Council and Successor Agency meeting, proceedings, business, and rescinding Resolution Nos. 89- 70, 06-22, 11-89 and 19-124.

WHEREAS, the City Council desires to repeal Chapter 2.14 “City Council/Agency Meeting Rules of Order” of the Montebello Municipal Code.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY ORDAINS AS FOLLOWS:

SECTION 1.RECITALS. The above recitals are true and correct and made part of this Ordinance.

SECTION 2. AMENDMENT; RESERVATION. Chapter 2.14 – City Council/Agency Meeting Rules of Order – is hereby stricken in its entirety from Title 2 – Administration and Personnel – of the Montebello Municipal Code and reserved for future use. (deletions in strikethrough and additions in double underline):

Chapter 2.14 – CITY COUNCIL/AGENCY MEETING RULES OF ORDER Reserved.

SECTION 3. SEVERABILITY. If any action, subsection, line, sentence, clause, phrase, or word of this Ordinance is for any reason held to be invalid or unconstitutional, either facially or as applied, by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, and each and every individual section, subsection, line, sentence, clause, phrase, or word without regard to any such decision.

SECTION 4. EFFECTIVE DATE. This Ordinance shall become effective thirty (30) days after adoption by the City Council.

ORDINANCE NO. 2459

SECTION 5. PUBLICATION. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted according to law.

PASSED, APPROVED, AND ADOPTED 25TH DAY OF JANUARY 2023. _______________________________
David N. Torres, Mayor
ATTEST:
_______________________________
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
_______________________________
Arnold M. Alvarez-Glasman, City Attorney
I HEREBY CERTIFY that the foregoing Ordinance was introduced at the regular meeting of the City Council on the 11th day of January, 2023, and was adopted by the City Council of the City of Montebello at its meeting held on the 25 th day of January, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Christopher Jimenez, City Clerk

ITEM # 12

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arnold Alvarez-Glasman, City Attorney

BY: Arnold Glasman, City Attorney

SUBJECT: ADOPT RESOLUTION NO. 23-04 REINSTATING MAYOR TORRES’

COUNCIL RIGHTS AND PRIVILEGES

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Adopt the attached Resolution reinstating Mayor Torres’ Council rights and privileges; or

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Adopting the attached Resolution has no fiscal impact.

BACKGROUND/DISCUSSION:

At its meeting of August 24, 2022, the City Council adopted Resolution No. 22-73 addressing certain actions directed at then Councilmember, now Mayor, David Torres.

At the City Council meeting of December 21, 2022, the City Council directed the City Attorney to prepare a resolution reinstating Mayor Torres’ Council rights and privileges.

If the City Council adopts the Resolution provided, the City Council is only addressing Section 4 of Resolution 22-73 reinstating Mayor Torres’ privileges. All other findings and actions by the City Council who adopted Resolution 22-73 remain unchanged and are not being addressed or evaluated by the City Council in their consideration of the attached reinstatement Resolution.

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

It is recommended that the City Council consider the attached Resolution which reconfirms Mayor Torres’ right to participate in future appointments to all internal City committees and all external multi-jurisdictional appointments. In addition, Council Member Torres’ privilege of traveling to conferences and other events at public cost and expense would be reinstated effective December 21, 2022.

ATTACHMENT(S)

1. Attachment A - Resolution No. 23-04

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RESOLUTION NO. 23-04

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO REINSTATING MAYOR TORRES’ TRAVEL AND ATTENDANCE

PRIVILEGES AT CONFERENCES AND OTHER EVENTS AT PUBLIC
COST AND EXPENSE AND RECONFIRMING MAYOR TORRES’

CONTINUED RIGHT TO PARTICIPATE IN INTERNAL AND EXTERNAL

MULTI-JURISDICTIONAL APPOINTMENTS
WHEREAS, on August 24, 2022, the then Montebello City Council adopted Resolution No. 22-73 after receiving a presentation relating to an investigation and findings as conducted by Special Legal Counsel Nancy Doumanian entitled “Administrative Investigation for City of Montebello of Council Member David Torres” (referenced hereinafter as “Investigative Report”); and WHEREAS, Resolution No. 22-73 delineated certain actions upon then Councilman now Mayor Torres specifically as found in various Sections of the Resolution; and
WHEREAS, the Montebello City Council wishes to address the language found in Section 4 and reinstate Mayor Torres’ travel and attendance at events on behalf of the City and to further reconfirm his right to participate in internal and external multi- jurisdictional appointments.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1.In addressing only the language expressed in Section 4 of Resolution No. 22-73 the City Council hereby reconfirms Mayor Torres’ right to participate in future appointments to all internal City committees and all external multi-jurisdictional appointments. In addition, Council Member Torres’ privilege of traveling to conferences and other events at public cost and expense is hereby reinstated effective December 21, 2022.

SECTION 2. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this resolution.

APPROVED AND ADOPTED THIS 11TH DAY OF JANUARY 2023.
_______________________________
David N. Torres, Mayor

RESOLUTION NO. 23-04

ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 23-04 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 11th day of January 2023 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

ITEM # 13

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arnold M. Alvarez-Glasman, City Attorney

BY: Arnold Glasman, City Attorney

SUBJECT: CONSIDERATION OF INTRODUCTION AND FIRST READING ORDINANCE NO. 2460, REPEALING VARIOUS EXCEPTIONS OF

BIDDING PROCEDURES FOR PROFESSIONAL/SPECIAL SERVICES
BY AMENDING CHAPTER 3.21.025 OF THE MONTEBELLO

MUNICIPAL CODE

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Introduce the attached Ordinance amending Montebello Municipal Code section

3.21.025 to repeal various exceptions of bidding procedures for professional and special services; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The fiscal impact of the proposed change to the Montebello Municipal Code is unknown. The proposed removal of certain sections of Chapter 3.21.025 of the Montebello Municipal Code would make it necessary to conduct a formal bid and/or proposal for professional services (which was not the case under the existing code language) -- even in the case of an emergency. The increased number of formal bids/proposals will require additional staff time to prepare, review, score and (where necessary) seek City Council approval. This additional workload will have a budgetary and organizational impact.

BACKGROUND/DISCUSSION:

At the City Council meeting of December 21, 2022, at the request of Mayor Torres, the City Council directed the City Attorney to prepare documents to repeal certain exceptions

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

to bidding procedures for professional and special services set forth in Section 3.21.025 of the Montebello Municipal Code.

If the City Council introduces the attached Ordinance and adopts the Ordinance at the January 25, 2023 City Council meeting, the previously adopted exceptions to the bidding procedures for professional and special services will be repealed -- specifically Section

3.21.025(A), (B), (C) and (G). This action will not restrict or limit the authority of the City Manager to enter into professional or special service contracts as authorized in Section

3.21.050 and 3.21.070.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

The City Council will review the attached Ordinance that proposes to repeal certain exceptions to bidding procedures for professional and special services set forth in Section

3.21.025 et al (i.e., 3.21.025(A), (B), (C) and (G)) of the Montebello Municipal Code and introduce the same or take other action.

ATTACHMENT(S)

1. Attachment A - Ordinance No. 2460

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ORDINANCE NO. 2460

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO, CALIFORNIA, AMENDING SECTION 3.20.050 OF
CHAPTER 3.20 AND SECTION 3.21.025 OF CHAPTER 3.21, TITLE 3, OF

THE MONTEBELLO MUNICIPAL CODE TO REPEAL CERTAIN

EXCEPTIONS TO THE BIDDING PROCEDURES FOR PROFESSIONAL

AND SPECIAL SERVICES AND PURCHASES OF SUPPLIES AND

EQUIPMENT
WHEREAS, the City of Montebello (“City”) is a general law city under California Government Code Section 34102; and; and
WHEREAS, Article XI, Section 7 of the California Constitution provides that the City of Montebello may make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and WHEREAS, the Montebello Municipal Code defines “professional/special services” as services which require special performance criteria; special or specific equipment; specific experience, knowledge, training, personal judgment, quality of work or factors other than simply obtaining services at the lowest cost to the city; and WHEREAS, the City Council desires to amend Sections 3.20.050 and 3.21.025 of the Montebello Municipal Code to repeal certain exceptions to the bidding procedures for professional and special services and purchases of supplies and equipment.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY ORDAINS AS FOLLOWS:

SECTION 1.RECITALS. The above recitals are true and correct and made part of this Ordinance.

SECTION 2. AMENDMENT. Section 3.20.050 – Conformance with Bidding Procedures – of Chapter 3.20, Title 3, is hereby amended and will read as follows (deletions in strikethrough and additions in double underline):

3.20.050 - Conformance with bidding procedures.

Purchases of supplies and equipment for city use shall be made and accomplished in conformity with Section 3.20.080 or Section 3.20.090 except:

ORDINANCE NO. 2460

A. Emergency Procurement: When an emergency, as determined by the purchasing agent with the approval of the city manager in writing, is deemed to require that an order be placed with the nearest available source of supply; B. Sole/Single Source Goods and/or Services: When the supplies and equipment needed can be obtained from one source only, such that written declaration of such will be required and noted by standard forms;
C. Standardization of Goods and/or Services: When goods and/or services are required to maintain consistent operation or function to an existing technology or public safety system or program already in use by the city. Examples of items lending themselves to standardization are computer equipment, computer hardware and software products, public safety equipment such as ammunition, ballistic vests, light bars, mobile radios, camera systems, and fire apparatus. The purchasing officer shall have discretion in determining what goods and/or services fall within this category;
D. City Council Authorization: When the city council by a four-fifths vote determines to dispense with such bidding and other procedures required by the above-mentioned sections in every individual instance upon a finding by the city council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same;
E. Less than Two Thousand Dollars: When the amount of the purchase involved is less than two thousand dollars and cumulative citywide purchases from a single vendor/consultant/firm/etc. have not exceeded this amount during the fiscal year (July 1 - June 30);
F. Cooperative Purchase - Purchases for goods and/or services that are identical or nearly identical in scope to the goods and/or services listed in any valid, current and competitively bid cooperative governmental purchase program.

Pricing shall be the same or better than the pricing contained in the cooperative purchase agreement. For the purposes of this Section, the term "cooperative governmental purchase program" means any combination between the city and any other public agency or public agencies for the joint purchase of goods and/or services.

G. Piggyback Purchase - If the Purchasing Officer determines it to be in the best interest of the city, the Purchasing Officer is authorized to "piggyback" onto or join into an existing written purchase contract obtained through a competitive bidding process prepared by and awarded by another local, state or federal government agency.

H. Professional Services - Nothing shall be construed to preclude the city from awarding a written contract for professional type services, as defined by case or statutory law, without complying with the provisions of this article. The term "professional services" means services entailing a high degree of specialized technical or mental skill, in a recognized field of expertise. Such services include attorneys, physicians, architects, engineers, appraisers, accountants, collection agency, detective agency, draftsman, mortuary, hospitals, escrow

ORDINANCE NO. 2460

agency, travel agency, insurance broker, employment agency, advertising agency, real estate, chiropractic and optometry.

I. Solicitation of Bids with No Response: Where competitive bids or proposals have been solicited and no bid or proposal has been received. In such a situation the Purchasing Manager may proceed to have the services performed or the goods procured without further competitive bidding; J. Compliance: Compliance with the requirements set forth in the provisions of this chapter shall apply to all contracts awarded after the effective date of this subsection, as may be amended.

K. Maximum Contract Term: Notwithstanding the exceptions under this section, no commitment or contract with a definitive term may exceed five years.

Any use or application of the bidding procedure exceptions listed herein for the purchase of supplies and equipment for city use shall require the making of a written record of such use or application, including the existence of a valid reason for such use or application. In addition, the exception identified and the reason for applying the exception, along with the written record of such use or application, shall be included and explained in the agenda report submitted to the City Council seeking approval of the exception. This written record shall be kept for at least five years.

SECTION 3. AMENDMENT. Section 3.21.025 – Conformance with Bidding Procedures – of Chapter 3.21, Title 3, is hereby amended and will read as follows (deletions in strikethrough and additions in double underline):

3.21.025 - Conformance with bidding procedures.

The acquiring of professional/special services shall be made and accomplished in conformity with Section 3.21.050 or Section 3.21.060 except:

A. When an emergency, as determined by the purchasing agent with the written approval of the city manager, is deemed to require that an order be placed with the nearest available source;
B. When the professional/special services needed can be obtained from one source only;
C. When the city council by a four-fifths vote determines to dispense with such bidding and other procedures required by the above-mentioned sections in every individual instance upon a finding by the city council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same; or

ORDINANCE NO. 2460

D. When the amount of the professional/special services involved is less than two thousand dollars.

E. Compliance with the requirements set forth in the provisions of this chapter shall apply to all contracts awarded after the effective date of this subsection, as may be amended.

F. Notwithstanding the exceptions under this section, no commitment or contract with a definitive term may exceed five years.

G. Nothing shall be construed to preclude the city from awarding a written contract for professional type services, as defined by case or statutory law, without complying with the provisions of this Article. The term "professional services" means services entailing a high degree of specialized technical or mental skill, in a recognized field of expertise. Such services include attorneys, physicians, architects, engineers, appraisers, accountants, collection agency, detective agency, draftsman, mortuary, hospitals, escrow agency, travel agency, insurance broker, employment agency, advertising agency, real estate, chiropractic and optometry.

Any use or application of the bidding procedure exceptions listed herein for the acquisition of professional/special services shall require the making of a written record of such use or application, including the existence of a valid reason for such use or application. In addition, the exception identified and the reason for applying the exception, along with the written record of such use or application, shall be included and explained in the agenda report submitted to the City Council seeking approval of the exception. This written record shall be kept for at least five years.

SECTION 4. SEVERABILITY. If any action, subsection, line, sentence, clause, phrase, or word of this Ordinance is for any reason held to be invalid or unconstitutional, either facially or as applied, by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, and each and every individual section, subsection, line, sentence, clause, phrase, or word without regard to any such decision.

SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective thirty (30) days after adoption by the City Council.

SECTION 6. PUBLICATION. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted according to law.

ORDINANCE NO. 2460

PASSED, APPROVED, AND ADOPTED __TH DAY OF JANUARY 2023. _______________________________
David N. Torres, Mayor
ATTEST:
_______________________________
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
_______________________________
Arnold M. Alvarez-Glasman, City Attorney
I HEREBY CERTIFY that the foregoing Ordinance was introduced at the regular meeting of the City Council on the 11th day of January, 2023, and was adopted by the City Council of the City of Montebello at its meeting held on the __ th day of January, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Christopher Jimenez, City Clerk

ITEM # 14

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, City Manager

BY: Arlene Salazar, Assistant City Manager

SUBJECT: APPROVE THE 2023 DATES FOR SPECIAL CITY COUNCIL STUDY

SESSIONS

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Approve the proposed 2023 calendar year dates establishing Special City Council Study Sessions
FISCAL IMPACT:

There is no fiscal impact to this action of establishing dates for City Council Study Sessions.

BACKGROUND/DISCUSSION:

Throughout the year, multiple topics arise that require additional time for staff to research and discuss with City Council to allow for in-depth presentations on subject matters that have been introduced by City Council members during City Council meetings or items requested by the City Manager for further dialogue. A common practice in municipal operations is to utilize study sessions to agendize items to provide comprehensive information to the City Council and answer their questions to clarify issues. Study Sessions provide a setting for informal discussions between staff and the City Council to discuss specific programs, projects or policies. City Council does not take formal action on the items. However, City Council can give staff direction to agendize an item at a future regular City Council meeting for formal action.

Staff is requesting that the City Council approve the proposed City Council Study Session dates for the 2023 calendar year. These City Council Study Sessions will be properly

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

noticed in accordance with Public Noticing requirements. Scheduling these meetings serves as a planning tool and will only occur if items need to be discussed in this setting. If no items need to be discussed, the City Council will be advised that the meeting will be canceled with advanced notice. The meetings are expected to start at 5:30 pm and last no more than three hours and are scheduled for non-City Council meeting dates.

These special study sessions are in addition to the regularly scheduled City Council meetings and serve to further the City’s commitment to transparency and provide ample opportunities for community input and feedback on any number of issues, projects, etc.

ENVIRONMENTAL:

There is no environmental impact to this action of establishing dates for City Council Study Sessions

ANALYSIS:

N/A
SUMMARY:

The City Council will consider the approval of the following dates for the 2023 calendar year.

Proposed City Council Study Session dates:

• Wednesday, March 1, 2023 – Discuss the draft General Plan and draft Downtown Specific Plan
• Wednesday, April 5, 2023 – Discuss the FY 2023-24 budget process • Wednesday, May 31, 2023
• Wednesday, September 6, 2023
• Wednesday, December 6, 2023

ATTACHMENT(S)
None
NEXT STEPS:

N/A

ITEM # 15

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, City Manager

BY: David Sosnowski, Director of Recreation and Community Services

SUBJECT: APPROVAL OF AMENDMENT NO. 2 TO AGREEMENT NO. 3886 -

SUMMER FOOD SERVICE PROGRAM PROVIDER

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Approve Amendment No. 2 extending Agreement No. 3886 for an additional one- year (1-year) term to provide services for the City's Summer Food Service Program; and

2. Authorize the City Manager to execute Amendment No. 2 on behalf of the City; and

3. Take such additional, related, action that may be desirable.

FISCAL IMPACT:

The total not-to-exceed annual cost to provide vended meal services for the City's Summer Food Service Program (SFSP), is Ninety Thousand Dollars ($90,000). The proposed contract extension will not increase the total annual agreement amount and is budgeted for in Fiscal Year 2022-23. Therefore, no budget amendment is needed. Appropriate funding will be included in the SFSP Grant account for the Fiscal Year 2023-24 budget.

Grant funding for the SFSP is administered by the United States Department of Agriculture (USDA) and was reimbursable for up to $4.4875 per lunch and up to $1.0525 per snack for Summer 2022. Reimbursement rates for Summer 2023 have not yet been set but are expected to remain stable or increase to accommodate for inflation of food costs. SFSP expenses and revenues are all budgeted to the SFSP Grant Account Fund 265. Revenue received in prior years has been sufficient to cover meal and snack costs

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

as well as associated staffing expenses.

BACKGROUND/DISCUSSION:

On June 9, 2021, after issuing a Request for Quotations (RFQ 21-53), the City of Montebello awarded a contract to School Nutrition Plus, Inc., to provide vended meal services for the City's SFSP. The agreement was for an initial length of one (1) year, with an option to extend the contract for two (2) additional one-year terms. The proposed Amendment No. 2 will be the final extension of Agreement No. 3886, after which City staff will go out to RFQ to award a contract for the SFSP 2024 services. School Nutrition Plus, Inc. has demonstrated the desired ability, knowledge, and experience to continue providing services for the City. The SFSP provides free meals to youth ages 18 and under from June through August. A total of 9,970 lunch meals and 6,290 snacks were distributed in the summer of 2022. Lunch meals and snacks were distributed at Montebello City Park and Grant Rea Park, while Reggie Rodriguez Park and Holifield Park distributed lunch meals only. The program will continue to operate at these park sites in the summer of 2023.

City Council is being asked to consider approving Amendment No. 2 to Agreement No. 3886 thereby extending the contract services with School Nutrition Plus, Inc. for an additional one (1) year term from June 8, 2023 to June 8, 2024 to continue providing services for next summer's (2023) program. The annual not-to-exceed contract amount will be $90,000 with expenses reimbursed by the USDA.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

The City Council will consider approval of Amendment No. 2 to Agreement No. 3886 with School Nutrition Plus, Inc. to provide services for the City's Summer Food Service Program for an additional and final, one-year (1-year) term.

ATTACHMENT(S)

1. Attachment A - Amendment No. 2, School Nutrition Plus

2. Attachment B - Amendment No. 1, School Nutrition Plus

3. Attachment C - Agreement No. 3886, School Nutrition Plus, Inc.

NEXT STEPS:

Approval process

CITY OF MONTEBELLO

AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT NO. 3886
WITH SCHOOL NUTRITION PLUS, INC.

This Amendment No. 2 to the Professional Services Agreement No. 3886 (“Amendment No. 2”), is made and entered into this 11th day of January 2023, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and School Nutrition Plus, Inc., (hereinafter referred to as the “Consultant”). The City and the Consultant are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".

RECITALS

WHEREAS, the Consultant and the City entered into that certain Agreement for Summer Food Service Program Provider by and between the City of Montebello and School Nutrition Plus, Inc., dated June 9, 2021 No. 3886 ("Agreement"), pursuant to which the City retained the Consultant to provide services for Summer Food Service Program, as further described in the Agreement; and

WHEREAS, the Parties entered into Amendment No. 1 on April 13, 2022 as authorized by the Agreement; and

WHEREAS, the Parties, being mutually satisfied with the other Party’s performance of the Agreement, desire to amend the Agreement to extend the term for an additional one (1) year, specifically from June 8, 2023 to June 8, 2024; and

WHEREAS, for the reasons set forth herein, the City and Consultant desire to enter into this Amendment No. 2, as set forth below.

NOW THEREFORE , in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS

SECTION 1. Section 2 of the Agreement Term is amended to read as follows:

“2. Term. The term of this Agreement shall commence on June 8, 2023 and shall continue in full force and effect through and including June 8, 2024, unless extended or sooner terminated as provided in Section 7 herein.”

SECTION 2. Except as expressly modified or supplemented by this Amendment No. 2, all other provisions of the Agreement, shall remain unaltered and in full force and effect.

In the event of conflict between the provisions of this Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control.

AMENDMENT NO. 2 TO AGREEMENT NO. 3886

IN WITNESS WHEREOF, the Parties execute this Amendment No. 2 to take effect as of the Effective Date identified above.

(“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO SCHOOL NUTRITION PLUS, INC.

René Bobadilla, City Manager Brandon Newman, COO

ATTEST:

Christopher Jimenez, City Clerk

APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City
Attorney

ITEM # 16

CITY OF MONTEBELLO

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: René Bobadilla, City Manager

BY: Fernando Pelaez, Fire Chief

SUBJECT: AUTHORIZATION TO ISSUE PAYMENTS TO INTER-AGENCY

COMMUNICATIONS INTEROPERABILITY (ICI) SYSTEM AUTHORITY

THROUGH THE CITY OF GLENDALE FOR SERVICES PROVIDED BY
MOTOROLA SOLUTIONS, INC. UNDER THE JOINT POWERS

AGREEMENT (JPA)

DATE: January 11, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Authorize payments to Interagency Communications Interoperability Authority (ICI System) through the City of Glendale for required radio maintenance and infrastructure repair services provided by Motorola Solutions, Inc. (MSI) for the duration of the six year agreement, and

2. Authorize the total contract expenditures not to exceed $1,747,339 to account for the System Upgrade Agreement (SUA), Advance Series Package, and Master Site/DSR, and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Maintenance and repair costs associated with the City of Montebello Fire Department's Motorola radio communications system has been included in prior budgets, and is included in the Fiscal Year 2022-23 adopted budget (Account No. 100-85-880-6040.10, General Fund, Fire Department, Communications, Other Contract Services). This is not a new expense -- the City has contracted with Motorola since 2016 -- and direct payments have been made to Motorola Solutions Inc. (MS) through a contractual agreement between them and the City since that time. The current, active agreement (Agreement No. 3929) was most recently approved by the City Council on October 27, 2021, with a

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

term running from July 1, 2021 through June 30, 2024.

In 2003, Montebello joined its system with seven (7) other cities to create a Joint Powers Authority, which is now referred to as the Interagency Communications Interoperability Authority (ICI System). This JPA created a system of radio towers and infrastructure allowing for uninterrupted use throughout Los Angeles County and beyond. The JPA entered into negotiations with Motorola to develop a master agreement between the JPA and MSI. The goals being streamlining of administration and provision of savings to JPA members. Negotiations lasted about a year, and a new master agreement was approved by the JPA and its governing members (of which Montebello is one) in December, 2021.

The new agreement is for a six-year term: July 1, 2022 through June 30, 2028. Through negotiations, Montebello will see approximately $100,000 in savings over the six year term. Furthermore, Motorola agreed to an annual cost increase cap of three percent (3%) -- the agreement between Montebello and MSI included annual increases with a five percent (5%) cap. This new master agreement supersedes the current agreement between the City and Motorola (Agreement No. 3929), and provides for a single invoice, payable now to the City of Glendale (which serves as the administrative hub), along with other benefits.

Approval of this new agreement will provide savings to the City of Montebello, streamline administration of the service agreement, and ensure public safety radio communications remain operable. Per the Master Agreement, the annual costs for the City of Montebello are detailed below:

In addition to the major required warranty and upgrade costs, these annual expenses include system monitoring, emergency response, and maintenance -- the same services currently provided and budgeted for as part of the Service Agreement (SA).

The Fiscal Year 2022-23 Budget includes sufficient funds to cover Year 1 fees in 100-85- 880-6040.10 (General, Fire, Communications, Contract Services Outside Contracts). The Finance Department will work with Fire Department staff to ensure long- term budget planning incorporates the proposed costs detailed above for Years 2 through

6. Purchase Orders will be opened on an annual basis in accordance with the pricing terms outlined per fiscal year. There is currently an outstanding invoice from July 1, 2022

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

that is due to the City of Glendale, per the new Master Agreement. City Council action on this item will also allow payment of this -- and subsequent invoices -- directly to the City of Glendale.

BACKGROUND/DISCUSSION:

In the early 1990s, Montebello Fire Department's Communications Division established a communication network to provide enhanced radio coverage for the Montebello Police and Fire Departments. In 2003, Montebello joined its system with seven (7) other cities to create a Joint Powers Authority, which is now referred to as the Interagency Communications Interoperability System (ICIS). This JPA created a system of radio towers and infrastructure allowing for uninterrupted use throughout Los Angeles County and beyond, and now has twenty-two members, with an additional eighteen agencies as subscribers.

The department’s current infrastructure provides wider coverage and improved service radio system access to nine (9) cities for police officers, firefighters, paramedics, and other emergency responders in Los Angeles County. The Fire Department's Communication Division consists of six (6) Radio Frequency Remote Sites, one (1) Prime Site, and two (2) Dispatch Sites: Police (6 Consoles) and Transit (2 Consoles).

The City has been contracting directly with Motorola since 2016 to provide the required warranty, maintenance and related support to the radio network system. The Communication Division depends on the services provided by the vendor, as they are familiar with the intricacies of the existing network system due to it being primarily Motorola parts and infrastructure. In addition, for certain work, Motorola Solutions is the sole provider as the communication infrastructure, which supports Montebello Public Safety and other public safety agencies, has been standardized on Motorola Solutions and related equipment.

Major components of the City’s radio network and infrastructure are no longer covered by the standard warranty. This is common and hence requires a system upgrade. The ICI System Authority recognized this need not only from Montebello but also from other Governing Agencies in the JPA. They partnered with Motorola Solutions to produce the attached proposed service agreement, after a year of negotiations, which includes the renewed warranty, continued maintenance, and essential repairs of the entire network.

Continued partnership with Motorola through ICI continues to be key in meeting the City’s communication and operational requirements, which other public safety agencies in the region depend on the reliability of the system.

There are two main components of the proposed master agreement. First, the Service Agreement (SA) which is an existing and ongoing operating cost to the City, covering system monitoring, emergency response, and maintenance. All ICI Members and Subscribers are required to maintain their sites and ensure all elements of the network are compliant with technical requirements for the system’s overall integrity and stability.

The second component being introduced is the System Upgrade Agreement (SUA). This

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

upgrade is something which occurs every four to five years, and is necessary to certify all systems have the most up-to-date operating systems. All communication sites must migrate together. Product integration and global supply chain issues limit Motorola’s ability to control End of Life product replacement. However, the components of this new SUA minimizes these issues and the potential threats to the system’s integrity. Moreover, through the JPA negotiations, approximately $1.0 million in total savings were realized -- which are shared by all member agencies as part of the SUA cost component.

ENVIRONMENTAL:

The replacement and improvements to the existing wireless communication facility is considered a “project,” per the California Environmental Quality Act (“CEQA”) definition of a “project.” In accordance with CEQA, the project is Categorically Exempt pursuant to §15301 (a) (Existing Facilities), because Class 1 consists of existing facilities of both investor and publicly-owned utilities used to provide public utility services as well as the restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment to meet current standards of public health and safety.

ANALYSIS:

After careful analysis by the ICI System JPA governing members, it was deemed necessary to continue the partnership with Motorola Solutions, Inc., centralizing administration of the agreement and payment of invoices through the City of Glendale.

Montebello Municipal Code 3.20.050C allows for the “Standardization of Goods and/or Services”. This is a prime example of how standardization is necessary -- even essential -- as in this case allowing for the continued operation of the City's public safety communications system, as well as that of nine neighboring public safety agencies. Furthermore, the JPA and its member agencies have conducted sufficient due diligence to recommend remaining with Motorola as equipment and maintenance provider. The Motorola Solutions SUA refreshes the entire network with both hardware and software and ensures that the system as a whole is operating at optimum levels. The entire network must migrate as one, therefore coordinated participation of all member and subscriber entities is beyond essential and not optional.

SUMMARY:

It is being requested that City Council authorize the City Manager to approve the issuance of payments for the MSI agreement directly to the City of Glendale for required radio network and infrastructure repair and maintenance performed by Motorola Solutions, as outlined in the new Master Agreement approved by the ICI System JPA in December, 2021. These services will be provided by MSI in a not-to-exceed amount of $1,747,339 over a six-year period beginning FY 2022-23 through FY 2027-28 (July 1, 2022 through June 30, 2028).

ATTACHMENT(S)

1. Attachment A - Minutes December Special 2021

CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 11, 2023

2. Attachment B - Prime Site Locations

3. Attachment C - Governance Board SUA Presentation Master

4. Attachment D - SUA SA Invoicing YEAR 1, 2022-23

NEXT STEPS:

N/A

INTERAGENCY COMMUNICATIONS INTEROPERABILITY AUTHORITY

A CALIFORNIA JOINT POWERS AGENCY

SPECIAL MEETING OF THE GOVERNANCE BOARD

VIA VIRTUAL TELECONFERENCE ONLY
Pasadena Police Department
Community Relations Conference Room
207 North Garfield Avenue
Pasadena, California 91101
DECEMBER 29, 2021 AT 1:00 PM – MINUTES
Due to the continuing situation with the COVID-19 novel coronavirus the ICI System Authority Governance Board meeting will be conducted Electronically only.

Due to social distancing requirements, there will be no physical presence at the meeting and the public will not be able to attend in person. The public is encouraged to monitor and participate from the safety of their homes and offices to practice social distancing.

Microsoft Teams meeting
Join on your computer or mobile app
Or call in (audio only)
United States, Los Angeles
Phone Conference ID: 421 089 82#
Meeting called to order at 1:08 pm by Chair Chief Michael Ellis.

1. BUSINESS AGENDA
a. Roll Call
Beverly Hills – Chief Greg Barton (P)
Burbank – Mr. Vincent Hartung (P)
Com Net – Chief Matt Egan (V)
INSB – Mr. Ernest Gallo (V)
Pomona – Chief Michael Ellis (V)
Glendale – Commander Sheryl Davis-Moore (V)
Culver City – Chief Ken Powell (V)
Montebello – Mr. Mark Kim (V)
Pasadena – Chief Anthony James (V)
Santa Monica – Mr. Adam Orland (V)
(V) Virtual
(P) Phone
b. Report of Staff, re: Posting of Agenda. The Agenda for the December 29 , 202 1 Special Governance Board Meeting was posted on December 23, 2021 on the I-C-I System Web Site and the Bulletin Board outside Glendale City Hall.

ITEM 4a

2. ORAL COMMUNICATIONS
No Cards

3. REPORTS - INFORMATION
Beverly Hills – No report
Burbank – No report
Com Net - No report
Culver City – No report
Glendale – No report
INSB – No report
Montebello – No report
Pasadena – No report
Pomona – No report
Santa Monica – No report

4. CONSENT ITEMS
a. Approval of the Minutes for the December 2, 2021 Governance Board Meeting Motion made by: Glendale
Second by: INSB
Beverly Hills – Aye
Burbank – Aye
Com Net - Abstain
Culver City – Aye
Glendale – Aye
INSB – Aye
Montebello – Aye
Pasadena – Aye
Santa Monica – Aye
Pomona – Aye

In Favor – _9_, Noes – _0_, Absent – _0_, Abstain – _1_

5. ACTION ITEMS
a. Discussion Concerning the Motorola Solutions, Inc. (MSI), Proposed Advanced Plus Services and System Upgrade Proposals and Recommendation of Technical Committee to Accept and Proceed with Authorizing the Chair to Execute Said Agreements with MSI.

1. Motion Authorizing the Chair to Execute an Agreement with Motorola Solutions in acceptance of their 6 Year Advanced Plus Services and 6 Year System Upgrade Proposals as Presented by Staff and the Technical Committee.

Motion made by: Pomona
Second by: Santa Monica
Beverly Hills – Aye
Burbank – Aye
Com Net - Aye
Culver City – Aye
Glendale – Aye
INSB – Aye
Montebello – Aye
Pasadena – Aye
Santa Monica – Aye
Pomona – Aye

In Favor – _10_, Noes – _0_, Absent – _0_, Abstain – _0_

2. Motion Directing Staff to Establish Necessary Budgeting and Billing Processes to Facilitate Billing of and Collection from Governance Board Member Entities for Pass Through of Funds to MSI.

Motion made by: Pomona
Second by: Santa Monica
Beverly Hills – Aye
Burbank – Aye
Com Net - Aye
Culver City – Aye
Glendale – Aye
INSB – Aye
Montebello – Aye
Pasadena – Aye
Santa Monica – Aye
Pomona – Aye
In Favor – _10_, Noes – _0_, Absent – _0_, Abstain – _0_

6. BOARD MEMBER COMMENTS
Beverly Hills – None
Burbank – None
ComNet - When can we expect year one, and beyond, pricing to take effect? Ray response: they go into effect July 1. Follow up question: what happens if an agency cannot afford it. Ray response:

The JPA does not have sufficient funds to cover the agencies, so going into this it has to be front loaded and if a city does default, this would require board action and they would decide if a subsidy is authorized or to unplug them for non-conformance.

Culver City – None
Glendale – None
INSB – None
Montebello – None
Pasadena – None
Pomona – Thank you Ray for all your work specifically on getting the pricing down to where it is.

It is much appreciated. Asked Ray when the budgetary numbers will be available for the two motions that just passed and the two deferred components (Cyber Security and MPLS). Ray response: Proceed with your budgets the way they are now approved and we will work with the other items as they occur.

Santa Monica – None

7. STAFF COMMENTS
Ray Edey - Gordon Arnold really front loaded this early the year when we started hearing that we were reaching the end of support on 7.18 and facing a 30% upcharge. I cannot thank him enough for all of his assistance going through this.

I will work diligently on fulfilling the requirements of the two motions that j ust passed. I have already started on the budgetary and finance processes that will be required of the second motion.

One of the bigger challenges is that Motorola invoices July 1 st, so the sooner that we can collect from the member entities, the better as we will incur late fees from Motorola if we go past the 60/90 days. So, I will be sending out the invoices at the beginning of July.

8. ADJOURNMENT at 1:47 pm by Chair Chief Michael Ellis.

Next Meeting: February 3, 2022 at 1:00pm
Glendale City Hall 613 East Broadway
Glendale, CA 91206

Prime Site Locations

Site Name Site Address Latitude Longitude TSA TSI
FS56 (Montebello) 1166 S Greenwood Ave, Montebello CA 33° 59' 28.00" N 118° 07' 13.20" W M56 134 FS78 (Vernon) 2800 S Soto St, Vernon CA 90058 34° 00' 42.21" N 118° 13' 07.40" W M78 135 Garvey Reservoir 1311 South Orange Ave, Monterey Park, CA. 91755 (Orange & Tegner, Monterey Park CA)
34° 02' 51.58" N 118° 06' 45.59" W MGR 136
Montebello PD 1600 W Beverly Blvd, Montebello CA 34° 01' 15.90" N 118° 06' 58.50" W MTP 24 Montebello Reservoir 1343 N Montebello Blvd, Montebello CA 34° 01' 57.00" N 118° 05' 53.00" W MTR 130 Montebello Transit 400 S Taylor Ave, Montebello, CA 90640 34° 00' 25.00" N 118° 06' 53.20" W MBL 25 Quiet Canyon 901 Via San Clemente, Montebello CA 34° 01' 40.00" N 118° 07' 58.30" W MQC 132 Santa Fe Springs 12636 Emmens Way, Santa Fe Springs CA 33° 56' 12.00" N 118° 03' 46.20" W MSF 137 Starlight Reservoir 12641 Carinthia Dr, Whittier CA 33° 59' 53.00" N 118° 02' 12.20" W MSR 133 Attachment B

INTERAGENCY COMMUNICATIONS INTEROPERABILITY AUTHORITY

A CALIFORNIA JOINT POWERS AGENCY

SPECIAL MEETING OF THE GOVERNANCE BOARD

VIA VIRTUAL TELECONFERENCE ONLY
Pasadena Police Department
Community Relations Conference Room
207 North Garfield Avenue
Pasadena, California 91101
DECEMBER 29, 2021 AT 1:00 PM – AGENDA
Due to the continuing situation with the COVID-19 novel coronavirus the ICI System Authority Governance Board meeting will be conducted Electronically only.

Due to social distancing requirements, there will be no physical presence at the meeting and the public will not be able to attend in person. The public is encouraged to monitor and participate from the safety of their homes and offices to practice social distancing.

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+1 213-493-7443,,42108982# United States, Los Angeles Phone Conference ID: 421 089 82#
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1. BUSINESS AGENDA
a. Roll Call
b. Report of Staff, re: Posting of Agenda. The Agenda for the December 29 , 202 1 Special Governance Board Meeting was posted on December 27, 2021 on the I-C-I System Web Site and the Bulletin Board outside Glendale City Hall.

2. ORAL COMMUNICATIONS
Discussion is limited to items NOT a part of this agenda. Each speaker is allowed fiv e minutes.

Members may question or respond to the speaker but there will be no debate or decision.

3. REPORTS - INFORMATION
No Reports

4. CONSENT ITEMS
a. Approval of the Minutes for the December 2, 2021 Governance Board Meeting

5. ACTION ITEMS
a. Discussion Concerning the Motorola Solutions, Inc. (MSI), Proposed Advanced Plus Services and System Upgrade Proposals and Recommendation of Technical Committee to Accept and Proceed with Authorizing the Chair to Execute Said Agreements with MSI.

1. Motion Authorizing the Chair to Execute an Agreement with Motorola Solutions in acceptance of their 6 Year Advanced Plus Services and 6 Year System Upgrade Proposals as Presented by Staff and the Technical Committee.

2. Motion Directing Staff to Establish Necessary Budgeting and Billing Processes to Facilitate Billing of and Collection from Governance Board Member Entities For Pass Through of Funds to MSI.

6. BOARD MEMBER COMMENTS

7. STAFF COMMENTS

8. ADJOURNMENT

Next Meeting: February 3, 2022 at 1:00pm
Glendale City Hall 613 East Broadway
Glendale, CA 91206

ITEM 4.a.

INTERAGENCY COMMUNICATIONS INTEROPERABILITY AUTHORITY

A CALIFORNIA JOINT POWERS AGENCY

SPECIAL MEETING OF THE GOVERNANCE BOARD

VIA VIRTUAL TELECONFERENCE ONLY
Pasadena Police Department
Community Relations Conference Room
207 North Garfield Avenue
Pasadena, California 91101
DECEMBER 2, 2021 AT 1:00 PM – MINUTES
Due to the continuing situation with the COVID-19 novel coronavirus the ICI System Authority Governance Board meeting will be conducted Electronically only.

Due to social distancing requirements, there will be no physical presence at the meeting and the public will not be able to attend in person. The public is encouraged to monitor and participate from the safety of their homes and offices to practice social distancing.

Microsoft Teams meeting
Join on your computer or mobile app

Or call in (audio only)
+ United States, Los Angeles
Phone Conference ID: 362 393 232#
Find a local number |

1. BUSINESS AGENDA
a. Roll Call
Beverly Hills – Chief Greg Barton (V)
Burbank – Mr. Jim Compton (V)
Com Net – Absent
INSB – Mr. Ernest Gallo (V)
Pomona – Chief Michael Ellis (V)
Glendale – Chief Carl Povilaitis (V)
Culver City – Chief Ken Powell (V)
Montebello – Mr. Mark Kim (V)
Pasadena – Chief Anthony James (V)
Santa Monica – Mr. Adam Orland (V)
(V) Virtual

b. Report of Staff, re: Posting of Agenda. The Agenda for the December 2, 2021 Governance Board Meeting was posted on November 29, 2021 on the I-C-I System Web Site and the Bulletin Board outside Glendale City Hall.

2. ORAL COMMUNICATIONS
No Cards

3. REPORTS - INFORMATION
a. Reports Regarding Changes in Project Status from Previous Meeting None to Report
b. Report on Status of 2022 LA-LB UASI Grant Process
Mr. Edey advised that ICI is tentatively approved for $1 million for TDMA Migration Projects. c. Report on Status of System Upgrade Proposal
Mr. Edey reported that the Tech Committee would be calling a special meeting to act upon a recommendation to the Board for the SUA.

4. CONSENT ITEMS
a. Approval of the Minutes for the October 7, 2021, Governance Board Meeting Motion made by: Burbank
Second by: Culver City
Beverly Hills – Aye
Burbank – Aye
Com Net - Absent
Culver City – Aye
Glendale – Aye
INSB – Aye
Montebello – Aye
Pasadena – Aye
Santa Monica – Aye
Pomona – Aye
In Favor – _9_, Noes – _0_, Absent – _1_, Abstain – _0_

5. ACTION ITEMS
a. Discussion Regarding Proposed Revised Budget for FY 2021 -2022 to Include Additional Funding for Auditors for GASB 84 Implementation and Increased Subscriber Expense

1. Motion to Approve and Adopt Revised Budget
Motion made by: Glendale
Second by: Santa Monica
Beverly Hills – Aye
Burbank – Aye
Com Net - Absent
Culver City – Aye
Glendale – Aye
INSB – Aye
Montebello – Aye
Pasadena – Aye
Santa Monica – Aye

Pomona – Aye
In Favor – _9_, Noes – _0_, Absent – _1_, Abstain – _0_ b. Discussion Regarding Subscriber Agreement with Monterey Park Police Department.

1. Motion to Approve Chair to Execute Subscriber Agreement with Monterey Park Police.

Motion made by: Glendale
Second by: Santa Monica
Beverly Hills – Aye
Burbank – Aye
Com Net - Absent
Culver City – Absent (left meeting early)
Glendale – Aye
INSB – Aye
Montebello – Aye
Pasadena – Aye
Santa Monica – Aye
Pomona – Aye
In Favor – _8_, Noes – _0_, Absent – _2_, Abstain – _0_

6. BOARD MEMBER COMMENTS
Beverly Hills – no comment
Burbank – no comment
Com Net - absent
Culver City – absent
Glendale – no comment
INSB – If the documents discussed/shared could be included in the agenda packet for future meetings and the ones discussed/reviewed during this meeting can be distributed to the group.

Montebello – no comment
Pasadena – no comment
Pomona – no comment
Santa Monica – no comment

7. STAFF COMMENTS
Apologize for technical difficulties with not being able to display the documents from computer, although I will distribute the documents as soon as the meeting is over.

Ken Gurwell added: wanted to thank Ray and Gordon for working with Motorola and getting the pricing down not only on the SUA but on the maintenance services too. In looking at it there is substantial savings on the maintenance end of it which will help pay for some of these SUAs and updates for a lot of the agencies.

8. ADJOURNMENT at 1:59 pm by Chair Ellis.

Next Meeting: February 3, 2022 at 1:00pm
Glendale City Hall 613 East Broadway
Glendale, CA 91206

MOTOROLA SOLUTIONS SUA PACKAGE PROPOSAL
The Motorola Solutions SUA Package Proposal Consists of Four Elements:

SYSTEM UPGRADE AGREEMENT

SERVICE AGREEMENTS

CYBER SECURITY SERVICES

MPLS/JUNIPER EXTENDED WARRANTY
For reasons to be discussed, the Technical Committee and Staff are recommending the Governance Board proceed with the
System Upgrade and Service Agreement Proposals and that both the Cyber Security Services and MPLS/Juniper Extended Warranty Proposal be dealt with separatetly.

ITEM 5.a.

The Costing and Terms of these agreements are predicated upon the ICI JPA Consolidating the Billing for Member SA and SUA Services with MSI into a Single Invoice to be processed and paid through the JPA.

JPA MEMBER SA & SUA BILLING
The JPA will be billed in July of each Fiscal Year for the total sum due MSI for that year's SA and SUA for the ICI Governance Member Entities including INSB and ComNet Cities.

ICI will bill each Governance Board Member entity July 1, of each Fiscal Year for the apportioned sums (including INSB and ComNet Cities). Payment must be prompt in order for us to avoid late charges passing the funds through to MSI within the Billing Cycle.

SUBSCRIBER BILLING
Subscribers desirous of receiving the preferred costing within the 6-year ICI System JPA Agreement will enter into individual 6 Year Agreements with MSI. (See last page)

SERVICE AGREEMENT – ADVANCED PACKAGE
The Service Agreement (SA) is an already existing cost to you. It is the Customer Service Plan you already work with Rob Russell from Motorola to purchase.

This is the Motorola Solutions Service Agreement that each agency enters into with MSI for System Monitoring, Emergency Response, and Maintenance. Referred to as an ‘SA’ your Service Agreements are a necessary means by which you
ensure your infrastructure, consoles, and connectivity are functioning properly and that their status is continually monitored 24/7 by MSI at their facilities.

The SA’s also ensure all elements of the network are compliant with technical requirements to ensure overall system integrity and stability.

All ICI Member and Subscriber entities are required to maintain their individual sites to prevailing technical standards and to ensure they are continuously monitored to ensure technical compliance and proper functionality.

SYSTEM UPGRADE AGREEMENT
Also known as an ‘SUA’, this service product is Motorola Solutions’ means of ensuring all LMR systems have the most up to date operating systems and components. In today’s world, communications systems are more IT than radio.

Like cell phones, personal computers, and software, technology advances so quickly that components become obsolete and dysfunctional at a steady pace.

Most, if not all, IT technologies reach ‘end of sale’, end of ‘support’, and ‘end of life’ at a steady pace, requiring upgrades and component replacements to keep the systems operating. Just consider how often we need to replace our cell phones, personal devices, and laptop/desktop computers.

The Motorola Solutions SUA refreshes the entire network with both hardware and software and ensures that the system as a whole is working at optimum levels with the most state-of-the art components and operating systems.

The entire network must migrate as one. All Cells and Infrastructure, including Consoles, Prime Sites, the Master Site, the Redundant Master Site, and all the RF Sites must migrate together. Coordinated participation of all member and subscriber entities is more than essential and is not optional.

Commercial Off-The-Shelf (COTS) product integration and global supply chain issues limit Motorola’s ability to control infrastructure End of Life (EOL) and product replacement. The pre-planning included in SUA’s minimizes these issues and their potential threats to system integrity.

While we have engaged in SUA’s several times in the past, the last in 2020, this multi-year agreement will be a new “annual” expense, as it includes multiple SUA’s (3 during the course of the agreement) spread through a 6 year plan.

Motorola will no longer entertain single year SUA’s at an advantageous costing.

They are now prohibitively expensive, approaching $2.4 million for a single SUA.

Single SUA’s also create a high risk of critical components failing or becoming obsolete mid-stream as they are potentially employed well past their projected end of support or even life between upgrades. Motorola now requires nearly a one-year lead time before engaging in an SUA for existing systems.

Every trunked digital LMR system must undergo recurring SUA’s in order to remain resilient and functional, and our neighboring systems are no different.

PROPOSED COST PER FISCAL YEAR FOR SUA (BY CELL WITH MASTER SITE APPORTIONED) ‐ 12/20 CELL Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 TOTAL
ComNet* 87,816$ 89,527$ 91,258$ 93,010$ 94,784$ 96,581$ 552,975$ INSB* 78,900$ 80,437$ 81,992$ 83,566$ 85,161$ 86,775$ 496,832$ Beverly Hills 43,814$ 44,667$ 45,531$ 46,405$ 47,290$ 48,187$ 275,894$ Burbank 49,723$ 50,692$ 51,672$ 52,664$ 53,668$ 54,686$ 313,104$ Culver City 28,215$ 28,764$ 29,320$ 29,883$ 30,453$ 31,031$ 177,666$ Glendale** 123,749$ 126,159$ 128,598$ 131,067$ 133,568$ 136,100$ 779,241$ Montebello 79,676$ 81,228$ 82,799$ 84,388$ 85,998$ 87,628$ 501,718$ Pasadena 62,355$ 63,569$ 64,798$ 66,042$ 67,302$ 68,578$ 392,645$ Pomona 51,351$ 52,351$ 53,363$ 54,388$ 55,425$ 56,476$ 323,354$ Santa Monica 53,122$ 54,156$ 55,203$ 56,263$ 57,337$ 58,424$ 334,505$ TOTAL 658,721$ 671,551$ 684,534$ 697,677$ 710,986$ 724,465$ 4,147,933$ MSI LIST 1,136,642$ 1,170,741$ 1,205,863$ 1,242,039$ 1,279,301$ 1,317,680$ 7,352,266$ SAVINGS 477,921$ 499,190$ 521,329$ 544,362$ 568,315$ 593,215$ 3,204,333$ ICI System Governance Member Costs: This spreadsheet reflects the final negotiated cost of the 6 year SUA in comparison to the original list price costing presented by Motorola Solutions.

2018 PROPOSED SUA COSTING (WE DID NOT HAVE DSR) OLD SUA PROPOSAL 2022 2023 2024 2025 2026 2027 TOTAL
Master Site $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $480,000 Burbank $52,267 $52,336 $52,405 $52,478 $52,552 $52,629 $314,667 Beverly Hills $47,035 $47,109 $47,186 $47,265 $47,345 $47,430 $283,370 Culver City $8,811 $8,817 $8,822 $8,829 $8,836 $8,843 $52,958 Glendale $94,385 $94,450 $94,516 $94,585 $94,655 $94,727 $567,318 Montebello $95,200 $95,292 $95,385 $95,483 $95,583 $95,686 $572,629 Pasadena $83,575 $83,680 $83,787 $83,898 $84,014 $84,132 $503,086 Pomona $45,908 $45,980 $46,054 $46,130 $46,208 $46,289 $276,569 Santa Monica $65,460 $65,577 $65,697 $65,820 $65,946 $66,077 $394,577 Torrance/ INSB $101,311 $101,453 $101,600 $101,749 $101,905 $102,066 $610,084 ComNet $79,650 $79,782 $79,916 $80,056 $80,198 $80,346 $479,948 $753,602 $754,476 $755,368 $756,293 $757,242 $758,225 $4,535,206 2021 PROPOSED SUA COSTING (WITH DSR) NEW SUA PROPOSAL
2022 2023 2024 2025 2026 2027 TOTAL
Master Site & DSR $187,982 $191,643 $195,348 $199,099 $202,897 $206,743 $921,691 Burbank $30,925 $31,527 $32,137 $32,754 $33,379 $34,011 $194,732 Beverly Hills $25,016 $25,503 $25,996 $26,495 $27,000 $27,512 $157,522 Culver City $9,416 $9,600 $9,785 $9,973 $10,164 $10,356 $59,295 Glendale $104,951 $106,995 $109,063 $111,157 $113,278 $115,425 $660,870 Montebello $60,878 $62,064 $63,264 $64,478 $65,708 $66,954 $383,347 Pasadena $43,557 $44,405 $45,263 $46,132 $47,012 $47,904 $274,273 Pomona $32,553 $33,187 $33,828 $34,478 $35,135 $35,802 $204,983 Santa Monica $34,324 $34,992 $35,669 $36,353 $37,047 $37,749 $216,134 Torrance/INSB $60,102 $61,273 $62,457 $63,657 $64,871 $66,101 $378,461 ComNet $69,018 $70,362 $71,723 $73,100 $74,494 $75,906 $434,604 $658,721 $671,551 $684,534 $697,677 $710,986 $724,465 $4,147,933 ICI Governing Agencies
Subtotal
ICI Governing Agencies
Subtotal
ICI System Governance Member Costs: This Spreadsheet represents an apples-to-apples comparison of the final offer made by Motorola in 2018 for the same 6 year period for a multi-year SUA. We did not have a DSR included at the time.

In spite of the increased cost for the Master Site/DSR you can see the significant discounting passed on to the vast majority of our members (Culver City and Glendale had the only increases). The overall difference in final offers reveals a 10% savings from the prior SUA negotiations.

This is a Savings of $387,273 over the prior SUA Proposal for the same 6-year period.

Interagency Communications Interoperability, JPA
December 22, 2021
Six-Year P25 System Advanced Plus Services Proposal
Use or disclosure of this proposal is subject
to the restrictions on the cover page.

Motorola Solutions Confidential Restricted
Pricing Summary 2-2

2.1 SUA PRICING BREAKDOWN PER AGENCY
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
Master $146,371 $149,222 $152,107 $155,027 $157,985 $160,980 $921,691 DSR $41,611 $42,421 $43,241 $44,072 $44,912 $45,764 $262,021 Burbank $30,925 $31,527 $32,137 $32,754 $33,379 $34,011 $194,732 Beverly Hills $25,016 $25,503 $25,996 $26,495 $27,000 $27,512 $157,522 Culver City $9,416 $9,600 $9,785 $9,973 $10,164 $10,356 $59,295 Glendale $104,951 $106,995 $109,063 $111,157 $113,278 $115,425 $660,870 Montebello $60,878 $62,064 $63,264 $64,478 $65,708 $66,954 $383,347 Pasadena $43,557 $44,405 $45,263 $46,132 $47,012 $47,904 $274,273 Pomona $32,553 $33,187 $33,828 $34,478 $35,135 $35,802 $204,983 Santa Monica $34,324 $34,992 $35,669 $36,353 $37,047 $37,749 $216,134 Torrance/INSB $60,102 $61,273 $62,457 $63,657 $64,871 $66,101 $378,461 ComNet $69,018 $70,362 $71,723 $73,100 $74,494 $75,906 $434,604 $658,721 $671,551 $684,534 $697,677 $710,986 $724,465 $4,147,933 Arcadia $8,165 $8,324 $8,485 $8,648 $8,813 $8,980 $51,416 Bell $5,775 $5,888 $6,002 $6,117 $6,233 $6,352 $36,366
Bell Gardens $7,111 $7,249 $7,389 $7,531 $7,675 $7,820 $44,775 Downey Fire $8,165 $8,324 $8,485 $8,648 $8,813 $8,980 $51,416 Downey PD $10,467 $10,671 $10,877 $11,086 $11,298 $11,512 $65,911 El Monte $10,275 $10,475 $10,677 $10,882 $11,090 $11,300 $64,698 Huntington Park $6,830 $6,963 $7,098 $7,234 $7,372 $7,512 $43,007 San Gabriel $5,775 $5,888 $6,002 $6,117 $6,233 $6,352 $36,366 South Gate $8,358 $8,521 $8,685 $8,852 $9,021 $9,192 $52,629 Verdugo $14,281 $14,559 $14,840 $15,125 $15,414 $15,706 $89,924 Vernon $7,391 $7,535 $7,681 $7,828 $7,978 $8,129 $46,543 Whittier $10,275 $10,475 $10,677 $10,882 $11,090 $11,300 $64,698 Monterey Park $8,165 $8,324 $8,485 $8,648 $8,813 $8,980 $51,416 $111,033 $113,195 $115,384 $117,599 $119,842 $122,114 $699,168 $769,754 $784,746 $799,918 $815,276 $830,828 $846,579 $4,847,101 Subtotal

SUA TOTAL
SUA - 6 years
ICI Governing Agencies
Subtotal
ICI Subscriber Agencies
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
El Segundo $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Gardena $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Hawthorne $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Hermosa Beach $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Manhattan Beach $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Redondo Beach $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Torrance $24,044 $24,512 $24,986 $25,465 $25,951 $26,443 $151,401 $60,102 $61,273 $62,457 $63,657 $64,871 $66,101 $378,461 Azusa $9,671 $9,859 $10,050 $10,243 $10,438 $10,636 $60,895 Baldwin Park $11,939 $12,172 $12,407 $12,645 $12,886 $13,131 $75,180 Covina $11,939 $12,172 $12,407 $12,645 $12,886 $13,131 $75,180 Glendora $9,404 $9,587 $9,773 $9,960 $10,150 $10,343 $59,218 Irwindale $3,188 $3,250 $3,313 $3,376 $3,441 $3,506 $20,074 La Verne $10,938 $11,151 $11,367 $11,585 $11,806 $12,030 $68,877 West Covina $11,939 $12,172 $12,407 $12,645 $12,886 $13,131 $75,180 $69,018 $70,362 $71,723 $73,100 $74,494 $75,906 $434,604ComNet Total SUA - 6 years
INSB
INSB Total
ComNet

SUA COSTING FROM MSI PROPOSAL

Cell Present Proposed Savings
ComNet* 1,340,210$ 1,231,589$ 108,621$
INSB* 1,938,814$ 1,781,677$ 157,137$
Beverly Hills 791,387$ 727,247$ 64,140$
Burbank 673,805$ 619,195$ 54,611$
Culver City 183,498$ 168,626$ 14,872$
Glendale 2,582,454$ 2,373,152$ 209,303$
Montebello 1,325,321$ 1,217,907$ 107,415$
Pasadena 1,464,461$ 1,345,769$ 118,692$
Pomona 970,314$ 891,672$ 78,642$
Santa Monica 1,118,393$ 1,027,750$ 90,644$
1,004,076$
ICI System Governance Member Agencies Savings on SA Proposal *Includes INSB & ComNet Agencies

Interagency Communications Interoperability, JPA
December 22, 2021
Six-Year P25 System Advanced Plus Services Proposal
Use or disclosure of this proposal is subject
to the restrictions on the cover page.

Motorola Solutions Confidential Restricted
Pricing Summary 2-3

2.2 ADVANCED SERVICES PRICING BREAKDOWN PER AGENCY
Agency Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total
ICIS JOINT POWERS AUTHORITY (JPA) $151,173.70 $156,928.94 $161,216.47 $167,218.02 $173,455.71 $179,934.10 $989,926.95 ICI - DSR $81,311.45 $84,407.01 $86,713.13 $89,941.17 $93,296.23 $96,780.74 $532,449.74 BURBANK WATER & POWER COMMUNICATIONS $97,096.96 $100,793.48 $103,547.31 $107,402.03 $111,408.42 $115,569.41 $635,817.61 BEVERLY HILLS, CITY OF $114,040.84 $118,382.42 $121,616.80 $126,144.19 $130,849.71 $135,736.81 $746,770.77 CULVER CITY, CITY OF $26,442.58 $27,449.26 $28,199.21 $29,248.97 $30,340.04 $31,473.21 $173,153.25 GLENDALE, CITY OF $367,569.94 $381,563.48 $391,988.33 $406,580.76 $421,747.33 $437,499.16 $2,406,949.00 MONTEBELLO, CITY OF $190,982.01 $198,252.77 $203,669.32 $211,251.25 $219,131.50 $227,315.84 $1,250,602.70 PASADENA, CITY OF $211,846.50 $215,722.79 $232,169.81 $240,812.73 $249,795.70 $259,125.31 $1,409,472.84 POMONA, CITY OF $139,824.53 $145,147.71 $149,113.35 $154,664.35 $160,433.75 $166,425.79 $915,609.48 SANTA MONICA POLICE DEPT $146,974.43 $159,835.04 $164,201.96 $170,314.66 $176,667.86 $183,266.22 $1,001,260.18 INSB, PRIME SITE $37,304.53 $38,724.73 $39,782.74 $41,263.72 $42,802.97 $44,401.62 $244,280.31 TORRANCE CONSOLES $53,499.45 $54,478.36 $58,631.87 $60,814.54 $63,083.09 $65,439.18 $355,946.50 INSB RF SITES $160,162.97 $163,093.10 $175,527.56 $182,061.87 $188,853.27 $195,906.75 $1,065,605.52 GLENDORA, CITY OF (ComNet) $79,277.37 $82,295.49 $84,543.92 $87,691.21 $90,962.33 $94,359.68 $519,130.00 GLENDORA, CITY OF $17,574.67 $18,243.75 $18,742.19 $19,439.90 $20,165.06 $20,918.21 $115,083.78 AZUSA, CITY OF $17,574.67 $18,243.75 $18,742.19 $19,439.90 $20,165.06 $20,918.21 $115,083.78 BALDWIN PARK POLICE DEPT, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 COVINA, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 LA VERNE POLICE DEPT, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 WEST COVINA POLICE DEPT, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 $1,971,357.44 $2,045,259.07 $2,122,335.24 $2,201,342.76 $2,283,458.87 $2,368,743.69 $12,992,497.08 BELL, CITY OF $14,880.92 $15,447.45 $15,869.49 $16,460.26 $17,074.27 $17,711.98 $97,444.38 ARCADIA, CITY OF $20,688.06 $21,475.66 $22,062.40 $22,883.71 $23,737.34 $24,623.90 $135,471.08 BELL GARDENS POLICE DEPT, CITY OF $17,062.79 $17,712.37 $18,196.30 $18,873.69 $19,577.73 $20,308.94 $111,731.82 DOWNEY FIRE DEPT $22,719.56 $23,135.27 $24,899.14 $25,826.05 $26,789.44 $27,789.99 $151,159.46 DOWNEY POLICE DEPT, CITY OF $24,263.60 $25,187.33 $25,875.48 $26,838.74 $27,839.90 $28,879.69 $158,884.75 EL MONTE POLICE DEPT $24,468.02 $24,915.73 $26,815.34 $27,813.59 $28,851.11 $29,928.67 $162,792.46 HUNTINGTON PARK $17,574.29 $18,243.35 $18,741.78 $19,439.48 $20,164.62 $20,917.75 $115,081.28 MONTEREY PARK, CITY OF $24,263.60 $25,187.33 $25,875.48 $26,838.74 $27,839.90 $28,879.69 $158,884.75 SOUTH GATE, CITY OF $21,728.06 $22,555.26 $23,171.50 $24,034.10 $24,930.64 $25,861.77 $142,281.33 SAN GABRIEL, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 GLENDALE, CITY OF (Verdugo Fire) $73,799.87 $76,609.46 $78,702.54 $81,632.38 $84,677.49 $87,840.11 $483,261.86 VERNON, CITY OF $17,574.67 $18,243.75 $18,742.19 $19,439.90 $20,165.06 $20,918.21 $115,083.78 WHITTIER POLICE DEPT $26,130.90 $27,125.71 $27,866.83 $28,904.22 $29,982.42 $31,102.23 $171,112.31 $324,829.56 $336,262.93 $347,800.76 $360,748.24 $374,205.13 $388,181.31 $2,132,027.92 $2,296,187.00 $2,381,522.00 $2,470,136.00 $2,562,091.00 $2,657,664.00 $2,756,925.00 $15,124,525.00 ADVANCED SERVICES - 6 YEARS

SUB-TOTAL

SUB-TOTAL
TOTAL
ICI Governing AgenciesICI Subscriber Agencies
Advanced Services Costing from MSI Proposal

The design, technical, pricing, and other information (“Information”) furnished with this submission is proprietary and/or trade secret information of Motorola Solutions, Inc. (“Motorola Solutions”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola Solutions.

MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 20201 Motorola Solutions, Inc. All rights reserved.

INTERAGENCY

COMMUNICATIONS

INTEROPERABILITY
SIX-YEAR P25 SYSTEM ADVANCED PLUS SERVICES PROPOSAL DECEMBER 22, 2021

Interagency Communications Interoperability, JPA December 22, 2021 Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Table of Contents i

Motorola Solutions, Inc.
10680 Treena St., Suite 200.

San Diego, CA 92131 USA

December 22, 2021

Raymond A. Edey, Executive Director
Interagency Communications Interoperability, JPA
613 East Broadway, Suite 200
Glendale, CA 91206

Subject: Interagency Communications Interoperability P25 System Advanced Plus Services Proposal

Dear Mr. Edey:

Motorola Solutions, Inc. (“Motorola”) is pleased to have the opportunity to provide Interagency Communications Interoperability, JPA (“ICI”) with quality communications equipment and services.

The Motorola project team has taken great care to propose a solution that will address your needs and provide exceptional value.

Per ICI’s request, Motorola is providing a six-year firm offer for Advanced Plus Services consisting of Advanced Services and System Upgrade Agreement (SUA).

This proposal is subject to the terms and conditions contained in the Amended and Restated Master Purchase and Service Agreement, dated October 31, 2011, between Motorola and the City of Glendale (“Agreement”) together with the additional terms enclosed herein. Pricing is as set forth in the existing Los Angeles County Contract. ICI may accept this offer by signing this proposal, which shall act as a Transaction Document as described in the Agreement. This proposal shall remain valid until December 31, 2021.

We thank you for the opportunity to provide ICI with “best in class” service solutions. Our goal is to provide you with the best products and services available in the communications industry. Any questions can be directed to your Motorola Account Executive, Denis Redzepagic at 619-577-3619 or [email protected].

Sincerely,
Motorola Solutions, Inc.

Jerry Burch
Territory Vice President

Interagency Communications Interoperability, JPA December 22, 2021 Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Table of Contents ii

TABLE OF CONTENTS
Section 1
Executive Summary ................................ ................................ ................................ ........................ 1-1 Section 2
Pricing Summary ................................ ................................ ................................ ............................ 2-1

2.1 SUA Pricing Breakdown per Agency................................ ................................ ................ 2-2

2.2 Advanced Services Pricing Breakdown Per Agency ................................ ........................ 2-3

2.3 Payment Terms ................................ ................................ ................................ ............... 2-4 Section 3
Solution Description ................................ ................................ ................................ ........................ 3-1

3.1 Advanced Services for Master, RF, and Console Sites ................................ .................... 3-1

3.2 System Upgrade Agreement (SUA) ................................ ................................ ................. 3-2 Section 4
Advanced Services Statement of Work for Master, RF, and Console Site Support ......................... 4-1

4.1 Overview ................................ ................................ ................................ ......................... 4-1

4.2 Motorola Solutions Service Delivery Ecosystem ................................ .............................. 4-2

4.2.1 Centralized Managed Support Operations ................................ ................................ ... 4-2

4.2.2 Field Service ................................ ................................ ................................ ................ 4-3

4.2.3 Customer Support Manager ................................ ................................ ......................... 4-3

4.2.4 Repair Depot ................................ ................................ ................................ ............... 4-3

4.2.5 MyView Portal ................................ ................................ ................................ .............. 4-3

4.3 Connectivity Specifications ................................ ................................ .............................. 4-5

4.4 Advanced Services Detailed Description ................................ ................................ ......... 4-5

4.4.1 Network Event Monitoring ................................ ................................ ............................ 4-5

4.4.1.1 Description of Service ................................ ................................ .......................... 4-5

4.4.1.2 Scope ................................ ................................ ................................ .................. 4-6

4.4.1.3 Inclusions ................................ ................................ ................................ ............. 4-6

4.4.1.4 Motorola Solutions Responsibilities ................................ ................................ ...... 4-6

4.4.1.5 Limitations and Exclusions ................................ ................................ ................... 4-7

4.4.1.6 Customer Responsibilities ................................ ................................ .................... 4-7

4.4.1.7 Connectivity Matrix ................................ ................................ ............................... 4-8

4.4.1.8 Motorola Solutions Owned and Supplied Equipment ................................ ............ 4-8

4.4.1.9 Monitored Elements ................................ ................................ ............................. 4-9

4.4.2 Remote Technical Support ................................ ................................ ........................ 4-10

4.4.2.1 Description of Service ................................ ................................ ........................ 4-10

4.4.2.2 Scope ................................ ................................ ................................ ................ 4-10

4.4.2.3 Inclusions ................................ ................................ ................................ ........... 4-10

4.4.2.4 Motorola Solutions Responsibilities ................................ ................................ .... 4-11

4.4.2.5 Limitations and Exclusions ................................ ................................ ................. 4-11

Interagency Communications Interoperability, JPA December 22, 2021 Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Table of Contents iii

4.4.2.6 Customer Responsibilities ................................ ................................ .................. 4-11

4.4.3 Network Hardware Repair with Advanced Replacement ................................ ............ 4-12

4.4.3.1 Description of Service ................................ ................................ ........................ 4-12

4.4.3.2 Scope ................................ ................................ ................................ ................ 4-12

4.4.3.3 Inclusions ................................ ................................ ................................ ........... 4-12

4.4.3.4 Motorola Solutions Responsibilities ................................ ................................ .... 4-12

4.4.3.5 Limitations and Exclusions ................................ ................................ ................. 4-13

4.4.3.6 Customer Responsibilities ................................ ................................ .................. 4-14

4.4.3.7 Repair Process ................................ ................................ ................................ .. 4-15

4.4.3.8 Advanced Replacement ................................ ................................ ..................... 4-16

4.4.4 Remote Security Update Service ................................ ................................ ............... 4-19

4.4.4.1 Description of Service ................................ ................................ ........................ 4-19

4.4.4.2 Scope ................................ ................................ ................................ ................ 4-20

4.4.4.3 Inclusions ................................ ................................ ................................ ........... 4-21

4.4.4.4 Motorola Solutions Responsibilities ................................ ................................ .... 4-21

4.4.4.5 Limitations and Exclusions ................................ ................................ ................. 4-22

4.4.4.6 Customer Responsibilities ................................ ................................ .................. 4-22

4.4.4.7 Reboot Responsibilities ................................ ................................ ...................... 4-22

4.4.4.8 Disclaimer ................................ ................................ ................................ .......... 4-23

4.4.5 On-site Infrastructure Response ................................ ................................ ................ 4-23

4.4.5.1 Description of Service ................................ ................................ ........................ 4-23

4.4.5.2 Scope ................................ ................................ ................................ ................ 4-24

4.4.5.3 Inclusions ................................ ................................ ................................ ........... 4-24

4.4.5.4 Motorola Solutions Responsibilities ................................ ................................ .... 4-24

4.4.5.5 Customer Responsibilities ................................ ................................ .................. 4-25

4.4.6 Annual Preventive Maintenance ................................ ................................ ................ 4-25

4.4.6.1 Description of Service ................................ ................................ ........................ 4-25

4.4.6.2 Scope ................................ ................................ ................................ ................ 4-25

4.4.6.3 Inclusions ................................ ................................ ................................ ........... 4-26

4.4.6.4 Motorola Solutions Responsibilities ................................ ................................ .... 4-26

4.4.6.5 Limitations and Exclusions ................................ ................................ ................. 4-26

4.4.6.6 Customer Responsibilities ................................ ................................ .................. 4-26

4.4.6.7 Preventive Maintenance Tasks ................................ ................................ .......... 4-27

4.4.6.8 Site Performance Evaluation Procedures ................................ ........................... 4-37

4.4.7 Security Monitoring ................................ ................................ ................................ .... 4-38

4.4.7.1 Description of Service ................................ ................................ ........................ 4-38

4.4.7.2 Scope ................................ ................................ ................................ ................ 4-38

4.4.7.3 Inclusion................................ ................................ ................................ ............. 4-38

4.4.7.4 Motorola Solutions Responsibilities ................................ ................................ .... 4-39

4.4.7.5 Customer Responsibilities ................................ ................................ .................. 4-39

4.4.7.6 Disclaimer ................................ ................................ ................................ .......... 4-40

4.4.7.7 Potential ASTRO 25 Firewalls ................................ ................................ ............ 4-40

Interagency Communications Interoperability, JPA December 22, 2021 Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Table of Contents iv

4.4.7.8 Security Monitoring Priority Level Definitions and Response Times ................... 4-41

4.5 Priority Level Definitions and Response Times ................................ .............................. 4-42 Section 5
ASTRO 25 System Upgrade Agreement II (SUA II) Statement of Work ................................ .......... 5-1

5.1 Description of Service and Obligations ................................ ................................ ............ 5-1

5.2 Upgrade Elements and Corresponding Party Responsibilities ................................ ......... 5-3

5.3 Exclusions and Limitations ................................ ................................ .............................. 5-5

5.4 Special Provisions ................................ ................................ ................................ ........... 5-6 Appendix A – ASTRO 25 System Release Upgrade Paths ................................ ......................... 5-8 Appendix B – High-Speed Connectivity Specifications ................................ ................................ 5-9 Appendix C – System Pricing Configuration ................................ ................................ .............. 5-10 Section 6
Contractual Documentation ................................ ................................ ................................ ............. 6-1 LIFECYCLE MANAGEMENT ADDENDUM ................................ ................................ ............. 6-2

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal
Use or disclosure of this proposal is subject
to the restrictions on the cover page.

Motorola Solutions Confidential Restricted
Executive Summary 1-1
SECTION 1

EXECUTIVE SUMMARY
Motorola has carefully studied ICI’s current approach towards services and software upgrades, and has developed a new strategy which should benefit the ICI system and users in the years to come. A detailed comparison between the current and new approach is shown in the table below.

Current Approach New Approach
System
Upgrades
One-off Upgrade Approach

1. Complex upgrade efforts

2. Missing on new features

3. GGM replacement

4. Very costly
Subscription to an Upgrade Program

1. Upgrades are scheduled in advance
and well planned/executed

2. New feature available to ICI to
purchase

3. Predictable upgrade cost spread
over 6 years

4. Volume discounts
Service
Agreements
Individual Service Agreements

1. Inconsistent maintenance approach
across single network

2. Complex, inconsistent timing and
pricing of contracts

3. Higher cost

4. Non-participating agencies leave
entire system at risk
Consistent Maintenance Approach

1. All ICI agencies have same Motorola
service entitlements

2. Volume discounts

3. Predictable annual maintenance cost
per agency over 6 years

4. Consistent pricing per site equipment

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal
Use or disclosure of this proposal is subject
to the restrictions on the cover page.

Motorola Solutions Confidential Restricted
Pricing Summary 2-1
SECTION 2

PRICING SUMMARY
The following table provides a breakout of the P25 Advanced Services and System Upgrade Agreement (SUA) over six years.

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
TOTAL ICI Fiscal Year FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Start Date 7/1/2022 7/1/2023 7/1/2024 7/1/2025 7/1/2026 7/1/2027 SUA $769,754 $784,746 $799,918 $815,276 $830,828 $846,579 $4,847,101 Advanced
Services $2,296,187 $2,381,522 $2,470,136 $2,562,091 $2,657,664 $2,756,925 $15,124,525 $3,065,941 $3,166,268 $3,270,054 $3,377,367 $3,488,492 $3,603,504 $19,971,626

Notes:

Pricing is valid through December 31, 2021.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal
Use or disclosure of this proposal is subject
to the restrictions on the cover page.

Motorola Solutions Confidential Restricted
Pricing Summary 2-2

2.1 SUA PRICING BREAKDOWN PER AGENCY

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
Master $146,371 $149,222 $152,107 $155,027 $157,985 $160,980 $921,691 DSR $41,611 $42,421 $43,241 $44,072 $44,912 $45,764 $262,021 Burbank $30,925 $31,527 $32,137 $32,754 $33,379 $34,011 $194,732 Beverly Hills $25,016 $25,503 $25,996 $26,495 $27,000 $27,512 $157,522 Culver City $9,416 $9,600 $9,785 $9,973 $10,164 $10,356 $59,295 Glendale $104,951 $106,995 $109,063 $111,157 $113,278 $115,425 $660,870 Montebello $60,878 $62,064 $63,264 $64,478 $65,708 $66,954 $383,347 Pasadena $43,557 $44,405 $45,263 $46,132 $47,012 $47,904 $274,273 Pomona $32,553 $33,187 $33,828 $34,478 $35,135 $35,802 $204,983 Santa Monica $34,324 $34,992 $35,669 $36,353 $37,047 $37,749 $216,134 Torrance/INSB $60,102 $61,273 $62,457 $63,657 $64,871 $66,101 $378,461 ComNet $69,018 $70,362 $71,723 $73,100 $74,494 $75,906 $434,604 $658,721 $671,551 $684,534 $697,677 $710,986 $724,465 $4,147,933 Arcadia $8,165 $8,324 $8,485 $8,648 $8,813 $8,980 $51,416 Bell $5,775 $5,888 $6,002 $6,117 $6,233 $6,352 $36,366
Bell Gardens $7,111 $7,249 $7,389 $7,531 $7,675 $7,820 $44,775 Downey Fire $8,165 $8,324 $8,485 $8,648 $8,813 $8,980 $51,416 Downey PD $10,467 $10,671 $10,877 $11,086 $11,298 $11,512 $65,911 El Monte $10,275 $10,475 $10,677 $10,882 $11,090 $11,300 $64,698 Huntington Park $6,830 $6,963 $7,098 $7,234 $7,372 $7,512 $43,007 San Gabriel $5,775 $5,888 $6,002 $6,117 $6,233 $6,352 $36,366 South Gate $8,358 $8,521 $8,685 $8,852 $9,021 $9,192 $52,629 Verdugo $14,281 $14,559 $14,840 $15,125 $15,414 $15,706 $89,924 Vernon $7,391 $7,535 $7,681 $7,828 $7,978 $8,129 $46,543 Whittier $10,275 $10,475 $10,677 $10,882 $11,090 $11,300 $64,698 Monterey Park $8,165 $8,324 $8,485 $8,648 $8,813 $8,980 $51,416 $111,033 $113,195 $115,384 $117,599 $119,842 $122,114 $699,168 $769,754 $784,746 $799,918 $815,276 $830,828 $846,579 $4,847,101 Subtotal

SUA TOTAL
SUA - 6 years
ICI Governing Agencies
Subtotal
ICI Subscriber Agencies
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
El Segundo $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Gardena $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Hawthorne $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Hermosa Beach $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Manhattan Beach $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Redondo Beach $6,010 $6,127 $6,245 $6,365 $6,487 $6,610 $37,843 Torrance $24,044 $24,512 $24,986 $25,465 $25,951 $26,443 $151,401 $60,102 $61,273 $62,457 $63,657 $64,871 $66,101 $378,461 Azusa $9,671 $9,859 $10,050 $10,243 $10,438 $10,636 $60,895 Baldwin Park $11,939 $12,172 $12,407 $12,645 $12,886 $13,131 $75,180 Covina $11,939 $12,172 $12,407 $12,645 $12,886 $13,131 $75,180 Glendora $9,404 $9,587 $9,773 $9,960 $10,150 $10,343 $59,218 Irwindale $3,188 $3,250 $3,313 $3,376 $3,441 $3,506 $20,074 La Verne $10,938 $11,151 $11,367 $11,585 $11,806 $12,030 $68,877 West Covina $11,939 $12,172 $12,407 $12,645 $12,886 $13,131 $75,180 $69,018 $70,362 $71,723 $73,100 $74,494 $75,906 $434,604ComNet Total SUA - 6 years
INSB
INSB Total
ComNet

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal
Use or disclosure of this proposal is subject
to the restrictions on the cover page.

Motorola Solutions Confidential Restricted
Pricing Summary 2-3

2.2 ADVANCED SERVICES PRICING BREAKDOWN PER AGENCY

Agency Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total
ICIS JOINT POWERS AUTHORITY (JPA) $151,173.70 $156,928.94 $161,216.47 $167,218.02 $173,455.71 $179,934.10 $989,926.95 ICI - DSR $81,311.45 $84,407.01 $86,713.13 $89,941.17 $93,296.23 $96,780.74 $532,449.74 BURBANK WATER & POWER COMMUNICATIONS $97,096.96 $100,793.48 $103,547.31 $107,402.03 $111,408.42 $115,569.41 $635,817.61 BEVERLY HILLS, CITY OF $114,040.84 $118,382.42 $121,616.80 $126,144.19 $130,849.71 $135,736.81 $746,770.77 CULVER CITY, CITY OF $26,442.58 $27,449.26 $28,199.21 $29,248.97 $30,340.04 $31,473.21 $173,153.25 GLENDALE, CITY OF $367,569.94 $381,563.48 $391,988.33 $406,580.76 $421,747.33 $437,499.16 $2,406,949.00 MONTEBELLO, CITY OF $190,982.01 $198,252.77 $203,669.32 $211,251.25 $219,131.50 $227,315.84 $1,250,602.70 PASADENA, CITY OF $211,846.50 $215,722.79 $232,169.81 $240,812.73 $249,795.70 $259,125.31 $1,409,472.84 POMONA, CITY OF $139,824.53 $145,147.71 $149,113.35 $154,664.35 $160,433.75 $166,425.79 $915,609.48 SANTA MONICA POLICE DEPT $146,974.43 $159,835.04 $164,201.96 $170,314.66 $176,667.86 $183,266.22 $1,001,260.18 INSB, PRIME SITE $37,304.53 $38,724.73 $39,782.74 $41,263.72 $42,802.97 $44,401.62 $244,280.31 TORRANCE CONSOLES $53,499.45 $54,478.36 $58,631.87 $60,814.54 $63,083.09 $65,439.18 $355,946.50 INSB RF SITES $160,162.97 $163,093.10 $175,527.56 $182,061.87 $188,853.27 $195,906.75 $1,065,605.52 GLENDORA, CITY OF (ComNet) $79,277.37 $82,295.49 $84,543.92 $87,691.21 $90,962.33 $94,359.68 $519,130.00 GLENDORA, CITY OF $17,574.67 $18,243.75 $18,742.19 $19,439.90 $20,165.06 $20,918.21 $115,083.78 AZUSA, CITY OF $17,574.67 $18,243.75 $18,742.19 $19,439.90 $20,165.06 $20,918.21 $115,083.78 BALDWIN PARK POLICE DEPT, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 COVINA, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 LA VERNE POLICE DEPT, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 WEST COVINA POLICE DEPT, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 $1,971,357.44 $2,045,259.07 $2,122,335.24 $2,201,342.76 $2,283,458.87 $2,368,743.69 $12,992,497.08 BELL, CITY OF $14,880.92 $15,447.45 $15,869.49 $16,460.26 $17,074.27 $17,711.98 $97,444.38 ARCADIA, CITY OF $20,688.06 $21,475.66 $22,062.40 $22,883.71 $23,737.34 $24,623.90 $135,471.08 BELL GARDENS POLICE DEPT, CITY OF $17,062.79 $17,712.37 $18,196.30 $18,873.69 $19,577.73 $20,308.94 $111,731.82 DOWNEY FIRE DEPT $22,719.56 $23,135.27 $24,899.14 $25,826.05 $26,789.44 $27,789.99 $151,159.46 DOWNEY POLICE DEPT, CITY OF $24,263.60 $25,187.33 $25,875.48 $26,838.74 $27,839.90 $28,879.69 $158,884.75 EL MONTE POLICE DEPT $24,468.02 $24,915.73 $26,815.34 $27,813.59 $28,851.11 $29,928.67 $162,792.46 HUNTINGTON PARK $17,574.29 $18,243.35 $18,741.78 $19,439.48 $20,164.62 $20,917.75 $115,081.28 MONTEREY PARK, CITY OF $24,263.60 $25,187.33 $25,875.48 $26,838.74 $27,839.90 $28,879.69 $158,884.75 SOUTH GATE, CITY OF $21,728.06 $22,555.26 $23,171.50 $24,034.10 $24,930.64 $25,861.77 $142,281.33 SAN GABRIEL, CITY OF $19,675.21 $20,424.25 $20,982.27 $21,763.37 $22,575.20 $23,418.37 $128,838.67 GLENDALE, CITY OF (Verdugo Fire) $73,799.87 $76,609.46 $78,702.54 $81,632.38 $84,677.49 $87,840.11 $483,261.86 VERNON, CITY OF $17,574.67 $18,243.75 $18,742.19 $19,439.90 $20,165.06 $20,918.21 $115,083.78 WHITTIER POLICE DEPT $26,130.90 $27,125.71 $27,866.83 $28,904.22 $29,982.42 $31,102.23 $171,112.31 $324,829.56 $336,262.93 $347,800.76 $360,748.24 $374,205.13 $388,181.31 $2,132,027.92 $2,296,187.00 $2,381,522.00 $2,470,136.00 $2,562,091.00 $2,657,664.00 $2,756,925.00 $15,124,525.00 ADVANCED SERVICES - 6 YEARS

SUB-TOTAL

SUB-TOTAL
TOTAL
ICI Governing AgenciesICI Subscriber Agencies

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal
Use or disclosure of this proposal is subject
to the restrictions on the cover page.

Motorola Solutions Confidential Restricted
Pricing Summary 2-4

2.3 PAYMENT TERMS
For SUA and Advanced Services, Motorola will invoice ICI, JPA annually in advance of each year of the plan for their portion of the contract, as detailed in the sections 2.1 and 2.2.

Subscriber Agencies will be invoiced individually on annual basis in advance of each year of the plan for their portion of the contract, as detailed in the sections 2.1 and 2.2.

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December 22, 2021

Six-Year Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Solution Description 3-1 SECTION 3

SOLUTION DESCRIPTION
Motorola is pleased to propose to ICI its Advanced Plus Services package for 6 years consisting of Advanced Services and System Upgrade Agreement.

3.1 ADVANCED SERVICES FOR MASTER, RF, AND CONSOLE
SITES
In order to ensure that Interagency Communications Interoperability (“ICI”) has access to technical support teams and resources for troubleshooting and maintenance, Motorola proposes Advanced Services to ICI. Appropriate for customers who need immediate access to Motorola’s technical personnel, Advanced Services provide remote assistance to address unforeseen network events, make necessary repairs to network components, and deliver patches to keep ICI’s system secure. The proposed offering consists of the following specific services.
 Network Event Monitoring
 Technical Support
 Network Hardware Repair with Advanced Replacement
 Remote Security Update Service (RSUS)
 On-site Infrastructure Response
 Annual Preventive Maintenance
 Security Monitoring
These services will be delivered to ICI through a centralized team within Motorola’s Solutions Support Center (SSC), which operates on a 24 x 7 x 365 basis; and through Motorola’s Repair Depot, which will ensure that equipment is repaired to the highest quality standards.

The above described services vary across network components as described below.

System Element Services Offer
SUA II Advanced
Services
Master and DSR Yes Yes
Prime Sites and RF Sites Yes Yes
Consoles Yes Yes
NICE No No
Genesis No No
Microwave No No
Backhaul MPLS Routers No No
Full descriptions of Advanced Services may be found in Section 4 - Advanced Services Statement of Work for Master, RF, and Console Site Support”.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Solution Description 3-2

3.2 SYSTEM UPGRADE AGREEMENT (SUA)
The System Upgrade Agreement (SUA) provides for radio network technology refresh as needed to keep the system in a “standard support” window for the duration of the six-year contract period.

Keeping the system in a standard support window ensures the following:
 Best-in-class cyber-security technology through Anti-virus updates, vetted 3rd party, and MSI software patches
 Access to expansion components when needed to add RF and console sites and even new (unknown today) features
 Access to Motorola support services as needed
When needed, the SUA will cover update or replacement of relevant components in the following radio network subsystems:
 Master site (includes DSR)
 RF sites (includes 10 Prime sites, 38 Remote sites)
 Console sites (includes 32 Dispatch site locations)
 Excludes consolettes, radios and antenna systems
 MCC 7500 Subsystem (includes 168 MCC7500 Operator Positions, 4 AIS) Based on current lifecycle support of various components that compose the radio network we anticipate that system upgrades will occur approximately every two years with items listed below updated or refreshed when no longer supportable.

Component Typical Refresh Cadence
Motorola System Release Software 2 Years
3rd Party Software Applications 3 Years
Operating Systems 3-5 Years
Databases 3-5 Years
Servers 3-4 Years
Switches 5-6 Years
Routers 3-5 Years
PCs 2-3 Years
Firewalls 3-5 Years
MSI - RF site equipment Field Replaceable
Units (FRUs)
8-10 Years
Details and scope of coverage can be found in Section 5 – ASTRO 25 System Upgrade Agreement II (SUA II) Statement of Work.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-1 SECTION 4

ADVANCED SERVICES

STATEMENT OF WORK FOR

MASTER, RF, AND CONSOLE

SITE SUPPORT

4.1 OVERVIEW
Motorola Solutions’ ASTRO® 25 Advanced Services (“Advanced Services”) provide an integrated and comprehensive sustainment program for fixed end network infrastructure equipment located at the network core, RF sites, and dispatch sites. Advanced Services do not include maintenance for mobile devices, portable devices, or network backhaul equipment.

Advanced Services consist of the following elements:
 Network Event Monitoring.
 Remote Technical Support.
 Network Hardware Repair.
 Remote Security Update Service.
 On-site Infrastructure Response.
 Annual Preventive Maintenance.
 Security Monitoring.

Each of these elements is summarized below and expanded upon in Section 4.4. In the event of a conflict between the descriptions below and an individual subsection of Section

4.4, the individual subsection prevails.

This Statement of Work (“SOW”), including all of its subsections and attachments is an integral part of the applicable agreement (“Agreement”) between Motorola Solutions, Inc. (“Motorola Solutions”) and the customer (“Customer”).

In order to receive the services as defined within this SOW, the Customer is required to keep the system within a standard support period as described in Motorola Solutions’ Software Support Policy (“SwSP”).

Network Event Monitoring
Real-time, continuous ASTRO 25 radio communications network monitoring and event management. Using sophisticated tools for remote monitoring and event characterization, Motorola Solutions will assess events, determine the appropriate response, and initiate that response. Possible responses include remotely addressing the issue, escalation to product technical support groups, and dispatch of designated field technical resources.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-2 Remote Technical Support
Motorola Solutions will provide telephone consultation with specialists skilled at diagnosing and swiftly resolving infrastructure operational technical issues that require a high level of ASTRO 25 network experience and troubleshooting capabilities.

Network Hardware Repair
Motorola Solutions will repair Motorola Solutions-manufactured infrastructure equipment and select third-party manufactured infrastructure equipment supplied by Motorola Solutions.

Motorola Solutions coordinates the equipment repair logistics process.

Remote Security Update Service
Motorola Solutions will pre-test third-party security updates to verify they are compatible with the ASTRO 25 network, and remotely push the updates to the Customer’s network.

On-site Infrastructure Response
When needed to resolve equipment malfunctions, Motorola Solutions will dispatch qualified local technicians to the Customer’s location to diagnose and restore the communications network. Technicians will perform diagnostics on impacted hardware and replace defective components. The service technician’s response time will be based on pre-defined incident priority levels.

Annual Preventive Maintenance
Qualified field service technicians will perform regularly scheduled operational testing and alignment of infrastructure and network components to verify those components comply with the original manufacturer’s specifications.

Security Monitoring
Real-time, continuous ASTRO 25 radio network security elements monitoring by specialized security technologists with extensive experience working with ASTRO 25 mission-critical networks. For highly complex or unusual security events, Motorola Solutions technologists have direct access to Motorola Solutions engineers for rapid resolution.

4.2 MOTOROLA SOLUTIONS SERVICE DELIVERY ECOSYSTEM
Advanced Services are delivered through a tailored combination of local field service personnel, centralized teams equipped with a sophisticated service delivery platform, product repair depots, and MyView Portal. These service entities will collaborate to swiftly analyze issues, accurately diagnose root causes, and promptly resolve issues to restore the Customer’s network to normal operations.

4.2.1 Centralized Managed Support Operations
The cornerstone of Motorola Solutions’ support process is the Centralized Managed Support Operations (“CMSO”) organization, which includes the Service Desk and technical support teams. The CMSO is staffed 24x7x365 by experienced personnel, including service desk specialists, security analysts, and operations managers.

The Service Desk provides a single point of contact for all service related items, including communications between the Customer, Motorola Solutions, and third-party subcontractors.

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December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-3 The Service Desk processes service requests, service incidents, change requests, and dispatching, and communicates with stakeholders in accordance with pre-defined response times.

All incoming transactions through the Service Desk are recorded, tracked, and updated through the Motorola Solutions Customer Relationship Management (“CRM”) system. The Service Desk also documents Customer inquiries, requests, concerns, and related tickets.

The CMSO coordinates with the field service organization that will serve the Customer locally.

4.2.2 Field Service
Motorola Solutions authorized and qualified field service technicians perform on-site infrastructure response, field repair, and preventive maintenance tasks. These technicians are integrated with the Service Desk and with technical support teams and product engineering as required to resolve repair and maintenance requests.

4.2.3 Customer Support Manager
A Motorola Solutions Customer Support Manager (“CSM”) will be the Customer’s key point of contact for defining and administering services. The CSM’s initial responsibility is to create the Customer Support Plan (“CSP”) in collaboration with the Customer.

The CSP functions as an operating document that personalizes the services described in this document. The CSP contains Customer-specific information, such as site names, site access directions, key contact persons, incident handling instructions, and escalation paths for special issues. The CSP also defines the division of responsibilities between the Customer and Motorola Solutions so response protocols are pre-defined and well understood when the need arises.

The CSP governs how the services will be performed and will be automatically integrated into this Statement of Work by this reference. The CSM and Customer will review and amend the CSP on a mutually agreed cadence so the CSP remains current and effective in governing the Advanced Services.

4.2.4 Repair Depot
The Motorola Solutions Repair Depot provides the Customer with a central repair location, eliminating the need to send network equipment to multiple vendor locations for repair. All products sent to the Depot are tracked throughout the repair process, from inbound shipment to return, through a case management system that enables Customer representatives to see repair status.

4.2.5 MyView Portal
Supplementing the CSM and the Service Desk as the Customer points of contact, MyView Portal is a web-based platform that provides network maintenance and operations information. The portal is accessed from a desktop, laptop, tablet, or smartphone web browser.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-4

Figure 4-1: MyView Portal offers real-time, role-based access to critical network and services information.

The information available includes:
 Network Event Monitoring: Manage incidents and view self-service reports. Observe incident details by incident priority level, and track the progress of issue resolution.  Remote Technical Support: Manage incidents and view self-service reports. Observe incident details by incident priority level, and track the progress of issue resolution.  Network Hardware Repair: Track return material authorizations (“RMA”) shipped to Motorola Solutions’ repair depot and eliminate the need to call for status updates. In certain countries, customers will also have the ability to create new RMA requests online.
 Remote Security Update Service: View patch history and status of recently completed security updates.
 On-site Infrastructure Response: Manage incidents and view self-service reports.

Observe incident details by incident priority level, and track the progress of issue resolution.
 Annual Preventive Maintenance: View incident status and details of each annual change request for preventive maintenance, including completed checklist information for the incident.
 Security Monitoring: Manage incidents and view self-service reports. Observe incident details by incident priority level, and track the progress of issue resolution.  Orders and Contract Information: View available information regarding orders, service contracts, and service coverage details.

The data presented in MyView Portal is provided to support the services described in the following sections, which define the terms of any service delivery commitments associated with this data.

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December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-5

4.3 CONNECTIVITY SPECIFICATIONS
The Advanced Services package requires available internet connectivity provided by the Customer. A minimum connection of 2 Mbps is necessary to enable remote monitoring and update services.

4.4 ADVANCED SERVICES DETAILED DESCRIPTION
Due to the interdependence between deliverables within the detailed sections, any changes to or any cancellation of any individual section may require a scope review and price revision.

4.4.1 Network Event Monitoring
Network Event Monitoring provides continuous real-time fault monitoring for radio communications networks. Motorola Solutions uses a defined set of tools to remotely monitor the Customer’s ASTRO 25 radio network and characterize network events. When an actionable event takes place, it becomes an incident. Centralized Managed Support Operations (“CMSO”) technologists acknowledge and assess these incidents, and initiate a defined response.

4.4.1.1 Description of Service
With Network Event Monitoring, Motorola Solutions uses a Managed Services Suite of Tools (“MSST”) to detect events 24/7 as they occur, analyze them, and escalate them to the Network Operation Center (“NOC”). Incidents will be generated automatically based on the criteria shown in Table 4-1.

Table 4-1: Alarm Threshold Rule Options for all Event Types Standard Threshold Optional Threshold
An incident will be triggered if an event fulfills
one of the two following criteria:
 Event occurs 5 times in 30 minutes.
 Event causes 10 minutes of continuous
downtime for a monitored component.

An incident will be triggered if an event fulfills
one of the two following criteria:
 Event occurs 7 times in 30 minutes.
 Event causes 15 minutes of continuous
downtime for a monitored component.

The CMSO NOC agent assigns a priority level to an incident, then initiates a response in accordance with the Customer Handling Procedure (“CHP”). Depending on the incident, Motorola Solutions’ response may include continued monitoring for further incident development, remote remediation by technical support, dispatching a field service technician, or other actions Motorola Solutions determines necessary.

To prevent duplicate incidents from being generated by the same root cause, Motorola Solutions employs an auto triage process that groups related incidents. The auto triage process therefore automatically assigns grouped incidents to a field service technician, enabling the resolution of these incidents together if the root alarm has been addressed.

Motorola Solutions uses a set of standard templates to record key information on service process, defined actions, and points of contact for the Customer’s service. In the event of an

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-6 incident, Motorola Solutions and the Customer can reference these templates. When information is updated, it will be organized in four categories:
 Open – Motorola Solutions’ points of contact for dispatch permissions, entitlement information, and knowledge management.
 Vendor – Escalation and contact information.
 Resolution – Incident closure information.
 Site Arrival – Site arrival and exit process information.

The Customer will be able to access information on Network Event Monitoring activities via MyView Portal, including incident management reports. Any specific remediation and action notes from Motorola Solutions’ CMSO or field service technicians will be available for the Customer to review as well.

Service Configuration Portal-Lite (“SCP-Lite”), which can be accessed through MyView Portal, provides a read only view of the Customer's current service configuration, including site parameters, notification preferences, and dispatch information. If the Customer or Motorola Solutions make changes to the network, the updated information will be incorporated into SCP-Lite allowing the Customer a view of the ASTRO 25 radio network’s state.

4.4.1.2 Scope
Network Event Monitoring is available 24 hours a day, 7 days a week. Incidents generated by the monitoring service will be handled in accordance with Section 4.5: Priority Level Definitions and Response Times.

Network Event Monitoring is a globally provided service unless limited by data export control or other applicable local and regional regulations. Timeframes are based on the Customer’s local time zone.

4.4.1.3 Inclusions
Network Event Monitoring is available for the devices listed in Section 4.4.1.9: Monitored Elements.

4.4.1.4 Motorola Solutions Responsibilities
 Provide a dedicated network connection necessary for monitoring the Customer’s communication network. Section 4.4.1.7: Connectivity Matrix describes available connectivity options.
 If determined necessary by Motorola Solutions, provide Motorola Solutions- owned equipment at the Customer’s premises for monitoring network elements. The type of equipment and location of deployment is listed in Section 4.4.1.8: Motorola Solutions Owned and Supplied Equipment.
 Verify connectivity and event monitoring prior to system acceptance or start date.  Monitor system continuously during hours designated in the Customer Support Plan (“CSP”), and in accordance with Section 4.5: Priority Level Definitions and Response Times.
 Remotely access the Customer’s system to perform remote diagnosis as permitted by the Customer pursuant to Section 4.4.1.6: Customer Responsibilities.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-7  Create an incident, as necessary. Gather information to perform the following:
 Characterize the issue.
 Determine a plan of action.
 Assign and track the incident to resolution.
 Provide the Customer with a link to access system configuration info, site info, system notifications, and system notes.
 Cooperate with the Customer to coordinate the transition of monitoring responsibilities between Motorola Solutions and the Customer as specified in Section 4.4.1.6: Customer Responsibilities.
 If the Customer's technician designated in the CSP is Mobile OSS (“MOSS”) enabled, the incident will be Automatically Dispatched to MOSS. Otherwise, the incident will be sent to the CMSO Service Desk.
 Maintain communication as needed with the Customer in the field until incident resolution.
 Provide available information on incident resolution to the Customer.

4.4.1.5 Limitations and Exclusions
 The following activities are outside the scope of the Network Monitoring service:
 Motorola Solutions will not monitor any elements outside of the Customer’s ASTRO 25 network, or monitor infrastructure provided by a third party, unless specifically stated. Monitored elements must be within the ASTRO 25 radio network and capable of sending alerts to the Unified Event Manager (“UEM”).  Additional support charges above contracted service agreement fees may apply if Motorola Solutions determines that system faults were caused by the Customer making changes to critical system parameters without written agreement from Motorola Solutions.
 Monitoring of network transport, such as WAN ports, WAN cloud, and redundant paths, unless provided by supplemental service outside this standard scope.

4.4.1.6 Customer Responsibilities
 Allow Motorola Solutions continuous remote access to enable the monitoring service.  Provide continuous utility service to any Motorola Solutions equipment installed or used at the Customer’s premises to support delivery of the service. The Customer agrees to take reasonable due care to secure the Motorola Solutions equipment from theft or damage while on the Customer’s premises.
 Prior to contract start date, provide Motorola Solutions with pre-defined information necessary to complete a CSP, including:
 Incident notification preferences and procedure.
 Repair verification preference and procedure.
 Database and escalation procedure forms.
 Submit timely changes in any information supplied to Motorola Solutions and included in the CSP to the Customer Support Manager (“CSM”).
 Notify the CMSO when the Customer performs any activity that impacts the system.

Activity that impacts the system may include, but is not limited to: installing software or hardware upgrades, performing upgrades to the network, renaming elements or devices within the network, and taking down part of the system to perform maintenance.  Send system configuration change requests to Motorola Solutions’ CSM.

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December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-8  Allow Motorola Solutions’ field service technician, if designated in the CSP, access to equipment, including any connectivity or monitoring equipment, if remote service is not possible.
 Allow Motorola Solutions’ field service technician, if designated in the CSP, access to remove Motorola Solutions-owned monitoring equipment upon cancellation of service.  Provide Motorola Solutions with all Customer-managed passwords required to access the Customer’s system upon request, when opening a request for service support, or when needed to enable response to a technical issue.
 Pay additional support charges above the contracted service agreements that may apply if it is determined that system faults were caused by the Customer making changes to critical system parameters without written agreement from Motorola Solutions.  In the event that Motorola Solutions agrees in writing to provide supplemental monitoring for third-party elements provided by the Customer, the Customer agrees to obtain third party consents or licenses required to enable Motorola Solutions to provide the monitoring service.
 Cooperate with Motorola Solutions and perform reasonable or necessary acts to enable Motorola Solutions to provide these services.
 Contact Motorola Solutions to coordinate transition of monitoring when the responsibility for monitoring needs to be transferred to or from Motorola Solutions, as specified in pre- defined information provided in the Customer’s CSP. An example of a transfer scenario is transferring monitoring from Motorola Solutions for network monitoring after normal business hours.
 Upon contact, the Customer must provide Motorola Solutions with customer name, site ID, status on any open incidents, priority level of any open incidents, brief descriptions of any ongoing incident, and action plan for resolving those incidents.  Acknowledge that incidents will be handled in accordance with Section 4.5: Priority Level Definitions and Response Times.

4.4.1.7 Connectivity Matrix
Request connectivity eight weeks in advance of service start date.

Table 4-2: Available Connectivity
System Type Available Connectivity Set up and Maintenance ASTRO® 25 Internet VPN Motorola Solutions
ASTRO® 25 Ethernet Motorola Solutions

4.4.1.8 Motorola Solutions Owned and Supplied Equipment This table identifies equipment that Motorola Solutions will supply to support the network monitoring service for the duration of the service.

Table 4-3: Motorola Solutions Owned and Supplied Equipment Equipment Type Location Installed
Firewall/Router Master Site
Service Delivery Management Server Master Site for each Zone

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December 22, 2021

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Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-9

4.4.1.9 Monitored Elements
This table identifies the elements that can be monitored by the service. The specific quantities of each element to be monitored on the Customer’s system will be inventoried in the CSP.

Table 4-4: Monitored Elements
Monitored Elements
Active Directory Enrichment Testing Probe
Agent Environmental QUANTAR
AIS ESX Radio Interface
AMB Exit Router RDM
Application Server Firewall RFDS
APX Cloud Application GAS Server RGU
ATR Gateway RNG
AUC Gateway Router Router
Backup Server Gateway Unit RTU
Base Radio GIS Server SCOM Server
Call Processor HSS Short Data Router
CAM Infrastructure (CHI CAM) Site
Camera Install Server Statistical Server
CBSD LAN Switch Storage Networking
CCGW Licensing Service Switch
CEB Link Telephony
Channel Load Balancer TENSR
Client Station Logging Recorder Terminal Server
CommandCentral AXS dispatch
console
Logging Replay Station Time Keeper
Controller MGEG Training App
Conventional Microwave Training Database
Core MME TRAK
Core Router MOSCAD Server Trap Forwarder
Data Processing Network Address UCS
Database Server Network Device UEM
Data Warehouse Server NTP Virtual Machine
Device Configuration Server OP VMS

DIU OSP VPM
DNS Packet Data Gateway WSGU
Domain Controller Physical Host Environmental ZDS
DSC 8000 Site Controller Physical Host Power and Network Zone Controller eNodeB Power Distribution Unit

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-10

4.4.2 Remote Technical Support
Motorola Solutions’ Remote Technical Support service provides telephone consultation for technical issues that require a high level of ASTRO 25 network knowledge and troubleshooting capabilities. Remote Technical Support is delivered through the Motorola Solutions Centralized Managed Support Operations (“CMSO”) organization by a staff of technical support specialists skilled in diagnosis and swift resolution of infrastructure performance and operational issues.

Motorola Solutions applies leading industry standards in recording, monitoring, escalating, and reporting for technical support calls from its contracted customers to provide the support needed to maintain mission-critical systems.

4.4.2.1 Description of Service
The CMSO organization’s primary goal is Customer Issue Resolution (“CIR”), providing incident restoration and service request fulfillment for Motorola Solutions’ currently supported infrastructure. This team of highly skilled, knowledgeable, and experienced specialists is an integral part of the support and technical issue resolution process. The CMSO supports the Customer remotely using a variety of tools, including fault diagnostics tools, simulation networks, and fault database search engines.

Calls requiring incidents or service requests will be logged in Motorola Solutions’ Customer Relationship Management (“CRM”) system, and Motorola Solutions will track the progress of each incident from initial capture to resolution. This helps ensure that technical issues are prioritized, updated, tracked, and escalated as necessary, until resolution. Motorola Solutions will advise and inform Customer of incident resolution progress and tasks that require further investigation and assistance from the Customer’s technical resources.

The CMSO Operations Center classifies and responds to each technical support request in accordance with Section 4.5: Priority Level Definitions and Response Times.

This service requires the Customer to provide a suitably trained technical resource that delivers maintenance and support to the Customer’s system, and who is familiar with the operation of that system. Motorola Solutions provides technical consultants to support the local resource in the timely closure of infrastructure, performance, and operational issues.

4.4.2.2 Scope
The CMSO Service Desk is available via telephone 24 hours per day, 7 days per week, and 365 days per year to receive and log requests for technical support. Remote Technical Support service is provided in accordance with Section 4.5: Priority Level Definitions and Response Times.

4.4.2.3 Inclusions
Remote Technical Support service will be delivered for Motorola Solutions-provided infrastructure, including integrated third-party products.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-11

4.4.2.4 Motorola Solutions Responsibilities
 Maintain availability of the Motorola Solutions CMSO Service Desk via telephone (800- MSI-HELP) 24 hours per day, 7 days per week, and 365 days per year to receive, log, and classify Customer requests for support.
 Respond to incidents and technical service requests in accordance with Section 4.5:

Priority Level Definitions and Response Times.
 Provide caller a plan of action outlining additional requirements, activities, or information required to achieve restoral/fulfillment.
 Maintain communication with the Customer in the field as needed until resolution of the incident.
 Coordinate technical resolutions with agreed upon third-party vendors, as needed.  Escalate support issues to additional Motorola Solutions technical resources, as applicable.
 Determine, in its sole discretion, when an incident requires more than the Remote Technical Support services described in this SOW and notify the Customer of an alternative course of action.

4.4.2.5 Limitations and Exclusions
The following activities are outside the scope of the Remote Technical Support service:
 Customer training.
 Remote Technical Support for network transport equipment or third-party products not sold by Motorola Solutions.
 Any maintenance and/or remediation required as a result of a virus or unwanted cyber intrusion.

4.4.2.6 Customer Responsibilities
 Prior to contract start date, provide Motorola Solutions with pre-defined information necessary to complete Customer Support Plan (“CSP”).
 Submit timely changes in any information supplied in the CSP to the Customer Support Manager (“CSM”).
 Contact the CMSO Service Desk to engage the Remote Technical Support service when needed, providing the necessary information for proper entitlement services. This information includes, but is not limited to, the name of contact, name of Customer, system ID number, site(s) in question, and a brief description of the problem that contains pertinent information for initial issue classification.  Maintain suitably trained technical resources familiar with the operation of the Customer’s system to provide field maintenance and technical maintenance services for the system.
 Supply suitably skilled and trained on-site presence when requested.  Validate issue resolution in a timely manner prior to close of the incident.  Acknowledge that incidents will be addressed in accordance with Section 4.5: Priority Level Definitions and Response Times.
 Cooperate with Motorola Solutions, and perform all acts that are reasonable or necessary to enable Motorola Solutions to provide Remote Technical Support.  In the event that Motorola Solutions agrees in writing to provide supplemental Remote Technical Support to third-party elements provided by the Customer, the Customer

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-12 agrees to obtain all third-party consents or licenses required to enable Motorola Solutions to provide the service.

4.4.3 Network Hardware Repair with Advanced Replacement Motorola Solutions will provide hardware repair for Motorola Solutions and select third-party infrastructure equipment supplied by Motorola Solutions. A Motorola Solutions authorized repair depot manages and performs the repair of Motorola Solutions supplied equipment, and coordinates equipment repair logistics.

4.4.3.1 Description of Service
Infrastructure components are repaired at Motorola Solutions-authorized Infrastructure Depot Operations (“IDO”). At Motorola Solutions’ discretion, select third-party infrastructure may be sent to the original equipment manufacturer or third-party vendor for repair.

Network Hardware Repair is also known as Infrastructure Repair.

4.4.3.2 Scope
Repair authorizations are obtained by contacting the Centralized Managed Support Operations (“CMSO”) organization Service Desk, which is available 24 hours a day, 7 days a week. Repair authorizations can also be obtained by contacting the Customer Support Manager (“CSM”).

4.4.3.3 Inclusions
This service is available on Motorola Solutions-provided infrastructure components, including integrated third-party products. Motorola Solutions will make a commercially reasonable effort to repair Motorola Solutions manufactured infrastructure products after product cancellation. The post-cancellation support period of the product will be noted in the product’s end-of-life (“EOL”) notification.

4.4.3.4 Motorola Solutions Responsibilities
 Provide the Customer access to the CMSO Service Desk, operational 24 hours a day and 7 days per week, to request repair service.
 Provide repair return authorization numbers when requested by the Customer.  Receive malfunctioning infrastructure components from the Customer and document its arrival, repair, and return.
 Conduct the following services for Motorola Solutions infrastructure:
 Perform an operational check on infrastructure components to determine the nature of the problem.
 Replace malfunctioning components.
 Verify that Motorola Solutions infrastructure components are returned to applicable Motorola Solutions factory specifications.
 Perform a box unit test on serviced infrastructure components.  Perform a system test on select infrastructure components.  Conduct the following services for select third-party infrastructure:

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-13  When applicable, perform pre-diagnostic and repair services to confirm infrastructure component malfunctions and prevent sending infrastructure components with No Trouble Found (“NTF”) to third-party vendor for repair.  When applicable, ship malfunctioning infrastructure components to the original equipment manufacturer or third-party vendor for repair service.  Track infrastructure components sent to the original equipment manufacturer or third- party vendor for service.
 When applicable, perform a post-test after repair by original equipment manufacturer or third-party vendor to confirm malfunctioning infrastructure components have been repaired and function properly in a Motorola Solutions system configuration.  Reprogram repaired infrastructure components to original operating parameters based on software and firmware provided by the Customer, as required in Section 4.4.3.6. If the Customer’s software version and configuration are not provided, shipping will be delayed. If the repair depot determines that infrastructure components are malfunctioning due to a software defect, the repair depot reserves the right to reload these components with a different but equivalent software version.  Properly package repaired infrastructure components.
 Ship repaired infrastructure components to Customer-specified address during normal operating hours of Monday through Friday from 7:00 a.m. to 7:00 p.m. Central Standard Time (“CST”), excluding holidays. Infrastructure component will be sent using two-day air shipping unless the Customer requests otherwise. Motorola Solutions will pay for shipping unless the Customer requests shipments outside of the above mentioned standard business hours or carrier programs, such as next flight out (“NFO”). In such cases, the Customer will be responsible for paying shipping and handling charges.

4.4.3.5 Limitations and Exclusions
Motorola Solutions may return infrastructure equipment that is no longer supported by Motorola Solutions, the original equipment manufacturer, or a third-party vendor without repairing or replacing it. The following items are excluded from this service:
 All Motorola Solutions infrastructure components over the post-cancellation support period.
 All third-party infrastructure components over the post-cancellation support period.  All broadband infrastructure components over the post-cancellation support period.  Physically damaged infrastructure components.
 Third-party equipment not shipped by Motorola Solutions.  Consumable items including, but not limited to, batteries, connectors, cables, toner or ink cartridges, tower lighting, laptop computers, monitors, keyboards, and mouse.  Video retrieval from digital in-car video equipment.
 RF infrastructure and backhaul components, including but not limited to, antennas, transmission lines, antenna dehydrators, microwave, line boosters, amplifiers (such as tower top amplifiers and bi-directional amplifiers), logging recorders, data talker wireless transmitters, short haul modems, combiners, multicouplers, duplexers, shelters, shelter HVAC, generators, UPS’s, and test equipment.
 Racks, furniture, and cabinets.
 Non-standard configurations, customer-modified infrastructure, and certain third party infrastructure.
 Firmware or software upgrades.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-14

4.4.3.6 Customer Responsibilities
 Contact or instruct servicer to contact the Motorola Solutions CMSO organization, and request a return authorization number prior to shipping malfunctioning infrastructure components.
 Provide model description, model number, serial number, type of system, software and firmware version, symptom of problem, and address of site location for spare infrastructure components.
 Indicate if Motorola Solutions or third-party infrastructure components being sent in for service were subjected to physical damage or lightning damage.  Follow Motorola Solutions instructions regarding including or removing firmware and software applications on infrastructure components being sent in for service.  In the event that the Customer requires repair of equipment that is not contracted under this service at the time of request, the Customer acknowledges that charges may apply to cover shipping, labor, and parts. Motorola Solutions and the Customer will collaborate to agree on payment vehicle that most efficiently facilitates the work, commensurate with the level of urgency that is needed to complete the repair.  Properly package and ship the malfunctioning component, at the Customer’s expense.

The Customer is responsible for properly packaging the malfunctioning infrastructure component to ensure it is not damaged in-transit and arrives in repairable condition.  Clearly print the return authorization number on the outside of the packaging.  Maintain versions and configurations for software, applications, and firmware to be installed on repaired equipment.
 Provide Motorola Solutions with proper software and firmware information to reprogram equipment after repair, unless current software has caused this malfunction.  Cooperate with Motorola Solutions and perform reasonable or necessary acts to enable Motorola Solutions to provide hardware repair services to the Customer.  At the Customer’s cost, obtain all third-party consents or licenses required to enable Motorola Solutions to provide the service.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-15

4.4.3.7 Repair Process

Figure 4-2: Repair Decision Process

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-16

4.4.3.8 Advanced Replacement
As an addition to Hardware Repair service, Advanced Replacement is a repair exchange service for Motorola Solutions and select third-party infrastructure components supplied by Motorola Solutions. When available, Motorola Solutions will provide the Customer with advanced replacement units or Field Replacement Units (“FRU”) in exchange for the Customer’s malfunctioning equipment. A Motorola Solutions-authorized repair depot will evaluate and repair malfunctioning equipment, and add that equipment to the depot’s FRU inventory after completing repairs.

Customers who prefer to maintain their own FRU inventory may request a “Loaner” FRU while their unit is being repaired. Refer to Figure 4-3 for details on the unit loan process.

4.4.3.8.1 Added Motorola Solutions Responsibilities for Advanced Replacement  Use commercially reasonable efforts to maintain FRU inventory on supported platforms.  Provide new or reconditioned FRU’s to the Customer upon request, subject to availability. The FRU will be an equipment type and version similar to the Customer’s malfunctioning component, and will contain equivalent boards and chips.  Load firmware and software for equipment that requires programming. The Customer’s software version information must be provided for the replacement FRU to be programmed accordingly. If the Customer’s software version and configuration are not provided, shipping will be delayed.
 Package and ship FRU from the FRU inventory to Customer-specified address.  Motorola Solutions will ship FRU as soon as possible, depending on stock availability and requested configuration. FRU will be shipped during normal operating hours of Monday through Friday from 7:00 a.m. to 7:00 p.m. CST, excluding holidays.

Motorola Solutions will pay for the shipping to the Customer, unless the Customer requests shipments outside of standard business hours or carrier programs, such as weekend or next flight out (“NFO”) shipment. In such cases, the Customer will be responsible for paying shipping and handling charges.
 When sending FRU to the Customer, provide a return air bill in order for the Customer to send the Customer’s malfunctioning component. The Customer’s malfunctioning component will become property of the Motorola Solutions repair depot or select third party replacing it, and the Customer will own the FRU.  For loaner equipment, Motorola Solutions will ship repaired infrastructure components to Customer-specified address during normal operating hours, Monday through Friday from 7:00 a.m. to 7:00 p.m. CST, excluding holidays. FRU will be sent using two-day air shipping unless the Customer requests otherwise. Motorola Solutions will pay for shipping unless the Customer requests shipments outside of the above mentioned standard business hours or carrier programs, such as NFO. In such cases, the Customer will be responsible for paying shipping and handling charges.
 When sending a loaner FRU to the Customer, Motorola Solutions will pay for outbound shipping charges. Inbound shipping to Motorola Solutions for repair will be the Customer’s responsibility. Motorola Solutions will repair and return the Customer’s component, and provide a return air bill for the Customer to return the loaner FRU. Refer to Figure 4-3 for the loaner process, and Table 4-5 for shipping charge details.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-17  Provide repair return authorization (“RA”) number upon Customer request to replace infrastructure components that are not classified as an advanced replacement or loaner FRU.
 Provide a repair RA number so that returned components can be repaired and returned to FRU stock.
 Receive malfunctioning components from the Customer, carry out repairs and testing, and return it to the FRU stock

4.4.3.8.2 Added Customer Responsibilities for Advanced Replacement  Pay for Advanced Replacement or Loaner FRU shipping from Motorola Solutions repair depot if the Customer requested shipping outside of standard business hours or carrier programs set forth in Section 4.4.3.8.1. See Table 4-5 for shipping charge details.  Properly package and ship the malfunctioning component using the pre-paid air-bill that arrived with the FRU. The Customer is responsible for properly packaging the malfunctioning infrastructure component to ensure that it is not damaged in transit and arrives in repairable condition. The Customer will be subject to a replacement fee for malfunctioning components returned improperly.
 Within five business days of receipt of the advanced replacement FRU from Motorola Solutions’ FRU inventory, properly package the Customer’s malfunctioning FRU and ship the malfunctioning Infrastructure to Motorola Solutions’ repair depot for evaluation and repair. The Customer must send the return air bill back to the repair depot in order to facilitate proper tracking of the returned infrastructure. The Customer will be subject to a full replacement fee for FRU’s not returned within five business days.  At the Customer’s expense and risk of loss, the Customer may send a malfunctioning Motorola Solutions or third-party infrastructure component for repairs before a replacement has been sent. In such cases, the malfunctioning component should be properly packaged and shipped to Motorola Solutions.
 Clearly print the return authorization number on the outside of the packaging.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-18

4.4.3.8.3 Replacement Process for Advanced Replacement

Figure 4-3: Advanced Replacement or Loaner Decision Process

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-19 Table 4-5: Shipping Charges and Default Mail Service:

Service Advanced Replacement Charges
Responsibility
Advanced Replacements (Normal Business Hours)
Shipped FedEx Overnight or equivalent
Motorola Solutions Loaner Shipping Outbound to Customer Loaner Repair and Return Shipping Outbound to
Customer
Advanced Replacements (Next Flight Out or Other)
Customer
Exchanges or Loaners Shipped Outbound to
Customer by Non-Motorola Carrier*
Loaner Repair Shipping Inbound to Motorola
Solutions
Loaner Installation Labor
*Motorola Solutions shipping carrier – FedEx

4.4.4 Remote Security Update Service
Motorola Solutions’ ASTRO 25 Remote Security Update Service (“RSUS”) provides pretested security updates, minimizing cyber risk and software conflicts. These security updates contain operating system security patches and antivirus definitions that have been validated for compatibility with ASTRO 25 systems. Motorola Solutions will remotely deliver tested security updates to the Customer using a network connection. Reboot responsibility is determined by which options are included as part of this service.

The ASTRO 25 Security Update Service (“SUS”) and Network Event Monitoring service are prerequisites for RSUS. These prerequisites are included as part of this service package.

4.4.4.1 Description of Service
Motorola Solutions remotely installs pretested security updates on the Customer’s network.

Motorola Solutions tests security updates for compatibility with ASTRO 25 in a dedicated information assurance lab.

Motorola Solutions will install compatible ASTRO 25 security updates using a remote connection. After installing tested security updates remotely, Motorola Solutions provides the Customer with a report outlining the updates made to the Customer’s system. This report will inform the Customer of security update network transfers and installation.

Remote Update Requirements
A reliable connection from Motorola Solutions to the Customer’s network is required to enable remote security update installation. Motorola Solutions’ Network Event Monitoring service includes the required hardware and maintenance, and is a prerequisite to RSUS.

Customer systems with slow and/or unreliable remote site links may impact the speed of RSUS updating and our ability to deliver the service.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-20 In some instances, Motorola Technical Notices (“MTN”) must be applied to enable Motorola Solutions to remotely deploy the latest security updates. MTN installation is not part of RSUS. In the event Motorola Solutions cannot deploy security updates unless one or more MTNs are installed, Motorola Solutions will communicate this to the Customer. The Customer and their Customer Support Manager (“CSM”) will determine how to apply necessary MTNs. Once necessary MTNs are applied to the Customer’s system, Motorola Solutions will continue to remotely deploy security updates.

Connections to other networks, herein referred to as Customer Enterprise Network (“CEN”), are delineated by firewalls. All security updates deployed by RSUS are specific to the equipment included in the ASTRO 25 radio network with only the following exceptions: Key Management Facility (“KMF”) and MCC 7500e consoles.

The Customer may request, via the CSM, that Motorola Solutions remotely updates MCC 7500e consoles and KMF in the Customer’s CEN as part of RSUS, or designate Customer IT resources to install the security updates. The Customer must make the appropriate configuration changes to their firewall allowing access.

Reboot Support
If Reboot Support is included with RSUS, Motorola Solutions provides technician support to reboot impacted Microsoft Windows servers and workstations after operating system security patches have been installed.

4.4.4.2 Scope
RSUS includes pretested security updates for the software listed in Table 4-6. This table also describes the release cadence for security updates.

Table 4-6: Update Cadence
Software Update Release Cadence
Antivirus Definition Files Weekly
Microsoft Windows Monthly
Microsoft Windows SQL Server Quarterly
Microsoft Windows third party (Adobe Reader) Monthly
Red Hat Linux (RHEL) Quarterly
VMWare ESXi Hypervisor Quarterly
PostgreSQL
(From ASTRO 25 7.14 and newer major releases)
Quarterly
McAfee Patch(es) Quarterly
Dot Hill DAS Firmware Quarterly
HP SPP Firmware Quarterly
QNAP Firmware Quarterly
Motorola Solutions installs security updates during normal business hours. Normal business hours are defined as 8 a.m. to 5 p.m. Central Standard Time on Monday through Friday, excluding Public Holidays. The Customer may submit a formal request that Motorola Solutions personnel work outside of these hours. The Customer may need to pay additional costs for work to be completed outside of normal business hours.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-21 Motorola Solutions will provide an Impact Timeline (“ITL”) to show installation tasks scheduled during normal business hours, including preparation work and the transfer of security updates to local storage or memory. Server and workstation reboots or zone controller rollover will be initiated at the times shared in the ITL.

Intrusive security updates require Customer coordination. Intrusive security updates may require hardware reboots and zone controller rolling (switching from one zone controller to the other) to fully implement. Systems with redundant zone controllers (L2, M2, M3) have low downtime (minutes) as the zone controllers are rolled, but systems with single zone controllers (L1, M1) will be down for longer periods. While rolling the zone controllers, the system will operate in “Site trunking” mode. The Customer will need to be aware of these operational impacts, and coordinate events with users.

4.4.4.3 Inclusions
Supported ASTRO 25 core types and security update delivery methods are included in Table 4-7. This table indicates if Motorola Solutions will provide any RSUS optional services to the Customer. RSUS supports the current Motorola Solutions ASTRO 25 system release and aligns with the established Software Support Policy (SwSP).

Motorola Solutions reserves the right to determine which releases are supported as business conditions dictate. Additional charges may apply in the event of supporting older releases. Contact Motorola Solutions’ assigned Customer Support Manager (“CSM”) for the latest supported releases.

Table 4-7: SUS Packages
Service ASTRO 25 Core Type Included
Remote Security Update Service M Core

X
Remote Security Update Service with
Reboot Support
M Core

(Not included)
Responsibilities for rebooting applicable hardware are detailed in Section 4.4.4.7: Reboot Responsibilities.

4.4.4.4 Motorola Solutions Responsibilities
 Remotely deploy updates listed in Section 4.4.4.2: Scope on the Customer’s system.

Updates will be installed on the cadence described in that section.  As outlined in Section 4.4.4.2: Scope, coordinate and communicate with the Customer when installing updates that will require server reboots, workstation reboots, or both.
 Install non-intrusive updates, like antivirus definitions, as released without coordination.
 In the event no security updates are released by the OEMs during the usual time period, Motorola Solutions will send a notice that no new security updates were deployed.

Interagency Communications Interoperability, JPA
December 22, 2021

Six-Year P25 System Advanced Plus Services Proposal Use or disclosure of this proposal is subject to the restrictions on the cover page.

Motorola Solutions Confidential Restricted Advanced Services Statement of Work for Master, RF, and Console Site Support 4-22

4.4.4.5 Limitations and Exclusions
 Systems with non-standard configurations that have not been certified by Motorola Solutions’ Systems Integration and Test (“SIT”) team are specifically excluded from this service, unless otherwise agreed in writing by Motorola Solutions.  Interim or unplanned releases outside the supported release cadence.  Service does not include pretested intrusion detection system (“IDS”) signature updates for IDS solutions. However, select vendor IDS signature updates are made available via the secure website. The available vendors may change pursuant to Motorola Solutions' business decisions. The Customer is responsible for complying with all IDS licensing requirements and fees, if any.
 This service does not include releases for Motorola Solutions products that are not ASTRO 25 L, M, and Simplified Core radio network infrastructure equipment. The following are examples of excluded products: WAVE PTX™, Critical Connect, and VESTA® solutions.
 K Core ASTRO 25 systems are excluded.
 Motorola Solutions product updates are not included in these services.  Shared network infrastructure firmware, such as transport and firewall firmware, are not included in these services.

4.4.4.6 Customer Responsibilities
 This service requires connectivity from Motorola Solutions’ CMSO to the Customer’s ASTRO 25 system. Procure Motorola Solutions’ Network Event Monitoring service, and maintain it for the duration of RSUS contract.
 Refrain from making uncertified changes to the ASTRO 25 system. Consult with Motorola Solutions before making changes to the ASTRO 25 system.  Be aware of the operational impacts of RSUS update installation, and coordinate the update process with users.
 Coordinate any maintenance or other updates that are not part of RSUS with Motorola Solutions to minimize downtime and redundant efforts.

4.4.4.7 Reboot Responsibilities
Microsoft Windows servers and workstations often need to be rebooted before security updates take full effect and mitigate vulnerabilities. Reboot responsibilities are determined by the specific RSUS package being purchased. Table 4-8 contains the breakdown of responsibilities. Section 4.4.4.3: Inclusions indicates which services are included.