Charter Bus Services
Request for Proposals (RFP) No. 23-7
12 Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.
Required Insurance Documentation
A. Certificate of Insurance
The Certificate Holder must be listed as follows:
City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640
B. Endorsements (if requested)
In addition to the Certificate of Insurance, the vendor must provide the following endorsements:
i. Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Montebello, its officials, employees, and agents" must be endorsed to the vendor’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.
ii. Cancellation notice endorsements. Each policy must be endorsed to certify that it will be not be cancelled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).
iii. Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self-insurance, primary or excess, maintained by or available to the City or its officials, employees and agents.
Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.
In general, any contract deemed sole source, professional/professional services, involve the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.
Vendors/Consultants may request a waiver or modification of these insurance requirements. Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provided a brief explanation for the request. Requests will be reviewed on a case-by-case basis, and the decision will ultimately depend on the
Charter Bus Services
Request for Proposals (RFP) No. 23-7
13 scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.
11.0 Non-Commitment of City
While the City has every intention to select a Consultant/Vendor through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.
12.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant/Vendor and as such, shall be warranted to possess sufficient experience and reliability to perform this work.
B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant/Vendor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building.
Neither shall the Consultant/Vendor allow the use of, or presence of, alcohol or drugs on the premises or in the building.
C. Non-Discrimination: The Consultant/Vendor shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.
D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably, or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.
13.0 Records
The Consultant/Vendor agrees to permit City Manager or designee access to records, reports, files, and other papers or property of the Consultant/Vendor to audit any performance aspect under this agreement.
14.0 Subcontractors
The Consultant/Vendor shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. Any and all subcontractors used on this work shall be under the direct supervision of the Consultant/Vendor and shall be considered as his employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor’s insurance.
15.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the term of the agreement. Changes in the agreement requirements and corresponding changes in compensation may be implemented upon the mutual understanding between the City and the Consultant/Vendor. These changes will be processed through the City Manager.
Charter Bus Services
Request for Proposals (RFP) No. 23-7
14 16.0 Disclosure of Information
A. The Consultant/Vendor agrees that it will not during or after the term of the agreement disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Vendor, corporation, association, or other entity or to the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant/Vendor shall be used exclusively in connection with the performance of services.
B. The Consultant/Vendor shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel, without the prior written consent of the City.
17.0 City of Montebello Rights
In its discretion, the City reserves the right to:
A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:
i. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Consultant/Vendor, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.
iii. The Consultant/Vendor failed or neglected to complete and submit any information within the time specified by the City, and as may be otherwise required herein.
B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;
C. Accept all or any part of a proposal;
D. Cancel the entire RFP;
E. Issue subsequent RFPs; or
F. Waive any errors or informalities in any proposal to the extent permitted by law.
Please review:
Appendix A – Proposal Content and Format
Appendix B – Professional Services Agreement Sample
Charter Bus Services
Request for Proposals (RFP) No. 23-7
15 City of Montebello
Parks and Recreation Guide
RFP No. 23-7
Appendix A – Proposal Content and Format
Proposal Content
The Vendor shall be responsible for preparing a compelling, clear, and concise proposal. The City is requesting proposals, which contain at a minimum the following information:
1. Cover Letter - Please include a letter expressing your interest in being considered for the project. Include a statement regarding the Vendor's availability to dedicate time, personnel, and resources to this effort. Please include a statement demonstrating your understanding of the proposed project. Describe your general approach to completing the project successfully and technologies you would employ.
Also, describe what information you would expect the City to supply.
2. Relevant Experience – Please include a brief statement of relevant experience within the last three (3) years.
Please also include three (3) references (Enclosure 1).
3. Cost Proposal – Cost proposal (Enclosure 2):
Total All-Inclusive Not-To-Exceed Maximum Price: The cost proposal should contain all pricing information relative to performing the scope of work as described in this request for proposals. The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out-of-pocket expenses.
4. Proposed Scope of Services - Please provide a Proposed Scope of Services, based on the Scope of Work contained in this RFP; and discuss any ideas for modifying, clarifying, or improving the City’s proposed scope of work. Provide a realistic working schedule with key deliverables.
5. Conflict of Interest Statement - The Vendor shall disclose any financial, business, or other relationship with the City that may have an impact upon the selection process. If the Vendor does not have any such conflicts, a statement declaring such should be included in their submission.
All proposals must be submitted using the PlanetBids Portal by Thursday, February 23, 2023, at 11:00 AM PST. It is highly encouraged that proposals are submitted ahead of the deadline to avoid any technical difficulties that might be encountered while using the portal.
Proposal Format
To facilitate the evaluation process, all responses are required to adhere to the following format requirements. The City strongly encourages respondents to thoroughly review their proposals prior to submission to ensure they adhere to the requirements. If the proposal is not formatted or does not include all the listed items/sections, it may be deemed non-responsive.
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Request for Proposals (RFP) No. 23-7
16 ENCLOSURE 1 – REFERNCES
Company Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Printing Project
Date of Order
Company Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Printing Project
Date of Order
Company Name
Business Address
Name of Contact
Title Contact
Telephone Number of Contact
Email of Contact
Description of Printing Project
Date of Order
Charter Bus Services
Request for Proposals (RFP) No. 23-7
17 ENCLOSURE 2 – COST PROPOSAL
Rate for fully contained Charter Coach:
1. Up to 22 passenger bus
$__________________ per mile
$__________________ for first 5 hours and $______________ per hour thereafter $__________________ per 24 hour period and $____________ per hour thereafter
2. Up to 35 passenger bus
$__________________ per mile
$__________________ for first 5 hours and $______________ per hour thereafter $__________________ per 24 hour period and $____________ per hour thereafter
3. Up to 47 passenger bus
$__________________ per mile
$__________________ for first 5 hours and $______________ per hour thereafter $__________________ per 24 hour period and $____________ per hour thereafter
4. Up to 56 passenger bus
$__________________ per mile
$__________________ for first 5 hours and $______________ per hour thereafter $__________________ per 24 hour period and $____________ per hour thereafter
Rate for School Bus:
1. 55+ passenger bus
$__________________ per mile
$__________________ for first 5 hours and $______________ per hour thereafter $__________________ per 24 hour period and $____________ per hour thereafter
Cancellation Rates:
1. Less than 24 hour cancellation: _____________________________
2. Other Cancellation/Change Fees: ____________________________
Extra of Miscellaneous Charges not reflected above (must be itemized):
Item: $
Item: $
Item: $
All cost for developing proposals in response to this RFP are the obligation of the bidder and are not chargeable to the City. All proposals may be withdrawn at any time prior to the published closing date, provided notification is received in writing to the City Purchasing Agent, listed in the RPF.
Proposals cannot be withdrawn after the published closing date.
The undersigned, on behalf of the vendor, certifies that: (1) the person whose signature appears below is legally empowered to bind the compan y in whose name the bid entered; (2) has read the complete Request for Proposals and understands all provisions; (3) if accepted by the City, this bid is guaranteed as written and will be implemented as stated. (4) by submitting bid, bidder agrees to all the terms of this RFP document, including but not limited to, each and every provision of the General Term and Conditions of RFP; and mistakes in writing of the submitted bid will be the bidder’s responsibility.
Authorized Signature: Date:
Name: Title:
Company Name: Phone:
Charter Bus Services
Request for Proposals (RFP) No. 23-7
18 ATTACHMENT B
CITY OF MONTEBELLO
PROFESSIONAL SERVICES AGREEMENT NO. ______
WITH _____________
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on ____________, 202 _ (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and __________________________ (the “CONSULTANT”). The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”
RECITALS
WHEREAS, the CITY desires to retain a qualified professional consultant to provide __________________________ services in the CITY; and
WHEREAS, the CONSULTANT represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT
DOCUMENTS
a. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:
1. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.
2. RFP No. ____
3. Proposal referenced and Best Final Offer receiv ed by the successful proposer.
4. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.
b. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.
SECTION 2. SERVICES / COMPENSATION.
a. All terms, conditions, requirements, and provisions of the Request for Proposals for ______________________________ in the City of Montebello ( insert date issue d) (“Request for Proposals”), as such is set forth fully in Exhibit “A ” hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties. To the extent
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Request for Proposals (RFP) No. 23-7
19 of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.
b. The CONSULTANT shall provide to the CITY all labor, equipment, materials and incidental necessary to provide _________________________ services as set forth fully in the Request for Proposals, as such is set forth fully in Exhibit “A ” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).
c. The CONSULTANT shall be compensated for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “B” and incorporated fully herein by this reference (“Compensation”). The CONSULTANT shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONSULTANT shall no incur fees or costs which exceed the Compensation without the prior written consent of the CITY.
SECTION 3. TERM.
a. This Agreement shall commence upon issuance of a written “Notice to Proceed” (as further defined below) by the CITY and shall expire three (3) years from the Effective Date, unless terminated earlier as hereinafter provided. This Agreement may be extended for up to two (2) one -year extensions upon such terms and conditions mutually agreed upon by the Parties in writing.
b. Notice to Proceed. Any work or service contemplated under this Agreement shall not commence until the C ITY has issued a written Notice to Proceed issued by CITY’s applicable, department head.
SECTION 4. PERFORMANCE.
a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein.
b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of Consultant hereunder, in meeting its obligations under this Agreement.
c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONSULTANT shall have the right to retain, subject to the CITY's approval, additional individuals, consultants or subconsultants to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subconsultants shall be the sole and exclusive responsibility of the CONSULTANT.
e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorney-client privilege or any other law.
Said documents shall be made available for inspection by the CITY upon request.
SECTION 5. WORK PRODUCT.
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Request for Proposals (RFP) No. 23-7
20 a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY. The CONSULTANT may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by the CONSULTANT.
b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the term ination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.
SECTION 6. EXTRA SERVICES.
No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).
SECTION 7. CITY SUPERVISION.
The City Manager shall have the right of gener al supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.
SECTION 8. TERMINATION.
In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non -defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONSULTANT, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONSULTANT. The CONSULTANT and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, t he CONSULTANT shall only be entitled to the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion
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Request for Proposals (RFP) No. 23-7
21 and without cause, to terminate this Agreement in whole, or in part, by giving ten (30) business days’ written notice to the CONSULTANT. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONSULTANT shall be reimbursed for any “non -refundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that the CONSULTANT provides the CITY with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non -refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.
SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.
No regular employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.
SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.
No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.
SECTION 11. INDEPENDENT CONSULTANT.
a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salar y, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subconsultants for injury or sickness arising out of performing services hereunder.
b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement.
c. The CITY shall not deduct from the Compensation paid to the CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may no t be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subconsultants with workers’ compensation insurance or any other insurance.
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Request for Proposals (RFP) No. 23-7
22 SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY.
a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.
b. In the event that the CONSULTANT or any employee, agent, or subconsultant of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contri butions for CalPERS benefits on behalf of the CONSULTANT or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.
c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and he reby agree to waive any claims to, any compensation, benefit, or any incident of employment by the CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by the CI TY for employer contribution and/or employee contributions for PERS benefits.
SECTION 13. LEGAL RESPONSIBILITIES.
The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, an d local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.
SECTION 14. INDEMNIFICATION.
The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, d emands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.
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Request for Proposals (RFP) No. 23-7
23 SECTION 15. INSURANCE COVERAGE.
a. During the term of this Agreement, the CONSULTANT shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONSULTANT’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on a n “occurrence” basis for bodily injury and property damage, including products -completed operations, personal injury, and advertising injury, with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.
Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONSULTANT has no owned autos, Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
Professional Liability insurance appropriate to the CONSULTANT’S profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
b. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
c. The CONTACTOR shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.
d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
e. Each insurance policy required above shall state t hat coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for non - payment) has been given to the CITY. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONSULTANT’s expense, the premium thereon.
f. Evidence of Insurance prior to commencement. The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any pol icy.
Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence
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Request for Proposals (RFP) No. 23-7
24 of insurance shall be U.S. mail or email to:
City of Montebello
Attn: Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [insert designated email]
Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non- renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided.
g. Evidence of Insurance during the entire term of the Agreement . At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as a n additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s).
h. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages.
i. The general liability and automobile policies of insur ance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
j. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it.
k. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The CONSULTANT hereby waives all rights of subrogation against the CITY.
l. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.
m. Procurement of insurance b y the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as full performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.
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Request for Proposals (RFP) No. 23-7
25 SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.
The CONSULTANT shall not subcontract, delegate, or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY. Any proposed subcontract, delegation, or assignment shall provide a descr iption of the services to be covered, identification of the proposed sub -consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.
Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.
SECTION 17. NO WAIVER.
Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.
SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.
Disputes regarding the interpretation or application of any pr ovision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded.
The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.
SECTION 19. ATTORNEY’S FEES AND COSTS.
If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.
SECTION 20. WARRANTIES.
Each of the parties represents and warrants to one another as follows:
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement;
b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity,
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26 not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and
c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.
SECTION 21. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described.
e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delive red containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.
f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.
SECTION 22. NOTICE.
All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via e -mail (an “Electronic Notice” as further defined below), personally or on the second (2 nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:
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27 If to CITY: City of Montebello
Attn: René Bobadilla, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [ENTER EMAIL ADDRESS]
With a copy to: City of Montebello – Department Name
Attn: Name and Title of Department Head
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 558 -1625 ext.
Email: [ENTER EMAIL
ADDRESS]mailto:[email protected]
If to Consultant: Consultant Name
Attn: ___________________
Address
City, CA #####
(###) ###-####
Email mailto:[email protected]
An electronic communication (“ Electronic Notice ”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above. Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.
SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.
In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, sub-consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that sub-consultant and applicants are employed, and t hat employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
SECTION 24. CONFLICT OF INTEREST.
The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.
The CONSULTANT covenants not to give or receive any compensation, monetary or
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Request for Proposals (RFP) No. 23-7
28 otherwise, to or from the ultimate vendor(s) of services to the CIT Y as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.
SECTION 25. ENTIRE AGREEMENT.
This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
[SIGNATURE PAGE TO FOLLOW]
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Request for Proposals (RFP) No. 23-7
29 IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.
(“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO CONSULTANT NAME
René Bobadilla, City Manager Full Name, Title
ATTEST:
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman, City Attorney
EXHIBITS:
Exhibit A – Request for Proposals for Services and
Contractor’s Proposal
Exhibit B – Schedule of Compensation
30 EXHIBIT “A”
Request for Proposals for Services and Contractor’s Proposal
31 EXHIBIT “B”
Schedule of Compensation
ITEM # 10
CITY OF MONTEBELLO
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, City Manager
BY: David Sosnowski, Director of Recreation and Community Services
SUBJECT: AUTHORIZATION TO SUBMIT AN APPLICATION FOR THE CLEAN
CALIFORNIA LOCAL GRANT PROGRAM
DATE: January 25, 2023
RECOMMENDATION(S):
It is recommended that the City Council:
1. Authorize the submission of an application to the Clean California Local Grant Program; and
2. Take such additional, related action that may be desirable.
FISCAL IMPACT:
With Montebello City Council authorization, staff will apply for a competitive grant funding opportunity through the California Department of Transportation’s (Caltrans) Clean California Local Grant Program (Clean CA), Cycle 2 program.
The City could potentially receive up to $5,000,000 in funding for the beautification and placemaking of existing public spaces.
Clean CA requires a 12.5% funding match of total project costs based upon factors such as area median income and the City’s CalEnviroScreen score.
Therefore, the City will be responsible for an estimated Six Hundred Twenty- Five Thousand Dollars ($625,000) in matching project funds if awarded a Five Million Dollar ($5,000,000) grant. The matching funds may be cash, other grant awards, staff time devoted to the project, or in-kind donations. Staff will return with a plan to fund the required match and/or a request to amend the budget if the grant application is successful, with any final plan dependent upon the actual award amount.
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
BACKGROUND/DISCUSSION:
Staff is seeking authorization from the City Council to submit an application to Caltrans for Cycle 2 of the Clean CA Local Grant Program. The Clean CA Cycle 2 program will provide approximately $296 million in grant funds to beautify and improve streets and roads, tribal lands, parks, pathways, and transit centers to restore pride in public places. Goals of the program include enhancing, rehabilitating, restoring, or installing measures to beautify and improve public spaces and to enhance public health, cultural connections and community placemaking by improving public spaces for walking and recreation.
Staff is proposing improvements to Chet Holifield Park in an effort to enhance park amenities and features for the community to utilize. Proposed improvements include, but are not limited to, the addition of new picnic areas and shelters; upgrades to existing pathways, lighting, and parking lots; and relocation and renovation of a soccer field, baseball field, and basketball courts.
The addition of new proposed amenities are based upon the Level of Service Analysis completed for the Parks Master Plan. Due to the Montebello population, the analysis determined additional and/or improved amenities are needed within the City to best serve the community, particularly sports fields.
Improvements will also incorporate sustainable designs such as bioswales, smart irrigation systems, LED lighting, parking lot solar panels, and permeable pathways.
As part of the grant application process, staff will also conduct community outreach to formulate a final park design prior to submitting the grant application. Applications are due in April 2023 and awards are expected to be announced in September 2023. If awarded, City Council will be requested to authorize a Resolution to accept grant funds, as well as take action to appropriate the grant funds.
SUMMARY:
That the City Council authorize the submission of an application to the Clean California Local Grant Program.
ATTACHMENT(S)
None
NEXT STEPS:
N/A
ITEM # 10
CITY OF MONTEBELLO
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, City Manager
BY: Fernando Pelaez, Fire Chief
Angelica Palmeros, Deputy Director
SUBJECT: ADOPT RESOLUTION NO. 23-06 FOR THE PERMANENT LOCAL
HOUSING ALLOCATION (PLHA) PROGRAM FORMULA FUNDING
PLAN
DATE: January 25, 2023
RECOMMENDATION(S):
It is recommended that the City Council:
1. Adopt Resolution No. 23-06 for the Permanent Local Housing Allocation (PLHA) Program Formula Funding Plan to collect the City’s $1,900,548 five-year allocation; and
2. Take such additional, related action that may be desirable.
FISCAL IMPACT:
On October 26, 2022 a Public Hearing was held to adopt Resolution No. 22-88 approving submission of the grant application for the Permanent Local Housing Allication (PLHA) Program in order for the City to be eligible to receive $1,900,548 over a five-year period (Attachment A). This item was approved by the City Council at that time and the resolution was submitted to the State of California. In the ensuing months since the Public Hearing in October, the State has determined the resolution template they provided to the City required updating. Therefore, staff is re-presenting this item for the sole purpose of presenting an updated resolution template that has been approved by the State of California. There are no changes other than the updated resolution, the original action taken on October 26, 2022 stands (see Attachment A).
The City of Montebello is eligible to receive an allocation of an estimated $1,900,548 in formula (i.e., non-competitive) grant funding from the Permanent
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
Local Housing Allocation (PLHA) program formula component. This amount represents the first five years of funding available for this program. This formula funding will be an on-going funding stream if the City continues to meet the eligibility requirements. The funding opportunity is available to local governments for eligible housing and homelessness activities. The City submitted the PLHA grant on November 1, 2022, after the Public Hearing on October 26, 2022 (Attachment A), meeting the eligibility requirements to access PLHA formula funds. In order for the grant application to continue in the review process and formally be approved by the state, it requires an updated resolution. Staff will return to a future City Council meeting with an action to appropriate the funding in Fiscal Year 2022-23, once State approval is received.
BACKGROUND/DISCUSSION:
In 2017, Governor Jerry Brown signed a 15-bill housing package aimed at addressing the State’s housing shortage and high housing costs. The Building Homes and Jobs Act (SB 2, 2017) established a $75 recording fee on real estate documents to increase the supply of affordable homes. Seventy percent (70%) of the fees collected go towards funding the PLHA Program, which is administered by the California Department of Housing and Community Development (HCD).
PLHA’s formula component provides non-competitive funding to entitlement and non-entitlement cities. The current PLHA Notice of Funding Availability (NOFA) was released on August 17, 2022, and grant applications are due November 30, 2022. Staff received City Council approval at the August 1, 2022 City Council meeting to submit an application for the PLHA. Staff were aware that a NOFA would be released as HCD had communicated in advance that the City was now eligible.
The amount of PLHA funds allocated to each jurisdiction is directly proportionate to each jurisdiction’s share of the total 2017 CDBG allocation in California. The State estimates the City will receive approximately $1,900,548 over the program’s first five years. Of this amount, the City is eligible to receive an allocation of $316,758 from the 2019 allocation, $492,340 from the 2020 allocation, and $541,805 from the 2021 allocation. The remaining $549,645 from the 2022 and 2023 allocations will be disbursed in 2023 and 2024. Future allocations may fluctuate from year to year depending on recording fees from the number of real estate transactions. Jurisdictions must submit a grant application and meet eligibility requirements to access PLHA formula funds.
The program guidelines require that the grant application include an adopted City Council resolution authorizing: 1) the request for allocation funding, 2) the proposed PLHA plan (i.e., how the City intends to spend its PLHA allocations), and 3) receipt of grant funds for the five-year period. The California Department of Housing and Community Development, Program Design and Implementation Branch (PDI) reached out on January 18, 2023 requesting an updated resolution in order to continue in
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the process.
ENVIRONMENTAL:
The California Environmental Quality Act (Section 2100, et. seq. of the California Public Resources Code, hereafter "CEQA") requires analysis of agency approvals of discretionary "projects." A "project," under CEQA, is defined as "the whole of an action, which has a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment" (State CEQA Guidelines Section 15378). The proposed Project and Plan is a project under CEQA.
The staff has reviewed the Project(s) and Plan to determine the required level of review under CEQA and has determined that the proposed Project is exempt from CEQA under State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption). Section 15061(b)(3) of the State CEQA Guidelines states that an activity is covered by the common sense exemption that CEQA only applies to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA review. Nevertheless, it is important to note that specific projects/programs that qualify for funding under the proposed Project(s) and Plan may be subject to environmental review prior to implementation.
ANALYSIS:
N/A
SUMMARY:
That the City Council adopt Resolution No. 23-06 approving the submission of the grant proposal application and recommendation for the PLHA grant formula component for $1.9 million dollars in formula funding from the California Department of Housing and Community Development. Once the City receives approval of the application by the State, Staff will return to the City Council with an action appropriating the funding and amending the FY 2022-23 budget. This action is required because the State is requesting an updated resolution, there are no changes from the item approved at the Public Hearing on October 26, 2022.
ATTACHMENT(S)
1. PHLA Staff Report
2. Resolution No. 22-88
3. Resolution No. 23-06, HCD PLHA Formula
NEXT STEPS:
N/A
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
ITEM # 7
CITY OF MONTEBELLO
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO:
Honorable Mayor and City Council Members
FROM:
René Bobadilla, P.E., City Manager
BY:
Fernando Pelaez, Fire Chief
SUBJECT: ADOPT RESOLUTION NO. 22-88 TO APPROVE SUBMITTAL OF AN
APPLICATION FOR THE PERMANENT LOCAL HOUSING
ALLOCATION (PLHA) PROGRAM FORMULA FUNDING PLAN
DATE: October 26, 2022
RECOMMENDATION(S):
It is recommended that the City Council:
1. Conduct Public Hearing and adopt Resolution No. 22-88 approving the submission of the grant application for the Permanent Local Housing Allocation (PLHA) Program Formula Funding Plan to collect the City’s $1,900,548 five-year allocation; and
2. Hold a Public Hearing for the consideration of approval of the City's Permanent Local Housing Allocation Program Funding Plan and Resolution; and
3. Take such additional, related, action that may be desirable.
FISCAL IMPACT:
The City of Montebello is eligible to receive an allocation of an estimated $1,900,548 in formula (i.e., non-competitive) grant funding from the Permanent Local Housing Allocation (PLHA) program formula component. This amount represents the first five years of funding available for this program. This formula funding will be an on-going funding stream if the City continues to meet the eligibility requirements. The funding opportunity is available to local governments for eligible housing and homelessness activities. Jurisdictions must submit a grant application and plan and meet eligibility
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF OCTOBER 26, 2022
requirements to access PLHA formula funds. Once the grant application is approved by the State, Staff will return to a future City Council meeting with an action to appropriate the funding in Fiscal Year 2022-23.
BACKGROUND:
In 2017, Governor Jerry Brown signed a 15-bill housing package aimed at addressing the State’s housing shortage and high housing costs. The Building Homes and Jobs Act (SB 2, 2017) established a $75 recording fee on real estate documents to increase the supply of affordable homes. Seventy percent (70%) of the fees collected go towards funding the PLHA Program, which is administered by the California Department of Housing and Community Development (HCD).
PLHA’s formula component provides non-competitive funding to entitlement and non- entitlement cities. The current PLHA Notice of Funding Availability (NOFA) was released on August 17, 2022, and grant applications are due October 31, 2022. Staff received City Council approval at the August 1, 2022 City Council meeting to submit an application for the PLHA. Staff were aware that a NOFA would be released as HCD had communicated in advance that the City was now eligible.
The amount of PLHA funds allocated to each jurisdiction is directly proportionate to each jurisdiction’s share of the total 2017 CDBG allocation in California. The State estimates the City will receive approximately $1,900,548 over the program’s first five years. Of this amount, the City is eligible to receive an allocation of $316,758 from the 2019 allocation, $492,340 from the 2020 allocation, and $541,805 from the 2021 allocation. The remaining $549,645 from the 2022 and 2023 allocations will be disbursed in 2023 and 2024. Future allocations may fluctuate from year to year depending on recording fees from the number of real estate transactions. Jurisdictions must submit a grant application and meet eligibility requirements to access PLHA formula funds.
In order to be eligible to apply for this formula funding, local jurisdictions must have:
1. A state certified and compliant Housing Element. On June 22, 2022 the City Council adopted Resolution No. 22-52 approving the Housing Element Update for the 2021-2029 Planning Period (6th Cycle Regional Housing Needs Allocation); and
2. Annual Progress Reports (APR) submitted to HCD for Years 2019, 2020, and 2021. These reports have been submitted to HCD. APRs for 2022 and 2023 will need to be submitted to HCD to be eligible to collect future allocations.
The program guidelines require that the grant application include an adopted City Council resolution authorizing: 1) the request for allocation funding, 2) the proposed PLHA plan (i.e., how the City intends to spend its PLHA allocations), and 3) receipt of grant funds for the five-year period.
There are ten eligible activities under the PLHA grant:
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF OCTOBER 26, 2022
1. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, or rental housing that is affordable for extremely low-, very low-, low-, or Moderate-income households (up to 120 percent of Area Median Income (AMI), or 150 percent of AMI in High-cost areas). Predevelopment and/or acquisition must result in the development, rehabilitation, or preservation of housing, as otherwise there is no actual housing outcome of the predevelopment or acquisition assistance.
2. The predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing, including Accessory Dwelling Units (ADUs) that meet the needs of a growing workforce earning up to 120 percent of Area Median Income (AMI), or 150 percent of AMI in high-cost areas.
Predevelopment and/or acquisition must result in the development, rehabilitation, or preservation of affordable rental and ownership housing, as otherwise there is no actual housing outcome of the predevelopment or acquisition assistance.
3. Matching portions of funds placed into local or Regional Housing Trust Funds.
Matching funds must be utilized as required by PLHA guidelines Section 301(a).
4. Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176. Matching funds must be utilized as required by PLHA guidelines Section 301(a).
5. Capitalized Reserves for Services connected to the preservation and creation of new Permanent Supportive Housing (up to 30 percent of AMI).
6. Assisting persons who are experiencing or at risk of homelessness in conformance with 24 Code of Federal Regulations (CFR Section 578.3), (up to 30 percent of AMI), including:
o Rapid rehousing in conformance with federal rules contained in 24 CFR Section 576.104, except for legal services;
o Rental assistance with a term of at least six (6) months (rental arrears is not eligible);
o Street outreach, and other supportive/case management services in conformance with federal rules contained in 24 CFR Section 576.101 that allow people to obtain and retain housing;
o Operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.
This Activity may include subawards to administrative entities as defined in HSC Section 50490(a) (1-3) that were awarded California Emergency Solutions and Housing (CESH) Program or Homeless Emergency Aid Program (HEAP) funds for rental assistance to continue assistance to these households.
Applicants must provide rapid rehousing, rental assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with Welfare Institutions Code (WIC) Section 8255(b)(8). An Applicant allocated funds for the new construction, rehabilitation,
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF OCTOBER 26, 2022
and preservation of permanent supportive housing shall incorporate the core components of Housing First, as provided in WIC Section 8255(b).
7. Accessibility modifications in lower-income owner-occupied housing (up to 80 percent of AMI).
8. Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments (up to 120 percent of Area Median Income (AMI), or 150 percent of AMI in High- cost areas).
9. Homeownership opportunities, including, but not limited to, down payment assistance to those earning up to 120 percent of Area Median Income (AMI), or 150 percent of AMI in high-cost areas.
10. Fiscal incentives made by a county to a city within the county to incentivize approval of one or more affordable housing projects, or matching funds invested by a county in an affordable housing development project in a city within the county, provided that the city has made an equal or greater investment in the project.
ENVIRONMENTAL IMPACT:
The California Environmental Quality Act (Section 2100, et. seq. of the California Public Resources Code, hereafter "CEQA") requires analysis of agency approvals of discretionary "projects." A "project," under CEQA, is defined as "the whole of an action, which has a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment" (State CEQA Guidelines Section 15378). The proposed Project and Plan is a project under CEQA.
The staff has reviewed the Project(s) and Plan to determine the required level of review under CEQA and has determined that the proposed Project is exempt from CEQA under State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption). Section 15061(b)(3) of the State CEQA Guidelines states that an activity is covered by the common sense exemption that CEQA only applies to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA review. Nevertheless, it is important to note that specific projects/programs that qualify for funding under the proposed Project(s) and Plan may be subject to environmental review prior to implementation.
ANALYSIS:
N/A
DISCUSSION:
On October 12, 2022, the Fire Department presented the PLHA 5-Year-Plan to the City Council for review and provided an opportunity to receive input and feedback to the plan.
The Plan was posted on the City's Website, including the Notice of Funding Availability (NOFA) and the City PLHA Draft Working Budget as requested by the City Council . It was also posted to the City's social media accounts. As of the publication of this agenda item, Staff had not receive any feedback from the public, therefore no updates or revisions were made to the plan previously presented.
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF OCTOBER 26, 2022
The City outlined homeless prevention goals and objectives in the City’s Homelessness Plan, adopted in 2018, and the recently adopted Housing Element. The Homeless Prevention Program develops strategic preventative measures to support and engage higher-risk members of the community from entering homelessness or connecting them with resources to exit homeless quickly by either retaining their housing or using other housing strategies to ensure people move into permanent and stable accommodations that are affordable, safe, and appropriate with the support they need to thrive. Without a dedicated funding source to provide housing for the City’s homeless households, the remaining goals and objectives of the strategy will be difficult to implement.
Assisting persons who are at risk of homelessness is an eligible activity under PLHA (see Item 6 in the list of eligible PLHA activities, above). To support and address homeless prevention, staff recommends that the City use its PLHA allocation on three eligible activities (Items 5 and 6):
1. Rental assistance for homeless persons and low-income older adults in Montebello (Item 6a); and
2. Operating Support for the Montebello Community Assistance Program (MCAP).
MCAP provides street outreach and supportive case management services (Item 6b); and
3. Capitalized Reserves for Services connected to the preservation and creation of new Permanent Supportive Housing (up to 30 percent of AMI).
These activities are eligible under PLHA and are recommended in the newly adopted Housing Element. The City’s grant application must include a high-level five-year plan outlining how it will use the total of $1,900,548 over the five-year period. Attached is a narrative description of these proposed expenditures and a budget illustrating the expenditures over the five-year period.
PLHA funding is time-sensitive, applications for the formula allocation must be submitted within 48-months of the budget appropriation. If a local government does not submit a complete application within that time frame, the allocation will revert to the Housing Rehabilitation Loan Fund for the Multifamily Housing Program or for Department- administered technical assistance to local governments.
The delays associated with the State’s approval of the City's Housing Element prevented the City from meeting the eligibility criteria needed to apply for PLHA funding until now. This year (2022) is the final year that the 2019 allocation of $316,758 will be available to the City. If not claimed this year, the funding will revert back to the HCD programs noted above. The PLHA grant formula component is now open, and applications are due November 30, 2022. It is of the utmost importance that the City submit the application to capitalize on this important funding opportunity. The proposed Plan is currently available on the City's website and was presented at the Homeless Task Force meeting on September 13, 2022 and the October 12, 2022 City Council meeting.
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF OCTOBER 26, 2022
SUMMARY:
That the City Council adopt Resolution No. 22-88 approving the submission of the grant proposal application and recommendation for the PLHA grant formula component for $1.9 million dollars in formula funding from the California Department of Housing and Community Development. Once the City receives approval of the application by the State, Staff will return to the City Council with an action appropriating the funding and amending the FY 2022-23 budget.
ATTACHMENT(S)
1. Attachment A - Notice of Funding Opportunity
2. Attachment B - MFD PLHA Draft Working Budget
3. Attachment C - Montebello PLHA Plan
4. Attachment D - Resolution No. 22-88
NEXT STEPS:
That the City Council approve the submission of the grant proposal application for the Proposed City's Permanent Local Housing Allocation Program Formula Funding for the 5-Year-Plan Application with Resolution, and submit the application on October 29, 2022.
RESOLUTION NO. 22-88
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO, STATE OF CALIFORNIA, AUTHORIZING THE
APPLICATION AND ADOPTING THE PLHA PLAN FOR THE
PERMANENT LOCAL HOUSING ALLOCATION PROGRAM
RECITALS
WHEREAS, the State of California (“State”) Department of Housing and Community Development (“Department”) is authorized to provide up to $335 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq.(Chapter 364, Statutes of 2017 (SB 2)).
WHEREAS, the State of California, Department of Housing and Community Development issued a Notice of Funding Availability (“NOFA”) dated 8/17/2022 under the Permanent Local Housing Allocation (PLHA) Program;
WHEREAS, the City of Montebello is an eligible Local Government who is applying for program funds to administer one or more eligible activities; and WHEREAS, the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement, and other contracts between the Department and PLHA grant recipients;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. AUTHORITY. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.
Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations, as stated in Appendix C of the current NOFA $1,900,548 in accordance with all applicable rules and laws.
Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department.
RESOLUTION NO. 22-88
SECTION 2. ADOPTION. Pursuant to Section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for the 2019-2023 Allocations is attached to this resolution, and Applicant hereby adopts this PLHA Plan and certifies compliance with all public notice, public comment, and public hearing requirements in accordance with the Guidelines.
Not applicable: Applicant certifies that it was delegated by [insert name of the delegating local government] to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds, pursuant to Guidelines Section 300(c) and 300(d), and the legally binding agreement between the recipient of the PLHA funds and the Applicant is submitted with the PLHA application.
Not applicable: Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302(c)(3), “entity” means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation.
Not applicable: Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest.
Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.
Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.
Not applicable: Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302(c)(6)(A),(B) and (C).
Not applicable: Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local government-approved underwriting of the Project for a term of at least 55 years.
The City Manager is authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.
SECTION 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this resolution.
APPROVED AND ADOPTED this 26th day of October 2022.
RESOLUTION NO. 22-88
_______________________________
Kimberly A. Cobos-Cawthorne, Mayor
ATTEST:APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 22-88 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 26th day of October 2022 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
RESOLUTION NO. 23-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO, STATE OF CALIFORNIA, AUTHORIZING THE
APPLICATION AND ADOPTING THE PLHA PLAN FOR THE
PERMANENT LOCAL HOUSING ALLOCATION PROGRAM
WHEREAS, the State of California (“State”) Department of Housing and Community Development (“Department”) is authorized to provide up to $335 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq.(Chapter 364, Statutes of 2017 (SB 2)).
WHEREAS, the State of California, Department of Housing and Community Development issued a Notice of Funding Availability (“NOFA”) dated 8/17/2022 under the Permanent Local Housing Allocation (PLHA) Program;
WHEREAS, the City of Montebello is an eligible Local Government who is applying for program funds to administer one or more eligible activities; WHEREAS, the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement, and other contracts between the Department and PLHA grant recipients;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. AUTHORITY. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.
Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations, as stated in Appendix C of the current NOFA $1,900,548 in accordance with all applicable rules and laws.
Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department.
SECTION 2. ADOPTION. Pursuant to Section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for the 2019-2023 Allocations is attached to this resolution, and Applicant hereby adopts this PLHA Plan and certifies compliance with all public notice, public comment, and public hearing requirements in accordance with the Guidelines.
Not applicable: Applicant certifies that it was delegated by [insert name of the delegating local government] to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds, pursuant to Guidelines Section 300(c) and 300(d), and the legally binding agreement between the recipient of the PLHA funds and the Applicant is submitted with the PLHA application.
Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302(c)(3), “entity” means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation.
Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest.
Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.
Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302(c)(6)(A),(B) and (C).
Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local government- approved underwriting of the Project for a term of at least 55 years.
Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.
The City Manager is authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.
SECTION 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this Resolution.
APPROVED AND ADOPTED this 25th of January of 2023.
________________________________
David N. Torres, Mayor
ATTEST:
________________________________
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
________________________________
Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 23-06 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor, and attested by the City Clerk at a regular meeting of said Council held on 25th of January of 2023 and that said Resolution was adopted by the following vote, to wit:
AYES:
ABSTENTIONS:
NOES:
ABSENT:
The undersigned City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of the resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE: ________________________________
Christopher Jimenez, City Clerk
ITEM # 11
CITY OF MONTEBELLO
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, City Manager
BY: Michael Solorza, Director of Finance
SUBJECT: STATUS REPORT ON EXPENDITURE AND COMMITMENT OF
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS
(CSLFRF)
DATE: January 25, 2023
RECOMMENDATION(S):
It is recommended that the City Council
1. Receive and file this report providing a status update on the expenditure and commitment of the City’s Coronavirus State and Local Fiscal Recovery Funds (CSLFRF).
FISCAL IMPACT:
The City of Montebello received approximately $16.59 million on Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) through the American Rescue Plan Act (ARPA). ARPA – formally House Resolution 1319 – was signed into law on March 11, 2021. ARPA is a $1.9 trillion economic relief package that created numerous direct benefit programs such as economic impact payments, child tax credit, homeowner assistance fund, small business credit initiative, emergency rental assistance, unemployment compensation, and many additional direct payments to individuals and businsses.
Of the $1.9 trillion in ARPA funds, $350 billion was for direct aid to State, Tribal and local governments (CSLFRF revenue). The City of Montebello received a share of the $130 billion set aside specifically for local governments.
At the September 1, 2021 City Council study session, Staff provided a comprehensive presentation of CSLFRF and the proposed use of the funds (Attachment A). The city received the $16.59 million on two equal tranches: May 2021 and May 2022. The United States Treasury published an Interim Final
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
Rule (May 2021) and Final Rule (April 2022) to guide expenditure of CSLFRF revenue.
As allowed per the Interim Final and Final Rule published by the US Treasury, the City is utilizing the “revenue loss” category to spend the fiscal recovery funds. The “revenue loss” category provides the most flexibility in spending these funds. It required staff to calculate the City’s revenue loss over a prescribed period of time. Utilizing the Interim Final Rule and guidance from the California Society of Municiapl Finance Officers and League of California Cities, Staff calculated a revenue loss in excess of $20.5 million. Since this revenue loss amount exceeds the City’s CSLFRF award of $16.59 million, the City has chosen to spend the fiscal recovery funds per the “revenue loss” guidelines.
Staff at the September 1, 2021 study session provided an overve of the estimated unfunded capital and infrastructure needs in the City. Over a three fiscal year period, the unmet needs exceed $75 million. In general, these are vehicle, community center and park, sewer and information technology infrastructure needs. Since this presentation, Staff has become aware of numerous other infrstructure needs – such as water related damage to Police Headquarters. Needless to say, the maginitude of the City’s infrastructure and capital needs far exceeds the CSLFRF award amount of $16.59 million.
Staff received direction at the September 1, 2021 Study Session to utilize the CSLFRF funds to repair the City’s aging and vulnerable information technology network and backbone, upgrade and replace public safety and public works fleet vehicles, and invest in the City’s 100 year old sewer system.
Generally accepted accounting principles required the City to record the entire $16.59 million in fiscal recover funds as unearned revenue. Finance staff consulted with the City’s auditor as well. As expenses are made, the fiscal recovery funds are “recognized” – an accounting term that means the funds are recorded as revenue. In Fiscal Year 2021-22, the City recognized $6.3 million in CSLFRF revenue in the General Fund – as allowed by the Interim Final Rule and Final Rule published by the US Treasury. An addition $3.1 million will be recognized in FY 2021-22 towards a portion of the City’s information technology upgrade project. There is still outstanding sewer infrastructure and vehicle replacements which must be paid for, and will utilize the remaining CSLFRF revenue. Attachment B provides a detailed accounting of revenue recognized to date, as well as the remaining commitments.
BACKGROUND/DISCUSSION:
House Resolution 1319 -- better known as the American Rescue Plan Act (ARPA) -- was signed into law on March 11, 2021. This $1.9 trillion comprehensive aid package provided much needed aid to individuals, businesses, and governments. The majority of this funding ($1.6 trillion) was dedicated to providing direct financial support to individuals and businesses in
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
the form of $1,400 economic impact payments, expanded unemployment insurance, expanded child tax credits, direct aid to small businesses, funding for K-12 school programs, etc. The remaining $350 billion in funding was directed at State, Tribal and local governments. The City of Montebello -- along with every city, town and village across the nation -- received a portion of this $350 billion in Coronavirus State and Local Fiscal Recovery Funds (CSLFRF).
Subsequent US Treasury rules (Interim Final Rule, published May 2021 and Final Rule published April 2022) provided guidance on how local governments could utilize this important funding to ameliorate the negative impacts of the pandemic. One of the use categories is "revenue loss," which required local jurisdictions to perform a complex calculation to determine the scope of revenue loss from the pandemic. As described above in the "Fiscal Impact" section of this report, Staff performed this calculation and presented the results at the Study Session held on September 1, 2021 (Attachment A). The $20.5 million on calculated revenue loss exceeds the $16.59 million in CSLFRF revenue Montebello received. Therefore, as outlined above and summarized in Attachment B, the City has been using these funds for much needed infrastructure repairs: sewer, information technology, fleet, etc.
Per the US Treasury Interim Final and Final Rules, the City has until December, 2024 to commit these funds, and until December, 2026 to fully expend them. Based on the various needs and amount spent to date, the City is on track to expend its entire CSLFRF award by the end of 2026. As required by the US Treasury, quarterly reports have been filed on a timely basis, providing updates on the City's expenditure of its fiscal recovery funds.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Staff recommends that the City Council receive and file this status report providing an update on the expenditure and commitment of CSLFRF revenue.
ATTACHMENT(S)
1. Attachment A - ARPA - CSLFRF Overview - Spending Plan Presentation, 09_01_2021
2. Attachment B - ARPA-CSLFRF LTD Tracking
NEXT STEPS:
N/A
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
American Rescue Plan Act (ARPA)
Coronavirus State and Local
Fiscal Recovery Funds (CSLFRF)
Spending Plan and Discussion
September 1, 2021
City Council Study Session
René Bobadilla, City Manager
Michael Solorza, Director of Finance
American Rescue Plan Act (ARPA) Overview
Coronavirus State and Local Fiscal Recovery Funds
(CSLFRF) Overview
Unmet needs
Planned projects
Next Steps
Conclusion/Q&A
Agenda
2
Signed into law March 11, 2021 (H.R. 1319)
$1.9 trillion economic relief package
Created numerous direct benefit programs:
Economic Impact Payments
Child Tax Credit
Capital Projects Fund
Homeowner Assistance Fund
Emergency Rental Assistance
Small Business Credit Initiative
Employee Retention Credit
Unemployment Compensation
3 American Rescue Plan Act
4 ARPA Summary of Funds
$350 billion in direct aid to
Local Governments
Coronavirus State and Local
Fiscal Recovery Funds
(CSLFRF)
State and Local Fiscal Recovery Fund (CSLFRF)
$350 billion in emergency funding
State, local, territorial and Tribal governments
$130 billion for local governments
“The Rescue Plan will provide needed relief to state, local, and Tribal governments to enable them to continue to
support the public health response and lay the foundation for a strong and equitable economic recovery. ”
5 Coronavirus State and Local
Fiscal Recovery Funds
Montebello will receive $16.59 million
Two tranches: May 2021 (50%), June 2022 (remaining 50%) Received first $8.3 million May 21!
Fewer restrictions than CARES Act revenue
6 Coronavirus State and Local
Fiscal Recovery Funds
7 Congresswoman
Sanchez, City Council
members and staff
receiving CSLFRF funds!
Interim Final Rule (IFR) published by U.S. Treasury
on May 10, 2021 governs spending of CSLFRF funds
Seven FAQs/clarifications published since
Public comment period ended July 16, 2021
Solicit questions/publish clarification of IFR
IFR creates reporting and compliance requirements
8 U.S. Treasury Interim Final Rule
Interim Report Submitted August 31, 2021
Covers expenditures from May 13, 2021 – July 30, 2021 City reported $0.00 expenditures
Indicate revenue loss calculation “key inputs”
Project and Expenditure Report Due October 31, 2021
Quarterly report, due 30 days after each quarter
1st Report covers two periods:
May 13, 2021 – June 30, 2021
July 1, 2021 – September 30, 2021
Extensive compliance guidelines published June 17, 2021 9 Reporting and Compliance
Specific accounting standards govern recognition of CSLFRF monies as revenue
Record as “deferred revenue” until expenses recognized Per City’s auditors:
“…our position is to report the first tranche as unearned revenue as of the end of this [2020-21] fiscal year. Similar to other federal grants, revenue will be recognized when they are spent on eligible expenses/projects.”*
As eligible expenses recorded, CSLFRF will be recognized as revenue in the General Fund
*From memorandum to City Council, July 21, 2021
10 Recognition of Revenue
A. Respond to the public health emergency: assistance to households, small businesses, and nonprofits, or to provide aid to impacted businesses such as tourism, travel or
hospitality
B. Respond to workers performing essential work during the public health emergency by providing premium pay
C. Provision of government services to the extent of the reduction in revenue (“revenue loss”) due to COVID-19
D. Make necessary investments in water, sewer or broadband infrastructure
11 CSLFRF Eligible Use Categories
Revenue Loss (Category C) provides most flexibility / easiest to administer
Use “general revenues” to calculate revenue loss
Calculation = 4 step process:
Identify base year revenue
Estimate counterfactual revenue
Determine growth adjustment
Identify actual revenue over past 12 months
12 Revenue Loss (Category C)
“General Revenues” NOT THE SAME as “General Fund Revenues” “General Revenues” = as defined by U.S. Census Bureau Includes revenue from…
Property and Sales taxes
Business License taxes/fees
Charges for Services
Interest and rental income
Intergovernmental revenue (NOT from Federal sources)
E.g., Metro Local Return
Focus on SOURCE vs. PURPOSE of revenue
13 General Revenues: Definition
“General Revenues” exclude:
Transit and Water charges for services
Federal grants
Even if passed through the State
Sale of property or proceeds from debt/financing
14 General Revenues: Definition
Revenue Loss (Category C) calculation
Counterfactual Revenue – Actual Revenue = Revenue Loss Counterfactual Revenue formula:
Base Year Revenue X [(1 + Growth Adjustment)^(n/12)]
Base Year Revenue = actual revenue for FY 2018-19
Growth Adjustment = 4.1% or average annual revenue growth FY 2016-17 to FY 2018-19
n = number of months from June 30, 2019 to December 31, 2020 Counterfactual Revenue: what the City could be expected to receive had COVID-19 not occurred
15 Revenue Loss (Category C)
Counterfactual Revenue =
Base Year Revenue X [(1 + Growth Adjustment)^(n/12)]
Base Year Revenue = $111,574,402^^
Growth Adjustment = 7.7%*
n = 18**
^^City’s actual revenue from FY 2018-19
*City’s average revenue growth for Fiscal Years 2016-17 – 2018-19 **Number of months from June 30, 2019 to December 31, 2020 (first “check in” data to calculate revenue loss)
16 Loss Calculation
for Montebello
17 Base Year Revenue
FY 2018-19
Base Year Revenue
(Actuals)
Governmental Funds - Total 71,565,123
Governmental Funds - Exclusions (3,124,661)
Proprietary Funds - Total 44,861,939
Proprietary Funds - Exclusions (1,727,999)
Net Total Revenue 111,574,402
• “General Revenues” as used by the U. S. Census
Bureau and U.S. Treasury Interim Final Rule
• Accounts for ALL Governmental and Proprietary
Funds, with certain exclusions
18 Growth Adjustment Amount
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19
Total General Revenues $ 89,613,012 $ 91,636,294 $ 97,773,556 $111,574,402 Year Over Year % Change 2.2578% 6.6974% 14.1151%
3-Year Average Change (Growth Adjustment Amount) => 7.6901%
Counterfactual Revenue = Base Year Revenue X [(1 + Growth Adjustment)^(n/12)] $111,574,402 X [(1 + .077)^(18/12)] = $124,689,036
Actual General Revenue January 1 – December 31, 2020 = $104,164,967 Revenue Loss = $124,689,036 - $104,164,967 = $20,524,069* *Revenue Loss as calculated as of December 31, 2020
19 Loss Calculation
for Montebello
$124,689,036 - $104,164,967 = $20,524,069*
*Calculated revenue loss greater than City’s CSLFRF award of $16.59 million
Provides the ability to spend entire CSLFRF amount under “Category C:”
Maintenance or pay-go funding of building infrastructure Modernization of cybersecurity (i.e., hardware, software, and protection of critical infrastructure)
Provision of police, fire and other public safety services 20 What Does This Mean?
Staff has presented ARPA reviews/discussion of
eligible and recommended uses on numerous dates:
March 31: Budget Study Session
May 26: Budget Overview #1
June 6: Budget Overview #2
June 23: Budget Adoption
September 1: ARPA/CSLFRF Study Session
21 Prior Discussions of
ARPA Funding
22 Estimated Unmet and
Unfunded Needs*
FY 21-22 FY 22-23 FY 23-24
Public Works 15,000,000 15,000,000 15,000,000
Information Technology 1,623,000 1,623,000 2,123,000
Fire 3,240,300 2,492,000 1,398,000
Police 3,242,000 1,605,000 1,495,000
Parks and Recreation 2,725,000 2,720,000 4,217,000
25,830,300 23,440,000 24,233,000
*As first presented at March 31, 2021 Budget Study Session, initial discussion of possible uses of ARPA/CSLFRF revenue
23 Information Technology
Network Backbone Project
Information Technology Infrastructure Upgrade - Backbone Network and Software Project FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26
Hardware: Purchased and Support $ 450,017
Software: Licensing and Support $ 1,811,175 $ 84,764 $ 84,764 $ 84,764 $ 84,764 Implementation Services $ 78,600
Post-Implementation Management $ 284,680 $ 284,680 $ 284,680 $ 284,680 $ 284,680 $ 2,624,472 $ 369,444 $ 369,444 $ 369,444 $ 369,444 Total Estimated 5 year project cost: $4,102,248
24 Information Technology
Productivity Upgrades
Productivity Software Upgrades - Post-Backbone Upgrade
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26
Voice Over Internet (VOIP) $ 146,000 $ 146,000 $ 146,000 $ 146,000 Microsoft 365 $ 121,380 $ 85,680 $ 85,680 $ 85,680 Workstation Upgrades $ 88,560 $ 88,560 $ 88,560 $ 88,560 Planning, Building, GIS $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 555,940 $ 320,240 $ 320,240 $ 320,240 Must complete Backbone Infrastructure upgrades and replacements prior to implementing productivity improvements…
Total 4 year cost: $1,516,660
Extensive (non-Transit) fleet needs: $6.852 million* 25 Vehicle – Fleet Needs
Department Estimated Amount
Fire $ 4,669,404
Parks and Recreation $ 441,000
Police $ 1,741,534
$ 6,851,938
*Estimated over next three fiscal years (FY 2021-22 – 2023-24)
First step: City Services agreement with LA County
Approved @ $600,000 / year (use CSLFRF to fund)
Next step: County begins video inspection of sewer system 20% of system inspected each year / 5 year program
Will have complete picture of needs once completed
Immediate known needs:
48,000 linear feet of cement pipe needing replacement and/or lining (oldest part of system)
Approximately $9.0 - $12.0 million over 3 years
$3.0 - $4.0 million per year
26 Sewer Infrastructure Needs
Utilize Category C (Revenue Loss) funding opportunities Critical Information Technology Infrastructure Backbone Critical Software (Productivity) Upgrades
Critical Fleet Replacement and Upgrades
Critical Sewer Infrastructure Maintenance and Repairs Other community-wide, critical infrastructure repair, replacement and upgrade needs
27 Recommendations
28 Recommended Use of CSLFRF*
Project Categories Total Amount
IT Network Backbone $ 4,100,000
IT Productivity Software $ 1,500,000
Fleet Replacement/Upgrades $ 6,850,000
Sewer Maint/Capital Repairs $ 4,150,000
$ 16,600,000
*Have until December 31, 2024 to commit funds, December 31, 2026 to fully spend.
Conclusion / Q&A
American Rescue Plan Act (ARPA)
Coronavirus State and Local
Fiscal Recovery Funds (CSLFRF)
Spending Plan and Discussion
September 1, 2021
City Council Study Session
Rene Bobadilla, City Manager
Michael Solorza, Director of Finance
City of Montebello ATTACHMENT B
ARPA - CSLFRF Unearned Revenue Tracking (City Council, 01/25/2023) 8,382,029 <= May 2021 (Tranche 1) 8,382,029 <= May 2022 (Tranche 2) 16,764,058
FY 2021-22 Account Code Where Recorded
Amount
Recognized Notes
12/2021 100-99-4023.10 $4,191,015 Revenue loss recognition #1 03/2022 100-99-4023.10 $2,095,507 Revenue loss recognition #2 FY 2022-23 Account Code Where Recorded
Amount
Recognized Notes
12/2022 100-99-4023.10 / 325-99-4999.30 $3,145,024 Revenue loss recognition - IT Network Project $9,431,546 <= Total Recognized as of 12/2022
1,554,976 Additional IT Network Project Commitment
5,000,000 Golf Course Renovation Project
600,000 Sewer Maintenance
178,000 Vehicles (various departments)
7,332,976 <= Pending Recognition
16,764,522 <= TOTAL RECOGNIZED/PLANNED
(464)
Entire CSLFRF Award amount booked as "unearned" revenue as required by generally accepted accounting principles; as funds are "used" the corresponding amount is "recognized," that is, recorded as revenue.
Section below indicates where revenue recorded, the amount recognized and any pertinent notes.
ITEM # 12
CITY OF MONTEBELLO
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, City Manager
BY: Michael Solorza, Director of Finance
SUBJECT: AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP NO. 23-6) TO HIRE A CONSULTANT TO PROVIDE STRATEGIC PLAN
DEVELOPMENT SERVICES
DATE: January 25, 2023
RECOMMENDATION(S):
It is recommended that the City Council:
1. Authorize the issuing of a Request for Proposals (RFP 23-6) to hire a consultant to conduct and provide strategic plan development services; and
2. Take such additional, related action that may be desirable.
FISCAL IMPACT:
Issuing this RFP does not have a direct cost associated. At this point, the exact cost of service is unknown. Once the selection process is complete, staff will return to the City Council requesting approval of a professional services agreement if the total cost of service is $50,000 or more. If the total cost is under $50,000, the Department will seek the City Manager’s approval to proceed (Montebello Municipal Code Chapter 3.20 – Purchasing System).
BACKGROUND/DISCUSSION:
At the Council Meeting on December 21, 2022, staff was directed to conduct a strategic planning session. It is necessary, therefore, to issue an RFP to identify a consultant to assist with developing a strategic plan. By engaging in this project, the City anticipates receiving a detailed, written document which can be used to establish and set organizational priorities, focus resources, improve operations, and the ability to assess and adjust the organization’s direction in a dynamic environment. It will be expected that the selected consultant
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
accomplish these objectives by engaging staff, elected officials, and other stakeholders to assess their priorities and expectations.
This staff report formally requests authorization to issue the RFP. If approved, the RFP will be posted on the City's PlanetBids portal by early February 2023.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Staff requests approval to issue an RFP to hire a consultant to conduct strategic plan development services. The objective is to obtain the services of qualified consultant to assist with creating five (5) year plan for the City by engaging staff, elected officials, and community stakeholders.
ATTACHMENT(S)
1. Scope of Work - Strategic Plan (Draft)
NEXT STEPS:
N/A
Scope of Work
Strategic Planning Service
The City of Montebello (City) is seeking proposals from highly qualified consultants/firms (Consultant) to assist in developing a comprehensive Strategic Plan with City Council, community, and staff involvement. The Strategic Plan seeks to establish a long -term vision for the City and set a course of action for the next five (5) years by creating priorities, outlining steps to achieve objectives effectively, and setting a framework for reporting progress to community stakeholders. The ideal plan will build upon the goals and objectives of the City's previous plans (See Attached?). The project should also provide a summary of key objectives that will allow Departments to develop work plans to implement the Strategic Plan using key performance indicators to measure success.
Scope of Service
It is understood that various models and approaches are available to develop a strategic planning document. The City encourages proposers to submit their recommended strategy with a work plan and set of deliverables that wi ll enable the City to establish a long-term vision supported by a five (5) year strategic plan that incorporates measurable, quantifiable goals and timetables for achievement. While the City seeks the consultant’s recommendations regarding the best process to develop an actionable strategic plan, we are seeking a scope of work that will include the following components:
Community Engagement
Facilitate a community visioning process consisting of public outreach through stakeholder meetings, online survey(s) , or other forums appropriate for outreach and public input. The City envisions using the information received through the community input process to assist the Mayor and City Council in developing a long- term vision for the City that will serve as a frame work for the strategic plan and priority-setting process.
Mayor and City Council Engagement
Develop a process and approach for gathering input from the Mayor and members of the City Council, including priority and goal-setting workshop(s).
City Staff Engagement and Involvement
Develop a process and approach for gathering staff input and ongoing engagement at all levels of the organization.
Performance Monitoring
Develop methodologies for monitoring performance within the framework of the strategic plan, ensuring that priorities and goals are integrated within the budget process, financial, and performance metrics reporting.
To accomplish the scope requested, the consultant will need to possess the following qualifications:
1. Experience in successfully developing consensus-based strategic plans.
2. Experience with government, open public meetings, and working with elected officials.
3. Strong facilitation skills.
4. Experience soliciting input from the public, and key stakeholders/individuals from various sectors.
5. Experience in gathering and utilizing data to inform the strategic planning process.
6. Experience inspiring others to think innovatively.
7. Flexibility to de velop appropriate dates and timelines for working with various constituencies.
8. Ability to attend City Council meetings and workshops as scheduled (Typically held on alternating Wednesdays at 5:00 pm PST. For a schedule of upcoming Council Meetings, please visit:
https://cityofmontebello.hosted2.civiclive.com/departments/administration/city_cle rks_office/agendas__minutes__and_videos )
ITEM # 13
CITY OF MONTEBELLO
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: René Bobadilla, City Manager
BY: Michael Solorza, Director of Finance
SUBJECT: TREASURER'S REPORT FOR THE QUARTER ENDING DECEMBER 31, 2022
DATE: January 25, 2023
RECOMMENDATION(S):
It is recommended that the City Council:
1. Receive and file the Quarterly Treasurer’s Report for the quarter ending December 31, 2022 (Second Quarter).
FISCAL IMPACT:
Attached is a cash report and portfolio summary as of December 31, 2022 (Attachments A and B). This report provides a snapshot at quarter end of the City’s cash position, detailing balances in various accounts and types of investments.
The table below summarizes available cash by major type of account, comparing June 2021 vs. 2022 and December 2021 vs. 2022 ending balances. The “General” account combines Bank of the West, Local Agency Investment Fund (LAIF), and various Certificates of Deposit, and represents the most liquid and accessible source of cash for the City to pay ongoing expenses:
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
As of December 31, 2022, total available cash was $19.930 million greater than the same quarter, prior year. Cash is down versus June 30, 2022, but that is expected as expenses fluctuate at different times each year, and revenue is received at varying points in the year as well. The City’s overall cash position has improved over the last several years. For example, the June balance for the past seven years is shown below:
Comparing December ending balances from prior years, in 2016 overall cash was $33.071 million, versus $89.119 million as of December 2022 – a $56.048 million improvement in the City’s available cash position (LAIF, Bank of the West, etc.).
The continuing strength of the City’s cash position is due to a number of reasons. A primary factor contributing to the additional cash is proceeds from Measure H, the City’s ¾ cent transaction and use tax. Property tax receipts are also up, as overall assessed values in the City continue to grow. It should also be noted that monthly cash balances do fluctuate, as monthly expenses can vary considerably from month to month, especially when comparing prior years. The City receives numerous grants from Federal, State and local governmental agencies, with expenses and concomitant revenue reimbursement varying depending on the grant award and the particular progress made in the project.
Despite these natural fluctuations in cash flow, one can see by the tables above that the City’s overall cash position has grown steadily over the past seven years. This improvement in cash flow ensures daily expenses are easily met, with no danger of having to postpone payments due to lack of liquidity. Sufficient liquidity is just one of many positive signs of the City’s progress towards financial stability and security.
The City receives income from the investment of idle cash. This revenue varies based on balances and current interest rate environments. The historically low interest rates of the past decade have limited the amount of revenue received from idle cash investments. However, interest rates have risen markedly in the past twelve months, as the Federal Reserve continues to raise the federal funds rate in an effort to combat high inflation.
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
The effective rate of return on the City’s investment portfolio as of December 31, 2022 was 0.93%, with the fiscal year to date earnings rate at 1.14%. It is useful to compare these rates of return to various U.S. Treasuries, as a general benchmark. Recent data (January 9) have the 10-year yield at 3.55%, 5-year at 3.69% and the 2-year yield at 4.24%. The inverted yield-curve – where shorter-term treasuries have higher yields than longer-term ones despite carrying lower risk – is not often seen, and is often viewed as a harbinger to recession. The majority of the City’s idle cash is held in LAIF, with the September yield (most recent available) at 1.35%, up from 0.75% in June, and more than five times the September 2021 yield of 0.24%.
The City’s current investment policy allows funds to be invested in a broad range of Government Code approved fixed income vehicles. Staff will work to analyze opportunities that will help the City’s idle cash work harder (i.e., earn additional income) while not sacrificing safety or liquidity.
BACKGROUND/DISCUSSION:
State Government Code Section 53600 et al governs the investment of idle cash by local agencies. In addition, local agencies are required to have City Council approved investment policies which further dictate how funds are invested. Government Code Section 53646(b), as well as the City’s investment policy, provide for quarterly reporting of investment activity. The quarterly report, along with details found in Attachments A and B, are designed to provide additional information, comparing current year balances and performance to prior years, etc.
The City of Montebello holds idle cash in various depositories:
• Bank of the West checking accounts (i.e., General used to pay bills, Payroll for bi-weekly payroll, etc.)
• Local Agency Investment Fund (LAIF)
• Multi-Bank Securities (MBS) (i.e., Certificates of Deposit)
The investment of idle cash is predicated on the principals of: liquidity, safety and yield, in that order. The City earns interest from the various deposits, hence the diversification of where cash is held. However, the first and foremost priority is having adequate liquidity to pay daily operating costs: payroll, invoices for goods and services, etc.
Cash flow varies throughout the fiscal year, based on timing of the receipt of revenue. The receipt of property tax revenue in April and December causes the largest inflow in daily cash, followed by quarterly sales tax “true up” payments (i.e., March, June, etc.), receipt of Successor Agency revenue (Redevelopment Property Tax Trust Fund) in January and June, etc.
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
Therefore, the City maintains a reasonable balance in its checking account – the most liquid account utilized for daily expenses. The LAIF account with the State Treasurer provides additional liquidity. Depending on cash flow needs, withdrawals or deposits are made from/to the LAIF account into/out of the General checking account. Finally, investment in Certificates of Deposit through a clearinghouse service (i.e., Multi-Bank Securities) provides additional yield with funds not needed for immediate liquidity deposited accordingly (approximately $1.736 million).
The table below provides an overview of the City’s major liquid cash accounts: Bank of the West checking and the two separate LAIF accounts, at quarter end from June, 2020 through December, 2022. The changing amounts in available cash illustrate the trends of incoming revenue vs. outgoing expenses throughout the year. The average quarterly balance for the City’s checking account since June 2020 is $8.789 million, more than sufficient to meet weekly expenses.
The City’s Investment Policy was most recently reviewed and approved by the City Council on June 8, 2022. Prior to that, the policy was reviewed, approved and updated on: June 23, 2021, October 28, 2020, and August 19, 2019. The Government Code requires an annual review and approval of the investment policy statement – even if no changes are made.
The 2019 approval was the first time the City’s investment policy was updated since 2011, with a previous update done in 2007. These infrequent reviews and updates were clearly in violation of Government Code, which has been rectified over the last three years. Moreover, Staff has endeavored to present a more thoroughly researched quarterly Treasurer’s report, with detailed background and explanations of the various investment accounts – a marked improvement over prior years reports presented with no discussion or analysis (such as that contained in this report).
CITY COUNCIL AND PUBLIC FINANCING AUTHORITY AGENDA REPORT - MEETING OF JANUARY 25, 2023
In an effort to ensure the City complies with State law, the investment policy will continue to be presented annually along with budget adoption (June of each year). This process will ensure an annual review and update (as necessary) of the investment policy by the City Council, ensuring the City complies with State statutes.
The updated version of the City’s investment policy was submitted to the California Municipal Treasurers Association (CMTA) for consideration of their investment policy review and award program. The CMTA investment policy program utilizes public treasury officials to review public agency policies to ensure they comply with best practices and Government Code. For the first time in the City’s 101 year history, the City’s policy was submitted and passed the review with flying colors. Having passed this review process is one more indication of the progress made in achieving fiscal sustainability in Montebello, as its policies adhere to best practices.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
It is recommended that the City Council receive and file the Quarterly Treasurer’s Report for the quarter ending December 31, 2022.
ATTACHMENT(S)
1. Attachment A - Cash Summary, December FY 2022_23
2. Attachment B - December 2022 Investment Statement
NEXT STEPS:
N/A
ATTACHMENT A
BANK OF THE WEST
Account Number Account Name 12/31/22
1 XXXX-XX770 H ousing Successor Agency of the City of Montebello $1 ,056,552.27 2 XXXX-XX093 Successo r Agency of the City of Montebello $1,216,570 .09 3 XXXX-71041 City of Montebello $2,266,713.60
4 XXXX-00184 City of Montebello - FSA $7,021.34
5 XXXX-XX331 General $27,973,776.51
6 XXXX-XX287 Trust & Agency $6,063.99
7 XXXX-XX803 Po lice Retiree Health Account $779,125.70 8 XXXX-XX267 Pa yroll $0.00
9 XXXX-XX362 Fi re Retiree Health Account $326,668.99
$33,632,492.49
STATE OF CALIFORNIA
Account Number Account Name 12/31/22
1 XX-XX-551 General $39,651,105.19
2 XX-XX-068 Successor Agency City of Mtb for Mtb RDA $14,086,255.1 7 $53,737,360.36
FIRST MERCANTILE TRUST
Account Number Account Name 12/31/22
XXX-XX-X746 CORPOR ATE ACCOUNT $12.98
XXX-XX-X999 TRUS T ACCOUNT $13,551.48
$13,564.46
Pershing LLC - CDs
Account Number Account Name 12/31/22
CD Enerbank USA (10/9/19-9/13/23) $249,000.00
CD Sallie Mae Bank (10/9/19-9/18/24) $247,000.00
CD RIA Federal Cr edit Union (10/11/19-10/11/23) $249,000.00 CD BMW Bank North America (10/11/19-10/11/23) $247,000.00 CD Merrick Bank (10/18/19-10/18/24) $249,000.00
CD Morgan Stanley Bank (10/30/19-10/30/24) $247,000.00
CD HSBC Bank USA (5/7/20-5/7/25) $248,000.00
$1,736,000.00
Total General Cash/Investments $71,627,595.30
Total SA Cash/Investments $15,302,825.26
Total HSA Cash/Investments $1,056,552.27
Total T&A Cash/Investments $1,118,880.02
Total Trustee Cash $13,564.46
Total Cash/Investments $89,119,417.31
CITY OF MONTEBELLO
MONTHLY CASH REPORT (ALL ACCOUNTS)
BALANCE AS OF DECEMBER 31, 2022
CITY OF MONTEBELLO
Portfolio Management
December 31, 2022
Portfolio Summary
% of
Portfolio
Book
ValueInvestments
Market
Value
Par
Value
Days to
Maturity
Term
YTM
360 Equiv.
YTM
365 Equiv.
Local Agency Investment Funds 39,651,105.19 195.81 1.292139,651,105.1939,651,105.19 1.310 Savings Accounts 6.38 10.00 0.49316.386.38 0.500
Negotiable CDs 1,736,000.00 1,6584.19 1.7555101,736,000.001,736,000.00 1.780 41,387,111.57 100.00%
Investments
41,387,111.5741,387,111.57 71 22 1.311 1.330
Cash, Pending Redemptions and Accrued Interest
(not included in yield calculations)
Passbook/Checking 30,240,490.11 1 0.000130,240,490.1130,240,490.11 0.000 72,406,875.34Total Cash, Pending Redemptions
and Investments
31,019,763.77Subtotal
707.17
72,406,875.3472,406,168.17
31,019,763.77
707.17
71 22 1.311 1.330
Accrued Interest at Purchase
Pending Redemptions 778,566.49 778,566.49778,566.49
Current Year
December 31
46,732.99
Fiscal Year To Date
369,265.45
Average Daily Balance
Effective Rate of Return
59,195,186.62 64,528,249.95
1.14%0.93%
Total Earnings Month Ending
__________________________________________________ ____________________ .,
Portfolio GEN
CP
Reporting period 12/01/2022-12/31/2022
Run Date: 01/03/2023 - 09:43 PM (PRF_PM1) 7.3.11
Report Ver. 7.3.11
YTM
365
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
CITY OF MONTEBELLO
Days to
Maturity
S&PCUSIP Investment #
Purchase
Date
Local Agency Investment Funds
1.310STATE OF CALIFORNIA200 39,651,105.19 39,651,105.19 1.31007/01/2019 39,651,105.19SYS200 1 39,651,105.1939,651,105.1939,651,105.1939,651,105.19Subtotal and Average 1.310 1 Savings Accounts
0.500F&A FEDERAL CREDIT UNION500 6.38 6.38 0.50007/01/2019 6.38697530 1
1.918PACIFIC PREMIER/PLAZA BANK600 0.00 0.00 1.91807/01/2019 0.00950516181 1
6.386.386.386.38Subtotal and Average 0.500 1
Negotiable CDs
1.851BMW BANK NORTH AMERICA40 247,000.00 247,000.00 10/11/20231.85010/11/2019 247,000.0005580ASV7 283
1.801ENERBANK USA34 249,000.00 249,000.00 09/13/20231.80010/09/2019 249,000.0029278TLF5 255
1.300HSBC BANK USA53 248,000.00 248,000.00 05/07/20251.30005/07/2020 248,000.0044329ME33 857
1.902MERRICK BANK47 249,000.00 249,000.00 10/18/20241.90010/18/2019 249,000.0059013KDM5 656
1.902MORGAN STANLEY PRIVATE BANK31 247,000.00 247,000.00 09/05/20241.90010/09/2019 247,000.0061760AX53 613
1.801RIA FEDERAL CREDIT UNION43 249,000.00 249,000.00 10/11/20231.80010/11/2019 249,000.00749622AP1 283
1.902SALLIE MAE BANK33 247,000.00 247,000.00 09/18/20241.90010/09/2019 247,000.007954504D4 626 1,736,000.001,736,000.001,736,000.001,736,000.00Subtotal and Average 1.780 510 59,195,186.62 41,387,111.57 1.330 2241,387,111.57 41,387,111.57Total and Average Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM2) 7.3.11
Report Ver. 7.3.11
YTM
365
Par Value Book Value
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
CITY OF MONTEBELLO
Days to
Maturity
S&PCUSIP Investment #
Purchase
Date
Checking Accounts
0.000BANK OF THE WEST100 30,240,490.11 30,240,490.1108/31/2019 30,240,490.11100 1
0.00 59,195,186.62 71,627,601.68 1.330 22
1 30,241,197.28
707.17
30,241,197.28
707.17
Subtotal
Accrued Interest at PurchaseAverage Balance
71,628,308.85 71,628,308.85Total Cash and Investments
Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM2) 7.3.11
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
December 31, 2022
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
CITY OF MONTEBELLO
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Local Agency Investment Funds
LAIF200 39,651,105.19 39,651,105.1907/01/2019 39,651,105.19SYS200 -45,839.12 0.001.3101.310 1 39,651,105.1939,651,105.1939,651,105.1939,651,105.19Subtotal and Average -45,839.12 0.001 1.3101.310 Savings Accounts
F&A500 6.38 6.3807/01/2019 6.38697530 0.11 0.000.5000.500 1 PLAZA600 0.00 0.0007/01/2019 0.00950516181 -7,546.80 0.001.9181.918 1
6.386.386.386.38Subtotal and Average -7,546.69 0.001 0.5000.500 Negotiable CDs
BMW40 247,000.00 247,000.00 10/11/202310/11/2019 247,000.0005580ASV7 1,026.57 0.001.8511.850 283 ENERBA34 249,000.00 249,000.00 09/13/202310/09/2019 249,000.0029278TLF5 601.69 0.001.8001.800 255 HSBC53 248,000.00 248,000.00 05/07/202505/07/2020 248,000.0044329ME33 470.35 0.001.3001.300 857 MERR47 249,000.00 249,000.00 10/18/202410/18/2019 249,000.0059013KDM5 570.31 0.001.9021.900 656 MORGAN31 247,000.00 247,000.00 09/05/202410/09/2019 247,000.0061760AX53 1,080.03 0.001.9021.900 613 RIA43 249,000.00 249,000.00 10/11/202310/11/2019 249,000.00749622AP1 626.25 0.001.8011.800 283 SALLIE33 247,000.00 247,000.00 09/18/202410/09/2019 247,000.007954504D4 1,080.03 0.001.9021.900 626 1,736,000.001,736,000.001,736,000.001,736,000.00Subtotal and Average 5,455.23 0.00510 1.7801.778 41,387,111.57 41,387,111.57 41,387,111.57 1.330 22 1.330 -47,930.58 0.0059,195,186.62Total and Average Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM8) 7.3.11
Report Ver. 7.3.11
Par Value Book Value
Accrued
InterestMarket Value
December 31, 2022
Portfolio Details with Earnings - Cash
Average
BalanceIssuer
Portfolio Management
CITY OF MONTEBELLO
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Checking Accounts
BOFW100 30,240,490.11 30,240,490.1108/31/2019 30,240,490.11100 0.00 0.000.0000.000 1 71,627,601.68
30,241,197.28
707.17
30,241,197.28
707.17
Subtotal
Accrued Interest at Purchase
71,628,308.85 71,628,308.85 0.768 13 0.768 -47,930.58 0.00
0.00 59,195,186.62
Average Balance
Total Cash and Investments
Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM8) 7.3.11
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
CITY OF MONTEBELLO
YTM
365
YTM
360
Payment
DatesCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Local Agency Investment Funds
LAIF200 39,651,105.19 39,651,105.191.310SYS200 07/30 - Quarterly07/01/2019 39,651,105.191.3101.292 39,651,105.19Local Agency Investment Funds Totals 39,651,105.190.001.29239,651,105.19 1.310 Savings Accounts
F&A500 6.38 6.380.500697530 04/30 - Monthly07/01/2019 6.380.5000.493 PLAZA600 0.00 0.001.918950516181 05/31 - Monthly07/01/2019 0.001.9181.892
6.38Savings Accounts Totals 6.380.000.4936.38 0.500
Negotiable CDs
BMW40 247,000.00 247,000.001.85010/11/202305580ASV7 04/11 - 10/1110/11/2019 247,000.001.8511.826 ENERBA34 249,000.00 249,000.001.80009/13/202329278TLF5 10/13 - Monthly Received10/09/2019 249,000.001.8011.776 HSBC53 248,000.00 248,000.001.30005/07/202544329ME33 11/07 - 05/0705/07/2020 248,000.001.3001.282 MERR47 249,000.00 249,000.001.90010/18/202459013KDM5 11/18 - Monthly10/18/2019 249,000.001.9021.876 MORGAN31 247,000.00 247,000.001.90009/05/202461760AX53 03/05 - 09/05 437.1610/09/2019 247,000.001.9021.876 RIA43 249,000.00 249,000.001.80010/11/2023749622AP1 11/11 - Monthly10/11/2019 249,000.001.8011.777 SALLIE33 247,000.00 247,000.001.90009/18/20247954504D4 03/18 - 09/18 270.0110/09/2019 247,000.001.9021.876 1,736,000.00Negotiable CDs Totals 1,736,000.00707.171.7551,736,000.00 1.780 41,387,111.57Investment Totals 41,387,111.57707.1741,387,111.57 1.311 1.330 Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PMS) 7.3.11
Report Ver. 7.3.11
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Cash
Portfolio Management
Book Value
Maturity
Date
Current
Principal
CITY OF MONTEBELLO
YTM
365
YTM
360
Payment
DatesCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Checking Accounts
BOFW100 30,240,490.11 30,240,490.11100 07/31 - Monthly08/31/2019 30,240,490.110.0000.000 30,240,490.11Cash Totals
Total Cash and Investments 71,627,601.68
30,240,490.11
71,627,601.68
0.00 707.17
30,240,490.11
71,627,601.68 1.311 1.330
Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PMS) 7.3.11
Par Value
Mat/Sale
Settlement Date
December 31, 2022
Portfolio Details - Pending Redemptions
Issuer
Portfolio Management
CITY OF MONTEBELLO
Security # Investment #
Purchase
Settlement Date
Certificates of Deposit - CU
F&A FEDERAL CREDIT UNION52A 04/27/202204/27/202152A 280,566.49 ST. VINCENT'S MEDICAL FCU51 04/02/202104/02/202051 249,000.00 Subtotal 529,566.49
Negotiable CDs
MEDALLION BANK36 10/12/202110/10/201958404DFM8 249,000.00 Subtotal 249,000.00
Total Pending Redemptions 778,566.49
Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM7) 7.3.11
Report Ver. 7.3.11
Stated
Rate
Transaction
Date
December 1, 2022 through December 31, 2022
Activity By Type
Balance
Beginning
Balance
Ending
Portfolio Management
CITY OF MONTEBELLO
CUSIP Investment # Issuer
Purchases
or Deposits
Redemptions
or Withdrawals
Local Agency Investment Funds (Monthly Summary)
39,651,105.19 39,651,105.19Subtotal
Savings Accounts (Monthly Summary)
6.38 6.38Subtotal
Checking Accounts (Monthly Summary)
BANK OF THE WEST100 12,846,828.90 0.00100
0.0017,393,661.21 30,240,490.11Subtotal 12,846,828.90
Negotiable CDs
1,736,000.00 1,736,000.00Subtotal
58,780,772.78 71,627,601.68Total 0.0012,846,828.90
Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM3) 7.3.11
Report Ver. 7.3.11
December 2021 through December 2022
Activity Summary
Month
Portfolio Management
End Year
Number of
Securities
Total
Invested
360
Equivalent
365
Equivalent
Managed
Pool
Rate
Average
Term
Average
Days to Maturity
CITY OF MONTEBELLO
Number
of Investments
Purchased
Number
of Investments
Redeemed
Yield to Maturity
50,116,776.29December 2021 18 92 391.323 1.341 1.310 0 0 61,142,328.69January 2022 18 75 301.317 1.336 1.310 0 0 61,142,328.69February 2022 18 75 291.317 1.336 1.310 0 0 61,142,328.69March 2022 18 75 271.317 1.336 1.310 0 0
63,157,703.08April 2022 18 68 251.313 1.331 1.310 0 1
57,307,703.08May 2022 17 74 251.315 1.333 1.310 0 0
68,307,703.08June 2022 16 63 201.311 1.330 1.310 0 0
68,418,639.33July 2022 16 63 191.311 1.330 1.310 0 0
62,918,639.73August 2022 16 68 191.313 1.331 1.310 0 0
53,177,639.73September 2022 16 65 211.313 1.331 1.310 0 3 45,387,111.57October 2022 16 64 231.310 1.328 1.310 0 2 41,387,111.57November 2022 11 71 241.311 1.330 1.310 0 0 41,387,111.57December 2022 11 71 221.311 1.330 1.310 0 0 Average 56,537,932.70 1.314% 1.333% 1.310 0 0 71 2516
Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM4) 7.3.11
Report Ver. 7.3.11
December 2021 through December 2022
Distribution of Investments By Type
Portfolio Management
CITY OF MONTEBELLO
AverageJanuaryDecember February
2021 2022 by Period
AprilMarch May
2022 2022
JulyJune August
2022 2022
September November
2022 2022
December
2022Security Type
October
2022202220222022
Certificates of Deposit - Bank
0.5 0.50.6Certificates of Deposit - CU 0.5 0.2%
94.3 94.393.0Local Agency Investment Funds 95.3 94.894.3 95.7 95.395.7 96.2 95.895.8 95.8 95.1% Money Market Funds
Commercial Paper Disc. -At Cost
Federal Agency Issues Disc.-At Cost
Treasury Discounts -At Cost
Miscellaneous Discounts -At Cost
Savings Accounts
Checking Accounts
5.3 5.36.4Negotiable CDs 4.7 5.25.3 4.4 4.74.4 3.8 4.24.2 4.2 4.8% Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM5) 7.3.11
Report Ver. 7.3.11
December 31, 2022
Interest Earnings Summary
Month EndingDecember 31 Fiscal Year To Date
Portfolio Management
CITY OF MONTEBELLO
CD/Coupon/Discount Investments:
2,788.38Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
5,455.23
( 5,626.55)
26,940.16
4,327.58
( 10,254.48)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Capital Gains or Losses
Earnings during Periods
2,617.06
0.00 21,013.26
0.00 2,617.06 21,013.26
Pass Through Securities:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
0.00 ( 0.00)
0.00 0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Cash/Checking Accounts:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
-53,385.81
( -97,501.74)
316,408.49
-53,385.81
( -85,229.51)
Interest Earned during Period 44,115.93 348,252.19
Total Interest Earned during Period
Total Capital Gains or Losses
Total Earnings during Period
46,732.99
0.00 369,265.45
0.00 46,732.99 369,265.45
Portfolio GEN
CP
Run Date: 01/03/2023 - 09:43 PM (PRF_PM6) 7.3.11
Report Ver. 7.3.11
SUCCESSOR AGENCIES MTB
Portfolio Management
December 31, 2022
Portfolio Summary
% of
Portfolio
Book
ValueInvestments
Market
Value
Par
Value
Days to
Maturity
Term
YTM
360 Equiv.
YTM
365 Equiv.
Local Agency Investment Funds 14,086,255.17 1100.00 0.334114,086,255.1714,086,255.17 0.339 14,086,255.17 100.00%
Investments
14,086,255.1714,086,255.17 1 1 0.334 0.339
Cash
(not included in yield calculations)
Passbook/Checking 1,216,570.09 1 0.00011,216,570.091,216,570.09 0.000 15,302,825.26Total Cash and Investments 15,302,825.2615,302,825.26 1 1 0.334 0.339 Current Year
December 31
4,055.69
Fiscal Year To Date
24,022.01
Average Daily Balance
Effective Rate of Return
15,302,026.87 16,475,086.93
0.29%0.31%
Total Earnings Month Ending
__________________________________________________ ____________________ .,
Portfolio SA
CP
Reporting period 12/01/2022-12/31/2022
Run Date: 01/02/2023 - 15:39 PM (PRF_PM1) 7.3.11
Report Ver. 7.3.11
YTM
365
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
SUCCESSOR AGENCIES MTB
Days to
Maturity
S&PCUSIP Investment #
Purchase
Date
Local Agency Investment Funds
0.339STATE OF CALIFORNIA100 14,086,255.17 14,086,255.17 0.33907/01/2019 14,086,255.17SYS100 1 14,086,255.1714,086,255.1714,086,255.1714,086,255.17Subtotal and Average 0.339 1 15,302,026.87 14,086,255.17 0.339 114,086,255.17 14,086,255.17Total and Average Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PM2) 7.3.11
Report Ver. 7.3.11
YTM
365
Par Value Book Value
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
SUCCESSOR AGENCIES MTB
Days to
Maturity
S&PCUSIP Investment #
Purchase
Date
Checking Accounts
0.000BANK OF THE WEST200 1,216,570.09 1,216,570.0908/31/2019 1,216,570.09200 1
0.00 15,302,026.87 15,302,825.26 0.339 1
1Average Balance
15,302,825.26 15,302,825.26Total Cash and Investments
Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PM2) 7.3.11
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
December 31, 2022
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
SUCCESSOR AGENCIES MTB
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Local Agency Investment Funds
LAIF100 14,086,255.17 14,086,255.1707/01/2019 14,086,255.17SYS100 -3,518.16 0.000.3390.339 1 14,086,255.1714,086,255.1714,086,255.1714,086,255.17Subtotal and Average -3,518.16 0.001 0.3390.339 14,086,255.17 14,086,255.17 14,086,255.17 0.339 1 0.339 -3,518.16 0.0015,302,026.87Total and Average Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PM8) 7.3.11
Report Ver. 7.3.11
Par Value Book Value
Accrued
InterestMarket Value
December 31, 2022
Portfolio Details with Earnings - Cash
Average
BalanceIssuer
Portfolio Management
SUCCESSOR AGENCIES MTB
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Checking Accounts
BOFW200 1,216,570.09 1,216,570.0908/31/2019 1,216,570.09200 0.00 0.000.0000.000 1 15,302,825.26 15,302,825.26 15,302,825.26 0.312 1 0.312 -3,518.16 0.00
0.00 15,302,026.87
Average Balance
Total Cash and Investments
Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PM8) 7.3.11
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
SUCCESSOR AGENCIES MTB
YTM
365
YTM
360
Payment
DatesCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Local Agency Investment Funds
LAIF100 14,086,255.17 14,086,255.170.339SYS100 07/15 - Quarterly07/01/2019 14,086,255.170.3390.334 14,086,255.17Local Agency Investment Funds Totals 14,086,255.170.000.33414,086,255.17 0.339 14,086,255.17Investment Totals 14,086,255.170.0014,086,255.17 0.334 0.339 Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PMS) 7.3.11
Report Ver. 7.3.11
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Cash
Portfolio Management
Book Value
Maturity
Date
Current
Principal
SUCCESSOR AGENCIES MTB
YTM
365
YTM
360
Payment
DatesCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Checking Accounts
BOFW200 1,216,570.09 1,216,570.09200 09/30 - Monthly08/31/2019 1,216,570.090.0000.000 1,216,570.09Cash Totals
Total Cash and Investments 15,302,825.26
1,216,570.09
15,302,825.26
0.00 0.00
1,216,570.09
15,302,825.26 0.334 0.339
Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PMS) 7.3.11
Stated
Rate
Transaction
Date
December 1, 2022 through December 31, 2022
Activity By Type
Balance
Beginning
Balance
Ending
Portfolio Management
SUCCESSOR AGENCIES MTB
CUSIP Investment # Issuer
Purchases
or Deposits
Redemptions
or Withdrawals
Local Agency Investment Funds (Monthly Summary)
14,086,255.17 14,086,255.17Subtotal
Checking Accounts (Monthly Summary)
BANK OF THE WEST200 825.00 0.00200
0.001,215,745.09 1,216,570.09Subtotal 825.00
15,302,000.26 15,302,825.26Total 0.00825.00
Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PM3) 7.3.11
Report Ver. 7.3.11
December 2021 through December 2022
Activity Summary
Month
Portfolio Management
End Year
Number of
Securities
Total
Invested
360
Equivalent
365
Equivalent
Managed
Pool
Rate
Average
Term
Average
Days to Maturity
SUCCESSOR AGENCIES MTB
Number
of Investments
Purchased
Number
of Investments
Redeemed
Yield to Maturity
8,996,214.26December 2021 2 1 10.334 0.339 0.339 0 0
14,001,394.63January 2022 2 1 10.334 0.339 0.339 0 0
14,001,394.63February 2022 2 1 10.334 0.339 0.339 0 0
14,001,394.63March 2022 2 1 10.334 0.339 0.339 0 0
14,012,253.29April 2022 2 1 10.334 0.339 0.339 0 0
14,012,253.29May 2022 2 1 10.334 0.339 0.339 0 0
14,012,253.29June 2022 2 1 10.334 0.339 0.339 0 0
14,038,487.21July 2022 2 1 10.334 0.339 0.339 0 0
14,038,487.21August 2022 2 1 10.334 0.339 0.339 0 0
14,038,487.36September 2022 2 1 10.334 0.339 0.339 0 0
14,086,255.17October 2022 2 1 10.334 0.339 0.339 0 0
14,086,255.17November 2022 2 1 10.334 0.339 0.339 0 0
14,086,255.17December 2022 2 1 10.334 0.339 0.339 0 0
Average 13,647,029.64 0.334% 0.339% 0.339 0 0 1 12
Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PM4) 7.3.11
Report Ver. 7.3.11
December 2021 through December 2022
Distribution of Investments By Type
Portfolio Management
SUCCESSOR AGENCIES MTB
AverageJanuaryDecember February
2021 2022 by Period
AprilMarch May
2022 2022
JulyJune August
2022 2022
September November
2022 2022
December
2022Security Type
October
2022202220222022
Certificates of Deposit - Bank
Certificates of Deposit - CU
100.0 100.0100.0Local Agency Investment Funds 100.0 100.0100.0 100.0 100.0100.0 100.0 100.0100.0 100.0 100.0% Money Market Funds
Federal Agency Issues Disc.-At Cost
Treasury Discounts -At Cost
Savings Accounts
Checking Accounts
Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PM5) 7.3.11
Report Ver. 7.3.11
December 31, 2022
Interest Earnings Summary
Month EndingDecember 31 Fiscal Year To Date
Portfolio Management
SUCCESSOR AGENCIES MTB
CD/Coupon/Discount Investments:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
0.00 ( 0.00)
0.00 0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00 0.00
0.00 0.00
0.00 0.00
Pass Through Securities:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
0.00 ( 0.00)
0.00 0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Cash/Checking Accounts:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
-3,518.16
( -7,573.85)
26,234.07
-3,518.16
( -1,306.10)
Interest Earned during Period 4,055.69 24,022.01
Total Interest Earned during Period
Total Capital Gains or Losses
Total Earnings during Period
4,055.69
0.00 24,022.01
0.00 4,055.69 24,022.01
Portfolio SA
CP
Run Date: 01/02/2023 - 15:39 PM (PRF_PM6) 7.3.11
Report Ver. 7.3.11
RESOLUTION NO. 23-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO
APPROVING AND ALLOWING CERTAIN CLAIMS AND DEMANDS
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. That the reference is hereby made to that certain Reg ister of Audited Demand No.1544, consisting of 7 pages, and including:
Warrant No.
General: Checks No. 598690 through 598817
ACH No. 3450 through 3508
Successor Agency: ACH No. 11 through 11
On file in the office of the City Clerk, the same having been audited and approved by the Assistant Director of Finance as required by law.
SECTION 2. That the said City Council having examined each such demand does hereby approve and direct the payment of same, as set forth in said Register, except the following Warrant No.
______________________________
______________________________
______________________________
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED this 25th day of January 2023.
_______________________________
David N. Torres, Mayor
ATTEST: APPROVED AS TO FORM:
RESOLUTION NO. 23-05
• Exhibit A – Warrant Register
_______________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that th e foregoing Reso lution No.2 3-05 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 25th day of January 2023 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE: __
Christopher Jimenez, City Clerk
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME General Account
3450 01/05/2023 $6,155.27 TRAINING 3163 BANK OF AMERICA 3451 01/05/2023 $6,652.43 TRAVEL & MEETINGS 3163 BANK OF AMERICA 3452 01/05/2023 $4,910.16 SUPPLIES 3163 BANK OF AMERICA 3453 01/05/2023 $4,830.34 SUPPLIES 3163 BANK OF AMERICA 3454 01/05/2023 $318.89 SUPPLIES 3163 BANK OF AMERICA
3455 01/05/2023 $10.00 SUPPLIES 3163 BANK OF AMERICA
3456 01/05/2023 $466.16 SUPPLIES 3163 BANK OF AMERICA
3457 01/05/2023 $200.14 SUPPLIES 3163 BANK OF AMERICA
3458 01/05/2023 $457.66 SUPPLIES 3163 BANK OF AMERICA
3459 01/05/2023 $1,129.60 UNIFORM EXPENSE 3163 BANK OF AMERICA 3460 01/05/2023 $475.10 SUPPLIES 3163 BANK OF AMERICA
3461 01/05/2023 $3,000.00 ADVERTISING/PRINTING SERVICES 1293 923 MEDIA GROUP INC 3462 01/05/2023 $2,431.38 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 3463 01/05/2023 $1,949.37 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 3464 01/05/2023 $1,226.48 CONTRACT SERVICES 1237 AZTECA LANDSCAPE 3465 01/05/2023 $551.23 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 3466 01/05/2023 $500.00 MACHINERY & EQUIPMENTS 72 COGRAN SYSTEMS LLC 3467 01/05/2023 $426.00 SUPPLIES 3091 DOUBLE DIAMOND INVESTMENT GROUP INC 3468 01/05/2023 $2,060.00 CDBG-CV 3169 FOOTHOLD TECHNOLOGY INC 3469 01/05/2023 $370.99 EDUCATION REIMBURSEMENT 2704 JACQUELINE LEON 3470 01/05/2023 $7,280.16 SUPPLIES 26670 LIFE-ASSIST INC 3471 01/05/2023 $1,136.00 CONTRACT SERVICES 3028 ONWARD ENGINEERING 3472 01/05/2023 $377.00 CONTRACT SERVICES 3285 DIANA E RAMIREZ 3473 01/05/2023 $40,000.00 CONTRACT SERVICES 61050 REDFLEX TRAFFIC SYSTEMS 3474 01/05/2023 $1,251.50 CONTRACT SERVICES 183 WECK LABORATORIES ENVIRONMENTAL SERVICES INC 3475 01/12/2023 $220,727.91 VEHICLE PURCHASES 1700 72 HOUR LLC 3476 01/12/2023 $80,438.23 CONTRACT SERVICES 3411 AIM CONSULTING SERVICES City of Montebello
Register of Demands No. 1544
From Payment Date 12/30/22 - To Payment Date 01/12/23
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1544
From Payment Date 12/30/22 - To Payment Date 01/12/23
3477 01/12/2023 $95,815.57 CONTRACT SERVICES 16120 ALVAREZ-GLASMAN & COLVIN 3478 01/12/2023 $219.16 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 3479 01/12/2023 $4,856.16 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 3480 01/12/2023 $550.00 CONTRACT SERVICES 2365 LETICIA TORRES 3481 01/12/2023 $195.00 CONTRACT SERVICES 40970 ARAKELIAN ENTERPRISES 3482 01/12/2023 $44,793.21 WATER PURCHASE RESALE 19120 CENTRAL BASIN MUNICIPAL WATER DISTRICT 3483 01/12/2023 $475.70 CONTRACT SERVICES 2889 COMLOCK SECURITY GROUP INC 3484 01/12/2023 $24,720.00 CONTRACT SERVICES 3025 COMPLETE LANDSCAPE CARE INC 3485 01/12/2023 $6,333.10 LEASE PAYMENT 74920 EXECUTIVE CAR LEASING COMPANY 3486 01/12/2023 $34.00 CONTRACT SERVICES 23660 DAIOHS USA 3487 01/12/2023 $54.49 VEHICLE MAINTENANCE/EXPENSES 22560 H & H AUTO PARTS WHOLESALE 3488 01/12/2023 $2,010.43 VEHICLE MAINTENANCE/EXPENSES 270 HARBOR DIESEL AND EQUIPMENT INC 3489 01/12/2023 $3,000.00 SUPPLIES 1349 HEART OF COMPASSION 3490 01/12/2023 $4,149.81 SUPPLIES 43860 MYERS & SONS HI-WAY SAFETY INC 3491 01/12/2023 $1,433.24 MACHINERY & EQUIPMENTS 2793 IBE DIGITAL 3492 01/12/2023 $10,933.78 CONTRACT SERVICES 3490 INTER-CON SECUIRTY SYSTEMS INC 3493 01/12/2023 $8,951.77 CONTRACT SERVICES 2152 JOHNSON CONTROLS INC 3494 01/12/2023 $2,222.25 SUPPLIES 26670 LIFE-ASSIST INC 3495 01/12/2023 $1,340,688.00 CONTRACT SERVICES 3905 LOS ANGELES ENGINEERING, INC. 3496 01/12/2023 $10,843.84 CONTRACT SERVICES 3301 MATER MONTEBELLO LTD PARTNERSHIP 3497 01/12/2023 $13,770.00 CONTRACT SERVICES 19040 MUNICIPAL CONTRACT ADMINISTRATORS INC 3498 01/12/2023 $41,617.80 CONTRACT SERVICES 42180 PCAM LLC 3499 01/12/2023 $6,658.14 CONTRACT SERVICES 54240 PDQ ENTERPRISES INC 3500 01/12/2023 $3,314.00 CONTRACT SERVICES 3147 PMC PLUMBING INC 3501 01/12/2023 $237.98 SUPPLIES 1120 BLUETRITON BRANDS INC 3502 01/12/2023 $80,770.57 CONTRACT SERVICES 3439 SPORTFIVE GOLF LLC 3503 01/12/2023 $235.09 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 3504 01/12/2023 $2,481.04 UNIFORM EXPENSE 14350 SUN BADGE COMPANY 3505 01/12/2023 $30,000.00 CONTRACT SERVICES 3133 ULTIMATE MAINTENANCE SERVICE
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1544
From Payment Date 12/30/22 - To Payment Date 01/12/23
3506 01/12/2023 $196.43 CONTRACT SERVICES 57140 UNDERGROUND SERVICE ALERT OF SOUTHERN CA 3507 01/12/2023 $67.90 CONTRACT SERVICES 3140 WEX HEALTH INC 3508 01/12/2023 $520.38 VEHICLE MAINTENANCE/EXPENSES 1657 OSCAR ZAVALAS ACH TOTALS $2,131,480.84
598690 01/05/2023 $1,933.72 SUPPLIES 1670 ADAMSON POLICE PRODUCTS 598691 01/05/2023 $382.05 UTILITY SERVICES 2257 AIRESPRING INC 598692 01/05/2023 $8,489.25 MACHINERY & EQUIPMENTS 3812 APPLIED CONCEPTS, INC. 598693 01/05/2023 $548.85 UTILITY SERVICES 38380 AT&T
598694 01/05/2023 $588.87 UTILITY SERVICES 39550 AT&T
598695 01/05/2023 $932.46 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 598696 01/05/2023 $250.00 GENERAL GOVERNMENT 3940 MARIO J CARABEZ 598697 01/05/2023 $136.49 SUPPLIES 1133 CDW GOVERNMENT
598698 01/05/2023 $276,670.07 CONTRACT SERVICES 2530 CJ CONCRETE CONSTRUCTION INC 598699 01/05/2023 $1,795.00 CONTRACT SERVICES 3204 COASTAL OCCUPATIONAL MEDICAL GROUP 598700 01/05/2023 $3,798.46 MACHINERY & EQUIPMENTS 26110 COMPRESSED AIR SPECIALTIES INC 598701 01/05/2023 $10,165.00 CONTRACT SERVICES 3210 CT&T CONCRETE PAVING INC 598702 01/05/2023 $525.00 CONTRACT SERVICES 2759 D F POLYGRAPH 598703 01/05/2023 $3,000.00 ADVERTISING/PRINTING SERVICES 1354 DAILY JOURNAL CORPORATION 598704 01/05/2023 $150.00 GENERAL GOVERNMENT 720 EL RANCHO VISTA HEALTHCARE 598705 01/05/2023 $250.00 GENERAL GOVERNMENT 3938 YOLANDA FIGUEROA 598706 01/05/2023 $1,884.75 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 598707 01/05/2023 $250.00 GENERAL GOVERNMENT 3935 SABRINA FRIAS 598708 01/05/2023 $250.00 GENERAL GOVERNMENT 1917 DANIEL L GARCIA 598709 01/05/2023 $2,342.79 ADVERTISING/PRINTING SERVICES 12 GEIGER BROS 598710 01/05/2023 $3,450.00 CONTRACT SERVICES 3558 GLICKSMAN CONSULTING LLC 598711 01/05/2023 $6,870.25 CDBG - HOUSING RIGHTS CENTER 1122 SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER 598712 01/05/2023 $250.00 GENERAL GOVERNMENT 3742 BRENDA INDA 598713 01/05/2023 $649.42 CONTRACT SERVICES 1357 IRON MOUNTAIN INC
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1544
From Payment Date 12/30/22 - To Payment Date 01/12/23
598714 01/05/2023 $1,340.33 CONTRACT SERVICES 3921 JOHN JOSEPH MELLON 598715 01/05/2023 $32,802.00 CONTRACT SERVICES 3044 KAIZER RANGWALA 598716 01/05/2023 $642.00 GENERAL GOVERNMENT 3936 FERNANDO LOPEZ 598717 01/05/2023 $363.68 CONTRACT SERVICES 37280 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT 598718 01/05/2023 $24,899.00 DUE TO LA COUNTY 692 LOS ANGELES COUNTY SUPERIOR COURT 598719 01/05/2023 $44,013.56 IMPROVEMENTS OTHER THAN BUILDING 3489 MARK THOMAS & COMPANY INC 598720 01/05/2023 $250.00 GENERAL GOVERNMENT 2775 MONTEBELLO HOUSING DEVELOPMENT CORP 598721 01/05/2023 $12,211.88 UTILITY SERVICES 4760 MONTEBELLO LAND & WATER CO 598722 01/05/2023 $122.08 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 598723 01/05/2023 $10,000.00 PROMOTIONS 97 YOUNG MENS CHRISTIAN ASSOC OF LOS ANGELES 598724 01/05/2023 $877.27 SUPPLIES 15620 OFFICE DEPOT INC 598725 01/05/2023 $46.56 UTILITY SERVICES 100 PICO WATER DISTRICT 598726 01/05/2023 $88.12 SUPPLIES 56260 PRUDENTIAL OVERALL SUPPLY 598727 01/05/2023 $385.00 CONTRACT SERVICES 42750 PSYCHOLOGICAL CONSULTING ASSOCIATES INC 598728 01/05/2023 $49,572.75 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 598729 01/05/2023 $135,543.84 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 598730 01/05/2023 $12,316.68 CONTRACT SERVICES 13330 STATE WATER RESOURCES CONTROL BOARD ACCOUNTING OFFICE 598731 01/05/2023 $652.00 CONTRACT SERVICES 13330 STATE WATER RESOURCES CONTROL BOARD ACCOUNTING OFFICE 598732 01/05/2023 $1,282.62 CONTRACT SERVICES 3397 STERICYCLE INC 598733 01/05/2023 $158.59 CONTRACT SERVICES 1963 SUEZ WTS SERVICES USA INC 598734 01/05/2023 $7,823.60 UTILITY SERVICES 526 T-MOBILE USA INC 598735 01/05/2023 $1,250.00 CONTRACT SERVICES 71210 STAR-DUST TOURS INC 598736 01/05/2023 $6,858.15 MACHINERY & EQUIPMENTS 3615 TRANSPORTATION MANAGEMENT & DESIGN INC 598737 01/05/2023 $27,009.66 CONTRACT SERVICES 3187 TRISTAR RISK MANAGEMENT 598738 01/05/2023 $653.44 SUPPLIES 131 UNITED SITE SERVICES INC 598739 01/05/2023 $20,416.13 CONTRACT SERVICES 3406 UNIVERSAL PROTECTION SERVICE LP 598740 01/05/2023 $1,384.02 UTILITY SERVICES 23610 VERIZON WIRELESS 598741 01/05/2023 $1,141.00 CONTRACT SERVICES 71170 YOUNG ELECTRIC SIGN COMPANY 598742 01/05/2023 $7,969.39 CONTRACT SERVICES 3731 YUNEX LLC
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1544
From Payment Date 12/30/22 - To Payment Date 01/12/23
598743 01/09/2023 $1,000.00 MISCELLANEOUS EXPENSE 3122 ADRIANNA KENDRICKS 598744 01/12/2023 $11,071.51 VEHICLE MAINTENANCE/EXPENSES 3333 A & A FLEET PAINTING INC 598745 01/12/2023 $59.03 UTILITY SERVICES 1732 AT&T CORP 598746 01/12/2023 $642.05 SUPPLIES 1670 ADAMSON POLICE PRODUCTS 598747 01/12/2023 $1,500.00 CONTRACT SERVICES 17010 ARROYO BACKGROUND INVESTIGATIONS LLC 598748 01/12/2023 $0.00 VOID 39550 AT&T
598749 01/12/2023 $1,807.88 CONTRACT SERVICES 16710 ATKINSON ANDELSON LOYA RUUD & ROMO 598750 01/12/2023 $395.00 VEHICLE MAINTENANCE/EXPENSES 278 ATLAS RADIATOR INC 598751 01/12/2023 $212.75 VEHICLE MAINTENANCE/EXPENSES 74990 AUTOZONE INC 598752 01/12/2023 $200.00 DUES & SUBSCRIPTIONS 11000 CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS 598753 01/12/2023 $6,373.38 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 598754 01/12/2023 $1,022.58 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 598755 01/12/2023 $5,488.57 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 598756 01/12/2023 $617.60 CONTRACT SERVICES 36870 CINTAS CORPORATION NO 3 598757 01/12/2023 $18,185.03 CONTRACT SERVICES 52710 CLEAN ENERGY FUELS 598758 01/12/2023 $380.00 CONTRACT SERVICES 3945 COMMERCIAL GATE CO. INC. 598759 01/12/2023 $991.65 VEHICLE MAINTENANCE/EXPENSES 950 CUMMINS INC 598760 01/12/2023 $3,043.92 VEHICLE MAINTENANCE/EXPENSES 990 DANIELS TIRE SERVICE 598761 01/12/2023 $13,851.45 MACHINERY & EQUIPMENTS 13360 DELL MARKETING LP 598762 01/12/2023 $1,555.00 CONTRACT SERVICES 2019 DEWEY SERVICES INC 598763 01/12/2023 $368.37 SUPPLIES 7610 EWING IRRIGATION PRODUCTS 598764 01/12/2023 $35.58 SUPPLIES 22400 FEDERAL EXPRESS CORPORATION 598765 01/12/2023 $637.62 SUPPLIES 3015 FIRST AID 2000
598766 01/12/2023 $959.18 VEHICLE MAINTENANCE/EXPENSES 38020 FLEET PRIDE INC 598767 01/12/2023 $172.57 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 598768 01/12/2023 $302.26 VEHICLE MAINTENANCE/EXPENSES 33720 GILLIG LLC 598769 01/12/2023 $273.83 CONTRACT SERVICES 33460 GOODYEAR TIRE & RUBBER COMPANY 598770 01/12/2023 $523.85 VEHICLE MAINTENANCE/EXPENSES 30190 IB AUTO PARTS INC 598771 01/12/2023 $450.60 VEHICLE MAINTENANCE/EXPENSES 15440 HOSE-MAN INC
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1544
From Payment Date 12/30/22 - To Payment Date 01/12/23
598772 01/12/2023 $76.13 CONTRACT SERVICES 3888 IMMEDIATE MEDICAL GROUP OF LAKEWOOD INC 598773 01/12/2023 $1,689.00 CONTRACT SERVICES 3235 ION SECURITY SYSTEMS 598774 01/12/2023 $6,457.25 CONTRACT SERVICES 3302 JACOB GREEN & ASSOCIATES INC 598775 01/12/2023 $3,469.89 MACHINERY & EQUIPMENTS 3733 KEY CODE MEDIA, INC. 598776 01/12/2023 $13,363.81 CONTRACT SERVICES 39380 LAWRENCE ROLL-UP DOORS INC 598777 01/12/2023 $250.00 GENERAL GOVERNMENT 3947 JANET LOPEZ 598778 01/12/2023 $866.05 CONTRACT SERVICES 1244 LOS ANGELES COUNTY AGRICULTURAL 598779 01/12/2023 $500.00 SUPPLIES 739 MEXICAN AMERICAN OPPORTUNITY FOUNDATION 598780 01/12/2023 $250.00 CONTRACT SERVICES 1665 MONTEBELLO SPEAKER REPAIR CENTER INC 598781 01/12/2023 $1,356.21 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 598782 01/12/2023 $70.00 PARKS AND RECREATION 3899 ALFREDO MONTENEGRO 598783 01/12/2023 $2,188.47 SUPPLIES 12180 MS FLOWERS
598784 01/12/2023 $312.03 VEHICLE MAINTENANCE/EXPENSES 2480 SOCAL AUTO & TRUCK PARTS INC 598785 01/12/2023 $1,325.00 CONTRACT SERVICES 26370 NAVARROS TOWING SERVICE 598786 01/12/2023 $625.00 CONTRACT SERVICES 23340 ORANGE COUNTY TANK TESTING INC 598787 01/12/2023 $1,237.50 CONTRACT SERVICES 3896 ROBERT J ORTIZ 598788 01/12/2023 $250.00 GENERAL GOVERNMENT 3939 NORDOS PARKER 598789 01/12/2023 $250.00 GENERAL GOVERNMENT 3948 GUSTAVO PEREZ DIAZ 598790 01/12/2023 $347.50 CONTRACT SERVICES 3891 PLASTICARDS INC. 598791 01/12/2023 $1,823.42 UNIFORM EXPENSE 161 PREMIERE CUSTOM SILKSCREENING 598792 01/12/2023 $8,050.00 CONTRACT SERVICES 2184 PRO FORMA ADVISORS LLC 598793 01/12/2023 $6,737.95 CONTRACT SERVICES 3279 PROCURE AMERICA INC 598794 01/12/2023 $88.12 SUPPLIES 56260 PRUDENTIAL OVERALL SUPPLY 598795 01/12/2023 $1,045.00 CONTRACT SERVICES 42750 PSYCHOLOGICAL CONSULTING ASSOCIATES INC 598796 01/12/2023 $2,687.27 SUPPLIES 3925 RANCHO FOODS INC 598797 01/12/2023 $120.00 PARKS AND RECREATION 3949 FELICIA RUIZ 598798 01/12/2023 $332.45 VEHICLE MAINTENANCE/EXPENSES 3095 RUSH TRUCK CENTERS OF CALIFORNIA INC 598799 01/12/2023 $2,340.00 SUPPLIES 3435 SAN DIMAS GRAIN 598800 01/12/2023 $1,798.00 DUES & SUBSCRIPTIONS 935 SESAC INC
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1544
From Payment Date 12/30/22 - To Payment Date 01/12/23
598801 01/12/2023 $4,835.52 UTILITY SERVICES 51430 SOUTH MONTEBELLO IRRIGATION DISTRICT 598802 01/12/2023 $7,586.00 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 598803 01/12/2023 $51,094.52 FUEL INVENTORY 40520 SOUTHERN CALIFORNIA GAS CO 598804 01/12/2023 $176.89 VEHICLE MAINTENANCE/EXPENSES 168 SOUTHERN COACH MFG CO INC 598805 01/12/2023 $7,396.07 CONTRACT SERVICES 2893 SUNBELT RENTALS INC 598806 01/12/2023 $2,413.61 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 598807 01/12/2023 $192.61 DUES & SUBSCRIPTIONS 41430 THOMSON REUTERS - WEST 598808 01/12/2023 $89.23 SUPPLIES 3725 KAILI TORRES
598809 01/12/2023 $2,499.82 UTILITY SERVICES 72570 US TELEPACIFIC CORP 598810 01/12/2023 $100.00 PARKS AND RECREATION 3937 LESLIE TURCIOS 598811 01/12/2023 $3,514.47 CONTRACT SERVICES 20070 UC REGENTS 598812 01/12/2023 $6,633.27 UTILITY SERVICES 23610 VERIZON WIRELESS 598813 01/12/2023 $158.10 VEHICLE MAINTENANCE/EXPENSES 53450 R & O MCINTYRE INC 598814 01/12/2023 $4,944.45 VEHICLE MAINTENANCE/EXPENSES 25860 WAYNE HARMEIER INC 598815 01/12/2023 $10,868.00 CONTRACT SERVICES 40860 WEST COAST ARBORISTS INC 598816 01/12/2023 $2,441.44 UTILITY SERVICES 39550 AT&T 598817 01/12/2023 $4.77 UTILITY SERVICES 39550 AT&T
CHECK TOTAL $964,611.86
Successor Agency (SA)
11 01/12/2023 $195.30 CONTRACT SERVICES 16120 ALVAREZ-GLASMAN & COLVIN SA TOTAL $195.30
GRAND TOTAL $3,096,288.00