AMENDED AGENDA
CITY OF MONTEBELLO
REGULAR MEETING AGENDA
MINUTES
WEDNESDAY, MARCH 8, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
Mayor Torres called the meeting to order at 6:02 p.m.
ROLL CALL
Members present were Mayor Torres, Mayor Pro Tem Peralta, Councilmember Jimenez, Councilmember Melendez, Councilmember Tamayo; Treasurer Matanga was also present. City Clerk Jimenez arrived at 6:49 p.m.
City Attorney Arnold Alvarez-Glasman, Assistant City Manager Arlene Salazar, Senior Deputy City Clerk Alicia Fernandez, Deputy City Clerk Kimberly Guillen, and all Department Directors were present.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
The City Clerk’s Office acknowledged fifteen (15) speaker cards submitted to the City’s public comment email address.
Said speaker cards and comments are on file at the City Clerk’s office.
Mayor Torres recessed the meeting into Closed Session at 6:50 p.m. to consider the following Closed Session items:
March 8, 2023: City Council Meeting Minutes Page 2 of 7
CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:
Mayor Torres recessed the meeting into Closed Session at 6:50 p.m. to consider the following Closed Session items:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager
REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION
CLOSED SESSION REPORT
Mayor Torres reconvened the meeting at 7:07 p.m.
City Attorney Arnold Alvarez-Glasman stated that all five members were present to discuss all Closed Session items; no action was taken and there was nothing to report.
INVOCATION
Alejandra from Cali Translations led the City Council in the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Torres led the City Council in the Pledge of Allegiance.
CORRECTIONS TO THE AGENDA - CITY MANAGER
None.
PUBLIC COMMENTS ON NON-AGENDA (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speaker under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
The City Clerk’s Office acknowledged twelve (12) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.
Mayor Pro Tem Peralta motioned to extend the public comment period past the 30 minute period, seconded by Councilmember Tamayo; motion was approved unanimously.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.
REGULAR BUSINESS
2. MONTEBELLO MUNICIPAL GOLF COURSE RENOVATION PROJECT PHASE 3 (CP NO. 894-3) –
AUTHORIZE NOTICE INVITING BIDS AND SPENDING PLAN
March 8, 2023: City Council Meeting Minutes Page 3 of 7
RECOMMENDATION: It is recommended that the City Council:
1. Select Option 1 (Permanent Clubhouse) or Option 2 (Temporary Clubhouse) for the Montebello Municipal Golf Course Renovation Project – Phase 3 (CP No. 897-3) and authorize the City Clerk to publish the applicable Notice Inviting Bids (Attachment A); and
2. Approve the updated Total Project Budget/Spending Plan (Attachment B) for the selected option; and
3. Take such additional, related, action that may be desirable.
The City Clerk’s Office acknowledged one (1) speaker card. Said speaker card is on file at the City Clerk’s office.
Councilmember Tamayo asked a clarifying question regarding "Attachment 3"; Assistant City Manager Salazar clarified that the Attachment was on page 14 of the agenda packet. Mayor Pro Tem Peralta asked for clarification on staff's recommendation and provided her support for a permanent clubhouse and expressed her interest in the City Council supporting a dog park. Mayor Torres supported Peralta's dog park interest and asked staff to research that option. In addition, Mr. Torres recommended that instead of using general funds, that revenues from Home2Suites and other specific funds be used for this project. Additionally, he suggested that proceeds from San Gabriel Valley Water be used to cover overages and unanticipated expenditures. Director Enriquez clarified that there are no budget appropriation recommendations on this item at this time. He stated that this conversation will be considered once the item comes back with bids. Assistant City Manager Salazar clarified that the Home2Suite funds are a part of the general fund.
Furthermore, Councilmember Jimenez expressed her concerns about the location of the dog park, stating that there are neglected parks on the south side that need attention. Further, she asked about the funding for the dog park. Assistant City Manager Salazar stated that there is residual hotel money that can be used for the campus and the purpose of the dog park. Additionally, she noted that it is at the discretion of the Council on what the funds can be used for, since it all goes into the general fund. Mayor Pro Tem Peralta made a general comment that, despite districts, all open spaces should be supported so that all residents can enjoy them. Mayor Torres also voiced his concerns regarding the rhetoric of who gets what in what districts. He offered to sit down with Councilmember Jimenez to identify funding for her district.
The following motions were made:
Mayor Pro Tem Peralta motioned for a permanent club house; seconded by Councilmember Tamayo; the motion was approved unanimously.
Mayor Pro Tem Peralta motioned to receive the current budget recommendation but to have staff review and evaluate the comments made by the City Council to avoid using general funds and explore the use of hotel revenues and other resources, seconded by Councilmember Tamayo; the motion was approved unanimously.
Mayor Pro Tem Peralta motioned to direct staff to review and evaluate a dog park, seconded by Councilmember Tamayo; the motion was approved by the following vote:
MOVED: Peralta SECONDED: Tamayo APPROVED: 4-1-0-0
AYES: Tamayo, Peralta, Torres, Melendez
NOES: Jimenez
ABSTAIN: None
ABSENT: None
3. INTRODUCTION AND FIRST READING OF ORDINANCE NO. 2463 AMENDING SECTIONS 2.30.010 AND
2.30.130 OF THE MONTEBELLO MUNICIPAL CODE TO REINSTATE THE CIVIL SERVICE COMMISSION AND CHAPTER 2.44 OF THE MONTEBELLO MUNICIPAL CODE TO REINSTATE THE TRAFFIC AND
SAFETY COMMISSION
RECOMMENDATION: It is recommended that the City Council:
1. Introduce and conduct a first reading of Ordinance No. 2463, with waiver of a full reading, of an Ordinance amending Sections 2.30.010 and 2.30.130 of the Montebello Municipal Code to reinstate the Civil Service Commission and Chapter 2.44 of the Montebello Municipal Code to reinstate the Traffic and Safety Commission; and
March 8, 2023: City Council Meeting Minutes Page 4 of 7
2. Provide direction to bring this item back for a second reading and adoption at the next regular City Council meeting; and
3. Take such additional, related, action that may be desirable
The City Clerk’s Office acknowledged five (5) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.
Assistant City Manager Salazar asked the City Council to reconsider this item as it would interfere with the City's recruitment process.
Mayor Pro Tem Peralta stated that since the Civil Service Commission was transformed into a Personnel Advisory Commission, it no longer addresses adverse actions, violations or employee relations issues and stated that the importance of reinstating this commission is to protect employees' rights and security of their jobs and to limit liability to the City. Human Resources Director, Nicholas Razo, clarified that grievances are still heard and there is a process for them to be heard. Councilmember Jimenez commended the Human Resources and Risk management team. She expressed her concerns if the Council were to move forward, stating it would be detrimental. She asked clarifying questions to the City Attorney regarding the language of the Ordinance. City Attorney Alvarez Glasman clarified that in 2017, his office addressed concerns regarding the municipal code on who has the right to certify the appointment list and, based upon the analysis, the personnel officer (City Manager), has the ability to certify the employee eligibility list and the Commission has the ability to hear appeals and challenges. He stated that he is not looking to change or alter the process, rather re-evaluate the long-standing language. Councilmember Melendez stated he has no issue with the Traffic Commission being reinstated. However, he does believe that reinstating the Civil Service Commission would pose a challenge and there are concerns/workforce challenges and that it would put public safety in jeopardy. He suggested a study session take place before the Council approves this item. Mayor Torres addressed comments in regards to this item and clarified that the Civil Service Commission is to serve as an oversight commission, and would not control the recruitment process nor would there be any delays in the hiring process. Furthermore, he explained that the City Manager is granted the authority to approve recruitment processes and ultimately, the City Manager retains authority and the Commission would just bring back valuable rights to the employees.
Director Razo addressed the Council in regards to how the Civil Service Commission would handle hearings; he noted there is already a long wait process and wanted to revisit the language on the Municipal Code.
Councilmember Melendez suggested a study session for this item or tabling it to have the City Attorney's office and staff have a deeper discussion. Councilmember Melendez motioned to reinstate the Traffic and Safety Commission and to have a study session for the Civil Service Commission, seconded by Councilmember Jimenez.
Mayor Pro Tem Peralta made a substitute motion to approve the recommendations as is, seconded by Mayor Torres; the motion was approved by the following vote:
MOVED: Peralta SECONDED: Torres APPROVED: 3-2-0-0
AYES: Tamayo, Peralta, Torres
NOES: Jimenez, Melendez
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a Councilmember wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
Mayor Torres pulled Item No. 5 and 7 for discussion; Mayor Pro Tem Peralta motioned to approve Item No's. 4, 6, 8, and
9. It was seconded by Councilmember Melendez and the motion was approved unanimously.
During the discussion of Item No. 5, Mayor Torres noted he mistakenly pulled Item No. 5 when he meant to pull Item No.
4. City Attorney Alvarez Glasman asked for consideration to amend the motion to approve Items No. 5,6,8,9.
Councilmember Melendez motioned to approve Item No's. 5,6,8,9, seconded by Mayor Pro Tem Peralta; the motion was March 8, 2023: City Council Meeting Minutes Page 5 of 7
approved unanimously.
4. HYRAP STREETS PROJECT FISCAL YEAR 2022-23 (CP NO. 897) – NOTICE OF COMPLETION
RECOMMENDATION: It is recommended that the City Council:
1. Accept the HYRAP Street Project, Fiscal Year 2022-23 (CP No. 897) as completed by Manhole Adjusting Inc., and
2. Approve the recommended “Changes in Work” for the project in the amount of $311,343 (Attachment A); and
3. Approve the Final Total Project Budget (Attachment B); and
4. Amend the Fiscal Year 2022-23 budget by increasing appropriations by $61,602 in the Measure M Fund, Account No. 220-99-7116-100.897.30 (Measure M, Improvements Other Than Building, HYRAP Streets Project); and
5. Authorize the City Clerk to file the Notice of Completion with Los Angeles County Recorder (Attachment C) and authorize the City Manager to release the retention payment due to Manhole Adjusting, Inc. following the mandatory waiting period from the date of Notice of completion is recorded; and
6. Take such additional related action that may be desirable.
Mayor Torres pulled this item for clarification on the expenditures. Director Solorza was available to answer any questions.
Mayor Pro Tem Peralta motioned to approve the item as is; seconded by Councilmemeber Melendez; the motion was approved unanimously.
5. MONTEBELLO MUNICIPAL GOLF COURSE RENOVATION PROJECT (CP NO. 894) – ELECTRICAL
SWITCHGEAR PURCHASE ORDER
RECOMMENDATION: It is recommended that the City Council:
1. By a four-fifths vote of the City Council authorize the dispensing of a formal bidding procedure for the purchase of the electrical switchgear for the Montebello Municipal Golf Course Renovation Project (CP No. 894), in accordance with Montebello Municipal Code Chapter 3.20.050; and
2. Approve a contract with AAA Electrical Supply in the amount not-to-exceed $128,000 for the electrical switchgear and authorize the City Manager to execute the Purchase Order; and
3. Take such additional, related, action that may be desirable.
Approved unanimously.
6. APPROVAL TO SUBMIT GRANT APPLICATION TO THE DEPARTMENT OF HEALTH AND HUMAN
SERVICES SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION (SAMHSA)
RECOMMENDATION: It is recommended that the City Council:
1. Approve submission of an application for the Department of Health and Human Services' Substance Abuse and Mental Health Services Administration (SAMHSA) FY 2023 grant program; and
2. Take such additional, related action that may be desirable.
Approved unanimously.
7. APPROVAL TO SUBMIT APPLICATION FOR THE DEPARTMENT OF HOMELAND SECURITY (DHS) /
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)/ GRANT PROGRAMS DIRECTORATE (GPD) FISCAL YEAR 2022 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT
RECOMMENDATION: It is recommended that the City Council:
1. Approve submission of an application to the Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA)/ Grant Programs Directorate (GPD) Fiscal Year 2022 Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program; and
2. Take such additional, related action that may be desirable.
March 8, 2023: City Council Meeting Minutes Page 6 of 7
Mayor Torres pulled this item to ask a clarifying question regarding the eligibility of the grant requirements. Chief Peleaz stated that he consultated with professional grant writers and based on the professionals they deemed they would qualify for the grant.
Mayor Pro Tem Peralta motioned to approve the item; seconded by Councilmember Melendez; the motion was approved unanimously.
8. ADOPT RESOLUTION NO. 23-21 APPROVING THE FEMA-4683-DR-CA: CALIFORNIA EMERGENCY
DECLARATION SEVERE WINTER STORMS, FLOODING, LANDSLIDES, AND MUDSLIDES PROGRAM (STAFF REPORT AND SUPPORTING DOCUMENTS WILL BE INCLUDED AS PART OF THIS AGENDA
BEFORE THE MEETING)
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 23-21, approving the FEMA-4683-DR-CA: California Emergency Declaration Severe Winter Storms, Flooding, Landslides, and Mudslides Program; and
2. Authorize Staff to Conduct Cost Recovery Processes on behalf of the City and to submit any subsequent documents and forms to facilitate any cost recovery; and
3. Take additional, related action that may be desirable.
Approved unanimously.
9. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 23-20 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MARCH 8, 2023
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 23-20 approving the Warrant Register dated March 8, 2023.
Approved unanimously.
PUBLIC COMMENTS - CONTINUED
None.
AB 1234 TRAVEL REPORTS
Members of the City Council will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
None.
COUNCIL/AGENCY ORALS
Council member announcements and requests for future agenda items.
• Georgina Tamayo, Councilmember
• Scarlet Peralta, Mayor Pro Tem
1. (A) Receive Council consensus to host A Celebration of Children with Special Needs Annual Event; (B) Direct staff to present to council on how to explore expanded funding for adaptive youth sports and or the development of a STAR (Special Time for Adaptive Recreation) Program.
2. Receive Council consensus to implement an engaging community budgeting process model that includes community surveys, community budgeting conversation sessions, etc.
3. Women’s History Month and Celebrating Montebello’s Favorite Women-Owned Businesses.
Nominate an inspiring female business owner at scarletmtb.com/nominate.
4. Mayor Pro Tem Scarlet Peralta’s Adopt a Furry Friend Sponsorship Fund. Submit an interest form at scarletmtb.com/adopt.
March 8, 2023: City Council Meeting Minutes Page 7 of 7
Mayor Pro Tem Peralta asked for consensus for Council Oral Item No. 1; consensus was received to host a celebration for children with special needs. Ms. Peralta also asked for consensus to direct staff to provide the Council on how they can expand the adaptive youth program, what staffing would be required, and the funding needed. Director Sosnowski provided a brief update on these programs that are being implemented and consensus was received. Mayor Pro Tem Peralta did not speak on Council Oral Item No. 2. For Council Oral No. 3, she acknowledged Women's History Month and encouraged nominations for women-owned businesses. Lastly, for Council Oral No. 4, she noted she would be sponsoring a Montebello family's pet adoption and, if interested, to submit a form. • Angie M. Jimenez, Councilmember
• Salvador Melendez, Councilmember
Councilmember Melendez invited the community and his colleagues to join him and Cal State Long Beach School of Social Work at the Montebello Senior Center on Saturday from 11-1pm for a mental health workshop. • David N. Torres, Mayor
CLOSED SESSION - CONTINUED
None.
ADJOURNMENT
The City of Montebello will adjourn to the next Special Meeting on March 13, 2023 at 6:00 p.m. which can be live streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Alicia Fernandez, Senior Deputy City Clerk for the City of Montebello hereby certify that a copy of this agenda has been posted on or before Sunday, March 5, 2023, no later than 6:00 p.m.
Alicia Fernandez, Senior Deputy City Clerk
Mayor Pro Tem Peralta motioned, seconded by Councilmember Tamayo to adjourn the meeting at 9:35 p.m.
THE MINUTES OF MARCH 8, 2023 ARE HEREBY APPROVED AND ADOPTED ON THIS 26 TH DAY OF APRIL 2023.
CITY OF MONTEBELLO
PLEASE NOTE: A SEPARATE CARD MUST BE SUBMITTED FOR EACH TEM 3 - - - - Request No. ___ _
SPEAKER CARD
Please Note:
Public Comment/Speaker Card must be submitted to the City Clerk's Office prior to the statement of oral communications being read and/or 6:00 p.m., whichever is later.
TYPE OF COMMENT: Closed Session □ Non-Agenda Item ,t AGENDA IT EM NO. ___ _ Opposed D In Support D Neutral D TOPIC: U,i:JJ-t:-�L Ct,-,,,,, m e,.r MEETING DATE: 3�- 1,.? TIME RECEIVED: ------
SPEAKER'S FU LL NAME: __ ___,:tl..___.f:-.......,....f_,_� _ ___,��(_M_�_�_t_2 __ _ PHONE: ______ _ (Optional)
ADDRESS:----------- ----------------------
(Optional)
ORGANIZATION REPRESENTED: _________________________ _
NOTES:-----------------------------------
ACCOMMODATIONS� _____ _______________________ _
TR ANSLATION NE EDED: No □ Yes□ Language: ___________________ _ RECEIVED BY STAFF: ___________ _