CITY OF MONTEBELLO
REGULAR MEETING
MINUTES
WEDNESDAY, JUNE 28, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
Mayor Torres called the meeting to order at 6:00 p.m.
ROLL CALL
Members present were Mayor Torres, Mayor Pro Tem Peralta, Councilmember Melendez, and Councilmember Tamayo.
Councilmember Jimenez arrived at 6:04 p.m. City Clerk Jimenez and Treasurer Matanga were also present.
Deputy City Attorney Noel Tapia, Acting City Manager Arlene Salazar, Acting Sr. Deputy City Clerk Kimberly Guillen, and all Department Directors were present with the exception of Director of Human Resources, Nicholas Razo, as he was out on Military Leave.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
Deput
y City Attorney Tapia announced the items for Closed Session.
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
The City
Clerk’s Office acknowledged one(1) member of the public wishing to address the City Council. Speaker was provided three minutes to address the City Council and said speaker card is on file at the City Clerk’s office.
CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:
Mayor Torres recessed the meeting into Closed Session at 6:04 p.m. to consider the following Closed Session items:
June 28, 2023: City Council Meeting Minutes Page 2 of 9
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
One matter involving Infrastructure Engineering
2. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957
Position: City Manager
REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION
CLOSED SESSION REPORT
Mayor Torres reconvened the meeting at 6:31 p.m.
All five members were present to discuss all Closed Session items. City Attorney Noel Tapia provided the following report to City Council: a briefing and presentation was provided on Item No. 1, no action taken and nothing to report; an update was provided on Item No. 2, no action taken and nothing to report.
INVOCATION
City Clerk Jimenez led the City Council in the Invocation.
PLEDGE OF ALLEGIANCE
Acting City Manager Salazar led the City Council in the Pledge of Allegiance.
CORRECTIONS TO THE AGENDA - ACTING CITY MANAGER
None.
CEREMONIAL ITEMS/PRESENTATIONS
3. POST-TRAUMATIC STRESS DISORDER (PTSD) MONTH
Presented by Mayor Torres.
4. NATIONAL SCLERODERMA AWARENESS MONTH
Presented by Mayor Torres.
5. NATIONAL GUN VIOLENCE AWARENESS DAY
Presented by Mayor Torres.
6. ASHIYA PARK EXPANSION PRESENTATION
Recreation and Community Services Director David Sosnowski provided a PowerPoint Presentation on the Ashiya Park Expansion.
Councilmember Jimenez asked clarifying questions regarding the cost and the term agreement with SoCal Edison.
Furthermore, she stated her concerns regarding the project and believes that there are parks such as Hollifield that can use an uplift. Councilmember Melendez stated that it might be difficult to acquire the land from Edison based off the challenges surrounding cities have had. Councilmember Tamayo and Mayor Pro Tem Peralta spoke in favor of this project.
Mayor Torres asked clarifying questions regarding maintenance and security costs and asked Director Sosnowski to look into the total cost. Further, he encouraged the Council to look into the Rio Hondo Spreading Grounds.
7. FIRE RECOGNITION OF SIR 04/13/2023 INCIDENT
City Council and Fire Chief Pelaez recognized the firefighters who responded to a fire at an apartment building on the Southside of Montebello.
8. MCAP QUARTERLY UPDATE
Sandra and Jonathan from the MCAP Team provided a PowerPoint Presentation.
June 28, 2023: City Council Meeting Minutes Page 3 of 9
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
Start Time: 7:26 p.m. End Time: 7:58 p.m. Extended to 8:11 p.m.
The City Clerk’s Office acknowledged fourteen (14) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.
Councilmember Melendez motioned, seconded by Councilmember Jimenez to extend the Public Comment period after the 30 minutes to allow 4 additional speakers to provide their comments.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
Acting City Manager Salazar invited the community to the 4th of July Event.
PUBLIC HEARING
9. ADOPT RESOLUTION NO. 23-57, PUBLIC HEARING ESTABLISHING THE RESIDENTIAL SOLID WASTE
COLLECTION AND RECYCLING CHARGES ANNUAL RATE ADJUSTMENT
RECOMMENDATION: It is recommended that the City Council:
1. Conduct a Public Hearing and consider adopting the attached Resolution No. 23-57 establishing the updated residential solid waste collection and recycling rate for Fiscal Year 2023-24 (Attachment A) per the 2020 settlement agreement between Arakelian Enterprises (dba Athens Services) and the City of Montebello; and,
2. Direct staff to forward the Resolution to the Los Angeles County Auditor-Controller to place the revised charges on the property tax rolls.
3. Take such additional, related action that may be desirable.
The Public Hearing was opened at 8:10 p.m.
There were no speakers, the Public Hearing was closed at 8:12 p.m.
Mayor Pro Tem Peralta motioned to approve the item as is, seconded by Councilmember Melendez; the motion was approved unanimously.
REGULAR BUSINESS
10. MONTEBELLO FIRE DEPARTMENT EMERGENCY MEDICAL SERVICES DELIVERY MODEL UPDATE
RECOMMENDATION: It is recommended that the City Council:
1. Receive and file the proposal and overview to update the Fire Department's Emergency Medical Services delivery model; and
June 28, 2023: City Council Meeting Minutes Page 4 of 9
2. Take other actions as necesary.
The City Clerk’s Office acknowledged one (1) member(s) of the public wishing to address the City Council.
Speaker(s) was/were provided three minutes to address the City Council and said speaker card(s) is/are on file at the City Clerk’s office.
Chief Pelaez provided a PowerPoint Presentation that included the Fire Department's Vision Statement, Timeline, Organizational Chart, Current Service and Delivery Structure, Service Calls Data, Emergency Medical Services Calls, New Service Delivery Model and Structure, First Responder and Public Safety System Restructure, All Riskfire & Rescue Department, Paramedic Rescue Squad Implementation Timeline, Emergency Medical Services (EMS) division, Department Staffing Changes, Recruitment and Engagement Strategies, Innovation and Next Steps. Medical Director Angie Loza-Gomez was brought up to speak on the EMS division.
Mayor Pro Tem Peralta brought up some staffing questions and Chief Pelaez noted that these would be addressed with the in-depth analysis that would be coming back. Mayor Torres asked clarifying questions regarding staffing issues after the MOUs were updated, Chief Pelaez was able to answer these questions. He also asked what the differences are between firefighters, EMTs, and paramedics. Medical Director Loza-Gomez was able to explain the differences. Mayor Torres asked that a study session be held after the analysis of the fire department staffing matrix is completed.
Mayor Pro Tem Peralta motioned to approve the item as is, seconded by Councilmember Tamayo; the motion was approved unanimously.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
Mayor Torres pulled Item No’s. 12,14,19,21,22 and 24 and there were speakers for Item No's 14 and 23. Councilmember Jimenez motioned, seconded by Councilmember Melendez, that Item No’s. 13,15,16,17,18,20, and 25 be approved; the motion was approved unanimously.
11. ADOPT RESOLUTION NO. 23-58 TO ALLOW REIMBURSEMENT OF SOLAR PROJECT COSTS
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 23-58 (Attachment A) allowing the reimbursement of project costs associated with the City Council approved solar project; and
2. Take such additional, related action that may be desirable.
Approved unanimously.
12. APPROVE TASK NO. 5 UNDER MASTER RETAINER AGREEMENT NO. 3999 WITH MARK THOMAS & COMPANY, INC. FOR ENGINEERING DESIGN SERVICES FOR THE PAVING THE WAY PROGRAM PROJECT – MONTEBELLO BOULEVARD FROM WEST LOS ANGELES AVENUE TO LINCOLN AVENUE (C.P. NO.888)
RECOMMENDATION: It is recommended that the City Council:
1. Approve Task Order No. 5 via an Engagement Letter under Master Retainer Agreement No. 3999 with Mark Thomas for Engineering Design Services for a fee not-to exceed $282,008 (The design fee is reduced to $175,816 with the elimination of the landscaped medians); and
2. Authorize the Acting City Manager to execute the Contract Agreement, on behalf of the City; and
3. Take such additional, related action that may be desirable.
Mayor Torres pulled this item for discussion and Director James Enriquez was available to answer any questions. It was motioned by Mayor Torres, seconded by Councilmember Jimenez, that the item be approved as recommended by Staff; the motion was approved unanimously.
13. ADOPT RESOLUTION 23-54 APPROVING PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SENATE BILL 1 (SB-1) THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 June 28, 2023: City Council Meeting Minutes Page 5 of 9
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution 23-54 (Attachment A) Approving Projects for Fiscal Year 2023-24 funded by Senate Bill 1 (SB-1) The Road Repair and Accountability Act of 2017;
2. Take such additional, related action that may be desirable.
Approved unanimously.
14. INFORMATION TECHNOLOGY INFRASTRUCTURE PROJECT STATUS UPDATE AND BUDGET
AMENDMENT
RECOMMENDATION: It is recommended that the City Council:
1. File and receive the attached detailed budget update reporting spending details of year one of the Information Technology upgrade project and related spending; and
2. Amend the Fiscal Year 2022-23 budget by increasing appropriations by $3,613,179 in Accounts No.100- 99-4023.10, 100-99-7000.85, and 325-99-4999.30; and
3. Take such additional, related action that may be desirable.
The City Clerk’s Office acknowledged one (1) member of the public wishing to address the City Council. Speaker was provided three minutes to address the City Council and said speaker card is on file at the City Clerk’s office.
Mayor Torres thanked staff for providing the documents and asked to continue the item to the next meeting to review all the attachments.The motion was approved by the following vote:
MOVED: Peralta SECONDED: Tamayo APPROVED: 3-2-0-0
AYES: Tamayo, Peralta, Torres
NOES: Jimenez, Melendez
ABSTAIN: None
ABSENT: None
15. ADOPT RESOLUTION NO. 23-56 APPROVING THE AUTHORIZATION AND EXECUTION OF THE
AGREEMENT TO RECEIVE GRANT FUNDS FROM THE CALIFORNIA HIGHWAY PATROL THROUGH THE
CANNABIS TAX FUND GRANT PROGRAM
RECOMMENDATION: It is recommended that the City Council:
1. Approve the use of grant funding awarded to the Police Department by the California Highway Patrol (CHP) under the Cannabis Tax Fund Grant Program (CTFGP) in the amount of $105,688; and
2. Authorize for the Acting City Manager to execute the contract of grant funds; and
3. Amend the Fiscal Year 2023-24 budget and increase appropriations by $70,688 in Account No. 265-80- 832-5010.10 (Grants, Police, CHP Cannabis Tax Fund Grant Program, Overtime [expenditures]), $35,000 in Account No. 265-80-832-6010.10 (Grants, Police, CHP Cannabis Tax Fund Grant Program, Machinery and Equipment [expenditures]), and $105,688 in Account No. 265- 99-4198.86 (Grants, CHP Cannabis Tax Fund Grant Program [revenue]); and
4. Take such additional, related, action that may be desirable.
16. ANNUAL REPORTING OF MILITARY USE EQUIPMENT
RECOMMENDATION: It is recommended that the City Council:
1. Renew Ordinance No. 2453, which established a Military Equipment Use Policy in compliance with Assembly Bill 481 ("AB 481"); and
2. Take such additional, related action that may be desirable.
June 28, 2023: City Council Meeting Minutes Page 6 of 9
Approved unanimously.
17. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 3970 WITH LEASE SERVICING, INC. DBA NCL GOVERNMENT CAPITAL ("NCL") FOR THE LEASE/PURCHASE AGREEMENT
OF POLICE VEHICLES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Amendment No. 1 to Professional Services Agreement No. 3970 between the City and Lease Servicing Center, Inc. DBA NCL Government Capital (“NCL”) ; and
2. Authorize the expenditure of an additional $105,871 over the remaining lease term; and
3. Take such additional, related action that may be desirable.
Approved unanimously.
18. AWARD PROFESSIONAL SERVICES AGREEMENT, NO. 4113, TO AVAIL TECHNOLOGIES, INC., FOR THE
COMPUTER-AIDED DISPATCH/AUTOMATIC VEHICLE LOCATION (CAD/AVL) SYSTEM
RECOMMENDATION: It is recommended that the City Council:
1. Award Professional Services Agreement No. 4113 to Avail Technologies, Inc., for the Computer-Aided Dispatch/Automatic Vehicle Location (CAD/AVL) System ; and
2. Authorize the Acting City Manager to take action necessary to execute and finalize a contract on behalf of the City of Montebello with Avail Technologies, Inc.; and
3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $2,398,478 in the Contract Services - Outside Contracts, Account No. 600-90-910-6040.10; and
4. Take such additional, related action that may be desirable.
Approved unanimously.
19. ADOPT RESOLUTION NO. 23-55 APPROVING MONTEBELLO BUS LINES’ COMPREHENSIVE
OPERATIONS ANALYSIS FINAL REPORT AND AUTHORIZE STAFF TO BEGIN IMPLEMENTATION OF THE PLAN
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 23-55 approving Montebello Bus Lines’ (MBL) Comprehensive Operations Analysis (COA) Final Report; and Authorize Staff to begin Implementation of the Plan; and
2. Take such additional, related action that may be desirable.
Mayor Torres pulled this item for discussion and motioned to have a study session for this item to understand it better. The motion was approved by the following vote:
MOVED: Peralta SECONDED: Tamayo APPROVED: 3-1-1-0
AYES: Tamayo, Peralta, Torres
NOES: Melendez
ABSTAIN: Jimenez
ABSENT: None
20. APPROVE REVISIONS TO THE CITY OF MONTEBELLO DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM TO UPDATE ADMINISTRATIVE PERSONNEL AND TITLES
RECOMMENDATION: It is recommended that the City Council:
1. Approve revisions to the City of Montebello Disadvantaged Business Enterprise (DBE) Program to update applicable administrative personnel and titles; and
2. Take such additional, related action that may be desirable.
Approved unanimously.
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21. APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4114 FOR ECONOMIC DEVELOPMENT DATA
AND ANALYSIS SERVICES WITH COSTAR GROUP
RECOMMENDATION: It is recommended that the City Council:
1. Approve Professional Services Agreement No. 4114 between CoStar Group and the City of Montebello to provide economic development-related data and analysis services for the City of Montebello;
2. Authorize the Acting City Manager, or designee, to execute the Professional Services Agreement between CoStar Group and the City of Montebello and any related documents in accordance with Montebello Municipal Code (“MMC”) Chapter 3.20.050; and
3. Take such additional, related action that may be desirable.
Mayor Torres pulled this item for discussion and spoke about the municipal code, specifically bidding procedures. He believes that the agreement does not require Council approval, and motioned that the City Attorney deliver a final opinion on the City Managers' authority to enter into agreements. The motion was approved by the following vote:
MOVED: Torres SECONDED: Peralta APPROVED: 3-2-0-0
AYES: Tamayo, Peralta, Torres
NOES: Jimenez, Melendez
ABSTAIN: None
ABSENT: None
22. APPROVE ISSUING REQUEST FOR PROPOSALS (RFP NO. 24-1) FOR GOLF COURSE MANAGEMENT,
MAINTENANCE AND OPERATION SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Authorize staff to issue a Request for Proposals (RFP No. 24-1) for golf course management, maintenance and operation services for the Montebello Golf Course; and
2. Take such additional, related action that may be desirable.
Mayor Torres pulled this item in error. He motioned to approve the item as recommended by Staff, seconded by Mayor Pro Tem Peralta; the motion was approved unanimously.
23. AUTHORIZE SUBMISSION OF AN APPLICATION FOR LICENSE AGREEMENT WITH SOUTHERN
CALIFORNIA EDISON FOR POTENTIAL ASHIYA PARK EXPANSION AND MONTEBELLO EDISON TRAILS
PROJECT
RECOMMENDATION: It is recommended that the City Council:
1. Authorize the submission of an application for a License Agreement with Southern California Edison;
2. Authorize the Acting City Manager to execute the application on behalf of the City; and
3. Take such additional, related action that may be desirable.
The City Clerk’s Office acknowledged one (1) member of the public wishing to address the City Council. Speaker was provided three minutes to address the City Council and said speaker card is on file at the City Clerk’s office.
Mayor Pro Tem Peralta motioned, seconded by Councilmember Jimenez; the motion was approved unanimously.
24. APPROVE AGREEMENT NO. 4115 WITH CARE SOLACE TO PROVIDE ASSISTANCE TO RESIDENTS
CONNECTING WITH COMMUNITY BASED COUNSELING
RECOMMENDATION: It is recommended that the City Council:
1. Approve Agreement No. 4115 between Care Solace and the City of Montebello to provide web-based on-line resource, with a live 24/7 concierge line to assist residents with finding community-based counseling;
June 28, 2023: City Council Meeting Minutes Page 8 of 9
2. Authorize the Acting City Manager, or designee, to execute the Agreement between Care Solace and the City of Montebello and any related documents; and
3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $62,250 in Account No. 100-20- 200-6040.96 (General Fund, Administration, Other Profesional Services).
4. Take such additional, related action that may be desirable.
Mayor Torres spoke in favor of the item and he further stated that the contract did not include the term. Additionally, he asked that this program start as a pilot program and return to the Council to review an analysis.
Acting City Manager Salazar stated that there would initially be a one-year term with the option for evaluation and assessment as it approaches that one-year.
Mayor Torres motioned, seconded by Councilmember Jimenez; the motion was approved unanimously.
25. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 23-59 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED JUNE 28, 2023
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 23-59 approving the Warrant Register dated June 28, 2023.
PUBLIC COMMENTS - CONTINUED
AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
None.
COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• Angie M. Jimenez, Councilmember
• Salvador Melendez, Councilmember
• Georgina Tamayo, Councilmember
• Scarlet Peralta, Mayor Pro Tem
• David N. Torres, Mayor
June 28, 2023: City Council Meeting Minutes Page 9 of 9
CLOSED SESSION - CONTINUED
ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on July 26, 2023, at 6:00 p.m., which can be live streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Kimberly Guillen, Acting Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, June 25, 2023, no later than 6:00 p.m.
Kimberly Guillen, Acting Senior Deputy City Clerk
Councilmember Melendez motioned, seconded by Mayor Pro Tem Peralta to adjourn the meeting at 9:24 p.m.
THE MINUTES OF JUNE 28, 2023, ARE HEREBY APPROVED AND ADOPTED ON THIS 26TH DAY OF JULY 2023.
EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.
• City of Montebello Forecasted Agenda