Montebello City Council
November 8, 2023

10/24/23, 6:16 PM Grant Package
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpDExTOT4XnAjzjAXmVNevW*/!TABTHREAD4?pyActivity=%40baseclass.pzPro… 28/28 By [taking this action], I --

1. Declare the following to the U.S. Department of Justice (DOJ), under penalty of perjury: (1) I have authority to make this declaration andcertification on behalf of the applicant; (2) I have conducted or there was conducted (including by the applicant’s legal counsel asappropriate, and made available to me) a diligent review of all requirements pertinent to and all matters encompassed by this declarationand certification.

2. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the followingare true as of the date of this application submission: (1) I have reviewed this application and all supporting materials submitted inconnection therewith (including anything submitted in support of this application by any person on behalf of the applicant before or at thetime of the application submission and any materials that accompany this declaration and certification); (2) The information in thisapplication and in all supporting materials is accurate, true, and complete information as of the date of this request; and (3) I have theauthority to submit this application on behalf of the applicant.

3. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or nottaking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a materialrepresentation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration andcertification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties andadministrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.

Please Acknowledge
Signed
SignerID
[email protected] Date / Time
4/21/23 4:18 PM
No documents have been uploaded for Other
Certified
Other

Department of Justice (DOJ)
Office of Community Oriented Policing Services (COPS
Office)
Washington, D.C. 20531
Name and Address of Recipient: CITY OF MONTEBELLO POLICE FACILI 1600 W BEVERLY BLVD
City, State and Zip: MONTEBELLO, CA 90640
Recipient UEI: M8MYZCCFENF8
Project Title: FY23 City of Montebello, CA,
LEMHWA Project  Award Number: 15JCOPS-23-GG-01727-LEMH
Solicitation Title: FY 2023 Law Enforcement Mental Health and Wellness Act (LEMHWA) Implementation Projects Federal Award Amount: $197,250.00   Federal Award Date: 10/13/23 Awarding Agency:   Office of Community Oriented Policing Services Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:

16.710 - Public Safety Partnership and Community Policing Grants Project Period Start Date: 10/1/23  Project Period End Date: 9/30/25 Budget Period Start Date: 10/1/23  Budget Period End Date: 9/30/25 Project Description:

The Montebello Police Department will use LEMHWA grant funds to send additional staff to certification courses in peer support to create a Wellness Unit. By taking a whole body approach to wellness, the agency will incorporate physical fitness health as a pillar to the program. It is crucial that we learn to recognize when mental health crisis are above our level of support. For this purpose we have developed and will continue to foster a relationship with local clergy and professional counselors.

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ATTACHMENT B

Award Letter
October 13, 2023
Dear MICHAEL SOLORZA,

On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented Policing Services (the COPS Office) has approved the application submitted by  CITY OF MONTEBELLO POLICE FACILI  for an award under the funding opportunity entitled 2023 FY 2023 Law Enforcement Mental Health and Wellness Act (LEMHWA) Implementation Projects. The approved award amount is $197,250.

Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents.

Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by the COPS Office, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.

Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds.

Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date.

To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process.

Congratulations, and we look forward to working with you.

HUGH CLEMENTS
COPS Director
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity.  Recipients are also prohibited from discriminating in services because of age.  For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/ Explore/LegalOverview/CivilRightsRequirements.htm.

Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.

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These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal-opportunity standards.

If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).

The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at [email protected].

Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

Recipient Information
Recipient Name

CITY OF MONTEBELLO POLICE FACILI
UEI
M8MYZCCFENF8 ORI Number

Street 1
1600 W BEVERLY BLVD Street 2
City

MONTEBELLO
State/U.S. Territory
California
Zip/Postal Code
90640
Country
United States
County/Parish

Province

Award Details
Federal Award Date
10/13/23
Award Type
Initial
Award Number
15JCOPS-23-GG-01727-LEMH
Supplement Number
00 Federal Award Amount
$197,250.00
Funding Instrument Type
Grant
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Assistance Listing
Number
Assistance Listings Program Title

16.710 Public Safety Partnership and Community Policing Grants Statutory Authority
The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq [ ]
I have read and understand the information presented in this section of the Federal Award Instrument.

Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

Solicitation Title
2023 FY 2023 Law Enforcement Mental Health and
Wellness Act (LEMHWA) Implementation Projects
Application Number
GRANT13860942
Awarding Agency
COPS
Grant Manager Name

SARAH ESTILL
Phone Number
202-307-1533
E-mail Address
[email protected]
Project Title
FY23 City of Montebello, CA, LEMHWA Project
Performance Period Start
Date
10/01/2023
Performance Period End Date
09/30/2025
Budget Period Start Date
10/01/2023
Budget Period End Date
09/30/2025
Project Description
The Montebello Police Department will use LEMHWA grant funds to send additional staff to certification courses in peer support to create a Wellness Unit. By taking a whole body approach to wellness, the agency will incorporate physical fitness health as a pillar to the program. It is crucial that we learn to recognize when mental health crisis are above our level of support. For this purpose we have developed and will continue to foster a relationship with local clergy and professional counselors.
[ ]
Page: 4 of 19

I have read and understand the information presented in this section of the Federal Award Instrument.

Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were programmatically approved based on the final proposed detailed budget and budget narratives submitted by your agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below.

Budget Clearance Date: 7/20/23 9:34 PM
Comments
Your proposed budget included costs which were deemed unallowable, unreasonable, unnecessary, outside the scope of the program, or inconsistent with program guidelines and the program solicitation. Those costs were removed from the approved budget.

Budget Category Proposed
Budget
Change Approved
Budget
Percentages
Sworn Officer Positions: $0 $0 $0
Civilian or Non-Sworn Personnel: $0 $0 $0
Travel: $0 $0 $0
Equipment: $0 $0 $0
Supplies: $0 $27,250 $27,250
SubAwards: $0 $0 $0
Procurement Contracts: $0 $146,000 $146,000
Other Costs: $0 $24,000 $24,000
Total Direct Costs: $0 $197,250 $197,250
Indirect Costs: $0 $0 $0
Total Project Costs: $0 $197,250 $197,250
Federal Funds: $200,000-$2,750 $197,250 100.00%
Match Amount: $0 $0 $0 0.00%
Program Income:   $0 $0 0.00%
Page: 5 of 19

Budget Category
Sworn Officer
Civilian Personnel
Travel
Equipment
Supplies
SubAwards
Procurement Contracts
Other Costs
Indirect Costs
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument.

Other Award Documents
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument.

No other award documents have been added.

Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. 1 Reporting Subawards and Executive Compensation
The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170 – Award Term:

I. Reporting Subawards and Executive Compensation
a. Reporting of first-tier subawards.

Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that equals or exceeds $30,000 in Federal funds for a subaward to a non-Federal entity or Federal agency (see definitions in paragraph e. of this award term).

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2. Where and when to report.
i. The non-Federal entity or Federal agency must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.)

3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify.
b. Reporting total compensation of recipient executives for non-Federal entities.

1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as defined in 2 CFR 170.320;
ii. in the preceding fiscal year, you received—
(A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and, iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term:
i. As part of your registration profile at https://www.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives.

1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first- tier non-Federal entity subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— i. in the subrecipient's preceding fiscal year, the subrecipient received— (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards) and, (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) Page: 7 of 19

2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions.

If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term:

1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f).

2. Non-Federal entity means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization; and, iv. A domestic or foreign for-profit organization

3. Executive means officers, managing partners, or any other employees in management positions.

4. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.331).
iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract.

5. Subrecipient means a non-Federal entity or Federal agency that:
i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward.

6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)). 2 Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive Page: 8 of 19

such information. Consolidated Appropriations Act, 2023, Public Law 117-328, Division E, Title VII, Section 742. 3 Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and COPS Office authority to terminate award): The recipient and subrecipient agree to comply with the requirements in 2 C.F.R. § 175.15(b) – Award Term:

I. Trafficking in persons.
a. Provisions applicable to a recipient that is a private entity.

1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not— i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; ii. Procure a commercial sex act during the period of time that the award is in effect; or iii. Use forced labor in the performance of the award or subawards under the award.

2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity —
i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either— A. Associated with performance under this award; or
B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by DOJ at 2 C.F.R. Part 2867. b. Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity—

1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or

2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either— i. Associated with performance under this award; or
ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by DOJ at 2 C.F.R. Part 2867. c. Provisions applicable to any recipient.

1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term.

2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended 22 U.S.C. 7104(g), and
ii. Is in addition to all other remedies for noncompliance that are available to us under this award.

3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity.
d. Definitions. For purposes of this award term:

1. “Employee” means either:
i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or
ii. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.

2. “Forced labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

3. “Private entity”:
i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25.
ii. Includes:

A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b).

B. A for-profit organization.

4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).

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4 Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any other source, funding for the same item or service also funded under this award. 5 Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in part, for the following reasons:
(1) When the recipient fails to comply with the terms and conditions of a Federal award. (2) When an award no longer effectuates the program goals or agency priorities, to the extent such termination is authorized by law.
(3) When the recipient agrees to the termination and termination conditions. (4) When the recipient provides the COPS Office written notification requesting termination including the reasons, effective date, and the portion of the award to be terminated. The COPS Office may terminate the entire award if the remaining portion will not accomplish the purposes of the award. (5) Pursuant to any other termination provisions included in the award.

2. C.F.R. § 200.340.
6 Award Owner’s Manual: The recipient agrees to comply with the terms and conditions in the applicable 2023 COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles and Procedures); the Cooperative Agreement as applicable; representations made in the application; and all other applicable program requirements, laws, orders, regulations, or circulars.

Failure to comply with one or more award requirements may result in remedial action including, but not limited to, withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate.

Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its entirety, such provision will be severed from this award. 7 Authorized Representative Responsibility: The recipient understands that, in accepting this award, the Authorized Representatives declare and certify, among other things, that they possess the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accept (or adopt) all material requirements throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority.
8 Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS Office must be monitored to ensure compliance with their award conditions and other applicable statutes and regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing.

Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site visits, enhanced office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for information pertaining to your award. This includes all financial records, such as general accounting ledgers and all supporting documents. All information pertinent to the implementation of the award is subject to agency review throughout the life of the award, during the close-out process and for three-years after the submission of the final expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.334 and 200.337. 9 Page: 10 of 19

Contract Provision: All contracts made by the award recipients under the federal award must contain the provisions required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards. Please see appendices in the Award Owner’s Manual for a full text of the contract provisions. 10 Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its application. 11 Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass-through entity, as applicable, any potential conflict of interest affecting the awarded federal funding in 2 C.F.R. § 200.112. 12 Debarment and Suspension: The recipient agrees not to award federal funds under this program to any party which is debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180 (Government-wide Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and Suspension).
13 Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (I-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603. 14 Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or award. Recipients and subrecipients also agree to provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712. Please see appendices in the Award Owner’s Manual for a full text of the statute. 15 Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan. 28 C.F.R. Part 42 subpart E.
16 False Statements: False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law. 31 U.S.C. § 3729-3733.
17 Federal Civil Rights: The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Department based on the application specifically include statutes and regulations pertaining to civil rights and nondiscrimination, and, in addition—
a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the Page: 11 of 19

Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence Against Women, also may apply to an award made otherwise; c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and associated regulations); and
d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.

The Applicant also understands that (in addition to any applicable program-specific regulations and to applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious organizations participating in federal financial assistance programs), and 46 (human subjects protection). 18 Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or pass-through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may potentially affect the awarded federal funding. Recipients that receive an award over $500,000 must also report certain civil, criminal, or administrative proceedings in SAM and are required to comply with the Term and Condition for Recipient Integrity and Performance Matters as set out in 2 C.F.R. Part 200, Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. § 200.339. 2 C.F.R. § 200.113.
19 Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your award, your agency will be responsible for submitting semi-annual programmatic performance reports that describe project activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2 C.F.R. §§ 200.328 - 200.329. The performance report is used to track your agency’s progress toward implementing community policing strategies and to collect data to gauge the effectiveness of increasing your agency’s community policing capacity through COPS Office funding. The Federal Financial Report is used to track the expenditures of the recipient’s award funds on a cumulative basis throughout the life of the award. 20 Recipient Integrity and Performance Matters: For awards over $500,000, the recipient agrees to comply with the following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 – Award Term and Condition for Recipient Integrity and Performance Matters:

A. Reporting of Matters Related to Recipient Integrity and Performance

1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available.

2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government;
b. Reached its final disposition during the most recent five-year period; and c. Is one of the following:

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(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations.

3. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded.

4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you must report proceedings information through SAM for the most recent five year period, either to report new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report.

Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings.

5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts includes— (1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. 21 System for Award Management (SAM) and Universal Identifier Requirements: The recipient agrees to comply with the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 – Award Term:

I. System for Award Management and Universal Identifier Requirements A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain current information in the SAM. This includes information on your immediate and highest level owner and subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal financial assistance within the Page: 13 of 19

last three years, if applicable, until you submit the final financial report required under this Federal award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another Federal award term.

B. Requirement for Unique Entity Identifier
If you are authorized to make subawards under this Federal award, you:

1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you until the entity has provided its Unique Entity Identifier to you.

2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you.

Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity Identifier.

C. Definitions
For purposes of this term:

1. System for Award Management (SAM) means the Federal repository into which a recipient must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM internet site (currently at https://www.sam.gov).

2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.

3. Entity includes non-Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for purposes of this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for-profit organization; and
d. A Federal agency.

4. Subaward has the meaning given in 2 CFR 200.1.

5. Subrecipient has the meaning given in 2 CFR 200.1.
22 Additional High-Risk Recipient Requirements: The recipient agrees to comply with any additional requirements that may be imposed during the award performance period if the awarding agency determines that the recipient is a high- risk recipient. 2 C.F.R. § 200.208.
23 Allowable Costs: The funding under this award is for the payment of approved costs for program-specific purposes.

The allowable costs approved for your agency's award are limited to those listed in your agency’s award package. In accordance with 2 C.F.R. § 200.400(g), the recipient must forgo any profit or management fee. Your agency may not use award funds for any costs not identified as allowable in the award package. 24 Computer Network Requirement: The recipient understands and agrees that no award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. Nothing in this requirement limits the use of funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities.

Consolidated Appropriations Act, 2023, Public Law 117-328, Division B, Title V, Section 527. 25 Domestic preferences for procurements: Recipient agrees that it, and its subrecipients, to the greatest extent Page: 14 of 19

practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and materials produced in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order 14005, Ensuring the Future is Made in All of America by All of America’s Workers, January 25, 2021. 26 Extensions: Recipients may request an extension of the award period to receive additional time to implement their award program. Such extensions do not provide additional funding. Only those recipients that can provide a reasonable justification for delays will be granted no-cost extensions. Extension requests must be received prior to the end date of the award. 2 C.F.R. §§ 200.308(e)(2) and 200.309. 27 Copyright: If applicable, the recipient may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under this award in accordance with 2 C.F.R. § 200.315(b). The COPS Office reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use the work, in whole or in part (including create derivative works), for Federal Government purposes, and to authorize others to do so. The COPS Office also reserves the right, at its discretion, not to publish deliverables and other materials developed under this award as a U.S. Department of Justice resource.

Products and deliverables developed with award funds and published as a U.S. Department of Justice resource will contain the following copyright notice:
“This resource was developed under a federal award and may be subject to copyright. The U.S. Department of Justice reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use the work for Federal Government purposes and to authorize others to do so. This resource may be freely distributed and used for noncommercial and educational purposes only.”
28 Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b). 29 Human Subjects Research: The recipient agrees to comply with the provisions of the U.S. Department of Justice’s common rule regarding Protection of Human Subjects, 28 C.F.R. Part 46, prior to the expenditure of Federal funds to perform such activities, if applicable. The recipient also agrees to comply with 28 C.F.R. Part 22 regarding the safeguarding of individually identifiable information collected from research participants. 30 Requirement to report actual or imminent breach of personally identifiable information (PII).

The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2 C.F.R. 200.1) within the scope of a COPS Office grant-funded program or activity, or 2) uses or operates a Federal information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to the recipient’s COPS Office Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 31 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: Recipient agrees that it, and its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure or obtain any covered telecommunication and video surveillance services or equipment as described in 2 CFR §200.216. Covered services and equipment include telecommunications or video surveillance services or equipment produced or provided by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of Page: 15 of 19

the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of China. The use of award funds on covered telecommunications or video surveillance services or equipment are unallowable.

2. C.F.R. § § 200.216 & 471. See also Section 889 of the John S. McCain National Defense Authorization Act of Fiscal Year 2019, Public Law 115-232.
32 Modifications: Award modifications are evaluated on a case-by-case basis in accordance with 2 C.F.R. § 200.308(f).

For federal awards in excess of $250,000, any modification request involving the reallocation of funding between budget categories that exceed or are expected to exceed 10 percent (10%) of the total approved budget requires prior written approval by the COPS Office. Regardless of the federal award amount or budget modification percentage, any reallocation of funding is limited to approved budget categories. In addition, any budget modification that changes the scope of the project requires prior written approval by the COPS Office. 33 The Paperwork Reduction Act Clearance and Privacy Act Review: Recipient agrees, if required, to submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget (OMB) for clearance under the Paperwork Reduction Act (PRA). Before submission to OMB, all information collections that request personally identifiable information must be reviewed by the COPS Office to ensure compliance with the Privacy Act. The Privacy Act compliance review and the PRA clearance process may take several months to complete. 44 U.S.C. §§ 3501-3520 and 5 U.S.C. § 552a. 34 Public Release Information: The recipient agrees to submit one copy of all reports and proposed publications resulting from this award ninety (90) days prior to public release. Any publications (written, curricula, visual, sound, or websites) or computer programs, whether or not published at government expense, shall contain the following statement:
"This project was supported, in whole or in part, by federal award number [YYYY-XX-XXXX] awarded to [Entity] by the U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are those of the author(s) or contributor(s) and do not necessarily represent the official position or policies of the U.S.

Department of Justice. References to specific individuals, agencies, companies, products, or services should not be considered an endorsement by the author(s), contributor(s), or the U.S. Department of Justice. Rather, the references are illustrations to supplement discussion of the issues.

The Internet references cited in this publication were valid as of the date of publication. Given that URLs and websites are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity." 35 Sole Source Justification: Recipients who have been awarded funding for the procurement of an item (or group of items) or service in excess of $250,000 and who plan to seek approval for use of a noncompetitive procurement process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending, or drawing down award funds for that item or service. 2 C.F.R. § 200.325(b)(2). 36 Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already committed or otherwise would have been committed for award purposes (hiring, training, purchases, and/or activities) during the award period. In other words, state, local, and tribal government recipients may not use COPS Office funds to supplant (replace) state, local, or BIA funds that would have been dedicated to the COPS Office-funded item(s) in the absence of the COPS Office award. 34 U.S.C. § 10384(a).
37 Travel Costs: Travel costs for transportation, lodging and subsistence, and related items are allowable with prior approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R. § 200.475.

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38 Training Guiding Principles: Any training or training materials developed or delivered with award funding provided by the Office of Community Oriented Policing Services is to adhere to the following guiding principles –

1. Trainings must comply with applicable law.

In developing and conducting training under the award, recipients (and any subrecipients) shall not violate the Constitution or any federal law, including any law prohibiting discrimination.

2. The content of trainings and training materials must be accurate, appropriately tailored, and focused.

The content of training programs must be accurate, useful to those being trained, and well matched to the program's stated objectives. Training materials used or distributed at trainings must be accurate, relevant, and consistent with these guiding principles.

3. Trainers must be well?qualified in the subject area and skilled in presenting it.

Trainers must possess the subject?matter knowledge and the subject?specific training experience necessary to meet the objectives of the training. In selecting or retaining a trainer, recipients (or subrecipients) should consider such factors as the trainer's resume and written materials, interviews with the trainer, observation of other trainings conducted by the trainer, feedback from other entities with which the trainer has worked, training participant feedback and evaluations, and the general reputation of the trainer.

4. Trainers must demonstrate the highest standards of professionalism.

Trainers must comport themselves with professionalism. While trainings will necessarily entail varying teaching styles, techniques, and degrees of formality, as appropriate to the particular training goal, professionalism demands that trainers instruct in the manner that best communicates the subject matter while conveying respect for all. [ ]
I have read and understand the information presented in this section of the Federal Award Instrument.

Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A.    Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant.

B.    Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted  in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant.

C.    Accept this award on behalf of the applicant.

D.    Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant:  (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.

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Agency Approval
Title of Approving Official
COPS Director
Name of Approving Official

HUGH CLEMENTS
Signed Date And Time
9/13/23 12:38 PM
Authorized Representative

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ITEM # 12

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arlene Salazar, Acting City Manager

BY: Joseph Palombi, Director of Planning & Community Development

SUBJECT: MONTEBELLO TORNADO EVENT UPDATE REPORT

DATE: November 8, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Receive and File Montebello Tornado Event Update Report; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact associated with this update.

BACKGROUND/DISCUSSION:

On March 22, 2023, the City of Montebello experienced a tornado that significantly damaged several buildings located within the City’s industrial area generally bounded by Washington Boulevard to the north, Date Street to the south, Maple Avenue to the east, and Vail Avenue to the west (the “Tornado Zone”). The National Weather Service estimated the tornado’s peak wind speed was approximately 110 mph and was recorded to be 50 yards wide.

The aftermath of the tornado left approximately seventeen (17) units damaged and eleven (11) of those seventeen (17) units red-tagged, and unsuitable for occupation, as determined by the City’s Building Official. A large-scale response on the day of the tornado event from the Montebello Fire Department, Montebello Police Department, Planning and Community Development, and Public Works ensured a quick and efficient start of the recovery phase for the impacted area, businesses, and property owners. The streets around the Tornado Zone were cleared of debris within 24 hours. A special mention is warranted for the Cities of Monterey Park and Whittier, and the County of Los

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

Angeles for their extraordinary efforts in providing mutual aid services such as inspection assistance for damaged properties.

This update serves as a concluding report on the various actions taken by the City and partner public agencies in response to the Montebello tornado event that occurred on March 22, 2023.

ENVIRONMENTAL:

All updates and actions expressed in this report are exempt from the California Environmental Quality Act (“CEQA”) under the CEQA Guidelines Section 15061(b)(3), the common sense exemption, in that it can be seen with certainty that there is no possibility that it may have a significant effect on the environment.

ANALYSIS:

In response to the tornado, City staff immediately assembled a tornado recovery taskforce consisting of several government agencies at the Federal, State and local levels.

Immediately after the tornado event on March 24th, the City’s Planning and Community Development Department staff, in partnership with the County of Los Angeles’ Rapid Response and Emergency Teams, coordinated an on-site mobile response unit that parked along Date Street adjacent to the hardest hit area to provide real-time resources and information to impacted property owners, businesses, and workers. The event was well-covered by local media which assisted throughout the day in informing the public about the availability of the services. Fortunately, over a dozen impacted stakeholders dropped by the mobile resource unit. Soon after, the City launched a dedicated webpage link within the City’s website to promote the various resources and services available to impacted businesses and property owners. The link remains active in the City’s webpage.

On March 28, 2023, a larger and more comprehensive tornado rapid response resource fair was held to connect impacted businesses and employees with appropriate resources needed to facilitate and streamline the rebuilding efforts, including rapid re-employment as needed. The resource fair was organized by the City’s Planning and Community Development Department staff and multiple agencies from the County of Los Angeles, including the Los Angeles County Department of Economic Opportunity’s Workforce Development unit and state aid agencies. The space for the event was donated by The Ark Montebello and God’s Pantry provided boxes of food and groceries to impacted workers. In attendance were public agencies like the Los Angeles County Department of Public Social Services, the State of California Employment Development Department, LAEDC, the Los Angeles County Department of Community and Business Affairs, the Los Angeles County Department of Public Health, the Los Angeles County’s Assessor’s office, and the State of California Department of Insurance. Also in attendance were local and community non-profits such as Covered California, the local job center (AJCC), Maravilla Foundation, and other critical service partners. Staff from all of the local elected officials participated and provided information booths at the event. In the end,

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

approximately 230 people attended the daylong event to secure resources and information.

On March 31, 2023, the City of Montebello received written correspondence from The Shyft Group to inform the City that the company intended to conduct a permanent plant closing located at 1130 S. Vail Ave. Layoffs of approximately 60 workers were expected to begin by the end of May. As a result, staff from the City’s Planning and Community Development Department, the County of Los Angeles Rapid Re-Employment Team, and the office of Supervisor Hilda Solis coordinated a Job and Resource Fair on May 3, 2023, to provide direct services to the soon-to-be laid-off workers. Several employment-related public agencies were invited to the job fair and 21 private employers were recruited to attend the fair to accept resumes. Approximately 45 workers signed-up for services on the day of the job fair and the County’s rapid response team reported that two workers were offered jobs during the event.

In an effort to secure federal emergency assistance for impacted businesses, staff from the City’s Planning and Community Development Department and the County’s Office of Emergency Management coordinated site visits with staff from the Federal Emergency Management Agency (FEMA) to interview affected business owners within the Tornado Zone. After multiple site visits and discussions with City staff, FEMA notified the County of Los Angeles and the City on May 1, 2023, that the Tornado Zone had received a Small Business Assistance (“SBA”) Declaration which would allow impacted businesses and property owners to apply for low-interest recovery loans under the Economic Injury Disaster Loan program. The loan program provides working capital loans to help small businesses to meet their ordinary and necessary financial obligations. Loans of up to $2,000,000 at a four percent interest rate continue to be available until January 3, 2024.

Detailed information regarding the SBA loan program was advertised as follows: 1) hand delivered to all businesses/properties within the Tornado Zone; 2) e-mailed to all businesses/property owners within the Tornado Zone; 3) advertised on the City’s website; 4) outreach to affected businesses by the East Los Angeles Entrepreneur Center. As of October 11, 2023, there has been no loan activity from businesses in the Tornado Zone. The Planning and Community Development Department will conduct another round of outreach to all properties and bussinesses within the Tornado Zone to promote the loan program.

In an effort to facilitate the reconstruction of buildings that were affected by the tornado, on May 10, 2023, the City Council unanimously voted to temporarily suspend existing limitations set forth under Montebello Municipal Code (“MMC”) Section 17.54.040(c)(3), which states: "If a nonconforming building or structure is damaged or partially destroyed, it may be restored to the condition in which it existed immediately prior to the occurrence of such casualty; provided, that the total reconstruction cost does not exceed thirty-seven (37) percent of the fair market value of the building or structure. In addition, all such construction and/or repair work shall be completed within a period of one year from the date of the occurrence of the casualty."

The above-referenced limitations set forth under Section 17.54.040(c)(3) were temporarily suspended to pause the following provisions of the MMC from creating impediments to property owners and businesses who wish to rebuild or repair those

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

buildings affected by the Montebello tornado: 1) the thirty-seven percent of fair market value threshold; and 2) the one-year time limit for repair or construction to be completed.

The suspension of these regulations will only be applicable to those seventeen (17) units that were impacted by the tornado that occurred on March 22, 2023. The proposed temporary suspension of limitations as described in this report and memorialized in Resolution No. 23-29 will be effective for a period of six (6) months from the date of approval of the City Council.

On October 3, 2023, the City provided written notice to all impacted businesses and property owners within the Tornado Zone to encourage affected property owners and businesses to take advantage of this temporary suspension and to notify them that the expiration of the temporary suspension will be November 10, 2023.

From the period beginning May 11, 2023 to present, the Building and Safety Division has been working with multiple business and property owners to secure the necessary permits to re-open their respective locations. The following matrix is intended to provide an update regarding recovery of the impacted properties:

NAME OF BUSINESS ADDRESS STATUS
The Shyft Group (Utilimaster) 1130 S. Vail Plant Closed ATC Sequoia, LLC 1136 S. Vail Repair plans approved/permit issued Joy Aquarium 1136 S. Vail Repair plans approved/permit issued Little Mage Corp. 1136 S. Vail Repair plans approved/permit issued Faus Lighting Inc. 1136 S. Vail Repair plans approved/permit issued LED Lighting Manufacture 1136 S. Vail Repair plans approved/permit issued Grow Pros Solution 1140 S. Vail Repair plans approved/permit issued KoiKoi Trading 1146 S. Vail Repair plans approved/permit issued J Foods, Inc. 1146 S. Vail Repair plans approved/permit issued Yaba Investments, Inc. 1146 S. Vail Repair plans approved/permit issued Lam Sheng Kee West Coast 1146 S. Vail Repair plans approved/permit issued O&D Food Inc. 1150 S. Vail Repair plans approved/permit issued Niky’s Warehouse, Inc. 1200 S. Vail Relocated outside the City Dial Tube and Steel 1540 Date Has not submitted repair plans Turner Fiberfill, Inc. 1600 Date Repair plans approved/permits issued Royal Paper Box Co 1105 Maple Repair plans approved/permits issued Royal Paper Box Co 1137 Maple Repair plans approved/permits issued

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

SUMMARY:

On March 22, 2023, the City of Montebello experienced a tornado that significantly damaged several buildings located within the City’s industrial area. The National Weather Service estimated the tornado’s peak wind speed was approximately 110 mph and was recorded to be 50 yards wide. The aftermath of the tornado left approximately seventeen (17) units located on nine (9) properties damaged, resulting in eleven (11) of those seventeen (17) units being red-tagged, and unsuitable for occupation, as determined by the City’s Building Official. In response to the tornado, City staff immediately assembled a tornado recovery taskforce consisting of several government agencies at the Federal, State, and local levels. This update serves as a concluding report on the various actions taken by the City and partner public agencies in response to the Montebello tornado event earlier this year. Staff recommends that the City Council receive and file this staff report.

ATTACHMENT(S)

1. Attachment A - Tornado Resource Fair Flyer (03-28-2023)

2. Attachment B - SHYFT GROUP GTB WARN LETTER_Montebello Tornado

3. Attachment C - Montebello Tornado Job and Resource Fair_May 3_Flyer

4. Attachment D - CA 17842 Fact Sheet Presidential-Amendment 3

5. Attachment E - Resolution No. 23-29 - Repair Buildings Affected by Tornado

6. Attachment F - Tornado Recovery notification Letter

NEXT STEPS:

N/A

La Supervisora Hilda Solís del Condado de Los Angeles, la Ciudad de Montebello,y el Departamento de Opportunidad Económico, estan coordinando un eventopara ayudar a negocios y trabajadores impactado por el tornado en la Ciudad deMontebello. Ayuda va estar disponíble en Chino (Cantonese y Mandarina),Koreano, Español, y Armeniano.

Tornado RecuperamientoEvento de Recursos y Ayudapara negocios y trabajadores D e p a r t a m e n t o d e O p p o r t u n i d a d E c o n ó m i c a Conéctate con nosotros en las redes sociales! Siga a @EconOppLA enFacebook, Instagram y Twitter.

Martes, 28 de Marzo10am hasta las 3pm
931 S Maple Ave,Montebello, CA 90640
Ark de Montebello
Ubicación:

Fecha y Hora:

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The Shyft Group GTB, LLC
1130 S. Vail Ave., Montebello, CA 90640-6021 | P: 323.276.1933 The Shyft Group USA, Inc.

March 31, 2023

Via Overnight Mail and Electronic Mail ([email protected])

The Honorable David Torres
City of Montebello
1600 W. Beverly Boulevard
Montebello, California 90640

Re: WARN Notice

Dear Mayor Torres:

As you know, on March 22, 2023, a tornado severely damaged our Montebello facility.

This unforeseeable natural disaster and physical calamity will have our facility closed for the foreseeable future and may result in the facility’s permanent closure. At a minimum we anticipate the facility will be closed for at least six months.

Pursuant to the Worker Adjustment and Retraining Notification Act, The Shyft Group GTB, LLC hereby notifies you of its intent to conduct a plant closing at its facility located at 1130 S. Vail Avenue, Montebello, California 90640-6021 (“the Facility”). At this time, the closure of the entire plant is expected to be permanent.

Layoffs are expected to begin on Wednesday, May 31, 2023 and will be completed on that date. This separation is now expected to be permanent. There are no bumping rights and there is no union representing the affected employees.

This information is based on the best information currently available to us but may change due to subsequent events. The Company will provide employees with their regular pay and benefits from today through May 31, 2023, or the employee notifies the company that they are voluntarily terminating their employment to take another position, whichever first occurs. A list of job titles of the positions to be affected, and the number of affected employees in each job classification is attached.

This notice is being provided pursuant to the Worker Adjustment and Retraining Notification Act (WARN), 29 U.S.C. §§ 2101-2109 and California Labor Code §§ 1400-1408.

This notice is not intended and should not be construed as an admission that this notice is required at any particular facility or to any particular employee. All rights and defenses pursuant to the WARN Act, Labor Code and other laws are specifically reserved.

I or Kiana Hernandez, Human Resources Manager, will be available to speak with you to answer any questions you may have, and to coordinate any assistance the City may be able to provide, at 562.706.1408.

Sincerely,
Yulu Zhou
Yulu Zhou
General Manager

The Shyft Group USA, Inc.

Enclosure

Job and Resource Fair
for Workers Displaced by the
Montebello Tornado
L.A. County Department of Economic Opportunity and the City of Montebello will be hosting a Rapid Response information session for laid-off workers and a job fair.

Hiring managers will be in attendance so please bring your resumes and be prepared to interview.

Date and Time:Wednesday, May 3, 20239:00am to 2:00pm
Location:The Ark Montebello931 S. Maple Ave, Montebello, CA 90640 SCAN QR CODE TO RSVP Multilingual support will be available in the following languages on site: Vietnamese and
Spanish

Date: 05/11/2023
Amendment #3
U.S. SMALL BUSINESS ADMINISTRATION

FACT SHEET - DISASTER LOANS
CALIFORNIA Declaration #17842 & #17843
(Disaster: CA-00376)
Incident: SEVERE WINTER STORMS, STRAIGHT-LINE WINDS, FLOODING,

LANDSLIDES & MUDSLIDES
occurring: February 21, 2023 & continuing
in the California counties of: Kern, Madera, Mariposa, Mendocino, Mono, Monterey, San Benito, San Bernardino, Santa Cruz, Tulare & Tuolumne;
for economic injury only in the contiguous California counties of: Alpine, Calaveras, Fresno, Glenn, Humboldt, Inyo, Kings, Lake, Los Angeles, Merced, Orange, Riverside, San Luis Obispo, San Mateo, Santa Barbara, Santa Clara, Sonoma, Stanislaus, Tehama, Trinity & Ventura;
for economic injury only in the contiguous Arizona counties of: La Paz & Mohave; and for economic injury only in the contiguous Nevada counties of: Clark, Douglas, Esmeralda, Lyon & Mineral Application Filing Deadlines:

Physical Damage: June 5, 2023 Economic Injury: January 3, 2024 If you are located in a declared disaster area, you may be eligible for financial assistance from the U.S. Small Business Administration (SBA).

What Types of Disaster Loans are Available?
• Business Physical Disaster Loans – Loans to businesses to repair or replace disaster-damaged property owned by the business, including real estate, inventories, supplies, machinery and equipment. Businesses of any size are eligible. Private, non-profit organizations such as charities, churches, private universities, etc., are also eligible. • Economic Injury Disaster Loans (EIDL) – Working capital loans to help small businesses, small agricultural cooperatives, small businesses engaged in aquaculture, and most private, non -profit organizations of all sizes meet their ordinary and necessary financial obligations that cannot be met as a direct result of the disaster. These loans are intended to assist through the disaster recovery period.
• Home Disaster Loans – Loans to homeowners or rente rs to repair or replace disaster -damaged real estate and personal property, including automobiles.

What are the Credit Requirements?
• Credit History – Applicants must have a credit history acceptable to SBA. • Repayment – Applicants must show the ability to repay all loans. • Collateral – Collateral is required for physical loss loans over $25,000 and all EIDL loans over $25,000. SBA takes real estate as collateral when it is available. SBA will not decline a loan for lack of collateral, but requires you to pledge what is available.

What are the Interest Rates?
By law, the interest rates depend on whether each applicant has Credit Available Elsewhere. An applicant does not have Credit Available Elsewhere when SBA determines the applicant does not have sufficient funds or other resources, or the ability to borrow from non- government sources, to provide for its own disaster recovery. An applicant, which SBA determines to have the ability to provide for his or her own recovery is deemed to have Credit Available Elsewhere. Interest rates are fixed for the term of the loan . The interest rates applicable for this disaster are:

Loan Types No Credit Available
Elsewhere
Credit Available
Elsewhere
Home Loans 2.375% 4.750%
Business Loans 4.000% 8.000%
Non-Profit Organizations 2.375% 2.375%
Economic Injury Loans
Loan Types No Credit Available
Elsewhere
Credit Available
Elsewhere
Businesses & Small Agricultural Cooperatives 4.000% N/A Non-Profit Organizations 2.375% N/A

Date: 05/11/2023
Amendment #3
What are Loan Terms?
The law authorizes loan terms up to a maximum of 30 years. However, the law restricts businesses with credit available elsewhere to a maximum 7-year term. SBA sets the installment payment amount and corresponding maturity based upon each borrower’s ability to repay.

What are the Loan Amount Limits?
• Business Loans – The law limits business loans to $2,000,000 for the repair or replacement of real estate, inventories, machinery, equipment and all other physical losses. Subject to this maximum, loan amounts cannot exceed the verified uninsured disaster loss.
• Economic Injury Disaster Loans (EIDL) – The law limits EIDLs to $2,000,000 for alleviating economic injury caused by the disaster. The actual amount of each loan is limited to the economic injury determined by SBA, less business interruption insurance and other recoveries up to the administrative lending limit. EIDL assistance is available only to entities and their owners who cannot provide for their own recovery from non -government sources, as determined by the U.S. Small Business Administration.
• Business Loan Ceiling – The $2,000,000 statutory limit for business loans applies to the combination of physical , economic injury, mitigation and refinancing, and applies to all disaster loans to a business and its affiliates for each disaster. If a business is a major source of employment, SBA has the authority to waive the $2,000,000 statutory limit. • Home Loans – SBA regulations limit home loans to $200,000 for the repair or replacement of real estate and $40,000 to repair or replace personal property. Subject to these maximums, loan amounts cannot exceed the verified uninsured disaster loss.

What Restrictions are there on Loan Eligibility?
• Uninsured Losses – Only uninsured or otherwise uncompensated disaster losses are eligible. Any insurance proceeds which are required to be applied against outstanding mortgages are not available to fund disaster repairs and do not reduce loan eligibility. However, any insurance proceeds voluntarily applied to any outstanding mortgages do reduce loan eligibility. • Ineligible Property – Secondary homes, personal pleasure boats, airplanes, recreational vehicles and similar property are not eligible, unless used for business purposes. Property such as antiques and collections are eligible only to the extent of their functional value. Amounts for landscaping, swimming pools, etc., are limited. • Noncompliance – Applicants who have not complied with the terms of previous SBA loa ns may not be eligible. This includes borrowers who did not maintain flood and/or hazard insurance on previous SBA loans.

Note: Loan applicants should check with agencies / organizations administering any grant or other assistance program under this declaration to determine how an approval of SBA disaster loan might affect their eligibility.

Is There Help with Funding Mitigation Improvements?
If your lo an application is approved, you may be eligible for additional funds to cover the cost of improvements that will protect your property against future damage. Examples of improvements include retaining walls, seawalls, sump pumps, etc. Mitigation loan money would be in addition to the amount of the approved loan, but may not exceed 20 percent of total amount of physical damage to real property, including leasehold improvements, and personal property as verified by SBA to a maximum of $200,000 for home loans. It is not necessary for the description of improvements and cost estimates to be submitted with the application. SBA approval of the mitigating measures will be required before any loan increase.

Is There Help Available for Refinancing?
• SBA can refinance all or part of prior mortgages that are evidenced by a recorded lien, when the applicant (1) does not have credit available elsewhere, (2) has suffered substantial uncompensated disaster damage (40 percent or more of the value of the property or 50% or more of the value of the structure), and (3) intends to repair the damage. • Businesses – Business owners may be eligible for the refinancing of existing mortgages or liens on real estate, machinery and equipment, up to the amount of the loan for the repair or replacement of real estate, machinery, and equipment. • Homes – Homeowners may be eligible for the refinancing of existing liens or mortgages on homes, up to the amount of the loan for real estate repair or replacement.

What if I Decide to Relocate?
You may use your SBA disaster loan to relocate. The amount of the relocation loan depends on whether you relocate voluntaril y or involuntarily. If you are interested in relocation, an SBA representative can provide you with more details on your specific situation.

Are There Insurance Requirements for Loans?
To protect each borrower and the Agency, SBA may require you to obtain and maintain appropriate insurance. By law, borrowers whose damaged or collateral property is located in a special flood hazard area must purchase and maintain flood insurance. SBA requires that flood insurance coverage be the lesser of 1) the total of the disaster loan, 2) the insurable value of the property, or 3) th e maximum insurance available.

Applicants may apply online, receive additional disaster assistance information and download applications at https://disasterloanassistance.sba.gov/. Applicants may also call SBA’s Customer Service Center at (800) 659-2955 or email [email protected] for more information on SBA disaster assistance. For people who are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services. Completed applications should be mailed to U.S. Small Business Administration, Processing and Disbursement Center, 14925 Kingsport Road, Fort Worth, TX 76155.

ATTACHMENT E

ATTACHMENT F – NOVEMBER 8, 2023

CITY OF MONTEBELLO

PLANNING AND COMMUNITY DEVELOPMENT

Joseph Palombi
Planning and Community Development Director

October 17, 2023

Turner Fiberfill Inc.

P.O. Box 460
Montebello, CA 90640-0460

Re: City of Montebello Tornado Recovery Update

Dear Turner Fiberfill Inc.:

In light of the March 2023 tornado event that we experienced in Montebello, the Montebello City Council approved a temporary suspension of the limitations set forth under Montebello Municipal Code (“MMC”) Section 17.54.040(C)(3) for a period of six (6) months from the date of adoption of the council action.

Section 17.54.040(C)(3) of the Montebello Municipal Code states that “if a nonconforming building or structure is damaged or partially destroyed, it may be restored to the condition in which it existed immediately prior to the occurrence of such casualty; provided that the total reconstruction cost does not exceed thirty-seven percent (37%) of the fair market value of the building or structure. In addition, all such construction and/or repair work shall be completed within a period of one yar from the date of the occurrence of the casualty”.

In order to facilitate the repair of damaged and destroyed businesses and buildings resulting from the tornado event, the limitations set forth under this code section will be suspended including the 37% fair market value threshold and the one-year time limit for repair or construction.

This communication is intended to let you know that the above-referenced temporary suspension of the City’s Code provisions regarding building improvements will expire on November 10, 2023.

Therefore, you are encouraged to take advantage of this suspension in order to initiate or complete any repairs or construction pertaining to your damaged property.

If you should have any questions regarding this matter, please feel free to reach out to our Building and Safety Division officials at (323) 887-1200 extension 1497 to obtain more information or to submit any required application material. We stand ready to assist you in a friendly and expeditious manner.

Sincerely,

Joseph Palombi

ATTACHMENT F – NOVEMBER 8, 2023

CITY OF MONTEBELLO

PLANNING AND COMMUNITY DEVELOPMENT

Joseph Palombi
Planning and Community Development Director

Director of Planning & Community Development

ITEM # 13

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arlene Salazar, Acting City Manager

BY: Joseph Palombi, Director of Planning & Community Development

SUBJECT: ADOPT RESOLUTION NO. 23-78 APPROVING VEHICLE MILES

TRAVELED (VMT) THRESHOLDS AS REQUIRED BY SENATE BILL
743

DATE: November 8, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Adopt Resolution No. 23-78 approving a threshold of significance and screening criteria for purposes of analyzing transportation impacts pursuant to the California Environmental Quality Act (“CEQA”) using Vehicle Miles Traveled (“VMT”) as required by Senate Bill 743 and make related findings that the proposed project is consistent with the Montebello General Plan; and

2. Determine and find that the subject is not a project within the meaning of the CEQA Guidelines Section 15378 and is therefore not subject to CEQA.

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There are no fiscal impacts related to the adoption of a threshold of significance and screening criteria for purposes of analyzing transportation impacts pursuant to CEQA using Vehicle Miles Traveled (“VMT”) as required by Senate Bill 743.

BACKGROUND/DISCUSSION:

On October 17, 2023, the Planning Commission held a duly noticed public hearing and considered the thresholds of significance for the VMT as it relates to the analysis for transportation impacts under CEQA as required by SB 743. The Planning Commission recommended that the City Council approve/adopt the VMT thresholds to comply with State law. The action of the Planning Commission was taken by a 3-0-0-2 vote with 3

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

members voting in favor and 2 members being absent.

Traditionally, agencies, including the City of Montebello, have used the level of service (“LOS”) methodology to assess traffic operations and analyze environmental impacts for discretionary projects in accordance with CEQA. The current LOS thresholds focus on relieving traffic congestion and minimizing traffic delays. In 2013, the State adopted Senate Bill (“SB”) 743, which requires public agencies to modify their methodology for analyzing transportation impacts of land use projects subject to CEQA. SB 743 is intended to promote the reduction of greenhouse gas emissions, the development of multimodal transportation networks, and a diversity of land uses.

The Governor’s Office of Planning and Research (“OPR”) was directed to look at different metrics for identifying transportation impacts associated with projects resulting in updated regulations requiring the use of VMT’s as the appropriate methodology for measuring transportation impacts on the environment. VMT metrics measure the number of vehicle trips generated and the length or distance of those trips. For example, one vehicle traveling one mile would equate to one VMT. This focus from impacts to motorists to the impacts of vehicle travel on the environment is intended to align with the State’s goals to reduce greenhouse emissions and improve public health by encouraging infill development and active transportation.

Regulatory changes to the CEQA Guidelines (Section 15064.4) to implement SB 743 were approved in December 2018, and cities were encouraged to formally adopt their own threshold of significance. Pursuant to the implementation schedule established by the State, the SB 743 provisions became effective statewide on July 1, 2020. Therefore, in 2020, the City of Montebello, along with other cities within the San Gabriel Valley, partnered with the San Gabriel Valley Council of Governments (SGVCOG) and took part in the San Gabriel Valley Regional VMT Analysis Model program to develop a VMT analysis framework for the region. The COG prepared multiple interim documents and maps, which resulted in the “Transportation Study Guidelines for Vehicle Miles Traveled and Level of Service Assessment” document for participating member cities in the region, which included Montebello, as well as an online tool which can be used to estimate a land use project’s VMT efficiency metrics and impacts.

ENVIRONMENTAL:

Pursuant to CEQA, the adoption of VMT CEQA thresholds of significance is not considered a project within the meaning of Public Resources Code Section 21065 and State CEQA Guidelines Section 15378. The VMT Thresholds would not lead to a direct or a reasonably foreseeable indirect change in the physical environment. The VMT Thresholds are an administrative activity of the City. Specifically, the VMT Thresholds provide guidance to property owners, project developers, applicants, and proponents for determining the significance of transportation impacts of land use projects under CEQA.

The VMT Thresholds do not approve any specific development and would not lead to any particular physical change to the environment. Therefore, adoption of VMT Thresholds are exempt from CEQA pursuant to Section 15308 of Title 14 of the California Code of Regulations because these actions are undertaken by the City for the protection of the environment and will ensure compliance with State mandate SB 743. Accordingly, City

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

Council will consider the recommendation to find Resolution No. 23-78 exempt from environmental review requirements of CEQA pursuant to Section 15308 of Title 14 of the California Code of Regulations.

ANALYSIS:

The document prepared by the SGVCOG established the framework for the region, however, it did not consider the uniqueness of each city or how these standard methodologies may not apply or be consistent with an individual city’s goals and policies.

Therefore, the City partnered with Kittelson & Associates, Inc., a professional traffic engineering firm, to evaluate recommendations from the SGVCOG to ensure compliance with methodologies established by OPR, procedures and thresholds for the evaluation of VMT for CEQA purposes and determine appropriate procedures and thresholds specific to the City of Montebello.

As a result, the City of Montebello Transportation Study Guidelines (Attachment B) were prepared with a goal of providing guidance on assessment of General Plan Consistency.

These transportation guidelines include a transportation assessment for Non-CEQA Level of Service analysis and CEQA-VMT Analysis. The requirements are intended for any person or entity proposing development in the City and should be used in coordination with the City’s local CEQA Guidelines and the Montebello Municipal Code to guide the development review process and facilitate environmental analysis pursuant to CEQA.

Non-CEQA- Level of Service (LOS)

CEQA requires jurisdictions to review the impact a project would have on the existing environment and to disclose those impacts to the public and decision makers and, as a result, address those impacts deemed significant. One of the environmental categories public agencies study for projects under CEQA is transportation and how traffic will be impacted with a new development. CEQA defines a significant impact as a substantial or potential change or adverse impact on the environment.

For the past several years, the manner in which the City analyzed transportation impacts under CEQA consisted of evaluating a project’s impacts using intersection and/or roadway segment LOS to determine the level of congestion (vehicle delay) that a project may have on the road or intersection by designating a letter grade. Specifically, a letter grade “A” to “F” was given, with LOS of “A” meaning the least amount of vehicle day and “F” meaning the worst level of vehicle delay.

With the passage of SB 743, LOS analysis is no longer appropriate for CEQA. However, it does not prevent a city from continuing to analyze delay or LOS outside of CEQA. LOS may still be needed as a stand-alone document for project approval for other transportation planning or analysis purposes (i.e. general plans, impact fee programs, corridor studies, ongoing network monitoring). Specifically, a transportation study may be needed as a stand-alone document which is a requirement of project approval.

As indicated in the City of Montebello Transportation Study Guidelines (Attachment B),

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

any project that includes LOS analysis, a transportation study shall be required for proposed projects that meet any of the following criteria:
• When either the weekday AM or PM peak hour trip generation (or study periods, as directed by the City) is expected to exceed 100 vehicle trips from the proposed development;
• Projects that will add more than 50 trips during the weekday AM or PM peak hours to any intersection;
• Any project where variations from the standards and guidelines provided in this manual are being proposed; or
• Determined by the City Traffic Engineer that existing or proposed traffic conditions in the project vicinity warrant evaluation.

A traffic analysis and/or traffic study must be prepared by, or under the direction of, a registered Traffic Engineer. The scope of work for traffic analysis, study areas and methodologies shall be determined by the City’s Traffic Engineer.

CEQA-VMT Transportation Assessment Guidelines
As specified in the Transportation Guidelines (Attachment B), VMT analysis should be conducted for land use projects as deemed necessary by the City Traffic Engineer and would apply to projects that have the potential to increase the baseline home-based VMT per capita for residential projects, home-based work VMT per employee for office projects, or total VMT for retail projects.

The City of Montebello Transportation Assessment Guidelines (Attachment B) will align with the city’s goals and policies and be consistent with SB 743. The proposed guidelines establish VMT screening criteria and thresholds. Staff will utilize the three-step screening process to screen projects from a detailed project-level VMT assessment or utilize the web-based tool prepared by SVCOG to assist with VMT assessment screening and mitigation recommendations. The three-step screening method is summarized below:

1. Transit Priority Area (TPA) Screening
TPA is defined as a half mile area around an existing major transit stop or an existing stop along a high-quality transit corridor per the Public Resources Code Section 21099(a)(7). Pursuant to Public Resources Cde Section 21064.3, major transit stop is defined as a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute periods. Projects with a TPA are presumed to have a less than significant impact. A project is considered to be within a TPA if all parcels within the project site have no more than 25% of their area further than one-mile from the stop or corridor and if not more than 10 percent of the residential units or 100 units (whichever is lower) in the project are further than one-half mile from the stop or corridor. The TPA review can be conducted by utilizing the SGVCOG VMT Assessment tool contained in the Transportation Assessment Guidelines as Attachment B “SGVCOG Assessment Tool User Guide”.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

2. Low VMT Area Screening
To determine if a project has low VMTs, the analyst can utilize the SGVCOG VMT assessment tool to identify if the project is within a traffic analysis zone (TAZ). The following list are the various types of projects that have been screened out from providing a detailed VMT analysis:
• Residential projects: home-based VMT per capita does not exceed 85% of the SGVCOG regional average VMT per capita.
• Office and other employment-generated projects: projects located within a TAZ area that generates home-based work VMT per employee that does not exceed 85% of the SGVCOG regional average VMT per employee.

3. Project Type Screening
For consistency with SB 743 and guidelines outlined by OPR, the following parameters have been established related to project screening criteria. OPR has identified several project types that can have a less than significant impact as their uses are considered local serving in nature. Below is a list of some of the projects that have been screened out as a less than significant project and no further VMT assessment is necessary. The complete list of screened out projects can be found in the City of Montebello Transportation Study Guidelines, “Project Screening” pages 12-15 of “Attachment B”. Examples of screened-out project types:
• Local serving k-12 schools
• Local parks
• Day care centers
• Local serving retail uses less than 50,000 square feet • Local serving assembly uses (places of worship, community organizations) • Community institutions (public libraries, fire stations, local government) • Affordable, supportive, or transitional housing located within walking distance (a half-mile radius) of transit stops or non-residential uses • Senior housing
• Student housing projects on or adjacent to a college campus • Projects generating less than 140 daily vehicle trips

The screening process is enclosed in the Transportation Guidelines included as Attachment B, “VMT Analysis Flowchart” to determine whether a project triggers additional VMT analysis.

GENERAL PLAN CONSISTENCY
The new CEQA transportation impact thresholds are consistent with the General Plan Circulation Element Goal #1 which reads:

“To facilitate traffic movement and alleviate congestion in and around the city.”

The adoption of the VMT thresholds will comply with the goals and polices of the General

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

Plan and will provide criteria to assist in the evaluation of discretionary land use projects related to transportation impacts.

SUMMARY:

Based on a study prepared by the SGVCOG and analysis conducted by the City’s Traffic Consultant, Kittleson & Associates, staff recommends that the City Council adopt Resolution No. 23-78 establishing VMT parameters, as outlined in the City of Montebello Transportation Study Guidelines (Attachment B), for adopting VMT as the methodology in determining a project’s transportation impact pursuant to CEQA and determine that this action is not a project under CEQA.

ATTACHMENT(S)

1. Attachment A - Resolution No. 23-78_CC_Nov 8 2023_draft

2. Attachment B - Montebello Transportation Study Guidelines_May 2022

3. Attachment C - Planning Commission Resolution No. 17-23

NEXT STEPS:

N/A

ATTACHMENT A
RESOLUTION NO. 23-78

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, ADOPTING THRESHOLD OF

SIGNIFICANCE AND SCREENING CRITERIA FOR PURPOSES OF

ANALYZING TRANSPORTATION IMPACTS UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) RELATED TO VEHICLE
MILES TRAVELED (VMT) AS REQUIRED BY SENATE BILL 743 (SB 743) AND FIND THE ACTION IS EXEMPT FROM CEQA.

WHEREAS, the California Environmental Quality Act Guidelines (“CEQA”) encourage public agencies to develop and publish generally applicable “thresholds of significance” to be used in determining the significance of a project’s environmental effects; and
WHEREAS, CEQA Guidelines section 15064.7(a) defines a threshold of significance as “an identifiable quantitative, qualitative or performance level of a particular environmental effect, noncompliance with which means the effect will normally be determined to be less than significant”; and
WHEREAS, CEQA Guidelines section 15064.7(b) requires that thresholds of significance must be adopted by ordinance, resolution, rule, or regulations, developed through a public review process, and be supported by substantial evidence; and WHEREAS, pursuant to CEQA Guidelines section 15064.7(c), when adopting thresholds of significance, a public agency may consider thresholds of significance adopted and recommended by other public agencies provided that the decision of the agency is supported by substantial evidence; and
WHEREAS, Senate Bill 743 (SB 743), enacted in 2013 and codified in Public Resources Code section 21099, required changes to the CEQA Guidelines requiring the criteria for determining the significance of transportation impacts of projects; and WHEREAS, in 2018, the Governor’s Office of Planning and Research (OPR) proposed, and the California Natural Resources Agency certified and adopted, new CEQA Guidelines section 15064.3 that identifies VMT, meaning that amount and distance of automobile travel attributable to a project, as most appropriate metric to evaluate a project’s transportation impacts; and
WHEREAS, as a result, automobile delays, as measured by “Level of Service” (or “LOS”) and other similar metrics, generally no longer constitutes a significant environmental effect under CEQA; and
WHEREAS, CEQA Guidelines section 15064.3 became effective on July 1, 2020, and it identified vehicle miles traveled (VMT) as the most appropriate metric to evaluate a project’s transportation impacts; and

RESOLUTION NO. 23-78

WHEREAS, the City of Montebello, having conducted a public review process, wishes to adopt VMT thresholds of significance to bring the City’s transportation analysis methodology in line with state goals pursuant to SB 743 and that typically would apply to projects within the city that are subject to CEQA; and
WHEREAS, the San Gabriel Valley Council of Government (SGVCOG) worked with participating member cities to develop a VMT analysis framework for the region, which resulted in a “Transportation Study Guidelines for Vehicle Miles Traveled and Level of Service Assessment”. Consistent with SB 743, the Guidelines will establish VMT screening criteria and thresholds; and
WHEREAS, while the use of LOS is no longer appropriate for CEQA analysis, the City Council find that such metrics are still valuable to the City in evaluating other non- environmental impacts to traffic, and such metrics are consistent with the adopted General Plan and therefore can be utilized for conditions of approval to discretionary development projects; and
WHEREAS, on October 17, 2023, the Planning Commission held a duly noticed public hearing on the proposed VMT thresholds of significance within the Transportation Study Guidelines and considered all evidence presented by City staff and other interested parties; and
WHEREAS, the City Council wishes to adopt the proposed VMT thresholds of significance within the Transportation Study Guidelines having considered all information presented by City staff; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, the City Council of the City of Montebello hereby finds, declares, and resolves as follows:

SECTION 1. The City Council finds that the adoption of the VMT thresholds of significance for transportation impacts within the City’s Transportation Assessment Guidelines will not have a significant environmental impact on the environment and are exempt from CEQA, pursuant to Section 15308 of Title 14 of the California Code of Regulations because this action is undertaken by the City for the protection of the environment. The VMT thresholds will be compliant with a State mandate (SB 743) and will be used in a regulatory process (CEQA process) that involves procedures for the protection of the environment. Accordingly, the City Council finds the adoption of this Resolution exempt from the environmental review requirements of CEQA, pursuant to Section 15308 of Title 14 of the California Code of Regulations.

SECTION 2. The City of Montebello hereby finds that the VMT thresholds of significance in the Transportation Assessment Guidelines have been developed through a public review process and are supported by substantial evidence, as required by CEQA Guidelines section 15064.7.

RESOLUTION NO. 23-78

SECTION 3. The City Council hereby adopts the proposed VMT thresholds of significance and Screening Process contained within the Transportation Assessment Guidelines, attached hereto as Attachment A, which includes VMT CEQA Analysis guidelines to ensure consistency with SB 743, and ensures consistency with the City of Montebello Circulation Element.

SECTION 4. The Director of Planning and Community Development may revisit and amend the Transportation Assessment Guidelines as needed, subject to the limitations of CEQA.

SECTION 5. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.

APPROVED AND ADOPTED THIS 8th DAY OF NOVEMBER, 2023.
_______________________________
David N. Torres, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 23-XX was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 8 th day of November, 2023 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a

RESOLUTION NO. 23-78

meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

City of Montebello
Transportation Study Guidelines
for Vehicle Miles Traveled and
Level of Service Assessment
Revised May 2022

Table of Contents
Introduction 1
Background Information ................................................................................................................................................... 1 Transportation Study Guidelines ................................................................................................................................... 2 Application of Guidelines ................................................................................................................................................. 3 Guidelines Organization.................................................................................................................................................... 4 Non-CEQA Transportation Assessment 5
Level of Service Analysis Procedure ............................................................................................................................. 5 On-Site Parking Analysis .................................................................................................................................................10 Access and Circulation Analysis ...................................................................................................................................10 CEQA Transportation Assessment – VMT Analysis 12
VMT Analysis Methodology ..........................................................................................................................................12 CEQA VMT Impact Thresholds .....................................................................................................................................19 VMT Mitigation Measures ..............................................................................................................................................19 Land Use Plans ....................................................................................................................................................................20 Transportation Projects ...................................................................................................................................................21 CEQA Assessment – Active Transportation, Public Transit, and Safety Analysis 24 Transportation Study Format 25
Attachments 27

Tables
Table 1: Intersection Level of Service Criteria ........................................................................................................................... 7 Table 2: Roadway Segment Vehicle Capacity Thresholds .................................................................................................... 8 Table 3: Roadway Segment Level of Service Criteria ............................................................................................................. 8

Attachments
Attachment A: VMT Analysis Flowchart
Attachment B: SGVCOG VMT Assessment Tool User Guide
Attachment C: Detailed VMT Forecasting Information
Attachment D: VMT Reduction Strategies
Attachment E: Transportation Project Types and VMT Analysis Requirements

City of Montebello Transportation Study Guidelines
May 2022
1 Introduction
These guidelines describe the transportation analysis requirements for land development, land use plan, and transportation projects in the City of Montebello. Guidelines are provided for evaluating a project’s environmental transportation impacts and effects on the local transportation system.

The purpose of these guidelines is to provide guidance on how to prepare transportation studies in the City of Montebello in conformance with all applicable City and State regulations.

Background Information
Senate Bill 7 43 (SB 743), signed by the Governor in 2013, has changed the way transportation impacts are identified. Specifically, the legislation directed the Office of Planning and Research (OPR) to look at different metrics for identifying transportation as a California Environmental Quality Act (CEQA) impact. The final OPR guidelines were released in December 2018 and identified vehicle miles traveled (VMT) as the preferred metric moving forward. The Natural Resources Agency completed the rulemaking process to modify the CEQA guidelines in December of 2018. The CEQA Guidelines identified that all lead agencies must use VMT as the new transportation metric for identifying significant transportation impacts beginning in July 2020.

In anticipation of the change to VMT, the San Gabriel Valley Council of Governments (SGVCOG) undertook the SGVCOG SB 743 Implementation Study to assist with answering important implementation questions about the methodology, thresholds, and mitigation approaches for VMT impact analysis in its member agencies. The study includes the following main components. • Analysis Methodologies Memorandum – Identification of potential thresholds that can be considered when establishing thresholds of significance for VMT assessment and recommendations of analysis methodologies for VMT impact screening and analysis • Mitigation Memorandum – Types of mitigation that can be considered for VMT mitigation • VMT Assessment Tool – A web -based tool that can be used for VMT screening and mitigation recommendation
The City of Montebello utilized the information produced by SGVCOG through the Implementation Study to adopt a methodology and significance thresholds for use in CEQA compliance. As noted in CEQA Guidelines Section 15064.7(b) below, lead agencies are encouraged to formally adopt their significance thresholds and this is a key part of the SB 743 implementation process. (b) Each public agency is encouraged to develop and publish thresholds of significance that the agency uses in the determination of the significance of environmental effects. Thresholds of significance to be adopted for general use as part of the lead agency’s environmental review process must be adopted by ordinance, resolution, rule, or regulation, and developed through a public review process and be supported by substantial evidence. Lead agencies may also use thresholds on a case-by-case basis as provided in Section 15064(b)(2).

City of Montebello Transportation Study Guidelines
May 2022
2 The City has refined the SGVCOG recommendations and produced these Transportation Study (TS) Guidelines to outline the specific steps for complying with the new CEQA expectations f or VMT analysis and the applicable general plan consistency requirements related to level of service (LOS).

It should be noted that CEQA requirements may change as the CEQA Guidelines are periodically updated and/or legal opinions are rendered that change how analysis is completed. As such, the City will continually review their guidelines for applicability and consultants should contact the City to ensure the most recent guidelines for project impact assessment are applied.

CEQA Changes
A key element of SB 743 is the elimination of automobile delay, LOS, and other similar measures of vehicular capacity or traffic congestion as a basis for determining significant environmental impacts.

This change is intended to assist in balancing the needs of congestion management with statewide goals related to infill development, promotion of public health through active transportation, and reduction of greenhouse gas emissions.

SB 743 includes amendments to current congestion management law that allows cities and counties to opt -out of the LOS standards that would otherwise apply in areas where Congestion Management Plans (CMPs) are still used. Further, SB 743 required OPR to update the CEQA Guidelines and establish criteria for determining the significance of transporta tion impacts. In December 2018, OPR released their final recommended guidelines based on feedback from the public, public agencies, organizations, and individuals. OPR recommended VMT as the most appropriate measure of project transportation impacts for land use projects and land use plans. For transportation projects, lead agencies may select their own preferred metric but must support their decision with substantial evidence that complies with CEQA expectations. SB 743 does not prevent a city or county fr om continuing to analyze delay or LOS outside of CEQA review for other transportation planning or analysis purposes (i.e., general plans, impact fee programs, corridor studies, congestion mitigation, or ongoing network monitoring).

Level of Service Policy
While CEQA requirements have changed and LOS no longer constitutes CEQA impacts, LOS may still be used for planning and analysis purposes. The City has vehicle LOS standards for which local infrastructure will strive to maintain. The LOS standards apply t o discretionary approvals of new land use and transportation projects. Therefore, these TS guidelines also include instructions for vehicle LOS analysis consistent with City requirements.

Transportation Study Guidelines
State and federal laws require the correlation of Land Use Element building intensities in a General Plan with the Circulation Element capacity. A TS is required by the City so that the impact of land use proposals on the existing and future circulation system can be adequately assessed and to ensure that the CEQA laws and guidelines are met.

City of Montebello Transportation Study Guidelines
May 2022
3 The following TS Guidelines identify CEQA based requirements and non-CEQA based requirements intended for any person or entity who is proposing development in the City and should be used in coordination with the City’s Local CEQA Guidelines and Municipal Code to guide the development review process.

For the past several decades, the preparation of a transportation impact analysis under the CEQA process primarily consisted of analyzing a project’s impacts using intersection and/or roadway segment LOS. However, with the passage of SB 743, LOS analysis is no longer appropriate for CEQA.

However, it may still be needed as a stand -alone document for project approval for plann ing and analysis purposes. Specifically, a transportation study may be needed as a stand -alone document which is a requirement of project approval and will include information for the decision makers that is not required as part of the CEQA process.

The purpose of these TS guidelines is to provide general instructions for analyzing the potential transportation impacts of proposed development projects. These guidelines present the recommended format and methodology that should generally be utilized in the p reparation of a TS.

Application of Guidelines
An applicant seeking project approval will submit the proposed project to the City with a planning and land use approval application. After a preliminary review of the project by City Staff, the applicant will be notified by the project planner if a TS is required. The TS should summarize the evaluation of project-related changes in both LOS and VMT.

A TS which includes LOS analysis shall be required for a proposed project when either the weekday AM or PM peak hour trip generation from the proposed development is expected to exceed 100 vehicle trips and for projects that will add more than 50 trips during either the weekday AM or PM peak hours to any intersection. The trip generation methodology is detailed in this document.

Analysis of roadway segments around the project site may also be required. Note that a TS may be required for smaller projects based on land use and location, and other days/peak hours of analysis may be required for unique land uses, based on City direction.

See Section “Non-CEQA Transportation Assessment” for details on when LOS analysis is required.

Furthermore, a TS which includes VMT assessment shall be required for a proposed project that does NOT satisfy the identified project screening criteria:
• Transit Priority Area Screening
• Low VMT Area Screening
• Project Type Screening
See Section “ CEQA Transportation Assessment - VMT Analysis ” for details on these screening criteria.

City of Montebello Transportation Study Guidelines
May 2022
4 Projects may be screened from VMT analysis and require LOS analysis, or vice -versa. Where insufficient information is available to make a preliminary assessment of a project’s effect on traffic, the City Traffic Engineer shall determine whether a TS will be required.

Guidelines Organization
The remainder of this document is organized to provide guidance on assessment for General Plan consistency (e.g., non-CEQA LOS analysis) and CEQA compliance (e.g. VMT analysis), as well as the format for the transportation study.

Transportation Study
Non-CEQA Transportation Assessment
• LOS Analysis
CEQA Transportation Assessment
• VMT Analysis
• Active Transportation, Public Transit,
and Safety Analysis

City of Montebello Transportation Study Guidelines
May 2022
5 Non-CEQA Transportation Assessment
Level of Service Analysis Procedure
Traffic analysis should be prepared by, or under the direction of, a registered traffic engineer, registered civil engineer, or qualified transportation planner. To establish a mutually agreeable scope of work for the traffic analysis, the analys t and project applicant shall meet with City staff to identify study area, assumptions, and methodologies for the traffic analysis. All assumptions and methodologies for the LOS analysis are subject to review and approval by the City Traffic Engineer.

A transportation study which includes LOS analysis shall be required for a proposed project that meets any of the following criteria:
• When either the weekday AM or PM peak hour trip generation (or other study periods, per City discretion) is expected to exceed 100 vehicle trips from the proposed development • Projects that will add more than 50 trips during the weekday AM or PM peak hours (or other study periods, per City discretion) to any intersection • Any project where variations from the standards and guid elines provided in this manual are being proposed
• When determined by the City Traffic Engineer that existing or proposed traffic conditions in the project vicinity warrant evaluation
Traffic Counts
The traffic analysis should not use traffic counts that are more than two years old without approval of the City Traffic Engineer. If traffic counts taken within the last two years are not available, then new traffic counts shall be collected by a qualified data collection firm. Turning movement data at the study intersections should be collected in 15 -minute intervals during the hours of 7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM, unless the City Traffic Engineer specifies other hours (e.g., for a signal warrant determination or weekend analysis). Unless otherwis e required, all traffic counts should generally be conducted when local schools and colleges are in session, in typical weather conditions, on Tuesdays, Wednesdays or Thursdays during non-summer months, and should avoid being taken on weeks with a holiday.

Trip Generation
Trip generation rates from the latest edition of the Trip Generation Manual published by the Institute of Transportation Engineers (ITE) shall be utilized. Analysis for a proposed project with trip generation rates not provided in the ITE Trip Generation Manual may use rates from other agencies or locally approved studies for specific or unique land uses. Documentation supporting the use of these trip generation rates will be required.

City of Montebello Transportation Study Guidelines
May 2022
6 The traffic analysis should include justification for t rip generation credits such as existing uses, transit, and internal capture. The pass-by traffic credit should be calculated based upon ITE data or special studies approved by the City.

Trip Distribution and Assignment
Description of trip distribution and assignment for vehicle trips to and from the site along specific roadways that will be utilized by project generated traffic is required. The basic methodology and assumptions used to develop trip distribution and assignments must be clearly stated and approved by the City Traffic Engineer. The basis for trip distribution should be linked to the demographic or market data in the area and should consider the project’s location relative to the regional roadway system.

The trip assignment for the project should be based on existing and projected travel patterns and the future roadway network and its travel time characteristics. The trip assignment should incorporate the trip generation of the project minus the appropriate credits.

Traffic Forecasts
The traffic analysis should include the total traffic which is expected to occur at buildout of proposed project. This means that the analyst preparing the traffic study should include all the cumulative effects of proposed developments as well. The latest version of the Southern California Association of Governments (SCAG) Travel Demand Model or appropriate sub -area travel demand model should be used to generate future year forecasts. Projects which have been approved, planned, or are under construction in the vicinity of the proposed project should be verified as included in the latest version of the SCAG model or appropriate sub -area model approved by the City Traffic Engineer.

Study Area
In consultation with City staff, interse ctions and roadway segments within the study area shall be analyzed for effects on intersection operations and roadway capacity. At a minimum, the transportation study should evaluate the following:
• Site access driveways
• Roadways adjacent to the project site
• Intersections in the immediate vicinity of the project site and where the pr oposed project will add 50 or more peak hour trips
• Roadway segments between study intersections and/or project driveways

City of Montebello Transportation Study Guidelines
May 2022
7 Operations Analysis Methodologies
Intersection Analysis
The City will use the latest version of the Highway Capacity Manual (HCM) methodology to evaluate the weekday AM and PM peak hour LOS at signalized and unsignalized intersections. The peak hour will be identified as the highest one-hour period in both weekday AM and PM counted periods, as determined by four consecutive 15 -minute count intervals. The following parameters should be used in determining the LOS at the intersections within the City. • A peak hour factor (PHF) based on observed conditions shall be used for analyzing existing conditions.
• A PHF of 0.95 shall be used for future conditions (consult with City staff if the existing PHF is higher than 0.95).

Pedestrian activity should be considered on a case by case basis using reductions in saturation flow rates for affected lanes as determined by sound engineering judgement. The HCM is the best source of guidance for assessment of pedestrian influences on flow rates.

Table 1 summarizes the range of values and LOS designations.

TABLE 1: INTERSECTION LEVEL OF SERVICE CRITERIA
LOS
Intersection Delay (seconds)
Description Signalized
Intersection
Unsignalized
Intersection
A ≤10.0 ≤10.0 EXCELLENT. Operations with very low delay and most vehicles do not stop.

B >10.0 and ≤20.0 >10.0 and ≤15.0 VERY GOOD. Operations with good progression but with some restricted movements.

C >20.0 and ≤35.0 >15.0 and ≤25.0
GOOD. Operations where a significant number of
vehicles are stopping with some backup and light
congestion.

D >35.0 and ≤55.0 >25.0 and ≤35.0
FAIR. Operations where congestion is noticeable,
longer delays occur, and many vehicles stop. The
proportion of vehicles not stopping declines
E >55.0 and ≤80.0 >35.0 and ≤50.0 POOR. Operations where there is high delay, extensive queueing, and poor progression.

F >80.0 >50.0
FAILURE. Operations that are unacceptable to most
drivers, when the arrival rates exceed the capacity of
the intersection.

Source: Highway Capacity Manual 6th Edition

In addition to assessing LOS at study intersections, the transportation study should al so evaluate the adequacy of turn pocket storage length at off-site study intersections based on 95 th percentile queues.

City of Montebello Transportation Study Guidelines
May 2022
8 Roadway Segment Analysis
A roadway segment analysis compares the daily traffic volume along a study roadway segment to the roadway classification and associated design capacity. The results are reflected in a volume to capacity, or V/C, ratio. The City of Montebello has establishe d daily vehicle capacity thresholds for each functional roadway classification. Daily capacity thresholds represent a V/C of 1.00. Table 2 summarizes the roadway segment vehicle capacity thresholds. Table 3 summarizes the range of V/C ratios and LOS values.

TABLE 2: ROADWAY SEGMENT VEHICLE CAPACITY THRESHOLDS
Roadway Classification Roadway Capacity
(Average Daily Traffic)
6 Lanes Major Arterial 60,000
4 Lane Major Arterial 40,000
4 Lane Secondary Arterial 30,000
2 Lane Collector 15,000

TABLE 3: ROADWAY SEGMENT LEVEL OF SERVICE CRITERIA
V/C Ratio LOS
≤0.60 A
>0.60 and ≤0.70 B
>0.70 and ≤0.80 C
>0.80 and ≤0.90 D
>0.90 and ≤1.00 E
>1.00 F
Analysis Scenarios
The following identifies the analysis scenarios that should be evaluated for LOS analysis (at the discretion of the City Traffic Engineer).
• Existing Conditions:

Existing traffic conditions : data must have been collected within the past two years.

Otherwise, new traffic counts shall be conducted.
• Opening Year:

Existing traffic conditions plus ambient growth and traffic from all the development within the study area for which an application has been submitted (“pending projects”), or that have been approved but not yet constructed. There may be multiple opening years if the project is proposed in phases.

City of Montebello Transportation Study Guidelines
May 2022
9 • Opening Year plus Project:

Traffic conditions of Opening Year (existing plu s ambient growth and approved and pending developments) plus traffic generated by the proposed project. • Horizon Year:

Build-out of City General Plan and circulation system. SCAG build-out projections should be used for this purpose. A General Plan build -out analysis is generally required for any project that requires a General Plan Amendment or otherwise proposes development that exceeds the land use intensity assumed for the General Plan, and/or at the discretion of the City Traffic Engineer.
• Horizon Year plus Project:

Traffic conditions of Horizon Year (General Plan build -out) plus traffic generated by the proposed project.

Projects that are to be constructed in more than one phase will require interim year future analyses to address each phase of the development and its associated traffic effects. The year(s) to be analyzed will coincide with the scheduled phasing and will be approved by the City Engineer or designee.

A table shall be included which identifies the forecast LOS for each intersection w ithin the defined study area. This summary table shall present LOS for all scenarios evaluated, including improvements proposed by the project.

Transportation Effects
Signalized or unsignalized intersections may require improvements if one or more of the following conditions are met:
• The addition of project traffic to an intersection results in the degradation of intersection operations from LOS D or better operations to LOS E or F. • The project -related increase in delay is equal to or greater than 2.0 seconds at an intersection that is already operating at LOS E or F.
• For unsignalized intersections, in addition to meeting one of the two conditions described above, the intersection also meets peak hour signal warrants either caused by project volumes, o r project volumes are added at an intersection that meets peak hour signal warrants in the baseline scenario(s). Peak hour signal warrants should be determined based on the latest California Manual on Uniform Traffic Control Devices (CA MUTCD).

Improvements may also need to be identified to address deficiencies related to queuing at study intersections. If the project causes deficiencies or worsens deficiencies, the transportation study

City of Montebello Transportation Study Guidelines
May 2022
10 should identify improvements to reduce queues (such as signal timing or dedicated turning phases) or to extend queue storage space.

Thresholds for study roadway segments are based on LOS values linked to V/C ratios. Any study roadway segment that would degrade from LOS D to LOS E or F due to the addition of project - generated traffic may require improvements. In addition, any study roadway segment that already operates at LOS E or F and experiences a V/C ratio increase of greater than 0.02 due to the addition of project-generated traffic may require improvements.

While the minimum acceptable LOS for City facilities is LOS D, at its discretion the City may allow LOS E or F operations at specific locations to encourage mixed -use, infill development that is supportive of transit and active transportation.

The fair share cost for the proposed improvements in the cumulative condition should also be calculated.

On-Site Parking Analysis
The analysis should address the on-site parking supply versus parking required per City code. If the proposed development is mixed -use, a table shall be included presenting each land use, its size and the code parking requirement. This table should clearly indicate how the code parking was calculated and include the proposed on -site parking supply together with the resultant surplus or deficit from code requirements.

Should the on -site parking supply be less than required by the City code, a detailed expla nation justifying a reduction to the code requirement must be included. Note that this does not eliminate the need for any zoning code variance. Shared parking evaluations will be considered when appropriate.

The proposed project’s on -site bicycle parking supply should also be compared to City code requirements (if applicable).

Access and Circulation Analysis
The project’s access points and on -site circulation shall be analyzed. As appropriate, the analysis shall include the following:
• Number of access points proposed for the project site • Spacing between driveways and intersections
• Potential signalization of driveways
• On-site stacking distance (including uses with a drive thru) and inbound/outbound queuing at project driveways
• Shared access
• Turn conflicts/restrictions

City of Montebello Transportation Study Guidelines
May 2022
11 • Adequate sight distance
• Driveway improvements
• Pedestrian connections
• Any other operational characteristics as identified by City staff If the proposed project is a residential or commercial use with privacy gates, the applicant shall provide a stacking analysis for review and approval. The adequacy of the interface with the arterial network will need to be demonstrated and necessary improvements to adjacent intersections may be required.

The transportation study must also include any additional analysis that is deemed necessary by City staff, to be determined through a scoping meeting. This could include a passenger loading demand analysis, freight loading demand analysis, and/or truck turning templates.

City of Montebello Transportation Study Guidelines
May 2022
12 CEQA Transportation Assessment – VMT
Analysis
VMT Analysis Methodology
For purposes of SB 743 compliance, a VMT analysis should be conducted for land use projects as deemed necessary by the City Traffic Engineer and would apply to projects that have the potential to increase the baseline home-based VMT per capita for residential projects, home-based work VMT per employee for office projects, or total VMT for retail projects for the City. All assumptions and methodologies of the VMT analysis are subject to review and approval by th e City Traffic Engineer.

A flowchart of the VMT analysis process is attached to these guidelines (see Attachment A, “VMT Analysis Flowchart”). A web -based tool has been prepared by SGVCOG to assist with VMT assessment screening and mitigation recommendatio ns.1 A user guide for use of the web -based tool is attached (see Attachment B, “SGVCOG VMT Assessment Tool Users Guide”).

For the purposes of the VMT analysis, the baseline scenario represents the existing conditions at the time of the project’s Notice of Preparation (NOP). The cumulative scenario represents the adopted SCAG RTP/SCS horizon year.

Project Screening
There are three types of screening that may be applied to effectively screen projects from a detailed, project-level VMT assessment. These screening steps are summarized below:

Step 1: Transit Priority Area (TPA) Screening
Projects located within a TPA 2 may be presumed to have a less than significant impact absent substantial evidence to the contrary. This presumption may NOT be appropriate if the project:

1 https://apps.fehrandpeers.com/SGVCOGVMT/
2 A TPA is defined as a half mile area around an existing major transit stop or an existing stop along a high- quality transit corridor per the definitions below. Public Resources Code § 21099(a)(7) Pub. Resources Code, § 21064.3 - ‘Major transit stop’ means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute periods.

Pub. Resources Code, § 21155 - For purposes of this section, a ‘high-quality transit corridor’ means a corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute hours.

City of Montebello Transportation Study Guidelines
May 2022
13 1. Has a Floor Area Ratio (FAR) of less than 0.75;

2. Includes more parking for use by residents, customers, or employees of the project than required by the City;

3. Is inconsistent with the applicable Sustainable Communities Strategy (as dete rmined by the City or other lead agency, with input from SCAG); or

4. Replaces affordable residential units with a smaller number of moderate- or high-income residential units.

A project should be considered to be within a TPA if all parcels within the project site have no more than 25 percent of their area farther than one-half mile from the stop or corridor and if not more than 10 percent of the residential units or 100 units (whichever is lower) in the project are farther than one-half mile from the stop or corridor.

To identify if the project is in a TPA, the analyst may review the TPA map included in the SGVCOG VMT assessment tool. Additionally, the analyst should confirm with all local transit providers that no recent changes in transit service have occurred in the project area (e.g., addition or removal of transit lines, addition or removal of transit stops, or changes to service frequency) since changes to transit service and/or stops may have occurred since the last time the assessment tool was updated.

At its discretion, the City can also allow a project to screen out of a detailed VMT assessment using proximity to future planned high-quality transit service.

Step 2: Low VMT Area Screening
Residential and office (and other employment-based) projects located within a low VMT-generating area may be presumed to have a less than significant impact absent substantial evidence to the contrary. In addition, other employment -related and mixed -use land use projects may qualify for the use of screening if the project can reasonably be expected to generate VMT per capita or per employee that is similar to the existing land uses in the low VMT area.

For this screening criteria, the SCAG travel forecasting model was used to measure VMT performance for individual traffic analysis zones (TAZs). TAZs are geographic polygons similar to Census block groups used to represent areas of homogenous tr avel behavior. Total daily home- based VMT per capita or home-based work VMT per employee was estimated for each TAZ. This presumption may not be appropriate if the project land uses would alter the existing built environment in such a way as to increase th e rate or length of vehicle trips. The project applicant should document whether or not any increase to the trip generation rate or length of vehicle trips is expected.

To identify if the project is in a low VMT -generating area, the analyst should utilize the SGVCOG VMT assessment tool, which maps TAZ averages and compares them to the appropriate regional averages. Residential projects located in a TAZ that generates home-based VMT per capita that

City of Montebello Transportation Study Guidelines
May 2022
14 does not exceed 85% of the SGVCOG regional average VMT per capita can be screened out of a detailed VMT analysis; office and other employment -generating projects located in a TAZ that generates home-based work VMT per employee that does not exceed 85% of the SGVCOG regional average VMT per employee can be screened out of a detailed VMT analysis. The tools interpolation function should be utilized to estimate TAZ and regional averages for the existing/NOP year , as appropriate. Additionally, as noted above, the analyst must identify if the project is consistent with the existing land uses (i.e., if the project is proposing single-family housing, there should be existing single-family housing of approximately the same density) within that TAZ and use professional judgement that there is nothing unique about the project that would otherwise be misrepresented utilizing the data from the tool.

Step 3: Project Type Screening
Some project types have been identified as having the presumption of a less than significant impact.

The following uses can be presumed to have a less than significant impact absent substantial evidence to the contrary, as their uses are local serving in nature:
• Local-serving K-12 schools
• Local parks
• Day care centers
• Local-serving retail uses less than 50,000 square feet, including:
o Gas stations
o Banks
o Restaurants
o Shopping Center
• Local-serving hotels (e.g., non-destination hotels)
• Local-serving assembly uses (places of worship, community organizations) • Community institutions (public libraries, fire stations, local government) • Affordable,3,4 supportive, or transitional housing located within walking distance (a half- mile radius) of transit stops or non-residential uses
• Assisted living facilities
• Senior housing (as defined by HUD)
• Local serving community colleges that are consistent with the assumptions noted in the

RTP/SCS
• Student housing projects on or adjacent to a college campus

3 Defined as housing that is affordable to lower income (80% Area Median Income and less) individuals or families.
4 If a project contains less than 100 percent affordable housing, the portion that is affordable should be screened out of needing a detailed VMT analysis.

City of Montebello Transportation Study Guidelines
May 2022
15 • Other local-serving uses as approved by the City Traffic Engineer • Projects generating less than 140 daily vehicle trips5 o This generally corresponds to the following “typical” development potentials:
▪ 14 single family housing units
▪ 20 multi-family, condominiums, or townhouse housing units ▪ 12,500 sq. ft. of office
▪ 28,500 sq. ft. of light industrial6
▪ 81,500 sq. ft. of warehousing6
▪ 99,500 sq. ft. of high cube transload and short-term storage warehouse6 Local serving retail projects with a total square footage less than 50,000 square feet may be presumed to have a less than significant impact absent substantial evidence to the contrary. Local serving retail generally improves the convenience of shopping close to home and has the effect of reducing vehicle travel. At its discretion , the City could require the retail projects under 50,000 square feet to provide information in the form of a market study to support the assumption that the project would serve local market demand and its users (employees, customers, visitors) would be existing within the community. The project would not generate new “dema nd” for the project land uses but would meet the existing demand that would shorten the distance existing residents, employees, customers, or visitors would need to travel. In addition, the City could consider the findings of a market study to provide substantial evidence that a retail project larger than the 50,000 square foot threshold would primarily serve a local population and result in an overall reduction in citywide VMT. Based on the results of the market study and staff discretion, a higher square footage threshold may be considered.

VMT Assessment for Non-Screened Development
Projects not screened through the steps above should complete VMT analysis and forecasting through the SCAG model or appropriate sub-area model to determine if the project has a significant VMT impact. This analysis should include ‘project generated VMT’ for the project TAZ (or TAZs) for the baseline (existing) scenario and ‘project effect on VMT’ estimates under the cumulative (horizon year) scenario below. Project generated VMT shall include the VMT generated by the site compared to the CEQA threshold of significance for the baseline scenario . The project effect on VMT is the total VMT for the city, which is more appropriate to review to evaluate how developments may change travel behavior in the area in the cumulative SCAG RTP/SCS scenario.

5 Note that a redevelopment project replacing an existing use would estimate the net increase in trips above trips what already exists.
6 This number was estimated using rates from ITE’s Trip Generation Manual. Some industrial and warehousing tenants may generate traffic differently than what is documented in ITE. In these cases, documentation of the project generating less than 140 daily trips will be required for review and approval by the City Traffic Engineer.

City of Montebello Transportation Study Guidelines
May 2022
16 • Baseline Conditions:

This data is available from the SCAG model or appropriate sub -area model approved by the City Traffic Engineer. This data (for projects analyzed using a VMT efficiency metric) is also available in the SGVCOG VMT Assessment Tool. Baseline conditions typically represent the year of the Notice of Preparation (NOP). Interpolation between the base and future year model will be required to identify the VMT representative of the baseline year . • Baseline plus Project:

The project land use would be added to the project TAZ or a separate TAZ would be created to contain the project land uses. A full base year model run would be performed and VMT changes would be isolated for the project TAZ and across the full model network. The model output must include reasonablenes s checks of the production and attraction balancing to ensure the project effect is accurately captured. These reasonableness checks are subject to City Traffic Engineer’s review. If this scenario results in a less-than-significant impact, then additional cumulative scenario analysis may not be required (more information about this outcome can be found in the Thresholds Evaluation discussion later in this chapter). The SGVCOG VMT assessment tool provides an estimate of the Baseline plus project conditions for projects analyzed using a VMT efficiency metric. This data could be presented in lieu of results from the full model run. However, it is recommended that a base year plus project run always be performed as a check for reasonableness and consistency with the cumulative year results.
• Cumulative no Project:

This data is available from the SCAG model or appropriate sub-area model approved by the City Traffic Engineer.
• Cumulative plus project:

The project land use would either be added to the project TAZ or a separate TAZ would be created to contain the project land uses. The addition of project land uses should be accompanied by a reallocation of a similar amount of land use from other TAZs; especially if the proposed project is significant in size such t hat it would change other future developments. Land use projects are often represented in the assumed growth of the cumulative year population and employment. It may be appropriate to remove land use growth that represents a project from the cumulative yea r model to represent the cumulative no project scenario. If project land uses are simply added to the cumulative no project scenario, then the analysis should reflect this limitation in the methodology and acknowledge that the analysis may overestimate the project’s effect on VMT.

Project-generated home-based VMT per capita or home-based work VMT per employee shall be extracted from the travel demand forecasting model using the production -attraction trip matrix.

The project-generated VMT metric shall be interpolated between the baseline and cumulative “plus

City of Montebello Transportation Study Guidelines
May 2022
17 project” models to the NOP year, while the regional average shall be interpolated to the NOP year using the “no project” models. For retail projects that require a baseline total VMT analysis, the “no project” total citywide VMT (all VMT produced by or attracted to TAZs in the city) shall be interpolated between the “no project” models, while the “plus project” total citywide VMT shall be interpolated between the “plus project models.” If a cumulative tot al citywide VMT analysis is required, the total citywide VMT from the “no project” and “plus project” cumulative model runs shall be compared with no interpolation or extrapolation.

Other model outputs and VMT data such as total VMT by speed bi n may needed as an input for CEQA air quality, greenhouse gas (GHG), and energy impact analyses.

A detailed description of this process is attached to these guidelines. See Attachment C, “Detailed VMT Forecasting Information.”
The SGVCOG online VMT assessment tool would only be appropriate to use when efficiency metrics such as home -based VMT per capita for residential projects or home -based work VMT per employee for office projects are being estimated; the tool allows the user to estimate VMT for any year between 2012 and 2040. If an analysis requires estimating the change in total VMT (such as a base year analysis of a retail project or a cumulative year analysis of any land use), then use of the SCAG travel demand model is required.

In addition, there may be instances where the use of the online tool is inappropriate for residential and office projects. In particular, a project must have similar land use characteristics to other projects in the model TAZ to utilize the online VMT assessment tool; otherwise, a SCAG model run must be conducted to estimate VMT per capita or employee. For example, use of the online tool may be inappropriate if an office project is proposed in an area that consists entirely of single - family housing.

Uses Other Than Residential, Office, and Retail
While residential, office, and retail projects tend to be the most common land use projects requiring a VMT analysis, projects consisting of other uses may require a VMT analysis. When considering metrics and thresholds for other land uses, the project applicant should consult with City staff. For other uses, the City will make the final determination on the appropriate metric(s) and threshold(s).

Guidance for other land uses is listed below:
• Industrial: Use office project metric and threshold
• Hotel: Use office project metric and threshold
• Medical Office: Use office project metric and threshold • School/College: Use retail project metric and threshold • Large Event Centers, Arenas, Convention Centers, and Similar Uses: Use retail project metric and threshold
• Recreational Facilities: Use retail project metric and threshold

City of Montebello Transportation Study Guidelines
May 2022
18 • Churches and Other Religious Institutions: Use retail project metric and threshold Mixed Use Projects
For land use projects with a mixed-use component, each use in the project (e.g., residential, office, and retail) should be analyzed separately, taking internalization of trips into account. This approach ensures that the vehicle trip-reducing aspects of such projects are not omitted in the VMT analysis.

Internalization can be calculated using tools such as the ITE methodology, National Cooperative Highway Research Program (NCHRP) Report 684 “Enhancing Internal Trip Capture Estimation for Mixed-Use Developments,” 7 and the US Environmental Protection Agency (EPA) Mixed -Use Trip Generation Model (MXD). 8 Such tools can be used to calculate trip reduction rates for individual mixed-use projects in the city. Project applicants should consult with the City to determine which tool to use for est imating internalization. The percentage of internal trips needs to be confirmed with City staff.

Redevelopment Projects
Per CEQA, a redevelopment project that replaces existing uses and results in a net decrease in VMT can be presumed to have a less -than-significant transportation impact and would not require a detailed VMT analysis; a redevelopment project that replaces existing uses and results in a net increase in VMT will require a VMT analysis.

This should be calculated by estimating the total VMT fo r the previous and proposed land uses using ITE trip generation rates and SGVCOG-area average trip lengths from the California Household Travel Survey (CHTS)9 provided below. If a project replaces existing uses and the project leads to a net overall increase in VMT compared to the previous uses, then the appropriate metrics and thresholds should be applied to each proposed use. If the project is a mixed -use project, then internalization should be considered when estimating its total VMT and each component’s trip generation should be multiplied by its respective trip length; if the project results in a net increase in VMT, then each individual use should be analyzed under its respective threshold. In addition, the proposed land uses should be analyzed without incorporating a credit or reduction for the displacement of existing land uses at the project site.

The following trip lengths should be used to estimate total VMT:
• Residential Projects: 5.46 miles
• Office/Employment Projects: 8.31 miles
• Retail Projects: 4.94 miles
• School/Educational Projects: 3.45 miles

7 http://www.trb.org/Publications/Blurbs/165014.aspx
8 https://www.epa.gov/smartgrowth/mixed-use-trip-generation-model 9 https://www.nrel.gov/transportation/secure-transportation-data/tsdc-california-travel-survey.html

City of Montebello Transportation Study Guidelines
May 2022
19 • Recreational Projects: 5.25 miles
• Projects w/ Employment and Customer Attributes (e.g., hospitals): 6.90 miles CEQA VMT Impact Thresholds
VMT Impacts
VMT thresholds provided below are to be applied to determine potential significant VMT impacts under CEQA.

A project would result in a significant VMT impact if , in the Existing Plus Project scenario, any of the following conditions are satisfied:
• Residential Projects: A significant impact will occur if the project’s home -based VMT per capita exceeds a level of 15% below the SGVCOG baseline home -based VMT per capita.
• Office Projects: A significant impact will occur if the project’s home -based work VMT per employee exceeds a level of 15% below the SGVCOG baseline home - based work VMT per employee.
• Retail Projects: A significant impact will occur if the project would result in a net increase the baseline total citywide VMT.

The cumulative no project scenario shall reflect the adopted RTP/SCS; as such, if a project is consistent with the SCAG RTP/SCS, then the cumulative impacts shall be considered less than significant subject to consideration of other substantial evidence. In addition, a project would not require a cumulative analysis if it screens out of a detailed VMT analysis or does not result in an Existing Plus Project VMT impact.

Otherwise, a cumulative impact analysis would be required to determine if the project would result in a net increase in citywide VMT:
• All Projects: A significant cumulative impact will occur if the project would result in a net increase in the cumulative total citywide VMT.

VMT Mitigation Measures
To mitigate VMT impacts, the following choices are available to the applicant:

1. Modify the project’s built environment characteristics to reduce VMT generated by the project.

2. Implement Transportation Demand Management (TDM) measures to reduce VMT generated by the project.

3. Participate in a VMT fee program and/or VMT mitigation exchange/banking program (if available) to reduce VMT from the project or other land uses to achieve acceptable levels.

City of Montebello Transportation Study Guidelines
May 2022
20 As part of the SGVCOG Implementation Study, key TDM measures that ar e appropriate to the region were identified. Measures appropriate for most of the City are summarized in a table attached to these guidelines. See Attachment D, “VMT Reduction Strategies.” VMT reductions should be evaluated as part of the VMT impact analysis using state-of-the-practice methodologies recognizing that many of the TDM strategies are dependent on building tenant performance over time. As such, actual VMT reduction cannot be reliably predicted and monitoring may be necessary to gauge performance related to mitigation expectations.

When a project is found to have a significant impact under CEQA, the City requires developers and the business community to assist in reducing peak hour and total vehicular trips by implementing TDM plans. The potential of a proposed project to reduce VMT through the use of a TDM plan should be addressed in the traffic study.

If a TDM plan is proposed as a mitigation measure for a project, and the traffic study attributes a reduction in peak and total traffic to the TDM plan, the following information must be prov ided:

1. A detailed description of the major components of the TDM plan and how it would be implemented and maintained on a continuing basis.

2. Case studies or empirical data that supports the anticipated reduction of traffic attributed to the TDM plan.

3. Additional V/C ratio calculations of study roadway segments that illustrate the circulation benefits of the TDM plan resulting from reduced project vehicle trip generation.

4. Enforcement Measures – how it will be monitored and enforced.

5. How it complies with the South Coast Air Quality Management District Regulations.

Land Use Plans
While new development projects must undergo VMT -based transportation impact analyses under CEQA, citywide or areawide land use plans such as General Plans and Specific Plans, which can result in substantial changes to travel patterns, must also undergo VMT analyses to determine potential impacts. In general, the evaluation of a Plan will be whether it would generate less VMT than existing conditions and compared to the current (or previous) plan.

Land use plans must be analyzed using the SCAG regional travel demand model. The following model runs and scenarios must be conducted:
• Base year model to estimate existing conditions
• Cumulative year model to estimate horizon year conditions for the no project or current plan scenario
• Cumulative year model updated to reflect the proposed project to estimate horizon year conditions with the proposed plan

City of Montebello Transportation Study Guidelines
May 2022
21 Home-based VMT per capita and home-based work VMT per employee are the appropriate metrics for assessing land use plans; total VMT per service population (residents and employees) should also be calculated. VMT efficiency metrics must be calculated for the entirety of the plan area. In the case of a general plan, this would consist of trips origi nating and/or ending in the city; in the case of a specific plan, this would consist of trips originating and/or ending in the plan area.

A significant impact would occur if any of the following conditions take place:
• If the plan generates home-based VMT per capita, home-based work VMT per employee, or total VMT per service population in the horizon year plus project scenario that exceeds the VMT metric under existing conditions.
• If the plan generates home-based VMT per capita, home -based work VMT per emp loyee, or total VMT per service population in the horizon year plus project scenario that exceeds the VMT metric under the horizon year no project/current plan scenario.

If an area plan results in significant impacts, CEQA requires mitigation measures to be implemented to reduce or mitigate impacts. Potential mitigation measures for area plans can include:
• Increasing the density and mix of proposed land uses
• Proposing bicycle, pedestrian, and transit network improvements as opposed to automobile facilities
• Policies to reduce parking supply
• Policies to address promote worker commute reduction programs • Policies to require on-site TDM strategies for individual projects under the plan Transportation Projects
In addition to land use projects and plans, transportation infrastructure projects may require a VMT analysis to comply with CEQA requirements. A detailed VMT analysis is required for transportation projects if they are expected to increase VMT; these primarily consist of projects that encour age the use of single -occupant automobile use such as the addition of through travel lanes. Projects that would require a detailed VMT analysis include , but are not limited to , the addition of automobile through lanes.

Projects that are unlikely to lead to increases in vehicular travel are excluded from VMT analysis requirements. These include projects such as roadway rehabilitation, turn lanes, travel lane reductions, transit service, bikeways, and pedestrian facilities. A full list is provided in Attachment E.

A transportation project would be excluded from VMT analysis requirements if it has already undergone VMT analysis as part of a citywide or regional plan. This exemption may be granted if the necessary VMT analysis and potential mitigations ha ve already been identified and quantified at the plan level.

City of Montebello Transportation Study Guidelines
May 2022
22 For projects that require a detailed VMT analysis (e.g., increasing vehicular throughput and not analyzed as part of a citywide or regional plan), two tiers of VMT analysis must be conducted: near- term impacts and long-term impacts.

Near-Term VMT Analysis
Near-term VMT analysis must be conducting with the SCAG model in order to estimate near -term changes to citywide VMT due to rerouted trips that could result from a new or expanded facility.

The model must be run for two scenarios, with and without the implementation of the transportation project. VMT should be captured using the boundary method, which would provide the total daily VMT on all roads within the City of Montebello. The metric for this analysis would be the net change in total citywide VMT with the transportation project.

Induced Demand Analysis
Long-term VMT analysis must be conducted in order to estimate potential long -term increases in citywide VMT due to induced demand. To capture the long-term effects such as increased travel demand, an induced demand assessment is required using the following formula recommended:
[% increase in lane miles] x [baseline VMT] x [elasticity] = [VMT resulting from the project] The baseline VMT in the City should be estimated using the boundary method on a model run that does not contain the proposed transportation project. The metric for this analysis would be the net increase in total citywide VMT with the transportation project.

Research indicates a n elasticity of 0.75 may be appropriate for arterial roads in the city; City staff shall be consulted before any induced demand analysis is undertaken.

Significant Impact Threshold
Total citywide VMT on roads in the City of Montebello (using the boundary m ethod) is the appropriate VMT metric for assessing transportation projects. A significant impact will occur if a transportation project would result in a net increase in total citywide VMT for any study scenario (near-term or long-term).

Mitigation
If a tr ansportation project would result in significant VMT impacts, CEQA requires mitigation measures to be implemented to reduce or mitigate the impact. Mitigation measures for transportation projects generally seek to reduce VMT by discouraging increased singl e-occupant vehicle travel or funding TDM measures. The following are potential mitigation measures for transportation projects:
• Bicycle network improvements
• Pedestrian network improvements

City of Montebello Transportation Study Guidelines
May 2022
23 • Transit network improvements
• Off-site TDM strategies
In addition, intelligent transportation system (ITS) strategies should be considered in place of additional vehicular through lanes to reduce VMT.

City of Montebello Transportation Study Guidelines
May 2022
24 CEQA Assessment – Active
Transportation, Public Transit, and
Safety Analysis
Potential impacts to public transit, pedestrian facilities and travel, and bicycle facilities and travel can be evaluated using the following criteria:
• A significant impact occurs if the project conflicts with adopted policies, plans, or programs regarding public transit, bicycle, or pedestrian facilities, or otherwise decreases the performance or safety of such facilities.

Therefore, the TS should evaluate whether a project is consistent with adopted policies, plans, or programs regarding active transpor tation or public transit facilities, or otherwise decreases the performance or safety of such facilities and make a determination as to whether it has the potential to conflict with existing or proposed facilities supporting these travel modes .

Impacts related to public transit, bicycles, and pedestrians should be assessed as follows:
• Transit Impacts: Examine potential operational impacts to transit routes and facilities (e.g., resulting from increased vehicular conflicts or traffic volumes). Examine poten tial impacts to transit user safety and accessibility for all existing and planned transit stops or stations adjacent to the project site or within a quarter mile of the project site. • Bicyclist Impacts : Examine potential impacts to bicyclist safety and accessibility for all existing and planned bikeways and other bicycle facilities (including roadways) adjacent to the project site, within a quarter mile of the project site, or connecting to transit stop s or stations in the quarter-mile vicinity of the project site. • Pedestrian Impacts: Examine potential impacts to pedestrian safety and accessibility for all existing and planned sidewalks, crosswalks, and other pedestrian facilities adjacent to the project site, within a quarter mile of the project site, or connecting to transit stops or stations in the quarter-mile vicinity of the project site.

The following safety-related impact criteria must also be considered:
• A proposed project will result in a significant impact if it would substantially increase hazards due to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment).
• A proposed project will result in a significant impact if it would result in inadequate emergency access.

City of Montebello Transportation Study Guidelines
May 2022
25 Transportation Study Format
Each transportation study submitted to the City shall contain each of the following elements unless the topic is not applicable. However, items omitted as “not applicable” shall first be approved by the City.

1. Executive Summary
This portion of the report shall present factual and concise information relative to the major issues.

Pertinent information shall include a brief overview of the project, the project’s traffic generation potential, the expected VMT impacts of the project, and a summary of mitigation measures. It should also summarize any deficiencies in LOS and the corresponding proposed improvements.

2. Introduction
The introduction of the report shall include a detailed description of study procedures, a general overview of the proposed project site and study area boundaries, existing and proposed site uses, and existing and proposed roadways and intersections within the defined study area (defined study area to be determined by the City). Exhibits required for this section shall include a regional map showing the project vicinity and a site layout map.

3. Project Description and Location
This section shall expand on information presented in the introduction and shall provide a detailed development scenario and specific project location. Exhibits in this section shall include, at a minimum, a clear illustration of the project in te rms of a site plan, its density, adjacent roadways, on-site parking supply, proposed traffic circulation within the project, gross square footage, number of rooms/units, and other descriptors as appropriate.

4. Methodology and Thresholds
Identify the methodology used to calculate LOS and VMT. Include the criteria used for screening projects from project-level VMT analysis, if applicable. Identify the impact threshold for VMT, and the City’s LOS standards for roadways and intersections.

5. Operations Analysis
This should include the Traffic Generation Forecast, Traffic Distribution and Assignment, Traffic Analysis, and identify required improvements as described in the Level of Service Analysis Procedure section.

6. On-Site Parking, Access, and Circulation Analysis
Refer to the On-Site Parking Analysis section and Access and Circulation Analysis section.

City of Montebello Transportation Study Guidelines
May 2022
26 7. Active Transportation, Public Transit, and Safety Analysis Refer to the Active Transportation, Public Transit, and Safety Analysis section.

8. Vehicle Miles Traveled (VMT) Analysis
Present the applicable “no project” and “plus project” VMT metrics for all study scenarios . Data should be presented in tabular format. If the project meets the City’s VMT screening criteria, this should be documented. All VMT impacts should be identified in accordance with the VMT Impact Thresholds described in these guidelines. Proposed VMT mitigation measures shall be identified, if needed.

9. Findings and Recommendations
Present the CEQA impac t findings and mitigation measures as well as any recommended improvements based on the non-CEQA transportation assessment.

10. Appendix
Detailed appendix material shall be supplied as part of the report. If the main report is too large to include an appendix, such material shall be provided under a separate and identifiable cover. Typical material in this regard includes VMT and TDM calculations, traffic counts, LOS calculation sheets, completed signal warrants, accident diagrams at high accident loca tions, sketches of proposed roadway improvements, and other information necessary for the City's review of the report.

City of Montebello Transportation Study Guidelines
May 2022
27 Attachments

City of Montebello Transportation Study Guidelines
May 2022

ATTACHMENT A: VMT ANALYSIS FLOWCHART

Step 1
Screening
Project
Questions
Procedural
Flowchart
Step 3
Developing
Mitigation
Measures
Step 2
VMT
Assessment

1. Is the project in a Transit Priority Area?

2. Are the following requirements met?
• Must have a total FAR greater than or equal to 0.75
• Cannot provide more parking than the City Municipal
Code Requirement
• Must be consistent with SCAG RTP/SCS
• Cannot replace affordable units with a smaller
number of moderate- or high-income residential units
What is the project-level VMT and its effect on VMT assessment? Does the project have a less than significant impact?
CAPCOA = California Air Pollution Control Officers Association FAR = Floor Area Ratio
PA = Production-Attraction
RTP = Regional Transportation Plan
SCAG = Southern California Association of Governments
SCS = Sustainable Communities Strategy
SGVCOG = San Gabriel Valley Council of Governments
TDM = Transportation Demand Management
TIA = Traffic Impact Analysis
TPA = Transit Priority Area
VMT = Vehicle Miles Traveled
What are the options to mitigate VMT impacts?
Abbreviations

1. Is the project located in a low VMT area?

2. Are the following requirements met?
• The project is composed of similar land use types and of a similar density to the land uses within the project TAZ • The project is assumed to generate VMT per person
similar to those existing uses
Steps
Is the project a local-serving project as noted in the Project Type Screening project list in the TIA Guidelines?
These projects include but are not limited to:
• Local serving K-12 schools
• Local-serving retail uses less than 50,000 square feet • Community and Religious Assembly Uses
• Public Services
• Affordable or supportive housing
• Projects generating less than 140 daily vehicle trips • Other projects as approved by the City Traffic Engineer Type A
TPA Screening
Type B
Low VMT Area
Screening
Type C
Project Type
Screening
Note: Review City’s thresholds of
significance for definition of low VMT area.

Note: VMT reductions associated with proposed TDM mitigation measures can be estimated with:
• CAPCOA reduction equations
• Use of OCTAM and the PA Methodology to isolate commute VMT • The SGVCOG VMT Assessment Tool TDM module can be utilized to estimate VMT reduction potential associated with TDM measures *Please note that a Mitigation Bank or Mitigation Exchange program may not be readily available. Check with City staff.

Details for VMT Assessment are provided in Transportation Study guidelines.

Modify the project’s
built environment
characteristics to
reduce VMT generated
by the project
Implement TDM
measures to reduce VMT
generated by the project
Participate in
Mitigation Bank or
Mitigation Exchange
to offset impact*

MITIGATION
TDM

PROJECT
Note: If the project
fulfills Type A, B or C
screening, the project is
presumed to result in a
less-than-significant
transportation impact.

Note: If the project is
not screened from
assessment in Step 1, the
project will require a full
VMT assessment to
disclose potential
significant impacts.

Use SGVCOG VMT Assessment Tool
Use latest version of the SCAG
model or local subregional model to
conduct VMT Assessment consistent
with Procedural Notes on VMT
Assessment on next page
Process Complete
Process Complete
Process Complete
Use SGVCOG VMT Assessment Tool
Decision Analytical process or procedural outcome
Montebello VMT Assessment Flowchart
NO
NO
NO
YES
YES
YES
Process Complete
NOYES
(Residential
and
Employment
Projects)
Note: Refer to the City's guidelines for a complete list of local-serving project types.

City of Montebello Transportation Study Guidelines
May 2022

ATTACHMENT B: SGVCOG VMT ASSESSMENT TOOL USER GUIDE

1 SGVCOG VMT Tool:

Quick Start Guide
(August 18, 2020)
Led by the San Gabriel Valley Council of Governments (SGVCOG) at the direction of 27 of the 30 member cities that constitute SGVCOG, this tool is an outcome of the VMT implementation process whereby the participating cities adopted new significance thresholds for analyzing transportation impacts pursuant to Senate Bill 743 (SB 743).  The tool covers the following SGVCOG cities:

Alhambra  Industry  Rosemead
Arcadia  Irwindale  San Dimas
Azusa  La Canada Flintridge  San Gabriel
Baldwin Park  La Puente  San Marino
Claremont  Laverne  Sierra Madre
Covina  Monterey Park  South El Monte
Diamond Bar  Montebello  Temple City
Duarte  Monrovia  Walnut
El Monte  Pomona  West Covina
The tool can be accessed at https://apps.fehrandpeers.com/SGVCOGVMT/. Each of the cities has unique thresholds of significance, and the methodologies for VMT screening may vary slightly due to the different development patterns and geographic location of each community.  Please coordinate with the respective city when using this tool for development purposes.

WHAT DOES THIS TOOL DO?
The SGVCOG VMT Tool is designed to assist you in screening and estimating project‐generated VMT for certain types of land use projects in the San Gabriel Valley and calculating VMT reductions associated with certain VMT‐reducing measures. The tool is intended for use on four primary land uses:
 Residential
 Office
 Industrial
 Commercial (e.g. retail, restaurant, and entertainment uses) The tool evaluates projects with one or a combination of these uses.

LIMITATIONS OF THE VMT EVALUATION TOOL
The VMT Evaluation Tool only covers some of the possible screening criteria that a city or county may establish for land use project VMT analysis per California Senate Bill 743. The Tool is limited to providing estimates based on data provided in the model, whereby if a proposed project is of a land use type that is not reflected in the Traffic Analysis Zone (TAZ) either now or in the future, the Tool is not capable of estimating the VMT efficiency rate for that land use type.  Other land uses types, large, complex and/or

2 mixed‐use projects, or lon g‐range land use plans should be analyzed using the Boundary Method, which requires running the SCAG RTP Model. Before making any decisions based on the information provided by the VMT Evaluation Tool, it is recommended that you contact the city in which the proposed development is locate d.

RUNNING THE VMT EVALUATION TOOL – 4 BASIC STEPS
The following are the four basic steps involved in running the VMT Evaluation Tool:

Step 1: Jurisdiction
Using the drop‐down box, select the city where the project is located.  This is required.

Step 2: Select Parcel(s)
There are three ways to locate the parcels associated with a proposed project:

1. Type in the Assessor Pa
rcel Number(s) (APN).  The APN requires a dash between each grouping of numbers (XXXX‐XXX‐XXX).

2. Type in the Project Address; or,

3. Zoom into the map
To select the parcel, click on “Add”.

 Projec t  Information
o Project Name: Must type in a project name (required field) – max 250 characters o Project Description: Required field – max 250 characters o APNs: Auto‐populated from Page 1

3  Select Base Da ta: Auto‐populated
 Analysis Methodology: Auto‐
populated
 Select Baseline Year: The tool has
the capability of providing baseline
VMT between 2012 and 2040
pursuant to the 2016 SCAG RTP
Model.  To select a baseline year,
click on the timeline and slide the
point to the preferred base line year.
 VMT Metric Specification for Land
Use 1‐3: The tool is capable of
evaluating up to three land use types
per project.  The tool is also capable
of evaluating the difference in VMT
Metrics for one land use type.  For
the latter, select the same land use
type for La
nd Use 1 and Land Use 2
and select different VMT Metrics.
 Land Use Type: Select  1) Residential, 2) Office, 3) Industrial, or 4) Commercial.  VMT Metric: Select Home‐based VMT per Capita/Home‐based VMT per Worker or Total VMT per Service Population
 Jurisdictional Average for Baseline: Pre‐set (based on City prefere nces)  Threshold: Pre‐set (based on City preferences)
 Project Screening Only versus  Continue to VMT Reduction Factors:  Option to screen first without VMT reductions. The tool provides a mechanism to return to this page and select reductions.

4

oject Screening Results (without VMT Reduction Strategies)

left of the page to “Edit Inputs”.  Click this to return to Page 3.

VMT Reduction Strategies are provided in Appendix D of the Transportation Assessment Guidelines.

the light blue “i" in a circle can be clicked on for additional informa tion, as demonstrated below.  Project Land Use Information
o The left‐hand entry boxes contain up/down arrows for increasing/decreasing values, but by clicking to the left of the up/down
arrows, you may also type in a value, as
shown below.  Please note that all
square‐footage values are calcula ted in

5 the tool in te rms of one thousand square feet (KSF) so for a 6,000 square‐foot office, the field would be populated with a “6”, as shown below.
 VMT Reduction Strategies
o Select the desired VMT Reduction Strategies by first clicking the box next to the strategy. In some cases, additional inputs will be re quired, such as the example below for Tier 3 Parking (PK01 Limit Parking Supply)
 A number of reduction strategies overlap with each other. For instance, a strategy may consist of a basket of measures which may overlap with some of the measures in another strategy. Therefore, the SGVCOG
VMT Evaluation Tool logic has been coded to reflect these dependencies, so that if one measure is chosen,
other overlapping measures are not allowed. The dependencies in the tool are summarized
below and are shown in the Tool by greying out certain reductions so that they cannot be selected.

6 If this strategy is chosen… This strategy is not allowed… PK 02 Provide Bike Facilities TP 05 Implement CTR Program TP 04 CTR Marketing and Education
TP 05 Implement CTR Program
TP 15 Travel behavior Change
TP 18 Voluntary Travel Behavior Change Program
TP 05 Implement CTR Program
PK 02 Provide Bike Facilities
TP 04 CTR Marketing and Education
TP 08 Telecommuting and Alternative Work Schedules
TP 13 Ride-Sharing Programs
TP 15 Behavioral Intervention
TP 17 Vanpool Incentives
TP 18 Voluntary Travel Behavior Change Program
TP 06 Employee Parking Cash-Out TP 10 Price Workplace Parking TP 07 Subsidized Transit Program TP 11 Alternative Transportation Benefits TP 08 Telecommuting and Alternative Work
Schedules TP 05 Implement CTR Program
TP 09 Free Door-to-Door Transit Fleet
TP 13 Ride-Sharing Programs
TP 17 Vanpool Incentives
TP 10 Price Workplace Parking TP 06 Employee Parking Cash-Out TP 11 Alternative Transportation Benefits TP 07 Subsidized Transit Program TP 13 Ride-Sharing Programs
TP 05 Implement CTR Program
TP 09 Free Door-to-Door Transit Fleet
TP 17 Vanpool Incentives
TP 15 Behavioral Intervention
TP 04 CTR Marketing and Education
TP 05 Implement CTR Program
TP 18 Voluntary Travel Behavior Change Program
TP 17 Vanpool Incentives
TP 05 Implement CTR Program
TP 09 Free Door-to-Door Transit Fleet
TP 13 Ride-Sharing Programs
TP 18 Voluntary Travel Behavior Change
Program
TP 04 CTR Marketing and Education
TP 05 Implement CTR Program
TP 15 Behavioral Intervention
 Project Screening Results (with VMT Reduction Strategies):  The results of the Project Screening are summarized in this report.  The Tool does not screen based on 110‐daily trips.  Screening for this factor must be completed outside of the tool using the ITE Trip Generation Manual.  This Tool screens projects based on their location within a TPA and/or a Low VMT Are a.  The Screening Results provides the following information about these two screening criteria.

7 1. Transi t  Priority Area (TPA):  Page 1 of the SGVCOG VMT Evaluation Tool Report

2. Low VMT Area: Page 2 of the SGVCOG VMT Evaluation Tool Report provides details about the VMT generation in the area of the proposed project.  The table in the figure below indicates the Home‐based VMT per Employee Baseline (20.4), and the dark blue li ne indicated in the bar chart (17.34) indicates the threshold of 15 percent below the Baseline.  The gray dotted line in the bar chart indicates the maximum potential VMT reduction (16.22) that could be available through the strategies in the tool.

READING THE REPORT & EXPORT FILES
The VMT Evaluation Tool produces two types of outputs: a formatted report, which shows up on the Results screen and can be downloaded as a PDF file, and data tables including all the user‐provided inputs and the back‐end data which can be downloaded as CSV files.

Key things to look for in the report / PDF:
 Whether the project falls in proximity to transit (within ½ mile of a Major Transit Stop, or ½ mile of a stop along a High‐ Quality Trans
it Corridor as defined in state law):

Look for the ‘Inside TPA?’ question on Page 1 of the report.

8  Whether the project falls in a low‐VMT area (i.e., below the VMT threshold specified by the city/town/county): Look for the ‘Low VMT Screening Analysis’ row on the Screening Results page(s) of the report, starting on page 2. There will be Low‐VMT Screening results for each land use you select.

The CSV files are inte
nded to help the user understand how the VMT reduction results were obtained; the data in the files, along with the formulas in forthcoming User Manual, should help confirm the results.

TIPS FOR SUCCESS
 Look for the “tool‐tips” across the tool to help understand fields where inputs are required.  The tool may take 1 ‐ 2 minutes to run a report; if it takes much longer, refresh and try again.  If you are running variations on the same site and project, use the back arrows in the upper‐left  of the screen (such as  ) to go back, vary some inputs, and run the report again.  To start a completely new analysis while staying in the tool, use the button in the upper‐right of the Results screen.
 The tool is optimized for Chrome, Firefox, Edge or Safari on a Windows or Mac computer, although you may also access it from a tablet or another browser. If you encounter unexpected issues, try clearing your browser cache and cookies and running again.  Please fill out the short feedback form by clicking on the link in the upper‐right of the tool. You may report errors, rate the tool, and offer suggestions for future improvements.

FOR MORE INFORMATION
SGVCOG will be providing further documentation of the VMT Evaluation Tool in Fall 2020, including a User Manual and Frequently Asked Questions (FAQ) sheet.

If you have questions about the VMT Evaluation Tool, you may email [email protected].

For any inquiries about how the tool may be applied in a land use review and approval process, please contact staff at the city/town/county in which the project is located.

City of Montebello Transportation Study Guidelines
May 2022

ATTACHMENT C: DETAILED VMT FORECASTING INFORMATION

City of Montebello Transportation Study Guidelines
May 2022

This attachment provides detailed VMT forecasting instructions for use with the 2016 RTP/SCS version of the Southern California Association of Governments (SCAG) Travel Demand Model.

Please note that SCAG periodically updates the travel demand model and while these instructions are for use of the 2016 RTP/SCS version of the model, the City should be consulted to determine the appropriate model or tool to utilize for travel demand forecasting and transportation analyses.

The SCAG travel demand model is a trip -based model that generates daily person trip -ends for each transportation analysis zone ( TAZ) across various trip purposes (e .g., home-based-work, home-based-other, and non -home-based) based on population, household, and employment variables.

Production and attractio n trip -ends are separately calculated for each zone, and generally production trip-ends are generated by residential land uses and attraction trip-ends are generated by non-residential land uses. Focusing on residential and employment land uses, the first step to forecasting VMT requires translating the land use into model terms, the closest approximations are:
• Residential: home-based production trips
• Employment: home-based work attraction trips
For retail uses, total VMT (accounting for all production and attraction trip types) is calculated and examined.

VMT Forecasting Instructions
The approach described below is for calculating home-based VMT and home -based work VMT using standard SCAG model output files. The major steps of this approach are listed as follows:
• Sum production-attraction (PA) matrices by time period and mode to calculate daily trips. • Multiply distance skim matrice s by PA trip matrices by purpose to estimate home -based production VMT (sum of home-based work, home-based school, and home-base non-work production VMT) and home-based work attraction VMT for individual TAZs. • The home-based VMT per capita for a TAZ can b e obtained by dividing the TAZ’s home - based product VMT by the number of residents in the TAZ; home -based work VMT per employee can be obtained by dividing home-based work attraction VMT by the number of employees. VMT per capita or VMT per employee for an area (e.g., city) can be calculated by aggregating the relevant VMT for all TAZs in the area, aggregating residents or employees, and dividing VMT by residents or employees to obtain the desired metric.

The approach described below is for calculating total VMT using standard SCAG model output files.

The major steps of this approach are listed as follows:
• Sum all production-attraction (PA) matrices to calculate daily trips. • Multiply distance skim matrices by daily PA trip matrices. • The total VMT can be calculated by aggregating the row or column totals for all TAZs that are within the desired geography (e.g., citywide or regional).

City of Montebello Transportation Study Guidelines
May 2022

Appropriateness Checks
The estimated results should be checked against the results from an original/unmodified model run to understand the degree of accuracy. Note that these custom processes may or may not apply to special generators trips (e.g., airport or stadium) and the City should be consulted to determine if the model and these methods are appropriate.

When calculating VMT for comparison at the study area, citywide, or regional geography, the same methodologies that were used to estimate project -specific VMT at the TAZ level should be used , aggregating VMT and population/employment totals for all zones that are within the desired geography.

City of Montebello Transportation Study Guidelines
May 2022

ATTACHMENT D: VMT REDUCTION STRATEGIES

New information
Change in VMT reduction
compared to CAPCOA
Literature or Evidence Cited
Land Use/Location 3.1.1 LUT-1 Increase Density 0.8% - 30% VMT reduction due to increase in density
Adequate Yes - however, the project must
increase residential or employment
density by at least 10%.

Increasing residential density is associated with
lower VMT per capita. Increased residential
density in areas with high jobs access may have
a greater VMT change than increases in
regions with lower jobs access.

The range of reductions is based on a range of
elasticities from -0.04 to -0.22. The low end of
the reductions represents a -0.04 elasticity of
demand in response to a 10% increase in
residential units or employment density and a -

0.22 elasticity in response to 50% increase to
residential/employment density.

0.4% -10.75% Primary sources:

Boarnet, M. and Handy, S. (2014). Impacts of Residential Density on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from: https://arb.ca.gov/cc/sb375/policies/policies.htm Secondary source:

Stevens, M. (2017). Does Compact Development Make People Drive Less? Journal of the American Planning Association, 83(1), 7-18.

Land Use/ Location 3.1.3 LUT-3 Increase Diversity of
Urban and Suburban
Developments
9%-30% VMT reduction due to
mixing land uses within a single
development
Adequate Yes 1] VMT reduction due to mix of land uses
within a single development. Mixing land uses
within a single development can decrease VMT
(and resulting GHG emissions), since building
users do not need to drive to meet all of their
needs. 2] Reduction in VMT due to regional
change in entropy index of diversity.

Providing a mix of land uses within a single
neighborhood can decrease VMT (and
resulting GHG emissions), since trips between
land use types are shorter and may be
accommodated by non-auto modes of
transport. For example when residential areas
are in the same neighborhood as retail and
office buildings, a resident does not need to
travel outside of the neighborhood to meet
his/her trip needs. At the regional level,
reductions in VMT are measured in response to
1] 0%-12%
2] 0.3%-4%
1] Ewing, R. and Cervero, R. (2010). Travel and the Built Environment - A Meta-Analysis. Journal of the American Planning Association,76(3),265-294. Cited in California Air Pollution Control Officers Association. (2010).Quantifying Greenhouse Gas Mitigation Measures. Retrieved from: http://www.capcoa.org/wp- content/uploads/2010/11/CAPCOA-Quantification-Report-9-14- Final.pdf Frank, L., Greenwald, M., Kavage, S. and Devlin, A. (2011). An Assessment of Urban Form and Pedestrian and Transit Improvements as an Integrated GHG Reduction Strategy. WSDOT Research Report WA-RD 765.1.

Washington State Department of Transportation. Retrieved from:
http://www.wsdot.wa.gov/research/reports/fullreports/765.1.pdf Nasri, A. and Zhang, L. (2012). Impact of Metropolitan-Level Built Environment on Travel Behavior.

Transportation Research Record: Journal of the Transportation Research Board, 2323(1), 75-79.

Sadek, A. et al. (2011). Reducing VMT through Smart Land-Use Design. New York State Energy Research and Development Authority. Retrieved from: https://www.dot.ny.gov/divisions/engineering/technical- services/trans-r-and-d-repository/C- 08-29%20Final%20Report_December%202011%20%282%29.pdf Spears, S.et al. (2014). Impacts of Land-Use Mix on Passenger Vehicle Use and Greenhouse Gas Emissions- Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:
https://arb.ca.gov/cc/sb375/policies/policies.htm
2] Zhang, Wengia et al. "Short- and Long-Term Effects of Land Use on Reducing Personal Vehicle Miles of Travel."Land Use/Location 3.1.4 LUT-4 Increase Destination Accessibility

6.7%-20% VMT reduction due to
decrease in distance to major job
center or downtown
Adequate Yes Reduction in VMT due to increased regional accessibility (jobs gravity). Locating new
development in areas with good access to
destinations reduces VMT by reducing trip
lengths and making walking, biking, and transit
trips more feasible. Destination accessibility is
measured in terms of the number of jobs (or
other attractions) reachable within a given
travel time, which tends to be highest at central
locations and lowest at peripheral ones.

0.5%-12% Primary sources:

Handy, S. et al. (2014). Impacts of Network Connectivity on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:
https://arb.ca.gov/cc/sb375/policies/policies.htm
Handy, S. et al. (2013). Impacts of Regional Accessibility on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:
https://arb.ca.gov/cc/sb375/policies/policies.htm
Secondary source:

Holtzclaw, et al. (2002.) Location Efficiency: Neighborhood and Socioeconomic Characteristics Determine Auto Ownership and Use – Studies in Chicago, Los Angeles, and Chicago.Land Use/ Location 3.1.5 LUT-5 Increase Transit Accessibility

0.5%-24.6% reduce in VMT due to
locating a project near high- quality
transit
Adequate Yes - the project must include the TOD
design features.
1] VMT reduction when transit station is
provided within 1/2 mile of development
(compared to VMT for sites located outside 1/2
mile radius of transit).

Locating high density development within 1/2
mile of transit will facilitate the use of transit
by people traveling to or from the Project site.

The use of transit results in a mode shift and
therefore reduced VMT.
2] Reduction in vehicle trips due to
implementing TOD. A project with a
residential/commercial center designed around
a rail or bus station, is called a transit-oriented
development (TOD). The project description
should include, at a minimum, the following
design features:
• A transit station/stop with high-quality, high-
frequency bus service located within a 5-10
minute walk (or roughly ¼ mile from stop to
edge of development), and/or
• A rail station located within a 20 minute walk
(or roughly ½ mile from station to edge of
development)
1] 0%-5.8%
2] 0%-7.3%
1] Lund, H. et al. (2004). Travel Characteristics of Transit-Oriented Development in California. Oakland, CA: Bay Area Rapid Transit District, Metropolitan Transportation Commission, and Caltrans.

Tal, G. et al. (2013). Policy Brief on the Impacts of Transit Access (Distance to Transit) Based on a Review of the Empirical Literature. California Air Resources Board. Retrieved from:
https://www.arb.ca.gov/cc/sb375/policies/transitaccess/transit_access_brief120313.pdf 2] Zamir, K. R. et al. (2014). Effects of Transit-Oriented Development on Trip Generation, Distribution, and Mode Share in Washington, D.C., and Baltimore, Maryland. Transportation Research Record: Journal of the Transportation Research Board. 2413, 45–53. DOI: 10.3141/2413- 05 Land Use/ Location 3.1.6 LUT-6 Integrate Affordable
and Below Market Rate
Housing

0.04%-1.20% reduction in VMT for
making up to 30% of housing units
BMR
Weak - Should only be used where
supported by local data on
affordable housing trip
generation.

Potentially yes - the use of this
strategy would need to be supported
by local data.

Observed trip generation indicates substantial
local and regional variation in trip making
behavior at affordable
housing sites. Recommend use of ITE
N/A “Draft Memorandum: Infill and Complete Streets Study, Task 2.1: Local Trip Generation Study.” Measuring the Miles: Developing new metrics for vehicle travel in LA. City of Los Angeles, April 19, 2017.

Land Use/Location 3.1.9 LUT-9 Improve Design of
Development

3.0% - 21.3% reduction in VMT due
to increasing intersection density vs.
typical ITE suburban development
Adequate Yes No update to CAPCOA literature; advise
applying CAPCOA measure only to large
developments with significant internal street
structure.

Same N/A
Attachment D: VMT Mitigation Strategies
Comparison of CAPCOA Strategies Versus New Research Since 2010 CAPCOA
Category
CAPCOA # CAPCOA Strategy CAPCOA Reduction
Strength of Substantial
Evidence for CEQA Impact
Analysis?
Applicable to Individual Land
Use Projects?
New Information Since CAPCOA Was Published in 2010

Neighborhood Site
Enhancements

3.2.1 SDT-1 Provide Pedestrian
Network Improvements
0%-2% reduction in VMT for
creating a connected pedestrian
network within the development
and connecting to nearby
destinations
Adequate No - this strategy would require a
project to integrate into a larger
overall network of pedestrian facilities
that would require local and/or
regional agency coordination to
implement. Current research supports
city and neighborhood level VMT
reductions, but none of the literature
reviewed contains and evaluation of
VMT reduction due to provision of complete
pedestrian networks. Only applies if located in
an area that may be prone to having a less
robust sidewalk network.

0.5%-5.7% Handy, S. et al. (2014). Impacts of Pedestrian Strategies on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:
https://arb.ca.gov/cc/sb375/policies/policies.htm
Neighborhood Site
Enhancements

3.2.2 SDT-2 Provide Traffic
Calming Measures

0.25%-1% VMT reduction due to
traffic calming on streets within and
around the development
Adequate Potentially yes - The requirements for
the project- level definition must be
met. In general, this strategy would
require a project to integrate into a
larger overall network of bicycle
facilities that would require local
and/or regional agency coordination
to implement.

Reduction in VMT due to expansion of bike
networks in urban areas. Strategy only applies
to bicycle facilities that provide a dedicated
lane for bicyclists or a completely separated
right-of-way for bicycles and pedestrians.

Project-level definition: Enhance bicycle
network citywide (or at similar scale), such that
a building entrance or bicycle parking is within
200 yards walking or bicycling distance from a
bicycle network that connects to at least one
of the following: at least 10 diverse uses; a
school or employment center, if the project
total floor area is 50% or more residential; or a
bus rapid transit stop, light or heavy rail
station, commuter rail station, or ferry
terminal. All destinations must be 3-mile
0%-1.7% Zahabi, S. et al. (2016). Exploring the link between the neighborhood typologies, bicycle infrastructure and commuting cycling over time and the potential impact on commuter GHG emissions. Transportation Research Part D: Transport and Environment. 47, 89-103.

Neighborhood Site
Enhancements

3.2.3 SDT-3 Implement an NEV
Network

0.5%-12.7% VMT reduction for GHG-
emitting vehicles, depending on
level of local NEV penetration
Weak - not recommended without
supplemental data.

No - the evidence supporting this
strategy is limited.

Limited evidence and highly limited
applicability. Use with supplemental data only.

N/A City of Lincoln, MHM Engineers & Surveyors, Neighborhood Electric Vehicle Transportation Program Final Report, Issued 04/05/05, and City of Lincoln, A Report to the California Legislature as required by Assembly Bill 2353, Neighborhood Electric Vehicle Transportation Plan Evaluation, January 1, 2008. Cited in: California Air Pollution Control Officers Association. (2010). Quantifying Greenhouse Gas Mitigation Measures. Retrieved from: http://www.capcoa.org/wp-content/uploads/2010/11/CAPCOA-Quantification-Report-9-14- Final.pdf Parking Pricing 3.3.1 PDT-1 Limit Parking Supply 5%-12.5% VMT reduction in response to reduced parking supply
vs. ITE parking generation rate
Weak - not recommended. Fehr &
Peers has developed new estimates
for residential land use only that
may be used.

Yes - evidence is only available to
support taking these reduction high-
transit urban areas.

CAPCOA reduction range derived from estimate
of reduced vehicle ownership, not supported by
observed trip or VMT reductions. Evidence is
available for mode shift due to
presence/absence of parking in high-transit
urban areas; additional investigation ongoing
Higher Fehr & Peers estimated a linear regression formula based on observed data from multiple locations. Resulting equation produces maximum VMT reductions for residential land use only of 30% in suburban locations and 50% in urban locations based on parking supply percentage reductions.

Parking Pricing 3.3.2 PDT-2 Unbundle Parking
Costs from Property Cost

2.6% -13% VMT reduction due to
decreased vehicle ownership rates
Adequate - conditional on the
agency not requiring parking
minimums and pricing/managing on-
street parking (i.e., residential
parking permit districts, etc.).

Yes - however, the project must be in a
location that does not require parking
minimums and has priced or
permitting on- street parking.

Reduction in VMT, primarily for residential uses,
based on range of elasticities for vehicle
ownership in response to increased residential
parking fees. Does not account for self-
selection. Only applies if the city does not
require parking minimums and if on-street
parking is priced and managed (i.e., residential
2%-12% Victoria Transport Policy Institute (2009). Parking Requirement Impacts on Housing Affordability. Retrieved March 2010 from: http://www.vtpi.org/park-hou.pdf.

Parking Pricing 3.3.3 PDT-3 Implement Market
Price Public Parking

2.8%-5.5% VMT reduction due to
"park once" behavior and
disincentive to driving
Adequate Yes - however, the VMT reductions
would only apply to visitor or customer
trips.

Implement a pricing strategy for parking by
pricing all central business district/employment
center/retail center on-street parking. It will be
priced to encourage park once" behavior. The
benefit of this measure above that of paid
parking at the project only is that it deters
parking spillover from project supplied parking
to other public parking nearby, which
undermine the vehicle miles traveled (VMT)
benefits of project pricing. It may also generate
sufficient area-wide mode shifts to justify
increased transit service to the area.

VMT reduction applies to VMT from
visitor/customer trips only. Reductions higher
than top end of range from CAPCOA report
apply only in conditions with highly
constrained on-street parking supply and lack

2.8%-14.5% Clinch, J.P. and Kelly, J.A. (2003). Temporal Variance Of Revealed Preference On-Street Parking Price Elasticity.

Dublin: Department of Environmental Studies, University College Dublin.

Retrieved from: http://www.ucd.ie/gpep/research/workingpapers/2004/04-02.pdf. Cited in Victoria Transport Policy Institute (2017). Transportation Elasticities: How Prices and Other Factors Affect Travel Behavior.

Retrieved from: http://www.vtpi.org/tdm/tdm11.htm
Hensher, D. and King, J. (2001). Parking Demand and Responsiveness to Supply, Price and Location in Sydney Central Business District. Transportation Research A. 35(3), 177-196.

Millard-Ball, A. et al. (2013). Is the curb 80% full or 20% empty? Assessing the impacts of San Francisco's parking pricing experiment. Transportation Research Part A. 63(2014), 76-92.

Shoup, D. (2011). The High Cost of Free Parking. APA Planners Press. p. 290. Cited in Pierce, G. and Shoup, D. (2013). Getting the Prices Right. Journal of the American Planning Association. 79(1), 67-81.

Commute Trip
Reduction

3.4.1 TRT-1 Implement CTR
Program - Voluntary

1.0%-6.2% commute VMT reduction
due to employer- based mode shift
program
Adequate - Effectiveness is
building/tenant specific. Do not use
with "TRT-2 Implement CTR
Program - Required
Implementation/Monitoring" or
with CAPCOA strategies TRT-

3.4.3 through TRT-3.4.9.

Yes - however, the effectiveness of a
voluntary CTR program would be
building tenant specific and may
require monitoring to evaluate the
program's effectiveness.

Reduction in vehicle trips in response to
employer-led TDM programs. The CTR
program should include all of the following to
apply the effectiveness reported by the
literature:
• Carpooling encouragement
• Ride-matching assistance
• Preferential carpool parking
• Flexible work schedules for carpools
• Half time transportation coordinator
• Vanpool assistance
• Bicycle end-trip facilities (parking, showers

1.0%-6.0% Boarnet, M. et al. (2014). Impacts of Employer-Based Trip Reduction Programs and Vanpools on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from: https://arb.ca.gov/cc/sb375/policies/policies.htm Commute Trip
Reduction

3.4.2 TRT-2 Implement CTR
Program - Required
Implementation/Moni
toring

4.2%-21.0% commute VMT
reduction due to employer- based
mode shift program with required
monitoring and reporting
Adequate - Effectiveness is
building/tenant specific. Do not
use with "TRT-1 Implement CTR
Program - Voluntary" or with
CAPCOA strategies TRT-

3.4.3 through TRT-3.4.9.

Yes - however, the effectiveness of a
CTR program would be building tenant
specific and may require monitoring to
evaluate the program's effectiveness.

Limited evidence available. Anecdotal evidence
shows high investment produces high
VMT/vehicle trip reductions at employment
sites with monitoring requirements and specific
targets.

Same Nelson/Nygaard (2008). South San Francisco Mode Share and Parking Report for Genentech, Inc.(p. 8) Cited in:

California Air Pollution Control Officers Association. (2010). Quantifying Greenhouse Gas Mitigation Measures.

Retrieved from: http://www.capcoa.org/wp- content/uploads/2010/11/CAPCOA-Quantification-Report-9-14- Final.pdf

Commute Trip
Reduction

3.4.3 TRT-3 Provide Ride-
Sharing Programs
1%-15% commute VMT reduction
due to employer ride share
coordination and facilities
Adequate - Effectiveness is
building/tenant specific. Do not use
with "TRT-1 Implement CTR
Program - Voluntary" or "TRT-2
Implement CTR Program - Required
Implementation/Monitoring."
Yes - however, the effectiveness of the
ride-sharing programs is building
tenant specific and may require
monitoring to evaluate the program's
effectiveness.

Commute vehicle trips reduction due to
employer ride-sharing programs.

Promote ride-sharing programs through a
multi-faceted approach such as:
• Designating a certain percentage of parking
spaces for ride sharing vehicles
• Designating adequate passenger loading and
unloading and waiting areas for ride-sharing
vehicles
• Providing an app or website for coordinating

2.5%-8.3% Victoria Transport Policy Institute. (2015). Ridesharing: Carpooling and Vanpooling. Online TDM Encyclopedia.

Retrieved from: http://vtpi.org/tdm/tdm34.htm
Commute Trip
Reduction

3.4.4 TRT-4 Implement
Subsidized or Discounted
Transit Program

0.3%-20% commute VMT reduction
due to transit subsidy of up to
$6/day
Adequate - Effectiveness is
building/tenant specific. Do not use
with "TRT-1 Implement CTR
Program - Voluntary" or "TRT-2
Implement CTR Program - Required
Implementation/Monitoring."
Yes - however, the effectiveness of a
transit subsidy program would be
building tenant specific and may
require monitoring to evaluate the
program's effectiveness.
1] Reduction in vehicle trips in response to
reduced cost of transit use, assuming that 10-
50% of new bus trips replace vehicle trips; 2]
Reduction in commute trip VMT due to
employee benefits that include transit 3]
Reduction in all vehicle trips due to reduced
transit fares system- wide, assuming 25% of
1] 0.3%-14%
2] 0-16%
3] 0.1% to 6.9%
1] Victoria Transport Policy Institute. (2017). Understanding Transport Demands and Elasticities. Online TDM Encyclopedia. Retrieved from: http://www.vtpi.org/tdm/tdm11.htm 2] Carolina, P. et al. (2016). Do Employee Commuter Benefits Increase Transit Ridership? Evidence rom the NY- NJ Region. Washington, DC: Transportation Research Board, 96th Annual Meeting. 3] Handy, S. et al. (2013). Impacts of Transit Service Strategies on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:
https://arb.ca.gov/cc/sb375/policies/policies.htm
Commute Trip
Reduction

3.4.6 TRT-6 Encourage
Telecommuting and
Alternative Work Schedules

0.07%-5.5% commute VMT
reduction due to reduced commute
trips
Adequate - Effectiveness is
building/tenant specific. Do not use
with "TRT-1 Implement CTR
Program - Voluntary" or "TRT-2
Implement CTR Program - Required
Implementation/Monitoring."
Yes - however, the effectiveness of
telecommuting and alternative work
schedules is building tenant specific
and may require monitoring to
evaluate the program's effectiveness.

VMT reduction due to adoption of
telecommuting. Alternative work schedules
could take the form of staggered starting times,
flexible schedules, or compressed work weeks.

0.2%-4.5% Handy, S. et al. (2013). Policy Brief on the Impacts of Telecommuting Based on a Review of the Empirical Literature. California Air Resources Board. Retrieved from:
https://www.arb.ca.gov/cc/sb375/policies/telecommuting/telecommuting_brief120313.pdf Commute Trip
Reduction

3.4.7 1] TRT-7 Implement CTR
Marketing
2] Launch Targeted
Behavioral Interventions

0.8%-4.0% commute VMT reduction
due to employer marketing of
alternatives
Adequate - Effectiveness is
building/tenant specific. Do not use
with "TRT-1 Implement CTR
Program - Voluntary" or "TRT-2
Implement CTR Program - Required
Implementation/Monitoring."
Yes - however, the effectiveness of
CTR marketing and behavioral
intervention programs is building
tenant specific and may require
monitoring to evaluate the program's
effectiveness.
1] Vehicle trips reduction due to CTR marketing;
2] Reduction in VMT from institutional trips
due to targeted behavioral intervention
programs
1] 0.9% to 26%
2] 1%-6%
1] Pratt, Dick. Personal communication regarding the Draft of TCRP 95 Traveler Response to Transportation System Changes – Chapter 19 Employer and Institutional TDM Strategies. Transit Cooperative Research Program. Cited in California Air Pollution Control Officers Association. (2010).Quantifying Greenhouse Gas Mitigation Measures. Retrieved from: http://www.capcoa.org/wp-content/uploads/2010/11/CAPCOA- Quantification-Report-9-14- Final.pdf
Dill, J. and Mohr, C. (2010). Long-Term Evaluation of Individualized Marketing Programs for Travel Demand Management. Portland, OR: Transportation Research and Education Center (TREC). Retrieved from:
http://pdxscholar.library.pdx.edu/usp_fac
2] Brown, A. and Ralph, K. (2017.) "The Right Time and Place to Change Travel Behavior: An Experimental Study." Washington, DC: Transportation Research Board, 2017 Annual Meeting. Retrieved from:Commute Trip Reduction

3.4.9 TRT-9 Implement Car-
Sharing Program

0.4% - 0.7% VMT reduction due to
lower vehicle ownership rates and
general shift to non- driving modes
Adequate No - this strategy would require local
and/or regional agency coordination
to implement.

Vehicle trip reduction due to car-sharing
programs; reduction assumes 1%-5%
penetration rate. Implementing car- sharing
programs allows people to have on-demand
access to a shared fleet of vehicles on an as-
needed basis, as a supplement to trips made by
non-SOV modes. Transit station-based
programs focus on providing the “last-mile”
solution and link transit with commuters’ final
destinations. Residential-based programs work
to substitute entire household based trips.

Employer-based programs provide a means for
business/day trips for alternative mode
commuters and provide a guaranteed ride

0.3%-1.6% Lovejoy, K. et al. (2013). Impacts of Carsharing on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:
https://arb.ca.gov/cc/sb375/policies/policies.htm
Need to verify with more recent UCD research.

Commute Trip
Reduction

3.4.10 TRT-10 Implement a School
Pool Program

7.2%-15.8% reduction in school
VMT due to school pool
implementation
Adequate - School VMT only. Not applicable, unless if the project being evaluated is a school.

Limited new evidence available, not conclusive Same Transportation Demand Management Institute of the Association for Commuter Transportation. TDM Case Studies and Commuter Testimonials. Prepared for the US EPA. 1997. (p. 10, 36-38) WayToGo 2015 Annual Report. Accessed on March 12, 2017 from http://www.waytogo.org/sites/default/files/attachments/waytogo-annual-report-2015.pdfCommute Trip Reduction

3.4.11 TRT-11 Provide Employer-
Sponsored
Vanpool/Shuttle

0.3%-13.4% commute VMT
reduction due to employer-
sponsored vanpool and/or shuttle
service
Adequate - Effectiveness is
building/tenant specific.

Yes - however, the effectiveness of the
employer-sponsored vanpool/shuttle
programs is dependent on the building
tenant specific and the quality of the
vanpool/shuttle service being
provided. This reduction strategy may
require monitoring to evaluate the
1] Reduction in commute vehicle trips due to
implementing employer- sponsored vanpool
and shuttle programs; 2] Reduction in commute
vehicle trips due to vanpool incentive
programs; 3] Reduction in commute vehicle
trips due to employer shuttle programs
1] 0.5%-5.0%
2] 0.3%-7.4%
3] 1.4%-6.8%
1] Concas, Sisinnio, Winters, Philip, Wambalaba, Francis, (2005). Fare Pricing Elasticity, Subsidies, and Demand for Vanpool Services. Transportation Research Record: Journal of the Transportation Research Board, 1924, pp 215-223.
2] Victoria Transport Policy Institute. (2015). Ridesharing: Carpooling and Vanpooling. Online TDM Encyclopedia. Retrieved from: http://vtpi.org/tdm/tdm34.htm 3] ICF. (2014). GHG Impacts for Commuter Shuttles Pilot Program.

Commute Trip
Reduction

3.4.13 TRT-13 Implement School
Bus Program
38%-63% reduction in school VMT
due to school bus service
implementation
Adequate - School VMT only. Not applicable, unless if the project being evaluated is a school.

VMT reduction for school trips based on data
beyond a single school district.

School district boundaries are also a factor to
consider. VMT reduction does not appear to be
a factor that was considered in a select review
of CA boundaries.

VMT reductions apply to school trip VMT only.
5%-30% Wilson, E., et al. (2007). The implications of school choice on travel behavior and environmental emissions. Transportation Research Part D: Transport and Environment 12(2007), 506-518.

Commute Trip
Reduction

3.4.14 TRT-14 Price Workplace
Parking

0.1%-19.7% commute VMT
reduction due to mode shift
Adequate - Effectiveness is
building/tenant specific.

Yes - however, the effectiveness of
pricing workplace parking could be
building tenant specific and may
require monitoring to evaluate the
program's effectiveness.

Reduction in commute vehicle trips due to
priced workplace parking; effectiveness
depends on availability of alternative modes.

Workplace parking pricing may include:
explicitly charging for parking, implementing
above market rate pricing, validating parking
only for invited guests, not providing employee
parking and transportation allowances, and
educating employees about available
alternatives.

0.5%-14% Primary sources:

Concas, S. and Nayak, N. (2012), A Meta-Analysis of Parking Price Elasticity. Washington, DC: Transportation Research Board, 2012 Annual Meeting.

Dale, S. et al. (2016). Evaluating the Impact of a Workplace Parking Levy on Local Traffic Congestion: The Case of Nottingham UK. Washington, DC: Transportation Research Board, 96th Annual Meeting.

Secondary sources:

Victoria Transport Policy Institute. (2017). Understanding Transport Demands and Elasticities. Online TDM Encyclopedia. Retrieved from: http://www.vtpi.org/tdm/tdm11.htm Spears, S. et al. (2014). Impacts of Parking Pricing on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:Commute Trip Reduction

3.4.15 TRT-15 Employee Parking
Cash-Out

0.6%-7.7% commute VMT reduction
due to implementing employee
parking cash-out
Weak - Effectiveness is
building/tenant specific. Research
data is over 10 years old (1997).

Yes - however, the effectiveness of
employee parking cash-out could be
building tenant specific and may
require monitoring to evaluate the
program's effectiveness.

Shoup case studies indicate a reduction in
commute vehicle trips due to implementing
cash-out without implementing other trip-
reduction strategies.
3%-7.7% Shoup, D. (1997). Evaluating the Effects of Cashing Out Employer-Paid Parking: Eight Case Studies. Transport Policy. California Air Resources Board. Retrieved from: https://www.arb.ca.gov/research/apr/past/93-308a.pdf.

This citation was listed as an alternative literature in CAPCOA.

Transit System 3.5.3 TST-3 Expand Transit
Network

0.1-8.2% VMT reduction in response
to increase in transit network
coverage
Adequate No - expanding the transit network
would require local and/or regional
agency coordination to implement.

Reduction in vehicle trips due to increased
transit service hours or coverage. Low end of
reduction is typical of project-level
implementation (payment of impact fees
and/or localized improvements).

0.1%-10.5% Handy, S. et al. (2013). Impacts of Transit Service Strategies on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:
https://arb.ca.gov/cc/sb375/policies/policies.htm
Transit System 3.5.4 TST-4 Increase Transit
Service Frequency/Speed

0.02%-2.5% VMT reduction due to
reduced headways and increased
speed and reliability
Adequate No - increasing the quality of transit
service would require local and/or
regional agency coordination to
implement.

Reduction in vehicle trips due to increased
transit frequency/decreased headway. Low end
of reduction is typical of project-level
implementation (payment of impact fees
and/or localized improvements).

0.3%-6.3% Handy, S. et al. (2013). Impacts of Transit Service Strategies on Passenger Vehicle Use and Greenhouse Gas Emissions - Policy Brief and Technical Background Document. California Air Resources Board. Retrieved from:
https://arb.ca.gov/cc/sb375/policies/policies.htm
Transit System 3.5.1 TST-1 Provide a Bus Rapid
Transit System

0.02%-3.2% VMT reduction by
converting standard bus system to
BRT system
Adequate No - the conversion of standard bus
system to BRT would require local
and/or regional agency coordination
to implement.

No new information identified. Same N/A
Not Applicable - not a
CAPCOA strategy
Not Applicable -
not a CAPCOA
strategy
Not Applicable - not a
CAPCOA strategy
Not Applicable - not a CAPCOA
strategy
Not Applicable - not a CAPCOA
strategy
No -evidence currently does not show
a project-specific VMT reductions, the
current studies have shown city-wide
VMT reductions from changes in travel
modes.

Bikeshare car trip substitution rate of 7- 19%
based on data from Washington DC, and
Minneapolis/St. Paul. Annual VMT reduction of
151,000 and 57,000, respectively. Includes VMT
for rebalancing and maintenance.

VMT reduction of 0.023 miles per day per
bikeshare member estimated for Bay Area
bikeshare, utilizing Minneapolis/St. Paul data
57,000-151,000 annual VMT
reduction, based on two large US
cities.

VMT reduction of 0.023 miles per day
per member, based on one large US
city estimate.

Fishman, E., Washington, S., & Haworth, N. (2014). Bike share’s impact on car use: Evidence from the United States, Great Britain, and Australia. Transportation Research Part D: Transport and Environment, 31, 13-20.

TDM Methodology: Impact of Carsharing Membership, Transit Passes, Bikesharing Membership, Unbundled Parking, and Parking Supply Reductions on Driving. Center for Neighborhood Technology, Peter Haas and Cindy Copp, with TransForm staff, May 5, 2016.

City of Montebello Transportation Study Guidelines
May 2022

ATTACHMENT E: TRANSPORTATION PROJECT TYPES AND VMT

ANALYSIS REQUIREMENTS

City of Montebello Transportation Study Guidelines
May 2022

Project types that would likely lead to a measurable and substantial increase in vehicle travel generally include:
• Addition of through lanes on existing or new highways, including general purpose lanes, HOV lanes, peak period lanes, auxiliary lanes, or lanes through grade -separated interchanges.

Projects that would not likely lead to a substantial or measurable increase in vehicle travel, and therefore generally should not require an induced travel analysis, include:
• Rehabilitation, maintenance, replacement, safety, and repair projects designed to improve the condition of existing transportation assets (e.g., highways; roadways; bridges; culverts; Transportation Management System field elements such as cameras, message signs, detection, or signals; tunnels; transit systems; and assets that serve bicycle and pedestrian facilities) and that do not add additional motor vehicle capacity • Roadside safety devices or hardware installation such as median barriers and guardrails • Roadway shoulder enhancements to provide “breakdown space,” dedicated space for use only by transit vehicles, to provide bicycle access, or to otherwise improve safety, but which will not be used as automobile vehicle travel lanes
• Addition of an auxiliary lane of less than one mile in length designed to improve roadway safety
• Installation, removal, or reconfiguration of traffic lanes that are not for through traffic, such as left, right, and U -turn pockets, two-way left turn lanes, or emergency breakdown lanes that are not utilized as through lanes
• Addition of roadway capacity on local or collector streets provided the proj ect also substantially improves conditions for pedestrians, cyclists, and, if applicable, transit • Conversion of existing general purpose lanes (including ramps) to managed lanes or transit lanes, or changing lane management in a manner that would not subst antially increase vehicle travel
• Addition of a new lane that is permanently restricted to use only by transit vehicles • Reduction in number of through lanes
• Grade separation to separate vehicles from rail, transit, pedestrians or bicycles, or to replace a lane in order to separate preferential vehicles (e.g., HOV, HOT, or trucks) from general vehicles
• Installation, removal, or reconfiguration of traffic control devices, including Transit Signal Priority (TSP) features
• Installation of traffic metering systems , detection systems, cameras, changeable message signs and other electronics designed to optimize vehicle, bicycle, or pedestrian flow • Timing of signals to optimize vehicle, bicycle, or pedestrian flow • Installation of roundabouts or traffic circles
• Installation or reconfiguration of traffic calming devices • Adoption of or increase in tolls
• Addition of tolled lanes, where tolls are sufficient to mitigate VMT increase

City of Montebello Transportation Study Guidelines
May 2022

• Initiation of new transit service
• Conversion of streets from one-way to two-way operation with no net increase in number of traffic lanes
• Removal or relocation of off-street or on-street parking spaces • Adoption or modification of on -street parking or loading restrictions (including meters, time limits, accessible spaces, and preferential/reserved parking permit programs) • Addition of traffic wayfinding signage
• Rehabilitation and maintenance projects that do not add motor vehicle capacity • Addition of new or enhanced bike or pedestrian facilities on existing streets/highways or within existing public rights-of-way
• Addition of Class I bike paths, trails, multi -use paths, or other off -road facilities that serve non-motorized travel
• Installation of publicly available alternative fuel/charging infrastructure • Addition of passing lanes, truck cl imbing lanes, or truck brake -check lanes in rural areas that do not increase overall vehicle capacity along the corridor

ITEM # 14

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arlene Salazar, Acting City Manager

BY: Paul Espinosa, Police Chief

SUBJECT: REPORT OF EMERGENCY REPAIRS TO THE POLICE DEPARTMENT

BUILDING AND APPROVAL OF CONTRACTS FOR REQUIRED

REPAIR AND REMEDIATION WORK

DATE: November 8, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Receive and file the City Manager’s report of emergency repairs to the Montebello Police Department headquarters building pursuant to Montebello Municipal Code Section 3.20.140(F) and Public Contracts Code Section 22035; and

2. Determine and find that the repairs, remediation, and purchases are of an emergency nature and are required for use of the first floor of the Police Department Building; and

3. Authorize the Acting City Manager to execute professional service agreements with Office Solutions Business Products & Services LLC (DBA: Blue Space Interiors), Pro Ceramic Tile, Mr. Rooter Plumbing, Western Audio Visual, and Premier Wall Systems for the repair of the first floor of the Montebello Police Department; and

4. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $500,000 in Account No. 100-80-840-7115 (General Fund, Police, Headquarters Rehab- Repair, Building Improvements); and

5. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The recommended emergency repairs, remediation work, and purchases are estimated to cost an aggregate amount of $1,056,000 (Attachment A). The totality of work required to bring the Police Department's first floor back into operational status will take nine to twelve months to complete. This includes flooring repairs, installation of new furniture and

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

associated technology, rehabilitation of the men's and women's locker rooms, painting and other repair work. A project of this scope must be approached in a "phased" method, with work needing to proceed in a logical order. In addition, there will be significant lead time for some equipment such as furniture and technology which needs to be ordered.

Therefore, while this project is estimated to cost $1.056 million, an initial budget amendment of $500,000 is being requested since that is the estimated amount necessary to begin initial work, issue purchase orders, etc. (See "Analysis" section below discussing project prioritized work.) Therefore, Staff recommends increasing appropriations by $500,000 in Account No. 100-80-840-7115 (General Fund, Police, Headquarters Rehab- Repair, Building Improvements). As work progresses, and additional purchase orders are approved, Staff will monitor the budget in this account and recommend additional budget adjustments through the quarterly budget review process.

BACKGROUND/DISCUSSION:

The winter of 2021-2022 saw excessive amounts of rain throughout Southern California.

The large amount of rain caused severe intermittent flooding on the northeast area of the first floor of the City's Police Building (i.e., the area off Victoria Avenue, near the LA County library building). During the month of March 2022, hallway walls were being prepared for painting as part of routine maintenance and renovation work in the building.

During the wallpaper removal, prior to painting, mold was discovered on the walls on the first floor of the Police Building.

Due to mold and substantial water intrusion on the first floor of the Police building, an air assessment was conducted in March, 2022. During the assessment, it was discovered that "black mold" was present. Subsequently, the first floor of the Police Department was closed in April, 2022 in order to commence the remediation process. This closure helped ensure the safety and well-being of all individuals working in or visiting the building. During April, 2022 a remediation and drying process was conducted as recommended by the City's insurance adjustors. Throughout the rest of 2022, the City sought to determine the cause and location of the water intrusion. Through the use of a "smoke test" conducted by a third party plumber on April 6, 2023, the source and path of the water intrusion were discovered. The cause was a broken drainage pipe within the north wall of the building and one under the cement foundation on the first floor of the Police building.

Through the City's insurance provider, an Industrial Hygienist was enlisted to conduct testing in May, 2023. The Industrial Hygienist returned after the remediation efforts to take additional tests to ensure the air was clean and safe on the first floor. On June 28, 2023, the Industrial Hygienist issued a final report indicating the air samples taken were clean and safe. In response to the air assessments and final report, the first floor was reopened with limited access. This limited opening allowed access to the shooting range and gym. The remaining areas of the first floor require additional repairs to flooring, walls and the locker room. Once these repairs are completed, the remaining areas of the first floor will be fully available for use by Police Department staff.

On August 23,2023, the Police Department submitted a report to City Council detailing

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

the need to approve emergency repairs and remediation to the first floor of the Police Building (Attachment B). During this meeting, the City Council approved the work to move forward. In that time, staff worked to repair a major broken pipe discovered through the "smoke test" conducted in April, 2023. The outcome was positive, and it is believed that the pipe repairs corrected the issue of leaks and continued water intrusion. The other major projects completed under the authority provided at the August 23, 2023 meeting include removal of the remaining water-damaged tile, carpet and wallpaper, and the removal of furniture not suitable for use. Additionally, drywall installation is almost complete, and several offices have been painted. It is anticipated that this phase of the project should be completed by early November.

The remaining repairs, maintenance work and purchase of furniture, technology and related equipment discussed in this agenda report will address the following concerns:

• Officers are unable to use the cot room to sleep prior to a court appearance after working at night or an extended watch.
• Officers are unable to use the shower facilities due to the current condition of the locker room and shower area.
• The department is unable to use the briefing room before each shift to meet with their team. The room is also used as an Emergency Operation Center, community meeting room, and training room.

ENVIRONMENTAL:

The recommended emergency repairs are exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to the California Code of Regulations Title 14 Section 15269.

ANALYSIS:

The first floor of the Police Department building is critical to the Police Department's functionality. It hosts the briefing room, locker rooms, shooting range, gym, Police Explorer program meeting room, and Special Response Team’s (SRT) equipment and training room. These rooms are important to both law enforcement operations and community engagement efforts. The first floor also serves as a host location for youth and community groups. Not having a proper meeting and work space for these community groups has severely affected attendance and participation.

During the extensive mold remediation work conducted starting in June 2023, most of the furniture was removed due to it being unsalvageable, outdated and non- ADA/ergonomically compliant. Items like the lockers, chairs, and tables received severe water damage and could not be repaired. Many of the items were several decades old and were already in poor condition prior to the mold infestation.

With the current remediation repairs underway and nearing completion, the plan is to

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

have the first floor of the Police Building fully functional as soon as possible with additional repair work and the purchase of furniture and technology. The Department has worked with staff from Public Works and the Finance-Information Technology department to gather quotes for the furniture, technology and related equipment to be replaced as well as work to be performed on the locker rooms and bathrooms (Attachment A). Additionally, Public Works will assist in the completion of the repairs, which will include painting, furniture installation and other cosmetic finishes -- work completed by City staff. Public Works staff will also serve as project manager of this complex project.

All requested work and purchases are necessary and essential to return the first floor of the Police Department building to a state that allows performance of daily public safety operations. This is a major and complex project that will take nine to twelve months to complete, which includes extra time due to supply chain issues delaying receipt of certain furniture or technology. Therefore, Staff is asking for approval to begin necessary, prioritized work and place orders with identified companies for furniture, technology and equipment.

Due to the scope of this project, it is prudent to prioritize repairs as depicted in the following list. It must be noted that delays in any of the repairs could result in more damage, price increases in materials/labor, and other types of increased deferred maintenance costs. The total project cost is estimated to be $1,056,000 with details included in the various quotes and estimates in Attachment A.

Repair Priority:

1. Briefing room - This room is utilized for daily roll calls for every shift, a community meeting room, a training room and as an Emergency Operations Center (EOC).

2. Men's and Women's locker rooms - This room is necessary for officers to have the ability to change into their uniforms and prepare for their tour of duty

3. Bathrooms and showers - Essential for officers and department personnel to have access to showers before or after their tour of duty

4. Explorer/Community room - Hosts meetings for youth and community groups, Explorers, PAAL and volunteers.

5. Special Response Team - This room is essential for SRT personnel to secure and maintain tactical equipment and to conduct briefings for tactical operations

Staff is prepared to proceed with the emergency repairs and purchases required to bring the Police Building back to full operational use. Pursuant to Montebello Municipal Code (MMC) Section 3.20.140, the City Manager has the authority in cases of emergency “to order any direct and immediate action necessary to repair or replace a public facility, procure the necessary equipment, services and supplies for the purposes of addressing the emergency, without giving notice for bids to let contracts….” Upon taking such action, the City Manager is required to provide a report to City Council of such action at the next regular City Council meeting.

This agenda report provides such a notice and serves as a recommendation to approve

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

the necessary contracts with the vendors needed to restore the Police Building to full operational use (i.e., Office Solutions Business Products & Services LLC (DBA: Blue Space Interiors), Pro Ceramic Tile, Mr. Rooter Plumbing, Western Audio Visual, and Premier Wall Systems, see Attachment A). Per the municipal code, approval of these contracts for this purpose requires a four-fifths (4/5) approval vote by the City Council.

Given the exigent circumstances, it was prudent to engage the various vendors through the authority of MMC Section 3.20.140.

SUMMARY:

The City Council is being asked to receive and file the City Manager’s report regarding the emergency repairs required to bring the Police Building back to full operational use.

Additionally, the City Council is being asked to authorize the City Manager to approve agreements with Office Solutions Business Products & Services LLC (DBA: Blue Space Interiors), Pro Ceramic Tile, Mr. Rooter Plumbing, Western Audio Visual, and Premier Wall Systems (Attachment A) for the required and necessary remediation and repairs along with purchases of furniture, technology and related equipment. Approval of these contracts is done by utilizing the emergency contracting process per California Public Contract Code Section 22035 and Montebello Municipal Code Chapter 3.20.140.

In addition, it is necessary to amend the Fiscal Year 2023-24 budget by increasing appropriations by $500,000 in Account No. 100-80-840-7115 (General Fund, Police, Headquarters Rehab-Repair, Building Improvements). These additional appropriations will be sufficient for initial work to begin and for prioritized furniture, technology and equipment to be ordered. Staff will monitor the status of this project and recommend budget amendments in future budget update reports.

ATTACHMENT(S)

1. Attachment A- Quotes for Repairs and Purchases for 1st Floor of Police Department

2. Attachment B - Emergency Repairs to Police Building Agenda Item 9, 08_23_2023

NEXT STEPS:

N/A

ATTACHMENT A

1950 Compton Ave., Unit 106, Corona, Ca. 92881 · (909) 627-9640 fax (909) 591-1629 · Lic. #967697 October 26, 2023

City of Montebello

Project: Men’s and Women’s Locker Room

PWSI respectfully submits the following proposal to include all materials, labor, equipment, cleanup, and appropriate insurances to complete the following scope of work per plans dated.

TI

1. Bid per job walk

2. Men’s 153 lf of wall. 2’ of DuraRock and 6’ of Drywall.

3. Women’s 153 lf of wall. 2’ of DuraRock and 6’ of Drywall.

4. Walls 8’ AFF

5. Reframe 2 plumbing access opening.

6. Patch and repair ceiling do to demo or trade damage.

7. Access panel provided and installed by city.

Total $49,600

Add alternate for T&M to reframe any damage metal studs to Demo hour rate $110

Excludes: Wood backing, and support system for acoustical ceiling.

We look forward to working with you on this project and offer our ultimate efforts for timely and successful completion.

Respectfully,
Sebastian Alvarez
Cell 909 208-1205
[email protected]

ITEM # 9

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM:

Arlene Salazar, Acting City Manager
BY:

Paul Espinosa, Police Chief
SUBJECT: REPORT OF EMERGENCY REPAIRS TO THE POLICE DEPARTMENT

BUILDING AND APPROVAL OF CONTRACTS FOR REQUIRED

REPAIR AND REMEDIATION WORK
DATE:

August 23, 2023
RECOMMENDATION(S):

It is recommended that the City Council:

1. Receive and file the City Manager’s report of emergency repairs to the Montebello Police Department headquarters building pursuant to Montebello Municipal Code Section 3.20.140 and Public Contracts Code Section 22035; and

2. Determine and find that the repairs and remediation are of an emergency nature and required to prevent further water intrusion which, if left unattended, will continue to create toxic mold, officer safety concerns, and liability in regards to proper storage and handling of criminal evidence; and

3. Authorize the Acting City Manager to execute professional service agreements with ATI Restoration LLC., Mr. Rooter Plumbing, and Custom Craft Flooring for the repair of the Montebello Police Department to remediate the damage caused by water intrusion, in a total aggregate amount of $300,000; and

4. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $300,000 in Account No.100-30-510-6040.60 (General Fund, Public Works, Facilities Maintenance, Other Contract Services-Building Maintenance/ Repairs); and

5. Take such additional, related, action that may be desirable.

FISCAL IMPACT:

The recommended emergency repairs and remediation work are estimated to cost an aggregate amount not-to-exceed $300,000. This amount includes an estimated total of $280,000, plus an additional $20,000 in contingency funds should there be necessary

ATTACHMENT B

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 23, 2023

change orders. The total cost will be paid from Account No.100-30-510-6040.60 (General Fund, Public Works, Facilities Maintenance, Other Contract Services-Building Maintenance/ Repairs). The recommended actions include amending the Fiscal Year 2023-24 budget by $300,000 in that account.

Risk Management staff have been working closely with the City's insurance provider in order to file claims to receive reimbursement for costs associated with the Police Department building damage. Staff have had multiple meetings with the City's insurance representatives over the past several months, as well as meeting with vendors specializing in mold detection and remediation recommended by the insurance company. To date, Staff have filed reimbursement claims totaling $347,000. This amount would reimburse the City for expenses related to the rental of portable lockers and showers since the current locker room is unusable, mold and related air quality testing, restoration, remediation and repair work, inspection by an industrial hygienist, and other related work and services. The reimbursement claims seek expenses dating back to the date of discovery (March, 2022), and will include all expenses through completion of final remediation work to bring the Police building back to full operational status.

Therefore, depending on the claim decision by the City's insurance broker, funds will be available to offset the General Fund expenditures related to the water damage. Staff anticipate reimbursement will be received by the end of the current fiscal year. Once a decision is made by the insurance company concerning the various claims filed, Staff will provide an update to the City Council on the total amount reimbursed.

BACKGROUND/DISCUSSION:

The winter of 2021-2022 saw excessive amounts of rain throughout Southern California. The large amount of rain caused severe intermittent flooding on the northeast area of the first floor of the City's Police Building (i.e., the area off Victoria Avenue, near the LA County library building). During the month of March 2022, hallway walls were being prepared for painting as part of routine maintenance and renovation work in the building. During the wallpaper removal, prior to painting, mold was discovered on the walls on the first floor of the Police building.

Due to the mold and substantial water intrusion on the first floor of the Police building, an air assessment was carried out on March 28, 2022. The purpose of this assessment was to determine the extent of the mold growth and identify the specific type of mold present.

During the assessment, it was discovered that Penicillium/Aspergillus, commonly referred to as black mold, was present on the first floor as well as the second-floor narcotics office. This type of mold can pose health risks and therefore, immediate action was taken to address the issue and ensure the safety and well-being of Police Department employees and any visitors to the Police building.

Subsequently, on April 12, 2022, the first floor of the Police Department was closed in order to commence the remediation process. This step was necessary to ensure the safety and well-being of all individuals working in or visiting the building. To ensure the continuity of public safety operations and maintain a safe working environment, all first- floor operations were relocated to the second and third floors of the Police building. This

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 23, 2023

included the locker rooms, evidence storage, staff workstations and meeting rooms. Special attention and care were taken during this relocation process to ensure the security and proper handling of all evidence stored. Portable locker units (a total of 55) and portable bathrooms and showers were ordered to provide necessary locker and shower space to Police Department staff.

In April of 2022, a remediation and drying process was conducted as recommended by the City's insurance adjusters. During the remainder of 2022, the City sought to determine the cause and location of the water intrusion. Initial investigative efforts involved drilling through the concrete slab in order to determine if the water and moisture were coming from the ground. The readings showed that the water and moisture were not coming from the ground into the first floor.

On April 6, 2023, the City engaged a plumber to conduct a "smoke test" to determine the source and path of the water intrusion. Video of the "smoke test" taken by the plumber traces the water intrusion to right outside the door on the second floor at the north entrance of the Police building. Further examination and inspection revealed a broken drainage pipe, one within the north wall of the building and one under the cement foundation of the first floor.

On May 11, 2023, an Industrial Hygienist, recommended by the City's property insurance adjusters, conducted air tests and took samples showing the continued existence of mold on the first floor of the Police building. The Industrial Hygienist shared the results with the restoration company, who remediated the affected areas in order to make the first floor habitable in June of 2023.

The Industrial Hygienist returned after the remediation efforts to take additional tests to ensure the air was clean and safe on the first floor. On June 28, 2023, the Industrial Hygienist issued a final report indicating the air samples taken were clean and safe. In response to the air assessments and final report, the first floor was reopened with limited access. This limited opening allowed access to the shooting range and gym. The remaining areas of the first floor require additional repairs to flooring, walls and the locker room. Once these repairs are completed, the remaining areas of the first floor will be opened for use by Police Department staff.

The remaining repairs and maintenance work will address the following concerns:

/g3 Officers unable to use the cot room to sleep prior to court appearance after working at night or an extended watch.
/g3 Officers unable to use shower facilities due to current condition of the locker room and shower area.
/g3 Although the shooting range is useable for quarterly qualification all other training has been restricted due to current first floor repairs still being needed. /g3 Evidence storage and processing has been severely affected and repairs must be made to restore the storage facility. Continuing to use the temporary storage

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 23, 2023

facility can negatively affect criminal prosecutions and open up the City to civil liability.

Additionally, the first floor of the Police building is used for Police Explorer and volunteer Citizens on Patrol meetings and training. The office space and training areas are currently unavailable due to the state of disrepair.

ENVIRONMENTAL:

The recommended emergency repairs are exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to the California Code of Regulations Title 14 Section 15269. The air tests show that the air is now clean. However, in order to ensure that the first-floor air stays clean for the health and safety of personnel and to restore operations, it is urgent that the City make the necessary repairs before we get more rain and the same issues reoccur.

ANALYSIS:

The City has received repair estimates from the remediation/restoration company recommended by the City's insurance adjusters (ATI Restoration, LLC) . The remediation/restoration company has agreed upon rates with the City's property insurance company. The work estimates were reviewed by the Director of Public Works and are in-line with restoring the first floor and making it fully operational. Additionally, Public Works will be available to assist in the completion of the repairs, which will include painting and other aesthetic finishes.

The City is prepared to proceed with the emergency repairs required to bring the Police building back to full operational status. Pursuant to Montebello Municipal Code (MMC) Section 3.20.140, the City Manager has the authority in cases of emergency “to order any direct and immediate action necessary to repair or replace a public facility, procure the necessary equipment, services and supplies for the purposes of addressing the emergency, without giving notice for bids to let contracts….” Upon taking such action, the City Manager is required to provide a report to City Council of such action at the next regular City Council meeting.

This agenda report provides such a notice and serves as a recommendation to approve the necessary contracts with the repair and remediation companies needed to restore the Police building to full operational status (i.e., ATI Restoration LLC., Mr. Rooter Plumbing, and Custom Craft Flooring) . Per the municipal code, approval of these contracts for this purpose requires a four-fifths (4/5) approval vote by the City Council. Given the exigent circumstances surrounding the discovery and eventual remediation of the mold caused by water intrusion into the Police building, coupled with the City's insurance company involvement in recommending the testing and repair companies, it was prudent to engage the various vendors through the authority of MMC Section 3.20.140.

CITY COUNCIL AGENDA REPORT - MEETING OF AUGUST 23, 2023

SUMMARY:

The City Council is being asked to receive and file the City Manager’s report regarding the emergency repairs required to remediate the water damage to the Police Building.

Additionally, the City Council is being asked to authorize the City Manager to approve agreements with ATI Restoration LLC., Mr. Rooter Plumbing, and Custom Craft Flooring in a total aggregate amount not-to-exceed $300,000 for the required and necessary mold remediation repairs. Approval of these contracts is done by utilizing the emergency contracting process per California Public Contract Code Section 22035 and Montebello Municipal Code Chapter 3.20.140. The estimates provided include the allowable contingency amount considering the scope of work.

Approval of the contracts noted above requires amending the Fiscal Year 2023-24 budget by increasing appropriations by $300,000 in Account No.100-30-510-6040.60 (General Fund, Public Works, Facilities Maintenance, Other Contract Services-Building Maintenance/ Repairs). Staff is currently working with the City's insurance broker to file reimbursement claims for various expenses related to the mold remediation, testing, locker and shower rental, repairs to walls and flooring, etc. To date, Staff has submitted claims totaling $347,000. Once a decision by the City's insurance company on the various claims is rendered, Staff will provide an update to the City Council.

ATTACHMENT(S)
None
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ITEM # 15

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arlene Salazar, Acting City Manager

BY: Paul Espinosa, Police Chief

SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 3798 WITH

ALLIED UNIVERSAL TO PROVIDE JAIL SERVICES

DATE: November 8, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Approve Amendment No. 1 to Agreement No. 3798 with Allied Universal for professional services operating the Montebello Police Department’s Type 1 Jail Facility which will exercise the first of the provided two (2) year extensions; and

2. Authorize the Acting City Manager and/or her designee to execute Amendment No. 1 on behalf of the City of Montebello; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The total annual cost for these services to operate the Montebello Police Department’s Type 1 Jail Facility is $503,322. This expense is currently budgeted under the General Fund- Police- Detention Facility- Contract Services (100-80-831-6040.10) in the Fiscal Year 2023-24 adopted budget. The proposed total operating cost for Fiscal Year 2024- 2025 is $528,488. No budget adjustment is needed as part of the recommended action to approve Amendent No. 1.

BACKGROUND/DISCUSSION:

On April 8, 2020, the City entered into Agreement 3798 (see Attachment A) with G4S Secure Solutions, which was later acquired by Allied Universal, to operate, manage, supervise, and maintain the Jail in order to properly receive, detain, and care for all inmates that may be booked.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

The current jail services contractor provides staff and management for the Montebello City Jail. The prisoners are taken in and processed; they are screened, segregated and housed; they are fed according to State and Federal requirements; and, their immediate medical needs are provided for. Local prisoners are transported to the East Los Angeles Municipal Court. Injured and long-term local prisoners are transported to appropriate Los Angeles County Sheriffs facilities.

Allied Universal performs duties under the guidelines established in the Department’s Policy Manual and Jail Procedure Manual relating to the custody and transportation of prisoners, including but not limited to:
• Transportation of prisoners from field locations to the jail facility using assigned, department owned, vehicles;
• Assume all responsibilities for the care and processing of prisoners that would otherwise be relegated to the arresting or booking officers relating to prisoner custody and housing;
• Complete booking of prisoners;
• Mandated inspections of the jail facility and persons detained therein; • Evaluate prisoners for criteria relating to: Admittance to the jail facility; Segregation of prisoners; Need for medical attention; Feeding schedules and serving of meals;
• Produce reports relating to incidents they witness or are involved in; • Notification of Police Department supervisors;
• Booking of property into evidence;
• Fingerprinting applicants and registrants;
• Testifying in court and/or administrative hearings;
• Accept bail bonds and release prisoners; and
• Transportation of prisoners from the jail facility to other locations: County Jail; East Los Angeles Court; Hospital; and other locations as determined by Department supervisory personnel.

Over the past three years, Allied Universal/G4S has provided the City with proper maintenance and support services to ensure the Jail facility continues to be properly certified to remain operational for Police operations. Staff has determined that Allied Universal is a highly qualified provider and should continue providing services. The company has contracts with other facilities that range in size and that have expressed their satisfaction with Allied Universal’s services. Additionally, Allied Universal has established a training program for its staff that has been successfully implemented and will continue throughout the contract.

In accordance with Agreement No. 3798, the City and Contractor desire to amend the Agreement to document the acquisition of G4S Secure Solutions by Allied Universal on April 5, 2021, and to exercise the first of the provided two (2) year term extensions set forth in Section 13 of the Agreement.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

The City Council is being asked to approve Amendment No. 1 to Agreement No. 3798 with Allied Universal to continue providing jail management services for the Montebello Police Department. The amendment also serves to document the acquisition of G4S Secure Solutions by Allied Universal and shall amend throughout to change the party name of “G4S” to “Allied Universal. The term of this Agreement shall continue in effect until June 30, 2025. Funding for these services was included in the FY 2023-24 budget, therefore no amendment is needed.

ATTACHMENT(S)

1. Attachment A - G4S Agreement No 3798

2. Attachment B - Amend No. 1 to Agr. 3798

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ATTACHMENT A

ATTACHMENT B

CITY OF MONTEBELLO
AMENDMENT NO. 1 TO AGREEMENT NO. 3798
WITH G4S SECURE SOLUTIONS (USA), INC.
(ACQUIRED BY ALLIED UNIVERSAL)
This Amendment No. 1 to the Agreement No. 3798 (“Amendment No. 1”), is made and entered into this 2023, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and Allied Universal, which has acquired G4S Secure Solutions (“Contractor”). The City and the Contractor are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".

RECITALS
WHEREAS, the Contractor and the City entered into that certain Agreement for security services, dated September 1, 2020 ("Agreement"); and WHEREAS, the City awarded the Agreement to the Contractor based on their qualification, subsequent to a competitive selection process; and WHEREAS, the City and Contractor desire to amend the Agreement to document the acquisition of G4S Secure Solutions by Allied Universal on April 5, 2021, and to exercise the first of the provided two (2) year term extension set forth in Section 13 of the Agreement; and
WHEREAS, the Contractor has provided updated rate schedules, attached hereto and incorporated into the Agreement by this Amendment; and WHEREAS, for the reasons set forth herein, the City and Contractor desire to enter into this Amendment No. 1, as set forth below.

NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS
SECTION 1. The Agreement shall be amended throughout to change the party name of “G4S” name to “Allied Universal.”
SECTION 2. Section 13(a) of the Agreement shall be amended as follows:
“The term of this Agreement shall continue in effect until June 30, 2025, (“Expiration Date”) unless terminated earlier per the terms herein. Customer may exercise an option to extend the Agreement for one (1) two (2) year term only if (a) written request for an extension is submitted 60 days before the Expiration Date, and (b) written approval is mutually executed by both parties on or before the Expiration Date.”

AMENDMENT NO. 1 TO AGREEMENT NO. 3798

SECTION 3. Section 19 of the Agreement for notice to G4S shall be amended as follows:

To Allied Universal:

Richard Dirmandzhyan
General Manager
Allied Universal
535 N Brand Blvd. Suite 101 | Glendale, CA 91203
C: 951-201-2566 | [email protected]
SECTION 4. The Agreement shall be amended to include the updated rate schedules attached to this Amendment as Exhibit “A”.

SECTION 5. Except as expressly modified or supplemented by this Amendment No.1, all other provisions of the Agreement, shall remain unaltered and in full force and effect.

In the event of conflict between the provisions of this Amendment No.1 and the provisions of the Agreement, the provisions of this Amendment No. 1 shall control. [END OF AMENDMENT NO.1]
[SIGNATURES ON THE FOLLOWING PAGES]

AMENDMENT NO. 1 TO AGREEMENT NO. 3798

IN WITNESS WHEREOF, the Parties execute this Amendment No.1 to take effect as of the Effective Date identified above.
an
PDT)
(“CITY”) (“CONTRACTOR”)

CITY OF MONTEBELLO
Ri

ALLIED UNIVERSAL
Richard Dirmandzhy
chard Dirmandzhyan (Oct 30, 2023 15:24
Arlene Salazar, Acting City Manager Richard Dirmandzhyan General Manager
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

AMENDMENT NO. 1 TO AGREEMENT NO. 3798

EXHIBIT A

UPDATED RATE SCHEDULES

EXHIBIT A
Montebello Police Department
Allied Universal Custody Officer Rate Schedule (July 1, 2023 - June 30, 2024) Employee Designation Weekly
Hours
Officer
Hourly Pay
Rate
Hourly Bill
Rate
OT/Holiday
Bill Rate
Estimated
Monthly Cost
Estimated
Annual Cost
Custody Officer Supervisor (1 FTE - Exempt) 40 $ 34.65 $ 59.89 $ 89.84 $ 10,409.23 $ 124,910.76 Custody Officers 192 $ 21.00 $ 37.80 $ 56.70 $ 31,534.27 $ 378,411.26 232 $ 41,943.50 $ 503,322.02
Grand Totals $ 41,943.50 $ 503,322.02
Allied Universal Custody Officer Rate Schedule (July 1, 2024 - June 30, 2025) Employee Designation Weekly
Hours
Officer
Hourly Pay
Rate
Hourly Bill
Rate
OT/Holiday
Bill Rate
Estimated
Monthly Cost
Estimated
Annual Cost
Custody Officer Supervisor (1 FTE - Exempt) 40 $ 36.38 $ 62.89 $ 94.33 $ 10,929.69 $ 131,156.29 Custody Officers 192 $ 22.05 $ 39.69 $ 59.54 $ 33,110.99 $ 397,331.83 232 $ 44,040.68 $ 528,488.12
Grand Totals $ 44,040.68 $ 528,488.12

Created:

By:

Status:
2023-10-30
Micah Herd ([email protected])
Signed
Transaction ID: CBJCHBCAABAAvqV5L0mywLzFUpKxMNbR4E_smDpMgD_M Amend No. 1 to Agr. 3798 - AUS (formerly G4S)
(Final - v3 w Ex A)
Final Audit Report 2023-10-30
"Amend No. 1 to Agr. 3798 - AUS (formerly G4S)(Final - v3 w Ex A)" History
Document created by Micah Herd ([email protected]) 2023-10-30 - 9:59:37 PM GMT
Document emailed to Richard Dirmandzhyan ([email protected]) for signature 2023-10-30 - 10:00:56 PM GMT
Email viewed by Richard Dirmandzhyan ([email protected]) 2023-10-30 - 10:19:06 PM GMT
Document e-signed by Richard Dirmandzhyan ([email protected]) Signature Date: 2023-10-30 - 10:24:46 PM GMT - Time Source: server Agreement completed.
2023-10-30 - 10:24:46 PM GMT

ITEM # 16

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arlene Salazar, Acting City Manager

BY: Rita Montalvo, Acting Director

SUBJECT: AMEND THE FISCAL YEAR 2023-24 BUDGET BY INCREASING APPROPRIATIONS IN THE AMOUNT OF $2,100,000 FOR THE

MONTEBELLO DOWNTOWN SEWER INFRASTRUCTURE

IMPROVEMENT PROJECT

DATE: November 8, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Amend the Fiscal Year 2023-24 Budget by increasing appropriations in the amount of $2,100,000 in Account No. 263-30-340-6040.45 (Sewer Infrastructure Improvement, Pubic Works, Sewer Maintenance, Contract Services-Sewer Maintenance) and Account No. 263-99-4025.10 (Sewer Infrastructure Improvement, SWRCB-Sewer Infrastructure Improvement) to fund the Downtown Sewer Infrastructure Improvement Project; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

On February 13, 2023, the City Council approved Resolution No. 23-13 (Attachment A) authorizing Staff to apply for grant funding for the Downtown Sewer Infrastructure Improvement Project. The project would replace and install approximately 5,100 linear fee of existing sewer infrastructure in Montebello’s downtown area. The request for $2.1 million in funds for this project has been approved.

The State Water Resources Control Board (SWRCB) is the State operating agency administering the grant funds. The grant award has been approved and all necessary application and acceptance forms have been executed.

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

Therefore, it is necessary to appropriate the $2.1 million in grant funds from the SWRCB. Staff is recommending a budget amendment to the Fiscal Year 2023-24 budget, increasing appropriations by $2,100,000 in Account No. 263-30-340-6040.45 (Sewer Infrastructure Improvement, Public Works, Sewer Maintenance [Expenditures]) and Account No. 263-99-4025.10 (Sewer Infrastructure Improvement, SWRCB-Sewer Infrastructure Improvement [Revenue]). Staff anticipate this funding will be sufficient to complete the Downtown Sewer Infrastructure Improvement project.

BACKGROUND/DISCUSSION:

On February 13, 2023, City Council approved an application for grant funding for the Downtown Sewer Infrastructure Improvement Project. Prior to this City Council action, in April 2022, the City was contacted by the office of California Assemblymember Christina Garcia, Montebello representative at that time, regarding an opportunity to receive grant funding for a construction project. Staff identified the replacement of deteriorated cement sewers in the downtown area as a much needed and competitive project. A project description and estimate of $2,100,000 was submitted to the Assemblymember’s office as requested. The same project was submitted to Senator Bob Archuleta’s office for consideration of joint support.

The project consists of the replacement of 5,100 linear feet of cement sewer in the City’s downtown area along Whittier Boulevard between Montebello Boulevard and Rio Hondo, including the alleyways north and south of Whittier Boulevard . Due to the increase in population and development in that area, the sewer in its current state will not be able to handle the capacity. The typical life span for a cement sewer is between 50-75 years, and the pipes in this area are over 80 years old. As cement sewers age, they begin to crack, corrode, and sometimes completely fail. This can happen due to many factors:
poor materials, lack of regular maintenance, or the weight of trucks driving on them constantly.

The City recently was notified by the State Water Resources Control Board (SWRCB) that the application for this funding was approved. Subsequently, all necessary applications and related forms have been executed. Therefore, this City Council action will appropriate the $2.1 million in funds for the sewer project.

ENVIRONMENTAL:

The proposed project is exempt from CEQA pursuant to California State CEQA Guidelines §15282(k) (Other Statutory Exemptions). This exemption allows for installation of new pipeline or maintenance, repair, restoration, removal, or demolition of an existing pipeline as set forth in Section 21080.21 of the Public Resources Code, as long as the project does not exceed one mile in length. The project consists of replacement of 5,100 linear feet of sewer pipeline and, therefore, qualifies for a statutory exemption from CEQA.

ANALYSIS:

N/A

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

SUMMARY:

Staff is recommending that the City Council approve the amendment to the Fiscal Year 2023-24 budget by increasing appropriations in the amount of $2,100,000 in Account No. 263-30-340-6040.45 (Sewer Infrastructure Improvement, Public Works, Sewer Maintenance, Contract Services-Sewer Maintenance) and Account No. 263-99-4025.10 (Sewer Infrastructure Improvement, SWRCB-Sewer Infrastructure Improvement). Upon approval of the budget amendment, staff will coordinate the completion of the downtown sewer infrastructure improvement.

ATTACHMENT(S)

1. Attachment A - Resolution No. 23-13

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ATTACHMENT A
RESOLUTION NO. 23-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, APPROVING THE APPLICATION F OR

SPECIFIED GRANT FUNDS

RECITALS

WHEREAS , the State Water Resources Control Board has been delegated the responsibility by the Legislature of the State of California for the administration of a grant to the City of Montebello, setting up necessary procedures governing applications; and

WHEREAS, said procedures established by the State Water Res ources Control Board require the applicant’s Governing Body to cer tify by resolution the approval of the project application before submission of said applications to the State; and

WHEREAS, successful Applicants will enter into a contract w ith the State of California to complete the project.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONT EBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. The City Manager (the “Authorized Representative”) or designee is hereby authorized and directed to sign and file, for and on behalf of the City of Montebello, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, a nd construction of the City of Montebello Downtown Sewer Infrastructure Improvement Project (the “Project”).

SECTION 2. The Authorized Representative, or his/her designee , is designated to provide the assurances, certifications, and comm itments required for the financial assistance application, including executing a finan cial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto.

SECTION 3. The Authorized Representative, or his/her designee , is designated to represent the City of Montebello in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City and compliance with applicable state and federal laws.

SECTION 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this resolution.

APPROVED AND ADOPTED THIS 8
TH DAY OF FEBRUARY 2023.

_______________________________
David N. Torres, Mayor

RESOLUTION NO. 23-13

ATTEST : APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )

I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Re solution No. 23-13 was passed and adopted by the City Council of the City of Montebel lo, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 8 th day of February 2023
and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correc t copy of a resolution duly adopted at a meeting of said City which was duly convened and he ld on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

ITEM # 17

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arlene Salazar, Acting City Manager

BY: Fernando Pelaez, Fire Chief

SUBJECT: APPROVE RECEIPT OF SUBWARD FROM THE CALIFORNIA OFFICE OF EMERGENCY SERVICES (CAL-OES) FOR FISCAL YEAR 2023

EMERGENCY OPERATIONS CENTER (EOC) GRANT PROGRAM AND

APPROPRIATE GRANT FUNDING

DATE: November 8, 2023

RECOMMENDATION(S):

It is recommended that the City Council:

1. Approve receipt of $2,211,745 in grant funding awarded to the City by the Federal Emergency Management Agency (FEMA), Fiscal Year 2023 Emergency Operations Center (EOC) Grant Program as a Subaward from the California Office of Emergency Services (Cal-OES); and

2. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $2,211,745 in Account No. 262-85-863-6040.10 (Cal-OES EOC, Fire, Cal-OES, Other Contract Services [Expenditures]) and Account No. 262-99-4198.15 (Cal- OES EOC, Cal-EOS [Revenue]); and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The California Office of Emergency Services (Cal-OES) Fiscal Year 2023 Emergency Operations Center Grant Program approved a subaward to the Montebello Fire Department in the amount of $2,211,745 for the Public Safety Critical Communications Upgrade Project (Attachment A). The City of Montebello is one of five subrecipients of funding from the Federal Emergency Management Agency (FEMA) that was appropriated to Cal-OES. The Fiscal Year 2023-24 budget will be amended by increasing appropriations by $2,711,745 in Account No. 262-85-863-6040.10 (Cal-OES EOC, Fire, Cal-OES, Other Contract Services [Expenditures]) and Account No. 262-99-4198.15

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

(Cal-OES EOC, Cal-EOS [Revenue]).

BACKGROUND/DISCUSSION:

In December 2022, Congresswoman Linda T. Sanchez voted to pass a government spending package that secured funding for community projects in her Congressional District. Congress appropriated funds to nineteen federal agencies for specific Community Project Funding/Congressionally Directed Spending provisions included in the Consolidated Appropriations Act, 2023. The FY 2023 EOC Grant Program will provide $89,140,285 for equipping, upgrading, or constructing the EOC projects included in Appendix A of the Notice of Funding Opportunity (Attachment B) to communities throughout the United States. Eligible EOC projects were identified in the Joint Explanatory Statement accompanying the Consolidated Appropriations Act, 2023. The Federal Emergency Management Agency (FEMA) released the FY 2023 EOC Grant Program Notice of Funding Opportunity (NOFO) on March 1, 2023. The California Office of Emergency Services (Cal-OES) is the recipient of the FEMA Fiscal Year 2023 Emergency Operations Center Program award and the City of Montebello is one of five California agencies approved as a subrecipient.

The Emergency Operations Center (EOC) Grant Program is intended to improve emergency management and preparedness capabilities by supporting flexible, sustainable, secure, strategically located, and fully interoperable Emergency Operations Centers (EOCs) with a focus on addressing identified deficiencies and needs. Fully capable emergency operations facilities at the state and local levels are an essential element of a comprehensive national emergency management system and are necessary to ensure coordination and unity of effort among multiple emergency management organizations across multiple jurisdictions during major disasters or emergencies.

The City of Montebello has submitted various reports to secure funding including a formal investment justification (IJ) that addressed the proposed EOC project identified for federal funding support. The most recent report required Environmental Planning and Historic (EHP) review, which resulted in the notification of the subrecipient subaward approval (Attachment A) in the amount of $2,211,745. All activities funded with this subaward must be completed within the performance period of June 1, 2023, to February 28, 2026.

ENVIRONMENTAL:

This item is not subject to the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, sections:
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); 15060(c)(3) (the activity is not a project as defined in Section 15378); and 15061(b)(3), because the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because there is no possibility that this item may have a significant adverse effect on the environment, the item is exempt from CEQA.

ANALYSIS:

CITY COUNCIL AGENDA REPORT - MEETING OF NOVEMBER 8, 2023

The Fire Department's Communication Division supports Montebello, Whittier, Santa Fe Springs, South Gate, Vernon, Monterey Park, El Monte, Bell Gardens, Bell, and other cities via a 12-channel trunked system spread over multiple communication sites. The proposed communications upgrade project will complete an essential migration of the system from APCO P-25 Phase 1 to P-25 Phase 2 to attain needed capacity and upgrade critical components.

Communication interoperability has been a consistent challenge, along with issues concerning spectrum availability and infrastructure. Radio systems currently used by public safety agencies are severely crowded, lack interoperability and have less than optimal transmission and reception quality. The failure of an emergency radio transmission to get through can literally mean the difference between life and death. The proposed communications upgrade will mitigate these issues and equip first responders to better serve the public.

SUMMARY:

Staff is recommending approving receipt of $2,211,745 in grant funding awarded to the City by the Federal Emergency Management Agency (FEMA), Fiscal Year 2023 Emergency Operations Center (EOC) Grant Program as a Subaward from the California Office of Emergency Services (Cal-OES) and amend the Fiscal Year 2023-24 budget by increasing appropriations by $2,211,745 in Account No. 262-85-863-6040.10 (Cal-OES EOC, Fire, Cal-OES, Other Contract Services [Expenditures]) and Account No. 262-99- 4198.15 (Cal-OES EOC, Cal-EOS [Revenue]).

ATTACHMENT(S)

1. ATTACHMENT A - Cal OES Subaward Letter

2. ATTACHMENT B - The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2023 Emergency Operations Center Grant

NEXT STEPS:

N/A

ATTACHMENT A

1 FY 2023 EOCGP NOFO
The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
Fiscal Year 2023 Emergency Operations Center
Grant Program
All entities wishing to do business with the federal government must have a unique entity identifier (UEI). The UEI number is issued by the SAM system. Requesting a UEI using SAM.gov can be found at https://sam.gov/content/entity-registration.

G
rants.gov registration information can be found at
https://www.grants.gov/web/grants/register.html.

P
lanned UEI Updates in Grant Application Forms:

On April 4, 2022, the Data Universal Numbering System (DUNS) Number was replaced by a new, non-proprietary identifier requested in, and assigned by, the System for Award Management (SAM.gov). This new identifier is the Unique Entity Identifier (UEI).

Additional Information can be found on Grants.gov:
https://www.grants.gov/web/grants/forms/planned-uei-updates.html Table of Contents
Planned UEI Updates in Grant Application Forms: ................................................................ 1

A. Program Description ................................................................................................................ 5

1. Issued By .......................................................................................................................... 5

2. Assistance Listings Number ............................................................................................ 5

3. Assistance Listings Title .................................................................................................. 5

4. Funding Opportunity Title ............................................................................................... 5

5. Funding Opportunity Number.......................................................................................... 5

6. Authorizing Authority for Program ................................................................................. 5

7. Appropriation Authority for Program .............................................................................. 5

8. Announcement Type ........................................................................................................ 5

9. Program Category ............................................................................................................ 5

10. Program Overvi ew, Objectives, and Priorities ................................................................ 6 a. Overview ..................................................................................................................... 6 b. Objectives .................................................................................................................... 6 c. Priorities ...................................................................................................................... 6

11. Per formance Measures ..................................................................................................... 7 B. Federal Award Information ..................................................................................................... 7

1. Available Funding for the NOFO: $89,140,285 ............................................................ 7

2. Period of Performance: 36 Months ............................................................................. 7

3. Projected Period of Performance Start Date(s): No later than 06/01/2023 ..................... 7

4. Projected Period of Performance End Date(s): No later than 05/31/2026 ...................... 7

5. Funding Instrument Type: Grant ................................................................................. 7 C. Eligibility Information ............................................................................................................. 7

1. Eligible Applicants........................................................................................................... 7

ATTACHMENT B