8750 Federal Register / Vol. 89, No. 27 / Thursday, February 8, 2024 / Notices emission 40-foot buses must use the
FTA Bus and Low-No Emission
Reduction Calculator, which can be
found at https://www.transit.dot.gov/
funding/grants/fta-bus-and-low-no-
emission-reduction-calculator, attach
the file, and include the amount of
reductions per vehicle in the
supplemental form.
Among zero-emission applications,
FTA will give priority consideration to
zero-emission applicants that are able to
demonstrate that they have consulted
with workforce representatives on all
aspects of the workforce section of the
fleet transition plan; and include steps
to provide or connect workers to
supportive services (such as childcare
and transportation assistance); and
identify the use of at least one of the
following in their plan (1) use of labor-
management partnerships for training;
(2) use of registered apprenticeship
training to support skilling of
incumbent and entry-level workers with
focus on using registered apprenticeship
to advance Black, Hispanic, Asian
American, Native Hawaiian and Pacific
Islanders, tribal, women, and other
groups facing systemic barriers to
employment that may be
underrepresented in the current
workforce, especially in higher-paying
jobs.
FTA will also provide priority
consideration for applicants that
describe how their projects support
workforce development, job quality, and
wealth creation as follows:
Applicants for facility projects should
identify whether they will commit to
registered apprenticeship positions and
use apprentices on the funded facility
project, sometimes called an
apprenticeship utilization requirement
(e.g., requiring that a certain percent of
all labor hours will be performed by
registered apprentices); AND detail
partnerships with high-quality
workforce development programs with
supportive services to help train, place,
and retain underrepresented
communities in jobs and registered
apprenticeships on the facility project;
and, for facility projects over $35
million in total project cost, whether the
project will use a Project Labor/
Community Workforce Agreement AND,
for facility projects over $35 million,
whether the recipient commits to
participate in the U.S. Department of
Labor’s Office of Federal Contract
Compliance Programs (OFCCP) Mega
Construction Project Program if selected
by OFCCP (see F.2.e. Federal Contract
Compliance).
FTA will also give priority
consideration to projects that support
the Justice40 initiative. In support of
Executive Order 14008, DOT uses a
geographic definition of Disadvantaged
Communities as part of its
implementation of the Justice40
Initiative. Consistent with the Interim
Guidance for the Justice40 Initiative
(see: https://www.transportation.gov/
priorities/equity/justice40/resources),
Disadvantaged Communities include (a)
certain qualifying census tracts
identified as disadvantaged due to
categories of environmental, climate,
and socioeconomic burdens, as
identified by the Climate and Economic
Justice Screening Tool, and (b) any
federally Recognized tribes or tribal
entities, whether or not they have land.
Applicants should use the Climate &
Economic Justice Screening Tool
(CEJST), a tool created by the White
House Council on Environmental
Quality (CEQ), that aims to help Federal
agencies identify disadvantaged
communities as part of the Justice40
initiative to accomplish the goal that 40
percent of overall benefits from certain
Federal investments reach
disadvantaged communities. See
https://screeningtool.geoplatform.gov/.
Applicants should use the CEJST as the
primary tool to identify disadvantaged
communities (Justice40 communities).
Applicants are strongly encouraged to
supplement their use of the CEJST by
employing the USDOT Equitable
Transportation Community (ETC)
Explorer to understand how their
community or project area is
experiencing disadvantage related to
lack of transportation investments or
opportunities. Through understanding
how a community or project area is
experiencing transportation-related
disadvantage, applicants are able to
address how the benefits of a project
will reverse or mitigate the burdens of
disadvantage and demonstrate how the
project will address challenges and
accrued benefits. See https://
www.transportation.gov/priorities/
equity/justice40/etc-explorer.
Additionally, in support of the Justice40
Initiative, the applicant also should
provide evidence of any strategies that
the applicant has used in the planning
process to seek out and consider the
needs of those disadvantaged by
existing transportation systems
including public and community
engagement. For technical assistance
using either mapping tool, please
contact [email protected].
Due to funding limitations, projects
that are selected for funding may receive
less than the amount originally
requested, even if an application did not
present a scaled project option. In those
cases, applicants must be able to
demonstrate that the proposed projects
are still viable and can be completed
with the amount awarded. See also
https://static-data-screeningtool.
geoplatform.gov/data-versions/1.0/data/
score/downloadable/CEQ-CEJST-
Instructions.pdf.
3. Integrity and Performance Review
Prior to making an award with a total
amount of Federal share greater than the
simplified acquisition threshold
(currently $250,000), FTA is required to
review and consider any information
about the applicant that is in the Federal
Awardee Performance and Integrity
Information Systems (FAPIIS) accessible
through SAM.GOV. An applicant may
review and comment on information
about itself that a Federal awarding
agency previously entered. FTA will
consider any comments by the
applicant, in addition to the other
information in FAPIIS, in making a
judgment about the applicant’s integrity,
business ethics, and record of
performance under Federal awards
when completing the review of risk
posed by applicants as described in 2
CFR 200.206.
F. Federal Award Administration
Information
1. Federal Award Notices
FTA will announce the final project
selections on the FTA website. Selectees
should contact their FTA Regional
Offices for additional information
regarding allocations for projects. At the
time the project selections are
announced, FTA will extend pre-award
authority for the selected projects (see
Section D.5 of this notice for more
information). There is no blanket pre-
award authority for these projects before
announcement.
2. Administrative and National Policy
Requirements
a. Grant Requirements
If selected, awardees will apply for a
grant through FTA’s Transit Award
Management System (TrAMS).
Recipients of funding in urban areas
according to the 2020 Census are subject
to the grant requirements of the
Urbanized Area Formula Grants
program (49 U.S.C. 5307), including
those of FTA Circular ‘‘Urbanized Area
Formula Program: Program Guidance
and Application Instructions’’
(FTA.C.9030.1E). Recipients of funding
in rural areas according to the 2020
Census are subject to the grant
requirements of the Formula Grants for
Rural Areas Program (49 U.S.C. 5311),
including those of FTA Circular
‘‘Formula Grants for Rural Areas:
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8751 Federal Register / Vol. 89, No. 27 / Thursday, February 8, 2024 / Notices Program Guidance and Application
Instructions’’ (FTA.C.9040.1G). All
recipients must accept the FTA Master
Agreement and follow FTA Circular
‘‘Award Management Requirements’’
(FTA.C.5010.1E) and the labor
protections required by Federal public
transportation law (49 U.S.C. 5333(b)).
Technical assistance regarding these
requirements is available from each FTA
regional office.
By submitting a grant application, the
applicant assures that it will comply
with all applicable Federal statutes,
regulations, executive orders, directives,
FTA circulars and other Federal
administrative requirements in carrying
out any project supported by the FTA
grant, including the Davis-Bacon Act (40
U.S.C. 3141–3144, and 3146–3148) as
supplemented by Department of Labor
regulations (29 CFR part 5, ‘‘Labor
Standards Provisions Applicable to
Contracts Covering Federally Financed
and Assisted Construction’’). Further,
the applicant acknowledges that it is
under a continuing obligation to comply
with the terms and conditions of the
grant agreement issued for its project
with FTA. The applicant understands
that Federal laws, regulations, policies,
and administrative practices might be
modified from time to time and may
affect the implementation of the project.
The applicant agrees that the most
recent Federal requirements will apply
to the project unless FTA issues a
written determination otherwise. The
applicant must submit the Certifications
and Assurances before receiving a grant
if it does not have current certifications
on file.
Applicants for the Buses and Bus
Facilities Program are encouraged to
utilize the innovative procurement
practices found in Section 3019 of the
Fixing America’s Surface Transportation
Act (49 U.S.C. 5325, note). Please see
details at https://www.transit.dot.gov/
funding/grants/innovative-procurement-
leasing-fact-sheet-section-3019. If
selected for funding, any project that
purchases fewer than five buses through
a standalone procurement must provide
a written explanation why the tools
authorized under Section 3019 were not
utilized.
As authorized by Section 25019 of the
BIL, applicants are encouraged to
implement a local or other geographical
or economic hiring preference relating
to the use of labor for construction of a
project funded by the grant, including
pre-hire agreements, subject to any
applicable State and local laws, policies,
and procedures.
b. Buy America and Domestic
Preferences for Infrastructure Projects
As expressed in Executive Order
14005, Ensuring the Future Is Made in
All of America by All of America’s
Workers (86 FR 7475), the Executive
Branch should maximize, consistent
with law, the use of goods, products,
and materials produced in, and services
offered in, the United States. Therefore,
all capital procurements must comply
with FTA’s Buy America requirements
(49 U.S.C. 5323(j)), which require that
all iron, steel, and manufactured
products be produced in the United
States. In addition, any award must
comply with the Build America, Buy
America Act (BABA) (Pub. L. 117–58,
sections 70901–27). BABA provides that
none of the funds provided under an
award made pursuant to this notice may
be used for a project unless all iron,
steel, manufactured products, and
construction materials are produced in
the United States. FTA’s Buy America
requirements are consistent with BABA
requirements for iron, steel, and
manufactured products.
Any proposal that will require a
waiver of any domestic preference
standard must identify the items for
which a waiver will be sought in the
application. Applicants should not
proceed with the expectation that
waivers will be granted.
c. Civil Rights Requirements
As a condition of a grant award, grant
recipients should demonstrate that the
recipient has a plan for compliance with
civil rights obligations and
nondiscrimination laws, including Title
VI of the Civil Rights Act of 1964 and
implementing regulations (49 CFR part
21), the Americans with Disabilities Act
of 1990 (ADA), and Section 504 of the
Rehabilitation Act, all other civil rights
requirements, and accompanying
regulations. This should include a
current Title VI plan, completed
Community Participation Plan
(alternatively called a Public
Participation Plan and often part of the
overall Title VI program plan), if
applicable. DOT’s and the applicable
Operating Administrations’ Office of
Civil Rights may work with awarded
grant recipients to ensure full
compliance with Federal civil rights
requirements.
d. Disadvantaged Business Enterprise
Recipients of planning, capital, or
operating assistance that will award
prime contracts (excluding transit
vehicle purchases), the cumulative total
of which exceeds $250,000 in FTA
funds in a Federal fiscal year, must
comply with the Disadvantaged
Business Enterprise (DBE) program
regulations (49 CFR part 26).
To be eligible to bid on any FTA-
assisted vehicle procurement, entities
that manufacture transit vehicles or
perform post-production alterations or
retrofitting must be certified Transit
Vehicle Manufacturers (TVM). If a
vehicle remanufacturer is responding to
a solicitation for new or remanufactured
vehicles with a vehicle to which the
remanufacturer has provided post-
production alterations or retrofitting
(e.g., replacing major components such
as engine to provide a ‘‘like new’’
vehicle), the vehicle remanufacturer
must be a certified TVM.
The TVM rule requires that, prior to
bidding on any FTA-assisted vehicle
procurement, manufacturers of transit
vehicles submit a DBE Program plan
and annual goal methodology to FTA.
FTA then will issue a TVM concurrence
and certification letter. Grant recipients
must verify each manufacturer’s TVM
status before accepting its bid. A list of
compliant, certified TVMs is posted on
FTA’s website at https://www.transit.
dot.gov/TVM. Recipients should contact
FTA before accepting a bid from a
manufacturer not on this list. In lieu of
using a certified TVM, a recipient may
establish project-specific DBE goals for
its vehicle procurement. FTA will
provide additional guidance as grants
are awarded. For more information on
DBE requirements, please contact
Monica McCallum, FTA Office of Civil
Rights, 206–220–7519, Monica.
[email protected].
e. Federal Contract Compliance
As a condition of grant award and
consistent with E.O. 11246, Equal
Employment Opportunity (30 FR 12319,
and as amended), all federally assisted
construction contractors are required to
make good faith efforts to meet the goals
of 6.9 percent of construction project
hours being performed by women, in
addition to goals that vary based on
geography for construction work hours
and for work being performed by
minorities. Under Section 503 of the
Rehabilitation Act and its implementing
regulations, affirmative action
obligations for certain contractors
include an aspirational employment
goal of 7 percent workers with
disabilities.
The U.S. Department of Labor’s Office
of Federal Contract Compliance
Programs (OFCCP) is charged with
enforcing Executive Order 11246,
Section 503 of the Rehabilitation Act of
1973, and the Vietnam Era Veterans’
Readjustment Assistance Act of 1974.
OFCCP has a Mega Construction Project
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8752 Federal Register / Vol. 89, No. 27 / Thursday, February 8, 2024 / Notices Program through which it engages with
project sponsors as early as the design
phase to help promote compliance with
non-discrimination and affirmative
action obligations. OFCCP may identify
construction projects that receive an
award under this notice that have a
project cost above $35 million to
participate in OFCCP’s Mega
Construction Project Program. If
selected and the applicant agrees to
participate, OFCCP will ask selected
project sponsors to make clear to prime
contractors in the pre-bid phase that
award terms may require their
participation in the Mega Construction
Project Program. Additional information
on how OFCCP makes their selections
for participation in the Mega
Construction Project Program is
outlined under ‘‘Scheduling’’ on the
Department of Labor website: https://
www.dol.gov/agencies/ofccp/faqs/
construction-compliance. As authorized
by Section 25019 of the BIL, applicants
are encouraged to implement a local or
other geographical or economic hiring
preference relating to the use of labor for
construction of a project funded by the
grant, including pre-hire agreements,
subject to any applicable State and local
laws, policies, and procedures.
f. Critical Infrastructure Security,
Cybersecurity, and Resilience
It is the policy of the United States to
strengthen the security and resilience of
its critical infrastructure against all
hazards, including physical and cyber
risks, consistent with Presidential
Policy Directive 21—Critical
Infrastructure Security and Resilience,
and the National Security Memorandum
on Improving Cybersecurity for Critical
Infrastructure Control Systems. Each
applicant selected for Federal funding
must demonstrate, prior to the signing
of the grant agreement, effort to consider
and address physical and cyber security
risks relevant to the transportation mode
and type and scale of the project.
Projects that have not appropriately
considered and addressed physical and
cyber security and resilience in their
planning, design, and project oversight,
as determined by the Department and
the Department of Homeland Security,
will be required to do so before
receiving funds. FTA implements this
requirement as follows:
Pursuant to 49 U.S.C. 5323(v), a
recipient that operates a rail fixed
guideway public transportation system
must certify that the recipient has
established a process to develop,
maintain, and execute a written plan for
identifying and reducing cybersecurity
risks. Recipients subject to this
requirement must:
1. Utilize the approach described by
the voluntary standards and best
practices developed under section
2(c)(15) of the National Institute of
Standards and Technology Act (15
U.S.C. 272(c)(15)), as applicable;
2. Identify hardware and software that
the recipient determines should
undergo third-party testing and analysis
to mitigate cybersecurity risks, such as
hardware or software for rail rolling
stock under proposed procurements;
and
3. Utilize the approach described in
any voluntary standards and best
practices for rail fixed guideway public
transportation systems developed under
the authority of the Secretary of
Homeland Security, as applicable.
For information about standards or
practices that may apply to a rail fixed
guideway public transportation system,
visit https://www.nist.gov/
cyberframework and https://
www.cisa.gov/.
TSA issued Security Directive 1582–
21–01B, ‘‘Enhancing Public
Transportation and Passenger Railroad
Cybersecurity’’ on October 24, 2023.
The Security Directive, which extends
previous Security Directives, applies to
all public passenger rail owners and
operators identified in 49 CFR 1582.101,
requires four critical actions:
1. Designate a cybersecurity
coordinator who is required to be
available to TSA and the DHS’s CISA at
all times (all hours/all days) to
coordinate implementation of
cybersecurity practices, and manage of
security incidents, and serve as a
principal point of contact with TSA and
CISA for cybersecurity-related matters;
2. Report cybersecurity incidents to
CISA;
3. Develop a Cybersecurity Incident
Response Plan to reduce the risk of
operational disruption should their
Information and/or operational
technology systems be affected by a
cybersecurity incident; and
4. Conduct a cybersecurity
vulnerability assessment using the form
provided by TSA and submit the form
to TSA. The vulnerability assessment
will include an assessment of current
practices and activities to address cyber
risks to information and operational
technology systems, identify gaps in
current cybersecurity measures, and
identify remediation measures and a
plan for the owner/operator to
implement the remediation measures to
address any vulnerabilities and gaps.
Applicants subject to the Directive must
certify compliance with the directive to
receive the grant award.
In addition, TSA issued Information
Circular IC–2021–01, ‘‘Enhancing
Surface Transportation Cybersecurity’’,
dated December 31, 2021, which applies
to each passenger railroad, public
transportation agency, or rail transit
system owner/operator identified in 49
CFR 1582.1. This circular provides the
same four recommendations for
enhancing cybersecurity practices listed
above. While this document is guidance
and does not impose any mandatory
requirements, TSA strongly
recommends the adoption of the
measures set forth in the circular.
Finally, on February 10, 2023, FTA
published a Cybersecurity Assessment
Tool for Transit (CATT) (https://www.
transit.dot.gov/research-innovation/
cybersecurity-assessment-tool-transit-
catt). This tool was developed with the
goal to onboard public transit
organizations develop and strengthen
their cybersecurity program to identify
risks and prioritize activities to mitigate
these risks.
g. Planning
FTA encourages applicants to notify
the appropriate State Departments of
Transportation and Metropolitan
Planning Organizations (MPOs) in areas
likely to be served by the project funds
made available under this program.
Selected projects must be incorporated
into the long-range plans and
transportation improvement programs of
States and metropolitan areas before
they are eligible for FTA funding.
h. Performance and Program Evaluation
As a condition of grant award, grant
recipients may be required to participate
in an evaluation undertaken by DOT or
another agency or partner. The
evaluation may take different forms
such as an implementation assessment
across grant recipients, an impact and/
or outcomes analysis of all or selected
sites within or across grant recipients, or
a benefit/cost analysis or assessment of
return on investment. As a part of the
evaluation, as a condition of award,
grant recipients must agree to: (1) make
records available to the evaluation
contractor or DOT staff; (2) provide
access to program records, and any
other relevant documents to calculate
costs and benefits; (3) in the case of an
impact analysis, facilitate the access to
relevant information as requested; and
(4) follow evaluation procedures as
specified by the evaluation contractor or
DOT staff.
Recipients and subrecipients are also
encouraged to incorporate program
evaluation including associated data
collection activities from the outset of
their program design and
implementation to meaningfully
document and measure their progress
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8753 Federal Register / Vol. 89, No. 27 / Thursday, February 8, 2024 / Notices towards meeting an agency priority
goal(s). Title I of the Foundations for
Evidence-Based Policymaking Act of
2018 (Evidence Act), Public Law 115–
435 urges Federal awarding agencies
and Federal assistance recipients and
subrecipients to use program evaluation
as a critical tool to learn, to improve
equitable delivery, and to elevate
program service and delivery across the
program lifecycle. Evaluation means ‘‘an
assessment using systematic data
collection and analysis of one or more
programs, policies, and organizations
intended to assess their effectiveness
and efficiency.’’ 5 U.S.C. 311. Credible
program evaluation activities are
implemented with relevance and utility,
rigor, independence and objectivity,
transparency, and ethics (OMB Circular
A–11, part 6 section 290).
3. Reporting
Post-award reporting requirements
include the electronic submission of
Federal Financial Reports and Milestone
Progress Reports in FTA’s electronic
grants management system. Recipients
of funds made available through this
NOFO are also required to regularly
submit data to the National Transit
Database. Recipients should include any
goals, targets, and indicators referenced
in their applications in the Executive
Summary of the TrAMS application.
FTA is committed to making
evidence-based decisions guided by the
best available science and data. In
accordance with the Foundations for
Evidence-based Policymaking Act of
2018 (Evidence Act), FTA may use
information submitted in discretionary
funding applications; information in
FTA’s Transit Award Management
System (TrAMS), including grant
applications, Milestone Progress Reports
(MPRs), Federal Financial Reports
(FFRs); transit service, ridership and
operational data submitted in FTA’s
National Transit Database;
documentation and results of FTA
oversight reviews, including triennial
and State management reviews; and
other publicly available sources of data
to build evidence to support policy,
budget, operational, regulatory, and
management processes and decisions
affecting FTA’s grant programs.
As part of completing the annual
certifications and assurances required of
FTA grant recipients, a successful
applicant must report on the suspension
or debarment status of itself and its
principals. If the award recipient’s
active grants, cooperative agreements,
and procurement contracts from all
Federal awarding agencies exceeds
$10,000,000 for any period of time
during the period of performance of an
award made pursuant to this Notice, the
recipient must comply with the
Recipient Integrity and Performance
Matters reporting requirements
described in Appendix XII to 2 CFR part
200.
G. Federal Awarding Agency Contacts
For further information concerning
this notice, please email FTALowNoBus
[email protected], or call Kirsten Wiard-
Bauer, FTA Office of Program
Management, at 202–366–7052. A TDD
is available for individuals who are deaf
or hard of hearing at 800–877–8339. In
addition, FTA will post answers to
questions and requests for clarifications
on FTA’s website at https://www.transit.
dot.gov/funding/grants/low-no-and-
buses-and-bus-facilities-faqs. To ensure
applicants receive accurate information
about eligibility or the program,
applicants are encouraged to contact
FTA with questions directly, rather than
through intermediaries or third parties.
For issues with GRANTS.GOV, please
contact GRANTS.GOV by phone at 1–
800–518–4726 or by email at support@
grants.gov. Contact information for
FTA’s regional offices can be found on
FTA’s website at https://www.transit.
dot.gov/about/regional-offices/regional-
offices.
H. Other Information
User-friendly information and
resources regarding DOT’s discretionary
grant programs relevant to rural
applicants can be found on the Rural
Opportunities to Use Transportation for
Economic Success (ROUTES) website at
https://www.transportation.gov/rural.
This program is not subject to
Executive Order 12372,
‘‘Intergovernmental Review of Federal
Programs.’’
All information submitted as part of
or in support of any application shall
use publicly available data or data that
can be made public and methodologies
that are accepted by industry practice
and standards, to the extent possible. If
an applicant submits information the
applicant considers to be a trade secret
or confidential commercial or financial
information, the applicant must provide
that information in a separate
document, which the applicant may
reference from the application narrative
or other portions of the application. For
the separate document containing
confidential information, the applicant
must do the following: (1) state on the
cover of that document that it ‘‘Contains
Confidential Business Information
(CBI);’’ (2) mark each page that contains
confidential information with ‘‘CBI;’’ (3)
highlight or otherwise denote the
confidential content on each page; and
(4) at the end of the document, explain
how disclosure of the confidential
information would cause substantial
competitive harm. FTA will protect
confidential information complying
with these requirements to the extent
required under applicable law. If FTA
receives a Freedom of Information Act
(FOIA) request for the information that
the applicant has marked in accordance
with this section, FTA will follow the
procedures described in DOT’s FOIA
regulations at 49 CFR 7.29. Only
information that is in the separate
document, marked in accordance with
this section, and ultimately determined
to be confidential will be exempt from
disclosure under FOIA.
Veronica Vanterpool,
Deputy Administrator.
[FR Doc. 2024–02246 Filed 2–7–24; 8:45 am]
BILLING CODE 4910–57–P
DEPARTMENT OF THE TREASURY
Office of Foreign Assets Control
Notice of OFAC Sanctions Actions
AGENCY: Office of Foreign Assets
Control, Treasury.
ACTION: Notice.
SUMMARY: The U.S. Department of the
Treasury’s Office of Foreign Assets
Control (OFAC) is publishing the names
of one or more persons that have been
placed on OFAC’s Specially Designated
Nationals and Blocked Persons List
(SDN List) based on OFAC’s
determination that one or more
applicable legal criteria were satisfied.
All property and interests in property
subject to U.S. jurisdiction of these
persons are blocked, and U.S. persons
are generally prohibited from engaging
in transactions with them.
DATES: See SUPPLEMENTARY INFORMATION
section for applicable date(s).
FOR FURTHER INFORMATION CONTACT :
OFAC: Associate Director for Global
Targeting, tel.: 202–622–2420; Assistant
Director for Licensing, tel.: 202–622–
2480; Assistant Director for Regulatory
Affairs, tel.: 202–622–4855; or Assistant
Director for Sanctions Compliance &
Evaluation, tel.: 202–622–2490.
SUPPLEMENTARY INFORMATION:
Electronic Availability
The SDN List and additional
information concerning OFAC sanctions
programs are available on OFAC’s
website (https://www.treasury.gov/ofac).
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ATTACHMENT B
October 27, 2021
Montebello Bus Lines
Zero Emission Bus Rollout Plan
2 TABLE OF CONTENTS
SECTION A: TRANSIT AGENCY INFORMATION ........................................................................................... 3 SECTION B: ROLLOUT PLAN GENERAL INFORMATION .............................................................................. 4 SECTION C: TECHNOLOGY PORTFOLIO ....................................................................................................... 5 FIGURE 1: Fleet Composition Over 20-Year Transition Period ................................................................. 6 SECTION D: CURRENT BUS FLEET COMPOSITION AND FUTURE BUS PURCHASES ................................... 7 TABLE 1: Bus Information for Current Bus Fleet ....................................................................................... 7 FIGURE 2: Projected Annual Bus Procurements Fleet .............................................................................. 8 TABLE 2: Projected Annual Bus ZEB Procurement Details ........................................................................ 9 TABLE 3: Verifying Block Achievability Throughout Fleet Transition ...................................................... 11 TABLE 4: Estimated Costs of Future ZEB Purchases ................................................................................ 11 SECTION E: FACILITIES AND INFRASTRUCTURE MODIFICATION ............................................................. 12 FIGURE 3: Estimated Annual Infrastructure Costs .................................................................................. 13 TABLE 5: Facilities Information and Construction Timeline .................................................................... 14 TABLE 6: NOx-Exempt Area and Electric Utilities’ Territories ................................................................. 15 SECTION F: PROVIDING SERVICES IN DISADVANTAGED COMMUNITIES (DACs) .................................... 16 TABLE 7: Service in Disadvantaged Communities ................................................................................... 17 SECTION G: WORKFORCE TRAINING ........................................................................................................ 21 TABLE 8: Forecasted Personnel and Positions Training Requirements .................................................. 22 SECTION H: POTENTIAL FUNDING SOURCES ............................................................................................ 23 SECTION I: START-UP AND SCALE-UP CHALLENGES ................................................................................. 24 APPENDIX A: MBL SITE RENDERINGS ...................................................................................................... 26 APPENDIX B: DAC AND LOW-INCOME SERVICE MAP ............................................................................. 28
3 SECTION A: Transit Agency Information
1. Transit Agency’s Name Montebello Bus Lines
2. Mailing Address 400 S. Taylor Ave
Montebello, CA 90640
3. Name of Transit Agency’s Air
Districts South Coast Air Quality Management District
4. Name of Transit Agency’s Air Basin South Coast Air Basin
5. Total Number of Buses in Annual
Maximum Service 66
6. Population of Urbanized Area
Transit Agency Services (Last
Published by the Census Bureau as
of 2019)
520,344
7. Contact Information
Adrianna Kendricks
Acting Director of Transportation
(323)558-1625 ext. 201
[email protected]
8. Is your agency part of a Joint Group
(13 CCR§2023.1 (d) (3))? Yes☐ No☒
4 SECTION B: Rollout Plan General Information
1. Does your transit agency’s Rollout Plan have a goal of full transition to zero-emission technologies by 2040 that avoids early retirement of conventional transit buses (13 CCR § 2023.1(d)(1)(A))?
Yes.
2. The ICT regulation requires 100% ZEB purchase in 2029. Conventional transit buses that are purchased in 2028 could be delivered in or after 2029. Please explain how your transit agency plans to avoid potential early retirement of conventional buses in order to meet the 2040 goal.
Montebello Bus Lines (MBL) wi ll begin purchasing zero -emission buses (ZEB) in the first quarter of 2023, and gradually purchase additional ZEBs through 2040. This purchasing strategy will coincide with the disposition of conventional transit buses at the end of their lifecycle expectancy. MBL does not intend to acquire additional non-ZEBs after 2023.
3. When did your transit agency's board or governing body approve the Rollout Plan? a. Rollout Plan's approval date: 10/27/2021
b. Resolution number: 21 - 80
c. Is a copy of the board approved resolution attached to the Rollout Plan submitted to CARB (13 CCR § 2023.1(d) (2))? Yes
4. Please provide contact information for CARB to follow up on details of the Rollout Plan, if needed.
a. Contact name: John Soria
b. Title: Transit Administration Manager
c. Phone Number: (323) 558-1625 ext.106
d. Email: [email protected]
5. Who assisted in creating the Rollout Plan?
MBL staff worked with bus manufacturing consultants and representatives to create a customized plan that considers MBL’s C urrent Bus Fleet Composition and Future Bus Purchases, Facilities and Infrastructure Modifications, Workforce Training, Potential Funding Sources, and Start-up and Scale-up Challenges.
5 SECTION C: Technology Portfolio
1. What type(s) of zero-emission bus technologies does your transit agency plan to deploy through 2040? (13 CCR § 2023.1(d)(1)(B))
MBL intends to deploy a complete fleet of Fuel Cell Electric Buses (FCEB). While Battery Electric Buses (BEBs) are also ZEBs with several notable configurations, MBL concluded that FCEBs are more efficient and better aligned with the transit agency’s operational needs. Key considerations used to i dentify the preferred option were performance and ease of implementation. FCEBs can accommodate larger energy demands over the BEBs. In addition, FCEB technology is operationally flexible during power outages and rolling blackouts.
According to bus manufacturer, New Flyer of America, Inc., FCEBs provide the following:
Long-range transit services of 350 miles without refueling. Refueling process between 8 – 20 minutes.
Increased bus life expectancy of 16 years (CNG – 12 years). Increased passenger load capacity of 82 (CNG – 62).
Further consideration s were made regarding infrastructure needs for both types of ZEBs.
Deploying an FCEB fleet will not require significant changes to the current infrastructure and will provide long term cost savings when compared to a BEB fleet. Figure 1 illustrates MBL's plan to achieve a complete FCEB fleet by 2040. The procurement of FCEBs and the gradual development of MBL’s infrastructure to receive and support its new fleet will begin in 2023.
6 FIGURE 1: MBL’s FCEB Fleet Transition Schedule Over the next 20-Year Period
28 28 28 28 28 28 28 28 28 28 28 28 28 27
19 12
7 7
3 3 3 3 3 3 3 3 3
35 35 33 33 30 30
26 26
21 8 8 8
3 2 2 5 5
9 9
17 30 30 30
35 39
47 54
59 59
63 66
0 10
20 30
40 50
60 70NUMBER OF BUSES
YEAR
FCEB FLEET TRANSITION SCHEDULE
CNG Electric HYBRID FCEB
7 SECTION D: Current Bus Fleet Composition and Future Bus Purchases Please complete Table 1 with information on each individual bus in your current bus fleet.
Table 1 represent s MBL’s fleet as of the fourth quarter of 2021 . Listed are vehicles that routinely operate in service, as well as a supporting contingency fleet.
TABLE 1: Bus Information for Current Bus Fleet
Series Model
Year
No. of
Buses Active/Non-Active Bus Type
Engine
Model
Year
Engine Serial
Number
Engine
Model Engine Family Fuel Type
SR952 2005 3 NON-ACTIVE New Flyer 2010 R07470255 FORD 5ISEC6.8HB UNLEADED/HYBRID
SR1224 2008 11 ACTIVE New Flyer 2010 R07721220 FORD 9ISEH06.8HB UNLEADED/HYBRID
SR1224 2008 3 ACTIVE New Flyer N/A N/A N/A N/A ELECTRIC
SR1363 2009 8 ACTIVE New Flyer 2010 R07443458 FORD 9ISEH06.8HB UNLEADED/HYBRID
SR1362 2009 16 ACTIVE New Flyer 2010 R07454955 FORD 9ISEH06.8HB UNLEADED/HYBRID
SR1490 2011 3 ACTIVE New Flyer 2010 73165084 ISLG 280 ACEZH0540LBD CNG
SR1570 2011 4 ACTIVE New Flyer 2011 73321795 ISLG 280 BCEXH0540LBG CNG
SR1683 2013 8 ACTIVE New Flyer 2013 73504250 ISLG 280 DCEXH0540LBG CNG
SR2049 2016 7 ACTIVE New Flyer 2016 74015640 ISLG 280 GCEXH0540LBG CNG
SR2241 2018 5 ACTIVE New Flyer 2018 74263223 ISLG 280 JCEXH0540LBM CNG
SR2524 2020 1 ACTIVE New Flyer 2020 74708434 L9N LCEXHO540LBM CNG
8 Please complete Table 2 regarding expected future bus purchases, including the number of buses in total expected to be purchased or leased in the year of purchase.
Identify the number and percentage of zero-emission buses of the total bus purchases each year, as well as bus types and fuel types. Identify the same type of information for purchases of conventional buses. Bus types include standard, articulated, over-the-road, double decker and cutaway buses. For zero-emission technologies, please identify the fuel type as hydrogen or electricity and the type of charging technology (depot, wireless, and/ or on-route). For conventional technologies, identify the fuel type as diesel, compressed natural gas (CNG), liquefied natural gas (LNG), diesel hybrid (dHEB), gasoline hybrid (gHEB), propane, or gasoline. (13 CCR § 2023.1(d) (1) (D))
Figure 2 illustrates a purchase forecast for MBL to acquire ZEB s while maintaining reliable service. The chart further demonstrates a projected schedule for MBL to fully convert to a ZEB fleet through procurement planning for future years. This process enables MBL to become familiar with the new technology and avoid service disruptions. In addition, the chart reflects the 12-year life span of the current fleet and the 16-year ZEB replacement plan beginning in 2023. Table 2 demonstrates MBL’s commitment to a 100% ZEB procurement planning process beginning in 2023. Years in which buses are not purchased are omitted from the table.
FIGURE 2: MBL’s Projected Annual FCEB Procurement
2 3 4
8 13
5 4
8 7
5 4 3
0 2
4 6
8 10
12 14
2023 2025 2027 2029 2030 2033 2034 2035 2036 2037 2039 2040
NUMBER OF BUSES PURCHASED
YEAR
Projected FCEB Procurements
9 TABLE 2: MBL’s Projected Annual ZEB Procurement Details
Timeline
(Year)
Total
Number of
Buses to
Purchase
Number
of ZEB
Purchases
Percent of
Annual Bus
Purchases
ZEB Bus
Type(s)/ZEB Fuel
Type(s)
Number of
Conventional
Vehicles
2023 2 2 100% 40’ Standard FCEB /
Hydrogen 0
2025 3 3 100% 40’ Standard FCEB /
Hydrogen 0
2027 4 4 100% 40’ Standard FCEB /
Hydrogen 0
2029 8 8 100% 40’ Standard FCEB /
Hydrogen 0
2030 13 13 100% 40’ Standard FCEB /
Hydrogen 0
2033 5 5 100% 40’ Standard FCEB /
Hydrogen 0
2034 4 4 100% 40’ Standard FCEB /
Hydrogen 0
2035 8 8 100% 40’ Standard FCEB /
Hydrogen 0
2036 7 7 100% 40’ Standard FCEB /
Hydrogen 0
2037 5 5 100% 40’ Standard FCEB /
Hydrogen 0
2039 4 4 100% 40’ Standard FCEB /
Hydrogen 0
2040 3 3 100% 40’ Standard FCEB /
Hydrogen 0
10 Following the same bus purchase timeline as identified in Table 2, please identify in Table 3 the required operational range your future zero -emission buses should have to be able to serve in your fleet. Please provide the estimated cost of each bus with that required operational range.
Table 3 demonstrates consideration of the FCEBs achiev able duty cycle and range based on the manufacturer’s specifications. One of MBL’s main reservations is the FCEBs ability to complete a full-service block without the need to refuel. An informal Line-by-Line analysis determined that the FCEB technology will generate adequate energy to provide reliable service for longer routes.
Within the first four years of the ZEB deployment, MBL will deploy nine FCEBs on three of its longest and busiest routes. In 2023, MBL will purchase two FCEBs to be deployed on Route 10.
This route is approximately 13 miles in each direction with an average of six trips per day.
Acknowledging the FCEBs 350 miles long-range capability, the buses will be expected to provide sufficient service without the need to refuel. After analy zing the performance of the first two FCEBs, MBL intends to deploy an additional three buses on Route 40 in 2025. The purchase and deployment of FCEBs on Route 10 and 40 will be to meticulously assess performance, efficiency, and identify any challenges. This strategic approach will assist MBL’s scalability efforts during the transition process from conventional to zero-emission (ZE) transit buses.
Route 50 is MBL’s longest route , covering 25.6 miles from 5 th St /Beaudry Blvd to Adelfa Dr/Santa Gertrudes Blvd. While Route 50 is one of the most demanding and rigorous routes within MBL’s system, MBL anticipates a 100% block achievability. Initially, MBL will deploy four new FCEBs on Route 50 and gradually increase the number of buses on route. Using the sam e methodology, MBL will purchase additional FCEBs to be deployed on the r emaining routes: 20, 30, 60, 70, and 90.
Table 4 shows the average cost of ZEBs available for purchase using the Washington State Transit Bus Cooperative Master Contract. Although alternative pricing options are available on this Master Contract, the illustrated price is the current cost of a transit FCEB manufactured by New Flyer of America, Inc. Table 4 also depicts MBL’s historic configurable options costs and the state sales tax.
11 TABLE 3: Verifying Block Achievability Throughout Fleet Transition
Timeline
(Year)
Number of
FCEBs
in Fleet
Total Number of
Active Buses in
Fleet
Proportion of
FCEBs in Fleet
Proportion of FCEB
Achievable
Blocks*
2023 2 66 3% 100%
2025 3 66 5% 100%
2027 4 66 6% 100%
2029 8 66 9% 100%
2030 13 66 14% 100%
2033 5 66 8% 100%
2034 4 66 15% 100%
2035 8 66 12% 100%
2036 7 66 11% 100%
2037 5 66 8% 100%
2039 4 66 6% 100%
2040 3 66 5% 100%
TABLE 4: Estimated Costs of Future ZEB Purchases
40’ BEB 40’ FCEB
Average Bus Base Price from Washington State Contract $805,000 $1,087,000 Estimated Cost of Configurable Option $88,000 $88,000
Tax 10.25% 10.25%
Estimated Total Cost * $984,533 $1,295,438
*Steady state pricing is assumed for modeling purposes. The general expectation is that but FCEB prices will fall, although there is not enough information to make a confident projection in future pricing.
Is your transit agency considering converting some of the conventional buses in service to zero-emission buses (13 CCR § 2023.1(d) (1) (E))?
No
12 SECTION E: Facilities and Infrastructure Modifications Please complete Table 5 with names, locations, and main functions of transit agency divisions or facilities that would be involved in deploying and maintaining zero-emission buses.
Please limit the facilities to bus yards and facilities with maintenance, fueling, and charging functions, and exclude other operational functions like training centers, information and trip planning offices, and administrative buildings. Please identify which facility(ies) require construction, infrastructure modifications, or upgrades to support your transit agency's long-term transition to zero-emission technologies and the estimated timeline for such an upgrade. Please also specify the type(s) of infrastructure planned in each division or facility and provide their service capacities (e.g., en-route high-power charging system to deploy 20 BEB in 2025). (13 CCR § 2023.1(d) (1) (C)).
In the initial 2 -5 years of the ZEB deployment, MBL intends to lease a mobile FCEB fueling station as a temporary short term solution. MBL considers the mobile fueling station to be a more efficient, cost -effective, and convenient option, while slowly transitioning to this innovat ive technology. During this period, MBL will conduct extensive research, infrastructure master planning, and design to accommodate a permanent fuel station as illustrated in Appendix A .
Hydrogen infrastructure costs include maintenance bay upgrades for H2 detection, ventilation systems, and the build-out of a hydrogen fueling station which includes design, construction, and equipment installation costs. Figure 3 identifies these costs and the related bus procurement costs associated with each project year.
Figure 3 illustrates the projected annual infrastructure cost from the commencement of the ZEB project through 2040. MBL estimates it will expend approximately $600,000 by the end of the initial 5-year period. This cost will include facility modifications, the mobile hydrogen fuel station, and training sessions for maintenance staff and first responders. The initial infrastructure builds also correspond to the annual bus procurement schedule in Figure 2.
13 FIGURE 3: Estimated Annual Infrastructure Costs
$2,890,876
$4,186,314
$5,181,752
$10,363,504
$16,840,694
$6,477,190
$5,181,752
$10,363,504
$9,068,066
$6,477,190
$5,181,752
$3,886,314
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
2023 2025 2027 2029 2030 2033 2034 2035 2036 2037 2039 2040
ESTIMATED INFRASTRUCTURE COST
YEAR
ESTIMATED ANNUAL INFRASTRUCTURE COSTS
14 TABLE 5: Facilities Information and Construction Timeline Division/
Facility Name Address Main Function(s) Type(s) of
Infrastructure
Service
Capacity
Needs
Upgrade?
MBL 400 S. Taylor Ave.
Montebello, CA 90640
CNG, Hybrid, Electric, and
FCEB Division
Hydrogen
Fueling Station 70 Buses Yes
Regarding the information provided in Table 5, please explain the types of necessary upgrades or infrastructure modifications each facility or division needs to support your transit agency’s long -term transition to ZEB. Please also provide the specification of each infrastructure in the related facility or division before and after the upgrades or modifications.
To facilitate the transition from conventional CNG transit buses to a ZEB fleet, MBL plans to conduct extensive research analysis to better understand the functionality of a hydrogen fuel station, safety and security measures, related grid and utility functions, storage, compression, and ongoing mainte nance and support mechanisms. In addition, MBL will incorporate the ZEB rollout plan in to the agency’s comprehensive operation analysis and short-range transit plan.
15 Do you expect to make any modifications to your bus parking arrangements? Explain the modifications and why they are needed.
An assessment of MBL’s parking layout determined slight modifications to the parking lot design will be required. MBL will need to reconfigure the parking lot design to accommodate the hydrogen fueling station and provide designated parking areas for the FCEBs to refuel without disrupting the operation of the conventional bus fleet.
To optimize space, the parking area currently used to store the contingency fleet and surplus equipment will be converted to parking space for active buses. The intent of the parking lot redesign is to maintain an effective operational setup while transitioning into a ZEB fleet.
Do you expect to need additional parking spaces for completing the transition to z ero- emission technologies? Explain why.
No. MBL has sufficient space to develop a hydrogen station infrastructure without encroaching on areas originally dedicated to bus parking.
In Table 6, please identify the propulsion system of all buses that will be dispatched from the facilities identified in Table 5.
TABLE 6: NOx-Exempt Area and Electric Utilities’ Territories Division/Facility
Name
Type(s) of Bus
Propulsion Systems
Located in NOx-
Exempt Area?
Name(s) of Electric
Utility in Service
Area
MBL CNG, Hybrid,
Electric
No Southern California
Edison
Please identify the electric utilities in your transit agency’s service area. - Southern California Edison.
Note: The ICT regulation defines "NOx Exempt Areas" (13 CCR § 2023(b)(39)) as the following counties and air basins: Alpine, Amador, Butte, Calaveras, Colusa, Del Norte, Eastern Kern (the portion of Kern County within the Eastern Kern Air Pollution Control District), Glenn, Humboldt, Inyo, Lake, Lassen, Mariposa, Mendocino, Modoc, Mono, Monterey, Nevada, Northern Sonoma (as defined in title 17, California Code of Regulations, section 60100(e)), Plumas, San Benito, San Luis Obispo, Santa Barbara, Santa Cruz, Shasta, Sierra, Siskiyou, Northern Sutter (the portion of Sutter County that is north of the line that extends from the south east corner of Colusa County to the southwest corner of Yuba County), the portion of El Dorado County that is within the Lake Tahoe Air Basin (as defined in title 17, California Code of Regulations, section 60113), the portion of Placer County that is East of Highway 89 or within the Lake Tahoe Air Basin, Trinity, Tehama, Tuolumne, and Yub.
16 Section F: Providing Service in Disadvantaged Communities Does your transit agency serve one or more disadvantage d communities, as listed in the latest version of CalEnviroScreen?
Yes.
If yes, please describe how your transit agency is planning to deploy zero-emission buses in disadvantaged communities (13 CCR § 2023.1(d) (1) (F)).
MBL operates a network of 8 fixed routes and provides service to 117 disadvantaged communities (DAC). Currently, MBL operates three conventional buses converted to ZE with the purchase and deployment of two FCEBs tentatively scheduled for the first quarter of 2023. Additional FCEBs will be purchased every other year through 2040. To avoid service disruptions, the procurement planning process and progressive deployment of the new fleet will coincide with the replacement cycle of older conventional transit buses. MBL envisions a fully functional ZEB fleet to service all 117 DACs beginning 2040 (see Appendix B).
Please complete Table 7 with the estimated number of zero-emission buses your transit agency is planning to deploy in disadvantaged communities and the estimated timeline
17 TABLE 7: Service in Disadvantaged Communities
MBL Route
Expected
Year of First
ZEB
Deployment
Year of
Complete
Route
Electrification
Location of
Disadvantaged
Community
By Census Tract Number
10 2023
2037
06037482002
06037530400
06037482701
06037530301
06037531701
06037531702
06037532303
06037531800
06037531901
06037531902
06037530204
06037530102
06037530101
06037532001
06037532002
06037532101
06037500700
06037500600
06037500402
06037501001
06037501300
06037501002
06037501400
06037502100
06037504504
06037501804
06037501802
06037501900
06037501700
06037503301
20 2034
2037
06037481102
06037481202
06037481103
06037482301
06037482401
06037482402
06037530003
06037530005
06037530006
18 cont’d
06037500500
06037530102
06037530101
06037532101
06037532002
06037532200
30 2033
2033
06037481603
06037481604
06037530204
06037531902
06037531800
06037531902
06037532303
06037532304
06037533902
06037534001
06037534202
06037534203
06037534201
06037536102
40 2027
2030
06037209200
06037207301
06037207302
06037206031
06037203032
06037206050
06037204410
06037204420
06037204600
06037204700
06037204300
06037204120
06037203900
06037531101
06037531201
06037531102
06037531503
06037530500
06037531504
06037530400
06037531603
06037530301
06037530302
06037530204
06037530203
06037530102
19 cont’d
06037530006
06037530004
06037530101
06037500500
06037500600
06037500404
06037500402
06037500403
50 2025
2035
06037209200
06037207301
06037224010
06037224020
06037226001
06037203031
06037206050
06037205120
06037532400
06037532302
06037532303
06037532001
06037532200
06037500700
06037502500
06037502401
06037502301
06037502200
06037502302
06037502100
06037502700
06037502004
06037501803
06037501504
06037501400
06037501803
06037501804
06037502003
06037502902
06037503902
60 2036
2036
06037500404
06037500402
06037500403
06037500600
06037502401
06037502602
06037502601
20 70
2035
2035
06037530003
06037530005
06037530203
06037530204
06037530006
06037530102
03037531902
06037532001
06037532002
06037532101
06037532200
90 2036
2036
06037209200
06037207400
06037207301
06037207302
06037206031
06037206032
06037206050
06037204600
06037204700
06037204810
06037203900
06037531101
06037531201
06037531102
06037531503
06037531000
06037530500
06037530400
06037530301
06037530302
06037530204
06037530203
06037530102
06037530006
06037530005
06037530004
06037530003
21 SECTION G: Workforce Training
Please describe your transit agency’s plan and schedule for the training of bus operators and maintenance and repair staff on zero-emission bus technologies (13 CCR § 2023.1(d)(1)(G)). (Required)
The transition to an all -ZEB fleet will significantly
alter MBL’s service and operations due to different
maintenance needs, operational best practices, and the
change in technology. The conversion to ZE from the
existing traditional internal combustion engine is
logistically complicated and will impact the
operational organization. A comprehensive operational
analysis will be conducted to restructure the
appropriate prerequisite of critical knowledge, skills, abilities, and other characteristics (KSAOs) for
management and training to comply with ZE B
innovations.
The original equipment manufacturer (OEM) of ZEB
equipment (e.g., bus, charge management software,
battery charging equipment, etc.) will provide training, included as a deliverable on the procurement contract.
Internal training courses conducted on an annual, semi- annual, tri-annual, and on an as needed basis includes:
Operator Refreshing, Bus Familiarization, New
Operator, and New Bus Training.
Bus Operator training incorporates pre -trip
inspections, door operators, emergency equipment
operator, steering, operational concerns, DMV pre -
trips, bus components and other related bus functions , and operations technology. Maintenance mechanic
training embodies imperative technical bumper to
bumper training focusing on preventive maintenance,
high voltage hazards, personal protective equipment
(PPE), component training, lock -out/tag-out
inspections, diagnostic/troubleshooting, and
charging/refueling source training. Proficiency in high voltage safety and proper use of PPE is required to
minimize the risk of electrical shocks and arc flashes.
In addition to OEM and internal training, maintenance
and operations personnel will be required to participate in t he Southern California Regional Transit Training
Photo 1: Hydrogen Fuel Pump Station
Photo 2: Fuel Cell Energy Bus Refueling
22 Consortium (SCRTTC) and Arc Flash Electrical Safety National Fire Protection Association (NFPA) 70E courses.
Transit supervisors will work collaboratively with local first responders, such as the Fire and Police Department, to conduct training comprised of bus familiarization, energy storage systems, and emergency shutdown procedures.
Personnel and positions requiring retraining upon the adoption of the ZEB Rollout Plan include, but are not limited to, those listed in Table 8.
TABLE 8: Forecasted Personnel and Positions Training Requirements
Position Required Training
Facilities Maintenance Staff Scheduled/unscheduled maintenance and repair of high- voltage systems of ZEBs equipment
Mechanics Safety-related features and other components of ZEBs equipment
Service Workers Proper charging/refueling protocol and procedures of ZEBs equipment
Towing Service Providers Proper towing protocol and procedures for of ZEBs equipment
Transit Supervisors Operations and safety-related protocol and procedures of ZEBs equipment
Bus Operators
Safety-related & operational protocol and procedures of ZEBs equipment, Pre-Trip inspections, and pantograph
operations.
First Responders Proper safety protocol and procedures for ZEBs equipment in the event of an accident
23 SECTION H: Potential Funding Sources
Please identify all potential funding sources your transit agency expects to use to acquire zero- emission technologies (both vehicles and infrastructure) (13 CCR § 2023.1(d) (1) (H)).
MBL currently receives funding for the procurement and maintenance of its fleet from the following federal grant programs: the Federal Transit Administration’s (FTA) Urbanized Area Formula; discretionary grant programs such as the Bus and Bus Facilities (B&BF) program; and Low or No Emission Vehicle Deployment Program (LoNo).
To secure funds for future fleet procurement processes, MBL will seek additional funding from state resources through grant opportunities such as Senate Bill 1 – State of Good Repair (SGR) and the Low Carbon Transit Operations Program (LCTOP).
24 SECTION I: Start-up and Scale-up Challenges
Please describe any major challenges your transit agency is currently facing in small scale zero-emission bus deployment. (Optional). How might CARB assist you to overcome these challenges? Please share your recommendations. (Optional)
Please describe any challenges your transit agency may face in scaling up zero-emission bus deployment. (Optional) How might CARB assist you to overcome these challenges? Please share your recommendations. (Optional)
ZE technology is an innovative and progressive industry with significant unpredictable advancement challenges due to the developing nature of the unprecedented technology. The se challenges pose a risk to transit performance, service reliability, capital, and operational and maintenance (O&M) costs.
MBL has encountered multiple challenges since implementing the BEB Deployment Pilot Program in 2019. Major ongoing challenges with the deployment of ZEBs include OEM technical support and training, poor performance and range, high capital and O&M costs, fu nding, and facility infrastructure. The OEM technical support and training provided is insufficient to maintain and repair the BEBs. For each week of use, BEBs require a lead time of approximately three weeks for repairs due to the complexity of the electr ical component. MBL’s BEB fleet requires several hours to fully charge and suffers from underperforming batteries that are unable to attain the advertised range miles (265 miles per full charge) and lifespan. These BEBs attain 180 miles per full charge and the batteries self-discharge degraded more rapidly than the guaranteed expected shelf life . Consequently, battery replacements were accelerated at a high cost for replacement batteries and disposal fees. The high capital and O&M costs include , but are not limited to , electricity, towing services, proprietary products, software, and services associated with frequent equipment breakdowns. Deploying BEBs is not economically and operationally feasible for MBL’s business operations. Correspondingly, MBL’s histo rical records and experiences associated with ZEBs and ZE technology cast a long shadow of apprehension on the ZE industry.
The ZEB market value is notably greater than its alternative fuel counterparts, with an upward value of approximately $250,000. Add itional upfront costs include a facility fuel infrastructure upgrade. CARB’s influence in tax exemption, policy and law administration, and grant funding will help transit agencies adopt a ZE fleet with minimal setbacks.
Overall, MBL’s current facility and infrastructure are not economically and operationally structured to support and sustain any ZEB deployment. MBL’s present geographic footprint cannot accommodate expanding growth and requires innovative upgrades to the existing infrastructure.
Therefore, any construction work will require a concurrent strategic plan that will not hinder daily operational activities. Funding sources are the most crucial component in executing any proposed project to support capital expenditures that account for the cost of assets, facility and infrastructure upgrades, O&M, workforce, and workforce training. CARB’s presence as a central information system that provides and supports the latest research and development of ZEBs and ZE technology (e.g., ZEBs performances, O&M costs & labor hours, workforce training, OEM reports, etc.) can
25 ensure transit agencies are retrieving the most current data and grant applications. The ZE industry is highly volatile, considering the fact that ZEB and ZE technology is progressively collecting new data and evolving from obsolete prototypes. Correspondingly, federal and state grant funding administers relief and mitigates the turmoil involved in the conversion to ZEBs and ZE technology.
26 APPENDIX A: MBL Site Renderings
***Proposed Mobile
Hydrogen Fueling
Station
27
28 APPENDIX B: DAC and Low-Income Service Map
ATTACHMENT _C_
RESOLUTION NO. 24-12
RESOLUTION OF THE CITY OF MONTEBELLO, CALIFORNIA, AUTHORIZING THE
SUBMISSION OF APPLICATIONS TO THE FEDERAL TRANSIT ADMINISTRATION (FTA) LOW OR NO EMISSION GRANT PROGRAM AND THE BUSES AND BUS
FACILITIES GRANT PROGRAM
RECITALS
WHEREAS, the Federal Transit Administrator (FTA) has the authority to award federal financial assistance for a transportation project; and WHEREAS, the grant or cooperative agreement for federal financial assistance will impose certain obligations upon the applicant and may require the applicant to provide the local share of the project cost; and
WHEREAS, the applicant has or will provide all annual certifications and assurances to the FTA required for the project.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO, CALIFORNIA HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
APPROVES THE FILING OF AN APPLICATION FOR THE FTA LOW OR NO EMISSION GRANT PROGRAM AND THE BUSES AND BUS FACILITIES GRANT PROGRAM; AND SECTION 1: Approvals and Certifications.
1. Certifies that said Applicant has or will have available, prior to commencement of any work on the projects included in this application, the sufficient funds to complete the projects; and
2. Certifies that if funding is awarded, the Applicant has or will have sufficient funds to operate and maintain the projects; and
3. Delegates the authority to the Director of Transportation or her designees to execute and file with its application the annual certifications and assurances and other documents the Federal Transportation Administration requires before awarding a federal assistance grant or cooperative agreement; and
4. Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines; and
SECTION 2: That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
RESOLUTION NO. 24-12
APPROVED AND ADOPTED this_13_th day of _ March __ 2024. _______________________________
Scarlet Peralta, Mayor
ATTEST:APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 24-12 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 13th day of March 2024 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
ITEM # 12
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Paul Espinosa, Police Chief
SUBJECT: APPROVE EXTENSION OF EXISTING RECRUITMENT INCENTIVES
FOR QUALIFIED POLICE OFFICERS AND POLICE DISPATCHERS
DATE: March 13, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1. Approve extension of the existing recruitment incentives program for qualified Police Officers and Police Dispatchers and referral bonuses to current employees; and
2. Take such additional, related action that may be desirable.
FISCAL IMPACT:
Currently, the Police Department has ten (10) vacant police officer positions and one (1) vacant police dispatcher position (as of March 2024). Using this number of vacancies and assuming all positions are filled by lateral recruitments, the following table provides an estimated cost of the incentive program (assuming a total recruitment payment of $10,000 per Police Officer and $5,000 per Police Dispatcher, along with referral bonuses for current City employees, which is explained in greater detail in the following pages):
Police Officer $100,000 Police Dispatcher $5,000 Police Officer – Referrals $50,000 Police Dispatcher – Referrals $2,000 Total (Estimate) $157,000
This expenditure estimate could vary based upon personnel changes that may occur during the recruitment process – should the number of vacancies change versus the number as of March 2024. It should also be noted that payments to lateral employees
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
and referring employees will be paid based upon achieving specific milestones (e.g. upon hiring, completion of training, completion of probationary employment period). As a result, incentive payments may be paid in subsequent fiscal years beyond the current Fiscal Year 2023-24.
It is proposed this program remain in effect until June 30, 2025, with the decision to extend the program for one (1) additional year (through June 30, 2026) at the City Manager’s discretion.
BACKGROUND/DISCUSSION:
Recruitment and retention for police officers and police dispatchers is competitive throughout the county and state and agencies are dealing with the shortage of personnel at all levels. Hiring incentives and referral bonuses have become a common practice among law enforcement agencies in and around Los Angeles County. It is imperative that the City of Montebello stay on trend with surrounding agencies to recruit and hire the best and most qualified candidates with the help of signing and recruitment bonuses.
On June 8, 2022, the City Council approved the implementation of the hiring incentive program. Since its approval, three (3) Lateral Police Officers have been onboarded, each of whom has enriched the organization with their expertise and experience. The initial program was to remain in effect until June 30, 2023, with the ability to extend for one year by the City Manager. The one year extension will expire as of June 30, 2024, necessitating City Council action to extend the program for additional fiscal years.
ENVIRONMENTAL:
N/A
ANALYSIS:
Hiring incentives are a new recruitment tool for the Montebello Police Department. However, surrounding agencies have implemented similar programs in recent years. Staff researched and collected the following information on other cities' bonus programs:
Lateral Police Officers:
• Whittier Police Department: $20,000 in four installments, $5,000 upon hiring, $5,000 upon completion of training, $5,000 off probation and $5,000 to referring employee
• Glendora Police Department:$12,000 in two installments, $6,000 upon hiring and $6,000 off probation
• Azusa Police Department:$15,000 in three installments, $5,000 upon hiring, $5,000 upon completion of training and $5,000 off probation • La Habra Police Department:$10,000 in two installments, $5,000 upon hiring and $5,000 off probation
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
• Pasadena Police Department:$8,000 in three installments, $2,500 upon hiring, $2,500 upon completion of training and $3,000 off probation • South Gate Police Department: $5,000 at hiring
• Buena Park Police Department: $5,000 in two installments , $2,500 at hiring and $2,500 upon completion of training
• Downey Police Department: $3,000 at hiring and the employee is allowed to carry over vacation and sick hours from their prior agency
Montebello's existing recruitment incentive program for a Lateral Police Officer is:
• $10,000 in two installments: $5,000 at hiring and $5,000 after successful completion of probation.
• If a lateral police officer is referred by a current City of Montebello employee (regardless of department or classification), a $5,000 referral bonus will be paid to the referring employee. The referral bonuses will be paid once the lateral employee has successfully completed their probationary period.
The cost to put a Police Trainee through the academy is approximately $30,000. The Police Academy is a 24 week high stress setting that police trainees often struggle to successfully complete. Lateral Police Officers have previously and successfully completed an academy and passed the probation period at their respective departments. Lateral Officers, with their tenure, experience, and education, will become increasingly sought after, gravitating towards agencies that prioritize these attributes, enhancing their marketability.
Lateral Police Dispatchers:
• Chico Police Department: up to base on qualifications $20,000 in four installments, $5,000 upon hiring, $5,000 upon completion of training, $10,000 off probation • South Gate Police Department:$6,000 in three installments, $2,000 upon hiring, $2,000 off training and $2,000 off probation
Montebello's existing recruitment incentive program for Lateral Police Dispatchers:
• $5,000 in two installments. $2,500 at hiring, $2,500 off probation. • If a lateral police dispatcher is referred by a current City of Montebello employee (regardless of department or classification), a $2,000 referral bonus will be paid to the referring employee. The referral bonuses will be paid once the lateral employee has successfully completed their probationary period.
The training and probationary period for new public safety dispatchers is demanding and
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
comes with high stress situations. Lateral dispatchers bring knowledge and experience to the department and have successfully passed training and probation with their previous departments.
Staff is recommending the existing incentive program remain in effect until June 30, 2025 and the City Manager is authorized to extend the program for one (1) additional year at their discretion (i.e., through June 30, 2026). The existing fiscal year budget includes funding for this incentive program. Should the program be extended, the FY 2024-25 budget will be developed to include additional funding for the incentive bonus program.
SUMMARY:
Staff recommends that the City Council approve extension of the existing recruitment and referral incentive program for Police Officers and Police Dispatchers and direct staff to take such additional, and related, action that may be desirable.
ATTACHMENT(S)
1. Attachment A - SR-Hiring Incentives 6.8.2022
NEXT STEPS:
N/A
ATTACHMENT A
ITEM # 13
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: James Coiner, Deputy Director
SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 3972 WITH SEBASTION WATERWORKS (DBA MR. ROOTER) AND INCREASE
THE ANNUAL NOT-TO-EXCEED AMOUNT
DATE: March 13, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1. Approve Amendment No. 1 to Agreement No. 3972 between the City of Montebello and Sebastion Waterworks Inc., dba Mr. Rooter Plumbing to increase the not-to-exceed amount from $45,000 to $95,000; and,
2. Authorize payment for emergency cleanup of debris from catch basins at the municipal golf course by a four-fifths vote of the City Council to Mr. Rooter Plumbing for a not-to-exceed amount of $28,425; and
3. Take such additional, related action that may be desirable.
FISCAL IMPACT:
After recent rains (i.e., "atmospheric river" event in February, 2024) Staff was concerned with rising water levels at the municipal golf course. Staff determined that the cause of the harmful water levels was debris caught in the storm drain system. Public Works staff did not have the expertise and/or equipment to clear the debris in an expeditious and safe manner. Therefore, Staff contacted Mr. Rooter Plumbing to clear the debris from the catch basins at the municipal golf course.
Restoring the drainage system at the municipal golf course is essential to protect public safety and ensure proper erosion control. The request is to authorize payment of $28,425 to Mr. Rooter Plumbing to process payment for the work performed at the municipal golf course.
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
In addition to this recent emergency work, Mr. Rooter Plumbing services are required for the Sewage Lift Station Project on Lincoln Avenue. Therefore, the Staff is requesting a $50,000 increase in the not-to-exceed amount of Agreement No. 3972 (to $95,000). The Fiscal Year 2023-24 budget includes sufficient funding in Account No. 100-30-510- 6040.10 (General Fund, Public Works, Facilities, Other Contract Services) for this additional work. Therefore, no budget amendment is needed. The FY 2024-25 budget will be developed to incorporate the additional not-to-exceed amount.
BACKGROUND/DISCUSSION:
The municipal golf course is a key destination landmark within the City. One of the major structural supports to minimize soil erosion is the use of catch basins that convey surface runoff into the storm drain network. During the start of this year’s rainy season, Staff noticed the formation of large ponding water that was not dissipating and draining properly. The Staff assessed the situation and the accumulation of debris in the storm drain network was the root of the rising water levels.
A combination of deferred catch basin cleaning, routine maintenance, and soil erosion due to subsequent wet winter seasons led to large amounts of debris being captured in the storm drain system. Emergency cleanup efforts at the municipal golf course were necessary to remove large amounts of ponding water, mud, and sand in the interest of public safety and to ensure that there were no potential landslides due to the large amounts of rain received over a 72-hour period.
Staff contacted Mr. Rooter Plumbing, who is a known City vendor that has experience and working knowledge of the City’s infrastructure. The contractor removed an excessive amount of sand, mud, and debris (approximately 1,000 loads) and water at the direction of Staff to bring the system to current drainage capacity standards.
Staff recommends approval and acceptance from the City Council of the completed emergency cleanup efforts at the municipal golf course and forgo the public contracting code procurement process per, “Municipal Code Section 3.20.050(D) - Conformance with bidding procedures, City Council Authorization: When the city council by a four-fifths vote determines to dispense with such bidding and other procedures required by the above- mentioned sections in every individual instance upon a finding by the city council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same.”
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
SUMMARY:
Approval of this item guarantees the continual safe use of the facility. Staff is extremely conscientious of the effort needed to maintain the golf course in playing condition. By authorizing payment to Mr. Rooter Plumbing, Staff affirms its commitment to protecting the public as well as maintaining green space. The recommended actions will approve Amendment No. 1 to Agreement No. 3972 between the City of Montebello and Sebastion Waterworks Inc., dba Mr. Rooter Plumbing to increase the not-to-exceed amount from $45,000 to $95,000 and authorize payment for emergency cleanup of debris from catch basins at the municipal golf course in the amount of $28,425 payable from Account No. 100-30-510-6040 (General Fund Public Works, Facilities, Other Contract Services).
ATTACHMENT(S)
1. Attachment A - Amendment No 1 to Agr 3972
2. Attachment B - Agr No. 3972 - Sebastian Waterworks
3. Attachment C - Mr. Rooter Plumbing
4. Attachment D - Photos
NEXT STEPS:
N/A
CITY OF MONTEBELLO
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 3972
WITH SEBASTION WATERWORKS, INC.
This Amendment No. 1 to the Professional Services Agreement (“Amendment No. 1”), is made and entered into this 13th day of March 2024, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and SEBASTION WATERWORKS, INC., (hereinafter referred to as the “Consultant”). The City and the Consultant are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".
RECITALS
WHEREAS, the Consultant and the City entered into that certain Agreement for Plumbing Services by and between the City of Montebello and Sebastian Waterworks, dba Mr. Rooter Plumbing , dated April 7 , 20 22 ("Agreement"), pursuant to which City retained Consultant to provide On-Call Plumbing Services, as further described in the Agreement; and
WHEREAS, the City awarded the Agreement to the Consultant based on their qualification, subsequent to a competitive selection process. However, the services needed, including costs and expenses, exceeded the anticipated scope of the Agreement, and City and Consultant desire to increase the maximum compensation allowable under the Agreement; and
WHEREAS, under Section 1. SERVICES/COMPENSATION, Consultant may exceed the maximum compensation with prior written consent of the City; and WHEREAS, under Section 6. EXTRA SERVICES, of the Agreement, any extra services over and above the compensation need to be duly authorized in writing by the City Manager; and
WHEREAS, for the reasons set forth herein, the City and Consultant desire to enter into this Amendment No. 1, as set forth below.
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:
AMENDMENTS
SECTION 1. “Services/Compensation.” The city agrees to increase the annual amount not-to-exceed amount from $45,000 to $90,000 for the Professional Services set in the agreement.
ATTACHMENT A
AMENDMENT NO. 1 TO AGREEMENT NO. 3972
SECTION 2. Except as expressly modified by this Amendment No. 1, all provisions of the Agreement, shall remain in full force and effect.
SECTION 3. Entire Agreement. The provisions of this Amendment No. 1 shall- constitute the entire agreement of the parties with respect to the subject matter included in this Amendment No. 1 and shall supersede any other agreement, understanding, or arrangement, whether written or oral, between the parties with respect to the subject matter of this Amendment No. 1.
SECTION 4. Authority. The person or persons executing this Amendment No. 1 on behalf of each of the Parties warrants and represents that he or she has the authority to execute this Amendment No. 1 on behalf of that party and has the authority to bind that party to the performance of its obligations hereunder.
[END OF AMENDMENT NO. 1]
[SIGNATURES ON THE FOLLOWING PAGES]
AMENDMENT NO. 1 TO AGREEMENT NO. 3972
IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.
(“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO SEBASTION WATERWORKS, INC.
Raul Alvarez, City Manager Joe Diaz
ATTEST:
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman, City Attorney
ATTACHMENT B
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
6/28/2022
Arthur J. Gallagher Risk Management Services, Inc.
1300 South Main Street
Tulsa OK 74119
Ty Oden
513-977-3197
[email protected]
Ohio Casualty Insurance Company
24074
SEBAWAT-01
Nautilus Insurance Company
17370
Sebastian Waterworks, Inc.
P.O. Box 3735
Montebello CA 90640
259095107
A
X
1,000,000
X
300,000
15,000
1,000,000
2,000,000
X
Y
Y
BKO58223489
12/21/2021
12/21/2022
2,000,000
A
1,000,000
X
X
X
Y
Y
BAW58223489
12/21/2021
12/21/2022
A
X
X
5,000,000
BKO58223489
12/21/2021
12/21/2022
5,000,000
X
10,000
B
Pollution Liability
CPL202800414
12/29/2021
12/21/2022
Limit
$2,000,000
Certificate Holder is an Additional Insured with respects to the General Liability and Auto Liability policies, pursuant to and subject to the policy's terms, definitions, conditions and exclusions.
Waiver of Subrogation applies to certificate holder, with respects to the General Liability and Auto Liability, pursuant to and subject to the policy's terms, definitions, conditions and exclusions.
30 day notice of cancellation applies in favor of the Certificate Holder.
City of Montebello - Public Works
1600 West Beverly Blvd.
Montebello CA 90640
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ATTACHMENT C
TERMS AND CONDITIONS
1. DEFINITIONS
A. The term “CONTRACTOR” herein refers to Mr. Rooter Plumbing and its associates.
B. The term “CUSTOMER” herein refers to person/agent whom the CONTRACTOR is rendering its services.
2. SITE CONDITIONS
A. If CONTRACTOR must obtain access to other properties in the course of work, CUSTOMER shall secure permission for such and hold harmless indemnify CONRACTOR and its employees and agents against all actions and consequences arising or relating to the use of said properties, including but not limited to damage done in the normal course of work, excluding negligence, and for securing said property and its contents during and after work.
B. CUSTOMER shall secure, remove and protect all property, and its contents, including but not limited to adults, children, animals, cabinets, fixtures, flooring, walls, tiling, carpets, drapes, furniture, and vegetation during and upon completion of work, and shall hold harmless and indemnify CONTRACTOR, its employees and agents against all claims arising out of CUSTOMER’S failure to do so.
3. LIMITED WARRANTY
A. CONTRACTOR warrants its materials and workmanship to be free from defects for one year after performance, unless otherwise specified in writing. This warranty does not cover faults caused by misuse; negligence; or damage caused by acts of God including, but not limited to earthquake. In the event that a manufacturer offers a warranty, said warranty shall negate and supersede CONTRACTOR’S warranty. This warranty is the only warranty by CONTRACTOR to CUSTOMER, and is in lieu of all other warranties, expressed or implied.
B. CUSTOMER shall telephone CONTRACTOR within twenty four (24) hours of discovery of any warranty claim. CONTRACTOR will respond with reasonable promptness between the hours of 8:30 a.m. to 4:30 p.m. Monday through Friday, excluding holidays.
C. CONTRACTOR shall not be liable for electrical or other damages relating to drywall, stucco, roof, carpet, tile, floor, windows, fixtures, plumbing, furniture and personal property from any defect or delay in responding to said warranty. CUSTOMER must take reasonable steps to mitigate damages.
D. CONTRACTOR shall not be liable for lost profits, incidental, special, exemplary, indirect or consequential damages resulting from any work performed, or any problem, whether OR not covered by this limited warranty.
4. UNFORSEEN CONDITIONS
A. If conditions and/or circumstances are encountered at the job site which are concealed physical conditions, or unknown physical conditions of an unusual natures, which differ materially from that which is visually ascertained, CUSTOMER agrees to accept responsibility for such conditions and those circumstances outside the control of CONTRACTOR and further agrees to pay for any labor or materials, including repair to damaged equipment of CONTRACTOR caused by such conditions and/or circumstances.
B. It is the intent of this provision to make CUSTOMER responsible for all (1) unforeseen and concealed conditions, and (2) for that which CONTRACTOR cannot control.
Accordingly, CUSTOMER further agrees to hold CONTRACTOR harmless and shall indemnify and defend CONTRACTOR and all its agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorney fees, consequential damages, arising out or as a result from the performance of CONTRACTORS work involving, affecting, or relating to such unforeseen or concealed conditions regardless of whether such damages are caused in part by CONTRACTOR.
C. Asbestos or other Hazardous Materials Remediation Work – CONTRACTOR has no information whatsoever with respect to asbestos or other hazardous materials or substances in any portion of the CUSTOMER’s property and has not conducted any investigation in connection herewith. CONTRACTOR does not perform asbestos or other hazardous materials or substance removal and CONTRACTOR shall have no responsibility whatsoever and CUSTOMER expressly releases CONTRACTOR from any liability whatsoever and for any claims arising out of its presence, release, remediation or removal and for any costs, losses or damages CUSTOMER may suffer or sustain if it is found to exist on the CUSTOMER’s property. In he event asbestos or other hazardous materials or substances are found to exist on the CUSTOMER’s property or if, in order to obtain a building permit for the work to be performed by CONTRACTOR as set forth herein, any remediation action or work, including investigation is required to be performed on the CUSTOMER’s property concerning asbestos or other hazardous materials or substances, all work by CONTRACTOR will cease until such time as CUSTOMER has, at CUSTOMER’s sole expense, caused said asbestos or other hazardous materials or substances to be removed in compliance with all applicable laws relating thereto.
D. Mold or Mold Spores – CONTRACTOR recommends that you hire a professional water damages restoration company to clean and treat an area that has water damage or as a result of work performed. CONTRACTOR is not responsible for any damages or ill health caused by mold. CUSTOMER agrees to waive all claims against CONTRACTOR that may be related to such work.
E. If for any reason, a maintenance visit is not performed either because of the CONTRACTOR or because of the maintenance agreement CUSTOMER, the monetary value does not exceed the cost of the maintenance agreement.
5. SOLUTION NOT PERFORMED
If suggested options are not chosen by the CUSTOMER and a failure is experienced, the CONTRACTOR is held harmless.
6. STOPPAGES
A. CONTRACTOR will not clean any drainline or sewer lines through a roof vent, if deemed unsafe.
B. Any drain cleaning cable which becomes stuck in the line is the responsibility of the CUSTOMER for removal and/or additional repairs.
C. If a sewage spill is deemed hazardous material, the cost of clean up is the responsibility of the CUSTOMER.
7. LICENSE, PERMITS, AND FEES
A. CUSTOMER shall furnish and pay for, at their own expense, all taxes, permits, and license fees required to legally perform the repair work in accordance with this Agreement.
B. Access to the property for an agent of administrative authority must be provided within a reasonable time. Should reasonable access not be provided, it may result in additional charges to the CUSTOMER.
C. If at any time the administrative authority asks for additional works not related to our original contract, the work is the responsibility of the CUSTOMER. CONTRACTOR will provide an additional CONTRACT PRICE for that work.
TERMS AND CONDITIONS
D. All notices related to work performed by the CONTRACTOR which are sent to the property owner must be forwarded to the CONTRACTOR and a reasonable amount of time allowed for the process.
8. PAYMENT
A. All work is done on a fixed CONTRACT PRICE. The price includes Materials, Tax and Labor. NO BREAKDOWN WILL BE PROVIDED! B. Payment for the work described herein this Agreement shall be immediately due upon completion of the work, unless otherwise specified in writing.
C. No deduction shall be made from payments due CONTRACTOR on account of penalty, liquidated damages, back charges for alleged defective work, or other sums withheld from payments to other CONTRACTORS, or on account of the cost of charges or defects in the work. Furthermore, CUSTOMER agrees and recognizes that payment for services rendered by CONTRACTOR when due is an express condition precedent to CONTRACTOR continuing work as herein described in this Agreement. CUSTOMER recognizes that the failure to pay for services when due shall entitle CONTRACTOR to terminate work immediately. In the event that CONTRACTOR terminates work for non-payment as herein described, CONTRACTOR shall be entitles to all of its reasonable expenses including, but not limited to, cost of labor, materials, a reasonable allowance for overhead and profit, and all other compensation as allowed by law. All warranties will be void.
D. A monthly service charge of 1.5% will be added after 10 days. CUSTOMER agrees to pay reasonable attorney’s fee and court costs in the event of legal action. If the check does not clear, CUSTOMER realize that CUSTOMER could be liable for 3 times the amount of the check, in no case more than $1,500 and in no case les that $100 all set forth in the California Civil Code Section 1719, plus the face value of the check and court costs.
E. Upon satisfactory payment being made for any portion of the work performed, the CONTRACTOR shall, upon request and prior to any further payment being made, furnish the person contracting for the home improvement or swimming pool a full or unconditional release of any claim or mechanic’s lien pursuant to Sections 8400 & 8404 of the Civil Code (prior to July 1, 2012, it was Civil Code Section 3114), for that portion of the work for which payment has been made.
9. RIGHT TO TERMINATE IN EVENT OF DISPUTE
In the event of a dispute between CONTRACTOR and CUSTOMER, CONTRACTOR and CUSTOMER agree that the CONTRACTOR immediately terminate the work described herein.
In the event of such termination, CONTRACTOR shall be entitled to payment for all costs of all labor, materials, reasonable profit and overhead. In the event of cancellation by CUSTOMER after contract has been signed. CONTRACTOR is entitled to a minimum fee of 10% or $1000 whichever is less. In the event of cancelation by CUSTOMER after work was commenced, CONTRACTOR is entitled to 10% or payment for work performed, whichever is more.
10. NOTICE OF DEFECTIVE WORK
Upon completion of the work, CUSTOMER agrees to exercise due diligence in inspecting the work for defective workmanship and materials. CUSTOMER agrees to notify CONTRACTOR within forty-eight (48) hours of completion of the work describe hereunder of all defective work, if any CUSTOMER agrees that upon discovery of any allegedly defective work, CUSTOMER shall immediately call CONTRACTOR, who shall have the first opportunity to repair the allegedly defective work. The failure to allow CONTRACTOR the first opportunity to repair the allegedly defective work shall void all warranties, express and implied hereunder. CUSTOMER agrees and recognizes that they shall not withhold any payments for allegedly defective work. CONTRACTOR is not responsible for reimbursement for work performed by any other company or individual.
11. SERVICES NOT COVERED
CONTRACTOR will not perform any other work or trade than that which Is specified herein, including but not limited to carpentry, plaster/wall work, tile work, landscaping, masonry, flooring roofing, paving, etc., unless specified in writing. Unless otherwise stated, paint plaster, stucco, and accepted by CUSTOMER.
12. SCOPE OF AGREEMENT
This agreement represents the entire and integrated agreement between CUSTOMER and CONTRACTOR and supersedes all prior negotiations, representations, or agreements, either oral or written. This agreement may be amended only by written instrument offered by CONTRACTOR and accepted by CUSTOMER.
13. ATTORNEYS’ FEES
In any legal action between the parties concerning or arising from or under this agreement, the prevailing party in such legal action shall entitled, in addition to such other relief as may be granted, to its attorneys’ and costs in such action. In addition, if, notwithstanding the foregoing, legal action is instituted by any party to enforce the terms of this agreement. Prevailing party in such litigation shall, in addition to such other relief as the court may grant, be entitled to an award of its attorneys’ fees and costs. Costs to the prevailing party shall include statutorily recognized costs of suit and shall include expert witness fees, if applicable.
SEND ALL CORRESPONDENCE TO MR. ROOTER PLUMBING AT: P.O. BOX 3735, MONTEBELLO, CA 90640
$77$&+0(17'
ITEM # 14
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: James Coiner, Deputy Director
SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 3878 WITH
SHOCKWAVE ELECTRIC FOR A ONE-YEAR TERM EXTENSION AND
INCREASE OF ANNUAL NOT-TO-EXCEED AMOUNT
DATE: March 13, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1. Approve Amendment No. 1 to Agreement 3878 between the City of Montebello and Shockwave Electric for a One (1) Year Term Extension and increase the not- to-exceed amount from $45,000 to $85,000; and
2. Authorize the City Manager to execute the Amendment on behalf of the City; and
3. Approve by a four-fifths vote of the City Council the emergency repairs to sports field lights at Chet Holifield Park per Municipal Code Section 3.20 – Purchase System, Section 3.20.050 - Conformance with bidding procedures, subsection D; and
4. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $40,000 in Account No. 100-30-720-6040.10 (General Fund, Public Works, Park Maintenance, Contract Services Outside Contracts); and
5. Take such additional, related action that may be desirable.
FISCAL IMPACT:
Unforeseen vandalism and theft require emergency repairs to the sports field lights at Chet Holifield Park in the interest of public safety and to restore the use of the park for essential sports activities and other related park programs. The request is to appropriate $40,000 in additional funding in Account No. 100-30-720-6040.10 (General Fund, Public Works, Park Maintenance, Other Contract Services) in Fiscal Year 2023-24 to process payment to Shockwave Electric for the repairs to the lights at Chet Holifield Park.
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
Staff is also requesting the extension of the current agreement (No. 3878) for an additional year and increasing the total not-to-exceed amount to $85,000 (from $45,000). Staff estimates this additional funding will allow Shockwave to complete the emergency repairs at Chet Hollified Park, as well as any potential repairs through June 30, 2024 which might arise at other parks and facilities citywide. The Fiscal Year 2024- 25 budget will be developed to include sufficient funding for this agreement at the new not-to-exceed amount.
BACKGROUND/DISCUSSION:
Parks are an integral part of the fabric that helps with residents’ health and wellbeing.
Parks and their programs offer the community the use of green space for leisure, relaxation, community gatherings, exercise and for competitive sporting events. The sports fields at Chet Holifield Park are important to the community, especially for residents that live in the southeast segment of the City.
The lights were vandalized at the beginning of February 2024. Copper wire and other electrical components were stolen, negatively impacting local neighborhoods. There is an increase in wire theft and public property vandalism due to the accessibility of recyclable material and lack of security to sell stolen goods at recycling centers. Scrap prices for copper in Los Angeles recycle centers are $2.49 per pound for insulated wire and $2.68 per pound for stripped wire. This park is utilized for sporting events that require the use of lighting for night games. Unfortunately, due to the vandalism, recreational programs are not fully actualized.
In order to bring the sports field lights to working condition, staff contacted Shockwave Electric who is a current City vendor that has experience and working knowledge of the City’s electrical network at parks. The contractor excavated and found that due to the age of the infrastructure, the underground steel conduit was corroded, and appurtenances related to the electrical system were not to current electrical standards/codes. Therefore, staff provided directions to make the necessary emergency repairs and bring the system to current standards/codes.
Staff recommends approval of and acceptance from the City Council of the completed emergency repairs to the lights at Chet Holifield Park and to forgo the public contracting code procurement process per, “Municipal Code Section 3.20.050(D) - Conformance with bidding procedures - City Council Authorization: When the city council by a four-fifths vote determines to dispense with such bidding and other procedures required by the above-mentioned sections in every individual instance upon a finding by the city council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same.”
ENVIRONMENTAL:
N/A
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
ANALYSIS:
N/A
SUMMARY:
Approval of this item guarantees the continued use of sports programming at one of the busiest parks in the City. Staff is extremely conscientious of the need to secure infrastructure and there is a coordinated effort among several departments to ensure that public amenities are secured as best as possible from vandalism and theft. By authorizing payment to Shockwave Electric for the critical emergency electrical repairs, staff affirms its commitment to public safety and well-maintained park infrastructure.
The recommended actions would increase the total not-to-exceed contract amount to $85,000, extend the term of the contract by one (1) year and amend the FY 2023-24 budget by increasing appropriations by $40,000 in Account No. 100-30-720-6040.10 (General Fund, Public Works, Park Maintenance, Other Conract Services).
ATTACHMENT(S)
1. Attachment A - Amendment No 1 to Agr 3878
2. Attachment B - Agr No. 3878 - Shockwave Electric
3. Attachment C - Shockwave Electric
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CITY OF MONTEBELLO
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 3878
WITH SHOCKWAVE ELECTRIC
This Amendment No. 1 to the Professional Services Agreement (“Amendment No. 1”), is made and entered into this 13th day of March 2024, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and Shockwave Electric, (hereinafter referred to as the “Consultant”). The City and the Consultant are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".
RECITALS
WHEREAS, the Consultant and the City entered into that certain Agreement for On-Call Electrical Services by and between the City of Montebello and Shockwave Electric, dated March 9, 2021 ("Agreement"), pursuant to which City retained Consultant to provide On-Call Electrical Services, as further described in the Agreement; and WHEREAS, the City awarded the Agreement to the Consultant based on their qualification, subsequent to a competitive selection process. However, the services needed, including costs and expenses, exceeded the anticipated scope of the Agreement, and City and Consultant desire to increase the maximum compensation allowable under the Agreement; and
WHEREAS, under Section 1. SERVICES/COMPENSATION, Consultant may exceed the maximum compensation with prior written consent of the City; and WHEREAS, under Section 6. EXTRA SERVICES, of the Agreement, any extra services over and above the compensation need to be duly authorized in writing by the City Manager; and
WHEREAS, for the reasons set forth herein, the City and Consultant desire to enter into this Amendment No. 1, as set forth below.
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:
AMENDMENTS
SECTION 1. “Services/Compensation.” The city agrees to increase the annual amount not-to-exceed amount from $45,000 to $85,000 for the Professional Services set in the agreement.
ATTACHMENT A
AMENDMENT NO. 1 TO AGREEMENT NO. 3878
SECTION 2. “Term.” The Parties hereby acknowledge the exercise of Section 2.
Term of Professional Service Agreement No. 3822, Amendment No. 1 which allows for the extension of the Agreement for an additional (1) year. The original termination/expiration date of the Agreemen t, as set on March 8, 2021, is hereby extended, and the Agreement will now terminate on March 8, 2025. This extension is in accordance with the provisions outlined in the Agreement, demonstrating the City's commitment to the continued provision of On- Call Electrical Services by Shockwave Electric.
SECTION 3. Except as expressly modified or supplemented by this Amendment No. 1, all other provisions of the Agreement, shall remain unaltered and in full force and effect. In the event of conflict between the provisions of this Amendment No. 1 and the provisions of the Agreement, the provisions of this Amendment No. 1 shall control.
[END OF AMENDMENT NO. 1]
[SIGNATURES ON THE FOLLOWING PAGES]
AMENDMENT NO. 1 TO AGREEMENT NO. 3878
IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.
(“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO SHOCKWAVE ELECTRIC
Raul Alvarez, City Manager Chad Michael Manhood, Owner
ATTEST:
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman, City Attorney
ATTACHMENT B
Estimate
Date
2/26/2024
Estimate #
2111
Name / Address
City of Montebello
Job: Hollifield Park
Montebello, CA
90640
114 E.Linfield St.
Glendora CA,91740
Project
Total
Shockwave Signature: ______________________ Date: ____________Customer Signature: _____________________ Date:___________ Description Qty Rate Total
Troubleshoot electrical that has been tampered with, damaged, or missing
Cannot pull wire through underground piping due to pipes being corroded and rotted
Remove existing and install 1- 100amp 3 phase panel due to existing being tampered with and damaged
*City to provide panel cage cover
Install 6- underground concrete pullboxes due to pipes being rotted from poles to underground 90s
Install 3,600ft. of #8 wire from pole to pole due to wire being stolen Install wire from bottom of pole to top of light pole
*1- boom lift provided
Tac weld cover on pole so poles cannot be vandalized
Connect and wire 8- light poles
Labor and Material
**NOT TO EXCEED**
28,900.00 28,900.00
Additional Option:
Retrofit 8- light poles from metal halide to LED
Labor and Material
$4,600.00
$28,900.00
ATTACHMENT C
ITEM # 15
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: James Coiner, Deputy Director
SUBJECT: APPROVE AGREEMENT NO. 4168 WITH FLO-SERVICES, INC. FOR
EMERGENCY REPAIRS OF THE SEWER LIFT STATION AT NATASHA
LANE
DATE: March 13, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1. Approve by a four-fifths vote of the City Council Agreement No. 4168 with Flo- Services for emergency repairs at the Natasha Lane sewer lift station for a not-to- exceed amount of $60,000 under the authority of Municipal Code Section
3.20.050(D) - Conformance with bidding procedures; and
2. Approve the Emergency Repair and Maintenance Services to the Sewage Lift Station located at Natasha Lane per Municipal Code Section 3.20.050(D) - Conformance with bidding procedures; and
3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $60,000 in Account No. 265-99-330-6040.45 (Grant, Engineering, Sewer Maintenance); and
4. Take such additional, related action that may be desirable.
FISCAL IMPACT:
This item was not budgeted in the current fiscal year, and involved unforeseen major maintenance and repairs to the sewer lift station on Natasha Lane. These required repairs are estimated to cost $60,000. Repairs to the sanitary sewer lift station were required due to the age of existing piping, valves and other equipment, installation of bypass pumping to help with maintenance, lack of redundancy, and other ongoing maintenance concerns. In addition, recent vandalism further damaged critical communications parts of the lift station, preventing the transmission of alerts to Staff.
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
The required repair work was completed in response to mechanical deficiencies and the urgency to repair both aging and vandalized infrastructure and ensure that sewage did not flow back into residential properties on Natasha Lane. Maintaining the system at this location is essential to protecting public health. The request is to approve Agreement No. 4168 in a not-to-exceed amount of $60,000 and increase appropriations by $60,000 in Account No. 265-99-330-6040.45 (Grants, Engineering, Sewer Maintenance).
BACKGROUND/DISCUSSION:
On November 9, 2017, the City entered into Agreement No. 3316 with Flo-services for annual preventative maintenance services of four (4) sewer pump stations located at:
1. Lincoln Avenue at Rancho Drive
2. Natasha Lane cul-de-sac
3. Lincoln Avenue at Sanchez Drive
4. Grant Rea Park
The Scope of Work under Agreement No. 3316 consisted of quarterly inspection and testing of equipment and minor repairs. Major repairs, replacement of equipment, and emergency repairs are additional services per the terms of Agreement No. 3316. Agreement No. 3316 with Flo-Services expired on November 9, 2022. The current repairs at Natasha Lane are beyond the normal scope of quarterly maintenance and must be done to ensure the continued proper functioning of the sewer lift station.
In the month of February, Staff was notified that the Natasha Lane Sewer Lift Station was not sending notifications for sewage levels or any mechanical system issues. Staff went to the lift station to investigate the issue, and upon inspection, discovered that the cellular system responsible for sending alert communications in an emergency was vandalized and stolen. In order to replace the stolen communication system, Staff reached out to Flo-Services for emergency repairs due to their experience with the City’s Sewer Lift Stations. It is a critical component to maintaining the infrastructure that the City is responsible to keep in a functioning condition. Staff is requesting the City Council authorize the City Manager to enter into an agreement with Flo-Services to pay the outstanding invoice resulting from the and any pending invoices in regards to these specific emergency repairs.
Public Works staff will return to the City Council at a future meeting date to request issuing a Request for Proposals (RFP) for ongoing, regular maintenance of the City's four sewer lift stations (i.e., successor agreement to Agreement No. 3316 which expired on November 9, 2022). The Agreement recommended for approval here (Agreement No. 4168) has a limited scope and term intended to deal with the current emergency repairs due to vandalism and the overall age of the sewer lift station (originally installed in 2005).
Therefore, Staff recommends approval and acceptance from the City Council of the completed emergency repairs and forgo the public contracting code procurement process per, “Municipal Code Section 3.20.050(D) - Conformance with bidding procedures - City Council Authorization: When the city council by a four-fifths vote determines to dispense
CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 13, 2024
with such bidding and other procedures required by the above-mentioned sections in every individual instance upon a finding by the city council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same.”
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Approval of this item guarantees the continual health and wellness of the residents living on Natasha Lane. Upon approval of this item by the City Council, Staff will execute the agreement accordingly in a not-to-exceed amount of $60,000, and approve amending the FY 2023-24 budget by increasing appropriations by $60,000 in Account No. 265-99- 330-6040.45 (Grants, Engineering, Sewer Maintenance).
ATTACHMENT(S)
1. Attachment A - Agreement No.4168 Flo-Services
2. Attachment B - Photos
NEXT STEPS:
N/A
ATTACHMENT A
CITY OF MONTEBELLO
PROFESSIONAL SERVICES AGREEMENT NO. 4168
WITH FLO-SERVICES, INC.
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered on March 13, 2024 (“Effective Date”), by the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and Flo -Services, Inc. (the “CONTRACTOR”). The CITY and the CONTRACTOR are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”
RECITALS
WHEREAS, the CITY desires to retain a qualified professional contractor to provide emergency repair services in the CITY; and
WHEREAS, the CONTRACTOR represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:
SECTION 1. SERVICES / COMPENSATION.
A. All terms, conditions, requirements, and provisions of the Proposal for labor and materials to replace the damaged sewer Lift Station at the Natasha Lane cul-de-sac in the City of Montebello (March 1, 2024 and March 5, 2024) (“Proposal”), as such is set forth fully in Exhibits “A-1” and “A-2” hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties. To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.
B. The CONTRACTOR shall provide to the CITY all labor, equipment, materials and incidental necessary to provide Repair and Maintenance Services for the Sewage lift station at Natasha Lane as set forth fully in the Proposal, as such is set forth fully in Exhibit “A-1” and “A-2” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).
C. The CONTRACTOR shall be compensated for performance of the Professional Services as set forth in the Proposal attached hereto as Exhibit “A-1” and “A-2” and incorporated fully herein by this reference (“Compensation”). The CONTRACTOR shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONTRACTOR shall not incur fees or costs which exceed the Compensation without the prior written consent of the CITY.
The total compensation shall not exceed $60,000.
SECTION 2. TERM.
This Agreement shall commence upon issuance of the Notice to Proceed by the CITY, and shall expire one (1) year from the Effective Date, unless terminated earlier as hereinafter provided. This Agreement will not be extended.
PROFESSIONAL SERVICES AGREEMENT NO. 4168
SECTION 3. PERFORMANCE.
a. The CONTRACTOR shall at all times, faithfully, competently, and to the best of its ability, experience and talent, perform all tasks described herein.
b. The CONTRACTOR shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of Contractor hereunder, in meeting its obligations under this Agreement.
c. The CONTRACTOR shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
d. The CONTRACTOR shall have the right to retain, subject to the CITY's approval, additional individuals, contractors or sub contractors to assist in the completion of services as herein defined. Compensation for additional individuals, contractors or sub contractors shall be the sole and exclusive responsibility of the CONTRACTOR.
e. The CONTRACTOR shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONTRACTOR pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorney - client privilege or any other law. Said documents shall be made available for inspection by the CITY upon request.
SECTION 4. WORK PRODUCT.
a. The CONTRACTOR hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY. The CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by the CONTRACTOR.
b. All data, documents, discussion, or other information developed or received by the CONTRACTOR or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONTRACTOR without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONTRACTOR agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.
SECTION 5. EXTRA SERVICES.
No extra services over and above the Compensation shall be rendered by the CONTRACTOR under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).
SECTION 6. CITY SUPERVISION.
PROFESSIONAL SERVICES AGREEMENT NO. 4168
The City Manager shall have the right of general supervision of all work performed by the CONTRACTOR and shall be the CITY’s agent with respect to obtaining the CONTRACTOR’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.
SECTION 7. TERMINATION.
In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non -defaulting party shall give the defaulting party written notice of the default, the nature of the defa ult, and of the steps necessary to cure the default.
a. Termination for Cause . In the event that any of the provisions of the Agreement are violated by either party, the non -defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONTRACTOR which cannot be corrected within ten (10) days, said contract shall at the option of the CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONTRACTOR, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONTRACTOR. The CONTRACTOR and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract.
In the event of a termination for cause, the CONTRACTOR shall only be entitled to the Compensation for those Professional Services satisfactorily performed on or before the effective date of termination.
b. Termination for Convenience. The CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving ten (30) business days’ written notice to the CONTRACTOR. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONTRACTOR the part of Compensation which would otherwise be payable to the CONTRACTOR for services the CONTRACTOR had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONTRACTOR shall be reimbursed for any “non- refundable” costs that the CONTRACTOR has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by the CONTRACTOR prior to the date of termination, and (2) that the CONTRACTOR provides the CITY with adequate proof that the CONTRACTOR incurred the costs, and is unable to be seek a refund for such costs. Such “non- refundable” costs may include, but are not limited to, travel reservations incurred by the CONTRACTOR for its performance of services under this Agreement. The CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of any notice of termination.
SECTION 8. EMPLOYMENT OF CITY EMPLOYEES.
No employee of the CITY shall be employed by the CONTRACTOR during the
PROFESSIONAL SERVICES AGREEMENT NO. 4168
term of this Agreement.
SECTION 9. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.
No official or employee of the CITY shall be personally liable to the CONTRACTOR in the event of any default or breach by the CITY, or for any amount which may become due to the CONTRACTOR.
SECTION 10. INDEPENDENT CONTRACTOR.
a. The CONTRACTOR is and shall, at all times, remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its elected officials, officers, employees or agents shall have control over the conduct of the CONTRACTOR except as expressly set forth in this Agreement. The CONTRACTOR shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee or agent of the CITY. No employee benefits shall be available to t he CONTRACTOR in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONTRACTOR for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONTRACTOR, the CONTRACTOR’s employees or the CONTRACTOR’s sub contractors for injury or sickness arising out of performing services hereunder.
b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement. c. The CITY shall not deduct from the Compensation paid to the CONTRACTOR any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONTRACTOR. The CITY shall have no responsibility to provide the CONTRACTOR, its employees or subcontractors with workers’ compensation insurance or any other insurance.
SECTION 11. PERS ELIGIBILITY INDEMNITY.
a. In the event that the CONTRACTOR or any employee, agent, or subcontractor of the CONTRACTOR providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the CITY, t h e CONTRACTOR shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of t h e CONTRACTOR or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY. b. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONTRACTOR and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any c o m p e n s a t i o n, benefit, or any incident of employment by t h e CITY,
PROFESSIONAL SERVICES AGREEMENT NO. 4168
including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by t h e CITY for employer contribution and/or employee contributions for PERS benefits.
SECTION 12. LEGAL RESPONSIBILITIES.
The CONTRACTOR shall at all times observe and comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONTRACTOR to comply with this section.
SECTION 13. INDEMNIFICATION.
The CONTRACTOR agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of t h e CONTRACTOR’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.
SECTION 14. INSURANCE COVERAGE.
During the term of this Agreement, the CONTRACTOR shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONTRACTOR’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products -completed operations, personal injury and advertising injury, with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit. • Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONTRACTOR has no owned autos, Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
• Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability insurance appropriate to the
CONTRACTOR’S profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
PROFESSIONAL SERVICES AGREEMENT NO. 4168
If the CONTRACTOR maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR.
The CONTACTOR shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.
The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.
Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten (10) days for non- payment) has been given to the CITY. The CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONTRACTOR’s expense, the premium thereon.
At all times during the term of this Agreement, the CONTRACTOR shall maintain on file with the CITY's Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONTRACTOR shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s).
The CONTRACTOR shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages.
The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
The insurance provided by the CONTRACTOR shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents or volunteers, shall be in excess of CONTRACTOR’s insurance and shall not contribute with it.
All insurance coverage provided pursuant to this Agreement shall not prohibit the CONTRACTOR, and CONTRACTOR’s employees, agents or sub contractors, from waiving the right of subrogation prior to a loss. The CONTRACTOR hereby waives all rights of subrogation against the CITY.
Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONTRACTOR shall either reduce or
PROFESSIONAL SERVICES AGREEMENT NO. 4168
eliminate the deductibles or self -insured retentions with respect to the CITY, or the CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
Procurement of insurance by the CONTRACTOR shall not be construed as a limitation of the CONTRACTOR'S liability or as performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 9 of this Agreement.
SECTION 15. SUBCONTRACT, ASSIGNMENT OR DELEGATION.
The CONTRACTOR shall not subcontract, delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY.
Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-contractor, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.
Any subcontract, delegation or assignment shall be made in the name of the CONTRACTOR and shall not bind or purport to bind the CITY and shall not release the CONTRACTOR from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub -contractors. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONTRACTOR under the Agreement.
SECTION 16. NO WAIVER.
Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition or covenant hereof.
SECTION 17. DISPUTE RESOLUTION; GOVERNING LAW.
Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be the County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.
SECTION 18. ATTORNEY’S FEES AND COSTS.
If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.
SECTION 19. WARRANTIES.
Each of the parties represents and warrants to one another as follows:
PROFESSIONAL SERVICES AGREEMENT NO. 4168
a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement; b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and
c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.
SECTION 20. MISCELLANEOUS.
a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein. d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described. e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.
f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform.
PROFESSIONAL SERVICES AGREEMENT NO. 4168
under this Agreement or any agreement referred to in this Agreement.
SECTION 21. NOTICE.
All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States mail, post age prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:
If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
With a copy to: City of Montebello – Department of Public Works Attn: Cesar Roldan
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887 -1200 ext. 469
[email protected]
If to Contractor: Flo-Services, Inc.
Attn: John Krukowski
3010 Floyd Street
Burbank, CA 91504-2599
(818) 847-2188
SECTION 22. NON-DISCRIMINATION AND EQUAL OPPORTUNITY
EMPLOYER.
In the performance of this Agreement, the CONTRACTOR shall not discriminate against any employee, sub-contractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONTRACTOR will take affirmative action to ensure that sub - contractor and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
SECTION 23. CONFLICT OF INTEREST.
The CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONTRACTOR under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONTRACTOR further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONTRACTOR
PROFESSIONAL SERVICES AGREEMENT NO. 4168
shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.
The CONTRACTOR covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to t h e CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONTRACTOR. The CONTRACTOR's covenant under this section shall survive the termination of this Agreement.
SECTION 24. ENTIRE AGREEMENT.
This Agreement contains the entire understanding between the CITY and the CONTRACTOR. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
[SIGNATURE PAGE TO FOLLOW]
PROFESSIONAL SERVICES AGREEMENT NO. 4168
(“CITY”) (“CONTRACTOR”)
CITY OF MONTEBELLO Flo-Services, Inc.
Raul Alvarez City Manager John Krukowski, President
ATTEST:
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman, City Attorney
EXHIBITS:
• Exhibit “A-1” – Flo-Services, Inc. Proposal for Natasha Lane • Exhibit "A-2” – Flo Services Proposal to Replace Stolen Cellular Telemetry System
Exhibit “A-1”
Flo-Services, Inc. Proposal
Exhibit “A-2”
Flo-Services, Inc. Proposal
ATTACHMENT B
ITEM # 16
APPROVAL OF MINUTES: FEBRUARY 14, 2024, CITY COUNCIL MEETING; FEBRUARY 28, 2024, CITY COUNCIL MEETING
AMENDED AGENDA
CITY OF MONTEBELLO
REGULAR MEETING
MINUTES
WEDNESDAY, FEBRUARY 14, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
Mayor Peralta called the meeting to order at 6:02 p.m.
ROLL CALL
Members present were Mayor Peralta, Mayor Pro Tem Melendez, Councilmember Tamayo, and Councilmember Torres.
City Clerk Jimenez and City Treasurer Matanga were also present. Councilmember Jimenez arrived at 6:17 p.m.
City Attorney Arnold Alvarez-Glasman, City Manager Raul Alvarez, Assistant City Manager Arlene Salazar, Senior Deputy City Clerk Kimberly Guillen, Deputy City Clerk Nelly Ochoa, Department Directors Michael Solorza, Adrianna Kendricks, David Sosnowski, Cesar Roldan, and Fire Chief Pelaez were present.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Alvarez-Glasman announced the Closed Session Item.
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
None.
CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:
Mayor Peralta recessed the meeting into Closed Session at 6:03 p.m. to consider the following Closed Session item:
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February 14, 2024: City Council Meeting Minutes Page 2 of 7
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
Third Tolling Agreement with BKK Working Group related to the BKK Class I Landfill Cost Recovery Efforts (one matter)
REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION
CLOSED SESSION REPORT
Mayor Peralta reconvened the meeting at 6:49 p.m.
All members were present, except for Councilmember Jimenez, to discuss the Closed Session Item. City Attorney Arnold Alvarez-Glasman provided the following report to City Council: Item No. 1, a briefing was provided to City Council, City Council unanimously directed the City Attorney's Office to execute the third tolling agreement; no action was taken, and nothing to further to report.
INVOCATION
Led by City Treasurer Matanga.
PLEDGE OF ALLEGIANCE
Led by City Clerk Jimenez.
CORRECTIONS TO THE AGENDA - CITY MANAGER
City Manager Alvarez stated that Item No. 2 would be moved to a future meeting.
CEREMONIAL ITEMS/PRESENTATIONS
2. RECOGNITION OF NEW POLICE DEPARTMENT EMPLOYEES
Item was moved to the next meeting.
3. MONTEBELLO PREVENTION AND SUPPORTIVE SERVICES FOR UNHOUSED AND AT-RISK
INDIVIDUALS PRESENTATION
Fire Chief Fernando Pelaez and Assistant Director Angelica Palmeros provided a presentation of the item. The presentation included information regarding the community support and outreach division, type of program interventions, target service areas, types of service provided, funding, and operations of the Stay Safe Project.
Councilmember Torres stated that the City Council should be aware of the funding that is allocated to assist those who need assistance for substance abuse when this is a County-wide issue.
Mayor Pro Tem Melendez requested staff to research opportunities for the City to address the County on Senate Bill 43.
Councilmember Jimenez inquired about the steps taken by staff following the passing of a housed individual. She also inquired about the federal law restricting encampments.
Mayor Peralta inquired about temporary and permanent housing options, how landlords could participate in the program, and incentives for participating landlords. She also inquired about one of the housing facilities.
Assistant Director Palmeros provided clarification.
4. MONTEBELLO CORRIDOR GRADE SEPARATION PROJECT PRESENTATION BY SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS
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February 14, 2024: City Council Meeting Minutes Page 3 of 7
Carrie Inciong, P.E., Senior Project Manager of the San Gabriel Valley Council of Governments, presented the item.
Councilmember Tamayo inquired about the date for the upcoming Open House.
Councilmember Torres inquired about the traffic plan status. Senior Project Manager Inciong provided clarification.
City Manager Alvarez stated that the City would send construction notices to the residents.
5. BLACK HISTORY MONTH
Presented by Mayor Peralta.
6. AMERICAN HEART MONTH
Presented by Mayor Peralta.
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
Mayor Peralta recessed the Council Meeting for a short break at 7:54 p.m.
Mayor Peralta reconvened the meeting at 7:59 p.m.
The City Clerk’s Office acknowledged eight(8) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
City Manager Alvarez announced the upcoming Budget Presentations and invited the community to attend and participate.
City Clerk Jimenez provided information related to the Presidential Primary Election of March 5, 2024.
REGULAR BUSINESS
7. FISCAL YEAR 2023-24 SECOND QUARTER BUDGET REPORT
RECOMMENDATION: It is recommended that the City Council:
1. Receive and file this agenda report and the presentation on the Fiscal Year 2023-24 Second Quarter Budget Report; and,
2. Amend the Master Position Control to Add One (1.0) Community Services Coordinator and One (1.0) Recreation Supervisor Full-Time Equivalent to the Parks and Recreation Department (Attachment C); and,
3. Amend the Fiscal Year 2023-24 budget in the amounts and in the accounts listed in Attachment D; and,
4. Take whatever additional actions necessary.
Director of Finance Michael Solorza provided a presentation of the item.
Councilmember Tamayo inquired about the Marketplace share of $400,000.
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Mayor Peralta inquired about an additional transaction tax on Monterey Park.
Councilmember Tamayo inquired about the total number of homes sold at Metro Heights.
City Manager Alvarez stated that the City was planning to give the Community an update on Metro Heights through a presentation.
Councilmember Torres motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
Members of the public pulled Item Nos. 8, 10, and 11 for public comment.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres that Item No’s. 9, 12-16, be approved; the motion passed unanimously.
8. RECEIVE AND FILE THE CITY OF MONTEBELLO FIRST MILE / LAST MILE MASTERPLAN
RECOMMENDATION: It is recommended that the City Council:
1. Receive and file the City of Montebello First Mile / Last Mile Masterplan; and
2. Take such additional, related, action that may be desirable.
The City Clerk’s Office acknowledged one (1) member of the public wishing to address the City Council. The Speaker was provided three minutes to address the City Council and said speaker card is on file at the City Clerk’s office.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
9. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 3857 WITH BLAIS AND ASSOCIATES, LLC TO
PROVIDE GRANT WRITING AND MANAGEMENT SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Amendment No. 1 to Agreement No. 3857 with Blais and Associates, LLC for professional grant writing and management services to exercise the first of the available two, one (1) year term extensions; and
2. Authorize the City Manager and/or his designee to execute Amendment No. 1 on behalf of the City of Montebello; and
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
10. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 3822 WITH COMPLETE LANDSCAPE CARE, INC.
EXTENDING THE TERM TWO (2) YEARS AND EXPANDING THE SCOPE OF SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Amendment No. 1 to Agreement No. 3822 with Complete Landscape Care Inc. to extend the agreement for two (2) additional years and expand landscape maintenance services to Montebello City Park Monument, Montebello City Park Youth Center, Senior Center South Wing Enclosed Patio, and North Ridge Park; and
2. Increase the total not-to-exceed amount of the agreement by $60,000 per year ($120,000 over the two (2) year extension term); and
3. Authorize the City Manager to execute Amendment No. 1 to Professional Service Agreement No. 3822; and
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4. Take all other additional actions deemed necessary
The City Clerk’s Office acknowledged one(1) member of the public wishing to address the City Council. The speaker was provided three minutes to address the City Council and said speaker card is on file at the City Clerk’s office.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
11. AMENDMENT OF AGREEMENT NO'S. 893, 3213, AND 3323 RELATED TO QUIET CANNON MANAGEMENT
AND ASSOCIATED BUSINESS ENTITIES
RECOMMENDATION: It is recommended that the City Council:
1. Approve the amended Agreements related to the Quiet Cannon Management (QMC) and associated hotel business entities in substantially the form as presented; and
2. Authorize the City Manager to execute the aforementioned agreements.
The City Clerk’s Office acknowledged four(4) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council, and said speaker cards are on file at the City Clerk’s office.
Council spoke in opposition of the item.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres, to approve the item; the motion passed by the following vote:
MOVED: Melendez SECONDED: Torres APPROVED: 4-0-0-1
AYES: Melendez, Tamayo, Peralta, Torres
NOES: None
ABSTAIN: None
ABSENT: Jimenez
12. APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4175 WITH YUNEX, LLC FOR TRAFFIC SIGNAL
MAINTENANCE SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Professional Services Agreement No. 4175 with Yunex, LLC for traffic signal maintenance services in an annual amount not-to-exceed $280,000 and authorize the City Manager to execute the Professional Services Agreement; and
2. Approve payment of unpaid invoices with Yunex, LLC for traffic signal maintenance services in the amount of $95,616; and
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres to approve the item; the motion passed unanimously.
13. APPROVE ISSUING REQUEST FOR PROPOSALS (RFP 24-11) FOR CITYWIDE ELEVATOR MAINTENANCE
SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Authorize issuing a Request for Proposals (RFP 24-11) for citywide elevator maintenance services; and
2. Take whatever additional actions are necessary and required.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres to approve the item; the motion passed unanimously.
14. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 2937 BETWEEN THE CITY OF MONTEBELLO AND
SAN GABRIEL VALLEY WATER COMPANY (SGVWC) ALLOWING FOR THE CONTINUED SERVICE OF
NON-POTABLE RECYCLED WATER FOR IRRIGATION PURPOSES AT GRANT REA PARK FOR A PERIOD DRAFT
February 14, 2024: City Council Meeting Minutes Page 6 of 7
OF 10 YEARS
RECOMMENDATION: It is recommended that the City Council:
1. Approve Amendment No. 1 to Agreement No. 2937 between the City of Montebello and San Gabriel Valley Water Company allowing for the continued service of non-potable recycled water for irrigation purposes at Grant Rea Park for a period of 10 years; and
2. Authorize the City Manager to execute Amendment No. 1 to Agreement No. 2937, in a final form approved by the City Attorney.
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres to approve the item; the motion passed unanimously.
15. AUTHORIZE AN INCREASE TO THE BLANKET PURCHASE ORDER WITH HI-WAY SAFETY
RECOMMENDATION: It is recommended that the City Council:
1. Authorize an increase to the existing Blanket Purchase Order with Hi-Way Safety in the amount of $95,000; and
2. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres to approve the item; the motion passed unanimously.
16. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-09 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED FEBRUARY 14, 2024
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 24-09 approving the Warrant Register dated February 14, 2024.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Torres to approve the item; the motion passed unanimously.
PUBLIC COMMENTS - CONTINUED
AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
Council attended the ICA Conference in Santa Barbara.
COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• Georgina Tamayo, Councilmember
• David N. Torres, Councilmember
• Salvador Melendez, Mayor Pro Tem
• Angie M. Jimenez, Councilmember
1. Ask for council consensus to direct staff to look into opportunities to provide Narcan training citywide.
2. Wonder Woman Wednesdays beginning Wednesday, February 28.
3. Miércoles de Mujer Maravilla
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1. Councilmember Jimenez requested Council consensus to direct staff to look into opportunities to provide Narcan training citywide. Consensus was received.
2. Councilmember Jimenez announced her upcoming event.
• Scarlet Peralta, Mayor
1. Requesting council consensus to explore reinstating the park ranger program as a proactive step towards enhancing safety in our public parks.
2. Requesting council consensus to initiate the development of a Vision Zero Strategy to reduce accidents and traffic-related fatalities, and increase safe, healthy, and equitable streets/mobility within our community.
3. Requesting council consensus to initiate the development of a City Climate Resiliency Action Plan to address critical issues related to climate change and sustainability within our city and access grant funding aimed at supporting resiliency efforts.
4. Seeking council consensus to expand social programming on mental health and wellness to include young adults.
Mayor Peralta requested to move her Council Orals to the next meeting.
CLOSED SESSION - CONTINUED
ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on February 28, 2024, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, February 11, 2024, no later than 6:00 p.m.
Kimberly Guillen, Senior Deputy City Clerk
Mayor Peralta requested to adjourn in memory of five Marines: Captain Jack Casey, Lance Corporal Donovan Davis, Sergeant Alec Langen, Captain Benjamin Moulton, and Captain Miguel Nava.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo to adjourn the meeting at 9:30 p.m.
THE MINUTES OF FEBRUARY 14, 2024, ARE HEREBY APPROVED AND ADOPTED ON THIS 13TH DAY OF MARCH 2024.
EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.
• CITY OF MONTEBELLO FORECASTED AGENDA
DRAFT
CITY OF MONTEBELLO
REGULAR MEETING
MINUTES
WEDNESDAY, FEBRUARY 28, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
Mayor Peralta called the meeting to order at 6:01 p.m.
ROLL CALL
Members present were Mayor Peralta, Mayor Pro Tem Melendez, Councilmember Tamayo, and Councilmember Torres.
City Treasurer Matanga was also present.
Councilmember Jimenez arrived at 6:03 p.m.
City Attorney Arnold Alvarez-Glasman, City Manager Raul Alvarez, Assistant City Manager Arlene Salazar, Deputy City Clerk Nelly Ochoa, Management Analyst Samantha Nevarez, Department Directors: Michael Solorza, Adrianna Kendricks, David Sosnowski, Cesar Roldan, Joseph Palombi, and Police Chief Paul Espinosa were present.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Alvarez-Glasman announced the Closed Session items.
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
None.
CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:
Mayor Peralta recessed into Closed Session at 6:02 p.m. to consider the following Closed Session items:
DRAFT
February 28, 2024: City Council Meeting Minutes Page 2 of 9
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Irma Macias v. City of Montebello, et al.
Los Angeles Superior Court Case No. 22STCV13534
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Carrera v. City of Montebello, et al.
Los Angeles Superior Court Case No. 21STCV24612
3. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Negotiators: Raul Alvarez
Employee Groups: Various City employee groups including but not limited to MPMA, MFMA, MMMA, MSA, MPOA, MCEA, MFA, MMPA, MEMA, SMART-TD, and unrepresented employees.
REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION
CLOSED SESSION REPORT
Mayor Peralta reconvened the meeting at 7:11 p.m.
All five members were present to discuss all Closed Session items. City Attorney Arnold Alvarez-Glasman provided the following report to City Council: Item No. 1 and Item No. 2, a briefing was provided to City Council, City Council provided direction, but no action was taken, and nothing to further to report; item No. 3, a briefing was provided to City Council, no action was taken, and matter will come back for City Council consideration at a future date.
INVOCATION
Led by City Attorney Alvarez-Glasman.
PLEDGE OF ALLEGIANCE
Led by City Treasurer Matanga.
CORRECTIONS TO THE AGENDA - CITY MANAGER
City Manager Raul Alvarez announced the following correction: Item No. 13 should state that the total estimated expense for the additional architectural and engineering services is $41,160, not $40,410.
Mayor Peralta added a certificate of Recognition for Councilmember Torres.
CEREMONIAL ITEMS/PRESENTATIONS
4. CITIZEN OF THE MONTH - DIANA REYMUNDO
Presented by Mayor Peralta.
Mayor Peralta also presented a Certificate of Recognition to Councilmember Torres.
5. CRIME AND COMMUNITY RELATIONS UPDATE
Presented by Police Chief Paul Espinosa. The presentation provided an update on calls for service and violent crimes that occurred in 2022 versus 2023. Chief Espinosa also echoed his concern about park safety and presented a plan to obtain additional sworn and civilian staff to create a specialized team to secure parks during peak hours.
DRAFT
February 28, 2024: City Council Meeting Minutes Page 3 of 9
Council commended Chief Espinosa on his presentation.
Councilmember Jimenez expressed her appreciation for community engagement, the decrease in crime due to the increase in the police force, and the graffiti tracking system. Councilmember Jimenez also voiced that she would like to understand the fiscal impact before agendizing the plan for approval.
Mayor Pro Tem Melendez had a question about our impact on a policy level to help decrease graffiti within the City of Montebello. Chief Espinosa stated he would need to do more research on the impact on a policy level but gave some options that could help decrease graffiti, such as: investing in a graffiti tracker that is relatively affordable to help track chronic taggers, holding chronic taggers accountable through punishment or diversion programs, and using portable cameras in areas that are vandalized. City Manager Alvarez added that it is important that the graffiti is removed as soon as possible and encouraged the community to report it when they see it. He also highlighted that operationally we have 7- day coverage for graffiti removal. Mayor Peralta also encouraged residents of Montebello to download and use the Montebello App as a resource for the community to report graffiti, potholes, schedule bulky item pick-ups, see updates in real time, and much more.
Councilmember Jimenez expressed her excitement for the Parks Safety Plan and acknowledged the importance of removing graffiti in a timely manner as safety is a top priority.
Councilmember Tamayo praised Chief Espinosa for taking steps to make the City safer for the community. She also suggested investing in prevention or diversion programs as a next step to add to community safety.
Mayor Peralta commended Chief Espinosa and City Manager Alvarez for bringing forward a comprehensive plan to reinstate and improve park safety so the community feels safer.
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
The City Clerk’s Office acknowledged three (3) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.
PUBLIC HEARING
6. PUBLIC HEARING TO ADOPT RESOLUTION NO. 24-10 APPROVING THE DRAFT FISCAL YEAR 2024-25 COMMUNITY DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT PARTNERSHIPS
ANNUAL ACTION PLAN, THE HOME REHABILITATION GRANT PROGRAM AND AMENDMENT NUMBER TWO OF THE 2022 CDBG COMMERCIAL FAÇADE PROGRAM
DRAFT
February 28, 2024: City Council Meeting Minutes Page 4 of 9
RECOMMENDATION: It is recommended that the City Council:
1. Conduct a Public Hearing to consider adopting Resolution No. 24-10 approving the draft Fiscal Year 2024-25 Community Development Block Grant and HOME Investment Partnerships Annual Action Plan; and
2. Adopt Resolution approving the HOME Investment Partnership Program funded HOME Rehabilitation Grant Program Guidelines; and
3. Adopt Resolution approving Amendment Number Two of the 2022 Community Development Block Grant ("CDBG") Commercial Façade Program Guidelines regarding Program Location Boundary; and
4. Take such additional, related action that may be desirable.
Mayor Peralta opened the Public Hearing at 8:50 p.m.
There were no speakers.
Councilmember Torres commented on his concern about a restriction on the program. He mentioned that the program is only open to people that are making 80% of the area's median income and the types of properties eligible for the funds would have to be 95% of the median sales price, which is $735,000. Councilmember Torres voiced his concern that individuals that may benefit from the program may have a fixed income or be retirees, causing them to not have the income to rehabilitate their home. These individuals may also get disqualified from the program for various reasons such as the value of the home surpassing the HUD imposed limit. He asked his fellow Councilmembers to convey this information to the HUD, so they are aware that they are missing a significant segment of the population that could benefit from the funds when considering applicants. Councilmember Torres also stated he believed the Council could do more to help expand the opportunity and make it easier for people to participate in the program. It was recommended and proposed that there be a change to the owner occupancy requirement depending on the amount given to the beneficiary: 5 years occupancy for $10,001-$15,000, 10 years occupancy for $15,001-$40,000, and 15 years occupancy for over $40,000. City Manager Raul Alvarez added that the owner occupancy requirement would be 3 years if the funds were under $10,000. Another way to make the program more accessible, as stated by Councilmember Torres, would be to compile a list of pre-approved contractors to assist them with completing the work needed. An open solicitation would be available on the City website for contractors to apply, and the City would maintain the list for the residents to use. Director of Planning and Community Development, Joseph Palombi, confirmed that the contract list would be something he could accomodate. Councilmember Torres finished his comments by encouraging the community to take advantage of the program.
For the record, Director Palombi will be revising the Commercial Facade Program to make a change from "Matching Funds" to "Five Percent Contribution".
Mayor Pro Tem Melendez had a question about liability with the list of pre-approved contractors that Councilmember Torres proposed due to a previous housing incident with a resident. Director Palombi answered that they corrected the housing incident by having an interview panel with qualified contractors and used general fund as funding. He also stated that the pre-approved list would be assembled by reference checks and available to residents, but no recommendations would be given.
Councilmember Tamayo asked for clarification on the Commercial Facade Program being under utilized last year. Director Palombi confirmed and stated that they lowered the threshold and increased the amount available for the allocation.
Currently, there are two business applications, $25,000 each, which will be completeled in the next coming weeks and would leave $35,000 left over. City Manager Alvarez added that they would discuss the amount used from the CDBG at a future meeting. Councilmember Tamayo also wanted confirmation on the reasoning behind the $700,000 with the 15% set aside for the program. Senior Management Analyst Isela Slordia answered that the amount allotted is over the 15% set aside because they had not used some of the HOME funds, so they were not allocated because of an issue regarding program income that had been unidentified.
Mayor Peralta praised the innovation to make homes accessible to the community and to provide funding for the residents that is not restrictive. She stated that the goal is to ensure that the funding allocations are intentional and accessible to residents.
Mayor Perlata closed the public hearing at 9:16 p.m.
Councilmember Torres motioned to approve the item with the following recommendations: (1) updating the HOME occupacy scheme as read into the record by City Manager Alvarez; (2) compiling a list of pre-approved contractors that potential applicants can use; (3) conveying to HUD that the current HOME scheme makes it restrictive for certain residents; DRAFT
February 28, 2024: City Council Meeting Minutes Page 5 of 9
(4) updating the language in the Facade program to make it clear there is a 5% contribution, seconded by Mayor Pro Tem Melendez, to approve the item; the motion passed unanimously.
REGULAR BUSINESS
7. FISCAL YEAR 2024-25 CITY COUNCIL BUDGET PRIORITY SETTING
RECOMMENDATION: It is recommended that the City Council:
1. Provide feedback to Staff regarding budget priorities for Fiscal Year 2024-25 guided by the strategic principles outlined in the agenda report below; and,
2. Take such additional, related action that may be desirable.
Director of Finance Michael Solorza provided a presentation that included a budget overview, information on revenue and expenditures, and the development process for the fiscal year. Director Solorza also commented that there were two community forums that allowed the residents to provide feedback.
Mayor Peralta commended Director Solorza and his team on the budget forums.
Mayor Peralta recessed the meeting at 9:33 p.m. to allow individuals to write their ideas and feedback on the easel pads provided.
Mayor Peralta reconvened the meeting at 9:46 p.m.
No additional feedback was submitted.
Councilmember Torres expressed his appreciation towards Director Solorza for being transparent with the community and allowing them to provide feedback. He read into the record some comments that he received: a resident on behalf of their parents asked to provide small grants to provide safety cameras to senior citizens; a comment that community art is sorely needed; a District 1 resident commented that there needs to be an update on the speed bumps, lights, and street signs to help with speeding vehicles in La Merced; a District 2 resident mentioned there should be programs that support food security such as a community garden; and lastly in District 4 a resident commented on his frustration due to lack of parking in Los Angeles Avenue. Councilmember Torres echoed the resident's comment on getting programs to support and uplift small businesses. Councilmember Torres mentioned that there needs to be a budget as the City also needs to think about a maintenance phase and the employment of new staff for Police and Fire.
Mayor Pro Tem Melendez stated the importance of street and tree maintenance, programming, and public safety. He also stated that he would like to see presentations on improvement projects, so there could be a discussion before the budget since they can adjust accordingly based on the perspective. Councilmember Torres directed staff to redistribute the plan that was approved last year to help with Mayor Pro Tem Melendez's concerns.
Councilmember Jimenez commented on the safety on the South side of the city. She stated a lot of work has been done and it still needs to be done in the City.
Councilmember Tamayo thanked Director Soloroza for the presentation and echoed her agreement for economic development front, park improvement, and infrastructure.
Mayor Peralta stated that she saw public safety as a priority and she looked forward to the plan presented by Chief Espinosa. She appreciated the opportunity to be innovative to help the community feel safer and look better. Lastly, Mayor Peralta encouraged the community to complete the online budget survey so the City Council could see their feedback.
Councilmember Torres motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, DRAFT
February 28, 2024: City Council Meeting Minutes Page 6 of 9
including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
Councilmember Torres pulled Item No's 9 and 10. Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo, that Item No's 8, 11-16 be approved; the motion passed unanimously.
8. AWARD PROFESSIONAL SERVICES AGREEMENT, NO. 4180 TO KIMLEY-HORN AND ASSOCIATES, INC.
FOR THE BUS STOP IMPROVEMENT PROJECT (BSIP) CONSULTING SERVICES REQUEST FOR PROPOSAL NO. 24-7
RECOMMENDATION: It is recommended that the City Council:
1. Award Professional Services Agreement No. 4180 to Kimley-Horn and Associates, Inc. for the Bus Stop Improvement Project (BSIP) Consulting Services for RFP No. 24-7; and
2. Authorize the City Manager to execute and finalize the Professional Services Agreement on behalf of the City of Montebello with Kimley-Horn and Associates, Inc.; and
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
9. APPROVE AGREEMENT NO. 4183 WITH NEW FLYER OF AMERICA, INC. TO PURCHASE THREE, FORTY-
FOOT, HEAVY DUTY HYDROGEN FUEL CELL TRANSIT BUSES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Agreement No. 4183 with New Flyer of America, Inc. (New Flyer), to purchase three (3), forty- foot (40’), Heavy Duty Hydrogen Fuel Cell Transit Buses; and
2. Authorize the City Manager and/or their designee to approve change orders for up to two percent (2%) of the total agreement amount; and
3. Take such additional, related action that may be desirable.
Councilmember Torres shared his appreciation for Senator Archuleta as they have helped move Montebello to a more sustainable future. He also wanted to know how the buses being replaced were going to be disposed of. Director of Transportation Adrianna Kendricks answered that the buses would be auctioned off.
Councilmember Torres motioned, seconded by Mayor Pro Tem Melendez, to approve the item; the motion passed unanimously.
10. APPROVE ISSUING A REQUEST FOR PROPOSAL, NO. 24-12 FOR BUS DETAILING SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Approve issuing a Bus Detailing Services Request for Proposal (RFP) No. 24-12; and
2. Take such additional, related action that may be desirable.
Councilmember Torres wanted to know if this was a previous or new contract. Director Kendricks confirmed that the City had contracted them before, but due to the COVID pandemic the contract was terminated, so they are looking to approve the request again.
Councilmember Torres motioned, seconded by Mayor Pro Tem Melendez, to approve the item; the motion passed unanimously.
11. AUTHORIZATION TO ISSUE SUMMER FOOD SERVICE PROGRAM PROVIDER REQUEST FOR QUOTATIONS (RFQ No. 24-1)
RECOMMENDATION: It is recommended that the City Council:
1. Authorize Staff to issue a Request for Quotations (RFQ No. 24-1) for Summer Food Service Program Provider; and
2. Take such additional, related action that may be desirable.
DRAFT
February 28, 2024: City Council Meeting Minutes Page 7 of 9
Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
12. APPROVE ISSUING REQUEST FOR PROPOSALS (RFP) NOS. 24-13 AND 24-14 FOR THIRD-PARTY
ADMINISTRATOR SERVICES FOR THE CITY'S SELF-FUNDED WORKERS COMPENSATION AND
GENERAL LIABILITY PROGRAMS
RECOMMENDATION: It is recommended that the City Council:
1. Approve issuing a Third-Party Administrator Services Request for Proposal (RFP No. 24-13) for the City’s self-funded workers’ compensation program; and
2. Approve issuing a Third-Party Administrator Services Request for Proposal (RFP No. 24-14) for the City’s self-funded general liability program; and
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
13. APPROVE AMENDMENT NO. 4 TO AGREEMENT NO. 3937 WITH SPORTFIVE GOLF, LLC FOR
ADDITIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MONTEBELLO MUNICIPAL
GOLF COURSE RENOVATION PROJECT
RECOMMENDATION: It is recommended that the City Council:
1. Approve Amendment No. 4 to Agreement No. 3937 with SPORTFIVE Golf, LLC for additional architectural and engineering services in the amount not-to-exceed $40,410; and
2. Authorize the City Manager to execute the amendment on behalf of the City; and
3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $40,410 in Account No. 310-30- 302-6040.80 (Golf Course Renovation Project, Public Works, Engineering Services); and
4. Take such additional, related, action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
14. REPORT OF EMERGENCY REPAIRS TO THE POLICE DEPARTMENT BUILDING AND APPROVAL OF
CONTRACTS FOR REQUIRED REPAIR AND REMEDIATION WORK
RECOMMENDATION: It is recommended that the City Council:
1. Receive and file the City Managers report of emergency repairs to the Montebello Police Department headquarters building pursuant to Montebello Municipal Code Section 3.20.140 and Public Contracts Code Section 22035; and
2. Determine and find that the repairs, remediation, and purchases are of an emergency nature and are required for use of the first floor of the Police Departments Men's and Women's locker rooms; and
3. Authorize the City Manager by a four-fifths (4/5) vote of the City Council, to execute professional service agreements with Pro Ceramic Tile, Mr. Rooter Plumbing, and Premier Wall Systems; for the repair of the Montebello Police Department at an estimated total cost of $450,000; and
4. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $450,000 in Account No. 100- 80-840-7115 (General Fund, Police, Headquarters Rehab-Repair); and
5. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
15. APPROVAL OF MINUTES: JANUARY 10, 2024, CITY COUNCIL AND SUCCESSOR AGENCY MEETING; JANUARY 10, 2024, CITY COUNCIL MEETING; JANUARY 24, 2024, CITY COUNCIL MEETING
RECOMMENDATION: It is recommended that the City Council:
1. Approve said Minutes as is.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
DRAFT
February 28, 2024: City Council Meeting Minutes Page 8 of 9
16. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-11 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED FEBRUARY 28, 2024
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 24-11 approving the Warrant Register dated February 28, 2024.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Tamayo, to approve the item; the motion passed unanimously.
PUBLIC COMMENTS - CONTINUED
AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
No reports provided.
COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• David N. Torres, Councilmember
• Salvador Melendez, Mayor Pro Tem
• Angie M. Jimenez, Councilmember
• Georgina Tamayo, Councilmember
• Scarlet Peralta, Mayor
1. Requesting council consensus to explore reinstating the park ranger program as a proactive step towards enhancing safety in our public parks.
2. Requesting council consensus to initiate the development of a Vision Zero Strategy to reduce accidents and traffic-related fatalities, and increase safe, healthy, and equitable streets/mobility within our community.
3. Requesting council consensus to initiate the development of a City Climate Resiliency Action Plan to address critical issues related to climate change and sustainability within our city and access grant funding aimed at supporting resiliency efforts.
4. Seeking council consensus to expand social programming on mental health and wellness to include young adults.
1. Mayor Peralta commented on the Park Ranger program and reiterated how Chief Espinosa was working on a comprehensive plan to assist with park safety.
2. Mayor Peralta praised the installation of the Traffic and Safety Commission. She provided a brief statement to express the need for a Vision Zero Strategy. Mayor Pro Tem Melendez asked if there was a budget associated with it. Mayor Peralta answered that she only wanted to get consensus to explore the funding that could be received. Consensus was received.
DRAFT
February 28, 2024: City Council Meeting Minutes Page 9 of 9
3. Mayor Peralta provided a brief statement to express the need to initiate the development of a City Climate Resiliency Action Plan; consensus was received.
4. Mayor Peralta provided a brief statement to expand social programming on mental health and wellness, including young adults. Councilmember Jimenez commented on her non-profit that focuses on mental health and includes activities such as yoga and other holistic programs. Consensus was received.
CLOSED SESSION - CONTINUED
ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on March 13, 2024, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, February 25, 2024, no later than 6:00 p.m.
Kimberly Guillen, Senior Deputy City Clerk
Mayor Peralta adjourned in the memory of Jackie Juarez. Councilmember Tamayo motioned, seconded by Mayor Pro Tem Melendez to adjourn the meeting at 10:21 p.m.
THE MINUTES OF FEBRUARY 28, 2024 ARE HEREBY APPROVED AND ADOPTED ON THIS 13TH DAY OF MARCH 2024.
EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.
• City of Montebello Forecasted Agenda
DRAFT
ITEM # 17
PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-14 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MARCH 13, 2024
RESOLUTION 24-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO
APPROVING AND ALLOWING CERTAIN CLAIMS AND DEMANDS
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. That the reference is hereby made to that certain Reg ister of Audited Demand No.1568, consisting of 7 pages, and including:
Warrant No.
General: Check No. 602621 through 602734
ACH No. 5789 through 5875
On file in the office of the City Clerk, the same having been audited and approved by the Assistant Director of Finance as required by law.
SECTION 2. That the said City Council having examined each such demand does hereby approve and direct the payment of same, as set forth in said Register, except the following Warrant No.
______________________________
______________________________
______________________________
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED this 13th day of March 2024.
_______________________________
Scarlet Peralta, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
RESOLUTION NO. 24-14
• Exhibit A – Warrant Register
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that th e foregoing Resolution No. 24-14 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 13th day of March 2024 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full, and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE: __
Christopher Jimenez, City Clerk
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME General Account
5789 02/22/2024 $337.95 SUPPLIES 3163 BANK OF AMERICA
5790 02/22/2024 $930.75 TRAVEL & MEETINGS 3163 BANK OF AMERICA 5791 02/22/2024 $4,420.15 SUPPLIES 3163 BANK OF AMERICA 5792 02/22/2024 $1,889.48 SUPPLIES 3163 BANK OF AMERICA 5793 02/22/2024 $6,403.65 TRAVEL & MEETINGS 3163 BANK OF AMERICA 5794 02/22/2024 $25.00 SUPPLIES 3163 BANK OF AMERICA
5795 02/22/2024 $65.75 TRAVEL & MEETINGS 3163 BANK OF AMERICA 5796 02/22/2024 $3,559.73 SUPPLIES 3163 BANK OF AMERICA 5797 02/22/2024 $2,000.00 PENSION/RETIREMENT PAYABLE 17 CAL PERS 5798 02/22/2024 $400.00 PENSION/RETIREMENT PAYABLE 17 CAL PERS 5799 02/22/2024 $400.00 PENSION/RETIREMENT PAYABLE 17 CAL PERS 5800 02/22/2024 $359,080.09 PENSION/RETIREMENT PAYABLE 17 CAL PERS 5801 02/22/2024 $7,489.95 PENSION/RETIREMENT PAYABLE 17 CAL PERS 5802 02/22/2024 $6,964.69 PENSION/RETIREMENT PAYABLE 17 CAL PERS 5803 02/22/2024 $724,675.51 PENSION/RETIREMENT PAYABLE 17 CAL PERS 5804 02/22/2024 $4,312.50 CONTRACT SERVICES 38010 ADVANCED AVANT-GARDE CORPORATION 5805 02/22/2024 $69,756.79 CONTRACT SERVICES 16120 ALVAREZ-GLASMAN & COLVIN 5806 02/22/2024 $203.79 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 5807 02/22/2024 $343.98 SUPPLIES 62880 AMERICAN MARKER
5808 02/22/2024 $40.00 CARPOOL INCENTIVE 289 ANDREA ANDRADE 5809 02/22/2024 $40.00 CARPOOL INCENTIVE 61470 ERIKA L ANDRADE 5810 02/22/2024 $152.15 ADVERTISING/PRINTING SERVICES 35980 SAEED RADMEHR 5811 02/22/2024 $6,934.04 VEHICLE MAINTENANCE/EXPENSES 1101 BLACK AND WHITE EMERGENCY VEHICLES LLC 5812 02/22/2024 $305.61 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 5813 02/22/2024 $1,161.58 CONTRACT SERVICES 2889 COMLOCK SECURITY GROUP INC 5814 02/22/2024 $40.00 CARPOOL INCENTIVE 3706 ALEX GILLMAN 5815 02/22/2024 $40.00 CARPOOL INCENTIVE 2533 LAURENCE GONG 5816 02/22/2024 $40.00 CARPOOL INCENTIVE 3123 NEIRA YESSIE GRANADOS 5817 02/22/2024 $40.00 CARPOOL INCENTIVE 4280 NADINE HERNANDEZ City of Montebello
Register of Demands No. 1568
From Payment Date 02/16/2024 - To Payment Date 02/29/2024
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1568
From Payment Date 02/16/2024 - To Payment Date 02/29/2024 5818 02/22/2024 $40.00 CARPOOL INCENTIVE 73180 MONICA HUERTA 5819 02/22/2024 $26,503.46 CONTRACT SERVICES 2793 IBE DIGITAL 5820 02/22/2024 $8,352.18 CONTRACT SERVICES 2152 JOHNSON CONTROLS INC 5821 02/22/2024 $62.78 SUPPLIES 2811 LIGHT BULB DEPOT 38 LLC 5822 02/22/2024 $550.00 CONTRACT SERVICES 3276 MARK ROBERT LOPEZ 5823 02/22/2024 $18,275.00 CONTRACT SERVICES 19040 MUNICIPAL CONTRACT ADMINISTRATORS INC 5824 02/22/2024 $231.00 CONTRACT SERVICES 53120 NATIONAL CONSTRUCTION RENTALS 5825 02/22/2024 $40.00 CARPOOL INCENTIVE 2203 SAMANTHA NEVAREZ 5826 02/22/2024 $40.00 CARPOOL INCENTIVE 138 BRIANNON PADILLA 5827 02/22/2024 $40.00 CARPOOL INCENTIVE 59960 JO ANN PANOSIAN 5828 02/22/2024 $258.89 TRAINING 2795 DAVID PARK
5829 02/22/2024 $654.40 TRAVEL & MEETINGS 3114 SCARLET PERALTA 5830 02/22/2024 $40.00 CARPOOL INCENTIVE 3712 MATTHEW ROBERT RAMOS 5831 02/22/2024 $102.89 SUPPLIES 1120 BLUETRITON BRANDS INC 5832 02/22/2024 $1,069.20 CONTRACT SERVICES 952 RELIANT IMMEDIATE CARE MEDICAL GROUP INC 5833 02/22/2024 $225.00 SUPPLIES 2594 THE SAUCE CREATIVE SERVICES CORP 5834 02/22/2024 $40.00 CARPOOL INCENTIVE 69960 NICOLE I SAUCEDO 5835 02/22/2024 $30.00 CARPOOL INCENTIVE 2985 KEVIN SAYCOCIE 5836 02/22/2024 $145.16 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 5837 02/22/2024 $40.00 CARPOOL INCENTIVE 3001 MICHAEL SOLORZA 5838 02/22/2024 $40.00 CARPOOL INCENTIVE 3053 MICHAEL TELLES 5839 02/22/2024 $40.00 CARPOOL INCENTIVE 1091 JANELLE TORRES 5840 02/22/2024 $1,183.56 SUPPLIES 3088 WAXIES ENTERPRISES LLC 5841 02/29/2024 $2,470.15 SUPPLIES 3163 BANK OF AMERICA 5842 02/29/2024 $635.00 TRAVEL & MEETINGS 3163 BANK OF AMERICA 5843 02/29/2024 $442.14 SUPPLIES 3163 BANK OF AMERICA
5844 02/29/2024 $446.80 SUPPLIES 3163 BANK OF AMERICA
5845 02/29/2024 $983.89 SUPPLIES 3163 BANK OF AMERICA
5846 02/29/2024 $70.56 SUPPLIES 3163 BANK OF AMERICA
5847 02/29/2024 $235.95 SUPPLIES 3163 BANK OF AMERICA
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1568
From Payment Date 02/16/2024 - To Payment Date 02/29/2024 5848 02/29/2024 $191.17 SUPPLIES 3163 BANK OF AMERICA
5849 02/29/2024 $12.50 SUPPLIES 3163 BANK OF AMERICA
5850 02/29/2024 $1,801.73 SUPPLIES 3163 BANK OF AMERICA 5851 02/29/2024 $4,204.12 TRAINING 3163 BANK OF AMERICA 5852 02/29/2024 $3,580.57 SUPPLIES 3163 BANK OF AMERICA 5853 02/29/2024 $3,888.55 TRAINING 3163 BANK OF AMERICA 5854 02/29/2024 $597.51 TRAVEL & MEETINGS 3163 BANK OF AMERICA 5855 02/29/2024 $115,570.89 CONTRACT SERVICES 3411 AIM CONSULTING SERVICES 5856 02/29/2024 $1,742.80 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 5857 02/29/2024 $105,025.96 CONTRACT SERVICES 3016 ANTARES GOLF LLC 5858 02/29/2024 $6,141.20 CONTRACT SERVICES 962 MO DION & SONS INC 5859 02/29/2024 $59,445.21 CONTRACT SERVICES 75950 FIESTA TAXI COOPERATIVE INC 5860 02/29/2024 $59,870.00 CONTRACT SERVICES 3905 LOS ANGELES ENGINEERING, INC. 5861 02/29/2024 $62,324.90 CONTRACT SERVICES 19040 MUNICIPAL CONTRACT ADMINISTRATORS INC 5862 02/29/2024 $54,054.02 CONTRACT SERVICES 35250 NATIONWIDE ENVIRONMENTAL SERVICES 5863 02/29/2024 $500.00 SUPPLIES 2795 DAVID PARK
5864 02/29/2024 $44,906.40 CONTRACT SERVICES 42180 PCAM LLC 5865 02/29/2024 $1,664.15 CONTRACT SERVICES 54240 PDQ ENTERPRISES INC 5866 02/29/2024 $463.00 CONTRACT SERVICES 952 RELIANT IMMEDIATE CARE MEDICAL GROUP INC 5867 02/29/2024 $1,852.75 SUPPLIES 2594 THE SAUCE CREATIVE SERVICES CORP 5868 02/29/2024 $1,033.26 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 5869 02/29/2024 $579.94 CONTRACT SERVICES 3176 PHILLIP SISNEROS 5870 02/29/2024 $3,100.05 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 5871 02/29/2024 $1,608.12 DUES & SUBSCRIPTIONS 1644 TRITECH SOFTWARE SYSTEMS 5872 02/29/2024 $727.10 UNIFORM EXPENSE 3066 V & V MANUFACTURING INC 5873 02/29/2024 $128.78 SUPPLIES 17180 FERNANDO VALLE
5874 02/29/2024 $9,119.60 SUPPLIES 3088 WAXIES ENTERPRISES LLC 5875 02/29/2024 $1,489,309.81 CONTRACT SERVICES 3981 ALLIANCE BUILDING SOLUTIONS, INC.
ACH TOTAL $3,298,785.24
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1568
From Payment Date 02/16/2024 - To Payment Date 02/29/2024 602621 02/22/2024 $2,250.79 UTILITY SERVICES 38380 AT&T 602622 02/22/2024 $292.85 UTILITY SERVICES 39550 AT&T
602623 02/22/2024 $39.33 UTILITY SERVICES 39550 AT&T
602624 02/22/2024 $133.92 VEHICLE MAINTENANCE/EXPENSES 4443 ERL BERNARD 602625 02/22/2024 $30.00 CARPOOL INCENTIVE 3980 RICHARD BOUT 602626 02/22/2024 $114.34 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 602627 02/22/2024 $609.00 CONTRACT SERVICES 40850 MARIA E CASAS 602628 02/22/2024 $111.10 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 602629 02/22/2024 $1,547.13 VEHICLE MAINTENANCE/EXPENSES 950 CUMMINS INC 602630 02/22/2024 $70.00 PARKS AND RECREATION 4437 ELIZABETH DE ANDA 602631 02/22/2024 $1,300.00 CONTRACT SERVICES 4442 EXTRA ANCESTRAL INC 602632 02/22/2024 $672.60 CONTRACT SERVICES 1595 FROG ENVIRONMENTAL INC 602633 02/22/2024 $2,280.05 VEHICLE MAINTENANCE/EXPENSES 33720 GILLIG LLC 602634 02/22/2024 $13.63 MAIL/ POSTAL EXPENSE 3167 GLS US 602635 02/22/2024 $40.00 CARPOOL INCENTIVE 3681 LIZETTE GUERRERO 602636 02/22/2024 $195.03 TRAVEL & MEETINGS 3528 ESTEFANIA HERNANDEZ 602637 02/22/2024 $68.00 PARKS AND RECREATION 4436 LIAN HERRERA 602638 02/22/2024 $297.49 VEHICLE MAINTENANCE/EXPENSES 582 HYDRAULIC ELECTRIC INC 602639 02/22/2024 $775.00 TRAVEL & MEETINGS 28160 INDEPENDENT CITIES ASSOCIATION 602640 02/22/2024 $39,758.58 CONTRACT SERVICES 2539 JL GROUP LLC 602641 02/22/2024 $14,015.00 CONTRACT SERVICES 3044 KAIZER RANGWALA 602642 02/22/2024 $40.00 CARPOOL INCENTIVE 4439 DANESSA DANETTE LLANES 602643 02/22/2024 $2,500.00 DUES & SUBSCRIPTIONS 3134 LOS ANGELES COUNTY ECONOMIC DEVELOPMENT 602644 02/22/2024 $698.60 PERMITS AND FEES 56850 LOS ANGELES COUNTY FIRE DEPARTMENT 602645 02/22/2024 $4,561.60 PERMITS AND FEES 56850 LOS ANGELES COUNTY FIRE DEPARTMENT 602646 02/22/2024 $185.00 GENERAL GOVERNMENT 4444 ANNETTE LOSOYA 602647 02/22/2024 $68.00 PARKS AND RECREATION 4435 SOPHIA MARQUEZ 602648 02/22/2024 $161.44 TRAVEL & MEETINGS 2316 SALVADOR MELENDEZ 602649 02/22/2024 $68.00 PARKS AND RECREATION 4438 CYNTHIA MORALES 602650 02/22/2024 $899.00 CONTRACT SERVICES 41180 MANUEL NUNEZ
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1568
From Payment Date 02/16/2024 - To Payment Date 02/29/2024 602651 02/22/2024 $211.70 SUPPLIES 15620 OFFICE DEPOT INC 602652 02/22/2024 $40.00 CARPOOL INCENTIVE 4327 ROSEMARY PERICH 602653 02/22/2024 $22.85 UTILITY SERVICES 36610 CITY OF PICO RIVERA 602654 02/22/2024 $1,697.03 SUPPLIES 29420 PRO FORCE LAW ENFORCEMENT 602655 02/22/2024 $5,116.02 CONTRACT SERVICES 3279 PROCURE AMERICA LLC 602656 02/22/2024 $305.59 UNIFORM EXPENSE 56260 PRUDENTIAL OVERALL SUPPLY 602657 02/22/2024 $30.00 CARPOOL INCENTIVE 4429 ELISEO RAMOS 602658 02/22/2024 $136.00 PARKS AND RECREATION 4434 VERONICA REYES 602659 02/22/2024 $428.19 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 602660 02/22/2024 $68.00 PARKS AND RECREATION 4431 ALEXIS SERNEK 602661 02/22/2024 $151.42 TRAINING 3630 USIEL SERVIN
602662 02/22/2024 $35.00 PARKS AND RECREATION 4433 STEPHANIE SILVA 602663 02/22/2024 $3,566.88 SUPPLIES 4427 SMITH CREATIVE INC 602664 02/22/2024 $2,991.49 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 602665 02/22/2024 $10,496.10 UTILITY SERVICES 40520 SOUTHERN CALIFORNIA GAS CO 602666 02/22/2024 $200.00 CONTRACT SERVICES 4441 VALYN SPOTTSVILLE 602667 02/22/2024 $12,453.00 CONTRACT SERVICES 9270 TANK SPECIALIST OF CALIFORNIA 602668 02/22/2024 $1,889.28 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 602669 02/22/2024 $7,103.25 CONTRACT SERVICES 71210 STAR-DUST TOURS INC 602670 02/22/2024 $864.41 TRAVEL & MEETINGS 2441 DAVID TORRES 602671 02/22/2024 $2,705.42 UTILITY SERVICES 72570 US TELEPACIFIC CORP 602672 02/22/2024 $2,172.60 CONTRACT SERVICES 1188 TYLER TECHNOLOGIES INC 602673 02/22/2024 $624.86 SUPPLIES 45120 ULINE INC
602674 02/22/2024 $730.30 CONTRACT SERVICES 4410 VANTAGE ID APPLICATIONS INC 602675 02/22/2024 $2,939.54 VEHICLE MAINTENANCE/EXPENSES 25860 WAYNE HARMEIER INC 602676 02/22/2024 $68.00 PARKS AND RECREATION 4432 RUDITH ZAVALA 602677 02/22/2024 $148.43 SUPPLIES 2905 ZUTRA WATER
602678 02/29/2024 $990.79 CONTRACT SERVICES 2922 ARA H BALAYAN 602679 02/29/2024 $1,127.59 CONTRACT SERVICES 2922 ARA H BALAYAN 602680 02/29/2024 $6,622.66 UTILITY SERVICES 39550 AT&T
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1568
From Payment Date 02/16/2024 - To Payment Date 02/29/2024 602681 02/29/2024 $58.86 UTILITY SERVICES 39550 AT&T
602682 02/29/2024 $3,151.00 CONTRACT SERVICES 3953 BANNER BANK 602683 02/29/2024 $16,621.00 CONTRACT SERVICES 913 CARAHSOFT TECHNOLOGY CORPORATION 602684 02/29/2024 $250.00 GENERAL GOVERNMENT 3475 SONIA CHAVEZ 602685 02/29/2024 $6,822.06 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 602686 02/29/2024 $4,239.90 CONTRACT SERVICES 3568 CIVICPLUS LLC 602687 02/29/2024 $1,574.36 MACHINERY & EQUIPMENTS 26080 L.N. CURTIS AND SONS 602688 02/29/2024 $310.00 ADVERTISING/PRINTING SERVICES 1354 DAILY JOURNAL CORPORATION 602689 02/29/2024 $2,134.18 MACHINERY & EQUIPMENTS 13360 DELL MARKETING LP 602690 02/29/2024 $3,480.33 SUPPLIES 27910 DOOLEY ENTERPRISES INC 602691 02/29/2024 $57,522.53 MACHINERY & EQUIPMENTS 4325 FARO TECHNOLOGIES, INC. 602692 02/29/2024 $250.00 TRAINING 4447 YVETTE FERNANDEZ 602693 02/29/2024 $5,661.36 ACCOUNTS RECEIVABLE 69390 ANDREW M FIVECOAT 602694 02/29/2024 $65.00 PARKS AND RECREATION 4450 OSCAR GALLEGOS 602695 02/29/2024 $3,450.00 CONTRACT SERVICES 3558 GLICKSMAN CONSULTING LLC 602696 02/29/2024 $68.00 PARKS AND RECREATION 4117 ROSA GOMEZ 602697 02/29/2024 $573.00 EDUCATION REIMBURSEMENT 3618 GABRIEL GONZALEZ 602698 02/29/2024 $5,078.01 ACCOUNTS RECEIVABLE 4451 BRION GORRELL 602699 02/29/2024 $2,755.00 MACHINERY & EQUIPMENTS 4313 HOMELAND SECURITY AND SAFE INC 602700 02/29/2024 $1,797.89 LEASE PAYMENT 2405 JCB FINANCE 602701 02/29/2024 $11,304.00 CONTRACT SERVICES 3044 KAIZER RANGWALA 602702 02/29/2024 $150.00 TRAINING 3507 MARK KIM
602703 02/29/2024 $1,633.15 CONTRACT SERVICES 4810 LA COUNTY DEPT OF PUBLIC WORKS 602704 02/29/2024 $834.40 PERMITS AND FEES 56850 LOS ANGELES COUNTY FIRE DEPARTMENT 602705 02/29/2024 $698.60 PERMITS AND FEES 56850 LOS ANGELES COUNTY FIRE DEPARTMENT 602706 02/29/2024 $8,158.50 DUE TO LA COUNTY 692 LOS ANGELES COUNTY SUPERIOR COURT 602707 02/29/2024 $2,264.00 CONTRACT SERVICES 3915 LOWELL EDWARD KUM SOON SUE 602708 02/29/2024 $250.00 TRAINING 4394 DAVID MEDINA
602709 02/29/2024 $6,772.80 ADVERTISING/PRINTING SERVICES 3116 MONARCH LITHO INC 602710 02/29/2024 $6,583.70 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1568
From Payment Date 02/16/2024 - To Payment Date 02/29/2024 602711 02/29/2024 $250.00 GENERAL GOVERNMENT 4446 ANGEL MORAN 602712 02/29/2024 $4,319.09 ACCOUNTS RECEIVABLE 8720 SCOTT MORTON 602713 02/29/2024 $491.85 SUPPLIES 1474 NATIONAL TRENCH SAFETY INC 602714 02/29/2024 $2,319.16 CONTRACT SERVICES 59760 POWER PLUS INTERNATIONAL INC 602715 02/29/2024 $4,500.00 CONTRACT SERVICES 4297 PRO LINE GYM FLOORS 602716 02/29/2024 $205.59 UNIFORM EXPENSE 56260 PRUDENTIAL OVERALL SUPPLY 602717 02/29/2024 $13,588.97 TRAVEL & MEETINGS 43510 QUIET CANNON MONTEBELLO INC 602718 02/29/2024 $250.00 GENERAL GOVERNMENT 4449 ROSA RODRIGUEZ 602719 02/29/2024 $5,462.83 ACCOUNTS RECEIVABLE 728 ENRIQUE ROJAS JR 602720 02/29/2024 $3,098.62 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 602721 02/29/2024 $5,963.71 SUPPLIES 4349 SATELLITE INDUSTRIES INC 602722 02/29/2024 $32,595.29 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 602723 02/29/2024 $458.43 UTILITY SERVICES 40520 SOUTHERN CALIFORNIA GAS CO 602724 02/29/2024 $1,561.70 DUES & SUBSCRIPTIONS 4160 SOUTHERN CALIFORNIA MUNICIPAL ATHLETIC FED 602725 02/29/2024 $20,085.00 UTILITY SERVICES 13330 STATE WATER RESOURCES CONTROL BOARD ACCOUNTING OFFICE 602726 02/29/2024 $27,648.00 CONTRACT SERVICES 3187 TRISTAR RISK MANAGEMENT 602727 02/29/2024 $8,466.65 CONTRACT SERVICES 45120 ULINE INC 602728 02/29/2024 $7,217.44 COPIER REPAIR/SERVICES 2747 US BANK EQUIPMENT FINANCE 602729 02/29/2024 $37,667.57 CONTRACT SERVICES 3850 VARIABLE SPEED SOLUTIONS, INC. 602730 02/29/2024 $1,041.25 UTILITY SERVICES 23610 VERIZON WIRELESS 602731 02/29/2024 $1,231.07 SUPPLIES 9470 W W GRAINGER INC 602732 02/29/2024 $2,690.10 CONTRACT SERVICES 40860 WEST COAST ARBORISTS INC 602733 02/29/2024 $72.69 SUPPLIES 33390 WHITTIER FERTILIZER COMPANY 602734 02/29/2024 $1,263.58 MISCELLANEOUS EXPENSE 4452 JUAN SANCHEZ JR CHECK TOTAL $476,692.10
GRAND TOTAL $3,775,477.34
EXHIBIT
CITY OF MONTEBELLO FORECASTED AGENDA
NOTE: The attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.
Item # Description Session Department Presenter
Recognition of New Police Department Employees Presentation Police Chief Espinosa Adoption of User Fees for Golf Course Regular Business Parks & Rec David Sosnowski Rules of Order for CC and SA Meetings Consent City Attorney Arnold Alvarez-Glasman 2nd Reading of Ordinance No. 2475 Brownfield Overlay
District - Montebello Municipal Code Amendment - Chapter
17.49 and Chapter 17.37 Consent Planning Jospeh Palombi Request Authorization from City Council to submit an
application for ATP Cycle 7
- Focus on Via Campo from Gerhart Ave to Garfield Ave Consent Public Works Cesar Roldan Resolution adopting SB1 Streets
- Focus on Via Campo from Gerhart Ave to Garfield Ave
- Re-surfacing Vail Avenue between Beverly and Railroad tracks (southside) Consent Public Works Cesar Roldan
LA County MS4 Municipal Program Fund
- Annual Plans are due April 1st of each year for the
upcoming Fiscal Year Consent Public Works Cesar Roldan
Request Authorization from City Council to submit an
application to the Department of Energy
- Deadline for to submit application is April 30, 2024 Consent Public Works Cesar Roldan Request Authorization to seek proposals for oversight of CalRecycle’s SB1383 organics compliance program Consent Public Works Cesar Roldan Approve a Purchase Agreement No. XXXX to _________ for
Support Vehicles Purchase Consent Transit John Soria
Minutes Consent. Admin ACM Salazar
Reso No. ___ Warrant Register Consent. Finance Michael Sosnowski City Council Forecasted Agenda Calendar - March
March 27th - Regular City Council Meeting
Updated