Agenda packet — Montebello City Council, March 27, 2024 (part 1 of 3)

CITY OF MONTEBELLO

CITY COUNCIL

REGULAR MEETING

WEDNESDAY, MARCH 27, 2024 AT 6:00 PM

TELECONFERENCE LOCATION FOR
COUNCILMEMBER TORRES:

WORLDMARK - LOBBY
1080 HORNBY STREET
VANCOUVER, BC V6Z 2Y7, CANADA

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA

CITY COUNCIL
Scarlet Peralta, Mayor
Salvador Melendez, Mayor Pro Tem
Angie M. Jimenez, Councilmember
Georgina Tamayo, Councilmember
David N. Torres, Councilmember

CITY MANAGER
Raul Alvarez

CITY TREASURER
David Matanga

CITY ATTORNEY
Arnold M. Alvarez-Glasman

CITY CLERK
Christopher Jimenez

DEPARTMENT HEADS
Assistant City Manager
Fire Chief
Police Chief
Director of Finance
Director of Planning/Community Development
Director of Public Works
Director of Recreation and Community Services
Acting Director of Transportation
Arlene Salazar
Fernando Pelaez
Paul Espinosa
Michael Solorza
Joseph Palombi
Cesar Roldan
David Sosnowski
John Soria

Page 1 of 375 ends

March 27, 2024: City Council Meeting Page 2 of 7

NOTICES
This City Council Meeting ("Council") will be held in person and will meet at City Hall – City Council Chambers, 1600 West Beverly Boulevard, Montebello, California. The meeting will be live streamed and can be watched on the City’s website and YouTube Channel via the following link: https://www.montebelloca.gov, and may also be viewed on Spectrum Public Access Channel 3 for all Spectrum cable subscribers.

AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act (ADA) any person with a disability who requires special accommodations in order to participate in a meeting should contact the Administration Office at (323) 887-1437 Monday-Thursday from 7:30 a.m.-5:30 p.m. Please call 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II 1203). If you require translation services, please contact the City Clerk’s office 72 hours before this meeting. Si necesita servicios de traducción, comuníquese con la Oficina del Secretario Municipal 72 horas antes de esta reunión. 如果您需要翻译服务，请在会议前 72 小时联系市书记员办公室.

RULES OF DECORUM:

Pursuant to Section 54957.95 of the Government Code, the presiding member of the legislative body conducting a meeting, or their designee, is authorized to remove, or cause the removal of, an individual for disrupting the meeting.

Any such removal will be preceded by a warning to the disruptive individual by the presiding member of the legislative body or their designee that the individual’s behavior is disrupting the meeting and that the individual’s failure to promptly cease their disruptive behavior may result in their removal.

PUBLIC COMMENTS:

In-Person: For those interested in participating during the Public Comment period(s) or public testimony period for Public Hearings of the City Council meetings, you may address the City Council in person only the day of the meeting.

Speakers will be required to fill out a speaker card provided at the door and submit it to City Clerk staff prior to each Public Comment announcement period. Staff will number and call each speaker card in the order received. Closed Session begins at 6:00 p.m. and Regular Session begins immediately thereafter; if there is no Closed Session, Regular Session will begin at 6:00 p.m.

AGENDA MATERIALS: The agenda and/or agenda packet are available for public inspection at City’s website at:

Agendas, Minutes, and Videos,

Page 2 of 375 ends

March 27, 2024: City Council Meeting Page 3 of 7

IN CONSIDERATION OF OTHERS, PLEASE TURN OFF, OR MUTE, ALL CELL PHONES AND PAGERS

THANK YOU FOR YOUR COOPERATION

OPENING CEREMONIES

CALL TO ORDER - 6:00 P.M.

ROLL CALL

ANNOUNCEMENT OF CLOSED SESSION ITEMS

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Alicia Mendoza v. City of Montebello
Los Angeles County Superior Court Case No. 21STCV42900

REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION

CLOSED SESSION REPORT

INVOCATION

PLEDGE OF ALLEGIANCE

CORRECTIONS TO THE AGENDA - CITY MANAGER

CEREMONIAL ITEMS/PRESENTATIONS

2. CERTIFICATE OF RECOGNITION - ROSEMARY GURROLA
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.

The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

Page 3 of 375 ends

March 27, 2024: City Council Meeting Page 4 of 7

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

REGULAR BUSINESS - NONE

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

3. SECOND READING OF ORDINANCE NO. 2475 APPROVING AN AMENDMENT TO CHAPTER 17.37 “HEAVY TRUCKING USES” AND CHAPTER 17.49 “BROWNFIELD OVERLAY DISTRICT” OF THE MONTEBELLO

MUNICIPAL CODE TO CLARIFY, SIMPLIFY AND SPECIFY THE CONDITIONS AND REQUIREMENT FOR

ZONING COMPLIANCE OF HEAVY TRUCKING OPERATORS IN THE CITY OF MONTEBELLO AND IN THE

BROWNFIELD OVERLAY DISTRICT

RECOMMENDATION: It is recommended that the City Council:

1. Waive Second Reading and Adopt Ordinance No. 2475 (Attachment A) amending Chapter 17.37 “Heavy Trucking Uses” and Chapter 17.49 “Brownfield Overlay District” of the Montebello Municipal Code to clarify, simplify and specify the conditions and requirements for zoning compliance of heavy trucking operators in the City of Montebello and in the Brownfield Overlay District specifically; and

2. Find and Determine the code amendment is statutorily exempt from the California Environmental Quality Act (“CEQA”) under CEQA Guidelines Section 15301 (Existing Facilities) and 15061(B)(3) (Common Sense Exemption); and

3. Take such additional, related, action that may be desirable.

4. APPROVE PROFESSIONAL SERVICE AGREEMENT NO. 4185 WITH PALADIN TECHNOLOGIES FOR

PURCHASE AND INSTALLATION OF A SECURITY CAMERA SYSTEM FOR THE POLICE DEPARTMENT

AND CITY HALL

RECOMMENDATION: It is recommended that the City Council:

1. Award Professional Service Agreement No. 4185 to Paladin Technologies for purchase and installation of a security camera system at the Montebello Police Department, lobby areas of City Hall, and adjacent parking lots in an amount of $353,275; and

2. Authorize the City Manager to execute Agreement No. 4185 and approve change orders up to an additional fifteen percent (15%) of the initial contract amount if necessary; and

3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $406,300 in Account No. 100- 80-815-6040.10 (General Fund, Police, Support Services, Other Contract Services); and,

4. Take such additional, related action that may be desirable.

5. APPROVE PURCHASE OF RESOURCEROUTER – SOUNDTHINKING RESOURCE MANAGEMENT

SOFTWARE FOR POLICE DEPARTMENT CRIME ANALYTICS AND MAPPING

RECOMMENDATION: It is recommended that the City Council:

1. Authorize the City Manager to execute a professional service agreement with SoundThinking for Subscription Based "ResourceRouter" Resource Management System (Crime Analytics/Mapping Software) for three (3) years for an amount of $88,500; and

2. Take such additional, related action that may be desirable.

6. AUTHORIZE THE PURCHASE OF POLICE AND PARKS AND RECREATION VEHICLES

RECOMMENDATION: It is recommended that the City Council:

1. Approve the purchase of five (5) vehicles for the Police Department to include one (1) Administration Division vehicle and four (4) Investigations Division vehicles; and

Page 4 of 375 ends

March 27, 2024: City Council Meeting Page 5 of 7

2. Approve the purchase of one (1) Parks and Recreation Department vehicle to replace a vehicle totaled; and

3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $45,000 in Account No. 100-70- 700-6082 (General Fund, Parks and Recreation, Administration, Vehicle Purchase); and,

4. Declare the vehicles to be replaced as surplus and authorize the City Manager to dispose of them as per the City's Municipal Code and related administrative policies; and,

5. Take such additional, related action that may be desirable.

7. APPROVE AGREEMENT NO. 4187 WITH HDL COREN & CONE FOR PROPERTY TAX CONSULTING AND

AUDITING SERVICES

RECOMMENDATION: It is recommended that the City Council:

1. Approve Professional Services Agreement No. 4187 with HdL Coren & Cone for Property Tax Consulting and Auditing Services; and

2. Take such additional, related action that may be desirable.

8. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 3821 WITH

HINDERLITER DE LLAMAS AND ASSOCIATES (HDL) FOR BUSINESS LICENSE ADMINISTRATION

SERVICES

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 1 to Professional Services Agreement No. 3821 with Hinderliter de Llamas and Associates (HdL) for Business License Administration Services; and

2. Take such additional, related action that may be desirable.

9. APPROVAL TO SUBMIT THE CITY’S FISCAL YEAR 2024-25 ANNUAL EXPENDITURE PLAN AS PART OF

THE LOS ANGELES COUNTY SAFE, CLEAN WATER PROGRAM (MEASURE W)

RECOMMENDATION: It is recommended that the City Council:

1. Authorize the City Manager or his designee to submit the Los Angeles County Safe, Clean Water Program Annual Expenditure Plan for Fiscal Year 2024-25; and,

2. Take additional action as deemed necessary

10. APPROVE LETTER OF ENGAGEMENT TO MASTER RETAINER AGREEMENT NO. 4000 WITH KOA CORPORATION FOR THE DESIGN OF THE TRAFFIC SIGNAL AT WHITTIER BOULEVARD AND 6TH STREET

RECOMMENDATION: It is recommended that the City Council:

1. Approve a Letter of Engagement to Master Retainer Agreement No. 4000 between the City of Montebello and KOA Corporation for the design of a traffic signal at Whittier Boulevard and 6th Street for a not-to- exceed amount of $128,852; and

2. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $128,852 in Account No. 210- 30-300-6040.96 (Proposition A, Public Works, Administration, Contract Services Engineering Design Services); and

3. Authorize the City Manager to execute the Letter of Engagement on behalf of the City; and

4. Take such additional, related action that may be desirable.

11. APPROVAL TO SUBMIT FUNDING APPLICATION TO THE LOS ANGELES METROPOLITAN

TRANSPORTATION AUTHORITY AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE STATE ACTIVE TRANSPORTATION PROGRAM (ATP) CYCLE 7

RECOMMENDATION: It is recommended that the City Council:

1. Authorize the City Manager or his designee to submit the State Active Transportation Program (ATP) Cycle 7 application; and

Page 5 of 375 ends

March 27, 2024: City Council Meeting Page 6 of 7

2. Authorize the City Manager to sign and execute all applicable documents associated with the grant submittal process; and

3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $500,000 in Account No. 200- 30-310-6040.96 (Gas Tax, Public Works, Streets, Contract Services Engineering Design Services); and,

4. Take such additional, related action that may be desirable.

12. APPROVE SUBMISSION OF AN ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUNDING

APPLICATION VOUCHER TO THE DEPARTMENT OF ENERGY TO OBTAIN TECHNICAL SUPPORT TO

PERFORM AN ENERGY EFFICIENCY AUDIT

RECOMMENDATION: It is recommended that the City Council:

1. Authorize the City Manager or his designee to submit an Energy Efficiency and Conservation Block Grant funding application to the Department of Energy; and

2. Authorize the City Manager to sign all applicable documents; and

3. Take such additional, related action that may be desirable

13. APPROVE ISSUING REQUEST FOR PROPOSAL (RFP) NO. 24-16 TO OBTAIN CONSULTANT SERVICES FOR ADMINISTRATION OF THE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM

RECOMMENDATION: It is recommended that the City Council:

1. Approve issuing Request for Proposal (RFP) No. 24-16 to obtain services to oversee and implement the one-time State Department of Resources Recycling and Recovery SB 1383 Local Assistance Grant Program; and,

2. Take such additional, related action that may be desirable.

14. APPROVAL OF MINUTES: MARCH 7, 2024, SPECIAL CITY COUNCIL MEETING; MARCH 13, 2024, CITY

COUNCIL MEETING

RECOMMENDATION: It is recommended that the City Council:

1. Approve said Minutes as is.

15. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-15 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MARCH 27, 2024

RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 24-15 approving the Warrant Register dated March 27, 2024.

PUBLIC COMMENTS - CONTINUED

AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• Georgina Tamayo, Councilmember

• David N. Torres, Councilmember

• Salvador Melendez, Mayor Pro Tem

• Angie M. Jimenez, Councilmember

Page 6 of 375 ends

March 27, 2024: City Council Meeting Page 7 of 7

• Scarlet Peralta, Mayor

1. Registration for Montebello Community Emergency Response Team (CERT) Program

2. Mayor Peralta’s Art Exhibition: Honoring Youth Participation in this years Anti-Hate Art Initiative. - April 17th, 5:30 p.m. at City Hall.

3. Designate May as National Bike Month: Promoting Cycling Awareness

CLOSED SESSION - CONTINUED

ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on April 10, 2024, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).

I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, March 24, 2024, no later than 6:00 p.m.

Kimberly Guillen, Senior Deputy City Clerk

EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet. • CITY OF MONTEBELLO FORECASTED AGENDA

Page 7 of 375 ends

ITEM # 3

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Joseph Palombi

SUBJECT: SECOND READING OF ORDINANCE NO. 2475 APPROVING AN AMENDMENT TO CHAPTER 17.37 “HEAVY TRUCKING USES” AND
CHAPTER 17.49 “BROWNFIELD OVERLAY DISTRICT” OF THE

MONTEBELLO MUNICIPAL CODE TO CLARIFY, SIMPLIFY AND

SPECIFY THE CONDITIONS AND REQUIREMENT FOR ZONING

COMPLIANCE OF HEAVY TRUCKING OPERATORS IN THE CITY OF

MONTEBELLO AND IN THE BROWNFIELD OVERLAY DISTRICT

DATE: March 27, 2024

RECOMMENDATION(S):

It is recommended that the City Council:

3. Take such additional, related, action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact related to the recommended actions.

BACKGROUND/DISCUSSION:

On September 23, 1989, the City Council of the City of Montebello (“City Council”)

Page 8 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 2 of 4 ends

approved Code Amendment No. 3-89 (Ordinance No. 2001 – Attachment “B”), amending Title 17 (Zoning) Index of Primary Uses of the Montebello Municipal Code (“MMC”) prohibiting the establishment of new Heavy Trucking Uses, such as truck terminals, truck transfer yards, truck storage yards, and catering truck service yards in the M-1 (Light Manufacturing) and M-2 (Heavy Manufacturing) zoning districts in the City of Montebello (“City”). As a result of Ordinance No. 2001, which became effective on November 22, 1989, all existing Heavy Trucking Uses without a Conditional Use Permit at that time became legal non-conforming uses subject to a 20-year amortization period and subsequent abatement. In response to the issues surrounding heavy trucking uses in industrial portions of the City, in 2007, the City Council adopted Ordinance No. 2307 (Attachment “C”) establishing the Brownfield Overlay District to permit, for a period of 15 years in a specific area of the City, those heavy trucking uses in the M-2 zone that were prohibited by the 1989 MMC amendment.

The Brownfield Overlay District was created to allow certain heavy trucking uses such as truck terminals, truck transportation yards and truck storage yards in a specific area that were previously deleted from the zoning code upon the effective date of Ordinance No. 2001 on November 22, 1989. The Brownfield Overlay District provisions set forth a sunset date of November 23, 2019, for heavy trucking uses in that area requiring abatement of such uses unless a zoning ordinance was adopted allowing heavy trucking uses to continue or remain beyond the sunset date. Such an ordinance would cause the sunset provision to be automatically repealed and the uses in the Brownfield Overlay District to remain.

On June 22, 2011, the City Council adopted Ordinance No. 2342 (Attachment “D”) setting forth requirements and standards for the establishment and operation of new Heavy Trucking Uses and for the continued operation of existing uses throughout the City.

Ordinance No. 2342 allowed the establishment and operation of Heavy Trucking Uses by right in the M-2 zone throughout the entire City and therefore triggered the automatic repeal of the sunset provision in the Brownfield Overlay District, however, the MMC was never updated to reflect this action.

On March 13, 2024, the City Council held a duly noticed public hearing and approved Ordinance No. 2475 amending Chapter 17.37 “Heavy Trucking Uses” and Chapter 17.49 “Brownfield Overlay District” of the Montebello Municipal Code to clarify, simplify and specify the conditions and requirements for zoning compliance of heavy trucking operators in the City of Montebello and in the Brownfield Overlay District specifically and finding that the code amendment is statutorily exempt under CEQA Section 15301 (existing facilities) and 15061(B)(3) (common sense exemption).

ENVIRONMENTAL:

This is considered a “Project” and is categorically exempt under the California Environmental Quality Act (CEQA) pursuant to (1) Section 15301 - Class 1, Section 15301 – Existing Facilities and (2) CEQA Guidelines Section 15061(b)(3) – Common Sense Exemption where it can be seen with certainty there is no possibility that the activity in question may have a significant effect on the environment because the proposed action seeks to amend the Montebello Municipal Code to address the

Page 9 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 3 of 4 ends

inconsistency in the Montebello Municipal Code between the permitted uses within the Brownfield Overlay District and the M-2 Zone and to allow the continuation of the status quo to allow heavy trucking uses, truck transfer, moving and storage, truck terminal, draying or freight, and truck transportation yard uses that have been allowed in the Brownfield Overlay District and M-2 Zone. None of the exceptions to the categorical exemptions found under CEQA Guidelines Section 15300.2 apply.

On August 15, 2023, the City of Montebello received an award for technical assistance from the EPA for an Environmental Site Assessment (“ESA”) for the former Chapin Landfill/Brownfield Area. The ESA is intended to study and evaluate any potential impacts of proposed actions (e.g., right-of-way improvements etc.) on the environment and propose mitigations to reduce/eliminate those impacts. Tetra Tech, EPA’s preferred consultant, is currently working directly with Montebello’s Planning and Community Development Department and SCS Engineers (the City’s consultant team) on the first phase of the ESA. The first on-site visit conducted by the EPA, City, and consultants took place on January 18, 2024. As previously mentioned, there was also an outreach meeting held to educate all affected property owners/operators and provide information regarding their options to participate in this process. The outreach meeting was held on January 18, 2024. These efforts are the first step in understanding next steps associated with the need for adequate infrastructure (e.g., stormwater infrastructure) and ensure the area is free from any potential hazardous materials. This process is anticipated to take approximately twelve months to complete with a preliminary timeline beginning in January 2024 through January 2025.

ANALYSIS:

The City Council of the City of Montebello (“City Council”) provided direction to the City Attorney’s office to draft an ordinance in collaboration with the Department of Planning and Community Development and the property owners in the Brownfield Overlay District area to clarify, simplify, and specify conditions and requirements for the Brownfield Overlay District and heavy trucking uses within the City. After a duly held public hearing on March 5, 2024, the Planning Commission adopted Resolution No. 02-24 (Attachment “E”) recommending the City Council to adopt this Ordinance No. 2475.

The amendments in the Ordinance include the following:

Chapter 17.37 “Heavy Trucking Uses” – removing exemption application language for outdated exemption process for existing and new heavy trucking uses; clarifying that improvements and operating standards are mandatory.

Chapter 17.49 “Brownfield Overlay District” – updating provisions to remove sunset and abatement language repealed as a result of the enactment of Ordinance No. 2342 in 2011; updating the title of the Director of Planning and Community Development; clarifying storage requirements and penalties for non-compliance; setting a limit of four (4) maximum intermodal shipping container storage stacking or maximum of 40 feet with a 5-foot setback.

If adopted, this Ordinance will update outdated language and set forth clear and detailed

Page 10 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 4 of 4 ends

guidance to heavy trucking operators, business owners, and property owners relating to required improvements and operating standards. In addition, the proposed action seeks to amend the MMC to address inconsistencies between the permitted uses within the Brownfield Overlay District and the M-2 Zone and to maintain the continuation of the status quo in allowing heavy trucking uses, truck transfer, moving and storage, truck terminal, draying or freight, and truck transportation yard uses to continue to operate in the Brownfield Overlay District and M-2 Zone.

SUMMARY:

Staff recommends that the City Council waive second reading and approve Ordinance No. 2475 amending Chapter 17.37 “Heavy Trucking Uses” and Chapter 17.49 “Brownfield Overlay District” of the Montebello Municipal Code to clarify, simplify and specify the conditions and requirements for zoning compliance of heavy trucking operators in the City of Montebello and in the Brownfield Overlay District specifically and finding that the code amendment is statutorily exempt under CEQA section 15301 (existing facilities) and 15061(B)(3) (common sense exemption).

ATTACHMENT(S)

1. Attachment A_MTB Ordinance No. 2475 - Brownfield Overlay and Heavy Trucking CC

2. Attachment B_Ordinance No. 2001 (1989)

3. Attachment C_Ordinance No. 2307 (2007)

4. Attachment D_Ordinance No. 2342 (2011)

5. Attachment E_PC_Resolution No. 02-24

NEXT STEPS:

N/A

Page 11 of 375 ends

ATTACHMENT A
ORDINANCE NO. 2475

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO, CALIFORNIA, AMENDING CHAPTER 17.37 “HEAVY
TRUCKING USES” AND CHAPTER 17.49 “BROWNFIELD OVERLAY
DISTRICT” OF THE MONTEBELLO MUNICIPAL CODE TO CLARIFY,

SIMPLIFY AND SPECIFY THE CONDITIONS AND REQUIREMENTS

FOR ZONING COMPLIANCE OF HEAVY TRUCKING OPERATORS IN

THE CITY OF MONTEBELLO AND IN THE BROWNFIELD OVERLAY

DISTRICT AREA SPECIFICALLY
WHEREAS, on September 23, 1989, the City Council of the City of Montebello (“City Council”) approved Code Amendment No. 3-89 (Ordinance No. 2001), amending Title 17 (Zoning) Index of Primary Uses of the Montebello Municipal Code (“MMC”) prohibiting the establishment of new Heavy Trucking Uses, such as truck terminals, truck transfer yards, truck storage yards, and catering truck service yards in the M-1 (Light Manufacturing) and M-2 (Heavy Manufacturing) zoning districts in the City of Montebello (“City”); and
WHEREAS, as a result of Ordinance No. 2001, which became effective on November 22, 1989, all existing Heavy Trucking Uses without a Conditional Use Permit at that time became legal non-conforming uses subject to a 20-year amortization period and subsequent abatement; and
WHEREAS, in 2007, the City Council adopted Ordinance No. 2307 establishing the Brownfield Overlay District to permit, for a period of 15 years in a specific area of the City, those heavy trucking uses in the M-2 zone that were prohibited by the 1989 MMC amendment; and
WHEREAS, according to MMC Section 17.49.012(A), the Brownfield Overlay District was created to allow certain heavy trucking uses such as truck terminals, truck transportation yards and truck storage yards in a specific area that were previously deleted from the zoning code upon the effective date of Ordinance No. 2001 on November 22, 1989; and
WHEREAS, Chapter 17.49 set forth a sunset date of November 23, 2019, for heavy trucking uses in the Brownfield Overlay District area requiring abatement of such uses at that time unless a zoning ordinance was adopted which would allow heavy trucking uses to continue or remain beyond the sunset date, resulting in the sunset provision to be automatically repealed and the uses in the Brownfield Overlay District to remain; and

Page 12 of 375 ends

ORDINANCE NO. 2475

Page 2 of 13 ends

WHEREAS, on June 22, 2011, the City Council adopted Ordinance No. 2342, Code Amendment 1-11, and found that it was consistent with the regulations of the MMC, was consistent with the goals and objectives of the General Plan to be responsive to the needs of the community and promote the health, safety, and welfare of its residents, guests and visitors to the City of Montebello, and provided effective requirements and standards for the establishment and operation of new Heavy Trucking Uses and for the continued operation of the existing ones; and
WHEREAS, Ordinance No. 2342 allowed the establishment and operation of Heavy Trucking Uses by right in the M-2 zone throughout the entire City and therefore triggered the automatic repeal of the sunset provision in the Brownfield Overlay District; and
WHEREAS, on August 15, 2023, the City of Montebello received an award for technical assistance from the Environmental Protection Agency for an Environmental Site Assessment for the former Chapin Landfill/Brownfield Area to study and evaluate any potential impacts on the environment and propose mitigation measures to reduce or eliminate any potential impacts; and
WHEREAS, the Planning and Community Development Department held a community outreach meeting with the Environmental Protection Agency and property or business owners in the Brownfield Overlay District area on January 18, 2024, to understand the next steps associated with the environmental analysis of the area; and WHEREAS, an extended zoning layer, such as the Brownfield Overlay District, is typically created to permit, enhance or restrict certain activities and uses within specific areas in the City beyond that of the underlying zone tailored to the characteristics, whether environmental, economic, or social, of that area; and
WHEREAS, the City Council of the City of Montebello (“City Council”) provided direction to the City Attorney’s office to draft an ordinance in collaboration with the Department of Planning and Community Development and the property owners in the Brownfield Overlay District area to clarify, simplify, and specify conditions and requirements for the Brownfield Overlay District and heavy trucking uses within the City; and
WHEREAS, on March 5, 2024, the Planning Commission of the City of Montebello held a public hearing in accordance with Government Code section 65854 relating to a zoning ordinance to clarify, simplify and specify conditions and requirements for the Brownfield Overlay District and heavy trucking uses within the City; and

Page 13 of 375 ends

ORDINANCE NO. 2475

Page 3 of 13 ends

WHEREAS, after a public hearing at its meeting on March 5, 2024, the Planning Commission of the City of Montebello adopted a Resolution recommending the adoption of this Ordinance to the City Council; and
WHEREAS, at its meeting on March 13, 2024, the City Council held a public hearing in compliance with Government Code section 65856 to receive public comment relating to the zoning ordinance presented; and
WHEREAS, pursuant to Government Code section 65857, the City Council may approve, modify, or disapprove of the recommendation of the Planning Commission, provided that any modification to the ordinance not previously considered by the Planning Commission during its hearing shall first be referred to the Planning Commission for report and recommendation; and
WHEREAS, the City Council desires to amend Chapters 17.37 “Heavy Trucking Uses” and 17.39 “Brownfield Overlay District” of the Montebello Municipal Code as set forth in this Ordinance; and

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY ORDAINS AS FOLLOWS:

SECTION 1.RECITALS. The above recitals are true and correct and made part of this Ordinance.

SECTION 2. AMENDMENT. Chapter 17.37 – Heavy Trucking Uses – is hereby amended to read as follows under the Montebello Municipal Code (deletions in strikethrough and additions in double underline):

Chapter 17.37 HEAVY TRUCKING USES

17.37.010 Purpose.

The purpose of these regulations is to permit the establishment and operation of new heavy trucking uses subject to applicable operational standards and to provide mandatory improvements and operating standards for the existing heavy trucking uses subject to abatement as of November 22, 2009, with an abatement exemption contingent upon compliance with to adequately regulate these uses and ensure that their operations are consistent and compatible with the areas in which they are established.

17.37.020 Definitions.

Refer to Chapter 17.08 of this code.

Page 14 of 375 ends

ORDINANCE NO. 2475

Page 4 of 13 ends

17.37.030 New heavy trucking uses.

A. Site Improvements and Operating Standards. All new heavy trucking uses, as defined in Chapter 17.08 of this code, that are established after the effective date of this chapter shall comply with all applicable requirements of this code and the zoning district in which the use is located in addition to the distance requirement of Section

17.37.030.B.

B. Distance Requirements.

1. Five Hundred Feet Separation Required. A new heavy trucking use, as defined in Chapter 17.08 of this code, shall not be established on any parcel or lot located within five hundred feet of any residential zone or other sensitive land use. A sensitive land use shall include (i) a public or private kindergarten, elementary, middle, junior high or high school; (ii) a licensed child-care facility or preschool other than a small or large family day care facility; (iii) playground; (iv) youth center; (v) recreational facility; (vi) park; or (vii) library.

2. How to Measure Operation. The distance between any parcel or lot used for heavy trucking uses and the residential zone or sensitive land uses detailed above shall be measured in a straight line, without regard to intervening structures, from the closest property line of the parcel or lot used for heavy trucking uses to the closest property line of the residentially zoned property, or sensitive land use.

17.37.040 Existing heavy trucking uses.

All existing heavy trucking uses at the time this chapter became becomes effective as a result of the adoption of Ordinance No. 2342 on 6-22-2011, and without an effective conditional use permit, shall be considered exempt from the abatement action of Code Amendment No. 3-89 provided that these uses make an application for exemption and complete be in compliance with the conditions and requirements listed in the notice to comply described in this Chapter. Section 17.37.040.B.2 of this section within twenty-four months of the effective date of this chapter ("compliance term"). There shall be no extensions granted to the compliance term. Any existing heavy trucking use in compliance with the conditions and requirements set forth in this Chapter shall no longer be considered a nonconforming use, as regulated by Chapter 17.54 of this code. Failure to comply with the requirements of this section by any of the affected parties will result in the enforcement of an abatement order by the city.

A. Site Improvements and Operating Standards. All existing heavy trucking uses, as identified in the paragraph above, shall demonstrate compliance with applicable standards of this code and the zoning district in which the use is located, including but not limited to those regulating lighting and glare, landscaping, screening, noise, vibration, and hazardous substances. Additionally, the following standards shall apply to all applicable uses:

Page 15 of 375 ends

ORDINANCE NO. 2475

Page 5 of 13 ends

1. A solid decorative wall of at least eight feet in height must be constructed along all property lines abutting, or across an alley from, a residentially zoned property (except that in the required front yard setback of a residential use a three-foot decorative wall shall be constructed and additional non view- obscuring wrought iron may be placed on top of the three-foot wall). A wall shall be considered decorative if it incorporates architectural variation on its surface (i.e. slumpstone, stuccoed, split-face or similar).

2. A landscaped planter of a minimum of ten feet wide shall be required along all property lines abutting a residentially zoned property. The planter shall be fully irrigated and subject to the review and approval of a landscape and irrigation plan by the city's planning division. The landscape plan shall complement the solid eight-foot wall in providing a visual screen and physical separation from the abutting residentially zoned property and shall discourage plant materials susceptible to vermin such as ivy and vines.

3. A photometric plan shall be submitted for review and approval by the city's planning division prior to the issuance of a business license and a certificate of occupancy. The photometric plan shall show lighting levels that do not exceed 0.5 footcandles along any property lines abutting a residentially zoned property.

4. All trash areas and storage of trash/utility bins shall be located a minimum of one hundred feet from any property line shared with a residentially zoned property.

5. Any areas used for the parking of trucks, trailers, or fleet vehicles shall be located a minimum of one hundred feet from any property line shared with a residential zone. Customer or employee parking shall be permitted within the one hundred-foot buffer.

The director, at his/her discretion, may grant specific deviations from these standards (or the standards of this code and the zoning district in which the use is located) for existing heavy trucking uses satisfying the requirements of this chapter if strict compliance with these conditions and requirements is impeded by existing physical constraints or limitations of the affected sites.

Standards, requirements. allowances and limitations established in this Section shall supersede any conflicting provisions set forth outside of this Chapter.

B. Exemption Process.

Page 16 of 375 ends

ORDINANCE NO. 2475

Page 6 of 13 ends

1. Application. All existing heavy trucking uses at the time of this chapter, without an effective conditional use permit, as described above, which desire to be exempt from the enforcement of the abatement action, may file a "request for exemption" (the "request") with the planning division. The request shall consist of all of the following items:
a. An "abatement exemption" application, which must include the names and signatures of both the business operator(s) and the property owner(s); and b. A plot plan of the entire subject property site showing all existing and proposed buildings and uses, landscaped areas, parking areas, storage areas, lighting, adjacent uses, and any other data as may be required by the planning division to adequately review the exemption request. c. A filing fee in the amount equal to a preliminary plan review, as established in the user fees by resolution of the Montebello City Council.

2. Review. Within fifteen working days of the date of filing a complete abatement exemption application by the applicant, planning staff shall review the plot plan, perform the required site inspection, evaluate the findings and issue a "notice to comply" listing all pertinent site improvements and operating requirements to be implemented by the applicant. If site improvements are required, planning staff shall stipulate a specific timeframe to complete the improvements and shall issue a "site improvement completion" form upon satisfactory completion of all the required operations and improvements.

3. Nonconforming Status. Any existing heavy trucking use issued a site improvement completion form as a result of this code amendment shall no longer be considered a nonconforming use, as regulated by Chapter 17.54 of this code, and as such shall not be subject to the abatement period applicable to nonconforming uses.

C.B.Intensification, Expansion. The intensification, expansion, or substantial alteration of an existing heavy trucking use will not be permitted unless all applicable requirements of this code and the zone in which the use is located are met in addition to the operation standards of Section 17.37.030.A for the affected areas of the proposal. The distance requirement in Section 17.37.030 shall not apply to the intensification, expansion, or substantial alteration of a heavy trucking use in existence at the time of the effective date of this chapter that is in compliance with the conditions and requirements set forth in this Chapter for existing heavy trucking uses. and qualified for an exemption from the abatement order resulting from Code Amendment 3-89.

SECTION 3. AMENDMENT. Chapter 17.49 – Brownfield Overlay District – is hereby amended to read as follows under the Montebello Municipal Code (deletions in strikethrough and additions in double underline):

Page 17 of 375 ends

ORDINANCE NO. 2475

Page 7 of 13 ends

Chapter 17.49 BROWNFIELD OVERLAY DISTRICT

17.49.010 Brownfield overlay district established and defined.

A. The city of Montebello establishes a Brownfield overlay district in the approximately fifty-five acre Brownfield area that was previously used as a landfill in an effort to allow and cluster certain heavy trucking uses that were deleted from the zoning code on November 22, 1989. In 2011, the adoption of Ordinance No. 2342 reversed the 1989 deletion of heavy trucking uses and set forth conditions and requirements for such uses, however, the Brownfield overlay district remains to provide additional requirements for heavy trucking uses in the specific area. caused by the adoption of Subsequent to the adoption of Ordinance No. 2001 amending the industrial development standards, no new heavy trucking uses were permitted in any zones of the city, and a twenty-year abatement period was established for the previously existing nonconforming uses.

B. The Brownfield overlay district shall be located south of the Atchison Topeka and Santa Fe railroad tracks near Maynard Road, west of the Rio Hondo Percolation Basin (Bluff Road), north of Slauson Avenue, and east from the railroad spur just to the west of Chapin Road. The specific boundaries of the Brownfield overlay district are identified on Exhibit "A," which is attached to and is made part of this chapter. An approved Brownfield overlay district will be designated on the official zoning map with a "BF" designation.

17.49.020 Purpose.

The purpose of establishingment of the Brownfield overlay district includes the following: is a short-term solution that will:

A. Allow certain heavy trucking uses, as defined in Chapter 17.37, such as truck terminals, truck transportation yards and truck storage yards that were previously deleted from the zoning code, to temporarily exist in the Brownfield area at this time;
B. Promote the better utilization of land with minimal improvements while more in- depth environmental studies are conducted to determine the extent of the mitigation necessary for the Brownfield area;
C. Cluster certain heavy trucking uses that would not require substantial development, but only minor physical improvements that would visually improve the Brownfield area; and
D. Provide time for the city to complete its Phase II Environmental study and address all facets of the potential surface and subsurface problems in the Brownfield area, and to formulate a specific plan for the ultimate establishment of appropriate uses therein.

Page 18 of 375 ends

ORDINANCE NO. 2475

Page 8 of 13 ends

17.49.030 Definitions.

In addition to the definitions contained in Chapter 17.08 of this code, the following words and phrases shall, for the purposes hereof, be designated as follows, unless it is clearly apparent from the context that another meaning is intended:
"Brownfield area" means the real property consisting of approximately fifty-five acres identified on the Exhibit A at the end of this chapter, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.
"Truck terminal, draying or freight" means a facility that specializes in the transfer of freight. The terminal is not the point or the final destination of the freight. "Truck transfer, moving and storage" means a facility that may be similar to a recreational vehicle storage lot, but is intended for the storage of trucks and truck trailers overnight or for longer periods of time.
"Truck transportation yard" means a location where the trucks that are operating at a truck terminal are stored when not in use. May also be the location where trucks are stored (overnight) and then dispatched to their destination(s).

17.49.040 Permitted uses.

A. All uses and accessory uses of the underlying zone listed in Chapter 17.36 of the zoning code and Appendix A, index of primary uses shall be permitted in the Brownfield overlay district, including the uses below, except as otherwise specified in this chapter:

1. Truck terminals, draying or freight;

2. Truck transportation yards;

3. Truck transfer, moving and storage;

4. Trucking uses described under Chapter 17.37.

B. The director of planning and community economic development may deem additional uses to be permitted based on a finding that the use is similar in nature and operation to the permitted uses listed in this subsection.

17.49.050 Prohibited uses.

A. All uses and accessory uses of the underlying zone listed in Chapter 17.36 of the zoning code and Appendix A, index of primary uses, specifically prohibited for the M-2 heavy manufacturing zoning district, shall be prohibited in the Brownfield overlay district except as otherwise specified in this chapter.

B. The director of planning and community economic development may deem additional uses to be prohibited based on a finding that the use is similar in nature, and operation to the prohibited uses listed in subsection A of this section.

Page 19 of 375 ends

ORDINANCE NO. 2475

Page 9 of 13 ends

17.49.060 Property development standards.

In addition to the requirements of the underlying zone and the requirements for heavy trucking uses set forth in Chapter 13.37, the following requirements shall apply to all new and existing uses allowed in the Brownfield overlay district:

A. General Requirements.

1. Except as otherwise set forth in this chapter, the development characteristics such as lot area, coverage, yards/setbacks, building heights, landscaping and parking shall be the standards of the underlying zoning designation (M-2, heavy manufacturing).

2. All signage, including banners, shall be in conformance with Chapter 17.62 of the Montebello Municipal Code.

3. All uses shall comply with the provisions of Chapter 17.32 of this code, except as specifically stated otherwise in this chapter.

4. All modifications to structures and uses proposed within shall comply with all applicable building, stormwater and fire codes and city ordinances.

5. All properties shall be maintained in a neat and orderly condition and operated in a manner so as not to be detrimental to adjacent properties and occupants.

B. Special Requirements.

1. All properties shall be screened from view from the public right-of-way to the satisfaction of the director of planning and community economic development.

2. Truck loading doors and facilities shall not front directly on a public street unless said truck loading doors and facilities are completely screened from public view by decorative masonry walls or appropriate landscape screening.

3. Truck loading doors and facilities shall be designed and located in a manner that prohibits trucks from backing in from or onto the public right-of-way.

4. No damaged or wrecked trucks or other vehicles shall be stored for purposes other than repair. Any truck or other vehicles awaiting repair for more than thirty days shall be removed from the location or stored in an enclosed area.

5. Building facades, including accessory structures such as block walls, shall be painted and repaired where needed by the business and/or property owner.

6. A view-obscuring wall may be substituted with a maximum of eight-foot high chain link fence with metal or vinyl slats.

Page 20 of 375 ends

ORDINANCE NO. 2475

Page 10 of 13 ends

7. There shall be no outdoor display or storage of truck parts and supply goods for sale.

8. No inoperable vehicles, intermodal containers, parts or equipment shall be stored within the public right-of-way. Failure to comply will result in the mandatory immediate removal from the public right-of-way at the expense of the business owner and/or property owner responsible for the violation.

9. All outdoor utilities or machinery located outside the exterior walls, including roof-mounted equipment, shall be completely screened from public view, subject to the review and approval of the planning division.

10. Stacking of intermodal shipping containers on private property zoned for industrial use within the Brownfield Overlay District shall be permitted up to four (4) containers high or a maximum of 40 feet and is not subject to screening.

Stacking must have a five (5) foot setback from the property line on any side that abuts the public right-of-way.

Standards, requirements. allowances and limitations established in this Section shall supersede any conflicting provisions set forth outside of this Chapter.

17.49.070 Sunset date.

A. The Brownfield overlay district is established on an interim basis only. The provisions of this chapter establishing the Brownfield overlay district and permitting the uses specified in Section 17.49.040 to exist in the Brownfield area shall only be in effect through November 22, 2019, (the "Sunset Date") and shall automatically be repealed as of that date unless one of the following occurs before the sunset date:

1. An ordinance enacted after the effective date of the ordinance codified in this chapter extends or repeals sunset date; or

2. The city council of the city of Montebello adopts a specific plan or other zoning ordinance, which allows the heavy trucking uses permitted by this chapter to continue or remain beyond the sunset date.

B. If neither subsection (A)(1) nor (A)(2) of this section occurs prior to the sunset date, all truck transfer, moving and storage, truck terminal, draying or freight and truck transportation yard uses in the Brownfield overlay district (and any such similar uses as may have been established pursuant to the provisions of this chapter) shall

Page 21 of 375 ends

ORDINANCE NO. 2475

Page 11 of 13 ends

become nonconforming uses, subject to the abatement/amortization period set forth in the following Section 17.49.080.

17.49.080 Abatement/amortization period.

Except as specifically set forth otherwise in this section, the provisions of Chapter

17.54 of this code governing nonconforming uses shall apply to all truck transfer, moving and storage; truck terminal, draying or freight and truck transportation yard uses in the Brownfield overlay district (and any such similar uses as may have been established pursuant to the provisions of this chapter) as of the sunset date.

A. All truck transfer, moving and storage; truck terminal, draying or freight and truck transportation yard uses in the Brownfield overlay district (and such similar uses as may have been established pursuant to the provisions of this chapter) which have become nonconforming as of the sunset date (November 22, 2019), shall be permitted to continue such uses for a period not to exceed three years following the sunset date.

B. Following the sunset date, the director of planning and economic development shall cause official notification to be sent via certified mail to the legal property owner of record as it appears in the county tax roll, stating the nonconforming status of such truck transfer, moving and storage; truck terminal, draying or freight; truck transportation yard or such similar business use on the property, as well as the start date of the abatement/amortization period. If the operator of such truck transfer, moving and storage; truck terminal, draying or freight; truck transportation yard or such similar business use is different from that of the legal property owner, additional notification shall be sent to the business operator by certified mail. Failure to issue such a notice shall not prejudice the city's rights to subsequently issue a written order of abatement pursuant to Chapter 17.54 of this code or to subsequently require compliance with the then-applicable laws of the city.

C. On November 22, 2022, the conclusion of the three year abatement/amortization period set forth in this section, all nonconforming truck transfer, moving and storage; truck terminal, draying or freight and truck transportation yard uses in the Brownfield overlay district (and any such similar uses as may have been established therein pursuant to the provisions of this chapter) shall cease operation.

SECTION 4. CEQA COMPLIANCE. This is considered a “Project” and is categorically exempt under California Environmental Quality Act (CEQA) pursuant to (1) Section 15301 - Class 1, Section 15301 – Existing Facilities and (2) CEQA Guidelines Section 15061(b)(3) – Common Sense Exemption where it can be seen with certainty there is no possibility that the activity in question may have a significant effect on the environment because the proposed action seeks to amend the Montebello Municipal Code to address the inconsistency in the Montebello Municipal Code between the permitted uses within the Brownfield Overlay District and the M-2 Zone and to allow the continuation of the status quo to allow heavy trucking uses, truck transfer, moving and

Page 22 of 375 ends

ORDINANCE NO. 2475

Page 12 of 13 ends

storage, truck terminal, draying or freight, and truck transportation yard uses that have been allowed in the Brownfield Overlay District and M-2 Zone. None of the exceptions to the categorical exemptions found under CEQA Guidelines Section 15300.2 apply.

SECTION 5. CONSISTENT WITH GENERAL PLAN. The City Council finds that the amendments being made to the Brownfield Overlay District conditions, standards and requirements as well as the amendments being made to the conditions, standards and requirements of heavy trucking uses within the M-2 zones of the City are consistent with the objectives and policies of the General Plan in that the General Plan seeks to propose and implement practices which are responsive to the needs of the community. The proposed amendments with provide clarification and simplification of required standards and conditions to be in compliance with City regulations for the heavy trucking companies and properties located within the Brownfield Overlay District and throughout the City that are vital to the economy of the City. These amendments will also facilitate further environmental review of the Brownfield Overlay District area, a place that was once a landfill, and will encourage cooperation with business and property owners together with the City should any mitigation requirements be found after such study. There will be no change in zones or zoning boundaries, all permitted uses in the Brownfield Overlay District and M-2 zones related to heavy trucking are suitable and consistent with the areas within the City. Additionally, the proposed amendments are not likely to cause any serious public health or welfare problems and will not conflict with any other uses within the City.

SECTION 6. SEVERABILITY. If any action, subsection, line, sentence, clause, phrase, or word of this Ordinance is for any reason held to be invalid or unconstitutional, either facially or as applied, by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, and each and every individual section, subsection, line, sentence, clause, phrase, or word without regard to any such decision.

SECTION 7. EFFECTIVE DATE. This Ordinance shall become effective thirty (30) days after approval by the City Council.

SECTION 8. PUBLICATION. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted according to law.

PASSED, APPROVED, AND ADOPTED ____TH DAY OF _______________ 2024.

Page 23 of 375 ends

ORDINANCE NO. 2475

Page 13 of 13 ends

_______________________________
Scarlet Peralta, Mayor
APPROVED AS TO FORM:
_______________________________
Arnold M. Alvarez-Glasman, City Attorney
I HEREBY CERTIFY that the foregoing Ordinance was introduced at the regular meeting of the City Council on the ____th day of _________________, 2024, and was adopted by the City Council of the City of Montebello at its meeting held on the ____ th day of ___________, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:
_______________________________
Christopher Jimenez, City Clerk

Page 24 of 375 ends

Page 25 of 375 ends

Page 26 of 375 ends

Page 27 of 375 ends

Page 28 of 375 ends

Page 29 of 375 ends

Page 30 of 375 ends

Page 31 of 375 ends

Page 32 of 375 ends

Page 33 of 375 ends

Page 34 of 375 ends

Page 35 of 375 ends

Page 36 of 375 ends

Page 37 of 375 ends

Page 38 of 375 ends

Page 39 of 375 ends

Page 40 of 375 ends

Page 41 of 375 ends

Page 42 of 375 ends

Page 43 of 375 ends

Page 44 of 375 ends

Page 45 of 375 ends

Page 46 of 375 ends

Page 47 of 375 ends

Page 48 of 375 ends

Page 49 of 375 ends

Page 50 of 375 ends

Page 51 of 375 ends

Page 52 of 375 ends

Page 53 of 375 ends

Page 54 of 375 ends

Page 55 of 375 ends

Page 56 of 375 ends

Page 57 of 375 ends

Page 58 of 375 ends

Page 59 of 375 ends

Page 60 of 375 ends

Page 61 of 375 ends

Page 62 of 375 ends

Page 63 of 375 ends

Page 64 of 375 ends

Page 65 of 375 ends

Page 66 of 375 ends

Page 67 of 375 ends

Page 68 of 375 ends

Page 69 of 375 ends

Page 70 of 375 ends

ORDINANCE NO 2307
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTEBELlO, CALIFORNIA, AMENDING TITLE 17 ( ZONING) OF THE MONTEBELLO

MUNICIPAL CODE TO ESTABLISH AN OVERLAY DISTRICT PERMITTING

CERTAIN HEAVY TRUCKING USES IN THE BROWNFIELD AREA SUBJECT

TO A SUNSET DATE
Case No: Code Amendment 1- 07
Applicant: City Initiated
Location: South of the Atchison Topeka and Santa Fe railroad tracks near Maynard Road, west of the Rio Hondo
Percolation Basin ( Bluff Road), north of Slauson
Avenue, and east from the railroad spur just to the
west of Chapin Road.

WHEREAS, in 1989, the City Council of the City of Montebello ( the " Council") passed Ordinance No. 2001 amending the Industrial Development Standards of Title 17 of the Montebello Municipal Code ( the " Code") to prohibit heavy trucking uses ( such as Truck Terminals, Truck Transportation Yards and Truck Storage) in all zones in the City of Montebello ( the " City"); and
WHEREAS, the heavy trucking uses in existence at the time Ordinance No. 2001 was passed were allowed to continue operating as non- conforminguses, subject to a 20- year abatement period which is due to expire on November 22, 2009; and WHEREAS, an area encompassing approximately 55 acres in the M-2 ( Heavy- Manufacturing) district of the City, formerly used as a landfill and classified as a Brownfield area, is currently undergoing a Phase II Environmental Assessment study to determine the extent and nature of underground contamination existing therein; and WHEREAS, City staff had identified the 55 acre Brownfield area as a potentially suitable site for heavy trucking uses that are subject to the abatement period and similar types of business to occupy on an interim basis, provided such uses engage in minimal physical development; and
WHEREAS, the Council proposes to establish an Overlay District in the Brownfield area, ( the " Brownfield Overlay DistricY'), to allow certain heavy trucking uses that are subject to the abatement period and similar types of businesses to operate as permitted uses on a temporary basis in the Brownfield area, until such time that the City completes the environmental studies, performance of mitigation or remediation measures ( if necessary) and adoption of a Specific Plan for the Brownfield area; and WHEREAS, the Council finds that the establishment of provisions governing the property development standards in the Brownfield Overlay District are necessary in order to:

A. Allow certain heavy trucking uses that were previously deleted from the Zoning Code, but have been deemed appropriate in the proposed Brownfield Overlay District at this time; and
B. Promote the better utilization of land, by permitting uses that require only minimal physical improvements while more in- depthenvironmental studies are conducted to determine the extent of the remediation necessary for the Brownfield area; and
C. Cluster heavy trucking uses that would not require substantial development, but only minor physical improvements that would visually improve the Brownfield area; and
1

Page 71 of 375 ends

D. Provide time for the City to address all facets of any surtace and subsurface problems in the study area and to formulate a Specific Plan for the establishment of appropriate uses in the Brownfield area; and WHEREAS, the Montebello Planning Commission ( the " Commission") conducted a duly noticed public hearing on May 15, 2007, which was continued to June 5, 2007,and then to June 19, 2007 concerning this Ordinance, the Initial Study of Environmental Impacts and the Negative Declaration; and
WHEREAS, the Commission determined that the adoption of the proposedOrdinance will not have a significant impact on the environment as evidenced in the Initial Study of Environmental Impacts, and recommended that the Council adopt and certify the Negative Declaration as adequate; and
WHEREAS, the Commission recommended that the Council adopt the proposedOrdinance after further determining that the proposed Ordinance: ( 1) was consistent with the regulations of the Montebello Municipal Code; ( 2) was consistent with the goalsand objectives of the General Plan to be responsive to the needs of the community and promote the orderly development of land uses throughout the City as stipulated by Goal No.1 in the Land Use element of the General Plan as well as the South Montebello Redevelopment Project Area; ( 3) provided effective guidelines and requirements for the establishment and adoption of the Brownfield Overlay District and the proposed uses to be permitted therein; and ( 4) further protected the general peace, health, safety, andwelfare of the community; and WHEREAS, the Council conducted a public hearing to consider the proposedOrdinance establishing the Brownfield Overlay District, the Initial Study of Environmental Impacts and the Negative Declaration prepared and posted pursuant to the California Environmental Quality Act.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1: That the findings in the foregoing recitals are hereby adopted as part of this Ordinance.

SECTION 2: Based on the entire record before the Council and all written and oral evidence presented, the Council finds that the proposed Ordinance complies with CEQA and hereby adopts the Negative Declaration for the following reasons:

A. The Initial Study and Negative Declaration were prepared and posted for the proposed Code Amendment containing a complete and accurate reporting of the environmental impacts associated with the proposed code amendment. The documents have been completed in compliance with the City adopted CEQA and the State CEQA Guidelines.

B. The Initial Study and Negative Declaration prepared for the proposedCode amendment reflect the independent judgment of the City Council.

C. As the decision making body for the proposed Code Amendment, the CityCouncil reviewed and considered the information contained in the Initial Study, Negative Declaration, and administrative record prior to approvingthe proposed Code Amendment.

D. All environmental impacts of the proposed Code Amendment are insignificant. There is no substantial evidence in the record supporting a fair argument that the proposed Code Amendment will result in significant impacts.

E. The proposed Code Amendment will not result in any changes to the following resources: ( 1) riparian land, rivers, streams, watercourses and wetlands; ( 2) native and non- native plant life and the soil required to sustain habitat for fish and wildlife; ( 3) rare and unique plant life and 2

Page 72 of 375 ends

ecological communities dependant on plant life; (4) listed threatened and endangered plants and animals and the habitat in which they are believed to reside; ( 5) all species listed as protected or identified for special management in the Fish and Game Code, the Public Resources Code, the Water Code or regulations adopted thereunder; ( 6) all marine and terrestrial species subject to the jurisdiction of the Department of Fish and Game and the ecological communities in which they reside; and ( 7) all air and water resources, the degradation of which will individually or cumulatively result in a loss of biological diversity among the plants and animals residing in that air and water."
SECTION 3. That a new Chapter 17. 49 is hereby added to Title 17 ( Zoning) of the Montebello Municipal Code which Chapter shall read as follows:

Chapter 17. 49

BROWNFIELD OVERLAY DISTRICT

17. 49.010 Brownfield Overlay District Established and Defined.

17. 49.020 Purpose.

17. 49.030 Definitions.

17. 49.040 Permitted Uses.

17. 49.050 Prohibited Uses.

17. 49.060 Property Development Standards.

17. 49.070 Sunset Date.

17. 49.080 AbatemenUAmortization Period.

17. 49.010 Brownfield Overlay District Established and Defined.

A. The City of Montebello hereby establishes a Brownfield Overlay District in the approximately 55- acre Brownfield Area that was previously used as a landfill in an effort to allow and cluster certain heavy trucking uses that were deleted from the Zoning Code on November 22, 1989. Subsequent to the adoption of Ordinance No. 2001 amending the Industrial Development Standards, no new heavy trucking uses were permitted in any zones of the City, and a 20- year abatement period was established for the previously existing nonconforming uses.

B. The Brownfield Overlay District shall be located south of the Atchison Topeka and Santa Fe railroad tracks near Maynard Road, west of the Rio Hondo Percolation Basin ( Bluff Road), north of Slauson Avenue, and east from the railroad spur just to the west of Chapin Road. The specific boundaries of the Brownfield Overlay District are identified on Exhibit " A," which is attached to and is made part of this Ordinance. An approved Brownfield Overlay District will be designated on the official zoning map with a BF" designation.

17. 49.020 Purpose.

The establishment of the Brownfield Overlay District is a short- term solution that will:

A. Allow certain heavy trucking uses such as truck terminals, truck transportation yards and truck storage yards that were previously deleted from the Zoning Code, to temporarily exist in the Brownfield Area at this time;
B. Promote the better utilization of land with minimal improvements while more in- depth environmental studies are conducted to determine the extent of the mitigation necessary for the Brownfield Area; C. Cluster certain heavy trucking uses that would not require substantial development, but only minor physical improvements that would visually improve the Brownfield Area; and
3

Page 73 of 375 ends

D. Provide time for the City to complete its Phase II Environmental study and address all facets of the potential surface and subsurface problems in the Brownfield Area, and to formulate a Specific Plan for the ultimate establishment of appropriate uses therein.

17. 49.030 Definitions.

In addition to the definitions contained in Chapter 17. 08 of this Code, the following words and phrases shall, for the purposes hereof, be designated as follows, unless it is clearly apparent from the context that another meaning is intended:

Brownfield Area" means the real property consisting of approximately 55 acres identified on the attached Exhibit A, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.

Truck Terminal, Draying or FreighY' means a facility that specializes in the transfer of freight. The terminal is not the point or the final destination of the freight.

Truck Transportation Yard" means a location where the trucks that are operating at a truck terminal are stored when not in use. May also be the location where trucks are stored ( overnight) and then dispatched to their destination(s).

Truck Transfer, Moving and Storage" means a facility that may be similar to a recreational vehicle storage lot, but is intended for the storage of trucks and truck trailers overnight or for longer periods of time.

17. 49.040 Permitted Uses.

A. All uses and accessory uses of the underlying zone listed in Chapter 17. 36 of the Zoning Code and Appendix A, Index of Primary uses shall be permitted in the Brownfield Overlay District, including the uses below, except as otherwise specified in this Chapter.

1. Truck Terminals, Draying or Freight

2. Truck Transportation Yards

3. Truck Transfer, Moving and Storage
B. The Director of Planning & Economic Development may deem additional uses to be permitted based on a finding that the use is similar in nature and operation to the permitted uses listed in this subsection.

17. 49.050 Prohibited Uses.

A. All uses and accessory uses of the underlying zone listed in Chapter 17. 36 of the Zoning Code and Appendix A, Index of Primary uses, specifically prohibited for the M-2 Heavy Manufacturing zoning district, shall be prohibited in the Brownfield Overlay District except as otherwise specified in this Chapter.

B. The Director of Planning & Economic Development may deem additional uses to be prohibited based on a finding that the use is similar in nature, and operation to the prohibited uses listed in Subsection 17. 49.050 A.

17. 49.060 Property Development Standards.

In addition to the requirements of the underlying zone, the following requirements shall apply to all new uses allowed in the Brownfield Overlay District:

A. General Requirements.

1. Except as otherwise set forth in this Chapter, the development characteristics such as lot area, coverage, yards/ setbacks, building 4

Page 74 of 375 ends

heights, landscaping and parking shall be the standards of the underlying zoning designation ( M-2, Heavy Manufacturing).

2. All signage, including banners, shall be in conformance with Chapter

17. 62 of the Montebello Municipal Code.

3. All uses shall comply with the provisions of Chapter 17. 32 of this Code, except as specifically stated otherwise in this Chapter.

4. All modifications to structures and uses proposed within shall comply with all applicable building, stormwater and Fire Codes and City ordinances.

5. All properties shall be maintained in a neat and orderly condition and operated in a manner so as not to be detrimental to adjacent properties and occupants.

B. Special Requirements.

1. All properties shall be screened from view from the public right- of-way to the satisfaction of the Director of Planning & Economic Development.

3. Truck loading doors and facilities shall be designed and located in a manner that prohibits trucks from backing in from or onto the public right- of- way.

4. No damaged or wrecked trucks or other vehicles shall be stored for purposes other than repair. Any truck or other vehicles awaiting repair for more than 30 days shall be removed from the location or stored in an enclosed area.

5. Building facades, including accessory structures such as block walls, shall be painted and repaired where needed by the business and/or property owner.

6. A view- obscuring wall may be substituted with a maximum of eight (8) foot high chain link fence with metal or vinyl slats.

7. There shall be no outdoor display or storage of truck parts and supply goods for sale.

8. No inoperable vehicles shall be stored within the public right- of-way.

9. All outdoor utilities or machinery located outside the exterior walls, including roof- mounted equipment, shall be completely screened from public view, subject to the review and approval of the Planning Division.

17. 49.070 Sunset Date.

A. The Brownfield Overlay District is established on an interim basis only. The provisions of this Chapter 17. 49 of the Code establishing the Brownfield Overlay District and permitting the uses specified in Section 17. 49.040 to exist in the Brownfield Area shall only be in effect through November 22, 2019, ( the " Sunset Date") and shall automatically be repealed as of that date unless one of the following occurs before the Sunset Date:

1. An ordinance enacted after the effective date of this ordinance extends or repeals Sunset Date; or
5

Page 75 of 375 ends

2. The City Council of the City of Montebello adopts a Specific Plan or other zoning ordinance, which allows the heary trucking uses permitted by this Chapter to continue or remain beyond the Sunset Date.

B. If neither 1 nor 2 occurs prior to the Sunset Date, all Truck Transfer, Moving and Storage, Truck Terminal, Draying or Freight and Truck Transportation Yard uses in the Brownfield Overlay District ( and any such similar uses as may have been established pursuant to the provisions of this Chapter 17.49) shall become nonconforming uses, subject to the abatemenUamortization period set forth in the following Section

17. 49.080.

17. 49.080 AbatemenUAmortization Period.

Except as specifically set forth otherwise in this Section, the provisions of Chapter 17. 54 of this Code governing nonconforming uses shall apply to all Truck Transfer, Moving and Storage; Truck Terminal, Draying or Freight and Truck Transportation Yard uses in the Brownfield Overlay District ( and any such similar uses as may have been established pursuant to the provisions of this Chapter 17.49) as of the Sunset Date.

A. All Truck Transfer, Moving and Storage; Truck Terminal, Draying or Freight and Truck Transportation Yard uses in the Brownfield Overlay District ( and such similar uses as may have been established pursuant to the provisions of this Chapter 17.49) which have become nonconforming as of the Sunset Date November 22, 2019), shall be permitted to continue such uses for a period not to exceed three ( 3) years following the Sunset Date.

B. Following the Sunset Date, the Director of Planning & Economic Development shall cause official notification to be sent via certified mail to the legal property owner of record as it appears in the County tax roll, stating the nonconforming status of such Truck Transfer, Moving and Storage; Truck Terminal, Draying or Freight; Truck Transportation Yard or such similar business use on the property, as well as the start date of the abatemenUamortization period. If the operator of such Truck Transfer, Moving and Storage; Truck Terminal, Draying or Freight; Truck Transportation Yard or such similar business use is different from that of the legal properry owner, additional notification shall be sent to the business operator by certified mail. Failure to issue such a notice shall not prejudice the City's rights to subsequently issue a written order of abatement pursuant to Chapter 17. 54 of this Code or to subsequently require compliance with the then- applicable laws of the City.

C. On November 22, 2022, the conclusion of the three ( 3) year abatemenUamortization period set forth in this Section 17. 49.080, all nonconforming Truck Transfer, Moving and Storage; Truck Terminal, Draying or Freight and Truck Transportation Yard uses in the Brownfield Overlay District and any such similar uses as may have been established therein pursuant to the provisions of this Chapter 17.49) shall cease operation.

SECTION 4. Appendix A( Index of Primary Uses) to Title 17 ( Zoning) of the Montebello Municipal Code is hereby amended to read as follows:

USE
ZONE
R= Use b ri ht; C= Conditional Use Permit
R- A R-1 R-2 R3 R-4 C- R C-1 G2 C- M M-1 M-2
Transfer Movin & Stora e~ R56
Truck Terminals Dra in or Frei ht
5'
R
5'
Truck Trans ortation YardSB R
5e
SECTION 5. The following footnote numbers 56, 57 and 58 are hereby added to the " Footnotes for Appendix A" (Index of Primary Uses) to read as follows:
6

Page 76 of 375 ends

56. Transfer, Moving & Storage prohibited in all zones effective 11/ 22/89; twenty ( 20) year abatement period expires on 11/ 22/09. Exceotion: As of September 22, 2007, Truck Transfer, Moving & Storage is a permitted use by right only in the Brownfield Overlay District; subject to a November 22, 2019 Sunset Date and a three ( 3) year abatemenUamortization period.

See Chapter 17. 49.

57. Truck Terminals, Draying or Freight prohibited in all zones effective 11/ 22/89; twenty ( 20) year abatement period expires on 11/ 22/09.

Exceation: As of September 22, 2007, Truck Terminals, Draying or Freight are permitted uses by right only in the Brownfield Overlay District, subject to a November 22, 2019 Sunset Date and a three ( 3) year abatemenUamortization period. See Chapter 17. 49.

58. Truck Transportation Yards prohibited in all zones effective 11/ 22/89; twenty ( 20) year abatement period expires on 11/ 22/09. Exception: As of September 22, 2007, Truck Transportation Yards are permitted uses by right only in the Brownfield Overlay District; subject to a November 22, 2019 Sunset Date and a three ( 3) year abatemenUamortization period.

See Chapter 17. 49.

SECTION 6. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared invalid or unconstitutional.

SECTION 7. This Ordinance shall take effect thirty ( 30) days after its final passage by the City Council.

SECTION 8. The City Clerk of the City of Montebello is hereby directed to certify the passage and adoption of this Ordinance and to cause it to be published or posted as required by law.

First read at a regular meeting of the City Council held on the 8th day of August , 2007 and adopted and ordered published at a regular meeting of said Council held on the 22nd day of Auaust , 2007.

ATTEST:
l~ '
Robert J. K ng, City erk
4~ W,.`. ~ ~~~
Norm Lopez-Reid, Mayor
APPROVED AS TO FORM:

J. Arnoldo Beltran, City Attorney
7

Page 77 of 375 ends

Page 78 of 375 ends

CA- 1-07
Brownfield Area Map
joa
a
m
cx~ ,` ~ a
i ~ ,
c ~ ~ I"
3t~~] .
i
1 E' L'~ (
i
iii "~" ~
Sla~o+l a..

EXHIBIT " A"

Page 79 of 375 ends

ORDINANCE NO. 2342

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO AMENDING TITLE 17 OF THE MONTEBELLO
MUNICIPAL CODE ( MMC) TO ( 1) PERMIT CERTAIN HEAVY
TRUCKING USES IN THE M- 1 AND M- 2 ZONING DISTRICTS, ( 2) ADD CHAPTER 17. 37 ESTABLISHING APPLICABLE OPERATIONAL
STANDARDS FOR THESE USES, AND ( 3) PROVIDE THOSE HEAVY

TRUCKING USES FOUND TO BE SUBJECTTO ABATEMENT ATTHE

TIME OF ADOPTION OF THIS ORDINANCE WITH AN ABATEMENT

EXEMPTION CONTINGENT UPON COMPLIANCE WITH MANDATORY

PROPERTY IMPROVEMENTS AND OPERATING STANDARDS
Case No: Code Amendment 1- 11
Applicant: City Initiated
Location: Citywide in the M- 1 and M-2 Zoning Districts WHEREAS, on September 23, 1989, the City Council of the City of Montebello ( the City Council") approved Code Amendment No 3-89 (Ordinance No 2001), amending portions of Article IX of the Montebello Municipal Code (" MMC"), currently Title 17 (Zoning) of the MMC, relating to industrial development standards, including definitions, parking lot regulations relating to those standards and amending the Index of Primary Uses, and WHEREAS, the 1989 Zoning Code amendment to the Index of Primary Uses prohibited the establishment of new Heavy Trucking Uses, such as truck terminals, truck transfer yards, truck storage yards, and catering truck service yards in the M-1 (Light Manufacturing) and M-2 (Heavy Manufacturing) zoning districts in the City; and WHEREAS, on November 22, 1989, Code Amendment 3- 89 became effective and as result all existing Heavy Trucking Uses without a Conditional Use Permit ("CUP") at that time became legal non -conforming uses subject to a 20 -year amortization period and subsequent abatement pursuant to the provisions of Chapter 17 54 of the MMC, and WHEREAS, the abatement period ended on November 22, 2009 and the aforementioned Heavy Trucking Uses became subject to abatement at that time, and WHEREAS, the City Council in 2006 and 2009 held study sessions on the imminent ending of the amortization period and the ensuing potential abatement of specific Heavy Trucking Uses and the City Council expressed its concerns about both the ongoing negative impacts created by the continued operation of these uses and the impacts that the enforcement of the abatement of these uses could create on the City' s economy; and WHEREAS, on October 14, 2009 the City Council, after consideration of Planning staff' s findings on the identified 30 Heavy Trucking Uses subject to abatement, approved a temporary stay of enforcement of the pending abatement and subsequently directed staff to conduct neighborhood meetings with the affected business, property owners and residents to discuss the implications of the pending abatement and to gather information from these parties to assist the City Council in its decision concerning the abatement; and WHEREAS, Planning staff, after having duly notified all affected parties, conducted three neighborhood meetings to obtain their input on the pending abatement; and WHEREAS, Planning staff, upon completion of the neighborhood meetings analyzed and evaluated the record of this case, the input from the City Attorney, the findings from field observations, and the input received from the businesses, property owners, and residents affected by the pending abatement, held two public study sessions with the Planning Commission on December 21, 2010, and January 18, 2011, and

Page 80 of 375 ends

WHEREAS, the Planning Commission, after considering staffs input and public comments, recommends that the City Council consider allowing the affected uses to be exempt from the abatement action contingent upon meeting certain mandatory property improvements and operating standards; and
WHEREAS, in order to exempt the affected uses from abatement, these uses had to be reestablished in the M- 1 and M-2 zoning districts, the Planning Commission further determined to recommend to the City Council to consider allowing Heavy Trucking Uses either by right or with a CUP; and
WHEREAS, on February 9, 2011, at a study session, the City Council, after consideration of Planning staffs input, Planning Commission' s recommendations and public input, determined that all of the affected uses be exempt from the pending abatement contingent upon their compliance within a reasonable timeframe with certain mandatory regulations and requirements; and
WHEREAS, on the same date, the City Council further determined to allow the establishment and operation of Heavy Trucking Uses by right subject to compliance with specific property improvements and operating standards and directed Planning staff to promptly initiate the required amendment to the MMC to implement said determinations, and
WHEREAS, on May, 3, 2011, the Planning Commission conducted a duly noticed public hearing on the proposed Code Amendment 1- 11, contained herein, at which time the Planning Commission considered all oral and written testimony and determined to recommend that the City Council adopt the Negative Declaration and approve the proposed Code Amendment after further determining that the proposed Code Amendment:
1) was consistent with the regulations of the Montebello Municipal Code, ( 2) was consistent with the goals and objectives of the General Plan to be responsive to the needs of the community and promote the health, safety, and welfare of residents, guests, and visitors to the City of Montebello, and ( 3) provided effective requirements and standards for the establishment and operation of new Heavy Trucking Uses and for the continued operation of the existing ones; and
WHEREAS, on June 8, 2011, the City Council conducted a duly noticed public hearing and considered staff' s input, the Planning Commission' s recommendations, and public comments on the proposed Code Amendment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council finds and determines the foregoing recitals to be true and correct and hereby makes them part of this Ordinance SECTION 2. CEQA Finding. Based on the entire record before the City Council, and all written and oral evidence presented, including the Planning Commission' s recommendation, the City Council finds that the proposed Ordinance complies with the California Environmental Quality Act ( CEQA), and hereby acknowledges the Environmental Initial Study prepared by staff, and adopts the Negative Declaration.

SECTION 3. CHAPTER 17. 08, DEFINITIONS, IS HEREBY AMENDED TO ADD THE FOLLOWING SECTIONS:
17 08. 132. Catering Truck Service Yard ( Heavy Trucking). " Catering Truck Service Yard" means a facility that allows for the overnight storage of catering/ lunch trucks, ice cream trucks, or similar type of vehicles, and may include a commissary, wash racks, and maintenance facilities.
2 of 7

Page 81 of 375 ends

17. 08. 776. Truck Washing and Cleaning ( Heavy Trucking). " Truck Washing and Cleaning" means a facility where trucks, truck trailers, recreational vehicles, and other similar vehicles can be taken to be washed All vehicles washed leave the facility shortly afterwards, and are not stored at the facility overnight.

17. 08. 777. Truck/ RV Storage Yard ( Heavy Trucking). " Truck Storage Yard" means a facility intended for the storage of trucks, truck trailers, recreational vehicles, and other similar vehicles from different owners for storage overnight, or longer periods of time.

Independent truck drivers and recreational vehicle owners are able to store their vehicle at suchafacility Accessorywashingfacilitiesarepermittedforvehiclesstoredatthefacility

17. 08. 778. Truck Terminals, Draying, or Freight ( Heavy Trucking). " Truck Terminals, Draying, or Freight" means a storage and distribution facility that specializes in the transfer of freight, but excludes trucking accessory to another business. Typically, a truckload of goods will arrive at the truck terminal, empty the load of goods onto the loading dock area/ cross dock, and the goods will be redistributed to other trucks where the goods will be shipped out to other destinations within a short period of time. The terminal is not the point of origin or the final destination of the freight. It includes transportation establishments furnishing services incidental to air, motor freight, and rail transportation including:

A. Freight forwarding services
B Freight terminal facilities
C Joint terminal and service facilities
D Packing, crating, inspection and weighing services
E. Postal service bulk mailing distribution centers
F Transportation arrangement services
G Trucking facilities, including moving, transfer and storage

17. 08. 779. Truck Transportation Yard ( Heavy Trucking). ' Truck Transportation Yard" means a location where trucks that are operating a truck terminal are stored when not in use, and may include maintenance facilities. It may also be the location where a fleet of trucks are stored ( overnight) and dispatched to other facilities for construction services, maintenance services, or the loading and distribution of freight. Such uses include but are not limited to solid waste hauling operations, street sweeping services, and the like
SECTION 4. CHAPTER 17. 34 IS HEREBY AMENDED AS FOLLOWS:

17. 34. 020. Permitted Uses. Uses permitted in the light manufacturing ( M- 1) zone generally include all uses in the C -M zone as well as light manufacturing and automotive - related uses. Industrial and equipment services are also permitted.

SECTION 5. CHAPTER 17. 36 IS HEREBY AMENDED AS FOLLOWS:

17. 36. 020. Permitted Uses. The uses permitted in the heavy manufacturing ( M-2) zone generally include all uses permitted in the M-1 zone as well as the heavier manufacturing uses.

SECTION 6. CHAPTER 17. 37 IS HEREBY ADDED TO THE MONTEBELLO MUNICIPAL CODE TO READ AS FOLLOWS:
3 of 7

Page 82 of 375 ends

Chapter 17. 37

HEAVY TRUCKING USES
Sections:

17. 37. 010 Purpose.

17. 37. 020 Definitions.

17. 37. 030 New Heavy Trucking Uses.

17. 37. 040 Existing Heavy Trucking Uses.

17. 37. 010 Purpose.

The purpose of these regulations is to permit the establishment and operation of new Heavy Trucking Uses subject to applicable operational standards and to provide the existing Heavy Trucking Uses subject to abatement as of November 22, 2009, with an abatement exemption contingent upon compliance with mandatory improvements and operating standards to adequately regulate these uses and ensure that their operations are consistent and compatible with the areas in which they are established

17. 37. 020 Definitions. Refer to Chapter 17 08 of this Code.

17. 37. 030 New Heavy Trucking Uses.

A. Site improvements and operating standards.

All new Heavy Trucking Uses, as defined in Chapter 17 08 of this Code, that are established after the effective date of this Ordinance shall comply with all applicable requirements of this Code and the zoning district in which the use is located in addition to the distance requirement of Section 17. 37 030. 6
B Distance requirements.
1 500 feet separation required. A new Heavy Trucking Use, as defined in Chapter 17 08 of this Code, shall not be established on any parcel or lot located within 500 feet of any residential zone or other sensitive land use. A sensitive land use shall include ( i) a public or private kindergarten, elementary, middle, junior high or high school; ii) a licensed child- care facility or preschool other than a small or large family day care facility; ( iii) playground, ( iv) youth center; ( v) recreational facility; ( vi) park; or ( vii) library

2. How to measure operation. The distance between any parcel or lot used for Heavy Trucking Uses and the residential zone or sensitive land uses detailed above shall be measured in a straight line, without regard to intervening structures, from the closest property line of the parcel or lot used for Heavy Trucking Uses to the closest property line of the residentially zoned property, or sensitive land use

17. 37. 040 Existing Heavy Trucking Uses.

All existing Heavy Trucking Uses at the time this Ordinance becomes effective, and without an effective Conditional Use Permit, shall be considered exempt from the abatement action of Code Amendment No 3- 89 provided that these uses make an application for exemption and complete the conditions and requirements listed in the Notice To Comply described in Section 17. 37 040. 13.2 of this Section within 24 months of the effective date of this Ordinance (" Compliance Term"). There shall be no extensions granted to the Compliance Term. Failure to comply with the requirements of this Section by any of the affected parties will result in the enforcement of an abatement order by the City
4 of 7

Page 83 of 375 ends

A. Site Improvements and Operating Standards
All existing Heavy Trucking Uses, as identified in the paragraph above, shall demonstrate compliance with applicable standards of this Code and the zoning district in which the use is located, including but not limited to those regulating lighting and glare, landscaping, screening, noise, vibration, and hazardoussubstances. Additionally, the following standards shall apply to all applicable uses:
1 A solid decorative wall of at least 8 feet in height must be constructed along all property lines abutting, or across an alley from, a residentially zoned property except that in the required front yard setback of a residential use a three- foot decorative wall shall be constructed and additional non view -obscuringwrought iron may be placed on top of the three- foot wall). A wall shall be considered decorative if it incorporates architectural variation on its surface ( i.e slumpstone, stuccoed, split -face or similar).

2. A landscaped planter of a minimum of 10 feet wide shall be required alongall propertylinesabuttinga residentiallyzoned property The plantershall be fully irrigated and subject to the review and approval of a landscape & irrigation plan by the City's Planning Division. The landscape plan shall complement the solid eight -foot wall in providing a visual screen and physical separation from the abutting residentially zoned property and shall discourage plant materials susceptible to vermin such as ivy and vines - 3 A photometric plan shall be submitted for review and approval by the City's Planning Division prior to the issuance of a business license and a Certificate of Occupancy The photometric plan shall show lighting levels that do not exceed 0 5 footcandles along any property lines abutting a residentially zoned property 4 All trash areas and storage of trash/ utility bins shall be located a minimum of 100 feet from any property line shared with a residentially zoned property 5 Any areas used for the parking of trucks, trailers, or fleet vehicles shall be located a minimum of 100 feet from any property line shared with a residential zone.

Customer or employee parking shall be permitted within the 100 -foot buffer The Director, at his/her discretion, may grant specific deviations from these standards ( orthe standards of this Code and the zoning district in which the use is located) for existing heavy trucking uses satisfying the requirements of this Chapter if strict compliance with these conditions and requirements is impeded by existing physical constraints or limitations of the affected sites.

B Exemption Process.
1 Application. All existing Heavy Trucking Uses at the time of this Ordinance, without an effective Conditional Use Permit, as described above, which desire to be exempt from the enforcement of the abatement action, may file a " Request for Exemption" ( the " Request") with the Planning Division. The Request shall consist of all of the following items.
a. An " Abatement Exemption" application, which must include the names and signatures of both the business operator( s) and the property owner( s); and
b A Plot Plan of the entire subject property site showing all existing and proposed buildings and uses, landscaped areas, parking areas, storage areas, lighting, adjacent uses, and any other data as may be required by the Planning Division to adequately review the exemption request.

C. A Filing Fee in the amount equal to a Preliminary Plan Review, as established in the User Fees by Resolution of the Montebello City Council. 5 of 7

Page 84 of 375 ends

2. Review Within 15 working days of the date of filing a complete Abatement Exemption application by the Applicant, Planning staff shall review the Plot Plan, perform the required site inspection, evaluate the findings and issue a " Notice to Comply" listing all pertinent site improvements and operating requirements to be implemented by the Applicant. If site improvements are required, Planning staff shall stipulate a specific timeframe to complete the improvements and shall issue a " Site Improvement Completion" form upon satisfactory completion of all the required operations and improvements.

3. Nonconforming Status. Any existing Heavy Trucking Use issued a Site Improvement Completion Form as a result of this Code amendment shall no longer be considered a nonconforming use, as regulated by Chapter 17 54 of this Code, and as such shall not be subject to the abatement period applicable to nonconforming uses.

B Intensification, Expansion
The intensification, expansion, or substantial alteration of an existing Heavy Trucking Use will not be permitted unless all applicable requirements of this Code and the zone in which the use is located are met in addition to the operation standards of Section

17. 37 030( A) for the affected areas of the proposal. The distance requirement in Section

17. 37 030 shall not apply to the intensification, expansion, or substantial alteration of a Heavy Trucking Use in existence at the time of the effective date of this Ordinance and qualified for an exemption fromthe abatement order resultingfrom Code Amendment 3-89 SECTION 7. APPENDIX A, ENTITLED " INDEX OF PRIMARY USES," OF TITLE 17 IS HEREBY AMENDED AS FOLLOWS:

A. Adding " Catering Truck Service Yard ( Heavy Trucking)' with a footnote to the Index of Primary Uses, and
USE R - A R- 1 R- 2 R- 3 R- 4 C- R C- 1 C- 2 C -M M- 1 M- 2 Catering Truck Service Yard
R5
Res
Heav Truckin ss R5 R5
B Adding " Truck Washing & Cleaning ( Heavy Trucking)' with a footnote to the Index of Primary Uses; and
USE R - A R- 1 R- 2 R- 3 R- 4 C- R C- 1 C- 2 C - M M- 1 M- 2 Truck Washing & Cleaning ( Heavy
R 5
Res
Trucking) es R5 R5
C Adding " Truck/ RV Storage Yard ( Heavy Trucking)' with a footnote to the Index of Primary Uses; and
USE R - A R- 1 R- 2 R- 3 R- 4 C- R C- 1 C- 2 C - M M- 1 M- 2 Truck/ RV Storage Yard" R5
Res
D Amending " Truck Terminals, Draying or Freight' with a footnote to the In- dex of Primary Uses.

USE R - A R- 1 R- 2 R- 3 R- 4 C- R C- 1 C- 2 C - M M- 1 M- 2 Truck Terminals, braying or
Frei ht ss
Rss Rss
6 of 7

Page 85 of 375 ends

E. Amending " Truck Transportation Yard" with a footnote to the Index of Primary Uses.

USE R - A R- 1 R- 2 R- 3 R- 4 C- R C- 1 C- 2 C - M M- 1 M- 2 Truck Trans ortation Yard 56
R56 R56
Deleting existing Footnotes 56, 57, and 58 of the Footnotes forAppendix A.

G Adding new Footnote 56 of the Footnotes for Appendix A as follows. 56 See Chapter 17 37 of this code.

SECTION 7. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance or the rules adopted hereby The City Council of the City of Montebello hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION 8. That the City Clerk shall certify to the adoption of this Ordinance and cause the same to be published in the manner prescribed by law PASSED, APPROVED AND ADOPTED this 22nd day of June
12011
ATTEST:

Art Barajas, Mayor
APPROVED AS TO FORM:

RdZ2;- J -Z A4 14
Robert J King, City C A nold AI are- Glasman, City Attorney 7 of 7

Page 86 of 375 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF MONTEBELLO )
I, Robert J King, City Clerk of the City of Montebello, do hereby certify that the foregoing Ordinance No. 2342 was introduced, on June 08, 2011 and duly adopted by the City Council of the City of Montebello at their regular meeting of June 22, 2011, and carried by the following vote:

AYES Members: Perez, Molinari, Cortez, Gomez, Barajas
NOES Members: None
ABSTAIN Members: None
ABSENT Members: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of said City on this 22nd day of June 2011
Robert J King, ity Clerk.

Page 87 of 375 ends

Page 88 of 375 ends

Page 89 of 375 ends

Page 90 of 375 ends

Page 91 of 375 ends

Page 92 of 375 ends

ITEM # 4

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Paul Espinosa, Police Chief

SUBJECT: APPROVE PROFESSIONAL SERVICE AGREEMENT NO. 4185 WITH

PALADIN TECHNOLOGIES FOR PURCHASE AND INSTALLATION OF

A SECURITY CAMERA SYSTEM FOR THE POLICE DEPARTMENT

AND CITY HALL

DATE: March 27, 2024

RECOMMENDATION(S):

It is recommended that the City Council:

2. Authorize the City Manager to execute Agreement No. 4185 and approve change orders up to an additional fifteen percent (15%) of the initial contract amount if necessary; and

3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $406,300 in Account No. 100-80-815-6040.10 (General Fund, Police, Support Services, Other
Contract Services); and,

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Staff issued Request for Proposals (RFP) No. 24-5 (Attachment C) on September 22, 2023 to retain a qualified contractor to install security cameras within the Police Department and City Hall areas. After a thorough review, scoring and interview process of vendors who submitted qualified proposals in response to RFP No. 24-5, Paladin Technologies was chosen. Staff recommends approval of Professional Services Agreement No. 4185 (Attachment B) with Paladin for the multi-phased installation of

Page 93 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 2 of 4 ends

security cameras in an around the Montebello Police Department building and City Hall areas.

The proposal has a project cost of $353,275, across six (6) phases of work (Attachment A). The majority of expenses ($265,422) are associated with material, equipment and supplies, with the remaining expenses ($87,833) for contractor labor. Funding for this project will come from the General Fund, and the recommended action requires a budget amendment of $406,300 in Account No. 100-80-815-6040.10 (General Fund, Police, Support Services, Other Contract Services). The total increase in appropriations includes additional funding in the event that change orders are needed.

BACKGROUND/DISCUSSION:

Currently, the City has a very antiquated video security system installed at various buildings and facilities. The system was initially installed as a method to enhance safety for visitors and employees by acting as a crime deterrent, providing situational awareness for security personnel and law enforcement responding to incidents, and providing evidentiary video if an incident occurs.

The current video camera system lacks modern features such as high-resolution video quality, remote monitoring, advanced analytics, and has inadequate storage of data and information, which are crucial for effective surveillance and incident prevention.

Moreover, there are certain Federal law enforcement requirements which the camera system upgrade will meet, ensuring the City is complying with Federal regulations.

In addition to age, the current security camera system is comprised of multiple disjoined systems at various locations and facilities. The hardware and software vary in brand, technology, capacity, and capability, making maintenance and operations unnecessarily complicated. The City wishes to create a unified, centralized security camera system that is capable of future expansion. Furthermore, the City is seeking ongoing support services to ensure staff is trained in how to properly operate the system and for maintenance and repair services.

The project will be broken into several phases, which will eventually install/upgrade a total of fifty-three (53) cameras in locations inside and outside of the Police Department, City Hall, and adjacent parking lots. Required network equipment will be installed, as well as required software and training are required components of the project. These video camera upgrades are essential to enhance public safety, improve law enforcement capabilities, ensure the security of the community and for Federal law enforcement compliance requirements.

Staff received City Council approval to issue a Request for Proposals (RFP) at the September 13, 2023 meeting. Subsequently, RFP No. 24-5 was published via The Daily Journal and posted on Planet Bids inviting proposals from highly qualified contractors (Attachment C). Nine companies responded to the RFP. A review and selection process was used to evaluate proposals based on a combination of qualifications, reputation/reference check and proposed fees. The selection process included a physical site walk by interested vendors, posting of follow-up questions and answers to further

Page 94 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 3 of 4 ends

clarify the RFP and required proposal elements, a full review of each proposal and personal reference contact with agencies currently using the vendors, which resulted in scores for nine vendors (Attachment D). The RFP review team consisted of City staff from the Police and Finance Departments, and the Division of Information Technology.

The three highest scoring vendors who were determined to meet the needs of the Department and the qualifications requested in RFP 24-5 were invited for interviews by the rating team. The following three (3) proposers were ranked in accordance with the guidelines of RFP No. 24-5 and were evaluated based on the understanding of the scope of work, project approach, budget, references, interview performance and other criteria. Their total scores are listed in parentheses, along with their estimated project:
• A3 Communications-Blue Violet - $368,310 (276)
• Paladin Technologies - $353,275 (270)
• Monarch - $261,936 (257)

Paladin Technologies was selected over the competitors based upon a review of qualitative attributes (i.e., work plan, project approach, references, and experience). While their total project cost was not the lowest and the rating was in the middle of the top three, the review team felt their overall qualifications and work with other government agencies were the best fit for the City's needs and overall success in completing the scope of the project. Furthermore, Paladin has a successful track record of completing projects of similar size and complexity for other public agencies. They currently have contracts with the Orange County Sheriff’s Department, San Diego State University and the City of Fullerton.

Paladin Technologies provides the installation of a security camera system that will ensure reliable recording in and around the police department and City Hall. The proposal includes warranties, software, cameras, and three (3) network video recorders with 520 Terabytes (TB) each of storage (Attachment A). Video retention for 366 days for jail and evidence areas and 30 days retention for the rest of the cameras is also included.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends that the City Council approve Professional Services Agreement No. 4185 (Attachment B) with Paladin Technologies to provide installation of a security camera system at the Montebello Police Department, lobby areas of City Hall, and adjacent parking lots to the Police Department and City Hall. In addition, a budget amendment in the amount of $406,300 is needed in Account No. 100-80-815-6040.10

Page 95 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 4 of 4 ends

(General Fund, Police, Support Services, Other Contract Services). These appropriations include sufficient funding for the estimated project cost of $353,275 plus contingency in the event of change orders.

ATTACHMENT(S)

1. Attachment A - Proposal - Paladin Tech

2. Attachment B - Agreement No. 4185 - Paladin Technologies

3. Attachment C - RFP 24-5 - Camera System Upgrade Project

4. Attachment D - RFP 24-5 - Camera System Upgrade Project- Evaluation Sheet

NEXT STEPS:

N/A

Page 96 of 375 ends

RFP No. 24 – 5 Camera System Upgrade
Project
November 28, 2023
Casey West
Director, Strategic Accounts
[email protected]
12742 Knott St
Orange County, CA 92841
t: 619-788-4199
www.paladintechnologies.com
City of Montebello

ATTACHMENT A

Page 97 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 2 Letter of Introduction
November 28, 2023
Attn: Michael Solorza, Director of Finance & Information Technology | City of Montebello Department of Finance & Information Technology | [email protected] | 323-887-1200

Paladin Technologies is North America’s top integrator offering coast to coast coverage. We are pleased to be considered for collaboration and we understand the importance of providing customized solutions for our clients. This proposal details our qualifi cations and proposes our solution for the City of Montebello’s Finance & Information Technology need as detailed in the RFP No. 24 – 5 Camera System Upgrade Project documents.

Paladin’s robust project methodology and emphasis on clear and streamlined communication enables our team to deliver project s on time and on budget. Bearing in mind the project’s requirements for a skilled and experienced team, our PMO has drafted the following proposed schedule:

Phase 1: 64 hours> Approx 1 week Phase 2: 177 hours> Approx 3 weeks Phase 3: 84 hours> Approx 10 days Phase 4: 57 hours> Approx 1 week Phase 5: 77 hours> Approx 1 week
We have a successful track record of completed municipal projects of similar size and complexity.

These accomplishments demonstrate our expertise with Genetec and Hanwha systems . We are confident in our team’s ability to succeed as your technology partner.

Paladin ensures the provision of a competent, complete, and concise project delivery from start to finish. Led by myself, Casey West, our team is excited by the opportunity to work with you. The designated project personnel , whose resumes are included in this proposal, have relevant experience working on projects of similar scope and size. We will make it our mission to discover, design, and deliver excellence to you every step of the way.

The key project staff involved in the planning period are: Paul Mason, Senior Project Manager, Eddie Lujan, Engineering Manager, Ramon Alvarez, Foreman, Paul Gomez, Application Engineer, and Raymond Ortiz, Technician II.

Please do not hesitate to reach out should you require more information or have questions about our submission.

Sincerely,

Casey West | Director of Strategic Accounts
E: [email protected] | T: 619-788-4199

Page 98 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 3 Table of Contents
Letter of Introduction ................................................................................................................... 2 Project Understanding & Approach ........................................................................................... 4 Statement of Understanding ............................................................................................................ 4 General Approach to Completion ................................................................................................... 4 Project Methodologies ............................................................................................................... 4 Quality Assurance ...................................................................................................................... 8 Information City to Supply ...................................................................................................... 12 Relevant Experience ................................................................................................................... 13 Similar Services/References ......................................................................................................... 13 Project Manager/Key Staff ........................................................................................................... 14 Paul Mason | Senior Project Manager ......................................................................................... 15 Key Personnel ............................................................................................................................... 17 Proposed Scope of Services ........................................................................................................ 19 Project Scope Overview ................................................................................................................ 19 Video Surveillance System – Phase 1 ...................................................................................... 19 Video Surveillance System – Phase 2 ...................................................................................... 19 Video Surveillance System – Phase 3 ...................................................................................... 19 Video Surveillance System – Phase 4 ...................................................................................... 20 Video Surveillance System – Phase 5 ...................................................................................... 20 Assumptions, Clarifications and Exclusions ............................................................................ 20 Conflict of Interest Statement ....................................................................................................... 22 Cost Proposal ............................................................................................................................... 23 Video Surveillance System – Phase 1 ........................................................................................... 23 Video Surveillance System – Phase 2 ........................................................................................... 24 Video Surveillance System – Phase 3 ........................................................................................... 25 Video Surveillance System – Phase 4 ........................................................................................... 26 Video Surveillance System – Phase 5 ........................................................................................... 27

Page 99 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 4 Project Understanding & Approach
Statement of Understanding
Paladin is pleased to provide this proposal regarding the installation of an electronic security system. As a general summary, this proposal is for a defined labor and material scope of work based on information provided by the City.

General Approach to Completion
Project Methodologies
Paladin’s Project Management Office has developed a PMBOK -based project management methodology that prioritizes productivity, mitigates external influencing factors and delays, and provides quality security systems. Supporting the assigned project manager, our project team has years of experience and training in project management and works collaboratively. Responsibility for meeting deadlines and budget is firmly assigned to the project manager who is empowered to make decisions and direct all project resources as needed to meet schedule requirements.

Paladin’s project management strategy is built on the use of the Microsoft Project platform and a series of standardized document templates . Paladin uses Microsoft Project to divide the project into work sections, assign time schedules, and provide an overall schedule. Paladin further uses the software to define task priorities, predecessors, resource requirements, and task constraints.

Paladin’s Project Management Office (PMO) currently uses nation-wide standardized document templates for every phase of a project. Our database of templates ensures that the quality of our projects is consistent and meets or exceeds the standard of our clients’ needs.

Project Necessities
Identification:
 All tasks in the project and expected task durations
 All necessary information and coordination required (e.g.: subcontractors, other trades)  Procurement status of all hardware & software for the project  Values for all steps and sub-steps  Actual versus planned budget  All necessary hardware & software  Spare parts & warranty value Optimization:
 Standardization of reporting requirements
 Tracking & control of milestone payments & contract additions  Expert advice from manufacturers: working with our partners to optimize our projects Detailed Work Plan:
 Weekly status meetings (internal and external)
 Quality Control: Equipment testing before going to market (e.g.: door controls, IP cameras, etc.)
 Checking with manufacturers for documentation for each location variation (as built)

Page 100 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 5 Project Sections

Initiation
Kick-Off Meetings
This step includes determining the key stakeholders affiliated with the project. The kick- off meeting is generally set up by the Client or Project Management Lead, if required. The kick -off meeting reviews the schedules of both Paladin Technologies and the Client , prioritizing of site execution, initial project documentation, resource needs during the project, deliverables against the scope, and business considerations.

Pre-Sales Engineering
This step involves collaborating with the Sales support or Account team and acting as technical experts. The team will determine the technical requirements, how to meet the Client’s goals, and the best way to collaborate with Paladin’s business development and engineering groups.

Planning
Paladin provides a wide variety of solutions and implements the system design adhering to the needs identified in the kick- off meeting. This phase utilizes the system design meetings to tailor the design around the Client’s needs. During this phase, our PMO will establish the project’s standards and processes.

The employed project team has years of technical project experience and training. To ensure our project teams are adhering to the established schedule, we plan to keep in touch with our equipment suppliers, as well as with our Clients, from the initiation of a project until the closing. Our PMO team consists of the following:
 Project Managers  Project Accountants
 Construction Managers  CAD Design Team
 Project Coordinators  System Analysts
 Sales  Technicians
Key Planning Steps
- Coordination with Suppliers
Some products and equipment we include in our solutions are very specialized. For this reason, even before we receive the order, we typically contact suppliers to reserve products or notify them

Page 101 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 6 of a potential order. This helps establish equipment stock levels and can mitigate potential delays for items with long lead times.
- Planning with Concrete Steps
We always assign Project Managers with experience related to the project. Our first step is understanding the mandate, delivering a concrete plan and a Gantt chart schedule. - Coordinating with Other Trades
Communication and coordination with other trades are very important. Typically, we work with electricians, since some of our tasks are dependent on them (for example: conduits, currents, etc.).

Consequently, it is important to be in contact with the team of electricians. If this team has delays, or if there are conflicts regarding instructions, as a General Contractor it is important for us to be involved in resolving the problems.
- Back-Up Resources
If there is a limited schedule, or if there are unexpected delays, our company has a large resource capacity, allowing us to add a second team to the project. - Weekly Updates
Communication is paramount at Paladin. Typically, we offer weekly, and sometimes daily, progress reports. These reports include completed work, planned work, and obstacles.

Execution
All project resources are involved throughout the execution phase, as identified in the initiation and planning phase of the project. Following is a general outline of the expected milestones for the execution phase, though these vary by product.
 Paladin Technologies will complete tasks in a timely manner, as outlined in the project schedule.

 Paladin will verify the results of completed tasks.
 Paladin will review the results with the customer onsite.  Paladin and the customer will formulate a punch list of outstanding items and deficiencies.  Paladin will address the outstanding items and deficiencies prior to project close-out.

Paladin Technologies is aware of the tight constraints present in project taking place in municipal environments. Based on our concrete experience, we find the following points important to maintain services throughout the duration of work.

Service Execution Steps
- Follow the Site-Specific Rules in their Entirety
Despite our extensive experience in municipal sites, each site has specific rules and procedures.

Accordingly, it is essential to be in constant communication with local administrators and to understand their needs, which can change at any time.
- Reduce Impacts
In coordination with the site, we adapt to the constraints of accessing the site at specific times to minimize interruptions (e.g.: evening work).

Page 102 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 7 - Security Escort
At some point during the work, we may have to work near staff. Occasionally, a security escort will be present at this time. It is important to follow procedures and not engage with staff unless necessary.
- Minimize Roundtrips
We understand the security procedures regarding the access to the site. We minimize our comings and goings by being organized and prepared.
- Secure Tools
To minimize comings and goings, and to prevent our tools from compromising the safety of the facility, our employees, and staff, we have an inventory of our tools and only travel to the site with the tools necessary for the job.

Monitoring and Controlling
Paladin Technologies has a Quality Assurance/Quality Control program in place , which is executed in the monitoring and controlling phase (please refer to subsection “Quality Assurance” starting on pg. 9 for further information). The QA plan ensures that we can provide our customers with the highest level of quality. It includes, but is not limited to, the following components: quality system, documentation, change control, purchasing, inspection and testing, and formal communication.

Quality Assurance Necessities
- Pre-wire, Termination, Testing
Pre-wire of all cables will be completed by Paladin Technologies’ qualified crews. Installation of all devices will be carried out by PTI’s highly skilled electronic systems technicians. We will work closely with the customer project team to make sure all schedules and installation milestones are met.
- Tests
PTI will maintain a complete log of all such quality assurance tests and make them available for inspection by the Client at any time during the construction phase. - Reports
At the completion of the installation , all test results shall become part of the operations/maintenance documentation.
- Rejected Work
PTI agrees to remove defective work (whether because of poor workmanship, use of defective products, or damage) and replace/re-execute in accordance with contract requirements. - Quality Management
Paladin Technologies’ appointed Project Manager will act as a single point -of-contact and be responsible for all matters relating to Quality Assurance as outlined by contract documents, as well as PTI’s state of Quality Assurance outlined above.

Closing
Paladin’s project close-out items include the following:

Page 103 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 8  End-user training
 Providing record drawings and product manuals for installed systems  Providing Paladin Close-Out documentation and SLA/PMA documents Quality Assurance
Policy Statement
Paladin Technologies seeks to ensure that we provide our customers with the highest level of quality that meets industry standards. Paladin tests and assures quality at many stages throughout the lifespan of a project. We have established our own Paladin Technologies Quality Assurance Program which includes quality control, systems tests, and verification. Our QA representatives, Project Managers, and technicians have several testing documents to complete throughout their project to ensure that system and installation quality is up to the standards of Paladin and our clients.

Our program includes the following components:
 Quality System  Inspection and Testing
 Documentation and Change Control  Formal Communication  Purchasing
Pre-Process
As PTI employees both IT and Physical Security professionals with industry- leading experience, we understand that the approach, design, build, and test processes require a unique set of expertise.

As such, we treat the physical security system hardware deployment and IT development and integration as distinct activities during the requirements, design, build, test, and deployment process. For IT systems, programming, and integration, we utilize an iterative design and implement test procedures in scalable -sized pieces to ensure a stable system deployment. For physical security system deployment, we rely on proven construction design, management, and installation procedures.

Project Delivery
PTI’s Quality Assurance Program is an integral part of our competitive advantage. By regularly meeting and often exceeding quality expectations, Paladin continually strives to set new standards within the industry. The Paladin Technologies Quality Control Process is directed by our Quality Control Manager. All Quality Assurance activities are part of our culture and our project management.

Quality Control Process
- Peer Audits
Our technicians build on each other’s technical capabilities, and since quality is a major piece of a technician’s pride, the caliber of their workmanship is at the forefront of this competitive relationship.

Page 104 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 9 - Quality Manager Inspections
Our Quality Manager’s job is to ensure the highest quality products are being delivered to clients.

There is no better way to do this than continuously review both the products that we are delivering, and the program which is used to measure the quality of the products that we are delivering. - Pre-Builds and Paladin Integrated Acceptance
We leverage the controlled environments of our shops and labs to fully prepare field components before installing on site. This allows for better control of workmanship, an additional opportunity to test our designs, and to both program and stress test our manufacturers’ products. - Trusted Subcontractor Relationships
Our Quality Program is emboldened by the preferred subcontractors we choose to do business with. Our relationship with our subcontractors becomes a quality partnership, as both of our brands rely on the total solution being delivered achieving a superior standard of acceptance. - Engineering
PTI has maintained a Permit to Practice with the Association of Professional Engineers and Geoscientists of Alberta and employs Licensed Professional Engineers in the Computer and Electrical disciplines. We also employ over a dozen Certified Telecommunications and Electronics Technicians, and a team of certified IT product professionals, all with years of experience with enterprise scale security and IT products and architecture. For the key products we sell and integrate, the Paladin Technologies staff are manufacturer trained.

Inspection Documentation
Paladin’s QA documentation consists of different internal and external inspections required to ensure that the quality of the product is within acceptable standards as per the purchase order. We not only expect documentation from our suppliers, but we also use multiple documents ourselves to inspect product and execution quality.

Documentation Types
- Supplier Quality Certifications
To ensure that our suppliers are providing quality products, our suppliers will issue a Certificate of Compliance. This Certificate will certify that all the materials purchased or produced are in accordance with manufacturing provisions of this order and equipment has been inspected by the company and is in conformance with contract requirements. - ITP: Inspection Test Plans
The ITP shall be reviewed and approved by the Client prior to the commencement of work on site.

The ITP will have different control points throughout the process. The ITP will list the pertinent project info along with the tasks and control points for those tasks. - QA Checklists
Quality Assurance Checklists are compiled by the QWUality Manager for the project and included tasks such as building prefabricated equipment in -house and the threshold of operation that must be achieved before a passing evaluation can be granted. All QA Checklists are retained for Quality Control purposes.
- System Documentation Sheets/Acceptance Test Plans

Page 105 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 10 Paladin Technologies has created a System Documentation Sheet or an Acceptance Test Plan (ATP) that is used by our Project Managers and technicians when testing the equipment on- site.

An ATP would be executed before commissioning and would cover all the systems involved in the installation project. In this elaborate document, our team can track the progress of the installation and complete spot-check testing for multiple equipment categories, such as:
 Doors  Intrusion Devices  Fiber Links
 Cameras  Rack Layouts  Servers
 Hardware  Networking Ports  Workstations
Our System Documentation Sheet/ATP is one of our greatest assets in terms of Testing and Quality Assurance. It allows us to reach our clients’ quality standards and expectations by tracking testing.

With this plan, we can respond quickly and efficiently to deficiencies and convey the reporting of expected Paladin systems operations to our clients. Below is an example of one of our documentation sheets, an Access Control Door List.

Customer Satisfaction and Reporting
Quality Event Logging
The following sections describe how issues regarding Customer Satisfaction, Internal Process, and Suppliers are documented, reviewed, and actioned.

All QC findings are documented in the PTI Quality Assurance portal. All Paladin staff have access to the portal and any staff may enter new findings for review by the Paladin Corporate Quality Assurance Committee.

Non-Conformance Report (NCR)

Page 106 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 11 A Non-Conformance event is when a process that has been identified that was not followed. All Non-Conformance Reports will be submitted to the Client for disposition. All the NCRs are subject to approval from the client and will include a list of accepted /rejected hardware/devices. Non- Conformance events should always be categorized as high priority. IN the event of an NCR, Paladin will complete the following:
 1st – Document the NCR date and initiator
 2nd – Document the NCR deficiency and urgency (Low, Medium, High)  3rd – Document the NCR corrective action plan and timeline  4th – Assign a resource to execute the NCR corrective action  5th – Follow up on the documented completion date
 6th – Document NCR completed correction on site and close NCR KPI Report
One of the main ways that PTI monitors and measures Customer Satisfaction is a Key Performance Indicator (KPI) report. The KPI report provides an analysis and evaluation of contractual targets agreed upon between the Client and Paladin Technologies. The ta rgets provide a snapshot of the health of the program and provides baselines from which progress towards attainment of goals can be measured.

The method of analysis includes quantifiable measures to track and assess the tally of agreed indicators. Agreed indicator #1 is usually an overall total, such as “total service calls”, and it would be broken down by Agreed Indicator #2, which is usually a qualification and a location, such as “key service calls for each site”. This report will also analyze strategic assessments, in the form of Indicators #3, #4, and #5, such as “counts of maintenance reports”, “manager/supervisor callouts”, and “policy enf orcements broken down by site”. There could also be a measure to evaluate Indicators #6 and #7, such as “critical errors”, “device/hardware errors”, and “emergency and non- emergency callouts”. The KPI report is usually broken down by Division, such as “campus” or “worksite”; by issues related to the System such as “Access Control Issues” or “Audio -Visual Issues”; and by all Additional Service, such as “preventative maintenance performed on the system”. Finally, this report analyzes the total time that the P aladin work division, such as “IT Programmers” or “AV Technicians”, spends completing all the activities agreed upon between the Client and Paladin Technologies.

This report allows for the program to be evaluated at an agreed upon Frequency, such as monthly or twice -yearly. It provides an opportunity for strategic planning to improve areas that are noncompliant with contractually agreed upon targets. It also allows for an assessment to determine where advancements can be made to grow the program to fit the changing needs of the Client’s environment.

Paladin’s KPI reports are confidential. Upon receipt of an authorized Non-Disclosure Agreement, we will provide a redacted copy of a KPI report for review.

Page 107 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 12 Project Escalation Procedures
Paladin Technologies’ project escalation procedures can differ on a per -project basis. In terms of service response times, our typical classification and escalation levels are found below.

Problem calls will be classified as follows:

Severity Description
1: “Critical” Complete or partial failure of the system. No acceptable workaround in place. 2: “High”
The intermittent failure of system causing degradation in performance or functionality, resulting in a major operational impact to the ability to conduct business. No acceptable workaround in place.
3: “Medium” Minor failure of the system. Workaround is usually available. 4: “Low” Causes low or no impact in the daily operation of the system and is limited to performance enhancement requests.

Critical and high severity levels issues will take priority over medium and low severity issues. For the purposes of a contractual agreement, “response time” and “resolution time” will be tracked from the initial contact when the client reports a problem.

Severity Initial Response Time Target Resolution Time Updates for Client 1: “Critical” 15 minutes 1 Hrs Continual updates until
resolution is achieved
2: “High” 1 hours 4-8 Hrs Continual updates until
resolution is achieved
3: “Medium” 4 hours 24 Hrs Once a day until
resolution is achieved
4: “Low” 8 hours/next business
day
Next release of new
enhancements
When information is
available
In terms of general escalation through Paladin’s chain of command, initial (level 1) contact will be with the Site Supervisor or Project Manager. Escalation beyond this initial contact will be elevated (level 2) contact with the Account Manager or the Oper ations Manager. Escalation beyond this elevated contact will be uppermost (level 3) contact with the Regional VP.

Information City to Supply
Paladin Technologies requires the City to provide architectural drawings in digital format.

Page 108 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 13 Relevant Experience
Similar Services/References
Security Design-Build for San Diego State University
Contact Name/Title: Scott Morgan, Project Executive | Swinerton Phone: 858-414-8813
Email: [email protected]
Address: 5500 Campanile Drive, San Diego, CA
Contract Amount: $3,000,000
Start Date – End Date: October 2022
Scope of Work:

Scope included 25 buildings on campus.

Paladin supplied and installed 1500+ Card
Access Readers (HID), Access Control (RS2),
Video Integration (Avigilon), and Integrated
Locksets (AssaAbloy). Included integrations
with Student and Faculty Databases.

Design Build Construction Security Camera Systems for Mountain View Whisman School District
Contact Name/Title: Rebecca Westover
Email: [email protected]
Address: Mountain View, CA (Santa Clara County)
Contract Amount: $10,000,000+
Start Date – End Date: November 2023
Scope of Work:

Design-Build Video Surveillance Upgrade /
Construction Project for all twelve (12) school
in the Mountain View Whisman School
District.

City of Fullerton
Contact Name/Title: Darian Jameson
Phone: 714-403-5735
Address: Fullerton, CA
Start Date – End Date: Ongoing
Scope of Work:

Paladin completed several structured cabling
projects for the City, including fiber surveys,
fiber relocation (City Hall), cabling blanket,
broadcast room, credit machine cabling, and

Page 109 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 14 Public Works cable additions and cabinet
replacement.

Regional Training Academy Design-Build at Orange County Sherrif’s Department Contact Name/Title: Dorian Baxter
Phone: 714-704-8961
Address: Orange County, CA
Contract Amount: $1,400,000
Start Date – End Date: February 2022
Scope of Work:

Paladin was selected as the Design -Build
contractor for this project. Our scope of work
included Infrastructure Coordination, Low
Voltage Systems Gap Analysis, Design
Documentations, Deliverables (Plans),
Budgetary Updates and Cost Estimation, and
Installation Services and Project Management
for the Cabling Infrastructure and Security
Systems Installations.

Project Manager/Key Staff
Proposed Team
Paul Mason Senior Project Manager
Eddie Lujan Manager, Engineering
Ramon Alvarez Foreman
Paul Gomez Application Engineer
Raymond Ortiz Technician II

Page 110 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 15 Paul Mason | Senior Project Manager
Paul is a skilled project manager with over 25 years of experience as an engineering professional, with expertise in safety, quality control, and personnel. Having managed $20 million projects in terms of operational, financial, and technological aspects, as well as directed all phases of low voltage integration tasks on a global basis Paul brings his talents and qualifications to the forefront as a member of the Paladin Technologies team.

Education
Institution Education/Focus Location
California State Polytechnic University Business Management Major Pomona, CA University of Southern California Executive Management Course Los Angeles, CA
Paladin Career
Start Year Role
2023 Senior Project Manager
 Responsible for the scheduling, operations, financial management, and delivery of integrated projects to a diverse list of clients  Continuously managing multiple teams of integrated systems technicians to meet the needs of new and returning customers
 Customer communication, scheduling, and complaint resolution Past Roles
Duration Role
2022 to
2023 Project Engineer/Project Manager Division 1 | KDC Inc./f.k.a. Dynalectric LA 2018 to
2022 Senior Project Manager | Morrow Meadows Corporation 1998 to
2018 Senior Project Manager Special Projects | FFS Tech Project Highlights
Project Client Role Value
Nokia Theater City of Los Angeles Project
Manager Confidential
Los Angeles Unified School
District LAUSD Project
Manager Confidential
Rose Bowl Stadium City of Pasadena Senior Project
Manager Confidential
LAFC Los Angeles Football
Club LAFC Senior Project
Manager Confidential
Certifications
Issuing Organization Title
Edwards EST3 Series Certification

Page 111 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 16 Extron Extron AV Associate
Extron Extron Control Professional
Extron Extron School of Emerging Technologies for Higher Education

References

Reference Name: Jose R. Chavez, Project Engineer (PCL Construction Services) Phone Number: 818-378-1038
Email: [email protected]
Project: Crypto Arena Renovation Phase 1 Project

Reference Name: Daniel Brown, Senior Project Manager (PCL Construction Services) Phone Number: 818-482-7713
Email: N/A
Project: Crypto.com Arena Renovations Project

Reference Name: Dean Knupp, Senior Project Manager (Morrow Meadows Corporation)
Phone Number: 909-208-9710
Email: [email protected]
Project: LA Forum Renovation Project

Reference Name: Charlie Spencer, Vice President (KDC Inc. / f.k.a. Dynalectric LA) Phone Number: 714-828-7000
Email: [email protected]
Project: Former Supervisor

Page 112 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 17 Key Personnel
Eddie Lujan | Security Integration Engineering Manager
Eddie Lujan brings more than 25 years of hands -on knowledge to the team. His experience consists of all phases of construction from design, installation, and commissioning of a variety of security systems. Eddie has cultivated a variety of relevant skills that include proficiency in Systems Engineering, Security Design, Project Management, Technical Support, Programming, and Installation Services. These have been demonstrated in a variety of industry sectors, with scopes comprised of CCTV video surveillance, access control and maintenance support.

Some of his relevant project highlights include:
 Port of Long Beach | Integrated
Systems Upgrade
 Sempra Energy | Integrated Systems
Upgrade
 Fox Studios | Integrated Systems
Upgrade
Eddie is certified in the following organizations:
 AMAG – Symmetry Access Control  American Dynamics – Victor Video Management
 Commend – IP Intercoms  Genetec – Security Center Omnicast & Synergis
 Kantech – Entrapass Corporate
Edition  Lenel – OnGuard Access Control
 Milestone – MCIT Video
Management
 Qognify – Situator Incident
Management System
 Software House – C-Cure 9000
Enterprise Access Control

Ramon Alvarez | Foreman
Ramon has more than 12 years of experience with security systems. He is bilingual, and knowledgeable with GeoVision, SmartView, Wisenet, Sony, Panasonic, and Flir, among many others. He has experience with installing door contacts, card readers, request -to-exit sensors, bio-readers, maglocks, crash bars, and ele ctrical strikes. He also has experience with WAPs, wiring systems panels, and programming NVRs and cameras.

Ramon is certified in the following organizations:
 Avigilon ACC Certification  DMP Certified
 Identiv Certified  OpenPath Certified
 S2 System Certificate  Verkada Certified

Paul Gomez | Application Engineer
Paul Gomez began his career in the technology industry in 1993, maintaining and repairing support equipment for the United States Marine Corps Aerospace division. Later, in March 2011, he worked with the United States Air Force maintaining and repairing ground support equipment. With a variety of roles held, Paul possesses in depth knowledge of engineering, installation, configuration, maintenance, and technical support. His skillset includes access

Page 113 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 18 control CCTV, VOIP phone systems, active directory, DNS, disaster recovery solutions, and LAN/WAN administration and possesses a variety of industry certifications. Paul excels in the installation and management of CCTV and access control systems, remote a nd onsite support and systems, and training of in-house staff and customers.

Some of his relevant project highlights include:
 John Soules Foods Inc. | JSF Valley
Plant Integrated Security
 Hotel Del Coronada | Integrated
Security Design Build
 US Army Corps of Engineers Ft.

Worth | Air Force Personnel Center B-
Wing

Paul is certified in the following organizations:
 AMAG – Symmetry Essentials  AMAG Symmetry Complete View  Avigilon – Access Control Manager
Certification
 Avigilon – Control Center
Certification
 ExacqVision – Enterprise Technical
Reseller
 Genetec – Security Center Omnicast
Technical Certification
 Genetec – Security Center Synergis
Technical Certification
 Genetec – Security Center Enterprise
Technical Certification
 Lenel – OnGuard Core Associate  Milestone – Technical Integrator  Tyco/Software House – C-Cure 9000
System Installer/Maintainer  C-Cure 9000 Advanced Integrator

Raymond Ortiz | Technician II
Raymond Ortiz is an experienced technician in the installation of access control, video surveillance and audio visual systems for enterprise level projects at Paladin. Over the course of his career, he has become certified in a variety of product s and software, specializing in tenant improvement projects for commercial spaces. He has an in-depth expertise with tenant projects featuring video surveillance and access control systems. The various projects that Raymond has been a part of include IP video surveillance, access control systems, state-of-the-art audio visual systems, Data and structured cabling for offices, boardrooms, and employee lounges.

Some of his relevant project highlights include:
 Convene | Integrated Security
Systems Upgrade
 WeWork | Integrated Security
Systems Upgrade
 SkyDance Media | Integrated Security
Systems Upgrade
Raymond is certified in the following organizations:
 Avigilon – Control Center CCTV &
Access Control  DMP – Intrusion Detection
 Genetec – Security Center Omnicast
& Synergis  Hanwha – CCTV Certification
 Lenel S2 – S2 CCTV & Access
Control Certification
 Software House – C-Cure
Certification

Page 114 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 19 Proposed Scope of Services
Paladin’s installation effort shall include the tasks listed below, along with, but not limited to, all project management duties such as formal scheduling, client interface, submission of formal requests for information , system engineering and documentation, system testing and commissioning, and coordination with all subcontractors to complete said scope of work, etc.

Any additional requirements beyond the breadth of this initial proposal effort shall be priced separately.

Project Scope Overview
Video Surveillance System – Phase 1
Paladin interprets the scope of work to include labor and material for the installation of the following:

1. A total of six (6) Video Workstation with two (2) 24” monitors.

2. A total of three (3) switches to be installed.

3. A total of one (1) rack to be installed.

4. A total of three (3) network video recorders with 520TB each of storage will be rack mounted in the IDF room for recording of the cameras provided per this scope of work.

Storage calculations are estimated based on motion recording, at 30FPS, with continuous recording. Video retention for 366 days for jail and evidence areas, and 30 days retention for the rest of the cameras.

Schedule – 64 hours > Approximately 1 week
Video Surveillance System – Phase 2
Paladin interprets the scope of work to include labor and material for the installation of the following:

1. A total of fourteen (14) PD jail Hanwha TNV-7011RC cameras to be corner mounted.

2. A total of six (6) PD evidence Hanwha XND -9083RV dome cameras to be ceiling mounted.

3. A total of five (5) PD public entry/exit Hanwha XND-9083RV dome cameras to be ceiling mounted.

4. A total of twenty-five (25) cameras to be removed and replaced with one of the above listed cameras.

5. Cable to be replaced for a total of twenty-five (25) cameras.

6. Camera licensing is included for a total of twenty-five (25) cameras.

Schedule – 177 hours > Approximately 3 weeks
Video Surveillance System – Phase 3
Paladin interprets the scope of work to include labor and material for the installation of the following:

Page 115 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 20 1. A total of six (6) PD exterior Hanwha XND-9083RV dome cameras to be wall mounted.

2. A total of two (2) PD vehicle entry/exit Hanwha XNV -9083R dome cameras to be wall mounted.

3. A total of one (1) PD pedestrian entry/exit Hanwha XNV-9083R dome cameras to be wall mounted.

4. A total of one (1) PD parking Hanwha PNM -9085RQZ1 multi sensor cameras to be wall mounted.

5. A total of ten (10) cameras to be removed and replaced with one of the above listed cameras.

6. Cable to be replaced for a total of ten (10) cameras.

7. Camera licensing is included for a total of ten (10) cameras.

Schedule – 84 hours > Approximately 10 days
Video Surveillance System – Phase 4
Paladin interprets the scope of work to include labor and material for the installation of the following:

1. A total of two (2) City Hall Lobby Hanwha XND -9083RV dome cameras to be ceiling mounted.

2. A total of six (6) City Hall exterior Hanwha XNV -9083R dome cameras to be wall mounted.

3. Camera licensing is included for a total of eight (8) cameras.

Schedule – 57 hours > Approximately 1 week
Video Surveillance System – Phase 5
Paladin interprets the scope of work to include labor and material for the installation of the following:

1. A total of ten (10) City Hall parking lot Hanwha PNM-9085RQZ1 multi sensor cameras to be wall mounted.

2. Cable to be replaced for a total of ten (10) cameras.

3. Camera licensing is included for a total of ten (10) cameras.

Schedule – 77 hours > Approximately 1 week
Assumptions, Clarifications and Exclusions

1. This quote is proprietary information and may not be used, reproduced, or disclosed to any other parties for any other purpose without the express permission of Paladin Technologies.

2. All 120VAC, conduit and electrical infrastructure where required are to be provided by others.

3. All network switches, infrastructure and network connection that may be required for the support of this scope of work is to be provided by others unless otherwise stated in the scope of work.

Page 116 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 21 4. Paladin cost proposal was developed based on information received in the RFP, SOW, drawings, site walk, etc.

5. Equipment types/counts other than those identified in the SOW or proposal are subject to change upon field verification.

6. Recommended modifications to this proposal will be identified and immediately communicated to the salesperson upon discovery.

7. Paladin proposal assumes that accurate and usable drawings will be provided in both hard copy and electronic formats.

8. Equipment cabinets/rack are to be provided by the structured cabling coordinator unless otherwise stated in the scope of work.

9. Fire alarm relays are to be provided by others within the same room as the access control panels and power supplies.

10. Delays and/or interruptions in the performance of the proposed work that is a result from lack of required access, information or current pandemic/virus crisis and circumstances may incur additional charges.

11. This proposal is not inclusive of prevailing wage or union labor rates.

12. Electrified locking hardware (locks, hinges, electrified panic hardware with specialized power supplies) is assumed to be provided and installed by others.

13. This proposal is based on assumptions and interpretation of the documents provided.

Paladin is not responsible for any discrepancies that are found within the drawings or specifications and reserves the right to provide additional pricing upon clarification of the scope of work.

14. All workstations for use of the security systems as part of this proposal are to be provided by others.

15. Static IP Addresses will be provided by the site/customer.

16. Wall/Ceiling Patching and Painting, concrete coring, underground work is excluded.

17. Paladin assumes all owner furnished equipment (OFE) is in good working condition.

Paladin Technologies shall not be responsible for non- functioning OFE. Delays and/or additional required materials may result in additional costs.

18. If during the performance of the contract, the price of the material significantly increases, through no fault of Paladin Technologies, the price shall be equitably adjusted through a change order, by an amount reasonably necessary to cover any such signif icant price increases.

19. Where the delivery of material is delayed, through no fault of Paladin Technologies, as a result of the shortage or unavailability from manufacturers, Paladin Technologies shall not be liable for any additional costs or damages associated with such delay(s).

20. Parking fees are not included in the price of this proposal. The customer will be responsible for providing parking for all Paladin Technologies employees during the duration of the project.

Page 117 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 22 Conflict of Interest Statement
Paladin Technologies does not have any financial, business, or other relationship with the City that may impact the selection process. There is no conflict of interest regarding this project.

Page 118 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 23 Cost Proposal
Project Scope Price Overview
Video Surveillance System – Phase 1 $206,502.33
Video Surveillance System – Phase 2 $56,341.34
Video Surveillance System – Phase 3 $29,065.68
Video Surveillance System – Phase 4 $21,248.32
Video Surveillance System – Phase 5 $40,117.77

Material: $265,442.11
Total Labor: $87,833.33
Total: $353,275.44

Video Surveillance System – Phase 1
Material Manufacturer Part Number Quantity UOM
HPE 193 24G CL4
POE 4SFP/SFP+
370W L2+
Aruba JL684AABA 3.00 EA

IRONLINK
ARUBA 10G SFP+
LC LR 10KM SMF

PERP XCVR
Ironlink J9151EIL 6.00 EA
IronLink R226
D4210R 520TB
Enterprise +STD
Velasea ILR226DEG1D210520T
20S 3.00 EA
IronLink 10G
SFP+ LR
Singlemode
Transceiver
Ironlink E10GSFPLRIL 6.00 EA
IronLink SFF I7
GPU Ready W10 Velasea ILSFFDVI7G2 6.00 EA
Manhattan
178990 Wrlss
Keyboard And
Optical Mouse
Set
Ic Intracom 178990 6.00 EA
24 Professional
FHD Monitor Dell P2422H 12.00 EA

Page 119 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 24 W Box 0E-
HDMI06 6 Ft.
1080P HDMI
Cable
W Box 0EHDMI06 12.00 EA
Adjustable
QuadraRack, 12-
24 Mounting
Holes, 925mm -
1075mm Deep,
45 RMU. 7’
High, Black
CHATSWORTH 15218703 1.00 EA
Software Version Genetec GSC511 1.00 EA
Genetec Security
Center (GSC) Base
Professional
Package. Includes
Synergis
Professional
Package with 2
Access Managers,
Remote Security
Desk, And Badge
Designer. Includes
Omnicast
Professional
Package with
Archiving Support,
Media Router,
Audio, Remote
Genetec GSCBASEP 1.00 EA

Total for this scope of work: $206,502.33
Video Surveillance System – Phase 2
Material Manufacturer Part Number Quantity UOM
Hanwha Wisenet T Series
Cameras Hanwha TNV7011RC 14.00 EA
Indoor Network AI IR
Dome Camera, 4K
Resolution @ 30FPS,

4.4~9.3mm(2.1x)
Hanwha XND9083RV 11.00 EA

Page 120 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 25 (112.1°~47.5°)
Motorized Varifocal
Lens, Triple Codec
(H.265/H.264/MJPEG),
IR Viewable Length
50m (164ft), USB Port
For Easy Installation,
Day & Night (ICR),
ExtremeWDR(120dB)
Cat 6 Plenum White Windy City
Wire 556600 6,000.00 FT
1 Camera Connection Genetec GSCOMPIC 25.00 EA
GenetecTM Advantage for
1 Omnicast Pro Camera – 1
Year
Genetec ADVCAMPIY 25.00 EA

Total for this scope of work: $56,341.34
Video Surveillance System – Phase 3
Material Manufacturer Part Number Quantity UOM
Hanwha 4K Dome Exterior,
Vandal Hanwha XNV9083R 9.00 EA
20MP (5MP x 4) Multi-
Sensor, Multi-Directional
PTRZ Camera
Hanwha
Techwin PNM9085RQZ1 1.00 EA
White Cap Adapter for the
XNV-6081 / XNV-808 1
Series
Hanwha
Wisenet SBP187HMW 9.00 EA
Hanwha Pendant Adapter
SBP-317HM Hanging
Mount for PNM-
9080VQ/9081VQ Cameras,
White
Hanwha SBP317HMW 1.00 EA
White Gooseneck Mount Hanwha
Wisenet SBP300WMW 1.00 EA
Wall Mount Arm Hanwha SBP300WMW 1 9.00 EA
Cat 6 Plenum White Windy City
Wire 556600 2,000.00 FT
1 Camera Connection Genetec GSCOMPIC 10.00 EA

Page 121 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 26 GenetecTM Advantage for
1 Omnicast Pro Camera – 1
Year
Genetec ADVCAMPIY 10.00 EA
Total for this scope of work: $29,065.68
Video Surveillance System – Phase 4
Material Manufacturer Part Number Quantity UOM
Hanwha 4K Dome Exteior,
Vandal Hanwha XNV9083R 6.00 EA
Indoor Network AI IR
Dome Camera, 4K
Resolution @ 30FPS,

4.4~9.3mm(2.1x)
(112.1°~47.5°)
Motorized Varifocal
Lens, Triple Codec
(H.265/H.264/MJPEG),
IR Viewable Length
50m (164ft), USB Port
For Easy Installation,
Day & Night (ICR),
ExtremeWDR(120dB)
Hanwha XND9083RV 2.00 EA
White Cap Adapter for the
XNV-6081 / XNV-8081 1
Series
Hanwha
Wisenet SBP187HMW 6.00 EA
Wall Mount Arm Hanwha SBP300WMW 1 6.00 EA
Cat 6 Plenum White Windy City
Wire 556600 2,000.00 FT
1 Camera Connection Genetec GSCOMPIC 8.00 EA
GenetecTM Advantage for
1 Omnicast Pro Camera – 1
Year
Genetec ADVCAMPIY 8.00 EA
Total for this scope of work: $21,248.32

Page 122 of 375 ends

Paladin Technologies Inc.

City of Montebello // RFP No. 24 – 5 // November 28, 2023 27 Video Surveillance System – Phase 5
Material Manufacturer Part Number Quantity UOM
20MP (5MP x 4) Muli-
Sensor, Multi-Directional
PTRZ Camera
Hanwha
Techwin PNM9085RQZ1 10.00 EA
Hanwah Pendant Adapter
SBP-317HM Hanging
Mount for PNM-
9080VQ/9081VQ Cameras,
White
Hanwha SBP317HMW 10.00 EA
White Gooseneck Mount Hanwha
Wisenet SBP300WMW 10.00 EA
Cat 6 Plenum White Windy City
Wire 556600 3,000.00 FT
1 Camera Connection Genetec GSCOMPIC 10.00 EA
GenetecTM Advantage for
1 Omnicast Pro Camera – 1
Year
Genetec ADVCAMPIY 10.00 EA

Total for this scope of work: $40,117.77

Page 123 of 375 ends

CITY OF MONTEBELLO
PROFESSIONAL SERVICES AGREEMENT NO. 4185

WITH PALADIN TECHNOLOGIES

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on _____________, 2024 (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation ( the “CITY”) and PALADIN TECHNOLOGIES (the “CONTRACTOR”). The CITY and the CONTRACTOR are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS

WHEREAS, the CITY desires to retain a qualified contractor to install cameras within the Police Department and City Hall areas; and

WHEREAS, the City issued Request for Proposals (RFP) No. 24 – 5 on September 22, 2023; and

WHEREAS, the CONTRACTOR submitted a response to the RFP; and

WHEREAS, the City evaluated the responses and determined that the Co ntractor will meet the requirements in a satisfactory manner.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT DOCUMENTS

A. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

a. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.
b. RFP 24 - 5
c. Proposal referenced
d. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.

B. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.

A. All terms, conditions, requirements, and provisions of the services in RFP 24 – 5 and consultant’s responses , as such is set forth fully in Exhibit “ B” hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties. To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.

Page 124 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 2 of 12 ends

B. The CONTRACTOR shall provide to the CITY all labor, equipment, materials and incidental necessary to provide services, as such is set forth fully in Exhibit “A ” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).

C. The CONTRACTOR shall be compensated for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “B” and incorporated fully herein by this reference (“Compensation”). The CONSULTANT shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONTRACTOR shall not incur fees or costs which exceed the Compensation without the prior written consent of the CITY.

SECTION 3. TERM.

a. This Agreement shall commence upon issuance of a written “Notice to Proceed” (as further defined below) by the CITY and shall expire on December 31 , 2027, unless terminated earlier as hereinafter provided. This Agreement may be extended for two (2), one (1) year periods , with mutual agreement from both parties. b. Notice to Proceed. Any work or service contemplated under this Agreement shall not commence until the CITY has issued a written Notice to Proceed issued by CITY’s applicable, department head.

SECTION 4. PERFORMANCE.

a. The CONTRACTOR shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein.

b. The CONTRACTOR shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as a re required of Consultant hereunder, in meeting its obligations under this Agreement.

c. The CONTRACTOR shall be knowledgeable of a nd su bject to a ll CITY ord inances, rules and regulations, standard operating procedures, and the supervisory chain of command.

d. The CONTRACTOR shall have the right to retain, subject to t h e CITY's approval, additional individuals, consultants or subconsultants to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subconsultants shall be the sole and exclusive responsibility of the CONTRACTOR.

e. The CONTRACTOR shall retain all original reports, field and office notes, correspondence, calculations, maps, and other d ocuments specifically related to the services provided by the CONTRACTOR pursuant to this Agreement, other than d ocuments which are exempt from disclosure pursuant to the attorney-client privilege or any other law.

Said documents shall be made available for inspection by the CITY upon request.

SECTION 5. WORK PRODUCT.

a. The CONTRACTOR hereby agrees that all work product produced pursuant to this Agreement and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY, and ownership of said work product shall be retained by the CITY.

b. All data, documents, discussion, or other information developed or received by the

Page 125 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 3 of 12 ends

CONTRACTOR or provided for performance of this Agreement are d eemed confidential and shall not be disclosed by the CONTRACTOR without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such w ritten products shall be returned to the CITY u pon the termination or expiration of this Agreement. The CONTRACTOR agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by the CONTRACTOR under this Agreement u nless such extra services first shall have been duly authorized in writing by the CITY’S City Manager (the “City Manager”).

SECTION 7. CITY SUPERVISION.

The City Manager shall have the right of general supervision of all work p erformed by the CONTRACTOR and shall be the CITY’s agent with respect to obtaining the CONTRACTOR’S compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval by the City Manager.

SECTION 8. TERMINATION.

In the event that either Party h ereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party sh all give the defaulting party written notice of the default, the nature of the default, a nd of the steps necessary to cure the default.

a. Termination for Cause . In the event that any of the provisions of the Agreement are violated by either party, the non -defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONTRACTOR which cannot be corrected within ten (10) days, said contract shall at the option of the C ITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONTRACTOR, the C ITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONTRACTOR. The CONTRACTOR and his sureties shall be liable to the C ITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, the CONTRACTOR shall only be entitled to the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.

b. Termination for Convenience . T he CITY shall have the option, at its sole d iscretion and without cause, to terminate this Agreement in whole, or in part, by giving thirty (30) business days’ written notice to the CONTRACTOR. Upon the termination of this Agreement as provided herein, the CITY shall provide to the CONTRACTOR the part of Compensation which would otherwise be payable to the CONTRACTOR for services the CONTRACTOR had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONTRACTOR shall be reimbursed for any “non-refundable” costs that the CONTRACTOR has incurred for its services under this Agreement, provided that: (1) such

Page 126 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 4 of 12 ends

“non- refundable” costs were incurred by the CONTRACTOR prior to the date of termination, and (2) that the CONTRACTOR provides the CITY with adequate pro of that the CONTRACTOR incurred the costs, and is unable to be seek a refund for such costs. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by the CONTRACTOR for its performance of services under this Agreement. The CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No regular employee of the CITY shall be employed by the CONTRACTOR during the term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of the CITY shall be personally liable to the CONTRACTOR in the event of any default or breach by the CITY, or for any amount which may become d ue to the CONTRACTOR.

SECTION 11. INDEPENDENT CONTRACTOR.

a. The CONTRACTOR is and sha ll, at all times, remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONTRACTOR except as expressly set forth in this Agreement. The CONTRACTOR shall not at any time or in any manner represent that he or she is in a ny manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONTRACTOR in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONTRACTOR for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONTRACTOR, the CONTRACTOR’s employees or the CONTRACTOR’s subcontractors for injury or sickness arising out of performing services hereunder.

b. The parties further acknowledge and agree that nothing in this Agreement sh all create or be construed to create a partnership, joint venture, employment relationship or a ny other relationship except as set forth in this Agreement.

c. The CITY shall not deduct from the Compensation paid to t he CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to p rovide the CONSULTANT, its employees or subconsultants with workers’ compensation insurance or any other insurance.

SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY.

a. If the CO NTRACTOR is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CON TRACTOR must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CON TRACTOR. If this Agreement remains in place, the CON TRACTOR shall execute any amendment(s) to this

Page 127 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 5 of 12 ends

Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.

b. In the event that the CONTRACTOR or any employee, agent, or subcontractor of the CONTRACTOR providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, t he CONTRACTOR shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of the CONTRACTOR or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.

c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the co ntrary, the CONTRACTOR and any of its employees, a gents, a nd subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by t h e CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

The CONTRACTOR shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in e quity occasioned by failure of the CONSULTANT to comply with this section.

SECTION 14. INDEMNIFICATION.

The CONTRACTOR agrees to, and shall d efend, indemnify, protect a nd hold h armless, the CITY, its elected and appointed boards, officers, officials, employees, a gents and volunteers from and against any a nd all claims, demands, lawsuits, d efense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which the CITY, its elected and appointed b oards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONTRACTOR’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.

SECTION 15. INSURANCE COVERAGE.

a. During the term of this Agreement, the CONTRACTOR shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONTRACTOR’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products-completed o perations, personal injury, and a dvertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit a pplies, the limit shall be twice the required occurrence limit.

Page 128 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 6 of 12 ends

Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONTRACTOR has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

Worker's Compensation insurance as required by the laws of the State of California, with Statutory L imits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

Professional Liability insurance appropriate to the CONTRACTORS’S profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

b. If the CONTRACTOR maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR.

c. The CONTACTOR shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.

e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for non-payment) has been given to the CITY. The CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at the CONTRACTOR’s expense, the premium thereon.

f. Evidence of Insurance prior to commencement . The Contractor shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello
Attn: Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]

g. Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided.

h. Evidence of Insurance during the entire term of the Agreement. At all times during the term of this Agreement, the CONTRACTOR shall maintain on file with the CITY’s Risk

Page 129 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 7 of 12 ends

Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONTRACTOR shall, prior to the commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s).

i. The CONTRACTOR shall provide proof that p olicies of insurance required h erein expiring during the term of this Agreement have been renewed or replaced with other policies pro viding at least the same coverage. Such pro of will be furnished at least two (2) weeks prior to the expiration of the coverages.

j. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insured’s. All of the policies required u nder this Agreement shall co ntain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

k. The insurance provided by the CONTRACTOR shall be primary to any coverage available to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONTRACTOR’s insurance and shall not contribute with it.

l. All insurance coverage pro vided pursuant to this Agreement shall not prohibit the CONTRACTOR, and CONTRACTOR’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The CONTRACTOR hereby waives all rights of subrogation against the CITY.

m. Any d eductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONTRACTOR shall e ither reduce or eliminate the deductibles or self-insured retentions with respect to the CITY, or the CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.

n. Procurement of insurance by the CONTRACTOR shall not be construed as a limitation of the CONTRACTOR'S liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

The CONTRACTOR shall not subcontract, delegate, or assign its d uties or rights h ereunder, either in whole or in part, without the pri or written co nsent of the CITY. Any propos ed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of the CONTRACTOR and shall not bind or purport to bind the CITY and shall not release the CONTRACTOR from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, d elegees or sub-consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONTRACTOR under the Agreement.

Page 130 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 8 of 12 ends

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the e xtent reasonably feasible, be resolved through good faith n egotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs a nd necessary d isbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:

a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement;

b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and

c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.

a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.

b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.

c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or

Page 131 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 9 of 12 ends

unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.

d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described.

e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.

f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively sh all be deemed served when delivered via e-mail (an “ Electronic Notice” as further defined below), personally or on the second (2nd) business day af ter the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]

With a copy to: City of Montebello – City Clerk’s Office 1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887 – 1200
Email: [email protected]
If to Consultant: Paladin Technologies
Mick Barber, Executive Vice President
12742 Knott St
Garden Grove, CA 92841
(619) 788-4199
Email: [email protected]

An electronic communication (“ Electronic Notice ”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above. Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may

Page 132 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 10 of 12 ends

request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.

In the performance of this Agreement, the CONTRACTOR shall not discriminate against any employee, sub-consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental co ndition or sexual orientation. The CONTRACTOR will take affirmative action to ensure that sub-consultant and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, se x, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

SECTION 24. CONFLICT OF INTEREST.

The CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services h ereunder. The CONTRACTOR further co venants that, in performance of this Agreement, no person having any such interest shall be employed by it.

Furthermore, the CONTRACTOR shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.

The CONTRACTOR covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to t h e CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONTRACTOR. The CONTRACTOR's covenant under this section shall survive the termination of this Agreement.

SECTION 25. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between the CITY and the CONTRACTOR.

Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

SECTION 26. EXTENSION TO OTHER PUBLIC AGENCIES

Unless otherwise specified in writing, the CON TRACTOR agrees that the prices, terms, and conditions identified in the Proposal (Exhibit “A”) and Agreement may be extended to other governmental agencies at the mutual agreement of both the public agency and awarded CONTRACTOR. All requirements of the specifications, purchase orders, invoices, and payments with other agencies shall be directly with the CON TRACTOR. CO NTRACTOR acknowledges and agrees to the extension of these contract terms to other governmental agencies conditioned upon the agreement of the CO NTRACTOR with the governmental agency. This provision in no way guaranteed that the CON TRACTOR will agree to enter into a contract with a governmental agency pursuant to this Section.

[SIGNATURE PAGE TO FOLLOW]

Page 133 of 375 ends

PROFESSIONAL SERVICES AGREEMENT NO. 4185

Page 11 of 12 ends

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.

(“CITY”) (“CONTRACTOR”)

CITY OF MONTEBELLO PALADIN TECHNOLOGIES

Raul Alvarez, City Manager Mick Barber , Executive Vice President - Business Development

ATTEST:

Christopher Jimenez, City Clerk

APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

EXHIBITS:
• Exhibit A – Response to RFP 24-5
• Exhibit B – Schedule of Compensation
• Exhibit C – Labor Law Requirements
• Exhibit D – Live Scan Fingerprinting Requirement

Mick Barber (Feb 29, 2024 16:39 PST)
Mick Barber

Page 134 of 375 ends

Exhibit “A”

Response to RFP 24-5

Page 135 of 375 ends

Exhibit “B”

SCHEDULE OF COMPENSATION

PHASE 1 $206,502.33
PHASE 2 $56,341.34
PHASE 3 $29,065.68
PHASE 4 $21,248.32
PHASE 5 $40,117.77

Total Project Cost : $353,275.44

Page 136 of 375 ends

EXHIBIT “C”

Terms for Compliance with California Labor Law Requirements

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes.

Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 of this Exhibit, above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subconsultant that is not registered with DIR pursuant to Section 1725.5. Consultant and subconsultants shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subconsultant.

7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

Page 137 of 375 ends

8. Consultant shall comply with and be bound by the provisions of Labor Code seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant, and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subconsultant that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. The Consultant and Subconsultants shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. If the Consultant or any subconsultant becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work. Consultant shall comply with and be bound by Labor Code Section 1810.

Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self -insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subconsultant who will perform work on the project, Consultant shall be responsible for such subconsultant’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subconsultant a copy of those statutory provisions and a requirement that each subconsultant shall comply with those statutory provisions.

Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subconsultant’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subconsultant and upon becoming aware of the failure of the subconsultant to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure.

Page 138 of 375 ends

13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent consultants serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subconsultants, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.

Page 139 of 375 ends

Exhibit “D”

LIVE SCAN FINGERPRINTING REQUIREMENT

The CON TRACTOR may be required to successfully pass a Department of Justice fingerprinting background check (“Live Scan”) performed by a certified fingerprinting service provider or at the City of Montebello Police Department.

The CON TRACTOR shall be responsible for obtaining the Live Scan for its staff and shall bear the cost thereof. The agency completing the fingerprints must provide the City of Montebello Human Resources with the background check results and subsequent records for review. The CON TRACTOR may be required to obtain a “Temporary Consultant’s Badge” issued by the City of Montebello Human Resources prior to performing work on-site.

Page 140 of 375 ends

1 CITY OF MONTEBELLO
Request for Proposals
RFP No. 24 – 5
Camera System Upgrade Project
Release Date: Friday, September 22, 2023
Mandatory Site Walk: Tuesday, October 10, 2023,
at 10 a.m. PDT
Due Date: Thursday, November 2, 2023, at 11 a.m. PDT

ATTACHMENT C

Page 141 of 375 ends

Page 142 of 375 ends

3 TO PROSPECTIVE PROPOSERS
The City of Montebello (“City”) invites proposal submissions under this Request for Proposals ( “RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Servi ces Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
September 22, 2023

PROJECT
Camera System Upgrade Project

PROPOSAL OWNER
City of Montebello – Department of Finance & Information Technology 1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Michael Solorza, Director of Finance & Information Technology Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Montebello – Department of Finance & Information Technology 1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Micah Herd Senior Management Analyst
Contact Phone: (323) 887- 1200
Contact E-Mail: [email protected]

Any questions about this RFP should be submitted via the City's PlanetBids Portal by Wednesday, October 18, 2023, at 11:00 a.m. PST. Prospective vendors must register their business with PlanetBids before being able to view or submit a re sponse. To access the City's PlanetBids Portal, please go to:

https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

Page 143 of 375 ends

4 Table of Contents Page

1.0 Notice Inviting Proposals 5

2.0 Introduction/About the City of Montebello 6

3.0 Timeline 6

4.0 Purpose 6

5.0 Scope of Work 7

6.0 Mandatory Site Visit/Non-Disclosure Agreement 11

7.0 Proposal Submittal 12

8.0 Evaluation of Proposal 12

9.0 Proposal Protests 13

10.0 Execution of Agreement 14

11.0 Insurance 14

12.0 Use of Federal Funds 16

13.0 Non-Commitment of City 17

14.0 Labor Requirements 17

15.0 Records 18

16.0 Subcontractors 18

17.0 Modifications/Changes 18

18.0 Disclosure of Information 18

19.0 Ex-Parte Communications 19

20.0 City of Montebello Rights 19

Appendix A – Proposal Content and Format
Appendix B – Sample Professional Services Agreement
Appendix C – Non-Disclosure Agreement1
Appendix D – Site Plans – City Hall & Police Department2

1 To be returned at the site visit
2 Site Plans will be provided to vendors who attend the mandatory site visit

Page 144 of 375 ends

5 1.0 Notice Inviting Proposals
The City of Montebello seeks proposals from qualified vendors to assist with upgrading the video camera system following the specifications, terms, and conditions ident ified in this RFP. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:

https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

Prospective vendors must register with PlanetBids before being able to view or submit a response.

Vendors must attend a mandatory site visit on Tuesday, October 10, 2023, at 10 a.m.

PDT. The site visit will commence at Montebello City Hall (located at 1600 West Beverly Boulevard, Montebello , CA 90640 ). Failure to attend may result in the vendor ’s response t o the RFP being rejected. Please see Section 6.0 of this solicitation for details.

Questions must be submitted by Wednesday, October 18, 2023, at 11:00 a.m. PST.

*****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****

Proposals must be submitted via PlanetBids by Thursday, November 2, 2023, at 11:00 a.m. PST.

Responses will be evaluated to determine the vendor that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described.

Page 145 of 375 ends

6 2.0 Introduction
The City of Montebello invites prospective vendors to submit a proposal to provide the necessary items and services to upgrade /replace the exis ting video security system .

Currently, the City has a very an tiquated video security system installed at various buildings and facilities. The system was initially installed as a method to enhance safety for visitors and employees by acting as a cri me deterrent, providing situation al awareness for se curity personnel and law enforcement responding to incidents, and to provide evidentiary video if an incident occurs.

In addition to age, the current solution is comprised of multiple disjoined systems at various locations and facilities . The hardware and software vary in brand, technology, capacity, and capability. The City wishes to create a unified, centralized system that is capable of future expansion. Furthermore, the City is seeking on-going support services to ensure staff is trai ned how to property operate the system and for maintenance and repair services.

About the City of Montebello
Montebello ("beautiful mountain" in Spanish and Italian) is a city in the County of Los Angeles. Founded in 1899 and incorporated in 1920, the City is an 8.37 square mile General Law City located east of Downtown Los Angeles. Currently, the City has a population of approximately 63,000 residents. It hosts a mix of various indus tries that represent the business diversity of the County of Los Angeles. It is a full -service City that provides a long list of services, employing approximately 600 full-time and part-time employees in public safety, transit, and non-safety functions.

3.0 Timeline
• Release RFP Friday, September 22, 2023
• Mandatory Site Visit Tuesday, October 10, 2023, 10 a.m. PDT • Online Q&A Deadline Wednesday, October 18, 2023,11 a.m. PDT • Deadline to Submit Responses Thursday, November 2, 2023, at 11 a.m. PDT • City Review of Submissions Early/Mid-November 2023
• Interviews TBD (If Necessary)
• Notifications Sent to Vendors Early/Mid-December 2023 • Award January 2024

4.0 Purpose
The purpose of this solicitation is to identify a qu alified vendor to assist the City with updating/replacing the City ’s existing video security system in order to increase reliability. At the same time, the City is seek ing to procure a system that can be e asily expanded in the future. At the completion of the initial phases of this project, all cameras and network equipment , should be integrat ed and manageable from a single video

Page 146 of 375 ends

7 monitoring software and viewable at designated user stations.

The City is seeking to establish an agreement with a minimum term of two (2) years with up to three (3) , one (1 ) year extension option s for a total of up to five (5 ) years. This requirement may chan ge during the process of finalizing the agreement with the selected vendor.

5.0 Scope of Work/Services
City of Montebello is requesting proposals from qualif ied vendors capable of providing interior and exterior video cameras, network hardware, video monitoring software , installation services, software supp ort, maintenance and re pair services, and related items and services . The request ed solution will be used to replace the City’s exis ting video security system.

The c urrent, primary video system is located at the Polic e Department . It consists of approximately twenty-seven (27) interior and exterior cameras. The camera system operates using a video monitoring system manufactured by HIKVision. Many of the cameras have a reso lution of 960x480, 1792 bitrate, and encoding is H.26 4. Retention is thirty (30) to ninety (90) days. Other buildings and facilities in the City have cameras that operate indep endently of the Police Department ’s solution. These solutions ra nge from video solutions made f or consumer /home use to a solution that uses Genetec software.

The City is seekin g to replace the existing system with a significantly improved solution with high-definition video, increased s torage capac ity, and improved f eatures. In addition, the City would like to integrate the existing camera solutions (if possible) into a single, unified solution.

In general, the City is looking for a turn -key solution. The vendor will be responsible for providing any camera hardware as well as installation of networking equipment at City facilities. The vendor will also be responsible for coordinating with the City’s Information Technology Division, as needed, for any configuration necessary for integration.

The Cit y envisions this proje ct being completed through a series of phases. This approach is being taken to ensure the project team can efficiently and effectively manage t asks. Below is a list of each of areas/ta sks associated with th e proposed phases. The City has also made recommendations for the number of cam eras to be installed in each of the i mpacted areas, but proposers are encouraged to make recommendations regarding the quantity and type of cameras depending on the needs.

The following is a list of the phases and the number of cameras required for each:

Page 147 of 375 ends

8 Phase 1 – Installation of Network Equipment
During Phase 1, the vendor is expe cted to install network equipmen t in the designated area (s) (2nd Floor Police Department IDF Room and/or C ity Hall Basement). When creating plans for network equipment, vendors should keep in mind the potential for expansion to new areas within the City and integration with existing cameras.

Phase 2 – Police Department Jail & Evidence Rooms (25 Cameras) The Police Department requires a total of fourteen (14 ) cam eras in the jail. A t least one (1) camera should be placed in each jail cell and provide an over view of the entire cell . The re maining cameras will be installed at entry/exit p oints, hallways, and the sall yport area . Six (6) c ameras are needed in the evidence rooms and hallways. An additional five (5) c ameras will be installed at public entry/exit points and publicly acc essible areas of the police station on the first and third floors.

Phase 3 – Police Department Building Exterior & Parking Lot (10 Cameras) For Phase 3, the City requires a minimum of ten (10) cameras. Six (6) cameras should be used for the exterior of the P olice Department building. The remaining four (4) cam eras should be used for the Department’s parking lot with two (2 ) cameras, covering vehicle entry/exit, one (1) camera covering ped estrian entry/exit, and the re maining camera providing a n overview of the en tire area.

The Police Depart ment’s parking lot secu red by a g ate and sep arate from the City Hall parking lot.

Phase 4 – City Hall Lobby & Exterior (8 Cameras)
For the City Hall Lobby and Exterior , the City is seeking a total of eight (8) cameras. Two (2) cameras will be placed in the lobby area and the remaining cameras will be placed around the perimeter of the exterior.

Phase 5 – City Hall Parking Lot (10 Cameras)
The vendor will be responsible for installing a minimum of ten (10) cameras in the City Hall Parking Lot. Cameras should be installed in a man ner to ca pture pedestrian and vehicle traffic in the parking lot, as well as providing a clear view of the entry/exit points onto the lot from the surrounding streets.

Upon completion of each phase and system acceptance by the City ’s project team, the selected vendor will be requi red to provide documentation w hich inventories of all items/equipment installed, by the make, model, serial number, description, and location of the items/equipment. In addition, t he documentation should include a diagram which details the field of view.

Page 148 of 375 ends

9 As previ ously mentioned, the Ci ty is seeking a v ideo security system th at ca n be expanded in the future. Beyond the initial phases mentioned above, the City will engage with the se lected vendor for the procurement of necessary items and services if it is within the term of the agreement.

Advanced Camera Features
To ensure the solution is effective, the City is seeking a solution which includes features to enhance performance. These features, include but are not limited to:

• Pan-Tilt-Zoom (PTZ)
• Two-way Audio
• High-Definition
• Night Vision/Low-light
• Motion/Trigger Activation

Vendor proposals should make re commendations regarding the use of these features and others if determined to improve performance . Recommendations should identify which cameras should include these features.

Video Retention
Except for cameras installed in the City’s Evidence Rooms and Jail Facility, all cameras must have a ret ention period of th irty (30) days. Cameras installed in Evidence Rooms and Jail Fac ility must have a retention p eriod of 366 days. The retention period is subject to change at any time at the request of the City.

Video Monitoring Stations
As part of the initial implementation plan, the C ity expects to receive a total of six (6) video viewing stations. The viewing stations will be installed at the Watch Commander’s Office/Desk (Police Department) , Jail Facilit y (Police Departm ent), Dispatch Cente r (Police Depar tment), Information Technology Off ice (City Hall), and two ( 2) additional locations that will be determined later.

Vendors are only expe cted to provide and install the software required for the video monitoring. The City will reserve the option to procure the necessary hard ware for installation of the monitoring software at its own discre tion. Upon request, the selected vendors will need to provide minimum hardware/software requirements for operating the video monitoring software.

Staff Training
The vendor selected is expected to conduct system administrator and user training sessions for the City. At least three (3) training sessions are conducted for the groups (1 – System Administrator Training, 2 – User Trainings). Furthermore, the vendor will also

Page 149 of 375 ends

10 be required to provide all reference manuals, booklets , and/or other materials required for training. Vendors are requested to indicate their availability to conduct training and provide the cost in their proposal.

Training sessions can be facilitated remotely (e.g. Zoom, Microsoft Teams) or in-person.

Warranty Requirement
Unless otherwise specified, the selected vendor is expected to unconditionally guarantee the materials and workmanship on all products and equipment furnished by it FOR A PERIOD OF ONE (1) YEAR from the date of system acceptance by the City. If within the guarantee period, any defects or signs of deterioration are noted which, in the opinion of the City, are due to faulty design and installation, workmanship, or materials , the City shal l notify the vendor. At the vendor's expense, the vendor shall repair or adjust the equipment or parts to correct the condition or replace the part or entire unit to the complete satisfaction of the City.

Maintenance and Repair Services
After the war ranty period ends, t he City will seek on-going support, maintenance, and repairs services to continue. The vendor s should include the cost of extend ed maintenance and repair services after the warranty period ends for up to two (2) years.

Vendor Qualifications
The selected vendor must have the following minimum qualifications:

A. The vendor shall have full time personnel that have attended manufacturer training and obtained certification in:

i. Genetec Security Center – Synergis Technical Certif ication (or similar certification related to the proposed solution).
ii. Genetec Security Center – Omnicast Technical Certification (or similar certification related to the proposed solution).

B. The vendor shall be a Genetec certified partner (or similar certification related to the proposed solution)

C. The vendor shall submit confirmation from Genetec (or similar certification related to the proposed solution).

D. Demonstrate their experience facilitating services for a project of simi lar size and scale (or similar certification related to the proposed solution).

Page 150 of 375 ends

11 Background Check
Vendor representatives working on-site and in some remote capacities, will be required to undergo a background check conducted by the City.

Work Schedule
All work associated with th e system buil d/implementation phases must be completed during normal operating hours, Monday – Thursday, 7:00am – 5:00pm, excluding C ity observed holidays. The vendor’s designated project manager is ex pected to inform the City’s representative(s) where and when work will be compl eted to ensure accessibility and to minimize disruption of normal City business. Any work that is necessary to be conducted outside of normal business hours must be coordinated and approved by the City’s project management team.

6.0 Mandatory Site Visit/Non-Disclosure Agreement
All prospective vendors must attend the scheduled site visit to the Montebello Police Department and Montebello City Hall. The City reserves the right to disqualify proposal submissions from any vendor who fails to attend the site visit. The s ite visit will begin at the following date, time, and location:

Site Visit Date/Time
Tuesday, October 10, 2023, at 10 a.m. PST

Meeting Location
Montebello City Hall
1600 West Beverly Boulevard
Montebello, CA 90640

Upon arrival, proposers should park their veh icles in the areas designated “visitor parking” located on the east and west side of City Hall. The check-in area will be located in the City Hall lobby. Please use the entrance located on the northside of the building to enter . After signing in , vendor representatives will then be dir ected to the meeting area where they will be met by the City’s project team and escorted to the project areas.

The City reserv es the right to allow a grace period up to ten (10) minutes for late arrivals. The site visit is expected to take up to two (2) hours.

Vendors are asked to send no more than two (2) representatives to the site walk to help ensure sufficient space for attendees.

Prior to the site walk, vendor representatives will be require d to sign a Non-Disclosure Agreement. A copy of the agreement has been attached as Appendix C. Vendors should print a sign the non-disclosure agreement prior to the site visi t. Each ven dor

Page 151 of 375 ends

12 representative much sign the agreement.

Upon completion of the site visit, the C ity will post sign-in sheet as Addendum. The City reserves the right t o reject any proposals submitted by vendors who did not attend the site walk and sign-in.

Vendors attending the site vi sit will be emailed copies of site plans associated with this project. Once issued, these site plans will be referred to as Appendix D.

7.0 Proposal submittal
Please review Appendix A - Proposal Fo rmat and Content , attached hereto and incorporated herein by this reference, for specific details regarding the information that needs to be included in your submission. Failure to provide all requested informat ion may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time -stamped after the deadline will not be accepted. Vendors planning to submit responses to this requ est are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

8.0 Evaluation Criteria
The City will establish an evaluation committee to review and rat e each proposal. The proposal evaluation process will be conducted using a multi -step method which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluati on - In the second part of this process, the evaluation committee will review and rate proposals based on the following:

i. Qualifications as they relate to this project (50%)
a. Thoroughness and understanding of the tasks to be completed b. Background and experience
c. Knowledge of the City of Montebello
d. Experience of personnel assigned to the work
e. Communication Skills

ii. Reputation for integrity and competence (30%)
a. Positive Reference Checks
b. Work Samples

Page 152 of 375 ends

13 iii. Proposed fees for services (20%)

9.0 Protest Procedures
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps m ust be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Michael Solorza, Director of Finance/Information Technology City of Montebello
Attn: Department of Finance
1600 W. Beverly Blvd
Montebello, CA 90640

E-mail:
[email protected]

B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City r eserves the right not to implement the propos ed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on t he merits of a protest with all interested parties allowed to attend. Intereste d p arties may include all proposers, subcontr actors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

Page 153 of 375 ends

14 E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:

• The items to be procured are urgently required;
• Delivery or performance will be unduly delay ed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) working days after receipt of a properly filed protest. The Director of Finance will respon d and include a response to each substantive issue raised in the protest.

After the exhaustio n of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a pr oposal opening must be filed within three (3) working days after the proposal opening date. The City will grant the protesting Vendor a fair review and shall have up to ten (10) working days to review the protest and render its decision.

10.0 Execution of Agreement
The resulting agreement ( see attached sample Appendix B) shall be signed by the successful Vendor and returned within the required insurance within ten (10) business days after the City has pr ovided written notice that the Vendor has been awarded.

Failure to execute the ag reement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Vendor decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

11.0 Insurance
The Vendor selected must meet the f ollowing minimum insurance requirements upon execution of the City’s Professional Services Agreement:

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise -operations, products -completed, broad form property damage, blanket contractual liability, independent contractors,

Page 154 of 375 ends

15 personal injury or bodily i njury, and advertising in jury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

If requested, the "City of Montebello, its officials, employees, and agents" must be separately endors ed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if the vendor has not owned autos, Code 8 (hired) and 9 (non -owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform serv ices, the Firm must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the vendor to provide professional liability or errors and omissions liability insurance in an amount not less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for b odily injury or disease.

Required Insurance Documentation

Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640

Endorsements (if requested)
In addition to the Certificate of Insur ance, the vendor must provide the following endorsements:

Page 155 of 375 ends

16 Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Montebello, its officials, employees, and agents" must be en dorsed to the vendor’s ge neral liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be canceled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non -contributing basis with any insurance or self- insurance, primary or excess, maintaine d by or available to the City or its officials, employees, and agents.

Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these in surance requirements at any time and at its sole discretion.

In ge neral, any contract deemed sole source, professional/professional services, involves the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insuranc e r equirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Vendors may request a waiver or modification of these insurance requirements. Waiver or modification requests must be submitted in writing. The request sh ould state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case -by- case basis, and the decis ion will ultimately depend on the scope of se rvices. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.

12.0 Use of Federal Funds
The City may elect to use funding from Fede ral sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, an d Federal funds "passed -through" to the

Page 156 of 375 ends

17 City from a non-Federal entity (i.e., sub -recipient agreements). These requirements are codified under the Code o f Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:

• Transactions shall be conducted lawfully and ethically • Unnecessary/duplicative purchases are not permitted
• Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
• All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
• Procurement transacti ons must be conducted in a manner providing full and open competition
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible • Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A
• Purchases of goods and services must include documentation de tailing the procurement history

In addition to Federal standards, purchases must adhere to applicable local policies and procedures as defined in Montebello Municipal Code Chapters 3.20 and 3.21 and any relevant administrative policies. The most restrictive terms prevail when a conflict is present.

13.0 Non-Commitment of City
While the City intends to select a vendor through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

14.0 Labor Requirements

A. Background: All personnel engaged in the performance of this work shall be employees of the Vendor and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good

Page 157 of 375 ends

18 health and free of contagious diseases. The Vendor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. N either shall the Vendor allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Vendor shall not engage in discrimination in the employment of persons because of race, color, national origin, a ncestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwi se refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

15.0 Records
The vendor agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Vendor to audit any performance aspect under this agreement.

16.0 Subcontractors
The vendor shall be responsible for all work performed under the final agreeme nt and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Vendor and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

17.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be neces sary during the agreement term. Changes in th e agreement requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Vendor. These changes will be processed by the City Manager.

18.0 Disclosure of Information
A. The Vendor agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, oper ating procedures, or methods of doing busines s to any person, vendor, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary info rmation received by the Vendor shall be u sed exclusively in connection with the

Page 158 of 375 ends

19 performance of services.

B. The Vendor shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by t he Vendor hereunder or mentioning or impl ying the name of the City or its respective personnel without the prior written consent of the City.

19.0 Ex-Parte Communications
Vendor and vendor representatives should not engage in unauthorized communications with elected officials, officers, employe es, or agents of the City about this RFP. This requirement als o includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not proh ibit vendors and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

20.0 City of Montebello Rights
At its discretion, the City reserves the right to:

A. Reject any and/or all p roposals for no reason or any reason including, but not limited to, the following:

i. The proposal is incomplete, non -responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Vendor, in the sole judgment of the City, lacks the q ualifications, experience, and/or responsibility necessary to provide the services. iii. The Vendor failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

B. Reject any propo sal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;

C. Accept all or any part of a proposal;

D. Cancel the entire RFP;

E. Issue subsequent RFPs; or

F. Waive any errors or informalities in any proposal to the extent law permits.

Page 159 of 375 ends

20 Please review:

Appendix A – Proposal Content and Format

Appendix B – Sample Professional Services Agreement

Appendix C – Non-Disclosure Agreement (Please sign and provide a copy at the site visit)

Appendix D – Site Plans – City Hall & Police Department (Provided after site visit)

Page 160 of 375 ends

Reviewer Name:

Evaluation Criteris
A3
Comms/Blue
Violet
Am-Tec Convergint Diligent
Group
Ion
Security/LM Leverage Monacrh Paladin
Tech
SOV/Merjan
Enterprises
Reviewer 1 (IT) 93 78 93 70 69 74 80 88 78
Reviewer 1 (IT) 90 72 84 45 40 80 85 88 15
Reviewer 1 (PD) 93 83 77 76 70 80 92 94 62
Total 276 233 254 191 179 234 257 270 155
Evaluation Sheet
RFP 24-5
Camera System Upgrade Project

IT AND POLICE
Vendors

ATTACHMENT D

Page 161 of 375 ends

ITEM # 5

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Paul Espinosa, Police Chief

SUBJECT: APPROVE PURCHASE OF RESOURCEROUTER – SOUNDTHINKING

RESOURCE MANAGEMENT SOFTWARE FOR POLICE DEPARTMENT

CRIME ANALYTICS AND MAPPING

DATE: March 27, 2024

RECOMMENDATION(S):

It is recommended that the City Council:

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Staff received a three (3) year proposal for the ResourceRouter software (Attachment A), which includes a $15,000 discount. The annual software subscription fee is $29,500, for a three-year not-to-exceed amount of $88,500.

The Fiscal Year 2023-24 adopted budget includes funding for crime analysis/mapping software. As part of budget development for FY 2023-24, the Police Department made several supplemental budget requests. One of the approved requests that was included in the budget was for the purchase of software that would provide crime analysis and mapping capabilities. The Asset Forfeiture Fund (Account No. 230-99-847-6010.40) includes sufficient funds for the acquisition of this software. Therefore, no budget amendment is necessary. The FY 2024-25 budget will be developed to include the annual software expense.

Page 162 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 2 of 3 ends

BACKGROUND/DISCUSSION:

SoundThinking possesses a proprietary software application component named "ResourceRouter," which is designed to optimize the Police Department's objectives in crime analytics (Attachment A). The proposed solution, "ResourceRouter," is a sophisticated crime risk and resource management system aimed at enhancing policing precision and effectiveness. The software utilizes data-driven analysis to strategically plan directed patrols and activities in support of the Department's crime deterrence strategies.

By incorporating various data points such as crime events, temporal cycles, and geographic variables, the system generates high probability crime risk assessments.

These assessments are then translated into patrol plans, and accessible to watch commanders, crime analysts, and field officers. SoundThinking holds the exclusive status of being the worldwide sole source vendor for ResourceRouter. SoundThinking's pioneering development and patented technology within the ResourceRouter system create unmatched expertise, comprehensive support services, and ongoing innovation.

SoundThinking stands as the sole provider capable of meeting the specific needs of its clients globally. As a result, procurement decisions necessitate sourcing directly from SoundThinking to ensure optimal performance, compatibility, and seamless integration.

Per Montebello Municipal Code Section 3.20.050(B) - Conformance with Bidding Procedures, Sole/Single Source Goods and/or Services, exemption from normal bidding procedures is permitted "when the supplies and equipment needed can be obtained from one source only, such that written declaration of such will be required and noted by standard forms." See Attachments B and C -- sole source letter and the City's standard "sole source" form for further explanation and justification for purchasing this software via an exemption to standard purchasing requirements.

ENVIRONMENTAL:

N/A

ANALYSIS:

Research conducted by Montebello Police Department Staff underscores the critical importance of implementing ResourceRouter for the safety of both officers and the community. Through comprehensive analysis, it has been revealed that such software is indispensable in providing essential insights and intelligence necessary for proactive policing strategies. By leveraging advanced technology and data-driven approaches, this software enables the Montebello Police Department to identify patterns, trends, and potential threats more effectively. Moreover, it facilitates the strategic deployment of resources and patrols, resulting in enhanced situational awareness and rapid response to emerging crime hot spots. The integration of this software is crucial for ensuring the safety and security of Montebello's police officers, as well as fostering trust and collaboration within the community.

ResourceRouter is the only software product that utilizes various crime analysis theories

Page 163 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 3 of 3 ends

and statistical models. The system employs techniques such as aoristic temporal analysis, seasonality, risk-terrain modeling, near-repeat patterns, and collective efficacy to accurately predict the time and location of potential crimes. It incorporates an allocation engine to randomly distribute directed patrol areas, preventing over-policing and ensuring equitable attention to historically neglected areas. Location and activity data are recorded only upon patrol activation, facilitating intentional and proactive policing while providing precise measurement and analysis of proactive crime prevention efforts and officer accountability.

The system actively engages officers through alerts of nearby patrol areas, pre-patrol briefings, and visible time tracking to enhance policing effectiveness. Additionally, it suggests specific agency-defined activities based on the type of crime or event being addressed, offering valuable feedback on crime prevention strategies. Field observations are collected for real-time feedback to analysts, supervisors, and command staff.

Furthermore, the system integrates with SoundThinking’s ShotSpotter application for accurate gunfire risk assessment based on validated historical data, offering access to the InSight™ tool for comprehensive data visualization, analysis, and reporting on directed patrol activity, including heatmaps, trend reporting, and dataset management capabilities. Currently, the cities of Lancaster, Pico Rivera, Hawaiian Gardens and Pasadena use all or a portion of the software products offered by Soundthinking.

SUMMARY:

Staff recommends that the City Council authorize the purchase of SoundThinking's “ResourceRouter" crime analysis/mapping software for a three (3) year term, in a total amount of $88,500 ($29,500/year subscription fee). The City is realizing a $15,000 discount as part of the three (3) year agreement term. Sufficient funding exists in the Asset Forfeiture Fund in FY 2023-24 for this purchase (Account No. 230-99-847- 6010.40).

ATTACHMENT(S)

1. Attachment A - ResourceRouter Proposal for Montebello

2. Attachment B - SoundThinking ResourceRouter Sole Source Letter 2024

3. Attachment C - SoundThinking-Sole Source Letter(Montebello)

NEXT STEPS:

N/A

Page 164 of 375 ends

Price Proposal for Subscription-Based
Resource Management System
for the City of Montebello, California
February 1, 2024
Proposal ID: MONTCA020124
S
ubmitted by: Brigid Menoni – Account Executive
773.640.1284 mobile
650.887.2106 fax
[email protected]
S
oundThinking, Inc.
39300 Civic Center Drive, Suite 300
Fremont, California 94538
888.274.6877
www.soundthinking.com

ATTACHMENT A

Page 165 of 375 ends

©2024 i
Table of Contents
Executive Summary ................................................................................................................... 1 Introduction ............................................................................................................................. 1 Subscription Overview ............................................................................................................ 2 Early Adopter Program (EAP) ................................................................................................. 3 Company History .................................................................................................................... 4 SoundThinking’s SafetySmart Platform .................................................................................. 4 ResourceRouter Solution Overview ........................................................................................... 5 Crime Risk and Resource Planning ........................................................................................ 5 Crime Models ......................................................................................................................... 6 Patrol Visits ............................................................................................................................ 7 Adaptive Activities .................................................................................................................. 7 Command Staff/Analyst User Experience ............................................................................... 7 Patrol Officer User Experience ............................................................................................... 8 Patrol Activity Insights ............................................................................................................ 9 Reporting ................................................................................................................................ 9 ResourceRouter Onboarding Services ......................................................................................10 Getting Started ......................................................................................................................10 Best Practices .......................................................................................................................10 User Training .........................................................................................................................11 Agency Metrics/KPIs (Key Performance Indicators) ...............................................................11 Onsite Support During Service Activation (Go-Live) ..............................................................11 Pricing .......................................................................................................................................12 ResourceRouter: One-Year Term ..........................................................................................12 ResourceRouter: Three-Year Term .......................................................................................12 Payment Terms .....................................................................................................................12 General Pricing Assumptions................................................................................................. 13 ResourceRouter Pricing Assumptions ...................................................................................13 Attachment 1. SoundThinking Master Services Agreement .......................................................14

Table of Figures
Figure 1. Color-Coded Directed Patrols ..................................................................................... 5 Figure 2. ResourceRouter Crime Models ................................................................................... 6 Figure 3. ResourceRouter Directed Patrols ................................................................................ 7 Figure 4. ResourceRouter .......................................................................................................... 8 Figure 5. Sample Shift Report .................................................................................................... 9

Page 166 of 375 ends

Introduction
SoundThinking is pleased to present this proposal for our ResourceRouter™ solution to the City of Montebello and the Montebello Police Department (MPD). The proposed ResourceRouter solution is an intelligence-driven crime risk and resource management system designed for more precise and effective policing. ResourceRouter uses data-driven analysis to help strategically plan directed patrols and activities to support the agency’s crime deterrence strategies. The system incorporates data such as crime events, temporal cycles, and geographic variables to produce high probability crime risk assessments. These assessments are then turned into patrol plans (“directed patrols” or “patrols”) that are available to watch commanders, crime analysts, and officers in the field.

The Montebello Police Department is currently experiencing high levels of property crime and needs to ensure that officers focus their efforts on the right areas to deter such incidents. The proposed ResourceRouter solution will provide the Department daily, shift-by-shift analyses of current crime trends and locations to support metered deployment of officers to areas experiencing the highest rates of crime. ResourceRouter will guide the Department in their efforts to participate in community-engagement and non-enforcement activities to build trust with citizens and work with the community to address issues that affect crime. SoundThinking is the only company that offers a solution that incorporates the use of an agency’s data to provide insight into where crimes are most likely to occur and employs the use of the Koper Curve methodology to foster crime deterrence and prevention through high-visibility, non-enforcement- based police tactics.

The core capabilities of the ResourceRouter solution are:

DETECT Your Risks: Drive more effective and efficient policing deployments with data- driven patrol plans by area and time of day that use unique, transparent data sources that mitigate bias.

PROTECT Your Community: Deter crime and strengthen community trust by deploying the right resources to the right place at the right time with the right type of activities, tailored to the individual agency to support your crime prevention strategies.

CONNECT Your Activities: Measure how officer activities in the field impact crime and your community for continuous assessment.

ResourceRouter addresses the needs of patrol officers, task force officers, command staff, and crime analysts in the following ways:

• Patrol and Special Assignment Officers – Automates the process of creating crime risk and directed patrol plans, by area and time of day, along with recommended specific activities, which maximizes the opportunity to engage with the community and help deter crime.

• Command Staff – Tracks directed patrols completed, including activities selected and observations logged by the officer during each patrol session. This provides data and insights for command staff to optimize patrol and resource deployments.

Page 167 of 375 ends

• Crime Analysts – Automates labor-intensive aspects of crime analysis and employs multiple crime analysis theories in risk assessments. This enables analysts to focus on value-add activities such as leveraging late-breaking data to add or suppress directed patrols and develop effective strategies to deter crime.

Unique features of ResourceRouter include:
• Incorporation of non-crime data avoids recency bias and makes patrol and resource planning more accurate than standard hotspot mapping.
• Flexibility to configure the system to meet the agency-specific needs, such as choosing which crime types to focus on, weighting those crime types relative to each other, determining activities and logging observations.
• Ease of use for all end users.
• Proactive suggestion of patrol activities based on crime type and agency best practices.

Activities can be experimental and measured to determine effectiveness. • Transparency about how ResourceRouter works and what data is used to foster community trust.
• Integration with ShotSpotter service: ResourceRouter uses historical and continuously updated ShotSpotter gunfire data to create enhanced gunfire risk assessments. Two years of historical ShotSpotter data is required for ResourceRouter integration. • ResourceRouter is available on multiple devices such as desktop computers, laptops, MDTs, and iOS and Android smartphones.

Subscription Overview

ResourceRouter provides patrol plans for major crime types within the MPD’s jurisdiction, as defined in the Pricing section of this proposal, based on agency crime data and covariate data sources.

The ResourceRouter annual subscription fee includes the following:
• Unlimited access to ResourceRouter via mobile, MDT, and desktop devices • As part of the initial onboarding process, SoundThinking provides:
o Consultation with the agency to determine which historical incident/event data in the agency’s RMS to include
o Consultation with the agency and their RMS provider to gain access to the relevant historical data
o Crime risk assessments for crimes within the MPD’s jurisdiction, based upon the agency’s historical data
o Consultation with the agency to determine which crime types to include in risk assessments
• SoundThinking service to implement a data feed to provide the agency’s historical data to ResourceRouter
• SoundThinking hosts, secures, monitors, and maintains ResourceRouter application software and data
• Customer Support:
o SoundThinking standard ResourceRouter customer support includes support via email, chat, and phone 24 hours a day, seven days a week

Page 168 of 375 ends

SoundThinking is pleased to offer this proposal to the MPD as part of our ResourceRouter Early Adopter Program. The benefits of the EAP include opportunities to:
• Deploy ResourceRouter in a mutually agreed coverage area • Shape ResourceRouter product direction and roadmap
• Opportunity to suggest ResourceRouter product improvements to better meet your agency’s needs
• Preview and provide feedback on new ResourceRouter features and functionality • Significant ResourceRouter license discounts

The requirements to become a ResourceRouter EAP customer include:
• Sign up for the program by April 30, 2024
• Participate in ResourceRouter product forums
• Be willing to talk to other agencies about your experiences • Act as a “showcase site” for prospective ResourceRouter customers • Execute a SoundThinking Master Service Agreement

Page 169 of 375 ends

Price Proposal for Montebello, CA
©2024 4
Company History
SoundThinking is a public safety technology company that combines transformative solutions and strategic advisory services for sound decisions, to make neighborhoods safer and improve community confidence. SoundThinking was founded in 1995 (as ShotSpotter, Inc.) and provides safety solutions including community-first patrol management, gunshot detection, investigative lead generation, concealed weapons detection, and digital case management with a vision to enhance safety in public and private sectors. SoundThinking is the world leader in gunshot detection, with over 1,000 square miles operational; more than 14 million incidents reviewed; and 40 issued patents. SoundThinking is a publicly traded corporation (NASDAQ: SSTI) with approximately 300 full-time employees and is headquartered in Fremont, California.

SoundThinking’s SafetySmart Platform
The SafetySmart platform brings together specialized software and objective data to help law enforcement and civic leadership better protect their communities by ensuring the right resources are provided when and where they are needed most. As a trusted partner to many law enforcement agencies, SoundThinking has been both a firsthand witness and participant in the evolution of policing as it faces increasing challenges, such as staffing shortages, aging technologies, and exponential growth in data (as well as the need to access, analyze, and share data). In response to these challenges, SoundThinking has developed our SafetySmart platform that provides a range of tools beyond gunshot detection to help law enforcement agencies operate and collaborate more efficiently.

The SafetySmart platform brings the power of digital transformation to law enforcement.

Together or separately, these data-driven solutions act as a force multiplier and help drive deeper community engagement by delivering better information, enabling better decisions, and driving better outcomes, for more efficient, effective, and equitable policing.

Page 170 of 375 ends

Price Proposal for Montebello, CA
©2024 5
ResourceRouter Solution Overview
ResourceRouter helps agencies dynamically optimize department and patrol resources, activities, and analytics to better align with the priorities of the department, city, and local community.

Crime Risk and Resource Planning
ResourceRouter automatically learns what is important for each crime type and provides recommendations on where and when to focus the resources an agency has available. This enables a more precise deployment of resources for maximum effectiveness.

Directed Patrols are automatically generated at the start of each shift. Top crime risks for particular areas are plotted as colored boxes on a city map for the upcoming shift. Each patrol area measures 250m by 250m and is color-coded according to highest probability crime type.

Analysts can add custom patrols or suppress recommended patrols as needed based on incoming intelligence and agency objectives.

Figure 1. Color-Coded Directed Patrols

Page 171 of 375 ends

Price Proposal for Montebello, CA
©2024 6
Crime Models
ResourceRouter allows the agency to define crime models based on the top priorities in their jurisdiction. Each crime model has a crime type, such as gunfire, homicide, aggravated assault, burglary, or motor vehicle theft. With the exclusive integration between ShotSpotter and ResourceRouter, gunfire risk assessment is based on validated historical gunfire data from the MPD’s coverage area, enabling far more accurate modeling than other less precise data sources. Each crime type can be assigned a weight based on severity and patrol efficacy which allows the agency to prioritize crime types based upon the impact each has on the community:

Figure 2. ResourceRouter Crime Models
ResourceRouter can use police crime data and other non-crime data sets to generate crime risk assessments. The only required data set is the historical crime data, however, additional datasets can be incorporated to enhance the assessments. Some of the datasets that can augment the historical crime and calls for service data are:
• ShotSpotter gunfire data (a unique feature for ShotSpotter customers that enhances gun violence patrol plans and deterrence capabilities)
• Seasonality (time of month, day of week, time of day, etc.) • Upcoming and recurring temporal events (holidays, sporting events, etc.)

Please note, ResourceRouter does not access or use any personally identifiable information contained within the MPD’s Record Management System (RMS). It is focused on assessing the risk probability of where and when a crime might occur, not who will commit the crime. It uses the data sources listed above to create the crime risk plans so that the MPD can focus their best resources, at the most precise locations, at the most accurate times.

Page 172 of 375 ends

Price Proposal for Montebello, CA
©2024 7
Patrol Visits
ResourceRouter will be configured to generate directed patrol recommendations based upon available resources within the jurisdiction. During initial set-up, the agency configures an agreed upon number of directed patrols per area that is determined by available resources, number of desired patrol area visits, and percentage of patrol time available to execute patrols. After analyzing crime across the jurisdiction, ResourceRouter calculates the overall crime risk for each area against the predetermined resource availability, sorts these areas from highest to lowest relative risk, and selects the patrol areas to be patrolled by those available resources.

This process maximizes the impact of patrols by recommending the right number of patrol areas given available patrol resources and estimated availability for patrol area visits. These features provide agencies the ability to maximize operational efficiency and provide data-driven resource allocation facilities.

Adaptive Activities
Adaptive activities provide officers with a selection of preferred crime deterrence activities which are agency-configurable for each crime type. This allows command staff and analysts to design targeted responses to specific crime types in addition to adding, testing, and verifying the efficacy of selected activities based on best practices and feedback from officers and the community.

Command Staff/Analyst User Experience
Command staff and analysts use the SoundThinking InSight tool to view directed patrol data.

Once the user logs in, a map of their area and the directed patrols for that area appear:

Figure 3. ResourceRouter Directed Patrols
Command Staff/Analysts can view directed patrols for a single shift or over a period of time and can filter patrols based on patrol type, area, and date/time; include or exclude suppressed patrols from view; and choose between multiple map views (streets or imagery); and upload custom agency-specific overlays. There are also facilities to create ad hoc patrols for the current

Page 173 of 375 ends

Price Proposal for Montebello, CA
©2024 8
shift or over a period of time to direct officers to special assignments such as community events, school safety patrols, festivals, business checks, or incident follow up.

Command Staff/Analysts can use heatmaps and other data visualization tools to quickly aggregate patrol dosage information to see where patrols have occurred over a previous period of time as well as save, print, download, or schedule reports based on displayed data.

Patrol Officer User Experience
Officers access ResourceRouter on MDTs or smartphones through the ResourceRouter app which is available for iOS, Android, and Windows. When GPS is available, the application will generate a visual and audible alert shortly after an officer enters a directed patrol area to prompt whether the officer wants to start that patrol. ResourceRouter provides the officer with a quick briefing of high probability crime risks, risk terrain factors, and recent crime events for the patrol area. If GPS is not available, the officer can choose to manually start a directed patrol when entering a patrol area.

ResourceRouter provides the agency-defined activities to use during the patrol based on the highest probability crime risk. Once the officer chooses an activity and begins the patrol, the application displays a 15-minute countdown timer to help the officer spend the recommended time in the patrol area. During the patrol visit, the officer can record a number of agency-defined observations to provide feedback to command staff. If the officer leaves the patrol area, the timer pauses. If the officer reenters the patrol area within a pre-determined time period, the timer resumes. If the officer does not reenter the patrol area, the timer stops and ends the patrol visit. The officer can also end a patrol visit at any time.

Figure 4. ResourceRouter

Page 174 of 375 ends

Price Proposal for Montebello, CA
©2024 9
Patrol Activity Insights
ResourceRouter provides useful insights to analysts, command staff, and supervisors who need to track and measure how effective individual officers and teams have been in meeting planned objectives for proactively visiting directed patrol areas.

Reporting
The robust suite of reports provides a quick overview of patrol activity over a specified period of time such as shift, week, month, quarter, or year. The reports provide important patrol feedback such as:
• Directed patrol summaries and patrol data needed to review and analyze officer activity for an individual shift including name, start time, chosen activity, and time spent • Insight into which crime types have received the most focus and to determine if the time spent is consistent with agency priorities
• Quick comparison of officer activity, crime types receiving the most focus, and chosen activities being deployed to help deter crime
• Recorded patrol activities or observations, such as community interactions, business visits, non-working streetlights, abandoned cars, gang graffiti, follow-up request, etc.

This improved visibility helps agency leadership make more informed resource deployment decisions, optimize patrol strategies, and improve officer accountability to more effectively drive crime deterrence. Reports can be viewed in Insight, downloaded in PDF format, or scheduled to be emailed to desired recipients.

Figure 5. Sample Shift Report

Page 175 of 375 ends

Price Proposal for Montebello, CA
©2024 10
ResourceRouter Onboarding Services
SoundThinking will provide a series of onboarding services to prepare the MPD to maximize the value of the ResourceRouter crime risk and resource management system. These standard onboarding steps will be refined to best serve the MPD and the ResourceRouter users in the City of Montebello. ResourceRouter onboarding services are designed to:
• Ensure successful ResourceRouter deployment (go-live) • Ensure full use of the ResourceRouter features and functions • Ensure the MPD’s Best Practices are refined, as needed, to respond most effectively to the crime risk and resource management data being delivered for the coverage area • Maximize the value of the ResourceRouter service to the police department and the citizens of the City of Montebello

Getting Started
Prior to contract execution, a Customer Success Director will begin working with the Department project team to plan the ResourceRouter onboarding process. The process is initiated with an onsite Customer Kick-Off Meeting to bring all stakeholders together to review the goals and objectives of the program, lay out the key steps in the implementation process, agree on a targeted activation date (go-live) for the coverage area, and establish a communications protocol for ongoing communication and collaboration throughout the onboarding process.

SoundThinking will schedule Biweekly Status Calls with the MPD’s Program Manager and other project leaders to maintain regular communication regarding the status of all project tasks throughout the implementation process. The Customer Success Director will remain engaged with the MPD for the duration of our relationship.

Best Practices
Early in the Customer Onboarding Process, the Customer Success team, led by the assigned Customer Success Director, will work with the MPD’s Program Manager and other project leaders to schedule and conduct a series of Best Practices sessions. These Best Practices sessions are designed to assist the MPD in establishing response protocols and procedures for managing the crime risk and resource management system that will become available to the agency upon activation of the ResourceRouter service. These sessions are built upon the Customer Success Team’s knowledge of those best practices that have proven to be most effective in ResourceRouter customer sites across the country. SoundThinking will customize and conduct these critical Best Practices sessions for each of the following groups of users involved in the use of the program in the targeted coverage area:
• Program Management
• Field Operations/Patrol
• Intelligence and Crime Analysis

Page 176 of 375 ends

Price Proposal for Montebello, CA
©2024 11
User Training
SoundThinking will assign a Customer Success Director to the MPD to ensure that wide- ranging, but consistent, quality best practices training is delivered based on the MPD’s needs to maximize the value of our service. The assigned Trainer will conduct a Training Orientation with the MPD’s Program Manager to ensure all users are properly trained on the relevant applications. The Trainer will work with the agency to tailor an onsite training program that addresses the unique needs and/or scheduling constraints of the MPD users. In preparation for the planned cutovers, the Trainer will train each group of users on the use of the ResourceRouter application. The training will be provided through a combination of remote instructor-led live training, train-the-trainer, and on-line recorded computer-based training.

Agency Metrics/KPIs (Key Performance Indicators)
The Customer Success team members, led by the assigned Customer Success Director, will work with the agency Program Manager and Command staff to review, define, and adopt a set of agency metrics, or Key Performance Indicators (KPIs), to establish and monitor the efficacy of the ResourceRouter service and related agency Best Practices. It is important to ensure that the agency and all stakeholders have visibility (and routines in place) to track the program metrics or KPIs needed to monitor the status of the program and to make fully informed decisions regarding resources, response protocols, and the best practices to drive success.

Onsite Support During Service Activation (Go-Live)
Prior to cutover, the SoundThinking team will facilitate an introduction to our Support organization to review the support process and introduce the designated Technical Support Engineer to the MPD. On the day of ResourceRouter service activation to a live production status, the Customer Success Director will be onsite to ensure that the transition is smooth, that the established best practices surrounding the use of SoundThinking’s tools and services are being implemented as planned, and that user questions are answered quickly. Following system activation, the designated Technical Support Engineer will facilitate a series of Status Calls with the MPD to review the performance of the service. The Customer Success Director will continue to work with the MPD to review the results being achieved by each group of users involved.

Page 177 of 375 ends

Price Proposal for Montebello, CA
©2024 12
Pricing
The below Early Adopter Pricing (EAP) assumes that ResourceRouter will provide patrol plans of major crime types within the Montebello’s jurisdiction, based on historical crime data.

ResourceRouter: One-Year Term
Description Annual Fees
ResourceRouter Annual Subscription Fee $29,500
Annual Fee Subtotal $29,500
Description One-Time Fees
ResourceRouter One-Time Service Initiation and Onboarding $15,000 One-Time Fee Subtotal $15,000
Total $44,500

ResourceRouter: Three-Year Term
Year
One
Year
Two
Year
Three
Three-Year
Total
ResourceRouter Annual Subscription Fee $29,500 $29,500 $29,500 $88,500 Annual Subtotals $29,500 $29,500 $29,500 $88,500
ResourceRouter Service Initiation and
Onboarding One-Time Fee $15,000 N/A N/A $15,000
Multi-Year Term Commitment Waiver* ($15,000) N/A N/A $($15,000) One-Time Fee Subtotals $0 $0 $0 $0
Annual Totals $29,500 $29,500 $29,500 $88,500
*One-Time Fee waived based on a minimum three-year term commitment. Please refer to the Pricing Assumptions for details.

Payment Terms
Payment for the service initiation, onboarding, and subscription shall be as follows:

One-Year Payment Terms
• 50% of fees due upon execution of agreement $22,250
• 50% of fees due upon ResourceRouter service activation (live) status $22,250

Three-Year Payment Terms
• 50% of Year 1 fee due upon execution of agreement $14,750 • 50% of Year 1 fee due upon ResourceRouter service activation (live) status $14,750 • 100% of Year 2 fee due prior to first anniversary of ResourceRouter live status $29,500 • 100% of Year 3 fee due prior to second anniversary of ResourceRouter live status $29,500

Page 178 of 375 ends

Price Proposal for Montebello, CA
©2024 13
General Pricing Assumptions
This pricing is submitted based on the following assumptions:
• The services will be delivered under the terms of the SoundThinking Master Services Agreement to which this proposal will be attached as Exhibit A (see Attachment 1 of this proposal).
• This pricing does not include any state or local taxes; if taxes are applicable, we will be happy to provide an amended price quotation upon request. • This pricing remains valid for ninety (90) days from the date of this proposal.

ResourceRouter Pricing Assumptions
This pricing is submitted based on the following assumptions:
• This pricing assumes that the MPD agrees to deploy ResourceRouter as part of the Early Adopter Program (EAP) described on page 3 of this proposal. • This pricing assumes that the ResourceRouter deployment will support an agency with up to 99 sworn officers. If desired, the MPD may expand beyond this number of sworn officers for an additional fee.
• This pricing does not include any fees that may be assessed by any third-party vendors for access to the MPD’s historical crime data.
• The Service Initiation fees include access to a maximum of three (3) third-party data sources.
• The Multi-Year Contract pricing is contingent upon SoundThinking receiving a three-year contract commitment allowing us to invoice automatically for each annual subscription term over the three years of the agreement, without any requirement for obtaining additional approvals, purchase orders, or notifications. • The MPD must provision network access to meet SoundThinking minimum specifications and requirements for all computers (PCs and MDCs) that will access the ResourceRouter service.

Page 179 of 375 ends

Page 180 of 375 ends

© SoundThinking 2024 soundthinking.com 39300 Civic Center Drive, Suite 300 Fr emont, CA 94538
Sole Source Justification
To whom it may concern:

P
lease accept this letter and information contained within as confirmation that SoundThinking is the worldwide sole-source vendor of the ResourceRouter™ patrol management, community engagement, and risk forecasting solution. ResourceRouter is exclusively offered by SoundThinking on a subscription basis with a service offering that includes customized configurations, advanced crime models, in-person onboarding, training for all users, and ongoing professional support and consultative services. SoundThinking is the only vendor operating in the U.S.

Public Safety Market delivering a software product with the combined capabilities listed below.

ResourceRouter is the only patrol management and risk forecasting software product that:
• Incorporates multiple crime analysis theories and statistical models, including concepts such as aoristic temporal analysis, seasonality, risk-terrain modeling, near-repeat patterns, and collective efficacy, to best forecast when and where crimes have a high probability of occurring. • Uses an allocation engine that introduces randomization in the placement of directed patrol areas. This minimizes the potential for over-policing and ensures that historically under-patrolled areas receive appropriate attention.
• Ca
ptures location and dosage information only when an officer activates a patrol, to drive intentional and proactive patrols in the designated patrol area. This eliminates capturing officer activity solely based on lo
cation while providing agencies with accurate measurement and analysis of the impact of proactive crime prevention activities and enhanced officer accountability. • A
ctively promotes officer engagement by sending alerts of nearby directed patrol areas; provides pre-patrol br
iefings to provide additional intel on each patrol area; and provides visible time tracking to drive more effective policing throughout the jurisdiction.
• Recommends specific agency-defined activities to officers depending on what crime or event types the officer is addressing, providing agencies critical feedback on the effectiveness of their crime prevention strategies. • Solicits and collects field observations for near real-time direct feedback to analysts, supervisors, and command staff on what officers are seeing in directed patrol areas. • Offers exclusive integration with SoundThinking’s ShotSpotter application to support gunfire risk assessment based on validated historical gunfire data from the customer’s coverage area, enabling far more accurate modeling than other, less precise data sources.
• Provides ShotSpotter customers access to SoundThinking’s InSight™ tool, a powerful dashboard that brings together data visualization, analysis, and reporting on directed patrol activity to provide heatmaps of proactive officer activity, trend reporting, and the ability to import and export datasets and save and share workspaces.

W
e are honored to support your efforts to reduce crime while enhancing community relations and appreciate the opportunity to serve you. If we can answer any questions or provide additional support information, please let us know.

S
incerely,
E
rin Edwards
Senior Vice President
SoundThinking, Inc.

Phone: (323) 559-6506
[email protected]

ATTACHMENT B

Page 181 of 375 ends

ATTACHMENT C

Page 182 of 375 ends

Page 183 of 375 ends

ITEM # 6

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Paul Espinosa, Police Chief

SUBJECT: AUTHORIZE THE PURCHASE OF POLICE AND PARKS AND

RECREATION VEHICLES

DATE: March 27, 2024

RECOMMENDATION(S):

It is recommended that the City Council:

1. Approve the purchase of five (5) vehicles for the Police Department to include one (1) Administration Division vehicle and four (4) Investigations Division vehicles; and

2. Approve the purchase of one (1) Parks and Recreation Department vehicle to replace a vehicle totaled; and

3. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $45,000 in Account No. 100-70-700-6082 (General Fund, Parks and Recreation, Administration, Vehicle Purchase); and,

4. Declare the vehicles to be replaced as surplus and authorize the City Manager to dispose of them as per the City's Municipal Code and related administrative policies; and,

5. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Staff has conducted research on available vehicles suitable for the Police Department's Administration and Investigations Divisions, and have received quotes from several local area dealers (i.e., Ford of Montebello, Longo Toyota of El Monte, Diamond Honda of City of Industry). Due to the nature of the vehicles being requested -- non-patrol and suitable for investigative work -- it was necessary to seek out local area car dealers vs. utilizing a national "master contract" as has been done with other vehicle purchases. Finance and Police Department Staff contacted numerous area car dealerships, seeking out available vehicles and also to determine the best price, settling on the three local dealers noted

Page 184 of 375 ends

CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2024

Page 2 of 4 ends

above.

The total amount to acquire the Police Department vehicles is $238,600 (Attachments A, B and C), with an additional $36,200 necessary to properly outfit them (i.e, communications equipment, mobile data computers, emergency lights, etc., Attachment E). In addition, because Staff have encountered dramatic price increases and delivery delays in recent years due to post-pandemic related supply chain issues, an additional twenty percent (20%) in contingency funds authority is being requested in the event of unforeseen delays and/or cost increases. The total purchase amount requested for the five (5) Police Department vehicles is $329,800 ($238,600 for vehicle purchase, $36,200 for equipment and $55,000 in contingency).

The recommended action would result in the acquisition of two (2) Ford Explorers, one (1) Ford F150, one (1) Honda Accord and one (1) Toyota Tacoma for the Police Department's Administration and Investigations Divisions. Sufficient appropriations for these vehicles were included in the Fiscal Year 2023-24 adopted budget. As part of budget development, the Police Department was provided funding -- utilizing Asset Forfeiture Funds -- to purchase the necessary vehicles (Account No. 230-99-847-6082, Asset Forfeiture, Department of Justice, Vehicle Purchase).

For the Parks and Recreation Department, a budget amendment in the amount of $45,000 is necessary to purchase a replacement vehicle (Account No. 100-70-700-6082 (General Fund, Parks and Recreation, Administration, Vehicle Purchase). Recently, one of the Department's utility trucks (2008 Ford Ranger) was declared a total loss due to an accident. Staff have contacted the City's insurance provider and have filed a claim for loss. After the deductible is paid, the City will receive the replacement value of the vehicle. Staff was able to locate a vehicle utilizing National Auto Fleet Group through the Sourcewell Contract 091521-NAF (Attachment D).

BACKGROUND/DISCUSSION:

The Police Department's Administration Division's Captain's vehicle is due for replacement due to the high mileage and the increasingly costly repairs needed to maintain it. The current vehicle is a 2016 Chevy Tahoe that command staff utilize during their on-duty hours and in the event they are called out on a critical incident. As a result, it is becoming expensive to maintain. The requested vehicle would replace a 2016 Chevrolet Tahoe (City Identification # 116155), with mileage of approximately 125,000.

The Investigations Division, consisting of Detectives, conducts a great deal of surveillance activities that require dependable vehicles. These Detectives are on call 24 hours a day and require the use of a take-home vehicle, which allows them to respond at a moment’s notice. Due to the nature of their assignment, Detectives are also tasked with locating and apprehending violent offenders in the community or those who have fled to avoid capture for crimes committed in the City of Montebello.

Vehicle repairs and a lack of spare vehicles significantly hinder the ability of Detectives to effectively perform their duties. There are instances when investigations are conducted with vehicles not suitable for surveillance. The nature of use and age of the

Page 185 of 375 ends

Montebello City CouncilMarch 27, 2024

Montebello City Council
March 27, 2024