CITY OF MONTEBELLO
REGULAR MEETING
MINUTES
WEDNESDAY, MAY 8, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
Mayor Peralta called the meeting to order at 6:04 p.m.
ROLL CALL
Members present were Mayor Peralta, Mayor Pro Tem Melendez, Councilmember Jimenez, Councilmember Torres, and Councilmember Tamayo. Treasurer Matanga was also present. City Clerk Jimenez was absent.
City Attorney Arnold Alvarez-Glasman, City Manager Raul Alvarez, Assistant City Manager Arlene Salazar, Senior Deputy City Clerk Kimberly Guillen, Deputy City Clerk Nelly Ochoa and Department Directors Michael Solorza, Cesar Roldan, Ramon Figueroa, David Sosnowski, and Acting Transit Director John Soria were present.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
City
Attorney Alvarez-Glasman announced the closed session items and stated that Item No. 3 was being pulled as there was no update.
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
None.
CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:
Mayor Peralta recessed the meeting into Closed Session at 6:05 p.m. to consider Item No. 1 and Item No. 2 in Closed Session items:
May 8, 2024: City Council Meeting Minutes Page 2 of 9
1. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Negotiators: Raul Alvarez, City Manager, and Ramon Figueroa, Human Resources Director Employee Groups: SMART-TD
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2) subject to (e)(1) One matter
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: Topgolf Site
City’s Negotiators: Raul Alvarez, City Manager
Negotiating Party: Topgolf Montebello
Under negotiation: Terms of Lease
REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION
CLOSED SESSION REPORT
Mayor Peralta reconvened the meeting at 7:00 p.m.
All five members were present to discuss all Closed Session items. City Attorney Alvarez-Glasman provided the following report to City Council: Item No. 1, a briefing was provided to City Council, no action was taken, and is on the regular agenda for consideration of final action; Item No. 2, a briefing was provided to City Council, no action was taken and nothing further to report; Item No. 3 was not discussed.
INVOCATION
Led by Monica from the Local American Legion.
PLEDGE OF ALLEGIANCE
Led by Jen
ny from the Local American Legion.
CORRECTIONS TO THE AGENDA - CITY MANAGER
City Manager Alvarez pulled Item No. 16 from the agenda; the item will be discussed at a future meeting.
CEREMONIAL ITEMS/PRESENTATIONS
4. CITIZEN OF THE MONTH - RICHARD SANCHEZ
Presented by Mayor Peralta.
5. ASIAN PACIFIC HERITAGE MONTH
Presented by Mayor Peralta.
6. NATIONAL PET MONTH
Presented by Mayor Peralta.
7. NATIONAL BIKE MONTH
Mayor Peralta announced that the item would be moved to the next meeting.
8. MENTAL HEALTH MONTH
Presented by Mayor Peralta.
May 8, 2024: City Council Meeting Minutes Page 3 of 9
9. MOTORCYCLE SAFETY AWARENESS MONTH
Presented by Mayor Peralta.
10. NATIONAL POPPY DAY
Presented by Mayor Peralta.
11. NATIONAL MILITARY APPRECIATION MONTH
Presented by Mayor Peralta.
12. NATIONAL PUBLIC WORKS WEEK
Presented by Mayor Peralta.
13. MUNICIPAL CLERKS WEEK PROCLAMATION
Presented by Mayor Peralta.
14. FISCAL YEAR 2024-25 PROPOSED BUDGET OVERVIEW
Presented by Director of Finance, Michael Solorza. Director Solorza presented a proposed budget overview that highlighted where the City currently is at with the budget season for the 2024-2025 fiscal year. He stated that he hoped to have the budget adopted at the City Council meeting on June 12th.
Councilmember Tamayo had a question about whether the insurance in fixed costs would continue to rise. Director Solorza explained that the insurance broker sends premium estimates, and he budgets with the highest range, which includes all the extensive mark-ups.
Councilmember Torres was curious about how the City ensures that they are receiving services for the contracts they have and asked if contracts were audited or reassessed to find savings in those places. Director Solorza explained that every department was responsible for their contracts and there is invoice review at the department level. Director Solorza further stated that the savings had been used to expand services for the community and to increase salaries to be closer to market level. He also asked staff to provide a more in depth overview about the positions the departments were asking to be added. He also wanted staff to speak about how certain initiatives such as the tree study and GIS mapping fit into this upcoming budget. City Manager Alvarez clarified that they are not captured in this budget as they are grants they were projected to apply for and would be projected in the next budget cycle. Councilmember Torres also requested to get clarification on the variance in the proposed budget for transit. Director Solorza and City Manager Alvarez stated they would come back with an answer in the next meeting. Lastly, Councilmember Torres stated that it was great to see that Hilton Garden Inn was bringing in revenue to the City and asked about when payments would fall off. Director Solorza stated he would come back with information about the debt service and the additional revenue it would bring.
Mayor Pro Tem Melendez had a question about Home2Suites and what the City would be looking at once the debt service ended. Director Solorza clarified that the proposed budget for 2024-2025 included the debt service and stated that a portion of the surplus would go to the General Fund. Mayor Pro Tem Melendez also inquired about when we would see the first revenue projections for TopGolf and Director Solorza said it would take at least six (6) months. Mayor Pro Tem Melendez lastly asked about the projection for capital improvement projects for the Public Works Department. Director Solorza stated that the Public Works Director was currently working on it and he hoped to provide that information in the next two weeks.
Councilmember Jimenez asked about the Police Department sub-station being built in the South side and Director Solorza clarified that it was not included in this budget as there was no supplemental request provided. City Manager Alvarez stated he would circle back with more information once he spoke to Chief Espinosa.
Mayor Peralta asked if the $900,000 funding from the Marketplace in Monterey Park projected the tax measure that Monterey Park had recently enacted. Director Solorza stated that the $900,000 did not reflect anything extra with the tax sharing, but that he would follow-up.
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – May 8, 2024: City Council Meeting Minutes Page 4 of 9
Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
The City Clerk’s Office acknowledged five (5) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.
REGULAR BUSINESS
15. RECEIVE AND FILE THE CITY OF MONTEBELLO FINAL DRAFT OF THE AMERICANS WITH DISABILITIES
ACT (ADA) TRANSITION PLAN AND SELF-EVALUATION REPORT
RECOMMENDATION: It is recommended that the City Council:
1. Receive and File the City of Montebello Final Draft of the Americans with Disabilities Act (ADA) Transition Plan and Self-Evaluation Report prepared by Sally Swanson Architects, Inc.; and,
2. Take such additional, related action that may be desirable.
Sally Swanson, Principal-in-Charge Project Manager from Sally Swanson Architects, Inc. provided a presentation that included a brief description of a ADA Transition Plan, facilities and public right-of-way, and survey samples.
Councilmember Torres had a question about how long the plans are applicable before regulations are changed. Ms.
Swanson stated that the codes are set with minor changes that occur.
Mayor Pro Tem motioned, seconded by Councilmember Jimenez, to receive and file the item; the motion passed unanimously.
16. AWARD PROFESSIONAL SERVICES AGREEMENT NO. 4195 WITH CITIBOT FOR ARTIFICIAL
INTELLIGENCE (AI) CUSTOMER SUPPORT SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Award Professional Services Agreement No. 4195 to Citibot in an amount not-to -exceed Thirty-Two Thousand Dollars ($32,000) in year one, Twenty-Five Thousand Three Hundred Dollars ($25,300) in year two, and Twenty-Eight Thousand Six Hundred Dollars ($28,600) the year three;
2. Authorize the City Manager to execute the Agreement on behalf of the City; and
3. Take such additional, related, action that may be desirable.
Item was pulled.
17. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 2476 TO ADD CHAPTER 2.91 FOR
ELECTRONIC AND PAPERLESS FILING OF FAIR POLITICAL PRACTICES COMMISSION (FPPC)
CAMPAIGN DISCLOSURE STATEMENTS
RECOMMENDATION: It is recommended that the City Council:
1. Conduct a First Reading and Introduction of Ordinance No. 2476 (Attachment A) to add Chapter 2.91 for electronic and paperless filing of Fair Political Practices Commission (FPPC) Campaign Disclosure May 8, 2024: City Council Meeting Minutes Page 5 of 9
Statements for all City of Montebello elected and appointed officials, City Council candidates, campaign committee, and designated City staff; and
2. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
Item No. 28 was pulled by members of the public wishing to comment. Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, that Item No’s. 18-27 and Item No's. 29-30, be approved; the motion passed unanimously.
18. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 3848 WITH ADS ON THE MOVE, LLC TO PROVIDE
TURNKEY ADVERTISING SERVICES FOR THE MONTEBELLO BUS LINES ADVERTISING PROGRAM
RECOMMENDATION: It is recommended that the City Council:
1. Approve Amendment No. 1 to Agreement No. 3848 with Ads On The Move, LLC, a subsidiary corporation under Media Management Consultant Services, for an additional one-year (1) term, to provide the City of Montebello with turnkey advertising services for Montebello Bus Lines’ (MBL) advertising program; and
2. Authorize the City Manager and/or his designee to execute Amendment No. 1 on behalf of the City; and
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
19. APPROVE INCREASING THE NOT-TO-EXCEED AMOUNT OF THE BLANKET PURCHASE ORDERS WITH WAYNE ELECTRIC COMPANY AND RUSH TRUCK CENTERS OF CALIFORNIA, INC. TO PURCHASE
VARIOUS BUS PARTS/EQUIPMENT
RECOMMENDATION: It is recommended that the City Council:
1. Approve a change order to increase the total not-to-exceed amount, from $49,000 to $59,000, for a blanket purchase order established with Wayne Electric Company (Wayne Electric) to purchase maintenance-related bus parts, for Fiscal Year 2023-24; and
2. Approve a change order to increase the total not-to-exceed-amount, from $49,500 to $59,500, for a blanket established with Rush Truck Centers of California, Inc. (Rush Trucking), to purchase maintenance-related bus parts, for FY 2023-24; and
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
20. APPROVE PROFESSIONAL SERVICES AGREEMENT, NO. 4191, WITH "72 HOUR, LLC" (DBA NATIONAL
AUTO FLEET GROUP) TO PURCHASE TWO TRANSPORTATION DEPARTMENT SUPPORT VEHICLES
RECOMMENDATION: It is recommended that the City Council:
1. Approve Professional Services Agreement, No. 4191 with "72 Hour LLC" (dba National Auto Fleet Group), for a total not-to-exceed amount of two hundred forty-eight thousand, four hundred and ninety-two dollar ($248,492), to purchase two (2), Transportation Department – Corporate Shop support vehicles; and
2. Authorize the City Manager and/or their designee to approve change orders for up to ten percent (10%) of the total agreement amount; and
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
May 8, 2024: City Council Meeting Minutes Page 6 of 9
21. NOTICE OF INTENT TO ESTABLISH A QUIET ZONE AT RAILROAD CROSSINGS
RECOMMENDATION: It is recommended that the City Council:
1. Approve the Notice of Intent to establish a Quiet Zone at railroad crossings at South Vail Avenue, Maple Avenue, South Greenwood Avenue and South Montebello Boulevard; and,
2. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
22. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 1268 BETWEEN THE CITY AND SPRINTCOM, LLC FOR TELECOMMUNICATIONS EQUIPMENT LOCATED AT 901 VIA SAN CLEMENTE
RECOMMENDATION: It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No. 2 to Agreement No. 1268 to extend lease term between the City and SprintCom LLC; and,
2. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
23. ADOPT RESOLUTION 24-28 APPOINTING A MEMBER AND ALTERNATE(S) TO THE GOVERNING BOARD
OF THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT
POWERS AUTHORITY
RECOMMENDATION: It is recommended that the City Council:
1. Approve Resolution No. 24-28 appointing one primary board member and an alternate board member representing the City of Montebello to the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority; and,
2. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
24. APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4193 TO AMTECH ELEVATOR SERVICES TO
PROVIDE ELEVATOR MAINTENANCE AND REPAIR SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Award Professional Services Agreement No. 4193 to Amtech Elevator Services to provide elevator maintenance and repair services for a three (3) year term in a total not-to-exceed amount of $200,694; and,
2. Authorize the City Manager to execute the Agreement on behalf of the City; and,
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
25. APPROVE AMENDMENT NO.1 TO AGREEMENT NO. 3869 WITH PMC PLUMBING, INC.
RECOMMENDATION: It is recommended that the City Council:
1. Approve Amendment No. 1 to Agreement No. 3869 between the City of Montebello and PMC Plumbing for a One (1) Year Extension; and,
2. Authorize the City Manager to execute the Amendment on behalf of the City; and,
3. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
May 8, 2024: City Council Meeting Minutes Page 7 of 9
26. APPROVE PUBLICATION OF REQUEST FOR PROPOSALS NO. 24-17 FOR STORM AND SEWER LIFT
STATION MAINTENANCE SERVICES AND RELATED EQUIPMENT
RECOMMENDATION: It is recommended that the City Council:
1. Approve publication of Request for Proposals No. 24-17 for storm and sewer lift station maintenance services and related equipment; and,
2. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
27. APPROVE PUBLICATION OF REQUEST FOR PROPOSAL NO. 24-18 TO OBTAIN SERVICES FROM A
QUALIFIED CONSULTANT FOR SOLID WASTE MANAGEMENT SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Authorize staff to publish Request for Proposal (RFP No. 24-18) to obtain Solid Waste Management Services; and,
2. Take such additional, related action that may be desirable.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
28. ADOPT RESOLUTION NO. 24-30 APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN
THE CITY OF MONTEBELLO AND THE INTERNATIONAL ASSOCIATION OF SHEET METAL, AIR, RAIL, AND TRANSPORTATION WORKERS – TRANSPORTATION DIVISION (SMART-TD)
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 24-30 approving a Memorandum of Understanding (MOU) between the City of Montebello and the International Association of Sheet Metal, Air, Rail, and Transportation Workers – Transportation Division (SMART-TD); and,
2. Take such additional, related action that may be desirable.
The City Clerk’s Office acknowledged two (2) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.
Council commended everyone who worked on this item.
Councilmember Jimenez expressed her concerns about compliance issues and wanted clarification as to the one-year term of the contract. City Manager Alvarez clarified that the terms of the agreement were made by the negotiation team, and it was their prerogative to choose the length of the term.
Mayor Peralta motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
29. APPROVAL OF MINUTES: APRIL 10, 2024, CITY COUNCIL MEETING; APRIL 24, 2024, CITY COUNCIL MEETING; MAY 1, 2024, SPECIAL CITY COUNCIL MEETING
RECOMMENDATION: It is recommended that the City Council:
1. Approve said Minutes as is.
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
30. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-31 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MAY 8, 2024
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 24-31 approving the Warrant Register dated May 8, 2024.
May 8, 2024: City Council Meeting Minutes Page 8 of 9
Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.
PUBLIC COMMENTS - CONTINUED
AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
Councilmember Jimenez stated that she attended the League of Cities Conference in Sacramento a month ago.
COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
None.
• Georgina Tamayo, Councilmember
• David N. Torres, Councilmember
• Salvador Melendez, Mayor Pro Tem
• Angie M. Jimenez, Councilmember
• Scarlet Peralta, Mayor
CLOSED SESSION - CONTINUED
ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on May 22, 2024, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, May 5, 2024, no later than 6:00 p.m.
Kimberly Guillen, Senior Deputy City Clerk
May 8, 2024: City Council Meeting Minutes Page 9 of 9
Mayor Peralta adjourned in the memory of Lilian Cortez.
Mayor Pro Tem Melendez motioned, seconded by Mayor Peralta, to adjourn the meeting at 9:24 p.m.
THE MINUTES OF MAY 8, 2024 ARE HEREBY APPROVED AND ADOPTED ON THIS 22TH DAY OF MAY 2024.
EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.
• CITY OF MONTEBELLO FORECASTED AGENDA