Montebello City Council
May 22, 2024

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

assessments. Upon approval, staff will work with the County of Los Angeles to transmit the requisite documentation to place the assessment on the property owner’s annual property tax bill.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

The City Council will consider approval of a resolution establishing the City’s intention to levy an assessment for the operation and maintenance of the sewer and storm drain pump stations installed as part of the Natasha Lane housing development and requests the preliminary review and comments of the draft engineer’s report for the assessment district. Continued assessment of the properties benefiting from these improvements is necessary to offset the cost of maintenance, operation, and replacement.

ATTACHMENT(S)

1. Attachment A - Resolution No. 24-32

2. Attachment B - DRAFT Engineer's Report

3. Attachment C - DRAFT Public Hearing Notice

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ATTACHMENT A
RESOLUTION NO. 24-32

RESOLUTION OF THE CITY OF MONTEBELLO SET TING A PUBLIC

HEARING ON THE PROPOSED LEVY OF ANNUAL ASSESSMENTS FOR

SEWER PUMP STATION AND STORM DRAIN PUMP STATION

OPERATION, MAINTENANCE, AND CAPITAL RESERVE FOR THE

PROPERTIES LOCATED ALONG NATASHA LANE AND REVIEWING
DRAFT ENGINEER’S ESTIMATE AND ANNUAL INCREASES IN THE

AMOUNTS THEREOF AND PROVIDING FOR ELECTION THEREON

RECITALS

WHEREAS, the City Council (“City Council”) of the City of Montebello (“City”) proposes to levy the annual assessment for the properties 1 to 20 located along Natasha Lane (see Exhibit “A”), for the Sewer Pump Station and Storm Water Pump Station Operation and Maintenance District (hereinafter referred to as the District) pursuant to the provision of Division 15, Part 2, of the Streets and Highways Code of the State of California; and

WHEREAS the City of Montebello’s Engineering Division of the Department of Public Works has prepared the Engineer’s Annual Levy Report (“Report”) for the District known and designated as the Natasha Lane Sewer Pump Station and Storm Water Pump Station District No. 2005-02 of the City of Montebello (“District”), pursuant to the Landscaping and Lighting Act of 1972, Part 2 (commencing with Section 22500) of Division 15 of the Streets and Highways Code (“Act”), for the installation, operation, maintenance and servicing of sewer and storm drain pump stations and any appurtenant improvements as set forth in Section 22525 of the California Streets and Highways Code (“Improvements”); and
WHEREAS, the Provisions of Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620).

WHEREAS the City Engineering Division of the Department of Public Works has filed a preliminary report regarding the assessments to be levied and collected from the owners of assessable property within the District to pay the costs of the installation, operation, maintenance and servicing of the sewer pump station and the storm drain pump station, and any appurtenant improvements, and that report has been presented to and considered by the City Council; and

WHEREAS, it is necessary that the City Council adopt a resolution of intention pursuant to Section 22587 of the Streets and Highways Code to, among other things, fix and give notice of the time and place of a public hearing on the formation of the proposed District and levy of assessments.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Montebello as follows:

RESOLUTION NO. 24-32

SECTION 1: That the above recitals are all true and correct and are hereby incorporated herein.

SECTION 2. Findings. The City Council of the City of Montebello finds that:
a) The foregoing recitals are true and correct;
b) The Draft Engineer’s Report (the “Report”) contains all matters required by Sections 22565 through 22574 of the Streets and Highways Code and may, therefore, be approved by the City Council;
c) The assessments which are proposed to be levied on all parcels of assessable land within the Natasha Lane Sewer Pump Station and Storm Water Pump Station Assessment District are based on special benefits conferred upon each such parcel from the payment of the cost of the installation, operation, maintenance and servicing of the sewer and storm water pump station, and associated improvements; d) The proportionate special benefit derived by each such parcel has been determined in relationship to the entirety of the capital cost of the installation, operation, maintenance, and servicing of the Sewer Pump, Stormwater Pump Station, and appurtenant improvements; and e) The amount of the assessment which is proposed to be assessed on each such parcel is based upon and will not exceed the reasonable cost of the proportional special benefit conferred on that parcel.

SECTION 3: The City Engineer is hereby ordered to file with the City Council a preliminary report relating to the FY 2024-2025 levy of annual assessments for said District in accordance with the provisions of Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the Streets and Highways Code of the State of California.

SECTION 4: Upon completion, said report shall be filed with the City Clerk who shall then submit the same to this City Council for its consideration pursuant to Section 22623 of said Streets and Highways Code.

SECTION 5. Intention. The City Council declares that it intends to levy assessments on all lots and parcels of assessable land proposed to be included in the Natasha Lane Sewer Pump Station and Storm Water Pump Station Assessment District of the City of Montebello, as set forth in the Report. Those assessments will be collected at the same time and in the same manner as the County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments.

SECTION 6. Improvements. The Improvements shall include the maintenance of

RESOLUTION NO. 24-32

the following:
a) The maintenance of sewer and storm water pump stations and appurtenant improvements;
a) The installation of construction of any facilities which are appurtenant to any improvements listed in (a) which are necessary or convenient for the maintenance or servicing thereof including, but not limited to, pump equipment, piping, hoists and electrical facilities

SECTION 7. Formation of Assessment District. The distinctive designation of the proposed district is the Natasha Lane Sewer Pump Station and Storm Water Pump Station Assessment District of the City of Montebello. The boundaries of the territory included in the District are described and shown in the Report and the attached Exhibit.

The general location of the territory to be included in the District is Natasha Lane in the City of Montebello.

SECTION 8. Report and Assessments. The Report, which is on file with the City Clerk of the City Council, and which has been presented to the City Council at the meeting at which this resolution is adopted, is approved. Reference is made to the Report for a full and detailed description of the Improvements, the boundaries of Natasha Lane Sewer Pump Station and Storm Water Pump Station Assessment District and the proposed assessments upon assessable lots and parcels of land therein.

SECTION 9. Duration of Assessments and Inflation Increases and Election Thereon. The assessments shall be levied on all parcels of assessable property within Natasha Lane Sewer Pump Station and Storm Water Pump Station Assessment District, as identified in the Report, so long as the assessments are necessary to finance the Improvements specified in Section 3 and the maintenance and servicing thereof. The annual amount of the assessment to be levied on each parcel of assessable property in the District in each fiscal year may be increased by the percentage increase in the Consumer Price Index – All Urban Consumers for the Los Angeles; provided, however, that the amount of the assessment to be levied on any assessable parcel in any fiscal year shall not be increased by more than four percent (4%, based on March 12-month assessment), and the amount of the assessment to be levied on any parcel in any fiscal year shall not in any event exceed the actual total cost of the proportional special benefit conferred on that parcel.

SECTION 10. Hearing. The time and place of the public hearing required by Section 22587 through 22594 of the Streets and Highways Code concerning the levy of the proposed assessments is set for 6:00 p.m. on Wednesday, June 26, 2024 at the City of Montebello Council Chambers, located at 1600 W. Beverly Boulevard, Montebello, California, 90640.

SECTION 11. Notice of Hearing. The City Clerk is hereby authorized and

RESOLUTION NO. 24-32

directed to publish a copy of this Resolution in a newspaper of general circulation in said City. Said Publication shall be not less than ten (10) days before the date of said public hearing.

SECTION 11. For any and all information relating to the Procedures, protest procedures, documentation and/or information of procedure or technical nature, your attention is directed to the office listed below as designated:

Cesar Roldan
Director of Public Works
City of Montebello
APPROVED AND ADOPTED THIS 22
ND DAY OF MAY 2024.

Scarlet Peralta, Mayor

ATTEST: APPROVED AS TO FORM:

Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )SS:

CITY OF MONTEBELLO )

I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 24- 32 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 22 nd day of May 2024
and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

RESOLUTION NO. 24-32

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

EXHIBITS:
• Exhibit A – Boundary of Assessment District

ATTACHMENT B

CITY OF MONTEBELLO
ENGINEER’S REPORT
FOR

NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2
For
FY 2024-2025
Scarlet Peralta, Mayor
Salvador Melendez, Mayor Pro Tem
Angie Jimenez, Councilmember
Georgina Tamayo, Councilmember
David Torres, Councilmember

Engineer’s Report
May 22, 2024
Prepared by the City of Montebello – Engineering Division Cesar Roldan
Director of Public Works

CITY OF MONTEBELLO

2 ENGINEER’S REPORT
FOR

NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2
(FISCAL YEAR 2024-2025)
SECTION I: AUTHORITY FOR REPORT
This report is prepared pursuant to the provision of the Benefits Assessment Act of 1982.

Chapter 6.4 (commencing with Section 54703) of Part 1 of Division of Title 5 of the Government Code. The report for the maintenance and operation of the sewer pump station and storm water pump station benefits only the properties on Natasha Lane and covers the period July 1, 2024, through June 30, 2025.

SECTION II: PLANS
The Plans showing the locations of the sewer and storm water pump stations are illustrated herein as Exhibit A.

All of the above-mentioned items are on file in the Office of the City Clerk.

SECTION III: SPECIFICATIONS FOR MAINTENANCE
The sewer and storm water pump stations shall be maintained in such a manner as to always keep the systems in good working condition. The installation or construction of any facilities, parts, or systems associated to any improvements which are necessary or convenient for maintenance shall be initiated as required in a timely manner.

SECTION IV: PROJECT REVENUE & EXPENDITURES
2023-24 ACTUAL 24-25 PROJECTED
BEGINNING FUND BALANCE ($110,766.32) ($184,137.34)
Current Outstanding Deficit
REVENUE $17,696 $49,333.73
10-Year Plan to Reduce Outstanding Deficit $0 $18,413.73 Maintenance and Operation Expenses (Estimated) $12,896 $16,120 Administrative Costs (Staff, Consultant and La County Fees) $4,800 $4,800 Future Capital Reserve $0 $10,000
EXPENDITURES (ESTIMATED) $73,371.02 $20,920
Maintenance and Operation Expenses
Contractual Services
$16,120
Administrative Costs (Staff, Consultant and La County Fees) $4,800

BALANCE (END OF FISCAL YEAR)

3 Revenue Available ($5,422) ($134,803.61)
Anticipated Expenditures ($17,696) ($20,920)
ASSESSMENT DISTRICT RESERVE FUND BALANCE (184,137.34) ($155,723.61) SECTION V: DIAGRAM
A Diagram showing the Assessor’s parcel number and the dimensions of each lot or parcel of land within the District is on file in the Office of the City Clerk.

SECTION VI: ASSESSMENT
The improvements are to be funded by the levying of assessments on the benefiting properties. The “Municipal Improvement Act of 1913” and Article XIIID of the State Constitution require that assessments must be based on the estimated special benefit for the properties from the improvements. In addition, Article XIIID, Section 4, of the State Constitution requires that a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred in the parcel. It also requires that publicly owned property (which benefits from the improvements) are to be assessed. Neither the Act nor the State Constitution specifies the method or formula that should be used to apportion the costs to properties in any special assessment district proceedings. The responsibility for recommending the assessments per panel is an Apportionment Engineer, who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment of the assessment obligation. The City Engineer is hereby appointed as the Assessment Engineer.

All properties are assessed based on the Engineer’s Estimate. This estimate includes associated costs for each property based on property frontage along the street (Natasha Lane). In order to apportion the assessment to each parcel in direct proportion with the special and direct benefit which it will receive from the improvements, an analysis has been completed and the respective street frontage of each benefiting parcel is used as the basis for apportioning costs to each property within the Assessment District as follows:

4 NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2

ASSESSMENT ROLL

ASSESSMENT
NO.

BOOK PAGE PARCEL
NO.

FRONT

FOOTAGE
TOTAL
COST
1 6348 6 17 45.19 LF $2,689.25
2 6348 6 18 41 LF $2,439.91
3 6348 6 19 41 LF $2,439.91
4 6348 6 20 41 LF $2,439.91
5 6348 6 21 41 LF $2,439.91
6 6348 6 22 41 LF $2,439.91
7 6348 6 23 41 LF $2,439.91
8 6348 6 24 41.70 LF $2,481.56
9 6348 6 25 52 LF $3,094.52
10 6348 6 26 45.27 LF $2,694.01
11 6348 6 29 40.60 LF $2,416.10
12 6348 6 30 40 LF $2,380.40
13 6348 6 31 40 LF $2,380.40
14 6348 6 32 40 LF $2,380.40
15 6348 6 33 40 LF $2,380.40
16 6348 6 34 40 LF $2,380.40
17 6348 6 35 40 LF $2,380.40
18 6348 6 36 40 LF $2,380.40
19 6348 6 37 40 LF $2,380.40
20 6348 6 38 38.24 LF $2,275.66
TOTAL: 829.00 LF

$49,333.73

5 NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2

ADDRESS OF PROPERTY OWNERS
Assessor’s
Parcel No.

Property Address
6348-006-017 101 Natasha Lane
Montebello, CA 90640
6348-006-018 105 Natasha Lane
Montebello, CA 90640
6348-006-019 109 Natasha Lane
Montebello, CA 90640
6348-006-020 117 Natasha Lane
Montebello, CA 90640
6348-006-021 121 Natasha Lane
Montebello, CA 90640
6348-006-022 125 Natasha Lane
Montebello, CA 90640
6348-006-023 129 Natasha Lane
Montebello, CA 90640
6348-006-024 133 Natasha Lane
Montebello, CA 90640
6348-006-025 137 Natasha Lane
Montebello, CA 90640
6348-006-026 141 Natasha Lane
Montebello, CA 90640

NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2

6 ADDRESS OF PROPERTY OWNERS
Assessor’s Parcel
No.

Property Address
6348-006-029 136 Natasha Lane
Montebello, CA 90640
6348-006-030 132 Natasha Lane
Montebello, CA 90640
6348-006-031 128 Natasha Lane
Montebello, CA 90640
6348-006-032 124 Natasha Lane
Montebello, CA 90640
6348-006-033 120 Natasha Lane
Montebello, CA 90640
6348-006-034 116 Natasha Lane
Montebello, CA 90640
6348-006-035 112 Natasha Lane
Montebello, CA 90640
6348-006-036 108 Natasha Lane
Montebello, CA 90640
6348-006-037 104 Natasha Lane
Montebello, CA 90640
6348-006-038 100 Natasha Lane
Montebello, CA 90640

7 NATASHA LANE SEWER AND STORM WATER PUMP STATION
ASSESSMENT DISTRICT NO. 2005-2
EXHIBIT “A”

BOUNDARY MAP

ATTACHMENT C

CITY OF MONTEBELLO

PUBLIC HEARING NOTICE
NOTICE IS HEREBY GIVEN that the City Council of the City of Montebello will hold a Public Hearing in the Council Chambers located at Montebello City Hall, 1600 West Beverly Boulevard, Montebello, California, on Wednesday, June 26, 2023, at 6:00 p.m., or as soon as possible thereafter as the matter can be heard, to consider the following:

Levying the proposed assessments for the City’s Natasha Lane Sewer and Storm Water Pump Station Assessment District 2005-2 for Fiscal Year 2024-25:

Natasha Lane is a twenty-unit single family housing development, located south of Whittier Boulevard and east of Bluff Road. As part of the development, sewer and storm systems, including pump stations for both systems, were installed to accommodate the operation of the sewer lines and storm water systems.

The City is responsible for the operation and maintenance of these pumps stations. The special assessment district was initially established in 2005 when the development was constructed. This special assessment is added to the L.A. County Tax Roll annually. On June May 22, 2024, the City Council approved Resolution No. 24-32 initiating proceedings for the FY 2024-2025 levy of the annual special assessment and residents were notified on ________, 2024.

For those interested making public comments, you may address the City Council in person during the public comment period or public testimony period for Public Hearings by attending the Council Chambers located at Montebello City Hall, 1600 West Beverly Boulevard, Montebello, California on Wednesday, June 26, 2024, at 6:00 p.m. In addition, the City has created an email address [email protected] where the public can submit written public comments no later than Wednesday, June 26, 2024, at 3:00 p.m. These comments will not be read aloud but will be entered into the record and submitted to all members of the City Council. The email address for City Council meetings can be located on the City’s webpage under the City Clerk tab, https://www.cityofmontebello.com/department/administration/city- clerk-s-office.html.

If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council, at, or prior to, the public hearing.

More information about the assessment district is available by contacting the Public Works Department at 323-887-1460:
_________________________________
Kimberly Guillen, Sr. Deputy City Clerk
Dated: May 22, 2024
Date published: May XX, 2024

ITEM # 12

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director

SUBJECT: APPROVE LETTER OF ENGAGEMENT TO MASTER RETAINER AGREEMENT NO. 4000 WITH KOA FOR ENGINEERING SERVICES

FOR THE PLAZA DRIVE PAVEMENT REHABILITATION PROJECT

DATE: May 22, 2024

RECOMMENDATION(S):

It is recommended that the City Council:

1. Approve a Letter of Engagement to Master Retainer Agreement No. 4000 between the City of Montebello and KOA for Engineering Services for the Plaza Drive Pavement Rehabilitation Project for a not-to-exceed amount of $109,782; and

2. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $109,782 in Account No. 215-30-330-6040.96 (Proposition C, Public Works, Engineering, Contract Services Engineering Design Service); and

3. Authorize the City Manager to execute the Letter of Engagement on behalf of the City; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

KOA Corporation (KOA) executed Master Retainer Agreement No. 4000 with the City, whereby the total aggregate sum of all engagement letters executed under the agreement shall not exceed $2.0 million. The City solicited a cost proposal from KOA for a pavement rehabilitation project for Plaza Drive in a not to exceed the amount of $109,782. The recommended action includes amending the Fiscal Year 2023-24 budget by increasing appropriations by $109,782 in Account No. in 215-30-330-6040.96 (Proposition C, Public Works, Engineering, Contract Services Engineering Design Service).

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

BACKGROUND/DISCUSSION:

On February 13, 2023, the City Council authorized execution of the Exchange Agreement and Assignment of Federal Surface Transportation Program-Local and Highway Infrastructure Programs Funds. This agreement is mandated by the Los Angeles County Metropolitan Transportation Authority (Metro) for the designation of proposed projects.

The proposed project entails the resurfacing of Plaza Drive between Montebello Boulevard and San Gabriel Boulevard, leveraging Proposition C Metro Local Return Funds. Plaza Drive requires rehabilitation due to its severe deterioration and critical role as a primary ingress and egress route for the Montebello Town Center and various bus routes.

The Plaza Drive Pavement Rehabilitation project aims to enhance transportation infrastructure, assess ADA compliance, and explore the feasibility of incorporating two bike lane alternatives. These efforts seek to improve the quality and safety of Plaza Drive for residents and commuters. The project objectives include improving traffic flow and safety, enhancing accessibility and ADA compliance, assessing the feasibility of bike lane alternatives, and supporting local businesses and community development initiatives.

Project management activities will encompass various responsibilities essential for project success, including conducting kick-off meetings with City officials to review project deliverables and requirements, attending design meetings at critical stages, and maintaining regular communication with the City's Project Manager. Additionally, maintaining an updated project schedule and coordinating with stakeholders are prioritized to ensure project success.

The preliminary engineering phase entails several crucial tasks to gather essential information and conduct assessments. These tasks include records research to obtain relevant documentation and drawings, utility research, notifications, and mapping efforts to gather information on infrastructure, topographic survey to assess ground conditions, traffic index calculations to understand traffic patterns, and geotechnical engineering activities to evaluate pavement conditions and soil properties through visual assessments and core sampling.

The following is the proposed timeline for critical progress submittals:

TASKS TIMELINE
60% SUBMITTAL OCTOBER 2024
90% SUBMITTAL DECEMBER 2024
100% SUBMITTAL JANUARY 2025
TENTATIVE CONSTRUCTION SUPPORT JANUARY-FEBRUARY 2025

ENVIRONMENTAL:

N/A

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

ANALYSIS:

N/A

SUMMARY:

Upon approval of the recommended actions, staff will coordinate with KOA to commence and complete the task order. In addition, the recommended action will amend the FY 2023-24 budget by increasing appropriations by $109,782 in Account No. 215-30-330- 6040.96 (Proposition C, Public Works, Engineering, Contract Services Engineering Design Service).

ATTACHMENT(S)

1. Attachment A - Letter of Engagement

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Date: 05/22/2024

ENGAGEMENT LETTER
FOR

CONSULTANT SERVICES
PROJECT/SERVICES: ENGINEERING SERVICES FOR PLAZA DRIVE PAVEMENT

REHABILITATION PROJECT
MASTER RETAINER AGREEMENT NO. 4000
TASK NO. 08
The purpose of this Engagement Letter is to allow the City of Montebello (the “City”) to engage KOA Corporation (the “Consultant”) to provide Engineering Services for Plaza Drive Pavement Rehabilitation Project (the “Services” or “Project”) pursuant to those terms and conditions outlined in the draft Master Retainer Agreement (Agreement No. 4000) approved by the City Council on June 22, 2022, in the manner set forth in Exhibit A, “Scope of Services” of this Engagement Letter.

The Administrative Order on Consent is shown in Exhibit A. The Scope of Services to be completed pursuant to this Engagement Letter is set forth in Exhibit A, attached hereto. The cost for performing the services under this Engagement Letter shall be billed hourly for a total not-to-exceed fee of One Hundred and Fifteen Thousand, Three Hundred and Nineteen Dollars and Zero Cents ($109,781.80), without prior written approval by the City. The charges and hourly rates shall not exceed those stated and in effect when the draft Master Retainer Agreement was approved on June 22, 2022, and as stated in the fee schedule attached hereto as Exhibit A.

Consultant acknowledges and agrees that the personnel assigned to this Project, as set forth in Exhibit A shall not be substituted unless prior written authorization is given by the City’s Director of Public Works (the “Director”). Pursuant to Government Code 87300, et seq., Consultant has provided (for submittal to the City Clerk), a California Fair Political Practices Commission Statement of Economic Interest- Form 700 for each of each of its staff assigned to the Project.

By signing and returning this Engagement Letter, the authorized agent of the Consultant agrees to the provisions stated herein. The engagement of the Consultant for the services stated herein shall occur upon the execution of this letter by the Consultant and the Director pending issuance of a “Notice to Proceed.”

ATTACHMENT A

THE CITY OF MONTEBELLO
(the “City”)
KOA
(the “Consultant”)
By:__________________________
Raul Alvarez, City Manager
By:________________________
Giuseppi Canzonieri, P.E.

ATTACHMENTS:

1. Exhibit A – Scope of Services and Fee Schedule

Plaza Drive Pavement Rehabilitation Page 1
City of Montebello X00023177_R1
1100 Corporate Center Drive, Suite 201, Monterey Park, CA 91754 T: (323) 260-4703 | F: (323) 260-4705 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO

May 9, 2024

Cesar Roldan
City of Montebello
1600 W Beverly Boulevard
Montebello, CA 90640

Subject: Engineering Services Proposal for Plaza Dr ive Pavement Rehabilitation Project

Dear Cesar:

Thank you for requesting KOA Corporation (KOA) to provide this proposal for the Plaza Drive Pavement Rehabilitation Project in the City of Montebello. The engineering services proposed for this project includes preparing street improvement plans, signing & striping plans, specifications and cost estimates. The scope of work is provided below for review by the City of Montebello, followed by a fee estimate. Let us know if you have any questions or comments regarding this letter proposal.

SCOPE OF WORK
TASK 1 – PROJECT MANAGEMENT
Our Project Management services will include, but not be limited to:
• Provide and perform all regular and customary project management services needed to facilitate the successful design, construction and completion of the project.
• Attend a kick-off meeting with the City Project Manager and key staff to review the project deliverables and the City’s requirements.
• Attend up to three project design meetings with City staff at the 60%, 90%, and 100% design stages. • Maintain communication with the City’s Project Manager throughout the duration of the project including design package status, meeting agendas and minutes, schedule updates, action items, etc. • Maintain the project schedule, update it regularly to reflect any significant changes in the project and keep the City informed of these changes.
• Coordinate with the City of Project Manager to resolve project related issues in a timely manner. Potential complex issues will be brought to the attention of the City’s Project Manager as soon as possible. • Project design review.

Task 1 Deliverables:
 Work Plan
 Schedule
 Agenda and minutes for each meeting

TASK 2 – PRELIMINARY ENGINEERING

RECORDS RESEARCH
KOA will work with the City to obtain record drawings and documents relevant to the work site. Record drawings and documents can include, but are not limited to existing improvement plans, topographic maps, centerline ties, corner records, as-built plans, utility plans, etc. We will send our request for record drawings and documents through the City’s Project Manager.

Plaza Drive Pavement Rehabilitation Page 2
City of Montebello X00023177_R1

UTILITY RESEARCH, NOTIFICATIONS, AND MAPPING
KOA will obtain a list from the City of utility companies known to own and operate facilities in the City of Montebello. KOA will send an email with our standard utility response form, and a map of the project site to all relevant utility companies.

We will request information from them including record drawings of their facilities, prior rights information, and any planned upgrades expected in the near future. Utility responses will be logged and information regarding existing facilities will be shown on our plans. In some cases, the utility owner may require a request presented on City letterhead. We will coordinate these situations, if needed, with the City’s Project Manager. KOA will provide the City’s Project Manager with a utility response list and maps/data received when all utility companies have responded. KOA will compile all as-builts received from the utility agencies and develop a utility base map that will be referenced into the project plans.

TOPOGRAPHIC SURVEY
KDM Meridian, Inc. (KDM) will provide a design level topographic ground survey (including centerline and right-of-way) at the intersection of Plaza Drive and Montebello Boulevard for the proposed curb ramp design. Ground survey will be performed at each corner of the intersection, extend 20’ beyond the BCR and ECR, and extend from the right-of-way to approximately 5’ beyond the edge of gutter. KDM will also provide centerline and right-of-way research and mapping along Plaza Drive between Montebello Boulevard and San Gabriel Boulevard.

TRAFFIC INDEX CALCULATION
KOA will calculate the traffic index using the Caltrans HDM calculation method. The traffic index will be calculated based on 20-year growth. We will subcontract to a data collection vendor to perform a 24-hour classification count at one location along Plaza Drive.

GEOTECHNICAL ENGINEERING
Twining, Inc. will provide geotechnical engineering services for the project. Twining’s scope includes the following:

PERFORM VISUAL PAVEMENT SURFACE CONDITION ASSESSMENT
A visual condition assessment will be performed to aid in the selection of exploratory coring locations within the project limit and also identify the approximate dig-out locations.

PERFORM AND COORDINATE PAVEMENT TESTING AND SAMPLING
In order to determine the structural thickness of the adjacent pavement, Twining will perform coring on the pavement section as well as on the side of the road. We will notify Underground Service Alert (USA) of the proposed subsurface exploration locations at least 72 hours prior to exploration so that conflicts between the proposed locations and underground utilities can be identified. Twining has assumed that the City will provide as-built utility plans for the areas proposed for exploration and perform a field review of our locations.

Twining will perform a minimum of 4 cores to measure the thickness of the pavement layers and identify the type of the existing soil on the side of the road. Also, they will obtain subgrade soil sample on 2 core locations for further laboratory testing. They anticipate performing all cores in one 8-hour shift. Coring will be conducted in accordance with the ASTM 5361M-14 standard.

The existing pavement will be explored using an electric-powered core drill and 6- or 8-inch core drill bits. They will hand excavate to a depth of approximately 3 feet below top of the exposed surface at selected locations to obtain samples existing of subgrade materials which will support the new pavement sections. The thickness of existing asphalt concrete

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pavement, thickness and type of base, and depth to subgrade will also be recorded. The coring will be performed under the observation of field engineer or geologist, who will log the subsurface conditions encountered and will obtain bulk samples for laboratory observation and testing.

PERFORM LABORATORY TESTING
Samples obtained from the exploratory borings will be transported to our Long Beach laboratory for visual classification and testing. Laboratory tests will be performed by Twining on selected samples obtained from the borings to aid in the classification and to evaluate the engineering properties of the subgrade soils, as follows.

• R-value;
• In-place density and moisture;
• Maximum density and optimum moisture;
• Atterberg limits / Plasticity index; and
• #200 wash for soil classification.

The exact quantities and types of tests will depend on the material types encountered during their subsurface exploration.

The quantities proposed here are based on our experience with similar-sizes past projects.

PAVEMENT OVERLAY STRUCTURAL THICKNESS DESIGN
The results of Twining’s field exploration and lab testing will be evaluated and engineering analysis will be performed in order to provide recommendations for the design and construction of the proposed pavement section. Pavement structural thickness design will be performed following the latest California Highway Design Manual.

PREPARE PAVEMENT EVALUATION / OVERLAY THICKNESS RECOMMENDATIONS REPORT A report will be prepared to summarize the data collected and present our conclusions, and recommendations for design and construction of the proposed project. The report will include the following:

• Site location map;
• Project information;
• Photographs of the existing pavement;
• Coring location map and structural thickness;
• Geotechnical laboratory test results; and
• Pavement structural design recommendations including but not limited to the following options:
o Asphalt Concrete Overlay,
o Full depth Asphalt Concrete,
o Asphalt Concrete over crushed aggregate base
o Asphalt concrete over stabilized subgrade soil

The final report will be signed and stamped by a California Registered Geotechnical Engineer.

FIELD REVIEW / SITE EVALUATION
Upon receipt of any available as-built records from the City, we will visit the project site to verify and document existing conditions. We will investigate and verify existing roadway geometry, utility manholes/valves, signing and striping, traffic signals, detector loops, power poles, cabinets, fire hydrants, etc. KOA will send a team of experienced and knowledgeable civil engineers to the project site to fully evaluate the existing pavement conditions and identify any asphalt, curb, gutter, or sidewalk that is damaged and in need of replacement.

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KOA will also develop a .kmz file in Google Earth with geo-coded field photos. This tool will assist the City in seeing photos of areas that we recommend AC dig outs, curb & gutter replacement, sidewalk replacement, etc.

ADA COMPLIANCE ASSESSMENT
KOA will perform an ADA compliance assessment of the four (4) existing curb ramps at the intersection of Plaza Drive and Montebello Boulevard. Our engineers will verify existing dimensions/grades with a smart level and measuring tape. We will document our findings and inform the City of all deficiencies. In addition to the curb ramps, we will assess the ADA accessibility around the street light poles along the project corridor.

BASE PLAN PREPARATION
Upon completion of our field review we will prepare accurate base plans. The base plan will show existing centerlines, curb, gutter, right-of-way, curb ramps, driveways, pavement delineations, markings, roadside signs, traffic signal equipment, pull boxes, conduit, utility manholes/valves, and all other information that was documented during our field review. We believe putting extra time and effort into the preparation of accurate base plans is a critical step because they will serve as the foundation of our design. This will eliminate the need to revisit the base plan to make changes, which can result in delays of our deliverables and the project schedule.

CONCEPTUAL DESIGN PLANS
KOA will prepare conceptual plans to assess the feasibility of two bike lane alternatives: 1) Class II bike lanes (north and south directions) and 2) Class II bike lane (north direction) and Class III bike facility (south direction). No revisions will be provided to the conceptual design. Any City comments will be addressed on the 60% design plans.

Task 2 Deliverables:
 Utility as-built records and agency response list.
 Topographic survey.
 TI Calculations.
 Geotechnical report.
 Field notes and site photos.
 ADA compliance assessment.
 Base plans.
 Conceptual design plans.

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TASK 3 – FINAL DESIGN
After the completion of our field review and base plans, we will move forward in preparing the 60% submittal package.

Submittals will be made to the City at the 60%, 90%, and 100% stages. The submittal package will include:

Description No. of
Sheets
Title Sheet 1
General & Construction Notes & Details 1
Street Improvement Plans (20-scale plan w/ 5-scale curb ramp details) 3 Signing & Striping Plans (40-scale) 1
TOTAL 6

STREET IMPROVEMENTS
KOA will prepare street improvement plans to accommodate the pavement rehabilitation along Plaza Drive between Montebello Boulevard and San Gabriel Boulevard. Our plans will be prepared to show existing roadway improvements, right-of-way, centerline, utility manholes/valves/boxes, underground utilities, proposed resurfacing areas, proposed areas requiring full removal and replacement, curb ramp replacement (see project understanding for locations), curb, gutter and sidewalk replacement, and typical roadway cross sections.

The street improvement plans for pavement rehabilitation will be prepared at 1”=20’ scale (or 1”=40’ scale if preferred by the City) and contain a detailed horizontal layout, construction notes, and applicable construction details.

Curb ramp design details will be prepared at 1”=5’ scale and will contain a detailed horizontal layout, elevations and grades, and construction notes. Note: Only the southeast and southwest corner curb ramps are included in the scope of work. The northeast and northwest corner curb ramps are in the City of Rosemead and are excluded from our scope.

Note: Sidewalk widening and wall design around existing street light poles along the corridor is excluded from the scope of work.

SIGNING AND STRIPING
KOA will prepare signing and striping plans along Plaza Drive between Montebello Boulevard and San Gabriel Boulevard.

Signing and striping plans will be prepared at a scale of 1”=40’ and will show centerlines, existing/proposed street improvements, existing/proposed pavement delineations, pavement markings and roadside signs.

Note: Traffic signal loop restoration for the south leg of Plaza Drive/Montebello Boulevard will be shown on the signing and striping plan.

SPECIFICATIONS
KOA will prepare the technical specifications using the City boilerplate and the Standard Specifications for Public Works Construction (SSPWC) and Caltrans Standard Specifications.

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COST ESTIMATES
KOA will prepare and submit a cost estimate with each plan submittal to the Client. KOA will apply market construction costs for each bid item to the quantities measured using a combination of available sources including Caltrans published data, recent bid prices from other local projects, and any other data provided for our use. We will update the cost estimates based on the refinement of the quantities throughout the project.

Task 3 Deliverables:
 60%, 90%, & 100% plans and cost estimate submittals.
 90% & 100% specifications submittals.

TASK 4 – CONSTRUCTION SUPPORT
KOA will provide construction support services following the submittal of the final plans, specifications, and cost estimates.

Our services include:

• Attendance at pre-bid meeting, responding to bidders’ questions, and preparing addenda as necessary. • Attendance at pre-construction meeting, job-site meetings, and field visits during construction. • Review of shop drawings, submittals, and change orders. • Response to Requests for Information (RFI).
• Minor design changes during construction.

Note: Budget is limited to what is shown in the fee schedule.

RECORD DRAWINGS
After construction has been completed, KOA will prepare record drawings based on redlines provided by the Contractor and/or the Client’s Construction Manager. As-builts will be submitted on mylars as requested by the Client. Field verification of proposed improvements is excluded from our scope of work.

Task 4 Deliverables:
 RFI & submittal log matrix and responses.
 Applicable design revisions.
 Record drawings.

ITEMS TO BE PROVIDED BY CITY
We have assumed the City will be providing the following to KOA:

• All applicable as-builts including, but not limited to street improvements, signing & striping, traffic signal, street lighting, utilities (storm drain, sewer, water, gas, etc.), etc. • Plans and relevant information for the Metro Heights development project. • Boilerplate specifications.

ASSUMPTION AND EXCLUSIONS
We have made the following assumptions in the preparation of this proposal:
• Proposed curb ramps will not require relocation of traffic signal poles or installation of additional traffic signal equipment.
• All meetings are assumed to be virtual.

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FEE ESTIMATE
KOA will perform the work specified in the scope above based on the time and materials fee not to exceed $109,781.80 as shown below:

The budget is based upon the work scope and level of effort presented above and includes the cost of all related technical and administrative services. The work scope is considered complete upon submittal of a final document by KOA. Any additional services requested will be considered as extra work and those fees will be negotiated prior to start of work and secured in writing.

If the work described within this letter is not authorized in 30 days, if changes occur in the work scope or level of effort, or if our work is suspended for more than 180 days due to any circumstances beyond KOA’s control, we reserve the right to revise the work scope, budget and schedule to reflect current conditions. Such revisions will be effected through mutually agreed upon amendments or modifications to this agreement.

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WORK SCHEDULE
Below is a preliminary project schedule:

KOA is not responsible for delays caused by factors beyond KOA’s reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any governmental or other regulatory authority to act in a timely manner, failure of the Client to furnish timely information or approve or disapprove of the KOA’s services or work product promptly, or delays caused by faulty performance by the Client or by other consultants or contractors of any level. When such delays beyond KOA’s reasonable control occur, the Client agrees the KOA is not responsible for damages, nor shall KOA be deemed to be in default of this Agreement.

GOVERNING LAW
The laws of the State of California will govern the validity of this Agreement, its interpretation and performance. Any litigation arising in any way from this Agreement shall be brought in the courts of that State.

AUTHORIZATION
A professional service agreement shall be prepared and executed prior to work.

Sincerely,
KOA | A Lochner Company

Giuseppe Canzonieri, PE
Principal | Director of Engineering
6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 3 10 17 24 3 10 17 24 31 Notice to Proceed (Assuming 6/3/2024)
Kick-Off Meeting
Design Submittal Meetings
General Project Management
Records Research
Utility Research, Notifications, and Mapping
Topographic Survey
Traffic Index Calculation
Geotechnical Engineering
Field Review / Site Evaluation
ADA Compliance Assessment
Base Preparation
Conceptual Design Plans
60% Submittal
90% Submittal
100% Submittal
Construction Support
KOA Team Tasks
Client Review

MAY JUNE
Through construction

PRELIMINARY PROJECT

SCHEDULE

DEC JULY
TASK 3: FINAL DESIGN
TASK 4: CONSTRUCTION SUPPORT
2025

FEB MAR
TASK 1: PROJECT MANAGEMENT
TASK 2: PRELIMINARY ENGINEERING

AUG SEPT JAN OCT NOV
2024

ITEM # 13

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: David Sosnowski, Director of Recreation and Community Services

SUBJECT: ADOPT RESOLUTION NO. 24-37 AUTHORIZING THE SUBMISSION OF

AN APPLICATION FOR THE STATE OF CALIFORNIA NATURAL

RESOURCES AGENCY CALIFORNIA MUSEUM GRANT PROGRAM

DATE: May 22, 2024

RECOMMENDATION(S):

It is recommended that the City Council:

1. Approve Resolution No. 24-37 authorizing the submission of an application for the State of California's Natural Resource Agency California Museum Grant Program; and

2. Authorize the City Manager and/or his designee to conduct all negotiations and execute and submit documents necessary for the completion of the awarded project; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The State of California's Natural Resource Agency currently has a competitive grant program available. The California Museum Grant Program allows for public agencies to request funding to assist and enhance museums in underserved communities. The City of Montebello would be required to provide a funding match amount that is a minimum of 5% of the total project cost. Staff is estimating the cost of the project to be One Million Dollars ($1,000,000) thus requiring a possible City match of at least Fifty Thousand Dollars ($50,000). The matching funds may be cash, other grant awards, staff time devoted to the project, or in-kind donations. Staff will return with a plan to fund the required match and/or request to amend the budget if the grant application is successful.

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

BACKGROUND/DISCUSSION:

The California Museum Grant Program is a state-administered program through the California Natural Resources Agency. The program aims to solicit proposals for program or capital projects that assist and enhance museums in underserved communities. This round of funding invites proposal requests between $100,000 and $1,000,000 dollars.

Staff is proposing improvements to Sanchez Adobe Park Museum and its surrounding features for the community to utilize. One of the grant eligibility requirements is that funding be utilized for a museum facility, making the Sanchez Adobe Museum the only eligible facility within the City. Proposed improvements include, but are not limited to, ADA upgrades, porch repairs and replacement, lighting and security upgrades, a walking trail around the park, an outdoor learning space, and interpretative signage.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

That the City Council adopt Resolution No. 24-37 to authorize the submission of an application for the State of California Natural Resource Agency California Museum Grant Program and authorize the City Manager and/or his designee to conduct negotiations and execute and submit all documents reasonably-necessary on behalf of the City to complete the awarded project.

ATTACHMENT(S)

1. Attachment A - Resolution No. 24-37

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ATTACHMENT A
RESOLUTION NO. 24-37

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO ,

CALIFORNIA, APPROVING THE A PPLICATION FOR GRANT FUNDS FOR THE

CALIFORNIA MUSEUM GRANT PROGRAM

RECITALS

WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and

WHEREAS, the Califo rnia Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and
WHEREAS, said procedures established by the California N atural Resources Agency require a resolution certif ying the approval of application s by the Applican t’s governing board before submission of said applications to the State; and

WHEREAS, the Applicant if selected, will enter into an agreemen t with the State of California to carry out the project.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. Approves the filing of an Application for the Sanchez Adobe Museum Improvement Project; and
SECTION 2. Certifies that the Applicant understands the assurances and certification in the application package; and
SECTION 3. Certifies that said Applicant or title holder will have sufficient funds to operate and maintain the project consistent with land tenure requirements or will secure the resources to do so; and
SECTION 4. Certifies that it will comply with provisi ons of Section 1771.5 of the California Labor Code; and
SECTION 5. If applicable, certifies that the project will comply with any laws and regulation including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes , disabled access laws, environmental laws and, that prior to commencement of construction , all applicable licenses and permits will have been obtained; and

RESOLUTION NO. 24-37

SECTION 6. Certifies that the Applicant will work toward the State Planning Priorities intended to promote equity , strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1; and
SECTION 7. Appoints the Director of Recreation and Community Services or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests, and so on, which may be necessary for the completion of of the aforementioned project.

APPROVED AND ADOPTED THIS 22nd DAY OF MAY 2024.
_____________________________
Scarlet Peralta, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 24-37 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeti ng of said Council held on the 22nd day of May 2024 and that said Resolution was adopted by the following vote, to-wit:

RESOLUTION NO. 24-37

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

ITEM # 14

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Michael Solorza, Director of Finance

SUBJECT: TREASURER'S REPORT FOR THE QUARTER ENDING MARCH 31, 2024

DATE: May 22, 2024

RECOMMENDATION(S):

It is recommended that the City Council:

1. Receive and file the Quarterly Treasurer’s Report for the quarter ending March 31, 2024 (Third Quarter of Fiscal Year 2023-24); and,

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Attached is a cash report and portfolio summary as of March 31, 2024 (Attachments A and B). This report provides a snapshot at quarter end of the City’s cash position, detailing balances in various accounts and types of investments.

The table below summarizes available cash by major type of account, comparing ending balances for June 2022 and 2023 and March 2022, 2023 and 2024. The “General” account combines BMO, Local Agency Investment Fund (LAIF), and various Certificates of Deposit, and represents the most liquid and accessible source of cash for the City to pay ongoing expenses:

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

As of March 31, 2024, total available cash was $11.759 million greater than the same quarter, prior year (i.e., March 31, 2023). The City’s overall cash position has improved over the years. For example, the June balances for the past eight years are shown below

Comparing June ending balances from prior years, in 2016 overall cash was $48.156 million, versus $124.430 million as of June, 2023 – a $76.274 million improvement in the City’s available cash position (LAIF, BMO, etc.), or put another way a 258% increase.

The continuing strength of the City’s cash position is due to a number of reasons. A primary factor is proceeds from Measure H, the City’s ¾ cent transaction and use tax – which began flowing to the City in Fiscal Year 2020-21. Property tax receipts are also up, as overall assessed values in the City continue to grow. The City has also received new or one-time funding from the Federal government for Transit operations (Montebello Bus Lines) and has applied for and received new grants for various purposes (i.e, Fire, Parks and Recreation, etc.). In addition, the sale of the City’s water system (February, 2023) and Transit property in Pico Rivera (February, 2023) have added to the overall cash position during calendar year 2023.

It should also be noted that monthly cash balances fluctuate, as monthly expenses can vary considerably from month to month, especially when comparing prior years. The chart below shows first quarter 2023 vs. first quarter 2024 (January - March). The monthly variances within each quarter can be significant:

The City receives numerous grants from Federal, State and local governmental agencies, with expenses and concomitant revenue reimbursement varying depending on the grant award and the particular progress made in the project. In addition, the City’s various debt service payments typically hit the books in November/December and May/June, causing a draw on available cash greater than other “typical” months of the fiscal year.

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

Despite these natural fluctuations in cash flow, one can see by the tables above that the City’s overall cash position has grown steadily over the past several years and remains at an elevated level that provides additional financial security. This improvement in cash flow ensures daily expenses are easily met, with no danger of having to postpone payments due to lack of liquidity. Sufficient liquidity is just one of many positive signs of the City’s progress towards financial stability and security.

The City receives income from the investment of idle cash. This revenue varies based on balances and current interest rate environments. The General Fund has averaged $159,174 in annual investment income between FY 2015-16 and FY 2023-24. The historically low interest rates of the past decade have limited the amount of revenue received from idle cash investments. However, interest rates have risen markedly in the past twenty-four months, as the Federal Reserve continues to raise the federal funds rate in an effort to combat high inflation. Combined with the large increase in total available cash, the General Fund realized $665,162 in revenue from its investments in FY 2022- 23, with projected revenue for FY 2023-24 at $810,000.

The effective rate of return on the City’s investment portfolio as of April 30, 2024 was

1.7%. It is useful to compare these rates of return to various U.S. Treasuries, as a general benchmark. The chart below shows a comparison between Treasury yields – based on length of the note:

BACKGROUND/DISCUSSION:

State Government Code Section 53600 et al governs the investment of idle cash by local agencies. In addition, local agencies are required to have City Council approved investment policies which further dictate how funds are invested. Government Code Section 53646(b), as well as the City’s investment policy, provide for quarterly reporting

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

of investment activity. The quarterly report, along with details found in Attachments A and B, are designed to provide additional information, comparing current year balances and performance to prior years, etc.

The City of Montebello holds idle cash in various depositories:

• BMO checking accounts (i.e., General used to pay bills, Payroll for bi-weekly payroll, etc.)
• Local Agency Investment Fund (LAIF)
• Multi-Bank Securities (MBS) (i.e., Certificates of Deposit)

The investment of idle cash is predicated on the principals of: liquidity, safety and yield, in that order. The City earns interest from the various deposits, hence the diversification of where cash is held. However, the first and foremost priority is having adequate liquidity to pay daily operating costs: payroll, invoices for goods and services, etc.

Cash flow varies throughout the fiscal year, based on the timing of the receipt of revenue.

The receipt of property tax revenue in April and December causes the largest inflow in daily cash, followed by quarterly sales tax “true up” payments (i.e., March, June, etc.), receipt of Successor Agency revenue (Redevelopment Property Tax Trust Fund) in January and June, etc.

Therefore, the City maintains a reasonable balance in its checking account – the most liquid account utilized for daily expenses. The LAIF account with the State Treasurer provides additional liquidity. Depending on cash flow needs, withdrawals or deposits are made from/to the LAIF account into/out of the General checking account. Finally, investment in Certificates of Deposit through a clearinghouse service (i.e., Multi-Bank Securities) provides additional yield with funds not needed for immediate liquidity deposited accordingly (approximately $991,000).

The table below provides an overview of the City’s major liquid cash accounts: BMO checking and the two separate LAIF accounts, from June, 2020 through March 2024. The average quarterly balance for the City’s checking account since June 2020 is $14.481 million, more than sufficient to meet weekly expenses.

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

The City’s Investment Policy was most recently reviewed and approved by the City Council on June 14, 2023. Prior to that, the policy was reviewed, approved and updated on: June 8, 2022, June 23, 2021, October 28, 2020, and August 19, 2019. The Government Code requires an annual review and approval of the investment policy statement – even if no changes are made.

The 2019 approval was the first time the City’s investment policy was updated since 2011, with a previous update done in 2007. These infrequent reviews and updates were clearly in violation of Government Code. Moreover, Staff has endeavored to present a more thoroughly researched quarterly Treasurer’s report, with detailed background and explanations of the various investment accounts – a marked improvement over prior years reports presented with no discussion or analysis.

In an effort to ensure the City complies with State law, the investment policy will continue to be presented annually along with budget adoption (June of each year). This process will ensure an annual review and update (as necessary) of the investment policy by the City Council, ensuring the City complies with State statutes.

The updated version of the City’s investment policy was submitted to the California Municipal Treasurers Association (CMTA) for consideration of their investment policy review and award program. The CMTA investment policy program utilizes public treasury

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

officials to review public agency policies to ensure they comply with best practices and Government Code. For the first time in the City’s history, the investment policy was submitted and passed the review with flying colors. Having passed this review process is one more indication of the progress made in achieving fiscal sustainability in Montebello, as its policies adhere to best practices.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

It is recommended that the City Council receive and file the Quarterly Treasurer’s Report for the quarter ending March 31, 2024.

ATTACHMENT(S)

1. ATTACHMENT A - Monthly Cash Report

2. ATTACHMENT B - Portfolio Summary

NEXT STEPS:

N/A

ATTACHMENT A

BANK OF THE WEST
Account Number Account Name 3/31/24
1 XXXX-XX770 Housing Successor Agency of the City of Montebello $1,273,752.27 2 XXXX-XX093 Successor Agency of the City of Montebello $2,110,017.54 3 XXXX-71041 City of Montebello $3,834,689.75
4 XXXX-00184 City of Montebello - FSA $10,241.68
5 XXXX-XX331 General $20,677,495.98
6 XXXX-XX287 Trust & Agency $6,063.99
7 XXXX-XX803 Police Retiree Health Account $761,067.52
8 XXXX-XX267 Payroll $0.00
9 XXXX-XX362 Fire Retiree Health Account $293,647.33
$28,966,976.06

STATE OF CALIFORNIA
Account Number Account Name 3/31/24
1 XX-XX-551 General $75,000,000.00
2 XX-XX-068 Successor Agency City of Mtb for Mtb RDA $14,642,394.54 $89,642,394.54

FIRST MERCANTILE TRUST
Account Number Account Name 3/31/24
XXX-XX-X746 CORPORATE ACCOUNT $12.98
XXX-XX-X999 TRUST ACCOUNT $13,551.48
$13,564.46
Pershing LLC - CDs
Account Number Account Name 3/31/24
CD Sallie Mae Bank (10/9/19-9/18/24) $247,000.00
CD Merrick Bank (10/18/19-10/18/24) $249,000.00
CD Morgan Stanley Bank (10/30/19-10/30/24) $247,000.00
CD HSBC Bank USA (5/7/20-5/7/25) $248,000.00
$991,000.00
Total General Cash/Investments $100,503,185.73
Total SA Cash/Investments $16,752,412.08
Total HSA Cash/Investments $1,273,752.27
Total T&A Cash/Investments $1,071,020.52
Total Trustee Cash $13,564.46
Total Cash/Investments $119,613,935.06

CITY OF MONTEBELLO

MONTHLY CASH REPORT (ALL ACCOUNTS)
BALANCE AS OF MARCH 31, 2024

ITEM # 15

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Michael Solorza, Director of Finance

SUBJECT: FISCAL YEAR 2024-25 CONFIRMATION OF ANNUAL TAX RATE FOR

VOTER APPROVED INDEBTEDNESS

DATE: May 22, 2024

RECOMMENDATION(S):

It is recommended that the City Council:

1. Review and adopt the attached Resolution establishing property tax override rates on voter approved indebtedness for retirement expenditures for the Fiscal Year 2024-25; and

2. Direct staff to forward the Resolution to the Los Angeles County Auditor Controller within the required time limit; and

3. Direct staff to take whatever additional actions necessary to ensure collection of the property tax override. and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Voters in the City of Montebello have twice approved a property tax override (PTO) rate to fund the City’s participation in the California Public Employees Retirement System (PERS). This voter approved property tax override revenue is utilized to fund annual debt service on the Series 2020 Pension Obligation Bonds (POB), issued in June 2020 to retire the City’s unfunded actuarial liability, as well as pay for all ongoing pension related costs.

The table below presents historical actuals and the FY 2024-25 proposed (forecasted) revenue in Fund 205 (Retirement Fund) that is utilized to pay for all pension related expenses:

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

As the table above shows, the FY 2021-22 actuals were $14.667 million, with FY 2022- 23 actuals of $16.530 million, and the FY 2023-24 Adopted Budget at $15.618 million.

The majority of that revenue is from property tax assessments – inclusive of former redevelopment agency project areas. For FY 2024-25, the projected revenue for the Retirement Fund is $16.798 million. Using actuals from FY 2016-17 to FY 2022-23, the average year-over-year change in revenue has been 6.51%.

The attached Resolution sets the property tax override rate and allows it to be assessed for FY 2024-25. The rate remains unchanged from the prior years. In turn, the revenue collected will be utilized for the purposes for which it was established: paying all expenses related to the City’s contract with PERS to provide retirement benefits to its safety and miscellaneous employees as well as annual debt service on the Series 2020 POBs.

BACKGROUND/DISCUSSION:

Voters in the City of Montebello have twice approved a property tax override (PTO) rate to fund the City’s participation in the California Public Employees Retirement System (PERS). Elections were first held on July 9, 1946, initially establishing the PTO. A second vote was held on March 2, 1976, affirming the property tax override rate. The City Council subsequently adopted Ordinance No. 2148 in 1996 which codified the tax rate at $0.197875 per $100 of assessed valuation (City of Montebello Municipal Code Section 3.28.020).

The revenue from the property tax override can only be used to pay for retirement system related expenses. The City records receipt of these revenues – collected through the annual property tax assessment process – in a special fund (Fund 205). The revenues received are used to pay the annual unfunded actuarial liability (UAL) and normal cost (i.e., ongoing) expenses to PERS.

On May 13, 2020, the City Council approved issuance of $154 million in POBs to address Montebello’s pension related unfunded actuarial liability (UAL). The issuance of the POBs extinguished the existing UAL, as of the June 30, 2018 actuarial valuation report. The PTO revenue is utilized to pay the annual debt service on the POBs, as well as all normal cost expenses and future UAL bases established by subsequent actuarial valuations.

The County of Los Angeles Auditor-Controller requires the City of Montebello to submit an approved Resolution each year that shows the setting of the rate. The attached Resolution (Attachment A with Exhibit A) fulfills this requirement and allows the rate to be placed on property tax statements. There is no change to the rate, it remains fixed at

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 22, 2024

the $0.197875 per $100 of assessed value amount.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

The retirement expenditures by the City are funded through voter-approved indebtedness authorized by elections held on July 9, 1946 and March 2, 1976. The proposed tax rate of $0.197875 was set by Montebello Municipal Code section 3.28.020, adopted by the City Council in 1996. There is no change to this tax rate for FY 2024-25, it remains the same as previous years.

The Resolution setting the override tax rates must be submitted to the Los Angeles County Auditor Controller’s office at the beginning of each fiscal year in order for the tax rate to be placed on the property rolls. Assessing the property tax override will allow the City to meet its obligations to bond holders, paying annual debt service on the $154 million in POBs issued in 2020.

The retirement expenditures will be paid solely from the Retirement Special Revenue Fund (Fund 205), as codified in Montebello Municipal Code section 3.28.020. No General Fund revenues will be used to pay for the retirement expenditures.

ATTACHMENT(S)

1. Attachment A - Resolution No. 24-36 - Annual Property Tax Rate Retirement FY 2024_25, 05_22_2024

2. Exhibit A - FY 2024_25 Retirement Pension Tax Override Rate For Districts

NEXT STEPS:

N/A

ATTACHMENT A
RESOLUTION NO. 24-36

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO FIXING THE RATE OF TAXES AND LEVYING
TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2024

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. That for the purpose of raising the sums of money necessary to be secured by taxation upon the taxable property in the City of Montebello, as a revenue to pay the indebtedness of said City for the fiscal year beginning July 1, 2024, the rates for the different portions of said City are hereby fixed and taxes are hereby levied on all taxable property in the different portions of said City for the fiscal year beginning July 1, 2024, in the number of cents upon One Hundred Dollars of the assessed value of said property as assessed and equalized in the manner prescribed by law, and for the purposes set forth in the following table, the taxes levied upon property in each portion of said City hereinafter described and designated by a district number which is prefixed to the description of such portion of said City as hereinafter stated:

TAXATION DISTRICT NO. 1. Consisting of all that portion of the City of Montebello not included in Taxation District Numbers 1, 2, 3, 13, 2S, MB Hills 1, MB Hills 3, Commerce RD PR 1, MB Hills 76 Annex 1, 1 MERP and 2 MERP.

TAXATION DISTRICT NO. 2. Consisting of all that territory annexed to the City of Montebello in the following annexation proceedings:
(1) “Annexation No. 2 (Link Belt)”, annexed by Ordinance No. 869, adopted on February 11, 1960, effective date, March 14, 1960;
(2) “Annexation No. 3 (Bethlehem Steel)”, annexed by Ordinance No. 868, adopted on February 11, 1960, effective date, March 14, 1960; (3) “Annexation No. 4 (Conier)”, annexed by Ordinance No. 886, adopted on February 11, 1960, effective date, March 14, 1960;
(4) “Annexation No. 10”, annexed by Ordinance No. 968, adopted on November 21, 1961, effective date, December 22, 1961, and (5) “Annexation No. 127”, annexed by Ordinance No. 998, adopted on November 26, 1962, effective date, December 27, 1962.

TAXATION DISTRICT NO. 3. Consisting of all that territory annexed to the City of Montebello in the following annexation proceedings:
(1) “Annexation No. 1, 1A”, annexed by Ordinance No. 1025, adopted on June 25, 1963, effective date, July 26, 1963;
(2) “Annexation No. 13”, annexed by Ordinance No. 1026, adopted on June 25, 1963, effective date, July 26, 1963;
(3) “Annexation No. 17”, annexed by Ordinance No. 1027, adopted on June 25, 1963, effective date, July 26, 1963;
(4) “Annexation No. 18”, annexed by Ordinance No. 1118, adopted on February 24, 1965, effective date, March 27, 1965;
(5) “Annexation No. 19”, annexed by Resolution No. 8150, adopted on February 27, 1967, effective date, March 23, 1967;
(6) “Annexation No. 21”, annexed by Ordinance No. 1304, adopted on August 12, 1968, effective date, September 12, 1968;
(7) “Annexation No. 23”, annexed by Resolution No. 9157, adopted on August 10, 1970, effective date, August 21, 1970;
(8) “Annexation No. 25”, annexed by Ordinance No. 1463, adopted on November 27, 1972, effective date, December 28, 1972;
(9) “Annexation No. 27”, annexed by Ordinance No. 1509, adopted on October 29, 1973, effective date, November 29, 1973;
(10) “Annexation No. 29”, annexed by Resolution No. 78-3, adopted on January 9, 1978, effective date, May 17, 1978;
(11) “Annexation No. 30-A”, annexed by Resolution No. 79-2, adopted on January 8, 1979, effective date, February 2, 1979; and

RESOLUTION NO. 24-36

(12) “Annexation No. 31”, annexed by Resolution No. 79-91, adopted on June 25, 1979, effective date, July 18, 1979.

ASSESSED VALUATIONS AS OF FISCAL YEAR 2023-24:

TAXATION DISTRICT NO. 1 4,844,776,432
TAXATION DISTRICT NO. 2 25,771,069
TAXATION DISTRICT NO. 3 317,773,178
TAXATION DISTRICT NO. 1s 520,044,058
TAXATION DISTRICT NO. 2s 122,766,261
TAXATION DISTRICT NO. MB HILLS 1 776,898,650
TAXATION DISTRICT NO. MB HILLS 3 486,117,496
TAXATION DISTRICT NO. MB HILLS 76 ANNEX 1 127,110,131 TAXATION DISTRICT NO. 1 MERP 700,736,011
TAXATION DISTRICT NO. 2 MERP 28,863,335
TAX RATES FOR THE ABOVE TAXATION DISTRICTS LISTED IN EXHIBIT A.

SECTION 2. That the City Clerk shall attest and certify to the passage and adoption of this resolution and it shall become effective immediately upon its approval.

APPROVED AND ADOPTED THIS 22ND DAY OF MAY 2024.
_____________________
Scarlett Peralta, Mayor

ATTEST: APPROVED AS TO FORM:
_________________________ _______________________________ Christopher Jimenez, City Clerk Arnold Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution 24-36 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 22nd day of May 2024 and that said resolution was adopted by the following vote, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of the date hereof. ______________________________
Christopher Jimenez, City Clerk
•Exhibit A – Tax Rates

City of Montebello EXHIBIT A
Exhibit A to Resolution Fixing the Rate of Taxes and Levying Taxes for FY 2024-25 City Council Meeting of May 22, 2024
DIST. DIST. DIST. DIST. DIST. DIST. DIST. MB HILLS DIST. DIST. #1 #2 #3 #1s #2s #MB Hs 1 #MB Hs 3 76 ANNEX #1 MERP #2 MERP

STATE RETIREMENT FUND

OBLIGATION OF THE CITY TO THE

STATE EMPLOYEES RETIREMENT

OF CITY EMPLOYEES

AUTHORIZED AT ELECTIONS
HELD ON JULY 9, 1946 AND
MARCH 2, 1976.

0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 TOTAL 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875

EXHIBIT A TO ATTACHMENT A

ITEM # 16
APPROVAL OF MINUTES: MAY 8, 2024, CITY COUNCIL MEETING

CITY OF MONTEBELLO

REGULAR MEETING

MINUTES
WEDNESDAY, MAY 8, 2024 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA

OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.

Mayor Peralta called the meeting to order at 6:04 p.m.

ROLL CALL
Members present were Mayor Peralta, Mayor Pro Tem Melendez, Councilmember Jimenez, Councilmember Torres, and Councilmember Tamayo. Treasurer Matanga was also present. City Clerk Jimenez was absent.

City Attorney Arnold Alvarez-Glasman, City Manager Raul Alvarez, Assistant City Manager Arlene Salazar, Senior Deputy City Clerk Kimberly Guillen, Deputy City Clerk Nelly Ochoa and Department Directors Michael Solorza, Cesar Roldan, Ramon Figueroa, David Sosnowski, and Acting Transit Director John Soria were present.

ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Alvarez-Glasman announced the closed session items and stated that Item No. 3 was being pulled as there was no update.

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

None.

CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:

Mayor Peralta recessed the meeting into Closed Session at 6:05 p.m. to consider Item No. 1 and Item No. 2 in Closed Session items:

DRAFT

May 8, 2024: City Council Meeting Minutes Page 2 of 9

1. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Negotiators: Raul Alvarez, City Manager, and Ramon Figueroa, Human Resources Director Employee Groups: SMART-TD

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2) subject to (e)(1) One matter

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: Topgolf Site
City’s Negotiators: Raul Alvarez, City Manager
Negotiating Party: Topgolf Montebello
Under negotiation: Terms of Lease

REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION

CLOSED SESSION REPORT
Mayor Peralta reconvened the meeting at 7:00 p.m.

All five members were present to discuss all Closed Session items. City Attorney Alvarez-Glasman provided the following report to City Council: Item No. 1, a briefing was provided to City Council, no action was taken, and is on the regular agenda for consideration of final action; Item No. 2, a briefing was provided to City Council, no action was taken and nothing further to report; Item No. 3 was not discussed.

INVOCATION
Led by Monica from the Local American Legion.

PLEDGE OF ALLEGIANCE
Led by Jenny from the Local American Legion.

CORRECTIONS TO THE AGENDA - CITY MANAGER
City Manager Alvarez pulled Item No. 16 from the agenda; the item will be discussed at a future meeting.

CEREMONIAL ITEMS/PRESENTATIONS

4. CITIZEN OF THE MONTH - RICHARD SANCHEZ
Presented by Mayor Peralta.

5. ASIAN PACIFIC HERITAGE MONTH
Presented by Mayor Peralta.

6. NATIONAL PET MONTH
Presented by Mayor Peralta.

7. NATIONAL BIKE MONTH
Mayor Peralta announced that the item would be moved to the next meeting.

8. MENTAL HEALTH MONTH
Presented by Mayor Peralta.

DRAFT

May 8, 2024: City Council Meeting Minutes Page 3 of 9

9. MOTORCYCLE SAFETY AWARENESS MONTH
Presented by Mayor Peralta.

10. NATIONAL POPPY DAY
Presented by Mayor Peralta.

11. NATIONAL MILITARY APPRECIATION MONTH
Presented by Mayor Peralta.

12. NATIONAL PUBLIC WORKS WEEK
Presented by Mayor Peralta.

13. MUNICIPAL CLERKS WEEK PROCLAMATION
Presented by Mayor Peralta.

14. FISCAL YEAR 2024-25 PROPOSED BUDGET OVERVIEW

Presented by Director of Finance, Michael Solorza. Director Solorza presented a proposed budget overview that highlighted where the City currently is at with the budget season for the 2024-2025 fiscal year. He stated that he hoped to have the budget adopted at the City Council meeting on June 12th.

Councilmember Tamayo had a question about whether the insurance in fixed costs would continue to rise. Director Solorza explained that the insurance broker sends premium estimates, and he budgets with the highest range, which includes all the extensive mark-ups.

Councilmember Torres was curious about how the City ensures that they are receiving services for the contracts they have and asked if contracts were audited or reassessed to find savings in those places. Director Solorza explained that every department was responsible for their contracts and there is invoice review at the department level. Director Solorza further stated that the savings had been used to expand services for the community and to increase salaries to be closer to market level. He also asked staff to provide a more in depth overview about the positions the departments were asking to be added. He also wanted staff to speak about how certain initiatives such as the tree study and GIS mapping fit into this upcoming budget. City Manager Alvarez clarified that they are not captured in this budget as they are grants they were projected to apply for and would be projected in the next budget cycle. Councilmember Torres also requested to get clarification on the variance in the proposed budget for transit. Director Solorza and City Manager Alvarez stated they would come back with an answer in the next meeting. Lastly, Councilmember Torres stated that it was great to see that Hilton Garden Inn was bringing in revenue to the City and asked about when payments would fall off. Director Solorza stated he would come back with information about the debt service and the additional revenue it would bring.

Mayor Pro Tem Melendez had a question about Home2Suites and what the City would be looking at once the debt service ended. Director Solorza clarified that the proposed budget for 2024-2025 included the debt service and stated that a portion of the surplus would go to the General Fund. Mayor Pro Tem Melendez also inquired about when we would see the first revenue projections for TopGolf and Director Solorza said it would take at least six (6) months. Mayor Pro Tem Melendez lastly asked about the projection for capital improvement projects for the Public Works Department. Director Solorza stated that the Public Works Director was currently working on it and he hoped to provide that information in the next two weeks.

Councilmember Jimenez asked about the Police Department sub-station being built in the South side and Director Solorza clarified that it was not included in this budget as there was no supplemental request provided. City Manager Alvarez stated he would circle back with more information once he spoke to Chief Espinosa.

Mayor Peralta asked if the $900,000 funding from the Marketplace in Monterey Park projected the tax measure that Monterey Park had recently enacted. Director Solorza stated that the $900,000 did not reflect anything extra with the tax sharing, but that he would follow-up.

PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.

The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – DRAFT

May 8, 2024: City Council Meeting Minutes Page 4 of 9

Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

The City Clerk’s Office acknowledged five (5) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

None.

REGULAR BUSINESS

15. RECEIVE AND FILE THE CITY OF MONTEBELLO FINAL DRAFT OF THE AMERICANS WITH DISABILITIES

ACT (ADA) TRANSITION PLAN AND SELF-EVALUATION REPORT

RECOMMENDATION: It is recommended that the City Council:

1. Receive and File the City of Montebello Final Draft of the Americans with Disabilities Act (ADA) Transition Plan and Self-Evaluation Report prepared by Sally Swanson Architects, Inc.; and,

2. Take such additional, related action that may be desirable.

Sally Swanson, Principal-in-Charge Project Manager from Sally Swanson Architects, Inc. provided a presentation that included a brief description of a ADA Transition Plan, facilities and public right-of-way, and survey samples.

Councilmember Torres had a question about how long the plans are applicable before regulations are changed. Ms.

Swanson stated that the codes are set with minor changes that occur.

Mayor Pro Tem motioned, seconded by Councilmember Jimenez, to receive and file the item; the motion passed unanimously.

16. AWARD PROFESSIONAL SERVICES AGREEMENT NO. 4195 WITH CITIBOT FOR ARTIFICIAL

INTELLIGENCE (AI) CUSTOMER SUPPORT SERVICES

RECOMMENDATION: It is recommended that the City Council:

1. Award Professional Services Agreement No. 4195 to Citibot in an amount not-to -exceed Thirty-Two Thousand Dollars ($32,000) in year one, Twenty-Five Thousand Three Hundred Dollars ($25,300) in year two, and Twenty-Eight Thousand Six Hundred Dollars ($28,600) the year three;

2. Authorize the City Manager to execute the Agreement on behalf of the City; and

3. Take such additional, related, action that may be desirable.

Item was pulled.

17. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 2476 TO ADD CHAPTER 2.91 FOR

ELECTRONIC AND PAPERLESS FILING OF FAIR POLITICAL PRACTICES COMMISSION (FPPC)

CAMPAIGN DISCLOSURE STATEMENTS

RECOMMENDATION: It is recommended that the City Council:

1. Conduct a First Reading and Introduction of Ordinance No. 2476 (Attachment A) to add Chapter 2.91 for electronic and paperless filing of Fair Political Practices Commission (FPPC) Campaign Disclosure DRAFT

May 8, 2024: City Council Meeting Minutes Page 5 of 9

Statements for all City of Montebello elected and appointed officials, City Council candidates, campaign committee, and designated City staff; and

2. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

Item No. 28 was pulled by members of the public wishing to comment. Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, that Item No’s. 18-27 and Item No's. 29-30, be approved; the motion passed unanimously.

18. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 3848 WITH ADS ON THE MOVE, LLC TO PROVIDE

TURNKEY ADVERTISING SERVICES FOR THE MONTEBELLO BUS LINES ADVERTISING PROGRAM

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 1 to Agreement No. 3848 with Ads On The Move, LLC, a subsidiary corporation under Media Management Consultant Services, for an additional one-year (1) term, to provide the City of Montebello with turnkey advertising services for Montebello Bus Lines’ (MBL) advertising program; and

2. Authorize the City Manager and/or his designee to execute Amendment No. 1 on behalf of the City; and

3. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

19. APPROVE INCREASING THE NOT-TO-EXCEED AMOUNT OF THE BLANKET PURCHASE ORDERS WITH WAYNE ELECTRIC COMPANY AND RUSH TRUCK CENTERS OF CALIFORNIA, INC. TO PURCHASE

VARIOUS BUS PARTS/EQUIPMENT

RECOMMENDATION: It is recommended that the City Council:

1. Approve a change order to increase the total not-to-exceed amount, from $49,000 to $59,000, for a blanket purchase order established with Wayne Electric Company (Wayne Electric) to purchase maintenance-related bus parts, for Fiscal Year 2023-24; and

2. Approve a change order to increase the total not-to-exceed-amount, from $49,500 to $59,500, for a blanket established with Rush Truck Centers of California, Inc. (Rush Trucking), to purchase maintenance-related bus parts, for FY 2023-24; and

3. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

20. APPROVE PROFESSIONAL SERVICES AGREEMENT, NO. 4191, WITH "72 HOUR, LLC" (DBA NATIONAL

AUTO FLEET GROUP) TO PURCHASE TWO TRANSPORTATION DEPARTMENT SUPPORT VEHICLES

RECOMMENDATION: It is recommended that the City Council:

1. Approve Professional Services Agreement, No. 4191 with "72 Hour LLC" (dba National Auto Fleet Group), for a total not-to-exceed amount of two hundred forty-eight thousand, four hundred and ninety-two dollar ($248,492), to purchase two (2), Transportation Department – Corporate Shop support vehicles; and

2. Authorize the City Manager and/or their designee to approve change orders for up to ten percent (10%) of the total agreement amount; and

3. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

DRAFT

May 8, 2024: City Council Meeting Minutes Page 6 of 9

21. NOTICE OF INTENT TO ESTABLISH A QUIET ZONE AT RAILROAD CROSSINGS

RECOMMENDATION: It is recommended that the City Council:

1. Approve the Notice of Intent to establish a Quiet Zone at railroad crossings at South Vail Avenue, Maple Avenue, South Greenwood Avenue and South Montebello Boulevard; and,

2. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

22. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 1268 BETWEEN THE CITY AND SPRINTCOM, LLC FOR TELECOMMUNICATIONS EQUIPMENT LOCATED AT 901 VIA SAN CLEMENTE

RECOMMENDATION: It is recommended that the City Council:

1. Authorize the City Manager to execute Amendment No. 2 to Agreement No. 1268 to extend lease term between the City and SprintCom LLC; and,

2. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

23. ADOPT RESOLUTION 24-28 APPOINTING A MEMBER AND ALTERNATE(S) TO THE GOVERNING BOARD

OF THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT

POWERS AUTHORITY

RECOMMENDATION: It is recommended that the City Council:

1. Approve Resolution No. 24-28 appointing one primary board member and an alternate board member representing the City of Montebello to the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority; and,

2. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

24. APPROVE PROFESSIONAL SERVICES AGREEMENT NO. 4193 TO AMTECH ELEVATOR SERVICES TO

PROVIDE ELEVATOR MAINTENANCE AND REPAIR SERVICES

RECOMMENDATION: It is recommended that the City Council:

1. Award Professional Services Agreement No. 4193 to Amtech Elevator Services to provide elevator maintenance and repair services for a three (3) year term in a total not-to-exceed amount of $200,694; and,

2. Authorize the City Manager to execute the Agreement on behalf of the City; and,

3. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

25. APPROVE AMENDMENT NO.1 TO AGREEMENT NO. 3869 WITH PMC PLUMBING, INC.

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 1 to Agreement No. 3869 between the City of Montebello and PMC Plumbing for a One (1) Year Extension; and,

2. Authorize the City Manager to execute the Amendment on behalf of the City; and,

3. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

DRAFT

May 8, 2024: City Council Meeting Minutes Page 7 of 9

26. APPROVE PUBLICATION OF REQUEST FOR PROPOSALS NO. 24-17 FOR STORM AND SEWER LIFT

STATION MAINTENANCE SERVICES AND RELATED EQUIPMENT

RECOMMENDATION: It is recommended that the City Council:

1. Approve publication of Request for Proposals No. 24-17 for storm and sewer lift station maintenance services and related equipment; and,

2. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

27. APPROVE PUBLICATION OF REQUEST FOR PROPOSAL NO. 24-18 TO OBTAIN SERVICES FROM A

QUALIFIED CONSULTANT FOR SOLID WASTE MANAGEMENT SERVICES

RECOMMENDATION: It is recommended that the City Council:

1. Authorize staff to publish Request for Proposal (RFP No. 24-18) to obtain Solid Waste Management Services; and,

2. Take such additional, related action that may be desirable.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

28. ADOPT RESOLUTION NO. 24-30 APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN

THE CITY OF MONTEBELLO AND THE INTERNATIONAL ASSOCIATION OF SHEET METAL, AIR, RAIL, AND TRANSPORTATION WORKERS – TRANSPORTATION DIVISION (SMART-TD)

RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 24-30 approving a Memorandum of Understanding (MOU) between the City of Montebello and the International Association of Sheet Metal, Air, Rail, and Transportation Workers – Transportation Division (SMART-TD); and,

2. Take such additional, related action that may be desirable.

The City Clerk’s Office acknowledged two (2) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.

Council commended everyone who worked on this item.

Councilmember Jimenez expressed her concerns about compliance issues and wanted clarification as to the one-year term of the contract. City Manager Alvarez clarified that the terms of the agreement were made by the negotiation team, and it was their prerogative to choose the length of the term.

Mayor Peralta motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.

29. APPROVAL OF MINUTES: APRIL 10, 2024, CITY COUNCIL MEETING; APRIL 24, 2024, CITY COUNCIL MEETING; MAY 1, 2024, SPECIAL CITY COUNCIL MEETING

RECOMMENDATION: It is recommended that the City Council:

1. Approve said Minutes as is.

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

30. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-31 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MAY 8, 2024

RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 24-31 approving the Warrant Register dated May 8, 2024.

DRAFT

May 8, 2024: City Council Meeting Minutes Page 8 of 9

Mayor Pro Tem Melendez motioned, seconded by Councilmember Jimenez, to approve the item; the motion passed unanimously.

PUBLIC COMMENTS - CONTINUED

AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

Councilmember Jimenez stated that she attended the League of Cities Conference in Sacramento a month ago.

COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.

None.
• Georgina Tamayo, Councilmember

• David N. Torres, Councilmember

• Salvador Melendez, Mayor Pro Tem

• Angie M. Jimenez, Councilmember

• Scarlet Peralta, Mayor

CLOSED SESSION - CONTINUED

ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on May 22, 2024, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).

I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, May 5, 2024, no later than 6:00 p.m.

Kimberly Guillen, Senior Deputy City Clerk

DRAFT

May 8, 2024: City Council Meeting Minutes Page 9 of 9

Mayor Peralta adjourned in the memory of Lilian Cortez.

Mayor Pro Tem Melendez motioned, seconded by Mayor Peralta, to adjourn the meeting at 9:24 p.m.

THE MINUTES OF MAY 8, 2024 ARE HEREBY APPROVED AND ADOPTED ON THIS 22TH DAY OF MAY 2024.

EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.

• CITY OF MONTEBELLO FORECASTED AGENDA

DRAFT

ITEM # 17
PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-35 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MAY 22, 2024

RESOLUTION NO. 24-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO

APPROVING AND ALLOWING CERTAIN CLAIMS AND DEMANDS

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. That the reference is hereby made to that certain Register of Audited Demand No.1573, consisting of 8 pages, and including:

Warrant No.

General: Check No. 603320 through 603446
ACH No. 6246 through 6340
Successor Agency: Check No. 1517 through 1517
On file in the office of the City Clerk, the same having been audited and approved by the Assistant Director of Finance as required by law.

SECTION 2. That the said City Council having examined each such demand does hereby approve and direct the payment of same, as set forth in said Register, except the following Warrant No.
______________________________
______________________________
______________________________
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.

APPROVED AND ADOPTED THIS 22nd DAY OF MAY 2024.
_______________________________
Scarlet Peralta, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez -Glasman, City Attorney

RESOLUTION NO. 24-35

• Exhibit A – Warrant Register

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that th e foregoing Resolution No. 24-35 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meet ing of said Council held on the 22nd day of May 2024 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full, and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE: __
Christopher Jimenez, City Clerk

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
6246 05/02/2024 $381.09 SUPPLIES 3163 BANK OF AMERICA
6247 05/02/2024 $242.92 ADVERTISING/PRINTING SERVICES 3163 BANK OF AMERICA 6248 05/02/2024 $826.69 SUPPLIES 3163 BANK OF AMERICA
6249 05/02/2024 $109.29 DUES & SUBSCRIPTIONS 3163 BANK OF AMERICA 6250 05/02/2024 $1,495.00 TRAINING 3163 BANK OF AMERICA 6251 05/02/2024 $1,392.54 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6252 05/02/2024 $7,826.57 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6253 05/02/2024 ($1,212.01) SUPPLIES 3163 BANK OF AMERICA 6254 05/02/2024 $3,926.84 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6255 05/02/2024 $4,691.06 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6256 05/02/2024 $2,137.74 SUPPLIES 3163 BANK OF AMERICA 6257 05/02/2024 $4,411.06 SUPPLIES 3163 BANK OF AMERICA 6258 05/02/2024 $7,986.33 PENSION/RETIREMENT PAYABLE 17 CAL PERS 6259 05/02/2024 $540,926.84 PERS GROUP INSURANCE PAYABLE 17 CAL PERS 6260 05/02/2024 $1,500.00 ADVERTISING/PRINTING SERVICES 1293 923 MEDIA GROUP INC 6261 05/02/2024 $446.22 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 6262 05/02/2024 $194,241.28 CONTRACT SERVICES 3944 AMERICAN LANDSCAPE, INC. 6263 05/02/2024 $493.92 SUPPLIES 62880 AMERICAN MARKER
6264 05/02/2024 $6,181.58 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 6265 05/02/2024 $150,000.00 CONTRACT SERVICES 3016 ANTARES GOLF LLC 6266 05/02/2024 $848.38 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 6267 05/02/2024 $24,720.00 CONTRACT SERVICES 3025 COMPLETE LANDSCAPE CARE INC 6268 05/02/2024 $38,214.26 FUEL INVENTORY 962 MO DION & SONS INC 6269 05/02/2024 $33,793.30 CONTRACT SERVICES 75950 FIESTA TAXI COOPERATIVE INC 6270 05/02/2024 $136.00 CONTRACT SERVICES 23660 DAIOHS USA 6271 05/02/2024 $3,016.48 MACHINERY & EQUIPMENTS 2654 GOLDEN STAR TECHNOLOGY INC 6272 05/02/2024 $6,962.50 CONTRACT SERVICES 46870 HDL COREN & CONE 6273 05/02/2024 $3,621.04 VEHICLE MAINTENANCE/EXPENSES 29680 INLAND KENWORTH INC 6274 05/02/2024 $200.00 TRAVEL & MEETINGS 3707 KEVORK KALAYCI 6275 05/02/2024 $2,800.00 CONTRACT SERVICES 1585 DR ANGELICA LOZA-GOMEZ MD PC 6276 05/02/2024 $8,935.56 CONTRACT SERVICES 3489 MARK THOMAS & COMPANY INC City of Montebello
Register of Demands No. 1573
From Payment Date 04/26/24 - To Payment Date 05/09/24
WARRANT #
General Account

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
City of Montebello
Register of Demands No. 1573
From Payment Date 04/26/24 - To Payment Date 05/09/24
WARRANT #
General Account
6277 05/02/2024 $1,049.12 CONTRACT SERVICES 3301 MATER MONTEBELLO LTD PARTNERSHIP 6278 05/02/2024 $15,095.00 CONTRACT SERVICES 19040 MUNICIPAL CONTRACT ADMINISTRATORS INC 6279 05/02/2024 $12,495.00 CONTRACT SERVICES 26880 SEBASTIAN WATERWORKS INC 6280 05/02/2024 $46,818.02 CONTRACT SERVICES 35250 NATIONWIDE ENVIRONMENTAL SERVICES 6281 05/02/2024 $7,484.86 CONTRACT SERVICES 47600 NEXUS HOLDING LLC 6282 05/02/2024 $150.00 TRAVEL & MEETINGS 3291 JOSEPH PALOMBI 6283 05/02/2024 $4,267.38 SUPPLIES 2594 THE SAUCE CREATIVE SERVICES CORP 6284 05/02/2024 $6,126.30 CONTRACT SERVICES 3176 PHILLIP SISNEROS 6285 05/02/2024 $13,338.33 CONTRACT SERVICES 3439 SPORTFIVE GOLF LLC 6286 05/02/2024 $58.23 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 6287 05/02/2024 $341.77 VEHICLE MAINTENANCE/EXPENSES 1657 OSCAR ZAVALAS 6288 05/09/2024 $208.06 SUPPLIES 3163 BANK OF AMERICA
6289 05/09/2024 $2,665.98 SUPPLIES 3163 BANK OF AMERICA 6290 05/09/2024 $4,464.80 SUPPLIES 3163 BANK OF AMERICA 6291 05/09/2024 $1,628.03 SUPPLIES 3163 BANK OF AMERICA 6292 05/09/2024 $1,395.36 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6293 05/09/2024 $2,032.05 MACHINERY & EQUIPMENTS 3163 BANK OF AMERICA 6294 05/09/2024 $338.59 SUPPLIES 3163 BANK OF AMERICA
6295 05/09/2024 $1,073.07 SUPPLIES 3163 BANK OF AMERICA 6296 05/09/2024 $1,953.57 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6297 05/09/2024 $9.00 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6298 05/09/2024 $317.40 SUPPLIES 3163 BANK OF AMERICA
6299 05/09/2024 $1,681.50 TRAINING 3163 BANK OF AMERICA 6300 05/09/2024 $14.25 MAIL/ POSTAL EXPENSE 3163 BANK OF AMERICA 6301 05/09/2024 $9.85 MAIL/ POSTAL EXPENSE 3163 BANK OF AMERICA 6302 05/09/2024 $16.53 SUPPLIES 3163 BANK OF AMERICA
6303 05/09/2024 $16.53 SUPPLIES 3163 BANK OF AMERICA
6304 05/09/2024 $544.63 SUPPLIES 3163 BANK OF AMERICA
6305 05/09/2024 $852.20 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6306 05/09/2024 $4,855.34 SUPPLIES 3163 BANK OF AMERICA 6307 05/09/2024 $1,839.62 SUPPLIES 3163 BANK OF AMERICA 6308 05/09/2024 $4,325.55 SUPPLIES 3163 BANK OF AMERICA

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
City of Montebello
Register of Demands No. 1573
From Payment Date 04/26/24 - To Payment Date 05/09/24
WARRANT #
General Account
6309 05/09/2024 $63,801.59 CONTRACT SERVICES 3411 AIM CONSULTING SERVICES 6310 05/09/2024 $1,681.01 MACHINERY & EQUIPMENTS 423 AIR EXCHANGE INC 6311 05/09/2024 $536,702.91 BUILDING IMPROVEMENTS 3981 ALLIANCE BUILDING SOLUTIONS, INC. 6312 05/09/2024 $4,567.66 MACHINERY & EQUIPMENTS 20350 ALLSTAR FIRE EQUIPMENT INC 6313 05/09/2024 $145.53 ADVERTISING/PRINTING SERVICES 62880 AMERICAN MARKER 6314 05/09/2024 $6,532.32 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 6315 05/09/2024 $480.00 CONTRACT SERVICES 2365 LETICIA TORRES 6316 05/09/2024 $27,897.15 CONTRACT SERVICES 3016 ANTARES GOLF LLC 6317 05/09/2024 $374,764.80 CONTRACT SERVICES 40970 ARAKELIAN ENTERPRISES 6318 05/09/2024 $427.78 ADVERTISING/PRINTING SERVICES 35980 SAEED RADMEHR 6319 05/09/2024 $500.00 DUES & SUBSCRIPTIONS 72 COGRAN SYSTEMS LLC 6320 05/09/2024 $6,281.60 CONTRACT SERVICES 2624 CRAFCO INC 6321 05/09/2024 $823.69 SUPPLIES 70920 DECALS BY DESIGN INC 6322 05/09/2024 $13,669.05 FUEL 962 MO DION & SONS INC
6323 05/09/2024 $454.40 SUPPLIES 3091 DOUBLE DIAMOND INVESTMENT GROUP INC 6324 05/09/2024 $542.98 UNIFORM EXPENSE 3560 ENTENMANN-ROVIN CO 6325 05/09/2024 $30,200.08 CONTRACT SERVICES 43860 MYERS & SONS HI-WAY SAFETY INC 6326 05/09/2024 $9,946.87 COPIER REPAIR/SERVICES 2793 IBE DIGITAL 6327 05/09/2024 $8,927.07 VEHICLE MAINTENANCE/EXPENSES 29680 INLAND KENWORTH INC 6328 05/09/2024 $7,467.00 CONTRACT SERVICES 15070 LEXIPOL LLC 6329 05/09/2024 $100.50 CONTRACT SERVICES 16760 LIEBERT CASSIDY WHITMORE 6330 05/09/2024 $4,140.00 CONTRACT SERVICES 11070 LPM CONSULTING INC 6331 05/09/2024 $29,300.11 CONTRACT SERVICES 35250 NATIONWIDE ENVIRONMENTAL SERVICES 6332 05/09/2024 $44,906.40 CONTRACT SERVICES 42180 PCAM LLC 6333 05/09/2024 $4,581.40 IMPROVEMENTS OTHER THAN BUILDING 3369 SALLY SWANSON ARCHITECTS INC 6334 05/09/2024 $161.63 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 6335 05/09/2024 $6,753.01 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 6336 05/09/2024 $6,755.00 PREPAID EXPENSES 3602 THE PUN GROUP LLP 6337 05/09/2024 $39,729.00 CONTRACT SERVICES 3133 ULTIMATE MAINTENANCE SERVICE 6338 05/09/2024 $5,822.36 SUPPLIES 3088 WAXIES ENTERPRISES LLC 6339 05/09/2024 $285.00 CONTRACT SERVICES 2865 WEBSTERS BEE REMOVAL SERVICES 6340 05/09/2024 $218.25 CONTRACT SERVICES 3140 WEX HEALTH INC

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
City of Montebello
Register of Demands No. 1573
From Payment Date 04/26/24 - To Payment Date 05/09/24
WARRANT #
General Account
ACH TOTAL $2,427,284.55
603320 04/29/2024 $50.00 TRAVEL & MEETINGS 4360 ALFREDO CACERES 603321 04/29/2024 $100.00 TRAVEL & MEETINGS 4508 MARCO TULIO PINHEIRO 603322 05/02/2024 $675.00 CONTRACT SERVICES 1674 1st JON INC 603323 05/02/2024 $19,543.50 CONTRACT SERVICES 3333 A & A FLEET PAINTING INC 603324 05/02/2024 $378.00 PREVENTIVE MAINTENANCE 64600 A TO Z FIRE PROTECTION COMPANY 603325 05/02/2024 $4,004.36 UTILITY SERVICES 1732 AT&T CORP 603326 05/02/2024 $342.61 CONTRACT SERVICES 1640 ARI PHOENIX INC 603327 05/02/2024 $11,766.00 CONTRACT SERVICES 4501 ARTESIA SAWDUST PRODUCTS INC 603328 05/02/2024 $265.93 UTILITY SERVICES 39550 AT&T
603329 05/02/2024 $306.48 VEHICLE MAINTENANCE/EXPENSES 74990 AUTOZONE INC 603330 05/02/2024 $345.00 CONTRACT SERVICES 3686 BIG STAR FIRE PROTECTION 603331 05/02/2024 $8,712.00 CONTRACT SERVICES 4312 BURKE, WILLIAMS & SORENSEN, LLP 603332 05/02/2024 $986.00 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 603333 05/02/2024 $1,141.77 CONTRACT SERVICES 36870 CINTAS CORPORATION NO 3 603334 05/02/2024 $2,750.00 CONTRACT SERVICES 4026 CODE CONSULTING GROUP, LLC 603335 05/02/2024 $6,221.69 CONTRACT SERVICES 4291 COMMUNITY WORKS DESIGN GROUP LLC 603336 05/02/2024 $668.27 MACHINERY & EQUIPMENTS 26110 COMPRESSED AIR SPECIALTIES INC 603337 05/02/2024 $2,617.40 MACHINERY & EQUIPMENTS 3784 CPACINC.COM 603338 05/02/2024 $201.99 VEHICLE MAINTENANCE/EXPENSES 950 CUMMINS INC 603339 05/02/2024 $4,582.70 MACHINERY & EQUIPMENTS 26080 L.N. CURTIS AND SONS 603340 05/02/2024 $1,299.41 ADVERTISING/PRINTING SERVICES 1354 DAILY JOURNAL CORPORATION 603341 05/02/2024 $54,388.80 OTHER GROUP INSURANCE PAYABLE 4110 DELTA DENTAL OF CALIFORNIA 603342 05/02/2024 $463.76 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 603343 05/02/2024 $418.75 SUPPLIES 4498 G & C FLOWERS INC 603344 05/02/2024 $1,793.75 CONTRACT SERVICES 4396 GALVIN PRESERVATION ASSOCIATES INC 603345 05/02/2024 $150.00 TRAVEL & MEETINGS 4067 JOSE GARDEA 603346 05/02/2024 $7.04 MAIL/ POSTAL EXPENSE 3167 GLS US 603347 05/02/2024 $2,806.40 SUPPLIES 4361 JAKEB HALL
603348 05/02/2024 $1,595.43 VEHICLE MAINTENANCE/EXPENSES 30190 IB AUTO PARTS INC 603349 05/02/2024 $1,318.56 SUPPLIES 2059 HASA INC

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
City of Montebello
Register of Demands No. 1573
From Payment Date 04/26/24 - To Payment Date 05/09/24
WARRANT #
General Account
603350 05/02/2024 $2,669.18 MACHINERY & EQUIPMENTS 993 IVA SOLUTIONS INC 603351 05/02/2024 $5,619.00 CONTRACT SERVICES 3716 KOA CORPORATION 603352 05/02/2024 $5,161.00 CONTRACT SERVICES 4810 LA COUNTY DEPARTMENT OF PUBLIC WORKS 603353 05/02/2024 $468.28 SUPPLIES 479 MCMASTER-CARR SUPPLY COMPANY 603354 05/02/2024 $25,689.21 AFLAC OTHER 4336 METROPOLITAN LIFE INSURANCE COMPANY 603355 05/02/2024 $3,746.18 SUPPLIES 2072 MICROMED DIAMOND SEAL SYSTEMS LLC 603356 05/02/2024 $19,100.00 CONTRACT SERVICES 4519 ELENA MILLA 603357 05/02/2024 $12,032.03 MACHINERY & EQUIPMENTS 23460 MOTOROLA SOLUTIONS INC 603358 05/02/2024 $400.00 VEHICLE MAINTENANCE/EXPENSES 31790 MIGUEL ZAVALA 603359 05/02/2024 $1,425.00 CONTRACT SERVICES 26370 NAVARROS TOWING SERVICE 603360 05/02/2024 $826.06 GENERAL GOVERNMENT 1772 ISABEL OLMEDO 603361 05/02/2024 $300.00 TRAINING 4526 FABIOLA PASTRANA 603362 05/02/2024 $561.46 SUPPLIES 56260 PRUDENTIAL OVERALL SUPPLY 603363 05/02/2024 $1,051,886.31 CONTRACT SERVICES 4220 R.C. CONSTRUCTION SERVICES INC 603364 05/02/2024 $300.00 TRAINING 4527 JAZZALYN SAINT ROBERTS 603365 05/02/2024 $983.49 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 603366 05/02/2024 $3,469.03 VEHICLE MAINTENANCE/EXPENSES 716 SOUTH BAY FORD INC 603367 05/02/2024 $251.11 PERMITS AND FEES 28240 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 603368 05/02/2024 $21,288.31 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 603369 05/02/2024 $670.29 FRINGE BENEFITS 1990 STANDARD INSURANCE COMPANY 603370 05/02/2024 $2,160.00 CONTRACT SERVICES 4520 STARBIANO LLC 603371 05/02/2024 $24,743.26 UTILITY SERVICES 526 T-MOBILE USA INC 603372 05/02/2024 $450.57 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 603373 05/02/2024 $2,540.00 CONTRACT SERVICES 71210 STAR-DUST TOURS INC 603374 05/02/2024 $407.30 SUPPLIES 3110 TOMAS ALVARADO
603375 05/02/2024 $1,648.13 SUPPLIES 45120 ULINE INC
603376 05/02/2024 $46,674.92 CONTRACT SERVICES 3850 VARIABLE SPEED SOLUTIONS, INC. 603377 05/02/2024 $740.48 UTILITY SERVICES 23610 VERIZON WIRELESS 603378 05/02/2024 $6.00 OTHER GROUP INSURANCE PAYABLE 58990 VISION SERVICE PLAN 603379 05/02/2024 $2,000.00 CONTRACT SERVICES 2857 WOLVERINE FENCE COMPANY INC 603380 05/02/2024 $55.00 CONTRACT SERVICES 3006 ASBURY ENVIRONMENTAL SERVICES 603381 05/09/2024 $4,166.66 CONTRACT SERVICES 3557 ADVOCATE INC

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
City of Montebello
Register of Demands No. 1573
From Payment Date 04/26/24 - To Payment Date 05/09/24
WARRANT #
General Account
603382 05/09/2024 $394.04 UTILITY SERVICES 39550 AT&T
603383 05/09/2024 $10,600.37 CONTRACT SERVICES 16710 ATKINSON ANDELSON LOYA RUUD & ROMO 603384 05/09/2024 $250.00 GENERAL GOVERNMENT 4529 ROSANA BARRERA 603385 05/09/2024 $300.00 CONTRACT SERVICES 2769 KATALINA BELTRAN 603386 05/09/2024 $250.00 GENERAL GOVERNMENT 4531 ERMELINDA BERMEJO 603387 05/09/2024 $17,541.34 FRINGE BENEFITS 37550 CALIFORNIA EMPLOYMENT DEVELOPMENT DEPT 603388 05/09/2024 $3,300.00 CONTRACT SERVICES 34760 CALIFORNIA STATE CONTROLLERS OFFICE 603389 05/09/2024 $7,725.64 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 603390 05/09/2024 $15,008.68 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 603391 05/09/2024 $604.78 CONTRACT SERVICES 3568 CIVICPLUS LLC 603392 05/09/2024 $12,647.11 CONTRACT SERVICES 52710 CLEAN ENERGY FUELS 603393 05/09/2024 $10,755.00 CONTRACT SERVICES 3204 COASTAL OCCUPATIONAL MEDICAL GROUP 603394 05/09/2024 $688.00 DUES & SUBSCRIPTIONS 4174 COSTAR REALTY INFORMATION, INC. 603395 05/09/2024 $6,488.06 MACHINERY & EQUIPMENTS 26080 L.N. CURTIS AND SONS 603396 05/09/2024 $6,758.50 CONTRACT SERVICES 3207 DUST COLLECTOR SERVICES INC 603397 05/09/2024 $250.00 GENERAL GOVERNMENT 4528 TOMI EGARDO 603398 05/09/2024 $4,206.37 SUPPLIES 7610 EWING IRRIGATION PRODUCTS 603399 05/09/2024 $2,631.47 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 603400 05/09/2024 $20,000.00 ADVERTISING/PRINTING SERVICES 4478 G&J NEON SIGNS INC 603401 05/09/2024 $3,474.44 SUPPLIES 4365 ANDREW ARTHUR GARCIA 603402 05/09/2024 $250.00 GENERAL GOVERNMENT 4533 JUAN MANUEL GARCIA 603403 05/09/2024 $500.00 CONTRACT SERVICES 1338 GRANICUS INC 603404 05/09/2024 $200.00 TRAINING 3386 JOHNATHAN HERNANDEZ 603405 05/09/2024 $22,242.71 CONTRACT SERVICES 3044 KAIZER RANGWALA 603406 05/09/2024 $1,189.40 CONTRACT SERVICES 934 MISSION COMMUNICATIONS LLC 603407 05/09/2024 $6,777.04 UTILITY SERVICES 4760 MONTEBELLO LAND & WATER CO 603408 05/09/2024 $12,188.83 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 603409 05/09/2024 $617.38 SUPPLIES 15620 OFFICE DEPOT INC 603410 05/09/2024 $200.00 TRAINING 3150 SANDRA OLIVAS
603411 05/09/2024 $68.35 TRAVEL & MEETINGS 4537 FRANK OSORIO 603412 05/09/2024 $250.00 GENERAL GOVERNMENT 4532 GONZALO PARRA 603413 05/09/2024 $67.83 UTILITY SERVICES 100 PICO WATER DISTRICT

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
City of Montebello
Register of Demands No. 1573
From Payment Date 04/26/24 - To Payment Date 05/09/24
WARRANT #
General Account
603414 05/09/2024 $9,623.63 LEASE PAYMENT 2357 PNC BANK NATIONAL ASSOCIATION 603415 05/09/2024 $450.00 TRAINING 979 PRADO FAMILY SHOOTING RANGE 603416 05/09/2024 $330.52 UNIFORM EXPENSE 56260 PRUDENTIAL OVERALL SUPPLY 603417 05/09/2024 $13,125.00 CONTRACT SERVICES 3613 PYRO SPECTACULARS INC 603418 05/09/2024 $200.00 TRAINING 4538 ROSEMARY QUINTERO 603419 05/09/2024 $400.00 CONTRACT SERVICES 3371 ERNANDO RECENDEZ 603420 05/09/2024 $560.19 TRAINING 51460 RIO HONDO COMMUNITY COLLEGE 603421 05/09/2024 $1,500.00 EDUCATION REIMBURSEMENT 4534 JACOB ROMERO 603422 05/09/2024 $4,451.73 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 603423 05/09/2024 $129.00 CONTRACT SERVICES 673 SERVIAM BY WRIGHT LLP 603424 05/09/2024 $1,385.00 CONTRACT SERVICES 4173 SHIELD PEST MANAGEMENT LLC 603425 05/09/2024 $250.00 GENERAL GOVERNMENT 4530 MERCEDES SHUGERT 603426 05/09/2024 $4,249.35 UTILITY SERVICES 51430 SOUTH MONTEBELLO IRRIGATION DISTRICT 603427 05/09/2024 $136,968.61 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 603428 05/09/2024 $40,581.69 FUEL INVENTORY 40520 SOUTHERN CALIFORNIA GAS CO 603429 05/09/2024 $762.60 SUPPLIES 3461 STUBBIES PROMOTIONS INC 603430 05/09/2024 $6,244.00 CONTRACT SERVICES 170 SUPERIOR PAVEMENT MARKINGS INC 603431 05/09/2024 $83,082.77 MACHINERY & EQUIPMENTS 13580 TENNANT SALES AND SERVICE CO 603432 05/09/2024 $198.39 DUES & SUBSCRIPTIONS 41430 THOMSON REUTERS - WEST 603433 05/09/2024 $81,270.36 CONTRACT SERVICES 1639 TRANSTECH ENGINEERS INC 603434 05/09/2024 $4,080.00 CONTRACT SERVICES 1166 TURF TEAM INC 603435 05/09/2024 $1,265.43 MACHINERY & EQUIPMENTS 1188 TYLER TECHNOLOGIES INC 603436 05/09/2024 $3,626.93 CONTRACT SERVICES 20070 UC REGENTS 603437 05/09/2024 $76.01 SUPPLIES 45120 ULINE INC
603438 05/09/2024 $40,832.59 CONTRACT SERVICES 3406 UNIVERSAL PROTECTION SERVICES LP 603439 05/09/2024 $3,154.84 UTILITY SERVICES 23610 VERIZON WIRELESS 603440 05/09/2024 $150.00 EDUCATION REIMBURSEMENT 4535 JOEY WALLS 603441 05/09/2024 $1,228.50 CONTRACT SERVICES 40860 WEST COAST ARBORISTS INC 603442 05/09/2024 $28,000.00 TRAINING 3106 WHYD YOU STOP ME 603443 05/09/2024 $36,000.00 CONTRACT SERVICES 2816 ZENCITY TECHNOLOGIES US INC 603444 05/09/2024 $68.00 PARKS AND RECREATION 4461 REYNA PEREZ 603445 05/09/2024 $3,366.00 CONTRACT SERVICES 673 SERVIAM BY WRIGHT LLP

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
City of Montebello
Register of Demands No. 1573
From Payment Date 04/26/24 - To Payment Date 05/09/24
WARRANT #
General Account
603446 05/09/2024 $22,164.00 CONTRACT SERVICES 3850 VARIABLE SPEED SOLUTIONS, INC.

CHECK TOTAL $2,070,539.34
1517 05/02/2024 $2,255.00 CONTRACT SERVICES 15180 SCS FIELD SERVICES CHECK TOTAL $2,255.00
GRAND TOTAL $4,500,078.89
Successor Agency

EXHIBIT

CITY OF MONTEBELLO FORECASTED AGENDA
NOTE: The attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.

Item # Description Session Department Presenter
Citizen of the Month - Presentation Public Affairs David S.

Lesbian/Gay Bisexual/Transgender/ Queer (LGBTQ) Pride
Month Presentation Public Affairs David S.

Juneteenth- Freedom Day Presentation Public Affairs David S.

Request to Increase the not-to-exceed limit of our
agreement with Johnson Controls, Inc. Consent Public Works Cesar Roldan Request to Issue A Notice Inviting Bid HSIP Cycle 7 – CP 851 Consent Public Works Cesar Roldan Adopt Resolution No. 24-XX - SB1 Streets Consent Public Works Cesar Roldan Approve Additional Work Proposal and Amendment
Sportfive Consent Public Works Cesar Roldan
Consideration and Approval to add SERVPRO Global DRT as a On-Call Consultant Consent Public Works Cesar Roldan
Approve Upper Event Lawn Repair Expenditures Consent Public Works Cesar Roldan Adopt Systematic Safety Analysis Report Program Consent Public Works Cesar Roldan Issue an RFP for the Olympic Blvd Complete Street
Feasibility Study CP 905 Consent Public Works Cesar Roldan Jairos Plumbing, Inc. – Request authorization from City Council to exercise 1-year extension Consent Public Works Cesar Roldan Minutes Consent. Admin ACM Salazar
Reso No. ___ Warrant Register Consent. Finance Michael S.

City Council Forecasted Agenda Calendar - June
June 12th - City Council Meeting
Updated