CITY OF MONTEBELLO
REQUEST FOR PROPOSAL
(RFP No. 24-00)
R
ESIDENTIAL SOLID WASTE AND
RECYCLING COLLECTION SERVICES
D
epartment of Public Works
Issuance Date: May 25, 2024
Submittal Deadline: September 3, 2024 (Day after Labor Day) Tentative Date to Award Contract at City Council Meeting: October 23, 2024
Item No 7 - Attachment A (UPDATED)
Table of Contents
INTRODUCTION ....................................................................................................................... 7 CITY OF MONTEBELLO GOALS & OBJECTIVES ........................................................... 7 OPEN DISCLOSURE OF NONCOFIDENTIAL RFP INFORMATION ............................ 8 ORGANIZATION OF THE RFP .............................................................................................. 8 SUMMARY OF PROPOSED SERVICES ............................................................................... 8 PROPOSAL SUBMITTAL DATE AND REVIEW ................................................................. 9 AWARD ....................................................................................................................................... 9 AGREEMENT TERM ................................................................................................................ 9 RFP POINT OF CONTACT ...................................................................................................... 9 NO CONTACT PROVISION .................................................................................................... 9 DONATIONS AND GIFTS ...................................................................................................... 10 SCHEDULE ............................................................................................................................... 10 SECTION 1: CITY INFORMATION/STATISTICS ............................................................. 10
1.1 CENSUS DATA (2020-2023 SELECTED HOUSING CHARACTERISTICS) ....... 11
1.2 CURRENT SERVICE ACCOUNT DATA .................................................................. 11
1.3 Residential Sector Service Data ..................................................................................... 12
1.4 Default Residential Cart Service ................................................................................... 12
1.5 Multiple-family Residential Service .............................................................................. 12
1.6 Disposal Tonnage Data ................................................................................................... 12
1.7 Jurisdiction Diversion/Disposal Rate Detail ................................................................. 13
1.8 Reported Total Tonnage Collected 2020-2023 ............................................................. 13
1.9 Diversion Rates................................................................................................................ 13
1.10 Current Collection Rates ................................................................................................ 13
1.11 Billing Procedures ........................................................................................................... 13 SECTION 2: SCOPE OF SERVICES ............................................................................... 13
2.1 Residential “Core” Cart Service .................................................................................... 14
2.1.1 Automated Carts ......................................................................................................... 14
2.1.2 Cart Colors and Markings ......................................................................................... 14
2.1.3 Solid Waste Cart Collection ....................................................................................... 15
2.1.4 Solid Waste Cart Overage ............................................... Error! Bookmark not defined.
2.1.5 Recycling Cart Collection ........................................................................................... 15
2.1.6 Green Waste Cart Collection ..................................................................................... 15
2.1.7 Bundled Green Waste Materials ............................................................................... 15
2.1.8 Organics and Food Waste Cart Collection and Recycling ...................................... 15
2.1.9 Construction and Demolition ..................................................................................... 15
2.1.10 Bulky Item Collection (Including E-Waste and U-Waste) ...................................... 16
2.1.11 Abandoned Bulky Waste Collections. ....................................................................... 16
2.1.12 Public Outreach Program .......................................................................................... 16
2.1.13 Bulky Item Diversion .................................................................................................. 16
2.1.14 Roll-off Box and Temporary Processing (City Services) ......................................... 16
2.1.15 Valet Service ................................................................................................................ 16
2.1.16 Low-Income Senior Citizen Discount ........................................................................ 17
2.1.17 Holiday Tree Collection and Recycling ..................................................................... 17
2.1.18 Mulch Give-A-Way Program ..................................................................................... 17
2.1.19 City Mulch ................................................................................................................... 17
2.1.20 Holiday Schedule ......................................................................................................... 17
2.1.21 Removal and Recycling of Existing Carts ................................................................. 17
2.2 Multiple-family Residential “Core” Collection Service .............................................. 18
2.2.1 Bins and Boxes ............................................................................................................. 18
2.2.2 Multiple-family Processing ........................................................................................ 18
2.2.3 Bulky Item Collection (Including E-Waste and U-Waste) ...................................... 18
2.2.4 Bulky Item Diversion .................................................................................................. 18
2.2.5 Holiday Tree Collection and Recycling – Multiple Family Dwellings ................... 19
2.2.6 Green Waste/Organics Recycling Collection – Multiple Family ............................ 19
2.3 Citywide Quarterly Clean-up Program ........................................................................ 19
2.4 Waste Diversion And Disposal Reporting Requirements ........................................... 19 SECTION 3: KEY AGREEMENT TERMS ....................................................................... 19
3.1 Agreement Term ............................................................................................................. 19
3.2 Annexation ....................................................................................................................... 19
3.3 Mandatory Collection ..................................................................................................... 20
3.4 Billing And Collection..................................................................................................... 20
3.4 Education And Public Awareness ................................................................................. 20
3.5 Minimum Recycling Rate ............................................................................................... 20
3.6 Company’s Employees.................................................................................................... 20
3.7 Records And Reports ...................................................................................................... 20
3.8 Responsibility For Damages And Injury/Indemnification .......................................... 20
3.9 Cooperation With Utility And Other Companies ........................................................ 20
3.10 Reporting And Auditing ................................................................................................. 21
3.11 Clean-Air / Clean-Burning Collection Vehicles ........................................................... 21
3.12 Quality Of Service Surveys ............................................................................................ 21
3.13 Rate Adjustment ............................................................................................................. 21
3.14 Authority To Withdraw RFP and/or Not Award Contract And Possible Legal Challenges. ................................................................................................................................. 21
3.15 Public Records Act .......................................................................................................... 22
3.16 Maximum Customer Rates ............................................................................................ 22
3.17 Franchise Fees Payable To City..................................................................................... 22
3.18 Initial Fee Upon Award .................................................................................................. 22
3.19 AB 939 Program Payment Fee....................................................................................... 22
3.20 Performance Audit Fee................................................................................................... 23
3.21 Good Corporate Citizenship .......................................................................................... 23
3.22 Performance Bond And Letter Of Credit ..................................................................... 23
3.23 Surety/Bid Bond .............................................................................................................. 23
3.24 Proposal Evaluation Criteria ......................................................................................... 23
3.25 Conflicts Of Interest ....................................................................................................... 23
3.26 Familiarity With Laws And Ordinances ...................................................................... 23
3.27 Draft Franchise Agreement ........................................................................................... 24
3.28 Quality Of Service Surveys ............................................................................................ 24
3.29 Curbside Recycling Audits ............................................................................................. 24
3.30 Rate Composition ............................................................................................................ 24
3.31 Information / “How-To” Video...................................................................................... 24 SECTION 4: PROPOSAL FORMAT AND CONTENT....................................................... 24
4.1. General Requirements .................................................................................................... 24
4.2. Business Structure: Provide The Following Information Regarding The Proposing Entity And Entity That Would Provide A Corporate Guarantee, If Applicable. ................ 25
4.3. Donations And Gifts ....................................................................................................... 26
4.4. Experience And Qualifications ...................................................................................... 26
4.5. References ........................................................................................................................ 26
4.6. Organization And Staffing ............................................................................................. 26
4.7. Background ..................................................................................................................... 27
4.8. Work Plan And Methodology ........................................................................................ 27
4.9. Disposal & MRF Facilities ............................................................................................. 27
4.10. Schedule of Services .................................................................................................... 27
4.11. Equipment List ............................................................................................................ 28
4.12. Employee Safety Training And Equipment Safety Records ................................... 28
4.13. Implementation/Transition Plan ............................................................................... 28
4.14. Organics Waste Recycling .......................................................................................... 29
4.15. Minimum Recycling Requirement ............................................................................ 29
4.16. Customer Service ........................................................................................................ 29
4.17. Financial Stability ....................................................................................................... 29
4.18. Insurance Information................................................................................................ 29
4.19. Past/Pending Litigation: Lawsuits, Claims, Judgments, Penalties, Fines And Violations ................................................................................................................................... 30
4.20. Guarantees and Surety ............................................................................................... 30
4.21. Statement of Compliance ........................................................................................... 30 SECTION 5: PROPOSAL EVALUATION CRITERIA .................................................... 30 SECTION 6: LIST OF ATTACHMENTS ............................................................................. 32 ATTACHMENT A: CITY MAP ............................................................................................. 34 ATTACHMENT B-1: TOTAL MAXIMUM PERMITTED RATE SCHEDULE.............. 35 ATTACHMENT B-2: TOTAL MAXIMUM PERMITTED RATE SCHEDULE.............. 36 ATTACHMENT B-3: TOTAL MAXIMUM PERMITTED RATE SCHEDULE.............. 37 ATTACHMENT C: GOOD CORPORATE CITIZEN STATEMENT ............................... 38 ATTACHMENT D: DRAFT FRANCHISE AGREEMENT ................................................ 39 ATTACHMENT E: WORK PLAN ......................................................................................... 40
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 7
INTRODUCTION
The City of Montebello (“City”) is requesting proposals from qualified solid waste and recycling companies licensed within the City and holding a valid City business license and solid waste hauler nonexclusive franchise agreement with the City to provide residential solid waste collection, transportation, recycling, and disposal services. For the purpose of clarification, the requested services include, but may not be limited to, Municipal Solid Waste (MSW), Recycling and related services, Greenwaste, Organics, Construction and Demolition (C&D), and Bulky Item Collection.
It is the City’s intent to enter into one E xclusive Franchise Agreement for residential f or the aforementioned collection and processing services. The anticipated service start date for a new collection service franchise agreement is on or before April 1, 2025.
Specifically, City is interested in receiving proposals for an Exclusive Franchise Agreement (“Agreement”) that will encompass only residential cart/bin accounts and services in addition to those referenced above. The specific services and contract terms are set forth in this document and in the Draft Franchise Agreement, which together make up the Request for Proposal s (RFP.) Prospective proposers should examine these documents in detail in order to understand the services being requested.
The successful company will have presented an accurate representation of the company ’s experience and expertise in the collection, processing, diversion, and disposal of municipal solid waste generated in the residential sector.
City seeks a company that offers a rate stabilization program to provide long- term collection, processing, recycling, recovery, and diversion capacity, and waste diversion through source collection and mixed waste processing while meeting all the legislative and program requirements of the State of California, Los Angeles County, and the City as may be applicable.
CITY OF MONTEBELLO GOALS & OBJECTIVES
The City of Montebello’s goals and objectives for the RFP process and future collection services are as follows:
• Conduct the RFP process with integrity and transparency • Provide a cost -effective, environmentally sound, and efficient solid waste management system, which includes mandatory collection of solid waste and recyclable materials among other services referenced herein.
• Preserve the environment and protect the health, safety, and quality of life for Montebello residents by utilizing fully automated AQMD (Alternative Fueled) compliant vehicles and trained operators that are trained, certified, licensed, and possess a Commercial Driver ’s License (CDL) within the State of California.
• Comply with State of California Assembly Bill 939, known as the California Integrated Waste Management Act of 1989, which requires jurisdictions to divert from disposal in landfills 50% of the solid waste generated within the City, AB 1826, which requires mandatory organics recycling for certain multifamily residential dwellings, SB 1383, statewide organic waste disposal reduction of 75% and all other State , federal, and local mandates during the term of Agreement.
• Participate in the City of Montebello as an exemplary corporate citizen by supporting local non-profit organizations and serving as a member of the community.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 8 • Provide a long-term solid waste management program that includes but is not limited to:
diversion and disposal program s or other waste processing programs that reduce the amount of solid waste being disposed of and that includes a rate stabilization program, collection and processing capacity, or other programs to the divert waste from landfills, citywide recycling, greenwaste and organics recycling, C&D collection and processing; and increased diversion rates in the residential sector.
OPEN DISCLOSURE OF NONCOFIDENTIAL RFP INFORMATION
To ensure open disclosure of information, the City will make all NONCONFIDENTIAL information provided under this agreement Public on the City’s Website with the exception of all Final RFP Responses submitted pursuant to this Residential RFP . For the purpose of this section, public disclosure will include posting of the Request for Proposal and any amendments or changes, questions (without submitter information ) and responses relating to the RFP, s ervices requested, submission dates and deadlines and any other nonconfidential information the City deems appropriate,
ORGANIZATION OF THE RFP
This RFP is organized into six sections as follows:
Section Intro Introduction to the RFP
Section 1 City Information and S tatistics
Section 2 Scope of Services
Section 3 Key Agreement Terms
Section 4 Proposal Format and Content
Section 5 Proposal Evaluation Criteria
Section 6 Attachments
SUMMARY OF PROPOSED SERVICES
A description of all service requirements and related stipulations is included in the attached Draft Franchise Agreement. The table below briefly describes the anticipated services that the City is seeking from qualified companies although services are not limited to the following.
TABLE A: SUMMARY OF PROPOSED SERVICES
Service Sector Service Description
Residential Cart
Customers
• Weekly Automated Service
• 60-Gallon Automated Solid Waste Collection
• 95-Gallon Automated Recyclables Collection
• 95-Gallon Automated Green Waste Collection
• 35-Gallon Organics Collection
• Space Limitations/ Optional Sizes – Automated Carts
• Temporary Bin and Box Collection
• Bulky Item Collection (Unlimited)
• Holiday Tree Collection
• Senior, Disabled, and Infirmed Valet Service
• Senior and Low-Income Discount Program
• Customer Service Line with 24-hour Message Center
• City-owned Building Collection Services
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 9
PROPOSAL SUBMITTAL DATE AND REVIEW
The Office of the City Clerk at Montebello City Hall, located at 1600 W est Beverly Blvd, Montebello, CA, 90640, will receive sealed Proposals for the Residential Solid Waste and Recycling Collection Services RFP No. 24-00, on or before September 3, 2024, no later than 10:00 a.m. Proposer must submit five (5) complete copies of their company ’s Proposal, one (1) original with wet signatures and one (1) electronic copy with all attachments on a thumb drive.
The received proposals will become part of the official files of the City of Montebello and will not be returned. Late proposals will not be accepted. The RFP package must be sealed and labeled as follows:
“Proposal for Residential Solid Waste and Recycling Collection Services, RFP 24-0” AWARD
All proposals received by the date and time specified herein that meet the minimum requirements set forth in this RFP will be reviewed to determine conformance with the RFP requirements, form, and content. Any proposal deemed by the City to be incomplete, conditional, or non-responsive to the RFP may be rejected. Proposals and proposed rates must be honored for twelve (12) months from the proposal due date or the Agreement Effective Date, whichever comes first . The City reserves the right to reject any and all proposals. The successful proposal may or may not be the lowest cost proposal. The anticipated date of the award by the City Council is October 23, 2024.
AGREEMENT TERM
The City of Montebello (City) is soliciting written competitive proposals from private companies to provide solid waste collection and recycling services for residential customers within the City.
The ten (10) year franchise agreement will include two compliance review periods (years 5 & 7) and require the successful company to provide exclusive residential solid waste, recycling, greenwaste, organics, construction and demolition collection services, bulky item collection and any other services deemed as residential necessities by the City within City boundaries shown on the attached map (Attachment A) for existing and future service needs within the residential service area. Services shall also cover City owned and operated facilities and identified areas.
RFP POINT OF CONTACT
All inquiries, clarifications, and t echnical questions relating to this RFP or any of the identified services or information referenced herein must be directed in writing to Christopher Jimenez, City Clerk at [email protected]. Any inquiry, not following the requirements of this section will not receive a response.
NO CONTACT PROVISION
Other than the official Point of Contact referenced in the RFP, companies , including agents, consultants or other third parties affiliated or employed by submitting companies, interested in submitting a proposal shall not contact other representatives of the City of Montebello whether elected, appointed, contracted, or volunteer, including elected officials, City staff, commissioners, consultants, and the like in connection with the RFP or for any residential collections, services, rates, or the like, prior to the awarding of a preferred company. Should interested company’s make such contact in connection with this RFP, the City reserves the right to reject or disqualify any submission associated with the contacting person, party, or entity. At no time is any person or entity authorized to make oral changes to the RFP. Any contact made to any of the above will be cause for immediate disqualification. The decision of the City manager will be final.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 10
DONATIONS AND GIFTS
Proposers must provide detailed information on a ny/all gifts, donations, or other items provided to any Montebello Elected Officials, City Staff, City Appointees, City Commissioners, or Volunteers, within the last 4 years. Campaign contributions are not required to be reported if they have been properly noticed and recorded according the California Fair Political Practices Commission (CFPPC) (FPPC Regulations (ca.gov)).
SCHEDULE
The City plans to adhere to the following schedule to the maximum extent possible. Changes to the schedule will be at the sole option of the City.
TABLE B: SCHEDULE
Action
Date
RFP Release May 25, 2024
RFP Questions Deadline #1 June 20, 2024
Response to Questions #1 July10, 2024
Proposal Submittal Date September 3, 2024
City Council Presentation & Award October 23, 2024
Commence Services April 1, 2025
SECTION 1: CITY INFORMATION/STATISTICS
Montebello is located near the center of the metropolitan center of Los Angeles County. The industrial heart of the Western United States swings out 40 miles to the west and 50 miles to the east, providing communication, transportation, technology, finance, and labor as well as being its own best consumer market.
Montebello is ringed by freeways (CA Route 60 Freeway Eastbound, Interstate 605 Freeway North and Southbound, Interstate 5 Freeway North and Southbound) and has become a center for the trucking and specialty vehicle industry. Wheels, engines, underbodies, refrigerated trucks, campers and truck trailers are all manufactured in Montebello. The over -the-road trucking industry has found Montebello a convenient home as well, as have the service, maintenance, and custom fabrication groups.
Residential solid waste, recycling, greenwaste, bulky item , and organics collection services are currently provided by Athens Services with construction and demolition services provided by any of the twelve (12) nonexclusive commercial franchises within the City. The following table shows an estimated number of homes, Multiple-family residences, and tonnage collected in City. All prospective bidders should take whatever steps are necessary to verify the number of homes, multi- family residences, containers, routes, tonnages, and collection area in preparing their proposals.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 11
1.1 CENSUS DATA (2020-2023 SELECTED HOUSING CHARACTERISTICS) TABLE 1.1: CENSUS HOUSING DATA
Description Units
Population 61,363
Number of Dwelling Units 20,235
Number of Single-Family Homes Detached 11,483
Single Unit Attached 1,708
Two Units 312
3 or 4 Units 444
The above table represents Census Data compiled and reported by the U.S. Census Bureau and should be considered as a reference tool only. The City is not guaranteeing the accuracy of this information nor is the City implying that the proposers include this information in the determination of pricing and/or service levels. All prospective bidders should take any steps deemed necessary to verify the number of homes, containers, routes, tonnages, and collection area in preparing their proposals.
It should be noted that the Metro Heights at Montebello Hills, a 488-acre site with 1,200 homes in a gated community is expected to be completed in 2027 and will be included as part of the residential services identified herein.
NOTE: DATA ACCURACY
The City asserts no claim as to the accuracy of the census information with respect to each service area. Projections and estimates in that information represent the City’s best judgment based upon information existing as of the date of this RFP, but they do not c onstitute warranties. Proposers must draw on their own professional experience to best correlate or corroborate the data.
Proposers are responsible for independently investigating service conditions in the service area.
1.2 CURRENT SERVICE ACCOUNT DATA
The City has estimated the following information as it relates to the number of current residential account locations. The City is not guaranteeing the accuracy of this information. All prospective bidders should take any steps deemed necessary to verify the number of homes, m ultiple-family residences, containers, routes, tonnages, and collection area in preparing their proposals.
TABLE 1.2: EXISTING CUSTOMER ACCOUNTS BY SECTOR
Sector Total
Residential Accounts 12,128
Multi-Family Units (2 to 4 units) (Total) 2,464
Multi-Family Accounts (2 to 4 units) (Serviced by Current Residential Hauler) 68 Accounts (415 Units)
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 12
1.3 Residential Sector Service Data
The residential sector is comprised of approximately 12,128 locations which are currently serviced with automated collection for residue and recycling and non-automated collection for green waste collection.
TABLE 1.3.1: EXISTING RESIDENTIAL CART COUNTS
Description Frequency S/W Green Waste Recycling Organics TOTAL 35 Gallon 1 14 0 0 53 67
60 Gallon 1 874 0 0 1,609 2,483
60 Gallon (Add'l) 1 200 - - 253 453
64 Gallon (Extra) 0 0 0 0 0 0
90 Gallon 1 11,243 0 0 10,541 21,784
96 Gallon (Add'l) 1 3,791 - 0 1,890 5,681
TOTALS 16.122 0 0 14,346 30,468
The 12,128 residential accounts are comprised of single -family units, duplexes, triplexes, fourplexes and certain Multiple-family complexes that receive automated cart service.
TABLE 1.3.2: EXISTING RESIDENTIAL CART COUNTS
Property Type Count
Single-Family Homes 17,894
Multi-Units (2 to 4) 10,084
1.4 Default Residential Cart Service
The proposed default automated residential service will be 60- gallon carts for Solid Waste, 95- gallon carts for r ecyclables, 95-gallon carts for Green Waste, and 35 -gallon Cart of Organics (SB1383). Customers must have the option to downsize their automated carts to 32-gallon carts. 95-gallon carts may be substituted for the default size if the re is an approved demonstrated need for additional capacity and necessary to avoid additional collections during the same period. In such cases where a cart change is approved, the successful contracting entity must adjust the monthly service charge upon approval and provide documentation to the City of such change . In the event that the services have already been paid for , the company must provide a credit on the next billing cycle or provide a direct refund to the resident.
1.5 Multiple-family Residential Service
Multiple-family residential services are services provided to residentially zoned dwellings consisting of four (4) or fewer units . The multiple-family sector is comprised of 2,464 addressed locations (duplexes, triplexes, and fourplexes).
1.6 Disposal Tonnage Data
The City of Montebello understands that accurate disposal reporting information is critical for proposers in the determination of pricing and program implementation. The tables below demonstrate information available on the CalRecycle website and information supplied by the current franchise hauler. All prospective bidders should take any steps deemed necessary to verify the number of homes, Multiple-family residences (2 – 4), containers, routes, tonnages, and collection area in preparing their proposals.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 13
1.7 Jurisdiction Diversion/Disposal Rate Detail
Residential tonnage information re ported to CalRecycle as part of the Jurisdiction Diversion/Disposal Rate Detail for 2021, 2022, and 2023 are reflected in the table below.
1.8 Reported Total Tonnage Collected 2020-2023
The current franchise hauler reported the following tonnage in Table 1.8 to the City for the recent 2021-2023 reporting year. The City acknowledges that the data contained in this report/table may not accurately coincide with the States DRS table. All prospective bidders should take any steps deemed necessary to verify the number of homes, Multiple -family residences, bin size? containers, routes, tonnages, and collection area in preparing their proposals.
TABLE 1.8: RESIDENTIAL HAULER REPORTED TONNAGE
2021 Tonnage 2022 Tonnage 2023 Tonnage
Trash 18,429.00 17,342.58 17,432.94
Recycling 0 0 0
Organics 4586.61 4,366.73 5,685.52
Transformation - - - TOTAL 23,015.61 21,709.31 23,118.45
1.9 Diversion Rates
The City is committed to meeting the goals and objectives of AB 939 as well as subsequent legislation mandating certain recycling requirements. The successful Contractor will be required to divert and recycle a sufficient amount to ensure that the City continues to meet or exceed the requirements of AB 939 , AB 1826, and SB 1383 as well as all other State, local, and federal mandates during the term of the Agreement.
1.10 Current Collection Rates
The City’s Single Family Residential Rate (weekly service) are currently: $24.11 per month for one (1) Solid Waste Cart/Bin ( 60-to-90-gallon container) and one (1) Green Waste Cart/Bin billed via property taxes and $1.99 for each additional 90-gallon Solid Waste Cart/Bin.
1.11 Billing Procedures
Residential customers are billed via their property taxes by the City. The Contractor may invoice the City at the end of each quarter for services provided under the RFP for actual services rendered to residential customers in the City. All invoices must be submitted with verifiable documentation of actual services provided during the preceding quarter. Any services provided by the Contractor that fall outside of the core services , and those referenced herein may be billed directly to the property owner in accordance with the approved Master Customer Rate Schedule (Attachment B).
SECTION 2: SCOPE OF SERVICES
The City of Montebello is requesting proposals for the services as described herein. No other commercial waste collection services, commercial (non-residential) construction debris collection services, street sweeping, or other waste collection services are to be bid or proposed. All services described below are to be considered the “Core Services .” Any proposal which includes commercial waste services, commercial (non -residential) construction debris collection services,
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 14 street sweeping, or other waste collection services will be considered non-responsive and will not be considered for any award of a franchise pursuant to this RFP.
The Contractor has established and shall continue to maintain a local office for the purpose of handling customer inquiries, orders, and complaints. The “local” office must remain in a location within fifteen (15) miles of the City boundary and have the same telephone area code as that existing in the City . If approved by the City, a local toll -free number may be provided as a substitute for the existing area code and must be staffed by a live person during regular office hours. The local office shall be open to the public between the hours of 8:00 a.m. to 5:00 p.m., five (5) days per week, Monday through Friday, holidays excepted. A representative of Contractor shall be available during regular office hours for communication with the public at such local office.
2.1 Residential “Core” Cart Service
The successful proposer shall provide a plan demonstrating how it will divert, recover and/or recycle at least seventy -five percent (75%) of the collected residential waste through automated curbside collection. Service must not be provided less than once per week Monday through Friday, except if a holiday occurs on a Friday collection service may be provided on Saturday, to all customers of residential single -family properties and Multiple -family properties receiving automated collection. Hours of residential collection service is from 7:00am to 4:00pm. If the proposer is unable to demonstrate a seventy -five percent ( 75%) diversion rate , it should demonstrate the maximum guaranteed diversion rate possible through the residential program and services referenced herein.
2.1.1 Automated Carts
At a minimum, the C ontractor will provide a new fully automated multi- bin system for the collection of residential solid waste and recyclable materials, green waste carts, and organic carts, bins, or totes for residential customers. The automated waste c arts will have suitable handles and wheels, tight -fitting covers for holding garbage without leakage or escape of odors; and be constructed of watertight metal, plastic, or other composite material having the same or like properties with respect to construction and durability. The City shall approve the color of all containers used. Each automated cart will be hot stamped with the “City of Montebello,” including the City logo on the right and left side of the cart. Contractors may have their company name and phone number hot stamped on the front of each art. All cart lids must be color coded to comply with all CalRecycle legislative and administrative requirements and include identifying purpose and material description information.
Upon execution of the Franchise Agreement, it will be the sole responsibility of the Contractor to purchase new carts and replace all residential carts utilized for the service identified within thi s RFP. All costs incurred with the maintenance, repairs, cleaning, additional procurement, and storage of the carts shall be the sole responsibility of the Contractor.
2.1.2 Cart Colors and Markings
All Solid Waste, Recycling, Greenwaste and Organic carts will be differentiated by color or in compliance with all legislative and CalRecycle requirements. The colors shall be resistant to fading as a result of weathering. Color shall be either uniform within each container type or legislative or CalRecycle requirements, including replacement arts distributed throughout the t erm. All cart markings must be approved by City prior to ordering c arts. Graphics indicating how to properly dispose of waste shall be included on the cart lid. Carts shall be hot stamped with the Contractor’s name and phone number on the front and City name and along on each side. The Proposer must include in their work plan specifications and cut sheets from the proposed manufacturer along with a distribution plan for all carts. Proposer shall also provide details as to the manner and method that they will employ with respect to cart management, which must include the repair, maintenance,
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 15 and exchange of residential recycling carts . Any associated charges shall also be included in this section.
2.1.3 Solid Waste Cart Collection
Contractor will distribute new 60-gallon solid waste carts. Additional carts shall be billed accordingly, per the approved Master Customer Rate Schedule (Attachment B). Customers with size restrictions will be offered the opportunity to downsize their default c art for smaller c arts, equaling the similar or right -sized volume capacity. Additional Solid Waste carts will be made available to residential service recipients per the approved Master Customer Rate Schedule.
Should a customer request a different size art, Contractor will exchange the cart(s) within fourteen (14) days. Rates for service will be no more than those set forth in the Maximum Customer Rates (Attachment B). Proposers must identify at the time of their proposal submission in their prepared response the manufacture specifications, size, and color options along with the lead time for the proposed automated carts.
2.1.4 Recycling Cart Collection
Contractors will distribute 95-gallon recycling carts to each residential service recipient. Up to two (2) additional 95- gallon recycling c arts will be made available to any customer requesting additional recycling capacity at no cost to the rate payer.
2.1.5 Green Waste Cart Collection
The contractor will distribute 95-gallon Green Waste carts to each residential service recipient. Up to one (1) additional 95-gallon Green Waste cart will be made available to any customer requesting additional capacity at no cost to the rate payer.
2.1.6 Bundled Green Waste Materials
Residential customers receiving Green Waste cart services will be allowed to place bundled branches that do not fit inside the c art alongside the cart for collection . Residential customers are allowed to place bundled Greenwaste debris, at no additional cost. Bundled Green Waste materials will be no longer than 48 inches in length and weigh no more than 20 pounds per bundle.
2.1.7 Organics and Food Waste Cart Collection and Recycling Contractor shall provide an “Optional” program and pricing for implementing a Residential “Organics Recycling Program” that includes Food Waste recycling pursuant to the recycling requirements of SB 1383 (2016). The proposer must address this program in the either the affirmative or negative, as to the implementation of said program. Those companies offering a Residential Organics Recycling program shall include their specific program guidelines including the collection component and processing component. Customers shall be charged a fee for such service per the Maximum Customer Rates (Attachment B).
2.1.8 Construction and Demolition
The Contractor shall provide exclusive commercial and demolition collection services to all residential customers and dwelling units serviced under this RFP . The Contractor, if requested, shall provide temporary clean-up bin service, roll off box service, and construction and demolition bins to residential properties in the City. Upon request, the company must deliver such temporary bin or box to the customer within 48 (forty- eight) hours of request (not including weekends or holidays). Rates for service will be in accordance with established Maximum Customer Rates (Attachment B). Temporary bin and box rat es shall be on a “per dump” basis, which includes service, transportation, disposal, and rental for up to 10 (ten) days including weekends. Additional fees may be added for rentals that exceed the 10 (ten) day policy.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 16
2.1.9 Bulky Item Collection (Including E-Waste and U-Waste) The Contractor shall provide unlimited bulky item collection to residential automated cart customers, at no additional charge to either the resident or the City. Contractor shall provide bulky item collection on the next scheduled collection day, provided Contractor was notified at least 48hours in advance of the regularly scheduled collection date. Bulky item collection shall include electronic and universal waste items. Customer shall have the right to unlimited Bulky Item pickups per calendar year, with up to five (5) items per pickup. The collector will be required to separate and recycle all commodities that can be feasibly recovered.
2.1.10 Abandoned Bulky Waste Collections.
The Contractor shall collect and remove at no charge any abandoned bulky waste items dropped in City public right -of-way areas or alleys; at City buildings, parks, and property; and other public locations that may be identified or acquired by the City. Collection shall be made within 24 hours of notice by the City or a customer of the Contractor . The city expects that the Contractor will provide a suitable collection vehicle and have such vehicle available to perform needed collections for up to three hours per day, Monday through Friday, between 7:00 a.m. and 4:00 p.m., with no service on holidays.
2.1.11 Public Outreach Program
Contractor shall implement a City -approved Multi -Lingual format: Montebello specific public outreach to coincide with the start of Residential collection services. This public outreach must be specific and unique to Montebello, and clearly establish the billing procedures, explain the billing format, clearly describe the customer’s responsibilities, and provide a customer service number for the Contractor. In addition, Contractor shall establish and maintain the following public educational programs and efforts in Multi-Lingual.
2.1.12 Bulky Item Diversion
Bulky Items collected by Contractor collected under this Agreement may not be landfilled or disposed of until Contractor has followed the following hierarchy of diversion efforts:
1. Reuse as is
2. Disassemble for reuse or Recycling
3. Donation
4. Recycle
5. Disposal
This hierarchy is intended to preclude the use of front or rear loading packer vehicles for Bulky Items, unless the compaction mechanism is not used to compact the Bulky Items, unless such items have been designated for disposal.
2.1.13 Roll-off Box and Temporary Processing (City Services) Contractor shall provide permanent and temporary bin and roll -off box collection service to the City upon request, at no charge to the City. Contractors shall process all Solid Waste Collected in bins and Roll-Off Boxes to recover Recyclable Materials prior to landfilling. The contractor will provide standard 10, 15, 20, 30, and 40 cubic yard roll-off boxes as well as low -boy or reduced- height containers.
2.1.14 Valet Service
Residents physically unable to roll their automated carts to and from the point of collection may request valet service. This includes persons with disabilities, the elderly or infirmed, or other people with an affliction that prevents them from rolling their carts to and from the point of collection. The Contractor will be required to remove the carts from the backyard, or other adjacent location of cart
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 17 storage, to the curb for collection, and return said c arts to their original storage locations by 6:00 p.m. the same day of service at no additional cost. In order to qualify for this program, customer must provide California DMV handicap credentials or other certified medical documentation issued by a licensed healthcare professional to Contractor annually.
2.1.15 Low-Income Senior Citizen Discount
The Contractor shall offer a low-income senior discount available to qualifying customers aged 65 and older who also qualify for Edison's low-income discount (Care Program). Customers will have to show their qualifying utility bill or related information. The discount will be available for all automated residential cart customers and will be at least 10% off the standard rate.
2.1.16 Holiday Tree Collection and Recycling
Contractor shall provide each residential dwelling, including Multiple -family and mobile home parks, with holiday tree collection and recycling. Customers must place their holiday tree at the curb for collection four (4) consecutive weeks, on their scheduled collection day, following December 26 of the applicable calendar year . Contractors shall also place a sufficient number of 40-yard roll off green waste containers at City Hall or other areas designated by the City during the same period. The number of g reen waste containers must be sufficient to ensure that there is not excess accumulation of holiday trees collected during the period.
2.1.17 Mulch Give-A-Way Program
The contractor shall conduct no less than two (2) free mulch give-a-way opportunities per calendar year for City residents at no additional cost. These services may be provided either by Contractor or by a third- party arranged for by the C ontractor. Free mulch giveaways shall be at the dates, times, and locations specified by the City. Although not required, w hen at all possible, mulch returned to the City should be inclusive of organic materials collected from the City.
2.1.18 City Mulch
At a minimum, Contractor shall provide the City with up to 360-cubic yards of mulch at no charge for the purpose of usage in City owned and/or maintained facilities, parks, areas, or common areas of the City . Although not required, when at all possible, mulch returned to the City should be inclusive of organic materials collected from the City.
2.1.19 Holiday Schedule
Holidays prescribed by the City of Montebello specific to Contractor service. These prescribed holidays include New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. All collection activities scheduled during a prescribed holiday will be collected on the following non-holiday calendar day except when said alternate collection day falls on a previously identified holiday. For example, if New Year’s Day falls on a Monday, trash shall be picked up on Tuesday. If the holiday falls on a Sunday, there will be no delay in service.
2.1.20 Removal and Recycling of Existing Carts
Contractor shall coordinate delivery of the new Solid Waste, Recycling, Greenwaste, and organics carts with the previous haulers' removal of existing c arts to minimize the period of time during which Residential Cart Customers are without carts or have two sets of carts. If prior Collection Contractor does not collect their carts at the start of service under this Agreement, Contractor shall Collect and store carts until the City instructs Contractor to Recycle the c arts for maximum Diversion credit, or until the prior Contractor arranges to collect the carts from Contractor. During
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 18 the term, if additional c arts belonging to the prior Contractor are placed for servicing or c art Collection during the term, Contractor shall remove carts from service and notify prior Contractor to make reasonable arrangements for pick up or Contractor shall be responsible for recycling the arts. Neither City nor Customers shall be responsible for any of Contractor's costs associated with actions undertaken in accordance with this section.
2.2 Multiple-family Residential “Core” Collection Service Contractor shall provide commercial bin service and/or automated c art service to residential Multiple-family properties consisting of four (4) or fewer units at least once per week. A t a minimum, available bin sizes must include: 1.5, 2, 3, cubic yards. Properties receiving automated cart service and/or commercial bin services are included in herein and shall be deemed part of the Core Services.
2.2.1 Bins and Boxes
Contractor shall provide and maintain clean freshly painted bins and Roll -off Boxes, free from graffiti, equipped with reflectors, and shall have the name and phone number of Contractor prominently displayed in letters not less than three (3) inches high on the exterior of each bin and/or Box so as to be visible when the container is placed for use. All bins and boxes must be kept graffiti free at all times. Within twenty-four (24) hours of visible or informed sighting, Contractor shall touchup, repaint, or replace any bin or box tagged with graffiti or excess markings that are not part of the hauler’s collection program.
2.2.2 Multiple-family Processing
All Multiple-family residential properties as defined herein as four (4) or fewer dwelling units receiving noncommercial residential bin service may be processed at a materials recovery facility (MRF) or other facility provided that there is a demonstrated process of recovering and recycling at least seventy-five 75% of the collected waste. If the proposer is unable to demonstrate a seventy- five percent (75%) diversion rate , it should demonstrate the maximum guaranteed diversion rate possible through the Multiple-family program and services referenced herein.
2.2.3 Bulky Item Collection (Including E-Waste and U-Waste) Contractor shall provide unlimited bulky item collection to all Multiple-family residents as defined herein at no additional charge. Contractor shall provide bulky item collection on the next scheduled collection day, providing Contractor was notified at least 48-hours in advance of the next scheduled collection date. Bulky item collection shall include electronic and universal waste items. Customer shall have the right to unlimited bulky item pickups per calendar year, with up to five (5) items per pickup.
Should a Multiple -family customer require additional bulky item collection service in excess of five (5) items for any single scheduled pick-up, customer shall not be charged a fee for such service.
2.2.4 Bulky Item Diversion
Bulky items collected by Contractor c ollected under this Agreement may not be landfilled or disposed of until Contractor has followed the following hierarchy of diversion efforts:
A. Reuse as is
B. Disassemble for reuse or Recycling
C. Donation
D. Recycle
E. Disposal
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 19 This hierarchy is intended to preclude the use of front or rear loading packer vehicles for bulky items, unless the compaction mechanism is not used to compact the Bulky Items, unless such items have been designated for Disposal.
2.2.5 Holiday Tree Collection and Recycling – Multiple Family Dwellings
Contractor shall provide each multiple family residential dwelling, and mobile home parks, with holiday tree collection and recycling. Customers must place their holiday tree at the curb for collection three (3) consecutive weeks, on their scheduled collection day, following December 25. Contractors shall also place a sufficient number of 40- yard roll off green waste containers at City Hall or other areas designated by the City during the same period. The number of green waste containers must be sufficient to ensure that there is not excess accumulation of holiday trees collected during the period.
2.2.6 Green Waste/Organics Recycling Collection – Multiple Family The Contractor shall offer 96-gallon automated carts and commercial bins for weekly green waste collection and recycling. Customers will have the opportunity to order the appropriate service level.
Available bin sizes include: 3 cubic yards. Collection frequency will be at least once per week and up to six (6) times per week.
2.3 Citywide Quarterly Clean-up Program
The City , along with the Contractor and third -party collectors, conduct quarterly citywide cleanup events at no additional cost to the City or cleanup participants or entities. City shall define the scope of this program a least 14 -days prior to the events and wil l communicate the need for service to the Contractors single point of contact or other persons designated by the Contractor.
2.4 Waste Diversion And Disposal Reporting Requirements The Contractor shall maintain accurate records of all data required to fulfill the perquisites of this section. All reports and reporting formats shall be approved by the City Manager or his/her designee.
All report submittals shall be in an electronic format approved by City, compatible with City’s software at no additional charge.
Monthly reports shall be submitted within thirty (30) days after the end of the reporting month.
Quarterly reports shall be submitted within thirty (30) days of the reporting quarter . Annual reports for which a date is not otherwise specified in this Agreement shall be submitted within twenty (20) calendar days after the end of the calendar year, by January 20th. The Contractor must provide all information in a format approved by the City and will be subject to Audit by the City at least once per year or once per quarter as may be deemed appropriate by the City.
SECTION 3: KEY AGREEMENT TERMS
A comprehensive description of the Agreement terms is contained in the draft Franchise Agreement. The following Key Terms are contained herein to draw the proposers’ attention .
3.1 Agreement Term
The term of the Agreement shall be for a period of ten (10) years with two review periods after years five (5) and seven (7).
3.2 Annexation
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 20 If additional area is annexed to the City, residential areas shall be added to the Solid Waste and Recycling Collection areas, subject to the legal rights of others to provide services in that area.
The franchise holder shall provide services to those areas.
3.3 Mandatory Collection
The City franchised collector shall collect all residential solid waste and recyclables in accordance with the terms of the Franchise Agreement.
3.4 Billing And Collection
Every occupant or owner of property in the City shall be billed on the customers’ property tax bill as submitted with the County of Los Angeles, for the charges incurred by the collection of solid waste, recycling, and related services . Contractor may bill the property owner for extra service that fall outside of the regular services in accordance with the approved Master Customer Rate Schedule (Attachment B).
3.4 Education And Public Awareness
The City recognizes that effective public education is the key to implementing effective programs and achieving the diversion requirements of AB 939, AB 1826, SB 1383, and future subsequent legislations. See Draft Franchise Agreement for specific requirements relating to minimum public outreach requirements.
3.5 Minimum Recycling Rate
Contractor shall propose a minimum recycling rate of seventy -five percent ( 75%) for all solid waste it collects under this Agreement. Recycling of materials not collected by the Contractor is not counted towards meeting the recycling requirement of this RFP.
3.6 Company’s Employees
The company’s employees shall be required to wear a clean uniform bearing the company’s name.
Employees who come into direct contact with the public shall also bear some means of individual identification, such as a nametag or identification card. Employees shall not remove any portion of their uniform while working within the City.
3.7 Records And Reports
The City shall require specific reporting and recordkeeping requirements in the completion of collection activities. Storage of specific reports and records must be kept in electronic format for the entire term of this agreement and for no less than five (5) years after the expiration and/or termination of the Agreement and be available upon request within seven (7) days.
3.8 Responsibility For Damages And Injury/Indemnification The City shall require that the company indemnify the City as set forth in the Draft Franchise Agreement. The company shall become familiar with the City and shall provide adequate safeguards to prevent damage to existing structures and improvements to its operations. All property damage shall be replaced and/or repaired, at the company’s expense, to the original condition and to the satisfaction of the property owner.
3.9 Cooperation With Utility And Other Companies
Work within the City may be performed by utility and construction companies, which may obstruct the public right of way or properties at which service is to be provided from time to time. It is the responsibility of the company to be informed of work planned by these parties and to coordinate
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 21 Solid Waste and Recycling Collection work accordingly in such a manner as to not provide an undue burden on The City of Montebello or its residents.
3.10 Reporting And Auditing
The Proposer should review the Draft Franchise Agreement, which contains detailed auditing, reporting and record keeping requirements. The Proposer shall familiarize themselves with these requirements.
3.11 Clean-Air / Clean-Burning Collection Vehicles
Pursuant to the requirements of Rule 1193 of the AQMD requirements, Collector shall propose and route only collection compressed natural gas (CNG), liquefied natural gas (LNG), or any other clean-air vehicle that meets Rule 1193 at the commencement of the Agreement.
The Contractor must comply with all California AQMD requirements and demonstrate their ability to comply, provide, and/or procure the aforementioned vehicles within one (1) year of service commencement. If the Proposer is unable to procure the aforementioned vehicles within the stated timeframe, they should provide a justification as well as a time period for which the referenced vehicles will be procured. All vehicles used for the services referenced herein must not be older than five (5) years old prior to the start of the services provided herein. All vehicles must be registered in the State of California and with the contractor or entity to who is providing the service to the City under the Franchise Agreement.
3.12 Quality Of Service Surveys
The City requires that the Contractor provide, at its own expense, annually a “quality of service” survey of Contractor’s customers during the term of the Agreement in a format approved by the City. At the discretion of the City, the survey shall be conducted by a City approved third-party at the sole expense of the Contractor. Prior to finalizing the survey form, the City shall review the survey with the Contractor . The results of the survey and the quality -of-service survey shall be provided to the City, reviewed with the Contractor , and used to discuss improvements in service delivery.
3.13 Rate Adjustment
Initial rates will be set based on the rates proposed in accordance with the approved Master Customer Rate Schedule (Attachment B) and shall be fixed through the first twenty -four (24) months of the new Agreement for which services commence. The rates may, thereafter, be annually adjusted up to a +/- 3-percent annual change in the Consumer Price Index (CPI) and may not exceed once per calendar year. Requests for CPI adjustments must be based on actual services provided to the City, must be supported by actual documentation and verifiable increases, and are not automatic in their approval . No general rate increases are permitted unless actual documentation for City provided services can be verified. Additional details can be found in the draft franchise agreement.
3.14 Authority To Withdraw RFP and/or Not Award Contract And Possible Legal Challenges.
The City of Montebello reserves the right to withdraw this RFP at any time without prior notice whether or not responses have been submitted to and/or received by the City. The City reserves the right to postpone the opening of proposals at its own convenience and to reject any and/or all proposals responding to this RFP without indicating any reasons for such rejection. The City shall not be obligated to any company to enter into a Franchise Agreement with the company despite City Council’s prospectively awarding the Franchise Agreement to a Proposer. The City shall be obligated to a Proposer if and only if City enters into a Franchise Agreement for the services with the Proposer. No action will lie against the City to compel it to execute a Franchise Agreement or
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 22 to recover from the City any damages or costs any Proposer may incur if the City elects to sign a Franchise Agreement. The City reserves the right to modify the Draft Franchise Agreement to effectuate the intent of this RFP and the City’s collection services program more fully.
3.15 Public Records Act
All correspondence with the City , including responses to this RFP, will become the exclusive property of the City and will be public records under the California Public Records Act (Government Code Section 6250 and following). The City will maintain the confidentiality of the proposals before it announces a recommendation for award. If a responder to the RFP believes that portions of its proposal are exempt from disclosure under the Public Records Act, it must be marked as such and spec ifically state the fa ctual and legal basis for exemption. If a request is made for information marked as proprietary or a trade secret, the City will provide the submitter reasonable notice to seek protection from disclosure in court.
3.16 Maximum Customer Rates
The franchise holder, not the City, establishes customer rates. However, because the City proposes to grant an exclusive franchise, the Franchise Agreement will set maximum permitted rates for the first two (2) years of service. In the following years, the maximum permitted rate will be adjusted by a formula based on changes to the Price Index(s) as described herein and in the draft Franchise Agreement. The total annual maximum rate increases are explained in the Franchise Agreement.
3.17 Franchise Fees Payable To City
Contractors shall pay a quarterly fee to the City equal to sixteen percent (16%) of Gross Receipts collected the preceding quarter for any franchise service, or related service, provided under this Agreement. This Franchise Fee is a specific public benefit remitted to the City in recognition of the granting of this F ranchise and is not subject to any percentage reduction or “net -of-fees” computation without the expressed approval of the City Council.
Franchise Fee payments are due 30 days after each preceding month’s end, up to and including the final month of this Agreement. Any underpayment or non-payment of Franchise Fees is subject to a delinquent payment penalty of two percent (2%) compounded per month, or any fraction of a month beyond the prescribed due date. This is an agreed upon penalty that is cumulative upon any balances owing or subsequently found as owing through audit or other means.
In addition, the City reserves the right to collect a one -time award of Franchise Fee. Bidders may include in their proposal an amount which each Bidder submits is a fair one-time award of bid fee that they would pay if awarded the Franchise.
3.18 Initial Fee Upon Award
In exchange for the City granting the Exclusive Franchise pursuant to this Agreement, Contractor shall pay to City a one -time administrative fee, to be paid no later than thirty (30) days after the Effective Date (Section 2.3 of the Draft Agreement) , to reimburse the City for all costs related to the preparation of the Request for Proposals that led to the selection of the Contractor , and the City’s legal fees (attorneys’ fees and costs) and professional fees (consultant fees and costs), incurred in the negotiation, research and drafting of this Agreement which amount shall be one hundred thousand dollars ($100,000.00).
3.19 AB 939 Program Payment Fee
The Contractor shall annually remit payment in the amount of fifty thousand dollars ($50,000.00) or 16% of Gross Receipts, whichever is greater, to reimburse the City for costs related to compliance with State recycling mandates, public education, City staff expense for oversight and
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 23 review of Contractor recycling activities, and the cost of professional consulting services as determined necessary and/or beneficial by the City.
3.20 Performance Audit Fee
The Contractor shall annually remit payment in the amount of fifty thousand dollars ($50,000.00) for a third-party review and audit of Contractor performance and records. Such an audit will verify the accuracy of Franchise Fee payments as well as the Contractor’s implementation of programs and general compliance with the terms of this Agreement.
3.21 Good Corporate Citizenship
The holder of the Exclusive Residential solid waste/recycling Franchise is a visible and important part of the Montebello community and has traditionally been an exemplary “Corporate Citizen,” supporting local non-profit organizations in the community and strengthening Montebello in other ways. Proposals should describe the commitments that the company will make to continue or expand on that tradition. See “Attachment C” for further information.
3.22 Performance Bond And Letter Of Credit
Within 10-days of the of the award notification, the Contractor shall provide the City with a Performance Bond and/or Nonrevocable Letter of Credit for a total surety of seven hundred and fifty thousand dollars ($750,000.00) or the equivalent of t hree (3) quarters of rate service, whichever is greater.
3.23 Surety/Bid Bond
Each proposal must be accompanied by surety made payable to the City of Montebello in the amount of twenty- five thousand dollars ($25,000.00) in the form of a certified check, c ashier’s check, or bid bond.
3.24 Proposal Evaluation Criteria
Proposals will be evaluated on the basis of the response to all provisions of this RFP. The City may use some or all of the following criteria in its evaluation and comparison of the proposals submitted.
The criteria listed are not necessarily an all -inclusive list. The order in which they appear is not intended to indicate their relative importance. See Section 5 of this Document for a complete listing of Evaluation Criteria.
NOTE: Maximum customer charges will not be the sole criteria for awar d of this Contract. All criteria will be considered.
3.25 Conflicts Of Interest
City officials may not participate in any decision in which they have a financial interest under the California Political Reform Act (Government Code Sections 87100 and following.) Cities may not contract with any company in which members of their Council have a disqualifying interest under Government Code Section 1090 and following. In order to identify any legal conflicts of interest, company’s submitting a proposal must identify any officers, directors, employees, or ownership interests that would constitute a financial interest under the Political Reform Act or Government Code Section 1090 and following for any elected or appointed City official, employee, or agent.
3.26 Familiarity With Laws And Ordinances
Companies are required to comply with all provisions of State, Federal, County and City laws, ordinances, rules, and regulations that are applicable to them and their operations. The submission
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 24 of a response to this RFP shall be considered a representation that the company making the proposal is familiar with all such laws, ordinances, rules, and regulations.
3.27 Draft Franchise Agreement
The proposer must review the entire Draft Franchise Agreement for details relating to the specific requirements of this Request for Proposal. Should the Proposer find items that are not acceptable to the Contractor, the Contractor must identify accordingly in their response proposal. The final approved Franchise Agreement will incorporate the successful Proposer’s response to this RFP.
3.28 Quality Of Service Surveys
The City requires that the Contractor provide, at its own expense, annually a “quality of service” survey of Contractor’s customers during the term of the Agreement in a format approved by the City. At the discretion of the City, the survey shall be conducted by a City approved third-party at the sole expense of the Contractor. Prior to finalizing the survey form, the City shall review the survey with the Contractor . The results of the survey and the quality -of-service survey shall be provided to the City, reviewed with the Contractor , and used to disc uss improvements in service delivery.
3.29 Curbside Recycling Audits
The contractor is required to conduct biannual waste composition audits, at no charge to the City, of the solid waste collected from residents in curbside recycling containers. The purpose of this audit is to establish the materials and their relative percentages by weight in the residential curbside waste stream. The City and/or its designee shall have the right to be present to oversee the Contractor while this audit is conducted.
3.30 Rate Composition
During the Term of this Agreement, all F ranchise rates will be divided into two rate components:
“Collection” and “Disposal.” Such a “component” breakdown must be disclosed to the City within the initial rates for this Agreement and as part of any subsequent rate increase request by the Contractor. Such collection components are not required to be listed in franchise rate sheets or included on billings to the Contractor’s customers.
3.31 Information / “How-To” Video
The contractor shall develop, produce, and provide for customers an informative How-To video.
The produced video shall i nform residential customers of program services available, recycling opportunities, and general information on billing and customer service information.
SECTION 4: PROPOSAL FORMAT AND CONTENT
This Section includes the required proposal format, and a description of the specific information Proposers must include. Proposer must provide the information specified in this section as part of its proposal. Failure to provide all the required information may be grounds for rejection of a proposal.
Proposals should be typed as briefly as possible. They should not include any elaborate or unnecessary promotional material. Proposer must submit five (5) complete copies of their company’s Proposal, one (1) original with wet signatures and one (1) electronic copy with all attachments on a thumb drive. Each company should adhere to the following order and content of proposal sections:
4.1. General Requirements
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 25 A. Title page
B. Cover Letter
A cover letter should summarize key elements of the proposals. An individual authorized to bind the company must sign the letter. Please include the address and telephone number of the company’s office located nearest to Montebello, California, and the office from which the Franchise Agreement (Attachment D) will be managed.
The letter must stipulate that the proposed maximum customer rates shall be fixed and valid through the first twenty-four (24) months of the new Agreement for which services commence. and that any future increases will be limited by the information cont ained herein and the Rate Adjustment formula stipulated in the Draft Franchise Agreement.
The letter must also state that the proposing c ompany understands and accepts that the data supplied is for informational purposes only and that the prospective bidder has taken the steps necessary to verify the number of homes, multiple -family residences, containers, routes, tonnage volumes, and collection area in preparation of the submitted proposal. The proposer must include a statement that they have reviewed the entire Request for Proposal including Attachments A -F inclusive of the Draft Franchise Agr eement and take either no exceptions or have included any exceptions in therein.
Furthermore, the Contractor understands and accepts that within thirty (30) days upon execution of the Franchise Agreement (Effective Date), the company will be required to make payment to the City of Montebello in the amount of one hundred thousand dollars ($100,000.00) to cover the costs associated with the RFP process. The letter should further state , as a condition of the Franchise Agreement, the company will remit at least sixteen percent (16%) of annual gross receipts to the City and at no time will Franchise fee costs or any City Program fee costs be added to customer billing statements or passed on to its customers.
C. Table of Contents
The Proposer must include a Table of Contents and follow the numerical values identified in Section 4 of this RFP. Responses received that do not comply with the numerical formatting may be reduced in score or determined to be nonresponsive for the purpose of the evaluation process.
4.2. Business Structure: Provide The Following Information Regarding The Proposing Entity And Entity That Would Provide A Corporate Guarantee, If Applicable.
A. Legal name of proposing entity that would sign the Franchise Agreement and whether it is an individual, a partnership, a corporation, or a joint venture.
B. Name of the entity that the services will be conducted under ( common name used for Montebello business).
C. Entity that would submit financial statements and whether it is an individual, a partnership, a corporation, or a joint venture. If other than proposing entity, indicate relationship and willingness to sign corporate guarantee.
D. Number of years in which the proposing entity has been organized and doing business under this legal structure (if other than an individual).
E. Number of years in which proposing entity has been organized in the State of California and doing business under this legal structure and/or DBA.
F. Names and contact information of owners/stockholders with more than 10% of the company's equity.
G. Names and contact information of all officers affiliated with the proposing entity , parent company, or DBA.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 26 H. Corporate headquarters location and contact information.
I. Local headquarters (if different from corporate).
4.3. Donations And Gifts
Proposers must provide detailed information on any/all gifts, donations, or other items provided to any Montebello Elected Officials, City Staff, City Appointees, City C ommissioners, Volunteers, within the last 4 years . Campaign contributions are not required to be reported if they have been properly noticed and recorded according the California Fair Political Practices Commission (CFPPC) (FPPC Regulations (ca.gov)
).
4.4. Experience And Qualifications
The successful Proposer shall have at a minimum ten (10) years of experience with hauling and collecting solid waste and recyclables in a community of similar size as the City of Montebello, must hold a solid waste hauler license within the City as of July 1, 2024, and be in good standing with the City of Montebello. For the purpose of this solicitation, good standing shall include, but not limited to, compliance with the provisions set forth in Chapter 8.12 of the MMC, Resolutions 17-62 and 20-97, Ordinance 2445, and has not been issued a notice to terminate, suspend or revoke a license or franchise.
The successful Proposer must be qualified by experience, adequate financing, staffing, and equipment to provide the services specified in this RFP. Describe all recent experience (ten years suggested) in providing services of the type being proposed in this RFP. Include on each listing the following:
A. Name of the agency/jurisdiction issuing a franchise, permit or agreement in which services were/are provided.
B. A description of the services provided.
C. Primary agency contact, address, telephone number, and email address.
D. Dates for the contract or other agreement under which services were provided.
E. Name of the person or persons at the company primarily responsible for supervising or managing the services and their respective responsibilities.
4.5. References
The proposer shall provide at a minimum of three references but no more than five references. For each reference, indicate the following:
A. Reference name and Title.
B. Organization affiliation.
C. Complete contact information including mailing address, email address and telephone number.
The City reserves the right to reference check any and/or all of the organizations or individuals listed.
4.6. Organization And Staffing
Describe the Proposer’s approach and methods for implementing and managing the services to be provided under the contract including all reporting and other requirements. Each proposer must provide an organizational chart showing internal and external team members including any contractors, subcontractors , consultants, nonprofits, or other entities that will be utilized in the performance of any of the identified services or work , as well as the specific services they will be providing. Describe the responsibilities and percentage of time of each person on the team. Identify the person(s) who will be the key contact(s) with the City of Montebello. Please include resumes for key members of the team with particular emphasis on their experience, qualifications , and association status with your firm, whether employee, contractor, or subcontractor. If the services
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 27 that you are proposing are not provided 100% by your firm, you must provide a written statement of the extent of your firms’ services, as well as clearly document how all of the requested services will be accomplished.
4.7. Background
The Background section should describe the Proposer’s understanding of the City and the service to be provided. Each proposer is required to independently verify the number of homes, businesses, Multiple-family residences, containers, routes, tonnage volumes, and collection area in preparation of their proposal. Please explain your company’s verification process while providing the data and methodology utilized in the preparation of your proposal.
4.8. Work Plan And Methodology
This section should describe the services the Proposer will provide and the methodology for providing said services. The “Work Plan” must include the methodology and actions the proposer will implement in meeting the requirements of the RFP and the Draft Franchise Agreement.
Make evident the methodology your company will implement in meeting State of California diversion requirements associated with AB939 , AB1826, AB1383, and other statutory requirements. Additional points may be awarded to the Proposer(s) that offer diversion rates above the minimum diversion requirements set forth in Attachment A if they can be independently corroborated.
Include a comprehensive list of all proposed contractors, subcontractors, facility names, SWIS number and addresses where materials will be delivered and sorted. Include the type of permit for the facility ( i.e., certified to receive recyclable materials, household Solid Waste , etc.). State the permitted total tonnage allowed (capacity) at facility per day, current tonnage of materials received, and published diversion rates.
The successful proposers “Work Plan” will become an attachment to the Franchise Agreement.
This “Work Plan” section of the proposal will be identified in the final Franchise Agreement as “Attachment E.”
4.9. Disposal & MRF Facilities
Proposer is to identify each disposal and non-disposal facility(ies) Proposer intends to utilize during the Term of the Agreement. Proposer shall include the following information for each facility:
A. The name, address, website, and type of facility.
B. Facility Solid Waste Information Systems (SWIS) Number.
C. Statement regarding any relationship between the proposer and the facility owner/operator.
D. Commodity/Materials to be delivered to each facility.
E. Diversion rate for each waste stream.
4.10. Schedule of Services
The Proposer shall adopt a schedule for providing services to locations and frequencies set forth in a separate agreement with the City Manager. Include in this section your proposed suggestions for collection times, routes, scheduled time of collections, and other policies and/or procedures not presented in the above work plan.
The Proposer must develop a schedule of service that ensures that scheduled service misses to not exceed one percent (1%) per month for the first year and one percent (1%) per quarter for each subsequent year. To avoid conflict and/or interference with the City’s street sweeping programs, all scheduled services, routes, collection dates and times, are subject to approval of the City which may not be unreasonably withheld.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 28
4.11. Equipment List
Pursuant to the requirements of Rule 1193 of the AQMD requirements, Collector shall propose and route only collection compressed natural gas (CNG), liquefied natural gas (LNG), or any other clean-air vehicle that meets rule 1193 at the commencement of the Agreement.
The Contractor must comply with all California AQMD requirements and demonstrate their ability to comply, provide, and/or procure the aforementioned vehicles within one (1) year of service commencement. If the Proposer is unable to procure the aforementioned vehicles within the stated timeframe, they should provide a justification as well as a time period for which the referenced vehicles will be procured. All vehicles used for the services referenced herein must not be older than five (5) years prior to the start of the services provided herein. All vehicles must be registered in the State of California and with the Contractor or Entity to who is providing the service to the City under the Franchise Agreement.
Contractor shall provide evidence that prior to the Franchise Start Date of this Agreement, Contractor will possess or will have within one (1) year of the start of the agreement , a fleet of alternatively fueled collection vehicles sufficient in number and capacity to perform efficiently the work required by this Agreement in strict accordance with its terms. Collection vehicles must meet all applicable local, state, and federal air quality laws, rules, and regulations, including, but not limited to, South Coast Air Quality Management District R ule 1193 relating to alternative fueled trash collection equipment. If the Proposer is unable to procure the aforementioned fleet of vehicles within the stated timeframe, they must provide a justification as well as a verifiable time period for which the referenced vehicles will be procured. Such verification must include specific purchase orders or other document ation inclusive of delivery dates and certified by the equipment manufacturer.
During the first twelve (12) months of the Agreement, Contractor may operate with used clean-air collection vehicles no older than five (5) years of age and may be used during the transition and first year of the Agreement. During the first term year, the Contractor shall provide evidence of an order to purchase new clean-air collection vehicles, with a delivery date on or before the thirteenth (13) month of the Term. The fleet of clean-air or alternatively fueled vehicles shall be no older than seven (7) years of age at any time during years two (2) through ten (10) of the Agreement.
Please attach a table that includes the following information for each vehicle to be used in the first 12- months of this Franchise.
A. Make
B. Model
C. Year
D. Mileage
E. Vehicle Identification Number
F. Type of Fuel to be Used
G. Waste Stream to be Collected
H. Registered Owner
4.12. Employee Safety Training And Equipment Safety Records Describe your O rganization’s training and health/safety programs for your employees. Describe employee response procedures when hazardous wastes are encountered during collection activities.
Include any employee manuals as appropriate. Provide all equipment safety records/inspections, BIT inspection, and CHP reports or citations for the most recent three (3) years.
4.13. Implementation/Transition Plan
Provide a detailed implementation plan describing the company’s plan for facilitating a smooth transition of services and, if applicable, a smooth transition between service providers. The proposal
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 29 must clearly demonstrate that the company has the ability to implement the services including equipment, educational outreach, personnel administration, and maintenance requirements. Please describe any assistance that will be needed from City staff during the transition period. Proposer must include a delivery schedule with any lead-time needed for the purchase of new bins, carts, roll- off boxes, and vehicles.
4.14. Organics Waste Recycling
Proposer shall describe in their Work Plan a clear understanding of Organics Recycling (AB1826 and SB1383), and specifically identify Proposer ’s’ methodology of implementing said Organics Recycling Program(s) for each identified waste sector, as presented in this Document and the Draft Franchise Agreement.
4.15. Minimum Recycling Requirement
The Proposer shall document and fully demonstrate how it will achieve a residential (as defined here in as 1 -4 dwelling units) recovery and recycling rate of at least seventy -five (75%) of the collected waste. If the Proposer is unable to demonstrate a seventy -five percent (75%) diversion rate, it should demonstrate the maximum guaranteed diversion rate possible through the program and services referenced herein.
4.16. Customer Service
Contractor must provide customer service in English and Spanish. Proposer must fully describe the company’s plan for providing customer service in the City of Montebello, including the following:
A. General customer service including responding to customer inquiries and keeping the City informed of problems/issues that arise; Proposer must be able to facilitate customer service services in both English and Spanish.
B. Quarterly billing for services.
C. Customer outreach describing programs, services, and events (to be completed at the company’s expense). Company shall include such program/information at least twice annually; all material shall be reviewed with the City prior to distribution; all educational materials and public outreach must be in English and Spanish.
D. Proposer must facilitate a Website for the communication of services, recycling opportunities, bill paying services outside of the core services referenced herein and City communications relevant to waste collection, hazardous waste, special collection events, and public outreach. This site must be presented in English and Spanish.
E. At least one (1) dedicated staff member to respond to service inquiries. Such person should be identified in the Proposer’s proposal.
F. The Proposer must have a “toll-free” telephone number for the residents of Montebello to utilize for all customer service and billing needs.
4.17. Financial Stability
To demonstrate the financial stability of the responding company, each proposer will be required to submit a compiled audited financial statement for the past three (3) fiscal years. Include balance sheets and profit/loss statements, as appropriate. Additionally, the proposer must submit a listing of all leans, encumbrances, debts, bankruptcies, and the like for the last five (5) years for any public, private, or other entity.
All financial information submitted will be held confidential to the extent permitted by law.
Financial statements should be delivered inside of a sealed envelope, separate from the Contractor’s proposal, labeled “CONFIDENTIAL FINANCIAL INFORMATION.”
4.18. Insurance Information
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 30 Include documentation from your insurance carrier confirming that the responding company meets the minimum insurance requirements as stipulated in Article 11 of the Draft Franchise Agreement.
4.19. Past/Pending Litigation: Lawsuits, Claims, Judgments, Penalties, Fines And Violations
Proposer shall disclose any and all past or pending litigations, lawsuits, claims, settlements, judgments, penalties, fines and/or violations incurred or in process for the past ten (10) years in the areas referenced below.
A. Environmental & Safety
B. Criminal Actions
C. Enforcement Actions
D. Procurement Contests
E. Breach of Agreements/Contracts
F. Class Actions brought against proposer, regardless of resolution G. Labor disputes, including strikes, walkouts, or slowdowns H. Debarment from any public entities within the last ten (10) years The Proposer should include all pertinent information (public or private) including but not limited to, date, entity or parties involved, nature/reason, and outcome (i.e., Pending, Settled, Continued, Ongoing, etc…).
4.20. Guarantees and Surety
A. Performance Guarantee
Provide a letter from a surety stating your O rganization’s ability to obtain a performance bond in the amount of seven hundred fifty thousand dollars ($750,000.00).
B. Bid Bond
Each proposal must be accompanied by surety made payable to the City of Montebello in the amount of twenty- five thousand dollars ($25,000.00) in the form of a certified check, c ashier’s check, or bid bond.
4.21. Statement of Compliance
Proposer must submit a Statement of Compliance with all terms and conditions of the RFP (including all terms of the Draft Franchise Agreement), and, if any, a listing of exceptions and suggested changes. A description of any cost implication for the suggested changes must also be included. The Statement of Compliance must declare either:
A. This proposal is in strict compliance with the Request for Proposal and Draft Franchise Agreement and no exceptions to either are proposed; or
B. This proposal is in strict compliance with the Request for Proposal and Draft Franchise Agreement except for the items listed
C. For each exception or suggested change, the Proposer must include a full and complete justification for the exception or suggested change.
D. Reasons for submitting the proposed exception or change E. Any impact the change or exception may have on Franchise Agreement costs, scheduling, or other considerations
SECTION 5: PROPOSAL EVALUATION CRITERIA
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services 2024 Page | 31 Proposals will be evaluated on the basis of the response to all provisions of this RFP. The City may use some or all of the following criteria in its evaluation and comparison of the proposals submitted. The criteria listed are not necessarily an all-inclusive list. The City reserves the right to modify or adjust the criteria listed below and reserves the right to adjust the total points available for each category listed . Irrespective of the total points received by any Proposer, the City also reserves the right to award the Agreement to the company which the City, in its sole discretion, deems is best suited for the needs of the City in providing the services set forth in this RFP. The order in which they appear is not intended to indicate their relative importance:
Item Description Points Available
4.1, 4.2, 4.3 Document Organization & Completeness 10
4.4 Experience and Qualifications 20
4.5 References 5
4.6 Organization and Staffing 10
4.7 Background 10
4.8 Work Plan & Methodology 20
4.9 Disposal & MRF Facilities 15
4.10 Schedule of Services 5
4.11 Equipment List 10
4.12 Employee Safety & Training 10
4.13 Implementation/Transition Plan 15
4.14 Organic Waste Recycling 15
4.15 Minimum Recycling Requirement 5
4.16 Customer Service 5
4.17 Financial Statement 20
4.18 Insurance Information 5
4.19 Past/Pending Litigation 10
4.20 Guaranties and Surety 10
Attachment B Proposed Rates 50
Total Points Available (This Section) 250
DIVERSION CEDITS
2.1 & 2.2.2 Additional Diversion Processing Above Min. 10 Total Extra Credit Available 10
TOTAL PROPOSAL POINTS 260
Notes:
1. Should Proposer submit a “Work Plan” (Section 4.8) that is incomplete and not inclusive of all of the items, the Proposal will be deemed “Non- Responsive” resulting in a zero score for that particular incomplete item, and the Proposal may be disqualified from further consideration (To be determined by City Manager).
2. M aximum customer charges will not be the sole criteria for award of this Contract. All criteria will be considered.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services Page | 32
SECTION 6: LIST OF ATTACHMENTS
Attachment A City Map
Attachment B Maximum Permitted Rates Schedules
Attachment C Good Corporate Citizen Statement
Attachment D Draft Franchise Agreement
Attachment E Work Plan (Place holder for Proposers’ Response to this RFP)
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services Page | 34
ATTACHMENT A: CITY MAP
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services Page | 35
ATTACHMENT B-1: TOTAL MAXIMUM PERMITTED RATE SCHEDULE
RESIDENTIAL SERVICES
Following are the rates are from the first day that services are provided through June 30, 2027:
Monthly Residential Cart Service Rates*
Standard Service includes: One 60-gallon Solid Waste, One or more 95-gallon Recycling, and up to Two 95- gallon Green Waste Carts, and 35-gallon collection carts.
Monthly Quarterly
Standard Service $ $
Low-Income Senior Rate (1) $ $
Additional Solid Waste Cart - above standard service
Additional Solid Waste Cart - 95-gallon $ $
Additional Solid Waste Cart - 48-gallon $ $
Additional Solid Waste Cart - 21-gallon $ $
Additional Recycling Cart - 95-gallon $ $
Additional Recycling Cart - 48-gallon $ $
Additional Recycling Waste Cart - 21-gallon $ $
Additional Organic Waste Cart - 21-gallon (SB 1383) $ $ Additional Organic Waste Cart - 12-gallon (SB 1383) $ $ Additional Green Waste Cart - above two (95-gallon) $ $ Other Residential Cart Rates and Services* (Charged in Addition to Cart Service Rates) Valet Service - Authorized Disabled Customers Only. No charge Additional Special Overage Pickup for Automated Cart Customers (in excess of four pickups per year)
$
*Including all City fees.
(1) Low-income 10% Senior rate discount includes One 60-gallon Solid Waste, One or more 95-gallon Recycling, and up to Two 95-gallon Green Waste Carts, and 35-gallon collection carts.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services Page | 36 ATTACHMENT B-2: TOTAL MAXIMUM PERMITTED RATE SCHEDULE
MULTIPLE-FAMILY SERVICES
Following are the rates are from the first day that services are provided through June 30, 2027:
Standard Multiple-family Services Number of Collections Per Week Container Type/Size 1 2 3 4 5 ADDITIONAL PICKUPS
(SAME DAY)
95-Gallon Containers (Additional)
1.5 Cubic Yard Bin (MSW)
2 Cubic Yard Bin (MSW)
3 Cubic Yard Bin (MSW)
1.5 Cubic Yard Bin (Comingled Recycling)
2 Cubic Yard Bin (Comingled Recycling)
3 Cubic Yard Bin (Comingled Recycling)
Green Waste - 3 Cubic Yard Bin (AB 1826)
Locking Bin
Extra Dump Charge (2 & 3 CY Bin)
On-Call Bulky Item Collection
On-Call E-Waste and U-Waste Collection
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services Page | 37
ATTACHMENT B-3: TOTAL MAXIMUM PERMITTED RATE SCHEDULE
TEMPORARY BIN/BOX SERVICE
Following are the rates for March 1, 2020, through June 30, 2021:
Standard Temporary Bin/Box Service Charge
Container Type/Size Pickup/Delivery
Charge
Per Dump
Charge
*Overweight
Charge
Per ton
Daily rental
after 7 days
without dump
Dead Run
charge
10 Cubic Yard Rolloff Bin (C&D, Other) $ $ $ $ $
15 Cubic Yard Rolloff Bin (C&D, Other) $ $ $ $ $
20 Cubic Yard Rolloff Bin (C&D, Other) $ $ $ $ $
30 Cubic Yard Rolloff Bin (C&D, Other) $ $ $ $ $
40 Cubic Yard Rolloff Bin (C&D, Other) $ $ $ $ $
Low-boy or reduced-height containers $ $ $ $ $ *Overweight charge shall only apply to loads in excess of seven (7) tons.
Rate Composition
During the Term of this Agreement, all franchise rates will be divided into two rate components: “Collection” and “Disposal .” Such a “component” breakdown must be disclosed to the City within the initial rates for this Agreement and as part of any subsequent rate increase request by the Contractor.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services Page | 38
ATTACHMENT C: GOOD CORPORATE CITIZEN STATEMENT
1. Good corporate citizens enhance Montebello through employment practices:
• Hire Montebello residents when possible
• Provide training and promotion opportunities for all workers • Provide adequate wages and benefits
• Provide safe, clean, and healthy work environment
• Provide family friendly benefits that support family life such as maternity/paternity leave, childcare and day care
2. Good corporate citizens enhance Montebello through environmental responsibility:
• Use Montebello sources for goods
• Minimize use of resources
• Used recycled content products wherever possible
• Use energy efficient systems
• Support opportunities for employees to use carpools/public transportation
3. Good corporate citizens enhance Montebello through excellent customer service practices:
• Being responsive to Montebello residents’ complaints
• Being courteous and helpful
• Being bi-lingual
• Extending a helping hand to the seniors and handicapped
4. Good corporate citizens enhance Montebello through financial practice:
• Purchase supplies locally
• Support Montebello youth teams, local schools, and community organizations. • Support volunteerism and community involvement by employees • Support and participate in Montebello community events
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services Page | 39
ATTACHMENT D: DRAFT FRANCHISE AGREEMENT
THE DRAFT AGREEMENT IS PROVIDED AS A TEMPLATE OF ANTICIPATED TERMS. FINAL TERMS SHALL BE DEFINED UPON THE AWARD OF FRANCHISE.
City of Montebello RFP – Residential Solid Waste and Recycling Collection Services Page | 40 ATTACHMENT E: WORK PLAN
(PLACE HOLDER FOR PROPOSERS’ RESPONSE TO THIS RFP)