CITY OF MONTEBELLO
REGULAR MEETING
MINUTES
WEDNESDAY, MAY 22, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
Mayor Peralta called the meeting to order at 6:00 p.m.
ROLL CALL
Members present were Mayor Peralta, Mayor Pro Tem Melendez, Councilmember Jimenez, Councilmember Torres, and Councilmember Tamayo. City Clerk Jimenez was also present and City Treasurer Matanga was absent.
City Attorney Arnold Alvarez-Glasman, City Manager Raul Alvarez, Senior Deputy City Clerk Kimberly Guillen, Deputy City Clerk Nelly Ochoa, and Department Directors Michael Solorza, Cesar Roldan, and David Sosnowski were present.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Alvarez-Glasman announced the Closed Session items listed below.
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
None.
CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:
Mayor Peralta recessed the meeting into Closed Session at 6:01 p.m. to consider the following Closed Session items.
1. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Negotiators: Raul Alvarez
May 22, 2024: City Council Meeting Minutes Page 2 of 8
Labor group: Montebello Police Association
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Government Code Section 54956.8
Property: 602, 604, 608 and 610 Whittier Boulevard, Montebello, California Agency negotiators: Raul Alvarez, Joseph Palombi
Negotiating party: Weber Properties
Under negotiation: Price and terms of sale
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(4)
Initiation of litigation in one case
REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION
CLOSED SESSION REPORT
Mayor Peralta reconvened the meeting at 7:02 p.m.
All five members were present to discuss all Closed Session items. City Attorney Alvarez-Glasman provided the following report to City Council: Item No. 1, a briefing was provided to City Council, Council provided directions to the City Attorney's office and City Staff, no action was taken, and nothing to further to report; Item No. 2, a briefing was provided to City Council, Council provided directions to the City Attorney's office and City Staff, no action was taken and nothing further to report. Item No. 3, a briefing was provided to City Council, Council provided directions to the City Attorney's office and City Staff, no action was taken, and nothing further to report.
INVOCATION
Led by City Clerk Jimenez.
PLEDGE OF ALLEGIANCE
Led by Councilmember Torres.
CORRECTIONS TO THE AGENDA - CITY MANAGER
City Manager Alvarez announced the following changes:
Presentations to be added: Fiscal Year 2024-25 Proposed Budget Presentation and Fiscal Year 2024-25 Proposed CIP Budget Presentation.
Item No. 7 will be pulled for a staff presentation.
CEREMONIAL ITEMS/PRESENTATIONS
4. NATIONAL BIKE MONTH
Presented by Mayor.
4b. Added Presentation - Fiscal Year 2024-25 Proposed Budget Director of Finance Michael Solorza provided a presentation to provide an update on the supplemental budget requests.
4c. Added Presentation - Public Works Department Capital Projects Fiscal Year 2024-25 Director of Public Works Cesar Roldan presented on the upcoming capital projects for fiscal year 2024-25. Each project included a timeline and funding source.
May 22, 2024: City Council Meeting Minutes Page 3 of 8
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
The City Clerk’s Office acknowledged twelve(12) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.
REGULAR BUSINESS - NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
Item No. 7 was pulled by staff for a presentation, the item was also pulled by a member of the public for comments.
Councilmember Torres pulled Items Nos. 6 and 12. Councilmember Jimenez motioned, seconded by Councilmember Torres, that Items Nos. 5, 8-11, and 13-17 be approved; the motion passed unanimously.
5. SECOND READING AND ADOPTION OF ORDINANCE NO. 2476 TO ADD CHAPTER 2.91 FOR ELECTRONIC
AND PAPERLESS FILING OF FAIR POLITICAL PRACTICES COMMISSION (FPPC) CAMPAIGN
DISCLOSURE STATEMENTS
RECOMMENDATION: It is recommended that the City Council:
1. Conduct a Second Reading and Adopt Ordinance No. 2476 (Attachment A) to add Chapter 2.91 for electronic and paperless filing of Fair Political Practices Commission (FPPC) Campaign Disclosure Statements for all City of Montebello elected and appointed officials, City Council candidates, campaign committee, and designated City staff; and
2. Take such additional, related action that may be desirable.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
6. APPROVE AWARD OF PROFESSIONAL SERVICES AGREEMENT NO. 4202 TO SOUTHERN CALIFORNIA PRECISION CONCRETE, INC. (DBA PRECISION CONCRETE CUTTING) FOR SIDEWALK INSPECTION
AND INVENTORY SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Award professional services agreement No. 4202 to Southern California Precision Concrete, Inc. (DBA Precision Concrete Cutting) for sidewalk inspection and inventory services for a not-to-exceed amount of $88,270; and
May 22, 2024: City Council Meeting Minutes Page 4 of 8
2. Authorize the City Manager to execute the professional services agreement.
3. Take such additional, related action that may be desirable.
Councilmember Torres inquired about how this project compares to the ADA Improvement Plan.
Director Roldan provided clarification and explained Southern California Precision Concrete's scope of work.
Councilmember Jimenez inquired about the bidding process.
Councilmember Torres motioned, seconded by Mayor Pro Tem Melendez, to approve the item; the motion was approved unanimously.
7. APPROVE SOLICITATION OF PROPOSALS FROM EXISTING QUALIFIED AND ELIGIBLE CITY OF
MONTEBELLO FRANCHISED SOLID WASTE HAULERS FOR RESIDENTIAL SOLID WASTE AND
RECYCLING SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Authorize staff to publish a Request for Proposal to obtain residential Solid Waste and Recycling Services; and,
2. Take such additional, related action that may be desirable.
The City Clerk’s Office acknowledged one(1) member of the public wishing to address the City Council. The speaker was provided three minutes to address the City Council and said speaker card is on file at the City Clerk’s office.
Jeff Camera from MCA Consultants provided a presentation on the process of requesting proposals from solid waste haulers.
Councilmember Torres asked what key performance indicators should be tracked during the 5-7-year review period.
Mr. Camera stated that the items tracked include timeliness, stopping at every residential location, customer complaints, response to complaints, and handling of inquiries.
Councilmember Torres requested clarification in the RFP to indicate that rate adjustment increases are not fixed. He also suggested including a requirement in the RFP for haulers to outline the benefits of additional services, such as e-waste collection and the availability of various bin sizes.
City Manager Alvarez stated that they would incorporate his suggestions.
Mayor Pro Tem Melendez inquired about organics recycling. He further stated that other cities have provided a separate bin for organics, allowing residents to comply with the new laws.
Mr. Camera stated that the decision to provide a separate bin would be made by the hauler.
Councilmember Torres requested that notifications for new services be provided by mail.
City Manager Alvarez confirmed that the process would be completely transparent.
Mayor Pro Melendez motioned, seconded by Councilmember Torres, to approve the item; the motion was approved unanimously.
8. APPROVE SUBMISSION OF A FUNDING APPLICATION FOR THE SAFE STREETS AND ROADS FOR ALL (SS4A) PROGRAM
RECOMMENDATION: It is recommended that the City Council:
1. Authorize Staff to submit a funding application for the Safe Streets and Roads for All (SS4A) Program; and
2. Authorize the City Manager and/or the Director of Public Works to sign all applicable grant application documents; and
May 22, 2024: City Council Meeting Minutes Page 5 of 8
3. Take such additional, related action that may be desirable.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
9. ACCEPTANCE OF GOLF COURSE RENOVATION PROJECT PHASE 1 (CP NO. 894-1) – NOTICE OF
COMPLETION
RECOMMENDATION: It is recommended that the City Council:
1. Accept the Golf Course Renovation Project Phase 1 (CP No. 894-1) as completed by Los Angeles Engineering, Inc.; and,
2. Approve the final contract amount with Los Angeles Engineering, Inc. for the construction of the Project in the amount of $5,867,421 including change orders; and,
3. Approve the Final Total Project Budget (Attachment A); and,
4. Authorize the Senior Deputy City Clerk to execute, verify and file the Notice of Completion (Attachment B) with the Los Angeles County Registrar/Recorder; and,
5. Authorize the City Manager to release the retention payment due to Los Angeles Engineering, Inc. following the mandatory waiting period from the date the Notice of Completion is recorded; and,
6. Take such additional, related action that may be desirable.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
10. ADOPT RESOLUTION NO. 24-33 APPROVING THE ENGINEER’S REPORT FOR THE FISCAL YEAR 2024- 25 ANNUAL NATASHA LANE LANDSCAPE ASSESSMENT DISTRICT NO. 2005-1 AND SETTING A DATE
FOR THE PUBLIC HEARING
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 24-33 (Attachment A) approving the Fiscal Year 2024-25 Engineer’s Report (Attachment B) for the Annual Natasha Lane Landscape Assessment District No. 2005-1 and setting a date for the Public Hearing for the regular meeting scheduled on June 26, 2024 at 6:00 pm; and
2. Take such additional, related action that may be desirable.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
11. ADOPT RESOLUTION NO. 24-32 APPROVING THE ENGINEER’S REPORT FOR THE FISCAL YEAR 2024- 25 ANNUAL NATASHA LANE SEWER AND STORM WATER PUMP STATION ASSESSMENT DISTRICT NO. 2005-2 AND SETTING A DATE FOR THE PUBLIC HEARING
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 24-32 (Attachment A) approving the Fiscal Year 2024-25 Engineer’s Report (Attachment B) for the Annual Natasha Lane Sewer and Storm Water Pump Station Assessment District No. 2005-2 and setting a date for the Public Hearing for the regular meeting scheduled on June 26, 2024 at 6:00 pm;
2. Review the draft engineer’s report and comment prior to acceptance; and
3. Take such additional, related action that may be desirable.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
12. APPROVE LETTER OF ENGAGEMENT TO MASTER RETAINER AGREEMENT NO. 4000 WITH KOA FOR
ENGINEERING SERVICES FOR THE PLAZA DRIVE PAVEMENT REHABILITATION PROJECT
RECOMMENDATION: It is recommended that the City Council:
1. Approve a Letter of Engagement to Master Retainer Agreement No. 4000 between the City of Montebello and KOA for Engineering Services for the Plaza Drive Pavement Rehabilitation Project for a not-to- exceed amount of $109,782; and
May 22, 2024: City Council Meeting Minutes Page 6 of 8
2. Amend the Fiscal Year 2023-24 budget by increasing appropriations by $109,782 in Account No. 215- 30-330-6040.96 (Proposition C, Public Works, Engineering, Contract Services Engineering Design Service); and
3. Authorize the City Manager to execute the Letter of Engagement on behalf of the City; and
4. Take such additional, related action that may be desirable.
Councilmember Torres expressed concern over the impact of utilities as the project is being built.
Director Roldan expressed the same concern and further stated that the City received funding from Metro, and the funds must be used by 2026. The project timeline is behind, and staff will work with the contractor and consultants to speed up the project and address concerns.
Mayor Peralta encouraged staff to work closely with the utility companies. She added that the City of Chino has already been working with its utility companies, sharing upcoming projects to facilitate better scheduling for the City and utilities.
Counclilmember Torres motioned to approve the item with the recommendation that staff works closely with the utility companies similar to the City of Chino, seconded by Mayor Pro Tem Melendez, and the motion passed unanimously.
13. ADOPT RESOLUTION NO. 24-37 AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR THE STATE
OF CALIFORNIA NATURAL RESOURCES AGENCY CALIFORNIA MUSEUM GRANT PROGRAM
RECOMMENDATION: It is recommended that the City Council:
1. Approve Resolution No. 24-37 authorizing the submission of an application for the State of California's Natural Resource Agency California Museum Grant Program; and
2. Authorize the City Manager and/or his designee to conduct all negotiations and execute and submit documents necessary for the completion of the awarded project; and
3. Take such additional, related action that may be desirable.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
14. TREASURER'S REPORT FOR THE QUARTER ENDING MARCH 31, 2024
RECOMMENDATION: It is recommended that the City Council:
1. Receive and file the Quarterly Treasurer’s Report for the quarter ending March 31, 2024 (Third Quarter of Fiscal Year 2023-24); and,
2. Take such additional, related action that may be desirable.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
15. FISCAL YEAR 2024-25 CONFIRMATION OF ANNUAL TAX RATE FOR VOTER APPROVED INDEBTEDNESS
RECOMMENDATION: It is recommended that the City Council:
1. Review and adopt the attached Resolution establishing property tax override rates on voter approved indebtedness for retirement expenditures for the Fiscal Year 2024-25; and
2. Direct staff to forward the Resolution to the Los Angeles County Auditor Controller within the required time limit; and
3. Direct staff to take whatever additional actions necessary to ensure collection of the property tax override. and
4. Take such additional, related action that may be desirable.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
16. APPROVAL OF MINUTES: MAY 8, 2024, CITY COUNCIL MEETING
RECOMMENDATION: It is recommended that the City Council:
May 22, 2024: City Council Meeting Minutes Page 7 of 8
1. Approve said Minutes as is.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
17. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-35 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED MAY 22, 2024
RECOMMENDATION: It is recommended that the City Council:
1. Adopt Resolution No. 24-35 approving the Warrant Register dated May 22, 2024.
Councilmember Jimenez motioned, seconded by Councilmember Torres, to approve the item; the motion passed unanimously.
PUBLIC COMMENTS - CONTINUED
AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).
Councilmember Torres attended the California Contract Cities Association's 2024 Annual Municipal Seminar in Indian Wells and attended presentations on artificial intelligence, policing, and various other topics.
Mayor Pro Tem Melendez attended the California Contract Cities Association's 2024 Annual Municipal Seminar in Indian Wells. He also attended presentations on artificial intelligence and various other topics. He also attended ICSC Conference in Las Vegas and had the opportunity to meet with the Shops of Montebello and Adventist White Memorial.
Councilmember Tamayo attended the ICSC Conference and had the opportunity to meet with several owners to discuss opportunities for new shopping options for the residents.
Mayor Peralta attended the California Contract Cities Association's 2024 Annual Municipal Seminar in Indian Wells and attended a workshop on artificial intelligence. She also attended the ICSC Conference and met with several vendors, such as the Shops of Montebello, Kimco, Mix, and the property owners of the Costco site.
COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• Georgina Tamayo, Councilmember
• David N. Torres, Councilmember
• Salvador Melendez, Mayor Pro Tem
• Angie M. Jimenez, Councilmember
May 22, 2024: City Council Meeting Minutes Page 8 of 8
• Scarlet Peralta, Mayor
CLOSED SESSION - CONTINUED
ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on June 12, 2024, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).
I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, May 19, 2024, no later than 6:00 p.m.
Kimberly Guillen, Senior Deputy City Clerk
Mayor Peralta wished Councilmember Tamayo and Director of Planning and Community Development Joseph Palombi a Happy Birthday.
Mayor Pro Tem Melendez motioned, seconded by Mayor Peralta, to adjourn the meeting at 8:58 p.m.
THE MINUTES OF MAY 22, 2024, ARE HEREBY APPROVED AND ADOPTED ON THIS 12TH DAY OF JUNE 2024.
EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.
• CITY OF MONTEBELLO FORECASTED AGENDA