Montebello City Council
January 22, 2025

Gra
nt recipients of federal funds are required to report any contracting opportunities that may involve DBE participation. DBE reporting is required twice a year: April 1 and October 1. For details about DBE requirements, visit the Office of Regional Planning websit e.19 Final Product
All final reports funded through the Sustainable Transportation Planning Grant Program shall credit the FHWA, FTA, or Caltrans’ financial participation on the cover or title page. An Americans with Disabilities Act of 1994 (ADA)-accessible electronic copy of all final reports shall be forwarded to the Caltrans district office responsible for the administration and oversight of the grant. There are resources to assist with development of ADA compliant documents. 20 Any technologies or inventions that may result from the use of these grants are in the public domain and may not be copyrighted, sold, or used exclusively by any business, organization, or agency. Caltrans reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use for public purposes.

Applicants should thoughtfully develop the project title. Once a Caltrans grant agreement is executed, changes to the original grant project title are not allowed. Grantees may use an “Also Known As” (AKA), but both the AKA and the original title must be included in the final product.

Grantees must submit their final product with the final RFR to Caltrans for approval and reimbursement. Grantees will not be reimbursed for activities that are not completed, and the activity budget must be left unexpended.

Project Close-Out Survey
Once awarded grant projects are completed, grantees will complete a close -out survey to describe the successes and challenges of their project. The survey will give the opportunity to (1) highlight successes and obstacles in project implementation of the concepts identified by the planning process, (2) identify best practices in transportation planning, with an emphasis in public engagement, and (3) identify studies/plans that have been or will be funded for continued project development. Information from the survey will be compiled into a report to illustrate the value of the grant program and inform planning practitioners in their planning efforts. Caltrans’ goal is to provide transparency and accountability for the program, as well as to use the survey feedback to better serve future grant applicants.
19 Office of Regional Planning, Disadvantaged Business Enterprise, https://dot.ca.gov/programs/civil-rights/dbe
20 State of California Accessibility Website: https://www.ca.gov/accessibility/ California Department of Rehabilitation Accessibility Website:
https://www.dor.ca.gov/Home/Accessibility
MS Office Support Video: https://support.office.com/en-us/article/video-check-the-accessibility-of- your-document-9d660cba-1fcd-45ad-a9d1-c4f4b5eb5b7d
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California Public Records Act
All applications are subject to the California Public Records Act of 1968 21. As such, applicants may be contacted by anyone who requests their grant application. While Caltrans is obligated to share applications at any time, awarded applicants should avoid a potential conflict of interest when contacted by consultants who may inquire about the grant-funded project and not give the consultant an unfair advantage for the consultant procurement process.

21 Leg info, California Government Code, Sections 6250 - 6270.7, https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=7.&chapter=3.5.&lawCod e=GOV&title=1.&article=1.

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7. APPLICATION SUBMITTAL PROCESS
The Sustainable Transportation Planning Grant Program is highly competitive. This section provides applicants with supplemental information as well as details on required documents that must accompany an application at the time of submittal. All applicants are strongly encouraged to adhere to these requirements in order to score competitively during the application evaluation process.

Applicant Eligibility
Primary applicants must have statutory authority to conduct transportation/transit planning for their jurisdiction. Generally, the local and regional agencies have this specific authority. Native American Tribal Governments must be Federally recognized to be eligible. Refer to the public entity’s bylaws to find this information.

Early Coordination and Technical Assistance for Primary Applicants
Sub-applicants are encouraged to work far in advance of the application deadline with the appropriate primary applicant to coordinate application development. It is also beneficial for sub-applicants to be informed of the appropriate primary applicant pr ocess and schedule, as they may differ slightly from those of Caltrans. RTPAs residing within MPO boundaries should also coordinate application development with the MPO, as it is critical to ensure that proposed studies align with the RTP SCS/APS for the entire MPO region and do not duplicate efforts being applied for or already awarded to the MPO.

Caltrans district staff (See Appendix D) are available during the application period to answer questions and help interested groups complete their applications.

For questions specific to the Grant Application Guide, applicants are also welcomed to contact:

Application Guide
Technical Assistance Contacts
Sustainable Communities and
Strategic Partnerships
Grant Management Branch
Caltrans Division of Transportation Planning
Office of Regional and Community Planning
Email: Regional.Planning.Grants
@dot.ca.gov
Climate Adaptation Planning
Julia Biggar, Clima te Change Branch Chief
Caltrans Division of Transportation Planning
Office of Air Quality and Climate Change
Email: [email protected]
Questions about Housing
Element Compliance for
Sustainable Communities
Competitive and Technical
Paul McDougall
Depart
ment of Housing and Community Development
Email: [email protected]
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7.3 Application Submittal Instructions
The Grant Application Guide, Application forms, and required templates are available on the Caltrans Sustainable Transportation Planning Grant Program website, at:
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/regional- and-community-planning/sustainable-transportation-planning-grants • All grant application packages are required to be submitted via Smartsheet • Smartsheet features work better with Google Chrome browser • Smartsheet progress cannot be saved. To avoid issues, follow these instructions:

1. Complete the Application Cover Sheet in MS Word

2. Copy and paste the Application Cover Sheet fields into the Smartsheet form

3. Have the PDF attachment ready to upload into the Smartsheet form • An agency may only submit one application package per Smartsheet submittal . • An application cannot be submitted to more than one grant category. • The required items outlined on the Grant Application Checklist in Appendix B must be submitted as a single PDF document (not to exceed 25MB); if awarded, original formats will be requested.
• All application documents must list the applicant’s legal name. • A confirmation of receipt can be sent via Smartsheet if the applicant checks the box to receive a copy of the submittal.

Submit applications via Smartsheet Form no later than
THURSDAY, JANUARY 18, 2024 BY 5:00 P.M.

Hard copies will not be accepted and late applications will not be reviewed.

Caltrans anticipated award announcements: Summer 2024
Caltrans district staff are available during the application period to answer questions and help interested groups complete their applications. Refer to Appendix D. Caltrans District Contact List for contact information.

Download the latest version of Adobe Reader DC ® to complete the application form. This version of Adobe is available free of charge.

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7.4 Application Supplemental Documentation
The following documents are not required, but enhance the overall application and typically result in a more competitive application during the evaluation process:

Letters of Support
If submitted, letters of support must be included with the application package. Letters received separate from
the application package may not be considered. The
letters should be addressed to the applicant. Such
letters can come from community-based organizations,
local governments, regional governments, Native
American Tribal governments, service agencies, and
elected officials.

Graphics
Clearly labeled photographs, maps, planning diagrams,
land use or design illustrations, or other relevant graphic representations of the proposed project area convey
existing conditions and help to further explain the need for the grant and the priority of the proposed planning project with respect to community need. Please ensure
that graphics include a text description to provide
context.

Safety Data
Statistical data such as pedestrian-vehicle injuries/crashes or fatalities resulting from lack of safe infrastructure, or other road conditions that contribute to possible injuries. This information may be obtained from police reports, transit agencies, National Highway Traffic Administration, or the Governor’s Highway Safety Association.

Travel Mode Data
Data on mode share, commute patterns, accessibility for low-income and underserved populations, access to job centers, or other data to show the need and potential for mode shift to non-auto transportation modes.

Other Data
As applicable, to indicate the need and potential for reducing VMT and GHG, where available.

The following documents
are not required, but
enhance the overall
application and typically
result in a more
competitive application
during the evaluation
process:
• Letters of Support
• Graphics
• Safety Data
• Travel Mode Data
• Other Data
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8. APPLICATION REVIEW PROCESS
Two-Tiered Application Review Process
This chapter provides a brief overview of the grant application review process. Grant application evaluation is a two-tiered process that consists of:
• Caltrans District Review and Evaluation
• Caltrans Headquarters (HQ) Interagency Review Committees Evaluation Caltrans district staff conducts the first-level review of all applications for content, submission of proper documentation, overall relationship to regional and local planning efforts, and documents their evaluations. Caltrans district staff scores, prioritizes, and recommends the most highly ranked Sustainable Communities and all Strategic Partnerships applications for the next level of review with the Interagency Review Committees. Grant applications from Native American Tribal Governments, Transit Agencies, and proposed projects spanning multiple Caltrans districts or projects having a statewide significance, may also move on directly from Caltrans districts to HQ for review.

The HQ Interagency Review Committees conduct the second-level review and comprise staff from Caltrans HQ, the Federal Highway Administration, the Federal Transit Administration, the California Department of Housing and Community Development, the California Department of Public Health, the Governor’s Office of Planning and Research, the Strategic Growth Council, and the California Air Resources. Caltrans HQ also coordinates with internal specialists, depending on the grant application subject matter, to provide high-level reviews of the proposed project to avoid funding duplicative efforts or efforts that are not supportive of State planning efforts. The committees for each grant category convene to develop funding recommendations that are approved by every level of Caltrans management and the California State Transportation Agency .

Application Evaluation/Scoring Process
Grant applications that address every aspect of the grant specific objectives will score higher overall. Caltrans has diverse applicants and project types, which makes it difficult to use a one -size fits all scoring rubric that would not unintentionally put some applicant/project types at a disadvantage. Therefore, applications will be scored based on how well they are able to describe the project, justify need, incorporate the grant specific objectives, and develop a Scope of Work and Cost and Schedule, all in accordance with this grant guide, samples and checklists provided, as applicable and appropriate for the applicant and project type. Once the grant review committees evaluate, rank, and select the best applications for grant funding, final recommendations are presented to Caltrans management and California State Transportation Agency for approval.

Past Performance Award Considerations
Previous Caltrans transportation planning grantee performance will be considered during the evaluation process. Applicants with a history of inadequate performance and/or unresolved past grant performance issues may be at a competitive disadvantage in the application review process. Past performance issues could include the following:
• Poor grant project management
• Lack of communication/coordination with Caltrans
• Failure to achieve grant project milestones
• Untimely invoice submittals
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• Exces
sive balances and consistently relinquish transportation funds administered by Caltrans Planning
• Unresolved audit issues or findings
• Overall poor quality of the final grant product
• Failure to satisfy the required state and federal planning requirements including submittal and administration of OWPs, RTPs, and Transportation Improvement Programs If an agency does not demonstrate adequate performance and timely use of funds, Caltrans may take appropriate actions, which can include denial of extenuating circumstance time extension requests and termination of the grant.

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9. APPLICATION AWARD PROCESS
Award and Non-Award
Successful grant applicants will receive an award letter via email. A list of award and non- awarded grants will be posted to the Caltrans Sustainable Transportation Planning Grant Program website.

Caltrans Sustainable Transportation Planning Grant Program Website:
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/regional- and-community-planning/sustainable-transportation-planning-grants Conditional Award Teleconferences
Each grantee will receive a Conditional Award Letter that outlines the grant project cost , important expiration and final invoice dates.

Caltrans district staff will schedule individual teleconferences to provide the specific and general conditions of grant acceptance that are necessary to accept grant funding, including any revisions to the grant application, Scope of Work and Cost and Schedule. Conditions may include revisions to the project Scope of Work to bolster public participation, consider land use and housing, and to coordinate with local housing and community development departments and health departments. Awardees are required to submit all supporting materials and a signed agreement or risk forfeiting the grant award.

Non-Award Teleconferences
Unsuccessful grant applicants are encouraged to request a debriefing from Caltrans . Applicants typically receive specific comments from the District/Interagency Review Committee on how to improve applications to re-apply in a future grant cycle. If the application advanced to the second-level review, HQ provides the Interagency Review Committee score, as well as how close the application was relative to the cut-off score for available grant funding. Applicants sometimes apply two or three times before they are successful due to the competitiveness of the grant program.

Contracting with Caltrans
All awarded grant funds must be under an executed agreement with Caltrans during the State FY 2024-25. The project start date depends on the method of contracting with Caltrans .

MPOs and Rural RTPAs
All MPOs/RTPAs with a current Master Fund Transfer Agreement (MFTA) must have the entire grant award and local match programmed in the FY 2024-25 OWP within 90-days of receiving the signed FY 2023-24 reconciliation letter. Due to the competitiveness of this grant program, failure to program funds may result in forfeiture of grant funds. MPOs/RTPAs should include a place -holder Work Element in the Draft FY 2024-25 OWP and satisfy specific grant conditions before the first FY 2024-25 OWP amendment. MPO/RTPAs can anticipate starting their projects in November 2024, after the OWP amendment is processed and Caltrans issues a formal Notice to Proceed.

Non-MPOs/RTPAs
Grantees that do not have a current MFTA with the Caltrans Office of Regional and Community Planning (i.e., cities, counties, transit agencies, Tribal Governments), Caltrans will contract directly with the primary grantees through the Restricted Grant Agreement (RGA) process. For grantees City of Montebello
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tha
t undergo the RGA contracting process, work may begin as early as November 2024, assuming the grantee has received a fully executed contract and Caltrans district staff send a formal Notice to Proceed which allows grantees to begin work.

Estimated Project Start/Expiration Dates
It is important for applicants to reflect the estimated project start date in the Scope of Work and Cost and Schedule. Project Timeline constraints for both methods of contracting with Caltrans are provided below. Grantees must consider these dates when developing the Scope of Work and Cost and Schedule:

Master Fund Transfer Agreement Project Timeline (MPOs/RTPAs Only) November 2024 • Anticipated start date
June 30, 2027
• Grant pro ject end/expiration date
• Reimbursable work must be completed
• Grant extensions are only allowed for extenuating circumstances and may require a formal Overall Work Program (OWP) amendment
August 30, 2027
• All Final Request for Reimbursements for must be submitted no later than 60 days after the end of the fiscal year to coincide with the submission of the OWP Final Expenditure Report.

Restricted Grant Agreement Project Timeline (Non-MPO/RTPAs) November 2024 • Anticipated start date
June 30, 2027
• Grant pro ject end/expiration date
• Reimbursable work must be completed
• Grant extensions are only allowed for extenuating circumstances and require a formal amendment.

August 30, 2027
• Final Request for Reimbursements a nd final products must be submitted to Caltrans for approval and reimbursement. This allows Caltrans sufficient time to comply with the State Controller’s Office payment requirements.

Native American Tribal Governments
Native American Tribal Governments have the following options for contracting with Caltrans:
(1) Contracting with Tribes Directly – The authority Caltrans uses to contract with tribes directly comes from California Streets and Highways Code section 94. Caltrans requires tribes to provide a limited waiver of sovereign immunity that is very specifically limited in scope and in time to only apply to the grant contract itself (and to any possible audits). The RGA boilerplate template for Native American Tribal Governments is available upon request to help weigh the options for contracting with Caltrans.
(2) Partnering with a Regional Agency – Another mechanism for contracting with Caltrans is to collaborate with an MPO or RTPA. Caltrans can pass through grant funding to tribes for City of Montebello
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plann
ing projects where options or time are limited. This option uses the three-part contract, MFTA/OWP/OWPA, and is usually the quickest option to allow planning projects to get started. (3) Transferring Funds Pursuant to 23 U.S.C. 202(a)(9) – Section 202(a)(9) of title 23, United States Code encourages cooperation between States and Tribes by allowing any funds received from a State, county, or local government to be credited to appropriations available for the Tribal Transportation Program (TTP). One potential source of such funding is funds apportioned or allocated to a State under title 23. Section 104(f)(3) allows the Secretary of Transportation to, at the request of a State, transfer among States, or to the FHWA, funds that have been so apportioned or allocated. This provision, used in conjunction with the authority under 23 U.S.C. 209(a)(9), allows State funds to be transferred to FHWA, which in turn would provide the funds to the specified Tribe.

For more information visit the FHWA website.
22 Caltrans has successfully used the federal Section 202(a)(9) process to transfer Sustainable Communities grant funds to a Native American Tribal Government. In order to use this transfer process, an agreement would need to be in place with the FHWA or the Bureau of Indian Affairs, the Tribe, and the State that clearly identifies the project and the roles and responsibilities of all parties. Each interagency fund transfer includes 1) a fund transfer template and 2) an addendum lining out the specifics of the terms. This option requires involvement and approval by Caltrans Legal and the funds must be used for the intended purpose of the awarded Sustainable Communities grant.

22 Federal Highway Administration, Office of Tribal Transportation , 2020 https://flh.fhwa.dot.gov/programs/ttp/documents/Funds-Transfer-Procedures-Pursuant-to-23- U.S.C.202%28a%29%289%29.pdf

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APPENDICES
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APPENDIX A. GUIDANCE, TOOLS, AND RESOURCES FOR

PREPARING A GRANT APPLICATION
Grant Program Considerations
The Grant Application Guide incorporates guidance from many sources. The following links are provided to assist applicants in preparing a competitive grant application consistent with the grant program, specific objectives, and the Grant Program Considerations:
• Caltrans Strategic Plan
• California Transportation Plan (CTP) 2050
• Modal Plans that Support the CTP
o Interregional Transportation Strategic Plan
o California Freight Mobility Plan
o California State Rail Plan
o California State Bicycle and Pedestrian Plan
o Statewide Transit Strategic Plan
o California Aviation System Plan
• Title VI and Environmental Justice
• Climate Action Plan for Transportation Infrastructure • California Climate Adaptation Strategy
• Master Plan for Aging
Caltrans Strategic Plan
The purpose of the Strategic Plan is to be a roadmap of Caltrans’ role, expectations, and operations as we meet the challenges of modernizing Caltrans into a world -class Department of Transportation. The tools we use to implement this Plan are performance management, transparency, accountability, sustainability, and innovation. The Plan serves a number of functions:
• Provides clear direction for meeting statewide objectives; • Creates and deepens strategic partnerships; and
• Provides performance measures that monitor success
https://dot.ca.gov/-/media/dot-media/programs/risk-strategic-management/documents/sp-2020- 16p-web-a11y.pdf
California Transportation Plan 2050
The CTP 2050 is the State’s statutorily fiscally unconstrained long-range transportation roadmap for positive change that:
• Provides a unifying and foundational policy framework for making effective, transparent, and transformational transportation decisions in California • Addresses the varied transportation needs of urban, suburban, rural, and Tribal communities • Emphasizes implementation and identifies a timeline, roles, and responsibilities for each plan recommendation.

The CTP does not contain projects, but policies and strategies required to close the gap between what the regional transportation plans (RTP) aim to achieve and how much more is required to meet 2050 goals. Competitive applications will discuss how proposed projects will assist in achieving the CTP 2050.
https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/ctp-2050- v3-a11y.pdf
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Modal Plans that Support the California Transportation Plan The CTP is the umbrella plan that informs and pulls together the State’s long-range modal plans, described below, to envision the future system:

Interregional Transportation Strategic Plan (ITSP)
A Caltrans document that provides guidance for the identification and prioritization of interregional transportation improvements to be funded in the Interregional Transportation Improvement Program (ITIP). The ITSP analyzes the entire interregional transportation system including highways and rail. While the ITSP informs the ITIP, the purpose of the plan is to be a guiding document for all investment in the interregional transportation system regardless of funding source. https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/multi- modal-system-planning
California Freight Mobility Plan
A statewide, long-range plan for California's freight transportation system. Developed in collaboration with our partners, the California Freight Mobility Plan (CFMP) was developed by the California State Transportation Agency (CalSTA) and Caltrans in consultation with the California Freight Advisory Committee.
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/strategic- freight-planning
California State Rail Plan
A statewide plan that provides a framework for planning and implementing California’s rail network for the next 20 years and beyond. The Rail Plan is a strategic plan with operating and capital investment strategies that will lead to a coordinated, statewide travel system. https://dot.ca.gov/programs/rail-and-mas s-transportation/california-state-rail-plan California State Bicycle and Pedestrian Plan
“Toward an Active California,” California’s first statewide plan that lays out the policies and actions that Caltrans and its partner agencies will take to achieve the Department’s ambitious statewide goals to double walking and triple bicycling trips by 2020. https://dot.ca.gov/-/medi a/dot-media/programs/transportation-planning/documents/f0020350- activeca-final-plan-2017-05-18-a11y.pdf
Statewide Transit Strategic Plan
The plan allows the State to prepare for the expanding landscape of personal mobility choices and the integration of urban and regional transit systems with the California High Speed Rail project.

The Statewide Transit Strategic Plan highlights a sustainable transportation system that supports the outcomes of the CTP, the California State Rail Plan, and the California State Bicycle and Pedestrian Plan.
https://dot.ca.gov/programs/rail-and-mass-transportation/statewide-transit-strategic-plan

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California Aviation System Plan
A multi-element plan prepared by Caltrans with the goal of developing and preserving the system of publicly owned, public-use airports and to promote the development of a safe, efficient, and sustainable air transportation system that meets the integrated mobility needs of the state of California.
https://dot.ca.gov/programs/aeronautics/california-aviation-system-plan Title VI and Environmental Justice
Title VI of the U.S. Civil Rights Act prohibits discrimination on the basis of race, color, or national origin in programs or activities receiving federal financial assistance. A similar prohibition applies to recipients of state funds under California Government Code section 11135, which prohibits discrimination on the basis of race, color or national origin, as well as ethnic group identification, religion, age, sex, sexual orientation, genetic information, or disability. Title VI specifically provides the following:

No person in the United States shall, on the ground of race, color, national origin, religion, sex, age, or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving financial assistance from the Federal government.
https://dot.ca.gov/programs/civil-rights/title-vi
The following tools are provided to assist grant applicants with integrating environmental justice in their proposed activities:

EJSCREEN: Environmental Justice Screening and Mapping Tool EJSCREEN, developed by the United States Environmental Protection Agency, geospatially displays public health and environmental data and allows users to compare local data against state and national averages.
https://www.epa.gov/ejscreen
Environmental Justice Agency Assessment 2020
The California Environmental Justice Alliance completed the fifth Environmental Justice Agency Assessment, the only one in the nation to formally examine how state agencies develop, implement, and monitor environmentally related policies that particularly impact low -income communities and communities of color. The assessments in this report are made in the spirit of holding state agencies and elected officials accountable to the public, and to provide guidance on how they can make their work more equitable.

https://caleja.org/wp-content/uploads/2021/07/CEJA-Agency-Assessment-062021-FINAL-WEB.pdf

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Climate Action Plan for Transportation Infrastructure
The Climate Action Plan for Transportation Infrastructure (CAPTI) details how the state recommends investing billions of discretionary transportation dollars annually to aggressively combat and adapt to climate change while supporting public health, safety and equity. CAPTI builds on executive orders signed by Governor Gavin Newsom in 2019 and 2020 targeted at reducing greenhouse gas (GHG) emissions in transportation, which account for more than 40 percent of all emissions, to reach the state's ambitious climate goals.
https://calsta.ca.gov/-/media/calsta-media/documents/capti-july-2021-a11y.pdf California Climate Adaptation Strategy
The California Climate Adaptation Strategy, mandated by Assembly Bill 1482 (Gordon, 2015), links the state’s existing and planned climate adaptation efforts, showing how they fit together to achieve California’s six climate resilience priorities. The Strategy is organize d around outcome- based priorities, enabling a coordinated, integrated approach to building climate resilience. The Strategy shows how the state’s efforts fit together to deliver on six priorities for climate resilience action in California: Strengthen Protections for Climate Vulnerable Communities; Bolster Public Health and Safety to Protect Against Increasing Climate Risks; Make Decisions Based on the Best Available Climate Science; Build a Climate Resilient Economy; Accelerate Nature-Based Climate Solutions and Strengthen Climate Resilience of Natural Systems; Partner and Collaborate to Leverage Resources.
https://www.climateresilience.ca.gov/
Master Plan for Aging
The Master Plan for Aging is a blueprint for aging across the lifespan and outlines five goals and twenty-three strategies to build a California for All Ages by 2030. It also includes a Data Dashboard for Aging to measure progress and a Local Playbook to drive partnerships that will assist in meeting the goals of the Master Plan.
https://mpa.aging.ca.gov/
Resources to Advance Grant Specific Objectives
Applicants must demonstrate how the project fits every aspect of the Grant Specific Objective, as appropriate for the applicant and project type. The following resources are provided in this section:
• Multimodal System Planning
• Advance Transportation Related GHG Reduction Project Types/Strategies • Addressing the Needs of Underserved Communities
• Public Health Resources
• Active Community Engagement
• Integrated Housing, Land Use, and Transportation Planning • Promote the Region’s RTP SCS/APS, State Planning Priorities, and Climate Adaptation Goals
• Climate Ready Transportation and Climate Adaptation Planning

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Multimodal System Planning
The following guidance documents can be used in the development of proposed corridor plans/studies, freight plans/studies, and other multimodal system planning documents.

Comprehensive Multimodal Corridor Plan Guidelines
The California Transportation Commission developed the Comprehensive Multimodal Corridor Plan Guidelines (plan guidelines) to provide guidance to eligible Solutions for Congested Corridors Program applicants regarding the statutory requirements for comprehensive corridor plans utilized by agencies to apply for funding through the Congested Corridors Program. Applicants proposing to develop a comprehensive corridor plan are encouraged to review the plan guidelines to ensu re their application and final product would align with and compete well for the Solutions for Congested Corridors Program.
https://catc.ca.gov/programs/sb1/solutions-for-congested-corridors-program/comprehensive- multimodal-corridor-plan-guidelines

Caltrans Corridor Planning Process Guide
The Caltrans Division of Transportation Planning prepared the Corridor Planning Process Guide (Guide) for use in preparing corridor planning documents. This Guide establishes a comprehensive planning approach through desired protocols and procedures to identify and implement multimodal transportation needs. It is neither intended as nor does it establish, a legal standard for these functions.
https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/system- planning/systemplanning/corridor-planning-process-guide-april-2022-a11y.pdf Planning for Operations Strategic Work Plan
The Planning for Operations Strategic Work Plan is a statewide framework for multimodal system management planning, aims to identify the specific steps needed to implement multimodal system management planning at Caltrans and prioritize implementation actions. https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/system- planning/systemplanning/caltrans-p4ops-strategic-work-plan-2018-a11y.pdf Caltrans Climate Change Emphasis Area Guide for Corridor Planning Consideration of climate change adaptation and mitigation must be included in the corridor planning process. This guidance was developed to describe how to address climate risk in the context of the Caltrans Corridor Planning Process Guide’s 8 steps process.

https://dot.ca.gov/-/media/dot-media/programs/transportation- planning/documents/cc_ea_guide_for_corridor_planning_march2020_a11y.pdf Active Transportation Emphasis Area Guidance
Active Transportation is one of several distinct emphasis areas to be considered in corridor plan analysis. Caltrans Active Transportation guidance has one goal – to provide corridor planners with a framework to assess and analyze the variety of Active Transportation issues that can be addressed in Corridor Plans. As the “Eight Step” process will be required to develop Corridor Plans, this Active Transportation Emphasis Area (EA) Guidance is based upon those eight steps. https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/active- transportation-complete-streets/20220131active-transportation-emphasis-area-guidance-final- version-v7a11y.pdf
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Advance Transportation Related GHG Reduction Project Types/Strategies CARB 2017 Climate Change Scoping Plan, Appendix C
The California Air Resources Board (CARB) adopted the 2017 Climate Change Scoping Plan Update which includes Appendix C, Vibrant Communities and Landscapes – A Vision for California in 2050, to guide how the State develops communities, preserves and protects its landscapes, and ensures that all Californians have equitable access to housing, health care, jobs, and opportunity.

Competitive Sustainable Communities grant applications will demonstrate a linkage to this land use vision.

The CARB 2017 Climate Change Scoping Plan (Appendix C) also includes Potential State-Level Strategies to Advance Sustainable, Equitable Communities and Reduce Vehicle Miles of Travel (VMT) which outlines a list of potential additional strategies that the State could pursue to help achieve further VMT reduction, support local and regional actions already underway, and advance multiple additional goals.

While this document is intended to guide State-level actions, many of the strategies can also be implemented at a regional and local level. Sustainable Communities grant applicants are encouraged to explore these strategies and apply them, as appropriate, to proposed planning projects.

CARB 2017 Climate Change Scoping Plan, Appendix C:
https://ww2.arb.ca.gov/sites/default/files/classic//cc/scopingplan/2030sp_appc_vmt_final.pdf For current CARB activities and future updates on Scoping Plan efforts, visit:
https://ww2.arb.ca.gov/our-work/programs/ab-32-climate-change-scoping-plan Senate Bill 375
The Sustainable Communities and Climate Protection Act (SB 375) was signed in 2008. It supports the State's climate goals by helping reduce greenhouse gas emissions through coordinated transportation, housing, and land use planning.

Under the Sustainable Communities Act, the California Air Resources Board (CARB) sets regional targets for greenhouse gas emissions reductions from passenger vehicle use. CARB set targets for 2020 and 2035 for each of the 18 MPO regions.

Each of the MPO regions must prepare a Sustainable Communities Strategy/Alternative Planning Strategy (SCS/APS), as an integral part of its regional transportation plan, that contains land use, housing, and transportation strategies that, if implemented, would allow the region to meet CARB’s targets. Once the SCS/APS is adopted by the MPO, CARB must review the adopted SCS/APS to accept or reject the MPO's determination that the SCS/APS, if implemented, would meet the targets.

Sustainable Communities grant applicants, where applicable, should explore their regions Sustainable Communities Strategy/Alternative Planning Strategy, and apply them, as appropriate, to proposed planning projects.

CARB SCS/APS Evaluations: https://ww2.arb.ca.gov/our-work/programs/sustainable-communities- program/regional-plans-evaluations
SB 375: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=200720080SB375

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Senate Bill 743
Senate Bill (SB) 743 was signed in 2013, with the intent to “more appropriately balance the needs of congestion management with statewide goals related to infill development, promotion of public health through active transportation, and reduction of greenhouse gas emissions.” When implemented, “traffic congestion shall not be considered a significant impact on the environment” within California Environmental Quality Act (CEQA) transportation analysis. The CEQA guidelines have since established Vehicle Miles Traveled (VMT) as one of the measures of transportation- related environmental impact, beginning December of 2018. A key element of transportation analysis under the new guidance is forecasting induced vehicular travel.

Applicants who wish to pursue model improvements or develop VMT Mitigation Programs using Sustainable Communities Competitive Technical or Formula grants are encouraged to review available materials relating to forecasting induced travel, including those found on the Caltrans SB 743 implementation website, and refer to the example below. Refer to the Caltrans Traffic Analysis Framework for a detailed list of recommended standards for improved forecasting of induced vehicular travel.

Examples include:
• Integration of land use modeling into travel demand models, improving long-term induced travel modeling capability
• Incorporation of impacts to trip-making behaviors as a result of network improvements • Improved congestion feed-back into existing models, or pre- and post-processing procedures
• Induced travel case studies
SB 743: http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201320140SB743 Caltrans SB 743 Implementation: https://dot.ca.gov/programs/sustainability/sb-743 Addressing the Needs of Underserved Communities
Caltrans encourages eligible applicants to apply for Sustainable Communities Competitive Grants to address transportation needs and deficiencies in underserved communities. Supporting planning projects that benefit a underserved community is a priority; therefore, a minimum threshold of 50 percent of Sustainable Communities Competitive Grants has been identified for projects that benefit underserved communities, which includes Native American Tribal Governments and rural communities (for transportation planning purposes, rural is defined as all areas of the State that are not included in urbanized areas of 50,000 in population or greater; see map in Appendix C which indicates rural areas). In sum, acceptable underserved communities definitions include:
• Rural communities of 50,000 or less and outside of urbanized areas • Native American Tribal Governments
• Regionally/locally defined underserved communities
• At or below 80% Assembly Bill 1550 (Gomez, Chapter 369, Statutes of 2016) • At or above 75% Calif ornia Department of Education, Free or Reduced Priced Meals Data • At or above 75% CalEnviroScreen Version 4.0
• At or below 25% California Healthy Places Index (HPI) City of Montebello
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Gra
nt applicants are required to provide a justification in their grant application for how the project area meets the definition of an underserved community and a description of how the project will benefit these communities, as well as how these communities will be engaged throughout the project.

The following tools, related to income level, environmental burden, and health inequities, are intended to help
applicants identify the most vulnerable places that are facing disproportionate rates of economic, environmental, and health burdens. These tools must be cited in the grant application, as well as how the project area is compared to the statewide thresholds that are established in each tool.

Regionally and/or Locally Defined Underserved
Communities
Regionally and/or locally defined underserved
communities may be acceptable as long as statewide
thresholds for the tools below are not circumvented. Applicants that use a regional or local definition should also provide data for their project, using the statewide tools below. Caltrans may not accept the regional/local definition if it is inadequately supported in the justification section of the grant application.

Assembly Bill (AB) 1550 (Gomez, Chapter 369, Statutes of 2016) AB 1550 further enhanced the Greenhouse Gas Reduction Fund statutory requirements to invest a minimum of twenty-five percent in underserved communities and another ten percent in low- income households or communities. AB 1550 provides definitions for low-income households and low-income communities that may be considered in application development:
(1) “Low-income households” are those with household incomes at or below 80 percent of the statewide median income or with household incomes at or below the threshold designated as low income by the Department of Housing and Community Development’s list of state income limits adopted pursuant to Section 50093.
(2) “Low-income communities” are census tracts with median household incomes at or below 80 percent of the statewide median income or with median household incomes at or below the threshold designated as low income by the Department of Housing and Community Development’s list of state income limits adopted pursuant to Section 50093.

AB 1550: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160AB1550 California Department of Education, Free or Reduced Priced Meals (FRMP) Data The California Department of Education maintains the complete data files pertaining to stu dents who are eligible for FRMP. FRPM data are collected annually and can also be used to assist Sustainable Communities applicants to define their underserved community. Per SB 99 (Chapter 359, Statutes of 2013), the State’s Active Transportation Program disadvantaged community’s definition includes low-income schools, where at least 75 percent of students are eligible to receive free or reduced meals under the National School Lunch Program.

FRMP data files: https://www.cde.ca.gov/ds/sd/sd/filessp.asp SB 99: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201320140SB99

IMPORTANT
INFORMATION:

Grant applicants are required
to provide a justification in their
grant application for how the
project area meets the
definition of underserved
communities and a description
of how the project will benefit
these communities, as well as
how these communities will be
engaged throughout the
project.

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CalEnviroScreen Version 4.0
CalEnviroScreen is a screening methodology that can be used to help identify California communities that are disproportionately burdened by multiple sources of pollution.

CalEnviroScreen uses environmental, health, and socioeconomic information to produce a numerical score for each census tract in the state. For purposes of SB 535 (De León, Statutes of 2012), disadvantaged communities are defined as the top 25 percent scoring areas from CalEnviroScreen along with other areas with high amounts of pollution and vulnerable populations. https://oehha.ca.gov/calenviroscreen/report/calenviroscreen-40 California Healthy Places Index (HPI)
The California Healthy Places Index (HPI) is an
interactive data and mapping tool that provides a
detailed snapshot of the social determinants of
health across California, mapped down to the
Census tract level. HPI provides comparison
rankings of Census tracts statewide and an
accompanying policy action guide. Therefore, the
HPI can be a useful tool in prioritizing areas with high levels of social and economic disadvantage for
funding, policy, and planning interventions.HPI was
developed by the Public Health Alliance of
Southern California in collaboration with health
departments and data experts across the state.

Because the HPI focuses on the social and
environmental conditions that contribute to health,
policy makers and local agencies can use it to
identify actionable policies that would improve
health in their community, such as improving
transportation access, housing affordability and quality, or access to parks and open space, HPI also incorporates “decision support layers” that can be overlaid to show additional indicators such as the California Department of Public Health’s (CDPH) climate change and health vulnerability indicators (see Appendix A. under Public Health Resources, CDPH Climate Change and Health Vulnerability Indicators for more information.).
https://healthyplacesindex.org/
Understanding the HPI Score
The HPI includes a composite score for each Census tract in the State. The higher the score, the healthier the community conditions. Each Census tract’s score is converted to a percentile, which allows it to be compared to other California Census tracts. For example, an HPI percentile of 79 indicates that a Census tract has healthier community conditions than 79 percent of the Census tracts in California. HPI percentile rankings are further broken into quartiles, with percentiles below 25 typically used to indicate disadvantaged communities. Thus, lower scores can be used to demonstrate a community, or project/service area, is underserved for purposes of qualifying for the minimum threshold of 50 percent for underserved communities in this program.

In addition to the composite score and percentile ranking, applicants can review the individual domain scores or indicators themselves and explain how their project will improve one or more of these public health challenges. The numeric value and percentile ranking for these component indicators can be found either by using the live map or by accessing the data directly. See the following table for HPI examples.

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e HPI tools can be accessed at:

Live Map: https://map.healthyplacesindex.org/
HPI Learning Center: https://www.healthyplacesindex.org/learning-center HPI Examples
Indicator HDI Percentile How will the project improve this health challenge? Policy Action Area (Composite) Scores
Neighborhood Percentile ranking of
all neighborhood-
related indicators
Demonstrate how this plan will address health and
transportation challenges related to neighborhood
indicators (park access, supermarket access, retail
density, alcohol availability and tree canopy)
Transportation Percentile ranking of
all transportation
indicators
Demonstrate how this plan will address health and
transportation challenges related automobile access
and active commuting
Individual Indicators
Automobile Access XX percent Describe how plan will increase and improve transportation access to vital destinations, goods and
services for those without auto access.

Active Commuting XX percent Describe how the plan will improve transportation options for those without a car, specifically regarding active commuting by foot, bike, and transit in the
project area.

Park Access XX percent Demonstrate how project will improve transportation access to parks/ open space.

For more information on the HPI, including how to calculate a score for your project area and suggested project types for improving public health, visit https://healthyplacesindex.org/ .

Senate Bill 1000 (Leyva, Chapter 587, Statutes of 2016) SB 1000 requires local jurisdictions to develop environmental justice elements in their next G eneral Plan updates. Specifically, the environmental justice element, or the environmental justice goals, policies, and objectives in other elements, must be adopted or reviewed upon the adoption or next revision of 2 or more elements concurrently on or after January 1, 2018. Grant applicants are encouraged to describe efforts to comply with this new general plan requirement. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160SB1000 California Environmental Justice Alliance SB 1000 Toolkit The California Environmental Justice Alliance SB 1000 Toolkit may help applicants describe their efforts to include the Environmental Justice element in their general plan updates. https://caleja.org/2017/09/sb-1000-toolkit-release/
Governor’s Office of Planning and Research (OPR) General Plan Guidelines Senate Bill 1000 Technical Advisory
The OPR General Plan Guidelines for Senate Bill 1000 provides guidance for determining whether an Environmental Justice element or equivalent is required in a local jurisdiction, including City of Montebello
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iden
tifying the location of disadvantaged communities (as defined in Gov. Code, § 65302, subdivision (h)(4)(A))23 as well as the nature of their environmental burdens, health risks, and needs.

It also provides guidance for community engagement when addressing Environmental Justice disadvantaged communities; and goals, policies, and programs that address the unique and compounded health risks in disadvantaged communities and prioritize improvements and programs that meet the needs of disadvantaged communities. https://opr.ca.gov/docs/20200706-GPG_Chapter_4_EJ.pdf
Displacement/Gentrification
Transportation improvements, especially new rail lines and stations to low-income communities, can increase access to opportunities. But they can also result in much higher property values and an increase in the cost of owning and renting property, inadvertently displacing existing residents and businesses. Being forced to leave a home is a stressful, costly and traumatic life event, especially when affordable housing is so limited. There is a growing recognition of tools and strategies that can be implemented alongside community investments to reduce displacement.

Grant applicants are encouraged to reference the 2017 RTP Guidelines, Appendices K and L, for best practices in addressing displacement of low income and underserved communities.

Transformative Climate Communities Program
The State’s Transformative Climate Communities Program provides a framework for applicants to avoid displacement and may assist Sustainable Communities grant applicants in addressing displacement.
https://sgc.ca.gov/meetings/council/2022/docs/20220428- Item5a_TCC_Guidelines_Round%204_Technical%20Amendment_Clean.pdf Implementing Senate Bill 350 (De Leon, Chapter 547, Statues of 2015) and Community Needs Assessments
Caltrans supports implementation of SB 350, the Clean Energy and Pollution Reduction Act of 2015, which establishes the State priority to reduce GHG emissions through the promotion of various clean energy policies, including widespread transportation electrification, for the benefit of all Californians. Transforming the State’s transportation sector to support widespread electrification requires increasing access for all Californians, including low-income residents and those living in underserved communities, across a broad spectrum of clean transportation and mobility options to address community specific transportation needs. Caltrans is leading efforts to identify low -income residents and underserved communities’ transportation and mobility needs through ongoing and potential future statewide planning processes.

In support of this State goal, Sustainable Communities applicants are encouraged to conduct local Community Needs Assessments of low-income resident and underserved communities’ transportation and mobility needs to ensure feedback is incorporated in transportation planning.

Community Needs Assessments include an evaluation of the following categories of transportation barriers and opportunities at the community level: (1) Access and Reliability; (2) Convenience; (3) Safety; (4) Demographic Characteristics and Community Setting; and, (5) Planning, Infrastructure and Investments.

SB 350: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160SB350 23 https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=1.&title=

7.&part=&chapter=3.&article=5.

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Final Guidance Document, Low-Income Barriers Study, Part B: Overcoming Barriers to Clean Transportation Access for Low-Income Residents In February 2018, the California Air Resources Board released the Final Guidance Document, Low - Income Barriers Study, Part B: Overcoming Barriers to Clean Transportation Access for Low- Income Residents. This Guidance Document provides background for SB 350 and may assist Sustainable Communities applicants with developing Community Needs Assessments as a standalone project or as part of a proposed project.
https://ww2.arb.ca.gov/resources/documents/carb-barriers-report-final-guidance-document Public Health Resources
The following tools can be used to further describe the community’s climate change and health vulnerability, and other needs, including helping to create qualitative descriptions of existing community health risks and vulnerabilities and how the proposal will address them.

Community Health Needs Assessments
Community Health Needs Assessments (CHNA) and implementation strategies are regularly conducted by county public health departments and are newly required of tax -exempt hospitals as a result of the Patient Protection and Affordable Care Act. These assessments and strategies create an important opportunity to improve the health of communities. They ensure that hospitals have the information they need to provide community benefits that meet the needs of their communities. They also provide an opportunity to improve coordination of hospital community benefits with other efforts to improve community health. By federal statute, the CHNAs must take into account input from “persons who represent the broad interests of the community served by the hospital facility, including those with special knowledge of or expertise in public health.” To avoid duplicative efforts, grant applicants are encouraged to contact and coordinate with local health departments/non-profit hospitals to take advantage of information that may have been collected as part of CHNA efforts, such as low-income resident and underserved communities’ transportation and mobility needs. It is important for grant applicants to connect with these public health entities for both partnership building on transportation needs for under-resourced communities, but also to not over-burden those communities with multiple assessments or efforts asking similar questions.

CDPH Climate Change and Health Vulnerability Indicators (CCHVIs) CDPH developed the Climate Change and Health Vulnerability indicators, narratives, and data to provide local health departments and partners the tools to better understand the people and places in their jurisdictions that are more susceptible to adverse health impacts associated with climate change, specifically extreme heat, wildfire, sea level rise, drought, and poor air quality.

The assessment data can be used to screen and prioritize where to focus deeper analysis and plan for public health actions to increase resilience.

The CCHVIs can be viewed on “CCHVIz”, CDPH’s interactive data visualization platform:
https://discovery.cdph.ca.gov/ohe/CCHVIz/. The CCHVIs have also been incorporated into the HPI as decision support layers, to better integrate addressing health outcomes associated with climate change and various social determinants of health. See above for more information on the HPI.
https://www.cdph.ca.gov/Programs/OHE/Pages/CC-Health-Vulnerability-Indicators.aspx CDPH Climate Change and Health Profile Reports (CHPRs)
The CDPH Climate Change and Health Profile Reports are designed to help counties in California prepare for the health impacts related to climate change through adaptation planning. The reports present projections for county and regional climate impacts, the climate -related health City of Montebello
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risk
s, and local populations that could be vulnerable to climate effects. The information is based on available science compiled from previously published, state-sponsored research and plans. https://www.cdph.ca.gov/Programs/OHE/Pages/ClimateHealthProfileReports.aspx CDPH Healthy Communities Data and Indicators Project (HCI) The goal of the HCI is to enhance public health by providing a standardized set of statistical measures, data, and tools that a broad array of sectors can use for planning healthy communities and evaluating the impact of plans, projects, policy, and environmental changes on community health. The Healthy Community Framework identifies 20 key attributes (i.e., “aspirational goals”, such as “Safe, sustainable, and affordable transportation options” or “Access to affordable and safe opportunities for physical activity”) of a healthy community through all stages of life, clustered in five broad categories (i.e., “domains”, such as “Meets the Basic Needs of All” or “Quality and Sustainability of Environment”). HCI data indicators, narratives, and visualizations are found here. https://www.cdph.ca.gov/Programs/OHE/Pages/HCI-Search.aspx Integrated Transport and Health Impact Model (ITHIM)
The California version of the Integrated Transport and Health Impact Model (ITHIM) is a planning tool that answers the question of "How much benefit or harm to human health can we expect by changing the mix of active and motorized travel across a county, region, or the entire State of California?" ITHIM contrasts one travel pattern that serves as a reference with an alternative that has a different profile of fine particulate air pollution from vehicle exhaust, physical activity from walking and cycling, and injuries from traffic collisions. ITHIM calculates the change in deaths, years of life shortening and disability, and costs due to these changes in air pollution, physical activity, and traffic injuries. Grant applicants are encouraged to reference and utilize ITHIM to assess the health impacts their projects and programs.
https://skylab.cdph.ca.gov/HealthyMobilityOptionTool-ITHIM/ Health In All Policies (HiAP) Approach
The California Health in All Policies (HiAP) initiative is a collaborative approach designed to improve the health of Californians by incorporating health, equity, and sustainability considerations into policymaking across sectors. The approach recognizes that chronic illness, climate change, health inequities, and increasing health care costs are interrelated and influenced by policies, programs, and investments across sectors. The initiative provides access to tools, resources and journal articles highlighting Health in All Policies approaches, techniques, and concepts from California and beyond.
https://sgc.ca.gov/programs/healthandequity/hiap/approach.html

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Active Community Engagement
Sustainable Communities Competitive Grant applications must include an explanation of how local residents and community-based organizations will be meaningfully engaged in developing the final product, especially those from underserved and low-income communities, and how the final product will address community-identified needs. Applicants are encouraged to implement, as applicable and appropriate the tips, best practices, and tools listed below:

Community Engagement Best Practices
• Refer to the following case studies that meaningfully demonstrate the expectations of equitable community engagement:
o The community driven Carsharing and Mobility Hubs in Affordable Housing Pilots 24 offer a
strong example of equitable community engagement. The equity-based project incorporated community input from start to finish through community partnership building . o The Mobility Equity Framework25 should be used to assess and compare multimodal transportation options and centers community needs and shifts decision making power to the public. For successful implementation examples, refer to: (1) California Air Resources Board (CARB) Clean Mobility Options Program
26, (2) City of Portland, Oregon, Pricing
Options for Equitable Mobility Project27, and North Carolina’s Transit Equity Campaign 28. • Refer to Greenlining Institute’s Six Standards for Equitable Investment 29 to implement qualitative measures of equity. These standards feature a list of approaches, ranging from the minimum to transformative approach, depending on how much time, resources, and effort are generally required because equity approaches differ in each community context and conditions.
• Refer to Greenlining Institute’s Making Equity Real in Mobility 30, a toolkit of clear strategies and
best practices to put equity in action
• Clarify the type of engagement will be utilized, as seen in the Public Participation Spectrum 31.

Agencies and communities need to understand where engagement level falls from the “inform” to “empower” model.
• Utilize a Participatory Budgeting (PB) planning process, as appropriate. PB is a democratic approach to public spending that meaningfully and deeply engages people in government 24 Carsharing and Mobility Hubs in Affordable Housing Pilots:
https://greenlining.org/publications/reports/2021/clean-mobility-transportation-equity-report/ 25 Mobility Equity Framework: https://greenlining.org/publications/2018/mobility-equity-framework/ 26 CARB Clean Mobility Options Program: https://cleanmobilityoptions.org/about/ 27 Portland, Oregon, Pricing Options for Equitable Mobility Project:
https://www.portland.gov/transportation/planning/pricing-options-equitable-mobility-poem 28 North Carolina Transit Equity Campaign: https://bikedurham.org/transit 29 Greenlining Institute’s Six Standards for Equitable Investment: https://greenlining.org/wp- content/uploads/2021/03/Clean-Mobility-Equity-A-Playbook-Greenlining-Report-2021.pdf 30 Greenlining Institute’s Making Equity Real in Mobility: https://greenlining.org/wp- content/uploads/2019/08/Toolkit_Making-Equity-Real-in-Mobility-Pilot-Projects_Final-1.pdf 31 Public Participation Spectrum:
https://sustainingcommunity.wordpress.com/2017/02/14/spectrum-of-public-participation/ City of Montebello
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and
the community. During PB, community members democratically decide how to spend part of a public budget, enabling them to make the fiscal decisions that affect their lives and the health of their communities.
• Seek existing community-based organizations or agencies that organize vulnerable populations, to be able to reach out and form collaborative relationships. • Involve local health departments which can assist in reaching community-based organizations and underserved and vulnerable community members. • Collaborate with underserved and vulnerable communities to design and implement programs, plans and policies. Robust engagement of underserved and vulnerable communities in significant agency decisions brings about better decisions through increased input from different perspectives, increases buy-in and acceptance of decisions and support for their implementation.
• Make opportunities for input accessible in terms of formats (pop-up workshops, temporary built-environment demonstrations, online, in public meetings, one on one, by mail, etc.), venues (at school and community events, community centers, libraries, transit hubs, etc.), hours (evening or weekend), and language (accessible to lay people and translated into the principal languages of the relevant communities, including accessible media such as caption videos).
• Develop a written collaboration agreement or memorandum of understanding that defines respective roles, expectations, desired outcomes, and agreements for how to work together. • Establish an advisory group of representatives of vulnerable communities, including community leaders and give them worthwhile roles to design the public engagement process, so that community capacity is built during the collaboration process. • Conduct targeted outreach to community groups representing special needs populations, underserved communities and a variety of socio-economic groups through various methods. • Use a variety of outreach methods to optimize participation, such as creating and marketing user-friendly survey websites for public feedback, conducting surveys in multiple languages to collect input on local citizens’ priorities, and carrying out meetings at accessible times and meeting locations (e.g., using community group buildings, hosting pop-up workshops at public venues, etc.).

Note: The applicant should increase efforts beyond basic public noticing and public hearings.

Options for demonstrating additional public outreach could include, but not limited to all the above.

Additional Public Engagement Best Practices and Strategies Public engagement has adapted to the COVID-19 pandemic with surprising results . Applicants will need to consider how to conduct public outreach and engagement during these times. Below are some resources to help applicants evaluate and develop the best strategy for public engagement.
• Caltrans Planning Horizons, “Digital Public Engagement and Transportation: Getting It Right – Theory, Techniques and Best Practices.”: Digital engagement can greatly increase the reach of public education and involvement; many public agencies have been surprised by the positive results and substantial increase in participants. https://youtu.be/85t9ibR2U7Q
• The Great Pivot - Public Engagement in the Wake of COVID-19: Celia McAdam and Natalie Porter of AIM Consulting hosted a WTS seminar where they provided examples and strategies City of Montebello
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for
public outreach, including diverse and underserved communities, during the COVID-19 pandemic.
https://youtu.be/k2dPVqhIwvc
• Digital Environmental Engagement Resource Catalogue: The California Natural Resources Agency and the California Environmental Protection Agency developed a resource catalogue of online sessions on community engagement and equity. This resource catalogue comes from the “Online Environmental Engagement: Building Our Skills Together” conference.

From June 2
nd to 4th 2020, forty-nine panelists and approximately 1,500 registrants from California and across the nation gathered together online to discuss their successes, challenges and practical tips for online environmental engagement. https://resources.ca.gov/Outreach/Digital-Environmental-Engagement-Resource-Catalogue • Tips ad Tools to Engage Your Community in a Digital Environment: Ensuring inclusive public participation is more challenging than ever because of physical distancing requirements, the digital divide, language access challenges and technology learning curves. With those challenges in mind, ILG offered a helpful webinar in July 2020, that featured innova tive strategies for using high-tech and low-tech virtual platforms to engage residents on a variety of topics without meeting face-to face.
https://www.ca-ilg.org/digitalengagement
• Broadening Participation Using Online Engagement Tools: This document provides examples and guidance to local governments interested in enhancing public participation outcomes with online engagement tools.
https://www.ca-ilg.org/sites/main/files/file-
attachments/broadening_participation_via_online_tools_final_draft_1.pdf • The Guide to Remote Community Engagement: A collection of resources designed to support cities that wish to create and maintain strong, institutionalized practices of community engagement during periods of remote working and in an increasingly digital world. Refer to the article, 5 Methods for Non-Internet Based Remote Community Engagement, for ideas on how to supplement traditional online public engagement efforts to be inclusive of residents lacking high-speed broadband internet access.
https://medium.com/the-guide-to-remote-community-engagement • Virtual Public Involvement: The U.S. Department of Transportation, Federal Highway Administration, developed this innovation spotlight to provide an overview of virtual public involvement tools that enhance and broaden the reach of public engagement efforts by making participation more convenient, affordable, and enjoyable for greater numbers of people.
https://www.fhwa.dot.gov/planning/public_involvement/vpi/ • Designing Parks Using Community-Based Planning: This document inspires meaningful community engagement for future public projects. It shares methods learned through California's Statewide Park Development and Community Revitalization Program. These methods have been proven effective in urban, rural, and suburban settings. https://www.parksforcalifornia.org/planning_guide

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Integrated Housing, Land Use, and Transportation Planning Development patterns directly impact GHG emissions, including those from transportation between jobs, services, and housing. Improved coordination between housing and transportation can reduce commute times, increase transit ridership, lower vehicle miles traveled, lower pollution and GHG, provide greater economic opportunity, and other positive outcomes.

Housing Element Compliance
To support planning for housing California’s growing population, the State Department of Housing and Community Development (HCD) reviews each local government’s housing element of its general plan.
• The housing element must plan to meet the local government’s existing and regional housing needs allocation and quantify and analyze the specific needs and resources available to address the housing needs.
• A housing element can also provide a mechanism to adopt efficient land-use strategies, including those that address climate change and reduce vehicle miles traveled. For example, strategies could include the promotion of affordable higher density, infill development, mixed- use development, or transit-oriented development near transit stations or transit corridors. • Local governments are required to annually submit progress reports on the implementation of the housing element and provide a detail of production toward their projected housing needs.

For more information on:
o Housing element requirements, see the HCD Building Blocks website at https://www.hcd.ca.gov/planning-and-community-development/housing- elements/building-blocks
o Adopted housing element requirements, see the “Housing Element Process” section at https://www.hcd.ca.gov/planning-and-community-development/housing-elements o A local government’s housing element compliance, see
https://www.hcd.ca.gov/planning-and-community-development/housing-open-data- tools/housing-element-review-and-compliance-report
o Annual Progress Reports, see https://www.hcd.ca.gov/planning-and-community- development/annual-progress-reports
Prohousing Designation Program
The State 2019-20 Budget Act, Assembly Bill 101 enacted the Prohousing Designation Program (Program), which enables HCD to designate local jurisdictions as Prohousing when they demonstrate policies and planning that accelerate the production of housing. To receive the Prohousing Designation, local jurisdictions must meet basic threshold requirements related to compliance with the Housing Element Law and other state housing laws and demonstrate actions worth at least 30 points spread across each of four categories of Prohousing policies: favorable zoning and land use, acceleration of housing production timeframes, reduction of construction and development costs, and providing financial subsidies. The benefit to local jurisdictions receiving the Prohousing Designation includes being given an advantage such as priority processing or additional points when applying for several competitive funding programs , including:
• Affordable Housing and Sustainable Communities
• Infill Infrastructure Grant
• Transformative Climate Communities
• Transit and Intercity Rail Capital Program
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Veh
icle Miles Traveled (VMT) reducing policies and the Prohousing Enhancement Factors below help indicate that a project is within a jurisdiction supporting integrated housing, land use, and transportation planning. These policies show that a jurisdictions further supports state housing priorities in promoting affordable housing, reducing development barriers, and reducing vehicle miles travelled.

Prohousing Enhancement Factors include policies that:
• Represent one element of a unified, multi-faceted strategy to promote multiple planning objectives, such as efficient land use, access to public transportation, affordable housing, climate change solutions, and/or hazard mitigation.
• Promote development consistent with the state planning priorities pursuant to Government Code section 65041.1.
• Go beyond state law requirements in reducing displacement of lower income households and conserving existing housing stock that is affordable to lower income households. • Rezoning and other policies that support high-density development in Location Efficient Communities.

VMT reducing policies may include projects located in jurisdictions that are/have:
• Permitting missing middle housing uses (e.g., triplexes and fourplexes) by right in existing low- density, single-family residential zones.
• With density bonus programs which exceed statutory requirements by 10 percent or more. • Increasing allowable density in low-density, single-family residential areas beyond the requirements of state Accessory Dwelling Unit law (e.g., permitting more than one ADU or JADU per single-family lot). These policies shall be separate from any qualifying policies under category (ii) above.
• Reducing or eliminating parking requirements for residential development as authorized by Government Code sections 65852.2; adopting vehicular parking ratios that are less than the relevant ratio thresholds at subparagraphs (A), (B), and (C) of Government Code section 65915, subdivision (p)(1); or adopting maximum parking requirements at or less than ratios pursuant to Government Code section 65915, subdivision (p). • Zoning to allow for residential or mixed uses in one or more non-residential zones (e.g., commercial, light industrial). Qualifying non-residential zones do not include open space or substantially similar zones.
• Modifying development standards and other applicable zoning provisions to promot e greater development intensity. Potential areas of focus include floor area ratio; height limits; minimum lot or unit sizes; setbacks; and allowable dwelling units per acre. These policies must be separate from any qualifying policies under Category (ii) above. • Adopted a Nondiscretionary Local Approval Process for residential and mixed -use development in all zones permitting multifamily housing, established a Workforce Housing Opportunity Zone, as defined in Government Code section 65620, or a housing sustainability district, as defined in Government Code section 66200.
• Zoning more sites for residential development or zoning sites at higher densities than is required to accommodate 150 percent of the minimum regional housing need allocation for the Lower-Income allocation in the current housing element cycle. • Priority permit processing or reduced plan check times for Accessory Dwelling Units (ADUs)/Junior Accessory Dwelling Units (JADUs), multifamily housing, or homes affordable to Lower- or Moderate-Income households.
• Adopted ordinances or implemented other mechanisms that result in less restrictive requirements than Government Code sections 65852.2 and 65852.22 to reduce barriers for property owners to create ADUs/JADUs. Examples of qualifying policies include, but are not City of Montebello
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d to, development standards improvements, permit processing improvements, dedicated ADU/JADU staff, technical assistance programs, and pre-approved ADU/JADU design packages.
• Measures that reduce costs for transportation-related infrastructure or programs that encourage active modes of transportation or other alternatives to automobiles. Qualifying policies include, but are not limited to, publicly funded programs to expand sidewalks or protect bike/micro-mobility lanes; creation of on-street parking for bikes; transit-related improvements; or establishment of carshare programs.
• Established pre-approved or prototype plans for missing middle housing types (e.g., triplexes and fourplexes) in low-density, single-family residential areas. • Documented practice of streamlining housing development at the project level, such as by enabling a by-right approval process or by utilizing statutory and categorical exemptions as authorized by applicable law (Pub. Resources Code, sections 21155.1, 21155.4, 21159.24, 21159.25; Gov. Code, section 65457; Cal Code Regs., tit. 14, sections 15303, 15332; Pub.

Resources Code, sections 21094.5, 21099, 21155.2, 21159.28). • Policies that represent one element of a unified, multi-faceted strategy to promote multiple planning objectives, such as efficient land use, access to public transportation, affordable housing, climate change solutions, and/or hazard mitigation. • Policies that promote development consistent with the state planning priorities pursuant to Government Code section 65041.1.
• Rezoning and other policies that support high-density development in Location Efficient Communities.

For more information on the Prohousing Designation Program, email HCD at [email protected] or visit the following HCD websites:

Program Website
https://www.hcd.ca.gov/planning-and-community-development/prohousing-designation- program
Prohousing Designation Application Status List
https://www.hcd.ca.gov/sites/default/files/docs/planning-and-community/Prohousing-Public- Application-Tracker.xlsx
Prohousing Designation Program FAQs
hcd.ca.gov/community-development/prohousing/docs/ProhousingFAQ.pdf

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Promote the Region’s RTP SCS/APS, State Planning Priorities, and Climate Adaptation Goals
SB 1 - The Road Repair and Accountability Act of 2017 (Beall, Chapter 5, Statutes of 2017)
The intent of additional Sustainable Communities grant funding, pursuant to SB 1 - The Road Repair and Accountability Act of 2017, is to encourage local and regional planning that furthers state goals, including but not limited to, the goals and best practices cited in the RTP Guidelines.

Competitive applications will incorporate these cutting-edge planning practices into their proposed planning projects.

SB 1: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201720180SB1 2017 RTP Guidelines (Appendix K, Page 273; Appendix L, Page 309) The California Transportation Commission adopted the 2017 RTP Guidelines for RTPAs and 2017 RTP Guidelines for MPOs which includes Appendix K – Promoting Health and Health Equity in MPO RTPs and Appendix L – Planning Practice Examples. These appendices highlight planning practices that are undertaken by large, medium, and small MPOs in both rural and urban areas throughout the State.
https://catc.ca.gov/-/media/ctc-media/documents/rtp-2017-guidelines-mpos-011817-a11y.pdf SB 375 (Steinberg, Chapter 728, Statutes of 2008)
Caltrans supports SB 375 RTP SCS/APS efforts. Successful applications must be compatible with an existing adopted SCS/APS, where applicable, that meets the region’s GHG targets, and must strongly support and aim to implement regional SCS/APS efforts. The SCS/APS planning process is intended to help communities reduce transportation related GHG emissions, coordinate land use and transportation planning, and assist local and regional governments in creating sustainable communities for residents throughout the State.

Although most rural areas of the State are not subject to SB 375 SCS/APS requirements, Caltrans still promotes the development of sustainable communities in these areas of the State and efforts to match GHG reduction targets and other goals embodied in SCS/APSs under SB 375. Eligible rural agencies are strongly encouraged to apply for Sustainable Communities Competitive Grants.

Information on SB 375-related planning efforts:
https://ww2.arb.ca.gov/our-work/topics/sustainable-communities SB 375: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=200720080SB375

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Complete Streets and Smart Mobility Framework
In recognition that walking, biking, transit, and passenger rail are integral to our vision of delivering a brighter future for all through a world-class transportation network, Caltrans also supports Complete Streets and the Smart Mobility Framework (SMF). In locations with current and/or future pedestrian, bicycle, or transit needs, Caltrans encourages applicants to consider the tools and techniques contained in the SMF as well as typical components of Complete Streets. Specifically, this might include how the project addresses components of community design, regional accessibility, place types, and priority activities to achieve smart mobility outcomes, community transition, and associated multimodal performance measures for the appropriate context of the problem. Information on these efforts can be found at:

Complete Streets
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/active- transportation-and-complete-streets
Smart Mobility Framework
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/active- transportation-and-complete-streets/smart-mobility-framework

Climate Ready Transportation and Climate Adaptation Planning Through the Grant Program, Caltrans supports the State’s broader efforts to help ensure our transportation infrastructure is climate-ready. In order to prioritize these investments, Governor Gavin Newsom signed Executive Order (EO) N-19-19 on September 20, 2019 to redouble the state’s “efforts to reduce greenhouse gas emissions and mitigate the impacts of climate change while building a sustainable, inclusive economy.” The EO lists California’s ambitious and essential climate goals to transition to a healthier, more sustainable and more inclusive economy, including:
• Reducing greenhouse gas emissions 40 percent below 1990 levels by 2030 • Providing 100 percent of the State’s electricity from clean energy sources by 2045 • Reducing methane emissions and hydrofluorocarbon gases by 40 percent • Adding five million zero-emission vehicles to the State’s roads by 2030 To help achieve these goals, the EO directs the California State Transportation Agency to leverage over $5 billion in annual state transportation spending toward transportation construction, operations, and maintenance to lower fuel consumption and greenhouse gas emission s from transportation. This includes strategies for lowering vehicle miles traveled, such as supporting housing development near available jobs, and supporting active modes of transportation such as biking and walking that also benefit public health. The EO specifically requires that the State Transportation Agency also work to mitigate increased transportation costs for low -income communities.
https://www.gov.ca.gov/wp-content/uploads/2019/09/9.20.19-Climate-EO-N-19-19.pdf Integrated Climate Adaptation and Resiliency Program
Senate Bill 246 (Wieckowski, Chapter 606, Statutes of 2015) established the Integrated Climate Adaptation and Resiliency Program (ICARP) within the Governor’s Office of Planning and Research to coordinate regional and local efforts with State climate adaptation strategies (Public Resources Code Section 71354). Grant applicants may refer to the ICARP website to explore the State Adaptation Clearinghouse, a centralized source of information and resources to assist decision makers at the state, regional, and local levels when planning for and implementing climate City of Montebello
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ptation projects to promote resiliency across California. Caltrans is coordinating with ICARP staff on the OPR Climate Adaptation Planning Grant Program.

ICARP Website: https://opr.ca.gov/climate/icarp/
SB 246: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160SB246 Adaptation Planning Grants: https://www.opr.ca.gov/climate/icarp/grants/adaptation-planning- grant.html
California Adaptation Clearinghouse
The Adaptation Clearinghouse serves as a centralized source of information that provides the resources necessary to guide decision makers at the state, regional, and local levels when planning for and implementing climate adaptation projects to promote resiliency to climate change in California.
https://resilientca.org/
ResilientCA Adaptation Planning Map (RAP-Map)
The Integrated Climate Adaptation and Resiliency Program (ICARP)—supported through the Governor’s Office of Planning & Research—contains a statewide inventory of local government adaptation and resiliency planning efforts. It is an open data tool, to inventory local government climate risk, adaptation, and resiliency planning efforts across the state and track progress towards statewide adaptation planning goals.
https://resilientca.org/rap-map/
Community Climate Resiliency
Grant applicants are encouraged to consider if the surrounding community is experiencing any specific climate vulnerabilities and how the proposed planning project aims to address specific concerns. Grant applicants should also describe how potential climate impacts are taken into consideration in the proposed planning project, such as the incorporation of natural infrastructure, and, if applicable, how the project conforms with the local implementation of SB 379 (Jackson, Statutes of 2015), Government Code Section 65302(g)(4), where cities and counties are required to address climate adaptation and resiliency strategies in the safety element of their general plan.

Defining Vulnerable Communities in an Adaptation Context, OPR Resource Guide The Governor’s Office of Planning and Research, with input from the Integrated Climate Action and Resiliency Program (ICARP) Technical Advisory Council, developed a resource guide for practitioners to use when first considering how to define vulnerable communities in an adaptation context. The document includes: (1) The ICARP Technical Advisory Council’s definition of climate - vulnerable communities, (2) A summary of existing statewide assessment tools that can be used to identify vulnerable communities in a climate adaptation context, including a crosswalk with the indicators that are required elements of an SB 1000 (Leyva, Statutes of 2016) analys is; (3) Additional indicators that could be used to assess underlying vulnerability on a case -by-case basis; (4) A list of process guides that can serve to aid agencies undertaking efforts to define vulnerable communities.
https://opr.ca.gov/climate/icarp/vulnerable-communities.html

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State Guidance for Adaptation Planning
2017 General Plan Guidelines, Safety Element (Ch. 4)
The General Plan Guidelines set out each statutory requirement in detail, provides OPR recommended policy language, and includes online links to city and county general plans that have adopted similar policies. The guidelines include information on how to consider climate change during general plan development/updates. In accordance with Senate Bill 379, general plans must address climate adaptation and resilience within the Safety element. Local governments are required to include a climate change vulnerability assessment, measures to address vulnerabilities, and a comprehensive hazard mitigation and emergency response strategy. https://opr.ca.gov/docs/OPR_COMPLETE_7.31.17.pdf

California Climate Adaptation Planning Guide – local/regional agency guidance The Adaptation Planning Guide provides guidance to support regional and local communities in proactively addressing the unavoidable consequences of climate change. It provides a step- by- step process for local and regional climate vulnerability assessment and adaptation strategy development.
https://resilientca.org/apg/
Planning and Investing for a Resilient California – State Agency guidance Introduces a four-step process for building resilience and a set of resilient decision -making principles for state agencies when considering climate-informed infrastructure investments. These steps include identifying how climate change could affect a project or plan, conducting an analysis of climate risks, making a climate-informed decision, and tracking and monitoring progress. https://www.opr.ca.gov/docs/20180313-Building_a_Resilient_CA.pdf Ocean Protection Council Sea-Level Rise Guidance
The State of California Sea-Level Rise Guidance reflects advances in sea-level rise science and addresses the needs of state agencies and local governments as they incorporate sea-level rise into their planning, permitting, and investment decisions. http://www.opc.ca.gov/webmaster/ftp/pdf/agenda_items/20180314/Item3_Exhibit- A_OPC_SLR_Guidance-rd3.pdf
California Coastal Commission Sea Level Rise Policy Guidance This guide provides an overview of the best available science on sea level rise for California and recommended methodology for addressing sea level rise in Coastal Commission planning and regulatory actions.
https://documents.coastal.ca.gov/assets/slr/guidance/2018/0_Full_2018AdoptedSLRGuidanceUpd ate.pdf
Coastal Adaptation Planning Guidance for Critical Infrastructure This guidance from the California Coastal Commission addresses two main types of infrastructure – transportation and water – and presents six key considerations for successful adaptation planning.

These considerations are accompanied by recommendations for stakeholders on how to plan effectively for the impacts of sea level rise on coastal infrastructure, a description of the regulatory framework that applies to adaptation planning for infrastructure. https://documents.coastal.ca.gov/assets/slr/SLR%20Guidance_Critical%20Infrastructure_12.6.2021.p df
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Coastal Adaptation Planning Guidance and Environmental Justice Considerations The Environmental Justice Policy is the Coastal Commission’s framework for identifying and analyzing project impacts on underserved and disadvantaged communities. The policy is designed to achieve more meaningful engagement, equitable process, effective communication and stronger coastal protection benefits for all Californians. https://documents.coastal.ca.gov/assets/env-justice/CCC_EJ_Policy_FINAL.pdf Coastal Adaptation Planning Guidance and Tribal Consultation The Coastal Commission adopted a Tribal Consultation Policy, which is intended to guide outreach and collaboration. It also helps to inform permit applicants how the Commission will review coastal development permit applications to ensure adequate Tribal consultation occurs. https://documents.coastal.ca.gov/assets/env-jus
tice/tribal-
consultation/CCC%20Tribal%20Consultation%20Policy%20Adopted%208.8.2018.pdf Climate Data Sources and Adaptation Plans
Cal-Adapt
Cal-Adapt is the repository for State-endorsed climate change projections, developed through the State’s Climate Change Assessment efforts. Cal-Adapt offers free public access to peer-reviewed data that show climate change impacts on state infrastructure, communities, and natural resources. Find tools, data, and resources to conduct research, develop adaptation plans and build applications.
https://cal-adapt.org/

Climate Action Plans
Many California cities and counties are developing Climate Action Plans to reduce their GHG emissions. Agencies may have existing plans that include strategies or insight on potential approaches to implementing climate change considerations on the transpor tation network. CARB has created a webmap that can be used to identify plans created, GHG inventory information, GHG reduction targets, local strategies planned to meet these targets, and more. The second website provides a host of resources, including example Climate Action Plans and templates. This information can also be found on the Adaptation Clearinghouse. https://webmaps.arb.ca.gov/capmap/
http://www.ca-ilg.org/climate-action-plans
Caltrans Vulnerability Assessments
To ensure the resiliency of the State Highway System, Caltrans conducted vulnerability assessments statewide. These Summary Reports and associated Technical Reports describe climate change effects in each of Caltrans’ 12 districts.
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/air- quality-and-climate-change/2019-climate-change-vulnerability-assessments.

Local Vulnerability Assessments
If local vulnerability assessments have been developed along a corridor, th eir data may be interwoven with Cal-Adapt data, Caltrans Climate Change Vulnerability Assessments, and/or other vulnerability information for more granular analysis of specific local areas, particularly those in more densely populated areas or with a high density of affected transportation assets. Many of these assessments and case studies can be found on the Integrated Climate Action and Resiliency Program (ICARP) Case Studies and Examples search page (https://resilientca.org). Some transit City of Montebello
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rail providers in California have also developed vulnerability assessments for their 21 networks as well, which may contain detailed analysis that could be useful.

Caltrans Climate Change Adaptation Strategy Report
Through this report, Caltrans is aiming to adopt a leadership role in the process of climate change adaptation through developing a “how to” guide for integrating climate change adaptation into agency activities and decision-making. This Adaptation Strategy Report initially outlines an overall “pathway” for adopting recommendations on how Caltrans should mainstream adaptation strategies throughout functional areas and develop an approach to coordinate with partner agencies. Recognizing the important role of transit and active transportation facilities and routes, this report will develop solutions for all modes of transportation. This report also has a section focused on the incorporation of climate change considerations into System Planning documents.

https://transplanning.onramp.dot.ca.gov/downloads/transplanning/files/suscommplan/Climate%2 0Adaptation%20Report_May_2020.pdf
Other Relevant Datasets for Climate Planning
Protecting Californians from Extreme Heat: A State Action Plan to Build Community Resilience A plan that outlines a strategic and comprehensive set of state actions to address extreme heat. https://resources.ca.gov/-/media/CNRA-Website/Files/Initiatives/Climate-Resilience/2022-Final- Extreme-Heat-Action-Plan.pdf

California Water Action Plan
A roadmap for the first five years of the state’s journey toward sustainable water management. http://resources.ca.gov/docs/california_water_action_plan/Final_California_Water_Action_Plan.pd f
CALFIRE Fire Hazard Severity Zones
CALFIRE has mapped areas of significant fire hazards based on fuels, terrain, weather, and other factors, forming wildfire severity zones. There are three levels of hazard in the State Responsibility Areas: moderate, high, and very high. This analysis can provide further understanding of wildfire risk at the potential project location.
https://osfm.fire.ca.gov/divisions/community-wildfire-preparedness-and-mitigation/wildland- hazards-building-codes/fire-hazard-severity-zones-maps/ California Department of Conservation – Landslide Hazards The California Landslide Inventory is an ongoing project to make the California Geological Survey landslide information publicly accessible.
http://www.conservation.ca.gov/cgs/geologic_hazards/landslides State Wildlife Action Plan
The State Wildlife Action Plan includes conservation actions that respond to current and future challenges with objectives and goals that are specific, measurable, and time bound. https://www.wildlife.ca.gov/SWAP/Final
CDFW Regional Conservation Investment Strategies
This program encourages a voluntary, non-regulatory regional planning process intended to result in higher-quality conservation outcomes and includes an advance mitigation tool. The Program City of Montebello
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s a science-based approach to identify conservation and enhancement opportunities that, if implemented, will help California's declining and vulnerable species by protecting, creating, restoring, and reconnecting habitat and may contribute to species recovery and adaptation to climate change and resiliency.
https://www.wildlife.ca.gov/conservation/planning/regional-conservation CDFW Natural Communities Conservation Plans
A Natural Communities Conservation Plan identifies and provides for the regional protection of plants, animals, and their habitats, while allowing compatible and appropriate economic activity. https://www.wildlife.ca.gov/conservation/planning/nccp
California Sustainable Freight Action Plan
In July 2015, Governor Edmund G. Brown Jr. issued Executive Order B-32- 15, which provides a vision for California’s transition to a more efficient transport system. This transition of California’s freight transport system is essential to supporting the State’s economic development in coming decades while reducing harmful pollution affecting many California communities. As a key first step, the Governor’s Executive Order directs the California State Transportation Agency, California Environmental Protection Agency, Natural Resources Agency, California Air Resources Board, California Department of Transportation, California Energy Commission, and Governor’ s Office of Business and Economic Development to develop a California Sustainable Freight Action Plan (Action Plan), by July 2016. This Action Plan is an unprecedented effort, intended to integrate investments, policies, and programs across several State agencies to help realize a singular vision for California’s freight transport system. The Action Plan provides a recommendation on a high - level vision and broad direction to the Governor to consider for State agencies to utilize when developing specific investments, policies, and programs related to the freight transport system that serves our state transportation, environmental, and economic interests. Competitive grant applications will highlight how their planning effort will support this Action Plan. https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/strategic- freight-planning

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APPENDIX B. SAMPLE APPLICATION PACKAGE
The Grant Application Guide and all fillable application documents can be found on the Sustainable Transportation Planning Grant website.
• Application Checklist, Cover Sheet, and Signature Page • Application Narratives for Sustainable Communities, Climate Adaptation Planning, and Strategic Partnerships
• Scope of Work and Checklist
• Cost and Schedule and Checklist
• Third-Party In-Kind Valuation Plan and Checklist
• Local Resolution and Checklist
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APPENDIX C. CALTRANS/REGIONAL AGENCY

BOUNDARIES MAP

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APPENDIX D. CALTRANS DISTRICT CONTACT LIST

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Caltrans Sustainable Transportation Planning Grants District Lead Contact and Native American Liaison Contact List

DISTRICT LEAD CONTACT(S) NATIVE AMERCAN

LIAISON CONTACT(S) MPO/RTPA
DISTRICT 1
1656 Union Street
P.O. Box 3700
Eureka, CA
95502
Tatiana Ahlstrand
(707) 684-6884
Email:

[email protected]
Kathleen Sartorius
(707) 601-7978
Email:

[email protected]
Del Norte LTC
Humboldt CAOG
Lake CCAPC
Mendocino COG
DISTRICT 2
1657 Riverside Drive
Redding, CA
96001
Kathy Grah
Office:(530) 229-0517
Cell: (530) 782-3152
Email: [email protected]
Kendee Vance
(530) 225-3574
Email:

[email protected]
• Lassen CTC
• Tehama CTC
• Modoc LTC
• Trinity CTC
• Plumas CTC
• Siskiyou CLTC
• Shasta RTA
DISTRICT 3
703 B Street
Marysville, CA 95901
El Dorado, Placer, Sacramento,
Sutter, Yolo, and Yuba Counties
Sukhi Johal
(530) 565-3885
Email: [email protected]
Butte, Colusa, Lake Tahoe Basin,
Glenn, Nevada, and Sierra Counties
Kevin Yount
(530) 513-0584
Email: [email protected]
Angelina Healy
(530) 720-9449
Email:

[email protected]
• Butte CAG
• Sierra LTC
• Colusa CTC
• Glenn CTC
• El Dorado CTC
• Nevada CTC
• Placer CTPA
• Sacramento Area
COG
• Tahoe MPO
DISTRICT 4
111 Grand Avenue
P.O. Box 23660
Oakland, CA 94623-
0660
Becky Frank
(510) 960-0883
Email: [email protected]
Stephen Conteh
(510) 960-0887
Email: [email protected]
Stephen Conteh
(510) 960-0887
Email:

[email protected]
• Metropolitan
Transportation
Commission
DISTRICT 5
50 Higuera Street
San Luis Obispo, CA
93401-5415
Jenna Schudson
(805) 835-6432
Email: [email protected]
John Olejnik
(805) 748-1787
Email:

[email protected]
• Monterey TAMC
• Santa Cruz CCRTC
• San Benito COG
• Assoc. of Monterey
Co. Bay Area Govts
• Santa Barbara CAG
• San Luis Obispo COG
DISTRICT 6
1352 W. Olive
Avenue
P.O. Box 12616
Fresno, CA 93778-
2616
Lorena Mendibles
(559) 840-6066
Email:[email protected]

Edgar Hernandez
(559) 981-7436
Email:[email protected]

Lorena Mendibles
(559) 840-6066
Email:

[email protected]
• Fresno COG
• Tulare CAG
• Kern COG
• Kings CAG
• Madera CTC

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DISTRICT LEAD CONTACT(S) NATIVE AMERCAN

LIAISON CONTACT(S) MPO/RTPA
DISTRICT 7
100 S. Main Street
Los Angeles, CA
90012

James Santiago
(213) 310-2804
Email: [email protected]
Not applicable
• Southern California
Association of
Governments
DISTRICT 8
464 W. 4th Street
Mail Station 722
San Bernardino, CA
92401
Ricky Rivers
(909) 806-3298
Email: [email protected]
Stephanie Gallegos
(909) 383-4057
Email:

[email protected]
Lorna Foster
(909) 501-5759
Email:

[email protected]
• Southern California
Association of
Governments
DISTRICT 9
500 S. Main Street
Bishop, CA 93514
Catherine Carr

(707) 874-8318
Email: [email protected]
Emilee Mullen
(707) 784-4260
Email:

[email protected]
• Inyo LTC
• Mono LTC
• Eastern Kern (COG)
DISTRICT 10
1976 E. Dr. Martin
Luther King
Boulevard
P.O. Box 2048
Stockton, CA 95201
Mountain Counties
Gregoria Ponce
(209) 483-7234
Email: [email protected]
Merced, San Joaquin, Stanislaus
Counties
Tom Dumas
(209) 941-1921
Email: [email protected]

Paul Bauldry
(209) 948-7647
Email:

[email protected]
Gregoria Ponce
(209) 483-7234
Email:

[email protected]
• Alpine County LTC
• Amador CTC
• Calaveras COG
• Mariposa LTC
• Merced CAG
• Tuolumne CTC
• San Joaquin COG
• Stanislaus COG
DISTRICT 11
4050 Taylor Street
Mail Station 240
San Diego, CA
92110
Omar Flores
(619) 985-2124
Email: [email protected]
Rafael Reyes
(619) 208-1104
Email:

[email protected]
• San Diego Association
of Governments
• Southern California
Association of
Governments
DISTRICT 12
1750 E. 4th Street
Santa Ana, CA
92705
Eric Chau
(657) 328-6268
Email: [email protected]

Not applicable
• Southern California
Association of
Governments

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California Department of Transportation
Division of Transportation Planning
1120 N Street
Sacramento, CA 95814
https://dot.ca.gov/programs/transportation-planning
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ITEM # 10

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: ACCEPT FUNDING FROM THE UNITED STATES DEPARTMENT OF

ENERGY (DOE) ENERGY EFFICIENCY AND CONSERVATION BLOCK

GRANT PROGRAM (EECBG)

DATE: January 22, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Accept the United States Department of Energy (DOE) Energy Efficiency and Conservation Block Grant (EECBG) Program funds in the amount of $121,520; and

2. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $121,520 in Account No. 265-30-332-6082 (Grants, Public Works, Energy Efficiency Conservation, Vehicle Purchase [Expenditures]) and $121,520 in Account No. 265-99-4198.32 (Grants, Miscellaneous Grants, Energy Efficiency Conservation [Revenue]); and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The City of Montebello was awarded $121,520 through the United State Department of Energy (DOE) Energy Efficiency and Conservation Block Grant (EECBG) Program. The EECBG Program is funded through the Bipartisan Infrastructure Law. It is designed to assist local agencies in implementing strategies to reduce energy usage and fossil fuel emissions, and to improve energy efficiency. The EECBG Program is highly flexible and designed to meet the City’s needs.

There are fourteen eligible uses for this funding, of which the City elected to utilize the grant funds to purchase both Electric Vehicles (EV) and Super Low Emissions Vehicles

CITY COUNCIL AGENDA REPORT - MEETING OF JANUARY 22, 2025

(SLEV) for the Public Works Department. Acceptance of the grant funds requires amending the Fiscal Year 2024-25 budget by increasing appropriations by $121,520 in Account No. 265-30-332-6082 (Grants, Public Works, Energy Efficiency Conservation, Vehicle Purchase [Expenditures]) and $121,520 in Account No. 265-99-4198.32 (Grants, Miscellaneous Grants, Energy Efficiency Conservation [Revenue]),

BACKGROUND/DISCUSSION:

The Federal Government has set ambitious goals for state and local governments to implement high-impact, self-sustaining clean energy projects that center the needs of low-income and Disadvantaged Communities. The DOE introduced the EECBG Program to incentivize public agencies, non-profits, and other governmental entities to advance these goals while fostering clean energy economies and working toward achieving net- zero emissions by 2050.

The City’s ongoing initiative to transition its municipal fleet to EV and SLEV aligns directly with the goals of the EECBG Program. By replacing aging, gas-fueled vehicles with cleaner, energy-efficient alternatives, the city is taking significant steps to reduce its overall fossil fuel consumption and greenhouse gas emissions. These efforts contribute to the broader objectives of building sustainable, clean energy economies and achieving net-zero emissions.

The integration of EVs and SLEVs into the City’s fleet supports the EECBG Program’s emphasis on measurable environmental and economic benefits. Reduced fuel consumption and lower vehicle maintenance costs translate to long-term savings for taxpayers, while also improving air quality—a critical consideration for communities disproportionately impacted by pollution.

Additionally, the city is exploring opportunities to power its EV fleet using renewable energy sources, such as solar panels. This approach not only further reduces reliance on fossil fuels but also demonstrates a commitment to creating a self-sustaining clean energy infrastructure.

By prioritizing the adoption of EVs and SLEVs, the city is actively contributing to federal and state climate goals, advancing energy equity, and setting an example of environmental stewardship for residents and neighboring jurisdictions.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

The City of Montebello has been awarded $121,520 in grant funding from the United

CITY COUNCIL AGENDA REPORT - MEETING OF JANUARY 22, 2025

States Department of Energy (DOE) Energy Efficiency and Conservation Block Grant (EECBG) Program to purchase Electric Vehicles and Super Low Emission Vehicles for the Public Works Department. Staff is recommending acceptance of this grant award and amending the Fiscal Year 2024-25 budget by increasing appropriations by $121,520 in Account No. 265-30-332-6082 (Grants, Public Works, Energy Efficiency Conservation, Vehicle Purchase [Expenditures]) and $121,520 in Account No. 265-99-4198.32 (Grants, Miscellaneous Grants, Energy Efficiency Conservation [Revenue]),

ATTACHMENT(S)

1. Attachment A - Department of Energy EECBG Voucher Preapproval - Montebello

Outlook
[External Email] Department of Energy EECBG Voucher Preapproval - Montebello From EECBG Vouchers <[email protected]>
Date Tue 12/31/2024 10:11 AM
To Melendez, Jeremy <[email protected]>
Cc Enriquez, James <[email protected]>; Lucero, Alexis <[email protected]>; Roldan, Cesar <[email protected]>
2 attachments (1 MB)
Post-Installation User Guide.pdf; FARC 6.17.24.pdf;
External Sender - From: (EECBG Vouchers
<[email protected]>)
This message came from outside your organization.

Congratulations! The U.S. Department of Energy has approved your Energy Efficiency and Conservation Block Grant (EECBG) Program Equipment Rebate Voucher application. This email serves as the official notice that you may now proceed with equipment purchase and installation.

Next steps:

Start your project! For information, please refer to the EECBG Voucher Handbook and the EECBG Program website.

We recommend that all entities review their state’s executed historic preservation programmatic agreement (PA) by visiting DOE’s website that lists out each state’s executed PA. If your application includes activities that require consultation with your state historic preservation office, you are responsible for reaching out to your state’s SHPO contact to complete any required reviews.

For information on reporting requirements, please review these resources:

Reporting tab of the Voucher Portal
DOE’s Equipment Voucher Reporting webinar recording and slides Attached Federal Assistance Reporting Checklist (FARC)
Per the Handbook: “Following application approval, eligible entities have up to two years to use their EECBG Program voucher funds with the option to request a no-cost extension.” Once your entire project is complete and all costs paid, see the attached Post-Installation User Guide for instructions on requesting voucher reimbursement.

You are invited to join an EECBG Program Blueprint Cohort to meet monthly with other EECBG governments across 13 clean energy topic areas and learn from experts, discuss Attachment A

challenges/best practices, and answer questions. Sign up here to join a cohort relevant to your EECBG Program project or your community’s broader clean energy goals. Have a question about the cohorts? Reach out to [email protected].

If you need additional assistance or have any questions, please get in touch with us at this email address ([email protected]) and reference your application number below:

Application Number: IA-0000001368
Thank you,
EECBG Rebate & Portal Administrator
ICF – Supporng DOE’s Energy Efficiency and Conservaon Block Grant (EECBG) Program Email: [email protected]
Portal: hps://doerebates.my.site.com/eecbgvouchers
---
***PLEASE DO NOT CLICK ON UNKNOWN LINKS. Contact Montebello IT Division if you are unsure.***

ITEM # 11

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: AUTHORIZE SUBMISSION OF A MEMBER AGENCY ADMINISTERED

PROJECT PRE-APPROVAL REQUEST APPLICATION TO CENTRAL

BASIN MUNICIPAL WATER DISTRICT FOR A RAIN BARREL

DISTRIBUTION PROGRAM

DATE: January 22, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize staff to submit a Member Agency Administered Program Pre-Approval Request application to the Central Basin Municipal Water District for a rain barrel distribution program; and

2. Authorize the City Manager to sign all applicable documents; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Central Basin Municipal Water District (CBMWD) in partnership with the Metropolitan Water District (MWD) of Southern California offers funding to support local water conservation projects. CBMWD will submit a grant application to Metropolitan Water District on the City’s behalf to fund the proposed Rain Barrel Distribution Program. The purchase of rain barrels is fully reimbursable under the terms of the program. Upon approval, staff will coordinate to ensure compliance with all grant requirements, including documentation and reporting. The recommended actions do not require a budget amendment.

BACKGROUND/DISCUSSION:

The City of Montebello is committed to promoting sustainable water conservation

CITY COUNCIL AGENDA REPORT - MEETING OF JANUARY 22, 2025

practices to address the ongoing challenges posed by drought conditions and limited water resources in Southern California. To support this goal, the City is seeking to implement a Rain Barrel Distribution Program, which will provide residents with rain barrels to collect and reuse rainwater for irrigation purposes. This program aligns with regional water conservation initiatives and supports the City’s broader environmental sustainability objectives.

Rain barrels are an effective tool for reducing water consumption, lowering water bills, and decreasing the amount of stormwater runoff that can contribute to local flooding and waterway pollution. By implementing this program, the City aims to provide residents with practical resources to manage water efficiently while fostering a community-wide culture of sustainability.

Upon approval of the recommended actions, staff will return to the City Council for authorization to publish a Request for Proposals (RFP) for the procurement and distribution of rain barrels. This process will ensure that the City identifies qualified vendors capable of delivering high-quality products and services to support the program.

This program will not impose any financial burden on the City, as the purchase of rain barrels will be fully reimbursed through program funding. The City’s participation in this initiative represents a proactive step toward enhancing water conservation efforts and demonstrating environmental stewardship.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Upon City Council approval, staff will submit a Member Agency Administered Program Pre-Approval Request application to the Central Basin Municipal Water District for the Rain Barrel Distribution Program; and authorize the City Manager to execute all relevant documents.

ATTACHMENT(S)

1. Attachment A - MAAP Project Proposal

Project Proposal Name: City of Montebello Rain Barrel Distribution Program Purveyor Applicant Name: City of Montebello
Address: 1600 W Beverly Blvd. Montebello, CA 90640
Date: January 22, 2025
C
ontact Name: Jeremy Melendez
Contact Email Address: [email protected]
Contact Phone Number: (323)887-1251
P
roject Start Date 2/26/25 (tentative upon approval)
Project End Date 4/26/25 (tentative)
Funding for the Project: MAAP Funding
I
s this project area in a disadvantaged community? If yes, please explain criteria to identify DAC areas.

Yes. The Department of Water Resources (DWR)’s FAC Mapping Tool shows disadvantaged communities (DACs) throughout the state, as defined by median household income (MHI), pursuant to Proposition 1, the Water Quality, Supply, and Infrastructure Improvement Act of 2014. This tool classifies the City of Montebello as an eligible DAC.

P
roject Description The City of Montebello is seeking approval from MWD to utilize the $35 per rain barrel incentive to help purchase 300 rain barrels. A total of $10,500 (300 rain barrels x $35 each) in incentives will be utilized in FY 2024-25 to procure the rain barrels. The City is also requesting an additional $65 per rain barrel ($19,500 from the MAAP funding) is requested to fund the program. A total of 300 rain barrels will be provided at the event. The City of Montebello will provide qualifying residents with one (1) free rain barrel. The rain barrels will provide regional value by conserving water and reducing urban run-off.

P
roject Costs (Please include a price breakdown that is as detailed as possible. Include the unit price of each item and estimated tax.)
The cost of this project will be subject to the results of the RFP. The anticipated cost of this program based on preliminary research will approximate $100 per rain barrel (cost of barrel + taxes + shipping ).
$30,
000 = 300 Rain Barrels x $100
-$10,500 = MWD Rain Barrel incentive
$19,500 Requested MAAP Funding for Rain Barrel Distribution Program P
roject Timeline (please include the timeline of the project with the soonest and latest possible completion date)
The project must be completed by May 1st, 2025*
Attachment A

January 22, 2025 — Request Council Approval for Application Submission February 26, 2025 (tentative) — Upon MWD approval, Return to City Council with a request to publish an RFP for the purchase of Rain Barrels
March 26, 2025 (tentative) — Return to City Council with Staff recommendation to purchase Rain Barrels
April 26, 2025 (tentative) — Administer Rain Barrel Distribution event in the City of Montebello

The abov
e form is an example of the form that CBMWD will fill out to give to MWD for final approval.

All final invoices must be sent by CBMWD to MWD by noon on May 29th, 2025. Therefore, all invoices and the project must be completed by CBMWD’s purveyor by May 1st, 2025.

ITEM # 12

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: John Soria, Director

SUBJECT: APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 3848 WITH ADS

ON THE MOVE, LLC TO PROVIDE ADVERTISING SERVICES FOR THE

MONTEBELLO BUS LINES

DATE: January 22, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Amendment No. 2 to Agreement No. 3848 with Ads On The Move, LLC, a subsidiary corporation under Media Management Consultant Services, for an additional one-year (1-year) term, to provide the City of Montebello with turnkey advertising services for Montebello Bus Lines’ (MBL) advertising program; and

2. Authorize the City Manager and/or his designee to execute Amendment No. 2; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The Minimum Annual Guarantee (MAG) is the City’s guaranteed payment based on the projected annual advertising revenue and the revenue percentage breakdown of advertising revenue to be received by Ads On The Move and the City in accordance with Agreement No. 3848. Ads On The Move estimates that all advertising campaigns will generate $90,000 to $110,000 in annual revenue during the proposed additional 1-year term. The MAG guarantees the City a favorable amount of revenue if the realized advertising revenue is low; whereby the City will receive 55% of the MAG amount for the year. The estimated revenue for Fiscal Year 2024-25 has been included in the adopted budget (Transit Fund).

BACKGROUND/DISCUSSION:

The City operates MBL with a fleet of 66 buses to provide transportation services to residents of Montebello and the surrounding communities of Alhambra, Bell Gardens,

CITY COUNCIL AGENDA REPORT - MEETING OF JANUARY 22, 2025

Boyle Heights, Commerce, Downtown Los Angeles, East Los Angeles, La Mirada, Monterey Park, Pico Rivera, Rosemead, San Marino, South Gate, and Whittier. On January 11, 2021, the City entered into Agreement No. 3848 (Attachment A) with Ads On The Move, to assist the City manage the sale, placement, removal, and disposal of all advertising products on City owned and operated assets. The initial term of the Agreement was for three (3) years, with the option to exercise up to two (2), 1-year term extensions.

Ads On The Move has provided the City with exceptional service through a turnkey system that maintains visual eye-catching advertisements on MBLs fleet of 66 buses.

Over the past four years, Ads On The Move has generated an average annual revenue of over $80,000 for the City, by providing an advertising resource to local retail stores, schools, and businesses; bringing awareness of products and services being offered within the community. Agreement No. 3848 was amended to extend services from January 11, 2024, to January 10, 2025 (Attachment B) for an additional one-year.

It is recommended that the City Council approve Amendment No. 2 to Agreement No. 3848 (Attachment C), for a proposed additional 1-year term to formalize both parties’ rights. Amendment No. 2 will exercise the option to extend the agreement from January 11, 2025 to January 10, 2026, and ensure the continuity of service for MBLs advertising program.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends the City Council approve Amendment No. 2 to Agreement No. 3848 with Ads On The Move, attached hereto in substantial form, for an additional 1-year term, to provide the City with turnkey advertising services for MBLs advertising program; authorize the City Manager and/or his designee to execute Amendment No. 2 on behalf of the City; and take such additional, related, action that may be desirable.

ATTACHMENT(S)

1. Attachment A - Agreement No. 3848 with Ads On The Move

2. Attachment B - Amendment No. 1 to Agreement No. 3848

3. Attachment C - Amendment No. 2 to Agreement No. 3848

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

CITY OF MONTEBELLO
AMENDMENT NO. 2
TO AGREEMENT NO. 3848

WITH ADS ON THE MOVE, LLC
This Amendment No. 2 to Agreement No. 3848 ("Amendment No. 2") is made and entered into as of the 22 nd day of January, 2025 (“Effective Date”), by and between the City of Montebello, a California municipal corporation duly organized and existing under the law of the State of California ("City"), and Ads On The Move, LLC, Inc., a subsidiary corporation under Media Management Consultant Services, a duly organized and existing under the law of the State of California, ("Consultant"). City and Consultant are sometimes hereinafter referred to collectively as the "Parties

RECITALS
WHEREAS, City and Consultant are Parties to that certain Agreement No. 3848 to assist the City in managing the sales, placement, safe removal and disposal of all advertising products on City owned and operated assets with an “Effective Date” of January 11, 2021 ("Agreement"), pursuant to which City contracted with Consultant to provide services as defined in the Agreement; and
WHEREAS, Section 24 ("Entire Agreement”) of the Agreement allows for amendments to the Agreement by a writing executed by the Parties; and WHEREAS, on or about May 8, 2024, the Parties executed Amendment No. 1, exercising an option to extend the Agreement from January 11, 2024, to January 10, 2025; and
WHEREAS, the Parties each being mutually satisfied with the other's performance thereof, desire to amend the Agreement to extend the consulting services for one (1) additional year on the same conditions set forth in the Agreement and as otherwise provided herein.

NOW, THEREFORE, based upon the foregoing recitals, which the Parties agree are true and correct, and for good and adequate consideration the receipt and adequacy of which is acknowledged by the Parties, the Parties agree as follows:

AMENDMENT
SECTION 1: RECITALS. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference.

AMENDMENT NO. 2 TO AGREEMENT NO. 3848

SECTION 2: EXTENSION OF TERM. Through this Amendment No. 2, the Parties hereto agree to extend the term of Agreement from January 11, 2025, to January 10, 2026; unless such time if further extended in writing by a subsequent amendment and executed by both Parties.

SECTION 3: INCORPORATION OF REMAINING TERMS. Other than as expressly modified in this Amendment No. 2 with respect to the term of the Agreement, all remaining terms, conditions, and provisions of the Agreement, and the entirety thereof, shall remain in full force and effect, and is incorporated fully herein by this reference.

IN WITNESS WHEREOF, the Parties have executed this Amendment No. 2 to Agreement No. 3848 to assist the City in managing the sales, placement, safe removal and disposal of all advertising products on City owned and operated assets as of the day and year first above written.
(the “CITY”)
CITY OF MONTEBELLO, a California
municipal corporation
By: _____________________________
Raul Alvarez, City Manager
(the “CONSULTANT”)

ADS ON THE MOVE, LLC
By: _________________________
Jose Luis Padilla, CEO
ATTEST:

By: _____________________________
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

By: _____________________________
Arnold M. Alvarez-Glasman,
City Attorney

ITEM # 13

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: John Soria, Director

SUBJECT: ADOPT RESOLUTION NO. 25-05 TO APPROVE THE CITY OF MONTEBELLO’S 2024-2028 EQUAL EMPLOYMENT OPPORTUNITY
(EEO) PROGRAM FOR MONTEBELLO BUS LINES

DATE: January 22, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt Resolution No. 25-05 to approve the City of Montebello’s 2024-2028 Equal Employment Opportunity (EEO) Program for Montebello Bus Lines (MBL); and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact to approve the City’s Equal Employment Opportunity (EEO) Program for Montebello Bus Lines (MBL). With nearly 200 transit employees, the City operates MBL to provide fixed route transportation services to the City and surrounding communities. As a recipient of local, state, and federal funding, the City is required to comply with state and federal regulations. Approving MBL’s EEO Program will ensure compliance with the Federal Transit Administration (FTA) and the U.S. Department of Transportation (DOT) mandated requirements and enable the City to continue receiving federal financial assistance.

BACKGROUND/DISCUSSION:

Federal Transit Law, 49 U.S.C. 5332(b), prohibits discrimination by FTA funding recipients on the grounds of race, color, religion, national origin, sex, age, or disability.

This applies to employment and business opportunities and is in addition to the Title VI provision of the Civil Rights Act of 1964. The FTA investigates systemic charges of

CITY COUNCIL AGENDA REPORT - MEETING OF JANUARY 22, 2025

discrimination involving a transit agency’s employment policies and practices. To ensure compliance, the FTA’s Office of Civil Rights helps FTA funding recipients develop, implement, and monitor an effective EEO Program to ensure that recipients do not discriminate against any employees or applicants for employment because of race, color, religion, sex, disability, age or national origin. All FTA applicants, recipients, subrecipients, and contractors must submit an EEO Program every four (4) years if they meet both of the threshold requirements as follows:
• Employs 100 or more transit-related employees; and
• Requests or receives capital or operating assistance in excess of $1 million in the previous Federal fiscal year or requests or receives planning assistance in excess of $250,000 in the previous Federal fiscal year.

Since the City meets the threshold requirements an EEO Program must be submitted and maintained in accordance with FTA Circular 4704.1A, dated October 16, 2016. The program is a detailed set of procedures and employment information designed to ensure that all transit-related employees or applicants for employment are not discriminated against because of race, color, religion, sex, disability, age or national origin. Moreover, the FTA requires an EEO Program to contain seven (7) specific elements as follows:
• Statement Policy
• Dissemination
• Designation of Personnel Responsibility
• Utilization Analysis
• Goals and Timetables
• Assessment of Employment Practices
• Monitoring and Reporting

The City's draft EEO Program can be found as Attachment B to this agenda report.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends that the City Council adopt Resolution 25-05 (Attachment A) to approve the City’s EEO Program for MBL (Attachment B); and direct staff to take such additional, related, action that may be desirable.

CITY COUNCIL AGENDA REPORT - MEETING OF JANUARY 22, 2025

ATTACHMENT(S)

1. Attachment A – Resolution No. 25-05

2. Attachment B – Draft of 2024-2028 EEO Program

ATTACHMENT _A_
RESOLUTION NO. 25-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO, CALIFORNIA, APPROVING A PROPOSED 2024-2028 EQUAL EMPLOYMENT

OPPORTUNITY PROGRAM

RECITALS
WHEREAS, the City of Montebello (City) Transportation Department is an eligible recipient of federal financial assistance for transportation services; and WHEREAS, to receive federal funds, the City is required to adhere to the United States Department of Transportation (DOT) final rule affecting the implementation and management of the Equal Employment Opportunity (EEO) Program; and WHEREAS, the final rule requires submission of a EEO Program on a four-year cycle; and
WHEREAS, the City sets forth its Proposed EEO Program for the four-year period of 2024 through 2027; and
WHEREAS, since the City meets the threshold requirements an EEO Program must be submitted and maintained in accordance with FTA regulations, the program is a detailed set of procedures and employment information designed to ensure that all transit- related employees or applicants for employment are not discriminated against because of race, color, religion, sex, disability, age or national origin; and WHEREAS, under the four-year schedule, the City’s EEO Program was due to the Federal Transportation Administration (FTA) in April 2024.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1: The City Council of the City of Montebello hereby approves the Proposed EEO Program for the 2024-2027 four-year period.

SECTION 2: The City Manager, or his/her designee, is hereby authorized to develop, implement, monitor and execute all required documents necessary to comply with the Proposed EEO Program.

SECTION 4: the City Council further directs the Transportation Department to keep accurate records of the EEO Program and to cooperate with any audits conducted by FTA.

RESOLUTION NO. 25-05

APPROVED AND ADOPTED THIS 22ND DAY OF JANUARY 2025.
_______________________________
Salvador Melendez, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 25-05 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 22 nd day of January 2025 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

Attachment B
Equal Employment
Opportunity Program
P r e p a r e d b y R a m o n
F i g u e r o a , E E O O f f i c e r /
D i r e c t o r o f H u m a n R e s o u r c e s
J o h n S o r i a , D i r e c t o r o f
T r a n s p o r t a t i o n

City of Montebello,
Transportation Department
2024-2028

1 Contents
Introduction………………………………………………………………………………………2
Policy Statement………………………………………………………………………………...3
Dissemination……………………………………………………………………………………4
Designation of Personnel Responsibilities……………………………………………………5 Utilization Analysis……………………………………………………………………….……..8
Goals and Timetables……………………………………………………………………….…9
Assessment Employment Practices………………………………….……………………...10 Monitoring and Reporting……………………………………………………………………..12
List of Appendices
Appendix 1 – The City of Montebello Civil Service and Regulations Appendix 2 – Organization Chart

2 Introduction
This document was prepared pursuant to FTA Circular (C 4704.1A) Equal Employment Opportunity Program (EEO) Requirements and Guidelines for Federal Transit Administration Recipients.

Montebello Bus Lines is a department of the City of Montebello that provides fixed route transit service throughout Montebello and the surrounding communities of East Los Angeles, Los Angeles, Whittier, Pico Rivera, Monterrey Park, Commerce, Bell Gardens, San Gabriel, and La Mirada. MBL also provides dial-a-ride service in the City of Montebello.

The City of Montebello is a member agency of Access Services. Access Services provides complementary Americans with Disabilities Act (ADA) paratransit service throughout Los Angeles County.

Montebello Bus Lines executive management team is comprised of the Director of Transportation who oversees Transit Operations, Vehicle Maintenance, Transit Administration, and Transit Security functions. MBL staff totals approximately 200 employees, the majority of these employees are bus operations.

An organization chart representing the variety of positions and departments operated by Montebello Bus Lines is included in Exhibit A.

3 Policy Statement
Montebello Bus Lines (MBL) is firmly committed to continuing to administer its personnel policies and conduct its employment practices, including, but not limited to recruitment, recruitment advertising, hiring, promotion, selection for training, transfer, demotion, layoff, termination, rates of pay or other forms of compensation, use of facilities and treatment of employees in a manner which treats each employee and applicant for employment on the basis of merit, experience and other work-related criteria and without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, disability, genetic information, veteran status, sexual preference, or other protected class.

MBL is committed to enforcing its written nondiscrimination program that sets forth the policies, practices and procedures, with goals and timetables, to which MBL is committed and make the EEO Program (EEOP) available for inspection by any employee or applicant for employment upon request.

As MBL’s Director, I maintain overall responsibility and accountability for MBL’s compliance with its EEO Policy and Program. EEO Officer, Ramon Figueroa, has been given responsibility to develop and monitor equal employment opportunity programs for MBL. All management personnel at every level share in the responsibility for promoting a work environment which is free of discrimination.

If any employee or applicant feels that he/she has been discriminated against, he/she has the right to file a complaint alleging discrimination. The employee or applicant can submit a written or verbal complaint to the EEO Officer, Mr. Figueroa. The EEO Officer, once notified of the complaint, will conduct an investigation concerning the alleged discrimination. Retaliation against an individual who files a charge or complaint of discrimination, participates in an employment discrimination proceeding, or otherwise engages in protected activity is strictly prohibited and will not be tolerated.

MBL is committed to provide reasonable accommodations to applicants and employees who need them because of disability or to practice or observe their religion, absent undue hardship. The performance of Directors, Managers, and Supervisors is evaluated on the success of the EEO program in a similar fashion as their performance on other agency goals. MBL supports the achievement of equal employment opportunity goals which benefits the agency through and recognizes the benefits of full utilization and development of previously underutilized human resources.

As Director of Transportation, I am personally committed to a workplace that acts upon its daily responsibility to treat all applicants and employees with dignity and respect, as well as equitably under the guidelines of MBL’s EEO Policy and Program. _________________________________ __________________________ John Soria, Director of Transportation Date

4 Dissemination
Internal Dissemination
The Equal Employment Opportunity Plan (EEOP) will be disseminated internally by the following means:

1. All employees hired or promoted into Management will be appraised of the EEOP as well as the City of Montebello’s Administrative Policy regarding workplace discrimination and their respective responsibilities associated to each. Additionally, MBL will conduct training for all new supervisors or managers within 90 days of their appointment and periodic EEO training for all MBL employees and managers.

2. MBL’s commitment to the principles of equal employment opportunity will be communicated to all newly hired employees at the time of their employment orientation. Staff conducting the orientation will provide such employees with a copy of the EEO policy statement. Additionally, the EEO policy statement will be included in employee handbooks.

3. Official EEO materials (e.g., Federal and State labor laws poster(s)) and the agency’s policy statement will be posted on bulletin boards, near employee breakrooms.

4. Semiannual meetings with executive staff to discuss the EEO Program and its implementation.

5. All recognized employee bargaining groups will be advised of MBL’s commitment to the principles of equal employment. Moreover, current and future labor agreements will continue to include an appropriate non-discrimination clause.

6. Efforts will be made in City publications to depict minority and non-minority persons, as well as both men and women.

External Dissemination
The EEOP will be disseminated externally by the following means:

1. Recruitment sources will be informed verbally and in writing of the Agency’s policy regarding non-discrimination.

2. Minority organizations such as the Mexican American Opportunity Foundation (MAOF) located in Montebello and other similar organizations are informed of the City’s Equal Employment Opportunity policy.

3. Recruitment advertisements clearly state that the City of Montebello is an Equal Opportunity Employer.

4. Minority organizations and newspapers are notified when MBL has a job opening that is not filled internally.

5. The City of Montebello employment application will continue to be periodically reviewed to determine compliance with the most current State and Federal EEO/AAP regulations to ensure that each applicant is provided the maximum opportunity to display his/her job-related qualifications.

6. Notification of the MBL’s policy will be sent to all subcontractors, vendors and suppliers requesting appropriate action on their part.

7. Post the EEOP on MBL’s Website.

5 Designation of Personnel Responsibilities
As part of MBL’s efforts to ensure equal employment opportunities to all individuals, MBL has designated specific responsibilities to various staff. To that end, the Director of Transportation, the EEO Officer, and those employed as supervisors and managers have undertaken the responsibilities described below.

Director of Transportation
The primary responsibility and accountability for implementing the EEO program rests with the Director of Transportation, Mr. John Soria. This person is responsible, through EEO Officer, for adherence to MBL’s policy of equal employment opportunity.

EEO Officer
Director of Human Resources, Ramon Figueroa, is responsible for overall supervision of the Equal Employment Opportunity Program. Mr. Figueroa, as EEO Officer, ensures that the Director of Transportation and department managers and supervisors adhere to all relevant policies and procedures as part of the MBL’s EEOP. Successful implementation of this program is a basis for evaluating the EEO officer’s effective work performance.

Mrs. Garcia was designated as the EEO Officer as she meets the requirements for such a position set forth in FTA Circular 4704. 1A:

1. Sensitivity to, and subject-matter expertise of, the varied ways in which discrimination occurs;

2. Commitment to the EEO Program goals and objectives;

3. Knowledge of civil rights laws, policies, rules, regulations and guidelines; and

4. Sufficient authority and ability to work and communicate with others (e.g., department heads) to achieve EEO goals.

The EEO Officer’s responsibilities include, but are not limited to, the following:

1. Developing the EEO Policy statement and EEO Program;

2. Assisting management in collecting and analyzing employment data, identifying problem areas, setting goals and timetables and developing programs to achieve such goals;

3. Designing, implementing, and monitoring internal audits and reporting systems to measure program effectiveness and determine where progress has been made and where further action is needed;

4. Reviewing the agency’s nondiscrimination plan with all managers and supervisors to ensure that the policy is understood and followed in all personnel and activities;

5. Concurring in the hiring and promotion process;

6. In conjunction with human resources, periodically review employment practices and policies such as those associated with hiring, promotion, training, complaint policies, performance evaluations, grievance procedures, and union agreements

6 7. Reporting at least quarterly to the Transportation Director on each department’s progress in relation to the agency’s goals and on contractor and vendor compliance

8. Serving as a liaison between Access and Federal, state, and local governments; regulatory agencies; and community groups representing minorities, women, persons with disabilities, and others;

9. Maintaining awareness of current EEO laws and regulations and ensuring the laws and regulations affecting nondiscrimination are disseminated to responsible officials

10.Lead investigations of complaints of discrimination

11.Provide EEO training for employees and managers

12.In conjunction with human resources, advise employees and applicants of available training programs and professional development opportunities and the entrance requirements

13.Audit postings of the EEO Policy statements to ensure compliance information is posted and up to date
Director of Human Resources
MBL’s Director of Human Resources, Nicholas Razo is responsible for overall supervision of the City’s Human Resources Department. In that capacity, he works with the Department to provide centralized support to the City’s management staff, employees, and to the City Council in the following areas:

The Director of Human Resources ensures that all relevant policies and procedures are adhered to, inclusive of but not limited to the following:

1. Ensure that MBL adheres to the stated policy of equal employment opportunity, and monitor the application of equal employment opportunity policies.

2. Review and update the MBL Affirmative Action Plan at least on an annual basis in accordance with stated policy.

3. Participate in periodic discussions with management, supervision, and all other employed personnel to ensure the Affirmative Action Plan and equal employment opportunity policies are being followed.

4. Review the qualifications of all employees to ensure equitable opportunity, based on job related employment practices is given to all for transfers and promotions.

5. Conduct periodic audits to ensure that all employees are encouraged to participate in accordance with policies on non-discrimination.

6. Ensure that all new employees receive an orientation to MBL’s equal employment opportunity policy and are thoroughly informed with regard to the Affirmative Action Plan and its’ objectives.

7. Periodically analyze applicant flow to determine the mix of persons applying for employment by race/ethnic origin and gender.

8. Review all job descriptions and specifications to ensure they are free of discriminatory provisions and artificial barriers. Ensure that all requirements are job-related, that they are realistic, and that they reflect the actual work requirements of the essential job duties.

7 9. Provide technical staff support, information, and assistance to the Civil Service Commission.

10.Conduct investigations related to grievances, claims of harassment, discrimination, related subjects;

11.Participate in disciplinary investigations and makes recommendations regarding the disciplinary process.

12.Prepares and/or directs the preparation of opinion and salary benefit studies and reports;

13.Prepares equal employment opportunity and affirmative action reports;

14.Participates in selection, supervision, evaluation, and job development of staff.

The agency’s EEO responsibilities for officials, supervisors and managers include:

1. Participating actively in periodic audits of all aspects of employment to identify and remove barriers obstructing the achievement of specified goas and objectives;

2. Holding regular discussions with other manages, supervisors, employees, and affinity groups to ensure agency policies and procedures are being followed;

3. In conjunction with the EEO Officer, maintaining and updating the personnel database for generating reports required for the nondiscrimination program;

4. Cooperating with the EEO Officer in review of information and investigation of complaints;

5. Encouraging employee participation to support the advancement of the EEO Program (e.g., professional development and career growth opportunities, posting promotional opportunities)

8 Utilization Analysis
The City of Montebello has a relatively small work force, since 2019 the City has maintained its workforce size (.7% increase employment); therefore the goal of reducing the percentage of underutilization of minorities remains a fundamental objective.

To that end, a comparison of the City of Montebello’s workforce to the Community labor statistics for Los Angeles County (based on the 2020 census) revealed underutilization of minorities as indicated as follows:

Group Gender Job Categories with Underutilization
White Male Professionals, Technicians, Para-Professionals, Office/Clerical, Skilled Craft, & Services Maintenance
Female Officials/ Administrators, Professionals, Technicians, Protective Services, Para-Professionals, &
Office/Clerical
Hispanic Male Professionals, Technicians, Protective Services, Para- Professionals, Office/Clerical, & Skilled Craft
Female Officials/ Administrators, Professionals, Protective Services Para-Professionals, Skilled Craft, & Services
Maintenance
Black Male Professionals, Technicians, Protective Services, Para- Professionals, Office/Clerical, Skilled Craft, & Services Maintenance
Female Officials/ Administrators, Professionals, Technicians, Protective Services, Office/Clerical, Skilled Craft, & Services Maintenance
Asian/ Pacific
Islander
Male Officials/ Administrators, Technicians, Protective Services, Para-Professionals, Office/Clerical, Skilled
Craft, & Services Maintenance
Female Officials/ Administrators, Professionals, Technicians, Protective Services, Para-Professionals, Skilled Craft, & Maintenance
American
Indian/Alaskan
Native
Male Officials/ Administrators, Professionals, Technicians, Protective Services, Para-Professionals, Skilled Craft, & Services Maintenance
Female Officials/ Administrators, Professionals, Protective Services, Para-Professionals, Office/Clerical, Skilled
Craft, & Services Maintenance

9 Goals and Timetables

10 Assessment Employment Practices
Following are the practices and procedures in place which are utilized by the City of Montebello in its efforts to abide by the requirements of FTA. All associated employment selection, promotion, discipline, and termination are contained in the City of Montebello Civil Service Rules and Regulations (Appendix A). The agency’s policies associate also states that the City will not unlawfully discriminate on the basis of race, color, religion, gender, family care status, marital status, Vietnam Veteran status, national origin, ancestry, citizenship, age, physical disability, mental disability, medical condition or sexual orientation.

Recruitment and Employment Selection Procedures
All promotions are done by competitive testing as stated in Rule V. Applicants and Applications of the City of Montebello Civil Services Rules and Regulations. MBL, with oversight and coordination with Human Resources, prepares official job bulletins and examinations. The bulletin shall be posted on the City Hall website. The bulletin shall contain necessary information to apprise applicants of the nature of the position, and minimum qualifications therefore.

Suitable and effective methods of distributing information relative to job openings and securing the most qualified candidates available are practiced by listing information on job posting websites, newsletters, and the City of Montebello website.

All applicants for City employment shall include complete information relating to experience, education, training, and other qualifications for the position. The content of the form will be regulated by the Equal Employment Opportunity Commission (EEOC) and Fair Employment Practices Committee (FEPC) requirements.

Testing
Promotions and Transfers
Seniority Practices and Provisions
Seniority is not used for promotion or advancement into any City positions. Seniority is only used by bus operators to pick job assignments on a quarterly basis.

Training
Procedures and Practices Regarding Compensation and Benefits Compensation Policies and Employee Health and Related Benefits are on the City of Montebello website.

The City of Montebello also follows a Council approved Annual Compensation Range and Pay Grade Level that is sent to CalPERS. This document is updated annually, a copy of this report is shown in Exhibit B (Resolution No. 24-80).

11 Disciplinary Procedures: Discharge and Termination
Disciplinary Procedures are contained in the Rule XV. Separation from the Service of the City of Montebello Civil Service Rules and Regulations. This section describes the benefits available to all employees of Montebello and the practices they need to adhere to in order to ensure they receive their full compensation for work performed.

Accessibility of Employment Opportunities to Minorities and Women MBL is an Equal Opportunity Employer. Job announcements for available positions are distributed to a number of job-posting outlets that are accessible to large communities. In an effort to attract and retain a qualified and diverse workforce that can provide the highest quality service, the Human Resources Department advertises in the local newsletter, government employment sites (California Employment Development Department, governmentjobs.com), and the City’s website.

Individuals with Disabilities and Veterans

12 Monitoring and Reporting
MBL has in place an effective internal as well as external EEO monitoring and reporting system to ensure that EEO goals are met within the agency. MBL’s EEO Officer in conjunction with the Human Resources Manager has the designated responsibility for establishing systems for reporting, monitoring and evaluating improvements in hiring, training, transfer and promotions in areas of underutilization.

Consistent with FTA Circular 4704.1A Chapter 2, (2.2.7 Monitoring and Reporting) MBL’s monitoring and reporting system serves a number of purposes: (1) Assessing MBL’s EEO accomplishments; (2) Allowing MBL to evaluate its EEO program over the course of a year to monitor how effectively established goals are being met; (3) Identify those areas where goals have met or affirmative actions have not been implemented; and (4) Providing basis to develop/adjust future projections.

Reviews and Progress Reporting:

EEO progress is reviewed annually by MBL’s EEO Officer and Human Resources Manager. This review includes the following:

1. Analysis of Workforce Representation:
•Workforce demographics by job groups
•Availability data and utilization analysis
•Annual placement goal activity and progress toward goals •Effictiveness of action-oriented programs

2. Evaluation of Employment Practices:
•Annual reports provided by the Human Resources Department include data on promotions, separations, diciplinary actions, hiring, and terminations. •The EEO Officer conducts periodic audits of employment practices to ensure alignment with EEO goals.

Monitoring EEO Complaints
EEO staff monitors, tracks, and oversees the investigation of complaints of discrimination or harassment involving current employees and applicants. All EEO complaints are tracked in an Excel spreadsheet, which includes complaint information; nature of complaint; investigative steps and findings; and resolution details.

To maintain impartiality, all investigations are conducted by a third-party investigator who is not a City employee. This ensures the integrity and objectivity of the investigative process. The EEO Officer remains responsible for ensuring timely follow-up and resolution based on findings of the investigation,

13 Additionally, in conference with threshold requirements (see below) MBL understands it must require contractors who meet threshold requirements to comply with the EEO program requirements in Chapter III of the FTA Circular 4704.1

THRESHOLD REQUIREMENTS
An applicant, recipient, or sub recipient is required to comply with program requirements in Chapter III if it meets the following threshold:

A) Employs 50 or more transit-related employees; and
B) Requests or receives capital or operating assistance…, or any combination thereof, in excess of $1 million in the previous Federal fiscal year; or requests or receives planning assistance…. In excess of $250,000 in the previous Federal fiscal year.

MBL utilizes operations one contractor, Parking Company of America, who does not meet this threshold requirement.

Through these current measures of tracking, monitoring and reporting MBL is able to establish an effective reporting and monitoring system. MBL will continue to adjust its monitoring and reporting procedures as necessary to ensure compliance with FTA requirements.

14

15

ITEM # 13
PAYMENT OF BILLS: ADOPT RESOLUTION NO. 25-06 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED JANUARY 22, 2025

RESOLUTION NO. 25-06

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO

APPROVING AND ALLOWING CERTAIN CLAIMS AND DEMANDS

NOW, THEREFORE, T HE CITY COUN CIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. That the referen ce i s hereby made to that certai n Register of Audited Demand No.1586, consisting of 10 pages, and including:

Warrant No.

General: Check No. 605662 through 605862
ACH No. 7721 through 7852
Successor Agency: Check No. 1528 through 1528
On file in the office of the City Clerk, the same having been audited and approved by the Assistant Director of Finance as required by law.

SECTION 2. That the said City Council having examined each such demand does hereby approve and direct the payment of same, as set forth in said Register, except the following Warrant No.
______________________________
______________________________
______________________________
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.

APPROVED AND ADOPTED THIS 22ND OF JANUARY 2025.
_______________________________
Salvador Melendez, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez -Glasman, City Attorney

RESOLUTION NO. 25-06

• Exhibit A – Warrant Register

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that th e foregoing Resolution No. 25-06 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meet ing of said Council held on the 22nd day of January 2025 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full, and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE: __
Christopher Jimenez, City Clerk

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
7721 12/19/2024 $81.42 SUPPLIES 3163 BANK OF AMERICA
7722 12/19/2024 $555.30 SUPPLIES 3163 BANK OF AMERICA
7723 12/19/2024 $976.70 SUPPLIES 3163 BANK OF AMERICA
7724 12/19/2024 $932.97 SUPPLIES 3163 BANK OF AMERICA
7725 12/19/2024 $1,370.00 MACHINERY & EQUIPMENTS 3163 BANK OF AMERICA 7726 12/19/2024 $528.38 SUPPLIES 3163 BANK OF AMERICA
7727 12/19/2024 $4,967.33 TRAINING 3163 BANK OF AMERICA 7728 12/19/2024 $9,949.72 SUPPLIES 3163 BANK OF AMERICA 7729 12/19/2024 $3,428.57 SUPPLIES 3163 BANK OF AMERICA 7730 12/19/2024 $4,262.84 TRAINING 3163 BANK OF AMERICA 7731 12/19/2024 $1,026.24 SUPPLIES 3163 BANK OF AMERICA 7732 12/19/2024 $170.67 VEHICLE MAINTENANCE/EXPENSES 3163 BANK OF AMERICA 7733 12/19/2024 $2,516.17 SUPPLIES 3163 BANK OF AMERICA 7734 12/19/2024 $1,501.30 SUPPLIES 3163 BANK OF AMERICA 7735 12/19/2024 $1,272.59 SUPPLIES 3163 BANK OF AMERICA 7736 12/19/2024 $392,716.97 PENSION/RETIREMENT PAYABLE 17 CAL PERS 7737 12/19/2024 $1,480.00 RETIREMENT 3730 AT RETIREMENT SERVICES LLC 7738 12/19/2024 $800.00 ADVERTISING/PRINTING SERVICES 1293 923 MEDIA GROUP INC 7739 12/19/2024 $3,080.00 CDBG - ADMINISTRATION 38010 ADVANCED AVANT-GARDE CORPORATION 7740 12/19/2024 $280.00 MACHINERY & EQUIPMENTS 423 AIR EXCHANGE INC 7741 12/19/2024 $1,998.54 UNIFORM EXPENSE 20350 ALLSTAR FIRE EQUIPMENT INC 7742 12/19/2024 $65,349.51 CONTRACT SERVICES 16120 ALVAREZ-GLASMAN & COLVIN 7743 12/19/2024 $8,718.46 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 7744 12/19/2024 $158.76 SUPPLIES 62880 AMERICAN MARKER
7745 12/19/2024 $1,490.88 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 7746 12/19/2024 $420.00 CONTRACT SERVICES 2365 LETICIA TORRES 7747 12/19/2024 $130,207.49 CONTRACT SERVICES 3016 ANTARES GOLF LLC 7748 12/19/2024 $1,488.38 ADVERTISING/PRINTING SERVICES 35980 SAEED RADMEHR 7749 12/19/2024 $561,446.59 CONTRACT SERVICES 74870 AVAIL TECHNOLOGIES INC 7750 12/19/2024 $155.45 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 7751 12/19/2024 $845.03 CONTRACT SERVICES 2889 COMLOCK SECURITY GROUP INC 7752 12/19/2024 $8,530.05 FUEL 962 MO DION & SONS INC
7753 12/19/2024 $501.42 SUPPLIES 3091 DOUBLE DIAMOND INVESTMENT GROUP INC WARRANT #
General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
7754 12/19/2024 $34.00 CONTRACT SERVICES 23660 DAIOHS USA 7755 12/19/2024 $2,864.00 CONTRACT SERVICES 371 FLO-SERVICES INC 7756 12/19/2024 $19,310.67 MACHINERY & EQUIPMENTS 2793 IBE DIGITAL 7757 12/19/2024 $9,880.50 MACHINERY & EQUIPMENTS 26080 L.N. CURTIS AND SONS 7758 12/19/2024 $338.22 SUPPLIES 26670 LIFE-ASSIST INC
7759 12/19/2024 $161.85 CONTRACT SERVICES 3276 MARK ROBERT LOPEZ 7760 12/19/2024 $115,952.57 CONTRACT SERVICES 3489 MARK THOMAS & COMPANY INC 7761 12/19/2024 $11,143.85 CONTRACT SERVICES 19040 MUNICIPAL CONTRACT ADMINISTRATORS INC 7762 12/19/2024 $135,175.31 CONTRACT SERVICES 35250 NATIONWIDE ENVIRONMENTAL SERVICES 7763 12/19/2024 $2,027.31 EDUCATION REIMBURSEMENT 3291 JOSEPH PALOMBI 7764 12/19/2024 $146.93 SUPPLIES 1120 BLUETRITON BRANDS INC 7765 12/19/2024 $12,916.67 CONTRACT SERVICES 3191 RL CONTROLS LLC 7766 12/19/2024 $1,307.29 ADVERTISING/PRINTING SERVICES 2594 THE SAUCE CREATIVE SERVICES CORP 7767 12/19/2024 $340.84 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 7768 12/19/2024 $297.48 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 7769 12/19/2024 $47,941.86 CONTRACT SERVICES 3133 ULTIMATE MAINTENANCE SERVICE 7770 12/19/2024 $4,521.62 SUPPLIES 3088 WAXIE SANITARY SUPPLY 7771 12/19/2024 $360.00 CONTRACT SERVICES 328 WRITER ANNE COMMUNICATIONS 7772 01/09/2025 $2,792.89 TRAINING 3163 BANK OF AMERICA 7773 01/09/2025 $4,969.74 SUPPLIES 3163 BANK OF AMERICA 7774 01/09/2025 $911.67 SUPPLIES 3163 BANK OF AMERICA
7775 01/09/2025 $975.72 SUPPLIES 3163 BANK OF AMERICA
7776 01/09/2025 $144.05 SUPPLIES 3163 BANK OF AMERICA
7777 01/09/2025 $1,600.61 SUPPLIES 3163 BANK OF AMERICA 7778 01/09/2025 $149.14 SUPPLIES 3163 BANK OF AMERICA
7779 01/09/2025 $844.70 VEHICLE MAINTENANCE/EXPENSES 3163 BANK OF AMERICA 7780 01/09/2025 $4.70 SUPPLIES 3163 BANK OF AMERICA
7781 01/09/2025 $1,119.84 SUPPLIES 3163 BANK OF AMERICA 7782 01/09/2025 $4,322.55 SUPPLIES 3163 BANK OF AMERICA 7783 01/09/2025 $4,862.65 SUPPLIES 3163 BANK OF AMERICA 7784 01/09/2025 $2,972.70 SUPPLIES 3163 BANK OF AMERICA 7785 01/09/2025 $19.73 SUPPLIES 3163 BANK OF AMERICA
7786 01/09/2025 $887.34 ADVERTISING/PRINTING SERVICES 3163 BANK OF AMERICA 7787 01/09/2025 $46.28 SUPPLIES 3163 BANK OF AMERICA
7788 01/09/2025 $176.30 SUPPLIES 3163 BANK OF AMERICA

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
7789 01/09/2025 $264.76 TRAINING 3163 BANK OF AMERICA
7790 01/09/2025 $6,405.00 CDBG - ADMINISTRATION 38010 ADVANCED AVANT-GARDE CORPORATION 7791 01/09/2025 $65,359.93 CONTRACT SERVICES 3411 AIM CONSULTING SERVICES 7792 01/09/2025 $12,333.12 UNIFORM EXPENSE 20350 ALLSTAR FIRE EQUIPMENT INC 7793 01/09/2025 $8,812.55 VEHICLE MAINTENANCE/EXPENSES 2586 AMAZON CAPITAL SERVICES INC 7794 01/09/2025 $10,997.46 VEHICLE MAINTENANCE/EXPENSES 47980 AMERICAN MOVING PARTS 7795 01/09/2025 $40.00 CARPOOL INCENTIVE 289 ANDREA ANDRADE 7796 01/09/2025 $40.00 CARPOOL INCENTIVE 61470 ERIKA L ANDRADE 7797 01/09/2025 $67,299.20 CONTRACT SERVICES 3016 ANTARES GOLF LLC 7798 01/09/2025 $549,426.40 CONTRACT SERVICES 40970 ARAKELIAN ENTERPRISES 7799 01/09/2025 $123.48 ADVERTISING/PRINTING SERVICES 35980 SAEED RADMEHR 7800 01/09/2025 $40.00 CARPOOL INCENTIVE 4827 RIJUL BHASKAR 7801 01/09/2025 $30,632.16 CONTRACT SERVICES 3130 BLAIS & ASSOCIATES LLC 7802 01/09/2025 $199,814.45 CONTRACT SERVICES 4764 CALIFORNIA LANDSCAPE & DESIGN 7803 01/09/2025 $1,190.74 SUPPLIES 10000 CLEAN SWEEP SUPPLY CO INC 7804 01/09/2025 $500.00 MACHINERY & EQUIPMENTS 72 COGRAN SYSTEMS LLC 7805 01/09/2025 $263.49 SUPPLIES 70920 DECALS BY DESIGN INC 7806 01/09/2025 $1,166.76 FUEL INVENTORY 962 MO DION & SONS INC 7807 01/09/2025 $33,703.51 CONTRACT SERVICES 75950 FIESTA TAXI COOPERATIVE INC 7808 01/09/2025 $2,864.00 CONTRACT SERVICES 371 FLO-SERVICES INC 7809 01/09/2025 $40.00 CARPOOL INCENTIVE 2572 MARLENE GIL 7810 01/09/2025 $40.00 CARPOOL INCENTIVE 3706 ALEX GILLMAN 7811 01/09/2025 $40.00 CARPOOL INCENTIVE 3123 NEIRA YESSIE GRANADOS 7812 01/09/2025 $5,934.00 CONTRACT SERVICES 1175 GRAPHIC ELECTRIC INC 7813 01/09/2025 $40.00 CARPOOL INCENTIVE 3681 LIZETTE GUERRERO 7814 01/09/2025 $715.97 VEHICLE MAINTENANCE/EXPENSES 270 HARBOR DIESEL AND EQUIPMENT INC 7815 01/09/2025 $40.00 CARPOOL INCENTIVE 4280 NADINE HERNANDEZ 7816 01/09/2025 $25,025.14 CONTRACT SERVICES 2793 IBE DIGITAL 7817 01/09/2025 $249.21 VEHICLE MAINTENANCE/EXPENSES 29680 INLAND KENWORTH INC 7818 01/09/2025 $37.50 TRAINING 16760 LIEBERT CASSIDY WHITMORE 7819 01/09/2025 $1,951.20 SUPPLIES 26670 LIFE-ASSIST INC 7820 01/09/2025 $853.00 CONTRACT SERVICES 19250 N/S CORPORATION 7821 01/09/2025 $231.00 CONTRACT SERVICES 53120 NATIONAL CONSTRUCTION RENTALS 7822 01/09/2025 $13,807.16 CONTRACT SERVICES 35250 NATIONWIDE ENVIRONMENTAL SERVICES 7823 01/09/2025 $40.00 CARPOOL INCENTIVE 2203 SAMANTHA NEVAREZ

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
7824 01/09/2025 $40.00 CARPOOL INCENTIVE 138 BRIANNON PADILLA 7825 01/09/2025 $8,155.64 CONTRACT SERVICES 54240 PDQ ENTERPRISES INC 7826 01/09/2025 $20.00 CARPOOL INCENTIVE 4429 ELISEO RAMOS 7827 01/09/2025 $40.00 CARPOOL INCENTIVE 3712 MATTHEW ROBERT RAMOS 7828 01/09/2025 $40,000.00 CONTRACT SERVICES 61050 REDFLEX TRAFFIC SYSTEMS 7829 01/09/2025 $12,916.67 CONTRACT SERVICES 3191 RL CONTROLS LLC 7830 01/09/2025 $30.00 CARPOOL INCENTIVE 3584 BRENDA RODRIGUEZ 7831 01/09/2025 $40.00 CARPOOL INCENTIVE 69960 NICOLE I SAUCEDO 7832 01/09/2025 $20.00 CARPOOL INCENTIVE 2985 KEVIN SAYCOCIE 7833 01/09/2025 $823.42 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 7834 01/09/2025 $30.00 CARPOOL INCENTIVE 3001 MICHAEL SOLORZA 7835 01/09/2025 $480.01 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 7836 01/09/2025 $40.00 CARPOOL INCENTIVE 3053 MICHAEL TELLES 7837 01/09/2025 $40.00 CARPOOL INCENTIVE 1091 JANELLE TORRES 7838 01/09/2025 $40.00 CARPOOL INCENTIVE 4386 NAM TRAN
7839 01/09/2025 $20,833.33 MISCELLANEOUS EXPENSE 4761 TREND SPORTS II LLC 7840 01/09/2025 $535.60 RETIREMENT 27300 ROBERT C TUFANO 7841 01/09/2025 $1,396.00 CONTRACT SERVICES 3133 ULTIMATE MAINTENANCE SERVICE 7842 01/09/2025 $1,313.70 CONTRACT SERVICES 47600 VORTEX INDUSTRIES LLC 7843 01/09/2025 $1,300.00 CONTRACT SERVICES 71170 YOUNG ELECTRIC SIGN COMPANY 7844 01/09/2025 $575.51 VEHICLE MAINTENANCE/EXPENSES 1657 OSCAR ZAVALAS 7845 01/09/2025 $7,094.28 VEHICLE MAINTENANCE/EXPENSES 29680 INLAND KENWORTH INC 7846 01/09/2025 $12,437.80 CONTRACT SERVICES 3490 INTER-CON SECUIRTY SYSTEMS INC 7847 01/09/2025 $30.00 CARPOOL INCENTIVE 48610 CRYSTAL JAIMEZ 7848 01/09/2025 $10,500.71 CONTRACT SERVICES 1612 JCL TRAFFIC SERVICES 7849 01/09/2025 $9,279.28 CONTRACT SERVICES 2152 JOHNSON CONTROLS INC 7850 01/09/2025 $6,600.00 CONTRACT SERVICES 16760 LIEBERT CASSIDY WHITMORE 7851 01/09/2025 $40.00 CARPOOL INCENTIVE 4439 DANESSA DANETTE LLANES 7852 01/09/2025 $62,476.20 CONTRACT SERVICES 3489 MARK THOMAS & COMPANY INC ACH TOTAL $2,842,178.65
605662 12/19/2024 $2,011.86 VEHICLE MAINTENANCE/EXPENSES 3978 ISLAS TIRES INC. 605663 12/19/2024 $50.00 TRAVEL & MEETINGS 3708 VERONICA LARA 605664 12/19/2024 $250.00 CONTRACT SERVICES 4547 XHAVIER MENDOZA 605665 12/19/2024 $250.00 GENERAL GOVERNMENT 4688 LUIS ORELLANA

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
605666 12/19/2024 $180.00 PREVENTIVE MAINTENANCE 64600 A TO Z FIRE PROTECTION COMPANY 605667 12/19/2024 $1,629.06 MACHINERY & EQUIPMENTS 4156 AFECO, INC 605668 12/19/2024 $4,908.47 SUPPLIES 37900 AMERICAN SOCCER COMPANY INC 605669 12/19/2024 $127.73 UTILITY SERVICES 39550 AT&T
605670 12/19/2024 $6,239.57 UTILITY SERVICES 39550 AT&T 605671 12/19/2024 $41.16 UTILITY SERVICES 39550 AT&T
605672 12/19/2024 $59.03 UTILITY SERVICES 1732 AT&T CORP 605673 12/19/2024 $400.00 CONTRACT SERVICES 2769 KATALINA BELTRAN 605674 12/19/2024 $1,945.69 FURNITURE & FIXTURES PURCHASES 2676 BKM OFFICE FURNITURE 605675 12/19/2024 $1,990.00 CONTRACT SERVICES 2735 BOB MARDIGIAN FLOOR COVERING 605676 12/19/2024 $3,529.99 SUPPLIES 159 BOUND TREE MEDICAL LLC 605677 12/19/2024 $1,006.59 SUPPLIES 4805 CALIFORNIA CHAMBER OF COMMERCE 605678 12/19/2024 $812.40 CONTRACT SERVICES 40850 MARIA E CASAS 605679 12/19/2024 $14,997.00 CONTRACT SERVICES 4797 CHILL ENTERTAINMENT 605680 12/19/2024 $1,076.88 SAFETY PROGRAM 1294 CINTAS CORPORATION NO 2 605681 12/19/2024 $1,189.14 CONTRACT SERVICES 36870 CINTAS CORPORATION NO 3 605682 12/19/2024 $25.13 UTILITY SERVICES 36610 CITY OF PICO RIVERA 605683 12/19/2024 $21,090.96 CONTRACT SERVICES 52710 CLEAN ENERGY FUELS 605684 12/19/2024 $2,812.50 CONTRACT SERVICES 4026 CODE CONSULTING GROUP, LLC 605685 12/19/2024 $456.50 CONTRACT SERVICES 18840 COOPERATIVE PERSONNEL SERVICES 605686 12/19/2024 $14,112.00 MACHINERY & EQUIPMENTS 3784 CPACINC.COM 605687 12/19/2024 $3,451.90 ADVERTISING/PRINTING SERVICES 1354 DAILY JOURNAL CORPORATION 605688 12/19/2024 $31.99 UTILITY SERVICES 4829 DISH NETWORK LLC 605689 12/19/2024 $758.00 SUPPLIES 3837 EASYBADGES LLC
605690 12/19/2024 $41,350.00 IMPROVEMENTS OTHER THAN BUILDING 4822 ESTATE DESIGN AND CONSTRUCTION INC 605691 12/19/2024 $70.00 PARKS AND RECREATION 4838 MONIQUE FLETCHER 605692 12/19/2024 $9,199.64 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 605693 12/19/2024 $6,376.21 CONTRACT SERVICES 2827 FOUR STAR INVESTIGATIONS LLC 605694 12/19/2024 $170.00 SUPPLIES 28730 GARFIELD CAR WASH 605695 12/19/2024 $510.00 SUPPLIES 1740 GREATER LOS ANGELES AREA COUNCIL 605696 12/19/2024 $3,429.16 SUPPLIES 2059 HASA INC
605697 12/19/2024 $6,518.67 CDBG - HOUSING RIGHTS CENTER 1122 SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER 605698 12/19/2024 $800.00 CONTRACT SERVICES 4581 INCOMPLI INC 605699 12/19/2024 $554.00 GENERAL GOVERNMENT 2286 INTEX SOLUTIONS 605700 12/19/2024 $3,766.50 CONTRACT SERVICES 3302 JACOB GREEN & ASSOCIATES INC

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
605701 12/19/2024 $950.00 VEHICLE MAINTENANCE/EXPENSES 4757 JD POLISHING 605702 12/19/2024 $1,975.00 CONTRACT SERVICES 3295 JORGE CORREA DBA JCF CONTRUCTION COMPANY 605703 12/19/2024 $27,239.75 CONTRACT SERVICES 3716 KOA CORPORATION 605704 12/19/2024 $2,800.00 CONTRACT SERVICES 3915 UNDERONEGROOVE ENTERTAINMENT 605705 12/19/2024 $10,740.00 CONTRACT SERVICES 4843 MAGNOLIA ENVIRONMENTAL LLC 605706 12/19/2024 $1,060.00 CONTRACT SERVICES 1073 MONJARAS & WISMEYER GROUP INC 605707 12/19/2024 $26,064.00 MISCELLANEOUS EXPENSE 1690 MONTEBELLO FIRE FIGHTERS ASSOCIATION 605708 12/19/2024 $1,099.00 PROMOTIONS 671 MONTEBELLO POLICE ATHLETIC AND 605709 12/19/2024 $64,164.80 MACHINERY & EQUIPMENTS 23460 MOTOROLA SOLUTIONS INC 605710 12/19/2024 $447.70 MACHINERY & EQUIPMENTS 450 MUNICIPAL EMERGENCY SERVICES INC. 605711 12/19/2024 $1,597.10 SUPPLIES 1474 NATIONAL TRENCH SAFETY INC 605712 12/19/2024 $389.25 CONTRACT SERVICES 41180 MANUEL NUNEZ 605713 12/19/2024 $250.00 GENERAL GOVERNMENT 4848 OCHOA'S CONSULTING LLC 605714 12/19/2024 $221.00 SUPPLIES 15620 OFFICE DEPOT INC 605715 12/19/2024 $2,026.43 CONTRACT SERVICES 26460 ORBIT RENTALS INC 605716 12/19/2024 $1,122.00 EDUCATION REIMBURSEMENT 4847 CHRISTOPHER ORLOWOSKY 605717 12/19/2024 $1,360.00 CONTRACT SERVICES 1597 PACIFIC COAST ELEVATOR CORP 605718 12/19/2024 $1,946.08 CONTRACT SERVICES 3279 PROCURE AMERICA LLC 605719 12/19/2024 $573.78 SUPPLIES 56260 PRUDENTIAL OVERALL SUPPLY 605720 12/19/2024 $6,135.19 IMPROVEMENTS OTHER THAN BUILDING 4272 PSOMAS 605721 12/19/2024 $1,213.00 CONTRACT SERVICES 42750 PSYCHOLOGICAL CONSULTING ASSOCIATES INC 605722 12/19/2024 $494.00 CONTRACT SERVICES 952 RELIANT IMMEDIATE CARE MEDICAL GROUP INC 605723 12/19/2024 $80.00 TRAVEL & MEETINGS 34990 SAN GABRIEL VALLEY CITY MANAGERS ASSOC 605724 12/19/2024 $99,187.81 CONTRACT SERVICES 32210 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS 605725 12/19/2024 $361.49 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 605726 12/19/2024 $50,754.26 LEASE PAYMENT 2846 SANTANDER BANK NA 605727 12/19/2024 $474.00 TRAINING 3448 SAVAGE TRAINING GROUP LLC 605728 12/19/2024 $1,496.40 CONTRACT SERVICES 673 SERVIAM BY WRIGHT LLP 605729 12/19/2024 $2,653.08 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 605730 12/19/2024 $481.00 PUBLIC SAFETY 4851 BENNETT SOOHOO 605731 12/19/2024 $7,879.99 UTILITY SERVICES 51430 SOUTH MONTEBELLO IRRIGATION DISTRICT 605732 12/19/2024 $31,477.52 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 605733 12/19/2024 $811.46 FRINGE BENEFITS 1990 STANDARD INSURANCE COMPANY 605734 12/19/2024 $1,418.85 CONTRACT SERVICES 3762 SUPERIOR PROTECTION SERVICES CA INC 605735 12/19/2024 $2,895.00 CONTRACT SERVICES 71210 STAR-DUST TOURS INC

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
605736 12/19/2024 $5,700.00 CONTRACT SERVICES 3219 THE LUCKY LINCOLN LLC 605737 12/19/2024 $2,600.00 CONTRACT SERVICES 3219 THE LUCKY LINCOLN LLC 605738 12/19/2024 $250.00 GENERAL GOVERNMENT 4850 GINU THOMAS 605739 12/19/2024 $339.02 UNIFORM EXPENSE 57320 TOMS UNIFORMS 605740 12/19/2024 $333,793.48 CONTRACT SERVICES 1639 TRANSTECH ENGINEERS INC 605741 12/19/2024 $10,365.45 CONTRACT SERVICES 191 VECTOR RESOURCES INC 605742 12/19/2024 $190.86 CONTRACT SERVICES 4003 VEOLIA WTS SERVICES USA, INC. 605743 12/19/2024 $250.00 GENERAL GOVERNMENT 4849 VIA CORONA CONGREGATION OF JEHOVAH WITNESS 605744 12/19/2024 $5,342.45 OTHER GROUP INSURANCE PAYABLE 58990 VISION SERVICE PLAN 605745 12/19/2024 $314.10 SUPPLIES 9470 W W GRAINGER INC DBA: GRAINGER 605746 12/19/2024 $325.00 CONTRACT SERVICES 3572 JIM WARINO 605747 12/19/2024 $55,605.90 CONTRACT SERVICES 40860 WEST COAST ARBORISTS INC 605748 12/19/2024 $412.35 SUPPLIES 33390 WHITTIER FERTILIZER COMPANY 605749 12/19/2024 $147.00 CONTRACT SERVICES 3006 ASBURY ENVIRONMENTAL SERVICES 605750 12/19/2024 $1,282.41 ADVERTISING/PRINTING SERVICES 61850 X-IGENT PRINTING INC 605751 12/19/2024 $701,243.01 CONTRACT SERVICES 1571 COPP CONTRACTING INC 605752 01/07/2025 $507.00 CONTRACT SERVICES 45630 SOUTHERN CALIFORNIA EDISON 605753 01/09/2025 $2,254.78 UTILITY SERVICES 38380 AT&T 605754 01/09/2025 $8,147.73 UTILITY SERVICES 39550 AT&T 605755 01/09/2025 $66.80 UTILITY SERVICES 39550 AT&T
605756 01/09/2025 $5,451.07 UTILITY SERVICES 1732 AT&T CORP 605757 01/09/2025 $1,995.00 VEHICLE MAINTENANCE/EXPENSES 278 ATLAS RADIATOR INC 605758 01/09/2025 $250.00 GENERAL GOVERNMENT 1159 BMS HEALTHCARE INC 605759 01/09/2025 $400.00 DUES & SUBSCRIPTIONS 11000 CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS 605760 01/09/2025 $3,021.05 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 605761 01/09/2025 $24,770.43 UTILITY SERVICES 19120 CENTRAL BASIN MUNICIPAL WATER DISTRICT 605762 01/09/2025 $156.23 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 605763 01/09/2025 $125.23 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 605764 01/09/2025 $2,965.27 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 605765 01/09/2025 $100.00 TRAVEL & MEETINGS 4852 CITY OF BELL 605766 01/09/2025 $1,951.00 RETIREMENT 3128 CITY OF BELL GARDENS 605767 01/09/2025 $42,255.65 CONTRACT SERVICES 52710 CLEAN ENERGY FUELS 605768 01/09/2025 $40.00 GENERAL GOVERNMENT 2315 KIMBERLY COBOS-CAWTHORNE 605769 01/09/2025 $11,145.19 CONTRACT SERVICES 4468 COLLICUTT ENERGY SERVICES INC 605770 01/09/2025 $259,186.60 CONTRACT SERVICES 1571 COPP CONTRACTING INC

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
605771 01/09/2025 $1,586.80 ADVERTISING/PRINTING SERVICES 1354 DAILY JOURNAL CORPORATION 605772 01/09/2025 $25,085.28 SUPPLIES 27910 DOOLEY ENTERPRISES INC 605773 01/09/2025 $1,827.00 SUPPLIES 3492 DP TRADING
605774 01/09/2025 $1,839.10 CONTRACT SERVICES 3334 EAGLE PORTABLES SANITATION LLC 605775 01/09/2025 $214.96 CONTRACT SERVICES 1894 ECONOMY RENTAL INC 605776 01/09/2025 $63.25 SUPPLIES 7610 EWING IRRIGATION PRODUCTS 605777 01/09/2025 $2,990.00 CONTRACT SERVICES 4796 FAST DEER BUS CHARTER INC 605778 01/09/2025 $97.70 MAIL/ POSTAL EXPENSE 22400 FEDERAL EXPRESS CORPORATION 605779 01/09/2025 $40.00 CARPOOL INCENTIVE 4159 ROBERT FIERRO 605780 01/09/2025 $4,498.20 ADVERTISING/PRINTING SERVICES 2523 THE BEISTLE COMPANY 605781 01/09/2025 $380.36 VEHICLE MAINTENANCE/EXPENSES 38020 FLEET PRIDE INC 605782 01/09/2025 $571.19 VEHICLE MAINTENANCE/EXPENSES 4862 SALVADOR FLORES 605783 01/09/2025 $935.70 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 605784 01/09/2025 $7,313.04 CONTRACT SERVICES 4694 CRISTINA GARCIA 605785 01/09/2025 $7,400.00 CONTRACT SERVICES 4591 GEORGE HILLS COMPANY 605786 01/09/2025 $3,450.00 CONTRACT SERVICES 3558 GLICKSMAN CONSULTING LLC 605787 01/09/2025 $12,134.14 CONTRACT SERVICES 33460 GOODYEAR TIRE & RUBBER COMPANY 605788 01/09/2025 $363.28 VEHICLE MAINTENANCE/EXPENSES 75590 ALHAMBRA MOTOR 605789 01/09/2025 $547.23 SUPPLIES 2059 HASA INC
605790 01/09/2025 $300.00 CONTRACT SERVICES 48120 HINDERLITER DE LLAMAS & ASSOCIATES 605791 01/09/2025 $25,055.00 BUILDING IMPROVEMENTS 4047 HINGEWERKS COMMERCIAL DOORS, INC. 605792 01/09/2025 $11,839.58 CONTRACT SERVICES 4550 HOWROYD-WRIGHT EMPLOYMENT AGENCY INC 605793 01/09/2025 $214.62 VEHICLE MAINTENANCE/EXPENSES 582 HYDRAULIC ELECTRIC INC 605794 01/09/2025 $5,671.75 VEHICLE MAINTENANCE/EXPENSES 4100 I & R AUTO BODY & PAINT 605795 01/09/2025 $18,471.90 VEHICLE MAINTENANCE/EXPENSES 30190 IB AUTO PARTS INC 605796 01/09/2025 $3,131.60 DUES & SUBSCRIPTIONS 28160 INDEPENDENT CITIES ASSOCIATION 605797 01/09/2025 $649.42 CONTRACT SERVICES 1357 IRON MOUNTAIN INC 605798 01/09/2025 $96.00 UTILITY SERVICES 1627 MARCOM COMMUNICATIONS SYSTEMS 605799 01/09/2025 $6,078.20 ADVERTISING/PRINTING SERVICES 3116 MONARCH LITHO INC 605800 01/09/2025 $11,649.03 UTILITY SERVICES 4760 MONTEBELLO LAND & WATER CO 605801 01/09/2025 $200.00 CONTRACT SERVICES 1665 MONTEBELLO SPEAKER REPAIR CENTER INC 605802 01/09/2025 $20.00 CARPOOL INCENTIVE 60300 NICOLE MOOSHAGIAN 605803 01/09/2025 $6,257.12 MACHINERY & EQUIPMENTS 23460 MOTOROLA SOLUTIONS INC 605804 01/09/2025 $7,103.47 VEHICLE MAINTENANCE/EXPENSES 1625 NATIONWIDE TRANSIT SALES INC 605805 01/09/2025 $1,125.00 CONTRACT SERVICES 26370 NAVARROS TOWING SERVICE

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
605806 01/09/2025 $677.50 IMPROVEMENTS OTHER THAN BUILDING 3399 NCM ENGINEERING CORP 605807 01/09/2025 $250.00 GENERAL GOVERNMENT 4858 JULIA NORIEGA 605808 01/09/2025 $30.00 CARPOOL INCENTIVE 58750 JOSE A OCHOA 605809 01/09/2025 $3,393.94 SUPPLIES 15620 OFFICE DEPOT INC 605810 01/09/2025 $207.86 CONTRACT SERVICES 26460 ORBIT RENTALS INC 605811 01/09/2025 $1,500.00 CONTRACT SERVICES 3896 ROBERT J ORTIZ 605812 01/09/2025 $1,360.00 CONTRACT SERVICES 1597 PACIFIC COAST ELEVATOR CORP 605813 01/09/2025 $3,812.19 PERMITS AND FEES 4614 PARAMOUNT TECHNOLOGIES INC 605814 01/09/2025 $528.16 RETIREMENT 42490 LINDA PAYAN
605815 01/09/2025 $11,269.54 LEASE PAYMENT 2357 PNC BANK NATIONAL ASSOCIATION 605816 01/09/2025 $6,242.66 CONTRACT SERVICES 3279 PROCURE AMERICA LLC 605817 01/09/2025 $1,346.33 UNIFORM EXPENSE 56260 PRUDENTIAL OVERALL SUPPLY 605818 01/09/2025 $4,158.00 CONTRACT SERVICES 42750 PSYCHOLOGICAL CONSULTING ASSOCIATES INC 605819 01/09/2025 $1,159.73 MAIL/ POSTAL EXPENSE 697 QUADIENT FINANCE USA INC 605820 01/09/2025 $250.00 GENERAL GOVERNMENT 4857 RUTH M QUINTERO 605821 01/09/2025 $3,052.18 VEHICLE MAINTENANCE/EXPENSES 3095 RUSH TRUCK CENTERS OF CALIFORNIA INC 605822 01/09/2025 $3,380.00 SUPPLIES 3435 SAN DIMAS GRAIN 605823 01/09/2025 $11,692.54 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 605824 01/09/2025 $1,982.00 PERMITS AND FEES 935 SESAC INC 605825 01/09/2025 $5,702.25 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 605826 01/09/2025 $17,428.30 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 605827 01/09/2025 $120,043.65 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 605828 01/09/2025 $74,618.34 UTILITY SERVICES 40520 SOUTHERN CALIFORNIA GAS CO 605829 01/09/2025 $10,482.78 CONTRACT SERVICES 3762 SUPERIOR PROTECTION SERVICES CA INC 605830 01/09/2025 $17,282.36 UTILITY SERVICES 526 T-MOBILE USA INC 605831 01/09/2025 $25,088.47 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 605832 01/09/2025 $4,037.50 CONTRACT SERVICES 71210 STAR-DUST TOURS INC 605833 01/09/2025 $218.00 MACHINERY & EQUIPMENTS 41430 THOMSON REUTERS - WEST 605834 01/09/2025 $40.00 CARPOOL INCENTIVE 4781 TAM TIEU 605835 01/09/2025 $177.92 SUPPLIES 3110 TOMAS ALVARADO
605836 01/09/2025 $1,146.00 CONTRACT SERVICES 1639 TRANSTECH ENGINEERS INC 605837 01/09/2025 $6,783.00 CONTRACT SERVICES 4356 TRUVIEW BSI, LLC 605838 01/09/2025 $841.75 UNIFORM EXPENSE 64140 TURNOUT MAINTENANCE COMPANY LLC 605839 01/09/2025 $19,144.23 CONTRACT SERVICES 1188 TYLER TECHNOLOGIES INC 605840 01/09/2025 $61,035.63 CONTRACT SERVICES 3406 UNIVERSAL PROTECTION SERVICES LP

EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAMEWARRANT # General Account
City of Montebello
Register of Demands No. 1586
From Payment Date 12/12/24 - To Payment Date 01/09/25
605841 01/09/2025 $7,217.44 COPIER REPAIR/SERVICES 2747 US BANK EQUIPMENT FINANCE 605842 01/09/2025 $3,012.03 UTILITY SERVICES 72570 US TELEPACIFIC CORP 605843 01/09/2025 $1,967.45 VEHICLE MAINTENANCE/EXPENSES 2701 VARGAS DIESEL INC 605844 01/09/2025 $8,438.89 UTILITY SERVICES 23610 VERIZON WIRELESS 605845 01/09/2025 $1,227.21 CONTRACT SERVICES 4593 VESTIS GROUP INC 605846 01/09/2025 $170.12 MACHINERY & EQUIPMENTS 9470 W W GRAINGER INC DBA: GRAINGER 605847 01/09/2025 $198.51 SUPPLIES 19070 WALTERS WHOLESALE ELECTRIC CO 605848 01/09/2025 $1,371.51 VEHICLE MAINTENANCE/EXPENSES 25860 WAYNE HARMEIER INC 605849 01/09/2025 $8,967.00 CONTRACT SERVICES 40860 WEST COAST ARBORISTS INC 605850 01/09/2025 $750.81 SUPPLIES 33390 WHITTIER FERTILIZER COMPANY 605851 01/09/2025 $144.00 CONTRACT SERVICES 3006 ASBURY ENVIRONMENTAL SERVICES 605852 01/09/2025 $396.90 ADVERTISING/PRINTING SERVICES 61850 X-IGENT PRINTING INC 605853 01/09/2025 $42,305.55 CONTRACT SERVICES 3731 YUNEX LLC 605854 01/09/2025 $1,760.26 VEHICLE MAINTENANCE/EXPENSES 3978 ISLAS TIRES INC. 605855 01/09/2025 $2,200.00 CONTRACT SERVICES 4198 KEEN LOS ANGELES 605856 01/09/2025 $10,108.20 CONTRACT SERVICES 4485 KIMLEY-HORN AND ASSOCIATES INC 605857 01/09/2025 $150.00 GENERAL GOVERNMENT 4856 RANDY KOBAISSI 605858 01/09/2025 $2,376.10 CONTRACT SERVICES 3035 LA COUNTY SHERIFF'S DEPARTMENT 605859 01/09/2025 $1,573.78 CONTRACT SERVICES 37280 LOS ANGELES COUNTY SHERIFF - EAST LA 605860 01/09/2025 $74.78 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 605861 01/09/2025 $147.30 SUPPLIES 4246 LOUIE CANJURA
605862 01/09/2025 $140.00 POLICE RELATED FEES 4798 SANDRA DIANE SCHABOW CHECK TOTAL $2,679,227.30
1528 12/19/2024 $2,255.00 CONTRACT SERVICES 15180 SCS FIELD SERVICES CHECK TOTAL $2,255.00
GRAND TOTAL $5,523,660.95
Successor Agency

EXHIBIT

CITY OF MONTEBELLO FORECASTED AGENDA
NOTE: The attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.

Item # Description Session Department Presenter
Citizen of the Month - Presentation Public Affairs David Sosnowski Proclamation for Black History Month Presentation Public Affairs David Sosnowski Proclamation for American Heart Month Presentation Public Affairs David Sosnowski Approve Amendment No. 3 to Agr No. 3226 with Reflex
Traffic Systems, Inc. Consent Police Assistant Chief Cabrera Procurement of Emergency Generators Consent Fire Chief Pelaez/Angelica RFQ for Relief Vehicles Consent Transit John Soria
Adopt Resolution No. 25-XX for the Disadvantaged Business Enterprise Program Consent Transit John Soria
Minutes Consent. Admin Kimberly Guillen
Reso No. ___ Warrant Register Consent. Finance Michael Solorza City Council Forecasted Agenda Calendar - February
February 12th - Regular City Council Meeting
Updated 1/16/2025