Montebello City Council
April 9, 2025

GRANT RESEARCH, WRITING, & MANAGEMENT | 17
• Grant Management Software (Quoted upon request). B&A developed a proprietary grant management software system to significantly improve and make more efficient the entire project management, coordination, reporting, and administration process from beginning- to-closeout of managing the full life of a grant award. This allows our clients the option to manage their own grants in a more efficient manner or to collaboratively work with B&A as desired on awarded grants. Please see www.grantmgt.com or request a demo to discuss how BGAPS can help.

PROPOSED SCHEDULE
The following table provides a sample schedule that indicates a 12-month cycle of a full grant services program.

This schedule can vary depending upon the availability of eligible grant programs meeting the City’s requirements.

Table 4
Sample 12-Month Grant Program
Grant Tasks Mo.
1 Mo.
2 Mo.
3 Mo.
4 Mo.
5 Mo.
6 Mo.
7 Mo.
8 Mo.
9 Mo.
10 Mo.
11 Mo.
12 Grant Funding Needs
Analysis ✔ ✔
Grant Research ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Develop Annual Roll-up
Report

✔
Grant Proposal
Development (assumes
one high-complexity
application)
✔ ✔
Legislative Advocacy ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Grant Reporting,
Compliance and
Management
✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Grant Software
Licensing for Reporting
& Management
✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

GRANT RESEARCH, WRITING, & MANAGEMENT | 18
E. CONFLICT OF INTEREST STATEMENT (NON COLLUSION)
B&A is currently contracted as the City of Montebello Fire Department’s grant services provider. Other than this relationship, B&A does not have any financial, business, or other type of r elationship that may have an impact upon the selection process.

GRANT RESEARCH, WRITING, & MANAGEMENT | 19
F. COST PROPOSAL
Task Description Frequency Monthly
Cost
Annual
Cost
Grant
Funding
Needs
Assessment,
Research
Consultation,
Monitoring,
and Fact
Sheets
Develop Grant Strategic Plan document;
Up to three calls with staff to interview
about project funding needs; Align with
known grant opportunities; Develop
summary table and schedule.

Monitor/send targeted grant
opportunities, summaries, and fact
sheets; Develop Monthly Grant Activity
Reports (GARs); Monthly calls to
review opportunities and grants in-
progress; Go/no-go consultation;
Participate in coordination calls with
client; Develop Year-End Grant Roll-Up
Reports.

Monthly fixed fee of
$2,925. $2,925
$35,100
Grant
Proposal
Development
& Submittal
Full scope collaborative grant writing
development to include submission (cost
will vary by application complexity and
client involvement).

Quoted upon request.

This suggested budget
estimates one high-
complexity grant at
$18,750/each per year
(estimated at 125 hours
of Associate Grant Staff
time).
$1,563 $18,750
Grant
Management
Services
Grant management and reporting
services (cost will vary by application
complexity and client involvement).

Quoted upon request. TBD TBD
BGAPS Grant
Management
Software
Proprietary grant management software
system. 30-day FREE trial. TBD TBD
Estimated Annual Budget $53,850
Estimated Monthly Budget $4,488

GRANT RESEARCH, WRITING, & MANAGEMENT | 20

B&A HOURLY BILLING RATES
Personnel Hourly Rate
Associate Grant Staff $150
Senior Associate Grant Staff $180
Technical Director $230

STANDARD FEE SCHEDULE
Description Fee
Professional Services Time & materials basis (see table above) External Consultants (e.g., BCA analysis) Cost – no markup Mileage Prevailing standard IRS rate
Travel (tolls, taxi, airfare, hotel) Cost – no markup
Printing, Copying, Binding, etc. Cost – no markup
Shipping, Express Mail, or Courier Cost – no markup

Each project is independently and carefully analyzed to determine the projected scope of work. B&A then provides a quote for client review and approval prior to beginning work. This streamlined approach enables B&A to serve as a good steward of the client’ s capital resources and be the most efficient and effective grant services provider possible. B&A may adjust rates annually to align with the cost of doing business. All external consultant fees and direct out-of-pocket direct expenses are billed at cost (no markup).

Our proposed rates shall remain firm for a period of 90 calendar days from the date of submission of this fee schedule. Invoices are provided monthly, payable within 30 days after receipt.

B&A actively integrates the following “cost saving” practices into its operational procedures:
• All out-of-pocket expenses are billed at cost, with zero markup to our clients. • B&A utilizes company discounted commercially available printing services (e.g., Staples), as needed, for bulk printing, copying, and binding support, which significantly reduces required direct costs. • B&A utilizes company discounted commercially available shipping and delivery services (e.g., FedEx, UPS, or USPS), as needed, for delivery of hard copy materials, which significantly reduces required direct costs.
• B&A can, at the client’s request, provide receipts for all direct expenses.

ATTACHMENT C

CITY OF MONTEBELLO

PROFESSIONAL SERVICES AGREEMENT NO. 4284

WITH ADVANCED AVANT-GARDE CORPORATION

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into on May 1, 2025 (“Effective Date”), by and between the CITY OF MONTEBELLO, a California municipal corporation ( the “CITY”) and ADVANCE AVANT-GARDE CORPORATION, a California corporation ( the “ CONSULTANT”).

The CITY and the CONSULTANT are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS

WHEREAS, the CITY desires to retain a qualified professional consultant to provide on-call professional grant writing services in the CITY; and

WHEREAS, the CONSULTANT represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT

DOCUMENTS

a. The above- referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:

1. This Agreement and its Exhibits, including any and all addenda or supplemental agreements.

2. RFP No. 25-02

3. Proposal referenced and Best Final Offer received by the successful proposer.

4. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.

b. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence list above shall apply.

SECTION 2. SERVICES / COMPENSATION.

a. All terms, conditions, requirements, and provisions of the Request for Proposals for Grant Writing Services in the City of Montebello ( September 26, 2024) (“Request for Proposals”), as such is set forth fully in Exhibit “A ” hereto, are hereby incorporated fully herein by this reference and shall be binding on the Parties. To the extent of a conflict between the terms of this Agreement and that set forth in any exhibits or attachments hereto, the terms of this Agreement shall

PROFESSIONAL SERVICES AGREEMENT NO. 4284

govern.

b. The CONSULTANT shall provide to the CITY all labor, equipment, materials and incidental necessary to provide professional grant writing services as set forth fully in the Request for Proposals, as such is set forth fully in Exhibit “A ” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).

c. The CONSULTANT shall be compensated for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “A” and incorporated fully herein by this reference for an amount not-to- exceed Seventy Thousand Dollars ($70,000.00) (“Compensation”). The CONSULTANT shall provide an itemized billing statement to the CITY each month for Professional Services performed. The CONSULTANT shall no incur fees or costs which exceed the Compensation without the prior written consent of the CITY.

SECTION 3. TERM.

a. This Agreement shall commence upon issuance of a written “ Notice to Proceed” (as further defined below) by the CITY and shall expire three (3) years from the Effective Date, unless terminated earlier as hereinafter provided. This Agreement may be extended for up to two (2) one-year extensions upon such terms and conditions mutually agreed upon by the Parties in writing.

b. Notice to Proceed. Any work or service contemplated under this Agreement shall not commence until the CITY has issued a written Notice to Proceed issued by CITY’s applicable, department head.

SECTION 4. PERFORMANCE.

a. The CONSULTANT shall at all times, faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein.

b. The CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of Consultant hereunder, in meeting its obligations under this Agreement.

c. The CONSULTANT shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.

d. The CONSULTANT shall have the right to retain, subject to the CITY's approval, additional individuals, consultants or subconsultant s to assist in the completion of services as herein defined. Compensation for additional individuals, consultants or subconsultant s shall be the sole and exclusive responsibility of the CONSULTANT.

e. The CONSULTANT shall retain all original reports, field and office notes, correspondence, calculations, maps, and other documents specifically related to the services provided by the CONSULTANT pursuant to this Agreement, other than documents which are exempt from disclosure pursuant to the attorney - client privilege or any other law. Said documents shall be made available for inspection by the CITY upon request.

PROFESSIONAL SERVICES AGREEMENT NO. 4284

SECTION 5. WORK PRODUCT.

a. The CONSULTANT hereby agrees that all work product produced pursuant to this Agreement, and provided to the CITY during and upon completion of this Agreement, shall be the property of the CITY , and ownership of said work product shall be retained by the CITY. The CONSULTANT may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by the CONSULTANT.

b. All data, documents, discussion, or other information developed or received by the CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by the CONSULTANT without prior written consent by the CITY. The CITY shall grant such consent if disclosure is legally required. All such w ritten products shall be returned to the CITY upon the termination or expiration of this Agreement. The CONSULTANT agrees that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 6. EXTRA SERVICES.

No extra services over and above the Compensation shall be rendered by the CONSULTANT under this Agreement unless such extra services first shall have been duly authorized in writing by the CITY’s City Manager (the “City Manager”).

SECTION 7. CITY SUPERVISION.

The City Manager shall have the right of general supervision of all work performed by the CONSULTANT and shall be the CITY’s agent with respect to obtaining the CONSULTANT’s compliance hereunder. No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.

SECTION 8. TERMINATION.

In the event that either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non -defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.

a. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non- defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by the CONSULTANT which cannot be corrected within ten (10) days, said contract shall at the option of the C ITY cease and terminate upon the giving of like notice. In the event of any such termination for default by the CONSULTANT, the CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of the CONSULTANT. The CONSULTANT and his sureties shall be liable to the CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract.

PROFESSIONAL SERVICES AGREEMENT NO. 4284

In the event of a termination for cause, the CONSULTANT shall only be entitled to the Compensation for those Professional Services satisfactory performed on or before the effective date of termination.

b. Termination for Convenience. T he CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, by giving ten ( 30) business days’ written notice to the CONSULTANT. Upon the termination of this Agreement as provided herein, the CIT Y shall provide to the CONSULTANT the part of Compensation which would otherwise be payable to the CONSULTANT for services the CONSULTANT had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by the CITY, the Parties agree that the CONSULTANT shall be reimbursed for any “non - refundable” costs that the CONSULTANT has incurred for its services under this Agreement, provided that: (1) such “non - refundable” costs were incurred by the CONSULTANT prior to the date of termination, and (2) that the CONSULTANT provides the CIT Y with adequate proof that the CONSULTANT incurred the costs, and is unable to be seek a refund for such costs. Such “non- refundable” costs may include, but are not limited to, travel reservations incurred by the CONSULTANT for its performance of services under this Agreement. The CONSULTANT agrees to cease all work under this Agreement on or before the effective date of any notice of termination.

SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.

No regular employee of the CITY shall be employed by the CONSULTANT during the term of this Agreement.

SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.

No official or employee of the CITY shall be personally liable to the CONSULTANT in the event of any default or breach by the CITY, or for any amount which may become due to the CONSULTANT.

SECTION 11. INDEPENDENT CONSULTANT.

a. The CONSULTANT is and shall, at all times, remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its elected officials, officers, employees, or agents shall have control over the conduct of the CONSULTANT except as expressly set forth in this Agreement. The CONSULTANT shall not at any time or in any manner represent that he or she is in any manner an elected official, officer, employee, or agent of the CITY. No employee benefits shall be available to the CONSULTANT in connection with the performance of this Agreement. Except as provided in this Agreement, the CITY shall not pay salary, wages, or other compensation to the CONSULTANT for performance hereunder for the CITY, the CITY shall not be liable for compensation to the CONSULTANT, the CONSULTANT’s employees or the CONSULTANT’s subconsultants for injury or sickness arising out of performing services hereunder.

b. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement.

PROFESSIONAL SERVICES AGREEMENT NO. 4284

c. The CITY shall not deduct from the Compensation paid to the CONSULTANT any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to the CONSULTANT. The CITY shall have no responsibility to provide the CONSULTANT, its employees or subconsultant s with workers’ compensation insurance or any other insurance.

SECTION 12. CalPERS ANNUITANTS AND ELIGIBILITY INDEMNITY.

a. If the CONSULTANT is a California Public Employees’ Retirement System (“CalPERS”) annuitant, the CONSULTANT must provide the City with written notification of such fact a minimum of 14 calendar days prior to commencement of services under this Agreement. Failure to provide such notification may result in termination of the Agreement, and any penalties or other costs relating thereto shall be borne by the CONSULTANT. If this Agreement remains in place, the CONSULTANT shall execute any amendment(s) to this Agreement requested by the City in order to comply with all laws and regulations applicable to CalPERS annuitants.

b. In the event that the CONSULTANT or any employee, agent, or subconsultant of the CONSULTANT providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the CITY, the CONSULTANT shall indemnify, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of the CONSULTANT or its employees, agents, or subconsultant s, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the CITY.

c. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, the CONSULTANT and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by the CITY, including but not limited to eligibility to enroll in PERS as an employee of the CITY and entitlement to any contribution to be paid by the CITY for employer contribution and/or employee contributions for PERS benefits.

SECTION 13. LEGAL RESPONSIBILITIES.

The CONSULTANT shall at all times observe and comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments including, but not limited to the Montebello Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this section.

SECTION 14. INDEMNIFICATION.

The CONSULTANT agrees to, and shall defend, indemnify, protect and hold harmless, the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or

PROFESSIONAL SERVICES AGREEMENT NO. 4284

in equity, or liability of any kind or nature which the CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of the CONSULTANT’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of the CITY.

SECTION 15. INSURANCE COVERAGE.

a. During the term of this Agreement, the CONSULTANT shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONSULTANT’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

• Commercial General Liability (CGL) : Insurance Services Of fice Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including products -completed operations, personal injury, and advertising injury, with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit.

• Automobile Liability Insurance: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONSULTANT has no owned autos, Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

• Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

• Professional Li ability insurance appropriate to the CONSULTANT’S profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

b. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.

c. The CONTACTOR shall require each of its subconsultant s, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

d. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a current rating of at least A:VII in the latest edition of Best's Insurance Guide.

e. Each insurance policy required above shall state that coverage shall not be canceled, except after thirty (30) days’ prior written notice (ten [10] days for non-payment) has been given to the C ITY. The CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect the CITY may either (i) immediately terminate this Agreement for Cause ; or (ii) take out the necessary

PROFESSIONAL SERVICES AGREEMENT NO. 4284

insurance and pay, at the CONSULTANT’s expense, the premium thereon.

f. Evidence of Insurance prior to commencement . The Contractor shall provide to the C ITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello
Attn: Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]

Coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits, non-renewed, or materially changed for any reason, without thirty (30) days prior written notice thereof given by the insurer to the CITY by U.S. mail, or by personal delivery, except for nonpayment of premiums, in which case ten (10) days prior notice shall be provided.

g. Evidence of Insurance during the entire term of the Agreement . At all times during the term of this Agreement, the CONSULTANT shall maintain on file with the CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the CITY as an additional insured. The CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY’s Risk Manager such certificate(s).

h. The CONSULTANT shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages.

i. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming the CITY, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to the CITY. The CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

j. The insurance provided by the CONSULTANT shall be primary to any coverage available to the CITY. Any insurance or self -insurance maintained by the CITY, its officers, employees, agents, or volunteers, shall be in excess of CONSULTANT’s insurance and shall not contribute with it.

k. All insurance coverage provided pursuant to this Agreement shall not prohibit the CONSULTANT, and CONSULTANT’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. The

PROFESSIONAL SERVICES AGREEMENT NO. 4284

CONSULTANT hereby waives all rights of subrogation against the CITY.

l. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, the CONSULTANT shall either reduce or eliminate the deductibles or self -insured retentions with respect to the CITY, or the CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.

m. Procurement of insurance by the CONSULTANT shall not be construed as a limitation of the CONSULTANT'S liability or as f ull performance of CONSULTANT’s duties to indemnify, hold harmless and defend under the indemnity covenants of this Agreement.

SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.

The CONSULTANT shall not subcontract, delegate, or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the CITY.

Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub-consultant, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.

Any subcontract, delegation or assignment shall be made in the name of the CONSULTANT and shall not bind or purport to bind the CITY and shall not release the CONSULTANT from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub- consultants. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to the CONSULTANT under the Agreement.

SECTION 17. NO WAIVER.

Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof.

SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.

Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Section shall survive the expiration or termination of this Agreement.

SECTION 19. ATTORNEY’S FEES AND COSTS.

If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of

PROFESSIONAL SERVICES AGREEMENT NO. 4284

reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.

SECTION 20. WARRANTIES.

Each of the parties represents and warrants to one another as follows:

a. It has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement;

b. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and

c. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.

SECTION 21. MISCELLANEOUS.

a. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.

b. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.

c. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.

d. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described.

e. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.

f. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been so represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has

PROFESSIONAL SERVICES AGREEMENT NO. 4284

not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.

SECTION 22. NOTICE.

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via e- mail (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

If to CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]

With a copy to: City of Montebello – City Manager’s Office Attn: Angelica Palmeros, Acting Assistant City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]

If to Consultant: Avant Garde Corporation
Attn: Ana Marie Lenoue
807 S Lemon Ave
Diamond Bar, CA 91789
(909) 895-7146
Email: [email protected]

An electronic communication (“ Electronic Notice”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above.

Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.

In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee, sub -consultant, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation. The CONSULTANT will take affirmative action to ensure that sub- consultant and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

PROFESSIONAL SERVICES AGREEMENT NO. 4284

SECTION 24. CONFLICT OF INTEREST.

The CONSULTANT covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by the CONSULTANT under this Agreement, or which would conflict in any manner with the performance of its services hereunder. The CONSULTANT further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, the CONSULTANT shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.

The CONSULTANT covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the CITY as a result of the performance of this Agreement, or the services that may be procured by the CITY as a result of the recommendations made by the CONSULTANT. The CONSULTANT's covenant under this section shall survive the termination of this Agreement.

SECTION 25. ENTIRE AGREEMENT.

This Agreement contains the entire understanding between the CITY and the CONSULTANT. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, t he remaini ng provisions of thi s Agreement shall be valid and binding.

[SIGNATURE PAGE TO FOLLOW]

PROFESSIONAL SERVICES AGREEMENT NO. 4284

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above.

(“CITY”) (“CONSULTANT”)

CITY OF MONTEBELLO ADVANCED AVANT-GARDE

CORPORATION

Raul Alvarez, City Manager Ana Marie Lenoue, President/CEO

ATTEST:

Christopher Jimenez, City Clerk

APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

EXHIBITS:
• Exhibit A – Request for Proposals for Services and
Contractor’s Proposal

EXHIBIT “A”

Request for Proposals for Services and Contractor’s Proposal

PROPOSAL FOR:

CITYWIDE GRANT WRITING SERVICES
RFP No. 25-02

CITY OF MONTEBELLO
PREPARED FOR:

CONTACT:

ANA MARIE LENOUE | PRESIDENT/CEO
909.895.7146 • [email protected]
807 S Lemon Ave, Diamond Bar, CA
NOVEMBER 4, 2024
DUE DATE:

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CITYWIDE GRANT WRITING SERVICES
S
ection I – Letter of Interest ...............................................................................................................1 Section II – Project Understanding ...................................................................................................3 Section III – Relevant Experience ......................................................................................................8 Section IV – Proposed Scope of Services .........................................................................................20 Section V – Cost Proposal .................................................................................................................26 Attachment A – Flow Chart
Attachment B – Grant Identification Process
Attachment C – Project Tracking Sheet
Attachment D – Grant List

Table of Contents

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

November 4,2024
City of Montebello
Attn: Michael Solorza, Director of Finance
1600 West Beverly Boulevard
Montebello, CA 90640
Subject: REQUEST FOR QUALIFICATIONS – Citywide Grant Writing Services It is with great pleasure that AVANT -GARDE submits its proposal to provide Grant Writing and Grant Administration to the City of Montebello.

A 100% woman-owned firm, Advanced Avant -Garde Corporation was incorporated in September 2002 and our corporate office is located at 807 S Lemon Ave, Diamond Bar, CA 91789. AVANT -GARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE).

AVANT-GARDE has built a strong reputation for providing innovative and successful solutions for several public agencies. We have a successful track record with several municipalities, including the Cities of Montebello, El Monte, Temple City, Industry, Lynwood, La Mirada, Perris, Bellflower, Cudahy, Bell Gardens, South Gate, La Puente, Pico Rivera, Hawaiian Gardens, Pasadena, Maywood, Alhambra, San Gabriel, Rosemead, South El Monte, Monterey Park, Commerce, Huntington Beach, Ventura, Ojai, Manhattan Beach, Norwalk, Moreno Valley, Rialto, LADOT, LADWP, and METRO. We offer the talents of some of the most skilled grant writers, fund administrators and program managers in the industry, providing clients with innovative and cost-effective solutions on a wide variety of projects.

In total, AVANT -GARDE has secured over $541.4 million in competitive grant funds for local communities throughout Los Angeles, Orange, San Bernardino, and Riverside Counties, including over $8.5 million for the City of Montebello.

Our team is familiar with the processes required pursuant to Caltrans Local Assistance Procedures and has completed and continues to work on several Caltrans submittals within various stages. We have successfully secured $71.4 million in ATP funds, $12.6 million in HSIP funds, $17.7 million in funds through the Homekey Program, and $263.3 million in Prop 1 funds for groundwater remediation and stormwater recapture projects. Our team is highly adept at preparing and submitting quarterly/progress reports and reimbursement requests for more than 15 different funding sources including RMRA, ATP, HSIP, Measure M, Measure R, Prop C, and TIGER.

To provide exceptional services as outlined in the RFQ, we present a highly qualified and experienced team of program managers and coordinators each with years of experience in providing identical services to Cities throughout Southern California. We have assigned the firm principal, Lissette Montoya, to serve as the Project Representative. Ms. Montoya will oversee all assigned staff and will ensure successful I. Letter of Interest

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CITYWIDE GRANT WRITING SERVICES
administration of all activities. AVANT -GARDE understands and accepts the work to be done and commits itself to performing the work as scheduled.

Please contact me or Lissette Montoya, the firm’s principals, at (909) 895- 7146 or email [email protected] or [email protected] if there are any questions. We look forward to meeting with you to discuss our services and the opportunity to continue serving your community. Thank you very much for your consideration.

Sincerely,

Ana Marie LeNoue
President/CEO

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
Grant Writing
AVANT-GARDE’s approach to successful grant writing services stems around communication and understanding. It is important that our team understands the needs and objectives of the City of Montebello to best seek and identify potential funding for viable projects and programs. AVANT-GARDE specializes in government funding and grant sources with requirements ranging from basic applications and documentation to competitive project submittals. Due to our multi -disciplinary team and multi- disciplinary approach, multiple projects and tasks can and will be managed simultaneously to provide an ongoing and consistent level of service. AVANT -GARDE is capable and available to perform the following grant seeking and writing services work plan, including but not limited to:

Grant writing activities include:

1. Coordinate a meeting with department leadership and staff to review and identify the City’s priority projects and programs in need of grant funding. Discuss eligible grant funding or other County, State, Federal or private funds. As part of this Scope of W ork, AVANT-GARDE will not charge for these meetings as we view these interactions critical to grant pairing success.

2. Research and determine potential grants and related funding sources that projects and programs may be both eligible and competitive for, and assist the City in developing an overall strategic plan for funding opportunities. Researching grants is considered a basic foundation to our grant services and will not be charged to the City. AVANT-GARDE will research and identify grant opportunities which align with the City’s needs. AVANT-GARDE will notify the City of funding opportunities that might be of interest. Our research methods are detailed in Attachment B.

3. At the request of the City, prepare and submit grant application(s) and any related supplemental materials such as: budget, maps, photos, conceptual plans, demographic data, support letters, etc. A copy of each grant application package submitted for fundi ng will be provided to the City. Upon request, AVANT-GARDE will supply the City with a detailed scope of work and budget for each grant application. Each proposal is subject to negotiation and refinement based on available resources offered by the City.

4. Monitor and assist with advocacy of grant requests as necessary to obtain approval from granting agencies/organizations. AVANT -GARDE maintains communication with funding agencies, participates in agency sponsored workshops, information gathering and follow up prior to and during the open application period, and specific attention is given during the award process where additional information may be needed to secure modified funding considerations. No additional charge to the City for these activities.

5. Track and notify the City when future grant opportunities become available that match City identified priorities. Provide the City with a summary of potential grant opportunities. Summaries will include agency names, application due dates, eligibility requirements, brief program summary, and level of II. Project Understanding and Approach

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funding available as well as other pertinent information. AVANT -GARDE will offer this service at no charge. It is the firm’s practice to utilize our unique understanding of the City to seek funding opportunities and provide brief summaries for staff’s consideration.

AVANT-GARDE staff can assist in identifying federal, state and local fund allocation balances, assist in determining eligible projects, and provide advisement of program requirements or creative uses to supplement or subsidize one program with alternative funding for a period of time to utilize other designated funds for specific projects. We can also perform budget analysis and review; analyze direct cost analysis in a variety of programs and/or projects; prepare a variety of narrative and statistical reports and recommendations; provide technical direction and expertise related to budget controls, cost allocations, and financial analysis; evaluate, monitor and tracks departmental grant expenditures and reimbursements; prepare recommendations in relation to proposals for new programs, grants and/or services; amongst many other services.

Funding Administration
Funding
administration is a key element in financial management and ensuring your agency follows through on procurements. When agencies are appropriated funding, it is their responsibility to work with the administering agencies to submit the required documents as well as reimbursement requests. It is important that agencies understand and follow the regulations established by the administering agency to ensure compliance as well as eligibility for future funding. Funding administration involves various steps such as the tracking of all eligible and non-eligible expenditures through the life of the project, providing advisement on programmatic changes and updates, and building the relationships with each agency granting or administering the funding.

AVANT-GARDE has developed an excellent reputation for individual expertise, high quality professional services, timely delivery of presentation-quality work products and a wide range of professional services that are applied in accomplishing the objectives of the assignments undertaken by the firm. Each member of AVANT -GARDE’s staff has provided professional consultant services on similar projects and is thoroughly familiar with the processes required pursuant to Caltrans Local Assistance Procedures.

AVANT-GARDE has successfully completed audits with Caltrans, Metro, and the Federal Highway Administration. Our files are organized in a manner that is conducive to the auditor’s review and we have cleared all audits conducted on federally funded projects that we administered.

Our firm is familiar working with all city departments impacted by grant- funded projects including coordinating with Administration, Engineering and Finance to ensure everyone is aware of their role and how the project affects all aspects of City government. AVANT-GARDE has the expertise to be presented with a new project and immediately assess its agreements, coordination efforts with affiliated agencies, and schedules to provide detailed analysis or strategy to move the project forward expeditiously.

AVANT-GARDE fully understands the requirements and scope of work as outlined in the RFQ and is capable and available to perform grant administration services including but not limited to:

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CITYWIDE GRANT WRITING SERVICES
Grant Administration
Administration of State and Federal project requirements, including:

1. Existing records review: Review of existing City documents to ensure that programming has been completed through the database and that federally funded projects are approved in the TIP.

2. Assist City in preparing CEQA clearance and ROW Certifications. Prepare Preliminary Environmental Study and obtain NEPA clearance.

3. Conduct Pre -Bid Meeting with prospective bidders to discuss DBE requirements and Good Faith Efforts documentation and requirements.

4. DBE Utilization tracking and reporting.

5. Federal Aid Project Authorization/Submittal for Federal Authorization: Prepare and complete all appropriate documents pursuant to the Local Program Procedures to request authorization for design and/or construction depending on the project’s allocation of funding for the Federal Aid Project Authorization. AVANT-GARDE is responsible for coordinating with the engineering team to ensure that all information is included in the requests and that all required signatures are gathered.

6. Submittal for Project Award: Upon award of the construction contract, AVANT -GARDE prepares and submits the award package to Caltrans as required per the Local Programs Procedures.

7. Project Liaison: AVANT -GARDE staff serve as the project liaison with the engineering staff, Caltrans, and OCTA. AVANT-GARDE staff provides follow through on the project to ensure that the appropriate authorizations are received at each required stage of the project. Upon receipt of the E-76 from Caltrans, AVANT-GARDE coordinates with City staff to proceed with the phase of the project that has been authorized. AVANT-GARDE will then continue coordination with Caltrans and OCTA to ensure project delivery, project programming, and preparation of funding requests. AVANT - GARDE can also attend scheduled project development team (PDT) meetings if necessary.

8. Agreements: AVANT-GARDE is available to assist in the preparation and submittal of agreements and miscellaneous project related documents, including coordinating with the City Attorney.

9. Reimbursement Submittals: AVANT -GARDE is responsible for coordinating with the City or engineering team to obtain all invoices for eligible expenses throughout the course of the project.

AVANT-GARDE is adept at tracking project expenses and reconciling expenditures with Finance. A minimum of two reimbursements requests are generally submitted.

10. BAR and QAP Submittals: AVANT-GARDE will complete a revalidation form and coordinate with the designated Caltrans engineer to submit the City’s QAP when needed. Updated exhibits will be prepared and included as well. AVANT-GARDE will prepare the required LAPM form for the BAR process; coordinate with the City for extension justification, timeline, and project statuses; coordinate with City staff for review and signature; and coordinate with Caltrans for submittal .

11. Reporting: AVANT-GARDE will prepare and submit quarterly or progress reports as needed.

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12. Project Close Out and Records Management: AVANT -GARDE maintains all records that relate to Federal Aid Authorizations. Upon completion of the project, files are provided to the City. Coordinate with engineering and construction teams to closeout the project, obtain remaining invoices for eligible expenditures, and prepare and submit a Final Report of Expenditures and Closeout Caltrans documents.

13. Miscellaneous Administrative Support: AVANT-GARDE can provide administrative responsibilities such as preparation of agenda reports for meetings as needed; support for community relations and preparation of informational materials; preparation of miscellan eous reports; assistance with the preparation and monitoring of the operating budget; analyze the City’s needs and prepare, recommend and administer long-and-short range programs consistent with the economic capabilities of the City, including information vital to the preparation of the annual fiscal budget for the City; assist project funding oversight, inter -departmental coordination, and project close -out as it pertains to funding administration. As a compliment to these services, AVANT -GARDE’s experien ce in municipal program management and community outreach will ensure deliverables are relevant to the needs of the community and organization as a whole.

The flow chart in Attachment A illustrates AVANT-GARDE’s knowledge of the various procedures required to process and administer Federal and State funded local transportation projects. It demonstrates our experience with Caltrans’ Local Assistance Procedures Manual and Local Assistance Program Guidelines for all phases of the projects.

Bid Administration:

1. Assist the City with compliance oversight and coordination of all phases of the procurement process to ensure guidelines are adhere to such as Caltrans’ Local Assistance Program Manual guidelines.

2. Review of specifications to ensure all federal documents were incorporated.

3. Coordination of procurement schedule.

4. Advertise the Request for Proposals.

5. Convene a Selection Committee to evaluate consultant submittals.

6. Coordinate interviews with top ranked consultants.

7. Conduct pre-bid meeting, scoping meeting and contract negotiation meeting.

8. Coordinate with City staff to incorporate required contract language such as Caltrans standard and provisions into City’s Professional Services Agreement and submit all required procurement documentation such as to DLAE to close out the procurement process for the project.

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CITYWIDE GRANT WRITING SERVICES
QA/QC and Budget Control
AVANT-GARDE requires that adequate quality assurance/quality control (QA/QC) be implemented on each project. The Project Manager provides the leadership and guidance to obtain the end results for all services provided by the company. A project management plan is prepared that defines specific project deliverables, implementation criteria, staff and resource loading, work task schedule with project milestones, and project responsibilities. Regular contact by the Project Manager with each on- going activity provides support and guidance, maintains focus and momentum, and monitors the quality of work.

Regularly scheduled project meetings for reviewing general work status, reviewing technical elements of the project, coordinating and interfacing of activities, reviewing costs, and discussing upcoming activities and responsibilities are all standard procedures of our quality assurance process for each project. The following elements have been adopted by our firm and are implemented in every project.

Written Materials – AVANT-GARDE is committed to the proficiency of your written materials. With over 60 years of combined experience, extensive education and practical application, AVANT -GARDE can provide written reports, agenda reports, status reports, and recommendations of any kind.

Coordination – AVANT-GARDE is committed to clear communication, inclusive of internal and external office coordination, coordination with assisting or collaborative consultants, and client coordination. The Project Manager will be the sole source of project contact with the client. The Project Manager shall keep the client informed of the project progress on a regular basis.

Customer Service – AVANT-GARDE is committed to excellence and stands behind our reputation to provide only the highest level of products and services in an effort to enhance the quality of life for the communities we serve. Whether working on a specific project or a long- term campaign, our clients will always receive our blend of expertise to ensure every one of their goals are met.

To illustrate AVANT-GARDE’s QA/QC measures and controls, the spreadsheet in Attachment C was developed as a tool to track all phases of the projects we are currently administering.

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CITYWIDE GRANT WRITING SERVICES

AVANT-GARDE is comprised of 2 4 professionals who specialize in delivering services to public agencies throughout Southern California. AVANT -GARDE has been providing grant writing and grant compliance services since the firm’s inception in 2002. Under the direction of firm principals, Ana Marie LeNoue and Lissette Montoya, AVANT-GARDE’s grant writing efforts have secured over half a billion dollars in competitive grant funds for various public agencies throughout southern California. The strength in our delivery is fueled by our multi-talented team of local professionals who work collectively to ensure the highest quality product. This team approach ensures that timelines will be met, assignments will meet budget parameters, and that the needs of our clients will always be addressed.

The primary staff to be assigned to grant writing and administration services has over 100 years of combined experience and has secured over $541.4 million in competitive grant funds for local communities throughout Los Angeles, San Bernardino, Orange, and Riverside Counties. The identified members of the AVANT-GARDE team of professionals have extremely successful records of achievement in providing grant research, grant application development, grant fund administration, project management, community outreach, and strategic planning to clients over the years, including successfully securing the following competitive grant funds on behalf of the agencies indicated. A complete list of grants that our Company has secured for our clients is available as Attachment D.

AVANT-GARDE specializes in government funding and grant sources with requirements ranging from basic applications and documentation to competitive project submittals. AVANT-GARDE is very familiar with electronic application submissions through various grant portals, including Grants.gov, FAAST, GMS, Submittable, and RPOSD WebGrants to name a few. We have extensive experience working with Regional Transportation Agencies as well as State and Federal Agencies admini stering the grant programs. We can assist in determining eligible projects, provide advisement of program requirements, and are available to prepare and administer the program as required by the funding agencies. Each member of AVANT -GARDE’s staff has extensive experience administering projects similar to Montebello’s projects which use government funding and grant resources.

Grant Writing Experience
Transportation / Highway / Sustainability / Transit – AVANT-GARDE has been very successful in securing funds for transportation and highway projects. One of our most notable projects includes the SR- 57/60 Confluence for the City of Industry. AVANT -GARDE has been heavily involved with the

Confluence Project, assisting in securing over $18 million in funding for the project through the TIGER Grant Program and Metro’s Call for Projects, as well as organizing outreach activities including the development of mat erials, delivery of public presentations, and development and maintenance of the www.freetheway.org website.

III. Relevant Experience

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CITYWIDE GRANT WRITING SERVICES
AVANT-GARDE has also submitted twelve successful grant applications and assisted in the development of another three successful applications for Caltrans’ Active Transportation Program (ATP), securing a total of $71.4 million for projects containing various pedestrian, bicyclist, and transit rider safety improvements. As part of the 2017 ATP Augmentation, AVANT -GARDE secured over $4 million for the Montebello Boulevard Bike Lane and Sidewalk Improvement project in Montebello . AVANT - GARDE secured $12.6 milli on of Highway Safety Improvement Program (HSIP) funding for eleven cities. AVANT-GARDE has also secured funding through Caltrans’ Sustainable Transportation Planning Grant Program for two Cities to develop a Citywide Complete Streets Plan. The plans’ development includes an assessment of current transportation conditions, community outreach events and surveys, conceptual drawings for future complete streets implementation projects, and a final plan detailing a list of potential projects which the City will seek funding for in the future.

Community & Economic Development / Recreation – Many of the competitive funding sources we secured for our clients serve a multi-purpose. For example, many infrastructure and transportation related projects support our client’s grand economic and community development efforts. We collaborated with the City of Perris to secure nearly $3.5 million in Prop 84 funding. Prop 84 only funded projects that met specific requirements in relation to developing new recreation opportunities close to the most critically underserved communities across California. The Mercado Park project sits within the City’s downtown development corridor and is a major component of and compliment to the area’s specific plan which included new housing (live -work, row house, courtyard, sta cked flat and detached house buildings), commercial development, and public service enhancements.

AVANT-GARDE helped the City of El Monte secure grant funds from two separate Department of Housing and Community Development programs. Through the Infill Infrastructure Grant program, the City was awarded $3.8 million to construct a new 1- acre park and pedestrian paseo adjacent to a new affordable housing development and Metrolink station. In November 2020, El Monte was awarded $17.7 in Homekey Program funds for the acquisition, rehabilitation, and operation of two adjacent motels to become emergency shelter locations for the homeless. Using the awarded grant funds and other resources, the City purchased the two motels in December 2020. The motels can be offered as an immediate temporary solution for homeless sheltering with the intent to convert the rooms i nto permanent housing.

The two motels have a combined total of 133 rooms.

AVANT-GARDE secured over $225,000 for the City of Perris through the Habitat Conservation Fund’s program for trails. The project consisted of constructing a 1- mile gravel walking trail along the southern border of the San Jacinto River corridor, directly adjacent to a new park and 337 residential units that were under development at the time of the application. The trail was intended to provide a recreational link from a residential area to the San Jacinto River while providing a safe route for hikers, runn ers, and families. AVANT -GARDE prepared the application and coordinated with the City to receive all the required attachments such as a resolution and evidence of land tenure.

Our firm has been very successful in securing Safe Routes to School funds for both infrastructure and non-infrastructure projects for the Cities of Montebello , Bell Gardens, Hawaiian Gardens, La Puente,

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CITYWIDE GRANT WRITING SERVICES
Maywood, and Monrovia. The projects’ safety improvements included installation of traffic control devices, traffic calming measures, and speed reduction methods to help motorists navigate safely through streets with extra care. Outreach components covered a comprehensive mix of education, encouragement, engineering, enforcement and evaluation. In addition to securing the funds, AVANT -GARDE administered the grant and provided community outreach services for nearly all the projects.

Infrastructure Development and Maintenance - Initiated as a funding consultant for the City of Temple City’s Rosemead Boulevard project, our team collaborated with City staff and officials to enhance the modest project budget to an $18 million federally funded complete streets project. The team he lped to secure over $3.1 million in competitive grant funds which resulted in two miles of bike lanes, bicycle facilities, ADA improvements, landscaping, sidewalk improvements, bus pads, street lighting, signage, public arts, and landscaped medians.

AVANT-GARDE successfully secured $21 million through the Clean California Local Grant Program for six different projects within five different cities including Huntington Beach. The projects’ scopes included park cleanup and beautification improvements, neighborhood cleanup and safety improvements, a linear park installation, and median corridor beautification improvements.

Technology / Energy / Water / Storm Water – AVANT-GARDE successfully secured $3 million through the State Water Resource Control Board’s (SWRCB) Clean Water State Revolving Fund (CWSRF) for the City of La Puente to complete sewer improvements which included inspection of manholes, potholing utilities, replacement of existing sanitary sewers w ith larger diameter sewers, reconstruction of sewer laterals, and repaving of streets. The team also collaborated with the City of Maywood to secure $2.1 million in additional funds through the State Coastal C onservancy and the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC) which were used to address water quality issues related to a brownfield site which was transformed into Riverfront Park. Improvements for the project included devel opment of the park with basketball courts, play equipment for children, riparian areas, native landscaping, a bridge, access to the Los Angeles River bike path, picnic benches, picnic kiosks, drinking fountains, bicycle racks, restroom facilities, parking accommodations and an original bronze statue dedicated to the residents of Maywood.

AVANT-GARDE successfully secured $293,000 in RMC Proposition 1 funds for the City of Cudahy to develop and create a Long-Range Water Conservation and Parks Plan. This Plan will establish a blueprint to identify and create an inventory of: water efficiency, conservation, storm water runoff, filtra tion, infiltration, problems and solutions, and also identify sites available for new parks or green space, including pocket parks along the Los Angeles River Bike Path bordering the eastern city boundary, allowing the community to enjoy open space and low impact recreation.

AVANT-GARDE was a subconsultant to MNS Engineers and assisted LADWP with applying for the SWRCB’s Prop 1 Groundwater Grant Program – Round 2 and Stormwater Grant Program – Round 2.

LADWP was awarded $260.3 million to implement remediation projects to respond to releases of hazardous substances in groundwater at two separate well fields in the San Fernando Valley Groundwater Basin (SFB) and $3 million to implement a stormwater capture project.

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Grant Administration and Program Management Experience

1. City of El Monte
AVANT-GARDE has provided funding administration, labor compliance, project management, and grant research and writing services to the City of El Monte since 2017. AVANT -GARDE has been successful in obtaining $54.9 million in competitive grant funds for the City. We are currently providing grant administration services on various federal, state, and local funded projects. Our services include quarterly reporting and invoices with Metro, progress reporting through the CalSmart portal, updating project s on the City’s FTIP, participating in bi -weekly CIP project update meetings, and reimbursement requests through Caltrans requiring coordination with the City and construction or design teams. Our team has coordinated with Metro and City staff to acquire the necessary funding lapse date extensions for a few older projects whose agreements were executed prior to AVANT -GARDE working with the City.

AVANT-GARDE administers the Local Streets and Roads Program (LSRP) by requesting a list of proposed projects for the upcoming fiscal year; coordinating Council’s approval with a resolution; uploading this list and resolution onto the City’s CalSmart portal; and gathering the required data to submit previous fiscal year LSRP expenditures in CalSmart. AVANT -GARDE provides as -needed support services to the City Management team including bid administration and project implementation; administrative staff support including the development of staff reports and department presentations; and labor compliance. AVANT-GARDE also oversees the City’s HOME and CDBG programs and Homekey Project.

2. City of Bell Gardens
Under the Direction of the Public Works Director, the proposed AVANT-GARDE team provides services including funding administration and grant writing; assisting the Engineering team in the strategic planning and development of the CIP Budget for fiscal year s 2004 through 2015; bid administration and project implementation; administrative staff support including the development of staff reports and Department presentations; and labor compliance and community outreach for a number of projects.

Outreach services have been provided for the Trees for BG Planting Project, BG Keep Parks Clean Beautification Project, Circulation Element Update, Complete Streets Plan, Public Works Week Program, Safe Routes to School Program, Street Sweeping Enforcement, and John Anson Ford Park Revitalization.

With our firm’s assistance, the City applied and received $18.6 million in competitive grant funding for a variety of projects including these most recent successes: Citywide Complete Streets Improvements Phase 2 – Caltrans ATP; Intersection Improvements at Florence/Garfield & Eastern/Gage – Caltrans HSIP; BG Keep Parks Clean Beautification – Clean CA; Citywide Complete Streets Improvements Phase 1 – Caltrans ATP; Trees for BG Planting – CNRA Urban Greening; Intersection Improvements – Metro Call for Projec ts; Citywide Safety Enhancements – Caltrans ATP; Citywide Complete Streets Plan - Caltrans Sustainable Transportation Planning Grant Program; Senior Bus Vehicle Replacement - Metro Federal Section 5310 Program; and Left Turn Signal Installations at Two Int ersections – Caltrans HSIP.

Other services include identifying funding opportunities for a variety of projects; development of project particulars including project budget and schedule; development and production of grant applications;

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administration of grant awarded projects; and program compliance with the various funding agencies. We are currently providing grant administration services on the City’s ATP, HSIP, and STPL projects; Clean CA project; Urban Greening project; and three Metro CFP projects – all of which we secured the awarded competitive grant funds for the City. Each of the six programs has its own administration requirements and formats for quarterly/annual reporting and reimbursement requests requiring coordination with t he City and construction or design teams.

3. City of Industry
AVANT-GARDE has provided project management, grant research, grant writing, and funding administration services to the City of Industry since 2005. Our firm has been successful in securing $57 million in funding for City projects throughout the years. Additional services include funding strategy development and community outreach. The proposed team outlined in this proposal are currently providing funding and grant administration services on the City’s SR-57/60 Confluence Project ($38M), Lemon Avenue Project ($19M), and Azusa Bridge Repainting Project ($6.5M). The Confluence Project includes improvements being made to the Grand Avenue/Golden Springs Road intersection ($16.8M) as well as the Grand Avenue On-ramp and Off-ramp for SR-57/60.

Our team provides general funding and grant administration services for all the listed improvement projects including: serving as the project liaison; preparation and submittal of agreements and miscellaneous project related documents with Caltrans and Met ro; tracking of project expenditures and reimbursement ratios; preparation of Requests for Authorization to Proceed (RFA) to proceed with ROW and CON phases; completion of all documents required by Caltrans Local Assistance to grant authorization; coordination with engineering teams for project budget and schedule updates; coordination with Caltrans, Metro, and City staff; coordination with City finance/accounting department; preparation and submittal of (quarterly) progress reporting and reimbursement requests to Caltrans and/or Metro; attending PDT meetings and other meetings as requested by the City; and project programming and obligation of funds with Metro. As projects reach their conclusion, our team is prepared to complete project close- out activities including close -out documents and final reimbursement submittals.

Additionally, AVANT-GARDE assisted with managing the procurement process on the Azusa Bridge Repainting Project. AVANT-GARDE has coordinated with the City, engineering team, and the FHWA to submit the TIGER Grant Program Agreement and administer the grant through quarterly and annual reporting for the SR-57/60 Confluence Project.

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CITYWIDE GRANT WRITING SERVICES

RESUMES OF KEY STAFF
To provide exceptional grant writing and administration services for the City of Montebello, we present a highly qualified and experienced team of program managers and coordinators with years of experience in providing identical services to Cities throughout Southern California. We have assigned a firm principal, Lissette Montoya, to serve as the Project Representative. Ms. Montoya will oversee all assigned staff and will ensure successful administration of all services rendered under this contract as outli ned in this proposal. Megan LeNoue will serve as the alternate Project Representative if needed.

ANA MARIE LENOUE – PROGRAM DIRECTOR
Education/Credential
 B.S. Business Management, University of Phoenix
Relevant Experience
Ms. LeNoue has over 30 years of experience in municipal services. She currently serves as the President and CEO of AVANT -GARDE. Ms.

LeNoue is skilled in strategic budget planning, particularly with Capital Improvement Programs, and is known for effectively managing resources to deliver successful outcomes.

She oversees the company's Community Outreach and Grants program, utilizing her expertise in marketing, public relations, and municipal project management to identify appropriate community outreach strategies, direct program implementation, and manage project outcomes. Additionally, she manages the Grant Program, ensuring proper resource allocation for research, development of grant opportunities, grant applications, and project development for various cli ents. Ms. LeNoue's understanding of municipal government and project management uniquely qualifies her to identify funding opportunities and project/program amenities that complement grant program goals and objectives, strengthening the potential success of grant applications. Ms. LeNoue is known for being a versatile, dynamic, results-oriented leader with a strong track record of performance in high-paced and challenging organizations. She utilizes keen analysis, insights, and a team approach to drive orga nizational improvements and implement sound practices. Her strong organizational and motivational skills, as well as her ability to resolve complex issues, make her a valuable asset in identifying new organizational opportunities. Ms. LeNoue is highly skil led in developing operational strategies and directing major marketing and service -related projects from conception through implementation. With superior interpersonal skills and extensive administrative, operational, fiscal, and program management experience, she understands the political culture well. Ms. LeNoue's team brings a wealth of experience to the table, particularly in labor compliance, funding administration, grant writing, and project monitoring. Their expertise ensures that secured funding is spent in accordance with the requirements of the funding agency and within specified timelines.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
Ms. LeNoue and her team have extensive experience in grant writing, project monitoring, labor compliance and funding administration services to ensure that the funding secured is spent per the requirements of the funding agency and within the required timelines. She also has experience in strategic budget planning specifically with Capital Improvement Programs.

LISSETTE MONTOYA – PROGRAM DIRECTOR
Education/Credential
 Master of Business Administration, California State Polytechnic University Pomona
 B.S. Business Management, California State Polytechnic University Pomona
Relevant Experience
Ms. Montoya has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, and community outreach programs.

She is experienced in issues impacting City governments and contract administration. Ms. Montoya is the Vice-President and CFO of AVANT -GARDE. She has exper ience in identifying federal and state fund allocation balances, programming funds, and administers long- and-short range programs consistent with the economic capabilities of the City. Ms. Montoya directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion. Ms. Montoya has assisted various agencies in performing a variety of analyses and studies to identify State and Federal funding options; performed time-critical and confidential studies related to fiscal and administrative requirements of grant programs; assisted in the grants solicitation process; planned and coordinated the implementation of awarded grants to ensure that the City was in compliance with applicable laws and regulations, and monitored and audited grant expenses. Under her direction, our team has successfully monitored federal and state funding for municipal agencies throughout Southern California and written grants to secure over $541.4 million in funding for government agencies.

Ms. Montoya is proficient in managing and preparing funding reimbursement requests and reporting through various agencies (FHWA, Metro, Caltrans, HUD) for various multi -million-dollar projects. This includes programing projects in the Federal Transportation Improvement Program, processing of fund exchanges and preparing funding packages to Metro (Call for Projects, Local Return, Discretional Funding), the California Transportation Commission, Caltrans and FHWA. Ms. Montoya, has completed the lengthy process to receive federal security clearance to access the FHWA database for TIGER reporting purposes. Ms. Montoya is very familiar with the Caltrans Local Assistance Process and preparing the necessary submittals to obtain Caltrans approvals for Environmental a nd Right of Way

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
clearances, and securing obligation (E76) of funds for design and construction projects. Ms. Montoya and her team are currently providing funding administration services to the following cities:

Huntington Beach, Temple City, Pasadena, Industry, Pico Rivera, La Mirada, La Puente, Hawaiian Gardens, Lynwood, Bellflower, Montebello, Maywood, Perris, Cudahy, Bell Gardens, South Gate, Alhambra, Rosemead, San Gabriel, Monterey Park, South El Monte, Vent ura, Ojai, Manhattan Beach, Norwalk, Rialto, Moreno Valley, LADWP, LADOT, and METRO.

MEGAN LENOUE – PROGRAM MANAGER
Education/Credential
 B.A. Anthropology, Saint Mary’s College of California Relevant Experience
Ms. LeNoue has eleven years of experience in administrative and municipal program services and contract administration. Her overall experience includes grant research and writing, funding administration, project management and analysis, community outreach support, labor compliance monitoring, and construction management assistance.

As a Program Manager, Ms. LeNoue has served as a liaison to provide support on various projects. One of her main responsibilities is assisting clients with preparing and administering programs as required by federal and state funding agencies to ensure projects are developed in accordance with policy and procedural guidelines. Ms. LeNoue is proficient in preparing funding reimbursement requests and quarterly reporting through various agencies (FHWA, Metro, Caltrans, CalOES) for various multi - million-dollar projects. Ms. LeNoue assists clients in successful administration of funding requirements and program management. Her responsibilities have included interfacing with Federal, State and Local Agencies to define, develop and manage project scopes, schedules, cooperative agreements, and overall project management to ensure projects are delivered on time and on schedule.

Ms. LeNoue assists clients by identifying federal and state fund allocation balances, writing grant proposal applications, assisting in determining eligible projects, and providing advisement of program requirements. She oversees the development, completion, and administration of grant programs. Her resourcefulness and efficacy in working with our team of grant writers helps ensure a seaml ess process that results in qualitative work. Ms. LeNoue ensures proper delegation of tasks to the team of grant writers and ascertains grant assignments are completed in a timely manner. After assisting the City in developing a strong project plan that best meets the goals and objectives of the grant, Ms. LeNoue utilizes her grant writing skills to create narrative with clear, specific language which focuses the reviewer’s attention and increases the likelihood of funding the proposed project. Ms. LeNoue is adept at researching information to assist in her development of project narrative and building a strong argument for a competitive project.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

JULIANNA CARRERA – PROGRAM MANAGER
Education/Credential
 MA Forensic Psychology, California Baptist University  BS in Anthropology, University of California Riverside Relevant Experience
Mrs. Carrera has experience working in fast -paced and interdisciplinary administrative environments where she has conducted business research to identify innovative solutions to problems and enhanced existing processes planning and is the newest member of the AVANT-GARDE team. Before joining AVANT-GARDE, Mrs. Carrera worked in higher education, where she utilized her communication and organizational skills to create sustainable processes across various departments. Her expertise includes case management, po licy and plan development and implementation, ensuring compliance with applicable laws and regulations, and accurately analyzing and managing budgets. Her overall experience includes project and program development and creating and optimizing processes to boost organizational efficiency. She has experience in monitoring operational performance, implementing necessary improvements, and maintaining high standards of quality assurance. Additionally, she is effective in establishing and sustaining collaborative relationships to support organizational goals and improve service delivery.

KEITH LENOUE – SR. PROGRAM COORDINATOR
Education/Credential
 Master of Business Administration, Azuza Pacific University  B.A. Business Management, Azuza Pacific University
Relevant Experience
Mr. LeNoue has accumulated over six years of experience in administrative and municipal program services and contract administration. He supports clients by identifying federal and state fund allocation balances, helping to determine eligible projects, and providing guidance on program requirements. Mr. LeNoue is knowledgeable about issues affecting city governments and is developing expertise in contract administration. His responsibilities have included working with federal, state, and local agencies to define, develop, and manage project scopes, schedules, cooperative agreements, and overall project management to ensure timely delivery of projects.

Additionally, Mr. LeNoue oversees the preparation of documents in accordance with the Local Assistance Procedures Manual for federally funded projects and aids in processing documentation for projects to obtain Caltrans authorizations and reimbursement requests.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

NORMA HERNANDEZ – PROGRAM COORDINATOR
Education/Credential
 Master of Urban and Regional Planning, University of California Los Angeles – In progress
 BA in Architecture, University of California Berkeley Certifications
 Grant Writing Certification- San Diego State University  Geographic Information Systems Certification - University of California Los Angeles
Relevant Experience
Ms. Hernadez has experience in urban and regional planning and is the newest member of the AVANT - GARDE team. Before joining AVANT-GARDE, Ms. Hernandez worked with the City of South Gate as Planner processing and reviewing development plans, ensuring compliance and making recommendations to the Planning Commission on Land- Use Entitlement applications. She has managed and scheduled projects involving redevelopment plan adoptions and amendments and associated environmental documentation; assisted clients with public meetings and hearings, including developing meeting formats, deliver presentations, and conducting workshops. Ms. Hernandez possesses expertise in managing projects involving both current and long-range planning, and subconsultants for a variety of projects such as environmental impact reports, general plans, zoning ordinances, housing plans, and other public policy documents. Since joining as a Program Coordinator, Ms. Hernandez assists the Planning, CDBG, HOME and Grants division. Her responsibilities include the preparation of NEPA Environmental Reviews and Historic Preservation clearances for HUD funded projects and programs. Creates maps for various jurisdictions using ArcGIS within Los Angeles County, San Bernardino County and Riverside County.

Conducts research and analyze demographic data for various jurisdictions within Los Angeles County.

Prepares staff reports and presentations for projects and programs that require Council approval. Research program and grant guidelines to provide support to various local agencies. Drafted guidelines for City programs that provide rental assistance for low-income residents.

SARAH RIZVI – PROGRAM COORDINATOR
Education/Credential
 BA International Relations & Diplomacy, Seton Hall University, South Orange, NJ
Relevant Experience
Ms. Rizvi is a skilled Program Coordinator with over nine years of experience in operations support, client care, and strategic communication, making her a valuable asset to the AVANT -GARDE team. She brings a diverse skill set in market research, policy

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
interpretation, public speaking, and event management. Since joining AVANT-GARDE, Ms. Rizvi plays a vital role in supporting the grants team, crafting narratives tailored to each client’s unique objectives to maximize the impact and clarity of every proposal. Highly skilled in researching funding opportunities, aligning projects with funding agency goals, and managing grant applications from inception to submission, Ms. Rizvi brings a strong foundation in program evaluation, data analysis, and budget preparation. Known for her collaborative approach, Ms. Rizvi contributes to every stage of the grant process, from needs assessments and data collection to developing persuasive project summaries and descriptions. She also oversees Dept. of Housing and Urban De velopment (HUD) grant funding administration, ensuring timely compliance with reporting deadlines, maintaining effective communication with agencies, and navigating the Disaster Recovery Grant Reporting (DRGR) system with proficiency. Prior to joining AVAN T-GARDE, Ms. Rizvi held roles with the CA State Assembly and The Joseph A. Unanue Latino Institute, where she developed her skills in legislative support, policy research, and high-stakes program management. Her experience includes overseeing executive schedules, multi-million-dollar endowments, and compliance with nonprofit regulations. Her multilingual skills (Spanish, French, Catalan, Italian) expand her capacity to work across diverse community needs.

JAMES LENOUE – PROGRAM COORDINATOR
Education/Credential
 BA, Public Administration University of La Verne
Relevant Experience
Public safety professional with over 20 years of experience specializing in project management, particularly in the deployment of advanced surveillance and monitoring technologies. Proven track record in implementing License Plate Recognition (LPR), Regional Video Command Centers, Digital In- Car video, and Body- Worn Camera systems. Currently assisting Program Managers at Avant Garde Inc with the development of public safety grant proposals and grant compliance.

Recent project management tasks include:

License Plate Recognition
 Successfully deployed and managed over 300 mobile units and 125 stationary LPR cameras for the Los Angeles Police Department.
 Ensured accurate and efficient operation to enhance law enforcement capabilities.

Regional Video Command Center
 Led the implementation of 100 plus CCTV cameras around the City of Los Angeles  Coordinated with multiple companies to centralize video monitoring and improve response times

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
Digital In-Car Video
 Managed the installation and integration of Digital In -Car Video systems in over 3000 law enforcement vehicles and wireless uploading capabilities at each of the 24 Divisions  Improved evidence collection and officer accountability through advanced video technology

Body-Worn Video
 Directed the rollout of over 6000 Body-Worn Cameras, including the body cameras and uploading infrastructure.
 Enhanced transparency and accountability within the police department through reliable and secure video capture solutions

ALYSSA MALDONADO – PROGRAM ASSISTANT
Education/Credential
 B.A. English, Northwest University
 A.A. Education, Iowa Western University
Relevant Experience
Ms. Maldonado, a new team member of AVANT -GARDE, brings her administrative skills to the Grant Administration team. Since joining AVANT-GARDE, her responsibilities include working closely with program managers to support clients in preparing documents in accordance with the Local Assistance Procedures Manual for federally funded projects. Additional responsibilities include tracking projects to ensure that all submittal documents are up to date, and assisting with preparing future submittals as needed. She also follows up on projects and requests information needed for documents.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

AVANT-GARDE is capable and able to provide grant writing and grant administration services as identified in the City’s scope of service included with this RFP.

Improving the City's Proposed Scope of Work
While the City's proposed scope of work is comprehensive, the following modifications could enhance the clarity and effectiveness.

Grant Writing Approach
Funding Needs Analysis
An in-depth understanding of the City’s funding needs is essential in undertaking the task of identifying proper grant resources. We assign a lead team member to each client so they can establish an intimate knowledge of the client and their staff to devel op superior, more competitive grant applications. We believe this approach ensures consistency in the grant program, allows the grant writer to become more efficient when responding to solicitations, and ensures that the client is minimally impacted by our firm.

AVANT-GARDE will identify key state departments which accommodate your service area, government entities, and transportation and water agencies that could serve as an agent for certain grant funds. As your grants consultant, we will continue to familiarize with the service region to best understand its history, personality, and vision for the future. We will build a client file with available documentation about the City of Montebello, including but not limited to: the City’s current budget; grants currentl y being managed; administrative documents (i.e. staff report format); calendar of meetings; service area map; general demographics; economic and business statistics; and contacts within government agencies that the City works with, including neighbor citie s, Los Angeles County, SCAG, Caltrans, Metro, etc. We will build a “grant strategy” based on the information collected. The final product is a table of projects, wish list items, and goals aligned with known grant programs that may fund all or part of those efforts.

If a particular project is entertained, we assist in developing a scope of work to aid in estimating the costs.

Once a projected cost is determined, we review existing funds designated for the project against the overall costs to obtain a realistic and acc urate assessment of the funding needed for said project. The difference constitutes the remaining funding needed to be subsidized through grants.

AVANT-GARDE staff will readily assist the City in identifying federal, state, and local fund allocation balances, determining eligible projects, and provide advisement of program requirements or creative uses to supplement or subsidize one program with alt ernative funding for a period of time to utilize other designated funds for specific projects. We can perform budget analysis and review; analyze actual budget expenditures and performance measures; conduct analysis on specific fees; analyze direct cost analysis in a variety of programs and/or projects; prepare a variety of narrative and statistical reports and recommendations; and conduct revenue and expenditure forecasting and research.

VI. Proposed Scope of Services

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
Identification of Appropriate Grant Resources
Once a discussion and determination of the City’s funding needs is conducted, the grant writing team led by our Program Manager, Megan LeNoue, discusses the project(s) to ensure the team has a good understanding of the City’s vision to proceed with next st eps. AVANT-GARDE periodically researches grant opportunities from local, state, federal and private sources. This effort is on- going and works concurrently with the preparatory items listed above. AVANT -GARDE will research and identify grant opportunities which align with the City’s needs. AVANT -GARDE will notify the City of funding opportunities that might be of interest.

AVANT-GARDE uses the following methods to keep the City informed of current opportunities and to search for specific grants:
• Grants Calendar: AVANT -GARDE understands federal, state, and regional grant programs and their funding cycles (most grant programs are cyclical). We can match the City’s needs with the grants calendar to ensure we take advantage of the more common annual p rograms. Our research team monitors all Federal, State and appropriate regional websites for grant announcements and solicitations. Regular review and tracking of grant announcements is the only sure approach to capture all notices of funding when they are released.
• Grant Summary: A summary sheet will be facilitated to the City containing the agency’s or grant program’s name, a brief grant description, program requirements, types of eligible/ineligible projects, minimum/maximum funding requests and matching funds requirements (if applicable).

Summary sheets will be sent only when AVANT -GARDE conducts an evaluation of the grant to ensure it is a possible fit for the City’s project(s). The City can request additional information about the grant or schedule a meeting to discuss any project(s) or grant specifics. • Federal Funding: AVANT-GARDE monitors the federal government’s web portal periodically for grant announcements issued by federal agencies. With the passing of the Bipartisan Infrastructure Law, there are billions of federal dollars available over the next three years for various types of infrastructure projects.
• State Funding: AVANT -GARDE maintains a comprehensive list of all state agencies and their grant portals. The sites are monitored periodically for new grant notices. AVANT -GARDE also stays current on bond measures or propositions that are passed through the general election process. This is particularly true for Proposition 68, Cap- and-Trade, Proposition 1, Senate Bill 1, and transportation and transit funding, which may have several grant programs of interest to the Agency. Our research team maintains relationships with grant agencies and will contact key staff when questions arise about a program.

The funding needs analysis is crucial in identifying appropriate grant resources. We compare the funding needs analysis against current grant opportunities to determine if any potential projects are a match for available grants. The internal dynamic in our team along with the traits and skills each individual contributes to the company have resulted in a thriving environment with superior grant writing services and successful grant funding requests to our clients. We are confident we will offer a myriad of grant opportunities that will address the needs of the City and can assure exceptional grant writing services.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
We are adeptly familiar and successful with cyclical transportation grants such as Caltrans’ Active Transportation Program (ATP), Caltrans’ Highway Safety Improvement Program (HSIP), and Caltrans’ Sustainable Transportation Planning Grant Program, among others. AVANT-GARDE is also familiar with the US Department of Transportation, US Federal Transit Administration, California Natural Resources Agency, California Department of Forestry and Fire Protection, California Department of Parks and Recreation, State Water Resources Control Board, California Department of Housing and Community Development, California Energy Commission and numerous other agencies that provide different types of funding opportunities. Our grants team has extensive experience in conducti ng grant research and maintains a grant database where we keep track of current and prospective opportunities.

AVANT-GARDE will continuously research, track and determine potential grants and related funding sources that projects and programs may be both eligible and competitive. We will assist the City in developing an overall strategic plan for funding opportunit ies inclusive of prioritizing schedules and timelines for each identified grant.

Grant Preparation Process
Our firm has developed and submitted successful grant applications for multiple cities. Our presence is a simple phone call, e-mail, or visit away. AVANT-GARDE’s approach to successful grant writing services stems around communication and understanding. Du e to our multi- disciplinary team and multi- disciplinary approach, multiple projects and tasks can and will be managed simultaneously to provide an on-going and consistent level of service. Prior to starting the development of a grant application, we will provide you with a detailed, not -to-exceed estimate to prepare the application. All tasks to complete the grant application will be identified. If there are tasks identified that the City does not require our assistance to complete, our fee will be adjusted to deduct those tasks. It should be noted that our firm is prepared to handle all aspects of the grant if staff resources are not available. The City will be alerted if an out -of- scope request arises, at which time a revised scope of work will be presente d and the City will be asked to authorize the additional cost prior to beginning the work.

When the City and AVANT -GARDE agree that a grant proposal is to be developed and submitted, AVANT-GARDE will develop a checklist and timeline based on the application requirements. Depending on the due date and complexity of the proposal requirements, the checklist and timeline may be a very simple chart with AVANT-GARDE assuming all responsibility for all tasks or it may be more complex with City staff or engineers assisting with some technical items.

AVANT-GARDE will follow these steps during the grant development and submission process:
• Based on the due date and proposal requirements, develop a list of tasks that are to be performed by the grant development team.
• Ensure that the City’s proposed project meets the funding agency’s funding objectives. • Collect facts, data, statistics, and photographs as independently as possible from existing resources such as General Plans, Census Data, Healthy Places Index, CalEnviroScreen, Community FactFinder, SWITRS, TIMS, Google Earth, Virtual Earth, site visits, etc.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
• Begin the tasks that will take the longest to complete such as researching City information, meeting with appropriate staff or stakeholders, requesting letters of support, and developing proposal language, including a scope of work, budget, timeline, proje ct justification (benefit/need), cost- benefit analysis, transmittal cover letter, and completing all necessary federal, state, and local forms, certifications, assurances, etc.
• Attend any pre-proposal conferences or workshops hosted by the grant administering agency. • Concurrently, determine if City Council needs to authorize the submission of the grant proposal and/or commit matching funds, etc. If yes, develop a staff report and/or resolution as required and submit to staff to ensure staff report is submitted to the governing board. • Concurrently, determine the role of any stakeholders with your staff and meet with stakeholders as necessary to obtain information. Draft and secure letters of support or funding commitment letters, as appropriate. AVANT-GARDE understands the urgency of gr ant application deadlines. As such, we maintain consistent communication with stakeholders to ensure we receive all necessary items as early as possible. We establish the best contact person to reach for each stakeholder so that our communication is effici ent and effective. We implement multiple modes of communication including phone calls and emails and make sure to follow up regularly when waiting for important items.
• Work with local, state and federal elected representatives to secure letters of support. • Determine if any special graphics, artwork, maps, etc. are needed; incorporate into the proposal. • Provide draft copies of grant proposals to staff in advance of the application deadline to allow for feedback and final editing. Typically, the City will review an 80% draft (for technical accuracy) and a final draft for approval to submit.
• Incorporate staff edits, make necessary copies, ensure proper delivery by the due date and time. • If submitting electronic applications, coordinate any password or authorization requirements to ensure the timely submission of electronic applications. • Maintain contact with funding agency until grant awards are announced. If grant was denied funding, arrange for a follow-up evaluation with the funding agency to determine why the proposal was not funded and/or if an appeal process is available.
• Maintain a comprehensive grant filing system throughout the development process that is provided to staff once the grant is submitted and/or approved. We can provide all the collected research, exhibits, photos, and narrative responses electronically through a Dropbox link. This allows for easy transfer of large-sized files.

Throughout the grant development process, AVANT-GARDE will work as independently as possible but also closely with City staff to coordinate work and ensure continued communication throughout the proposal development process. This includes scheduling meetings with appropriate staff to obtain information and providing progress reports. Grant applications will be developed by our grant writing team of Program Managers and Coordinators.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
Grant Review, Approval Process, and Post Award Considerations Management of your grant program is a priority at AVANT -GARDE. It is extremely important that opportunities and deadlines are not missed while simultaneously making sure grant awards are properly managed. The City will be more apt to receive grants from a funding agency a second or third time if they maintain a solid track record in managing funds (e.g. no major audit findings, timely completion of projects, proper reporting, etc.).

Communication between the City and AVANT-GARDE is paramount for the development of a successful grant application. We believe that a strong working relationship needs to be developed and nurtured to remain abreast of the City’s fluctuating funding needs and be continually aware of the direction the City plans to take as it relates to grant searching. It is important to bolster the City’s partnership with AVANT- GARDE as this will ensure the City’s needs are met in a qualitative, efficient and timely manner. Once the grant preparation process is commenced, we will work with the designated City staff to coordinate obtainment of any necessary material from the City and keep the City aware of the grant development progress. AVANT-GARDE will ensure to adhere to grant program requirements and that all deadlines are met. No application submission to a grant agency will be made until the City approves the drafts provided by AVANT-GARDE, unless otherwise directed.

After award, we will work with the City’s financial and project team to ensure everyone understands the grant agreement requirements and information needed for grant administration reporting. This includes working with the City’s team while the grant agree ment is being developed and reviewed. Utilizing the grant agreement, grant application, and program guidelines, a timeline and schedule will be prepared and provided to staff so they can properly plan for program compliance requirements, the data collection efforts, and the process for paying contractors, requesting reimbursement, submitting quarterly reporting, etc. Typically, AVANT-GARDE will host a kick -off call or meeting to ensure everyone is aware of the reporting and procurement requirements (such as allowing the grant agency to review an RFP before it is issued), wage requirements (e.g. Davis Bacon), and other unique obligations of the program. AVANT - GARDE will work with finance staff to ensure they understand and properly account for expenditures and labor for the grant project. Our team of experienced staff will prepare the reports and upon approval from the City designee, submit them in a timely fashion.

Tentative Project Schedule
The process from initial meeting with the City to development and submittal of grant applications will take approximately two to three months depending on grant program deadlines. Below is a general schedule illustrating our grant research and writing process.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
Milestone Timeline
Initial meeting with City to conduct funding
needs analysis. Two - six weeks after award of contract.

Research grant opportunities, track grants,
monitor sites, and maintain grant database. On-going basis.

Prepare and send grant summary sheets.

After AVANT-GARDE evaluates grant
program and determines the opportunity is a
good fit for a City project.

Identify a project scope.

Provide City with an estimate to prepare
grant application.

Develop a checklist and timeline based on
grant application requirements. After City gives AVANT-GARDE approval to move forward with grant development. Conduct research and develop grant application.

Provide draft copies of application to City
for review and approval. One to two weeks in advance of deadline.

Schedule meetings, conference calls, provide
progress reports. As needed throughout grant writing process.

Submit application. Dependent on grant program.

Maintain contact with funding agency. After submission of grant until awards are announced.

Funding administration, community
outreach, program management, and labor
compliance services.

Offered to the City after award of a grant.

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
Fee Schedule and Hourly Rate Breakdown
AVANT-GARDE offers the following hourly rates for grant writing and grant administration services proposed under this RFP.

Program Director .............................................$150 Program Manager .............................................$135 Senior Program Coordinator ............................$125 Program Coordinator .......................................$110 Program Assistant ............................................$100

Funding needs analysis, grant research and grant tracking, attending workshops and trainings, and preparing grant summaries will be provided free of charge. Upon request, AVANT-GARDE will submit a Grant Writing cost proposal on a per grant application basis. Grant Writing hours will vary dependent upon each grant program’s application scale, degree of difficulty, required technical portions, and submittal deadlines. These can range from $3,500 to $13,500 depending on how extensive the grant program is and the technical expertise required.

Additionally, upon request, AVANT -GARDE can submit a Funding Administration proposal on a per project basis as requirements vary for each program and project scale.

There will be no additional charges for mileage, reproduction of documents, word processing charges, and telephone costs.

In accordance with the request in the RFP for a not-to-exceed maximum price, if the City submits approx. 24 applications per year based on the range described above a budget amount of $150,000 is proposed. A cost proposal on a per grant application basis will be submitted for city approval.

V. Cost Proposal

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

Attachment A- Flow Chart

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PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

AVANT-GARDE uses the following methods to keep the City informed of current opportunities and to search for specific grants:

Grants Calendar: AVANT-GARDE understands federal, state, and regional grant programs and their funding cycles (most grant programs are cyclical). We can match the City’s needs with the grants calendar to ensure we take advantage of the more common annual programs. Our research team monitors all Federal, State and appropriate regional websites for grant announcements and solicitations. Regular review and tracking of grant announcements is the only sure approach to capture all notices of funding when they are released.

Grant Summary: A summary sheet will be facilitated to the City containing the agency’s or grant program’s name, a brief grant description, program requirements, types of eligible/ineligible projects, minimum/maximum funding requests and matching funds requirements (if applicable).

Summary sheets will be sent only when AVANT-GARDE conducts an evaluation of the grant to ensure it is a possible fit for the City’s project(s). The City can request additional information about the grant or schedule a meeting to discuss any project(s) or grant specifics.

Federal Funding: AVANT-GARDE monitors the federal government’s web portal periodically for grant announcements issued by federal agencies.

State Funding: AVANT-GARDE maintains a comprehensive list of all state agencies and their grant portals. The sites are monitored periodically for new grant notices. AVANT-GARDE also stays current on bond measures or propositions that are passed through the general election process. This is particularly true for Proposition 68, Cap-and-Trade, Proposition 1, and transportation and transit funding, which may have several grant programs of interest to the City. Our research team maintains relationships with grant agencies and will contact key staff when questions arise about a program.

The funding needs analysis is crucial in identifying appropriate grant resources. We compare the funding needs analysis against current grant opportunities to determine if any potential projects are a match for available grants. The internal dynamic in our team along with the traits and skills each individual contributes to the company have resulted in a thriving environment with superior grant writing services and successful grant funding requests to our clients.

We are confident we will offer a myriad of grant opportunities that will address the needs of the City and can assure exceptional grant writing services.

Attachment B- Grant Identification Process

29 | Page

PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

Attachment C – Project Tracking Sheet

Funding Admin Project Milestone & Current Status
City Project Name & Number Deadline
QAP Appication
Date
RFA for PE PSA PE ENV R/W
RFA for CON PSA CON Award
Progress Invoice
#1
Progress Invoice
#2
Progress Invoice
#3
Progress Invoice
#4
Progress Invoice
#5

CLOSE OU
Alhambra
(Transtech)
(3030.26)
HSIP Cycle 9
HSIPL-5130(022)
6/7/2016 Approved
10/18/19 Pending Pending from
City's Direction
Pending for
ENV Pending for RW E-76 is 11-19
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(6027.187)
Citywide Safety Enhancements
ATPL-5373(023)
(N/A) (N/A) Approved
5/17/16
Approved
7/28/16
Submitted
5/23/17

SENT TO DOT
8/28/17
Sent to DOT
12/13/17 Approved Sent to DOT
5/6/19 (N/A) Minimum of
Every 6 months
Minimum of
Every 6 months
Submitted to
DOT 5/13/20
(6027.223)
Eastern Ave/ Lubec St
HSIPL-5373(025)
Approved 1/4/18 Processed Approved
10/29/18
Approved
1/31/19 Approved 9/6/19 (N/A)
Finalized
Submitted to
DOT (4/22/20)
2/19/2019 2/24/2020 Sent to DOT
2/10/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(6027.214/3018.15)
Garfield Ave Project
STPL-5373(026)
(N/A) (NA) Approved Approved Approved E-76
12/22/20
Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3018.18)
SSARP
SSARPL-5373(024)
City Processed (NA) N/A N/A N/A (N/A) N/A 6/27/2019 Sent to DOT 3/9/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Carson
(3065.01)
Cycle 7 - Figueroa and 190th/Victoria St
HSIPL-5403(028)
N/A N/A Sent to DOT
1/11/21
Pending for
ENV Pending for RW Pending for E-
76 Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3022.02)
Washington Blvd/Yates Ave
HSIPL-5362(021)
City Processed Processed City Processed City Processed Approved E-76 1/20/17 (N/A) 3/5/2018 City Processed City Processed Sent to DOT 5/7/19
Minimum of
Every 6 months
Minimum of
Every 6 months
Sent to DOT
2/3/20
(3022.06)
Commerce Way/Shiela St
DEM08L-5362(024)
N/A (N/A) Approved Approved
7/15/19
Approved E-76
2/13/20
Approved PSA
4/7/20
Pending for
Award of
Contract
Sent to DOT
2/19/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3022.04)
Slauson Ave/Garfield Intersection
DEM08L-5362(02X)
N/A (N/A) Pending Info
from City
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3022.XX) ?
Garfield Ave/Ferguson Dr.

DEMO-5362(02X)
N/A (N/A) Pending Info
from City
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3022.09)
Interconnected TS Various Locations -
Cycle 7
HSIPL-5362(023)
N/A (N/A) Approved
10/22/18 Approved Approved E-76
1/13/21
Pending for
E-76
Pending for
Award of
Contract
Sent to DOT
11/23/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3022.10)
HSIP Cycle 8
HSIPL-5362(0XX)
N/A (N/A) Pending Info
from City
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Culver City
(3041.05)
La Ballona Safe Routes to School
ATPL-5240(034)
N/A N/A N/A N/A Approved E-76
10/15/20
Pending for
Award of
Contract
Invoice #4 sent
to DOT 1/21/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
CIP 840
Ramona Bus Tunnel
CML-5210(022)
N/A City Processed N/A N/A N/A (N/A) N/A N/A N/A N/A Minimum of Every 6 months
Minimum of
Every 6 months Pending for City
(3046.22)/CIP 857
Ramona Blvd Street Resurfacing
STPL-5210(025)
5/1/2021 (N/A) (N/A) Approved Approved
8/20/20
Approved E-76
9/9/20
Pending for
E-76
Pending for
Award of
Contract
Invoice #7 sent
to DOT 2/9/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
ATP Cycle 1 - Walking Bus
ATPLNI-5210(026) City Processed Processed City Processed City Processed Approved E-76 1/20/17 (N/A) 3/5/2018 City Processed City Processed City Processed Minimum of Every 6 months
Minimum of
Every 6 months
Collect Info For
Nadine
ATP Cycle 3 - Mountain View
ATPLNI-5210(02X) N/A (NA) N/A N/A ALLOCATION (N/A)
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
SRTSL-5210(020) City Processed Processed City Processed City Processed Approved E-76 1/20/17 (N/A) 3/5/2018 City Processed City Processed Sent to DOT 5/7/19
Minimum of
Every 6 months
Minimum of
Every 6 months
Sent to DOT
2/19/2020
CIP 831 ?
Little Five Points
SR2SL-5210(028)
N/A (NA) N/A N/A collect info for
Nadine (N/A)
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3046.18)
CIP 009
SSARPL-5210(027)
City Processed (NA) N/A N/A N/A
sent to City 2-19-
20 pending
execution
N/A Sent to DOT
6/20/19
FPER sent to DOT
11/4/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(6010.16)
Azusa Bridge Repainting Project
BHPLS-5342(004)
Approved
4/6/15 Approved Approved Approved
5/18/20
To be submitted
once FTIP
released
(N/A)
Pending for
Award of
Contract
Approved Sent to DOT
2/9/17
Sent to DOT
2/5/18
Sent to DOT
2/14/19
Sent to DOT
1/16/20
Pending for NOC
& Retention
(6010.17)
Nelson Bridge Replacement Project
BRLS-5342(005)
Sent to DOT
05/25/016 Processed In progress (JJ) Pending for
ENV Pending for RW (N/A)
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
La Cañada
Flintridge
(3047.06)
Foothill Boulevard Traffic Signal
Improvements Cycle 9 -
HSIPL-5417(023)
N/A City Processed Sent to DOT
2/10/21
Pending for
ENV Pending for RW Pending for E-
76 Pending for
Award of
Contract
Sent to DOT
11/4/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
La Mirada
(6052.24)
Imperial/Valley View/Wicker
STPLG-5364(011)
Sent to DOT
2/9/21 N/A (N/A) Approved
1/28/21
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3004.10)
Long Beach Blvd. Improvement
HPLUL-5250(023)
(N/A) (N/A) Approved Approved Approved Processed By
City
Pending for
Award of
Contract
Processed by
City
x2 Sent to DOT
7/31/2017,
7/11/2018
Sent to DOT
12/1/18
Minimum of
Every 6 months
Minimum of
Every 6 months
FROE sent to DOT
8/26/20
(3004.14)
MLK Jr: Arval to Benwell
HSIPL-5250(024)
N/A (N/A) Submitted
1/8/20
Approved
9/04/20
AGI began
Prepping, needs
list gathered
Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3004.13) ?
Community Linkage/Civic Center
ATPL-5250(026)
N/A Sent to Caltrans
7/9/20 Approved Approved Approved 8/20/2019 Sent to DOT 8/24/20
Sent to DOT
7/1/20
Sent to DOT
9/30/20
Submitted to
DOT 1/5/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3004.42)
Imperial/Atlantic Cycle 9
HSIPL-5250(031)
Approved
12/04/19
Sent to Caltrans
7/9/20
Sent to DOT
1/4/21
Pending for
ENV Pending for RW (N/A)
Pending for
Award of
Contract
Sent to DOT
2/1/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3004.43)
Alameda/MLK Cycle 9
HSIPL-5250(030)
Approved
12/04/19
Sent to Caltrans
7/9/20
Sent to DOT
1/4/21
Pending for
ENV Pending for RW (N/A)
Pending for
Award of
Contract
Sent to DOT
2/1/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3004.44)
Atlantic/Carlin Cycle 9
HSIPL-5250(029)
Approved
12/04/19
Sent to Caltrans
7/9/20
Sent to DOT
1/4/21
Pending for
ENV Pending for RW (N/A)
Pending for
Award of
Contract
Sent to DOT
2/1/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(8001.02)
17 Intersections
HSIPL-5212(010)
Processed by City Processed Approved Approved Sent to DOT 3/19/18 (N/A) Sent to DOT
9/17/18
No. 7: Sent to
DOT 5/7/19
No. 8 : sent to
DOT 6/10/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
FROE sent to DOT
1/4/21
(8001.XX)
Federal Safe Routes to School
HSIPL-5212(011)
(N/A) Processed Processed by
City
Processed by
City
Processed by
City
Processed By
City
Sent to DOT
3/4/20
Sent to DOT
2/21/20 8/20/2020 Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(8001.04)
Federal Safe Routes to School Cycle 3
SRTSL-5212(008)
(N/A) Processed
Submitted &
approved
6/18/18

SENT TO DOT
6/22/18
Approved
Sent to DOT
9/1/18 Approved (N/A) Completed Processed by
City
Processed by
City
No. 4: Sent to
DOT 5/3/19
Minimum of
Every 6 months
Minimum of
Every 6 months
FROE sent to DOT
1/4/21
3/21/2019Lynwood
Manhattan
Beach
Bell Gardens
(IE)
Industry
Commerce
(Transtech)
El Monte
3/20/2019
Sent to DOT
3/19/20
7/10/2018
5/15/2017

30 | Page

PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

(1360.120)
Montebello Way Traffic Signal
HSIPL-5247(020)
(N/A) (N/A) Approved
8/17/11
Approved
5/22/14
Approved
7/25/14
Re: 8/18/15
SENT TO DOT Approved
8/18/15 Sent to DOT Sent to DOT
7/21/2016
Sent to DOT
6/27/2017
Minimum of
Every 6 months
Minimum of
Every 6 months
Sent to DOT
3/11/20
(1360.216)
Various Intersection Improvements
HSIPL-5247(024)
Sent to DOT
12/8/2016 Verify Sent to DOT
3/30/17
Approvd
11/15/18 8/16/2019 (N/A) Waiting for City
to award project Sent to DOT Sent to DOT
2/14/19
Sent to DOT
3/5/20
Sent to DOT
2/4/21
Minimum of
Every 6 months
Pending for NOC
& Retention
(3000.28)
Arroyo Drive Improvements
STPL-5247(025)
(N/A) (N/A) Approved Approved Approved executed
3/11/2020
Sent to DOT
4/28/20
Sent to DOT
11/12/20
Pending for NOC
& Retention
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(1360.287) ?
Beverly Blvd
STPL-5247(0XX)
(N/A) (N/A) ON HOLD Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Pending for NOC
& Retention
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3000.26)
ATP Cycle 3 Augmentation
ATPL-5247(026)
(N/A) (N/A) FEIR Reso. Local RW Cert. Allocation
6/27-28/18
Pending for
Allocation
Sent to DOT
12/28/18
Sent to DOT
5/29/20
Sent to DOT
10/28/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
SSARP City Processed (NA) N/A N/A N/A (N/A) N/A
Pending from
Jame's
direction
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3049.01)
Traffic Signal - Various Intersection
Cycle 7 HSIPL- 5231(016)
City Processed N/A City Processed Approved
8/7/20
Sent to DOT
12/17/20 (N/A)
Pending for
Award of
Contract
Minimum of
Every 6 months
Pending for NOC
& Retention
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3049.04)
ATP Project (TBA) Cycle 4
ATPL-5231(017)
10/11/2019 N/A ALLOCATION

PE N/A ALLOCATION

CON N/A
Pending for
Award of
Contract
May '20 Pending for NOC
& Retention
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3049.05)
HSIP Cycle 9
HSIPL-5231(018)
Approved
11/31/19
Follow up with
City
Pending for
City
Pending for
ENV Pending for RW Pending
Pending for
Award of
Contract
Sent to DOT
11/25/20
Pending for NOC
& Retention
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.12)
Alondra Blvd
ATP 3 - ATPL 5437(045)

ALLOCATION PE
in Jan 2020 N/A Pending for PE Pending for
ENV

ALLOCATION
CON/E-76
Request
N/A
Pending for
Award of
Contract
Minimum of
Every 6 months
Pending for NOC
& Retention
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.01) (7228)
Rosescrans: Studebaker & Carmenita
Cycle 6 HSIPL-5347(038)
City Processed City Processed City Processed City Processed Approved E-76 5/15/20 (N/A) Sent to DOT
5/6/20
Submitted
4/23/20
Invoice #6 sent
to DOT 2/16/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.02) (7229)
Studebaker: Alonda & Rosecrans
Cycle 6 HSIPL-5347(039)
City Processed City Processed City Processed City Processed City Processed (N/A) Sent to DOT 10/2/19
Submitted
4/23/20
Invoice #5 sent
to DOT 2/16/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.03) (7230)
San Antonio - Norwalk - Civic Center
Cycle 6 HSIPL-5347(040)
City Processed City Processed City Processed City Processed Approved E-76 5/15/20 (N/A) Sent to DOT
5/6/20
Submitted
4/23/20
Invoice #5 sent
to DOT 2/16/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.04) (7232)
Alondra: Pluma & Shoemaker
Cycle 7 HSIPL-5347(042)
City Processed City Processed 5/17/2018 Approved
10/29/20 EXT til 9/30/21 (N/A)
Pending for
Award of
Contract
City Processed Submitted
9/26/19
Sent to DOT
12/14/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.05) (7233)
Firestone: WCL & Rosecrans
Cycle 7 HSIPL-5347(043)
City Processed City Processed 2/2/2020
pending
Approved
10/29/20 EXT til 9/30/21 (N/A)
Pending for
Award of
Contract
City Processed Submitted
9/26/19
Sent to DOT
12/14/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.06) (7234)
Studebaker: Rosecrans & Cecilia
Cycle 7 HSIPL-5347(044)
City Processed City Processed 5/17/2018 Approved
10/30/20 EXT til 9/30/21 (N/A)
Pending for
Award of
Contract
City Processed Submitted
9/26/19
Sent to DOT
12/14/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.07) (7237)
Pioneer Blvd -166th/Lakeland
Cycle 8 HSIPL-5347(046)
4/20/2020 City Processed City Processed Pending for
ENV EXT til 7/31/22 (N/A)
Pending for
Award of
Contract
Minimum of
Every 6 months
Pending for NOC
& Retention
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.08) (7238) ?
Alondra: Pluma & Shoemaker
Cycle 8 HSIPL-5347(047)

N/A N/A
Submit when
design
complete
Pending for
ENV EXT til 7/31/22 (N/A)
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.09) (7239) ?
NorwalkBlvd -
166th/Rosecrans/Adoree
Cycle 8 HSIPL-5347(048)
4/20/2020 City Processed City Processed Pending for
ENV EXT til 7/31/22 (N/A)
Pending for
Award of
Contract
Minimum of
Every 6 months
Pending for NOC
& Retention
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.10) (7240) ?
Studebaker: Rosecrans & Cecilia
Cycle 8 HSIPL-5347(049)

N/A N/A
Submit when
design
complete
Pending for
ENV EXT til 7/31/22 (N/A)
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3048.11)
Foster Road
ATPL-5347(041)
City Processed City Processed City Processed City Processed City Processed (N/A) City Processed City Processed City Processed City Processed Minimum of Every 6 months
Minimum of
Every 6 months
In Progress
1/29/20
Placentia
(KOA)
(3060.06)
HSIPL Cycle 9
HSIPL-XXXX(0XX)
City Processed City Processed Approved
8/4/20
After
comments:
submitted
10/28/20
Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Perris
(2023.15)
PVSD Trail
ATPL-5198(015)
(N/A) (N/A) Filed 7/28/15 City Council
3/9/16

ALLOCATION TO
CTC Approved
Processed By
City
Sent to DOT
12/14/16
Sent to DOT
12/7/17
Sent to DOT
4/9/19 N/A Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Pico Rivera
(KOA)
(3060.05)
TS Mod at Various Locations
HSIPL-5351(035)
7/2/2015 (N/A) (NA) Approved Approved Pending for
100% PSE
Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
ATP
Delta Ave between Mission Rd. and
Well St.

AGI to intiate Pending for
ENV Pending for RW
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3021.10)
Mission/Ivar Project
HSIPL-5358(0019)
(N/A) (N/A) Sent to DOT
12/2/16
Sent to DOT
12/2/17 Approved Processed By
City
Sent to DOT
1/7/19
Sent to DOT
8/14/19
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Santa Monica
(KOA)
(3060.02)
Stewart/Pennsylvania Improvements
STPL-5365(009)
(N/A) (N/A) sent to city
5/21/20
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Transtech
Tyler & Thienes Traffis Signal and
Lighting
HSIPL-5352(014)
City Processed TBD City Processed City Processed City Processed Pending for E-76
Pending for
Award of
Contract
Invoice 6B sent
to DOT 1/27/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Transtech
Santa Anita & Fern & Elliot Street
HSIPL-5352(016)
City Processed Processed City Processed City Processed City Processed (N/A) Sent to DOT 11/19/18
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Rush St and Peck Rd TS ?
& Lighting Mod. Project
HSIPL-5352(017)
City Processed Processed City Processed City Processed City Processed (N/A) In Progress Sent to DOT 8/18/16
Sent to DOT
8/21/17
Invoice 6 sent to
DOT 2/4/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3060.04)
KOA - Cycle 7
Santa Anita, Klingerman, Rush, Central
HSIPL-5352(019)
City Processed Processed City Processed Signed by DOT
1/14/2020
Sent to DOT
9/16/20 (N/A) Sent to Nadine
1/18/20
Invoice 3A sent
to DOT 1/29/21
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Transtech
HSIP Cycle 9
HSIPL-5352(020)
Approved
10/18/19
Follow up with
City
Pending for PE
approval
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
4/1/2020 Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3091.08)
California Street Bridge Enhancements
RPSTPLE-5026(048)
City Processed City Processed Pending from
City's Direction
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
FROE sent to DOT
12/15/20
US 101 at California Street NB offramp
STPL-5026(051) City Processed City Processed Pending from City's Direction
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3091.04)
Anacapa SRTS
SRTSL-5026(052)
City Processed City Processed City Processed City Processed City Processed (N/A) Sent to DOT Minimum of Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
FROE sent to DOT
9/28/20
(3091.XX)
Route 126 Bike Lane
CML-5026(054)
City Processed City Processed City Processed City Processed Sent to DOT 6/1/20 (N/A) Sent to DOT
12/24/20
Invoice #13 sent
on 12/10/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
Main Street bridge crossing over
Ventura River
BRLO-5026(056)
City Processed City Processed Pending from
City's Direction
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending City's
invoices
Entire Roadway System
SSARPL-5026(059) City Processed City Processed Pending from City's Direction
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3091.02)
Montalvo SRTS Improvements
ATPSB1L-5026(060)
City Processed City Processed City Processed City Processed Pending for City's Direction
Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3091.06)
Wells Center Bus Stop Project
CML-5026.(061)
City Processed City Processed City Processed City Processed City Processed (N/A) Sent to DOT 2/12/20
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
FROE sent to Dot
11/16/20
Sheridan Way Bike Path
CML-5026(062) City Processed City Processed Submitted Pending for ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
(3091.03)
Harmon Barranca Gap Closure
ATPL-5026(063)
City Processed City Processed Pending from
City's Direction
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
ATP Plan
ATPL-5026(064) City Processed City Processed Pending from City's Direction
Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
West Covina STPL Pending for PE Pending for
ENV Pending for RW Pending for
E-76
Pending for
Award of
Contract
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Minimum of
Every 6 months
Pending for NOC
& Retention
5/2/2019
5/14/2020
Ventura
Monterey Park
(Transtech)
South El Monte
(KOA &
Transtech)
Montebello
5/15/2017
10/3/2019
Rosemead
Norwalk

31 | Page

PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
A complete list of grants that our Company has secured for our clients.

Agency Grant Program Project Grant Amount
City of Bell Gardens

Metro Call for Projects - 2015 Intersection Improvements (Florence Ave at Ira Ave & Jaboneria Rd)
$992,072
Active Transportation Program City Wide Safety Enhancements $802,000 RAC Grant Various Streets $76,860
Safe Routes to Schools Bell Gardens HS, Suva ES & IS $319,530 Safe Routes To Schools City Wide Outreach $170,000
Economic Development Initiative Community Center Restrooms $198,000 Safe Routes To Schools Bell Gardens HS, Garfield ES $361,680 Safe Routes To Schools Multiple Schools Construction $337,280 Federal Dept. of Transportation Eastern Ave Resurfacing $800,000 CIWMB Eastern Ave Resurfacing $16,250
FTA Ford Park Transit $396,000
Highway Safety Improvement Emergency Vehicle Preemption $164,623 Metro Call for Projects 2013 Eastern & Florence Avenue $2,200,182 Highway Safety Improvement Eastern Ave. and Lubec St. $272,315 Highway Safety Improvement Garfield Ave. and Loveland St. $272,315

Caltrans Sustainable Transportation
Planning Grant
Citywide Complete Streets Plan $162,375
Metro Federal Section 5310 Senior Bus Vehicle Replacement $64,000 MSRC Local Govt. Match Program Heavy-Duty Zero Emission Vehicles $50,000

Active Transportation Program Complete Streets Improvements Phase 1 $6,499,000
Urban Greening Trees for BG Planting Project $346,408
Clean CA Local Grant Program BG Keep Parks Clean Beautification $510,067

Active Transportation Program Complete Streets Improvements Phase 2 $2,964,045

Safe Streets and Roads for All Bell Gardens Complete Streets Plan & SSAR Plan Update
$200,529

Highway Safety Improvement Program Intersection Improvements at Florence/Garfield & Eastern/Gage
$435,150
City of Commerce

Active Transportation Program Slauson Ave Corridor & Citywide Pedestrian, Bike, Transit Imp.
$2,108,900

Highway Safety Improvement Program Commerce Systemic Safety Improvements at Signalized
Intersections
$903,420
Attachment D- Grant List

32 | Page

PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

Clean CA Local Grant Program Garfield Ave Median Beautification & Citywide Cleanup
$2,358,000
City of Cudahy
Metro Call for Projects Cycle 2015 Complete Streets Improvements $2,134,449 Highway Safety Improvement Cudahy Safety Enhancement $363,180 RMC Prop. 1 Water Conservation & Parks Plan $293,000

Active Transportation Program Atlantic Ave. Bicycle & Pedestrian Enhancement
$1,784,000
City of El Monte
SB2 Planning Grant Garvey High Density $310,000
CalRecycle RAC Rubberized Pavement $85,000

Infill Infrastructure Area Y Park – El Monte Metro
Development
$3,823,728
Homekey Emergency Shelter $17,713,213

Highway Safety Improvement Program Peck Rd & Santa Anita Ave Traffic Signal Improvements
$1,756,000

Highway Safety Improvement Program Garvey Ave & Durfee Ave Traffic Signal Improvements
$958,300

Highway Safety Improvement Program Garvey Ave Pedestrian Improvements with RRFB
$250,000
ATP – MPO Traffic Calming at Parkway/Denholm $401,000
CDBG-CV Homekey Setaside Homekey Projects $6,639,740

Metro Federal Section 5310 El Monte Senior Transportation Service Program
$300,000
Clean CA Local Grant Program Merced Avenue Linear Park $4,633,284 Active Transportation Program Traffic Calming at Parkway/Denholm $4,334,000

Highway Safety Improvement Program Tyler Ave & Valley Blvd Traffic Signal Improvements
$326,160

Highway Safety Improvement Program Santa Anita Ave Bike Lane Improvements
$249,300

Metro LTSS ZEV Call for Projects El Monte Electric Bus & Equipment Project – Phase 1
$1,436,879

Equitable Community Revitalization
Grant (ECRG)
Area Y Clean-up Project $299,250

Metro Net Toll Revenue Traffic Calming at Parkway/Denholm $4,720,200 CARB STEP El Monte's Clean Mobility Nexus $6,703,420
City of Hawaiian Gardens
Safe Routes to Schools Ferguson ES, Hawaiian ES, Fedde HS $611,000 City of Huntington Beach

Clean CA Local Grant Program Oak View Neighborhood Cleanup & Beautification
$5,000,000

Microtransit Zero-Emission Shared
Mobility Service
Circuit Ride Share Program $279,186

OC Complete Streets Program Banning Ave Roundabout & Southeast Corridors Complete Streets
Improvements
$5,000,000

33 | Page

PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

OC Complete Streets Program Hamilton Ave Corridor Complete Streets Improvements
$3,971,000
City of Industry
Highway Bridge Program Nelson Ave Bridge Rehabilitation $2,149,199 TIGER Discretionary Grant SR-57/60 Confluence $10,000,000 Metro Call for Projects SR-60/Lemon Ave. Interchange $2,294,000 Metro Call for Projects SR-57-60 Confluence $8,750,000
Metro Call for Projects Nogales Grade Separation $28,848,000 Caltrans Highway Bridge Program Azusa Ave. Bridge over Valley Blvd. $5,226,422

Caltrans Highway Bridge Program Anaheim-Puente Bridge over San Jose Creek
$579,000
City of La Mirada
Highway Safety Improvement Traffic Signal at Valley View/Adoree $362,200 RMC Prop 68 Small Grant Program La Mirada Creek Park Revitalization $300,000 City of La Puente
Clean Water State Fund Sewer Improvements, Phase IV $3,000,000 Safe Routes to School Various Schools $320,148
Hazard Elimination & Safety Grant Hacienda, Elliot, And Amar $306,900 Transportation Enhancement Temple Ave Reconstruction $302,000 AB 2928 Overlay Reconstruction Project $301,000
CIWMB Temple and Willow Resurfacing $9,010
RMC Prop 68 La Puente City Park Revitalization $1,276,450 City of Laguna Beach

OC Complete Streets Program Coast Hwy Sidewalk Gap Closure to Achieve Complete Streets (Cardinal to
7th)
$5,000,000
City of Lynwood
Highway Safety Improvement Firebaugh HS, Will Rogers School $347,173 Safe Streets and Roads for All Lynwood Vision Zero Action Plan $203,868 City of Maywood
Safe Routes To Schools Heliotrope Improvements $340,000 Safe Routes To Schools Loma Vista Elementary $226,380
Green Trees for Golden State Maywood Urban Forestry Program $154,885 Land and Water Conservation Aquatics Center $200,000
Federal Appropriation Slauson Ave. Business Corridor $800,000 Great Clean Air Tree Planting Randolph Street Tree Planting 95 Trees Green Trees for Golden State Urban Forestry $164,000
State Coastal Conservancy Riverfront Park $2,000,000
Rivers & Mountains Conservancy Riverfront Park Phase II $150,000 Urban Forestry Urban Forestry Inventory $153,000
Safetea-Lu Earmark Atlantic Blvd. North $400,000

34 | Page

PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES
City of Monrovia
Safe Routes to School Bradoakes ES, Santa Fe ES $731,150 City of Montebello
Highway Safety Improvement Montebello Way Traffic Signal $556,388 Surface Transportation Program Washington Blvd. Improvement $499,937 Safe Routes to School Montebello Intermediate School $275,220 Safe Routes to School Wilcox ES, La Merced ES & IS $824,000 TEA Whittier Boulevard, Phase II $800,000
Highway Safety Improvement Montebello Way @ Montebello Bl $681,899 Safe Routes to School Eastmont ES $321,420
CIWMB Greenwood & Montebello Resurf. $23,642
Safe Routes to School Greenwood ES & Washington ES $332,448

2017 ATP Augmentation Montebello Blvd Bike Lane &
Sidewalk Improvement
$4,187,000
City of Monterey Park
Metro Call for Projects Cycle 2015 Bike Improvements Project $1,993,627 City of Ontario

Solid Waste Infrastructure for
Recycling
City of Ontario SWIFR Program $3,571,064
City of Perris

Active Transportation Program Perris Valley Storm Drain Channel Trail
$1,202,000
Habitat Conservation Fund San Jacinto River Trail $225,000 Prop 84 Mercado Park $3,492,000
Green Trees for the Golden State Urban Forestation Phase I $164,016 SB2 Planning Grant Housing Element Update $306,360
Clean CA Local Grant Program Copper Creek Park Renovation $2,802,174 City of Pico Rivera
Highway Safety Improvement Various Streets Improvements $696,300

Clean CA Local Grant Program Rosemead Blvd Median & Parkway Beautification
$3,916,167
Clean CA Local Grant Program
Major Corridors Median & Parkway
Beautification $4,216,167
ATP – MPO
Pico Rivera Active Transportation
Master Plan $411,000
City of Rialto

CalHome 2023 Super NOFA Owner-Occupied Rehab (Manufactured Homes)
$1,200,000
City of Rosemead
Metro Call for Projects Cycle 2015 Garvey Ave. Street Improvements $2,315,305 Highway Safety Improvement Rosemead Safety Enhancement $241,300

CAL FIRE Urban & Community
Forestry CA Climate Investments
Green Rosemead - Trees for Healthy
Living
$285,938

35 | Page

PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

Caltrans Sustainable Transportation
Planning Grant
Citywide Complete Streets Plan $159,950
City of San Gabriel
Highway Safety Improvement San Gabriel Safety Enhancement $569,800

Highway Safety Improvement San Gabriel Blvd. and Roses Rd.

Improvements
$270,200
City of South El Monte
ATP – MPO Merced Avenue Greenway $2,561,000

Highway Safety Improvement Program South El Monte Systemic Safety Improvements at Signalized
Intersections
$637,020
City of South Gate
CalHome 2023 Super NOFA First-Time Buyer Mortgage Assistance $5,000,000 City of Temple City
MSRC Local Govt. Match Program Las Tunas Drive Improvement $500,000 Highway Safety Improvement Temple City Dr & Baldwin Ave $177,180 Highway Safety Improvement Rosemead Boulevard $340,000 LACMTA Call for Projects Rosemead Boulevard $2,249,984 RAC State Grant Rosemead Boulevard $110,250
BTA - State Grant Rosemead Boulevard $443,000
BTA - State Grant Various Locations $479,987
Highway Safety Improvement Las Tunas Dr. Signal/Ped Upgrade $598,300 Metro Call for Projects Las Tunas Dr. - Bike Improvement $2,721,868 Metro Call for Projects Las Tunas Dr. - Ped Improvement $2,810,406 Metro Call for Projects Las Tunas Dr. - TEA $1,276,060
Highway Safety Improvement El Monte Ave. $282,900
Highway Safety Improvement Temple City Blvd. $970,300
Statewide Park Program Primrose Park $2,972,058
City of West Covina

ATP – MPO West Covina SRTS & Pedestrian Safety
Project
$2,561,000
City of Vernon
SCAG Sustainability Planning Grant Transit Route Feasibility Study $60,000 Los Angeles Department of Water and Power
Prop 1 Groundwater Grant North Hollywood Central Remediation $122,489,006 Prop 1 Groundwater Grant Tujunga Remediation $137,808,774

Prop 1 Stormwater Grant Valley Village Park Stormwater
Capture
$3,000,000
Los Angeles Department of Transportation

Active Transportation Program Liechty Middle and Neighborhood Elementary Schools Safety
Improvements
$29,000,000

36 | Page

PROPOSAL FOR:

CITY OF MONTEBELLO – RFP NO. 25-02

CITYWIDE GRANT WRITING SERVICES

Active Transportation Program 112th Street & Flournoy Elementary Schools Safety Improvements
$6,999,999

Active Transportation Program Alexandria Ave Elementary School Neighborhood Safety Improvements
$5,600,000

TOTAL $541,440,489

ITEM # 18

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: AWARD PROFESSIONAL SERVICES AGREEMENT NO. 4299 TO UNITED STORM WATER, INC. FOR FABRICATION AND

INSTALLATION OF FULL CAPTURE STORM DRAIN TRASH DEVICES
ON LOS ANGELES COUNTY-OWNED CATCH BASINS (CP 931)

DATE: April 9, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Award Professional Services Agreement No. 4299 to United Storm Water, Inc. for the Fabrication and Installation of Full Capture Storm Drain Trash Devices on Los Angeles County-Owned Catch Basins (CP 931) in the amount of $144,056 plus a 25% construction contingency of $36,014 for a total amount of $180,070; and

2. Amend the Fiscal Year 2024-25 Budget by increasing appropriations by $92,000 in Account 229-30-315-6040.46 (Measure W, Public Works, Stormwater, Contract Services Storm Drain Maintenance); and

3. Authorize the City Clerk’s Office to release all other bidders’ bonds; and

4. Authorize the City Manager to execute the agreement and approve any change orders in good faith; and

5. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Staff recommends awarding professional services agreement No. 4299 to United Storm Water, Inc. as the most responsive and responsible bidder for $144,056, with a 25% construction contingency of $36,014 to cover any unforeseen costs, risks, events, or scope changes that may impact the project’s total cost for a total amount of $180,070.

The breakdown of the bid is as follows:

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

Bid Schedule Type Proposal Amount
Base Bid Schedule $91,800
Alternative Bid Schedule $52,200
Additive Bid Schedule $56.00
Total $144,056

The Base Bid Schedule includes costs for mobilization and demobilization, traffic control, and the fabrication and installation of connector pipe screen (CPS) units. The Alternative Bid Schedule covers the fabrication and installation of automatic retractable screen (ARS) units. Additionally, the Additive Bid Schedule accounts for cleaning the existing catch basins.

The adopted Fiscal Year 2024-25 Capital Improvement Program (CIP) Budget did not fully allocate the necessary funds for this project. As a result, a budget amendment will be required to cover the cost of this project. Staff recommends amending the Fiscal Year 2024-25 CIP Budget by increasing appropriations by $92,000 in Account No. 229-30- 315-6040.46 (Measure W, Public Works, Stormwater, Contract Services Storm Drain Maintenance) to accommodate the expenditures for this project.

Staff requests authorizing the City Manager to execute all contract changes orders approved and negotiated in good faith by the Director of Public Works.

BACKGROUND/DISCUSSION:

The Los Angeles County Flood Control District, County of Los Angeles, 85 incorporated cities within the coastal watersheds of Los Angeles County, Ventura County Watershed Protection District, the County of Ventura, and 10 incorporated cities within Ventura County must comply with ORDER NO. R4-2021-0105, NPDES PERMIT NO.

CAS004004. Specific to this report are the Total Maximum Daily Load (TMDL) establishing a maximum limit for a specific pollutant that can be discharged into a water body without causing it to become impaired.

On August 1, 2002, the US Environmental Protection Agency (USEPA) approved the Trash TMDLs for both the Los Angeles River and Ballona Creek. TMDLs are the maximum amount of a pollutant that a water body can receive and still meet its water quality designation. The Trash TMDL requires 10% reduction per year on the discharges of trash to the Los Angeles River and Ballona Creek. The adopted TMDL document requires the first 20% reduction to be achieved by September 30, 2006, and 100% trash reduction to be achieved by September 30, 2015. Since the inception of the Trash TMDL, the City has failed to adequately address this compliance effort.

The United States Environmental Protection Agency for Region 9 (EPA) and the City of Montebello entered into an Administrative Order on Consent (AOC) on April 28, 2022, to assist the City in complying with its Municipal Separate Storm Sewer System (MS4) Permit. This action was meant to help the City achieve compliance with the Clean Water Act (CWA) by updating and retrofitting its trash capture systems to meet the Trash TMDL.

EPA followed up with a letter dated March 27, 2024 addressing the AOC and the City’s timetable for completion. The AOC required the City to identify the trash capture basins

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

that need full capture devices including those that have partial or no trash capture devices. City staff, including the City Attorney’s Office, scheduled monthly meetings with EPA and Los Angeles Regional Water Quality Control Board (LARWQCB) staff to monitor progress.

The City, in coordination with its environmental consultant, was inspecting and inventorying both the City’s catch basins and Los Angeles County’s catch basins in preparation of future work to measure, fabricate and install Connector Pipe Screen (CPS) and Automatic Retractable Screens (ARS) units. EPA and LARWQCB staff members require the City to complete the remaining fabrication and installation of CPS and ARS units on LACDPW catch basins. ARS units prevent trash and debris from entering a catch basin during dry weather and moderate storm flows by keeping the trash and debris in the street gutter for collection by street sweepers. CPS units prevent trash and debris from entering the storm drain system during dry weather and moderate storm flows by keeping the trash and debris inside the catch basin. Trash excluders are the preferred structural method to meet the TMDL requirements as set forth by the LARWQCB.

On February 26, 2025, the City Council authorized staff to advertise the Notice Inviting Bids (NIB) for the Fabrication and Installation of Full-Capture Storm Drain Trash Devices on Los Angeles County-Owned Catch Basins (CP 931). The project seeks to design, manufacture, and install full-capture trash devices in multiple Los Angeles County-owned catch basins across the City, ensuring compliance with the EPA’s AOC.

The NIB was published on February 28, 2025, in a newspaper of general circulation.

Bidders accessed the contract specification via PlanetBids. Only one bid was received electronically via PlanetBids on March 24, 2025:

Contractors Total Bid
1 United Storm Water, Inc. $144,056

A thorough bid analysis was conducted to confirm that the most responsive and responsible bid met all state and local requirements. Based on this evaluation, staff recommends awarding Agreement No. 4299 to United Storm Water, Inc. (Attachment A) as the most qualified bidder.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends awarding Agreement No. 4299 to United Storm Water, Inc. as the

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

most responsive and responsible bidder for an amount of $144,056, with an additional 25% construction contingency of $36,014 to cover unforeseen costs, risks, events, or scope changes that may arise during the project for a total not-to-exceed amount of $180,070. Additionally, staff recommends amending the Fiscal Year 2024-25 CIP Budget to increase appropriations by $92,000 in Account 229-30-315-6040.46 (Measure W, Public Works, Stormwater, Contract Services Storm Drain Maintenance); and authorize the City Clerk’s Office to release all other bidders’ bonds; and authorize the City Manager to execute the agreement and any necessary change orders in good faith.

ATTACHMENT(S)

1. Attachment A - Construction Agr. No. 4299 United Storm Water In.

CO
NSTRUCTION AGREEMENT NO. 4299

WITH UNITED STORM WATER
C

ITY OF MONTEBELLO
T HIS CONSTRUCTION PUBLIC WORKS AGREEMENT (“AGREEMENT”) is made and entered into on April 9 , 202 5 (“Effective Date”) by and between the CITY OF MONTEBELLO, a California m unicipal corporation (the “CITY”) and UNITED STORM WATER,INC., a California corporation (“CONTRACT OR”). The CITY and CONTRACTOR are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.” RE
CITALS
W
HEREAS, the CITY duly advertised a Notice Inviting Bids to be submitted on or before March 24, 202 5, published on February 28 , 202 5 for the work o n Citywide Catch Basin Connector Pipe Screen (CPS) Inserts Installation Project CP No. 931 (“PROJECT”).

W
HEREAS, on April 9, 2025, the City Council accepted the bid of CONTRACTOR as the lowest responsible, responsive bid received and directed that a written contract be entered into with CONTRACTOR for the PROJECT.

W
HEREAS, CONTRACTOR represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees
NO
W, THEREFORE, in consideration of the promises and the mutual covenants and agreements herein contained, the parties do hereby agree as follows:

SECT
ION 1. INCORPORATION OF RECITALS AND CONTRACT DOCUMENTS a
. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover , the (“CONTRACT DOCUMENTS”) for the PROJECT shall consist of the Notice Inviting Sealed Bids, the Instructions to Bidders, Bidders Proposal, Add endums, CONTRACTOR’s Bid for the PROJECT , Scope of Work, general specifications and all referenced specifications, details, standard drawings, and appendices, together with this Agreement and all required bonds, and insurance certificates. All of the CONTRACT DOCUMENTS are intended to complement the other documents so that any work called for in one, and not mentioned in the others, or vice versa, is to be executed the same as if mentioned in all of said documents. The CONTRACT DOCUMENTS are incorporated herein by this reference and made part hereof as though they were fully set forth herein.
b
. In case any of the CONTRACT DOCUMENTS conflict with each other, the order of preference for the CONTRACT DOCUMENTS is:

ATTACHMENT A

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

1. This AGREEMENT and its Exhibits and or Attachments, including any and all addenda or supplemental agreements.

2. CONTRACTOR’s proposal dated March 24, 2025

2. Appendices

3. Standard drawings

4. Details

5. Special Provisions, if any

6. Addendums

7. General Specifications and all referenced specifications

8. Bidders Proposal

9. Instructions to Bidders

10. Notice Inviting Sealed Bids

SECTION 2. THE WORK

For and in consideration of the payments and agreements to be made and performed by the CITY, CONTRACTOR agrees to furnish all materials and perform all work required for the PROJECT and to fulfill all other obligations as set forth in the CONTRACT DOCUMENTS.

SECTION 3. TERM; AND TIME FOR COMPLETION

a. The work shall commence upon the issuance of a written Notice to Proceed by the City. This Agreement shall expi re December 31, 2025 from the Effective Date, unless terminated earlier as hereinafter provided. This Agreement may be extended for an additional six months upon such terms and conditions mutually agreed upon by the Parties in writing.

b. Notice to Proceed. Any work or service contemplated under this Agreement shall not commence until the CITY has issued a written Notice to Proceed.

SECTION 4. COMPENSATION

CONTRACTOR hereby agrees to receive and accept the total amount of One Hundred Forty -Four Thousand Fifty -Six Dollars ($144,056), which is based on performing all of the work shown on Bidders Base Bid Schedule Proposal, Alternative Bid Schedule Proposal, and Additive Bid Schedule Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder . Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

CONTRACT DOCUMENTS, and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. CITY shall herein retain five percent (5%) of said price until said time as the provisions of SEC. 18 herein have been met.

4.1. Progress Payments

Progress Payments shall be made in accordance with Section 7 the General Provisions and the provisions of this Section 4.1. Upon receipt of a properly presented payment request, the CITY shall process the payment request in accordance with Public Contract Code Section 20104.5 0. The CITY shall review the payment request as soon as possible. If the CITY rejects the payment request, it shall be returned to the CONTRACTOR within seven (7) days of its receipt by the CITY with an explanation for the reasons of its rejection. If the payment request is approved in writing by the CITY, payment shall be made in thirty (30) days of receipt of an undisputed and properly presented payment request.

Late payments shall bear interest at the legal rate of interest in accordance with Code of Civil Procedure 685.010. The CITY shall pay CONTRACTOR a sum based upon ninety five percent (95%) of the Agreement price apportionment of the labor and materials incorporated into the work under the Agreement during the period covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security. Refer to Section 4.2 of this Agreement for retention of funds.

4.2. Retention of Funds

Progress payments shall be made in accordance with the provisions of Section 4.1 of this Agreement. In accordance with said section, the CITY shall pay CONTRACTOR a sum based upon ninety five percent (95%) of the Agreement price in proportion to the labor and materials incorporated into the work under the Agreement during the month covered by said statement. The remaining five percent (5 %) thereof shall be retained as performance security to be paid to the CONTRACTOR within sixty (60) days after final acceptance of the work by the City Council of the CITY (“City Council”) , after CONTRACTOR shall have furnished the CITY with a release of all undisputed Agreement amounts, if required by the CITY. In the event there are any claims specifically excluded by CONTRACTOR from the operation of the release, the CITY may retain proceeds (per Public Contract Code 7107) of up to 150% of the amount in dispute. CITY ’s failure to deduct or withhold shall not affect CONTRACTOR’s obligations hereunder.

4.3. Substitution of Securities

Pursuant to Public Contract Code Sec. 22300, CONTRACTOR shall be allowed to substitute securities for any moneys withheld by the CITY to ensure performance under an Agreement, unless, federal regulations or policies, or both, do not allow the substitution of securities. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with the CITY , or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR.

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

Upon satisfactory completion of the Agreement, the securities shall be returned to CONTRACTOR.

SECTION 5. UNDOCUMENTED WORKERS

CONTRACTOR hereby promises and agrees to comply with all of the provisions of Federal and/or State law as the same shall apply to this PROJECT pertaining to the employment of unauthorized aliens as defined therein. Should CONTRACTOR so employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should the Federal Government impose sanctions against the CITY for use of unauthorized aliens, CONTRACTOR hereby agrees to, and shall, hold harmless, indemnify and defend CITY for the cost of all such sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by the CITY in connection therewith.

SECTION 6. NOTICE TO PROCEED

CONTRACTOR shall commence work on the date specified in the Notice to Proceed to be issued in writing to CONTRACTOR by the CITY and shall complete work on the PROJECT within Sixty (60) Working Days from the commencement thereof.

SECTION 7. DISCOVERY OF HAZARDOUS OR LATENT CONDITIONS

a. CONTRACTOR shall, without disturbing the condition, notify the CITY in writing as soon as CONTRACTOR, or any SUB -CONTRACTOR, agent or employees have knowledge and reporting is possible, of the discovery of any of the following conditions:

1. The presence of any material that the CONTRACTOR believes is hazardous waste, as defined in Section 25117 of the Health and Safety Code;

2. Subsurface or latent physical conditions at the site differing from those indicated in the specifications; or,

3. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement.

b. Pending a determination by the CITY of appropriate action to be taken, CONTRACTOR shall provide security measures (e.g., fences) adequate to prevent the hazardous waste or physical conditions from causing bodily injury to any person.

c. The CITY shall promptly investigate the reported conditions. If the CITY, through the City Engineer or his/her designee, and in the exercise of its sole discretion, determines that the conditions do materially differ, or do involve hazardous waste, and will cause a decrease or increase in CONTRACTOR’s cost of or time required for performance of any part of the work, then the CITY shall issue a change order.

d. In the event of a dispute between the CITY and CONTRACTOR as to whether the conditions materially differ or involve hazardous waste or cause a decrease or increase in CONTRACTOR’s cost of, or time required for performance of any part of the work,

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

CONTRACTOR shall not be excused from any schedule completion date, and shall proceed with all work to be performed under the Agreement . CONTRACTOR shall retain any and all rights which pertain to the resolution of disputes and protests between the parties.

SECTION 8. MISCELLANEOUS STATUTORY REQUIREMENTS

8.1. CONTRACTOR License.

CONTRACTOR shall possess a california CONTRACTOR’s license type Class A for the performance of the Project.

8.2. Ineligible CONTRACTOR Prohibited.

Any CONTRACTOR or SUB-CONTRACTOR who is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code is prohibited from performing work under this Agreement.

8.3. Compliance with SB 854 Registration.

This P ROJECT is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No prime CONTRACTOR or SUBCONTRACTOR may be awarded an Agreement for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. CONTRACTOR will be required to post job site notices as described in 8 California Code of Regulation section 16451(d).

8.4. Trench and Pipeline Safety.

If this Agreement is for more than $25,000 and involves excavation of any trench five feet or more in depth, CONTRACTOR shall submit a detailed plan of shoring, bracing, sloping or other provisions to be made for worker protection in accordance with Labor Code Section 6705. Such plan shall be approved by a qualified representative of the CITY.

8.5. Utility Relocation.

The CITY is responsible for removal, relocation, or protection of existing main or trunkline utilities to the extent such utilities were not identified in the invitation for bids or specifications. The CITY shall reimburse CONTRACTOR for any costs incurred in locating, repairing damage not caused by CONTRACTOR and removing or relocating such unidentified utility facilities, including equipment idled during such work. CONTRACTOR shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

8.6. Third Party Claims Notification.

The CITY shall timely notify CONTRACTOR in writing of any third party claims

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

relating to the Agreement.

8.7. Unfair Business Practices Claims.

The CONTRACTOR or SUB-CONTRACTOR offers and agrees to assign to the CITY all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works Agreement or the sub-Agreement. This assignment shall be made and become effective at the time the CITY renders final payment to CONTRACTOR without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.).

8.8. Day’s Work.

CONTRACTOR acknowledges that under California Labor Code sections 1810 and following, eight (8) hours of labor constitutes a legal day’s work. CONTRACTOR will forfeit as a penalty to CITY the sum of $25.00 for each worker employed in the execution of this Agreement by CONTRACTOR or any SUB -CONTRACTOR for each calendar day during which such worker is required or permitted to work more than eight ( 8) hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. (Labor Code § 1813).

8.9. Payroll Records.

CONTRACTOR shall maintain the certified payroll records required by Labor Codes Sec. 1776 and shall report such records directly to the California Labor Commissioner as required by Labor Code Sec. 1771.4. CONTRACTOR shall inform the CITY of the location of the records enumerated under Labor Code Sec. 1776, including the street address, city, and county, and shall, within five working days, provide a notice of a change of location and address.

8.10. Employment of Apprentices.

Nothing in this Agreement prevents CONTRACTOR or any SUB -CONTRACTOR from employing properly registered apprentices in the execution of the Agreement.

CONTRACTOR is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that CONTRACTORs and SUBCONTRACTORs must submit Agreement award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under §1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that CONTRACTORs and SUB-CONTRACTORs must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

Agreements, may be employed on public works in apprenticeable occupations.

8.11. Records Audit

In accordance with Government Code, Section 8546.7, records of both the CITY and CONTRACTOR shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.

SECTION 9. PREVAILING WAGES

a. CONTRACTOR shall pay prevailing Wage rates for this Project in accordance with the applicable rates referred to in the CONTRACT DOCUMENTS.

b. The following Labor Code sections are hereby referenced and made a part of this Agreement:

1. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates.

2. Section 1777.4 - Apprenticeship Requirements.

3. Section 1777.5 - Apprenticeship Requirements.

4. Section 1813 - Penalty for Failure to Pay Overtime.

5. Sections 1810 and 1811 - Working Hour Restrictions.

6. Section 1775 - Payroll Records.

7. Section 1773.8 - Travel and Subsistence Pay.

SECTION 10. INDEMNITY, DEFENSE AND HOLD HARMLESS

a. CONTRACTOR shall indemnify, defend with legal counsel approved by the CITY, and hold harmless the CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the CITY . Should conflict of interest principles preclude a single legal counsel from representing both the CITY and CONTRACTOR, or should the CITY otherwise find CONTRACTOR’s legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of CONTRACTOR’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

b. CONTRACTOR obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense,

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of the CITY under any provision of this agreement, CONTRACTOR shall not be required to indemnify and hold harmless the CITY for liability attributable to the active negligence of CITY , provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where the CITY is shown to have been actively negligent and where the CITY’S active negligence accounts for only a percentage of the liability involved, the obligation of CONTRACTOR will be for that entire portion or percentage of liability not attributable to the active negligence of the CITY.

SECTION 11. BONDS

a. CONTRACTOR, before commencing said PROJECT, shall furnish and file with the CITY, a P erformance Bond, or bonds in the sum of one hundred percent (100%) of the Agreement price thereof conditioned upon the faithful performance of this Agreement in the form attached hereto as Exhibit “B.”.

b. CONTRACTOR, before commencing said PROJECT, shall furnish and file with CITY, a Payment Bond in the sum of 100% of the Agreement price, conditioned upon the payment of all labor and materials furnished in connection with this Agreement in the form attached hereto as Exhibit “C.”

c. CONTRACTOR, before commencing said PROJECT, shall furnish and file with CITY, a Warranty Bond in the amount of 50% of the Agreement price, conditioned upon the guaranty and warranty of the work and labor and materials in connection with the work performed on the Project pursuant to this Agreement in the form attached hereto as Exhibit “D.”

SECTION 12. INSURANCE REQUIREMENTS

a. Prior to commencing work hereunder, CONRACTOR shall provide the CITY with proof of insurance naming the CITY and each of its directors, officers, agents, and employees as additional-named insureds on a policy or policies of insurance providing and maintaining the coverages set forth in the Insurance Schedule attached hereto as Exhibit A . The CITY shall have the right to hold the policies and policy renewals, and CONTRACTOR shall promptly furnish to CITY all renewal notices and all receipts of paid premiums. CITY may make proof of loss if not made promptly by CONTRACTOR.

b. Evidence of Insurance prior to commencement. CONTRACTOR shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

City of Montebello

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]

SECTION 13. LIQUIDATED DAMAGES

In addition, pursuant to the authority of California Public Contract Code Section 7102, the CITY and CONTRACTOR agree that the determination of actual damages for any unreasonable delay in performance of this Agreement caused by CONTRACTOR would be extremely difficult or impractical to determine in the event of a breach of this Agreement by the CONTRACTOR. Therefore , if the CONTRACTOR is determined to be liable for such unreasonable delays, the CONTRACTOR and its sureties shall be liable to the C ITY for the sum of one thousand dollars $1,000.00 as liquidated damages for each working day of delay in the performance of any service required hereunder . Such sum is liquidated damages and shall not be construed as a penalty and may be deducted from payments due the Contractor if such delay occurs.

SECTION 14. DISPUTE RESOLUTION

14.1. Claims of $375,000 or Less

a. A claim by the CONTRACTOR for a time extension, for money damages for work, or a payment disputed by the CITY must be submitted to a resolution process in accordance with Public Contract Code Sections 20104-20104.4. A summary of Sections 20104-20104.4 are as follows:

(1) Informal negotiation between the CITY and CONTRACTOR. (2) Mediation with CONTRACTOR.
(3) Court mandated Arbitration.
(4) Court trial. If the party requesting the court trial does not prevail, then that party must pay all court costs and attorney's fees.

14.2 Public Contract Code 9204 Claims

CONTRACTOR shall comply with the procedure set forth in Public Contract Code section 9204 for any claim, as that term is defined therein, for one or more of the following:
1) a time extension, including, without limitation, for relief from damages or penalties for delay, 2) payment of money or damages arising from work done pursuant to this Agreement, and/or 3) payment of an amount disputed by the CITY under this Agreement. A summary of the provisions of Public Contract Code Section 9204 is as follows:

1. CONTRACTOR must send a claim to the CITY for a time extension, payment for work not in the Agreement, or payments disputed by the CITY by registered mail or certified mail with return receipt requested.

2. The CITY must respond within 45 days as to which claims are disputed and undisputed.

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

3. If claim remains in dispute, CONTRACTOR may request informal meet and confer meeting with the CITY.

4. After meet and confer, an disputed claim remaining shall be submitted to non- binding mediation.

5. All undisputed claims shall be paid within 60 days.

SECTION 15. TERMINATION.

15.1. Termination for Convenience.

The CITY may terminate this Agreement , in whole or in part, with thirty ( 30) days’ written notice to CONTRACTOR when it is in the CITY’s best interest. CONTRACTOR shall be paid its costs, including Agreement close-out costs, and profit on work performed up to the time of termination. CONTRACTOR shall promptly submit its termination claim to the CITY to be paid the CONTRACTOR. If CONTRACTOR has any property in its possession belonging to the CITY, CONTRACTOR will account for the same, and dispose of it in the manner the CITY directs. CONTRACTOR may terminate this Agreement, in whole, with ninety (90) days’ written notice to the CITY.

15.2 Termination for Default.

If at any time CONTRACTOR is determined to be in material breach of the Agreement, a Notice of Potential Breach of Agreement shall be prepared by the CITY, and will be served upon CONTRACTOR and its sureties. If CONTRACTOR continues to neglect or refuses to comply with the Agreement or with the Notice of Potential Breach of Agreement to the satisfaction of the CITY within the time specified in such Notice, the CITY shall have the authority to terminate the Agreement for this Project.

15.3 Waiver of Remedies for any Breach.

In the event that the CITY elects to waive its remedies for any breach by CONTRACTOR of any covenant, term or condition of this Agreement , such waiver by the CITY shall not limit the CITY’s remedies for any succeeding breach of that or of any other term, covenant, or condition of the Agreement.

SECTION 16. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF

PROJECT

In the event CONTRACTOR fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this Agreement in a diligent and workmanlike manner, and if CONTRACTOR for a period of three (3) calendar days after receipt of written demand from the CITY or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, and to prosecute its work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within said three (3) calendar days, fails to continue

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

to do so; then the CITY may exclude CONTRACTOR from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all material and equipment thereon, and may complete the work contemplated by this Agreement or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by the CITY to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by the CITY, shall be a charge against CONTRACTOR, and may be deducted from any money due or becoming due to CONTRACTOR from the CITY, or CONTRACTOR shall pay the CITY the amount of said charge, or the portion thereof unsatisfied. The sureties provided for under this Agreement shall become liable for payment should CONTRACTOR fail to pay in full any said cost incurred by the CITY.

SECTION 17. COMPLIANCE WITH APPLICABLE LAWS

CONTRACTOR hereby promises and agrees to comply with all provisions of all applicable state and federal laws in connection with the performance of its obligations under this Agreement.

SECTION 18. NOTICE OF COMPLETION

Upon completion of the PROJECT and acceptance of same by the City Council, the CITY shall have cause to be recorded a Notice of Completion with the office of the Los Angeles County Recorder; and, after thirty -five (35) days from the date said Notice of Completion is recorded, the Director of Finance of CITY shall release the funds retained pursuant to SEC. 4 hereof; provided there have been no mechanics’ liens or stop notices filed against said work which have not been paid, withdrawn or eliminated as liens against said work.

SECTION 19. AUTHORITY

Any person executing this Agreement on behalf of CONTRACTOR warrants and represents that he or she has the authority to execute this Agreement on behalf of CONTRACTOR and has the authority to bind CONTRACTOR to the performance of its obligations hereunder.

SECTION 20. ENTIRE AGREEMENT

This Agreement, including the Agreement Documents and any other documents incorporated herein by specific reference, represents the entire and integrated Agreement between the CITY and the CONTRACTOR. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Agreement.

SECTION 21. ATTORNEY’S FEES AND COSTS

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement , the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation.

All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

SECTION 22. INDEPENDENT CONTRACTOR

CONTRACTOR is and shall at all times remain as to the CITY , a wholly independent CONTRACTOR. Neither the CITY , nor any of its officers, employees or agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR’S officers, employees or agents, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the CITY , nor shall the CITY officers, employees or agents be deemed the officers, employees, or agents of CONTRACTOR as a result of this Agreement.

SECTION 23. NOTICE

All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via e- mail (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

To the CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]

With copy to: City of Montebello – Department of Public Works Attn: Cesar Roldan, Director
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]

To CONTRACTOR: United Storm Water, Inc.

Attn: Eduardo C. Perry Jr., President
14000 E. Valley Boulevard
Industry, CA 91746-2801
(626) 961-9326

An electronic communication (“ Electronic Notice ”) shall be deemed written notice for purposes of this section if sent to the electronic mail address specified above. Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 24. PROHIBITION AGAINST ASSIGNMENT

The experience, knowledge, capability and reputation of CONTRACTOR, its principals and employees were a substantial inducement for the CITY to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the CITY. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of CONTRACTOR, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release CONTRACTOR or any surety of CONTRACTOR of any liability hereunder without the express consent of the CITY.

SECTION 25. CUMULATIVE REMEDIES

The provisions of this Agreement are cumulative and in addition to and not in limitation of any rights or remedies available to the CITY.

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

SECTION 26. COUNTERPARTS

This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

[SIGNATURE PAGE TO FOLLOW]

CONSTRUCTION CONTRACT PUBLIC WORKS AGREEMENT NO. 4299

IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed on the date next to their respective officers duly authorized signatures in that behalf.

CITY OF MONTEBELLO
(“CITY”)

By: ___________________________________
Raul Alvarez, City Manager

Date: _______

ATTEST:

_____________________________________
Christopher Jimenez, City Clerk

APPROVED AS TO FORM

_______________________________________
Arnold M. Alvarez-Glasman, City Attorney

UNITED STORM WATER, INC
(“CONTRACTOR”)

By:
________________________________
Eduardo C. Perry Jr., President

Date: _______

EXHIBITS:
• Exhibit A – Insurance Requirements
• Exhibit B – Performance Bond
• Exhibit C – Labor and Materials Payment Bond
• Exhibit D – Warranty Bond
• Exhibit E – Contractor’s Proposal

EXHIBIT “A”

INSURANCE REQUIREMENTS

On or before beginning any of the work called for by any term of this Agreement , CONTRACTOR, at its own cost and expense, shall carry, maintain for the duration of this Agreement, and provide proof thereof that is acceptable to the CITY of its procurement of the insurance specified below from insurers and under forms of insurance satisfactory in all respects to the CITY. Such insurance shall not be in derogation of CONTRACTOR ’s obligations to provide indemnity under this Agreement.

1. Comprehensive General Liability and Automobile Liability Insurance Coverage.

CONTRACTOR shall carry and maintain Comprehensive General Liability and Automobile Liability Insurance which provides the following:

Minimum coverage: Bodily injury limits of $ 2,000,000 for each person and $2 ,000,000 for each occurrence; property damage limits of $2 ,000,000 for each occurrence, $5,000,000 aggregate.

Products/Completed Operations Hazard Insurance in an amount of not less than FIVE MILLION DOLLARS ($5,000,000);

A combined single limit policy with aggregate limits in an amount of not less than Five MILLION DOLLARS ($5,000,000) shall be considered equivalent to the said required minimum limits set forth herein above.

If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned real property and automobiles. Insurance coverage shall not be subject to any type of pollution exclusion or owned property exclusions.

2. Automobile Liability.

CONTRACTOR shall carry and maintain Automobile Liability Insurance which provides a minimum coverage of at least $5,000,000 per accident for bodily injury and property damage.

3. Worker's Compensation.

CONTRACTOR shall carry and maintain worker’s compensation in the amount of $1,000,000 as required by the California Labor Code for all persons employed directly or indirectly in connection with this Agreement by CONTRACTOR. To the extent that

CONTRACTOR utilizes any SUB-CONTRACTOR for the performance of any part of the work under this Agreement , CONTRACTOR shall require and assure that such SUB- CONTRACTOR also carry and maintain worker’s compensation as required by the California Labor Code for all persons directly or indirectly in connection with this Agreement.

4. Additional Insureds.

The CITY, its officers, agents and employees must be named as additional insureds or as additional loss payees in all insurance policies required by this Agreement . An endorsement to this effect shall be delivered to the CITY prior to the commencement of any work. Satisfaction of any deductible requirement shall be the responsibility of CONTRACTOR. Such insurance shall be primary and noncontributory with any other insurance maintained by the CITY.

5. Notice of Cancellation.

CONTRACTOR agrees to oblige its insurance agent or broker and insures to provide CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

6. Severability Clause.

Each of the policies of insurance shall contain a clause substantially as follows:

The insurance afforded by this policy applies separately to each insured against whom a claim or suit is made or suit is brought, except with respect to the limit of the insurer's liability.

7. Qualifications of Insurer.

All policies of insurance shall be issued by an insurance company acceptable to the CITY and authorized to issue said policy in the State of California.

8. Approval of Insurer.

The insurance carrier providing the insurance shall be chosen by CONTRACTOR subject to approval by the CITY, provided that such approval shall not be unreasonably withheld.

9. Payment of Premiums.

All premiums on insurance policies shall be paid by CONTRACTOR making payment, when due, directly to the insurance carrier, or in a manner agreed to by the CITY.

10. Evidence of Insurance and Claims.

CONTRACTOR shall provide certificates of insurance to the CITY as evidence of

insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. The CITY ’s Risk Manager must approve insurance certificates and endorsements prior to commencement of performance. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. The CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

(Use of City Bond Form is Required)

EXHIBIT “B”

PERFORMANCE BOND

PUBLIC WORK
(CALIFORNIA)

KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, the Principal and the City of Montebello (“ Obligee”) have entered into a written Agreement, hereinafter called the Agreement , a copy of which is or may be attached hereto, dated the ______ day of ____________________, ______ referred to and made a part hereof for __________________________________________________________________________ and all appurtenant work in accordance with Project No. , which agreement requires the Principal to provide Obligee with this bond.

NOW THEREFORE, we, _______________________________________, as Principal, and ___________________________________________, a corporation organized under the laws of _________________________, and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of _____________________________, as Obligee, in the sum of _________________________________________________________________ Dollars ($_______________________), lawful money of the United States of America, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

The address at which the Surety may be served with notices, papers and other documents is:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

The address at which the Principal may be served with notices, papers and other documents is:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

The condition of the foregoing obligation is such that if the Principal, his or its heirs, executors, administrators, successors or assigns, and each of his or its SUB -CONTRACTORs shall well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of said Agreement, and during the life of any guaranty required under the Agreement, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any and all duly authorized modifications of said Agreement that may hereafter be made, then this obligation shall be void; otherwise it shall be and remain in full force and effect.

As part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by the obligee in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the

specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications.

This document is signed by the respective parties on the dates next to their names.

Principal

By: __________________________________

Title: ________________________________

Surety

By: __________________________________

Title: ________________________________

Date: ________________________________

Date: ________________________________

I declare under penalty of perjury under the laws of the State of California that the contents of the above Faithful Performance Bond are true and correct, and that I have been duly authorized to sign this Faithful Performance Bond on behalf of Surety. This Declaration is signed on , in the City of , State of California.

--OR--

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document

State of California )
)
County of ___________________________ )

On ______________ before me, ____________________________________(here insert name and title of the officer), personally appeared
___________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________________________________ (Seal)

-- AND –

(Proof of signature authorization or power of attorney must be attached)

APPROVED AS TO FORM:

_________________________
City Attorney

(Use of City Bond Form is Required)

EXHIBIT “C”
Labor and Materials Payment Bond

PUBLIC WORK (CALIFORNIA)

KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, ________________________________________, as Principal, has entered into an Agreement dated ___________________, _____, (the " Agreement") with the City of _____________________________ (Obligee) referred to and made a part hereof to perform the following work of public improvement, to wit:
________________________________________________________________________________ ________________________________________________________________________________ ____________________________________________________________________and all appurtenant work in accordance with the plans and specifications for Project No._______, which requires Principal to file this bond to secure claims made under Civil Code Sections 9550-9554..

NOW THEREFORE, we, ____________________________________, as Principal, and ___________________________________________, a corporation organized under the laws of ______________________ and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of _____________________________, as Obligee, and all SUB-CONTRACTORs, laborers, material persons and other persons employed in the performance of the referenced agreement, in the sum of
_________________________________________________ Dollars ($_______________________), lawful money of the United States of America, which is 100% of the amount of the Agreement, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

The address at which the Surety may be served with notices, papers and other documents is:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

The address at which the Principal may be served with notices, papers and other documents is:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

If the above bounden Principal, his or its heirs, executors, administrators, successors, assigns, or any of his or its SUB -CONTRACTORs, fails to pay for any materials, provisions, provender, or other supplies, or teams, implements or machinery, used in, upon, for or about the performance of the work a greed to be done, or for any work or labor to persons named in Section 9100 of the Civil Code, or for amounts due under the Unemployment Insurance Code with respect to such work or labor performed under the Ag reement, or for any amounts required to be deducted, withheld and paid over to the Employment Development Department from the wages of employees of the CONTRACTOR and SUB-CONTRACTORs pursuant to Section 13020 of the Unemployment Insurance Code, then the Surety on this bond will pay the same, in an amount not exceeding the sum specified in this bond, and also, in case suit is brought upon this bond, a reasonable attorney's

fee, which shall be awarded by the court to the prevailing party in said suit, said attorney's fee to be taxed as costs in said suit and to be included in the judgment herein rendered.

As part of the obligation secured hereby, the Surety shall not be exonerated or released from the obligation of the bond by any change, alteration, or modification in or of any Agreement , plans, specifications, or agreement pertaining or relating to any scheme or work of improvement or pertaining or relating to the furnishing of labor, materials, or equipment therefor, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme of work of improvement, nor by any rescission or attempted rescission of the Agreement, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such Agreement or agreement, or under the bond, nor, where the bond is given for the benefit of claimants, by any fraud practiced by any person other than the claimant seeking to recover on the bond.

This bond shall inure to the benefit of any and all persons, companies and corporations named in Civil Code Section 9100 so as to give them a right of action in a suit on this bond.

This bond is executed for the purpose of complying with the laws of the State of California designated as Title 3, Chapter 5, Payment Bond, commencing with Section 9550 of the Civil Code of the State of California and all amendments thereto, and shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code of the State of California.

This document is signed by the respective parties on the dates next to their names.

Principal

By: _________________________________

Title: ________________________________

Surety

By: _________________________________

Title: ________________________________

Date: ________________________________

Date: ________________________________

I declare under penalty of perjury under the laws of the State of California that the contents of the above Labor and Materials Payment Bond are true and correct, and that I have been duly authorized to sign this Labor and Materials Payment Bond on behalf of Surety. This Declaration is signed on ______ , in the City of _____, State of California.

--OR--

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document

State of California )
)
County of ___________________________ )

On ______________ before me, ____________________________________(here insert name and title of the officer), personally appeared
___________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________________________________ (Seal)

-- AND –

(Proof of signature authorization or power of attorney must be attached)

APPROVED AS TO FORM:

________________________
City Attorney

(Use of City Bond Form is Required)

EXHIBIT “D”
Warranty Bond

PUBLIC WORKS (CALIFORNIA)

WHEREAS, the City Council of the City of _____________________________, State of California, and ________________________________________________, (hereinafter designated as "Principal") have entered into a written Agreement (the " Agreement") dated ________________________ whereby Principal agrees to install and complete certain designated public improvements, which Agreement is hereby referred to and made a part hereof; and

WHEREAS, said Principal is required under the terms of said Agreement to furnish a bond for the guarantee and warranty of the work for a period of one (1) year following the completion and acceptance thereof against any defective work or labor done or defective materials furnished.

NOW, THEREFORE, we, the Principal and __________________________________ ______________________, a corporation organized under the laws of ____________________, and duly authorized to transact business in the State of California, as Surety, are held and firmly bound unto the City of _____________________________, (hereinafter called "City"), in the penal sum of
____________________________________________________________________________Doll ars, ($__________________) lawful money of the United States, which is 50% of the amount of the Agreement, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The address at which the Surety may be served with notices, papers and other documents is:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________

The address at which the Principal may be served with notices, papers and other documents is:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________

The condition of this obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said Agreement and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the CITY , its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney’s fees, incurred by the CITY in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the

specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

This document is signed by the respective parties on the dates next to their names.

Principal

By: __________________________________

Title: ________________________________

Surety

By: _________________________________

Title: _______________________________

Date: _______________________________

Date: ________________________________

I declare under penalty of perjury under the laws of the State of California that the contents of the above Warranty Bond are true and correct, and that I have been duly authorized to sign this Warranty Bond on behalf of Surety. This Declaration is signed on ___, in the City of , State of California.

--OR--

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document

State of California )
)
County of _______________ )

On ______________ before me, ____________________________________(here insert name and title of the officer), personally appeared __________________________________________ _____________________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________________________________ (Seal)

-- AND –

(Proof of signature authorization or power of attorney must be attached)

APPROVED AS TO FORM:

__________________________
City Attorney

EXHIBIT “E”
CONTRACTOR’S PROPOSAL

ITEM # 19

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: ACCEPTANCE OF THE IN-WATER POOL LIGHT REPLACEMENT AT GEORGE HENSEL AQUATIC CENTER – NOTICE OF COMPLETION
(NOC)

DATE: April 9, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Accept the in-water pool light replacement at George Hensel Aquatic Center (“Aquatics Center”) as completed by Horizon Mechanical Contractors of California; and,

2. Approve the final contract amount with Horizon Mechanical Contractors of California in the amount of $86,488; and,

3. Approve the Final Total Project Budget (Attachment A); and,

4. Authorize the City Clerk to execute, verify and file the Notice of Completion (Attachment B) with the Los Angeles County Registrar-Recorder; and,

5. Authorize the release of the retention payment ($4,324) due to Horizon Mechanical Contractors of California following the mandatory waiting period from the date the Notice of Completion is recorded; and,

6. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The final project budget, as detailed in Attachment A, indicates that the City Council previously approved a budget of $86,488 for Horizon Mechanical Contractors of California. Additionally, Attachment A shows total expenditures for the project amounting to $86,488. The project has been completed for the budget amount previously authorized by the City Council.

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

BACKGROUND/DISCUSSION:

On December 5, 2024, the City Council awarded a construction contract to Horizon Mechanical Contractors of California for an amount not to exceed $86,488. The project entails replacing the in-pool lighting to enhance the functionality, safety, and accessibility of the pool and aquatic programs for patrons. Additionally, it will allow staff to schedule more evening classes and programs, as well as host community events at the Aquatics Center. The project was deemed to be substantially completed on March 21, 2025. The Public Works Deputy Director responsible for overseeing and inspecting the project confirmed that it was completed satisfactorily and in accordance with the contract.

It is recommended that the City Council accept the project as satisfactory and complete pursuant to Civil Code Section 3093. Upon acceptance of the project, staff will file the “Notice of Completion” with the County Recorder’s Office for the project. Thirty-five (35) days after the recordation of the Notice of Completion (NOC) by the County Recorder’s Office, the City will release all applicable bonds and release the retention if no Stop Notices are filed within the 35-day period.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff is recommending that the City Council accept the Project as completed, approve the final Project budget and expenditures, authorize the City Clerk to execute, verify and file the Notice of Completion with the Los Angeles County Registrar-Recorder and authorize the City Manager to release the retention payment due Horizon Mechanical Contractors of California following the mandatory waiting period from the date the Notice of Completion is recorded.

ATTACHMENT(S)

1. Attachment A - Total Project Budget and Expenses

2. Attachment B - Notice of Completion

ATTACHMENT A
IN-W

ATER POOL LIGHT REPLACEMENT AT GEORGE HENSEL

AQUATIC CENTER PROJECT
F

INAL TOTAL PROJECT BUDGET
Project Expenses Final Cost
Invoice No. 1 $ 82,163.91
Retention Payment $ 4,324.41
Total Project Cost: $ 86,488.32
Authorized Project Budget (Measure A – Fund 221) Budget Amount Original Construction Contract (Horizon Mechanic al
Contractors of California) - Awarded 12/05/2024 $ 86,488.32 Total Project Budget: $ 86,488.32
No
te: The project was completed within budget.

RECORDING REQUESTED BY ATTACHMENT B

CITY OF MONTEBELLO

AND WHEN RECORDED MAIL TO

NAME CITY OF MONTEBELLO

CITY CLERK
STREET 1600 W Beverly Blvd.

ADDRESS
CITY M ontebello,

STATE CA
ZIP 90640

SPACE ABOVE LINE FOR RECORDERS USE
________________________________________________________________________________________________________________________________________________

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is City of Montebello

3. The full address of the owner is 1600 W Beverly Blvd., Montebello, CA 90640

4. The nature of the interest or estate of the owner is: in fee. (if other than Fee, strike “In fee” and insert, for example, “purchaser under contract of purchase”, or “lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES
___ ____________________________________________________________________________________________

6. The full names and addresses of the predecessors in interest of the undersigned, if the property was transferred s
ubsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES
___ _________________________________________________________________________________________

7. A work of improvement on the property hereinafter described was completed on April 9, 2025. The general scope of work consisted of the replacement of in-pool lighting to enhance the functionality, safety, and accessibility of the pool and aquatic programs for patrons.

8. T
he name of the contractor, if any, for such work of improvement was Horizon Mechanical Contractors of California April 9, 2025
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed is in the City of Montebello County of Los Angeles, State of CA, and is described as follows: In-water Pool Light Replacement at George Hensel Aquatic Center Director of Public Works / City of Montebello___
(Signature of Owner or corporate officer of Owner named in paragraph 2, or his agent)

VERIFICATION
I, the undersigned, say: I am the City Clerk of the City of Montebello, the declarant of the foregoing Notice of Completion:

I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on_________________ , 2025 at City of Montebello, Montebello, CA __________________________________________________(Personal signature of the individual who is swearing that the contents of the Notice of Completion are true)

ITEM # 20

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 4214 WITH FLO-

SERVICES FOR THE PROVISION OF SEWER REPAIR AND

MAINTENANCE SERVICES

DATE: April 9, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Amendment No. 1 to Agreement No. 4214 between the City of Montebello and Flo-Services Inc to increase the not-to-exceed amount by $40,000 per year; and

2. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $40,000 in Account No. 100-30-340-6040.45 (General Fund, Public Works, Sewer Operations, Contract Services Sewer Maintenance); and

3. Authorize the City Manager to execute the Amendment on behalf of the City; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The approval of Amendment No. 1 to Agreement No. 4214 will result in an additional fiscal obligation of $40,000 per year, for a total increase of $120,000 over the three-year term of the Agreement. The recommended action requires a budget amendment, increasing Fiscal Year 2024-25 appropriations by $40,000 in Account No. 100-30-340- 6040.45 (General Fund, Public Works, Sewer Operations, Contract Services Sewer Maintenance). These additional appropriations will be included in future fiscal year budgets.

BACKGROUND/DISCUSSION:

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

On July 24, 2024, the City of Montebello entered into Professional Services Agreement No. 4214 with Flo-Services Inc. to provide preventative maintenance services for the City’s storm and sewer lift stations. The scope of the Agreement focused primarily on routine maintenance services necessary to maintain the City’s lift stations in operational condition.

During the course of the Agreement, the City identified the need for additional repair services for the storm and sewer lift stations. These services are outside the scope of routine preventative maintenance originally contemplated in the Agreement and are necessary to address equipment failures and emergency conditions to ensure continued operation of the City’s sewer and stormwater infrastructure.

Amendment No. 1 to Professional Services Agreement No. 4214 with Flo-Services Inc. expands the scope of services to include as-needed repair services for the City’s storm and sewer lift stations, in addition to the ongoing preventative maintenance services provided under the original Agreement. This amendment increases the total compensation under the Agreement by an additional $40,000 per year, resulting in a total increase of $120,000 over the remaining three-year term. The additional compensation will allow the City to address repair needs and maintain the continued reliability of the City’s storm and sewer lift station systems.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends the City Council approve Amendment No. 1 to Agreement No. 4214; and amend the FY 2024-25 budget by increasing appropriations in the amount of $40,000 in Account No. 100-30-340-6040.45 (General Fund, Public Works, Sewer Operations, Contract Services Sewer Maintenance); and authorize the City Manager to execute the amendment on behalf of the City.

ATTACHMENT(S)

1. Attachment A - Amendment No. 1 to Agr No. 4214 - Flo-Services, Inc

2. Attachment B - Agr No. 4214 - Flo-Services, Inc

ATTACHMENT A

CITY OF MONTEBELLO
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 4214

WITH FLO-SERVICES INC

FOR STORM AND SEWER LIFT STATION MAINTENANCE SERVICES
This Amendment No. 1 to the Professional Services Agreement (“Amendment No. 1”), is made and entered into this 9th day of April 2025, (“Effective Date”) by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the “City”) and FLO-SERVICES INC, (hereinafter referred to as the “Contractor”). The City and the Contractor are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".

RECITALS
WHEREAS, the CITY desires to retain a qualified contractor to provide maintenance services to storm and sewer lift stations in the City; and WHEREAS, the City issued Request for Proposals (RFP) No. 24 – 17 on May 9, 2024; and
WHEREAS, the CONTRACTOR submitted a response to the RFP; and WHEREAS, the City evaluated the response and determined that the Contractor will meet the requirements in a satisfactory manner.

WHEREAS, the Contractor and the City entered into that certain Agreement for Storm and Sewer Lift Station Maintenance Services by and between the City of Montebello and Flo-Services Inc, dated July 24, 2024 (“Agreement”) pursuant to which City retained Contractor to provide Storm and Sewer Lift Station Maintenance Services, as further described in the Agreement; and
WHEREAS, pursuant to Section 5. Extra Services of the Agreement, the City requires services, including costs and expenses that exceed the anticipated scope of Agreement No. 4214 and subsequent amendment, and City and Contractor desire to increase the maximum compensation allowable under the Agreement for Storm and Sewer Lift Station Repair Services.

WHEREAS, by approving this Amendment No. 1, the City and the Contractor now desire to amend the Agreement to expand the scope of services to include additional storm and sewer lift station repair services beyond the scope of preventative maintenance services originally contemplated in the Agreement, and to increase the total compensation accordingly by an additional Forty Thousand Dollars ($40,000) per year, resulting in a total increase of One Hundred Twenty Thousand Dollars ($120,000) over the three-year term of the Agreement.

AMENDMENT NO. 1 TO AGREEMENT NO. 4214

NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS
SECTION 1. Scope of Services.

The scope of services set forth in the Agreement is hereby expanded to include, as needed, storm and sewer lift station repair services that are outside the scope of routine preventative maintenance services.

SECTION 2. Compensation.

In addition to the compensation set forth in the Agreement, the City shall compensate Contractor an additional amount not to exceed Forty Thousand Dollars ($40,000) per year for storm and sewer lift station repair services outside the scope of preventative maintenance services. The total additional compensation authorized by this Amendment No. 1 shall not exceed One Hundred Twenty Thousand Dollars ($120,000) over the three-year term of the Agreement. All compensation shall be paid in accordance with the terms and conditions of the Agreement.

Except as expressly modified or supplemented by this Amendment No. 1, all other provisions of the Agreement remain unaltered and in full force and effect. In the event of conflict between the provisions of this Amendment No.1 and the provisions of the Agreement, the provisions of this Amendment No. 1 shall control. [END OF AMENDMENT NO. 1]

AMENDMENT NO. 1 TO AGREEMENT NO. 4214

IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.
(“CITY”) (“CONTRACTOR”)

CITY OF MONTEBELLO FLO-SERVICES INC
Raul Alvarez, City Manager John Krukowski, President
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

ATTACHMENT B

ITEM # 21

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: APPROVE CATEGORICAL EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE 2024 ACTIVE

TRANSPORTATION AND SAFETY, MONTEBELLO CYCLESAFE
BRIDGE PROJECT (CP 930)

DATE: April 9, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and,

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact associated with the approval of the recommended action. The State of California Department of Transportation (Caltrans) requires the Southern California Association of Governments (SCAG) to work with municipalities to process the California Environmental Quality Act (CEQA) determination associated with the specific project as a condition for the City to receive Active Transportation Program (ATP) funds.

SCAG will transmit a funding agreement once the CEQA document is processed and received

BACKGROUND/DISCUSSION:

In June 2024, following adoption of Connect SoCal 2024 and to support Connect SoCal implementation, the Regional Council directed staff to release a call for applications through the Sustainable Communities Program (SCP) focused on active transportation

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

and safety. The SCP sought proposals for active transportation-related plans and quick- build projects, which primarily support Connect SoCal 2024 mobility policies under Complete Streets, Transit and Multimodal Integration, and Safety. A total of 40 applications were evaluated, and 13 projects were recommended for funding through a combination of state and federal sources.

The following is SCAG’s timeline:
• California Transportation Commission adopts the 2025 ATP Regional Program, including the 2024 SCP Active Transportation and Safety projects: June 26-27, 2025
• 2024 SCP Active Transportation and Safety project initiation: Summer/Fall 2025

The City applied for a quick-build project along Whittier Boulevard, at the bridge over the Rio Hondo Channel (east City limits). The Montebello CycleSafe Bridge Project addresses pedestrian and bicycle safety access, enhances signage to the Rio Hondo River Trail, and promotes integration between the bike paths and the historic Whittier Boulevard bridge. Working with community stakeholders, the project will add aesthetic value, update directional signage, and enhance the accessibility between the regional bike path and a key entry point to the City of Montebello. In so doing, the project will elevate the pedestrian experience on the bridge and make it safer and more user-friendly for bicyclists.

The quick-build project is an interim capital improvement project that requires minor construction activity (does not require excavation) and uses durable, low- to medium-cost materials to pilot and iterate through project designs with community feedback. Quick- Build projects are identified through community engagement and provide the opportunity to immediately respond to a community safety need. This quick-build project provides an opportunity to pilot projects that not only enhance or expand the active transportation network but also contribute to a more resilient transportation network given the increased demand expected with large-scale events to be hosted in the region.

Required Quick-Build Components

Quick-Build projects must include the following components:
• Ongoing community engagement to inform final project design and evaluation. • Data collection to establish existing conditions and to complete before/after evaluation of project implementation.
• Final (100%) project design reviewed, approved, and stamped by a licensed Professional Engineer and project cost estimates.
• Quick-Build installed for a minimum of six (6) months before conducting evaluation.
• Final report summarizing work completed and recommendation of the next steps.

At the February 12, 2025 City Council meeting, the City Council adopted Resolution No.

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

25-14 accepting the preliminary funding conditions. The City must adopt a proper CEQA determination as a condition to receive ATP funds. Upon approval of this recommended action, staff will coordinate with SCAG and provide the recorded CEQA documents.

CEQA clearance documents for this project must be submitted to SCAG by Friday, April 18, 2025.

ENVIRONMENTAL:

The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). The project results in minor alterations to existing public facilities involving no significant expansion of the existing use. The project is not anticipated to have any significant impacts with regards to traffic, noise, air quality, or water quality. There are adequate utilities and public services to serve the project (Attachment A).

ANALYSIS:

N/A

SUMMARY:

Staff recommends that the City Council approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA) as a condition for the City to receive Active Transportation Program (ATP) funds.

ATTACHMENT(S)

1. Attachment A - CEQA NOE - Active Transportation and Safety, Montebello CycleSafe Bridge Project (CP 930)

Print Form
Revised 2011
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): City of Montebello

P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
County Clerk
1600 W. Beverly Boulevard
Montebello, CA 90640
County of: Los Angeles

(Address)
Project Title: Active Transportation and Safety Montebello CycleSafe Bridge Project CP 930 Pr
oject Applicant: City of Montebello
Pr
oject Location - Specific: Whittier Boulevard Bridge at Rio Hondo Bike Path Pr
oject Location – City: Montebello Project Locations – County: Los Angeles Desc
ription of Nature, Purpose and Beneficiaries of Project: Pedestrian and bicycle safety access, enhance d signage to the Rio Hondo River Trail/Bike Path, and promotes integration between the bike paths and the historic Whittier Boulevard bridge.

Nam
e of Public Agency Approving Project: City of Montebello Name of Person or Agency Carrying Out Project: Cesar Roldan, Director of Public Works Exempt Status: (check one):

Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a)); Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); Categorical Exemption. State type and section number: 15301 Class 1 Statutory Exemptions. State code number:

Reasons why project is exempt: Exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities).

Lead A
gency
Contact Person: Cesar Roldan Area Code/Telephone/Extension: 323-887-1462 If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Si
gnature: Date: April 10, 2025 Title: Director of Public Works Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.

ATTACHMENT A

ITEM # 22

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: John Soria, Director

SUBJECT: APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 4131 WITH A & A FLEET PAINTING, INC. TO

EXTEND THE COMPLETION DATE FOR THE BUS GRAPHICS DECAL

REPLACEMENT SERVICES

DATE: April 9, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Amendment No. 1 to Professional Services Agreement No. 4131 with A & A Fleet Painting, Inc. (A & A Fleet), to extend the completion date for one year (1-year), for Bus Graphics Decal Replacement Services; and

2. Authorize the City Manager and/or his designee to execute Amendment No. 1 on behalf of the City of Montebello; and

3. Take such additional, related, action that may be desirable.

FISCAL IMPACT:

The recommended actions do not have a fiscal impact. The recommended actions will extend the term of Agreement No. 4131 one (1) year, but not impact the total not-to- exceed amount.

BACKGROUND/DISCUSSION:

On September 27, 2023, the City entered into Agreement No. 4131 (Attachment A) with A & A Fleet to provide Bus Graphics Decal Replacement Services for the City’s transit bus fleet. A & A Fleet is responsible for supplying all labor, tools, materials, and equipment needed to replace the decals on fifty (50) transit buses. This includes the removal of the previous logo design, preparation of the buses for new paint, and the

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

installation of the City’s approved logos and decals on the exterior panels of each bus, ensuring uniformity across Montebello Bus Lines’ (MBL) fleet of transit buses.

The initial term of the agreement was for eighteen (18) months, with a completion date of March 26, 2025. The project is organized into a well-structured schedule, dividing the work into manageable phases for systematic decal removal and installation. Each bus has a designated timeframe for preparation, application, and quality control, allowing for efficient work while minimizing downtime. The timeline also ensures coordination with MBL’s operations, preventing disruptions to transit services during the decal replacement process.

Over the last 18 months, the project encountered unforeseen delays and will not be completed within the original timeline. Consequently, staff recommend that the City Council approve Amendment No.1 to extend the term of the agreement for an additional one (1) year at no additional cost (March 26, 2026). This extension will provide the time required to address any unforeseen delays and ensure the decal replacement is completed thoroughly and to the highest standards across MBL’s fleet of 50 transit buses.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommend the City Council approve Amendment No. 1 to Agreement No. 4131 with A & A Fleet, to extend the term date for an additional one (1) year (to March 26, 2026) for Bus Graphic Decal Replacement Services; authorize the City Manager and/or his designee to execute Amendment No. 1 on the City’s behalf; and take such additional, related, action as may be desirable.

ATTACHMENT(S)

1. Attachment A – Agreement No. 4131 with A & A Fleet

2. Attachment B – Amendment No. 1 to Agreement No. 4131

ATTACHMENT A

ATTACHMENT B

CITY OF MONTEBELLO
AMENDMENT NO. 1
TO PROFESSIONAL SERVICE AGREEMENT NO. 4131
WITH A AND A FLEET PAINTING INC.

This Amendment No. 1 to Agreement No. 4131 (“Amendment No. 1”) is made and entered into as of the 9th day of April 2025 (“Effective Date”), by and between the City of Montebello, a California municipal corporation duly organized and existing under the law of the State of California (“City”), and A and A Fleet Painting, Inc., an in-state corporation registered to do business in California, (“Contractor”). City and Contractor are sometimes hereinafter referred to collectively as the “Parties”.

RECITALS
WHEREAS, the City and the Consultant entered into an Agreement to provide comprehensive bus decal removal and replacement services for MBL’s fleet of buses, including the design, removal, and installation of new graphics decals, dated September 27, 2023 ("Agreement”); and
WHEREAS, Section 25 ("Entire Agreement") of the Agreement permits amendments to be made in writing, executed by both Parties; and WHEREAS, both parties are mutually satisfied with the performance under the Agreement and wish to extend the services for an additional of one (1) year, under the same conditions as the original Agreement and as outlined herein; and NOW THEREFORE, based upon the foregoing recitals, which the Parties agree are true and correct, and for good and adequate consideration the receipt and adequacy of which is acknowledged by the Parties, the Parties agree as follows:

AMENDMENT
SECTION 1. RECITALS. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference.

SECTION 2. EXTENSION OF TERM. Through this Amendment No. 1, the Parties hereto agree to extend the term of the Agreement from March 26, 2025, to March 26, 2026, as authorized under Section 3 of the Agreement.

SECTION 3. INCORPORATION OF REMAINING TERMS. Other than as expressly modified in this Amendment No. 1 with respect to the term of the Agreement,

AMENDMENT NO. 1 TO AGREEMENT NO. 4131

all remaining terms, conditions, and provisions of the Agreement, and the entirety thereof, shall remain in full force and effect, and is incorporated fully herein by this reference.

IN WITNESS WHEREOF, the Parties have executed this Amendment No. 1 to Agreement No. 4131 to provide comprehensive bus decal removal and replacement services for MBL’s fleet of buses, including the design, removal, and installation of new graphics decals.
(“CITY”)
CITY OF MONTEBELLO, a California
municipal corporation
By:

Raul Alvarez, City Manager
(“CONTRACTOR”)
A and A Fleet Painting, Inc
By:

Abel Bautista, President

ATTEST:

By:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

By:

Arnold M. Alvarez-Glasman,
City Attorney

ITEM # 23

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Angelica Palmeros, Acting Assistant City Manager
Andrew Kim, Senior Management Analyst

SUBJECT: APPROVE AGREEMENT NO. 4300 WITH THE LOS ANGELES COUNTY

DEPARTMENT OF PUBLIC HEALTH FOR PUBLIC HEALTH SERVICES
(PH-005641)

DATE: April 9, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize the City Manager to execute Agreement No. 4300 with the Los Angeles County Department of Public Health for Public Health Services (PH-005641); and,

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact for the base services provided by the County of Los Angeles under this agreement, as the County retains all public health permit and license fees collected within the City of Montebello. The County shall furnish and supply all necessary labor, supervision, equipment, and supplies necessary to provide the health services described in the agreement (Attachment A) as necessary to protect the public health, safety, and welfare. However, if the City requests additional services beyond those required by law, the County may charge the City at rates approved by the Los Angeles County Board of Supervisors.

BACKGROUND/DISCUSSION:

The City of Montebello has historically entered into an agreement with the Los Angeles County Department of Public Health for public health services. This agreement (Attachment A) ensures that the County's Health Officer acts as the City’s Health Officer and that the County's Department of Public Health serves as the City's Environmental Health Department. The continuation of these services is critical for maintaining public health and safety within Montebello.

CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 9, 2025

The proposed agreement, Agreement No. 4300 (LA County Contract No. PH-005641) replaces all prior agreements and establishes an initial term through June 30, 2029. The contract includes an automatic renewal provision for additional five-year terms unless terminated by either party in accordance with the termination provisions outlined in the agreement.

ENVIRONMENTAL:

N/A

ANALYSIS:

Under Agreement No. 4300 (PH-005641) (Attachment A) the Los Angeles County Department of Public Health will be responsible for enforcing public health laws, regulations, and mandates within the City of Montebello. The agreement also ensures the investigation of health and sanitary conditions in local detention facilities, the issuance of public health permits and licenses within the City, and the provision of ongoing public health services as mandated by California law.

Additionally, the agreement allows for the City to request supplemental public health services beyond the required scope. These additional services would be subject to separate billing and approval by the County. This flexibility ensures that Montebello can adapt to specific public health needs as they arise while maintaining a structured agreement with the County. Alternatively, the City Council may reject the agreement, which would require the City to independently provide public health services or seek an alternative provider, potentially at a significant cost. Therefore, staff recommends authorizing the City Manager to enter into this agreement with the Los Angeles County Department of Public Health for public health services.

SUMMARY:

Approval of Agreement No. 4300 (LA County Contract No. PH-005641) with the Los Angeles County Department of Public Health will ensure the continued enforcement of public health laws, investigation of health and sanitary conditions, and issuance of public health permits within the City of Montebello. This agreement provides essential public health services at no direct cost to the City while allowing flexibility for additional services if needed. Staff recommends that the City Council authorize the City Manager to execute this agreement to maintain compliance with state and local health regulations and support public health and safety in the City of Montebello.

ATTACHMENT(S)

1. Attachment A - Agreement No. 4300

ATTATCHMENT A

City of Montebello
Agreement No. 4300
With
County of Los Angeles Department of Public Health
For
Public Health Services
(LA County Contract PH-005641)

City of Montebello – PH-005641
Contract No. PH-005641

DEPARTMENT OF PUBLIC HEALTH

PUBLIC HEALTH SERVICES CONTRACT

THIS CONTRACT “Contract” is made and entered into on _______________

by and between COUNTY OF LOS ANGELES
(hereafter "County")

and CITY OF MONTEBELLO
(hereafter "City")

THIS PUBLIC HEALTH SERVICES CONTRACT ("Contract") is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of Montebello hereinafter referred to as "City."

RECITALS:

The City desires to continue to contract with the County for the performance of public health services by the County’s Department of Public Health (“Public Health”), for the County’s Health Officer to act as the City’s Health Officer, and for the County's Department of Public Health to serve as the City's Environmental Health Department.

The County agrees to continue performing such services on the terms and conditions set forth in this Contract.

This Contract is authorized by California Health and Safety Code Sections 101400 and 101405.

To effectuate public health services for the City, the County and its duly appointed Health Officer shall exercise the powers and duties that are conferred upon local health officers by law.

City of Montebello – PH-005641
The County Health Officer shall fulfill the obligations and exercise the authority conferred by California Health and Safety Code Sections 101470 and 101475 within the territorial jurisdiction of the City in the performance of this Contract.

THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. TERM: This Contract shall become effective upon date of execution, and replace all prior contracts for public health services between the City and County.

This contract shall continue in full force and effect until June 30, 2029. Subject to Section 7 below, this Contract shall thereafter be automatically renewed for consecutive five (5) year terms, for an indefinite period, without further action by either City or County, unless City or County terminates the Contract in the manner set forth in Section 7.

2. PUBLIC HEALTH SERVICES: The County and the County’s Health Officer shall observe and enforce within the territorial jurisdiction of the City all of the following:
a. Orders, quarantine, and other regulations, concerning public health, prescribed by the California Department of Public Health (“CDPH”). b. Statutes relating to public health.
c. Provisions of Los Angeles County Code, Title 11, and any amendments thereto, as adopted by City by ordinance or resolution, to the same extent as they are enforced in the unincorporated area of the County.

3. DESCRIPTION OF PUBLIC HEALTH FUNCTIONS:
a. The performance of all public health services, the standard of performance and other matters incidental to the performance of public health services and observation and enforcement of public health statutes, regulations, ordinances and CDPH orders and guidance shall be determined solely at the discretion of the County Health Officer and/or Director of County

City of Montebello – PH-005641
Public Health. The control of County personnel under this Contract shall remain exclusively with the County.
b. The County agrees to continue to perform for the City such public health services as are authorized or mandated by state laws or regulations related to public health, to be performed by the local health officer or local enforcement agency.
i. Pursuant to California Health and Safety Code section 101045, the County shall investigate health and sanitary conditions in detention facilities operated by the City, if any. County may bill and receive payment from City for inspection and reporting services in the manner provided by Paragraph 4, subsections (g) and (h) of this Contract.
ii. For future enactments of state law or regulation, County agrees to perform public health services that impose a specific duty or obligation on the local health officer to observe or enforce. Should future state law statutory or regulatory enactment related to public health not impose a duty or obligation on the local health officer, City may request in writing that the County perform that public health service. Should County elect to perform that discretionary public health service for City, pursuant to such City request, then County may bill and receive payment from City for inspection and reporting services in the manner provided by Section 4, subsections (g) and (h) of this Contract.
c. The County agrees to continue to perform for the City such public health services as authorized or mandated by provisions of Title 11 of the Los Angeles County Code, and any amendments or additions thereto, that the City has adopted via ordinance or resolution.
i. Should the County Board of Supervisors enact future provisions to or amend existing provisions of Title 11 of the Los Angeles County Code, County will inform the City of the newly enacted provision or amendment via email to the City’s Manager, and describe the

City of Montebello – PH-005641
enacted new provision or amendment and the impact to the services performed under this Contract, if any.
ii. For future ordinances that may be enacted by the Board of Supervisors into Title 11 of the Los Angeles County Code, in order for the County to observe and enforce that enacted ordinance within the City, the City must approve the incorporation of the identical version of that new Title 11 provision into its municipal code via ordinance or by resolution of the City Council. iii. Any future amendments to provisions of Title 11 of the Los Angeles County Code that exist in the City’s Municipal Code at the date of the execution of this Contract, shall be incorporated by the City into its municipal code.
d. The County shall issue public health permits and licenses to permittees located within the City and collect the fees as provided for in Los Angeles County Code, Title 8, Chapter 8.04. Such fees shall be retained by County Public Health for the benefit of County as full compensation for the services performed by the Public Health Director and County Health Officer on behalf of the City.
i. County may, from time to time, amend or alter the public health permit or license fees charged to those individuals or entities required to obtain a public health permit or license pursuant to either state statute or Los Angeles County Code, Title 8, Chapter

8.04. ii. City may not set, collect, or retain public health permit or license fees for any public health service performed by County under this Contract.
e. For the purpose of performing said functions, County shall furnish and supply all necessary labor, supervision, equipment, and supplies necessary to provide the public health services described in this Contract and as necessary to protect the public health, safety, and welfare as determined by Public Health in its sole discretion. All persons employed in

City of Montebello – PH-005641
the performance of public health services and functions under this Contract shall be County personnel.

4. GENERAL TERMS:
a. To facilitate the performance of public health services, City and County will cooperate and assist each other to fulfill the purpose and intent of this Contract.
b. Exhibit A of this Contract, which is attached hereto and incorporated herein, shall provide the language of the City’s Municipal Code, as amended, that reflects the City’s specific adoption of Division 1 of Title 11 of the Los Angeles County Code as of the effective date of this Contract.

Exhibit A may be revised to reflect any changes to the City’s Municipal Code regarding Title 11 of the Los Angeles County Code. c. All persons employed in the performance of such public health duties, functions and services for City shall be County employees or personnel and no City employee shall be supplanted by County, and no person employed by County under this Contract shall have any City pension, civil service, or any status or right.
d. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or be liable for compensation to or required to indemnify any County employee for injury or sickness arising out of his or her employment.
e. The parties have executed an Assumption of Liability Contract approved by the Board of Supervisors on December 27, 1977, and/or a Joint Indemnity Contract approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this Contract by reference. In the event that the Board of Supervisors later approves a revised Joint Indemnity Contract, and the City executes the

City of Montebello – PH-005641
revised contract, the subsequent contract as of its effective date shall supersede the contract previously in effect between the parties hereto. f. City is not required to separately reimburse County for the performance or enforcement of any City ordinance or resolution which adopts identical provisions of Los Angeles County Code, Title 11, and its amendments. g. Should City request in writing additional public health services of the County, that are not required by statute, regulation or CDPH Order, or as provided in Title 11 of the Los Angeles County Code, the County may charge the City, at rates approved by the Board of Supervisors, an hourly rate that will reimburse the County for the costs for the provision of those specific public health services.
h. County, through its Director of Public Health, must render to City within twenty (20) calendar days after the close of each calendar month an itemized invoice which covers all extra services performed for City if such services were requested by the City in writing, during said month, and City must pay County within thirty (30) days after date of such invoice. i. If a violation of public health statutes, regulations or ordinances results in a public health hazard within the City, County will notify the City Manager in writing. If the City elects to pursue legal prosecution or abatement, City shall provide to County contact information for counsel that will represent the City or the People in any legal proceeding to abate or mitigate the public health hazard. City shall bear the full cost of such proceedings.

County may bill City on an hourly basis for time spent by County employees participating in such legal proceedings.

5. NOTICES: Notices hereunder must be in writing and may either be delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, attention to the parties at the addresses listed below. Public Health Director, or the Director’s designee, is authorized to execute all notices or demands which are required or permitted by County under this Contract.

City of Montebello – PH-005641
Addresses and parties to be notified may be changed by providing at least ten (10) working days prior written notice to the other party.

A. Notices to County must be addressed as follows:
(1) Department of Public Health
Environmental Health – Administrative Headquarters
5050 Commerce Drive
Baldwin Park, California 91706
Attention: Director, Environmental Health
E-mail: [email protected]

(2) Department of Public Health
Contracts and Grants Division
5555 Ferguson Drive, 2nd Floor, Suite 210
Commerce, CA 90022
Attention: Division Director
Email: [email protected]

(3) Department of Public Health
Office of the Director
Attention: Director, Public Health
313 North Figueroa Street
Los Angeles, CA 90012
Email: [email protected]

B. Notices to City must be addressed as follows:

(1) City of Montebello
Attention: City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
Phone: (323) 887-1200

6. GOVERNING LAW, JURISDICTION, AND VENUE: This Contract will be governed by, and will be construed in accordance with, the laws of the State of California. City agrees and consents to the exclusive jurisdiction of the courts of the State of California or the United States Courthouse, Central District, Western Division, for all purposes regarding this Contract and further agrees and consents

City of Montebello – PH-005641
that venue of any action brought under this Contract shall be exclusively in the County of Los Angeles.

7. TERMINATION FOR CONVENIENCE: The performance of services under this Contract may be terminated, with or without cause, in whole or in part, from time to time when such action is deemed by County or City to be in their own best interest. Termination of services hereunder shall be effectuated by the delivery of an advance written Notice of Termination of the entire Contract by one party to the other at least one hundred and eighty (180) calendar days prior to July 1 of the following calendar year. The termination of services may only be effective on July 1 of the calendar year, so as to assure no lapse in public health and local health officer services to the residents of City.

8. ALTERATION OF TERMS/AMENDMENTS: The body of this Contract and any Exhibits attached hereto, and documents incorporated by reference, fully expresses all understandings of the parties concerning all matters covered and shall constitute the total Contract. No addition to, or alteration of, the terms of this Contract, whether by written or verbal understanding of the parties, their officers, employees or agents, shall be valid and effective unless made in the form of a written amendment to this Contract which is formally approved and executed by the parties in the same manner as this Contract.

9. INDEPENDENT CONTRACTOR STATUS: This Contract is by and between the County and City and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and City. The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.

City of Montebello – PH-005641

10. NO INTENT TO CREATE A THIRD-PARTY BENEFICIARY CONTRACT:

Notwithstanding any other provision of this Contract, the parties do not in any way intend that any person shall acquire any rights as a third-party beneficiary under this Contract.

11. VALIDITY: If any provision of this Contract or the application thereof to any person or circumstance is held invalid, the remainder of this Contract and the application of such provision to other persons or circumstances shall not be affected thereby.

12. WAIVER: No waiver by the County of any breach of any provision of this Contract shall constitute a waiver of any other breach or of such provision.

Failure of the County to enforce at any time, or from time to time, any provision of this Contract shall not be construed as a waiver thereof. The rights and remedies set forth in this paragraph shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. /
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City of Montebello – PH-005641
IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Contract to be subscribed by its Director of Public Health, and Contractor has caused this Contract to be subscribed in its behalf by its duly authorized officer, the month, day, and year first written above.

CITY OF MONTEBELLO COUNTY OF LOS ANGELES

By: ____________________________ By: _____________________________ Raul Alvarez Barbara Ferrer, Ph.D., M.P.H., M.Ed.

City Manager Director

Date: ___________________________ Date: ___________________________

APPROVED AS TO FORM APPROVED AS TO FORM

BY THE OFFICE OF THE CITY ATTORNEY BY THE OFFICE OF THE COUNTY COUNSEL

___________________, City Attorney DAWYN R. HARRISON, County Counsel

By: ____________________________ APPROVED AS TO CONTRACT City Attorney ADMINISTRATION:

Department of Public Health

Date: ___________________________
By: _____________________________
Contracts and Grants Division
ATTEST:

CHRISTOPHER JIMENEZ, City Clerk
Date: ___________________________

By: ____________________________
City Clerk

Date: ___________________________
(AFFIX CORPORATE SEAL HERE)

#07642:db

MONTEBELLO – PH-005641

Exhibit A:

CITIES - HEALTH OFFICER - ADOPTION OF COUNTY CODE

MONTEBELLO
ADOPTION OF OUR COUNTY CODE TITLE 8 & TITLE 11

8.04.010 - Title 11 and Division 1 of Title 8 of county code adopted—Copies on file.

The "Health and Safety Code of the County of Los Angeles," the same being Title 11 of the Los Angeles County Code, and the "Public Health License Code of the County of Los Angeles," the same being Division 1 of Title 8 of the Los Angeles County Code, as those titles have been amended through and including March 23, 2005, are adopted as the health and safety code for the city (hereinafter referred to as the "health code.") Three copies of the health code are on file in the office of the city clerk of the city.

(Ord. 2282 § 1, 2005: Ord. 2104 § 1, 1994: prior code § 5100 (A))

CITY MUNICIPAL CODE EXCLUSION OF SPECIFIC PUBLIC HEALTH SERVICES None

ITEM # 24
APPROVAL OF MINUTES: MARCH 26, 2025, CITY COUNCIL MEETING

CITY OF MONTEBELLO

REGULAR MEETING

MINUTES
WEDNESDAY, MARCH 26, 2025 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA

OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.

Mayor Melendez called the meeting to order at 6:00 p.m.

ROLL CALL
Members present were Mayor Melendez, Mayor Pro Tem Tamayo, Councilmember Peralta, Councilmember Alonzo, and Councilmember Romero. City Clerk Jimenez and City Treasurer Matanga were also present.

City Attorney Arnold Alvarez-Glasman, City Manager Raul Alvarez, Acting Assistant City Manager Angelica Palmeros, Deputy City Clerk Nelly Ochoa, Management Analyst Samantha Nevarez, and Department Directors Michael Solorza, John Soria, Joseph Palombi, David Sosnowski, Cesar Roldan, Fire Chief Pelaez, and Police Chief Lopez were present.

ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Alvarez-Glasman announced the Closed Session Item.

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

None.

CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:

Mayor Melendez recessed the meeting into Closed Session at 6:01 p.m. to consider the following Closed Session item:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Garcias v. City of Montebello
DRAFT

March 26, 2025: City Council Meeting Minutes Page 2 of 9 Case No. 23STCV09823

REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION

CLOSED SESSION REPORT
Mayor Melendez reconvened the meeting at 6:46 p.m.

All five members were present to discuss all Closed Session items. City Attorney Arnold Alvarez-Glasman provided the following report to City Council: Item No. 1,a briefing was provided to City Council, direction was provided, but no action was taken and nothing further to report.

INVOCATION
Led by City Clerk Jimenez.

PLEDGE OF ALLEGIANCE
Led by City Treasurer Matanga.

CORRECTIONS TO THE AGENDA - CITY MANAGER
None.

CEREMONIAL ITEMS/PRESENTATIONS

2. CERTIFICATE OF RECOGNITION FOR LOS ANGELES MUAY THAI Presented by Mayor Melendez.

3. PRESENTATION BY THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT Caroline Gongora, Public Information Coordinator, from Greater Los Angeles County Vector Control District provided a presentation about mosquitoes and the importance of community health, comfort and welfare through effective and responsive vector control. They accomplish this by performing disease surveillance, controlling vectors, and conducting community outreach.

Councilmember Peralta inquired about the safety of mosquito control methods and whether the public is notified. Caroline explained that they use biological control methods targeting mosquitoes in their aquatic stages. She mentioned that one of the methods involves soil-based bacteria, which is safe and effective. Caroline also assured that the community is welcome to speak with their technicians when they are conducting these treatments, and they make efforts to inform the public about any special treatments being applied.

Mayor Pro Tem Tamayo inquired about the role of being on the Board of Trustees. Caroline stated that the trustees play a key role in providing direction, ensuring the District remains transparent, and promoting community outreach to help educate the public.

Councilmember Alonzo inquired about when to report a mosquito issue and what constitutes a concern. Caroline explained that it depends on your tolerance levels and encouraged residents to call them for any questions or concerns.

Mayor Melendez thanked Caroline for the presentation.

PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.

The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent DRAFT

March 26, 2025: City Council Meeting Minutes Page 3 of 9

Calendar items will be addressed at the time that matter of business is heard, in the order received.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

The City Clerk’s Office acknowledged ten (10) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council and said speaker cards are on file at the City Clerk’s office.

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

None.

PUBLIC HEARING

4. APPEAL OF THE PLANNING COMMISSION DECISION OF DENIAL OF SITE PLAN REVIEW AND ZONE

VARIANCE REQUESTS FOR REDUCED LOT SIZE, REDUCTION IN FRONT YARD SETBACK, AND LOT

COVERAGE, AS WELL AS THE DENIAL OF A RECOMMENDATION OF APPROVAL TO THE CITY COUNCIL REGARDING VESTING TENTATIVE TRACT MAP (“VTTM”) NO. 084478 TO ALLOW 15 SINGLE-FAMILY

DWELLING UNITS INCLUDING A COMMON PARCEL FOR STREETS, UTILITIES, AND A PRIVATE PARK (CASE NO. PC-2024-0002-SPR/ZV/TTM) FOR THE PROPERTY LOCATED AT 301 JACMAR DRIVE.

RECOMMENDATION: It is recommended that the City Council:

1. Conduct a public hearing to consider all matters presented at the public hearing, adopt Resolution No. 24-62 overturning the Planning Commission decision to deny PC-2024-0002-SPR/ZV/TTM and approving PC-2024-0002-SPR/ZV/TTM, which would become effective after City Council’s findings are referred to the Planning Commission and the Planning Commission provides a further report on the matter per Montebello Municipal Code 17.78.130 “Council decisions contrary to planning commission action;” or

2. Conduct a Public Hearing to consider all matters presented at the public hearing, and based on the entire record, adopt Resolution No. 24-61 upholding the Planning Commission decision to deny PC-2024- 0002/SPR/ZV/TTM; and

3. Take such additional, related action that may be desirable.

Mayor Pro Tem Tamayo recused herself from the discussion due to a conflict of interest related to the nearby property.

City Attorney Alvarez-Glasman provided an overview of the process of the hearing.

Victor Sanchez, the applicant's representative, noted that the applicant was present and gave a presentation on the project.

The presentation covered site information, the site plan, home features, and a recap of the project's process with the City.

One request from the previous hearing was for the applicant to conduct targeted community outreach. Victor explained that they addressed this request by focusing on four key strategies: holding one-on-one meetings with key stakeholders, sending a mailer highlighting the key components of the project to residents within 500 feet, conducting targeted door-to- door outreach within a 1,000-foot radius of the project, and organizing three town hall meetings. Additionally, Victor discussed the benefits of the 15-unit development, including addressing housing needs, ensuring alignment with City planning goals, and adding parking, green space, and design consistency to the community.

Mayor Melendez opened the Public Hearing at 7:52 p.m.

The City Clerk’s Office acknowledged ten (10) members of the public wishing to address the City Council. The City Clerk's DRAFT