Middle Feeder
Lincoln Ave, Montebello
Legend
Manhole Structure
Permanent Easement
Pipeline
Project Limits
Service Connection
Station Number
200 ft
N ➤ ➤
N
City of
CITYWIDE TYPICAL CROSSWALK & STOP SIGNMARKING DETAIL
STOP
NOTES:REPLACE LADDER CROSSWALK WITH THERMOPLASTIC CONTINENTAL CROSSWALKPER CALTRANS STD. PLAN A24F.INSTALL THERMOPLASTIC STOP BAR PER CALTRANS STD. PLAN A24G AT CURB RETURN.INSTALL THERMOPLASTIC "STOP" PAVEMENT LEGEND PER CALTRANS STD. PLAN A24D.23 1234'-4.5'1'-2'1'-5'8'
1 12'(varies)
City of
CITYWIDE TYPICAL CROSSWALK & STOP SIGNMARKING DETAIL
123
STOP1'-2'1238'1'-5'4'-4.5'
11'-5" (varies)
NOTES:REPLACE LADDER CROSSWALK WITH THERMOPLASTIC CONTINENTAL CROSSWALKPER CALTRANS STD. PLAN A24F.INSTALL THERMOPLASTIC STOP BAR PER CALTRANS STD. PLAN A24G AT CURB RETURN.INSTALL THERMOPLASTIC "STOP" PAVEMENT LEGEND PER CALTRANS STD. PLAN A24D.
City of
CITYWIDE TYPICAL STOP BAR & PAVEMENT LEGENDMARKING DETAIL NOTES:REPAINT THERMOPLASTIC STOP BAR PER CALTRANS STD. PLAN A24G AT CURBRETURN.INSTALL THERMOPLASTIC "STOP" PAVEMENT LEGEND PER CALTRANS STD.PLAN A24D.12 STOP8'2
11'-2'
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7) GATE WELLS AND LIDS SHALL BE IDENTIFIED AS DESCRIBED ON WV-03 8) FOR INLINE VALVE ANCHOR BLOCK INSTALLATION SEE WT-02 9) MATERIALS SHALL BE SELECTED FROM THE APPROVED MATERIALS LIST TY
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2. CASE il SHALL BE USED oNLy tF THE 5'(1.5 m) MINIMUM DTMENSTON FOR CASE I CANNOT BE MAINTAINED.
3. CASE I SHALL BE USED WTH 90' DELTA AND 25' (7.5 m) OR GREATER CURB REruRN RADIUS.
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A. REMOVE SUFFICIENT GRADE RINGS TO LOWER THE MANHOLES AS REQUIRED, APPLY CLASS "D" MORTAR TO A HETGHT NOT EXCEEDTNG 5" (75 mm) FOR ADJUSTMENT TO FINAL GRADE.
B. WHERE REMOVAL OF GRADE RINGS WOULD RESULT IN THE UPPER SEGMENT OF THE SHAFI BETNG LESS THAN 12" (30O mm) ttt HEIGHT, REMOVE THE REDUCER
AND SUFFICIENT SECTIONS OF THE LOWER SEGMENT OF THE SHAFT AND
REINSTALL ANY NECESSARY SEGMENT OF THE LOWER SHAFT, THE REDUCER, AND THE GRADE RINGS TO CONFORM TO THE REQUIREMENTS OF THIS PLAN.
C. EXISTING GRADE RINGS NEED NOT BE REMOVED IF EXISTNG MORTAR IS REMOVED, AND AT LEAST 1 1/2" (35 mm) OF MORTAR MAY BE PLACED ON TOP OF THE EXISTING GRADE RINGS TO RESEAT THE FRAME.
6. REPLACEMENT OF BRICK REDUCER WITH PRECAST CONCRETE REDUCER AND SHAFT
UNLESS OTHERWISE INDICATED ON THE PLANS, THE CONTRACTOR MAY INSTALL
A PRECAST CONCENTRIC CONCRETE REDUCER, CONCRETE GRADE RINGS, AND CONCRETE PIPE IN LIEU OF RECONSTRUCTING A BRICK REDUCER, PROVIDED:
A. THE MAXIMUM ID OF SEWER PIPE CONNNECTED TO THE MANHOLE DOES NOT EXCEED E" (20O mm),
B. THE CONTRACTOR SECURES PRIOR APPROVAL FROM THE ENGINEER TO INSTALL THE CONCENTRIC REDUCER ONTO THE MANHOLE SHAFT. THE ENGINEER MAY,
AS PART OF THE INSTALLATION REQUIREMENTS, REQUIRE THE CONTRACTOR
TO COAT THE INSIDE OF THE REDUCER, RINGS, AND PIPE WITH AN APPROVED COATING.
C. THE CONCRETE GRADE RINGS, THE CONCRETE REDUCER, AND ANY CONCRETE PIPE
SHALL BE JOINED TOGETHER AND BEDDED ONTO THE EXISTING BRICK MANHOLE WITH CLASS ''D'' MORTAR. THE DEPTH, WIDTH, AND THICKNESS OF THE MORTAR
SHALL BE OF SUFFICIENT DIMENSIONS TO PROPERLY AND ADEQUATELY JOIN AND BED THE COMPONENT PARTS.
STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION SIANDARD PLAN 205-3
SHEET 3 OF 3
SEWER MANHOLE ADJUSTMENT
3 112' HIGH LETTERS
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NOTES:
1. CAST IRON USED SHALL CONFORM WITH ASTM A.48
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2. FRAME AND COVER SHALL BE COATED WITH
ASPHALTUM OR BITUMINOUS PAINT AFTER TESTING
AND INSPECTION.
3. FRAME AND COVER SHALL BE TESTED FOR ACCURATE
FIT PRIOR TO DELIVERY AND SHALL BE MARKED IN
SETS.
PLAN OF COVER 4. ALL CASTINGS SHALL COMPLY WITH SECTION 206-3 OF THE STANDARD SPECI FICATIONS.BOTTOM VIEW
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COUNTY SANITATION DISTRICTS
OFFICE OF CHIEF
OF LOS ANGELES COUNTY
ENGINEER
ROBERT FERRANTE
CHIEF ENGINEER
STANDARD 3O'' MANHOLE FRAME
AND COVER
STANDARD DRAWING
2074 EDITION
S a 223
SHEET 1 OF 1
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SECTION
MANHOLE FRAME AND COVER
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PRY NOTCH
PLAN OF COVER PLAN OF COVER NOTE:
1. FOR NOTES SEE S-a-207,
BOTTOM VIEW TOP VIEW
131t32',
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COUNTY SANITATION DISTRICTS
OFFICE OF CHIEF
OF LOS ANGELES COUNTY
ENGINEER
ROBERT FERRANTE
CHIEF ENGINEER
STANDARD 24" TRAFFIC MANHOLE
FRAME AND COVER
STANDARD DRAWING
2024 EDITION
S a - 22 8
SHEET 1 OF 1
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NOTES:
1, CAST IRON USED SHALL CONFORM TO ASTM A48 CLASS 358.
22 118"
2. FRAME AND COVER SHALL BE COATED WITH ASPHALTUM OR
BITUMINOUS PAINT AFTER TESTING AND INSPECTION.
1 DIA
PLAN OF COVER
3. FRAME AND COVER SHALL BE TESTED FOR ACCURATE FIT PRIOR TO DELIVERY AND SHALL BE MARKED IN SETS.
BOTTOM VIEW 4. ALL CASTINGS SHALL COMPLY WITH SECTION 206-3 OF THE STAN DARD SPECIFICATIONS.
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COUNTY SANITATION DISTR
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ENGINEER
ROBERT FERRANTE
CHIEF ENGINEER
STANDARD 24" LOCKING MANHOLE
FRAME AND COVER
STANDARD DRAWING
2024 EDITION
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SECTION B-B
NOTES:
1. CAST IRON USED SHALL CONFORM WITH ASTM A48 CLASS
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2. FRAME AND COVER SHALL BE COATED WITH ASPHALTUM
OR BITUMINOUS PAINT AFTER TESTING AND INSPECTION.
3. FRAME AND COVER SHALL BE TESTED FOR ACCURATE FIT
PRIOR TO DELIVERY AND SHALL BE MARKED IN SETS.
PLAN OF COVER 4. ALL CASTINGS SHALL COMPLY WITH SECTION 206-3 OF TH E STANDARD SPECIFICATIONS.BOTTOM VIEW
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30" DIA CLEAR
COUNTY SANITATION DISTRICTS
OFFICE OF CHIEF
OF LOS ANGELES COUNTY
ENGINEER
ROBERT FERRANTE
CHIEF ENGINEER
STANDARD 36'' MANHOLE FRAME
WITH 3O'' COVER
STANDARD DRAWING
2024 EDITION
S a 226
SHEET 1 OF 1
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FRAME AND COVER PROPOSED
GROUND SURFACE
REMOVE EXISTING
FRAME & COVER
EXISTING
GROUND SURFACE
112"
NEW
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CASE I CASE II CASE III
NOTES:
1. PRIOR TO THE REMOVAL OF THE FRAME OF ANY MANHOLE, THE CHANNEL OF THE MANHOLE SHALL BE COMPLETELY COVERED W]TH PLANKING OR OTHER SUITABLE MATER]AL SOAS TO PREVENT DEBRIS FROM ENTERING THE CHANNEL. AFTER THE MANHOLE RECONSTRUCTION HAS BEEN COMPLETED ALL DEBRIS SHALL BE REMOVED FROM WITHIN THE MANHOLE AND THE COVER OVER THE CHANNEL SHALL BE REMOVED.
2. WHEN THE MANHOLE IS TO BE RECONSTRUCTED TO A STRAIGHT SIDED MANHOLE, THE BRICK WORK SHALL BE REMOVED TO THE HIGHEST POINT OF THE VERTICAL WALL. THE SLOPE OF THE CORBELED SIDE SHALL NOT EXCEED 2 INCHES IN 5 INCHES. THE MANHOLE STEPS SHALL BE PLACED ON THE VERTICAL SIDE. SEE CASE III.
3. WHEN THE MANHOLE tS TO BE RATSED AN AMOUNT SUCH THAT D|MENS|ON "A" (CASE il) tS LESS THAN 4" THE BRICKWORK SHALL BE REMOVED TO A POINT WHERE THE INSIDE DIAMETER IS A MINIMUM OF 30 INCHES. THE MANHOLE WALL SHALL THEN BE CONSTRUCTED VERTICALLY TO A POINT 15 INCHES BELOW THE TOP OF THE MANHOLE. SEE CASE II.
4. WHERE THE MANHOLE rS TO BE RAISED SUCH THAT DIMENSION "A" (CASE il) WOULD EXCEED 4" THE
BRICKWORK SHALL BE REMOVED TO THE HIGHEST POINT OF THE VERTICAL WALLAND THE MANHOLE RECONSTRUCTED PER S-a-201 OR S-a-204.
5. WHEN THE DEPTH OF THE MANHOLE TO BE LOWERED IS SUCH THAT THE MAXIMUM ALLOWABLE SLOPES FOR
THE BRICKWORK SHOWN FOR CASE I WOULD BE EXCEEDED, THE MANHOLE SHALL BE RECONSTRUCTEDASA TYPE "C" MANHOLE PER S-a-203.
6. MANHOLE STEPS, PER S-a-209, SHALL BE PLACED UNIFORMLY SO AS NOT TO BE MORE THAN 16 INCHES APART WITH THE TOP STEP BEING l6INCHES BELOWTHE MANHOLE FRAME.
7. PRIOR TO COMMENCING WORK OF RECONSTRUCTION, THE CONTRACTOR SHALL CONTACT THE DISTRICTS' SUPER|NTENDENT OF MATNTENANCE AT (310) 638-1161.
8. A12" WIDE BY 12" HIGH CONCRETE RING SHALL BE PROVIDEDAROUND THE MANHOLE FRAME. IN UNPAVED AREAS, THE CONCRETE RING SHALL INCLUDE #3 REBAR , 12-INCH OVERLAP. WIDTH OF RING SHALL BE 12" AS MEASURED FROM CENTER OF LIFTING EYE; HEIGHT SHALL BE MEASURED FROM 1.5" BELOW FINAL GRADE !N PAVED AREAS AND AT GRADE IN UNPAVED AREAS.
/
ALLOWABLE
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5 MAXIMUM
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COUNTY SANITATION DISTR
OFFICE OF
OF LOS ANGELES COUNTY
ENGINEER
CTS
CHIEF
ROBERT FERRANTE
CHIEF ENGINEER
STAN DARD RECONSTRUCTION
OF BRICK MANHOLES
STANDARD DRAWING
2024 EDITION
S a 219
SHEET 1 OF 1
24"
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EXISTING
GROUND SURFACE
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2026
1 8
7 6
5 4
3 2
L K J I H G F E ABCD
OF SOUTHERN CALIFORNIA
METROPOLITAN WATER DISTRICT
PUBLICATION
SHEET SCALE = NONE
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
STANDARD DETAILS
October 2015
Border Version:
FILE NAME: pw://mwdh2o-pw.bentley.com:MWD_Projects/Documents/Templates/CAD Templates/MWD Standard Detail Book/2026 Standard Detail Book/02 CAD Files/06 Pipeline (STP-Sheets)/stp240.dgn PEN TABLE: MWD-FullSizeBW.penPLOT TIME: Monday July 13, 2026 20:27
FOR DRAWING APPROVALS SEECHECKED BY
InitialsDate
B-196852
TYPE
SIZE"P" BARS "S" BARS "R" BARS ID
PIPELONGITUDINAL REINFTRANSVERSE REINF
TOTAL NO.
3'-0" 4'-0"
6"
M IN
B
A
C
5'-2"4'-2"
9'-4"
2'-0"6"
OR AS ORDERED
1'-6" M IN & 3'-9" M AX
3'-0" ID SHAFT1'-0"
9"
M IN
2'-0"6"
8'-4" OD
9'-4"
PIPELINE
"A""B""C""D"
DIMENSIONS
STL PIPE ID
PIPE
3'-6" 3'-6"
2"
7'-0" ID
"P"
3" CLR
4'-8"4'-8"
TYP
REDUCING SLAB
CHAMBER
PIPELINE
6"
3'-0" ID
"B"
"C" "D"
"A"
COMPANION FLANGE, STUDS AND NUTS.
AIR RELEASE VALVE, OR PUMP WELL STRUCTURES, THE 1:5 MORTAR CAP SHALL COVER
WHEN COMPANION FLANGES ARE REQUIRED FOR DUAL BODY COMBINATION AIR VALVES, STRUCTURE CONCRETE ENCASEMENT THE FOLLOWING SHALL APPLY:
WHEN A MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT ADJOINS A PIPELINE OR THE MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT.
CONCRETE ENCASEMENT LONGITUDINAL REINFORCEMENT SHALL BE CONTINUOUS THROUGH
MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT, THE PIPELINE OR STRUCTURE
WHEN THE PIPELINE OR STRUCTURE CONCRETE ENCASEMENT IS ON BOTH SIDES OF THE ENCASEMENT SHALL BE THE SAME AS THE PIPELINE OR STRUCTURE CONCRETE ENCASEMENT.
DIMENSIONS AND REINFORCEMENT OF THE MAINTENANCE HOLE STRUCTURE CONCRETE
EQUAL IN SIZE TO THE PIPELINE OR STRUCTURE CONCRETE ENCASEMENT, THE OUTSIDE WHEN THE MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT IS SMALLER OR A.
B.
C.
NOTES:
3'-0" ID SHAFT
STL LADDER
WELDED STEEL PIPE CONCRETE ENCASEMENT DATA
SHAFT
3'-0" ID
7'-0" ID CHAMBER
OR STREET SURFACE
NATURAL GROUND SURFACE
STL LADDER
PLAN
1. 2.
3. 4.
5. 6.
SHAFT RINGS
MAX OR AS ORDERED
6'-0" MIN AND 9'-0"
7'-0" ID CHAMBER;
DRAIN SUMP
MORTAR JT
OUTLET
SHEET FOR RIGHT-OF-WAY TYPE MAINTENANCE HOLE STRUCTURE.
WELL. SEE SHEET FOR STREET TYPE MAINTENANCE HOLE STRUCTURE AND
EQUIPPED WITH DUAL BODY COMBINATION AIR VALVES, AIR RELEASE VALVE, OR PUMP
AIR VENT ASSEMBLY SHALL BE INSTALLED ON ALL MAINTENANCE HOLE STRUCTURES FOR AIR VENT DETAILS, SEE SHEET AND/OR SHEET .
STP-247
12026
STP-247
32026
STP-246
32026
STP-247
42026
PIPELINE, OUTLET, CHAMBER AND SHAFT
WRAP TYP
EXP JT FILLER
PIPELINE
OUTLET ON
STP-220
32026
SEE PROJECT DWGS FOR TABLE DETAILS
SHEETS THROUGH . FOR LOCATION, SEE PROJECT PLAN AND PROFILE DRAWINGS.
FOR DUAL BODY COMBINATION AIR VALVES, AIR RELEASE VALVE, OR PUMP WELL DETAILS, SEE
STREET TYPE COVER
WITH LOCKING DEVICESTP-287
52026
OR
STP-245
-2026R/W TYPE COVER
IN TABLE
SIDES) SIZE AND TOTAL NO. AS SHOWN
OF BARS ON EA FACE (TOP, BOT AND
LONGIT BARS SPCD W/ EQ NUMBER
MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT, SEE SHEET OR .
CONCRETE ENCASEMENT IS SHOWN ON PROJECT PLAN AND PROFILE DRAWINGS. FOR ALTERNATIVE
TYPICAL MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT IS SHOWN EXCEPT WHERE A STP-241
12026
STP-241
22026
TO BE VERT
AXIS OF OUTLET
7'-0" ID CHAMBER
OR 1'-0" DIA X 6" DP
1'-0" SQ X 6" DP
DRAIN SUMP
ON PIPELINE
OUTLET
SEE NOTE 4
1:5 MORTAR CAP 3" MIN THK,
LINING
MORTAR
STREET SURFACE
SURFACE OR
NATURAL GROUND
RINGS, SEE
7'-0" ID CHAMBER
EXTEND INTO THE MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT.
REINFORCEMENT OF THE PIPELINE OR STRUCTURE CONCRETE ENCASEMENT SHALL
CONCRETE ENCASEMENT SHALL BE AS SHOWN WHERE APPLICABLE AND LONGITUDINAL
THE TRANSVERSE REINFORCEMENT OF THE MAINTENANCE HOLE STRUCTURE THE MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT SHALL BE AS SHOWN.
THAN THE PIPELINE OR STRUCTURE CONCRETE ENCASEMENT, THE DIMENSIONS OF
WHEN THE MAINTENANCE HOLE STRUCTURE CONCRETE ENCASEMENT IS WIDER COVER
MAX
STP-256
-2026
STP-250
-2026
STP-242
-2026
STP-243
-2026
STP-244
-2026
STP-245
-2026
"S"
ENCASEMENT
FULL CONC
"P"
SEE NOTE 3
REDUCING SLAB
"S"
"R"
C
-
SECTIONAL PLAN
C2026 SECTION B2026 SECTION
A2026 SECTION
STA OF STR
12026 DETAIL
SEE NOTES 1, 2, 5 & 6
"B/2" "B/2"
CONC ENCASEMENT
REDUCING SLAB
DRAWINGS.
OUTLET SIZE OF 20-INCH DIAMETER AND SMALLER, UNLESS NOTED OTHERWISE IN THE PROJECT THE 7'-0" ID MAINTENANCE HOLE STRUCTURE IS LIMITED FOR USE ON PIPELINE OUTLETS WITH AN7. 7'-0" ID CHAMBER
3'-0" ID SHAFT
OUTLET ON PIPELINE 3'-0" ID SHAFT
DEFLECTOR PL
DEFLECTOR
STL LADDER &
PL
DETAIL AND SECTIONS
ENCASEMENT FOR PIPELINE OUTLETS
STP-240
MAINTENANCE HOLE STRUCTURE
Docusign Envelope ID: 628C46DE-ACFC-8456-81C8-D096F830F3B1 7/14/2026
2026
1 8
7 6
5 4
3 2
L K J I H G F E ABCD
OF SOUTHERN CALIFORNIA
METROPOLITAN WATER DISTRICT
PUBLICATION
SHEET SCALE = NONE
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
STANDARD DETAILS
October 2015
Border Version:
FILE NAME: pw://mwdh2o-pw.bentley.com:MWD_Projects/Documents/Templates/CAD Templates/MWD Standard Detail Book/2026 Standard Detail Book/02 CAD Files/06 Pipeline (STP-Sheets)/stp247.dgn PEN TABLE: MWD-FullSizeBW.penPLOT TIME: Monday July 13, 2026 20:29
FOR DRAWING APPROVALS SEECHECKED BY
InitialsDate
B-196852
3"
"H"
2 SPACES @ 4" OC = 8"
5 SPACES @ 4" OC = 1'-8"
6 SPACES @ 4 1/2" OC = 2'-3"
W HEN "H" = 1'-0" USE
W HEN "H" = 1'-6" USE
W HEN "H" = 2'-0" USE
W HEN "H" = 2'-6" USE
#3 CIRCULAR HOOPS
#3 CIRCULAR HOOPS
#3 CIRCULAR HOOPS
3"
3'-0" ID 6"
3"
3'-0" ID 6"
3"
2"3"1"
6"
3'-0" ID
6"
3"
HOOK EACH END OF ALL STRAIGHT BARS.
NOTES:
MAINTENANCE HOLE SHAFT RINGS
REINFORCEMENT @ 3'-0" ID
1 1/2"1 1/2"
2 1/2"
2 1/2"
1 1/2"
3 SPACES @ 4 1/2 " OC = 1'-1 1/2"
CORE DRILLING LOCATION FOR 6" PIPE SLEEVE IN FIELD IS OPTIONAL.
INSTALLATION OF 6" PIPE SLEEVE SHALL BE LOCATED IN FIELD.
DIMENSIONS FOR "T" AND "S" VARY WITH SIZE AND MAKE OF PLUG VALVE.1.
2. 3.
4. WHEN REQD
INSTALLATION
FOR AIR VENT
IN 1'-6" RING ONLY
10" Ø HOLE CAST
HOLE WHEN REQD
EA SIDE OF 10" Ø
ADD HOOPS
SEE NOTE 3
@ 6" ON CENTER AND #4 LONGITUDINAL BARS @ 12" ON CENTER OR EQUAL.
LONGITUDINAL BARS AND (8) #4 INNER LONGITUDINAL BARS; OR WITH #6 HOOPS REINFORCED WITH 3/8" Ø HOOPS @ 3" ON CENTER EACH FACE, (10) #4 OUTER 7'-0" ID X 8" WALL REINFORCED CONCRETE CHAMBER RINGS TO BE 22026 DETAIL
FOR TONGUE AND GROOVE JOINT DIMENSIONS FOR 6" THICK SHAFT REQD
TIE WIRES AS
EQ SPCD
(8) - #3 BARS
REQD
TIE WIRES AS
-
32026
1 1/2"
1 1/2"
1 /12"
1 1/2"
8 SPACES @ 4" OC = 2'-8" W HEN "H" = 3'-0" USE2 1/2"1 1/2"
DIM ON THIS LINE
DIM ON THIS LINE
DIM ON THIS LINE
DIM ON THIS LINE
DIM ON THIS LINE
DETAIL, SEE .
FOR TONGUE AND GROOVE
-
32026
NOTE:
NOTED OTHERWISE IN THE PROJECT DRAWINGS.
OUTLETS WITH AN OUTLET SIZE OF 20-INCH DIAMETER AND SMALLER, UNLESS THE 7'-0" ID MAINTENANCE HOLE STRUCTURE IS LIMITED FOR USE ON PIPELINE 5.
RINGS
INSIDE SHAFT
6"
2"
1"
3'-0" ID7'-0" ID8"
2 1/2 "
1"
FOR 3'-0" ID MAINTENANCE HOLE SHAFT RINGS
TONGUE & GROOVE JOINTS
GROOVE
TONGUE
FOR 7'-0" ID MAINTENANCE HOLE CHAMBER RINGS
TONGUE & GROOVE JOINTS
2 1/4"
3/4"
1 1/2"
1 3/4"1 3/4"2 1/2"
1 1/2"2 1/4"2 1/4"
2 3/4"
3"
1"
2 1/2"2 1/2"
2 3/4" 2 3/4"
SEE .
FOR REINFORCEMENT
SEE
FOR REINFORCEMENT
SEE NOTE 4
FOR REINF,
SEE NOTE 4
FOR REINF,
TONGUE
GROOVE
32026 DETAIL
42026 DETAIL
-
22026
-
22026
RINGS
INSIDE SHAFT
SHAFT RINGS
RINGS
INSIDE CHAMBER
8"7'-0" ID
6"3'-0" ID INSIDE
2"
1"
1'-0"
8'-4" DIA
1"
3'-0" ID SHAFT & 7'-0" ID CHAMBER RINGS
FOR MAINTENANCE HOLE STRUCTURE
TONGUE & GROOVE JOINTS @ REDUCING SLAB
2 1/4"
RINGS
3'-0" ID SHAFT
RINGS
CHAMBER
7'-0" ID
2"
2 1/2" 3"
52026 DETAIL
SLAB
REDUCING
1 1/2 "
#7, T & B
#7 BOT
TYP
3'-0" ID
7'-0" ID
1'-0"
8'-4" DIA
#4
SLEEVE
6" Ø STD PIPE
A
SECTION
RINGS
3'-0" ID SHAFT
7'-0" ID CHAMBER
-
32026
-
52026
-
42026
#4 TIES
#4 TIES
RINGS
A
-
BOT EA
PIPELINE
4'-2"4'-2"
OPNG
#7 @ 6"
#5 @ 12"#7 @ 6" BOT
2'-0""T"
8'-4" DIA
"S"
BOT EASIDE
SIDE
MAINTENANCE HOLE REDUCING SLAB
7'-0" ID CHAMBER
RINGS
& 3'-0" ID SHAFT
3'-0" OPNG
8 PLCS
#4 TIES,
SEE NOTE 1
SLEEVE,
6" Ø STD PIPE
SEE NOTE 2
T & B, 2 PLCS
2 - #7
3 - #7, T & B
#4, T & B
12026 DETAIL
DETAILS
SHAFT RINGS AND CHAMBER RINGS
MAINTENANCE HOLE REDUCING SLAB,
STP-247
Docusign Envelope ID: 628C46DE-ACFC-8456-81C8-D096F830F3B1 7/14/2026
2026
1 8
7 6
5 4
3 2
L K J I H G F E ABCD
OF SOUTHERN CALIFORNIA
METROPOLITAN WATER DISTRICT
PUBLICATION
SHEET SCALE = NONE
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
STANDARD DETAILS
October 2015
Border Version:
FILE NAME: pw://mwdh2o-pw.bentley.com:MWD_Projects/Documents/Templates/CAD Templates/MWD Standard Detail Book/2026 Standard Detail Book/02 CAD Files/06 Pipeline (STP-Sheets)/stp287.dgn PEN TABLE: MWD-FullSizeBW.penPLOT TIME: Monday July 13, 2026 20:31
FOR DRAWING APPROVALS SEECHECKED BY
InitialsDate
B-196852
NOTES:
BREAK ALL SHARP EDGES AND REMOVE BURRS.
ALL STREET TYPE MAINTENANCE HOLES SHALL HAVE LOCKING DEVICES.
1. 2.
3. SECTION 09900 NS-1 IN SAFETY YELLOW.
LOCKING DEVICE SHALL BE COATED IN ACCORDANCE WITH SPECIFICATION 3/16
3/16
3/16 TYP
1"1"
2"
3"
1 1/4"1 1/4"
1/2"2 3/4"
1/2" Ø ROD
PL 3/16"
2 3/4"
3/4"
3/16
1 1/2"1 1/4"
1/4"
L 2 1/2 X 2 1/2 X 1/4
6 7/8"
1 13/16"
1/8"R = 7/8"
R = 6 3/8"
R = 2 9/16"
5 1/4"
2 9/16"
PL 3/16"
1 1/2"3/4"
2 5/8"
2 7/8"
3 1/2"
5/8" Ø HOLE
PL 1/4"
4 3/4"
1/2" Ø ROD
1/2" Ø RADPL 3/16"
22026 DETAIL
32026 DETAIL
42026 DETAIL
-
42026
PL 3/16"
PL 3/16"
SIDE VIEW
END VIEW
PLAN
SECTION
SIDE VIEW
2'-0"
1'-0" 1'-0"
1" 5"
4"
5"5"
4"
5"
2'-6"
A
-
3 1/2"
1 5/8"
PL 3/16"
3/4"1/2"
1 3/8"1 3/8"
4 1/4"4 1/4"
3 1/2"
2'-8 1/4"
PLAN OF LOCKING DEVICE
12026 DETAIL
SEE NOTES 1, 2, 3
FRAME & COVER W/ LOCKING DEVICE
ASSEMBLY OF
52026 DETAIL
A VIEW
STP-288
22026 MANHOLE
COVER
BOLT AFTER INSTALLATION.
HEX NUT. TACK WELD NUT TO
1/2" DIA. X 2" LG BOLT WITH
STP-288
12026 MANHOLE
FRAME
LOCKING
DEVICE
-
22026
-
32026
-
32026
-
12026
TYP 2 PLCS
PL 1/4"
1/2" Ø ROD
PL 3/16"
L 2 1/2 X 2 1/2 X 1/4
L 2 1/2 X 2 1/2 X 1/4
PL 3/16"
PL 3/16"
PL 1/4"
-
42026
SIDE VIEW
FOR 3'-0" STREET TYPE MAINTENANCE
HOLE FRAME AND COVER
LOCKING DEVICE
STP-287
Docusign Envelope ID: 628C46DE-ACFC-8456-81C8-D096F830F3B1 7/14/2026
2026
1 8
7 6
5 4
3 2
L K J I H G F E ABCD
OF SOUTHERN CALIFORNIA
METROPOLITAN WATER DISTRICT
PUBLICATION
SHEET SCALE = NONE
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
STANDARD DETAILS
October 2015
Border Version:
FILE NAME: pw://mwdh2o-pw.bentley.com:MWD_Projects/Documents/Templates/CAD Templates/MWD Standard Detail Book/2026 Standard Detail Book/02 CAD Files/06 Pipeline (STP-Sheets)/stp288.dgn PEN TABLE: MWD-FullSizeBW.penPLOT TIME: Monday July 13, 2026 20:31
FOR DRAWING APPROVALS SEECHECKED BY
InitialsDate
B-196852
NOTES:
ALL CASTING SHALL BE COATED WITH BITUMINOUS PAINT.10.
FOUNDRY MARKING SHALL BE ON UNDERSIDE OF COVER AND INSIDE OF FRAME.9.
OF ± 1/16".
TO HAVE A TOLERANCE OF ± 1/32". DIMENSIONS OVER 1" TO HAVE A TOLERANCE UNLESS NOTED OTHERWISE, ALL CASTING DIMENSIONS UP TO AND INCLUDING 1" 8.
WELDING OF DEFECTS WILL NOT BE PERMITTED.7.
FRAME 324 LBS, WEIGHT OF COVER 310 LBS.
WEIGHTS AS GIVEN SHALL NOT VARY MORE THAN TWO PER CENT. WEIGHT OF6.
ALL CASTINGS SHALL BE STRESS RELIEVED AT FOUNDRY BEFORE MACHINING.5.
ALL FILLET RADIUS SHALL BE 1/4", UNLESS NOTED OTHERWISE.4.
ALL HOLES SHALL BE CORED AT FOUNDRY.3.
STANDARD CLASS 50B OR STRONGER.
THE COVER SHALL BE GRAY IRON CASTING CONFORMING TO ASTM A482.
STANDARD CLASS 20B OR STRONGER.
THE FRAME SHALL BE GRAY IRON CASTING CONFORMING TO ASTM A481. 250
10°
250
5"
4"
3'-2 3/4" Ø
R = 1/8" 1/8" X 45° CHAMFER
3 3/8"
2 1/2"
2 1/4"
R = 3/4"
5/8" Ø HOLE3'-3 3/4" Ø
1/8"
1 1/4"
1/8"
3/4"
1 1/4"
1/4"
R = 1 3/8"
1 1/4" Ø HOLE
7/8"
32026 DETAIL
TYP
7°30'
T
Y
P
TY
P
R = 1'-1"
TYP
TYP
22°30"
HALF BOTTOM OF COVERHALF TOP OF COVER
COVER SYMBOL
A
-
B
-
FRAME
1" Ø HOLE
SLOT
1 1/4" X 1 1/2" LG
1/8" RAISED LETTERS
2 1/4"
5/16"
1/2" TYP
5/16"5/16"
3 1/4"
1'-3 3/4"
R
= 1'-3 3/4"
8 1/4"
4 1/8" 4 1/8"
3/4" 3 3/8" 3 3/8" 3/4"
1'-3 3/8"
42026 DETAIL
TYP
TYP TYP
2'-10" Ø
TYP250
5"
3'-0" Ø
1'-8" Ø
6" Ø
10°
250
1'-8 3/8" TYP
3'-1 7/8" Ø
3'-0 5/16" Ø
- 0
+1/16
1'-4 1/2"1'-4 5/8"
5/8" Ø HOLE, TYP
1 1/2"
2 1/4"
3'-7 1/2" Ø
3'-3 3/4" Ø
1/2"
3'-0 1/16" Ø
- 1/16
+ 0 CHAMFER
1/8" X 45°
3/32"
3 1/4"
1 1/4"
TYP
1/8" R1/2"
2'-9 1/2" Ø
5/8"
2 3/4" 7/8"
3'-6 1/4" Ø
12026 DETAIL
SEE NOTES 1, 3, 4, 5, 6, 7, 8, 9, 10
22026 DETAIL
SEE NOTES 2, 3, 4, 5, 6, 7, 8, 9, 10
A SECTIONB SECTION
-
32026
-
42026
3'-2 3/4"
CL
CL
1 1/4" Ø HOLES
CAST IRON FRAME AND COVER
MAINTENANCE HOLE
3'-0" STREET TYPE
STP-288
Docusign Envelope ID: 628C46DE-ACFC-8456-81C8-D096F830F3B1 7/14/2026
APPENDIX “B”
DEPARTMENT OF INDUSTRIAL RELATIONS (DIR)
CONTRACTOR REGISTRATION NUMBER FORM
Department of Industrial Relations (DIR)
Contractor Registration Number
Beginning July 1, 2014, contractors must register with the Department of Industrial Relations (DIR) before bidding on public works contracts in California. For more information, please refer to this section of the Department of Industrial Relations Website:
http://www.dir.ca.gov/Public-Works/PublicWorks.html.
Per this requirement, provide the following information:
Contractor Name
Contractor Department of Industrial Relations Registration Number:
Expiration Date of Registration Number
*(THIS FORM MUST BE SUBMITTED WITH THE SEALED BID) *
Project Labor Agreement City of Montebello 93
APPENDIX “C”
PROJECT SIGN
APPENDIX “C”
P
ROJECT SIGN
PUBLIC IMPROVEMENT PROJECT SIGN
NOTES:
• Sign Size: 4 feet X 4 feet
• Sign Material: Anti-graffiti,
Diamond Grade
• Sign Color: Blue, Accent 1,
60% Lighter
• Lettering Color: Blue
• Border Color: Dark Blue
YOUR TAX DOLLARS AT WORK
FY 2026-2027 SB1 C.P. 951
&
LINCOLN STREET REHABILITATION C.P. 946
CITY OF MONTEBELLO CITY COUNCIL
GEORGINA TAMAYO - MAYOR
DANIELLE ROMERO – MAYOR PRO TEM
SCARLET PERALTA – COUNCILMEMBER
RIC ALONZO – COUNCILMEMBER
SALVADOR MELENDEZ – COUNCILMEMBER
CONSTRUCTION MANAGEMENT: ____________
CONTRACTOR: ______________________ START
DATE: ___________ 2026
E STIMATED COMPLETION DATE: _________ 2027
Project Labor Agreement City of Montebello 94
APPENDIX “D”
PROJECT LABOR AGREEMENT NO. 4202
AGREEMENT NO. 4202 – LOS ANGELES/ORANGE
COUNTIES BUILDING AND CONSTRUCTION
TRADES COUNCIL AND THE SIGNATORY CRAFT
COUNCILS AND UNIONS
Notice of Exemption Appendix E
Revised 2011
To: Office of Planning and Research
P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
County Clerk
County of: __________________
___________________________
___________________________
From: (Public Agency): ____________________________
_______________________________________________
_______________________________________________
(Address)
Project Title: ____________________________________________________________________________
Project Applicant: ________________________________________________________________________
Project Location - Specific:
Project Location - City: ______________________ Project Location - County: _____________________ Description of Nature, Purpose and Beneficiaries of Project:
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):
/box2 Ministerial (Sec. 21080(b)(1); 15268);
/box2 Declared Emergency (Sec. 21080(b)(3); 15269(a));
/box2 Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); /box3 Categorical Exemption. State type and section number: ____________________________________ /box3 Statutory Exemptions. State code number: ______________________________________________ Reasons why project is exempt:
Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________
If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? /uniF020/box2 Yes /box2 No
Signature: ____________________________ Date: ______________ Title: _______________________ /box2 Signed by Lead Agency /box2 Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR: _______________ Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.
Print Form
Revised 2011
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): City of Montebello
P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
County Clerk
1600 W. Beverly Boulevard
Montebello, CA 90640
County of: Los Angeles
(Address)
Project Title:
FY 2026-27 SB 1 RUBBERIZED ASPHALT STREET ENHANCEMENT PROJECT (CP 951) Project Applicant: City of Montebello
Project Location - Specific: RAYWOOD PL from AZALEA DR to END, HIBISCUS ST from AVENIDA DE LA MERCED to END, BALANDA DR from POPLAR AVE to 2ND ST, N. DONER DR from LOS AMIGOS AVE to AVENIDA DE LA MERCED, N. 3RD ST from AVENIDA DE LA MERCED to LOS AMIGOS AVE, VIA ALTAMIRA from BEVERLY BLVD to GARFIELD AVE, REPETTO AVE from N. GARFIELD AVE to END, KEENAN ST from VIA SAN DELARRO to DEWAR AVE, VIA BREVE from VIA SAN CLEMENTE to FINDLAY AVE, 4TH ST from WHITTIER BLVD to BEVERLY BLVD, 3RD ST from LOS ANGELES AVE to OLYMPIC LN, MOUNTAIN VIEW AVE from BLUFF RD to 4TH ST, GIVEN PL from BLUFF RD to 4TH ST, TAYLOR AVE from HARDING AVE to END, RUBIDOUX ST from MADISON AVE to HARDING AVE, TAYLOR AVE from MADISON AVE to HARDING AVE, 19TH ST from WHITTIER BLVD to MEDFORD ST, SPRUCE ST from CLEVELAND AVE to PALM DR, PALM DR from N. 10TH ST to N.
MONTEBELLO BLVD, ALLIS DR from END to CAROB WY, 5TH ST from DATE ST to ALLIS DR, 3RD ST from ROOSEVELT AVE to LOHART AVE, 5TH ST from BEACH ST to JACMAR DR, CL CINCO from ROOSEVELT AVE to LOHART AVE, LOHART AVE from 3RD ST to CL CINCO Project Locations – City: Montebello Project Locations - County: Los Angeles Description of Nature, Purpos e and Beneficiaries of Project: Asphalt pavement rehabilitation, street resurface and enhanced American with Disabilities Act (ADA) accessibility path of travel.
Name of Public Agency Approving Project: City of Montebello Name of
Person or Agency Carrying Out Project: Cesar Roldan, Director of Public Works Exempt Status: (check one):
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a)); Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); Categorical Exemption. State type and section number: 15301 Class 1 Stat
utory Exemptions. State code number:
Reasons why project is exempt: Exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). The project location listed above are street locations that will be resurfaced during the course of this project.
Area Code/Telephone/Extension: 323-887-1462_________
Lead Agency
Contact Person: Cesar Roldan________________
If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: Date: September 10, 2026 Title:
Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code.
Date Received for filing at OPR: Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. ______________________________
Attachment C
X
ITEM # 6
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: John Soria, Director of Transportation
SUBJECT: APPROVE ISSUING AUTO BODY REPAIR AND PAINTING SERVICES REQUEST FOR PROPOSALS (RFP) NO. 27-01
DATE: September 9, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Approve issuing Auto Body Repair and Painting Services Request for Proposals (RFP) No. 27-01; and
2. Take such additional, related, action as may be desirable.
FISCAL IMPACT:
There is no fiscal impact to issue Request for Proposals (RFP) No. 27-01 for Auto Body Repair and Painting Services (Attachment A). Once a vendor is selected for the award, staff will return to seek City Council approval of an agreement and, if necessary, amend the Transportation Department’s adopted operating budget to appropriate funds.
Therefore, a budget amendment is not needed at this time.
BACKGROUND/DISCUSSION:
The City of Montebello's Montebello Bus Lines (MBL) is soliciting proposals from qualified vendors to provide Auto Body Repair and Painting Services. MBL is responsible for ensuring the ongoing maintenance and safe operating condition of City-owned vehicles and equipment, including all aspects related to collision damage, body repair, painting, refinishing, and structural repair. This responsibility is carried out in full compliance with all applicable federal, state, and local licensing, environmental, regulatory, and safety requirements.
CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 9, 2026
To support this effort, MBL utilizes auto body repair and painting services on an as- needed basis that cover both the materials and labor associated with vehicle repairs.
These services include collision damage repair, general auto body repair, dent removal, body component replacement, glass repair and replacement, vehicle painting and refinishing, frame and structural repairs, wheel alignment, towing, pickup and delivery, and other related services. This approach helps ensure that City-owned vehicles and equipment remain roadworthy, reliable, properly maintained, and safe for daily service.
The goal of RFP No. 27-01 (Attachment A) is to provide comprehensive Auto Body Repair and Painting Services that include both materials and labor for City-owned vehicles and equipment. Therefore, staff recommend that the City Council approve issuing RFP No. 27-01 to solicit proposals from qualified vendors to assist MBL with Auto Body Repair and Painting Services.
A selection process will be used to evaluate proposals based on various qualitative components and award an agreement based on a combination of price and qualitative considerations. Qualitative considerations include a management plan, quality of proposed personnel, qualifications and experience, and technical approach. MBL is particularly interested in a vendor that possesses the experience required to provide auto body repair and painting services for municipal, commercial, and heavy-duty vehicles and deliver objective and measurable results.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Staff recommend that the City Council approve issuing RFP No. 27-01, attached hereto in substantial form (Attachment A), for Auto Body Repair and Painting Services; and direct staff to take such additional related action as may be desirable.
ATTACHMENT(S)
1. Attachment A - RFP No. 27-01
Montebello Bus Lines
ATTACHMENT A
City of Montebello
REQUEST FOR PROPOSALS (RFP) No. 27-01
AUTO BODY REPAIR AND PAINTING SERVICES
September 10, 2026
ONLINE PROPOSAL SUBMITTAL ONLY THROUGH PLANET BIDS
NOTE: Updates, changes or addendums to the RFP are posted at:
https://pbsystem.planetbids.com/portal/33072/portal-home
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TABLE OF CONTENT
Section Page(s)
INTRODUCTION 4
COVER LETTER 5
TIMETABLE & SCHEDULE OF EVENTS 7
PROPOSAL SUBMISSION CHECKLIST 7
SECTION 1 - INSTRUCTIONS TO CONTRACTORS 8
Proposal Format and Submittal
Examination of Proposal Documents
SECTION 2 - GENERAL TERMS AND CONDITIONS
9-16
Addenda
Clarifications
Discrepancies and Misunderstandings
Withdrawals of Proposal
References
Proposal Signatures
Pre Contractual Expenses
City of Montebello Rights
State Credentials and Taxes
Responsibility for Compliance with Legal Requirements
Confidentiality and Public Record
Joint Offers
Company Personnel
Single Proposal Response
Protest Procedures
Incorporation of Proposal into Agreement
Time of Completion
Payment
Contract Documents
Scope of Contract
Performance of Work
Award of Contract
Point of Contact
Evaluation of Proposals
Proposal Evaluation Criteria
SECTION 3 - OTHER REQUIREMENTS 17-18 Licensing and Permit Requirement
Liquidation Damages
Bond Requirements
SECTION 4 – FEDERAL REQUIREMENTS 19-33
Federal Funding, Incorporation of FTA Terms
Federal Changes
No Government Obligation to Third Parties
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Program Fraud and False or Fraudulent Statements or Related Acts Inspection and Retention of Records
Suspension and Debarment
Termination
Civil Rights Requirements
Disadvantaged Business Enterprise (DBE)
Buy America
Remedies/Sanctions for Breach of Contract
Federal Prohibited Interest
Lobbying
Clean Air Requirements
Clean Water Requirements
Cargo Preference
Fly America Requirements
State Labor Provisions/Labor Compliance/Contract Work Hours and Safety Standards Act
Seismic Safey
Safety and Health Regulation
Federal Energy Conservation Requirements
Recycled Products
Access Requirements for Individuals with Disabilities
Privacy Act
Federal Drug and Alcohol Requirements
SECTION 5 - SCOPE OF WORK 34-39
SECTION 6 - QUALIFICATIONS 40
SECTION 7 - FORM OF CONTRACT (SAMPLE) 41-51
SECTION 8 - FORMS AND CERTIFICATIONS 52-54
Letter of Transmittal
EXHIBITS 55
Exhibit A - Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution
Exhibit B – References
Exhibit C – Insurance
Exhibit D – Cost Proposal Sheet
Exhibit E – Bidder’s List of Sub-Contractor (DBE and Non- DBE) Exhibit F – Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions
Exhibit G – Performance Guarantee Certification
Exhibit H – Performance Bond
Exhibit I – Irrevocable Standby Letter of Credit Certificate Exhibit J – Bank Draft
Exhibit K – Drug Free Workplace
Exhibit L – Compliance with 49 CFP Part 655
RFP No. 27-01
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INTRODUCTION
The City of Montebello (City), Montebello Bus Lines (MBL), invites proposals from fully qualified and experienced contractors, licensed in the State of California, to provide auto body repair and painting services for City-owned vehicles and equipment on an as-needed basis. The Contractor’s role will be to assess vehicle damage and provide complete repair, refinishing, and related services in accordance with industry standards and City requirements. The Contractor will ensure that all repairs are completed using qualified personnel, approved equipment, and professional repair practices tailored to the City’s operational needs. The Contractor will be tasked with providing detailed written estimates, completing approved repairs within reasonable timeframes, and ensuring all workmanship and materials meet applicable quality and safety standards. The Contractor will also provide vehicle pickup, delivery, towing, warranty support, and any related services necessary to return City vehicles to safe and reliable operating condition.
The City operates MBL to provide reliable and efficient public transportation services to the residents of Montebello and neighboring communities. As the third-largest municipal bus system in Los Angeles County, MBL proudly serves 2.6 million passengers a year throughout the communities of Alhambra, Bell Gardens, San Gabriel, Boyle Heights, Commerce, Downtown Los Angeles, East Los Angeles, La Mirada, Montebello, Monterey Park, Pico Rivera, Rosemead, South Gate, and Whittier.
In addition, the City reserves the right to reject any or all proposals, to waive information or irregularities to the extent permitted by law in any proposal received, and to be the sole judge of the merits of the respective proposals received.
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DATE: September 10, 2026
ATTENTION: PROSPECTIVE CONTRACTORS
SUBJECT: REQUEST FOR PROPOSAL (RFP) NO. 27-01
TITLE: CITY OF MONTEBELLO and MONTEBELLO BUS LINES
AUTO BODY REPAIR AND PAINTING SERVICES
The City of Montebello (City), Montebello Bus Lines (MBL), is seeking proposals from fully qualified and experienced contractors, licensed in the State of California, to provide auto body repair and painting services for City-owned vehicles and equipment on an as-needed basis. The Contractor’s role will be to assess vehicle damage and provide complete repair, refinishing, and related services in accordance with industry standards and City requirements. The Contractor will ensure that all services are performed using qualified personnel, approved equipment, and professional repair practices tailored to the City’s operational needs. If repairs are authorized by the City, the Contractor will be tasked with providing detailed written estimates and completing all approved work within reasonable timeframes, ensuring the vehicles are returned to safe and reliable operating condition. The Contractor will coordinate with City representatives throughout the inspection, repair, pickup, and delivery process. Additionally, the Contractor will be responsible for ensuring compliance with all applicable regulations, licensing requirements, and safety standards throughout the contract term.
The term of the proposed agreement shall be a three-year (3-year) term, with the option to extend for an additional two (2), one-year (1-year) terms, commencing upon the date of execution between the City and the successful contractor.
A Pre-Proposal Meeting will be held on Thursday, September 24, 2026. The meeting will convene at 3:00pm Pacific Standard Time in the Transportation Building located at 400 South Taylor Avenue, Montebello.
It is highly recommended that all potential contractors (“Contractors”) attend this important meeting. All correspondence, communications, and contact concerning any aspect of this solicitation or offers shall be only with the following person [or his designated representative if applicable] (hereinafter, the “City’s Point of Contact”).
Name: Robert Fierro
Title: Senior Management Analyst
Address: 400 S. Taylor Ave.
Montebello, CA 90640
Telephone: (323) 558-1625 ext.1115
E-mail: [email protected]
Only substantive inquiries will receive a response. All substantive questions submitted in writing, as outlined below, will be responded to according to the guidelines contained herein. Responses will be in writing and will be provided to all prospective Contractors and placed on the City’s website. Responses to questions or comments regarding this RFP provided by any other department, employee, or City department other than the City’s Point of Contact set forth above shall not be considered valid and the
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City will not be bound by any such comments or responses. Inquiries received via telephone or orally in- person will not receive a response.
Proposals must be received by 3:00pm Pacific Standard Time, on Thursday, October 15, 2026, and submitted in accordance with the instructions contained in this RFP. No exceptions will be granted regardless of reason or circumstances.
All proposals must contain an original signature by an authorized officer of the company.
The successful Contractor will be required to comply with all applicable Equal Opportunity Laws and Regulations. The City hereby notifies all prospective Contractors that the City will require each Contractor affirmatively demonstrate that Disadvantaged Business Enterprises are afforded full opportunity to participate in the performance of contracts and sub-contracts financed in part or in whole under this RFP and will not be discriminated against on the grounds of race, color, gender, age, or national origin in consideration for an award.
The City reserves the right to reject any or all proposals, to accept all or any part of any proposal, to waive any informality or minor irregularities in any proposal received to the extent permitted by law and where such action best serves the interest of the City, and to be the sole judge of the merits of the respective proposal received.
The City and MBL are committed to ensuring that no person is excluded from participation in, or denied the benefits of its programs and/or services on the basis of race, color or national origin in accordance with FTA Circular 4704.1 and Title VI of the Civil Rights Act of 1964, as amended ("Title VI"). In addition to Title VI, NTS also prohibits discrimination based on sex, age or disability.
Any person who believes he or she has been subjected to discrimination under Title VI can file a complaint with MBL. For more information on MBL’s Civil Rights Program, and the procedures to file a complaint, contact:
Name: John Soria
Title: Director of Transportation
Address: 400 S. Taylor Ave.
Montebello, CA 90640
Telephone: (323) 558-1625, ext. 1315
Fax Number: (323) 887-4643
E-mail: RideMBL.com
You may also contact the Federal Coordination and Compliance Office, Civil Rights Division at the Title VI Hotline: 888-TITLE-06 (888-848-5306) or send a letter to:
U.S. Department of Justice
Civil Rights Division
Federal Coordination and Compliance Section, NWB
950 Pennsylvania Avenue, N.W. Washington, D.C. 20530
More information on Title VI is available from the Justice Department online at www.justice.gov
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TIMETABLE & SCHEDULE OF EVENTS (30-90 Days)
Scheduled Tasks Scheduled Date
Issuance of RFP Thursday September 10, 2026
Pre-Proposal Meeting Thursday September 24, 2026, at 3:00 PM PST Deadline to Submit Questions Thursday October 1, 2026, at 3:00 PM PST Responses to Questions Provided Thursday October 8, 2026 Deadline to Submit Proposals Thursday October 15, 2026, at 3:00 PM PST Presentations & Intent to Award November 2026
PROPOSAL SUBMISSION CHECKLIST
This checklist must be completed and returned with the Proposal. Failure to return this checklist may be cause for considering the Proposal non-responsive.
Description Section/
Page
Contractor shall
initial here
1 Proposal Page # 5
2 Letter of Transmittal Page # 40
3 Licensing, Permits, and Certificates Page # 17
4 Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution
Exhibit A
5 References Exhibit B
6 Insurance Exhibit C
7 Cost Proposal Sheet Exhibit D
8 Bidder’s List of Sub-contractor(s) (DBE and Non-DBE) Exhibit E 9 Certification Regarding Debarment, Suspension…. Exhibit F 10 Performance Guarantee Certification Exhibit G
11 Performance Bond Exhibit H
12 Irrevocable Standby Letter Of Credit Certificate Exhibit I 13 Bank Draft Exhibit J
14 Certification of Drug-Free Workplace Exhibit K
15 Certificate of Compliance with 49 CFR Part 655 Exhibit L
OPTIONAL ITEMS
16 Requests for exceptions or deviations. Page # 8
Company Name:
Name of Contractor initialing document (print):
Email address of Company Contact:
Signature:
Title:
Date:
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SECTION 1 - INSTRUCTIONS TO CONTRACTORS
PROPOSAL FORMAT AND SUBMITTAL
Proposals can be submitted via the https://pbsystem.planetbids.com/portal/33072/portal-home Portal (accessed through the City of Montebello’s official website at https://cityofmontebello.hosted2.civiclive.com/cms/One.aspx?portalId=58756&pageId=84839)up to the hour of 3:00 p.m. on Thursday, October 15, 2026.
All proposals must contain an original signature by an authorized officer of the company. Proposals received after the above listed date and time will not be considered.
Proposals shall not include a photocopy of the following:
· INSTRUCTIONS TO CONTRACTORS,
· QUALIFICATIONS,
· SCOPE OF WORK.
Proposals shall be typed, single-spaced, and submitted on 8 1/2“x11” paper. Proposals shall not include any unnecessarily elaborate or promotional material. Proposals may not be modified or corrected after being opened unless an addendum is issued requesting resubmissions. Proposals will not be valid until all information has been verified and Contractors’ references have been checked. All proposals shall be accompanied by a completed and signed letter of transmittal provided as a part of this RFP.
All requests for exceptions or deviations because of this RFP shall be clearly identifiable by a separate section of the Contractor’s submitted proposal for review by the City. It shall be the City’s right to accept or reject any portion of the submitted requests.
Proposals shall be submitted in accordance with the form prescribed herein. Failure to respond in this manner may render the proposal non-responsive. Unauthorized conditions, limitations, or provisions attached to a Proposal will render the proposal non-conforming and non-responsive and may cause its rejection. The completed proposal shall be without interlineations, alterations, or erasures. Contractor submitting basic conforming proposals may choose to submit alternate proposals as complete and separate offers, if the alternate proposal offers technical or other improvements or modifications, which are to the overall benefit to the City. Any and all alternate proposals must be submitted in writing and included with the original proposal, conforming to the requirements as stated herein. No verbal modifications will be accepted.
Proposal documents shall be deemed to include by reference each and every one of the following:
1. Request for Proposal (RFP)
2. Addenda to RFP
3. Supplements to RFP
4. All other required forms
EXAMINATION OF PROPOSAL DOCUMENTS
By submitting a proposal, Contractor represents that: (1) Contractor has thoroughly examined and become familiar with the Scope of Work required under this RFP, (2) Contractor comprehends all
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conditions that may impact the proposal, (3) Contractor has reviewed all addenda, and (4) Contractor is capable of providing the equipment, goods and services necessary to perform the Scope of Work and/or meet the specifications outlined in this RFP, in a manner that meets the City’s objectives. Failure to examine the documents and inform themselves shall be at the Contractors’ own risk. A Contractor shall have no claim against the City based upon ignorance of or misunderstanding of the RFP documents. Once the award has been made, failure of a Contractor to have read all the conditions, instructions, and the agreement shall not be cause to alter any term of the agreement nor shall such failure provide valid grounds for a Contractor to withdraw its proposal or to seek additional compensation.
SECTION 2 – GENERAL TERMS AND CONDITIONS
ADDENDA
Any changes made by the City to the requirements in this RFP will be made by written addenda. Any written addenda issued to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. The City will not be bound by any modifications to or deviations from the requirements set forth in this RFP as the result of oral instructions. The City reserves the right to revise or withdraw this RFP at any time and for any reason.
CLARIFICATIONS
Should a Contractor require clarifications of this RFP, the Contractor shall notify the contact person identified in this RFP in writing. Should the City, in its sole discretion, determine that the point in question is not clearly and fully set forth; the City will issue a written addendum clarifying the matter. Said addendum shall be posted on the https://pbsystem.planetbids.com/portal/33072/portal-home web page.
All questions, clarifications or comments must be submitted no later than 3:00 pm, Thursday, October 1, 2026. No questions will be answered individually by the City or Transportation Department.
Requests for clarification, questions and comments must be clearly posted on the PlanetBids Q & A section. The City is not responsible for failure to respond to a request that has not been submitted in accordance with this section.
Responses by the City to the clarifications, comments and questions will be communicated via PlanetBids.
Every attempt will be made to provide responses to all Contractors in accordance with the procurement schedule for this RFP. Inquiries received after the deadline will not be accepted and will be returned to the sender without a response.
Requests for clarifications and questions should be formatted in the following manner:
1. Section
2. Paragraph number
3. Page number
4. Text of passage being questioned
5. Question
DISCREPANCIES AND MISUNDERSTANDINGS
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Proposing companies must satisfy themselves by personal examination of any work site, drawings, Scopes of Work, and by any other means as they may believe necessary, as to the actual physical conditions, requirements, and difficulties under which the work must be performed. No proposing company shall, at any time, after submission of the proposal, make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in any plans, specifications, or other documents provided, shall be called to the attention of the Buyer and clarified prior to the submission of proposals.
WITHDRAWAL OF PROPOSALS
Contractors may withdraw their proposals in writing, provided that such requests are received by the City prior to the scheduled deadline for Proposal submission or within six months following the scheduled deadline for Proposal submission when no contract has been awarded.
REFERENCES
All reference information requested in this RFP and specified in the form included in this RFP must be submitted with the proposal. Refer to Exhibit B.
At the discretion of the Evaluation Committee, the City may elect to perform site visits at the Contractor’s customer locations. These optional site visits will be in addition to any presentations and/or technical demonstrations. Some or all RFP Evaluation Committee members may travel, at City expense, to sites at which finalist contractors are performing like services. The purpose of such visits shall be to provide the evaluation team with an increased understanding of the process and assess the contractor’s implementation and performance.
PROPOSAL SIGNATURES
If an individual makes the proposal, it shall be signed, and the full name and address of the Contractor shall be given.
If a partnership makes the proposal, it shall be signed with the partnership name, by a member of the partnership who shall sign by name and the name and address of each partner shall be given.
If a corporation prepares the proposal, the name of the corporation shall be provided and signed by two (2) duly authorized Officers and, if available, stamped with the corporate seal, and the names and titles of all officers of the corporation shall be given. If a corporation provides a certified letter stating that one (1) duly authorized officer signature is binding for the corporation, this will suffice to omit the second signature requirement in the proposal. Certified letter is to be included in the proposal accompanied with the Letter of Transmittal.
PRE-CONTRACTUAL EXPENSES
The City will be under no obligation for payment of pre-contractual expenses. Pre-contractual expenses are defined as expenses incurred by contractor in:
· Preparing the proposal in response to this request.
· Submitting that proposal to the City.
· Negotiating with the City any matter related to this proposal, and/or
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· Any other expenses incurred by the Contractor prior to date of award.
CITY OF MONTEBELLO RIGHTS
In its discretion, the City reserves the right to:
1. Reject any and/or all proposals for no reason or any reason including but not limited to the following:
a. The proposal is incomplete, non-responsive, obscure, irregular or lacking necessary detail and specificity.
b. The Contractor, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services.
c. The Contractor failed or neglected to complete and submit any information within the time specified by the City, and as may be otherwise required herein.
2. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform.
3. Accept all or any part of a proposal.
4. Cancel the entire RFP;
5. Issue subsequent RFPs; and/or
6. Waive any errors or informalities in any proposal, to the extent permitted by law.
STATE CREDENTIALS AND TAXES
The Contractor shall be appropriately licensed in accordance with the laws of the State of California for the work to be performed. The cost for any required licenses and/or permits shall be the responsibility of the successful Contractor. The successful Contractor is liable for any and all taxes due as a result of the contract.
RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS
The Contractor’s products, services, and facilities shall be in full compliance with all applicable Federal, State and local regulations, standards and ordinances, regardless of whether or not they are referred to in the RFP.
CONFIDENTIALITY AND PUBLIC RECORD
All Contractors are hereby put on notice that each Proposal received shall become the exclusive property of the City. Notwithstanding authorized exemptions and privileges, each proposal shall be subject to disclosure according to the California Public Records Act and/or the Federal Freedom of Information Act.
The City shall not in any way be liable or responsible for the disclosure if required to do so by law.
JOINT OFFERS
Where two or more Contractors desire to submit in response to this RFP, they shall do so on a prime-sub contractor basis rather than as a joint venture. The City intends to contract with a single firm and not with multiple firms doing business as a joint venture. Any proposal submitted on behalf of any form of joint venture or partnership between two (2) existing Contractors may be considered collusive and may be rejected as non-responsive.
COMPANY PERSONNEL
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It shall be the burden of the successful Contractor to ensure all personnel possesses qualifications and/or experience. All personnel required to perform the services herein shall be secured at the expense of the successful Contractor. Personnel shall not be employees of or have any contractual relationship with the City. Successful Contractor’s personnel shall always conduct themselves in a professional manner to all City employees. Rude or discourteous behavior by the successful Contractor will not be tolerated and the offense can be justification for termination of contract. All sub-contractors of successful Contractor shall abide by all the requirements set forth in this section.
SINGLE PROPOSAL RESPONSE
If only one proposal is received in response to this RFP, a detailed cost/price proposal may be requested of the Contractor. A cost or cost and price analysis and evaluation and/or audit of the cost may be performed in order to determine if the price is fair and reasonable. If the City determines a cost analysis is required, Contractor must be prepared to provide, upon request, cost summaries of estimated costs (i.e. labor, equipment, supplies, overhead costs etc.) and documentation supporting all cost elements.
PROTEST PROCEDURES
All protests must be filed in accordance with the following:
1. The protest must be in writing and identify the solicitation (RFP) number.
2. The protest must be submitted by some return receipt method or guarantee of delivery that insures that the protest was received in a timely manner. The City is not responsible for lost or delayed deliverables.
3. The party’s standing to protest must be identified.
4. Identification of the specific provision, law, regulation, specification, procedure or policy violated.
5. A statement of the relief requested.
Protests related to the content of the RFP shall be received no later than ten (10) days before the proposal due date. Protests related to matters other than the content of the RFP shall be received no later than five (5) days after proposal opening. If the protest does not comply with the preceding requirements, it may not be evaluated and may be returned to the protestor.
All protests shall be submitted to the contact person identified in this solicitation. If the solicitation is funded with Federal Transit Administration (FTA) monies, a protest may be filed with the FTA. However, the FTA only accepts protests alleging that a grantee failed to have written protest procedures or did not comply with those procedures or protests that involve a conflict of interest or fraud.
INCORPORATION OF PROPOSAL INTO AGREEMENT
This RFP and the Contractor’s response, including all promises, warranties, commitments and representations made in the successful proposal, shall be binding and incorporated by reference in the City’s contract with the successful Contractor.
TIME OF COMPLETION
The Contract time shall commence from the date on the Notice to Proceed (NTP) as authorized in writing by the City. The services shall be completed within the time period specified in the Request for Proposal. In case the services under the terms of these provisions and related professional contract shall be necessarily
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delayed because of strike, injunctions, government controls, or by reasons of any cause or circumstances beyond the control of the successful contractor (the “Contractor”), the time of completion shall be extended by a number of days to be determined in each instance by mutual agreement between the Contractor and MBL.
PAYMENT
A separate invoice, referencing the respective purchase order number, shall be issued in duplicate for each invoice shown in the payment schedule, and addressed to:
City of Montebello
Attn: Accounts Payable
1600 West Beverly Boulevard
Montebello, California 90640
Payment will be made within thirty (30) days after acceptance and approval of invoice.
Payment Schedule: Monthly
Provide One (1) invoice monthly.
CONTRACT DOCUMENTS: ORAL CHANGES / CONTRACT TERMINATION Oral Changes: Oral changes and oral change orders are not permitted. All proposed changes must be submitted in writing to, and approved by, MBL prior to becoming a contract modification.
Contract Termination: MBL may terminate any resulting contract for convenience at any time by giving the Contractor five (5) days’ written notice thereof. Upon termination, MBL shall pay the Contractor his allowable cost incurred to date of termination, and those costs deemed reasonably necessary by MBL to affect such termination, determined in accordance with Part 1-8.705-1 of the Federal Procurement Regulations (41CFR 1-8) or other applicable portion(s) of said Regulations. In addition, MBL shall pay the Contractor a percentage of the project, which relates to contract work accomplished to date of termination. The effective date of termination shall be the date of Notice of Termination.
In the event the Contractor breaches the terms or violates the conditions of the contract, and does not within ten days, thereafter, cure such breach of violation, MBL may immediately terminate the Contract for default. The contractor shall be liable for all costs incurred by MBL because of such default.
SCOPE OF CONTRACT
The Contractor shall provide all services necessary as per the Scope of Work described in this Request for Proposal.
PERFORMANCE OF WORK
It is the intent of these specifications to provide only services of the highest quality. The cost to be quoted and submitted shall include all items of service and any other costs necessary to fully complete the work pursuant to the provisions. It is the aim of these specifications that the Contractor provide complete services of the type prescribed. Any items omitted from such specifications which are clearly necessary for the
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completion of such services shall be considered a portion of such services, although not directly specified or called for in these specifications. No advantage shall be taken by the Contractor in the omission of any detail which goes to make the services complete, even though such detail is not mentioned in these specifications.
AWARD OF CONTRACT
The contract resulting from this RFP (or the “Agreement”) will be awarded to the responsive and responsible Contractor whose proposal, conforming to the requirements of the RFP, is determined to be the most advantageous (“Best Value” as described in the Federal Transit Administration Circular 4220.1F) to the City, based on the Evaluation Criteria. No agreement shall exist until the City Council or the City Manager has awarded the Agreement and it has been mutually executed. The City reserves the right to:
(a) Accept all or any part of a proposal;
(b) Reject any or all proposals for any reason;
(c) Waive any informality or minor errors to the extent permitted by law; (d) Award the Agreement as the interest of the City may require; (e) Cancel the entire RFP; or
(f) Issue subsequent RFPs.
An Evaluation Committee comprised of MBL staff, in accordance with the proposal Evaluation Criteria set forth in Evaluation Criteria section of this RFP, will evaluate all the proposals. During the evaluation period, the City may interview some or all the proposing firms. Contractors should be aware; however, that award may be made without interviews or further discussions.
The City may negotiate contract terms with the selected Contractor prior to award and expressly reserves the right to negotiate with several Contractors simultaneously and, thereafter, to award a contract to the Contractor offering the most favorable terms to the City. However, negotiations may or may not be conducted with Contractors; therefore, the proposal submitted should contain the most favorable terms and conditions, since the selection and award may be made without discussion with any Contractor.
No agreement shall exist until the City Council or City Manager has awarded the Agreement and it has been mutually executed. The City reserves the right to reject any and all proposals for any reason, to waive any informality or minor errors as determined by the City in any proposal and to award the Agreement as the best interests of the City may require. The award, if any, may be made by the City within ninety (90) calendar days after the opening of the proposals.
POINT OF CONTACT
This RFP is issued by the City, and the Management Analyst will be the sole point of contact (“Point of Contact”) during the RFP submission and procurement process. Communications initiated by respondents to this RFP with members of the City Council, or officers, personnel or employees of the City, other than as coordinated by the Point of Contact, may be grounds for disqualification. Any inquiries or requests during this submission or procurement process shall be submitted in writing to the following Point of Contact:
City of Montebello Transportation Department
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Attention: Robert Fierro
Senior Management Analyst
400 South Taylor Ave.
Montebello, CA 90640
(323) 558-1625 ext. 1115
Email: [email protected]
If the Point of Contact determines a response to any such inquiry is warranted, said response will be issued to all prospective Contractors via PlanetBids.com.
EVALUATION OF PROPOSALS
MBL uses a selection process in which proposals contain both price and qualitative components, and award is based upon a combination of price and qualitative considerations. Qualitative considerations may include experience and qualifications, technical approach, quality of proposed personnel, and/or management plan. The award selection is based upon consideration of a combination of technical and price factors to determine the offer deemed most advantageous to MBL.
An evaluation committee will be appointed to review all proposals. The committee will be comprised of MBL staff. Committee members will initially evaluate each proposal using the pass or fail criteria identified herein. Contractors who pass this first stage of testing will progress to the next step in the evaluation.
MBL will evaluate the offers based on the following criteria: Pass/Fail Criteria • Contractor has demonstrated the ability to meet the insurance requirements described in the Agreement. Proof of ability, for example a sample certificate with another agency, or a statement that the Contractor can meet the insurance requirements in the RFP should be attached to proposal.
• Contractor has demonstrated evidence of good standing. If the Contractor is a corporation or limited liability company, provide evidence that it is in good standing in the state of its incorporation/organization and qualified to do business in California. If the Contractor is a partnership or joint venture, provide such evidence for all partners or members. The evidence provided must be in the form of (i) an official certificate of good standing issued by the state of incorporation/organization and (ii) qualification to do business issued by the California Secretary of State. If the Contractor is operating under a fictitious name or trade name, provide evidence that the Contractor has filed for and/or registered the fictitious name with the county where the Contractor’s business is located.
On the completion of the initial Pass/Fail review, the committee will evaluate proposals using the two- step process. Qualitative considerations will be reviewed and scored first without attention to the price.
The committee will then present the cost and price proposals and evaluate and score them accordingly.
During the qualitative evaluation, the committee, at its sole discretion, may contact any or all the Contractors with specific questions or requests for clarification. After both the qualitative and cost/price proposals have been evaluated and scored, the committee will arrive at a “comprehensive proposal score” for each proposal. A list of top-ranked proposals within a competitive range will be developed based upon the total comprehensive scores provided by committee members. At this time, the committee may decide that the evaluation process is complete and submit a final recommendation to the Director of Transportation.
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The committee may ask the Contractors to consider the dialog of negotiations and revise their proposals.
A deadline will be set for the submission of the revised proposals. If a Contractor is unable to meet the deadline or chooses not to revise its proposal, its’ existing proposal will be rescored along with revised proposals in the same manner as the original proposals.
EVALUATION CRITERIA
Award will be made to the Offeror whose proposal offers the best value to the City. Proposals that meet the pass/ fail criteria now will be evaluated in accordance with the following criteria:
QUALITATIVE CONSIDERATIONS
The Contractor’s Qualitative Proposal will be evaluated based on the following factors, each having the weighted value set forth below (100 potential points in total):
1 Project Management Plan
The proposal shall contain a detailed explanation of the project and not a reiteration of the RFP itself. The information offered should be a compendium of the Contractor’s knowledge of the standards outlined in the Scope of Work.
20 points
2 Proposed Project Team
Qualifications and experience of management, staff, and other personnel; comprehensiveness of the service plan and the team’s familiarity with auto body repair and painting services for municipal vehicles and equipment.
10 points
3 Qualifications and Experience
Demonstrate experience providing auto body repair and painting services of the same or similar magnitude. Presentation of a portfolio of relevant auto body repair, painting, and municipal fleet service experience and expertise most advantageous to the City.
15 points
4 Technical Approach
Contractor will submit with their proposal a written plan of action. Plan of action shall include contact persons and schedule adherence, as well as invoicing process.
Understanding of the RFP requirements and illustrating the ability to meet performance objectives, compliance with all technical and administrative requirements, financial viability, accounting, and reporting.
30 points
TOTAL 75 points
Price Considerations
The Price proposals will be evaluated as follows:
5 Price
The Contractor’s price proposal will be compared to the proposal with the Best Value to the City. The best value responsive price will receive the total weighted value for this criterion.
25 points
TOTAL 25 points
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SECTION 3 - OTHER REQUIREMENTS
LICENSING AND PERMITS
The Contractor shall be licensed, bonded, and experienced in performing the services described in the Scope of Work and shall provide evidence of current licensing and permits as required by local, State, and Federal regulations in providing such services.
LIQUIDATION DAMAGES
MBL commits to working cooperatively with the Contractor to resolve personnel and Contract performance challenges as they may arise, however, certain proven contractual violations may result in the assessment of liquidated damages at MBL’s discretion.
Whenever assessed, MBL and CONTRACTOR agree that in case the item or equipment embraced in this Proposal shall not have been completed due to the failure of the CONTRACTOR, MBL should recover said sum or sums of money, equal to the cost of engineering, inspection of work, and any additional and other expenses incurred from the CONTRACTOR, from the surety or from both. The amount of these deductions shall be assessed as liquidated damages and are not to be considered penalties. For administrative purposes, $100 per-hour “not to exceed $1,200 per-day,” for every day beyond the specified date, as extended, shall be withheld as a special reserve to be applied as liquidated damages, if any, the amount of said damages to be determined as per the above-mentioned method.
BOND REQUIREMENTS
Bid Guarantee
The Contractor shall furnish a bid guarantee in the form of a bid bond, or certified treasurer’s or cashier’s check issued by a responsible bank or trust company, made payable to the City. The amount of such guaranty shall be equal to 5% of the bid price.
In submitting this bid, it is understood and agreed by the Contractor that the City reserves the right to reject all bids, or part of any bid, and it is agreed that the Bid may not be withdrawn for a period of ninety (90) days subsequent to the opening of bids, without the written consent of City.
It is also understood and agreed that if the undersigned bidder should withdraw any part or all of his bid within ninety (90) days after the bid opening without the written consent of the City, or refuse or be unable to enter into an agreement as provided above, or refuse or be unable to furnish adequate and acceptable Performance and Payment Bonds, or refuse or be unable to furnish adequate and acceptable insurance, as provided above, it shall forfeit its bid guarantee to the extent City’s damages occasioned by such withdrawal, or refusal, or inability to enter into an agreement, or provide adequate security thereof.
It is further understood and agreed that to the extent the defaulting Contractor's bid guarantee shall prove inadequate to fully recompense the City for the damages occasioned by default, then the undersigned Contractor agrees to indemnify the City and pay over to the City the difference between the bid guarantee and City’s total damages so as to make City whole.
The undersigned understands that any material alteration of any of the above or any of the material contained herein, other than that requested will render the bid unresponsive (Exhibit H. Performance Bid Guarantee). A copy of the bid bond can be submitted via the PlanetBids Portal https://pbsystem.planetbids.com/portal/33072/portal-home.
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Performance Guarantee
A Performance Guarantee in the amount of 10% of the Agreement value is required by the City to ensure faithful performance of the Agreement. Either a Performance Bond or an Irrevocable Standby Letter of Credit shall be provided by the Contractor and shall remain in full force for the term of the Agreement.
The successful Contractor shall certify that it will provide the requisite Performance Guarantee to the City within ten (10) business days from Agreement execution (Exhibit I. Performance Bond). The City requires all Performance Bonds to be provided by a fully qualified surety company acceptable to the City and listed as a company currently authorized under 31 C.F.R. part 22 as possessing a Certificate of Authority as described hereunder. The City may require additional performance bond protection when the contract price is increased. The increase in protection shall generally equal 100 percent of the increase in the contract price. The City may secure additional protection by directing the Contractor to increase the amount of the existing bond or to obtain an additional bond.
If the Contractor chooses to provide a Letter of Credit as its Performance Guarantee, the City shall furnish with its bid, certification that an Irrevocable Standby Letter of Credit will be furnished should the Bidder become the successful Contractor. The Contractor shall also provide a statement from the banking institution certifying that an Irrevocable Standby Letter of Credit for the action will be provided if the Contract is awarded to the Bidder. The Irrevocable Stand-By Letter of Credit will only be accepted by the City if:
1. A bank in good standing issues it. The City will not accept a Letter of Credit from an entity other than a bank.
2. It is in writing and signed by the issuing bank.
3. It conspicuously states that it is an irrevocable, non-transferable, “standby” Letter of Credit.
4. The City is identified as the Beneficiary.
5. It is in an amount equal to 100% of the Contract first year value. This amount must be in U.S. dollars.
6. The effective date of the Letter of Credit is the same as the effective date of the Contract.
7. The expiration date of the Letter of Credit coincides with the term of this Agreement.
8. It indicates that it is being issued to support the obligation of the Contractor to perform under the Contract. It must specifically reference the Contract between the City and the Contractor the work stipulated herein.
The issuing bank’s obligation to pay will arise upon the presentation of the original Letter of Credit and a certificate and draft (similar to the attached forms contained in Exhibit J. Irrevocable Stand-By Letter of Credit Certificate and Exhibit K. Bank Draft) to the issuing bank’s representative at a location and time to be determined by the parties. This documentation will indicate that the Contractor is in default under the Contract.
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SECTION 4 – FEDERAL REQUIREMENTS
Federal Funding, Incorporation of FTA Terms
The preceding provisions include, in part, certain standard terms and conditions required by the U.S.
Department of Transportation ("DOT"), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in Federal Transit Administration ("FTA") Circular 4220.1F or its successors are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA-mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The CONTRACTOR shall not perform any act, fail to perform any act or refuse to comply with any AGENCY requests that would cause AGENCY to be in violation of the FTA terms and conditions.
Federal Changes
The CONTRACTOR shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between AGENCY and FTA, as they may be amended or promulgated from time to time during the term of this Contract. CONTRACTOR’S failure to so comply shall constitute a material breach of this Contract.
No Government Obligation to Third Parties
The AGENCY and CONTRACTOR acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, absent the express written consent by the Federal Government, the Federal Government is not a part to this Contract and shall not be subject to any obligations or liabilities to the AGENCY, CONTRACTOR, or any other party (whether or not a party to that Contract) pertaining to any matter resulting from the underlying Contract.
The CONTRACTOR agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the Subcontractor who will be subject to its provisions.
Program Fraud and False or Fraudulent Statements or Related Acts
The CONTRACTOR acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §§ 3801, et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R.
Part 31, apply to its actions pertaining to this project. Upon execution of the underlying Contract, the CONTRACTOR certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying Contract of the FTA-assisted project for which this Contract work is being performed.
In addition to other penalties that may be applicable, the CONTRACTOR further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the CONTRACTOR to the extend the Federal Government deems appropriate.
The CONTRACTOR also acknowledges that if it makes, or caused to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract
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connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the CONTRACTOR, to the extent the Federal Government deems appropriate.
The CONTRACTOR agrees to include the above two clauses in each sub-contract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clauses shall not be modified, except to identify the Sub-contractor who will be subject to the provisions.
Inspection and Retention of Records
The CONTRACTOR shall permit authorized representatives of the AGENCY, the FTA Administrator, and the Comptroller General of the United States to inspect and audit all data and records of the CONTRACTOR relating to its performance and its sub-contracts under this Contract from the date of the Contract through and until the expiration of three years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case CONTRACTOR agrees to maintain same until the AGENCY, the FTA Administrator, and the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. The AGENCY retains ownership of all project documents and records maintained by the CONTRACTOR on behalf of the AGENCY.
Suspension and Debarment
This Contract is a covered transaction for purposes of 49 CFR Part 29. As such, the CONTRACTOR is required to verify that none of the CONTRACTOR, its principals, as such defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945.
The CONTRACTOR is required to comply with 49 CFR 29, Subpart C and must include this requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.
By signing and submitting its proposal or proposal, the Contractor or Contractor certifies as follows:
The certification in this clause is a material representation of fact relied upon by the AGENCY. If it is later determined that the Contractor or Contractor knowingly rendered an erroneous certification, in addition to remedies available to the AGENCY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The Contractor or Contractor agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this proposal. The Contractor or Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions.
Termination
Pursuant to the Contract, in the event that either Party hereto fails or refuses to perform any of the provisions of this Contract at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
For any breach deemed by the non-defaulting party to constitute a material breach, the defaulting party is required to cure the breach within five (5) calendar days upon receipt of written notice. For any breach deemed by the non-defaulting party to constitute a non-material breach, the defaulting party is obligated to cure such breach within ten (10) calendar days upon receipt of written notice. However, if the nature
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of the non-material breach requires more than ten (10) days to cure, the defaulting party shall have thirty (30) days to diligently pursue and complete a cure.
In addition to any other available legal or equitable rights or remedies, if the default is not cured within the time periods described above, the non-defaulting party may terminate this Contract by giving written notice thereof to the defaulting party, setting forth the effective date thereof.
The AGENCY shall have the option, at its sole discretion and without cause, of terminating this Contract in whole, or in part, by giving ten (10) business days’ written notice to CONTRACTOR. Upon the termination of this Contract as provided herein, the AGENCY shall provide to CONTRACTOR the part of Compensation which would otherwise be payable to CONTRACTOR for services CONTRACTOR had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by AGENCY, the Parties agree that CONTRACTOR shall be reimbursed for any “non-refundable” costs that CONTRACTOR has incurred for its services under this Contract, provided that: (1) such “non-refundable” costs were incurred by the CONTRACTOR prior to the date of termination, and (2) that CONTRACTOR provides the AGENCY with adequate proof that CONTRACTOR incurred the costs, and is unable to be seek a refund for such costs.
Such “nonrefundable” costs may include, but are not limited to, travel reservations incurred by CONTRACTOR for its performance of services under this Contract. CONTRACTOR agrees to cease all work under this Contract on or before the effective date of any notice of termination. Pursuant to the Contract, all AGENCY data, documents, objects, materials or other tangible things shall be returned to the AGENCY upon the termination or expiration of this Contract.
Civil Rights Requirements
During the performance of this contract, the CONTRACTOR agrees as follows:
A. Nondiscrimination – In accordance with Title VI of the Civil Rights Act, the CONTRACTOR agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability.
B. Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying Contract:
1. Race, Color, Creed, National Origin, Sex - The CONTRACTOR agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
2. Age - The CONTRACTOR agrees to refrain from discrimination against present and prospective employees for reason of age.
3. Disabilities - The CONTRACTOR agrees that it will comply with the requirements of U.S.
Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities.
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C. The CONTRACTOR also agrees to include these requirements in each sub-contract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.
Disadvantaged Business Enterprise (DBE)
AGENCY Assurance: AGENCY shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any U.S. Department of Transportation (DOT)-assisted contract, or in the administration of its DBE Program. AGENCY shall take all necessary and reasonable steps under Part 26, Title 49 of the Code of Federal Regulations (CFR), to ensure nondiscrimination in the award and administration of DOT-assisted contracts. AGENCY’S DBE Program, as required by 49 CFR Part 26, and as approved by DOT, is incorporated by reference in this Contract. Implementation of this DBE Program is a legal obligation and failure to carry out its terms shall be treated as a violation of this Contract. Upon notification to AGENCY of its failure to carry out its approved program, the DOT and/or the Federal Transit Administration (FTA) may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. §§ 3801 et seq.).
Annual Overall Goal: In accordance with 49 CFR Part 26, “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs,” the AGENCY is required to establish an annual overall goal for the participation of DBEs in all contracts utilizing federal financial assistance. For the current fiscal year, the AGENCY has established a DBE participation goal of Three percent (3%).
AGENCY’S annual overall goal represents the amount of ready, willing, and able DBEs that are identified as available to participate in contracting opportunities, and is reflective of the amount of DBE participation AGENCY would expect absent the effects of discrimination.
Contract Goals: AGENCY intends to meet its goal to the maximum extent feasible through race neutral measures, including the encouragement of DBE participation on contracts which have no specific DBE goal. Where race-neutral measures are inadequate to meet the annual overall goal, AGENCY will establish specific contract goals for particular projects with subcontracting opportunities.
At this time, AGENCY will meet DBE goal on federally assisted projects through race neutral measures.
AGENCY supports the use of race neutral measures to facilitate participation by DBEs and other small businesses, and encourages prime contractors to subcontract portions of their work that might otherwise perform with their own forces.
Good Faith Efforts: If a specific DBE participation goal is identified in the above, a contractor must demonstrate that it can meet this specified goal in the performance of this Contract in order for the proposal to be determined a responsive proposal. If a contractor cannot meet the specified goal, the contractor must demonstrate that it performed sufficient good faith efforts to meet the goal. A contractor who is not responsive shall be ineligible for award of contract.
Determination of Good Faith Efforts: If the amount of DBE participation does not meet the Contract- specific goal, the DBE Officer shall review the good faith effort report submitted by the contractor. The DBE Officer shall determine whether the contractor has performed the quality, quantity, and intensity of efforts that demonstrates a reasonably active and aggressive attempt to meet the Contract-specific goal.
The kinds of effort that will be considered demonstrative of “Good Faith Efforts” include, but are not limited to, the following: Whether the CONTRACTOR solicited through all reasonable and available means
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(e.g., attendance at pre-proposal meetings, advertising and/or written notices) the interest of all certified DBEs who have the capability to perform the work; whether the CONTRACTOR solicited interest within sufficient time to allow the DBEs to respond and, if appropriate steps were taken, to follow-up with interested DBEs; whether the CONTRACTOR selected portions of work to be performed by DBEs and, where appropriate, broke-out contract work items into economically feasible units to facilitate DBE participation even when the CONTRACTOR might otherwise prefer to perform these work items with its own forces; whether the CONTRACTOR negotiated in good faith with interested DBEs (evidence includes names, addresses, and phone numbers; description of information provided regarding plans and specifications; and evidence as to why additional agreements could not be reached); whether the CONTRACTOR made efforts to assist interested DBEs in obtaining necessary equipment, supplies, materials, or related assistance or services; whether the CONTRACTOR made efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance; whether the CONTRACTOR effectively used the services of available minority/women community organizations, contractors’ groups, or other organizations to provide assistance; and whether other contractors on the procurement met the DBE goal.
Contractor’s Right to Administrative Reconsideration: In the event that the DBE Officer determines that the responsible contractor has not met the Contract-specific goal, and has not demonstrated good faith efforts, the DBE Officer will notify the contractor in writing. The notification shall explain the basis and include the reasons for the determination, and shall inform the contractor of its right to submit further written documentation or appear before the Reconsideration Official prior to the time that a recommendation for award of contract is presented to the City Council. (The Reconsideration Official is a CITY representative who did not take part in the original determination.) After reconsideration, AGENCY shall provide the contractor with a written decision. The result of the reconsideration process is not appealable by the contractor.
In the event that the Reconsideration Official finds that the contractor has not met the Contract goal or demonstrated good faith efforts, AGENCY will deem said contractor not responsible and evaluate the contractor submitting the next proposal.
CONTRACTOR Compliance with AGENCY DBE Policy: It is the policy of AGENCY to ensure nondiscrimination in the award and administration of DOT-assisted contracts and to create a level playing field on which DBEs can compete fairly for contracts and subcontracts relating to AGENCY’S construction, procurement, and professional services activities. To this end, AGENCY has developed procedures to remove barriers to DBE participation in the proposal and award process and to assist DBEs to develop and compete successfully outside of the DBE program.
In connection with the performance of this Contract, the CONTRACTOR will cooperate with AGENCY in meeting these commitments and objectives.
Required Proposal/Proposal Submittals: The CONTRACTOR shall submit with its Proposal the name and address of each Sub-contractor it intends to employ, a description of the work which the Sub-contractor is to do, the dollar amount of each Sub-contractor contract, and such other information as may be required in order that AGENCY'S approval may be obtained as to reliability and ability to perform the work (Contractors List of DBE Participating Firms).
In addition, contractor shall submit within five (5) days of proposal opening the names and addresses of all DBE firms that will participate in the Contract; a description of the work that each DBE will perform; the dollar amount of the participation of each DBE firm; written documentation of commitment to use DBE Subcontractors whose participation the CONTRACTOR submits to meet the Contract goal; and written
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confirmation from the DBE that it is participating in the Contract as provided in the CONTRACTOR’s commitment. (Statement of Disadvantaged Business Enterprise Participation) AGENCY shall require that any DBEs listed by contractors for participation in the Contract be certified as eligible DBEs. AGENCY will accept current certifications by the DOT and its agencies, the Small Business Administration, or other DOT federal financial assistance recipients, as appropriate. Within five (5) days of proposal opening, DBEs with current certification must attach a copy of their current Letter of Certification and a copy of their current Statement of Personal Net Worth.
AGENCY will require any firm listed, but not currently certified as a DBE, to submit the proper certification information within five (5) days of proposal opening in order to be included in the contractor’s DBE achievement.
CONTRACTOR Assurance: Pursuant to 49 CFR Part 26, the CONTRACTOR is required to make the following assurance in its agreement with AGENCY and to include this assurance in any agreements it makes with subcontractors in the performance of this Contract:
“The CONTRACTOR or Sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The CONTRACTOR shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONTRACTOR or Subcontractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy, as AGENCY deems appropriate.” Prompt Payment to Sub-contractors: The CONTRACTOR must pay Sub-contractors for satisfactory performance of their contracts no later than 15 days from the receipt of payment made to the CONTRACTOR by AGENCY. Prompt return of retainage payments from the CONTRACTOR to the Sub- contractor will be made within 15 days after the Sub-contractor's work is satisfactorily completed.
Any delay or postponement of payment among the parties may take place only for good cause and with AGENCY’S prior written approval. If the CONTRACTOR determines the work of the Sub-contractor to be unsatisfactory, it must notify AGENCY’S DBE Officer immediately in writing and state the reasons. Failure by the CONTRACTOR to comply with this requirement will be construed to be a breach of contract and subject to contract termination.
Reports of Payment to DBE Sub-contractors: The DBE Officer will monitor the amount actually paid by the CONTRACTOR to Sub-contractors, and will require the CONTRACTOR to provide monthly reports of payments to DBEs. A letter will be sent to the DBE Sub-contractors to verify the dollar amount.
The amount awarded to the DBE, the amount paid to the DBE as stated by the CONTRACTOR, and the amount paid to the DBE as verified by the DBE, will be reported to the Federal Transit Administration (FTA).
Contract Change or Amendment: When a contract change or amendment is made, the CONTRACTOR will submit a statement to the DBE Officer regarding how the change may affect DBE sub-contracting.
Reporting DBE Participation: The CONTRACTOR is required to report all DBE participation on their contract whether or not the contract contains a specified DBE goal. The CONTRACTOR is not to count participation of a DBE Subcontractor until the amount being counted has been paid to the DBE.
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Counting DBE Participation toward the Contract Goal: Only the work actually performed by a DBE will be counted towards the DBE goal. The cost of supplies and materials obtained by the DBE or equipment leased (except from the CONTRACTOR or its affiliate) may also be counted.
Commercially Useful Function: Work that a DBE sub-contracts to a non-DBE firm does not count toward DBE goals. Expenditures may only be counted if the DBE is performing a commercially useful function. A DBE should perform at least 30 percent of the total cost of its contract with its own work force. Decisions on commercially useful function are subject to review by the FTA, but are not administratively appealable to DOT.
If materials or supplies are obtained from a DBE manufacturer, 100 percent of the cost will be counted. If the materials and supplies are purchased from a DBE regular dealer, 60 percent of the cost will be counted.
DBE Replacement: The CONTRACTOR must make a good faith effort to replace a defaulting DBE Sub- contractor with another certified DBE. The CONTRACTOR must immediately notify the DBE Officer of the DBE’s inability to perform, and provide reasonable documentation. The CONTRACTOR must receive prior written approval on the substitute DBE from AGENCY. The CONTRACTOR will provide copies of new or amended subcontracts and copies of the substitute DBE’s current Letter of Certification and current Statement of Personal Net Worth.
If the CONTRACTOR proposes to replace a DBE Sub-contractor with a non-DBE, sufficient good faith efforts documentation must be provided. If the CONTRACTOR fails or refuses to comply in the time specified, AGENCY will issue an order stopping all, or part of, payment/work until satisfactory action has been taken.
If the CONTRACTOR still fails to comply, AGENCY may issue a termination for default proceeding.
Evaluation of Proposals with DBE Goals: After the proposal opening, or submission of proposals, the DBE Officer shall evaluate all proposals with regard to the DBE requirements to determine a recommendation for award of contract. The responsible contractor, who also meets the Contract-specific goal or demonstrates good faith efforts, shall be recommended for contract award. In the event that the contractor does not meet the Contract-specific goal or demonstrate good faith efforts, the DBE Officer shall evaluate the next proposal.
Buy America
The Buy America requirement provides that Federal funds may not be obligated for mass transportation projects unless steel, cement, and manufactured products used in such projects are produced in the United States. The requirement will not apply in the following four cases:
A. When its application is against the public interest (as decided by the FTA Administration on a case-by-case basis).
B. When the required materials and products are not produced in the U.S. in sufficient quantities and of satisfactory quality.
C. When, in the procurement of buses and other rolling stock, the cost of the components which are produced in the U.S. is more than 65 percent of the cost of all components of the vehicle or equipment, and if the final assembly takes place in the U.S.
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D. When the inclusion of domestic material will increase the over-all cost of the project Contract by more than 10 percent in the case of projects for the acquisition of buses and rolling stocks; and 25 percent in the case of all other projects.
The CONTRACTOR, who seeks to establish grounds for an exception, must seek the exception, in writing, to the Procurement Analyst at least fifteen (15) days prior to proposal opening.
When a petition for investigation has been filed with FTA before award, the AGENCY reserves the right to not make an award prior to the resolution of the investigation by FTA and when a request for investigation has been filed with FTA before the opening of proposals, the AGENCY reserves the right to not open proposals prior to the resolution of the investigation by FTA. The CONTRACTOR and all Sub-contractor with contracts of $100,000 or more are required to certify compliance or non-compliance with this provision by submitting the attached “Buy America” Provision, with the proposal.
Remedies/Sanctions for Breach of Contract
Pursuant to Article XII of the Contract, the AGENCY may terminate the Contract if the successful Contractor breaches the terms or violates the conditions of the Contract, and does not cure such breach or violation within the specified time period. The successful Contractor shall be liable for any and all costs incurred by AGENCY as a result of such default, including but not limited to re-procurement costs of the same or similar services defaulted by the successful Contractor under this Contract [49CFR 18.36(i)(2)].
Federal Prohibited Interest
No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Contract or to any benefit arising there from {FTA Grant Agreement, Part II, Sec. 114 (m)}.
Lobbying
CONTRACTORS who apply or proposal for an award of $100,000 or more shall file the certification required by 49 C.F.R. Part 20, “Restrictions on Lobbying.” Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient.
If the successful offeror, and/or primary Sub-contractor, did engage in lobbying activities, then OMB Standard Form LLL "Disclosure of Lobbying Activities" must also be completed and submitted to AGENCY.
Form is available upon request.
Clean Air Requirements
The CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The CONTRACTOR agrees to report each
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violation to the AGENCY and understands and agrees that the AGENCY will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.
The CONTRACTOR also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.
Clean Water Requirements
The CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251 et seq. The CONTRACTOR agrees to report each violation to the AGENCY and understands and agrees that the AGENCY will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.
The CONTRACTOR also agrees to include these requirements in each sub-contract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.
Cargo Preference
The CONTRACTOR agrees to the following clauses for the purchase of equipment, materials or commodities that may be transported by ocean vessel in carrying out the project:
A. To use privately owned United States-Flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material or commodities pursuant to the underlying contract to the extent such vessels are available at fair and reasonable rates for United States-Flag commercial vessels.
B. To furnish within 20 working days following the date of loading for shipments originating within the United States, or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, “on-board” commercial ocean bill-of-lading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590, and to AGENCY (through the CONTRACTOR in the case of a Sub-contractor's bill-of-lading).
C. To include these requirements in all sub-contracts issued pursuant to this Contract.
Fly America Requirements
The CONTRACTOR agrees to comply with 49 U.S.C. § 40118 (the “Fly America” Act) in accordance with the General Services Administration’s regulations at 41 CFR Part 301-10, which provide that recipients and sub recipients of Federal funds and their contractors are required to use U.S. Flag air carriers for U.S Government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity, as defined by the Fly America Act. The CONTRACTOR shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate
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of compliance with the Fly America requirements. The CONTRACTOR agrees to include the requirements of this section in all subcontracts that may involve international air transportation.
State Labor Provisions/Labor Compliance/ Contract Work Hours and Safety Standards Act Prevailing Wage Rates: Attention is directed to the requirement that no less than the Prevailing Wage Rates shall be paid on this project. Certified Payrolls on AGENCY-approved State forms are required for all workmen. Rates of pay will be current State of California, as shown in the "General Prevailing Wage Rate" Manual as determined by the State Director of Industrial Relations.
CONTRACTOR agrees to abide by the provisions of the State Labor Code, and to comply with the prevailing rates of wages and apprenticeship employment standards established by the State Director of Industrial Relations. FTA Grant Agreements, part II, section 119 (a).
Pursuant to the provisions of Section 1770 of the California Labor Code of the State of California, not less than the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, shall be maintained at all times during the course of the Contract. These rates are made a part of this Contract by reference.
The CONTRACTOR shall comply with Section 177.5 of the Labor Code of State of California for all apprentice-able occupations.
Labor Compliance: It is the policy of AGENCY that all CONTRACTORS and Sub-contractors engaged in public works construction shall adhere to applicable laws and regulations. In accordance with this policy, for the duration of this Contract, AGENCY shall institute a labor compliance program to monitor compliance. The CONTRACTOR shall cooperate fully with Labor Compliance monitoring efforts and the representatives engaged in this effort.
Because this project is subject to the provisions of State and Federal law governing public works contracts, all pertinent statutes and regulations are hereby incorporated by reference into this document as if set forth in their entirety, including Copeland Anti-Kickback Act requirements of 29 CFR part 3, Davis-Bacon and Related Act requirements of 29 CFR parts 1, 3, and 5, and Contract Work Hours and Safety Standards Act requirements of Section 107, 40 U.S.C. § 333 and 29 CFR part 1926.
CONTRACTORS and Sub-contractors by entering into, or performing work under this project agree to comply with all provisions of the law that apply to public works. It is the responsibility of the CONTRACTOR to obtain and adhere to the latest edition of the statutes and regulations including, but not limited to, the following:
A. Apprentices - All apprentices employed on this project shall be bona fide apprentices registered with the State of California, Division of Apprenticeship Standards.
B. Certified Payroll - All CONTRACTORS shall submit weekly certified payroll records for all laborers and mechanics furnishing labor to the project not later than ten calendar days after the closed payroll period.
C. Payment Of The Prevailing Wage - The CONTRACTOR and all Sub-contractors under him shall pay not less than the specified prevailing wage rate to all workmen employed in the execution of the contract.
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D. Working Hours - The CONTRACTOR shall pay workers employed on the Contract not less than the appropriately specified straight time and overtime prevailing wages for all hours worked.
E. Employee Interviews - AGENCY, through its representatives, will conduct weekly on-site interviews of workers employed on the Contract. The interviews shall be conducted without the interference or obstruction of the CONTRACTOR. No worker who is interviewed is to be threatened, coerced, or intimidated.
Violations: AGENCY will take cognizance of violations of the prevailing wage and public works laws committed during the course of this Contract. Such evidence of violation may result in the assessment of penalties and forfeitures to the fullest extent allowed by law until compliance has been strictly effectuated. AGENCY may suspend or terminate a contract, or debar a CONTRACTOR from future contracts, for breach of the Labor Compliance Requirements.
Contract Work Hours and Safety Standards Act
A. Overtime requirements - No CONTRACTOR or sub-contractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
B. Violation; liability for unpaid wages; liquidated damages - In the event of any violation of the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5, the CONTRACTOR and any sub-contractor responsible therefore shall be liable for the unpaid wages. In addition, such CONTRACTOR and subcontractor shall be liable to the United States for liquidated damages.
Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5 in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5.
C. Withholding for unpaid wages and liquidated damages – AGENCY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or subcontractor under any such contract or any other Federal contract with the same prime CONTRACTOR, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of such CONTRACTOR or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (b) (2) of 29 CFR Section 5.5.
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D. Sub-Contracts - The CONTRACTOR or sub-contractor shall insert in any subcontracts the clauses set forth in this section and also a clause requiring the subcontractors to include these clauses in any lower tier sub-contracts. The prime CONTRACTOR shall be responsible for compliance by any sub-contractor or lower tier sub-contractor with the clauses set forth in this section.
E. Payrolls and basic records - Payrolls and basic records relating thereto shall be maintained by the CONTRACTOR during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work (or under the United States Housing Act of 1937, or under the Housing Act of 1949, in the construction or development of the project). Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid.
Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the CONTRACTOR shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. CONTRACTORS employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.
Seismic Safety
The CONTRACTOR agrees that any new building or addition to an existing building will be designed and constructed in accordance with the standards for Seismic Safety required in Department of Transportation Seismic Safety Regulations 49 CFR Part 41 and will certify to compliance to the extent required by the regulation. The CONTRACTOR also agrees to ensure that all work performed under this Contract including work performed by a subcontractor is in compliance with the standards required by the Seismic Safety Regulations and the certification of compliance issued on the project.
Safety and Health Regulation
The CONTRACTOR agrees to comply with Section 107 of the Contract Work Hours and Safety Standards Act, 40 U.S.C. § 333, and applicable U.S. Department of Labor regulations, "Safety and Health Regulations for Construction" 29 C.F.R. Part 1926. Among other things, the CONTRACTOR agrees that it will not require any laborer or mechanic to work in unsanitary, hazardous, or dangerous surroundings or working conditions. The CONTRACTOR also agrees to include the requirements of this section in each sub-contract.
Federal Energy Conservation Requirements
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The CONTRACTOR agrees to comply with mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
Recycled Products
The CONTRACTOR agrees to comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. § 6962), including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247. The CONTRACTOR also agrees to include these requirements in each sub-contract.
Access Requirements for Individuals with Disabilities
The Prime CONTRACTOR and all Sub-contractors on this project are required to comply with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §§ 12101 et seq.; section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794; section 16 of the Federal Transit Act, as amended, 49 U.S.C.A. § 1612; and the following regulations and any amendments thereto:
A. U.S. DOT regulations, “Transportation Services for Individuals with Disabilities (ADA),” 49 C.F.R. Part 37;
B. U.S. DOT regulations, “Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance," 49 C.F.R. Part 27;
C. U.S. DOT regulations, “Americans with Disabilities (ADA) Accessibility Specifications for Transportation Vehicles," 49 C.F.R. Part 38;
D. Department of Justice (DOJ) regulations, “Nondiscrimination on the Basis of Disability in State and Local Government Services," 28 C.F.R. Part 35;
E. DOJ regulations, “Nondiscrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities," 28 C.F.R. Part 36;
F. General Services Administration regulations, “Accommodations for the Physically Handicapped," 41 C.F.R. Subpart 101-19.
G. Equal Employment Opportunity Commission, “Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630;
H. Federal Communications Commission regulations, “Telecommunications Relay Services and Related Customer Premises Equipment for the Hearing and Speech Disabled,” 47 C.F.R. Part 64, Subpart F; and
I. FTA regulations, “Transportation for Elderly and Handicapped Persons," 49 C.F.R. Part 609.
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Privacy Act
The CONTRACTOR agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. § 552a.
The CONTRACTOR also agrees to include these requirements in each sub-contract.
Federal Drug and Alcohol Regulations
A. Contractor hereby certifies that it will provide a drug and alcohol-free workplace and shall at all times during the term of the contract, observe and comply with the U.S. Department of Transportation and Federal Transit Administration’s Drug and Alcohol testing regulations.
B. Contractor should establish and maintain a drug and alcohol policy to assure employee fitness for duty and to protect employees, passengers, and the public from the safety and health risks posed by the misuse of alcohol and the use of prohibited drugs. The policy shall comply with all applicable State and Federal regulations governing workplace anti-drug use and alcohol misuse programs in the transportation industry. They shall include the regulations promulgated by the U.S. Department of Transportation (DOT) and the Federal Transit Administration (FTA) , and include the following: DOT 49 CFR Part 40, as amended (”Procedures for Transportation Workplace Drug and Alcohol Testing Programs”); FTA 49 CFR Part 655 (“Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations”); DOT 49 CFR Part 29 (“Drug-Free Workplace Act of 1988”); and California Government Code Sections 8350 et seq. (“Drug-Free Workplace Act of 1990”). The Policy shall incorporate the requirements of the above regulations for safety-sensitive employees.
C. Contractor must submit its drug and alcohol testing policy to the City
D. City must certify annual compliance to FTA and shall provide assistance to Contractor in completing annual Management Information Systems reports during the term of the contract.
i. Contractor shall submit to City drug and alcohol testing data using the appropriate FTA prescribed forms on an annual basis, no later than February 15th of each year following the close of the previous calendar year.
ii. Contractor shall submit to City drug and alcohol testing data using the appropriate FTA prescribed forms on an annual basis, no later than February 15th of each year following the close of the previous calendar year.
City of Montebello
Department of Transportation
400 South Taylor Avenue
Montebello, CA 90640
Attn: Drug and Alcohol Program Manager
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E. Contractor shall provide City or designee with quarterly drug and alcohol testing reports using the applicable forms required by the FTA. The quarterly report must be submitted no later than the 15th of the month following the close of each quarter, as described below.
Continued payment of Contractor invoices by City is contingent upon Contractor submission of the required reports on a timely basis and compliance with DOT and FTA mandated rules.
Quarterly Drug and Alcohol Reporting Submit By:
1st Quarter Jan. Feb. Mar April 15 th
2nd Quarter Apr. May Jun. July 15 th
3rd Quarter Jul. Aug. Sep. October 15 th
4th Quarter Oct. Nov. Dec. January 15 th
F. The Project Manager for Contractor shall be responsible for the ongoing monitoring of Contractor compliance with DOT and FTA regulations, including ensuring that the quarterly and annual reports, as described above, are submitted on time.
G. City reserves the right to audit Contractor compliance on an annual basis by designated City staff or designee which may include site visits and mock collections, and report findings to the Director of Transportation and Project Manager responsible for the contract.
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SECTION 5 – SCOPE OF WORK
PROJECT DESCRIPTION
The City is seeking a qualified Contractor to provide auto body repair and painting services for all City- owned vehicles and equipment on an as-needed basis.
The successful Contractor shall have a minimum of five (5) years of recent experience performing comparable services. Unless otherwise authorized in writing by the City, all work shall be performed at the Contractor's repair facility.
Compensation shall be based on the pricing submitted in the Contractor's Cost Proposal.
1. AUTO BODY REPAIR & PAINTING SERVICES
The Contractor shall provide complete auto body repair and painting services for City-owned vehicles and equipment, including, but not limited to:
• Collision damage repair
• General auto body repairs
• Dent removal and repair
• Exterior and interior body component replacement
• Glass repair and replacement
• Vehicle painting and refinishing
• Frame repairs
• Structural repairs
• Other related repair services
Bent components shall be straightened and reinforced whenever feasible or replaced if necessary.
If decals are damaged during repairs, the Contractor shall:
• Obtain replacement decals from the City.
• Install the replacement decals.
• Include decal removal and installation in the repair estimate.
2. BODY REPAIR REQUIREMENTS
All body work shall receive a minimum of three (3) coats of primer, consisting of:
• Two (2) coats during body repair
• One (1) coat prior to painting
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3. PAINTING PROCESS REQUIREMENTS
The Contractor shall utilize modern paint matching technology, computerized mixing systems, and professional spray equipment.
The painting process shall include the following:
1. Primer
2. Base Coat
3. Clear Coat (Solvent or Water-Based)
4. APPROVED PAINT MANUFACTURERS
All paint products shall be supplied by qualified manufacturers, including, but not limited to:
• Diamont
• DuPont
• Duramix
• Kustom Shop
• PPG
• Sherwin-Williams
The Contractor shall identify the paint manufacturer used on each repair estimate.
5. AUTO BODY SHOP REQUIREMENTS
The Contractor shall maintain a fully operational repair facility that meets the following minimum requirements.
A. Licensing
• Be legally authorized to perform complete auto body repairs and vehicle painting. • Maintain all required Federal, State, and Local licenses and certifications.
B. Paint Booth
Maintain a paint booth that complies with all applicable environmental and regulatory requirements.
C. Security
Maintain a secure storage area for City vehicles that includes:
• 24-hour centrally monitored alarm system
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• Exterior security cameras
D. Welding Equipment
The Contractor shall possess:
• MIG welder
• TIG welder
• Other approved electric spot welding equipment
Gas welding shall not be permitted.
Prior to any welding operation, all onboard vehicle computer systems shall be disconnected.
The Contractor shall be responsible for replacing any damaged vehicle computer components resulting from failure to disconnect the system before welding.
E. Business Hours
The Contractor shall be available during normal business hours:
Monday through Friday
8:00 a.m. – 5:00 p.m.
F. Capacity and Service
The Contractor facility must accommodate, store, and service up to three (3) 40-foot buses at any given time.
6. ESTIMATE PROCESS
The Contractor shall provide written repair estimates upon request.
No repairs shall begin until:
• The City approves the estimate in writing.
• A Purchase Order (Notice to Proceed) has been issued.
Prior to preparing the estimate, the Contractor and the City's Vehicle Maintenance Manager shall jointly inspect the vehicle and document its condition.
The Contractor assumes full responsibility for all City vehicles and their contents while in its possession.
Required Estimate Information
Each estimate shall include:
• Vehicle year
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• Make
• Model
• Mileage
• License Plate Number
• Vehicle Identification Number (VIN)
• City Vehicle Identification Number
• Incident Report Number and Date (when applicable)
• Detailed description of repairs
• Estimated labor hours
• Itemized parts costs
• Itemized paint and materials costs
• Shop supplies and miscellaneous charges
• Applicable sales tax
• Total estimated repair cost
• Estimated completion schedule
• Recommendations for additional repairs (if applicable) • Name and version of the estimating software or collision estimating guide used All estimates shall utilize an industry-standard collision estimating system commonly accepted by insurance adjusters.
7. PARTS REQUIREMENTS
All replacement parts shall be:
• New
• Original Equipment Manufacturer (OEM)
The Contractor shall furnish all labor, materials, equipment, and supplies necessary to complete repairs.
All miscellaneous materials, shop supplies, and incidental expenses shall be included within the hourly labor rate unless otherwise approved by the City.
8. WHEEL ALIGNMENT
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When required, the Contractor shall perform:
• Thrust Alignment for frame vehicles
• Four-Wheel Alignment for unibody vehicles
A printed alignment report shall accompany each repair order.
The Contractor shall ensure that qualified personnel or subcontractors perform all alignment work.
9. FRAME REPAIR
The Contractor shall perform frame straightening whenever necessary.
All frame repairs shall be completed by qualified personnel or subcontractors experienced in structural vehicle repair.
10. AIRBAG SYSTEMS
Whenever replacement is required, all airbag components shall be replaced using new OEM components only.
11. MAJOR BODY REPAIRS
When body panels or structural components cannot be repaired:
• Damaged metal or plastic components shall be removed. • Replacement components shall be equal to or exceed the original manufacturer's thickness and specifications.
12. WARRANTY
The Contractor shall provide written warranty information covering both workmanship and materials.
Examples of unacceptable workmanship include, but are not limited to:
• Paint swirls
• Fish-eye blemishes
• Mismatched paint
• Buffer burns
• Poor finish quality
• Surface imperfections
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• Any other defects in workmanship or materials
13. PICKUP & DELIVERY
The Contractor shall provide prompt pickup and delivery of City vehicles, including towing services when necessary.
Upon delivery:
• Repairs shall be reviewed with the City's representative. • Vehicle condition shall be verified.
• Any deficiencies shall be corrected at no additional cost.
Completed vehicles shall be returned to the City's Transportation Department within 24 hours of repair completion.
14. TIME FOR PERFORMANCE
Time is of the essence.
The Contractor agrees to prioritize City repairs over other work unless otherwise approved by the City.
If the Contractor cannot complete repairs within a reasonable timeframe, the City reserves the right to:
• Obtain services from another qualified repair facility. • Utilize a backup contractor.
Repeated failure to meet performance expectations may result in contract termination.
15. ESTIMATED WORKLOAD
The City estimates approximately $75,000 in annual expenditures for services covered under this Agreement.
This amount is provided solely for budgeting and evaluation purposes and does not constitute a guarantee of work.
Actual expenditures may be greater or less depending on operational needs.
The City reserves the right to:
• Increase or decrease service quantities.
• Award multiple contracts if determined to be in the City's best interest. • Utilize backup contractors as needed.
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SECTION 6 – QUALIFICATIONS
DESIRED QUALIFICATION
• Provide a brief profile of the firm, including: the types of services offered, the year founded, form of the organization (corporation, partnership, sole proprietorship) number, size and location of offices, and the number of employees.
• Describe the firm’s experience in performing work of a similar nature to that solicited in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project. Describe any experience in similar projects, particularly in the transit and public sector environments. The Contractor must demonstrate to the satisfaction of MBL that it has sufficient resources, capabilities and experience to meet the business needs as stated in this document. The Contractor will state and identify its involvement with other clients for both past and present projects. The Contractor will state the client’s name, and references for similar projects, particularly those conducted for public transit and the public sector in general. Be specific with respect to past and current assignments elaborating on those projects of similar type, magnitude and complexity. The Contractor’s involvement and responsibility should be defined for each project.
• Identify any sub-contractors by company name, address, contact person, and telephone number and project function.
• Briefly describe other projects currently in process and how those projects affect the company’s current capacity and capacity during this proposed project. Identify any capacity or availability issues for any major sub contractors proposed.
FIRM QUALIFICATIONS
To be considered responsive to the RFP, firms must demonstrate that they meet the following minimum qualifications by providing a thorough response and verifiable evidence of compliance. Non-compliance with these requirements may disqualify your proposal from further consideration.
A. Firm has not defaulted on a contract within the past five (5) years or declared bankruptcy or been placed in receivership or been denied credit within the past three (3) years.
B. Firm has not been assessed any penalties for non-compliance with any federal, state, local, city, or county labor laws and/or regulations within the past five (5) years.
C. Firm is currently not under investigation for any charge or claim for noncompliance with any federal, state, local, city, or county labor laws and/or regulations including, without limitation prevailing wage laws and apprenticeship laws.
D. The firm must have a minimum of five (5) years of experience and demonstrated track record of quality work, knowledge, skills, and abilities in safety and security for public transit agencies, preferably in an environment of similar size and scope to MBL.
E. Licensed to do business in the State of California.
F. Experience with projects of similar size and scope.
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SECTION 7 – FORM OF CONTRACT (SAMPLE)
PROFESSIONAL SERVICES AGREEMENT FOR
AUTO BODY REPAIR AND PAINTING SERVICES
THIS AGREEMENT (“Agreement”) is made and entered into on …………………….., 2026, by the CITY OF MONTEBELLO, a municipal corporation (hereinafter referred to as “CITY”) and …………………………….. (Hereinafter referred to as “CONTRACTOR”). CITY and CONTRACTOR are sometimes referred to herein individual as a “Party,” and jointly as the “Parties.”
RECITALS
WHEREAS, CITY desires to retain a qualified professional CONTRACTOR to provide auto body repair and painting services for the City’s vehicles and equipment to restore safe operating condition, appearance, and functionality; and
WHEREAS, CONTRACTOR represents the degree of specialized expertise contemplated within California Government Code, Section 37103, and is qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees; and
WHEREAS, no official or employee of CITY has a financial interest, within the provisions of Sections 1090 – 1092 of the California Government Code, in the subject matter of this Agreement; and
WHEREAS, CONTRACTOR responded to CITY’s Request for Proposals dated November XX, 20XX (RFP No. [XX-XX]), as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter “Contractor Proposal”).
NOW THEREFORE, in consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS AND OTHER CONTRACT DOCUMENTS
A. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover, this Agreement consists of the following documents, in order of precedence, all of which are incorporated herein and made part of this Agreement, as though fully set forth herein:
a. This Agreement.
b. RFP No. XX-XX, attached hereto as Exhibit “A.”
c. CONTRACTOR’S Proposal to RFP No. XX-XX dated ……………., 2026, attached hereto as Exhibit “B”. d. CONTRACTOR’S “Best and Final Offer” to RFP No. XX-XX dated ……………., 2026, attached hereto as Exhibit “C”.
e. All other documents, including but not limited to all applicable bonds, insurance certificates, permits, notices, schedules, forms, certifications, and affidavits.
B. These documents shall be collectively referred to herein as the “Contract Documents.” In the event of a conflict among the Contract Documents, the order of precedence.
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SECTION 2. SERVICES / COMPENSATION.
A. CONTRACTOR shall provide to CITY those services that are set forth fully in the Scope of Services, as such is set forth fully in Exhibit “A” hereto and incorporated fully herein by this reference (hereinafter “Professional Services”).
B. CONTRACTOR shall complete the Scope of Services within the time set forth in the Schedule of Performance, as such is set forth in Exhibit “B” hereto and incorporated fully herein by this reference.
B. CONTRACTOR shall be compensated a sum not-to-exceed $……………………………………… (the “Maximum Compensation”) for performance of the Professional Services as set forth in the Schedule of Compensation attached hereto as Exhibit “C” and incorporated fully herein by this reference (“Compensation”). CONTRACTOR shall provide an itemized billing statement to CITY each month for Professional Services performed. CONTRACTOR shall not incur fees or costs which exceed the Maximum Compensation without the prior written consent of CITY.
C. CITY will be invoiced at the end of the first billing period following commencement of work and at the end of each billing period thereafter. Payment in full of an invoice must be received by CONTRACTOR within thirty (30) days of the date of such invoice.
D. Work performed shall be deemed approved and accepted by CITY as and when invoiced unless CITY objects within fifteen (15) days of invoice date by written notice specifically stating the details in which CITY believes such work is incomplete or defective, and the invoice amount(s) in dispute. CITY shall pay undisputed amounts as provided for in the preceding paragraph.
E. Failure of CITY to submit full payment of an invoice within thirty (30) days of the date thereof subjects this agreement and the work herein contemplated to suspension or termination at CONTRACTOR's discretion.
SECTION 3. TERM.
This Agreement shall commence on ………………, 2026 and shall be valid for an initial two-year (2-year) term.
The Parties agree that Sections 4(B), 9, 10, 11, 13, 16, 17, 18, and 19 shall survive for three (3) years following the expiration or termination of this Agreement.
SECTION 4. PERFORMANCE.
A. CONTRACTOR shall at all times, faithfully, competently, and to the best of its ability, experience and talent, perform all tasks described herein.
B. CONTRACTOR shall employ, at a minimum, generally accepted standards and practices utilized by companies engaged in providing similar services, as are required of CONTRACTOR hereunder, in meeting its obligations under this Agreement.
C. CONTRACTOR shall be knowledgeable of and subject to all CITY ordinances, rules and regulations, standard operating procedures, and the supervisory chain of command.
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A. CONTRACTOR shall have the right to retain, subject to CITY's written approval, additional individuals, Contractors, or sub-contractors to assist in the completion of services as herein defined. Compensation for additional individuals, Contractors, or sub-contractors shall be the sole and exclusive responsibility of the CONTRACTOR.
E. CONTRACTOR shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years unless otherwise provided for in Exhibit “A.” Upon CITY providing twenty-four (24) hours advanced prior notice, CONTRACTOR shall make all records, invoices, timecards, cost control sheets and other records maintained by CONTRACTOR in connection with this Agreement available during CONTRACTOR’s regular working hours to CITY for review and audit by CITY.
F. All reports, documents, or other written material developed by CONTRACTOR in the performance of this Agreement shall be and remain the property of CITY without restriction or limitation upon its use or dissemination by CITY. Such material shall not be the subject of a copyright application by CONTRACTOR. Any alteration or reuse by the CITY of any such materials on any project other than the Project shall be at CITY’s sole risk unless CITY compensates CONTRACTOR for such reuse.
SECTION 5. WORK PRODUCT.
A. CONTRACTOR hereby agrees that all work produced pursuant to this Agreement and provided to CITY during and upon completion of this Agreement, shall be the property of CITY, and ownership of said work product shall be retained by CITY. CONTRACTOR may take and retain copies of such written products as desired.
B. All data, documents, discussion, or other information developed or received by CONTRACTOR or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONTRACTOR without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required. All such written products shall be returned to CITY upon the termination or expiration of this Agreement. CONTRACTOR agrees that the covenants contained in this Article shall survive the expiration or termination of this Agreement.
C. Documents are provided in CONTRACTOR’s standard software formats. CITY recognizes that electronic or magnetic data and its transmission can be easily damaged, may not be compatible with CITY’s software formats and systems, may develop inaccuracies during conversion or use, and may contain viruses or other destructive programs, and that software and hardware operating systems may become obsolete. As a condition of delivery of electronic or magnetic data, CITY agrees to defend indemnify and hold CONTRACTOR, its sub-contractors, agents and employees harmless from and against all claims, loss, damages, expense and liability arising from or connected with its use, reuse, misuse, modification or misinterpretation. In no event shall the CONTRACTOR be liable for any loss of use, profit or any other damage.
SECTION 6. EXTRA SERVICES.
No extra services over and above the Compensation shall be rendered by CONTRACTOR under this Agreement unless such extra services first shall have been duly authorized in writing by CITY’s City Manager (“City Manager”).
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SECTION 7. CITY SUPERVISION.
The Transportation Director shall have the right of general supervision of all work performed by CONTRACTOR and shall be CITY’s agent with respect to obtaining CONTRACTOR’s compliance hereunder.
No payment for services rendered under this Agreement shall be made without the prior approval of the City Manager.
SECTION 8. TERMINATION.
If either Party hereto fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, the non-defaulting party shall give the defaulting party written notice of the default, the nature of the default, and of the steps necessary to cure the default.
A. Termination for Cause. In the event that any of the provisions of the Agreement are violated by either party, the non-defaulting Party may terminate the Agreement by serving written notice upon the other Party, listing the violation(s) and its intent to terminate such Agreement unless within ten (10) days after the serving of such notice, such violation shall cease or be rectified, the contract shall upon the expiration of an additional thirty (30) days cease and terminate. Violations by CONTRACTOR which cannot be corrected within ten (10) days, said contract shall at the option of CITY cease and terminate upon the giving of like notice. In the event of any such termination for default by CONTRACTOR, CITY may take over the work and prosecute the same to completion by contract or otherwise for the account and at the expense of CONTRACTOR. CONTRACTOR and his sureties shall be liable to CITY for any excess cost occasioned in the event of any such termination. This change shall not be construed to prevent the termination, for other causes authorized by law or other provisions of this contract. In the event of a termination for cause, CONTRACTOR shall only be entitled to Compensation for those Professional Services satisfactory performed on or before the effective date of termination.
B. Termination for Convenience. CITY shall have the option, at its sole discretion and without cause, to terminate this Agreement in whole, or in part, after giving written notice to CONTRACTOR at least five (5) business days before the termination is to be effective. Upon the termination of this Agreement as provided herein, CITY shall provide to CONTRACTOR the part of Compensation which would otherwise be payable to CONTRACTOR for services CONTRACTOR had completed as of the date of termination, less the amount of all previous payment with respect to the Compensation. Further, upon such a termination for convenience by CITY, the Parties agree that CONTRACTOR shall be reimbursed for any “non-refundable” costs that CONTRACTOR has incurred for its services under this Agreement, provided that: (1) such “non- refundable” costs were incurred by CONTRACTOR prior to the date of termination; (2) that CONTRACTOR provides CITY with adequate proof that CONTRACTOR incurred the costs, and is unable to be seek a refund for such costs; and (3) such costs were within the scope of work or services to be performed under this Agreement. Such “non-refundable” costs may include, but are not limited to, travel reservations incurred by CONTRACTOR for its performance of services under this Agreement. CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of any notice of termination.
SECTION 9. EMPLOYMENT OF CITY EMPLOYEES.
No regular employee of CITY shall be employed by CONTRACTOR during the Term of this Agreement.
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SECTION 10. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES.
No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY, or for any amount which may become due to CONTRACTOR.
SECTION 11. INDEPENDENT CONTRACTOR.
A. CONTRACTOR is and shall, at all times, remain as to CITY a wholly independent CONTRACTOR. Neither CITY nor any of its elected officials, officers, employees or agents shall have control over the conduct of CONTRACTOR except as expressly set forth in this Agreement.
CONTRACTOR shall not at any time or in any manner represent that he is in any manner an elected official, officer, employee or agent of CITY. No employee benefits shall be available to CONTRACTOR in connection with the performance of this Agreement. Except as provided in this Agreement, CITY shall not pay salary, wages, or other compensation to CONTRACTOR for performance hereunder for CITY. CITY shall not be liable for compensation to CONTRACTOR, CONTRACTOR’s employees or CONTRACTOR’s sub-contractors for injury or sickness arising out of performing services hereunder.
B. The parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship or any other relationship except as set forth in this Agreement.
C. CITY shall not deduct from the Compensation paid to CONTRACTOR any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to CONTRACTOR. CITY shall have no responsibility to provide CONTRACTOR, its employees or sub-contractors with workers’ compensation insurance or any other insurance.
SECTION 12. PERS ELIGIBILITY INDEMNITY.
A. In the event that CONTRACTOR or any employee, agent, or sub-contractor of CONTRACTOR providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of CONTRACTOR or its employees, agents, or sub-contractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of CITY.
B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR and any of its employees, agents, and sub-contractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contribution and/or employee contributions for PERS benefits.
SECTION 13. LEGAL RESPONSIBILITIES.
CONTRACTOR shall at all times observe and comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments including, but not limited to the Montebello
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Municipal Code. The CITY, and its appointed or elected officers, employees, or agents, shall not be liable at law or in equity occasioned by failure of CONTRACTOR to comply with this section.
SECTION 14. INDEMNIFICATION.
CONTRACTOR agrees to, and shall defend, indemnify, protect and hold harmless, CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers from and against any and all claims, demands, lawsuits, defense costs, civil, penalties, expenses, causes of action, and judgments at law or in equity, or liability of any kind or nature which CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers may sustain or incur or which may be imposed upon them for injuries or deaths of persons, or damage to property arising out of CONTRACTOR’s negligent or wrongful act, or omission under the terms of this Agreement, except only liability arising out of the sole negligence of CITY.
SECTION 15. INSURANCE COVERAGE.
During the Term of this Agreement, CONTRACTOR shall carry, maintain, and keep in full force and effect all following minimum scope of insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with CONTRACTOR’s performance of this Agreement.
Such insurance shall be of the types and in the amounts as set forth below:
Commercial General Liability (CGL): Broad-form, Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis for bodily injury and property damage, including premise-operations, products- completed operations, broad form property damage, blanket contractual liability, independent CONTRACTORS, personal injury or bodily injury, and advertising injury, with limits no less than Two Million Dollars and Zero Cents ($2,000,000), combined single limits, per occurrence. If a general aggregate limit applies, the limit shall be twice the required occurrence limit. (Subject to change)
Business Automobile Liability Insurance: For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if CONTRACTOR has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than One Million Dollars and Zero Cents ($1,000,000.00) per accident for bodily injury and property damage. (Subject to change)
Worker's Compensation insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than One Million Dollars and Zero Cents ($1,000,000.00) per accident for bodily injury or disease. CONTRACTOR agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers for losses arising from work performed by CONTRACTOR for CITY and to require each of its sub-contractors, if any, to do likewise under their workers’ compensation insurance policies. (Subject to change)
By executing this Agreement, CONTRACTOR further certifies as follows:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work contemplated herein.
Professional Errors and Omissions (E&O) Liability insurance appropriate to the CONTRACTOR’s
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profession, with limit no less than Two Million Dollars and Zero Cents ($2,000,000.00) per occurrence or claim, Two Million Dollars and Zero Cents ($2,000,000.00) aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retroactivity date shall be prior to the start of work set forth herein, CONTRACTOR shall obtain and maintain said E&O liability insurance during the Term of this Agreement and for five (5) years after completion of work hereunder. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of this Agreement, CONTRACTOR shall purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work. (Subject to change)
If CONTRACTOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.
CONTRACTOR shall require each of its sub-contractors, if any, to maintain insurance coverage that meets all requirements of this Agreement.
The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California, with a current rating of at least A: VII in the latest edition of Best's Insurance Guide and approved by CITY.
Each insurance policy required herein shall state that coverage shall not be canceled, except after providing CITY thirty (30) days’ (or ten [10] calendar days for non-payment) prior written notice.
CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either: (i) immediately terminate this Agreement for Cause; or (ii) take out the necessary insurance and pay, at CONTRACTOR’s expense, the premium thereon.
At all times during the Term of this Agreement, CONTRACTOR shall maintain on file with CITY’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming CITY, its officers, agents, employees and volunteers as an additional insured. CONTRACTOR shall, prior to commencement of work under this Agreement, file with CITY’s Risk Manager such certificate(s).
CONTRACTOR shall provide proof that policies of insurance required herein expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two (2) weeks prior to the expiration of the coverages.
The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers as additional insureds. All policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days’ prior written notice to CITY. CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
Except for professional liability and workers’ compensation policies, the policies herein are primary and non-contributing with any insurance that may be carried by CITY. Any insurance or self-insurance maintained by CITY, its officers, employees, agents or volunteers, shall be in excess of CONTRACTOR’s insurance and shall not contribute with it.
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All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR and CONTRACTOR’s employees, agents or sub-contractors, from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether CITY has received a waiver if subrogation endorsement from the insurer.
Coverage not affected. Any failure to comply with the reporting provisions of the policies contemplated herein, shall not affect coverage provided to CITY, its elected and appointed boards, officers, officials, employees, agents and volunteers.
Coverage applies separately. CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR's liability or as fall performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 9 of this Agreement.
CITY, its officers and employees shall not be responsible for any claims in law or in equity occasioned by the failure of CONTRACTOR to comply with this section.
SECTION 16. SUBCONTRACT, ASSIGNMENT OR DELEGATION.
CONTRACTOR shall not subcontract, delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY. Any proposed subcontract, delegation, or assignment shall provide a description of the services to be covered, identification of the proposed sub- contractor, delegee, or assignee, and an explanation of why and how the same was selected, including the degree of competition involved.
Any subcontract, delegation or assignment shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Agreement including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees or sub-contractors. No such subcontract, delegation or assignment shall result in any increase in the amount of total compensation payable to CONTRACTOR under the Agreement.
SECTION 17. NO WAIVER.
Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition or covenant hereof.
SECTION 18. DISPUTE RESOLUTION; GOVERNING LAW.
Disputes regarding the interpretation or application of any provision(s) of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If any action at law or in equity is brought to enforce this Agreement or because of alleged dispute, breach, default or misrepresentation in connection with the provisions of this Agreement, the prevailing party in
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such action shall be entitled to reasonable attorney’s fees, expert fees, costs and necessary disbursements incurred in that action or proceeding, in addition to such other relief as may be sought and awarded. The venue for any litigation shall be County of Los Angeles, California. The Parties agree that the covenants contained in this Article shall survive the expiration or termination of this Agreement.
SECTION 19. ATTORNEY’S FEES AND COSTS.
If litigation is reasonably required to enforce or interpret the provisions of this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees and costs in addition to any other relief to which it may be entitled.
SECTION 20. WARRANTIES.
Each of the parties represents and warrants to one another as follows:
A. It has received independent legal advice from its attorneys with respect to the advisability of entering and executing this Agreement;
B. In executing this Agreement, it has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever; and
C. It is agreed that each party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either party has the full right and authority to fully commit and bind such party to the provisions of this Agreement.
SECTION 21. MISCELLANEOUS.
A. The descriptive paragraph headings of this Agreement are included for purposes of convenience only and shall not control or affect the construction of interpretation of any of its provisions.
B. Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender, and the neuter and vice versa.
C. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
D. The representations and warranties made by the parties to this Agreement shall survive the consummation of the transaction herein described.
E. This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the party whose signature appears in the facsimile and shall be binding upon such party in the same manner as though an originally signed copy had been delivered.
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F. Each of the parties acknowledges that it has been represented by independent counsel of its own choosing, or if it has not been represented, it has been admonished to obtain independent counsel and has freely and voluntarily waived and relinquished the right to counsel. Each party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such party’s failure to perform under this Agreement or any agreement referred to in this Agreement.
G. To the extent of a conflict between the terms of this Agreement and those set forth in any exhibits or attachments hereto, the terms of this Agreement shall govern.
SECTION 22. NOTICE.
All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:
CITY MANAGER
City of Montebello
1600 West Beverly Boulevard
Montebello, California 90640
CONTRACTOR
________________________
________________________
________________________
________________________
SECTION 23. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYER.
In the performance of this Agreement, CONTRACTOR shall not discriminate against any employee, sub-contractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, mental condition or sexual orientation.
CONTRACTOR will take affirmative action to ensure that sub-contractor and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
SECTION 24. CONFLICT OF INTEREST.
CONTRACTOR and its officers, employees, associates and sub-contractors, if any, shall comply with all California conflict of interest statutes applicable to CONTRACTOR’s Services under this Agreement, including, but not limited to, the Political Reform Act (Gov. Code, § 81000 et seq.) and Government Code Section 1090. CONTRACTOR further covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by CONTRACTOR under this Agreement, or which would conflict in any manner with the performance of its services hereunder.
CONTRACTOR further covenants that, in performance of this Agreement, no person having any such
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interest shall be employed by it. Furthermore, CONTRACTOR shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this Agreement.
CONTRACTOR covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate CONTRACTOR(s) of services to CITY because of the performance of this Agreement, or the services that may be procured by CITY because of the recommendations made by CONTRACTOR.
CONTRACTOR's covenant under this section shall survive the termination of this Agreement.
SECTION 25. ENTIRE AGREEMENT.
This Agreement contains the entire understanding between CITY and CONTRACTOR. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.
CITY OF MONTEBELLO CONTRACTOR
_______________________ _____________________
Raul Alvarez Name and Title
City Manager
Dated: _____________ Dated: _____________
ATTEST:
______________________
Christopher Jimenez
City Clerk
APPROVED AS TO FORM
________________________
Arnold M. Alvarez-Glasman
City Attorney
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SECTION 8 - FORMS AND CERTIFICATIONS
LETTER OF TRANSMITTAL
CITY OF MONTEBELLO
Transportation Department
SUBJECT: REQUEST FOR PROPOSAL NO. 27-01
AUTO BODY REPAIR AND PAINTING SERVICES
In response to the subject Request for Proposal (“RFP”) and in accordance with the accompanying Instructions to contractors, the contractor hereby commits to the City of Montebello to perform the work in accordance with the provisions in the proposal Level Contract Documents and any addenda thereto and at the prices stated in the Revenue Price Sheet, which will be included and made a part of any subsequent agreement.
The contractor agrees that the proposal constitutes a firm offer that cannot be withdrawn for ninety (90) calendar days from the Proposal opening or until the Contract for the work is fully executed between the City and a third party, whichever is earlier.
If awarded a contract, the Contractor agrees to execute an agreement and deliver it to the City of Montebello within seven (7) calendar days after receiving a Letter of Award together with the necessary certificates of insurance and any applicable performance or payment bonds. The Contractor shall only proceed with the work upon receipt of a Notice to Proceed.
The contractor certifies that it has:
1. Examined and is fully familiar with all the provisions of the RFP Documents and any addenda thereto:
2. Satisfied itself as to the requirements of the Contract, the nature and location of the work, the general and local conditions to be encountered in performance of the work, and all other matters that can in any way affect the Work and/or the cost thereof.
3. Examined the experience, skill and certification requirements in Scope of Services and that the entities performing the work can fulfill the specified requirements; and
4. Carefully reviewed the accuracy of all statements and figures shown in the Proposal and attachment hereto.
Therefore, the undersigned hereby agrees that the City of Montebello will not be responsible for any errors or omissions in the Proposal.
The contractor further certifies that:
1. The only persons, firms, corporations, joint ventures/partnerships, and/or other parties interested in the Proposal as principals are those listed as such in the Proposal Forms and that,
2. The Proposal has been prepared without collusion with any other person, firm, corporation, joint venture/partnership, and/or other party.
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The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Proposal Documents:
Addenda No(s)
Dated Dated
Dated Dated
Dated Dated
Failure to acknowledge receipt of all addenda may cause the Proposal to be considered non-responsive to the solicitation. Acknowledged receipt of each addendum must be clearly established and included with the Proposal /offer.
Contractor’s Name
Business Address
Contact Person
Email Address
Phone
Fax
Signature of Authorized Official Signature of Authorized Official
Typed or Printed Name Typed or Printed Name
Title Title
Date Date
(Joint ventures/partnerships are to provide a signed copy of their agreement with their Proposal.)
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For proposals requiring licenses the following information is required:
Contractor’s License No.
Expiration Date:
License Classification:
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EXHIBIT A
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT AND WAIVER OF SUBROGATION AND CONTRIBUTION Contract/Agreement/License/Permit No. or description: RFP No.27-01, AUTO BODY REPAIR AND PAINTING SERVICES Indemnitor(s): __________________________________________________ (List all names)
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to protect, indemnify, and hold harmless the City of Montebello and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), resulting from any wrongful or negligent act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, sub contractors, material men, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced: RFP No. 27-01 AUTO BODY REPAIR AND PAINTING SERVICES (the “Waiver”) or the performance or failure to perform any term, provision, covenant, or condition of the Waiver, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Waiver and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against the Indemnitor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ active negligence or willful misconduct to the limited extent that the underlying agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Waiver or any additional insured endorsements which may extend to Indemnitees.
City agrees to promptly inform Indemnitor in writing of any claim that City believes to be subject to this Waiver.
Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent non-active negligence by the Indemnitees.
In the event there is more than one person or entity named in the Waiver as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor”
Name: __________________________________________________Name: ________________________ (Print) (Print)
By: _________________________________________________By: _________________________________________ (Signature) (Signature)
Title: ______________________________________________Title: _______________________________________
Date: ________________________________________________Date: ________________________________________
RFP No. 27-01
Montebello Bus Lines
EXHIBIT B
REFERENCES
List at Least Three (3) Professional References:
1 Project City/Agency/Other:
Person of Contact:
Phone Number:
E-mail Address:
Address:
City, State, Zip Code:
Description of Contract (Please
include contract value, award
date, term of contract, and
description of work):
Contract Value: $
Award Date:
Term of Contract:
Description of Work:
2 Project City/Agency/Other:
Person of Contact:
Phone Number:
E-mail Address:
Address:
City, State, Zip Code:
Description of Contract (Please
include contract value, award
date, term of contract, and
description of work):
Contract Value: $
Award Date:
Term of Contract:
Description of Work:
3 Project City/Agency/Other:
Person of Contact:
Phone Number:
E-mail Address:
Address:
City, State, Zip Code:
Description of Contract (Please
include contract value, award
date, term of contract, and
description of work):
Contract Value: $
Award Date:
Term of Contract:
Description of Work:
RFP No. 27-01
Montebello Bus Lines
EXHIBIT C
INSURANCE
The Proposal shall include a statement that the insurance requirements set forth in the contract documents can be obtained and will be carried without reservation or exclusion should Contractor be awarded a contract pursuant to this RFP.
The successful Contractor shall at all times during the term of the awarded Agreement, carry, maintain, and keep in force and effect, with an insurance company admitted to do business in California, rated “A” or better in the most recent A.M. Best’s Insurance Rating Guide, and approved by the CITY, a policy or policies of:
A. Commercial General Liability Insurance using Insurance Services Office Commercial General Liability form CG 00 O1 or the exact equivalent. Defense costs must be paid in addition to limits.
There shall be no cross-liability exclusion for claims or suits by one insured against another.
Limits shall be no less than $2,000,000 per occurrence for all covered losses and the general aggregate limit shall be twice the required occurrence limit. (Subject to change)
B. Business Auto Coverage on ISO Business Auto Coverage form CA 00 O1 including symbol 1 (Any Auto) or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described in the preceding subsection. If Contractor or Contractor’s employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. (Subject to change)
C. Workers' Compensation insurance on a state approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses. (Subject to change)
D. Professional Liability or Errors and Omissions Insurance as appropriate to the profession, written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be not less than $2,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. City, its officers, employees, attorneys, and designated volunteers shall be named as additional insured on the policy, or policies, as to commercial general liability bodily injury and property damage coverages and automobile coverages with respect to liability arising out of successful Contractor’s work under this Agreement. (Subject to change)
E. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days' prior
RFP No. 27-01
Montebello Bus Lines
written notice thereof. Any such thirty (30) day notice shall be submitted to City via certified mail, return receipt requested, addressed to "Risk Manager," City of Montebello, 1600 West Beverly Boulevard, Montebello, California, 90640. Contractor agrees that it will not cancel, reduce or otherwise modify said insurance coverage.
F. Contractor shall submit to City (i) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (ii) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement".
RFP No. 27-01
Montebello Bus Lines
EXHIBIT D
RFP No. 27-01
AUTO BODY REPAIR AND PAINTING SERVICES
COST PROPOSAL SHEET
In accordance with the Request for Proposal issued by the City of Montebello Transportation Department (hereinafter referred to as “Contractor/Contractor”, the undersigned proposing company hereby agrees to furnish all necessary labor, materials and incidentals required for the above stated contract as set forth in the Scope of Work and any addenda thereto, and to perform all work in the manner and time prescribed therein. Please provide a description of a products proven equal as well as additional costs/fees below.
List other costs/fees:
: Description Cost/Fees
Quantity Description of Work Cost of Needs
1 LABOR – BODY/DENT REPAIR $ /hr. 2 LABOR – PAINTING $ /hr. 3 LABOR – MECHANICAL/ELECTRICAL $ /hr. 4 OEM PARTS – PERCENTAGE DISCOUNT FROM
MANUFACTURERS’ LIST %
5 PAINT MATERIALS RATE $
$
$
TOTAL $
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Montebello Bus Lines
Contact Information:
Name & Job Title:
Business Name:
Address:
City, State, Zip Code:
Phone Number:
E-mail Address:
Authorized Signature: Date:
RFP No. 27-01
Montebello Bus Lines
EXHIBIT E
Bidder’s List of Sub-Contractors (DBE and Non-DBE)
Part I
The bidder shall list all sub-contractors (both DBE and non-DBE) in accordance with Section 2-1.054 the Standard Specification and per Title 49, Section 26.11 of the Code of Federal Regulations. This listing is required in addition to listing DBE Sub-Contractors elsewhere in the proposal. Photocopy this form for additional firms.
Firm Name/
Address/
City, State, ZIP
Phone/
Fax
Annual Gross
Receipts
Description of Portion of Work to be
Performed
Local Agency Use Only
(Certified DBE?)
< $1 million YES Name
< $5 million NO
Phone
< $10 million If YES list DBE #: Address
< $15 million
> $15 million Age of Firm (Yrs.) City State ZIP
Fax
< $1 million YES Name
< $5 million NO
Phone
< $10 million If YES list DBE #: Address
< $15 million
> $15 million Age of Firm (Yrs.) City State ZIP
Fax
< $1 million YES Name
< $5 million NO
Phone
< $10 million If YES list DBE #: Address
< $15 million
> $15 million Age of Firm (Yrs.) City State ZIP
Fax
RFP No. 27-01
Montebello Bus Lines
Part II
The bidder shall list all sub-contractors who provided a quote or bid but were not selected to participate as a sub- contractor on this project. This is required for compliance with Title 49, Section 26 of the Code of Federal Regulations.
Photocopy this form for additional firms.
Firm Name/
Address/
City, State, ZIP
Phone/
Fax
Annual Gross Receipts Description of Portion of Work to be Performed
Local Agency
Use Only
(Certified
DBE?)
< $1 million YES Name
< $5 million NO
Phone
< $10 million If YES list DBE
#:
Address
< $15 million
> $15 million Age of Firm
(Yrs.)
City State ZIP
Fax
< $1 million YES Name
< $5 million NO
Phone
< $10 million If YES list DBE
#:
Address
< $15 million
> $15 million Age of Firm
(Yrs.)
City State ZIP
Fax
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Montebello Bus Lines
EXHIBIT F
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS -
PRIMARY COVERED TRANSACTIONS
The certifies to the best of it’s
(Firm Name/ Principle)
knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency:
2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
4. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause of default.
If unable to certify to any of the statements in this certification, the participant shall attach an explanation to this certification.
THE PRIMARY PARTICIPANT_______________________________________________________ CERTIFIES (Firm Name/Principal)
OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET SEQ. ARE APPLICABLE THERETO.
Signature and Title of Authorized Official
The undersigned chief legal counsel for the _____________________________________ hereby certifies that the ____________________________________ has authority under State and Local law to comply with the subject assurances that the certification above has been legally made.
Signature of Attorney Date
RFP No. 27-01
Montebello Bus Lines
EXHIBIT G
PERFORMANCE GUARANTEE CERTIFICATION
The undersigned hereby certifies that the Contractor shall provide a Performance Guarantee in accordance with Specifications.
Designate below which form of Performance Guarantee shall be provided:
Performance Bond
Irrevocable Stand-By-Letter of Credit
Contractor’s Name:
Authorized Signature:
Title:
Date:
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Montebello Bus Lines
EXHIBIT H
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that
(Insert full name and address and legal title of Contractor) as Principal, hereinafter called Contractor, and,
(Insert full name and address or legal title of Surety) as Surety, hereinafter called Authority, in the amount of $_____________ for the payment whereof Contractor and Surety bind themselves, their heirs, executers, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has by written agreement dated _______________________, 20____, entered into a contract with the City for Contract No.__________________, which contract is by reference made a part hereof, and is hereinafter referred to as the “Contract”.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect.
The Surety hereby waives notice of any alteration or extension of time made by the City.
Whenever Contractor shall be, and is declared by the City to be in default under the Contract, the City having performed City’s obligations thereunder, the Surety may promptly remedy the default, or shall promptly
1. Complete the Contract in accordance with it terms and conditions, or
2. Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the City elects, upon determination by the City and the Surety jointly of the lowest responsible bidder, arrange for a contract between such bidder and the Authority, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, the amount set forth in the first paragraph hereof.
The term "balance of the contract price," as used in this paragraph, shall mean the total amount payable by the City to Contractor under the Contract and any amendments thereto, less the amount properly paid by the City to Contractor.
Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the Contract falls.
No right of action shall accrue on this bond to or for the use of any person or corporation other than the RECIPIENT or the heirs, executors, administrators or successors of the City.
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Montebello Bus Lines
Signed and sealed this ____________________ day of 20____.
WITNESS PRINCIPLE
(SEAL)
(TITLE)
WITNESS SURETY
(SEAL)
(TITLE)
Attach hereto proof of authority of officers or agents to sign bond.
RFP No. 27-01
Montebello Bus Lines
EXHIBIT I
IRREVOCABLE STANDBY LETTER OF CREDIT CERTIFICATE
The undersigned states that he/she is of the of the
(Title)
(The “Beneficiary”) and hereby
(Name of Beneficiary)
Certifies on behalf of the Beneficiary to (the "Bank), with (Name of Issuing Bank)
Reference to Irrevocable Standby Letter of Credit No. Issued by the
Bank (the "Letter of Credit"), that:
1. The undersigned is duly authorized to execute and deliver this certificate on behalf of the Beneficiary.
2. The Beneficiary is making a drawing under the Letter of Credit.
3. An Event of Default has occurred under Contract No.
4. The amount of the draft presented with this certificate does not exceed the total maximum amount drawable today under the Letter of Credit as provided therein.
IN WITNESS WHEREOF, this certificate is executed this __________________ day of_____, 20____.
NAME OF BENEFICIARY
By:
Its:
RFP No. 27-01
Montebello Bus Lines
EXHIBIT J
BANK DRAFT
FOR VALUE RECEIVED
Pay on the presentment to the sum of
(Name of Beneficiary) Dollars ($)
Charge to the Account of Irrevocable Standby Letter of (Name of Issuing Bank)
Credit No. Dated:
To
(Name of Issuing Bank)
NAME OF BENEFICIARY
By
Its
Montebello Bus Lines
EXHIBIT K
Certification of Drug-Free Workplace
I,__________________________________, hereby certify on behalf of (Name of authorized official)
______________________________________that:
(Name of company)
The Contractor named above, and all Sub-Contractors working on this contract, will comply with Government Code Section 8355 in matters relating to providing a drug-free workplace. The Contractor and all Sub-Contractors will, therefore:
Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance are prohibited, and that specified actions will be taken against employees for violation of these prohibitions, as required by Government Code Section 8355(a).
Establish a Drug-Free Awareness Program, as required by Government Code Section 8355(b), to inform employees about all of the following:
1. The dangers of drug abuse in the workplace.
2. The firm’s policy of maintaining a drug-free workplace.
3. Any available counseling, rehabilitation, and employee assistance programs and,
4. Penalties that may be imposed upon employees for drug abuse violations, including that no employee who tests positive for use of a controlled substance shall be permitted to work on this contract.
Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract:
1. Will receive a copy of the firm’s drug-free policy statement, and:
2. Will agree to abide by the terms of the firm’s statement as a condition of employment on the contract.
Certification
I, ___________________________________, hereby certify that the above named company, which I am duly authorized to represent, will comply with the Drug-Free Workplace requirements of this contract. I understand that this certification is made under penalty of perjury, under the laws of the State of California.
Executed this_________ day of___________, 20________
By_____________________________________________
(Signature of Authorize Official)
_______________________________________________
(Title of Authorized Official)
Bidder________________________________________________________________________
RFP No. 27-01
Montebello Bus Lines
EXHIBIT L
Certificate of Compliance with 49 CFR Part 655
Prevention Of Alcohol Misuse and Prohibited Drug Use in Transit Operations Bider hereby certifies that
A. Anti-drug Use and Alcohol Misuse Program
(Choose one Alternative with an X in the box)
☐1. Bidder/Contractor has established and implemented an anti-drug use and alcohol misuse program meeting the requirements on 49 CFR 655.
Or
☐2. Bidder/Contractor will establish and implement an anti-drug use and alcohol misuse program meeting the requirements on 49 CFR 655 prior to contract award.
B. Drug and Alcohol Testing Program
(Choose on alternative with an X in the box)
☐1. To the best of my knowledge and belief the Work required under the Contract will not require the performance of Safety Sensitive Functions as defined in 49 CFR Part 655.
Or
☐2. To the best of my knowledge and belief the Work required under the Contract will require the performance of Safety Sensitive Functions as defined in 49 CFR Part 655. (If Alternative 2 was chosen, select one of the following alternatives with an X in the box) ☐a. Bidder/Contractor has established and implemented a drug and alcohol testing program that complies with 49 CFR Part 655.
☐b. Bidder Contractor will establish and implement a drug and alcohol testing program that will comply with 49 CFR Part 655 prior to contract award.
C. Certification
Bidder will submit its Anti-drug Use and Alcohol Misuse Program, and, if B.2 was marked above, its Drug and Alcohol Testing Program, to City of Montebello- Department of Transportation for review and approval prior to contract award.
Bidder/Contractor: ______________________________________________________________
Authorized Representative:_______________________________________________________________
Signature of Authorized
Representative:_______________________________________________________________
Title:____________________________________Date:________________________________
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Montebello Bus Lines
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ITEM # 7
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Fernando Pelaez, Fire Chief
SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 4523 WITH ALL-
AMERICAN LEADERSHIP, LLC TO ADD AN ADDITIONAL TRAINING
DAY AND INCREASE THE MAXIMUM COMPENSATION
DATE: September 9, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Approve Amendment No. 1 to Agreement No. 4523 with All-American Leadership, LLC to add one additional training day under the Leadership and Culture Foundations Program and increase the maximum compensation by $12,500, for a new total amount not to exceed $62,450; and
2. Authorize the City Manager to execute Amendment No. 1 to Agreement No. 4523 with All-American Leadership, LLC; and
3. Take such additional, related action that may be desirable.
FISCAL IMPACT:
Approval of Amendment No. 1 will increase the maximum compensation under Agreement No. 4523 by $12,500, from $49,950 to a new total amount not to exceed $62,450. Funding for the additional services is available in the Fire Department’s Fisacal Year 2026-27 budget.
BACKGROUND/DISCUSSION:
On June 4, 2026, the City entered into Agreement No. 4523 with All-American Leadership, LLC to provide leadership, mentorship, training, and consulting services for the Fire Department. The original agreement established a maximum compensation amount of $49,950. The approved scope of services includes a 12-month Leadership,
CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 9, 2026
Coaching and Mentoring Program and a three-day Leadership and Culture Foundations Program. The Leadership and Culture Foundations Program is intended to strengthen leadership practices, communication, organizational alignment, and the Department’s shared culture and values.
Following implementation of the program, the Fire Department identified a need for one additional full day of facilitation to provide the training for an additional day and maximize staff participation. Amendment No. 1 increases the Leadership and Culture Foundations Program from three training days to four training days.
The additional training day will increase the maximum compensation under the agreement by $12,500, from $49,950 to a new total amount not to exceed $62,450.
Except as expressly amended, all other terms and conditions of Agreement No. 4523 will remain unchanged and in full force and effect.
ENVIRONMENTAL:
N/A
ANALYSIS:
The additional training day will allow the Fire Department to expand participation in the Leadership and Culture Foundations Program while supporting the Department’s ongoing leadership-development and organizational-alignment efforts.
The program is designed to strengthen trust, accountability, communication, and shared understanding throughout the organization. Adding a fourth training day will provide the Department with greater scheduling flexibility and help ensure that personnel have an opportunity to participate while maintaining necessary emergency-response staffing and operational coverage.
SUMMARY:
Staff recommends approval of Amendment No. 1 to Agreement No. 4523 with All- American Leadership, LLC to add one additional full day of facilitation under the Leadership and Culture Foundations Program and increase the maximum compensation by $12,500, from $49,950 to a new total amount not to exceed $62,450.
ATTACHMENT(S)
1. Attachment A - Amendment 1 to Agreement 4523
CITY OF MONTEBELLO
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 4523
WITH ALL-AMERICAN LEADERSHIP, LLC
This Amendment No. 1 to Agreement No. 4523 ("Amendment No. 1 ") is made and entered into as of the 10th day of September 2026 ("Effective Date"), by and between the City of Montebello, a California municipal corporation duly organized and existing under the law of the State of California ("City"), and All-American Leadership, LLC, a California corporation ("Consultant"). City and Con sultant are sometimes hereinafter referred to collectively as the "Parties".
RECITALS
WHEREAS, City and Consultant are Parties to that certain Professional Services Agreement No. 4523 to assist City with leadership, mentorship, training, and consulting services for the Fire Department ( "Fire Department") entered on June 4, 2026 ("Agreement"); and
WHEREAS, Section 24 ("Entire Agreement") of the Agreement allows for amendments to the Agreement by a writing executed by the Parties; and
WHEREAS, the Fire Department is seeking to add an additional training day for the benefit of Fire Department staff; and
WHEREAS,
with the additional services contemplated under this Amendment No. 1, the Compensation shall increase from the original Agreement by $12,500, for a new annual amount not -to-exceed of Sixty-Two Thousand Four Hundred Fifty Dollars and 00/100 Cents ($62,450.00).
NOW, THEREFORE, based upon the foregoing recitals, which the Parties agree are true and correct, and for good and adequate consideration the receipt and adequacy of which is acknowledged by the Parties, the Parties agree as follows:
AMENDMENT
SECTION 1. RECITALS. The above-referenced Recitals constitute a material part of this Amendment No. 1 and shall hereby be incorporated by reference.
SECTION 2. COMPENSATION. Through this Amendment No. 1 , the Parties hereto agree that the Consultant shall be compensated a sum not -to-exceed Sixty-Two Thousand Four Hundred Fifty Dollars and 00/100 Cents ($ 62,450.00) (the “Maximum Attachment A
AMENDMENT NO. 1 TO AGREEMENT NO. 4523
Compensation”) for performance of the Professional Services as set forth in the original Agreement and those new services contemplated under this Amendment No. 1.
SECTION 3. ADDITIONAL SERVICES . The Consultant shall provide one additional full day of facilitation under the Leadership and Culture Foundations Program, increasing the program from three training days to four training days. Except as amended herein, the scope of services set forth in E xhibit “A” to the Agreement shall remain unchanged.
SECTION 4. COUNTERPARTS. This Amendment No. 1 may be executed in counterparts all of which shall constitute but one original, and the same agreement.
SECTION 5. Except as amended by this Amendment No. 1, all other provisions of the Agreement shall remain unaltered and in full force and effect. In the event of a conflict between the provisions of this Amendment No.1 and the provisions of the Agreement, as amended, the provisions of this Amendment No.1 shall control.
[END OF AMENDMENT NO. 1]
[SIGNATURES ON THE FOLLOWING PAGES]
AMENDMENT NO. 1 TO AGREEMENT NO. 4523
IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to Agreement No. 4523 to provide leadership, mentorship, training, and consulting services for the Fire Department with the Effective Date identified above.
(“CITY”) (“CONSULTANT”)
CITY OF MONTEBELLO ALL-AMERICAN LEADERSHIP, LLC
Raul Alvarez, City Manager Rob Nielsen, CEO
ATTEST:
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
Arnold M. Alvarez-Glasman, City Attorney
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC Inspiring, Empowering and Challenging Leaders to Build High Performing CulturesSubmitted: May 28th, 2026 PROPOSAL FOR Montebello Fire DepartmentI.Leadership, Coaching & Mentoring ProgramII.Leadership and Culture Foundations Program
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC
WELCOME MESSAGE
“THANK YOU”Rob Nielsen, CEO and Founder of All American LeadershipOn behalf of the entire All American Leadership team, we are honored to partner with the City of Montebello Fire Department. These proposals reflect our shared commitment to developing exceptional leaders, strengthening organizational alignment, and building cultures that empower firefighters and leaders at every level to thrive.The Montebello Fire Department has a proud tradition of service, professionalism, and dedication to the community. As the fire service continues to evolve and the demands placed upon leaders increase, sustained organizational success requires more than operational excellence alone. It requires clarity of purpose, strong leadership at every rank, meaningful mentorship, and a culture rooted in trust, accountability, and shared values. The Leadership, Coaching & Mentoring Program and Leadership and Culture Foundations Program are designed to support these objectives by helping leaders strengthen relationships, improve communication, align behaviors with organizational values, and create greater consistency throughout the Department.We are grateful for the opportunity to support the Montebello Fire Department on this important journey. Together, these initiatives represent an investment in the people, culture, and leadership capacity that will help shape the Department's future while honoring the legacy of those who have served before.Supporting those who serve others is not simply our mission—it is our calling. 1
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC Leadership, Coaching & Mentoring Program
Leadership and Culture Foundations Program
Program OverviewProgram Investment
PROPOSAL OUTLINE
2 Program OverviewProgram Investment
Who we Are
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC 3 Who we Are
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC OurAAL team brings decades of real-worldleadership experience and success. Service Academy graduates (West Point, Annapolis,and Air Force), Navy SEALs, Decorated Combat Commanders, Marines, Aviators, PhDs,as well as senior business leaders, global leadership expedition leaders, and others, AAL faculty members know what it takes to lead and to develop leaders in dynamic, complex environments. It is who we are. It is what we do. 4 “The challenges facing today’s leaders and organizations are bigger, more complex, and frequent than ever before. Unleashing a committed effort from each team member is not a ‘nice to have’. It’s mission critical.” - Rob Nielsen, 2019 All American Leadership is a unique team of experienced leaders, committed to investing the focused energy and guidance needed to inspire every individual and team we work with. Empower them with the tools they need and challenge them to achieve extraordinary things.
We understandwhat it takes, whetherto develop a leader of character, or to build and sustain a high performing culture, because we’ve done it before.
Leadership Development from Leaders who have led.WHO WE ARE
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC 5 Culture & Leader Development work with:U.S. Naval Special Warfare Center Toyo Tires USA Utility Trailer Mfg.Arthur J. Gallagher & Company Shearer’s Foods AIP Aerospace Wholesale Capital Corporation Spireon Corp. Citizen’s National Bank Ventura Area Fire Chiefs Assoc. Los Angeles Angels Yokohama RubberOrange County Fire Chiefs Assoc. Amazon/JLL WhiteHat SecuritySan Diego County Fire Chiefs Assoc. Lennox Commercial 24HRC South Snohomish County Fire & Rescue Monterey Park Fire Santa Monica FireCentral Pierce County Fire & Rescue Loveland Fire Composites Horizons Corp. Front Range Fire Consortium Newport Beach Fire Orcas Island Fire San Bernardino County Fire North County Fire Complete Automation Orange County Fire Authority City of Anacortes ARMS Precision City of Huntington Beach U.S. Forest Service. CA League of Cities California Fire Chiefs Association Huntington Beach Fire Monrovia Fire & Rescue Washington Fire Chiefs Association Glendale Fire Pasadena FireMonterey Park Fire Burbank Fire Anaheim Fire & RescueLaguna Beach Fire StarPath Costa Mesa Fire Leadership Development from Leaders who have led.WHO WE ARE
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC AAL Facilitation Team Backgrounds, Current or Former…
6 WHO WE ARE
Commandant, U.S. Naval AcademyDeputy Commandant, U.S. Military AcademyCommandant, The CitadelCommander, Carrier Strike Group 9Commander, Seal Group 2 (all SEAL Teams on the East Coast)Dir., Leadership & Professional Development, U.S. Naval AcademyExec. Dir., Character & Leadership Development, U.S. Air Force AcademyDep. Dir., Character & Leadership Development, U.S. Air Force AcademyChief of National Leadership Training for Air Force ROTC Chief, Leadership Programs, National Medal of Honor InstituteAir Force Rep. to Secretary of Defense on Ethics and ProfessionalismCommander, Naval Special Warfare CenterCommodore, Naval Destroyer Squadron 7Commodore, Naval Destroyer Squadron 21Expedition Leader (Incl. NASA; 8 of Top 20 U.S. Bus. Schools)Fire Chief; Cities of Coronado, Benicia, Assistant City ManagerCity Council President, Lander, WYVP Operations, Blue Origin – New Shepard (Put Jeff Bezos in space July 2021)Vice Pres. Test & Launch Engineering Operations; ASTRA Space Launch Co.Culture Leader for Southwest and Jet Blue AirlinesChief Organizational Learning Officer, Cleveland School DistrictChief Talent, Integration and Culture Officer, The Kauffman FoundationMultiple Brigade and Battalion CommandersPerformance Coach, Anaheim DucksMultiple Combat CommandersMultiple Recipients of the Legion of MeritMultiple Recipients of the Bronze Star for ValorRecipient, Vice Admiral Stockdale Leadership AwardMultiple Professors of Leadership and Organizational Development Leadership Development from Leaders who have led.
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC 7 Leadership, Coaching & Mentoring Program
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC
PROGRAM OVERVIEW
8 Leadership, Coaching & Mentoring ProgramProgram OverviewAll American Leadership proposes a twelve-month Leadership, Coaching & Mentoring Program designed to support the continued growth, alignment, and effectiveness of the Montebello Fire Department.Leadership in today’s fire service requires more than operational expertise. Leaders must communicate clear intent, navigate complex and rapidly evolving situations, maintain trust across teams, and ensure alignment across large organizations operating under constant pressure.This program provides the department with direct access to experienced senior leaders who have led complex organizations in demanding operational environments.Rather than a rigid curriculum, the engagement functions as a flexible leadership resource available to the department throughout the year. The goal is to provide a trusted space for strategic dialogue, leadership mentorship, and reflection while supporting the department’s ongoing efforts to strengthen leadership clarity, communication, and alignment.AAL Leadership PhilosophyAAL’s leadership development work is grounded in a simple but powerful performance progression: Trust → Alignment → PerformanceTrust is built through psychological safety, integrity, and leadership behaviors that create an environment where people are willing to speak up, contribute ideas, and take ownership.Alignment ensures that what the organization says it stands for is reflected in daily behavior, leadership decisions, and operational expectations.When trust and alignment exist together, organizations are able to achieve sustained performance driven by mission clarity, leader’s intent, and empowered execution.This framework reinforces leadership practices that are essential in the fire service, including:• Communicating clear Leader’s Intent• Strengthening trust and accountability across teams• Building shared understanding across complex organizations• Encouraging disciplined initiative in dynamic environments
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC
PROGRAM COACHES
CAPT (USN Ret) Doug KunzmanRetired U.S. Navy Captain who served as Commanding Officer of the USS Gravely (DDG-107) and later as Commander of Destroyer Squadron 9, responsible for multiple destroyers and thousands of sailors within a U.S. Navy Carrier Strike Group.
CAPT (USN Ret) Leif MolloFormer U.S. Navy SEAL Team Commander who led SEAL Team 8 and SEAL Team 4, and recipient of the Admiral James Stockdale Leadership Award, the Navy’s highest award for inspirational leadership. 9 Leadership Development from Leaders who have led.
Together they bring decades of experience leading organizations where clarity of intent, disciplined communication, and empowered execution are essential to mission success.
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC
PROGRAM STRUCTURE
10 Leadership, Coaching & Mentoring ProgramProgram StructureThis engagement provides ongoing leadership coaching, mentoring, and strategic discussion throughout the year. Montebello Fire Department will have flexibility in how the allotted program hours are utilized, allowing department members to draw on the program to maximize value.Program sessions may include:• Department-wide leadership discussions• Individual coaching or mentoring• Strategic consultation with the Fire Chief• Organizational culture and alignment discussions• Leadership communication and decision-making support• Post-incident leadership reflection and learningSessions will occur virtually.
Time AllocationThe program includes:Up to 6 hours per month of leadership coaching and mentoring supportThese hours may be utilized in any combination of:• Department, shift or station sessions• Individual leadership mentoring• Strategic leadership consultation• Executive leadership dialogueUnused hours may be rolled forward within the contract period to accommodate scheduling needs. Should additional resources be required, additional six-hour support packages may be added at the standard rate of $350/hour .
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC 11 PROGRAM INVESTMENTLeadership, Coaching & Mentoring ProgramProgram InvestmentAssumptions: Hourly Rate: $350 per hourMonthly Allocation: 6 hoursMonthly Investment: $2,100Annual Investment (12 Months): $25,200PROGRAM INVESTMENT: $25,200Program LaunchAll American Leadership will work with Montebello Fire leadership to identify program priorities and determine an appropriate start date based on departmental availability and operational priorities.
Accepted By: ________________________________________________ Rob Nielsen, CEO, All American LeadershipName Title ________________________________________________ ________________________________________Signature Date Signature Date
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC 12 Leadership and Culture Foundations Program
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC Dates:Summer 2026 (specific dates to be coordinated)Location:TBD, Montebello, CAParticipants:3 Days, 3 Shifts Program Objectives:- Establish and reinforce a shared foundation of leadership principles and language that reflects and sustains the department’s cultural values.- Create opportunities for self-reflection, enabling members to identify their personal purpose and core values and intentionally align them with the department’s mission and guiding ethos.- Strengthen communication and operational alignment by developing proficiency in concise, intent-based communication—ensuring clarity of purpose, rationale, and expectations across all levels and directions of the department. 13 All American Leadership comes to the table with a thoughtful, well-structured framework—but we also know that real development isn’t one-size-fits-all. Our approach is intentionally flexible, designed to follow the conversation and adapt to the group’s needs in real time, rather than sticking to a rigid checklist that may not deliver the greatest impact. At the core of this approach is a proven AAL model: Trust – Align – Perform Clarifying Purpose. Strengthening Ethos. Building Alignment
PROGRAM OVERVIEW
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC
PROGRAM OVERVIEW
14 Leadership and Culture Foundations ProgramProgram OverviewHigh-performing organizations operate with clear purpose, shared values, and consistent behavioral expectations.Over time, even strong organizations benefit from periodically revisiting and reaffirming the principles that define who they are and how they lead.All American Leadership proposes a Leadership and Culture Foundations Program designed to engage members of the Montebello Fire Department in meaningful dialogue around leadership, culture expectations, communication, and values.The goal is to strengthen alignment across the organization so that members share a clear understanding of:• Why the department exists• What it stands for• How members are expected to act, interact, and make decisionsThis work reinforces AAL’s core performance model:Trust → Alignment → PerformanceWhen trust and alignment are present, organizations can operate with clear intent, disciplined initiative, and mission-driven ownership.
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC
PROGRAM OVERVIEW
15 Leadership and Culture Foundations ProgramProgram ComponentsThis two-part assessment strategy is designed to give organizations a clear, data-informed picture oftheir cultural health—and actionable insights to drive alignment, trust, and performance over time.Annual Culture AssessmentThis comprehensive assessment evaluates four essential domains that shape organizational culture:• Trust – Where trust is thriving and where it may need to be strengthened• Communication – How clearly and consistently information and intent are shared across teams• Alignment – Whether values, behaviors, and actions are truly connected• Accountability – How consistently individuals take ownership and go beyond the minimumThe process includes both pre- and post-program analysis, offering measurable benchmarks and aclear roadmap for strengthening cultural performance. The assessment culminates in an actionablereport highlighting key areas of opportunity and tailored recommendations for improvement.Quarterly Culture SnapshotsReal-time quarterly feedback on cultural well-being. These 5-minute, 6-question check-ins measurestress, engagement, and psychological safety—tracking trends across more than 3,900 AI-analyzeddata points. They serve as an ongoing tool to monitor and stay ahead of emerging challenges.Program Benefits• Delivers objective, data-backed insights into cultural strengths and gaps• Tracks progress over time to reinforce long-term development goals• Enhances leadership awareness, trust, and strategic decision-making• Supports a culture of transparency, responsiveness, and continuous improvementTogether, these tools empower organizations to lead with clarity and shape a high-performing culture.ParticipationThe program is designed to accommodate up to 75 participants per day, allowing participation across ranks and assignments.
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC
PROGRAM FACILITATORS
Founder and CEO of All American Leadership, Rob Nielsen Lead facilitator, AAL Fire Leadership Academy. West Point graduate and former U.S. Army attack helicopter pilot, he works with fire service leaders to strengthen trust, alignment, and mission-driven cultures. A sought-after speaker and published author on leadership and performance, he regularly works with command staff teams to develop leaders of character.
CAPT (USN Ret) Leif MolloFormer U.S. Navy SEAL Team Commander who led SEAL Team 8 and SEAL Team 4, and recipient of the Admiral James Stockdale Leadership Award, the Navy’s highest award for inspirational leadership. 16 Leadership Development from Leaders who have led.
Together they bring decades of experience leading organizations where clarity of intent, disciplined communication, and empowered execution are essential to mission success.
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC 17 PROGRAM INVESTMENTLeadership and Culture Foundations ProgramProgram InvestmentThree-Day Program with up to 75 participants each day. Included in Program Investment:• AAL Culture Assessment• Program design and content development• Three full days of facilitation• Participation for up to 75 personnel per day• All travel expenses• All participant materials and printingPROGRAM INVESTMENT: $24,750Program LaunchAll American Leadership will work with Montebello Fire leadership to confirm program objectives and determine appropriate program dates and start timing.If both programs are implemented together, the combined investment for leadership development support would be $49,950.
Accepted By: ________________________________________________ Rob Nielsen, CEO, All American LeadershipName Title ________________________________________________ ________________________________________Signature Date Signature Date
PROPOSAL FOR Montebello Fire DepartmentFire Leadership ProgramsAll American Leadership, LLC 18 THANK YOU
“Plant Trees You’ll Never See”“Leave the Jersey in a Better Place”- Leadership Principles of the New Zealand All Blacks
ITEM # 8
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: John Soria, Director of Transportation
SUBJECT: ADOPT RESOLUTION NO. 26-58 AUTHORIZING THE CITY OF
MONTEBELLO TO APPLY FOR FEDERAL TRANSIT
ADMINISTRATION FUNDING UNDER THE GRANTS FOR BUSES AND
BUS FACILITIES INFRASTRUCTURE PROGRAM
DATE: September 9, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Adopt Resolution No. 26-58 authorizing the City of Montebello to apply for Federal Transit Administration (FTA) funding under the Grants for Buses and Bus Facilities Infrastructure Programs (Bus and Facilities Grant), in the amount of $9,155,140, to procure up to ten (10) Compressed Natural Gas (CNG) buses and upgrade the CNG Fueling Dispenser for Montebello Bus Lines (MBL); and
2. Take such additional, related, action that may be desirable.
FISCAL IMPACT:
There is no cost associated with the City applying for FTA funding under the Bus and Facilities Grant in the amount of $9,155,140. MBL will provide the required 20 percent (20%) non-federal match of $2,288,785 through State and Local funding (i.e., Senate Bill 1/ State of Good Repair [SB1/SGR], Senate Bill 1/State Transit Assistance [SB1/STA], and Operating funds) for the project in accordance with FTA requirements. The 20% non- federal match allocations required for the proposed project are as follows:
CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 9, 2026
The requested funding will support the procurement of up to ten (10) CNG transit buses to replace ten (10) existing buses that have exceeded their Useful Life Benchmark (ULB).
In addition, the project will fund necessary upgrades to the existing CNG fueling dispenser, which has exceeded its capital asset ULB. Any future procurement actions and associated budget appropriations related to this project will be presented to the City Council for review and approval, as necessary.
BACKGROUND/DISCUSSION:
Montebello Bus Lines (MBL) operates a fleet of sixty-six (66) transit buses, consisting of three (3) battery-electric buses, three (3) Fuel Cell Electric Buses (FCEBs), twenty-six (26) hybrid buses, and thirty-four (34) CNG buses. This fleet provides public transportation services to nearly 3 million riders annually across fourteen (14) local communities. To maintain safe, reliable, and efficient transit operations, MBL routinely evaluates the condition and performance of its fleet to ensure continued delivery of high- quality transportation services to the City and surrounding communities.
Consistent with the City’s Administrative Policy No. VI-C-3: Capital Asset Policy, staff recommend the replacement of up to ten (10) New Flyer CNG transit buses, manufactured in 2009, with ten (10) new CNG transit buses. These vehicles have exceeded their ULB established under FTA Circular 5010.1E, Chapter IV, which defines the minimum service life for heavy-duty transit buses (35–40 feet) as twelve (12) years or 500,000 miles. Replacing these aging vehicles is necessary to maintain the fleet in a State of Good Repair (SGR), reduce increasing maintenance and operating costs associated with older buses, and ensure the continued safety, reliability, and efficiency of transit service for MBL passengers and operators.
In addition to replacing the aging bus fleet, staff recommend upgrades to the existing CNG fueling dispenser, which has been in continuous service for more than fourteen (14) years and has exceeded its established capital asset ULB. The age of the equipment increases the risk of equipment failure, service interruptions, and higher maintenance costs, which could adversely affect the City’s ability to efficiently fuel and maintain its CNG transit fleet. Upgrading the dispenser will help maintain the reliability and availability of the fueling infrastructure necessary to support daily transit operations. This investment is consistent with the City’s Capital Asset Policy and FTA’s emphasis on maintaining transit assets in a State of Good Repair and effectively managing capital assets throughout their useful life.
CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 9, 2026
As part of MBL’s ongoing efforts to modernize its fleet, staff identified the FTA’s Bus and Facilities Grant as a key funding opportunity to support fleet replacement initiatives. On July 27, 2026, the FTA released a Notice of Funding Opportunity (NOFO), offering approximately $610 million in Fiscal Year 2026 funding. The program is intended to assist transit agencies in adopting low and zero-emission technologies through the acquisition of advanced transit vehicles and supporting infrastructure and equipment.
The City is eligible to apply for funding under Section 5307 of Title 49 of the United States Code. If awarded, the grant funding would support MBL’s efforts to maintain a safe, reliable, and efficient fleet while reinforcing the City’s commitment to investing in sustainable transportation technologies and maintaining high-quality transit service for the community.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Staff recommend that the City Council consider adopting Resolution No. 26-58 (Attachment B) authorizing the City to apply for FTA funding under the Bus and Bus Facilities Program, in the amount of $11,443,925 (total amount includes the required 20% non-Federal match amount), to support the replacement of aging CNG buses and upgrades to the CNG fueling dispensers; and take such additional, related, action that may be desirable.
ATTACHMENT(S)
1. Attachment A - Federal Register Vol. 91 No. 142 Notice of Funding Opportunity
2. Attachment B – Resolution No. 26-58
47031 Federal Register / Vol. 91, No. 142 / Monday, July 27, 2026 / Notices c/o ICF, 1902 Reston Metro Plaza,
Reston, VA 20190.
The Unique ID for this document is
EAXX–021–12–000–1781778641.
FOR FURTHER INFORMATION CONTACT : For
more information visit: https://
www.faa.gov/space/stakeholder_
engagement/spacex_starship.
SUPPLEMENTARY INFORMATION: The FAA
is the lead federal agency, and the
National Aeronautics and Space
Administration (NASA) and the U.S.
Coast Guard (USCG) are cooperating
agencies due to their special expertise
and/or regulatory jurisdiction. Under
the Proposed Action, the FAA is
evaluating SpaceX’s proposal to modify
its existing vehicle operator license to
authorize the expenditure of the
Starship vehicle in additional
downrange contingency landing areas
within the Pacific Ocean. Specifically,
the license modification would permit
contingency landings in a newly
designated Northern Pacific
Contingency Landing Area as well as
authorize the expansion of two
previously evaluated contingency
landing locations: (1) Hawaii and
Central Pacific Ocean Contingency
Landing Area and (2) Southeast (SE)
Pacific Contingency Landing Area. The
Draft Tiered EA also evaluates the
potential environmental impacts
associated with FAA’s approval of
related airspace closures.
The Draft TEA has been posted, and
comments will be received through the
Federal E-Rulemaking Portal: http://
www.regulations.gov. Search for Docket
No. FAA–2026–6968 to retrieve the
docket and follow the instructions to
submit a comment.
Before including your address, phone
number, email address, or other
personal identifying information in your
comment, be advised that your entire
comment—including your personal
identifying information—may be made
publicly available at any time. While
you can ask the
FAA in your comment to withhold
from public review your personal
identifying information, the FAA cannot
guarantee that we will be able to do so.
All comments received during the
comment period will be given equal
weight and be taken into consideration
in the preparation of the Final Tiered
EA.
Dated: July 23, 2026.
Stacey Molinich Zee,
Manager, Operations Support Branch.
[FR Doc. 2026–15089 Filed 7–24–26; 8:45 am]
BILLING CODE 4910–13–P
DEPARTMENT OF TRANSPORTATION
Federal Transit Administration
FY 2026 Competitive Funding
Opportunity: Grants for Buses and Bus
Facilities Infrastructure Programs
AGENCY: Federal Transit Administration
(FTA), Department of Transportation
(DOT).
ACTION: Notice of funding opportunity
(NOFO).
SUMMARY: The Federal Transit
Administration (FTA) announces the
opportunity to apply for $610 million in
competitive grants for the Fiscal Year
(FY) 2026 Grants for Buses and Bus
Facilities Program and Low or No
Emission Grant Program; jointly referred
to as the Grants for Buses and Bus
Facilities Infrastructure Programs.
DATES: Complete proposals must be
submitted electronically through the
GRANTS.GOV ‘‘APPLY’’ function by
11:59 p.m. Eastern Time Monday,
September 21, 2026.
FOR FURTHER INFORMATION CONTACT :
Email Kirsten Wiard-Bauer, Office of
Program Management at
[email protected] or call
202–366–2053. A TDD is available at 1–
800–877–8339 (TDD/FIRS).
SUPPLEMENTARY INFORMATION: The full
text of the Notice of Funding
Opportunity (NOFO) can be found on
FTA’s website at https://
www.transit.dot.gov/funding/grants/
notices and in the ‘‘FIND’’ module of
GRANTS.GOV. The funding
opportunity IDs are FTA–2026–010–
TPM–BUS and FTA–2026–011–TPM–
LWNO. Mail and fax submissions will
not be accepted.
Authority: 49 U.S.C. 5339(b) and (c);
49 CFR 1.91.
Matthew B. Cahill,
Acting Deputy Administrator.
[FR Doc. 2026–15090 Filed 7–24–26; 8:45 am]
BILLING CODE 4910–57–P
DEPARTMENT OF TRANSPORTATION
National Highway Traffic Safety
Administration
[Docket No. NHTSA–2026–1189]
Agency Information Collection
Activities; Notice and Request for
Comment; Criminal Penalty Safe
Harbor Provision; Reopening of
Comment Period
AGENCY: National Highway Traffic
Safety Administration (NHTSA),
Department of Transportation (DOT).
ACTION: Reopening of comment period.
SUMMARY: The National Highway Traffic
Safety Administration (NHTSA)
published a document in the Federal
Register of May 29, 2026, requesting
comment on an extension of a currently
approved information collection for
NHTSA’s Criminal Penalty Safe Harbor
Provision. Due to an administrative
error, the published notice incorrectly
provided a 30-day comment period
instead of providing the full 60-day
period required by the Paperwork
Reduction Act (PRA). NHTSA is
announcing the reopening of the
comment period to ensure the public
receives the full 60 days to submit
comments. The comment period will
close on August 26, 2026.
DATES: The comment period for the PRA
notice published on May 29, 2026 is
reopened and extended to August 26,
2026.
ADDRESSES: You may submit comments
identified by Docket No. NHTSA–2026–
1189 through any of the following
methods:
• Electronic submissions: Go to the
Federal eRulemaking Portal at http://
www.regulations.gov. Follow the online
instructions for submitting comments.
• Fax: (202) 493–2251.
• Mail or Hand Delivery: Docket
Management, U.S. Department of
Transportation, 1200 New Jersey
Avenue SE, West Building, Suite W58–
213, Washington, DC 20590, between 9
a.m. and 5 p.m., Monday through
Friday, except on Federal holidays. To
be sure someone is there to help you,
please call (202) 366–9826 or (202) 366–
9317 before coming.
Instructions: All submissions must
include the agency name and docket
number for this notice. Note that all
comments received will be posted
without change to http://
www.regulations.gov, including any
personal information provided. Please
see the Privacy Act heading below.
Privacy Act: Anyone can search the
electronic form of all comments
received into any of our dockets by the
name of the individual submitting the
comment (or signing the comment if
submitted on behalf of an association,
business, labor union, etc.). You may
review DOT’s complete Privacy Act
Statement, which DOT published in the
Federal Register on April 11, 2000 (65
FR 19477–78), or you may visit https://
www.transportation.gov/privacy.
Docket: For access to the docket to
read background documents or
comments received, go to http://
www.regulations.gov or the street
address for DOT that is listed above.
VerDate Sep<11>2014 18:10 Jul 24, 2026 Jkt 268001 PO 00000 Frm 00138 Fmt 4703 Sfmt 4703 E:\FR\FM\27JYN1.SGM 27JYN1lotter on DSK8BHNXB4PROD with NOTICES1
ATTACHMENT _B_
RESOLUTION NO. 26-58
RESOLUTION OF THE CITY OF MONTEBELLO, CALIFORNIA,
AUTHORIZING THE CITY OF MONTEBELLO TO APPLY FOR FEDERAL
TRANSIT ADMINISTRATION FUNDING UNDER THE GRANTS FOR
BUSES AND BUS FACILITIES INFRASTRUCTURE PROGRAM TO
PROCURE TEN COMPRESSED NATURAL GAS BUSES AND
UPGRADE THE CNG FUELING DISPENSER
RECITALS
WHEREAS, the Federal Transit Administration (FTA) administers the Grants for Buses and Bus Facilities Infrastructure Program (Bus and Bus Facilities Program) to provide financial assistance for eligible public transportation capital projects; and
WHEREAS, the City of Montebello, through Montebello Bus Lines (MBL), operates public transit services for residents and visitors throughout the region and is an eligible recipient of federal transit funding; and
WHEREAS, the City desires to submit an application requesting $9,155,140 in FTA funding for a total project cost of $11,443,925, inclusive of the required $2,288,785 non-federal match, to procure ten (10) replacement Compressed Natural Gas (CNG) transit buses and upgrade the CNG fueling dispenser; and
WHEREAS, any grant award received from FTA may require the City to comply with applicable federal requirements and provide the local share of project costs; and WHEREAS, the applicant will adhere to the FY 2026 Application Guidelines and submit an eligible project.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
APPROVES THE FILING OF AN APPLICATION FOR FY 2026 FEDERAL TRANSIT ADMINISTRATION’S GRANTS FOR BUSES AND BUS FACILITIES
INFRASTRUCTURE PROGRAM
SECTION 1: Approvals and Certifications.
1. Authorizes the filing of an application with the FTA for funding under the Grants for Buses and Bus Facilities Infrastructure Program to procure ten (10) compressed natural gas buses and upgrade the aging fueling dispenser, both of which have exceeded their Useful Life Benchmark.
2. Certifies that said Applicant has or will have available, prior to commencement of any work on the projects included in this application, the sufficient funds to complete the projects; and
RESOLUTION NO. 26-58
3. Certifies that if funding is awarded, the Applicant has or will have sufficient funds to operate and maintain the projects; and
4. Delegates authority to the Director of Transportation, or his designee, to execute and file the application and all documents necessary to obtain federal assistance under the grant or cooperative agreement; and
5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines; and
SECTION 2: That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED THIS 9TH DAY OF SEPTEMBER 2026.
_______________________________
Georgina Tamayo, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-58 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 9 th day of September 2026 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and
RESOLUTION NO. 26-58
that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
ITEM # 9
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: John Soria, Director of Transportation
SUBJECT: ADOPT RESOLUTION NO. 26-63 APPROVING A PROPOSITION A
LOCAL RETURN FUND EXCHANGE AGREEMENT BETWEEN
MONTEBELLO BUS LINES AND THE CITY OF MONTEBELLO
DATE: September 9, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Adopt Resolution No. 26-63 approving a Proposition A Local Return Fund Exchange between Montebello Bus Lines (MBL) and the City of Montebello; and
2. Amend the Fiscal Year 2026-27 adopted operating budget by increasing appropriations by $2,750,000 in Account No. 210-99-7000.15 (Proposition A, Transfer Out to Transit Fund) and 600-99-4999.76 (Transit, Transfer In from Proposition A); and $1,925,000 in Account No. 600-99-7000.10 (Transit, Transfer Out to General Fund) and 100-99-4999.15 (General Fund, Transfer In from Transit Fund); and
3. Take such additional, related action that may be desirable.
FISCAL IMPACT:
The Los Angeles County Metropolitan Transit Authority (Metro) administers the Proposition A Local Return Program (Proposition A) and distributes funds to Los Angeles County cities annually. These funds have restricted uses and must be spent within three (3) years of receipt. Any amount not used must be remitted back to Metro. However, Metro allows cities to exchange Proposition A funding with other Los Angeles County jurisdictions.
The proposed fund exchange between MBL and the City is to exchange $2,750,000 in the City’s uncommitted Proposition A funds for $1,925,000 from the Transit Enterprise
CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 9, 2026
Fund. The exchange rate for this proposal is 70 cents on the dollar and is consistent with the rate from prior exchanges.
An amendment to the Fiscal Year 2026-27 adopted operating budget is required to increase appropriations by $2,750,000 in Account No. 210-99-7000.15 (Proposition A, Transfer Out to Transit Fund) and 600-99-4999.76 (Transit, Transfer In from Proposition A); and $1,925,000 in Account No. 600-99-7000.10 (Transit, Transfer Out to General Fund) and 100-99-4999.15 (General Fund, Transfer In from Transit Fund).
BACKGROUND/DISCUSSION:
In November 1980, the Los Angeles County electorate approved the Proposition A Program, which is a half-cent sales tax dedicated to transportation funding. Under Proposition A, Los Angeles County cities receive an annual allocation of Local Return funds to support public transit and transportation infrastructure projects. Proposition A funds are restricted in use and must be expended within three (3) years of receipt to avoid lapsing and potential remittance back to Metro.
Due to the restrictive nature of Proposition A funds, limited eligible projects, and to avoid the potential lapse of Proposition A allocations, the City is proposing a fund exchange with MBL, consistent with the fund exchange approved by Council on August 13, 2025 (Attachment A). The proposed exchange is mutually beneficial and MBL has the capacity and eligible transit projects to fully utilize Proposition A funds within the required timeframe, while the City gains flexible General Fund resources to address broader municipal needs.
Under the proposed exchange, MBL will acquire $2,750,000 of the City’s Proposition A funding, at an exchange rate of 70 cents on the dollar. In return, the City will receive $1,925,000 in unrestricted General Fund revenue. This agreement will allow the City to avoid the potential lapse of Proposition A funds while providing MBL with additional Proposition A funding that may be used for eligible transit projects to enhance service delivery.
ENVIRONMENTAL:
N/A
ANALYSIS:
N/A
SUMMARY:
Staff recommend the City Council adopt Resolution No. 26-63 (Attachment B) approving a Proposition A fund exchange between the City and MBL to exchange $2,750,000 of the City’s Proposition A funding for $1,925,000 from the Transit Enterprise Fund; amend the FY 2026-27 adopted operating budget by increasing appropriations by $2,750,000 in Account No. 210-99-7000.15 (Proposition A, Transfer Out to Transit Fund) and 600-99-
CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 9, 2026
4999.76 (Transit, Transfer In from Proposition A); and $1,925,000 in Account No. 600- 99-7000.10 (Transit, Transfer Out to General Fund) and 100-99-4999.15 (General Fund, Transfer In from Transit Fund); and take such additional, related action that may be desirable.
ATTACHMENT(S)
1. Attachment A – Resolution No. 25-61
2. Attachment B – Resolution No. 26-63
ATTACHMENT _B_
RESOLUTION NO. 26-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO, CALIFORNIA, APPROVING AN EXCHANGE OF
PROPOSITION A LOCAL RETURN FUNDS WITH MONTEBELLO BUS
LINES
RECITALS
WHEREAS, Proposition A (“Prop A”) Funds in the County of Los Angeles are restricted for transit purposes only; and
WHEREAS, many local agencies have had difficulties expending allocated Prop A Funds due to said restricted purposes; and
WHEREAS, the Los Angeles Metropolitan Transportation Authority (“LACMTA”) which administer such funds, has allowed local agencies that to exchange restricted Prop A Funds with unrestricted revenues for the right to use another city’s Prop A Funds for approved projects; and
WHEREAS, such exchanges usually involve an agreement whereby a local agency that can utilize the restricted Prop A Funds agrees to compensate another local agency that has available Prop A Funds in an amount less than the total value of those funds ; and
WHEREAS, through this arrangement, the local agency that can utilize the restricted Prop A Funds is therefore able to obtain these funds at a discounted rate while the other local agency that cannot unitize its Prop A Funds is able to receive unrestricted funds that can be put to use for other purposes; and
WHEREAS, Montebello Bus Lines has eligible transit-related projects and operational costs that qualify for the use of Prop A funds, and can fully utilize such funds for transit services and improvements consistent with Prop A requirements; and WHEREAS, the City of Montebello has uncommitted funding authority for Proposition A Local Return Funds that can be made available to the Montebello Bus Lines; and
WHEREAS, the City of Montebello is willing to assign Two Million Seven Hundred and Fifty Thousand Dollars ($2,750,000) of its uncommitted Proposition A Local Return Funds to the Montebello Bus Lines in exchange for the assignment by Montebello Bus Lines of One Million Nine Hundred and Twenty Five Thousand Dollars ($1,925,000) of its general funds to the City of Montebello; and
WHEREAS, the transaction set forth above is contingent upon approval by the LACMTA.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. APPROVALS AND CERTIFICATIONS.
1. The Proposition A Fund Trade between the City of Montebello and Montebello Bus Lines is hereby approved. The City Manager is authorized to execute the Agreement for and on behalf of the City of Montebello and
RESOLUTION NO. 26-63
take such other action(s) as necessary to carry out the purpose of this Resolution.
SECTION 2. That the City Clerk shall certify the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED THIS 9TH DAY OF SEPTEMBER 2026.
_______________________________
Georgina Tamayo, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-63 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 9 th day of September 2026 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
ITEM # 10
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Joseph Palombi, Director of Planning & Community Development
SUBJECT: ADOPT RESOLUTION NO. 26-65 IMPLEMENTING THE COURT
ORDER APPROVING THE JACMAR PROJECT
DATE: September 9, 2026
RECOMMENDATIONS:
It is recommended that the City Council:
1. Approve a Resolution confirming and implementing the Superior Court’s Order dated July 16, 2026, approving Molinari’s application to build 15 single-family residences at 301 Jacmar Drive, Montebello (“Project”) pursuant to the California Housing Accountability Act (“HAA”);and
2. Pursuant to Montebello Municipal Code Section 17.78.130, the City Council refers this item back to the Planning Commission; and
3. Take such additional, related action that may be desirable.
FISCAL IMPACT:
Unknown at this time. The project is anticipated to generate property tax revenue and development fee revenue as a result of the Court’s order to approve the development of the project
BACKGROUND/DISCUSSION:
On January 22, 2024, William Molinari (the “Applicant”) submitted an application seeking approval for the construction of 15 residential dwelling units and the subdivision of one lot totaling approximately 60,101 square feet (or 1.38 Acres) into 16 lots at 301 Jacmar Drive (the “Project”). The Planning Commission held hearings on the Project on June 4, 2024, June 18, 2024, and July 16, 2024. At the end of the July 16, 2024, hearing, the Commission voted not to approve the Project. Molinari appealed to the Commission’s
CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 9, 2026
decision to the City Council.
On March 26, 2025, the City Council held a public hearing. The City Council denied Molinari’s appeal, and the Project remained disapproved.
On June 23, 2025, the Applicant filed a Petition for Writ of Mandate alleging the City violated the Housing Accountability Act (“HAA”) in denying the Project.
On August 12, 2026, Honorable Tiana J. Murillo of the Los Angeles Superior Court issued an order on the trial of this lawsuit. Pursuant to the State’s Housing Accountability Act, the court found that the Project qualifies as a housing development project because it consists of only residential units (citing Government Code § 65589.5(h)(2)(A).) The court also found that community opposition is not a basis for denial under the HAA (citing Government Code §65589.5(j)(1).) Pursuant to Government Code §65589.5(k)(1)(A), the court ordered the City to set aside and vacate the decision to deny the application for the Project and to approve the Project. Notably, the court found that the City did not act in bad faith in denying the Project.
ENVIRONMENTAL:
All environmental analysis of this project has been completed.
ANALYSIS:
N/A
SUMMARY:
While the City has the right to review and evaluate housing development proposals, any applicant who is denied a project also has the right to seek judicial relief when a project has been denied. This was precisely what Molinari did, and after the court reviewed, the court determined that the City’s decision to reject and deny the Project was inconsistent with the City’s power under the State’s HAA. The court ordered the City to set aside and vacate the decision to deny the application for the Project and to approve the Project.
The attached Resolution is a necessary step to effectuate the court’s directive. The ability of the City Council to take any action other than approving the Resolution would be in opposition to the court’s direction and would place the City in contempt of the court’s order.
ATTACHMENT(S)
1. Attachment A - Resolution No. 26-65 - Upholding Court Order
ATTACHMENT A
RESOLUTION NO. 26-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MONTEBELLO, CALIFORNIA, OVERTURNING AND RESCINDING
RESOLUTION NO. 24-61 WHICH DENIED THE APPROVAL OF SITE
PLAN REVIEW AND ZONE VARIANCES (PC-2024-0002-SPR/ZV/TTM) AND DENIED A TENTATIVE TRACT MAP APPLICATION (NO. 084478) FOR CONSTRUCTION OF 15 RESIDENTIAL DWELLING UNITS AND 16 LEGAL LOTS FOR THE PROPERTY LOCATED AT 301 JACMAR DRIVE, AND IMPLEMENTING THE COURT ORDER ISSUED ON AUGUST 12,
2026, APPROVING THE PROJECT, AND TRANSMITTING THE
REQUEST TO THE PLANNING COMMISSION PURSUANT TO THE
MONTEBELLO MUNICIPAL CODE
RECITALS
WHEREAS, On January 22, 2024, William Molinari (“Applicant”) submitted an application (PC-2024-0002-SPR/ZV/TTM) to the City in an effort to allow for the construction of a total of 15 residential dwelling units and the subdivision to subdivide one lot to 16 lots at the property located at 301 Jacmar Drive (the “Project”); and
WHEREAS, pursuant to Montebello Municipal Code (“MMC”) Chapters 16.12,
17.72 and 17.74, the Project required Tentative Tract Map approval, three Zone Variances related to reduced lot size, lot coverage, and setbacks, and Site Plan Review; and
WHEREAS, the Planning Commission conducted a duly noticed public hearing on June 4, 2024, which was continued to June 18, 2024, and July 16, 2024, and on July 16, 2024, the Planning Commission voted 2-1-2-0 to deny the Site Plan Review and Zone Variances and recommend denial of the Tentative Tract Map to the City Council; and
WHEREAS, on July 24, 2024, Applicant filed a timely appeal of the Planning Commission’s decisions in accordance with MMC Chapter 17.78 (“Appeal”); and
WHEREAS, August 14, 2024, the City Council considered the appeal for the Site Plan Review and Zone Variances during a duly noticed public hearing and upheld the decision of the Planning Commission denying the Project; and
WHEREAS, the Applicant filed a lawsuit with the Los Angeles Superior Court seeking a court order setting aside the action of the City Council to deny the Project; and
WHEREAS, on August 12, 2026, Los Angeles County Superior Court Judge Tiana J. Murillo of the Los Angeles Superior Court issued an order that pursuant to the State’s Housing Accountability Act (“HAA”) which found that the Project qualifies as a housing development project because it consists of only residential units (citing Government Code § 65589.5(h)(2)(A).) The court also found that community opposition is not a basis for denial under the HAA (citing Government Code §65589.5(j)(1).) Pursuant to Government
RESOLUTION NO. 26-65
Code §65589.5(k)(1)(A), the court ordered the City to set aside and vacate the decision to deny the application for the Project and to approve the Project. Notably, the court found that the City did not act in bad faith in denying the Project.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. RECTIALS. The City Council finds that the foregoing recitals are true and correct and are hereby incorporated as substantive findings in this Resolution.
SECTION 2. DETERMINATION AND ORDER OF THE COURT. The Court ordered the City to set aside and vacate the decision to deny the application for the Project and to approve the Project.
SECTION 3. DECISION. Based on the Court order issued by Judge Tiana J.
Murillo, Los Angeles County Superior Court, the City Council hereby orders the approval of the Project as presented. The City Council hereby rescinds its previously approved Resolution NO. 24-61.
SECTION 4. REFERRAL TO THE PLANNING COMMISSION. Pursuant to Montebello Municipal Code Section 17.78.130, the City Council refers this item back to the Planning Commission for review, but all action by the Planning Commission and the City Council shall be consistent with the Court Order from Judge Murillo dated August 12, 2026.
SECTION 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this Resolution.
APPROVED AND ADOPTED THIS 9TH DAY OF SEPTEMBER 2026.
_______________________________
Georgina Tamayo, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
RESOLUTION NO. 26-65
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 26-65 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 9 th day of September 2026 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE:
Christopher Jimenez, City Clerk
ITEM # 11
APPROVAL OF MINUTES: AUGUST 26, 2026, CITY COUNCIL MEETING
DRAFT
CITY OF MONTEBELLO
REGULAR MEETING
MINUTES
WEDNESDAY, AUGUST 26, 2026 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD
MONTEBELLO, CALIFORNIA
OPENING CEREMONIES
CALL TO ORDER - 6:00 P.M.
Mayor Tamayo called the meeting to order at 6:00 p.m.
ROLL CALL
Members present were Mayor Tamayo, Mayor Pro Tem Romero, Councilmember Peralta, Councilmember Alonzo, and Councilmember Melendez. City Clerk Jimenez and City Treasurer Matanga were also present.
City Attorney Arnold Alvarez-Glasman, City Manager Raul Alvarez, Assistant City Manager Angelica Palmeros, Management Analyst Samantha Nevarez, and Department Directors Kimberly Guillen, Michael Solorza, Joseph Palombi, Ramon Figueroa, John Soria, David Sosnowski, Cesar Roldan, Fire Chief Pelaez, and Police Chief Lopez were present.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Alvarez-Gla
sman announced the Closed Session Items.
PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
None.
CLOSED SESSION
The City Attorney shall provide a briefing on the item listed for Closed Session as follows:
Mayor Tamayo rece
ssed the meeting into Closed Session at 6:01 p.m. to consider the following Closed Session items:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Coalition for Clean Air v. City of Montebello
LA Superior Court Case No. 26STCP02794
DRAFT
August 26, 2026: City Council Meeting Minutes Page 2 of 7
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Molinari v. City of Montebello
LA Superior Court Case No. 25STCP02304
REGULAR SESSION - 7:00 P.M.
CLOSED SESSION REPORT
Mayor Tamayo reco
nvened the meeting at 7:01 p.m.
All five members were present to discuss all Closed Session items. City Attorney Noel Tapia provided the following report to City Council: Item No. 1, a briefing was provided to City Council, no action was taken, and nothing further to report; Item No. 2, a briefing was provided to City Council, no action was taken, and nothing further to report.
INVOCATION
Led by City Treasurer Matanga.
PLEDGE OF ALLEGIANCE
Led by Montebello Future Leaders Matteo and Juliana Curiel.
CORRECTIONS TO THE AGENDA - CITY MANAGER
City Manag
er Alvarez pulled Item No. 3.
CEREMONIAL ITEMS/PRESENTATIONS
3. CITIZEN OF THE MONTH - SISTER SUZANNE JABRO
This item was moved to a future meeting.
4. CITIZEN OF THE MONTH - LOVEY SHERMAN
Led by Mayor Tamayo.
5. CDBG SECTION 108 LOAN PROJECT IDEAS
Director of Parks and Recreation David Sosnowski and Director of Public Works Cesar Roldan presented the item.
6. MCAP PRESENTATION
The item was presented by Fire Chief Pelaez.
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.
The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.
Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.
DRAFT
August 26, 2026: City Council Meeting Minutes Page 3 of 7
The City Clerk’s Office acknowledged two(2) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council, and the speaker cards are on file at the City Clerk’s office.
STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST
None.
REGULAR BUSINESS
7. ADOPTION OF PLANS, SPECIFICATIONS, AND AUTHORIZATION TO SOLICIT BIDS FOR CONSTRUCTION OF THE SENIOR CENTER BASEMENT REMODEL, 115 S. TAYLOR AVENUE (CAPITAL PROJECT NO. 925)
RECOMMENDATION: It is recommended that the City Council:
1. Approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and
2. Adopt the completed plans and specifications for the Senior Center Basement Remodel at 115 S. Taylor Avenue, Capital Project No. 925; and
3. Authorize staff to proceed with solicitation of bids for construction; and
4. Take such additional, related action that may be desirable.
Deputy Director of Public Works James Coiner presented the item.
The City Clerk’s Office acknowledged two(2) members of the public wishing to address the City Council. Speakers were provided three minutes to address the City Council, and the speaker cards are on file at the City Clerk’s office.
Councilmember Peralta motioned, seconded by Mayor Pro Tem Romero, to approve the item; the motion was approved unanimously.
8. BUS STOP IMPROVEMENT PROJECT (BSIP) – RECEIVE AND FILE TECHNICAL MEMORANDUM AND
PROJECT CANCELLATION DUE TO FUNDING DEFICIT
RECOMMENDATION: It is recommended that the City Council:
1. Receive and file the Bus Stop Improvement Project (BSIP) Final Technical Memorandum; and
2. Approve canceling the BSIP due to a $9.600 million funding deficit; and
3. Authorize the City Manager to re-evaluate the project scope, design standards, and procurement strategies for re-solicitation at a future date; and
4. Take such additional, related, action that may be desirable.
Director of Transportation, John Soria presented the item.
Copuncilmember Peralta motioned, seconded by Councilmember Melendez, to approve the item; the motion was approved unanimously.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.
Councilmember Alonzo pulled Item No. 15 for comment.
Mayor Tamayo pulled Item No 12 for comment.
Councilmember Melendez motioned, seconded by Councilmember Alonzo, to approve Item Nos. 9-11, 13-14, and 16-17; the motion was approved unanimously.
9. ADOPTION OF PLANS, SPECIFICATIONS, AND AUTHORIZATION TO SOLICIT BIDS FOR THE WHITTIER BOULEVARD PAVING THE WAY PROJECT (CAPITAL PROJECT NO. 889)