Agenda packet — Monterey City Council, May 7, 2024

Council Chamber,
580 Pacific St.

Monterey, California
City Council Agenda
Council Regular Meeting
Tuesday, May 7, 2024
4:00 PM – 7:00 PM
Afternoon Only
City Council
Tyller Williamson, Mayor
Kim Barber, Councilmember,
District 1
Gino Garcia, Councilmember
Alan Haffa, Councilmember
Ed Smith, Councilmember,
District 2
City Manager
Hans Uslar
HOW TO PARTICIPATE IN THIS MEETING:
 Written comment: Members of the public may submit comment(s) to [email protected] until ½ hour before the start of the meeting. These messages are not read aloud during the meeting but are made available to the meeting body and public at https://monterey.org/submitted-comments. All comments received become part of the record.
 In-Person: Please see the meeting location listed above. Wearing a mask is recommended and encouraged.
 Remote via ZoomGov Webinar:
o Join on a computer or smartphone: https://montereyorg.zoomgov.com/j/1607729333 An up-to-date version of the Zoom software must be used.
o Or join by telephone: Dial 833-568-8864 (Toll Free), 669-254-5252 (Campbell, CA) or 646-828-7666 (NY). If one number doesn’t work, please try another.  Enter Webinar ID: 160 772 9333 #
 If prompted to enter a participant ID, press #
 To “raise your hand,” dial *9. Once called upon, dial *6 to unmute o Need help using or updating Zoom? Read our Zoom Meeting Instructions (PDF)  This meeting will also stream live for viewing only on youtube.com/cityofmonterey (10 second delay) and on Comcast Channel 25 (up to 90-second delay).

PUBLIC COMMENT PROCEDURES AND TIME LIMITS:

The total amount of time allocated for public comment on a particular issue and for each individual speaker is generally as follows:

1. Up to three minutes per speaker.

2. For regular City Council meetings, there are two 15-minute public comment periods, one in the afternoon and one in the evening. Speakers may only comment during one session.

3. The total time allocated for public comment:
a. Items pulled from the consent agenda – 15 minutes each item b. Public Appearance items – 30 minutes each item
c. Public Hearing items – 30 minutes each item
d. Closed session items – 15 minutes each item
At the time an item is considered, the Mayor will ask those attending the meeting in person to line up at the podium or raise their hands, and for remote participants to use *9 on the telephone or the “raise hand” function in Zoom, if they wish to address the City Council. The maximum amount of time for each person to speak and the total amount of time allotted for each item will be determined based on the number of people indicating an interest in speaking and the amount of business to be conducted on the agenda. In exceptional circumstances and when necessary to ensure a full opportunity for public input, the Mayor may, with the legislative body’s consent, adjust the amount of time allowed for public input and/or the time allotted for each speaker.

CAMPAIGN CONTRIBUTION DISCLOSURE: Pursuant to the Levine Act (Govt. Code section 84308), any party to a permit, license, contract, or other entitlement before the Council is 5/7/2024 4:00:00 PM
2 required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party's agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party, participant, or agent, and any other person making the contribution; the name of the recipient, the amount of the contribution, and the date the contribution was made.
***Afternoon Session Agenda ***
4:00 – 7:00 p.m.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

1. Report on 2-1-1 Monterey County by Katy Castagna, President and CEO, United Way Monterey County (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061)

GENERAL PUBLIC COMMENTS
The public may speak to any item that is not on the agenda and that is in the City of Monterey’s subject matter jurisdiction.

CONSENT AGENDA
All matters listed under Consent Agenda are routine and will be adopted by one motion unless a member of the City Council or the public requests discussion or a separate vote.

Approval of Minutes

2. April 16, 2024 Regular Meeting (Not a project under CEQA per Article 20 Section 15378 and under General Rule Article 5 Section 15061)

3. April 24, 2024 Special Meeting (Not a project under CEQA per Article 20 Section 15378 and under General Rule Article 5 Section 15061)
Award of Construction Contracts

4. Authorizing a Transfer from the Measure P/S – ADA CIP Account in the Amount of $2,500,000 to the Measure P/S - Pavement CIP Account and Awarding a Construction Contract in the Amount of $694,820 to Coastal Paving & Excavating, Inc. for the Citywide Road Rehabilitation Project, Phase 6 (Exempt from CEQA, Article 19, Section 15301, Class 1) ***SB1& Meas P/S***

5. Awarding General Municipal Building Improvements Job Order Contract 2024 for City Projects in the Amount of $1,000,000 to Pueblo Construction, Inc., $1,000,000 to Comercial Solutions Group Inc., and $1,000,000 to David Construction & Management, Inc. (Exempt from CEQA, Article 19, Section 15301, Class 1) ***CIP*** 5/7/2024 4:00:00 PM
3 6. Awarding General Municipal Building Improvements Job Order Contract 2024 for Intergovernmental Support Agreement (IGSA) Projects in the Amount of $1,000,000 to Pueblo Construction Inc., $1,000,000 to David Construction & Management, Inc., and $1,000,000 to Newton Construction & Management, Inc. ***IGSA*** (Pub. Resources Code, § 21080, subd. (b)(1).); Categorical Excluded (CX) under the National Environmental Policy Act (NEPA) regulations 32 CFR 651, Appendix B, CX(e)(1); CEQA Not a Project).

Ordinances
An ordinance is a law adopted by the City Council and codified in the City Code. Through the adoption of an ordinance, the City may make and enforce within its limits all local, police, sanitary, and other laws not in conflict with state or federal law. An ordinance generally becomes effective 30 days after approval at a second reading.

7. 2nd Reading of an Ordinance to Amend Chapter 30, Article 4, Sewer Service Fee, to Authorize Collection on the County of Monterey Tax Roll and Authorize a Fee Collection and Indemnification Agreement with Monterey One Water and/or the County of Monterey for this Purpose (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061)
Resolutions
A resolution is an expression of opinion or evidence of a decision made by the City Council and often relates to administrative business of the City. Resolutions generally become effective immediately upon adoption.

8. Authorize an Appropriation of $87,985.36 and Approve the Purchase of Four (4) Police Interceptor Upfitting Packages from LEHR EVS (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)

9. Authorize Purchase of a Negotiations Operations Center Vehicle for use by the Monterey Peninsula Regional Special Response Unit using Urban Areas Security Initiative (UASI) Program Grant Funds in the Amount of $195,906. (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)

10. Adopt a Resolution to Allocate Funding for the Special Event Support Program (SESP) and Authorize the City Manager to Enter into Funding Agreements (Not a Project Under CEQA Article 20, Section 15378 and Under General Rule Article 5, Section 15061)

11. Authorize the City Manager to Sign a Contract Accepting a Grant of Medical Equipment from the Community Hospital of the Monterey Peninsula (Not a project under CEQA per Article 20 Section 15378 and under General Rule Article 5 Section 15061)

12. Adopt the Annual Reports and Approve Resolutions to Set a Public Hearing Date to Levy the Annual Assessment for the Cannery Row Business Improvement District, the New Monterey Business Improvement District, and the North Fremont Business Improvement District (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)

13. Award Two Tree Maintenance Job Order Contracts 2024 for City Projects in an Amount Not to Exceed $1,000,000 Each to West Coast Arborists, Inc, and to Tope’s Tree Service, Inc. (Exempt from CEQA, Article 19, Section 15304, Class 4) 5/7/2024 4:00:00 PM
4 14. Award Two Tree Maintenance Job Order Contracts 2024 for Intergovernmental Support Agreement (IGSA) Projects in an Amount Not to Exceed $1,000,000 Each to West Coast Arborists, Inc, and to Tope’s Tree Service, Inc. ***IGSA*** (Categorical Exclusion under NEPA and Army implementing regulations 32 CFR 651, Appendix B, CX(e)(1); CEQA, Not a project)

15. Authorize the City Manager to Execute a Purchase Agreement with Golden State Fire Apparatus for One (1) Type 1 Replacement Fire Engine at a Cost Not to Exceed $980,439 for this Purchase and Utilize Financing via the Banc of America Public Capital Corporation Master Equipment Lease Agreement for this Purchase (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)

16. Authorize a Ten-Year Agreement with Monterey-Salinas Transit District (MST) for the MST Trolley Service to Include Trolley Vehicle Replacement (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) Other

17. Recognize May 2024 as Asian American and Pacific Islander Heritage Month (Not a Project Under CEQA per Article 20, Section 15378, and Under General Rule Article 5, Section 15061)

18. Appoint Agency Negotiators for Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8; Property: 1608 Private Bolio Road (Child Development Center); Agency Negotiators: Kimberly Cole and Janna Aldrete; Negotiating Parties: Scott Ellis (United States Department of the Army); Under Negotiation: Price and Terms of Payment for New Lease Agreement (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
*** End of Consent Agenda ***

PUBLIC HEARING
Public Hearings are held to receive a staff presentation and public comment on certain items prior to City Council action. NOTICE CONCERNING YOUR LEGAL RIGHTS: If you challenge the City Council’s zoning, planning, or land use decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing on the matter, or in written correspondence delivered to the City at the time of or prior to the public hearing. (Government Code section 65009.)

19. Recommend that the City Council Adopt the 2024/2025 Annual Action Plan for Community Development Block Grant Funds and Authorize Submittal to the U.S.

Department of Housing and Urban Development (Exempt from NEPA per 24 CFR Part 58 and from CEQA per Article 19, Section 15301, Class 1, 15306, Class 6 and 15326, Class 26)

COUNCIL COMMENTS
Councilmembers may ask a question for clarification, make a brief announcement, or make a brief report on their activities. In addition, Councilmember or the City Council may provide a referral to staff or other resources for factual information. (Government Code section 54954.2(a)(3).)
5/7/2024 4:00:00 PM
5 CITY MANAGER REPORTS
The City Manager may make a brief report on their activities or a brief announcement. They may also ask for clarification or direction regarding scheduling of Council meetings and study sessions.
*** Adjourn to Closed Session (See additional agenda) *** The City Council will take public comments on closed session items before convening to closed session.

ADJOURNMENT
Writings distributed for discussion or consideration on these matters within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, are available at: monterey.org/submitted-comments and in the City Manager’s Office at 580 Pacific St., Room 1, Monterey, CA 93940 during regular business hours.

Information distributed to the Council at the Council meeting becomes part of the public record. Members of the public who submit written public comment on an agenda item may be subject to the Levine Act which requires disclosure of campaign contributions of more than $250 to an officer of the City within the preceding 12 months.

CITY OF MONTEREY'S 24-HOUR SUGGESTION HOTLINES:

Voicemail: (831) 646-3799 Email: [email protected] Website: http://www.monterey.org INTERPRETATION: The Monterey City Council invites and encourages public participation at its meetings. Requests for language interpretation may be made by contacting the City Clerk at [email protected] or 831-646-3935. The City Clerk will make every effort to accommodate requests for interpreter assistance. Requests should be made as soon as possible in advance of any meeting of the City Council. The City is committed to addressing language interpretation requests swiftly in order to maximize public participation.

ACCESSIBILITY: The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-

35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communicationrelated assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.

Upcoming city meetings are listed at http://isearchmonterey.org More information is available by calling (831) 646-3935 Council
Agenda Report
№09/24
FROM: Nat Rojanasathira, Assistant City Manager
SUBJECT: Report on 2-1-1 Monterey County by Katy Castagna, President and CEO, United Way Monterey County (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061)
RECOMMENDATION:

That the City Council receive a presentation on 2-1-1 Monterey County from Katy Castagna, President and CEO, United Way Monterey County.

VALUE DRIVERS:

Serve as stewards of the City’s financial resources through sound economic vitality efforts, streamlining operations, reasonable revenue enhancements, visionary long-term planning, fiscal transparency, and community partnerships.

POLICY IMPLICATIONS:

It is within the City Council’s purview to receive updates from community partners and organizations to which the City collaborates with on service delivery and programs.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

There is no fiscal impact to receiving this presentation. Staff will recommend a contribution of $12,000 in FY 2024/25 to United Way Monterey County for 2-1-1 Monterey County, the comprehensive information and referral service for Monterey County.

ENVIRONMENTAL DETERMINATION:

Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, Date: 5/7/2024
Item No.: 1.

Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 1, Packet Page 6 this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

The City Council could choose not to receive this presentation, but that is not recommended.

DISCUSSION:
2-1-1 Monterey County is a free service that provides Monterey County residents access to resource service providers, including: food, mental health and substance abuse services, dental and medical care, housing, job training, Veterans’ assistance, disaster relief, emergency services, transportation, and more. Members of the public can access 2-1-1 by phone, where a trained call specialist provides callers with confidential assistance 24 hours a day, 7 days a week, in over 220 languages. 2-1-1 can also be accessed by text message by texting one’s ZIP Code to 898-211.

In 2023, over 15,500 calls or texts were made to the 2-1-1 service, in addition to 36,128 website visits and 21,481 referrals made. The region’s 211 service is provided by United Way Monterey County. During the winter storms, 2-1-1 helped connect residents with information related to the storm, including real-time updates on evacuation warnings/orders, road closures, shelter locations, and distribution efforts. United Way Monterey County played a crucial role in the County of Monterey’s Emergency Operations Center (EOC) during the winter storms, which the City of Monterey’s EOC was also connected to.

At its meeting on April 2, 2024, the Monterey City Council authorized the City Manager to enter into a Memorandum of Understanding with United Way Monterey County to participate in the Smart Referral Network (SRN), a direct electronic closed-loop referral service offered by United Way Monterey County. The SRN has built partnerships with agencies in the community in order to expand the referral network, and many of the service providers within Monterey County utilize the network for referrals. The SRN is a searchable database that connects clients to resources they would qualify for and agencies able to best assist them. SRN allows service providers to complete referrals to partnered agencies and the system can track the outcomes to indicate if the service needs of the client were obtained. The Monterey Police Department’s participation in the SRN will provide the City’s Homeless Navigator with direct referrals to agencies that could assist with client needs and track the results of the referral to confirm the client is receiving services from agencies.

An update to the City Council will be presented by Katy Castagna, President and CEO of United Way Monterey County.

Attachments: 1. United Way Monterey County Annual Report for 2023

2. 2-1-1 Brochure
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 2, Packet Page 7

ANSWERING YOUR CALL
2023 ANNUAL REPORT
ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 3, Packet Page 8 Letter from Our President and CEO
This past fiscal year contained many milestones for UWMC:

Our first year owning the Community Impact Center; the first year uniting our two offices into one in the heart of Salinas City Center; and our first year relaxing masking requirements since the start of the pandemic. As we continued to offer and adapt many of our core services, such as VITA and 211, we added other programs and services in response to community needs. In collaboration with the Visiting Nurses Association and the Community Health Workers through the Community Foundation for Monterey County, we were able to provide COVID-19 vaccinations in the fall and winter, reaching out to the most vulnerable communities to make it easier for people to maintain defenses against COVID-19.

Just as we thought we were winding down other forms of pandemic relief, such as rental assistance, we were granted the opportunity through the US Department of Agriculture and our state association, United Ways of California, to distribute financial assistance to farmworkers as part of an extended COVID relief program. Our collaborative work continued with the publication of the Community Health Needs Assessment, the development of referral
infrastructure for mental health and substance use disorder providers, and support for the winter storm relief.

Monterey County is a special place because of the collaboration, inclusion, and belonging we feel individually and as an organization.

We are honored to play a significant role in the community and are pleased to share a few of last year’s highlights with you.

Katy Castagna
President and CEO
United Way Monterey County

OUR MISSION OUR VISION
Engage the community and
focus resources to improve
lives in Monterey County.

A caring and connected
community where everyone
has an opportunity to succeed.

Answering Your Call
Since its inception, United Way Monterey County (UWMC) has focused on fulfilling our promise to be here for our community.

Over the past year, the needs of our community changed and evolved and UWMC made sure our initiatives reflected these needs. While strengthening existing programs, UWMC was
activated to provide support during the Winter Storms, the Pajaro Flood, and for continued Pandemic Relief efforts. No matter what, UWMC is here for you, for your family, and for our community. We are here to Answer Your Call.

ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 4, Packet Page 9 Early Care and Education
211/Resource and Referral
Asset Building
Housing
Circle of Impact Our 2023 Focus Areas
Smart Referral Network
Hope & Help Program
ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 5, Packet Page 10 Asset Building
Success Story from MEarth:
“MEarth was first contacted by a United Way
Case Worker to inform us a client was
interested in volunteering in our garden. Our
team was excited for the opportunity to
expand our team. After only a week, we knew
we had made a great decision. The person
who joined us had great previous experience,
was dedicated and focused to the work, and
was enthusiastic about being at MEarth on a
regular basis. We knew we wanted to keep
her on the team for longer. We
wholeheartedly hope to continue supporting
additional members of the community as well
as fill a growing need for support at our
worksite.”
UWMC supports Prosperity Planners through a
grant to Goodwill Central Coast. Prosperity
Planners help people change their behavior
toward long-term planning through one-on-one
coaching and work experience. This program
supports residents experiencing financial
instability and helps them achieve long-term
goals such as creating a stable budget,
increasing savings, and improving education
and career opportunities.

Prosperity Planners
1,038 tax returns filed
$1,898,197 in refunds
UWMC’s Volunteer Income Tax Assistance (VITA)
program offers free tax preparation services to low-tomoderate income residents to ensure that they obtain all the tax credits and refunds they are due. UWMC has been offering the VITA service to Monterey County since 2009.

VITA relies on community volunteers who are trained and certified in tax preparation. These volunteers lend their services to tax sites around the county throughout tax
season, helping thousands of residents and gaining
important life skills.

Volunteer Income Tax Assistance
California Work Opportunity and Responsibility
to Kids (CalWORKs) is a public assistance
program that provides cash aid and services
to eligible families. In partnership with the
Monterey County Department of Social
Services, United Way matches clients with
community service positions to build job skills,
references, and make connections.

CalWORKs
112 individuals received
referrals for Job Site Training
and Case Management support.

UWMC offered 57
Financial Literacy
Education Workshops
in Spanish and English.
924 participants
demonstrated
improved financial
literacy knowledge,
skills, and abilities.

UWMC’s Financial Literacy Education workshops benefit
those earning below the federal poverty level. These
workshops, offered in Spanish and English, help
individuals learn how to make informed financial decisions and feel confident in money management.

The workshop curriculum teaches participants how to set financial and career goals, manage a budget, understand and repair credit, and inform them about available child care and subsidy programs. These workshops also raise
awareness about UWMC’s VITA free tax preparation
service and the 211 resource and referral helpline.

Financial Literacy Education
Success Story from Prosperity Platform client:
“I am beyond thankful for the opportunities that
the Planner has provided and assisted me with.

Any time I have questions or concerns the
planner provides information or seeks outside
resources to help me progress towards my
goals. I am more confident as a mother,
employee, and individual.”
ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 6, Packet Page 11 Early Care and Education
Monterey County
Preschool Service Corps
The goal of the Preschool Service
Corps (PSC) is to help children reach age
level proficiency and support kindergarten
readiness. AmeriCorps members are recruited
and trained by United Way to serve in preschool
classrooms and provide students who are
reading under age level with individualized
tutoring during their regular school day.

In the 2022-23 academic year,
the program served 104 children
at 11 partnering sites.

Family, Friends, & Neighbors
There is a large gap between the number of
children ages 0-5 and the number of licensed
childcare providers in Monterey County.

Consequently, a significant portion of children are
receiving care from non-licensed caregivers,
usually embodied by their Families, Friends, and
Neighbors (FFNs). This program focuses on
providing these early childhood educators with the
resources and training necessary to provide
children with an engaging and safe environment
that stimulates development and encourages
readiness for school.
"I learned more about child development,
the stages of growth, and how important
the first five years of a child’s life are.”
Joba Mendez, FFN Provider
Provided quality care for
128 children
Attended 118 playgroups,
workshops, and reflective groups
This year, 72 FFNs Stuff the Bus
Stuff the Bus is a countywide drive to provide new
school supplies and backpacks for children who live
in homeless or near homeless conditions. In 2023,
more than 11,395 students were identified as
homeless throughout Monterey County.

Stuff the Bus eases the financial burden on families,
promotes learning, encourages self-esteem, and
motivates students to stay in school.

Stuff the Bus provided 4,500
backpacks with new school
supplies for students
experiencing homelessness
Emergency Rental & Utility
Assistance Program
UWMC continued working with the
Department of Social Services to operate the
Emergency Rent and Utility Assistance
Program (ERAP) to address the need for help
for those affected by COVID-19. UWMC
collaborated with community partners to
disburse State and Federal funding.

Housing Stability Program
There is a significant need for housing stability
in Monterey County as many families are
relatively financially stable but struggle to
overcome the burden of transitioning to a new
home or stepping out of homelessness. To
address this need, ERAP funding was provided
to 5 agencies who are providing housing
navigation assistance, case management, and
financial support for obtaining permanent
housing, serving 164 families this year.

Housing Solutions
The high cost of housing poses a significant challenge for families in Monterey County, as 41% of all households in the county spend more than 30% of their income on housing-related expenses. In Monterey County, an individual needs to work almost three times the state minimum wage to afford the average monthly rent. Housing costs drive up the prices of everything else in Monterey County as service providers of child care, goods, and services build these housing costs into their prices. Expensive housing can also result in long commutes, traffic, or overcrowding in homes.

This year, $6,632,479 of assistance was
distributed to Monterey County households.

ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 7, Packet Page 12 211 Monterey County
21,481

REFERRALS MADE
15,516
CALLS or TEXTS
36,128

WEBSITE VISITS
Texting Campaign for Behavioral Health
HOPE for suicide prevention
YOUTH for youth resources
WELLBEING for mental health resources
CARE for substance use resources
UWMC launched the Hope & Help Program in 2022 to address the rising need for mental health and substance use disorder services. The goal of the program is to give residents experiencing mental health distress and substance use disorders the tools they need to achieve emotional and physical well-being. This is accomplished by improving access to mental health services, addiction treatments, and essential support services. The program achieves this by creating a collaborative, bi-directional smart referral network of service providers.

Residents can access personalized services through 211 and the Smart Referral Network, which enables "closed loop" referrals. Case Managers, frontline workers, and residents in need of services utilize the program to identify necessary services in the County 211 health and human service database and efficiently enroll in them.
211 Monterey County
211 Monterey County is the comprehensive information and referral service for Monterey County. 211 connects Monterey County callers and texters with information about health and human services available to them. Services are available 24/7 in over 220 languages. During times of disaster, 211 provides incident-specific information in coordination with local emergency services, including road closures and shelters both locally and nationwide.

USDA Food and Farmworker Relief
UWMC partnered with United Ways of
California to support food and farmworkers
with direct financial assistance. Nearly
$250,000 was awarded to qualified community
members through $600 cash cards.

Affordable Broadband
In partnership with United Ways of
California, 211 screened and connected
residents to UWCA's Broadband Initiative for
low-cost internet and information about the
Affordable Connectivity Program.

Winter Storms
During the response and recovery from the
winter storms, 211 played a pivotal role in
connecting residents with essential
information and resources related to the
storm. This involved active participation in
our county's Emergency Operations Center,
where 211 shared crucial, real-time
updates on evacuation warnings/orders,
road closures, shelter locations, resource
distribution efforts, and details about the
Local Assistance Centers.
211 Sponsors
City of Carmel-by-the-Sea
City of Del Rey Oaks
City of Gonzales
City of Greenfield
City of Marina
City of Monterey
City of Pacific Grove
City of Salinas
City of Soledad
Community Foundation for Monterey County
County of Monterey
Harden Foundation
Kaiser Foundation
Monterey Peninsula Foundation
Pacific Gas & Electric Company
Salinas Valley Health
Smart Referral Network
The Hope & Help Program
The Smart Referral Network
(SRN) is a collaboration of
community benefit
organizations who
coordinate services to help
people access services,
reach financial stability, and
improve well-being.

This year, with a total of 72 active partners, 1,694
individuals received referrals from the SRN.
“If there's a bed available in a program
that my patient's eligible for, but we
don't know it, we can't get that patient
connected to care. And so that's where
we're working right now [with The Hope
& Help Program]. In real-time, we're
able to find what that patient needs and
get them connected to the services that
are available.”
Dr. Reb Close
Emergency Physician & Addiction Medicine Specialist
Montage Health
In 2022, the Hope & Help Program
launched a text campaign to help
residents access resources for mental
health and substance abuse disorder
support. UWMC partnered with
community organizations to ensure the
information reached those in need.

To access the texting program,
residents can text the following
keywords to (831) 215-3342.

ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 8, Packet Page 13 Community Engagement
24th Annual Community Breakfast
47th Annual
LIVE UNITED Awards
MLK, Jr. Day
Emceed by News Anchor for KSBW
Action News 8, Dan Green, our closest
partners and supporters joined us for an
up close look at how UWMC has
answered your call with a special focus
on Housing initiatives, expanding the
substance use disorder and mental
health network, and assisting during the
winter storms and other crises.

Preschool Spruce Up
Preschool Service Corps members and
community volunteers joined to spruce up
local preschool play areas. Their work helps
create a welcoming environment and ensures
that early learning environments are well
equipped to stimulate social, emotional, and
academic development of our youngest
learners.

In honor of MLK, Jr. Day of Service,
UWMC hosted a book drive which
generated 150 brand new books
for local preschools.

Hosted by KION Chief
Meteorologist Dann Cianca,
this year’s LIVE UNITED
Awards celebrated the hard
work of over 35 volunteers.

Read Across America
To celebrate Dr. Seuss Day, 26
volunteers spread the love of
books by reading to 22 preschool
and kindergarten classrooms
throughout the county.

Special Initatives and Groups
Everyone’s a Teacher
In partnership with UWMC, KION Anchorwoman Veronica Macias hosted a 10-week segment called Everyone's a Teacher. Each week, she visited a different preschool in Monterey County, read to students, and interviewed UWMC partners and members of the community. Macias herself struggled with an inadequate literacy education in her youth and is passionate about ensuring children receive the guidance and mentorship necessary to promote healthy reading habits.

Emerging Leaders Society
UWMC’s Emerging Leaders Society
(ELS) is back in full swing. This year,
ELS expanded membership and
developed a regular schedule of
fundraisers, networking events, and
volunteer opportunities.

UWMC Community Impact Center
Since acquiring the building in 2022, the UWMC
Community Impact Center has made headway
as a resource for local nonprofits and likeminded community groups. The Community Impact Center was created to foster space for
nonprofits in our community to utilize and
advance their missions. In its first year, the
Community Impact Center welcomed 15
nonprofits and community organizations
totaling nearly 1,000 guests for trainings,
workshops, and more.

This year, over 35 volunteers
spruced up the play areas of the
MPC Early Childhood Education
Lab School, which hosts a total of
67 preschool students.

ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 9, Packet Page 14 2022-23 Board Members Community Reports
The Real Cost Measure, a report by United
Ways of California, reveals that millions of
California households struggle to cover basic
expenses. Over 40,000 of these households
are in Monterey County, with nearly 50% in
Salinas. Data from this report helps UWMC
shape programs to address needs specific to
Monterey County and supports our reasoning
for promoting financial stability. Scan the QR
code below to view the report.

The Impact Monterey County (IMC) Report
provides high-level insights for local
nonprofits, government, and funders into
where energy and desires for change exist
within the community. The report highlights
community perspectives on solving certain
issues and how agencies and community
members can address these challenges.

Scan the QR code below to view the report.

Real Cost Measure Impact Monterey County Executive Committee Board Members Sandi Eason
Chair
Pacific Valley Bank
Jacob Martinez
Vice Chair of Community
Investments
Digital NEST
Monica Tovar
Vice Chair of Resource
Development
TMD Creative
Warren Hoy
Catholic Diocese of Monterey
Shyam Kamath
Community Volunteer
Katherine Kantardijieff
CSU Monterey Bay
Ann Kern
Community Volunteer
Stefan Lorch
Monterey Marriott
Steve Emerson
Treasurer
First Pacific
Financial Services
Deborah Sober
Secretary
CHOMP
René Mendez
City of Watsonville
Fana Oldfield
Community Volunteer
Juan P. Rodriguez
County of Monterey
Shannan Watkins
Early Development
Services
2022-23 Funded Partners
Boys and Girls Club of Monterey County
California Rural Legal Assistance
Center for Community Advocacy
Central Coast VNA
City of Greenfield
King City
City of Salinas
City of Seaside
City of Soledad
Community Action Partnership of
San Luis Obispo County
Community Bridges
Community Emergency Response Volunteers
Community Foundation for Monterey
County/Community Health Workers support
Community Human Services
Door to Hope
Gathering for Women
Goodwill Central Coast
Hartnell College Foundation
Housing Resource Center
Monterey County Office of Education
Monterey Peninsula College
Mujeres en Acción
Pajaro Valley Prevention & Student Assistance
Salvation Army Salinas Corps
Community Health Needs Assessment
The Community Health Needs Assessment (CHNA) highlights known health needs in the community, such as diabetes, nutrition, and heart disease. The report also demonstrates the need to address access to care issues and calls to attention the need for resources and increased awareness around behavioral health and substance use. The report is conducted by the Monterey County Health Needs Collaborative, which is a group of organizations dedicated to improving the health of the Monterey County community. The partnership includes the Community Hospital of the Monterey Peninsula, Salinas Valley Memorial Healthcare System, Mee Memorial Healthcare System, Natividad, the County of Monterey Health Department, and United Way Monterey County.

ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 10, Packet Page 15 Public Support and Revenue Assets
Liabilities & Net Assets
Expenses
2023 Financials
Pledges, net $1,316,619
Grants and contractual agreements $10,314,928
Other Support and revenue $1,042,250
$12,673,797
Community investments and designations, net $8,643,550
Community Services $2,459,746
Management, general, & fundraising $1,334,674
TOTAL EXPENSES $12,437,970
Change in net assets before investment return $235,827
Investment income (loss) $107,830
Change in net after investment return $343,657
Cash and cash equivalents $3,033,013
Pledges receivable, less allowance $384,003
Grants and accounts receivable $1,404,981
Other current assets $37,195
$4,859,192
Property and equipment, net $6,187,483
Beneficial interest in assets held by others $1,052,484 Other nonconcurrent assets --
$12,099,159
Accounts payable $91,020
Grants payable $1,124,704
Accrued expenses & other liabilities $186,672
Refundable advance $316,478
Long-term debt $2,922,507
$4,641,381
TOTAL NET ASSETS $7,457,778
$12,099,159
Footnotes:
* Includes donated advertising in the amount of $468,656

STATEMENT OF ACTIVITIES STATEMENT OF FINANCIAL POSITION Our Donors
The impact UWMC makes in our community is only
possible because of our supporters. Thank you to all of our donors who are dedicated to improving lives in
Monterey County. Scan the QR code above to see a list
of all of our donors for 2022-2023.

ATTACHMENT 1
Council Regular Meeting, 5/7/2024, Item No. 1., Item Page 11, Packet Page 16 Call 2-1-1
Click 211montereycounty.org
Text your ZIP code to 898-211
211 CONNECTS PEOPLE TO SERVICES THEY NEED
It’s free, confidential, and available 24 hours a
day, 7 days a week in over 220 languages. Live
trained specialists will match your needs to local
programs and resources.

Food
Housing & shelters
Immigration services
Income & employment
Legal assistance
Mental health services
Rent & utility assistance
Senior services
Substance use disorder
services
Transportation services
Tutoring
Volunteer opportunities
Much more!
Get information on:
232 Monterey Street
Suite 200
Salinas, CA 93901
unitedwaymcca.org
(831) 372-8026
Connecting Community
with Resources
UWMC's 211 Monterey County is a referral
helpline connecting our community with local
services since 2009.

If you're experiencing an emergency, please dial 9-1-1. If you or someone you know is thinking of suicide or in a mental health crisis, please dial 9-8-8 to reach a trained, supportive person who can help.

United Way Monterey County's (UWMC) role in
Scan the QR code for more information
211montereycounty.org
ATTACHMENT 2
egular Meeting, 5/7/2024, Item No. 1., Item Page 12, Packe Llame a 2-1-1
Clic 211montereycounty.org
Envíe su código postal al 898-211
211 CONECTA A LA GENTE CON LOS SERVICIOS QUE NECESITAN
Alimento
Asistencia de alquiler y servicios
públicos
Asistencia legal
Ingresos y empleo
Oportunidades para voluntarios
Servicios de salud mental
Servicios de transporte
Servicios de trastorno por uso de
sustancias
Servicios para personas mayores
Tutoría
Vivienda y albergues servicios de
inmigración
¡Mucho más!
El 211 Monterey County de UWMC es una línea de
ayuda que conecta gente en el condado de Monterey
con servicios desde el 2009.

Es un apoyo gratuito, confidencial, y disponible 24
horas al día, 7 días a la semana, en más de 220
idiomas. Personal capacitado en vivo le ayudara a
conectar con programas y recursos. Especialistas
capacitados adaptarán sus necesidades a los servicios
locales.

Obtenga información sobre:
232 Monterey Street
Suite 200
Salinas, CA 93901
unitedwaymcca.org
(831) 372-8026
Conectando la
comunidad con recursos
Si tiene una emergencia, marque al 9-1-1. Si usted o alguien que conoce está pensando en suicidarse o en una crisis de salud mental, marque 9-8-8 para comunicarse con una persona capacitada que pueda ayudar.

El trabajo de United Way Monterey County (UWMC) en
Escanea el código QR para más información
211montereycounty.org
ATTACHMENT 2
egular Meeting, 5/7/2024, Item No. 1., Item Page 13, Packe

MINUTES

CITY COUNCIL REGULAR MEETING

CITY OF MONTEREY
Tuesday, April 16, 2024
4:00 PM
COUNCIL CHAMBER, 580 PACIFIC ST.

MONTEREY, CALIFORNIA
Councilmembers

Present: Garcia, Haffa, Williamson

Absent: Barber, Smith
City Staff

Present:

City Manager, Assistant City Manager, City Attorney, Community Development Director, Police Chief, Parks and Recreation Director, Finance Director, Human Resources Director, Public Works Director, City Clerk, Assistant Police Chief, Harbormaster, Administrative Analyst (Public Works), Deputy Public Works Director/City Engineer, Conference Center General Manager, Planning Manager, Senior Associate Planner, Assistant Finance Director, Senior Engineer, Engineering Assistant, Recreation Manager, Senior Street Maintenance Worker
***Afternoon Session Agenda ***

CALL TO ORDER
Mayor Williamson called the meeting to order at 4:04 p.m. City Clerk Klein called the roll with the Council present as indicated above.

PLEDGE OF ALLEGIANCE
Councilmember Haffa led the Pledge.

PRESENTATIONS

1. Recognition of the Monterey High School Basketball Team’s 2024 State Division IV Championship Award (Not a Project Under CEQA per Article 20, Section 15378, and Under General Rule Article 5, Section 15061) - - Continued from March 19, 2024 Action: Recognized the Monterey High School Varsity Boys Basketball Team as the 2024 CIF Division IV Boys Basketball State Champions
Mayor Williamson presented the Monterey High School Varsity Boys Basketball Team with the proclamation recognizing their 2024 CIF Division IV Boys Basketball State Championship win.

Coach Greg Daniels made brief remarks. Public comment was not received.

2. Receive Presentation on Economic Impact and Investment Summary from See Monterey (formerly Monterey County Convention and Visitors Bureau) (Not a Project Under CEQA per Article 20, Section 15378, and Under General Rule Article 5, Section 15061) Action: Received Presentation
Rob O'Keefe, Teresa Savage, and Michele Pearce, all of See Monterey, gave the presentation and answered Councilmembers' questions.

Public comment was received from Bina Patel, who said that the collaboration between the City and See Monterey was of crucial importance to smaller businesses in Monterey.

Date: 5/7/2024
Item No.: 2.

Council Regular Meeting, 5/7/2024, Item No. 2., Item Page 1, Packet Page 19 City Council Minutes April 16, 2024
2 GENERAL PUBLIC COMMENTS
Public comment on non-agendized matters was received from Lorna Moffat, Steve Lightfoot, Shay Balesteri, and Bryan Rosen.

CONSENT AGENDA
Public comment on the Consent Agenda was not received.

On a motion by Councilmember Haffa, seconded by Councilmember Garcia, and carried by the following vote, the City Council approved the CONSENT AGENDA:

3. April 2, 2024 Regular Meeting (Not a project under CEQA per Article 20 Section 15378 and under General Rule Article 5 Section 15061)
Action: Approved (3-0-2, Councilmembers Barber and Smith absent) Award of Construction Contracts

4. Awarding a Construction Contract in the Amount of $596,197.00 to The Don Chapin Company for the Calle Principal / Madison / Polk / Hartnell Curb Ramps Project and Amending the Traffic Resolution 98-186 to remove stop control on Calle Principal and add stop control on Madison Street (Exempt from CEQA, Article 19, Section 15301, Class 1) ***CIP*** Action: Adopted Resolution Nos. 24-044 and 24-045 C.S. (3-0-2, Councilmembers Barber and Smith absent)
Ordinances

5. 2nd Reading of an Ordinance to Amend Monterey City Code Chapter 17 Relating to the East Moorings, Sales of Whole Fish from Boats, Inoperable Vessels, and Parking Permit Policies (Not a Project Under CEQA, per Article 20, Section 15378 and Under General Rule Article 5, Section 15061)
Action: Adopted Ordinance No. 3682 C.S. (3-0-2, Councilmembers Barber and Smith absent)

6. 2nd Reading of an Ordinance to Amend Chapters 22 and 38 of the Monterey City Code, Establishing Exemption Criteria and Minimum Performance Standards Relating to the Use of Emergency Generators During Emergency Power Outages; Exempt from CEQA per Article 18, Section 15269(c)
Action: Adopted Ordinance No. 3683 C.S. (3-0-2, Councilmembers Barber and Smith absent)
Council Regular Meeting, 5/7/2024, Item No. 2., Item Page 2, Packet Page 20 City Council Minutes April 16, 2024
3 Resolutions

7. Award Five Professional Services Agreements for On-Call Construction Management Services Each with a Not-To-Exceed Limit of $500,000.00, for Projects with the City of Monterey to: (1) Consor PMCM, Inc.; (2) CSG Consultants, Inc.; (3) Harris & Associates, Inc.; (4) 4LEAF, Inc.; and (5) Wallace Group, a California Corporation ***CIP/NCIP*** (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061) -- Continued from March 19, 2024
Action: Adopted Resolution Nos. 24-046, 24-047, 24-048, 24-049, and 24-050 C.S. (3-0-2, Councilmembers Barber and Smith absent)

8. Receive Alvarado Street Maintenance District 85-1 Engineer's Report; Adopt a Resolution of Intention to Levy Assessment; and Set Time for Public Hearing (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Adopted Resolution No. 24-051 C.S. (3-0-2, Councilmembers Barber and Smith absent)

9. Receive Calle Principal Street Maintenance District 00-1 Engineer's Report; Adopt a Resolution of Intention to Levy Assessment; and Set Time for Public Hearing (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Adopted Resolution No. 24-052 C.S. (3-0-2, Councilmembers Barber and Smith absent)
*** End of Consent Agenda ***

PUBLIC APPEARANCE

10. Receive Annual Report and Renew the Military Equipment Purchase and Use Ordinance – Monterey City Code, Chapter 27, Article 3, Section 27-10, and Authorize the Acquisition of Additional Military Equipment Including a Crisis Negotiating Team Command Vehicle, Two Pepper Ball Launchers, One Desert Tech SRS M2 Precision Rifle, and Replace Thirteen Patrol Rifles. (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Adopted Resolution No. 24-053 C.S. (3-0-2, Councilmembers Barber and Smith absent)
Assistant Police Chief Bruno gave the staff presentation and answered Councilmembers' questions.

Public comment was received from Bryan Rosen, who spoke against allowing the use of military equipment by the police, citing concerns about abuse and excess power.

The Council made brief remarks in favor of providing the Monterey Police Department with the tools they needed to keep the peace.

On a motion by Councilmember Haffa, seconded by Councilmember Garcia, and carried by the following vote, the City Council adopted Resolution No. 24-053 C.S. to Receive Annual Report and Renew the Military Equipment Purchase and Use Ordinance – Monterey City Code, Chapter 27, Article 3, Section 27-10, and Authorize Acquisition of Additional Military Equipment:

AYES: 3 COUNCILMEMBERS: Garcia, Haffa, Williamson
NOES: 0 COUNCILMEMBERS: (None)
ABSENT: 2 COUNCILMEMBERS: Barber, Smith
ABSTAIN: 0 COUNCILMEMBERS: (None)
RECUSED: 0 COUNCILMEMBERS: (None)
Council Regular Meeting, 5/7/2024, Item No. 2., Item Page 3, Packet Page 21 City Council Minutes April 16, 2024
4 COUNCIL COMMENTS
Mayor Williamson reported on a visit that he made to the 2024 Defense Communities National Summit in Washington, D.C., along with City Manager Uslar and Management Analyst Ackermann. He explained that the conference had a focus on resilience of military installations and communities, and that the importance of childcare services to military families was also discussed. He said that the City group had met with Congressman Jimmy Panetta to express the need for continued collaboration. He said that the Naval Postgraduate School ("NPS") was in discussions about developing its Naval Innovation Center and was seeking funding from Congress for construction. He expressed hope that the Navy project would move forward in collaboration with partners. He noted that the federal government offered a lot of funding and grant opportunities, and encouraged City staff to continue to apply for funding to support infrastructure, public safety, undergrounding, and other important matters.

CITY MANAGER REPORTS
City Manager Uslar added brief comments about the conference in Washington, D.C., and said that topics of focus for the Monterey community were energy safety and energy resilience and that City staff was working to structure a plan to move forward on these issues and receive funding. He announced that the City Clerk was conducting a large recruitment for boards, commissions, and committees, in part due to the significant number of seats with terms expiring June 30, 2024. He provided details on the recruitment and applications process and encouraged residents to apply.

ADJOURNMENT
The Council adjourned at 5:16 p.m. with a moment of silence in memory of Shawn A. Aguirre, City of Monterey Street Maintenance Worker.

Respectfully Submitted, Approved,
Clementine Bonner Klein Tyller Williamson
City Clerk Mayor
Council Regular Meeting, 5/7/2024, Item No. 2., Item Page 4, Packet Page 22

MINUTES

CITY COUNCIL SPECIAL MEETING

CITY OF MONTEREY
Wednesday, April 24, 2024
4:00-7:00 PM
COUNCIL CHAMBER, 580 PACIFIC ST.

MONTEREY, CALIFORNIA
Councilmembers

Present: Barber, Garcia, Haffa, Smith*, Williamson

Absent: None
* Attended remotely by teleconference pursuant to Gov. Code sec. 54953(f)(2)(A) for just cause
City Staff

Present:

City Manager, Assistant City Manager, City Attorney, Finance Director, Community Development Director, Police Chief, Fire Chief, Parks and Recreation Director, Human Resources Director, Library & Museums Director, Public Works Director, City Clerk, Finance Analyst, Parks Operations Manager, Harbormaster, Recreation Manager, Deputy Public Works Director/City Engineer, Assistant Human Resources Director, Senior Engineer, Public Works Administrative Services Manager, Administrative Analyst (Public Works), Streets and Utilities Operations Manager, Fleet Manager, Recreation Coordinator

CALL TO ORDER
This meeting was held with a combination of in-person and teleconference attendance, pursuant to the Ralph M. Brown Act.

Mayor Williamson called the meeting to order at 4:02 p.m.

TELECONFERENCE NOTICE
Councilmember Smith confirmed that he could hear the meeting proceedings, gave a brief description of the circumstances relating to his need to appear remotely pursuant to the “Just Cause” clause (official travel on behalf of the City of Gilroy), and stated that no person over the age of 18 was present in the room with him during the meeting.

City Clerk Klein called the roll with the Council present as indicated above.

PLEDGE OF ALLEGIANCE
Councilmember Barber led the Pledge. Mayor Williamson explained the procedure by which members of the public shuold indicate their interest in making public comment.

CONSENT AGENDA
Mayor Williamson introduced the ordinance by reading its full title. Public comment on the Consent Agenda was not received.

On a motion by Councilmember Haffa, seconded by Councilmember Barber, and carried by the following roll-call vote, the City Council approved the CONSENT AGENDA:

Date: 5/7/2024
Item No.: 3.

Council Regular Meeting, 5/7/2024, Item No. 3., Item Page 1, Packet Page 23 City Council Minutes April 24, 2024
2 AYES: 4 COUNCILMEMBERS: Barber, Garcia, Haffa, Williamson NOES: 1 COUNCILMEMBERS: Smith
ABSENT: 0 COUNCILMEMBERS: (None)
ABSTAIN: 0 COUNCILMEMBERS: (None)
RECUSED: 0 COUNCILMEMBERS: (None)
Ordinances

1. 1st Reading by Title Only of an Ordinance to Amend Chapter 30, Article 4, Sewer Service Fee, to Authorize Collection on the County of Monterey Tax Roll and Authorize a Fee Collection and Indemnification Agreement with Monterey One Water and/or the County of Monterey for this Purpose (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061)
Action: Passed Ordinance to Print by Title Only (4-1, Councilmember Smith voting no) ***End of Consent Agenda***

STUDY SESSION

2. Fiscal Year 2024-25 Budget Primer Study Session (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received presentation and provided input
City Manager Uslar and Finance Director King gave the staff presentation providing a broad overview of the budget, and answered Councilmembers' questions.

Public comment was received from: Robin Domiter, who asked the City to fund a study on improving safety at the intersection of Skyline Forest and Highway 68, and eight neighbors stood up in support of her request; Esther Malkin, of Del Monte Grove/Laguna Grande Neighborhood Association, who suggested a public-private partnership to improve the fiscal viability of the Monterey Sports Center and said that Hilltop Community Center should be turned into affordable housing; Shay Balesteri, of General Employees of Monterey ("GEM"), who expressed concern that labor negotiations could not take place properly by the June 30, 2024 end of the GEM contract; and Lori Mazzuca, who expressed concern about the general fund balance and stated that general fund dollars should only be spent on matters that affect the city as a whole.

The Council discussed the presentation. The City staff was praised for their hard work, their outreach efforts with the community, and for pursuing realignment with regard to historical budget expenses versus revenues. It was suggested to find times for outreach events that would enable residents to attend after work.

Support was expressed for a planned request to agendize the matter of safety concerns at the intersection of Skyline Forest Drive and Highway 68. It was urged that labor negotiations receive additional focus. It was requested to review future expenditures relating to traffic impacts on Del Monte Boulevard. It was stated that the impacts of climate change would require attention, including bolstering the wharves and ensuring that the tunnel would remain a safe artery for the City in the face of increased sea level rise.

Council Regular Meeting, 5/7/2024, Item No. 3., Item Page 2, Packet Page 24 City Council Minutes April 24, 2024
3 Comments were made in favor of the City's continued bolstering of its fiscal reserves. It was discussed that increasing revenue and cutting expenditures would be necessary and would require difficult conversations.

It was stated that conversations were needed regarding the future operations of the City cemetery, the Monterey Sports Center ("MSC"), and the City's recreation centers. Regarding recreation centers, it was stated that along with consideration of consolidating certain centers, there was interest in reopening Casanova Oak Knoll Park Center fully, citing that neighbors in the North Fremont area had requested to be able to access a recreation center with strong, available programming for the community. Regarding the MSC, it was suggested that the formation of a Friends of the Monterey Sports Center organization could help offset the MSC's costs. It was requested that the Council hold a field trip meeting at the MSC.

It was stated that more activity was needed in the areas of lobbying legislatures, establishing legislative priorities, and pursuing grant opportunities, all of which it was stated could lead to receiving additional funding.
***Adjourn to Closed Session (See additional agenda)*** Public comment on the Closed Session was not received. The Council adjourned to closed session at 5:48 p.m.

REPORT FROM CLOSED SESSION
cs1. Conference with Agency Labor Negotiators Pursuant to Government Code Section 54957.6 for Labor Negotiations; Agency Negotiators: Brette Neal, Gina Russo; Employee Organizations: General Employees of Monterey (GEM), Management Employees' Association (MEA), Monterey Police Association (MPA), Police Lieutenants' Management Association (PLMA), Monterey Fire Fighters' Association (MFFA), Monterey Fire Chief Officers' Association (MFCOA), Monterey Executive Management Employees' Association (MEMEA) (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: On a roll-call vote of 4-1, with Councilmember Barber voting no, the Council gave confidential direction to its labor negotiators

ADJOURNMENT
The Council adjourned at 6:40 p.m.

Respectfully Submitted, Approved,
Clementine Bonner Klein Tyller Williamson
City Clerk Mayor
Council Regular Meeting, 5/7/2024, Item No. 3., Item Page 3, Packet Page 25 Council
Agenda Report
FROM: Andrea Renny, Public Works Director
Prepared By: Max Rieser, Associate Civil Engineer
SUBJECT: Authorizing a Transfer from the Measure P/S – ADA CIP Account in the Amount of $2,500,000 to the Measure P/S - Pavement CIP Account and Awarding a Construction Contract in the Amount of $694,820 to Coastal Paving & Excavating, Inc. for the Citywide Road Rehabilitation Project, Phase 6 (Exempt from CEQA, Article 19, Section 15301, Class 1) ***SB1& Meas P/S*** RECOMMENDATION:

That the City Council adopt the attached resolution:

1. Authorizing the Finance Director, or their designee, to transfer $2,500,000 from the Measure P/S - ADA CIP Account (33c1555) to the Measure P/S - Pavement CIP Account (33c1553);

2. Approving the plans and specifications for the Citywide Road Rehabilitation Project, Phase 6 (35c1553) (“Project”) which are available in the office of the City Engineer (Room 7), and granting the Public Works Director, or their designee, the authority to approve all amendments and addenda thereto as necessitated by conditions in the field;

3. Rejecting a non-responsive bid from RCH Construction;

4. Accepting all responsive, responsible bids;

5. Awarding a Construction Contract for the Total Bid to the lowest responsive, responsible bidder, Coastal Paving & Excavating Inc., in the amount of $694,820.00;

6. Authorizing the City Manager, or their designee, to execute the contract upon the receipt of the information required by the Project plans and specifications; and

7. Authorizing staff to expend up to an additional 15% for unforeseen construction contingencies for timely completion of the Project.

VALUE DRIVERS:

POLICY IMPLICATIONS:

This action is consistent with the City Council’s Value Drivers and Strategic Priorities of Quality of Life – “Recognize that public safety is a priority to ensure that our City is safe and welcoming to all, contributing to our economic vitality as a destination City;” and Fiscal Stewardship – “Prioritize funding models and sources for facility rehabilitation, repair, and replacement”. This Date: 5/7/2024
Item No.: 4.

Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 1, Packet Page 26 №10/24
action is in accordance with Chapter 28-Purchasing of the City Code, which requires Public Works project contract awards exceeding $150,000 to be approved by City Council.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

Staff have prioritized the implementation of Measure P/S pavement projects prior to peak tourist season, with multiple Road Resurfacing projects currently under construction in New Monterey.

This Road Rehabilitation project will improve school routes in Monterey Vista and Old Town and is scheduled for completion during the summer to minimize disruptions to school traffic.

Because these pavement projects may be under construction concurrently, a transfer of funds from the Measure P/S- ADA account (35c1555) to the Measure P/S-Pavement account (35c1553) is necessary to award this construction contract. Upon completion of the Road Rehabilitation project, City staff will focus on ADA improvements to signalized intersections and curb ramps.

Funding Available after transfer:

Measure P/S – ADA Measure P/S – Pavement
Beginning Balance $11,476,297.98 -$1,212,821.00
Transfer -$2,500,000 $2,500,000.00
Available $8,976,297.98 $1,287,179.00
Seven (7) bids were received and opened by the Finance Director’s designee on April 16, 2024 as follows:

Bidder Total Bid
Coastal Paving & Excavating Inc. $694,820.00
Granite Rock Company $797,665.00
Precision Grade Inc $810,465.80
Mountain Cascade, Inc. $851,631.00
The Don Chapin Company $903,683.00
Anderson Pacific Construction, Inc. $942,942.00
Monterey Peninsula Engineering $1,013,766.00
Basis of award for this project is based on the Total Base Bid.

Total Project Construction Estimate:

Construction Contract (Total Base Bid) $694,820.00
Construction Contingency, 15% $104,223.00
Total Project Construction Estimate (This Authorization) $799,043.00 Construction Management (City Staff & Indirect Cost) $104,223.00 Total Estimated Cost to Complete the Project $903,226.00 Funding Sources:

SB1 (CIP2307) $784,100.00
Measure P/S-PAVEMENT (35c1553) $119,126.00
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 2, Packet Page 27 №10/24
As of April 12, 2024, sufficient funding is available to complete the project. The Project is funded by SB1 and Measure P/S-Pavement (35c1553) Funds.

ENVIRONMENTAL DETERMINATION:

The City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15301, Class 1) because the project involves pavement maintenance (i.e., removing and replacing the asphalt within the existing footprint and structural section of the roadway), ADA curb ramp improvements, and minor sidewalk repairs. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Exception b - Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant. There would be no cumulative impact because the project is a maintenance project for existing facilities, and does not involve the creation of additional automobile lanes.

Exception c - Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. No unusual circumstances are anticipated due to the improvements limited scope and distinct locations of improvements.

Exception d - Scenic Highways. A categorical exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a state scenic highway. This does not apply to improvements which are required as mitigation by an adopted negative declaration or certified Environmental Impact Report (EIR). The project would not be visible from a scenic highway.

Exception e - Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. No impact to sites included on any list compiled pursuant to Section 65962.5 of the Government code would occur.

Exception f - Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. The project is located in a Sensitive Archeological Area of the City as shown on the General Plan EIR Figure 8. The project would include minor storm drain modifications that would result in soil disturbance. Archeological monitoring will be conducted during construction. Therefore, the project would not have an impact on historic or archeological resources.

ALTERNATIVES CONSIDERED:

Council could choose not to award the construction project for this Project; however, the proposed project implements maintenance activities with additional safety benefits that support the maintenance of and improvements to existing infrastructure.

Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 3, Packet Page 28 №10/24
DISCUSSION:

The Citywide Road Rehabilitation Project, Phase 6 consists of pavement rehabilitation and ADA curb ramps improvements on Monroe Street and Larkin Street in the Old Town neighborhood.

This Project would improve school routes to Monterey High School and Bay View Academy’s Upper Campus.

The Project is in a series of planned improvement projects funded by Measure P/S and SB1.

Measure P/S is a 1% sales tax approved by voters in 2014 and continued in 2018 for fixing streets, sidewalks and storm drain systems. Since its adoption, the local district tax has been effective towards improving the City’s average Pavement Condition Index (PCI) from 54 to 79 over the last decade. Measure P/S funds are a dedicated and reliable resource for fixing and maintaining the City’s streets, sidewalks and storm drains. Without this resource the City would not be able to maintain its streets to the same level of service.

The PCI scores of the segments of streets included in this Project are an approximate average of 50. This is considered poor condition; they show significant distresses and are beyond the ability to be maintained (such as a slurry seal); therefore, rehabilitation is necessary. The asphalt portion of the pavement will be completely removed and replaced with new asphalt. The rehabilitation of the street segments will result in a PCI of 100, which is equivalent to a brandnew street.

This Project has priority ADA improvements on two school routes. It would implement ADA compliant curb ramps in several locations without existing ramps to increase pedestrian access and enhance mobility. The Project construction is planned during the summer to minimize school traffic disruptions. If construction continues into the school season, Staff has prepared a plan for modified work hours to avoid peak traffic.

The Project plans and specifications were developed by City staff and consultants Whitson Engineers. The Project was extensively advertised for construction bids and are available for public review in the Office of the City Engineer (580 Pacific St., Room 7). On April 16, 2024, the City received seven (7) bids. The bid from RCH Construction was deemed non-responsive due to failure to submit a bid bond. The lowest responsive, responsible bid was submitted by Coastal Paving & Excavating, Inc., in the amount of $694,820.00.

Coastal Paving & Excavating has performed and successfully completed work in the City of Monterey, including the current work on Citywide Curb Ramps Project – Phase 7. They have submitted references for their work product. Staff has checked the firm’s references and is comfortable with the ability of the contractor to perform the work successfully.

MR/pl
Attachments: 1. Resolution

2. Bid Tabulation
e: Coastal Paving & Excavating Inc.

Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 4, Packet Page 29 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AUTHORIZING A TRANSFER FROM THE MEASURE P/S - ADA CIP ACCOUNT IN THE AMOUNT OF $2,500,000 TO THE MEASURE P/S - PAVEMENT CIP ACCOUNT AND AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $694,820 TO COASTAL PAVING & EXCAVATING INC. FOR THE CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6
WHEREAS, on the 16th day of April 2024, at 2:00 p.m., the City of Monterey Finance Director’s designee received seven (7) electronic bids through the City’s e-Procurement Portal, OpenGov Procurement, for the Citywide Road Rehabilitation Project, Phase 6 (35c1553) (“Project”);
WHEREAS, Anderson Pacific Engineering Construction, Inc., Coastal Paving & Excavating Inc., Granite Rock Company, Monterey Peninsula Engineering, Precision Grade Inc., and the Don Chapin Company submitted responsive, responsible bids for the Project; WHEREAS, RCH Construction failed to submit a bid bond, and is therefore nonresponsive; WHEREAS, the basis of award for the project was the Total Base Bid; WHEREAS, Coastal Paving & Excavating Inc. submitted the lowest responsive, responsible bid in the amount of $694,820;
WHEREAS, sufficient funding is available for this authorization in SB1 (CIP2307) and the Measure P/S ADA account (35c1555);
WHEREAS, the City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15301, Class 1) because the project involves pavement maintenance (i.e., removing and replacing the asphalt within the existing footprint and structural section of the roadway), ADA curb ramp improvements, and minor sidewalk repairs. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 5, Packet Page 30 Exception c - Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. No unusual circumstances are anticipated due to the improvements limited scope and distinct locations of improvements.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that the above recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby:

1. Authorizes a Transfer from the Measure P/S - ADA CIP Account (35c1555) in the amount of $2,500,000 to the Measure P/S - Pavement CIP (35c1553) Account;

2. Approves the plans and specifications for the Citywide Road Rehabilitation Project, Phase 6 (35c1553) (“Project”) which are available in the office of the City Engineer (Room 7), and grating the Public Works Director, or their designee, the authority to approve all amendments and addenda thereto as necessitated by conditions in the field;

3. Rejects a non-responsive bid from RCH Construction;

4. Accepts all responsive, responsible bids;

5. Awards a Construction Contract for the Total Bid to the lowest responsive, responsible bidder, Coastal Paving & Excavating Inc., in the amount of $694,820;

6. Authorizes the City Manager, or their designee, to execute the contract upon the receipt of the information required by the Project plans and specifications; and Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 6, Packet Page 31

7. Authorizes staff to expend up to an additional 15% for unforeseen construction contingencies for timely completion of the Project.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 7, Packet Page 32 City of Monterey
Public Works
Andrea Renny, Public Works Director
580 Pacific Street, Monterey, CA 93940

EVALUATION TABULATION
General Solicitation - CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 1 ends

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553) RESPONSE DEADLINE: April 16, 2024 at 2:00 pm
Thursday, April 18, 2024

SELECTED VENDOR TOTALS
Vendor Total
Coastal Paving &
Excavating Inc.
$694,820.00
Granite Rock Company $797,665.00
Precision Grade Inc $810,465.80
Mountain Cascade, Inc. $851,631.00
The Don Chapin Company $903,683.00
Anderson Pacific
Engineering Construction,
Inc.
$942,942.00
RCH Construction $990,767.25
Monterey Peninsula
Engineering
$1,013,766.00
SCHEDULE A (Table 1 of 3)
Schedule A Anderson Pacific
Engineering
Construction, Inc.

Coastal Paving &
Excavating Inc.

Granite Rock Company
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 1 Mobilization and
Demobilization
1 LS $25,662.00 $25,662.00 $32,000.00 $32,000.00 $47,000.00 $47,000.00 X 2 Storm Water
Compliance
1 LS $5,000.00 $5,000.00 $10,000.00 $10,000.00 $7,000.00 $7,000.00 ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 8, Packet Page 33

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 2 ends

Schedule A Anderson Pacific
Engineering
Construction, Inc.

Coastal Paving &
Excavating Inc.

Granite Rock Company
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 3 Traffic Control 1 LS $13,000.00 $13,000.00 $44,705.00 $44,705.00 $60,000.00 $60,000.00 X 4 Construction Staking 1 LS $3,000.00 $3,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 X 5 Sawcutting 1 LS $9,000.00 $9,000.00 $4,500.00 $4,500.00 $7,500.00 $7,500.00 X 6 Cold Plane AC
Pavement (3" Depth)
2300 SF $3.50 $8,050.00 $1.25 $2,875.00 $3.00 $6,900.00 X 7 Cold Plane AC
Pavement (4" Depth)
35100 SF $2.00 $70,200.00 $1.25 $43,875.00 $1.55 $54,405.00 X 8 Remove Concrete
Curb and Gutter
530 LF $30.00 $15,900.00 $36.00 $19,080.00 $30.00 $15,900.00 X 9 Remove Concrete
Sidewalk, Curb Ramp,
Sidewalk Crossing,
and Driveway
1470 SF $5.00 $7,350.00 $6.00 $8,820.00 $11.00 $16,170.00 X 10 Remove Culverts and
Headwalls
(Monroe/Wainwright)
1 LS $3,000.00 $3,000.00 $3,000.00 $3,000.00 $4,500.00 $4,500.00 X 11 Remove Storm Drain
Inlet
5 EA $1,400.00 $7,000.00 $3,500.00 $17,500.00 $1,500.00 $7,500.00 X 12 Remove Storm Drain 10 LF $1,000.00 $10,000.00 $400.00 $4,000.00 $90.00 $900.00 X 13 Adjust Valve Cover to
Grade (Detail 120)
9 EA $2,000.00 $18,000.00 $1,800.00 $16,200.00 $2,250.00 $20,250.00 X 14 Adjust Sewer Flushing
Inlet Cover to Grade
(Detail 337)
1 EA $2,000.00 $2,000.00 $1,800.00 $1,800.00 $2,250.00 $2,250.00 X 15 Adjust Manhole
Cover to Grade
(Detail 120)
2 EA $2,200.00 $4,400.00 $2,200.00 $4,400.00 $2,750.00 $5,500.00 X 16 12" Storm Drain 44 LF $150.00 $6,600.00 $190.00 $8,360.00 $250.00 $11,000.00 X 17 Cast-in-Place
Combination Drain
Inlet (Detail 281)
5 EA $9,200.00 $46,000.00 $6,000.00 $30,000.00 $6,500.00 $32,500.00 X 18 Precast Curb-Opening
Inlet (Detail 271)
1 EA $9,000.00 $9,000.00 $8,500.00 $8,500.00 $5,500.00 $5,500.00 X 19 Shallow Manhole
(Detail 232)
2 EA $8,000.00 $16,000.00 $9,000.00 $18,000.00 $6,500.00 $13,000.00 X 20 Earthwork 1 LS $21,000.00 $21,000.00 $54,155.00 $54,155.00 $40,000.00 $40,000.00 ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 9, Packet Page 34

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 3 ends

Schedule A Anderson Pacific
Engineering
Construction, Inc.

Coastal Paving &
Excavating Inc.

Granite Rock Company
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 21 Paving Grid (Class 2
with 1" Openings)
2300 SF $8.00 $18,400.00 $2.20 $5,060.00 $5.75 $13,225.00 X 22 1" Hot Mix Asphalt
(Type A) (Leveling
Course)
2300 SF $2.00 $4,600.00 $3.50 $8,050.00 $2.60 $5,980.00 X 23 2" Hot Mix Asphalt
(Type A)
2300 SF $6.00 $13,800.00 $4.70 $10,810.00 $4.00 $9,200.00 X 24 4" Hot Mix Asphalt
(Type A)
35100 SF $7.50 $263,250.00 $3.30 $115,830.00 $4.40 $154,440.00 X 25 Concrete CrossGutter (Detail 155)410 SF $29.00 $11,890.00 $20.00 $8,200.00 $25.00 $10,250.00 X 26 Concrete Curb and
Gutter (Detail 131)
82 LF $200.00 $16,400.00 $75.00 $6,150.00 $65.00 $5,330.00 X 27 Concrete Curb and
Gutter On 8"
Aggregate Base
(Monroe)
245 LF $208.00 $50,960.00 $65.00 $15,925.00 $90.00 $22,050.00 X 28 Concrete Sidewalk
(Detail 132)
960 SF $16.00 $15,360.00 $12.00 $11,520.00 $22.00 $21,120.00 X 29 Concrete Curb Ramp
(Detail 133)
1080 SF $20.00 $21,600.00 $19.00 $20,520.00 $50.00 $54,000.00 X 30 Detectable Warning
Surface (Federal
Yellow)
170 SF $60.00 $10,200.00 $25.00 $4,250.00 $35.00 $5,950.00 X 31 Reset or Relocate
Roadside Sign (Detail
401)
2 EA $350.00 $700.00 $450.00 $900.00 $500.00 $1,000.00
X 32 Remove Traffic
Stripes and Markings
1 LS $4,800.00 $4,800.00 $4,000.00 $4,000.00 $3,000.00 $3,000.00 X 33 Pavement Markings
(2-Coat Paint)
270 SF $25.00 $6,750.00 $10.00 $2,700.00 $7.00 $1,890.00 X 34 Detail 22 Stripe
(Thermoplastic)
500 LF $15.00 $7,500.00 $7.00 $3,500.00 $3.00 $1,500.00 X 35 Paint Red Curb (2-
Coat Paint)
200 LF $6.00 $1,200.00 $6.00 $1,200.00 $5.00 $1,000.00
X 36 Pavement Marker
(Type BB)
2 EA $30.00 $60.00 $20.00 $40.00 $30.00 $60.00
ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 10, Packet Page 35

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 4 ends

Schedule A Anderson Pacific
Engineering
Construction, Inc.

Coastal Paving &
Excavating Inc.

Granite Rock Company
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 37 HMA Overlay Joint at
Bridge
4 EA $800.00 $3,200.00 $650.00 $2,600.00 $1,100.00 $4,400.00 Total $750,832.00 $558,025.00 $677,170.00
SCHEDULE A (Table 2 of 3)
Schedule A Monterey Peninsula
Engineering
Mountain Cascade, Inc. Precision Grade Inc
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 1 Mobilization and
Demobilization
1 LS $52,000.00 $52,000.00 $205,000.00 $205,000.00 $75,000.00 $75,000.00 X 2 Storm Water
Compliance
1 LS $16,000.00 $16,000.00 $2,700.00 $2,700.00 $5,300.00 $5,300.00 X 3 Traffic Control 1 LS $33,000.00 $33,000.00 $41,500.00 $41,500.00 $21,960.00 $21,960.00 X 4 Construction Staking 1 LS $5,000.00 $5,000.00 $3,800.00 $3,800.00 $3,500.00 $3,500.00 X 5 Sawcutting 1 LS $7,500.00 $7,500.00 $3,000.00 $3,000.00 $6,700.00 $6,700.00 X 6 Cold Plane AC
Pavement (3" Depth)
2300 SF $6.40 $14,720.00 $3.10 $7,130.00 $2.00 $4,600.00 X 7 Cold Plane AC
Pavement (4" Depth)
35100 SF $1.30 $45,630.00 $0.55 $19,305.00 $1.84 $64,584.00 X 8 Remove Concrete
Curb and Gutter
530 LF $40.00 $21,200.00 $20.00 $10,600.00 $15.00 $7,950.00 X 9 Remove Concrete
Sidewalk, Curb Ramp,
Sidewalk Crossing,
and Driveway
1470 SF $22.00 $32,340.00 $4.90 $7,203.00 $4.44 $6,526.80 X 10 Remove Culverts and
Headwalls
(Monroe/Wainwright)
1 LS $18,000.00 $18,000.00 $12,000.00 $12,000.00 $2,200.00 $2,200.00 X 11 Remove Storm Drain
Inlet
5 EA $5,000.00 $25,000.00 $3,500.00 $17,500.00 $3,300.00 $16,500.00 X 12 Remove Storm Drain 10 LF $275.00 $2,750.00 $350.00 $3,500.00 $180.00 $1,800.00 X 13 Adjust Valve Cover to
Grade (Detail 120)
9 EA $1,140.00 $10,260.00 $1,200.00 $10,800.00 $1,230.00 $11,070.00 ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 11, Packet Page 36

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 5 ends

Schedule A Monterey Peninsula
Engineering
Mountain Cascade, Inc. Precision Grade Inc
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 14 Adjust Sewer Flushing
Inlet Cover to Grade
(Detail 337)
1 EA $1,140.00 $1,140.00 $1,200.00 $1,200.00 $1,650.00 $1,650.00 X 15 Adjust Manhole
Cover to Grade
(Detail 120)
2 EA $2,200.00 $4,400.00 $1,500.00 $3,000.00 $1,550.00 $3,100.00 X 16 12" Storm Drain 44 LF $300.00 $13,200.00 $225.00 $9,900.00 $206.00 $9,064.00 X 17 Cast-in-Place
Combination Drain
Inlet (Detail 281)
5 EA $11,000.00 $55,000.00 $4,400.00 $22,000.00 $9,600.00 $48,000.00 X 18 Precast Curb-Opening
Inlet (Detail 271)
1 EA $12,500.00 $12,500.00 $4,800.00 $4,800.00 $10,320.00 $10,320.00 X 19 Shallow Manhole
(Detail 232)
2 EA $8,700.00 $17,400.00 $5,500.00 $11,000.00 $8,530.00 $17,060.00 X 20 Earthwork 1 LS $100,000.00 $100,000.00 $23,000.00 $23,000.00 $40,500.00 $40,500.00 X 21 Paving Grid (Class 2
with 1" Openings)
2300 SF $6.50 $14,950.00 $5.90 $13,570.00 $5.95 $13,685.00 X 22 1" Hot Mix Asphalt
(Type A) (Leveling
Course)
2300 SF $3.20 $7,360.00 $3.65 $8,395.00 $2.74 $6,302.00 X 23 2" Hot Mix Asphalt
(Type A)
2300 SF $6.50 $14,950.00 $8.50 $19,550.00 $4.01 $9,223.00 X 24 4" Hot Mix Asphalt
(Type A)
35100 SF $5.50 $193,050.00 $4.00 $140,400.00 $4.41 $154,791.00 X 25 Concrete CrossGutter (Detail 155)410 SF $18.50 $7,585.00 $29.00 $11,890.00 $27.00 $11,070.00 X 26 Concrete Curb and
Gutter (Detail 131)
82 LF $78.00 $6,396.00 $94.00 $7,708.00 $87.00 $7,134.00 X 27 Concrete Curb and
Gutter On 8"
Aggregate Base
(Monroe)
245 LF $113.00 $27,685.00 $39.50 $9,677.50 $145.00 $35,525.00 X 28 Concrete Sidewalk
(Detail 132)
960 SF $13.00 $12,480.00 $25.50 $24,480.00 $14.00 $13,440.00 X 29 Concrete Curb Ramp
(Detail 133)
1080 SF $27.00 $29,160.00 $24.50 $26,460.00 $37.00 $39,960.00 ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 12, Packet Page 37

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 6 ends

Schedule A Monterey Peninsula
Engineering
Mountain Cascade, Inc. Precision Grade Inc
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 30 Detectable Warning
Surface (Federal
Yellow)
170 SF $40.00 $6,800.00 $25.50 $4,335.00 $27.00 $4,590.00 X 31 Reset or Relocate
Roadside Sign (Detail
401)
2 EA $400.00 $800.00 $1,450.00 $2,900.00 $251.00 $502.00 X 32 Remove Traffic
Stripes and Markings
1 LS $950.00 $950.00 $3,000.00 $3,000.00 $846.00 $846.00 X 33 Pavement Markings
(2-Coat Paint)
270 SF $9.00 $2,430.00 $7.15 $1,930.50 $8.00 $2,160.00
X 34 Detail 22 Stripe
(Thermoplastic)
500 LF $9.00 $4,500.00 $3.05 $1,525.00 $8.10 $4,050.00
X 35 Paint Red Curb (2-
Coat Paint)
200 LF $4.00 $800.00 $5.15 $1,030.00 $3.38 $676.00
X 36 Pavement Marker
(Type BB)
2 EA $53.00 $106.00 $10.25 $20.50 $48.00 $96.00
X 37 HMA Overlay Joint at
Bridge
4 EA $1,100.00 $4,400.00 $1,450.00 $5,800.00 $1,500.00 $6,000.00 Total $821,442.00 $701,609.50 $667,434.80
SCHEDULE A (Table 3 of 3)
Schedule A RCH Construction The Don Chapin Company
Selected Line Item Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total
X 1 Mobilization and
Demobilization
1 LS $5,599.00 $5,599.00 $23,000.00 $23,000.00
X 2 Storm Water Compliance 1 LS $4,197.00 $4,197.00 $9,500.00 $9,500.00 X 3 Traffic Control 1 LS $12,445.00 $12,445.00 $26,500.00 $26,500.00 X 4 Construction Staking 1 LS $5,219.00 $5,219.00 $9,750.00 $9,750.00 X 5 Sawcutting 1 LS $11,648.00 $11,648.00 $10,750.00 $10,750.00 X 6 Cold Plane AC Pavement (3"
Depth)
2300 SF $15.24 $35,052.00 $2.85 $6,555.00
X 7 Cold Plane AC Pavement (4"
Depth)
35100 SF $3.33 $116,883.00 $1.35 $47,385.00
X 8 Remove Concrete Curb and
Gutter
530 LF $18.97 $10,054.10 $50.00 $26,500.00
ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 13, Packet Page 38

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 7 ends

Schedule A RCH Construction The Don Chapin Company
Selected Line Item Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total
X 9 Remove Concrete Sidewalk,
Curb Ramp, Sidewalk
Crossing, and Driveway
1470 SF $11.57 $17,007.90 $9.00 $13,230.00
X 10 Remove Culverts and
Headwalls
(Monroe/Wainwright)
1 LS $5,231.00 $5,231.00 $4,250.00 $4,250.00
X 11 Remove Storm Drain Inlet 5 EA $2,386.91 $11,934.55 $2,200.00 $11,000.00 X 12 Remove Storm Drain 10 LF $210.52 $2,105.20 $215.00 $2,150.00 X 13 Adjust Valve Cover to Grade
(Detail 120)
9 EA $2,519.00 $22,671.00 $2,150.00 $19,350.00
X 14 Adjust Sewer Flushing Inlet
Cover to Grade (Detail 337)
1 EA $2,674.00 $2,674.00 $2,650.00 $2,650.00
X 15 Adjust Manhole Cover to
Grade (Detail 120)
2 EA $2,344.00 $4,688.00 $4,000.00 $8,000.00
X 16 12" Storm Drain 44 LF $260.00 $11,440.00 $200.00 $8,800.00 X 17 Cast-in-Place Combination
Drain Inlet (Detail 281)
5 EA $7,200.00 $36,000.00 $6,500.00 $32,500.00
X 18 Precast Curb-Opening Inlet
(Detail 271)
1 EA $5,246.00 $5,246.00 $8,500.00 $8,500.00
X 19 Shallow Manhole (Detail 232) 2 EA $6,159.00 $12,318.00 $4,900.00 $9,800.00 X 20 Earthwork 1 LS $11,334.00 $11,334.00 $67,500.00 $67,500.00 X 21 Paving Grid (Class 2 with 1"
Openings)
2300 SF $6.53 $15,019.00 $7.50 $17,250.00
X 22 1" Hot Mix Asphalt (Type A)
(Leveling Course)
2300 SF $8.88 $20,424.00 $3.00 $6,900.00
X 23 2" Hot Mix Asphalt (Type A) 2300 SF $11.75 $27,025.00 $4.25 $9,775.00 X 24 4" Hot Mix Asphalt (Type A) 35100 SF $5.63 $197,613.00 $6.15 $215,865.00 X 25 Concrete Cross-Gutter (Detail
155)
410 SF $51.28 $21,024.80 $27.50 $11,275.00
X 26 Concrete Curb and Gutter
(Detail 131)
82 LF $134.48 $11,027.36 $102.00 $8,364.00
X 27 Concrete Curb and Gutter On
8" Aggregate Base (Monroe)
245 LF $84.33 $20,660.85 $117.00 $28,665.00
X 28 Concrete Sidewalk (Detail
132)
960 SF $26.19 $25,142.40 $27.00 $25,920.00
ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 14, Packet Page 39

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 8 ends

Schedule A RCH Construction The Don Chapin Company
Selected Line Item Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total
X 29 Concrete Curb Ramp (Detail
133)
1080 SF $42.67 $46,083.60 $30.00 $32,400.00
X 30 Detectable Warning Surface
(Federal Yellow)
170 SF $53.27 $9,055.90 $30.00 $5,100.00
X 31 Reset or Relocate Roadside
Sign (Detail 401)
2 EA $854.30 $1,708.60 $300.00 $600.00
X 32 Remove Traffic Stripes and
Markings
1 LS $2,026.93 $2,026.93 $3,500.00 $3,500.00
X 33 Pavement Markings (2-Coat
Paint)
270 SF $37.72 $10,184.40 $8.50 $2,295.00
X 34 Detail 22 Stripe
(Thermoplastic)
500 LF $26.37 $13,185.00 $4.00 $2,000.00
X 35 Paint Red Curb (2-Coat Paint) 200 LF $44.92 $8,984.00 $6.00 $1,200.00 X 36 Pavement Marker (Type BB) 2 EA $146.12 $292.24 $14.00 $28.00 X 37 HMA Overlay Joint at Bridge 4 EA $1,708.00 $6,832.00 $500.00 $2,000.00 Total $780,035.83 $720,807.00
SCHEDULE B: LARKIN 500 BLOCK (Table 1 of 3)
Schedule B: Larkin 500 Block Anderson Pacific
Engineering
Construction, Inc.

Coastal Paving &
Excavating Inc.

Granite Rock Company
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 38 Mobilization
and
Demobilization
1 LS $4,000.00 $4,000.00 $13,900.00 $13,900.00 $5,000.00 $5,000.00 X 39 Storm Water
Compliance
1 LS $3,000.00 $3,000.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00 X 40 Traffic Control 1 LS $3,000.00 $3,000.00 $12,675.00 $12,675.00 $5,500.00 $5,500.00 X 41 Cold Plane AC
Pavement (4"
Depth)
17500 SF $2.00 $35,000.00 $1.50 $26,250.00 $1.25 $21,875.00 X 42 Adjust Sewer
Flushing Inlet
Cover to Grade
(Detail 337) (N)
2 EA $2,200.00 $4,400.00 $1,800.00 $3,600.00 $3,500.00 $7,000.00 ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 15, Packet Page 40

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 9 ends

Schedule B: Larkin 500 Block Anderson Pacific
Engineering
Construction, Inc.

Coastal Paving &
Excavating Inc.

Granite Rock Company
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 43 4" Hot Mix
Asphalt (Type
A) (F)
17500 SF $8.00 $140,000.00 $4.00 $70,000.00 $4.30 $75,250.00 X 44 Remove Traffic
Stripes and
Markings
1 LS $600.00 $600.00 $5,500.00 $5,500.00 $3,000.00 $3,000.00 X 45 Pavement
Markings (2-
Coat Paint)
22 SF $25.00 $550.00 $15.00 $330.00 $15.00 $330.00
X 46 Detail 22 Stripe
(Thermoplastic)
100 LF $15.00 $1,500.00 $15.00 $1,500.00 $15.00 $1,500.00 X 47 Pavement
Marker (Type

BB) (N)
2 EA $30.00 $60.00 $20.00 $40.00 $20.00 $40.00
Total $192,110.00 $136,795.00 $120,495.00
SCHEDULE B: LARKIN 500 BLOCK (Table 2 of 3)
Schedule B: Larkin 500 Block Monterey Peninsula
Engineering
Mountain Cascade, Inc. Precision Grade Inc
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 38 Mobilization
and
Demobilization
1 LS $28,000.00 $28,000.00 $40,000.00 $40,000.00 $16,780.00 $16,780.00 X 39 Storm Water
Compliance
1 LS $9,000.00 $9,000.00 $1,000.00 $1,000.00 $2,000.00 $2,000.00 X 40 Traffic Control 1 LS $20,000.00 $20,000.00 $6,000.00 $6,000.00 $4,000.00 $4,000.00 X 41 Cold Plane AC
Pavement (4"
Depth)
17500 SF $2.00 $35,000.00 $1.00 $17,500.00 $1.40 $24,500.00 X 42 Adjust Sewer
Flushing Inlet
Cover to Grade
(Detail 337) (N)
2 EA $1,150.00 $2,300.00 $1,200.00 $2,400.00 $1,225.00 $2,450.00 X 43 4" Hot Mix
Asphalt (Type
A) (F)
17500 SF $5.50 $96,250.00 $4.55 $79,625.00 $5.25 $91,875.00 X 44 Remove Traffic
Stripes and
Markings
1 LS $200.00 $200.00 $3,000.00 $3,000.00 $102.00 $102.00 ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 16, Packet Page 41

EVALUATION TABULATION
GEN No. TBD
CITYWIDE ROAD REHABILITATION PROJECT, PHASE 6 (35c1553)

Page 10 ends

Schedule B: Larkin 500 Block Monterey Peninsula
Engineering
Mountain Cascade, Inc. Precision Grade Inc
Selected Line
Item
Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total Unit Cost Total
X 45 Pavement
Markings (2-
Coat Paint)
22 SF $21.00 $462.00 $8.00 $176.00 $19.00 $418.00
X 46 Detail 22 Stripe
(Thermoplastic)
100 LF $9.00 $900.00 $3.00 $300.00 $8.10 $810.00
X 47 Pavement
Marker (Type

BB) (N)
2 EA $106.00 $212.00 $10.25 $20.50 $48.00 $96.00
Total $192,324.00 $150,021.50 $143,031.00
SCHEDULE B: LARKIN 500 BLOCK (Table 3 of 3)
Schedule B: Larkin 500 Block RCH Construction The Don Chapin Company Selected Line Item Description Quantity Unit of
Measure
Unit Cost Total Unit Cost Total
X 38 Mobilization and
Demobilization
1 LS $4,798.00 $4,798.00 $21,000.00 $21,000.00
X 39 Storm Water Compliance 1 LS $2,473.00 $2,473.00 $2,500.00 $2,500.00 X 40 Traffic Control 1 LS $6,251.00 $6,251.00 $10,000.00 $10,000.00 X 41 Cold Plane AC Pavement (4"
Depth)
17500 SF $4.40 $77,000.00 $1.40 $24,500.00
X 42 Adjust Sewer Flushing Inlet
Cover to Grade (Detail 337)
(N)
2 EA $1,861.04 $3,722.08 $3,500.00 $7,000.00
X 43 4" Hot Mix Asphalt (Type A)
(F)
17500 SF $6.43 $112,525.00 $6.50 $113,750.00
X 44 Remove Traffic Stripes and
Markings
1 LS $1,622.00 $1,622.00 $3,500.00 $3,500.00
X 45 Pavement Markings (2-Coat
Paint)
22 SF $26.57 $584.54 $9.00 $198.00
X 46 Detail 22 Stripe
(Thermoplastic)
100 LF $13.67 $1,367.00 $4.00 $400.00
X 47 Pavement Marker (Type BB)
(N)
2 EA $194.40 $388.80 $14.00 $28.00
Total $210,731.42 $182,876.00
ATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 4., Item Page 17, Packet Page 42 Council
Agenda Report
FROM: Andrea Renny, Public Works Director
Prepared By: Richard Llantero, Associate Civil Engineer SUBJECT: Awarding General Municipal Building Improvements Job Order Contract 2024 for City Projects in the Amount of $1,000,000 to Pueblo Construction, Inc., $1,000,000 to Comercial Solutions Group Inc., and $1,000,000 to David Construction and Management, Inc. (Exempt from CEQA, Article 19, Section 15301, Class 1) ***CIP***
RECOMMENDATION:

That the City Council adopt the attached resolution:

1. Approving the specifications for the General Municipal Building Improvements Job Order Contract 2024 for City Projects (“Project”) which are available in the office of the City Engineer (Room 7), and granting the Public Works Director, or their designee, the authority to approve all amendments and addenda thereto as necessitated by conditions in the field;

2. Accepting all responsive, responsible bids;

3. Awarding a Construction Contract for the Grand Total Bid to the three lowest responsive, responsible bidders: Pueblo Construction Inc., with a term of one year with the option to renew for two additional one-year terms, and with a not to exceed annual funding limit of $1,000,000; Commercial Solutions Group Inc., with a term of one year with the option to renew for two additional one-year terms, and with a not to exceed annual funding limit of $1,000,000; and David Construction & Management, Inc. with a term of one year with the option to renew for two additional one-year terms, and with a not to exceed annual funding limit of $1,000,000; and

4. Authorizing the City Manager, or their designee, to execute the contract upon the receipt of the information required by the Specifications.

VALUE DRIVERS:

POLICY IMPLICATIONS:

The use of job order service contracts consistent with City Council policy and direction for the timely delivery of projects.

Date: 5/7/2024
Item No.: 5.

Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 1, Packet Page 43 №10/24
CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

Seven (7) bids were received and opened by the Finance Director’s designee on April 2, 2024 as follows:

Bidder Grand Total Bid
Pueblo Construction Inc $29,167.66
Comercial Solutions Group $29,568.09
David Construction and Management, Inc. $42,542.00
Newton Construction & Management Inc $49,945.00
One Day Installation & Repairs Inc $69,293.00
Blancas Construction, Inc. $74,223.35
ALS Construction & Renovation, Inc. $101,570.60
The Grand Total Bid, as shown on the attached Bid Tabulation, represents the total costs of representative work items typical of infrastructure projects, quantified for bidding purposes only, and does not encompass all the work that may be completed under the contract. Total award amount for the contract is (not to exceed) $1,000,000 annually. There is no minimum dollar value of work guaranteed under this on-call contract, and assignment of work orders is at the sole discretion of the City.

As set forth in Monterey City Code Section 28-9, City Council may award individual annual contracts, referred to as job order contracts, none of which may exceed one million dollars ($1,000,000) for repair, remodeling, or other work to be done according to unit prices. The contracts shall be awarded to the lowest responsive, responsible bidder and shall be based on plans and specifications for typical work. No job order contract shall exceed three (3) years (including any extensions), except as necessary to complete outstanding work orders that were awarded within the three (3) year period.

ENVIRONMENTAL DETERMINATION:

The City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15301, Class 1) because the project involves improvements to existing municipal buildings. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 2, Packet Page 44 №10/24
Exception c - Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. No unusual circumstances are anticipated due to the improvements limited scope and distinct locations of improvements.

Exception f - Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. Work to be conducted consists of building maintenance and would not impact historic buildings. The project is located in a Sensitive Archeological Area of the City as shown on the General Plan EIR Figure 8; however, the project would not include soil disturbance. Therefore, the project would not have an impact on historic or archeological resources.

ALTERNATIVES CONSIDERED:

The City Council could choose to reject the bid received and not award this job order contract and direct staff to advertise for bids for each construction project individually. However, job order contracts have been proven to be an effective tool to construct routine City projects in a timely, efficient manner. Job order contracts also give the City the capability to perform emergency repairs on short notice. Non-routine infrastructure projects will continue to be bid on via the formal and informal bidding process as per the City’s purchasing guidelines.

DISCUSSION:

The City of Monterey’s Public Works Department utilizes four methods to construct or repair building structures: Formal Bidding, Informal Bidding, Job Order Contracting (JOC), and inhouse construction performed by City staff. The JOC program is an effective option for completing on-call work orders in a timely manner using a JOC master rate schedule awarded through a single competitive bid process rather than soliciting individual bids for each project.

For smaller projects this program can be more efficient and cost-effective than formal/informal bids.

The publicly advertised Call for Bids contained a bid schedule listing hourly rates for a variety of building trade classifications typically employed in the repair and/or construction of building structures (i.e., Carpenter, Mason, Electrician, Plumber, Painter, Laborer, etc.). These hourly rates cover repairs, replacements, upgrades, and construction of building improvements such as framing, electrical and mechanical systems, flooring, drywall, glazing, roofing, and other improvements.

The criterion for determining the lowest bidder is based on the Total Base Bid Schedule A, which establishes hourly rates for various trade classifications, plus the Total Base Bid Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 3, Packet Page 45 №10/24
Schedule B, which establishes markup factors to be applied to materials, subcontractors, bonding, equipment, and contractor’s fees.

Since this contract is based on hourly wage rates and not a specific project, an Engineer’s Estimate was not prepared for comparison. However, the hourly rates submitted by the bidders are comparable and competitive with Job Order Contract prices, adjusted for inflation, from previous years.

This contract shall remain in effect for all written job orders issued by the City during a one-year period beginning with the effective date of the Notice to Proceed or until the exhaustion of the annual contract limit of $1,000,000, whichever occurs first. With successful performance, these contract(s) may be extended up to two (2) additional one-year terms. These contracts do not give the Contractor(s) exclusive rights to perform any work for the City. Certain projects may be performed by City crews or be issued for bid proposals concurrent to the term of this contract, even if such contracts include this same type of work.

Pueblo Construction, Inc. has successfully performed JOC services and completed many individual projects for both the City and the Army, and Staff is confident in their ability to perform work successfully. Similarly, Comercial Solutions Group Inc. and David Construction & Management, Inc. have successfully completed a variety of projects in and around the tri-county area.

RL/pl
Attachments: 1. Resolution #1

2. Resolution #2

3. Resolution #3

4. Bid Tabulation
e: Pueblo Construction, Inc.; Comercial Solutions Group Inc.; David Construction & Management, Inc.

Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 4, Packet Page 46 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AWARDING A GENERAL MUNICIPAL BUILDING IMPROVEMENTS JOB ORDER CONTRACT 2024 FOR CITY PROJECTS IN THE AMOUNT OF $1,000,000 TO PUEBLO CONSTRUCTION, INC. ***CIP***
WHEREAS, on the 2nd day of April 2024, at 2:00 p.m., the City of Monterey Finance Director’s designee received seven (7) electronic bids through the City’s e-Procurement Portal, OpenGov Procurement, for the General Municipal Building Improvements Job Order Contract 2024 for City Projects (“Project”);
WHEREAS, this contract is effective starting this year (2024) and shall remain in effect during a twelve month period beginning with the effective date of the Notice to Proceed or until the exhaustion of the contract limit, whichever occurs first; WHEREAS, with successful performance, this contract may be extended up to two (2) additional one-year terms with the same annual contract limit; WHEREAS, job order contracts have been proven to be an effective tool to construct routine projects in a timely, efficient manner, and give the City the capability to construct urgent projects and perform emergency repairs on short notice; WHEREAS, Pueblo Construction, Inc., Comercial Solutions Group Inc., David Construction & Management, Inc., Newton Construction & Management, Inc., One Day Installation and Repairs, Inc., Blancas Construction, Inc., and ALS Construction & Renovation, Inc. submitted responsive, responsible bids for the Project; WHEREAS, the basis of award for the project was the Grand Total Base Bid; WHEREAS, Pueblo Construction, Inc. with their grand total bid of $29,167.66 submitted the lowest responsive, responsible bid; the grand total bid represents the total costs of representative work items typical of infrastructure projects, quantified for bidding purposes only and does not encompass all the work that may be completed under the contract; WHEREAS, the City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15301, Class 1) because the project involves improvements to existing municipal buildings. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Exception c - Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. No unusual circumstances are anticipated due to the improvements limited scope and distinct locations of improvements.

Exception f - Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. Work to be conducted consists of building maintenance and would not impact historic buildings. The project is located in a Sensitive Archeological Area of the City as shown on the General Plan EIR Figure 8; however, the project would not include soil disturbance. Therefore, the project would not have an impact on historic or archeological resources.

2. Accepting all responsive, responsible bids;
Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 6, Packet Page 48

3. Awarding a Construction Contract for the Grand Total Bid to Pueblo Construction Inc., with a term of one year with the option to renew for two (2) additional one-year terms, and with a not to exceed annual funding limit of $1,000,000;

4. Authorizing the City Manager, or their designee, to execute the contract upon the receipt of the information required by the Specifications.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 7, Packet Page 49 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AWARDING A GENERAL MUNICIPAL BUILDING IMPROVEMENTS JOB ORDER CONTRACT 2024 FOR CITY PROJECTS IN THE AMOUNT OF $1,000,000 TO COMERCIAL SOLUTIONS GROUP INC.. ***CIP***
WHEREAS, on the 2nd day of April 2024, at 2:00 p.m., the City of Monterey Finance Director’s designee received seven (7) electronic bids through the City’s e-Procurement Portal, OpenGov Procurement, for the General Municipal Building Improvements Job Order Contract 2024 for City Projects (“Project”);
WHEREAS, this contract is effective starting this year (2024) and shall remain in effect during a twelve month period beginning with the effective date of the Notice to Proceed or until the exhaustion of the contract limit, whichever occurs first; WHEREAS, with successful performance, this contract may be extended up to two (2) additional one-year terms with the same annual contract limit; WHEREAS, job order contracts have been proven to be an effective tool to construct routine projects in a timely, efficient manner, and give the City the capability to construct urgent projects and perform emergency repairs on short notice; WHEREAS, Pueblo Construction, Inc., Comercial Solutions Group Inc., David Construction & Management, Inc., Newton Construction & Management, Inc., One Day Installation and Repairs, Inc., Blancas Construction, Inc., and ALS Construction & Renovation, Inc. submitted responsive, responsible bids for the Project; WHEREAS, the basis of award for the project was the Grand Total Base Bid; WHEREAS, Comercial Solutions Group Inc., with their grand total bid of $29,568.09 submitted the second lowest responsive, responsible bid; the grand total bid represents the total costs of representative work items typical of infrastructure projects, quantified for bidding purposes only and does not encompass all the work that may be completed under the contract; WHEREAS, the City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15301, Class 1) because the project involves improvements to existing municipal buildings. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Exception c - Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. No unusual circumstances are anticipated due to the improvements limited scope and distinct locations of improvements.

Exception f - Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. Work to be conducted consists of building maintenance and would not impact historic buildings. The project is located in a Sensitive Archeological Area of the City as shown on the General Plan EIR Figure 8; however, the project would not include soil disturbance. Therefore, the project would not have an impact on historic or archeological resources.

2. Accepting all responsive, responsible bids;
Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 9, Packet Page 51

3. Awarding a Construction Contract for the Grand Total Bid to Comercial Solutions Group Inc., with a term of one year with the option to renew for two (2) additional one-year terms, and with a not to exceed annual funding limit of $1,000,000;

4. Authorizing the City Manager, or their designee, to execute the contract upon the receipt of the information required by the Specifications.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 10, Packet Page 52 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AWARDING A GENERAL MUNICIPAL BUILDING IMPROVEMENTS JOB ORDER CONTRACT 2024 FOR CITY PROJECTS IN THE AMOUNT OF $1,000,000 TO DAVID CONSTRUCTION & MANAGEMENT, INC. ***CIP***
WHEREAS, on the 2nd day of April 2024, at 2:00 p.m., the City of Monterey Finance Director’s designee received seven (7) electronic bids through the City’s e-Procurement Portal, OpenGov Procurement, for the General Municipal Building Improvements Job Order Contract 2024 for City Projects (“Project”);
WHEREAS, this contract is effective starting this year (2024) and shall remain in effect during a twelve month period beginning with the effective date of the Notice to Proceed or until the exhaustion of the contract limit, whichever occurs first; WHEREAS, with successful performance, this contract may be extended up to two (2) additional one-year terms with the same annual contract limit; WHEREAS, job order contracts have been proven to be an effective tool to construct routine projects in a timely, efficient manner, and give the City the capability to construct urgent projects and perform emergency repairs on short notice; WHEREAS, Pueblo Construction, Inc., Comercial Solutions Group Inc., David Construction & Management, Inc., Newton Construction & Management, Inc., One Day Installation and Repairs, Inc., Blancas Construction, Inc., and ALS Construction & Renovation, Inc. submitted responsive, responsible bids for the Project; WHEREAS, the basis of award for the project was the Grand Total Base Bid; WHEREAS, David Construction & Management, Inc. with their grand total bid of $42,542.00 submitted the third lowest responsive, responsible bid; the grand total bid represents the total costs of representative work items typical of infrastructure projects, quantified for bidding purposes only and does not encompass all the work that may be completed under the contract; WHEREAS, the City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15301, Class 1) because the project involves improvements to existing municipal buildings. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Exception a - Location. Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located -a project that is ordinarily insignificant in its impact on the environment Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 11, Packet Page 53 may in a particularly sensitive environment be significant. Therefore, these classes are considered to apply in all instances, except where the project may have an impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies. Exception a - Location - does not apply to projects which are exempt under Class 1.

Exception c - Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. No unusual circumstances are anticipated due to the improvements limited scope and distinct locations of improvements.

Exception f - Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. Work to be conducted consists of building maintenance and would not impact historic buildings. The project is located in a Sensitive Archeological Area of the City as shown on the General Plan EIR Figure 8; however, the project would not include soil disturbance. Therefore, the project would not have an impact on historic or archeological resources.

2. Accepting all responsive, responsible bids;

3. Awarding a Construction Contract for the Grand Total Bid to David Construction & Management, Inc., with a term of one year with the option to renew for two (2) additional one-year terms, and with a not to exceed annual funding limit of $1,000,000;

4. Authorizing the City Manager, or their designee, to execute the contract upon the receipt of the information required by the Specifications.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 13, Packet Page 55 ATTACHMENT 4
Base Bid Schedule ALineItem Description Quantity
Unit ofMeasure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 1 Project Manager 1 Hr $95.00 $95.00 $155.10 $155.10 $372.05 $372.05 $75.00 $75.00 $150.00 $150.00 $132.00 $132.00 $80.00 $80.00 2 Superintendent 1 Hr $85.00 $85.00 $155.10 $155.10 $318.90 $318.90 $75.00 $75.00 $145.00 $145.00 $126.00 $126.00 $94.00 $94.003 Foreman 1 Hr $75.00 $75.00 $132.00 $132.00 $265.75 $265.75 $60.00 $60.00 $135.00 $135.00 $145.00 $145.00 $81.90 $81.904 Carpenter 1 Hr $54.51 $54.51 $183.61 $183.61 $198.02 $198.02 $101.00 $101.00 $125.00 $125.00 $132.00 $132.00 $111.28 $111.285 Carpenter, Sound andThermal Insulation 1 Hr $54.66 $54.66 $188.88 $188.88 $198.34 $198.34 $101.00 $101.00 $125.00 $125.00 $135.00 $135.00 $111.47 $111.47 6 Millwright 1 Hr $65.15 $65.15 $192.14 $192.14 $206.84 $206.84 $97.24 $97.24 $125.00 $125.00 $135.00 $135.00 $106.28 $106.287 Laborer 1 Hr $35.35 $35.35 $132.66 $132.66 $184.16 $184.16 $74.71 $74.71 $120.00 $120.00 $110.00 $110.00 $80.40 $80.40 8 Cement Mason / Concrete
Finisher 1 Hr $45.85 $45.85 $152.94 $152.94 $169.68 $169.68 $80.06 $80.06 $125.00 $125.00 $135.00 $135.00 $84.59 $84.59 9 Acoustic Ceiling Tile Installer 1 Hr $39.74 $39.74 $161.91 $161.91 $201.97 $201.97 $98.00 $98.00 $125.00 $125.00 $135.00 $135.00 $111.47 $111.47 10 Drywall Installer / Lather 1 Hr $54.51 $54.51 $186.20 $186.20 $200.74 $200.74 $98.00 $98.00 $125.00 $125.00 $135.00 $135.00 $112.85 $112.85 11 Drywall Stocker / Scrapper 1 Hr $27.26 $27.26 $108.60 $108.60 $117.29 $117.29 $58.31 $58.31 $125.00 $125.00 $135.00 $135.00 $60.08 $60.0812 Drywall Finisher / Taper 1 Hr $27.26 $27.26 $180.54 $180.54 $194.70 $194.70 $91.58 $91.58 $125.00 $125.00 $135.00 $135.00 $99.87 $99.8713 Plasterer 1 Hr $47.54 $47.54 $174.82 $174.82 $185.15 $185.15 $87.85 $87.85 $125.00 $125.00 $120.00 $120.00 $105.95 $105.95 14 Plasterer Tender 1 Hr $40.68 $40.68 $149.21 $149.21 $158.11 $158.11 $74.37 $74.37 $125.00 $125.00 $120.00 $120.00 $82.54 $82.5415 Painter 1 Hr $50.46 $50.46 $160.15 $160.15 $174.16 $174.16 $81.92 $81.92 $125.00 $125.00 $132.00 $132.00 $101.96 $101.9616 Bricklayer, Blocklayer 1 Hr $50.06 $50.06 $179.37 $179.37 $189.81 $189.81 $80.38 $80.38 $125.00 $125.00 $120.00 $120.00 $99.22 $99.2217 Mason Tender, Brick 1 Hr $36.20 $36.20 $118.19 $118.19 $139.68 $139.68 $63.05 $63.05 $135.00 $135.00 $135.00 $135.00 $72.51 $72.51 18 Tile Layer 1 Hr $45.85 $45.85 $166.45 $166.45 $179.33 $179.33 $80.06 $80.06 $125.00 $125.00 $135.00 $135.00 $100.88 $100.8819 Tile Finisher 1 Hr $34.47 $34.47 $127.45 $127.45 $130.32 $130.32 $54.69 $54.69 $125.00 $125.00 $135.00 $135.00 $70.50 $70.5020 Soft Floor Layer, Carpet and
Linoleum 1 Hr $58.95 $58.95 $185.69 $185.69 $203.33 $203.33 $95.64 $95.64 $125.00 $125.00 $135.00 $135.00 $116.41 $116.41 21 Roofer 1 Hr $28.68 $28.68 $140.25 $140.25 $124.46 $124.46 $38.47 $38.47 $125.00 $125.00 $145.00 $145.00 $123.59 $123.59 22 Glazier 1 Hr $56.17 $56.17 $184.31 $184.31 $192.72 $192.72 $90.65 $90.65 $125.00 $125.00 $135.00 $135.00 $104.25 $104.2523 Electrician, Cable Splicer 1 Hr $73.31 $73.31 $221.05 $221.05 $289.04 $289.04 $104.23 $104.23 $125.00 $125.00 $195.00 $195.00 $119.86 $119.86 24 Electrician, Inside Wireman 1 Hr $65.16 $65.16 $203.38 $203.38 $265.44 $265.44 $95.72 $95.72 $125.00 $125.00 $175.00 $175.00 $110.08 $110.08 25 Electrician, Sound and
Communications Installer 1 Hr $53.18 $53.18 $171.83 $171.83 $236.98 $236.98 $85.71 $85.71 $125.00 $125.00 $112.00 $112.00 $93.68 $93.68 26 Electrician, Sound and
Communications Technician 1 Hr $61.16 $61.16 $189.52 $189.52 $259.86 $259.86 $93.96 $93.96 $125.00 $125.00 $125.00 $125.00 $103.17 $103.17 27 Ironworker, Reinforcing and
Structural 1 Hr $47.45 $47.45 $180.43 $180.43 $176.16 $176.16 $82.86 $82.86 $135.00 $135.00 $175.00 $175.00 $95.28 $95.28 28 Plumber, Pipe Fitter and
Refrigeration Fitter (HVAC) 1 Hr $33.29 $33.29 $194.65 $194.65 $245.73 $245.73 $98.46 $98.46 $130.00 $130.00 $168.00 $168.00 $180.00 $180.00 29 Plumber, Fire Sprinkler Fitter 1 Hr $44.32 $44.32 $194.65 $194.65 $202.40 $202.40 $72.99 $72.99 $125.00 $125.00 $153.00 $153.00 $180.00 $180.00 30 Sheet Metal Worker 1 Hr $59.38 $59.38 $203.92 $203.92 $214.92 $214.92 $101.09 $101.09 $125.00 $125.00 $168.00 $168.00 $123.59 $123.59 31 Cost Estimator 1 Hr $25.00 $25.00 $148.35 $148.35 $372.05 $372.05 $50.00 $50.00 $120.00 $120.00 $120.00 $120.00 $50.00 $50.00 Total $1,570.60 $5,223.35 $6,568.09 $2,542.00 $3,945.00 $4,293.00 $3,167.66 Base Bid Schedule BLineItem Description
Unit ofMeasure Percentage Percentage Percentage Percentage Percentage Percentage Percentage 32 General Conditions $100,000 20.% 15.% 5.% 15.% 10.% 15.% 8.% 33 Sub‐Contractor Markup $100,000 20.% 10.% 5.% 5.% 10.% 15.% 5.% 34 Materials Markup $100,000 20.% 15.% 5.% 5.% 10.% 15.% 5.%35 Equipment Markup $100,000 20.% 15.% 3.% 5.% 10.% 15.% 1.% 36 Contractor’s Fee Markup $100,000 20.% 14.% 5.% 10.% 6.% 5.% 7.% Total 100% 69% 23% 40% 46% 65% 26%
$ 100,000.00 $ 69,000.00 $ 23,000.00 $ 40,000.00 $ 46,000.00 $ 65,000.00 $ 26,000.00 Total Bid A+B $ 101,570.60 $74,223.35 $29,568.09 $42,542.00 $49,945.00 $69,293.00 $29,167.66 One Day Installation & Repairs IPueblo Construction Inc ALS Construction & Renovation,Blancas Construction, Inc. Comercial Solutions Group David Construction and ManageNewton Construction & ManageOne Day Installation & Repairs IPueblo Construction IncALS Construction & Renovation,Blancas Construction, Inc. Comercial Solutions Group David Construction and ManageNewton Construction & Manage Council Regular Meeting, 5/7/2024, Item No. 5., Item Page 14, Packet Page 56 Council
Agenda Report
FROM: Andrea Renny, Public Works Director
Prepared By: Richard Llantero, Associate Civil Engineer SUBJECT: Awarding General Municipal Building Improvements Job Order Contract 2024 for Intergovernmental Support Agreement (IGSA) Projects in the Amount of $1,000,000 to Pueblo Construction Inc., $1,000,000 to David Construction & Management, Inc., and $1,000,000 to Newton Construction & Management, Inc. ***IGSA*** (Pub. Resources Code, § 21080, subd. (b)(1).); Categorical Excluded (CX) under the National Environmental Policy Act (NEPA) regulations 32 CFR 651, Appendix B, CX(e)(1); CEQA Not a Project)
RECOMMENDATION:

That the City Council adopt the attached resolution:

1. Approving the specifications for the General Municipal Building Improvements Job Order Contract 2024 for Intergovernmental Support Agreement (IGSA) Projects (“Project”) which are available in the office of the City Engineer (Room 7), and granting the Public Works Director, or their designee, the authority to approve all amendments and addenda thereto as necessitated by conditions in the field;

2. Accepting all responsive, responsible bids;

3. Awarding a Construction Contract for the Grand Total Bid to the three lowest responsive, responsible bidders: Pueblo Construction Inc., with a term of one year with the option to renew for two additional one-year terms, and with a not to exceed annual funding limit of $1,000,000; David Construction & Management, Inc., with a term of one year with the option to renew for two additional one-year terms, and with a not to exceed annual funding limit of $1,000,000; and Newton Construction & Management, Inc. with a term of one year with the option to renew for two additional one-year terms, and with a not to exceed annual funding limit of $1,000,000;

4. Authorizing the City Manager, or their designee, to execute the contract upon the receipt of the information required by the Specifications and execute individual Job Orders over the life of the contract.

VALUE DRIVERS:

Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 1, Packet Page 57 №10/24
POLICY IMPLICATIONS:

This action is consistent with the City’s policy to provide services to the U.S. Department of the Army (U.S. Army) per IGSA between the City of Monterey and the Federal Government.

The use of job order service contracts is also consistent with City Council policy and direction for timely delivery of projects.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

This action does not appropriate any funding. Any projects constructed under this Job Order contract will be fully funded by the U.S. Army through the IGSA within current appropriations.

Four (4) bids were received and opened by the Finance Director’s designee on April 2, 2024 as follows:

Bidder Grand Total Bid
Pueblo Construction, Inc. $29,167.66
David Construction & Management, Inc. $42,542.00
Newton Construction & Management, Inc. $49,945.00
Blancas Construction, Inc. $74,223.50
The Grand Total Bid, as shown on the attached Bid Tabulation, represents the total costs of representative work items typical of infrastructure projects, quantified for bidding purposes only, and does not encompass all the work that may be completed under the contract. Total award amount for the contract is (not to exceed) $1,000,000 annually. There is no minimum dollar value of work guaranteed under this on-call contract, and assignment of work orders is at the sole discretion of the City.

ENVIRONMENTAL DETERMINATION:

The California Environmental Quality Act (CEQA) applies to discretionary projects. (Pub. Resources Code, § 21080, subd. (a).) but does not apply to ministerial projects. (Pub. Resources Code, § 21080, subd. (b)(1).) There is a recognized policy consideration underlying the distinction between discretionary and ministerial projects. The purpose of CEQA is to minimize the adverse effects of new construction on the environment. To trigger CEQA compliance, the discretion must be of a certain kind; it must provide the agency with the ability and authority to mitigate environmental damage to some degree. Unless a public agency can shape the project in a way that would respond to concerns raised in an EIR, or its functional equivalent, environmental review would be a meaningless exercise.

Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 2, Packet Page 58 №10/24
Here, the City does not have the power to deny or condition the permit, or otherwise modify the project in ways which would mitigate environmental problems an environmental impact report might conceivably have identified. The City does not have the authority to dictate changes to the Army’s project’s design or location in response to any impacts that an environmental review might reveal, the City’s authority under CEQA is essentially ministerial and therefore no further environmental review is required by the City.

Federal Clearance (Obtained from Army Environmental Staff) The U.S. Army has determined that the proposed action qualifies for a Categorical Exclusion (CX) under the National Environmental Policy Act (NEPA) and Army implementing regulations 32 CFR 651, Appendix B, CX(e)(1) Routine procurement of goods and services (complying with applicable procedures for sustainable or "green" procurement) to support operations and infrastructure, including routine utility services and contracts. Any subsequent discretionary projects resulting from this action will be assessed for NEPA applicability.

ALTERNATIVES CONSIDERED:

The City Council could choose to reject the bid received and not award this job order contract and direct staff to advertise for bids for each construction project individually. However, job order contracts have been proven to be an effective tool to construct routine IGSA projects in a timely, efficient manner. Job order contracts also give the City the capability to perform emergency repairs on short notice. Non-routine infrastructure projects will continue to be bid via the formal and informal bidding process as per the City’s purchasing guidelines.

DISCUSSION:

Under an Intergovernmental Support Agreement (IGSA), the City of Monterey provides services to the Department of the U.S. Army, which are fully reimbursed by the federal government. The City coordinates a variety of projects on the Presidio of Monterey (POM), Ord Military Community (OMC), and U.S. Army Signal Activity (USASA) at Camp Roberts.

The City of Monterey Public Works (Engineering) utilizes four methods to construct or repair building structures: Formal Bidding, Informal Bidding, Job Order Construction (JOC) Contracting, and in-house construction performed by City staff. JOC contracting is an invaluable option in completing projects in a timely, efficient, and cost-effective manner.

The publicly advertised Call for Bids contained a bid schedule listing hourly rates for a variety of building trade classifications typically employed in the repair and/or construction of building structures (i.e. Carpenter, Mason, Electrician, Plumber, Painter, Laborer, etc.). These hourly rates cover repairs, replacements, upgrades, and construction of building improvements such as framing, electrical and mechanical systems, flooring, drywall, glazing, roofing, and other improvements.

The criterion for determining the lowest bidder is based on the Total Base Bid Schedule A, which establishes hourly rates for various trade classifications, plus the Total Base Bid Schedule B, which establishes markup factors to be applied to materials, subcontractors, bonding, equipment, and contractor’s fees.

Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 3, Packet Page 59 №10/24
Since this contract is based on hourly wage rates and not a specific project, an Engineer’s Estimate was not prepared for comparison. However, the hourly rates submitted by the bidders are comparable and competitive with Job Order Contract prices (adjusted for inflation) from previous years.

This contract shall remain in effect for all written job orders issued by the City during a one-year period beginning with the effective date of the Notice to Proceed or until the exhaustion of the annual contract limit of $1,000,000, whichever occurs first. With successful performance, these contract(s) may be extended up to two (2) additional one-year terms with the same annual contract limit. These contracts do not give the Contractor(s) exclusive rights to perform any work for the City. Certain projects may be performed by City crews or be issued for bid proposals concurrent to the term of (this) contract, even if such contracts include this same type of work.

Pueblo Construction, Inc. has successfully performed JOC services and completed many individual projects for both the City and the Army; and Staff is confident in their ability to perform work successfully. Similarly, David Construction & Management, Inc. and Newton Construction & Management, Inc. have successfully completed a variety of projects in and around the TriCounty area.

RL/pl
Attachments: 1. Resolution #1

2. Resolution #2

3. Resolution #3

4. Bid Tabulation
e: Pueblo Construction, Inc.; David Construction & Management, Inc.; Newton Construction & Management, Inc.

Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 4, Packet Page 60 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AWARDING A GENERAL MUNICIPAL BUILDING IMPROVEMENTS JOB ORDER CONTRACT 2024 FOR INTERGOVERNMENTAL SUPPORT AGREEMENT (IGSA) PROJECTS IN THE AMOUNT OF $1,000,000 TO PUEBLO CONSTRUCTION, INC. ***IGSA***
WHEREAS, on the 2nd day of April 2024, at 2:00 p.m., the City of Monterey Finance Director’s designee received five (5) electronic bids through the City’s e-Procurement Portal, OpenGov Procurement, for the General Municipal Building Improvements Job Order Contract 2024 for Intergovernmental Support Agreement Projects (“Project”); WHEREAS, this contract is effective starting this year (2024) and shall remain in effect during a one-year period beginning with the effective date of the Notice to Proceed or until the exhaustion of the contract limit, whichever occurs first; WHEREAS, with successful performance, this contract may be extended up to two (2) additional one-year terms with the same annual contract limit; WHEREAS, job order contracts have been proven to be an effective tool to construct routine projects in a timely, efficient manner, and give the City the capability to construct urgent projects and perform emergency repairs on short notice; WHEREAS, Pueblo Construction, Inc., David Construction and Management, Inc., Newton Construction & Management, Inc., and Blancas Construction, Inc., submitted responsive, responsible bids for the Project;
WHEREAS, the basis of award for the project was the Grand Total Base Bid; WHEREAS, Pueblo Construction, Inc. with their grand total bid of $29,167.66 submitted the lowest responsive, responsible bid; the grand total bid represents the total costs of representative work items typical of infrastructure projects, quantified for bidding purposes only and does not encompass all the work that may be completed under the contract; WHEREAS, the California Environmental Quality Act (CEQA) applies to discretionary projects. (Pub. Resources Code, § 21080, subd. (a).) but does not apply to ministerial projects. (Pub. Resources Code, § 21080, subd. (b)(1).) There is a recognized policy consideration underlying the distinction between discretionary and ministerial projects. The purpose of CEQA is to minimize the adverse effects of new construction on the environment. To trigger CEQA compliance, the discretion must be of a certain kind; it must provide the agency with the ability and authority to mitigate environmental damage to some degree. Unless a public agency can shape the project in a way that would respond to concerns raised in an EIR, or its functional equivalent, environmental review would be a meaningless exercise.

WHEREAS, here, the City does not have the power to deny or condition the permit, or otherwise modify the project in ways which would mitigate environmental problems an environmental impact report might conceivably have identified. The City does not have the authority to dictate changes to the Army’s project’s design or location in response to any Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 5, Packet Page 61 impacts that an environmental review might reveal, the City’s authority under CEQA is essentially ministerial and therefore no further environmental review is required by the City.

WHEREAS, The U.S. Army has determined that the proposed action qualifies for a Categorical Exclusion (CX) under the National Environmental Policy Act (NEPA) and Army implementing regulations 32 CFR 651, Appendix B, CX(e)(1) Routine procurement of goods and services (complying with applicable procedures for sustainable or "green" procurement) to support operations and infrastructure, including routine utility services and contracts. Any subsequent discretionary projects resulting from this action will be assessed for NEPA applicability.

1. Approving specifications for the General Municipal Building Improvements Job Order Contract 2024 for Intergovernmental Support Agreement (IGSA) Projects (“Project”) which are available in the office of the City Engineer (Room 7), and granting the Public Works Director, or their designee, the authority to approve all amendments and addenda thereto as necessitated by conditions in the field;

2. Accepting all responsive, responsible bids;

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 6, Packet Page 62 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AWARDING A GENERAL MUNICIPAL BUILDING IMPROVEMENTS JOB ORDER CONTRACT 2024 FOR INTERGOVERNMENTAL SUPPORT AGREEMENT (IGSA) PROJECTS IN THE AMOUNT OF $1,000,000 TO
DAVID CONSTRUCTION & MANAGEMENT, INC. ***IGSA***
WHEREAS, on the 2nd day of April 2024, at 2:00 p.m., the City of Monterey Finance Director’s designee received five (5) electronic bids through the City’s e-Procurement Portal, OpenGov Procurement, for the General Municipal Building Improvements Job Order Contract 2024 for Intergovernmental Support Agreement Projects (“Project”); WHEREAS, this contract is effective starting this year (2024) and shall remain in effect during a one-year period beginning with the effective date of the Notice to Proceed or until the exhaustion of the contract limit, whichever occurs first; WHEREAS, with successful performance, this contract may be extended up to two (2) additional one-year terms with the same annual contract limit;
WHEREAS, job order contracts have been proven to be an effective tool to construct routine projects in a timely, efficient manner, and give the City the capability to construct urgent projects and perform emergency repairs on short notice; WHEREAS, Pueblo Construction, Inc., David Construction & Management, Inc., Newton Construction & Management, Inc., and Blancas Construction, Inc., submitted responsive, responsible bids for the Project;
WHEREAS, the basis of award for the project was the Grand Total Base Bid; WHEREAS, David Construction and Management, Inc. with their grand total bid of $42,542.00 submitted the second lowest responsive, responsible bid; the grand total bid represents the total costs of representative work items typical of infrastructure projects, quantified for bidding purposes only and does not encompass all the work that may be completed under the contract; WHEREAS, the California Environmental Quality Act (CEQA) applies to discretionary projects. (Pub. Resources Code, § 21080, subd. (a).) but does not apply to ministerial projects. (Pub. Resources Code, § 21080, subd. (b)(1).) There is a recognized policy consideration underlying the distinction between discretionary and ministerial projects. The purpose of CEQA is to minimize the adverse effects of new construction on the environment. To trigger CEQA compliance, the discretion must be of a certain kind; it must provide the agency with the ability and authority to mitigate environmental damage to some degree. Unless a public agency can shape the project in a way that would respond to concerns raised in an EIR, or its functional equivalent, environmental review would be a meaningless exercise.

WHEREAS, here, the City does not have the power to deny or condition the permit, or otherwise modify the project in ways which would mitigate environmental problems an environmental impact report might conceivably have identified. The City does not have the authority to dictate changes to the Army’s project’s design or location in response to any impacts Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 7, Packet Page 63 that an environmental review might reveal, the City’s authority under CEQA is essentially ministerial and therefore no further environmental review is required by the City.

WHEREAS, the U.S. Army has determined that the proposed action qualifies for a Categorical Exclusion (CX) under the National Environmental Policy Act (NEPA) and Army implementing regulations 32 CFR 651, Appendix B, CX(e)(1) Routine procurement of goods and services (complying with applicable procedures for sustainable or "green" procurement) to support operations and infrastructure, including routine utility services and contracts. Any subsequent discretionary projects resulting from this action will be assessed for NEPA applicability.

2. Accepting all responsive, responsible bids;

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 8, Packet Page 64 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AWARDING A GENERAL MUNICIPAL BUILDING IMPROVEMENTS JOB ORDER CONTRACT 2024 FOR INTERGOVERNMENTAL SUPPORT AGREEMENT (IGSA) PROJECTS IN THE AMOUNT OF $1,000,000 TO
NEWTON CONSTRUCTION & MANAGEMENT, INC. ***IGSA***
WHEREAS, on the 2nd day of April 2024, at 2:00 p.m., the City of Monterey Finance Director’s designee received five (5) electronic bids through the City’s e-Procurement Portal, OpenGov Procurement, for the General Municipal Building Improvements Job Order Contract 2024 for Intergovernmental Support Agreement Projects (“Project”); WHEREAS, this contract is effective starting this year (2024) and shall remain in effect during a one-year period beginning with the effective date of the Notice to Proceed or until the exhaustion of the contract limit, whichever occurs first; WHEREAS, with successful performance, this contract may be extended up to two (2) additional one-year terms with the same annual contract limit; WHEREAS, job order contracts have been proven to be an effective tool to construct routine projects in a timely, efficient manner, and give the City the capability to construct urgent projects and perform emergency repairs on short notice; WHEREAS, Pueblo Construction, Inc., David Construction & Management, Inc., Newton Construction & Management, Inc., and Blancas Construction, Inc., submitted responsive, responsible bids for the Project;
WHEREAS, the basis of award for the project was the Grand Total Base Bid; WHEREAS, Newton Construction & Management, Inc. with their grand total bid of $49,945.00 submitted the second lowest responsive, responsible bid; the grand total bid represents the total costs of representative work items typical of infrastructure projects, quantified for bidding purposes only and does not encompass all the work that may be completed under the contract; WHEREAS, the California Environmental Quality Act (CEQA) applies to discretionary projects. (Pub. Resources Code, § 21080, subd. (a).) but does not apply to ministerial projects. (Pub. Resources Code, § 21080, subd. (b)(1).) There is a recognized policy consideration underlying the distinction between discretionary and ministerial projects. The purpose of CEQA is to minimize the adverse effects of new construction on the environment. To trigger CEQA compliance, the discretion must be of a certain kind; it must provide the agency with the ability and authority to mitigate environmental damage to some degree. Unless a public agency can shape the project in a way that would respond to concerns raised in an EIR, or its functional equivalent, environmental review would be a meaningless exercise.

WHEREAS, here, the City does not have the power to deny or condition the permit, or otherwise modify the project in ways which would mitigate environmental problems an environmental impact report might conceivably have identified. The City does not have the authority to dictate changes to the Army’s project’s design or location in response to any impacts Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 9, Packet Page 65 that an environmental review might reveal, the City’s authority under CEQA is essentially ministerial and therefore no further environmental review is required by the City.

2. Accepting all responsive, responsible bids;

3. Awarding a Construction Contract for the Grand Total Bid to Newton Construction & Management, Inc., with a term of one year with the option to renew for two (2) additional one-year terms, and with a not to exceed annual funding limit of $1,000,000;

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 10, Packet Page 66 ATTACHMENT 4
Selected
LineItem Description Quantity
Unit ofMeasure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total X 1 Project Manager 1 Hr $95.00 $95.00 $155.10 $155.10 $75.00 $75.00 ($20.00) $150.00 $150.00 $80.00 $80.00 (15.0000) X 2 Superintendent 1 Hr $85.00 $85.00 $155.10 $155.10 $75.00 $75.00 ($10.00) $145.00 $145.00 $94.00 $94.00 9.0000X 3 Foreman 1 Hr $75.00 $75.00 $132.00 $132.00 $60.00 $60.00 ($15.00) $135.00 $135.00 $81.90 $81.90 6.9000X 4 Carpenter 1 Hr $54.51 $54.51 $183.61 $183.61 $101.00 $101.00 $46.49 $125.00 $125.00 $111.28 $111.28 56.7700 X5
Carpenter, Sound andThermal Insulation 1 Hr $54.66 $54.66 $188.88 $188.88 $101.00 $101.00 $46.34 $125.00 $125.00 $111.47 $111.47 56.8100 X 6 Millwright 1 Hr $65.15 $65.15 $192.14 $192.14 $97.24 $97.24 $32.09 $125.00 $125.00 $106.28 $106.28 41.1300X 7 Laborer 1 Hr $35.35 $35.35 $132.66 $132.66 $74.71 $74.71 $39.36 $120.00 $120.00 $80.40 $80.40 45.0500 X8
Cement Mason / ConcreteFinisher 1 Hr $45.85 $45.85 $152.94 $152.94 $80.06 $80.06 $34.21 $125.00 $125.00 $84.59 $84.59 38.7400 X 9 Acoustic Ceiling Tile Installer 1 Hr $39.74 $39.74 $161.91 $161.91 $98.00 $98.00 $58.26 $125.00 $125.00 $111.47 $111.47 71.7300 X 10 Drywall Installer / Lather 1 Hr $54.51 $54.51 $186.20 $186.20 $98.00 $98.00 $43.49 $125.00 $125.00 $112.85 $112.85 58.3400 X 11 Drywall Stocker / Scrapper 1 Hr $27.26 $27.26 $108.60 $108.60 $58.31 $58.31 $31.05 $125.00 $125.00 $60.08 $60.08 32.8200 X 12 Drywall Finisher / Taper 1 Hr $27.26 $27.26 $180.54 $180.54 $91.58 $91.58 $64.32 $125.00 $125.00 $99.87 $99.87 72.6100X 13 Plasterer 1 Hr $47.54 $47.54 $174.82 $174.82 $87.85 $87.85 $40.31 $125.00 $125.00 $105.95 $105.95 58.4100 X 14 Plasterer Tender 1 Hr $40.68 $40.68 $149.21 $149.21 $74.37 $74.37 $33.69 $125.00 $125.00 $82.54 $82.54 41.8600 X 15 Painter 1 Hr $50.46 $50.46 $160.15 $160.15 $81.92 $81.92 $31.46 $125.00 $125.00 $101.96 $101.96 51.5000X 16 Bricklayer, Blocklayer 1 Hr $50.06 $50.06 $179.37 $179.37 $80.38 $80.38 $30.32 $125.00 $125.00 $99.22 $99.22 49.1600X 17 Mason Tender, Brick 1 Hr $36.20 $36.20 $118.19 $118.19 $63.05 $63.05 $26.85 $125.00 $125.00 $72.51 $72.51 36.3100X 18 Tile Layer 1 Hr $45.85 $45.85 $166.45 $166.45 $80.06 $80.06 $34.21 $125.00 $125.00 $100.88 $100.88 55.0300 X 19 Tile Finisher 1 Hr $34.47 $34.47 $127.45 $127.45 $54.69 $54.69 $20.22 $125.00 $125.00 $70.50 $70.50 36.0300 X 20
Soft Floor Layer, Carpet and
Linoleum 1 Hr $58.95 $58.95 $185.69 $185.69 $95.64 $95.64 $36.69 $125.00 $125.00 $116.41 $116.41 57.4600 X 21 Roofer 1 Hr $28.68 $28.68 $140.25 $140.25 $38.47 $38.47 $9.79 $125.00 $125.00 $123.59 $123.59 94.9100 X 22 Glazier 1 Hr $56.17 $56.17 $184.31 $184.31 $90.65 $90.65 $34.48 $125.00 $125.00 $104.25 $104.25 48.0800 X 23 Electrician, Cable Splicer 1 Hr $73.31 $73.31 $221.05 $221.05 $104.23 $104.23 $30.92 $125.00 $125.00 $119.86 $119.86 46.5500 X 24 Electrician, Inside Wireman 1 Hr $65.16 $65.16 $203.38 $203.38 $95.72 $95.72 $30.56 $125.00 $125.00 $110.08 $110.08 44.9200 X 25
Electrician, Sound and
Communications Installer 1 Hr $53.18 $53.18 $171.83 $171.83 $85.71 $85.71 $32.53 $125.00 $125.00 $93.68 $93.68 40.5000 X 26
Electrician, Sound and
Communications Technician 1 Hr $61.16 $61.16 $189.52 $189.52 $93.96 $93.96 $32.80 $125.00 $125.00 $103.17 $103.17 42.0100 X 27
Ironworker, Reinforcing and
Structural 1 Hr $47.45 $47.45 $180.43 $180.43 $82.86 $82.86 $35.41 $135.00 $135.00 $95.28 $95.28 47.8300 X 28
Plumber, Pipe Fitter and
Refrigeration Fitter (HVAC) 1 Hr $33.29 $33.29 $194.65 $194.65 $98.46 $98.46 $65.17 $135.00 $135.00 $180.00 $180.00 146.7100 X 29 Plumber, Fire Sprinkler Fitter 1 Hr $44.32 $44.32 $194.65 $194.65 $72.99 $72.99 $28.67 $125.00 $125.00 $180.00 $180.00 135.6800 X 30 Sheet Metal Worker 1 Hr $59.38 $59.38 $203.92 $203.92 $101.09 $101.09 $41.71 $125.00 $125.00 $123.59 $123.59 64.2100 X 31 Cost Estimator 1 Hr $25.00 $25.00 $148.50 $148.50 $50.00 $50.00 $25.00 $120.00 $120.00 $50.00 $50.00 25.0000 Total $1,570.60 $5,223.50 $2,542.00 $3,940.00 $3,167.66 ALS ConstructionBlancas ConstructDavid ConstructioNewton Construc Pueblo Construction Inc Line IteDescription
Unit ofMeasure Percentage Percentage Percentage Percentage Percentage 32 General Conditions $100,000 20.% 15.% 15.% 10.% 8.%
33 Sub‐Contractor Markup $100,000 20.% 10.% 5.% 10.% 5.% 34 Materials Markup $100,000 20.% 15.% 5.% 10.% 5.%
35 Equipment Markup $100,000 20.% 15.% 5.% 10.% 1.%36 Contractor’s Fee Markup $100,000 20.% 14.% 10.% 6.% 7.% Total
$ 20,000.00 $ 15,000.00 $ 15,000.00 $ 10,000.00 $ 8,000.00 $ 20,000.00 $ 10,000.00 $ 5,000.00 $ 10,000.00 $ 5,000.00 $ 20,000.00 $ 15,000.00 $ 5,000.00 $ 10,000.00 $ 5,000.00 $ 20,000.00 $ 15,000.00 $ 5,000.00 $ 10,000.00 $ 1,000.00 $ 20,000.00 $ 14,000.00 $ 10,000.00 $ 6,000.00 $ 7,000.00 $ 100,000.00 $ 69,000.00 $ 40,000.00 $ 46,000.00 $ 26,000.00 Bid Total $ 101,570.60 $74,223.50 42,542.00 $ $ 49,940.00 $ 29,167.66 Pueblo Construction Inc
Base Bid Schedule B
Base Bid Schedule A ALS Construction & Renovation Blancas Construction, Inc. David Construction and Manageme Newton Construction & Manageme Council Regular Meeting, 5/7/2024, Item No. 6., Item Page 11, Packet Page 67 ORDINANCE NO. ____ C.S.

AN ORDINANCE OF THE COUNCIL OF THE CITY OF MONTEREY
№08/22
AMENDING CHAPTER 30, ARTICLE 4, SEWER SERVICE FEE, TO AUTHORIZE

COLLECTION ON THE MONTEREY COUNTY TAX ROLL
THE COUNCIL OF THE CITY OF MONTEREY DOES ORDAIN, as follows:

SECTION 1:

WHEREAS, at a public hearing held on August 2, 2011, the City of Monterey (“City”) established sewer rates with the adoption of Resolution 11-113 in compliance with the majority protest procedures and substantive requirements set forth in Proposition 218. The rates were effective October 1, 2011;
WHEREAS, sewer services are provided by two agencies: the City and Monterey One Water (M1W). The City owns, operates, and maintains the sanitary sewer collection system infrastructure throughout the City. Untreated wastewater is collected throughout the City and discharged to the M1W regional collection system for delivery to the M1W regional treatment and disposal facility in Marina. The City’s sewer rates are necessary to fund the operation, maintenance, repair, and renewal of the City’s sanitary sewer collection infrastructure, while M1W’s rates are necessary to fund the operation and maintenance of the M1W regional collection system and treatment and disposal facility, and for the treatment and disposal of wastewater itself;
WHEREAS, M1W collects sewer services charges from customers in the City for the City by billing customers on alternating months, so City customers receive a sewer bill every other month, or six (6) times annually;
WHEREAS, on October 30, 2023, M1W approved placing its annual fee for wastewater service on a parcel’s annual property tax bill. Absent a majority protest to placing the sewer service charge on the property tax roll under Health & Safety Code section 5473.1, starting on July 1, 2024, M1W customers will no longer receive a bill for sewer services from M1W, instead, it will be included on the property tax bill issued by the County of Monterey; WHEREAS, given M1W’s anticipated transition to collecting via the property tax bill, the City similarly wishes to collect sewer service charges via the property tax bill; WHEREAS, on April 2, 2024, the City Council authorized initiation of the Proposition 218 procedural process to implement a sewer fee increase consistent with the fee study. A majority protest public hearing is set for June 4, 2024;
WHEREAS, Health & Safety Code section 5473 authorizes the adoption of an ordinance or resolution approved by a two-thirds vote of the members of the City Council to elect to have the sewer charge on the tax roll;
WHEREAS, the City of Monterey determined that the adoption of this ordinance is not a Date: 5/7/2024
Item No.: 7.

Council Regular Meeting, 5/7/2024, Item No. 7., Item Page 1, Packet Page 68 2 project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (“CEQA Guidelines”), Article 20, Section 15378). In addition, CEQA Guidelines section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The adoption of this ordinance is an organizational and administrative activity of the City, does not have the potential to result in either a direct or reasonably foreseeably indirect physical change in the environment, and is therefore not a project of purposes of CEQA pursuant to CEQA Guidelines sections 15061(b)(3); 15378(b)(5).

Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. In the event adoption of this ordinance does constitute a project, it is categorically exempt under the Class 20 (Changes in the Organization of Local Governments) categorical exemption (State CEQA Guidelines section 15320). Further, none of the exceptions to exemptions found in State CEQA Guidelines section 15300.2 apply.

NOW THEREFORE, the Monterey City Council declares as follows:

SECTION 2: The above recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.

SECTION 3: The title of Monterey City Code, Chapter 30, Article 4, Sewer Service Fee, is hereby renamed Sewer Service Charge and Connection Fee.

SECTION 4: Monterey City Code, Chapter 30, Article 4, Section 30-12, Sewer User fee, is hereby renamed Sewer Service Charge, and is amended to read as follows:
“An annual sewer service charge is levied upon each parcel of real property in the City of Monterey for services and facilities furnished by the City. The rates used to determine the charge each year shall be the maximum amounts established by the City Council, by resolution.”
SECTION 5: Monterey City Code, Chapter 30, Article 4, Section 30-13, User defined, is hereby amended to read as follows:
“User” means the legal owner or the premises served as provided in this Chapter.

SECTION 6: Monterey City Code, Chapter 30, Article 4, Section 30-16, Collection of fees is hereby renamed Collection of Charges and is amended to read as follows:
“A. Collection of Charges Based on Direct Billing

1. The Finance Director, or designee, shall prepare a detailed statement showing the applicable monthly sewer service charge every other month or on such other regular basis as established by the Finance Director.

2. The Finance Director, or designee, shall prepare an invoice showing the total charge and mail it to the owner of the premises identified on the last equalized assessment roll of the County of Monterey at the address shown on such assessment roll. Failure to mail any such bill or invoice, or failure of any owner to receive any such bill or invoice, shall not excuse the owner of any premises Council Regular Meeting, 5/7/2024, Item No. 7., Item Page 2, Packet Page 69 from the obligation of paying any sewer service and use charge for any premises owned by them.

3. The sewer service charge shall be due and payable within 30 days of the date the bill or invoice is mailed. A sewer charge shall be delinquent if not paid within 30 days after mailing the invoice. Any delinquency will incur a 10% penalty charge on the delinquent amount.

B. Collection of Charges with General Taxes. As an alternative procedure to Section 30-16(A), the sewer service charge may be collected for each fiscal year on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes of the city. For any fiscal year that the sewer service charge is not collected on the tax roll, the city may collect all or a portion of the sewer service charge for such year on the tax roll in the following fiscal year or years.

C. The City may enforce the payment of sewer rates and penalties levied in any manner authorized by law and by placing a lien on the parcel served.

SECTION 7: Monterey City Code, Chapter 30, Article 4, Section 30-17, Agency Authorized to Collect Fees, is hereby renamed Agencies Authorized to Collect Charges, and is amended to read as follows:
“The County of Monterey and/or Monterey One Water are hereby authorized to collect the charges and fees assessed by this Article. The City Manager, or designee, is authorized to execute a Collection and Indemnity Agreement with the County of Monterey and/or Monterey One Water to collect said fees and to pay the County of Monterey and/or Monterey One Water its cost of collection. If the charges and fees assessed by this Article are not collected on the tax roll, the City may contract with a third-party agent to invoice and collect payment on behalf of the City pursuant to Section 30-16(A).

SECTION 8: Monterey City Code, Chapter 30, Article 4, Section 30-18 Sewer Connection Fees, is hereby amended to read as follows:
“Sewer connection fees shall be established by resolution. The criterion for the connection fee is as stated in Monterey One Water Ordinance No. 2021-02 or any future subsequent revisions thereto for capacity charges, except the EDU is as determined in Section 30-14.”
SECTION 9: Monterey City Code, Chapter 30 is hereby amended by replacing all instances of “Monterey Regional Water Pollution Control Agency,” “Agency,” and “MRWPCA” with “Monterey One Water”.

SECTION 10: If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance.

SECTION 11. All ordinances and parts of ordinances in conflict herewith are hereby repealed.

SECTION 12: This ordinance shall be in full force and effect thirty (30) days from and Council Regular Meeting, 5/7/2024, Item No. 7., Item Page 3, Packet Page 70 4 after its final passage and adoption.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 7., Item Page 4, Packet Page 71 Council
Agenda Report
№09/24
FROM: Andrea Renny, Public Works Director
Prepared By: Rex Van Slyke, Fleet Manager
SUBJECT: Authorize an Appropriation of $87,985.36 and Approve the Purchase of Four (4) Police Interceptor Upfitting Packages from LEHR EVS (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
RECOMMENDATION:

That the City Council adopt the attached resolution:

1. Authorizing the Finance Director, or their designee, to appropriate $87,985.36 from the Equipment Replacement Fund’s retained earnings account (705-2721) to the Equipment Replacement Police Field Operations Account (705-110-1130-2120-4503); and

2. Approving the purchase of four (4) upfitting packages for Police Interceptors from LEHR EVS in the amount of $87,985.36.

VALUE DRIVERS:

POLICY IMPLICATIONS:

This action is consistent with Council’s strategic priority to carefully manage City revenues and expenditures which support the delivery of City services.

This action is also consistent with policy requiring Council approval of agreements exceeding $75,000.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

There are sufficient funds in the Equipment Replacement Fund’s retained earnings account to fund this appropriation. The upfitting packages will be purchased from LEHR EVS of Hollister, utilizing a cooperative purchasing agreement (“Piggyback”) through County of Placer, Contract #SCN106312. The Finance Department approved this piggyback purchase March 7, 2024.

Date: 5/7/2024
Item No.: 8.

Council Regular Meeting, 5/7/2024, Item No. 8., Item Page 1, Packet Page 72 ENVIRONMENTAL DETERMINATION:

The City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

Council could choose not to authorize this appropriation and purchase; however, this is not recommended. Without approval of these upfitting packages the new Police Interceptors would not be viable for use.

DISCUSSION:

Police vehicles, such as the standard Police SUV Interceptors purchased by the City, require upfitting. These critical accessories include emergency lighting, siren speakers, equipment consoles, push bumpers, patrol car seats, electrical components, computer mounts, and weapon storage.

The upfitting packages were originally approved along with the purchase of vehicles from National Auto Fleet Group in Fiscal Year 2021-22 (Reso No. 22-066) but due to a national police vehicle shortage, the vehicles were backordered. An emergency purchase from Folsom Lake Ford for four (4) additional Police SUV Interceptors was approved February 23, 2023 (Reso No. 23-021). A build date for the vehicles has now been established so the upfitting packages can be purchased.

RVS/dt
Attachments: 1. Resolution
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 8., Item Page 2, Packet Page 73 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№010/23
AUTHORIZING AN APPROPRIATION OF $87,985.36 AND APPROVING THE PURCHASE OF FOUR (4) POLICE INTERCEPTOR UPFITTING PACKAGES FROM LEHR EVS WHEREAS, upfitting packages are needed for four (4) Police SUV Interceptors that had been backordered since 2022;
WHEREAS, the Equipment Replacement Fund retained earnings account (705-2721) has adequate funding for the purchase of these upfitting packages; WHEREAS, an appropriation from the Equipment Replacement Fund retained earnings account (705-2721) to the Equipment Replacement Police Department Account (705-110-1130- 2120-4503) is necessary to complete purchase;
WHEREAS, the upfitting packages will be purchased from LEHR EVS of Hollister, utilizing a cooperative purchasing agreement (“Piggyback”) through County of Placer, Contract #SCN106312. The Finance Department approved this piggyback purchase March 7, 2024; and, WHEREAS, the City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby:

Council Regular Meeting, 5/7/2024, Item No. 8., Item Page 3, Packet Page 74 2 1. Authorizes the Finance Director, or their designee, to appropriate $87,985.36 from the Equipment Replacement Fund’s retained earnings account (705-2721) to the Equipment Replacement Police Department Account (705-110-1130-2120-4503); and

2. Approves the purchase of four (4) upfitting packages for Police Interceptors from LEHR EVS in the amount of $87,985.36.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 8., Item Page 4, Packet Page 75 Council
Agenda Report
FROM: David J. Hober, Chief of Police
Prepared By: Ethan Andrews, Lieutenant
SUBJECT: Authorize Purchase of a Negotiations Operations Center Vehicle for use by the Monterey Peninsula Regional Special Response Unit using Urban Areas Security Initiative (UASI) Program Grant Funds in the Amount of $195,906. (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
RECOMMENDATION:

That the City Council authorizes the purchase of a Negotiations Operations Center vehicle using UASI grant funds in the amount of $195,906. This vehicle will be used to provide a constant state of operational readiness for the Monterey Peninsula Regional Special Response Unit Crisis Negotiations Team (CNT).

VALUE DRIVERS:

POLICY IMPLICATIONS:

This action is consistent with prior Council direction to expand and coordinate regional efforts in order to increase public service and safety; and to utilize grant funding to supplement the cost of essential City programs, functions, and operations.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

The estimated $200,000 in grant revenue and expense was adopted with the FY2024 budget in the following line items.

FY24 Budget
Item
General Ledger Code FY24 Estimated
Award and Expense
Actual Grant
Award
Actual Purchase
Price
Revenue 101-210-2110-3514 $200,000.00 $195,906.00
Expense 101-210-2120-0000-4503 $200,000.00 $195,906.00
Date: 5/7/2024
Item No.: 9.

Council Regular Meeting, 5/7/2024, Item No. 9., Item Page 1, Packet Page 76 №10/24
MPD followed City Purchasing Policy guidelines by utilizing the California Multiple Award Schedule (CMAS) to piggyback this purchase and the Finance Department has approved the piggyback. Vehicle registration costs will be paid from the Police Department budget. The annual vehicle maintenance costs are included in the overall MPD vehicle maintenance budget.

The vehicle will be added to the City’s vehicle inventory list.

ENVIRONMENTAL DETERMINATION:

The City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

City Council could decline the grant and choose not to purchase a Negotiations Operations Center vehicle with UASI grant funds. This is not recommended.

DISCUSSION:

The Urban Area Security Initiative (UASI) is a Homeland Security Grant Program (HSGP) that supports the Department of Homeland Security (DHS) / Federal Emergency Management Agency’s (FEMA) focus on enhancing the ability of state, local and other government, and nonprofit organizations, to prevent, prepare for, protect against, and respond to potential terrorist attacks and critical incidents. This project addresses deficiencies in sustaining core capabilities as outlined in FEMA’s National Preparedness Goal to prepare communities for all types of disasters and emergencies. The National Preparedness Goal is:
“A secure and resilient nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.”
In FY 2023, $615 million was distributed to the UASI grant program based on risk and the anticipated effectiveness of the proposed use of grant funds. The City and County of San Francisco was designated to serve as the grant fiscal agent. Of the $615 million distributed to UASI, $195,906 was awarded to the Monterey Peninsula Regional Special Response Unit Crisis Negotiations Team to purchase a Negotiations and Operations Center vehicle. The City Council authorized acceptance of the grant award to purchase the vehicle on behalf of the CNT on December 5, 2023 with Resolution 23-146.

The MPD is a member of the Monterey Peninsula Regional Special Response Unit (MPRSRU).

MPRSRU is deployed in such circumstances as active shooter incidents, hostage situations, Council Regular Meeting, 5/7/2024, Item No. 9., Item Page 2, Packet Page 77 №10/24
and the execution of high-risk search and arrest warrants. The MPRSRU is essential to resolving critical incidents and emergency operations.

The MPRSRU Crisis Negotiations Team needs a mobile Negotiations Operations Center (NOC) in a constant state of operational readiness to aid in the resolution of crisis incidents. This vehicle will serve as a designated NOC for the MPRSRU Crisis Negotiations Team providing support for crisis incidents to enhance information sharing and protection of the community. It will operate as a command center to provide timely, accurate, and actionable information. The vehicle would also be utilized for community outreach events such as National Night Out, public safety outreach, etc.

The Negotiations Operations Center Vehicle will be an extended van, fitted for use by the CNT and will include emergency lighting equipment, interior workspace for negotiators, storage compartments for equipment, wiring for electronics, heating and cooling systems, and a generator.

The vehicle is defined in California Government Code § 7070 as “Military Equipment” as follows, Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. As such, the Monterey Police Department has reported to and received approval from council to procure funding from the UASI grant to purchase this vehicle with the following actions.
 April 19, 2022: Ordinance 3649 - Military Equipment Use Policy Pursuant to Assembly Bill 481
 April 18, 2023: Resolution 23-046 - Receive Annual Report and Renew the Military Equipment Purchase and Use Ordinance 3649
 December 5, 2023: Resolution 23-146 – Accept UASI Program Grant Funds in the Amount of $195,906 to Purchase a Negotiations Operations Center Vehicle for Use by the Monterey Peninsula Regional Special Response Unit’s Crisis Negotiations Team
 April 16, 2024: Resolution 24-053 - Receive Annual Report and Renew the Military Equipment Purchase and Use Ordinance 3649
Staff requests that City Council authorize the purchase of a Negotiations Operations Center vehicle for use by the Monterey Peninsula Regional Special Response Unit Crisis Negotiations Team.

DJH/ea
Attachments: 1. Resolution
e: Rafaela King, Finance Director
Angie Blake, Chief Information Officer
Rex Van Slyke, Fleet Manager
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 9., Item Page 3, Packet Page 78 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AUTHORIZING THE PURCHASE OF A NEGOTIATIONS OPERATIONS CENTER VEHICLE

FOR USE BY THE MONTEREY PENINSULA REGIONAL SPECIAL RESPONSE UNIT

USING URBAN AREAS SECURITY INITIATIVE (UASI) PROGRAM GRANT FUNDS IN THE AMOUNT OF $195,906
WHEREAS, the City of Monterey was awarded $195,906 by the Urban Areas Security Initiative (UASI) to purchase a Negotiations Operations Center vehicle for use by the Monterey Peninsula Regional Special Response Unit Crisis Negotiations Team (CNT); and WHEREAS, the City of Monterey Police Department is a member of the Monterey Peninsula Regional Special Response Unit (MPRSRU). MPRSRU is deployed in such circumstances as active shooter incidents, hostage situations, and the execution of high-risk search and arrest warrants. The MPRSRU is essential to resolving critical incidents and emergency operations; and
WHEREAS, the MPRSRU Crisis Negotiations Team needs a mobile Negotiations Operations Center (NOC) in a constant state of operational readiness to aid in the resolution of crisis incidents. This vehicle will provide a designated NOC for the MPRSRU Crisis Negotiations Team that will provide support for crisis incidents and enhance information sharing and protection of the community by giving a center to provide timely, accurate, and actionable information; and
WHEREAS, the Urban Area Security Initiative (UASI) is a Homeland Security Grant Program (HSGP) that supports the Department of Homeland Security (DHS) / Federal Emergency Management Agency’s (FEMA) focus on enhancing the ability of state, local and other government and nonprofit organizations, to prevent, prepare for, protect against, and respond to potential terrorist attacks and critical incidents. In FY 2023, $615 million was distributed to the UASI grant program based on risk and the anticipated effectiveness of the proposed use of grant funds; and
WHEREAS, The City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project.

Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Council Regular Meeting, 5/7/2024, Item No. 9., Item Page 4, Packet Page 79

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby adopts a resolution authorizing the purchase of a Negotiations Operations Center Vehicle for use by the Monterey Peninsula Regional Special Response Unit which will be reimbursed by the Urban Areas Security Initiative (UASI) Program Grant in the amount of $195,906.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 9., Item Page 5, Packet Page 80 Council
Agenda Report
FROM: Karen Larson, Parks & Recreation Director
Prepared By: Vickie Rahman, Management Analyst
SUBJECT: Adopt a Resolution to Allocate Funding for the Special Event Support Program (SESP) and Authorize the City Manager to Enter into Funding Agreements (Not a Project Under CEQA Article 20, Section 15378 and Under General Rule Article 5, Section 15061)
RECOMMENDATION:

That the City Council adopt a resolution to allocate $28,100 in Special Event Support Program (SESP) funding as recommended by staff and authorize the City Manager, or designee, to enter into funding agreements with the grant recipients.

VALUE DRIVERS:

In collaboration with our community partners, work to improve the quality of life of all of our community members by fostering diversity, equity, and inclusion; championing equitable access to affordable housing; and maintaining a safe environment. The Council also is committed to ensuring that Monterey is a safe, affordable, and inclusive place to live, work, and visit.

POLICY IMPLICATIONS:

None. This action is consistent with the Council’s commitment to ensuring that Monterey is a safe, affordable, and inclusive place to live, work, and visit by supporting community partnerships that may result from special events in the City of Monterey, including community identity, civic pride, and economic vitality. In addition, this recommendation is consistent with the SESP Guidelines.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: Yes.

FISCAL IMPLICATIONS:

It is recommended to approve the allocation of $28,100 to eight (8) organizations as part of the Special Event Support Program (SESP). The funding level for the SESP was previously approved by the Council as part of the FY 2023-24 budget process.

ENVIRONMENTAL DETERMINATION:

Council Regular Meeting, 5/7/2024, Item No. 10., Item Page 1, Packet Page 81 №10/24
Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

The Council could choose to deny the request and ask staff to reallocate the funds differently.

DISCUSSION:

Staff held the mandatory presentations on Wednesday, April 3, 2024, at the Monterey Conference Center. The panel consisted of three neutral City staff members from various areas of service delivery within the City, including the Monterey Conference Center, the Parks and Recreation Department, and the Police Department. Each applicant was given three minutes to present details of their event to the panel. The panel asked questions to the presenters to get additional information as needed. Following these presentations, staff met and reached an agreement on how to allocate the funds based upon the criteria outlined in the SESP Guidelines Background:

The Special Event Support Program (SESP) Guidelines were revised and approved by the City Council on February 19, 2019. With this revision, there was a change to program evaluation criteria which focuses on overall benefits to the local community, youth, arts and culture, recreational activities, and education. Additionally, there was a change to include no term limits in which events are eligible to receive equal priority to receive funding.

The Special Event Support Program (SESP) has returned this fiscal year, after being placed on hold during COVID-19.

This is the seventh grant cycle the City of Monterey has held for SESP. Grant funds are issued in the current 2023/24 fiscal year for events held in the 2024/25 fiscal year in order to provide organizations with time to plan for their events. Applications received requesting funding for the current cycle resulted in:
 10 organizations submitting grant applications for 10 events.  8 of the 10 invited organizations appeared for the mandatory hearing presentation as required.

Staff recommends allocating the SESP funding as indicated in Exhibit A. Eight organizations are being recommended for funding and two are not. Of those not recommended, two did not appear for the mandatory hearing presentation and are disqualified.

The City recognizes the substantial community benefits that result from special events. They provide cultural enrichment, promote economic vitality, and enhance community identity.

Special events also provide funding opportunities for service organizations. Cooperation between the City, event organizers and sponsors, and the community is vital to successful Council Regular Meeting, 5/7/2024, Item No. 10., Item Page 2, Packet Page 82 №10/24
events. Therefore, staff recommends approving the committee’s recommendation for allocating the SESP funds, and that the City Council authorize the City Manager to enter into Funding Agreements with the grant recipients, containing the terms and conditions of receiving the grant.

KL/vr
Attachments: 1. Resolution

2. Exhibit A
e: 2023/2024 SESP Applicants
Big Sur Marathon Foundation
Captain + Stoker
Festa Italia Foundation
IMUA Athletic Foundation
Marine Life Studies (Whalefest)
Monterey County POPS!
Monterey Firefighters Community Foundation
Monterey Museum of Art
Monterey Peninsula Pride
New Monterey Neighborhood Association
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 10., Item Page 3, Packet Page 83 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

ADOPTING A RESOLUTION ALLOCATING FUNDING FOR THE SPECIAL EVENT SUPPORT PROGRAM (SESP) FOR FISCAL YEAR 23/24 AND AUTHORIZING THE CITY

MANAGER TO ENTER INTO FUNDING AGREEMENTS
WHEREAS, the City recognizes that substantial community benefits may result from special events in the City of Monterey as they can provide social, cultural, educational and recreational enrichment, promote economic vitality, community identity and civic pride and may also provide funding opportunities for service organizations; WHEREAS, the City of Monterey previously conducted six funding cycles of the Special Event Support Program (SESP) starting in the Fall of 2015, through the Summer of 2019, with a return in Fiscal Year 2023-24, following a suspension to the program during COVID-19; WHEREAS, revisions in the SESP Guidelines were approved in February 2019 to allow the City of Monterey to promote special events in the City by providing grant recipients with the assistance in covering City-related costs associated with holding their event in Monterey and also allowing the City to be fiscally responsible with public funds; WHEREAS, applicants gave presentations on Wednesday, April 3, 2024 at the Monterey Conference Center, and the panel reached an agreement on how to allocate the funds based upon the criteria approved by Council; and
WHEREAS, The City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project.

Council Regular Meeting, 5/7/2024, Item No. 10., Item Page 4, Packet Page 84

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby adopts the staff recommendation for allocation of SESP funds for Fiscal Year 2023-24 attached hereto as Exhibit A based on the terms and conditions set forth in the Funding Agreements, and it hereby authorizes the City Manager, or designee, to enter into Funding Agreements with the grant recipients .

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this 7th day of May, 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 10., Item Page 5, Packet Page 85

ORGANIZATION EVENT TITLE & DATE REQUESTED PROPOSED
Big Sur Marathon Foundation Monterey Bay Half Marathon and Health and Fitness Expo, November 7,2024 to November 10,2024 13,600.00 - Captain + Stoker Captain + Stoker Birthday Fest, July 13,2024 5,000.00 2,500.00 Festa Italia Foundation Festa Italia Monterey, September 6, 2024 to September 8, 2024 5,000.00 - IMUA Athletic Foundation Monterey Junior Beach Open Championships, June 6, 2025 to June 7,2025 5,000.00 3,000.00 Marine Life Studies (Whalefest) Whalefest Monterey 2025, April 12, 2025 to April 13,2025 5,000.00 5,000.00 Monterey County POPS! Monterey County POPS! Memorial Day Concert, May 26,2025 4,943.00 2,000.00 Monterey Firefighters Community Foundation Movie in the Park, September 7, 2024 5,000.00 5,000.00 Monterey Museum of Art MMA's Second Annual Block Party: Art Connecting Community, April 5, 2025 15,000.00 7,500.00 Monterey Peninsula Pride Monterey Pride Parade and Celebration, June 22, 2025 3,000.00 3,000.00 New Monterey Neighborhood Association New Monterey Neighborhood BBQ, September 21, 2024 500.00 100.00 $ 62,043.00 $ 28,100.00

AMOUNTS REQUESTED AND PROPOSED
FISCAL YEAR 2023-2024

SPECIAL EVENT SUPPORT PROGRAM

EXHIBIT A
Council Regular Meeting, 5/7/2024, Item No. 10., Item Page 6, Packet Page 86 Council
Agenda Report
№08/22
FROM: Andrew Miller, Fire Chief
Prepared By: Cheryl Kouretas, Senior Administrative Analyst SUBJECT: Authorize the City Manager to Sign a Contract Accepting a Grant of Medical Equipment from the Community Hospital of the Monterey Peninsula (Not a project under CEQA per Article 20 Section 15378 and under General Rule Article 5 Section 15061)
RECOMMENDATION:

That the City Council adopt the attached resolution authorizing the City Manager, or designee, to enter into a contract with the Community Hospital of the Monterey Peninsula (CHOMP) to accept grant-funded medical equipment in the amount of approximately $98,167.23.

VALUE DRIVERS:

POLICY IMPLICATIONS:

This action supports the Strategic Priority to “identify and seek grant funding opportunities for City services and infrastructure, including parks, recreation, library, museums, public safety, fire prevention, and planning.”
CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No FISCAL IMPLICATIONS:

There is no fiscal impact of accepting the grant funded equipment purchased by the Community Hospital of the Monterey Peninsula.

ENVIRONMENTAL DETERMINATION:

Council Regular Meeting, 5/7/2024, Item No. 11., Item Page 1, Packet Page 87 the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

The City Council may choose to not accept this grant; however, this is not recommended as the grant will provide additional life-saving medical equipment that will increase survivability during medical events.

DISCUSSION:

On March 13, 2024, Silas Fischer, Fire Captain, presented a grant proposal to the Community Hospital of the Monterey Peninsula’s (CHOMP) Executive Board for lifesaving devices. On March 28, 2024, the City received a letter congratulating the City on a grant award for the purchase of three (3) Lucas CPR devices and two (2) LifePak 15 heart monitors, valued at approximately $98,167.23.

The Lucas CPR device performs mechanical chest compressions on patients in cardiac arrest.

The benefits of these devices as compared to CPR performed manually includes increased blood flow to the brain which increases the chance of positive neurological outcomes, increased survivability, and the CPR compressions do not need to be stopped when delivering defibrillation shocks to the patient.

The LifePak 15 heart monitor is a cardiac care response system used in performing Advance Life Support (ALS) care techniques. The device provides automated ECG analysis and a prompted treatment protocol for patients in cardiac arrest. A heart monitor is needed for all engines to perform ALS. ALS is a higher level of service performed by a certified paramedic and results in better patient outcomes.

The City of Monterey Fire Department (MFD) operates out of six (6) fire stations with daily staffing of six (6) engine companies, one (1) truck company and one (1) Aircraft Rescue and Firefighting (ARFF) as well as the ability to staff additional apparatus as needed including a fireboat and an urban search and rescue unit. Currently, only one (1) engine (located at Station 15 in Carmel) in the Monterey Fire Department’s jurisdiction has a Lucas CPR device. Upon receiving the three (3) Lucas devices, MFD will place them on Medic Engines 11, 12 and 13. As not all engines will have a device, the placement will allow for a device to be located in all 4 ‘zones’ that the MFD serves for the shortest possible response time when the device is needed.

All three of the engines located in Monterey (Medic Engines 11, 12 and 13) have a heart monitor for ALS service. The two (2) heart monitors will be placed at Station 14 in Pacific Grove and Station 11 on the truck in Monterey. The City of Pacific Grove is moving toward funding an ALS engine and will need a heart monitor to begin service. The City of Monterey is also able to operate the truck company at Station 11 as ALS intermittently when a paramedic is working with the addition of a heart monitor.

Council Regular Meeting, 5/7/2024, Item No. 11., Item Page 2, Packet Page 88 Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to accept the grant-funded medical equipment from the Community Hospital of the Monterey Peninsula.

AM/ck
Attachments: 1. Draft Resolution
Attachments: 2. Grant Award letter
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 11., Item Page 3, Packet Page 89 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№09/22

AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT ACCEPTING A GRANT

OF MEDICAL EQUIPMENT FROM THE COMMUNITY HOSPITAL OF THE

MONTEREY PENINSULA
WHEREAS, the City of Monterey was awarded a grant by the Community Hospital of the Monterey Peninsula for medical equipment;
WHEREAS, the grant award provides the purchase of 3 Lucas CPR devices and 2 LifePak 15 heart monitors, valued at approximately $98,167.23; WHEREAS, the equipment will be used by first responders perform life-saving techniques on patients in cardiac arrest;
WHEREAS, the new equipment will result in better patient outcomes and increased survivability for residents and visitors to the Monterey peninsula; WHEREAS, the City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. 2 Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby:

Council Regular Meeting, 5/7/2024, Item No. 11., Item Page 4, Packet Page 90 2 1. Authorizes the City Manager to enter into a contract with the Community Hospital of the Monterey Peninsula to accept grant funded equipment in the amount of approximately $98,167.23.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 11., Item Page 5, Packet Page 91 March 28, 2024
Capt. Silas Fischer
Monterey Fire
Station No. 11
600 Pacific St
Monterey, CA 93940
Dear Silas,
Congratulations! On behalf of Community Hospital of the Monterey Peninsula, part of Montage Health, we are pleased to provide a grant for the purchase of 3 Lucas CPR devices and 2 LifePak 15 heart monitors, valued at approximately $98,167.23.

As requested, the purchase will be routed through AMR on your behalf.

We will provide a Montage Health logo for your use for recognition opportunities. You may also contact our Communication and Marketing department at 625-4505 if you have any questions regarding logo use.

We require an outcome report to be submitted within a year of receiving funding. For more details, please be in touch with [email protected].

We wish you continued success and are pleased to be your partner in your wonderful work in our community.

Sincerely,
Kevin Causey
Vice President/Chief Development Officer
AATTACHMENT 2
Council Regular Meeting, 5/7/2024, Item No. 11., Item Page 6, Packet Page 92 Council
Agenda Report
№08/22
FROM: Kimberly Cole, AICP, Community Development Director Prepared By: Levi Hill, AICP, Planning Manager
SUBJECT: Adopt the Annual Reports and Approve Resolutions to Set a Public Hearing Date to Levy the Annual Assessment for the Cannery Row Business Improvement District, the New Monterey Business Improvement District, and the North Fremont Business Improvement District (Not a project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) RECOMMENDATION:

That the City Council:

1. Approve each District’s Advisory Board;

2. Adopt the Annual Reports; and,

3. Approve the attached Resolutions to set a public hearing date of Tuesday, May 21, 2024, to levy the assessment for Fiscal Year 2024/2025.

VALUE DRIVERS:

Business Improvement Districts (BID) provide a mechanism for a business district to collect money and create work programs targeted at their specific needs. These BIDs were formed under the Parking and Business Improvement Area Law of 1989, which authorizes assessments against businesses (collected with business license taxes) to finance improvements and activities to improve specific business areas. Because 1989 Law assessments are not on real property, they are not subject to Proposition 218. BIDs are regulated by the California Streets & Highways Code sections 36500 et seq. There is no intention to make a change to any of the BIDs that would trigger the application of Proposition 26, which places limitations on local government fees. There are no changes proposed to boundaries or annual assessments for any of the BIDs.

This action confirms the City’s commitment to its partnership with these business associations.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

The City of Monterey collects the BID assessment as part of the business license collection.

This money is passed directly to the Business District. Each business district has adopted a different assessment rate.

The Cannery Row BID was established in 2004 and it collects a 100% surcharge to the business license fee of each business up to a maximum assessment of $5,000 per business.

Date: 5/7/2024
Item No.: 12.

Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 1, Packet Page 93 For businesses classified as professional services, the assessment is a 25% surcharge to the business license fee with a cap of $500. The amount of revenue collected annually is approximately $130,000 to $140,000.

The New Monterey BID was established in 1995 and it collects an annual assessment of 25% of the business license fee with a cap of $250. The amount of revenue collected annually is approximately $14,000.

The North Fremont BID was established in 2003 and it collects an annual assessment of 25% of the business license fee with a cap of $500. The amount of revenue collected annually is approximately $18,000.

ENVIRONMENTAL DETERMINATION:

The City of Monterey Planning Office determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (Article 20, Section 15378). In addition, CEQA Article 5, Section 15061 includes the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, this is not a project because it does not cause a direct or reasonably foreseeable indirect physical change on or in the environment, this matter is not subject to CEQA. Subsequent projects resulting from this funding will be reviewed for their CEQA status.

ALTERNATIVES CONSIDERED:

Pursuant to Streets & Highways Code section 36533, the City Council could “modify any particular contained in the report and approve it as modified. The city council shall not approve a change in the basis and method of levying assessment that would impair an authorized or executed contract to be paid from the revenues derived from the levy of assessments.” Increasing business-based assessments is not recommended without further study and determination that the increased assessment is limited to benefits or services provided directly to the charged businesses and not to others who are not charged.

DISCUSSION:

BIDs are required to annually prepare a report. This report must include:
 Any changes to the boundaries of the district.
 A list of the improvements and activities to be provided for that fiscal year.  An estimate of the cost of providing the improvements and the activities for that fiscal year.
 The method and basis of levying the assessment in sufficient detail to allow each business owner to estimate the amount of the assessment to be levied against his or her business for that fiscal year.
 The amount of any surplus or deficit revenues to be carried over from a previous year.  The amount of any contributions to be made from sources other than assessments levied.

Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 2, Packet Page 94 After acceptance of the reports, the City Council shall adopt Resolutions of Intention to set a public hearing date to levy annual assessments for Fiscal Year 2024/2025. The public hearing is set for Tuesday, May 21, 2024. At the public hearing, oral and written protests will be accepted. California Streets & Highways Code sections 36524-36525 establish the process for protests to be considered. If written protests are received from the owners of businesses in the proposed area which pay 50 percent or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than 50 percent, no further proceedings to levy the proposed assessment shall be taken for one year from the date of the finding of a majority protest by the City Council. If the majority protest is only against the furnishing of a specified type or types of improvement or activity within the area, those types of improvements or activities shall be eliminated.

The City of Monterey will hold the public hearing on Tuesday, May 21, 2024. [KC/LH]
Attachments: 1. CRBID Resolution

2. NFBID Resolution

3. NMBID Resolution

4. CRBID Annual Report with District Boundary Map

5. NFBID Annual Report with District Boundary Map

6. NMBID Annual Report with District Boundary Map
e: Bonnie Adams, Cannery Row Business Association
Christina Riddoch, New Monterey Business Association
Kelly Violini, North Fremont Business Association
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 3, Packet Page 95 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№12/12

CONFIRMING THE REPORT OF THE CANNERY ROW BUSINESS ASSOCIATION,

AND SETTING A PUBLIC HEARING DATE TO ADOPT THE LEVY OF ASSESSMENT FOR THE 2024/2025 FISCAL YEAR
WHEREAS, the Cannery Row Business Association Improvement District was established in 2004;
WHEREAS, a report outlining the proposed budget and work plan of the Business Improvement District has been prepared;
WHEREAS, the annual report was presented to the City Council at a public meeting held on May 7, 2024, including a map of the boundaries, and both documents are on file with the City Clerk. There are no proposed changes to the boundaries of the parking and business improvement area; and,
WHEREAS, the City of Monterey Planning Office determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (Article 20, Section 15378). In addition, CEQA Article 5, Section 15061 includes the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, this is not a project because it does not cause a direct or reasonably foreseeable indirect physical change on or in the environment, this matter is not subject to CEQA. Subsequent projects resulting from this funding will be reviewed for their CEQA status.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that:

1. It is the intent of the City Council to levy and collect assessments for the Cannery Row Business Association Improvement District for Fiscal Year 2024/25. The District annual report and boundaries are on file in the City Clerk’s Office.

2. Improvements and activities approved in the Resolution creating the District are to advocate and construct traffic and parking improvements; establish and meet cleanliness standards (trash pickup, etc.); improve the area’s streetscape; coordinate with existing businesses and the Cannery Row Marketing Council to stimulate business through collaboration; advocate Cannery Row business needs to government agencies for infrastructure and service enhancements; improve public safety; and hire a management staff to represent Cannery Row business interests in compliance with requirements as set forth in Parking and Business Improvement Area law of 1989.

Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 4, Packet Page 96 2 3. The program of improvements and activities are carried out by the Cannery Row Business Association. Improvements and activities proposed for 2024/25 are consistent with those approved in the resolution adopting the district, with no substantial changes from the original resolution.

4. The report on the proposed program for fiscal year 2024/25 recommends no change to boundaries or work program, and continuance of the annual assessment of 100% surcharge to the business license fee of each business, up to a maximum assessment of $5,000 per business per fiscal year. For businesses classified as professional services, the assessment shall be 25% surcharge to the business license fee, up to a maximum of $500.

5. The District’s Advisory Board is approved.

6. A public hearing will be held on Tuesday, May 21, 2024, at or after 4:00 p.m. on the levy of the proposed assessment for the 2024/25 fiscal year. At the public hearing, written and oral protests may be made in accord with law.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this 7th day of May, 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 5, Packet Page 97 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№12/12

CONFIRMING THE REPORT OF THE NEW MONTEREY BUSINESS ASSOCIATION

AND SET A PUBLIC HEARING DATE TO ADOPT THE LEVY OF ASSESSMENT FOR THE 2024/2025 FISCAL YEAR
WHEREAS, the New Monterey Business Association Improvement District was established in 1995;
WHEREAS, a report outlining the proposed budget and workplan of the Business Improvement District has been prepared;
WHEREAS, the annual report and the District Boundary map were presented to the City Council during a public meeting held on May 7, 2024, and both documents are on file with the City Clerk; and
WHEREAS, the report is on file with the City Clerk; and WHEREAS, the City of Monterey Planning Office determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (Article 20, Section 15378). In addition, CEQA Article 5, Section 15061 includes the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, this matter is not a project. Because this matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project.

Subsequent projects resulting from this funding will be reviewed for their CEQA status.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that:

1. It is the intent of the City Council to levy and collect assessments for the New Monterey Business Association Improvement District for Fiscal Year 2024/2025.

The District annual report and boundaries are on file in the City Clerk’s Office. .

2. Improvements and activities approved in the resolution creating the District are to fund various public improvements, administer the business improvement district, and undertake various promotional activities as set forth in Parking and Business Improvement Area law of 1989.

3. The program of improvements and activities are carried out by the New Monterey Business Association. Improvements and activities proposed for 2024/25 are consistent with those approved in the resolution adopting the district, with no substantial changes from the original resolution.

Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 6, Packet Page 98 2 4. The report proposing the work program for fiscal year 2024/25 recommends no change to boundaries or work program, and continuance of the annual assessment of 25% of the business license fee for the City, but not to exceed $250.

5. The District’s Advisory Board is approved.

6. A public hearing will be held on Tuesday, May 21, 2024, at or after 4:00 p.m. on the levy of the proposed assessment for the 2024/2025 fiscal year. At the public hearing, written and oral protests may be made in accord with law.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this 7th day of May 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 7, Packet Page 99 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№12/12

CONFIRMING THE REPORT OF THE NORTH FREMONT BUSINESS DISTRICT

OF MONTEREY AND SET A PUBLIC HEARING DATE TO ADOPT THE LEVY OF ASSESSMENT FOR THE 2024/2025 FISCAL YEAR
WHEREAS, the North Fremont Business District of Monterey was established in 2003; WHEREAS, a report outlining the proposed budget and workplan of the Business Improvement District has been prepared;
WHEREAS, the annual report was presented to the City Council at a public meeting held on May 7, 2024, including a map of the boundaries, and both documents are on file with the City Clerk; and
WHEREAS, the City of Monterey Planning Office determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (Article 20, Section 15378). In addition, CEQA Article 5, Section 15061 includes the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, this matter is not a project. Because this matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project.

Subsequent projects resulting from this funding will be reviewed for their CEQA status.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that:

1. It is the intent of the City Council to levy and collect assessments for the North Fremont Business District of Monterey for Fiscal Year 2024/2025. The District annual report and boundaries are on file in the City Clerk’s Office.

2. Improvements and activities approved in the resolution creating the District are to promote the Business Improvement District, advocate for an increase of public transportation opportunities to North Monterey, improve streetscape appearance, and increase the overall safety of the area as set forth in Parking and Business Improvement Area law of 1989.

3. The program of improvements and activities are carried out by the North Fremont Business District of Monterey. Improvements and activities proposed for 2024/2025 are consistent with those approved in the resolution adopting the district, with no substantial changes from the original resolution.

4. The report on the proposed program for fiscal year 2024/2025 recommends no change to boundaries or work program, and continuance of the annual assessment of 25% of the business license fee for the City, but not to exceed $500.

Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 8, Packet Page 100 2 5. The District’s Advisory Board is approved.

6. A public hearing will be held on Tuesday May 21, 2024 at or after 4:00 p.m. on the levy of the proposed assessment for the 2024/25 fiscal year. At the public hearing, written and oral protests may be made in accord with law.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this 7th day of May, 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 9, Packet Page 101 Cannery Row Business Association
Founded 1960
P.O. Box 1203, Monterey, CA 93942
831/809-7400 / [email protected]
March 28, 2024
Kim Cole
City of Monterey
Planning Division
Monterey, CA 93940
Dear Kim,
On behalf of the Cannery Row Business Association BID, I would like to report the following information:
• No changes to the boundaries of the district are proposed. • A list of the improvements and activities to be provided for the fiscal year is attached. • An estimate of the cost of providing the improvements and the activity for that fiscal year is attached.
• The workplan/budget was approved by the CRBA board:

Deann Brady, Lance Koehler, Christina Riddoch, Ken Rauh, Rod Riggs, Vinnie Balestreri, Andrea Baltzegar, Duchess Baird, Vince Daniels, Jeff Field, Jeff Moser, Kyle Wareham • No change to the levy of assessment is proposed. The formula for assessment shall consist of a 100% surcharge to the business license fee of each business for all businesses located within the BID up to a maximum assessment of $5,000 per business per fiscal year. For businesses classified as professional services the assessment shall be 25% surcharge to the business license fee up to a maximum of $500.
• The amount of any surplus or deficit revenues to be carried over from a previous year is included in the budget.

Please let me know if you have any questions.

Sincerely,
Bonnie Adams
Executive Director
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 10, Packet Page 102

CRBA DRAFT PROJECTED WORKPLAN
2024/2025
Draft

SUMMARY:

COMMITTEE BUDGET
STREETSCAPE $ 7,100
GENERAL MAINTENANCE $ 79,500
BANNER PROGRAM $ 8,500
HISTORICAL IDENTITY PLAN $ 16,000
ADMINISTRATION/OVERHEAD $ 53,850
NEW PROJECTS $ 60,000
TOTAL: $224,950
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 11, Packet Page 103

CRBA DRAFT PROJECTED WORKPLAN
2024/2025
Draft
STREETSCAPE:

ITEM BUDGET
Equipment Maintenance
- re-powder butt cans (4)
- re-powder trash can lids (3)
- power wash all trash cans
- purchase two shark butt cans*
- purchase trash liners (10)
- Maintenance fund
$ 1,000
$ 500
$ 600
$ 2,500
$ 1,500
$ 1,000
Total: $ 7,100
*Place holder if needed
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 12, Packet Page 104

CRBA DRAFT PROJECTED WORKPLAN
2024/2025
Draft
GENERAL MAINTENANCE:

ITEM BUDGET
Power Wash both sides of street: |
3 rd week of month Tues/Wed
March – October
CR: El Torito to Aquarium
2x per year (May & August)
CR: Charthouse to Mty Bay Inn
2x per year (June & August)
Wave: Reeside-David
Sub Total: $21,000
Porter Service to include:

Peak Season: March 15 – Dec 15
Thurs – Monday (off Tuesday/Wednesday)
Off Peak Season: Dec 15 – March 14
Friday, Saturday, Sunday
Additional Holiday/Special events:

President’s Day/spring break/Memorial Day/ 4th of July/Car Week/Races/Labor Day/Christmas to New Year
Special events – 1
st shift 8 – 4:30 / 2nd shift noon – 8p:

Sub Total:
$58,500
F/T employee
$4,875 per month
TOTAL: $79,500
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 13, Packet Page 105

CRBA DRAFT PROJECTED WORKPLAN
2024/2025
Draft
BANNERS:

ITEM BUDGET
Brackets
Banner Maintenance
$ 500
$ 500
Banner Replacement Installation $ 500
Banner Storage $ 500
Banner Replacement $ 1,500
Patriotic Banner Program *
Emergency Fund
$ 4,000
$ 1,000
TOTAL: $ 8,500
* Memorial Day – July 4th and Veteran’s Day – Pearl Harbor ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 14, Packet Page 106

CRBA DRAFT PROJECTED WORKPLAN
2024/2025
Draft
HISTORICAL IDENTITY PLAN:

ITEM BUDGET
Whistle Maintenance
Historical Signage (7)
$ 1,500
$ 2,500
Cannery Tiles (3) $ 500
Map App Maintenance $ 3,000
QR Code stickers $ 2,500
Convert App to Spanish
Website
$ 4,000
$ 2,000
TOTAL: $16,000
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 15, Packet Page 107

CRBA DRAFT PROJECTED WORKPLAN
2024/2025
Draft
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 16, Packet Page 108

CRBA DRAFT PROJECTED WORKPLAN
2024/2025
Draft
ADMINISTRATION/OVERHEAD:

ITEM BUDGET
Management Fee $ 47,500
Insurance $ 3,150
Supplies $ 50
Postage $ 100
Copies $ 200
Newsletter (1x) $ 450
Website $ 700
Accounting Fees $ 1,000
Tax Return $ 700
TOTAL: $ 53,850
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 17, Packet Page 109

CRBA DRAFT PROJECTED WORKPLAN
2024/2025
Draft
NEW PROJECTS– PROPOSED IDEAS:

ITEM BUDGET
Gateway Sign design
Unforeseen projects
$25,000
$35,000
TOTAL: $60,000
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 18, Packet Page 110 CRBA Budget FY' 2024/25
(March 28, 2024)
Budget Estimate Budget
Estimated Income FY '23/24 FY '23/24 FY '24/25
- Bid $140,000 $147,193 $142,000
- Mry City Funds $0 $0 $0
Total Income $140,000 $147,193 $142,000
*Prior year carryover estimate $98,849 $98,849 $120,000 Total Available funds $238,849 $246,042 $262,000
Estimated Expenses (see Attached for Details)
- Streetscape
Equipment Maintenance: cans, newsracks, butt cans $7,300 $5,000 $7,100 - General Maintenance
Power Washing $21,000 $18,000 $21,000
Porter Service $55,000 $55,000 $58,500
- Banner Program $8,500 $3,500 $8,500
- Historical Identity/Walking Map/Whistle $28,500 $8,500 $16,000 - Administration $53,850 $53,800 $53,850
- New Projects $30,100 $0 $60,000
Total Expense $204,250 $143,800 $224,950
Net Income $34,599 $102,242 $37,050
Emergency Reserve $34,250 $34,250 $34,250
Operating Funds Less emergency Reserve $349 $67,992 $2,800 Current Bank Balance $159,600 3/28/2024
ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 19, Packet Page 111 ATTACHMENT 4
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 20, Packet Page 112 Please Note: The Association has been, and continues to be, in close contact with our businesses within the District in-person, through our website (Lighthousedistrict.net), email connections and telephone conversations. We are ready and eager to work with and support the City, as all of us continue the monumental task of economic recovery and future growth within our district and the entire city.

Kim Cole
Community Development Director
Monterey, CA 93940
February 15, 2024
Dear Kim:

The New Monterey Business Association requests that the City Council schedule a public hearing to authorize the continuance of our program for the next fiscal year and collect the business license assessment on our behalf, in accord with the requirements of Senate Bill 1424. Please note:
• The Oversight Committee made up of Christina Riddoch, Jose Miquel and Heather Jorgensen, met and approved the 2024 Work Plan, district boundaries and budget. • The New Monterey Business Association boundaries remain unchanged. • Improvements and activities for fiscal year 2024/25 are included in the attached comprehensive Work Plan • The 2024 budget (attached) outlines revenue and expenses as balanced, utilizing $5,000 from reserve savings • The method of assessment remains 25% of the business license fee, with a $250 cap per individual business • Yearly expenditures and revenue are projected to balance As you can see from the attached material, we believe we have a well-balanced work plan that addresses district promotion.

Thank you for your continued leadership and support of the merchants and businesses in New Monterey during these very difficult times.

Sincerely,
Peter Cofresi, Administrator
New Monterey Business Association | 98 Del Monte Ave, Suite 201, Monterey, CA 93940 | (831) 655-8070 | [email protected] ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 21, Packet Page 113 New Monterey Business Association
2024

WORK PLAN

COMMITTEES
EXECUTIVE Page 2
PROMOTION Page 3

LAND USE, STREETSCAPE
AND TRANSPORTATION Page 5
A community of businesses united to achieve the common goals of economic vitality and to reaffirm the spirit of New Monterey.
― New Monterey Business Association Mission Statement
New Monterey Business Association | 98 Del Monte Ave, Suite 201, Monterey, CA 93940 | (831) 655-8070 | [email protected] ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 22, Packet Page 114 NMBA 2024

ORGANIZATION COMMITTEE
FINANCES ▲ POLICIES ▲ STAFF REVIEWS ▲ NOMINATIONS ▲ BYLAWS Mission: Oversees board and staff operations including bylaws, policies and finances. Ensure Association is smooth running and represents its members and serves as liaison between the district, other business districts and the city and residents.

1. Objective Update Membership Directory to include contact names and email addresses. Include key neighborhood resident contacts.

Task Leader NMBA Staff
Due Date Ongoing

2. Objective Establish Lighthouse District as a business and tourist destination by ensuring open communication between Board, membership, neighborhood and the City
Task Leader NMBA Board
Due Date Ongoing

3. Objective Work with Hyperlinked Web Services to keep LighthouseDistrict.net current with news, upcoming events and business information within the New Monterey Business Association / Lighthouse District; use website to promote the district to residents, visitors and current and prospective businesses. Use the website to quickly disseminate information in a timely, proactive method.

Task Leader NMBA Board
Due Date Ongoing

4. Objective Continue to encourage use of “Lighthouse District” in promotional materials.

Task Leader NMBA Staff
Due Date Ongoing

5. Objective Continue to develop the New Monterey Business Association Liaison with the New Monterey Neighborhood Association to address common concerns.

Task Leader Association President / NMBA Staff
Due Date Ongoing

6. Objective Evaluate progress of Work Plan – Report to full Board Task Leader Executive Committee / Staff
Due Date October 2024
Page | 2
ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 23, Packet Page 115 NMBA 2024

7. Objective Continue to contact NMBA members to evaluate how the Association is representing the needs of the members. Use personal visits / the website and the Newsletter to communicate with members.

Task Leader Association Vice President
Due Date Ongoing

8. Objective Offer Associate membership to businesses located outside of the BID, but within the Associate Membership boundaries as defined in the NMBA Associate Membership Policy eligibility statement.

Task Leader Association President / Staff
Due Date Ongoing

PROMOTION COMMITTEE
MARKETING ▲ EVENTS ▲ TRANSPORTATION
MISSION: To promote the Lighthouse District as a destination for shopping, dining and services to both residents and visitors.

1. Objective Continue and expand efforts to make the Lighthouse District a destination commercial district. Expand efforts to define the district as resident serving, while also encouraging greater visitor patronage throughout the district.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

2. Objective Welcome and encourage Defense Language Institute students to think of the Lighthouse District as their “downtown,” through the website and by educating member businesses of the economic impact DLI, NPS, and MIIS students have on the district.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

3. Objective Continue to promote the Lighthouse District with co-op newspaper ads, bag stuffers, rack cards and / or other printed materials. Encourage greater “cross-promotion” between businesses within the district.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

4. Objective Continue to host fun community events such as Movie in the Park, Trick-or-Treat on Lighthouse, Small Business Saturday and promotionally targeted Lighthouse Avenue Sidewalk Sales.

Task Leader Promotion Committee Chair / Staff
Due Date Summer and Fall
Page | 3
ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 24, Packet Page 116 NMBA 2024

5. Objective Encourage merchant participation with Movie in the Park in cooperation with the Monterey Fire Department.

Task Leader Promotion Committee / Board / Staff
Due Date Fall

6. Objective Support and participate in City and regional promotions as they happen.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

7. Objective Promote the Lighthouse District as a green commercial district. Create a rack card listing businesses that sell previously used goods and / or are green in other ways.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

8. Objective Encourage use of the Lighthouse District logo by merchants in their own promotional materials.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

9. Objective Partner with the New Monterey Residents Association to encourage greater support of the business district by directing residents to the Lighthouse web site for promotions and information.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

10. Objective Add a sense of whimsy to the street with healthy recreation, in cooperation with Blue Zones.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

11. Objective Explore ways to utilize Lighthouse Avenue sidewalks for “Sidewalk Sales” and / or outdoor displays to promote the district for holidays / festivals, etc. using the NMBA Master Encroachment Permit.

Task Leader Promotion Chair / Committee
Due Date May 2024

12. Objective Encourage residents to use the lawns at Scholze Park as a green oasis along the street.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing
Page | 4
ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 25, Packet Page 117 NMBA 2024

13. Objective Incorporate social media strategies into events and promotion.

Task Leader Promotions Committee Chair / NMBA Board
Due Date Ongoing

14. Objective Replace worn street banners with new banners.

Task Leader Promotions Committee Chair / NMBA Board / Staff Due Date Ongoing

LST COMMITTEE
LAND USE ▲ STREETSCAPE ▲ TRANSPORTATION
Mission: Plan and oversee implementation of land use plans, development standards, design guidelines and public improvements; Plan and oversee all forms of transportation and parking.

1. Objective Monitor plans for new and remodeled buildings to ensure consistency with the Lighthouse Specific Plan, Design Guidelines, appropriate streetscape improvements and pedestrian orientation to eliminate dead zone areas along Lighthouse Avenue.

Task Leader Promotion Committee Chair / Staff
Due Date Ongoing

2. Objective Work with the City and NIP to support, implement and help complete the remainder of the Scholze Park Improvement Project.

Task Leader NMBA Board / Staff
Due Date Ongoing

3. Objective Continue to implement the Lighthouse Avenue Specific Plan.

Task Leader NMBA Board / Staff
Due Date Ongoing

4. Objective Work with the City to secure water, whenever available, for Lighthouse Avenue development projects that will help create greater economic vitality within the District.

Task Leader NMBA Board / Staff
Due Date Ongoing

5. Objective Encourage new and existing properties to implement Streetscape/Design components into their facades.

Task Leader NMBA Board / Staff
Due Date Ongoing
Page | 5
ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 26, Packet Page 118 NMBA 2024

6. Objective Work with the City to develop better wayfinding signage to direct pedestrians parking in the Foam/Wave Street Garage and using the Recreation Trail to Lighthouse Avenue.

Task Leader NMBA Board / City Liaison / Staff
Due Date Ongoing

7. Objective Encourage City Council to reestablish City Façade Funding Program, or other Capital Improvement Projects along the Lighthouse Avenue corridor.

Task Leader NMBA Board / City Liaison / Staff
Due Date Ongoing

8. Objective Explore ways to further the identity of Lighthouse Avenue through creative signage and branding.

Task Leader NMBA Board / City Liaison / Staff
Due Date Ongoing

9. Objective Work with City Traffic Engineers and City Planners to elongate the parking spots along Lighthouse Avenue, making it easier to park safely on the street.

Task Leader NMBA Board / City Liaison / Staff
Due Date Ongoing

10. Objective Support public art throughout the Lighthouse District, such as murals and utility box art programs.

Task Leader NMBA Board / City Liaison / Staff
Due Date Ongoing
New Monterey Business Association | 98 Del Monte Ave, Suite 201, Monterey, CA 93940 | (831) 655-8070 | [email protected] Page | 6
ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 27, Packet Page 119 New Monterey Business Association | 98 Del Monte Ave, Suite 201, Monterey, CA 93940 | (831) 655-8070 | [email protected] ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 28, Packet Page 120 ATTACHMENT 5
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 29, Packet Page 121 2024 WORK PLAN & BUDGET
January -- December

MISSION STATEMENT
The North Fremont Business District of Monterey is a volunteer driven organization, with the mission of preserving, revitalizing, and promoting the
North Fremont Business District, through broad based community support and serving the needs of the local neighborhoods.

COMMITTEES
Streetscape
Infrastructure & Advocacy
Banner Program
Marketing
Special Events
Education
Holidays
ATTACHMENT 6
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 30, Packet Page 122 4/23/2024 2
Achievements
2004 District Formed
2005 Developed Monterey on Ice – at the fairgrounds, the first ice rink for the City of Monterey 2006 Second Annual Monterey on Ice – Largest ice rink for the City of Monterey 2006 Moved NFS undergrounding of utilities to 2nd position - in priority for the City behind Del Monte and in front of Foam Street
2009/2010 Traffic Study – Completed Traffic Study for NFS corridor 2010 NFS Streetscape Plan – Developed a comprehensive streetscape plan. 2013 Back Stage Pass – Online marketing program with 25+ coupons from NFS merchants for residents and visitors.
2014 Incorporation of Streetscape Plan into the City’s Specific Plan - Continued to advocate for the inclusion of the NFS Streetscape Plan without modifications into the City’s Specific Plan.

Advocated for all businesses, property owners, and neighborhoods along NFS to become involved in and informed about the development of the City’s Specific Plan for NFS and the implications and/or changes the Specific Plan will have on zoning of those parcels 2015 Developed the Mixed-Use Design Guidelines for NFS with the City for building design, building setbacks, and landscaping on individual properties along North Fremont Streetcurrently called the North Fremont Specific Plan. 2016 Inaugural Earth Day Clean-Up on North Fremont Street. Organized over 2 dozen volunteers and cleaned up sidewalks and parking areas along the entire District street frontage.

Inaugural “Festival of Trees” Holiday Event at Monterey Event Center, with over a dozen participating Charities.
2018 North Fremont Bike & Pedestrian Access & Safety Improvements. 6.8 Million Grant for North Fremont Street started construction. Supported and helped advocate for the grant for new ADA crosswalks at intersections and a Class IV median bike path in the median. 2019 North Fremont Bike & Pedestrian Access & Safety Improvements Completed. First Median Class IV bike lane installed on North Fremont Street, ADA crosswalks on 4 intersections, adaptive light signals along NFS installed, and storm drains fixed. 2021 North Fremont Business District of Monterey Banners Installed . First NFBDM banners,
prominently showing our district is in the City of Monterey and displaying our logo, were installed along North Fremont Street.

ATTACHMENT 6
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 31, Packet Page 123 4/23/2024 3
STREETSCAPE COMMITTEE BUDGET $TBD
Goal: to improve the visual appearance and ambience of the area through the use of streetscape improvements, curb appeal upgrades and other related projects and activities

1. Objective: Organize Earth Day for businesses to clean up property – provide drop box/recycling and help with graffiti removal on NFS
Task Leader: Committee Chair: Kelly Violini
Due Date: April 18, 2024
Funds Needed: None

2. Objective: North Fremont Street Streetscape Plan implementation – to incorporate drainage and undergrounding of utilities at same time. Advocate for the development of the Streetscape Plan by incorporating the undergrounding of utilities, adding street signage, development of sidewalks, providing adequate drainage, etc at the same time of development of that Plan. Development should be done in stages along NFS.

Task Leader: Committee Chair: Leslie Svetich
Due Date: On-going – future – (storm drain repaired 2019) Funds Needed: TBD

3. Objective: North Fremont Street Streetscape Plan implementation – work with City to add landscaping to the median to enhance new bike path and bike racks with logos along NFS.

Task Leader: Committee Chair: Leslie Svetich
Due Date: 2024
Funds Needed: TBD
INFRASTRUCTURE AND ADVOCACY COMMITTEE BUDGET $TBD
Goal: to improve the safety and accessibility of the North Fremont Street business corridor

1. Objective: Investigate speed reduction, and crosswalk improvements Task Leader: Committee Chair: Kelly Violini
Due Date: On-going
Funds Needed:

2. Objective: Advocate for a comprehensive underground utilities plan to coincide with CTC award to include widening sidewalks and for City completion of drainage project (see streetscape plan)
Task Leader: Committee Chair: Mike Marotta/Leslie Svetich Due Date: On-going
Funds Needed:

3. Objective: Advocate for the individual property owners along North Fremont Street to fill their vacant properties and keep vacant properties in marketable order.

ATTACHMENT 6
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 32, Packet Page 124 4/23/2024 4
Task Leader: Committee Chair: Board
Due Date: On-going
Funds Needed: Actual amount to be determined

4. Objective: Advocate for the City to improve the park at the corner of Canyon Del Rey and North Fremont Street as an entrance way into the City of Monterey and Laguna Grande corridor.

Task Leader: Committee Chair: Board with CONA
Due Date: On-going
Funds Needed: Actual amount to be determined

5. Objective: Advocate for the City to improve and define the Specific Plan more thoroughly with clear defined objectives for all new construction on NFS.

Task Leader: Committee Chair: Board
Due Date: Ongoing
Funds Needed: To be determined

6. Objective: Advocate for the City to extend the bike path to Canyon Del Rey, through Seaside on Fremont Blvd, in addition to extending it to FORTAG.

Task Leader: Committee Chair: Board/Leslie Svetich
Due Date: Ongoing
Funds Needed: To be determined
BANNER COMMITTEE BUDGET $500.00
Goal: to maintain our street banner program on North Fremont Street

1. Objective: Continued coordination of the established NFBDM banner program Task Leader: Committee Chair: Kelly Violini
Due Date: On-going calendar schedule
Funds Needed: Actual amount to be determined (Volunteer Board Member)

2. Objective: Banners have been designed and installed along North Fremont Street. Continue coordination of the banner program (event installations), repairs and maintenance, and monitor installation and tear down periods. Plus continued Coordination of Holiday Banners (under Holiday Committee).

Task Leader: Committee Chair: Leslie Svetich/Kelly Violini Due Date: Ongoing
Funds Needed: $500.00
MARKETING COMMITTEE BUDGET $22,000.00
Goal: to develop a unified marketing and networking program to establish North Fremont Street as a distinct shopping, dining and lodging area for local residents and visitors ATTACHMENT 6
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 33, Packet Page 125 4/23/2024 5

1. Objective: Develop district promotional materials
Task Leader: Committee Chair: Wendy Brickman
Due Date: On-going in foreseeable future
Funds Needed: $500.00 + Revenue generating fundraiser

2. Objective: Continue to maintain a working relationship with Neighborhood Improvement Districts Task Leader: Board/Staff
Due Date: On-going
Funds Needed: To be determined

3. Objective: Create and develop a co-op advertising opportunity for NFBDM members, and use funds to develop an advertising campaign through co-op advertising and the use of marketing specialists to establish NFS business as part of Monterey. Distribute Back Stage Pass through out Monterey.

Task Leader: Committee Chair/Specialist: Mary Alice Cerrito Fettis/Wendy Brickman Due Date: On-going
Funds Needed: $19,000.00

4. Objective: Continue to develop, upgrade and maintain NFBDM website Task Leader: Committee Chair: Wendy Brickman
Due Date: On-going maintenance for current mobile website.

Funds Needed: $2,000.00

5. Objective: Encourage the Convention and Visitors Bureau to market NFS businesses, hotels/motels and vacant properties.

Task Leader: Committee Chair: Wendy Brickman
Due Date: On-going maintenance for current mobile website.

Funds Needed: $500.00
SPECIAL EVENTS COMMITTEE BUDGET $500.00
Goal: to create opportunities for interaction between district business owners, managers, staff and the residents among the three neighborhood associations

1. Objective: Sponsor a fund-raising event
Task Leader: Committee Chair: Kelly Violini
Due Date: October 2024
Funds Needed: $500.00
EDUCATION COMMITTEE BUDGET $500.00
Goal: to develop economic vitality within the North Fremont business community by providing educational opportunities to improve the business climate and practices ATTACHMENT 6
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 34, Packet Page 126 4/23/2024 6

1. Objective: Coordinate and create an opportunity (annual) for interaction between district business owners, managers, staff, property owners, and to the residents among the three neighborhood associations
Task Leader: Committee Chair: Wendy Brickman
Due Date: May 2024
Funds Needed: $500.00
HOLIDAY COMMITTEE BUDGET $750.00
Goal: to encourage more business participation in decorating for major holidays to enliven the environment to draw residents and visitors to the area

1. Objective: Board member businesses to set an example for others on the street Task Leader: Individual businesses
Due Date: On appropriate holidays beyond Christmas/New Years such as the 4th of July Funds Needed: To be determined

2. Objective: Continued coordination of the Christmas holiday decorating contest with prizes for area businesses.

Task Leader: Committee Chair: Kelly Violini/Wendy Brickman Due Date: December 2024
Funds Needed: $750.00

3. Objective: Holiday Banners - Installation/Removal/Storage costs/Replace Banners Task Leader: Committee Chair: Kelly Violini/Leslie Svetich Funds Needed: None needed

4. Objective: Lighted Wreaths along District – Request the City puts the 22 lighted wreaths we purchased, plus the 16 wreaths they used to put on our poles, up on all 19 poles along North Fremont Street
Task Leader: Committee Chair: Leslie Svetich
Funds Needed: NFBDM purchased 22 wreaths Oct 2017
ATTACHMENT 6
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 35, Packet Page 127 4/23/2024 7
2024 NFBDM BUDGET
BALANCE FORWARD $10,499.69
INCOME
City of Monterey Contribution $0
BID Assessment $16,000.00
Banner Administration Fee $1,000.00
Fund Raiser(s) $3,000.00
TOTAL INCOME $30, 499.69

RESERVES
Savings/Reserves Streetscape Plan $100,055.10
TOTAL AVAILABLE FUNDS $130,554.79

EXPENSES
Category: Appearance, Accessibility & Safety
Streetscape $00
Infrastructure & Advocacy $00
Category: Promotion
Banner Program $500.00
Marketing Committee

$22,000.00
Special Events Committee $500.00
Category: Economic Vitality
Education Committee $500.00
Holiday Committee $750.00
Category: General Administration
Administration $1,600.00
Supplies $300.00
Postage $100.00
Copying $50.00
Telephone/mobile $0.00

Licenses/Permits/Dues/Subscriptions
Insurance $1,200.00
Accounting/Professional Fees $1,200.00
TOTAL EXPENSES $28,700.00
Streetscape Savings/Reserves $100,055.10
Unallocated Reserves $1799.69
ATTACHMENT 6
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 36, Packet Page 128 ATTACHMENT 6
Council Regular Meeting, 5/7/2024, Item No. 12., Item Page 37, Packet Page 129 Council
Agenda Report
FROM: Karen Larson, Parks and Recreation Director
Prepared By: Louie Marcuzzo, Park Operations Manager
SUBJECT: Award Two Tree Maintenance Job Order Contracts 2024 for City Projects in an Amount Not to Exceed $1,000,000 each to West Coast Arborists, Inc, and to Tope’s Tree Service, Inc. (Exempt from CEQA, Article 19, Section 15304, Class 4) RECOMMENDATION:

That the City Council adopt the attached resolutions:

1. Awarding a job order tree maintenance contract to West Coast Arborists, Inc., the lowest responsive, responsible bidder, for a term of one (1) year, with the option to extend for two (2) additional one-year terms, with an annual fee not-to-exceed $1,000,000;

2. Awarding a job order tree maintenance contract to Tope’s Tree Service, Inc., the second lowest responsive, responsible bidder, for a term of one (1) year, with the option to extend for two (2) additional one-year terms, with an annual fee not-to-exceed $1,000,000;

3. Authorizing the City Manager, or designee, to execute the contract upon the receipt of information required by the Specifications.

VALUE DRIVERS:

POLICY IMPLICATIONS:

This action is consistent with the City’s policy to approve Public Works contracts exceeding $150,000.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

Three (3) bids were received and opened by the Finance Director’s designee on April 16, 2024.

The bid from ALS Construction & Renovation was deemed nonresponsive. The results are as follows:

Bidder Bid Amount:

West Coast Arborists, Inc. $460,500.00
Tope’s Tree Service, Inc. $662,400.00
ALS Construction & Renovation. Non-Responsive
Staff intends to allocate an amount not to exceed $1,000,000 from various funding sources on an annual basis for tree maintenance and project work. This sum represents funds from the Forestry Contractual Services account (101-500-5230-0000-4220), Greenbelt Fuel Reduction Date: 5/7/2024
Item No.: 13.

Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 1, Packet Page 130 №10/24
project (NCP2409) and potential future Neighborhood and Community Improvement Program (NCIP) or Capital Improvement Program (CIP) project sources. There is no minimum dollar value of work guaranteed under this contract, and assignment of work orders is at the sole discretion of the City.

As set forth in Monterey City Code Section 28-9, City Council may award individual annual contracts, referred to as job order contracts, none of which may exceed one million dollars ($1,000,000). The contracts shall be awarded to the lowest responsive, responsible bidder and shall be based on plans and specifications for typical work. No job order contract shall exceed three (3) years (including any extensions).

ENVIRONMENTAL DETERMINATION:

The City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15304, Class 4) because the proposed project consists of minor alterations to land; including, but not limited to all phases of tree management and maintenance, including planting, care, maintenance, pruning, and removal. The project would not involve the removal of healthy, mature, scenic trees. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Exception b - Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant. There would be no cumulative impact because the project proposes Citywide tree management and maintenance, including planting, care, maintenance, pruning, and removal.

Exception e - Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. No impacts to sites included on any list compiled pursuant to Section 65962.5 of the Government Code would occur.

Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 2, Packet Page 131 №10/24
Exception f - Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. The proposed project would not impact historic resources, including archeological resources, as there will be no tree removals associated with this project. Therefore, impacts to historic and archaeological resources would not occur.

ALTERNATIVES CONSIDERED:

The Council could choose not to approve this request. Staff recommends against this alternative because job order contracts have been proven to be an effective tool and will allow the Park Operations/Urban Forestry Division to continue to maintain a reasonable level of tree maintenance. Job order contracts also give the City the capability to address tree emergencies on short notice.

DISCUSSION:

For the past 29 years, the Forestry Division has administered Job Order contracts for tree maintenance services. These contracts have been extremely successful in providing extensive tree maintenance within the City, and the job order concept has increased the City’s efficiency and response time.

The project specifications were developed by City staff and extensively advertised and published on OpenGov, the City’s e-procurement platform. The publicly advertised call for bids contained a Bid Schedule whereupon bidders were required to list hourly rates for 25 common items including labor, equipment, ancillary costs, etc., related to all phases of tree management and maintenance, including planting, care, maintenance, pruning and removal.

On April 16, 2024, the City received three (3) bids, one of which was deemed nonresponsive. The lowest responsive, responsible bid was submitted by West Coast Arborists, Inc. with a total base bid (items 1 through 25) in the amount of $460,500.00 and the second lowest responsive, responsible bid was submitted by Tope’s Tree Service, Inc., with a total base bid in the amount of $662,400.00. The hourly rates submitted by West Coast Arborists, Inc., and Tope’s Tree Service, Inc. are comparable with previous job order contract prices.

West Coast Arborists, Inc. and Tope’s Tree Service, Inc. have both successfully performed Job Order tree maintenance services for the City in the past. Their staff is very familiar with our City’s arboretum and has also been very reliable in their responses during emergency call-outs caused by winter storms or other circumstances.

Therefore, staff recommends that the City Council adopt the attached resolutions.

KL/sg
Attachments: 1. Resolution awarding contract to West Coast Arborists, Inc.

2. Resolution awarding contract to Tope’s Tree Service, Inc. c: West Coast Arborists, Inc., 2200 E. Via Burton, Anaheim, CA 92806 Tope’s Tree Service, Inc., PO Box 51964, Pacific Grove, CA 93950 Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 3, Packet Page 132 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24
AWARDING TREE MAINTENANCE JOB ORDER CONTRACT 2024 FOR CITY PROJECTS IN AN AMOUNT NOT TO EXCEED $1,000,000 TO WEST COAST ARBORISTS, INC.

WHEREAS, on April 16, 2024 at 2:00 p.m., the Finance Director’s designee received three (3) bids, one of which was deemed nonresponsive, for the Tree Maintenance Job Order Contract 2024 for City Projects;
WHEREAS, job order contracts have been proven to be an effective tool to continue to maintain a reasonable level of tree maintenance and give the City the capability to address tree emergencies on short notice;
WHEREAS, funds for tree maintenance and projects are available from Forestry Contractual Services account (101-500-5230-0000-4220), Greenbelt Fuel Reduction project (NCP2409) and potential future Neighborhood and Community Improvement Program (NCIP) or Capital Improvement Program (CIP) project sources;
WHEREAS, West Coast Arborists, Inc. with their Grand Total Bid of $460,500.00 was the lowest, responsible bidder; and
WHEREAS, the City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15304, Class 4) because the proposed project consists of minor alterations to land; including, but not limited to all phases of tree management and maintenance, including planting, care, maintenance, pruning, and removal. The project would not involve the removal of healthy, mature, scenic trees. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 4, Packet Page 133 Exception b - Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant. There would be no cumulative impact because the project proposes Citywide tree management and maintenance, including planting, care, maintenance, pruning, and removal.

Exception e - Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. No impacts to sites included on any list compiled pursuant to Section 65962.5 of the Government Code would occur.

Exception f - Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. The proposed project would not impact historic resources, including archeological resources, as there will be no tree removals associated with this project. Therefore, impacts to historic and archaeological resources would not occur.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby:

1. Awards a job order tree maintenance contract to West Coast Arborists, Inc., the lowest responsive, responsible bidder, for a term of one (1) year, with the option to extend for two (2) additional one-year terms, with an annual fee not-to-exceed $1,000,000; Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 5, Packet Page 134

2. Authorizes the City Manager, or designee, to execute the contract upon the receipt of information required by the Specifications.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 6, Packet Page 135 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24
AWARDING TREE MAINTENANCE JOB ORDER CONTRACT 2024 FOR CITY PROJECTS IN AN AMOUNT NOT TO EXCEED $1,000,000 TO TOPE’S TREE SERVICE, INC.

WHEREAS, on April 16, 2024 at 2:00 p.m., the Finance Director’s designee received three (3) bids, one of which was deemed nonresponsive, for the Tree Maintenance Job Order Contract 2024 for City Projects;
WHEREAS, job order contracts have been proven to be an effective tool to continue to maintain a reasonable level of tree maintenance and also give the City the capability to address tree emergencies on short notice;
WHEREAS, funds for tree maintenance and projects are available from Forestry Contractual Services account (101-500-5230-0000-4220), Greenbelt Fuel Reduction project (NCP2409) and potential future Neighborhood and Community Improvement Program (NCIP) or Capital Improvement Program (CIP) project sources;
WHEREAS, Tope’s Tree Service, Inc. with their Grand Total Bid of $662,400.00 was the second lowest, responsible bidder; and
WHEREAS, The City of Monterey Planning Office determined the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Article 19, Section 15304, Class 4) because the proposed project consists of minor alterations to land; including, but not limited to all phases of tree management and maintenance, including planting, care, maintenance, pruning, and removal. The project would not involve the removal of healthy, mature, scenic trees. Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 7, Packet Page 136 Exception b - Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant. There would be no cumulative impact because the project proposes Citywide tree management and maintenance, including planting, care, maintenance, pruning, and removal.

Exception e - Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. No impacts to sites included on any list compiled pursuant to Section 65962.5 of the Government Code would occur.

Exception f - Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource. The proposed project would not impact historic resources, including archeological resources, as there will be no tree removals associated with this project. Therefore, impacts to historic and archaeological resources would not occur.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby:

1. Awards a job order tree maintenance contract to Tope’s Tree Service, Inc., the second lowest responsive, responsible bidder, for a term of one (1) year, with the option to Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 8, Packet Page 137 extend for two (2) additional one-year terms, with an annual fee not-to-exceed $1,000,000;

2. Authorizes the City Manager, or designee, to execute the contract upon the receipt of information required by the Specifications.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 13., Item Page 9, Packet Page 138 Council
Agenda Report
FROM: Karen Larson, Parks and Recreation Director
Prepared By: Louie Marcuzzo, Park Operations Manager
SUBJECT: Award Two Tree Maintenance Job Order Contracts 2024 for Intergovernmental Support Agreement (IGSA) Projects in an Amount Not to Exceed $1,000,000 Each to West Coast Arborists, Inc. and to Tope’s Tree Service, Inc. ***IGSA*** (Categorical Exclusion under NEPA and Army implementing regulations 32 CFR 651, Appendix B, CX(e)(1); CEQA, Not a project)
RECOMMENDATION:

That the City Council adopt the attached resolutions:

3. Authorizing the City Manager, or designee, to execute the contract upon the receipt of information required by the Specifications.

VALUE DRIVERS:

POLICY IMPLICATIONS:

This action is consistent with the City’s policy to provide services to the U.S. Department of the Army (U.S. Army) per the Intergovernmental Support Agreement (IGSA) between the City of Monterey and the Federal Government.

The use of job order contracts is also consistent with City Council policy and direction for timely delivery of projects.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

Three (3) bids were received and opened by the Finance Director’s designee on April 16, 2024.

The bid from ALS Construction & Renovation was deemed nonresponsive. The results are as follows:

Date: 5/7/2024
Item No.: 14.

Council Regular Meeting, 5/7/2024, Item No. 14., Item Page 1, Packet Page 139 №10/24
Bidder Bid Amount:

West Coast Arborists, Inc. $173,000.00
Tope’s Tree Service, Inc. $207,400.00
ALS Construction & Renovation Non-Responsive
This action does not appropriate any funding. All work performed under this job order contract will be fully funded by the U.S. Army through the IGSA within appropriations approved by Council as part of the annual budget program. There is no minimum dollar value of work guaranteed under this contract, and assignment of work orders is at the sole discretion of the City.

As set forth in Monterey City Code Section 28-9, City Council may award individual annual contracts, referred to as job order contracts, none of which may exceed one million dollars ($1,000,000). The contracts shall be awarded to the lowest responsive, responsible bidder and shall be based on plans and specifications for typical work. No job order contract shall exceed three (3) years (including any extensions).

ENVIRONMENTAL DETERMINATION:

CEQA applies to discretionary projects. (Pub. Resources Code, § 21080, subd. (a).) CEQA does not apply to ministerial projects. (Pub. Resources Code, § 21080, subd. (b)(1).) There is a recognized policy consideration underlying the distinction between ministerial and discretionary projects. The purpose of CEQA is to minimize the adverse effects of new construction on the environment. To trigger CEQA compliance, the discretion must be of a certain kind; it must provide the agency with the ability and authority to mitigate environmental damage to some degree. Unless a public agency can shape the project in a way that would respond to concerns raised in an EIR, or its functional equivalent, environmental review would be a meaningless exercise.

Here, the City does not have the power to deny or condition the permit, or otherwise modify the project in ways which would mitigate environmental problems an environmental impact report might conceivably have identified. The City does not have the authority to dictate changes to the Army’s project’s design or location in response to any impacts that an environmental review might reveal, the City’s authority under CEQA is essentially ministerial and therefore no further environmental review is required by the City.

The U.S. Army has determined that the proposed action qualifies for a Categorical Exclusion (CX) under the National Environmental Policy Act (NEPA) and Army implementing regulations 32 CFR 651, Appendix B, CX(e)(1) Routine procurement of goods and services (complying with applicable procedures for sustainable or "green" procurement) to support operations and infrastructure, including routine utility services and contracts. Any subsequent discretionary projects resulting from this contract action will be assessed for NEPA applicability.

ALTERNATIVES CONSIDERED:

The Council could choose not to approve this request. Staff recommends against this alternative because job order contracts have been proven to be an effective tool and will allow the Park Operations/Urban Forestry Division to continue to maintain a reasonable level of tree Council Regular Meeting, 5/7/2024, Item No. 14., Item Page 2, Packet Page 140 №10/24
maintenance. Job order contracts also give the City the capability to address tree emergencies on short notice.

DISCUSSION:

For the past 29 years, the Forestry Division has administered Job Order contracts for tree maintenance services. These contracts have been extremely successful in providing extensive tree maintenance within the City of Monterey, and the job order concept has increased the City’s efficiency and response time.

The project specifications were developed by City staff and extensively advertised and published on OpenGov, the City’s e-procurement platform. The publicly advertised call for bids contained a Bid Schedule whereupon bidders were required to list hourly rates for 24 common items including labor, equipment, ancillary costs, etc., related to all phases of tree management and maintenance, including planting, care, maintenance, pruning and removal.

On April 16, 2024, the City received three (3) bids, one of which was deemed nonresponsive.

The lowest responsive, responsible bid was submitted by West Coast Arborists, Inc. with a total base bid (items 1 through 24) in the amount of $173,000.00 and the second lowest responsive, responsible bid was submitted by Tope’s Tree Service, Inc., with a total base bid in the amount of $207,400.00. The hourly rates submitted by West Coast Arborists, Inc., and Tope’s Tree Service, Inc. are comparable with previous job order contract prices.

West Coast Arborists, Inc., and Tope’s Tree Service, Inc. have both successfully performed Job Order tree maintenance services for the City in the past. Their staff is very familiar with our City’s arboretum and has also been very reliable in their responses during emergency call-outs caused by winter storms or other circumstances. This includes call-outs during high wind and rain events on the U.S. Army Garrison Presidio of Monterey.

Therefore, staff recommends that the City Council adopt the attached resolutions:

3. Authorizing the City Manager, or designee, to execute the contract upon the receipt of information required by the Specifications.

KL/sg
Attachments: 1. Resolution awarding contract to West Coast Arborists, Inc.

Council Regular Meeting, 5/7/2024, Item No. 14., Item Page 3, Packet Page 141 №10/24

2. Resolution awarding contract to Tope’s Tree Service, Inc. c: West Coast Arborists, Inc., 2200 E. Via Burton, Anaheim, CA 92806 Tope’s Tree Service, Inc., PO Box 51964, Pacific Grove, CA 93950 Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 14., Item Page 4, Packet Page 142 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24
AWARDING TREE MAINTENANCE JOB ORDER CONTRACT 2024 FOR

INTERGOVERNMENTAL SUPPORT AGREEMENT (IGSA) PROJECTS IN AN AMOUNT NOT TO EXCEED $1,000,000 TO WEST COAST ARBORISTS, INC.

Department of the Army (U.S. Army) per the Intergovernmental Support Agreement (IGSA) between the City of Monterey and the Federal Government.; WHEREAS, funds for tree maintenance projects are available from the Presidio of Monterey (650-310-3210-0000-4220), the Naval Postgraduate School (655-310-3230-0000- 4220) and potential special authorized Individual Job Order (IJO) projects; WHEREAS, West Coast Arborists, Inc. with their Grand Total Bid of $173,000.00 was the lowest, responsible bidder; and
WHEREAS, CEQA applies to discretionary projects. (Pub. Resources Code, § 21080, subd. (a).) CEQA does not apply to ministerial projects. (Pub. Resources Code, § 21080, subd. (b)(1).) There is a recognized policy consideration underlying the distinction between ministerial and discretionary projects. The purpose of CEQA is to minimize the adverse effects of new construction on the environment. To trigger CEQA compliance, the discretion must be of a certain kind; it must provide the agency with the ability and authority to mitigate environmental damage to some degree. Unless a public agency can shape the project in a way that would respond to concerns raised in an EIR, or its functional equivalent, environmental review would be a meaningless exercise.

The U.S. Army has determined that the proposed action qualifies for a Categorical Exclusion (CX) under the National Environmental Policy Act (NEPA) and Army implementing regulations 32 CFR 651, Appendix B, CX(e)(1) Routine procurement of goods and services (complying with applicable procedures for sustainable or "green" procurement) to support operations and Council Regular Meeting, 5/7/2024, Item No. 14., Item Page 5, Packet Page 143 infrastructure, including routine utility services and contracts. Any subsequent discretionary projects resulting from this contract action will be assessed for NEPA applicability.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby:

2. Authorizes the City Manager, or designee, to execute the contract upon the receipt of information required by the Specifications.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 14., Item Page 6, Packet Page 144 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24
AWARDING TREE MAINTENANCE JOB ORDER CONTRACT 2024 FOR

INTERGOVERNMENTAL SUPPORT AGREEMENT (IGSA) PROJECTS IN AN AMOUNT NOT TO EXCEED $1,000,000 TO TOPE’S TREE SERVICE, INC.

Department of the Army (U.S. Army) per the Intergovernmental Support Agreement (IGSA) between the City of Monterey and the Federal Government; WHEREAS, funds for tree maintenance projects are available from the Presidio of Monterey (650-310-3210-0000-4220), the Naval Postgraduate School (655-310-3230-0000- 4220) and potential special authorized Individual Job Order (IJO) projects; WHEREAS, Tope’s Tree Service, Inc. with their Grand Total Bid of $207,400.00 was the second lowest, responsible bidder; and
WHEREAS, CEQA applies to discretionary projects. (Pub. Resources Code, § 21080, subd. (a).) CEQA does not apply to ministerial projects. (Pub. Resources Code, § 21080, subd. (b)(1).) There is a recognized policy consideration underlying the distinction between ministerial and discretionary projects. The purpose of CEQA is to minimize the adverse effects of new construction on the environment. To trigger CEQA compliance, the discretion must be of a certain kind; it must provide the agency with the ability and authority to mitigate environmental damage to some degree. Unless a public agency can shape the project in a way that would respond to concerns raised in an EIR, or its functional equivalent, environmental review would be a meaningless exercise.

The U.S. Army has determined that the proposed action qualifies for a Categorical Exclusion (CX) under the National Environmental Policy Act (NEPA) and Army implementing regulations 32 CFR 651, Appendix B, CX(e)(1) Routine procurement of goods and services (complying with applicable procedures for sustainable or "green" procurement) to support operations and Council Regular Meeting, 5/7/2024, Item No. 14., Item Page 7, Packet Page 145 infrastructure, including routine utility services and contracts. Any subsequent discretionary projects resulting from this contract action will be assessed for NEPA applicability.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby:

1. Awards a job order tree maintenance contract to Tope’s Tree Service, Inc., the second lowest responsive, responsible bidder, for a term of one (1) year, with the option to extend for two (2) additional one-year terms, with an annual fee not-to-exceed $1,000,000;

2. Authorizes the City Manager, or his designee, to execute the contract upon the receipt of information required by the Specifications.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 14., Item Page 8, Packet Page 146 Council
Agenda Report
№07/19
FROM: Andrew Miller, Fire Chief
SUBJECT: Authorize the City Manager to Execute a Purchase Agreement with Golden State Fire Apparatus for One (1) Type 1 Replacement Fire Engine at a Cost Not to Exceed $980,439 for this Purchase and Utilize Financing via the Banc of America Public Capital Corporation Master Equipment Lease Agreement for this Purchase (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
RECOMMENDATION:

That the City Council authorize the City Manager to execute a purchase agreement with Golden State Fire Apparatus to purchase one (1) Type 1 replacement fire engine at a cost not to exceed $980,439 and Utilize Financing via the Banc of America Public Capital Corporation Master Equipment Lease Agreement for this Purchase.

VALUE DRIVERS:

Provide sufficient resources and support to develop, retain, and recruit a high-quality city workforce.

POLICY IMPLICATIONS:

It is within Council’s purview to authorize the City Manager to execute a purchase agreement for fire apparatus and to utilize financing for the purchase of fire engines.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

Pricing for a Pierce Manufacturing, Inc. Enforcer 1500 GPM Type 1 Engine (based on a quote from Golden State Fire Apparatus) is as follows:

Base price (includes 5.50% contract discount) $ 1,034,664.49 100% Prepayment discount (139,441.99)
Subtotal 895,222.50

9.25% Sales tax 82,808.08
California tire fee 10.50
100% Performance Bond 2,397.00
TOTAL $ 980,438.08
Date: 5/7/2024
Item No.: 15.

Council Regular Meeting, 5/7/2024, Item No. 15., Item Page 1, Packet Page 147 The purchase on a cooperative purchase agreement “piggyback” on the Sourcewell (contract 113021) pricing is provided at 5.50% discount off MSRP, and has been approved by the Finance Director.

On March 17, 2020, the Council approved the execution of a Master Equipment Lease Agreement with Banc of America Public Capital Corporation via Resolution 20-035. The general terms and conditions of the agreement are summarized below:

Agreement Effective Period 5 years
Credit / Amount Limit $5,000,000
Call Feature 5 years at 100%
Interest Rate Bloomberg average weighted swap index.

Interest rate is established upon issuance of
each new lease debt and it remains fixed
during the duration of that transaction debt
service period (i.e., $710k debt with a rate of

1.53% will remain the same for the 10-year
debt period)
New future leases will be charged a rate that
adjusts based upon the market.

Lease Periods (Term) Not to exceed 10 years
(options available include: 5-year, 7-year or
10-year)
The City utilized $710,000 of the available credit limit and paid the one time finance charge of $70,000 to execute the Agreement. Subsequently, the City utilized an additional $1.72M of available credit. The City has available funding remaining to finance the purchase of the fire apparatus and will update the agreement.

To take advantage of the pre-payment price discounts, it is recommended that the City draw from the credit line from Banc of America to fund the purchase for term of not more than seven years. The annual debt service payment will be budgeted in each fiscal year according to the payment schedule upon execution of the new lease.

ENVIRONMENTAL DETERMINATION:

The City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect Council Regular Meeting, 5/7/2024, Item No. 15., Item Page 2, Packet Page 148 on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

The City Council could choose not to authorize the City Manager to execute this purchase agreement. This alternative is not recommended as Engine 11 is aging and in need of replacement (see discussion section).

DISCUSSION:

Based on factors such as age, accumulated miles, and ongoing maintenance costs, one of our fire engines is recommended for replacement as follows:

Vehicle ID Description Proposed Replacement Year
Reserve
Engine6411
2002 High-Tech 1500 GPM Type 1
Pumper with 154,790 miles
2027
Our Station 11 frontline Engine 11 is over 10 years old and has over 84,000 miles. Fire engines are considered “frontline” engines for 10 to 15 years and revert back to a “reserve” status for another 10 to 15 years for a total lifespan of 25 years. The time from placing an order to receiving a new engine is currently about four (4) years (+/-). If the City does not order a new engine soon it will exceed its first-out recommended service life. The National Fire Protection Association (NFPA) and the City’s Monterey’s Vehicle and Equipment Management Policy; Section III Vehicle Life Expectancy, indicates that fire apparatus in excess of 25 years old should be considered for replacement. The new fire engine would replace frontline Engine 11 and become the primary response engine at Station 11. The frontline Engine 11 will transition into a much needed, reliable reserve engine replacing one of the City’s 2002 reserve engines with 154,790 miles (and increasing). Replacement of this apparatus is essential to maintain adequate reserve apparatus capacity. Furthermore, modern technology in the new engines provides for firefighter safety features such as advanced airbags, seatbelt restraint systems, advanced braking and suspension systems and rollover protection.

The demands that are placed on Monterey Fire Department (MFD) first-line fire apparatus including long emergency responses, elevation, repeated acceleration and deceleration cycles, frequent defensive driving maneuvers, high engine speeds prior to sufficient engine warm-up and long duration idling have a significant impact on fire apparatus. Although the preventive maintenance and care that MFD fire apparatus routinely receive by the City’s Fleet Division and fire personnel is first-rate, it should be stressed that the long-term cumulative effects of emergency responses and extreme operating conditions eventually result in reduced performance levels and fatigued mechanical components and assemblies.

Council Regular Meeting, 5/7/2024, Item No. 15., Item Page 3, Packet Page 149 Staff’s intent is to get as much useful and economic life as possible out of our fire engines since the replacement costs are high. Continuing to defer vehicle replacement is less economically feasible as maintenance costs continue to run high for these vehicles while they continue to age and accumulate more miles thus compromising reliability. It should be noted that, except for the Monterey Peninsula Airport District’s engine, Engine 11 is the last engine in the fleet that needs to be replaced.

With the purchase of a new engine now, and an expected arrival of about four (4) years after purchase, the frontline Engine 11 will not exceed the recommended time as a frontline engine and the entire Monterey fire fleet will remain current for approximately the next 10 years. All fire stations in the City’s system to include Pacific Grove and Carmel either have new, or on-order fire engines to include our ladder truck. Furthermore, in an effort to standardize the Fire Department’s entire fleet, the proposed new Engine 11 would be an identical specification engine (Pierce Enforcer Model) to Monterey’s Engine 12 and Engine 13 as well as the new Pacific Grove and Carmel engines that are on order. The ladder truck on order also has the exact matching cab specification providing the following advantages:
 Standardized training for driving and pumping
 Standardized equipment location and hose loads
 Standardized maintenance, repair, and parts inventory If the City postpones replacement of the new engine, the cost will increase significantly (minimum of 3% a year). The current Engine 11 will continue to degrade due to its age and continued high mileage and heavy usage.

Based on the current negotiated price, staff recommend 100% pre-payment of the Pierce Manufacturing, Inc. Enforcer 1500 GPM Type 1 Engine to ensure the $139,441.99 discount.

This purchase would be on a cooperative purchase agreement “piggyback” with the Sourcewell contract 113021 which is compliant with all City purchasing regulations.

Staff recommends that the City Council adopt the attached resolution to:

1. Authorize the City Manager to execute a purchase agreement with Golden State Fire Apparatus to purchase one (1) Type 1 replacement fire engine at a cost not to exceed $980,439.

2. Authorize the City Manager to utilize financing via the Banc of America Public Capital Master Equipment Lease Agreement and to execute any documents to obtain/implement the financing.

AM/ck
Attachments: 1. Resolution
c: Finance Director
Council Regular Meeting, 5/7/2024, Item No. 15., Item Page 4, Packet Page 150 RESOLUTION NO. __- ___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№07/19

AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH GOLDEN STATE FIRE APPARATUS FOR ONE (1) TYPE 1 REPLACEMENT FIRE ENGINE AT A COST NOT TO EXCEED $980,439 AND UTILIZE FINANCING VIA

THE BANC OF AMERICA PUBLIC CAPITAL CORPORATION

MASTER EQUIPMENT LEASE AGREEMENT FOR THIS PURCHASE
WHEREAS, the City of Monterey desires to provide its employees with the appropriate resources to provide excellent service to the public, and WHEREAS, the frontline Engine 11 in the Fire Department fleet needs replacement, and WHEREAS, Golden State Fire Apparatus has provided a quote for a Pierce Enforcer 1500 GPM Type 1 Engine that meets the needs of the City; and WHEREAS, the purchase will be on a cooperative purchase agreement “piggy back” on the Sourcewell contract (contract #113021) which is compliant with all City purchasing regulations and has been approved by the Finance Director / designee on April 17, 2024; and WHEREAS, on March 17, 2020, the Council approved the execution of a Master Equipment Lease agreement with Banc of America Public Capital Corporation via Resolution 20-35 which can be updated and used for this purchase, and WHEREAS, the City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby:

1. Authorizes the City Manager to execute a purchase agreement with Golden State Fire Apparatus to purchase one (1) Type 1 replacement fire engine at a cost not to exceed $980,439: and
Council Regular Meeting, 5/7/2024, Item No. 15., Item Page 5, Packet Page 151 2 2. Authorizes the City Manager to utilize financing via the Banc of America Public Capital Corporation Master Equipment Lease Agreement and to execute any document to obtain/implement the financing.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this __ day of ___, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 15., Item Page 6, Packet Page 152 Council
Agenda Report
FROM: Andrea Renny, Public Works Director
Prepared By: Cristie Steffy, Parking Superintendent
SUBJECT: Authorizing a Ten-Year Agreement with Monterey-Salinas Transit District (MST) for the MST Trolley Service to Include Trolley Vehicle Replacement (Not a Project Under CEQA per Article 20, Section 15378 and Under General Rule Article 5, Section 15061)
RECOMMENDATION:

That the City Council authorize the City Manager to enter into a ten-year agreement with Monterey-Salinas Transit District (MST) for the MST trolley service to include trolley vehicle replacement.

VALUE DRIVERS:

The City Council recognizes the necessity of bold, pragmatic, and thoughtful solutions to protect our natural environment for future generations. Community decisions on transportation, land use, sea level rise, coastal protection, forestry, and city government operations can have a positive impact on our environment locally, regionally, and globally.

POLICY IMPLICATIONS:

Since 1985, the City has partnered with the Monterey-Salinas Transit District (MST) to operate the MST trolley service. The current ten-year agreement expires May 22, 2024. The new proposed agreement would continue the annual operation of the seasonal trolley service from Memorial Day weekend through Labor Day for the next ten years (2024 to 2033).

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: Yes.

FISCAL IMPLICATIONS:

The MST trolley service is funded by the Parking Fund, an Enterprise Fund of the City of Monterey, and is not funded by the General Fund.

The cost to operate the MST trolley service is based on approximately 3,000 annual Vehicle Revenue Hours (VRH) during its seasonal operation from Memorial Day weekend through Labor Day. The cost per VRH is reviewed annually and is based on MST’s actual operating Date: 5/7/2024
Item No.: 16.

Council Regular Meeting, 5/7/2024, Item No. 16., Item Page 1, Packet Page 153 №10/24
expense and all costs associated with maintaining the trolley vehicles. Based on the annual review, MST establishes an hourly rate, which is charged to the City. In FY 24/25 MST estimates $189.90 per VRH starting July 1, 2024 (3.1% increase over FY 23/24). The Monterey Bay Aquarium contributes 20.66% of these costs based on their visitors’ trolley ridership, as determined in the 2016 Monterey-Salinas Transit Trolley Study Findings report.

Additionally, a new proposed ten-year agreement for the MST trolley service would commit the City to fund 25% of replacing four trolley vehicles eligible for retirement in 2029, which would be pro-rated as an add-on rate to the annual VRH, up to 3,000 hours, until paid off.

Funding for this agreement is budgeted in: 625-310-3510-0000-4425 ENVIRONMENTAL DETERMINATION:

The City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

The City Council could elect not to enter into the agreement or direct staff to renegotiate the terms of the agreement. This is not recommended as it could lead to delay or termination of the 2024 seasonal trolley service, which is scheduled to begin May 24, 2024. The Trolley service is a popular alternative to visit Monterey attractions and reduces congestion.

DISCUSSION:

Since 1985, the City has partnered with the Monterey Salinas Transit District (MST) to operate a trolley service connecting Downtown Monterey, Fisherman’s Wharf, and Cannery Row along the City’s waterfront. In 2003, MST and the City jointly acquired four trolley vehicles for this public service.

In 2015, MST and the City renewed a ten-year agreement to sustain the Monterey Trolley service, which included funding for mid-life servicing of the trolley vehicles. This agreement was amended in 2017 to utilize the mid-life servicing funds for the replacement of trolley vehicles that exceeded their useful lifespan, granting the City 25% ownership in the trolley vehicles. In 2019 four new trolley vehicles were acquired as part of this agreement.

MST proposes a new ten-year agreement for the seasonal trolley service, committing the City to fund 25% of replacing trolley vehicles eligible for retirement in 2029, This commitment would be Council Regular Meeting, 5/7/2024, Item No. 16., Item Page 2, Packet Page 154 №10/24
incorporated into the agreement as a pro-rated add-on rate to the annual VRH, up to 3,000 hours until paid in full. MST plans to replace the current bio-fuel trolley vehicles with electric models.

The new agreement preserves the free cost to riders as well as the past operating dates, times and route services as follows:

Operating Dates: Daily from Memorial Day Weekend through Labor Day Operating Times: 10:00 a.m. to 7:00 p.m.

Route: Downtown Monterey, Fisherman’s Wharf, Cannery Row, Monterey Bay Aquarium In compliance with the Monterey Bay Aquarium use permit, the Aquarium is required to contribute a proportionate share of the trolley’s annual operating costs based on the level of ridership by Aquarium visitors. The Aquarium currently contributes 20.66% of trolley service costs based on the 2016 Monterey-Salinas Transit Trolley Study. An updated study will be conducted by the Aquarium in 2024 and the determined proportionate share will adjust accordingly.

AR/cs
Attachments: 1. Resolution

2. MST Trolly Brochure
e: Carl Sedoryk, General Manager/CEO, Monterey Salinas Transit Martine Watkins, Local Government Affairs Senior Manager, Monterey Bay Aquarium Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 16., Item Page 3, Packet Page 155 RESOLUTION NO. __-___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№011/24

AUTHORIZING A TEN-YEAR AGREEMENT WITH MONTEREY-SALINAS TRANSIT

DISTRICT (MST) FOR THE MST TROLLEY SERVICE TO INCLUDE TROLLEY

VEHICLE REPLACEMENT
WHEREAS, the City of Monterey has partnered with the Monterey-Salians Transit District (MST) to operate a trolley service connecting Downtown Monterey and Cannery Row since 1985; and
WHEREAS, the current contract expires on May 22, 2024; and WHEREAS, the City of Monterey and MST would like to continue to provide the MST trolley service for the next ten years;
WHEREAS, funding is available for this agreement in 625-310-3510-0000-4425 and, WHEREAS, the City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (“CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby authorizes the City Manager to enter into a ten-year agreement Council Regular Meeting, 5/7/2024, Item No. 16., Item Page 4, Packet Page 156 with the Monterey-Salinas Transit District to provide the MST trolley service to include trolley vehicle replacement.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

ATTEST:

Mayor of said City
City Clerk thereof
Council Regular Meeting, 5/7/2024, Item No. 16., Item Page 5, Packet Page 157 1-888-MST-BUS1 | www.mst.org
Daily
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Departs every
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Salidas cada 10-15 minutos
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ATTACHMENT 1
egular Meeting, 5/7/2024, Item No. 16., Item Page 6, Packet Del Monte
Beach
Monterey
Museum
of Art CooperMolera
Adobe
Foam &
Reeside
Alvarado & Franklin
Downtown
West Garage
Monterey
Conference Center
Buy
Aquarium
tickets in
advance to
save time
Compre entradas
para el Acuario
con anticipación
para ahorrar
tiempo
Trolley Route
Ruta del Trolebús
Trolley Stops
Paradas del Trolebús
Look for the MST Trolley signs
at these locations. Busque las
señales del Trolebús MST
en estas ubicaciones.

Parking
Estacionamiento
Visitor
Information
Información para
los visitantes
LEGEND
egular Meeting, 5/7/2024, Item No. 16., Item Page 7, Packet Council
Agenda Report
№08/22
FROM: Hans Uslar, City Manager
Prepared By: Nat Rojanasathira, Assistant City Manager
SUBJECT: Recognize May 2024 as Asian American and Pacific Islander Heritage Month (Not a Project Under CEQA per Article 20, Section 15378, and Under General Rule Article 5, Section 15061)
RECOMMENDATION:

That the City Council recognizes May 2024 as Asian American and Pacific Islander Heritage Month.

VALUE DRIVERS:

Preserve, promote, and maintain our City’s historic and cultural resources through responsible stewardship and historic preservation that highlights the contributions and perspectives of all people who are a part of Monterey’s diverse history.

POLICY IMPLICATIONS:

The City of Monterey recognizes and celebrates Asian American and Pacific Islander (AAPI) Heritage Month in honor of the culture, accomplishments, and contributions of the Asian American and Pacific Islander communities in Monterey and across the United States. The City proudly supports the continued advancement of quality for Asian Americans and Pacific Islander individuals and their families.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: No.

FISCAL IMPLICATIONS:

There are no costs incurred in connection with supporting this action.

ENVIRONMENTAL DETERMINATION:

Council Regular Meeting, 5/7/2024, Item No. 17., Item Page 1, Packet Page 160 this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

City Council could choose not to recognize May 2024 as Asian American and Pacific Islander Heritage Month; however, that is not recommended.

DISCUSSION:

Spearheaded by New York Representative Frank Horton and Hawaii Senator Daniel Inouye in 1978, the House and Senate passed a joint resolution proclaiming the first ten days of May as Asian/Pacific American Heritage Week. The ten days were to be a chance to celebrate Asian and Pacific Islander citizens and culture, and honor those who have heritage from the Asian continent and the Pacific Islands of Melansia, Miconesia, and Polynesia. The celebration was extended to the entire month of May in 1992 and in 2009, renamed to Asian American and Pacific Islander Heritage Month.

Those with Asian and Pacific Islander heritage have been living on the Monterey Peninsula since the early 1800s. Chinese immigrants arrived in the 1850s and established a fishing village at Point Alones, where the Hopkins Marine Station and the end of Cannery Row now stand.

In 1869, the first Japanese settlement was established and the first cannery, Pacific Mutual Fish Company, was owned and operated by Otosaburo Noda, a Japanese businessman. In August of 1909, the end of salmon season, the Monterey Daily Cypress reported that there were 185 salmon boats fishing the bay; 145 of these boats were Japanese-owned. Monterey had its own nibon-machi, or Japan Town, bounded by Alvarado, Adams, and Pearl Streets. In addition, several Chinese businesses operated on Washington Street and Franklin Street. Japaneseand Chinese-owned businesses included homes, saloons, billiard parlors, hotels, restaurants, and stores. Together, the Pearl District became an immigrant community within Monterey.

From architecture to the still-thriving fishing industry to the cultural centers and activities throughout Monterey, the AAPI community continue to influence Monterey’s history, art, and culture.

The theme of 2024 Asian American and Pacific Islander Heritage Month is ‘Advancing Leaders through Innovation,’ as designated by the Federal Asian Pacific American Council (FAPAC).

The theme recognizes those visionaries and leaders who shaped AAPI history and continue to have an effect on the nation’s collective prosperity, advancement, and change. The City of Monterey is proud to recognize and celebrate Asian American and Pacific Islander Heritage Month. The AAPI community in Monterey has been and continues to be part of the community’s history and future.

Attachments: 1. Proclamation
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 17., Item Page 2, Packet Page 161 ATTACHMENT 1
Proclamation declaring
May 2024
Asian American and Pacific Islander Heritage Month
WHEREAS, Asian American and Pacific Islander (AAPI) Heritage Month is a celebration of Asian and Pacific Islander citizens and those of AAPI descent. This month honors those who have heritage from all of the Asian continent and the Pacific Islands of Melanesia, Micronesia, and Polynesia; and, WHEREAS, in 1978, spearheaded by New York Representative Frank Horton and Hawaii Senator Daniel Inouye, the House and Senate passed a joint resolution proclaiming the first ten days of May as Asian/Pacific American Heritage Week. In 1992, the observance was officially extended from a week to the entire month of May, being renamed in 2009 to Asian American and Pacific Islander Heritage Month; and, WHEREAS, the fishing industry of Monterey Bay was in part started and sustained by the Asian and Pacific Islander immigrants to the Monterey area; and,
WHEREAS, Chinese immigrants to the Monterey Bay arrived in the early 1850s and settled in the area that would later become Cannery Row. They used their extensive fishing knowledge to launch a commercial fishing industry, sending fish, squid, abalone and more to San Francisco and as far away as Canton, China; and, WHEREAS, the first Japanese settlement was established in Monterey in 1896. The first cannery on the Row, Pacific Mutual Fish Company, was owned and operated by a Japanese businessman named Otosaburo Noda; and,
WHEREAS, groups such as the Monterey Bay Chinese Association, the Japanese American Citizen League of Monterey Peninsula, the Filipino Community Organization of Monterey Peninsula, the Monterey Bay Lion Dance Team, Hi’ilani ‘O Ke Kai Outrigger and Cultural Center, and Nā Haumāna Studio continue the legacy of the AAPI community in the Monterey Peninsula area; and, WHEREAS, the theme of 2024 Asian American and Pacific Islander Heritage Month is ‘Advancing Leaders through Innovation’, as designated by the Federal Asian Pacific American Council (FAPAC). The theme recognizes those visionaries and leaders who shaped AAPI history and continue to have an effect on the nation’s collective prosperity, advancement, and change.

NOW, THEREFORE, BE IT PROCLAIMED THAT I, Tyller Williamson Mayor of the City of Monterey, on behalf of the City Council and citizens, hereby proclaim the month of May 2024 as Asian American and Pacific Islander Heritage Month.

Dated: May 2024 _______________________
Tyller Williamson, Mayor
Council Regular Meeting, 5/7/2024, Item No. 17., Item Page 3, Packet Page 162 Council
Agenda Report
№09/24
FROM: Kimberly Cole, AICP, Community Development Director Prepared By: Janna Aldrete, Property Manager
SUBJECT: Appoint Agency Negotiators for Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8; Property: 1608 Private Bolio Road (Child Development Center); Agency Negotiators: Kimberly Cole and Janna Aldrete; Negotiating Parties: Scott Ellis (United States Department of the Army); Under Negotiation: Price and Terms of Payment for New Lease Agreement (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
RECOMMENDATION:

That the City Council appoint agency negotiators for conference with real property negotiators pursuant to Government Code Section 54956.8 to discuss and provide confidential direction for price and terms for a new lease at the Child Development Center located on the Presidio of Monterey.

VALUE DRIVERS:

POLICY IMPLICATIONS:

City Council approval is required for real estate transactions. Closed session confidential review of real estate matters is allowed.

CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: The Levine Act does not apply to the appointment of negotiators. It does apply to any resulting agreement.

FISCAL IMPLICATIONS:

There are no fiscal implications related to the recommendation to appoint agency negotiators.

ENVIRONMENTAL DETERMINATION:

The City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 CEQA Guidelines Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

Council Regular Meeting, 5/7/2024, Item No. 18., Item Page 1, Packet Page 163 cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

ALTERNATIVES CONSIDERED:

The City Council could decide not to appoint negotiators or appoint different negotiators. This is not recommended by staff. It is appropriate that the Council appoint agency negotiators and authorize a confidential discussion regarding the price and terms for a new lease agreement.

DISCUSSION:

The City, as the lessee, entered into a lease agreement with the Department of the Army, as the landlord, on August 16, 1996, for property commonly known as the Lower Presidio Historic Park. The lease is scheduled to expire September 30, 2046. The leased premises include the Sloat Monument, Serra Monument, Boy Scout Lodge, and the Presidio of Monterey Museum.

General Area of Lower Presidio Historic Park
The City and the Army entered into Supplemental Agreement No. 1 on October 25, 1999, adding the Child Development Center (“CDC”) to the lease. Supplemental Agreement No. 1 is scheduled to expire August 15, 2024. The supplemental agreement considers that the City will sublease the CDC to an accredited childcare services provider. It was never the intent of either party that the City would operate the CDC.

The CDC consists of approximately 13,000 square feet with six (6) large classrooms with restrooms, a kitchen, administrative offices, play areas and playground equipment. Since the CDC was added to the lease agreement in 1999, there have been five different childcare providers, averaging one new provider every five years. The most recent childcare provider, Council Regular Meeting, 5/7/2024, Item No. 18., Item Page 2, Packet Page 164 Catalyst Kids, vacated the property in August 2023.

Child Development Center
With Supplemental Agreement No. 1 scheduled to terminate August 15, 2024, City Council direction is required. Closed session discussions are allowed and appropriate for confidential direction in real estate matters of this type.

JA/ad
e: Scott Ellis, United States Army Garrison Presidio of Monterey Presidio CDC List of Interested Families
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 18., Item Page 3, Packet Page 165 Council
Agenda Report
№09/24
FROM: Kimberly Cole, AICP, Community Development Director Prepared By: Anastacia Wyatt, Housing Manager
SUBJECT: Recommend that the City Council Conduct a Public Hearing, Receive Public Comments, on the proposed Fiscal Year 2024-2025 Annual Action Plan for Community Development Block Grant Funds and Authorize Submission to the U.S. Department of Housing and Urban Development (Exempt from NEPA per 24 CFR Part 58 and from CEQA per Article 19, Section 15301, Class 1, 15306, Class 6 and 15326, Class 26)
RECOMMENDATION:

That the City Council conduct a public hearing, receive public comments on the proposed Fiscal Year 2024-2025 Annual Action Plan (Action Plan) for Community Development Block Grant Funds (CDBG) and adopt a resolution approving the Action Plan and authorize submission to the U.S. Department of Housing and Urban Development (HUD).

VALUE DRIVERS:

Support efforts and policies that provide equitable access to affordable housing in Monterey and the region.

POLICY IMPLICATIONS:

The Action Plan is a one-year plan and budget that will implement the final year of the City’s adopted 2020–2024 Five Year Consolidated Plan (Con Plan) for spending federal CDBG money on programs to benefit low- and moderate-income households residing in the City. Policies and programs identified in the Annual Action Plan will be funded in Fiscal Year 2024-2025 (Program Year 24) and are consistent with the goals and priorities set in the CDBG FY 2020-2024 Consolidated Plan.

The CDBG program is consistent with the City Council’s vision and strategic initiative of “Working to improve the quality of life of our community members.” This program also aligns with the City’s strategic priorities to “Support affordable housing through modern zoning policies/ordinances, ADU policies, housing grants, review of density requirements, and consideration of City-owned sites for affordable housing” and “Address homelessness through programs and partnerships such as the Multidisciplinary Outreach Team (MDOT) and continued support of homeless service agencies through the City’s Community Development Block Grant program such as but not limited to Gathering for Women and Community Human Services.”
CAMPAIGN DISCLOSURE REQUIREMENT (LEVINE ACT) APPLIES: Yes.

Date: 5/7/2024
Item No.: 19.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 1, Packet Page 166 FISCAL IMPLICATIONS:

The City of Monterey’s FY 2024-2025 Annual Action Plan (Action Plan) is based on an estimated $270,000 in CDBG entitlement funds and up to $1,400,000 in program income funds.

The funds consist of federal entitlement, carryover from the previous year and program income generated, loan payments, and property sales as follows:
 $270,000 in estimated entitlement funds from CDBG/HUD  $1,400,000 in projected program income (e.g., revenue from real property, former Urban Renewal Program, pay off rehabilitation loans and the sales of City-owned deed restricted units, etc.)
Approving the Fiscal Year 2024-2025 CDBG Action Plan to HUD will ensure the City receives valuable grant funds to continue the goals set forth in the Five Year (2020-2024) Consolidated Plan adopted in Resolution No. 20-049. The objectives and outcomes identified in the Consolidated Plan were broken into five main goals:
1) Housing opportunities: including rehabilitating low-moderate income units; 2) Suitable living environments: including assisting senior centers, homeless facilities, youth centers, neighborhood parks and facilities, recreation facilities, and other public service programs;
3) Creating affordability: addressing impacts of the health crisis and accompanying economic downturn;
4) Public Infrastructure: including water/sewer improvements, street improvements, sidewalk accessibility, and other infrastructure needs; and 5) Economic Development: providing support to small businesses, business retention, job training, and other COVID related economic development services.

ENVIRONMENTAL DETERMINATION:

The Action Plan is considered exempt under the Federal National Environmental Policy Act (NEPA) guidelines (24 CFR Part 58). The Action Plan is also determined to be exempt from the California Environmental Quality Act Guidelines (Article 19, Section 15301, Class 1, 15306, Class 6 and 15326, Class 26) because the projects proposed for funding including public service grant programs, non-profit and City public infrastructure projects, and housing preservation and planning and administration have been determined to not have a significant effect on the environment.

Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Exception a - Location. Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located - a project that is ordinarily insignificant in its impact on the environment may in a particularly sensitive environment be significant. Therefore, these classes are considered to apply in all instances, except where the project may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies. The proposed action recommending the draft Action Plan for review and implementing budget includes the public service grant program, non-profit and City public infrastructure projects, housing preservation Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 2, Packet Page 167 and planning and administration. There are no project sites referenced in the Action Plan and implementing budget that are located in a particularly sensitive environment. No impact is anticipated.

Exception b - Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant. The proposed action recommending the draft Action Plan for review and implementing budget includes the public service grant program, non-profit and City public infrastructure projects, housing preservation and planning and administration. No cumulative impacts are foreseeable.

Exception c - Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. The proposed action recommending the draft Action Plan for review and implementing budget includes the public service grant program, non-profit and City public infrastructure projects, housing preservation and planning and administration and no significant effect is anticipated.

Exception d - Scenic Highways. A categorical exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a state scenic highway. This does not apply to improvements which are required as mitigation by an adopted negative declaration or certified EIR. There are no project sites referenced in the Action Plan and implementing budget that are located near scenic highways. No impacts are anticipated near scenic highways.

Exception e - Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. There are no project sites referenced in the Action Plan and implementing budget that are listed on any list compiled pursuant to Section 65962.5 of the Government Code.

ALTERNATIVES CONSIDERED:

The Council may make changes to the draft Action Plan if it determines that changes are necessary to better implement City policy. However, staff evaluated these plans and programs and determined they implement policies contained in the General Plan Housing Element.

Additionally, there is a formal public engagement process each year to develop the Action Plan.

It includes information sessions, notices of funding availability, workshops and Planning Commission public hearings. Some of these efforts are described more fully in the staff report.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 3, Packet Page 168 The Action Plan is due to HUD by May 15, 2024 and making any substantial changes would require an additional 30-day noticing period with noticing subject to the City’s Citizen Participation Plan.

DISCUSSION:

To receive CDBG funds, the City must submit an Action Plan to HUD each year. The Action Plan describes the City’s planned investments for the coming program year, including proposed actions and CDBG projects. The Action Plan is the City’s application for federal funds and provides a yearly operating plan for activities. It outlines the City’s priorities for addressing the needs of the community’s disadvantaged and low-income households. A number of programs and activities are proposed in Program Year 2024 (PY24) to address community needs. These activities relate back to the goals and objectives presented in the Consolidated Plan (available on monterey.org/housing).

To continue the City’s efforts to comply with HUD CDBG spending regulations and implement approved priorities, the Action Plan projects a total estimated funding amount of $1,670,000 for FY2024-25.

It is important to note that the CDBG entitlement portion of this projection is subject to U.S.

Congress approval of the Federal budget, and it is possible that CDBG entitlement grant funding may be reduced or modified. Therefore, the exact amount of CDBG entitlement funding that the City will actually receive from HUD is unknown at this time. Program revenue is also variable and may change during the program year dependent on market factors affecting the sale of deed-restricted low-income housing units and loan payoffs. Therefore, staff has planned activities based on a generally conservative budget. If funding varies substantially within the program year, staff will amend the Action Plan accordingly.

CDBG funds are primarily for activities that benefit low to moderate income and disadvantaged households in the community. Public service funds cannot exceed 15% of the total allocation of funds and planning activities cannot exceed 20% of the annual CDBG funds.

The proposed activities support the Consolidated Plan goals and objectives. The draft Action Plan proposes funding a variety of housing and community service projects. Overall, there are four major project areas including Public Services, Public Infrastructure, Housing Preservation Programs and Planning and Administration.

The City’s Housing Office typically begins the planning process in October by developing a calendar and preparing a Notice of Funding Availability (NOFA). Last year, Housing staff released the 2024/2025 NOFA for the CDBG program on November 1, 2023, for Public Services and Public Facilities. City staff held a required grant application workshop on November 15, 2023. The purpose of the notice and workshop was to solicit applications for viable affordable housing and public facilities projects through a competitive application process.

Applications were due to the City on December 1, 2023. A list of the applications received for public service and infrastructure grants are detailed in Table 1, Public Service Grants (CDBG) below.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 4, Packet Page 169 Public Services ($180,000 Budgeted)
Public Service grants provide funding to local non-profit agencies serving low and moderateincome households and individuals. The amount the Action Plan is able to award is determined by a HUD formula of 15% of current year entitlement and up to 15% of prior year program income. Award amounts are based on a proportionate percentage of the total available funding and the agency’s funding request. These grants support services for seniors, persons with disabilities, homeless persons, youth and families, and fair housing. Agencies that have applied for funding are shown in Table 1. Tentative award amounts are depicted in the Table but ultimately depend on the amount of entitlement and prior year program income. The City estimates a budget of $180,000 and it is recommended to not exceed the amounts below to ensure that the City remains within required spending caps.

Table 1 Public Service Grants (CDBG)
Agency Amount
Requested
FY 2023-
2024 Award
FY 2024-2025
Public Service
Grant
Recommended
Award
Award
Based on
Current
Projection
Income
Projections
Alliance on Aging $20,000 $13,000 $10,000 $5,700
Court Appointed Special
Advocates (CASA)
$20,000 $10,000 $8,400 $4,788
Community Human
Services / Casa de Noche
Buena
$20,000 $19,400 $15,000 $8,550
Community Human
Services / Safe Place
$20,000 $19,400 $19,000 $10,830
Community Human
Services / Shuman
HeartHouse
$20,000 $19,400 $19,000 $10,830
ECHO Fair Housing $14,265 $13,600 $13,600 $7,752
Food Bank for Monterey
County
$20,000 $19,400 $19,000 $10,830
Gathering for Women $20,000 $19,400 $19,000 $10,830
Interim, Inc. $20,000 $19,400 $19,000 $10,830
Josephine Kernes
Memorial Pool
$9,000 $9,000 $9,000 $5,130
Meals on Wheels of the
Monterey Peninsula
$30,000 0 $19,000 $10,830
Legal Services for Seniors
(funding request withdrawn)
$25,000 $10,000 $0 $0
Total $238,265 $172,000 $170,000 $96,900
These agencies were selected through an open and competitive request for proposals process that included a notice of funding availability, a mandatory technical assistance workshop, and agency presentations of proposals to the community services committee (comprised of representatives from the Planning Commission, Police Department, Planning Office, and Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 5, Packet Page 170 Housing Office). A committee consisting of members from the City of Monterey’s Police Department Multi-Disciplinary Outreach Team (MDOT) team (including the City’s Homeless Navigator), Housing staff, the City’s CDBG consultant who has served in this process for over 10-years, and the Chair of the Planning Commission, met with the agencies on January 11th and received presentations from the applicant agencies and determined the draft award amounts.

These award amounts were presented to the City’s Planning Commission on April 9, 2024 and the Planning Commission held a public hearing, accepted comments and moved the funding recommendation forward to City Council to approve the Draft Action Plan. City staff have had multiple discussions with Legal Services (LSS) for Seniors Executive Director who notified the City that LSS does not want an award for FY 2024-2025 due to the federal administrative reporting requirements. Therefore, the recommendation for LSS has been removed and shows $0 award.

At the Planning Commission, public comments in favor of the funding amounts were provided by VTC, Interim Inc., Josephine Kernes Memorial Pool, and Meals on Wheels of the Monterey Peninsula.

Staff would also like to point out that Food Bank for Monterey County received $20,000 in Covid CV Public Service funding last FY and Meals on Wheels (MOW) received $80,000 in Covid CV funding. Although the above table shows that MOW had a $0 funding award, the agency received $80,000 in COVID funds. The Covid CV funding was one-time funding due to the successful expenditure of funds during the early days of the pandemic.

To date, the City has not received the amount of Program Income that is expected to be able to award the public service funds detailed in Table 1 and may need to further reduce the award to each agency. If the actual CDBG entitlement amount received is less than anticipated, the funding amounts for the activities above will decrease in accordance with the percentages established. For example, Public Services activities will all be reduced equally to remain within 15% of the overall CDBG entitlement award and program income amounts.

The column with awards based on the current program income projections is an estimation of award if additional program income is not received for this Fiscal Year to keep the Public Services program within the 15% required funding cap. To date, the City has received $357,568 in Program Income and received a CDBG Entitlement fund award in the amount of $238,999 for the last FY. Conservatively, the City expects to receive an additional $79,882 in Program Income in the last quarter of the fiscal year. The Public Service funds will be based on next FY HUD Entitlement award and the PI that comes in during this FY.

Public Facilities and Infrastructure ($265,000 Budgeted) In addition to the public service grants, the City released a notice of funding availability to solicit applications for viable public infrastructure projects through a competitive application process.

Projects are reviewed by staff for eligibility and compliance with HUD regulations. Projects are also given preference for being construction-ready, having multiple, secured funded sources, and having project managers with experience with federally funded public works construction projects. The City received one external application and always has an internal project from the Public Works Department:

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 6, Packet Page 171 Tier One:
 Tier I: Project: Veterans Transition Center – $130,000 Solar Panel Installation  Tier II: Public Works: City Infrastructure Project - $135,000 The draft Action plan proposes to fund Veterans Transition Center’s solar installation project at $130,000 and the Public Works project.

If the actual CDBG entitlement amount received is less than anticipated, the funding amounts for the activities above will decrease in accordance with the percentages established. For example, Public Facilities would remain at approximately 15 percent of the total budget, but the dollar amount would decrease or increase as needed. Additionally, if a Tier 1 project is not able to commence, then, the Tier II project would take priority.

Housing Preservation Programs ($715,000 budgeted)
Another successful program that the Action Plan is continuing to pursue is the Housing Rehabilitation Grant program comprised of the Fix It grant, the Home Safety grant, and the Housing Accessibility grant. These grants provide emergency housing repairs, minor home repairs, and accessibility improvements for low-income homeowners. The Housing Rehabilitation Grant Program is intended to improve the condition of substandard owneroccupied single-family homes with special emphasis placed upon the remediation of health and safety housing issues to help people to age in place. The City also provides loans up to $90,000 for larger major home repairs that exceed the grant programs offered.

The Action Plan also supports the rehabilitation and repair of ownership units purchased for resale to low-income first-time homebuyers. This program is essential to maintaining the City’s existing affordable housing stock. If the City is unable to purchase the units, in some cases, they could convert to market rate.

If the actual CDBG entitlement amount received is more than anticipated, then the additional allocation will go toward increasing the amount funded for the City’s Housing Rehabilitation Programs, along with increasing the amount funded for Public Facilities Improvements.

Planning and Administration ($240,000 Budgeted)
Planning and administration activities include monitoring and providing technical assistance to sub-recipients, professional planning on-call assistance as needed, and continuing outreach efforts to service providers in the area to identify new affordable housing projects, fair housing services, senior and youth services, and additional homeless services or facilities. The City strives to continue building upon its existing collaboration and coordination efforts with other public agencies, service organizations, and the community to work together to increase the availability of affordable housing and reduce homelessness.

Unfortunately, this budget does not cover the full cost of administering the program. The current budget projects approximately 14% of the 20% toward administering the program; however, this amount would need to be decreased if the City does not receive enough program income to meet the budgeted amount.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 7, Packet Page 172 Public Outreach and Citizen Participation
Public engagement is a vital element to the success of the CDBG program. In order to inform the public about the program and solicit comments on the Action plan, the City has completed and is in the process of implementing the following:
 November 1, 2023: The City released the Notice of Funding Availability (NOFA) for the CDBG Public Services and CDBG Public Facilities Program.  November 15, 2023: City staff held a required grant application workshop.  January 11, 2024: Agency Presentations of Applications to grant committee.  March 20, 2024: Draft action plan available and start of the 30-day public comment period.
 April 9, 2024: Tuesday, Planning Commission Public Hearing for draft Action Plan.  May 7, 2024: Tuesday, City Council Public Hearing to adopt Action Plan and end of the 30-day comment period.
 May 15, 2024: Action Plan submission to HUD.

The draft 2024-2025 Annual Action Plan is and has been available at: monterey.org/housing as well as the Planning and Housing Offices at 570 Pacific Street, the Office of the City Clerk at 580 Pacific Street, and the Monterey Public Library at 625 Pacific Street.

In conclusion, staff recommends that the City Council conduct a public hearing and receive public comments on the proposed Action Plan for CDBG funds. Staff further recommends that City Council adopt a resolution approving the Action Plan and authorize submission to HUD by the deadline of May 15, 2024.

Attachments: 1. Draft Resolution and Exhibit A: Action Plan

2. Budget Summary
e: Public Services Grant Applicants and Attendees
Coalition of Homeless Service Providers
Monterey Neighborhood Associations
Monterey Business Associations
David Hober, Police Chief
Housing Outreach List
Writings distributed for discussion or consideration on this matter within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, will be made available at the following link:
https://monterey.org/Submitted-Comments
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 8, Packet Page 173 RESOLUTION NO. __- ___ C.S.

A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
№08/22
ADOPTING THE FISCAL YEAR 2024-2025 ACTION PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND AUTHORIZE SUBMITTAL TO THE U.S.

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
WHEREAS, since 1975, the City of Monterey has been an eligible metropolitan entitlement city under the CDBG programs;
WHEREAS, the Five Year (Fiscal Year 2020-2024) Consolidated Plan (the “Consolidated Plan”) adopted in Resolution No. 20-049 identified funding sources to provide housing and housing services and prioritized the use of local, state, and federal funds; WHEREAS, consistent with Consolidated Plan priorities for Housing and Community Services, the Fiscal Year 2024/2025 Budget and Action Plan (the “Program Year 2024/25 Action Plan”) provides resources to implement the Consolidated Plan to meet HUD National Objectives;
WHEREAS, a public notice to announce the publication of the Draft Fiscal Year 2024- 2025 Action Plan and initiate a 30-day period for review and comment was published March 20, 2024 in the Monterey Herald, a newspaper of area wide circulation; WHEREAS, an additional public notice to announce the publication of the Draft Fiscal Year 2024-2025 Action Plan was published March 21, 2024 in the Monterey County Weekly, a free of cost newspaper of area wide circulation;
WHEREAS, the Draft Program Year (PY) 2024 CDBG Action Plan was published and made available for public review on March 20, 2024;
WHEREAS, the Action Plan is considered exempt under the Federal National Environmental Policy Act (NEPA) guidelines (24 CFR Part 58). The Action Plan is also determined to be exempt from the California Environmental Quality Act Guidelines (Article 19, Section 15301, Class 1, 15306, Class 6 and 15326, Class 26) because the projects proposed for funding including public service grant programs, non-profit and City public infrastructure projects, and housing preservation and planning and administration have been determined to not have a significant effect on the environment.

Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2.

Exception a - Location. Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located - a project that is ordinarily insignificant in its impact on the environment may in a particularly sensitive environment be significant. Therefore, these classes are considered to apply in all instances, except where the project may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies. The proposed action Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 9, Packet Page 174 2 recommending the draft Action Plan for review and implementing budget includes the public service grant program, non-profit and City public infrastructure projects, housing preservation and planning and administration. There are no project sites referenced in the Action Plan and implementing budget that are located in a particularly sensitive environment. No impact is anticipated.

Exception b - Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant. The proposed action recommending the draft Action Plan for review and implementing budget includes the public service grant program, non-profit and City public infrastructure projects, housing preservation and planning and administration. No cumulative impacts are foreseeable.

Exception c - Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. The proposed action recommending the draft Action Plan for review and implementing budget includes the public service grant program, non-profit and City public infrastructure projects, housing preservation and planning and administration and no significant effect is anticipated.

Exception d - Scenic Highways. A categorical exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a state scenic highway. This does not apply to improvements which are required as mitigation by an adopted negative declaration or certified EIR. There are no project sites referenced in the Action Plan and implementing budget that are located near scenic highways. No impacts are anticipated near scenic highways.

Exception e - Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. There are no project sites referenced in the Action Plan and implementing budget that are listed on any list compiled pursuant to Section 65962.5 of the Government Code.

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that it hereby approves the Fiscal Year 2024-25 Action Plan for Community Development Block Grant Funds, and authorizes submittal of the Action Plan to the U.S.

Department of Housing and Urban Development as presented and discussed at the Public Hearing and reflected in Exhibit A.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 10, Packet Page 175 3 PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 202_, by the following vote:

AYES: COMMISSIONERS:

NOES: COMMISSIONERS:

ABSENT: COMMISSIONERS:

ABSTAIN: COMMISSIONERS:

APPROVED:

ATTEST:

Mayor
City Clerk
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 11, Packet Page 176

City of Monterey
Community Development Block Grant (CDBG)
Draft Annual Action Plan Fiscal Year 2024-2025
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 12, Packet Page 177 Exhibit A
Annual Action Plan
2024
1 OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Monterey, incorporated in 1850, is one of California’s oldest communities. Founded in 1770, the City hosted the state’s first constitutional convention in the historic Colton Hall where, in 1849, the State of California’s Constitution was signed. The City of Monterey is located on Monterey Bay, now a National Marine Sanctuary.

The City is a regional and national tourist destination and is approximately 125 miles south of San Francisco and 345 miles north of Los Angeles. The City also boasts several institutions of higher learning including the Defense Language Institute, which specializes in teaching foreign languages to military personnel; the Middlebury Institute of International Studies, which provides graduate degrees with an emphasis on the international community, customs, languages, and business trends; the Naval Postgraduate School, which provides advanced degrees for military personnel; and Monterey Peninsula College, which offers general education for an associate’s degree to transfer to a four-year institution.

These institutions attract many culturally diverse populations from across the globe.

This 2024 Annual Action Plan (Action Plan) is submitted to the U.S. Department of Housing and Urban Development (HUD) as the application for Program Year (PY) 2024-2025 funds from the Community Development Block Grant (CDBG) program. This Action Plan encapsulates the fifth and final year of the 2020-2024 Consolidated Plan for Housing and Community Development. For PY 2024, the estimated CDBG entitlement amount is $270,000, and the estimated amount of program income is $1,400,000. To ensure the Action Plan process remains on schedule while complying with public participation and local approval requirements, the City used estimates to draft the Action Plan and obtain public comment and local government approvals. Once the U.S. Department of Housing and Urban Development (HUD) releases the final allocation amounts, these estimates will be replaced with exact amounts.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items, or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis, or the strategic plan.

The Action Plan includes the following CDBG budget projections:
• $270,000 in CDBG entitlement funds from HUD
• $1,400,000 in projected program income funds
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 13, Packet Page 178 Exhibit A
Annual Action Plan
2024
2 OMB Control No: 2506-0117 (exp. 09/30/2021)
While all projects support the City’s 2020-2024 Consolidated Plan, key projects proposed for PY 2024 include:
• Housing Rehabilitation Programs focusing on minor repairs, accessibility improvements, and emergency repairs
• Acquisition, Rehabilitation and Resale of housing units to create affordable units • Public Service Grants to groups serving youth, seniors, and homeless persons and families • Capital improvement grants for facility improvements for public service providers • Staffing and overhead for overall administration of the CDBG program • Public Facilities Grants
• Subrecipient monitoring

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City of Monterey prepares the Consolidated Annual Performance and Evaluation Report (CAPER), a report that details how the City met the needs and objectives outlined in the prior year’s Annual Action Plan. The City’s most recent PY 2022 CAPER reports on the fourth year of the five-year Consolidated Plan.

The City worked collaboratively with other agencies to achieve the following accomplishments:
• Assisted households by administering 184 allocated Housing Choice Vouchers (HCVs) with the Housing Authority of the County of Monterey (HACM)
• Administered rehabilitation projects for 13 low-income households • Rehabilitated 3 affordable ownership units to be sold to first-time low-income homebuyers • Assisted 21 homeless individuals with street outreach and intensive case management • Provided homeless outreach and support to 107 homeless individuals and at-risk youth • Provided emergency shelter to 81 single women and families with children • Provided case management and day-center services to 235 homeless women • Provided exercise therapy to 11 seniors and disabled persons • Assisted 478 seniors with legal advocacy and support
• Assisted 290 seniors with tax assistance, ombudsman services, and referrals • Provided meal delivery to 206 homebound seniors and disabled persons • Advocated for 46 children in foster care
• Provided fair housing support services to 82 low-income households • Provided food bank access to 408 income-eligible residents

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 14, Packet Page 179 Exhibit A
Annual Action Plan
2024
3 OMB Control No: 2506-0117 (exp. 09/30/2021)
Prior to the adoption of the PY 2024 Annual Action Plan (Action Plan), several meetings were held to allow citizens to participate in the process by providing comments and suggestions on the community’s housing, public facility, and public service needs. The first meeting was held on November 15, 2023, and acted as a technical workshop to provide potential applicants with the knowledge necessary to complete the grant application. It also acted to solicit public comment on community development needs. Nonprofit agencies played a key role in providing information and recommendations in the development of this Action Plan.

Next, a meeting was held on January 11, 2024, for the public service organizations to provide grant proposal presentations to the Public Service Grant Review Committee. A 30-day minimum public comment period for the draft PY 2024 Action Plan commenced on March 20, 2024, and ended on May 7, 2024. A third meeting on April 9, was held as a public hearing before the Planning Commission to receive their advisory review and recommendations on the draft Action Plan. The City Council held a public hearing to adopt the Action Plan on May 7, 2024.

To ensure maximum participation, the draft Action Plan has been made available for public review online at the City’s website, with hard copies available at public counters at the following locations:
• Monterey Public Library, reference desk– 625 Pacific St., Monterey, CA 93940 • Office of the City Clerk, 580 Pacific St., Monterey, CA 93940 • Office of the Planning Department, 570 Pacific St., Monterey, CA 93940 • Housing Programs Office – 570 Pacific Street, Monterey, CA 93940 Draft copies of the Action Plan have also been made available to local organizations and individuals representing neighborhood associations, special needs groups, and low-income constituencies. All entities were sent meeting notifications to solicit oral or written comments.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

All public comments will be included in the attached public comment documentation.

6. Summary of comments or views not accepted and the reasons for not accepting them All comments and views expressed and received have been incorporated into the Annual Action Plan as applicable.

7. Summary
The City of Monterey has been able to successfully manage the ongoing timeliness obligations of the CDBG program and has identified programs and projects that will benefit the community.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 15, Packet Page 180 Exhibit A
Annual Action Plan
2024
4 OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator MONTEREY Housing Office
Table 1 – Responsible Agencies
Narrative (optional)
The City of Monterey’s Housing Office administers the City’s CDBG funds and serves as the lead agency in performing CDBG planning and administration tasks.

Consolidated Plan Public Contact Information
The City’s Housing Office is the designated department responsible for planning and implementing the City’s Five-Year Consolidated Plan, each Annual Action Plan, and the City’s CDBG program. General inquiries regarding the Consolidated Plan or the CDBG program may be directed to the Housing Office at (831) 646-3995. Written correspondence regarding the Action Plan should be directed to the Housing Office, City of Monterey, City Hall, 580 Pacific Street, Monterey, CA 93940.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 16, Packet Page 181 Exhibit A
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
In order to learn about the community’s priority needs, as well as the best way to deliver those services, the City consulted with many of the trusted organizations and agencies it has worked with in the past. In addition, the City continues to consult the 2022 Multi-Jurisdiction Hazard Mitigation Plan and incorporate the mitigation efforts identified throughout. The City recognizes that using the Plan while working towards achieving established goals will help to address the needs of residents who are vulnerable to the effects of both disasters and housing issues.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
As established in the Housing Element of the General Plan, the City’s policy remains to assist the Housing Authority, nonprofit agencies, and private developers in providing housing opportunities to extremely low-, low-, and very low-income households when such an opportunity is identified. Since 2013, the City has participated in the Coalition of Homeless Service Providers’ (CHSP) Leadership Council’s oversight of the Lead Me Home Plan. Additionally, the City published a 2019 Vulnerable Communities Analysis, currently available online, which identifies the unmet needs of the most vulnerable populations and recommends strategies and practices to address these issues. The Monterey Vulnerable Communities Analysis acted as a platform to gather information from the community, including specific stakeholders and demographic data. This aids in identifying which public or social services in Monterey are in the highest demand, along with what the community’s unmet needs are in relation to services and housing.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Coalition of Homeless Service Providers (CHSP) is the Continuum of Care (CoC) for Monterey and San Benito Counties. The City of Monterey staff regularly attend monthly meetings held by the CHSP, which include the CHSP Board meeting, the Housing Pipeline meeting, the Leadership Council meeting, and the meeting of the CHSP Executive Committee.

In collaboration with the Monterey County and San Benito County Board of Supervisors, CHSP developed a Lead Me Home (LMH) Plan Update to its initial 10-year LMH Plan. The LMH Plan Update, for July 2021 to June 2026, provides a five-year road map with the goal of reducing homelessness in Monterey and San Benito Counties by 50 percent over the five-year period. This update was made possible due to and builds upon the successful relationships developed during the creation of the original plan. These relationships are rooted in an interdisciplinary nature and are multi-organizational, multi-governmental, and multiCouncil Regular Meeting, 5/7/2024, Item No. 19., Item Page 17, Packet Page 182 Exhibit A
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sectoral. Through collaboration, an approach has identified successful practices, organized resources, scaled up to the size of the problem, and produced public value by delivering meaningful results.

Continuation of these efforts will require ongoing innovation by community-based organizations, advances in governmental policy practices, and meaningful private sector investment.

The LMH Plan Update establishes three (3) overarching strategies to accomplish its goals, including:

1. Increase Participation in Homelessness Solutions by Leaders and Key Stakeholders from Across the Region;

2. Improve the Performance of the Homelessness Response System; and

3. Expand Service-Oriented Responses to Unsheltered Homelessness.

Overall, the LMH is founded on the vision of a system that begins with stabilizing existing tenancies to prevent homelessness, re-housing people prior to entering shelter, and linking people to appropriate community supportive services so that they may find and keep stable housing while improving their economic position. It seeks to use housing opportunity as a vehicle to link families and individuals with employment or income programs, while measuring progress and identifying outcomes.

The Lead Me Home 10-Year Plan for housing the Monterey and San Benito Counties homeless population was developed to meet the requirements of the Federal Governments Homeless, Emergency Assistance and Rapid Transition to Housing Act. The Plan lays out the priorities, strategies, and action steps for ending homelessness in the two counties. The City of Monterey’s Housing Office is working to implement many of the key strategies identified in the Plan.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Not applicable. The City does not receive ESG funds.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 18, Packet Page 183 Exhibit A
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Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Interim, Inc.

Agency/Group/Organization Type Services – Housing
Services – Persons with disabilities
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically homeless
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City's community needs in the Con Plan, which has helped to inform this Action Plan.
2 Agency/Group/Organization Court Appointed Special Advocates (CASA) Agency/Group/Organization Type Services – Housing
Services – Children
What section of the Plan was addressed by Consultation? Homelessness Needs – Unaccompanied youth Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City's community needs in the Con Plan, which has helped to inform this Action Plan.
3 Agency/Group/Organization Salvation Army of the Monterey Peninsula Agency/Group/Organization Type Services – Housing
Services – Homeless
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 19, Packet Page 184 Exhibit A
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What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically homeless
Homeless Needs – Families with children
Homelessness Needs – Veterans
Homelessness Needs – Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City's community needs in the Con Plan, which has helped to inform this Action Plan.
4 Agency/Group/Organization Community Human Services
Agency/Group/Organization Type Services – Housing
Services – Children
Services – Homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment Homelessness Needs – Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
5 Agency/Group/Organization Legal Services for Seniors
Agency/Group/Organization Type Services – Elderly Persons Service – Fair Housing
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 20, Packet Page 185 Exhibit A
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What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
6 Agency/Group/Organization Alliance on Aging
Agency/Group/Organization Type Services – Elderly Persons What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
7 Agency/Group/Organization Veterans Transition Center
Agency/Group/Organization Type Housing
Services – Housing
Services – Homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically homeless
Homelessness Needs – Veterans
Homelessness Strategy
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 21, Packet Page 186 Exhibit A
Annual Action Plan
2024
10 OMB Control No: 2506-0117 (exp. 09/30/2021)
8 Agency/Group/Organization Food Bank of Monterey County Agency/Group/Organization Type Services – Health
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically homeless
Homeless Needs – Families with children
Homeless Needs – Veterans
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
9 Agency/Group/Organization Meals on Wheels of the Monterey Peninsula Agency/Group/Organization Type Services – Elderly Persons Services – Persons with Disabilities
Services – Health
What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
10 Agency/Group/Organization Josephine Kernes Memorial Pool Agency/Group/Organization Type Services – Elderly Persons Services – Persons with Disabilities
Services – Health
What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 22, Packet Page 187 Exhibit A
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
11 Agency/Group/Organization Monterey Police Department Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically homeless
Homeless Needs – Families with children
Homelessness Needs – Veterans
Homelessness Needs – Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
12 Agency/Group/Organization City of Monterey Community Development Department Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Housing Need Assessment Public Facility Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
13 Agency/Group/Organization City of Monterey Parks and Recreation Department Agency/Group/Organization Type Other government - Local Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 23, Packet Page 188 Exhibit A
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What section of the Plan was addressed by Consultation? Housing Need Assessment Public Facility Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
14 Agency/Group/Organization The Coalition of Homeless Service Providers Agency/Group/Organization Type Services – Housing
Services – Persons with HIV/AIDS
Services – Victims of Domestic Violence
Services – Homeless
Services – Victims
Regional organization
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically homeless
Homeless Needs – Families with children
Homeless Needs – Veterans
Homeless Needs – Unaccompanied youth
Homeless Strategy
Non-Homeless Special Needs
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 24, Packet Page 189 Exhibit A
Annual Action Plan
2024
13 OMB Control No: 2506-0117 (exp. 09/30/2021)
15 Agency/Group/Organization Housing Authority of County of Monterey Agency/Group/Organization Type Services – Housing
Services – Homeless
Other government – County
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs – Chronically homeless
Homeless Needs – Families with children
Homelessness Needs – Veterans
Homelessness Needs – Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
16 Agency/Group/Organization Eden Council for Hope and Opportunity Agency/Group/Organization Type Housing
Services – Housing
Service – Fair Housing
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 25, Packet Page 190 Exhibit A
Annual Action Plan
2024
14 OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically homeless
Homeless Needs – Families with children
Homeless Needs – Veterans
Homeless Needs – Unaccompanied youth
Homeless Strategy
Non-Homeless Special Needs
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
17 Agency/Group/Organization Gathering for Women
Agency/Group/Organization Type Services – Homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs – Chronically homeless
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
18 Agency/Group/Organization Interfaith Homeless Emergency Lodging Program Agency/Group/Organization Type Services – Homeless
Services – Health
What section of the Plan was addressed by Consultation? Homeless Needs – Chronically homeless Homeless Needs – Families with children
Homeless Needs – Veterans
Homeless Needs – Unaccompanied youth
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 26, Packet Page 191 Exhibit A
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
19 Agency/Group/Organization Boys and Girls Club of Monterey County Agency/Group/Organization Type Services – Children
Services – Education
Services – Employment
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Families with children
Homeless Needs - Unaccompanied youth
Homeless Strategy
Economic Development
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
20 Agency/Group/Organization Avila Construction
Agency/Group/Organization Type Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment Market Analysis
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 27, Packet Page 192 Exhibit A
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2024
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21 Agency/Group/Organization Silicon Constructors, Inc.

Agency/Group/Organization Type Housing
Services – Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment Market Analysis
Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) attended at least one community forum and provided input to help prioritize the City’s community needs in the Con Plan, which has helped to inform this Action Plan.
22 Agency/Group/Organization Viasat
Agency/Group/Organization Type Services – Broadband Internet Service Providers What section of the Plan was addressed by Consultation? Market Analysis Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
A representative from VSAT Systems was included in the survey undertaken by Monterey. In addition, VSAT Systems was included in the Stakeholder meetings for the Con Plan, which has helped to inform this Action Plan.
23 Agency/Group/Organization AT&T
Agency/Group/Organization Type Services – Broadband Internet Service Providers What section of the Plan was addressed by Consultation? Market Analysis Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representatives from the local AT&T Store attended the Stakeholder Meeting and submitted a survey for the Con Plan, which has helped to inform this Action Plan.
24 Agency/Group/Organization County of Monterey
Agency/Group/Organization Type Other government - County Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 28, Packet Page 193 Exhibit A
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What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) contributed narrative and data to answer questions relevant to the Consolidated Plan in the Con Plan, which has helped to inform this Action Plan.
25 Agency/Group/Organization United Way Monterey County Agency/Group/Organization Type Services – Housing
Services – Children
Services – Education
What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Representative(s) contributed narrative and data to answer questions relevant to the Consolidated Plan in the Con Plan, which has helped to inform this Action Plan.

Identify any Agency Types not consulted and provide rationale for not consulting The Community Hospital of Monterey Peninsula (CHOMP) was not consulted regarding the 2020-2024 Consolidated Plan and therefore did not help to provide information for this Action Plan. However, the Coalition of Homeless Service Providers (CHSP) was consulted regarding the provision of temporary shelter needs of homeless individuals following release from CHOMP. Specifically, the Salvation Army Monterey Peninsula Corps works in partnership with CHOMP to create housing plans and provide temporary shelter for homeless individuals. The City consulted with the Salvation Army of the Monterey Peninsula, Interim, Inc., and Community Human Services, all of whom assist in the process of placing homeless individuals after local medical or mental health facility discharge using vouchers and temporary housing.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 29, Packet Page 194 Exhibit A
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Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care
Coalition of
Homeless Service
Providers
The City of Monterey attends monthly meetings held by the Coalition of Homeless Service Providers and has been a contributor to the Lead Me Home Plan. Traditionally, the City has supported agencies and organizations the CHSP regular partner with to carry out the vision of the Plan by providing services to all homeless populations. The City will also comply with the Housing First approach, which requires removing barriers for homeless individuals and families that have faced in obtaining housing, such as income requirements. Additionally, as part of the Plan, training will be enhanced and replicated by Community Action officers in the City of Monterey to train police/law enforcement officers in other jurisdictions on homeless outreach strategies and goals of discharge planning policies.

Emergency Shelter
Overlay City of Monterey To reference areas ideal for emergency shelters and supportive services.

General Plan and
Housing Element City of Monterey
The General Plan Housing Element is the City policy guide to meeting the community housing needs. The Strategic Plan aligns with the goals and policies for implementation of the Housing Element.

Parks & Recreation
Master Plan City of Monterey To reference the most ideal areas in need of improvement according to City plans with a focus on low to moderate CDBG target areas.

City of Monterey, 2016
Climate Action Plan City of Monterey Development as related to the Consolidated Plan that occurs shall be primarily in the areas where environmental hazards can be properly mitigated. 2019 Analysis of
Impediments City of Monterey Assessment of impediments and fair housing challenges in Monterey with specific and measurable goals to help address fair housing problems.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 30, Packet Page 195 Exhibit A
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Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? 2020-2024 Consolidated
Plan City of Monterey
Strategic Plan Goals: 1. The Housing Opportunities goal supports rehabilitating low to moderate rental units, production of low-income rental units and preserving low to moderate income Deed Restricted Ownership units and monitoring and rehabilitating low to moderate Ownership Housing units. 2. Services that support a suitable living environment, including services to homeless persons, seniors, youth, disabled persons, and low to moderate income households in the community. 3. Address the impacts of the health crisis and accompanying economic downturn through emergency housing assistance. 4. Public infrastructure in low to moderate income CDBG target areas. Needs include park upgrades, ADA accessibility, improvements to streets and other infrastructure. 5. Economic development because of the high number of low-income households combined with impacts of the recent COVID-19 health crisis and accompanying economic downturn. 6. Optimal program planning is a goal for administering the CDBG program at the City. 2022 Monterey County
Multi-Jurisdictional
Hazard Mitigation Plan
County of
Monterey
The Hazard Mitigation Plan helps to identify a wide range of natural and manmade hazards that the city must be aware of and take action to mitigate.

Vulnerable Community
Needs Analysis City of Monterey
The Vulnerable Community Needs Analysis helps gain a better understanding of the needs of the most vulnerable populations in Monterey and identify goals and strategies to address these issues
Table 3 – Other local / regional / federal planning efforts Narrative (optional)
Resilience specific stakeholders have been working with Monterey County and all of the surrounding jurisdictions to update the MultiJurisdictional Hazard Mitigation Plan. The County finalized the Multi-Jurisdictional Hazard Mitigation Plan in 2022 and the Plan is available online.

The City of Monterey will continue to incorporate the mitigation efforts identified in the Plan and move towards achieving the goals established.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 31, Packet Page 196 Annual Action Plan
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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal setting Several meetings were held prior to the adoption of the PY 2024 Annual Action Plan in order to allow for citizens to participate in the process by providing their comments and suggestions on the community’s housing, public facility, and public service needs. The first meeting was held on November 15, 2023, and acted as a technical workshop to provide potential applicants with the knowledge necessary to complete the grant application. It also acted to solicit public comment on community development needs. Nonprofit agencies played a key role in providing information and recommendations in the development of this Action Plan. Next, a meeting was held on January 11, 2024, for the public service organizations to provide grant proposal presentations to the Public Service Grant Review Committee. A 30-day minimum public comment period for the draft PY 2024 Action Plan commenced on March 20, 2024, and ended on May 7, 2024. A third meeting on April 9, was held as a public hearing before the Planning Commission to receive their advisory review and recommendations on the draft Action Plan. The City Council held a public hearing to adopt the Action Plan on May 7, 2024.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 32, Packet Page 197 Annual Action Plan
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Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
1 Public
Meeting
Nontargeted/broad
community

Public service
Providers,
Neighborhood and
Business
Associations
Technical workshop
held on November 15,
2023. Attendance by
public services
providers and
residents. Intent to
invite comment on
unmet community
needs and describe
the City's CDBG public
services grant
program and
application
procedure.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 33, Packet Page 198 Annual Action Plan
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Sort
Order
Mode of
Outreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
2 Newspaper
Ad
Nontargeted/broad
community
Newspaper notices
informing the public
of the City's scheduled
public meetings and
hearings on the Action
Plan and notifying the
public of the opening
public comment
period for the draft
Action Plan. The
public comment
period opened on
March 20, 2024, and
closed on May 7,
2024.

N/A
3 Internet
Outreach
Nontargeted/broad
community
Copies of the Action
Plan were posted on
the City's website for
the public comment
period.

N/A
https://monterey.org/city_hall/community_d
evelopment/housing_programs/plans___rep
orts/index.php
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 34, Packet Page 199 Annual Action Plan
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Sort
Order
Mode of
Outreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
4 Public
Hearing
Nontargeted/broad
community
On April 9, 2024, a
public hearing was
held before the
Planning Commission
to receive their
advisory review and
recommendations on
the draft Action Plan.

N/A
5 Public
Hearing
Nontargeted/broad
community
The City Council held
a public hearing to
adopt the Action Plan
on May 7, 2024.

N/A
Table 4 – Citizen Participation Outreach
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 35, Packet Page 200 Annual Action Plan
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The City’s CDBG entitlement allocation of funding requires addressing the ratio of program income to entitlement that the City receives each year. While entitlement allocations have been stable, the amount of program income received each year is unpredictable and has ranged from less than $500,000 to more than $1,000,000. The average program income received over the last 10 years is about $900,000; however, due to rising housing costs, many loans are being repaid to the CDBG fund. To meet CDBG expenditure timeliness requirements and comply with HUD’s program funding reporting and public outreach requirements, it is important to make the best estimate regarding the total funding expected to roll over from the prior year and the amount of program income to be received. For PY 2024, the City is budgeting for $1,400,000 in program income.

CDBG entitlement allocations also fluctuate slightly from year to year. For PY 2024, the City is expecting to receive approximately $270,000 in CDBG entitlement funding from HUD.

As discussed above, the City anticipates receiving $270,000 in entitlement funding and up to $1,400,000 in program income for PY 2024, the fifth and final year of the 2020-2024 Consolidated Plan cycle. Funding will be used towards activities that are similar to what the City has consistently funded throughout the past several years. For example, the City continues to fund programs for the purchase and/or rehabilitation of affordable housing, public facility/public infrastructure improvement projects that provide assistance and service in low-moderate income areas, and public services that assist lowmoderate income persons or households including seniors, the homeless, and the disabled.

Currently, the City’s CDBG estimated budget ($270,000 entitlement funding and $1,400,000 Program Income) is divided approximately as follows:
• Public Services – 15% cap
• Acquisition and Housing Rehabilitation Programs – 50% • Public Facilities Improvements – 15%
• Program Administration – 20% cap
If the actual CDBG entitlement amount received is less than anticipated, the funding amounts for the activities above will decrease in accordance with the percentages established. For example, Public Facilities would remain at 15 percent of the total budget, but the dollar amount would decrease. If the actual CDBG entitlement amount received is more than anticipated, then the additional allocation will go Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 36, Packet Page 201 Annual Action Plan
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toward increasing the amount funded for the City’s Housing Rehabilitation Programs, along with increasing the amount funded for Public Facilities Improvements. For Public Facilities Improvements, the City would choose to fund a Tier II Public Works Project in addition to the Tier I Project already allocated for in the proposed budget.

The table below includes the estimated CDBG revenues for the coming year.

Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 5 Expected Amount
Available
Remainder
of ConPlan
$
Narrative
Annual Description
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
CDBG public
-
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public
Services 270,000 1,400,000 0 1,670,000 0
Based on
HUD
2024-
2025
allocation
projection
and
Program
Income.

Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied While the City’s current housing resources do not have matching fund requirements, Monterey will use PY 2024 funds to leverage other resources. For example, the City will continue to utilize the repayment of housing loans made by the former Redevelopment Agency, for which funds are dedicated to affordable housing activities. On the other hand, the City’s CDBG allocation will provide support through infrastructure, public facilities, and public services.

The City has already been chosen to receive a Permanent Local Housing Allocation (PLHA) Grant, for which 65 percent of the monies will be used for predevelopment costs related to affordable housing development on City owned properties. For example, a portion of these funds have been committed through loan execution to MidPen Housing for an affordable housing development project behind City Hall. In addition, the City has been selected as a recipient of the Regional Early Action Planning (REAP) 2.0 Grant as well as the Local Early Action Planning (LEAP) Grant. The City will continue to pursue other funding opportunities as they become available.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 37, Packet Page 202 Annual Action Plan
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If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan.

The City will be providing technical assistance from the CDBG planning and administration funds for Citysponsored parks projects in CDBG targeted low to moderate areas. Additionally, the City has a program to purchase and rehabilitate deed restricted affordable homes and then resell them to low-income firsttime homeowners, to ensure that no inventory is lost. There are currently 540 Deed Restricted Affordable Units in the City. The budget allows for the purchase of up to three units should they come available. The city also will continue outreach efforts and technical assistance to service providers and other jurisdictions in the area to identify new affordable housing projects and additional homeless services or facilities.

In addition, ten units have been rented on City leased property at 595 Munras Avenue, two of which are affordable. There are several other projects under development that will include affordable units through the inclusionary zoning ordinance. Projects include 2300 Garden Road that was recently issued a building permit for 64 units of which 13 are affordable. The developer for 2300 Garden Road also obtained approvals for an additional 91 units at 2000 and 2600 Garden Road of which 20% would be affordable units. However, the developer is reconsidering these proposals at this time and staff anticipates entirely new concepts to be submitted in 2023. Older projects such as 2200 North Fremont that included 40 Dwelling Units with eight affordable units through a seven percent Density Bonus and Inclusionary Housing have been approved but the developer is no longer actively pursuing building permits. The city also has entered into an Exclusive Negotiating Agreement for a 100% affordable low income project on City leased land behind City Hall. The number of units is in the process of being refined although the developer would like to achieve 36 low-income units.

Discussion
See above sections.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 38, Packet Page 203 Annual Action Plan
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Housing
opportunities
2020 2024 Affordable
Housing
Citywide Homelessness
Prevention
Production of New
Rental Units for
Extremely Low-Income
Production of New Very
Low-Income Rental
Units
Production of New LowIncome Rental Units
Production of New
Moderate-Income For
Sale and Rental;
Preservation of LMI
Deed Restricted
Ownership Units
Homeowner Housing
Rehabilitation
CDBG:
$715,000
Homeowner Housing
Rehabilitated: 16 Household
Housing Unit
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 39, Packet Page 204 Annual Action Plan
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2 Suitable living
environment
2020 2024 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Homelessness
Prevention
Public Service:

Emergency housing
assistance
Economic development
Public Services:

Homeless counseling
Landlord Tenant
Counseling/Legal
Assistance/Fair Housing
Public Service: Job
training
Public Service: Job
generating activities
Public Services:

Counseling for at-risk
youth
Public Services: After
school programs
Public Services:

Emergency
preparedness
Public Services:

Transportation
Public Services:

Healthcare
Public Services:

Homeless outreach
CDBG:
$180,000
Public service activities other
than Low/Moderate Income
Housing Benefit: 1,007
Persons Assisted
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 40, Packet Page 205 Annual Action Plan
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
Public Services:

Homeless mental health
Public Services:

Homeless substance
abuse
3 Creating
Affordability
2020 2024 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
Citywide Homelessness
Prevention
Public Service:

Emergency housing
assistance
Economic Development
CDBG: $0 Other: 0 Other
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 41, Packet Page 206 Annual Action Plan
2024
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4 Public
Infrastructure
2020 2024 Non-Housing
Community
Development
Laguna
Grande Park
Veterans
Transition
Center
Permanent and
Supportive Housing
Emergency Shelters
Public Facilities: Parks
Public Facilities:
recreational facilities
Public Facilities: Youth
centers
Public Facilities: Senior
centers
Public Facilities:

Neighborhood
community centers
Public Facilities:

Healthcare facilities
Infrastructure
improvements:

Sewer/street
improvement
Infrastructure
improvements: Street
Improvements
Infrastructure
improvements: Safe
Routes to School
Infrastructure
improvements:

Sidewalk/Curb
Improvements
CDBG:
$265,000
Public Facility or
Infrastructure Activities other
than Low/Moderate Income
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 42, Packet Page 207 Annual Action Plan
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
Infrastructure
improvements:

Infrastructure support
Infrastructure
improvements: ADA
accessibility
Infrastructure
improvements: Bike
lanes with light
5 Economic
development
2020 2024 Non-Housing
Community
Development
Economic
development
Citywide Economic development CDBG: $0 Businesses assisted: 0 Businesses Assisted
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 43, Packet Page 208 Annual Action Plan
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6 Program
administration
2020 2024 Affordable
Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
Planning and
administration
Citywide Homelessness
Prevention
Public Service:

Emergency housing
assistance
Economic development
Low Barrier Homeless
Shelters
Public Services:

Homeless counseling
Landlord Tenant
Counseling/Legal
Assistance/Fair Housing
Production of New
Rental Units for
Extremely Low-Income
Production of New Very
Low-Income Rental
Units
Production of New LowIncome Rental Units
Production of New
Moderate-Income For
Sale and Rental
Preserve LMI Deed
Restricted Ownership
Units
Public Service: Job
training
CDBG:
$240,000
Other: 1 Other
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 44, Packet Page 209 Annual Action Plan
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Public Service: Job
generating activities,
Public Services:

Counseling for at-risk
youth
Public Services: After
school programs
Public Services:

Emergency
preparedness
Public Services:

Transportation
Public Services:

Healthcare
Public Services:

Homeless outreach
Public Services:

Homeless mental health
Public Services:

Homeless substance
abuse
Permanent and
Supportive Housing
Emergency Shelters
Public Facilities: Parks
Public Facilities:

Recreational facilities
Public Facilities: Youth
centers
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 45, Packet Page 210 Annual Action Plan
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Public Facilities: Senior
centers
Public Facilities:

Neighborhood
community centers
Public Facilities:

Healthcare facilities
Infrastructure
improvements:

Sewer/street
improvements
Infrastructure
improvements: Street
Improvements
Infrastructure
improvements: Safe
Routes to School
Infrastructure
improvements:

Sidewalk/Curb
Improvements
Infrastructure
improvements:

Infrastructure support
Infrastructure
improvements: ADA
accessibility
Infrastructure
improvements: Bike
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 46, Packet Page 211 Annual Action Plan
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
lanes with light
Homeowner housing
rehabilitation
Table 6 – Goals Summary
Goal Descriptions
1 Goal Name Housing opportunities
Goal
Description
The Project Summary table below includes the estimated CDBG revenues for the coming year. 2 Goal Name Suitable living environment
Goal
Description
Data and community outreach showed a great need for services that support a suitable living environment, including services to homeless persons, seniors, youth, disabled persons, and low to moderate income households in the community.
3 Goal Name Creating affordability
Goal
Description
Address the impacts of the health crisis and accompanying economic downturn through emergency housing assistance. 4 Goal Name Public Infrastructure
Goal
Description
Data and community need showed a need for public infrastructure in low to moderate income CDBG target areas. Needs include park upgrades, ADA accessibility, improvements to streets and other infrastructure. 5 Goal Name Economic development
Goal
Description
Data and community outreach showed a need for economic development because of the high number of low-income households combined with impacts of the COVID-19 health crisis and accompanying economic downturn.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 47, Packet Page 212 Annual Action Plan
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6 Goal Name Program administration
Goal
Description
Optimal program planning is a goal for administering the CDBG program at the City.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 48, Packet Page 213 Annual Action Plan
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Projects
AP-35 Projects – 91.220(d)
Introduction
As part of the Consolidated Planning Process, the City is required to complete a Needs Assessment. For the 2020-2024 Consolidated Plan, the Needs Assessment revealed many findings related to the need for affordable housing, rental assistance to prevent homelessness from occurring, and services for homeless and special needs populations. To address these needs, the City will continue to collaborate with the public service agencies that have been traditionally funded by CDBG.

Projects
# Project Name
1 Planning and Administration
2 Public Services
3 Public Infrastructure Projects
4 Housing Preservation Programs
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
In the Needs Assessment portion of the Five-Year 2020-2024 Consolidated Plan, a lack of affordable housing availability was identified as a key, unmet need. Simultaneously, the Consolidated Plan acknowledges that the City of Monterey faces land constraints and limited water, both of which make it increasingly difficult to provide sufficient new housing supply to address affordable housing. As such, the City will focus its funding on preserving low- and moderate-income ownership unitsthrough rehabilitation and the retention of deed restricted units. In addition, the City will also focus its funding on homelessness prevention and the provision of services to low-moderate income persons.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 49, Packet Page 214 Annual Action Plan
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AP-38 Project Summary
Project Summary Information
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 50, Packet Page 215 Annual Action Plan
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1 Project Name Planning and Administration
Target Area Citywide
Goals Supported Program administration
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 51, Packet Page 216 Annual Action Plan
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Needs Addressed Homelessness Prevention
Public Service: Emergency housing assistance
Economic Development
Low Barrier Homeless Shelters
Public Services: Homeless counseling
Landlord Tenant Counseling/Legal Assistance/Fair Housing Production of New Rental Units for Extremely Low-Income Production of New Very Low-Income Rental Units
Production of New Low-Income Rental Units
Production of New Moderate-Income For Sale and Ren
Preserve LMI Deed Restricted Ownership Units
Public Service: Job training
Public Service: Job generating activities
Public Services: Counseling for at-risk youth
Public Services: After school programs
Public Services: Emergency preparedness
Public Services: Transportation
Public Services: Healthcare
Public Services: Homeless outreach
Public Services: Homeless mental health
Public Services: Homeless substance abuse
Permanent and Supportive Housing
Emergency Shelters
Public Facilities: Parks
Public Facilities: Recreational facilities
Public Facilities: Youth centers
Public Facilities: Senior centers
Public Facilities: Neighborhood community centers
Public Facilities: Healthcare facilities
Infrastructure improvements: Sewer/street improvements
Infrastructure improvements: Street improvements
Infrastructure improvements: Safe Routes to School
Infrastructure improvements: Sidewalk/curb improvements Infrastructure improvements: Infrastructure support
Infrastructure improvements: ADA accessibility
Infrastructure improvements: Bike lanes with light
Homeowner housing rehabilitation
Funding CDBG: $240,000
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 52, Packet Page 217 Annual Action Plan
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Description Provide general staff administration of CDBG programs and activities, including Integrated Disbursement and Information System (IDIS) administration, program setup, reporting, planning, and subrecipient training and monitoring. A National Objective designation does not apply to activities completed under this project.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
Planning and Administration provides oversight to the CDBG program to ensure compliance with HUD regulations.

Location Description Citywide
Planned Activities General Planning and Administration. HUD Matrix Code: 21A General Administration. National objective: benefit to low- and moderateincome persons or households. 2 Project Name Public Services
Target Area Citywide
Goals Supported Housing opportunities
Suitable living environment
Needs Addressed Homelessness Prevention
Public Services: Homeless counseling
Landlord Tenant Counseling/Legal Assistance/Fair Housing Public Service: Job training
Public Service: Job generating activities
Public Services: Counseling for at-risk youth
Public Services: Homeless outreach
Public Services: Homeless mental health
Public Services: Homeless substance abuse
Permanent and Supportive Housing
Funding CDBG: $180,000
Description Provide public services to low- and moderate-income households and individuals, including services for seniors, persons with disabilities, and homeless persons, youth, and families.

Target Date 6/30/2025
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 53, Packet Page 218 Annual Action Plan
2024
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Estimate the number
and type of families
that will benefit from
the proposed
activities
About 1,007 individuals, including seniors, youth, persons with disabilities, homeless and households at risk of homelessness, and lowincome households.

Location Description Citywide
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 54, Packet Page 219 Annual Action Plan
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Planned Activities 1. Alliance on Aging: tax assistance and ombudsman services and referrals to assist 161 low-income seniors. Funding: $10,000 (CDBG). HUD Matrix Code: 05A Senior Services. National
Objective: LMC.

2. Community Human Services Casa De Noche Buena: emergency shelter to serve an estimated 60 single women and families with children. Funding: $15,000 (CDBG). HUD Matrix Code: 03T Operating Costs of Homeless/AIDS Patients Programs. National Objective: LMC with “homeless” presumed benefit.

3. Community Human Services Safe Place: homeless outreach and support to serve an estimated 57 homeless persons and at-risk youth. Funding: $19,000 (CDBG). HUD Matrix Code: 03T
Operating Costs of Homeless/AIDS Patients Programs. National Objective: LMC with “homeless” presumed benefit.

4. Court Appointed Special Advocates (CASA): Court Appointed Special Advocates Program - advocating for children in foster care to assist an estimated 71 persons. Funding: $8,400 (CDBG).

HUD Matrix Code: 05N Operating Costs of Abused/Neglected children. National Objective: LMC with “abused children” presumed benefit.

5. ECHO Fair Housing Support Services: fair housing support services to low- income households in the city for an estimated 76 persons. Funding: $13,600 (CDBG). HUD Matrix Code 05J Fair Housing Activities (subject to Public Services cap). The National Objective will be LMC.

6. Food Bank of Monterey County: provide nutrition support to an estimated 72 persons. Funding: $19,000 (CDBG). HUD Matrix Code: 05W Food Banks. National Objective: LMC with
“homeless” presumed benefit.

7. Gathering for Women: case management and day-center
services to homeless women to assist an estimated 143 persons.

Funding: $19,000 (CDBG). HUD Matrix Code: 03T Operating Costs of Homeless/AIDS Programs. National Objective: LMC with “homeless” presumed benefit.

8. Interim, Inc.: homeless services, emergency and temporary housing outreach, and case management for an estimated 19 persons with mental illnesses. Funding: $19,000 (CDBG). HUD Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 55, Packet Page 220 Annual Action Plan
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Matrix Code: 03T Operating Costs of Homeless/AIDS Patients Programs. National Objective: LMC.

9. Josephine Kernes Memorial Pool: warm-water exercise and therapy for 10 senior and disabled persons. Funding: $9,000 (CDBG). HUD Matrix Code: 05B Handicapped Services. National Objective: LMC with “disabled” presumed benefit.

10. Legal Services for Seniors: legal advocacy and support for an estimated 100 low-income seniors. Funding: $10,000 (CDBG).

HUD Matrix Code: 05C Legal Services. National Objective: LMC with “elderly” presumed benefit.

11. Meals on Wheels: Meal delivery to homebound seniors and disabled persons; will serve an estimated 152 persons annually.

Funding: $19,000 (CDBG). HUD Matrix Code: 05A Senior Services.

National Objective: LMC with “elderly” presumed benefit.

12. Community Human Services Shuman HeartHouse: Homeless Center to provide services to 86 families who may be
experiencing homelessness. Funding: $19,000 (CDBG). HUD Matrix Code: 03T Operating Costs of Homeless/AIDS Patients Programs. National Objective: LMC
3 Project Name Public Infrastructure Projects
Target Area Laguna Grande Park
Historic Downtown
El Estero
Citywide
Goals Supported Suitable living environment
Public Infrastructure
Needs Addressed Public Facilities: Parks
Public Facilities: Recreational facilities
Public Facilities: Youth centers
Public Facilities: Senior centers
Public Facilities: Neighborhood community centers
Public Facilities: Healthcare facilities
Infrastructure improvements: Sewer/street improvements
Infrastructure improvements: Street Improvements
Infrastructure improvements: Safe Routes to School
Infrastructure improvements: Sidewalk/Curb Improvements Infrastructure improvements: Infrastructure support
Infrastructure improvements: ADA accessibility
Infrastructure improvements: Bike lanes with light
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 56, Packet Page 221 Annual Action Plan
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Funding CDBG: $265,000
Description Facility and infrastructure improvements to publicly funded facilities, nonprofit public service facilities, public facilities, parks, and public infrastructure in the CDBG target area.

Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
Approximately 16 veterans and their families with receive benefits from facility improvements.

Location Description Laguna Grande, Historic Downtown, El Estero, Citywide Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 57, Packet Page 222 Annual Action Plan
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Planned Activities Public Infrastructure, Public Park, and Public Facility Improvements:

Accessibility and sustainability improvements for park and public facilities located in the CDBG target area or that predominantly serve low-income households; specific projects still to be determined. (See tiering below.) These projects will be funded by both program income and entitlement funds and will be budgeted to meet HUD's expenditure requirements and deadlines.

1. Tier 1 Improvements: projects that are ready for public bid or that are near shovel-ready and that can be completed prior to the completion of the program year – June 30, 2025.

Veterans Transition Center: $130,000 for solar panel installation on homes. National Objective is LMH.

2. Tier 2 Improvements: projects that are in development for the following program year or that may be fast tracked for shovelreadiness within the first quarter of the program year and that could be completed prior to the end of the following calendar year – December 31, 2025 (Tier 2 projects will be considered for funding as funding is available or pending reallocation from delayed or canceled Tier 1 projects).

3. Tier 3 Improvements: projects that are in development that may be ready for implementation in the next two to three funding cycles, but that may be fast-tracked for shovel-readiness within the current program year for implementation in the next program year (Tier 3 projects will be considered for funding as funding is available or pending reallocation from delayed or canceled Tier 1 and 2 projects.)
4 Project Name Housing Preservation Programs
Target Area Citywide
Goals Supported Housing opportunities
Needs Addressed Homeowner housing rehabilitation
Funding CDBG: $715,000
Description Emergency housing repairs, minor home repairs, repairs of city owned inclusionary housing units, purchase and resale program, and administration of these activities.

Target Date 6/30/2025
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 58, Packet Page 223 Annual Action Plan
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Estimate the number
and type of families
that will benefit from
the proposed
activities
Approximately 18 low-income households will be assisted.

Location Description Citywide
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 59, Packet Page 224 Annual Action Plan
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Planned Activities The national objective for all the Housing Rehabilitation Programs will be LMH.

1. Mr. Fix-It Grants: small grants to low-income households to make minor repairs to improve overall housing quality
(estimated $50,000 in grants) HUD Matrix Code 14A Rehab:

Single Unit

2. Home Safety Grants: small grants to low-income households to make emergency health and safety repairs to meet code
(estimated $50,000 in grants) HUD Matrix Code 14A Rehab:

Single Unit

3. Home Accessibility Grants: small grants to low-income households to make accessibility improvements for disabled household members (estimated $50,000 in grants) HUD Matrix Code 14A Rehab: Single Unit

4. Acquisition, rehabilitation, and repair of between 1 and 2 singlefamily ownership units purchased for resale to low-income firsttime homebuyers (estimated $300,000) HUD Matrix Code 14G Rehab: Acquisition

5. Housing Rehabilitation Activity Delivery: staff and project activity delivery costs (estimated $160,000) HUD Matrix Code 14H Rehab: Administration

6. Lead Paint Testing: Provide funds for testing and clearance testing (including risk assessment) of units constructed prior to 1978 that participate in the City's Owner-Occupied Rehabilitation Program. (Estimated $5,000) HUD Matrix Code14I.

7. Lead Paint Abatement: This program will provide remediation of lead/asbestos hazards of units constructed prior to 1978 that participate in the City's Owner-Occupied Rehabilitation Program (estimated $10,000); HUD Matrix Code14I.

8. Major Rehabilitation Loan Program: This program provides lowinterest loans to eligible low-income homeowners for major rehabilitation or modernization of their home. (estimated $90,000 in grants) HUD Matrix Code 14A Rehab: Single Unit These projects will be funded with both program income and entitlement funds to best meet HUD expenditure requirements and deadlines.

Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 60, Packet Page 225 Annual Action Plan
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed CDBG funding will largely be used city-wide for income eligible persons and households. If additional funding becomes available due to unexpected loan payoffs, the City expects to use CDBG funds in the CDBG target areas. The City has two target areas, Del Monte–Laguna Grande and Downtown target areas.

The target areas in downtown are located to the southeast of the City's old town area and includes a portion of Monterey’s oldest housing. Del Monte Avenue connects the target areas in downtown with the other CDBG target area, which includes a series of neighborhoods to the southeast of Canyon del Rey Blvd. This means that much of the area's housing is older and vulnerable to the issues that typically face older units, such as deferred maintenance, lead-based paint, and inefficient mechanical and building envelopes. The Downtown target areas are one of the most densely populated neighborhoods in the City, and while it does not have a minority concentration, it is composed of 58 percent low- and moderateincome households. While the Del Monte area is less dense, it has a much larger minority population with 55 percent of the population as low-moderate (low-mod) income. A low- and mod-income map is included in the attachments and shows the location and low-mod concentrations in the CDBG target areas.

Geographic Distribution
Target Area Percentage of Funds
Citywide 100
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically Traditionally, the City has committed to spending approximately 70 percent of CDBG funds for housing and infrastructure projects in low- and moderate-income (LMI) census tract block groups. This prioritization has involved a portion of public service grant activity along with public infrastructure funding, targeted to LMI census tract block groups. In addition, the City does not have any racially or ethnically concentrated areas of poverty (R/ECAPS) and only has a handful of census tract block groups that qualify as low- to moderate-income (in accordance with HUD’s income data). As a result of the diversified distribution of the low-moderate population across the City, it is necessary to split the use of CDBG funds between low-mod neighborhoods and low-mod needs, citywide.

Discussion
The decision to distribute funding citywide is based on the limited number of low-income census tract block groups that will qualify for HUD’s Low-Mod Income Area benefit. Only a handful of census block groups are classified as low income based on the percentage of households with income at or below 80 percent of Area Median Income. For this reason, there is limited ability for the City to target CDBG funds to specific areas and receive Low-Mod Area (LMA) benefit. Additionally, the City’s most significant unmet Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 61, Packet Page 226 Annual Action Plan
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need for affordable housing is generally citywide in geographic distribution. In recognition of this housing need, the City Council has directed that affordable housing and homeless services should be placed above the priority for public infrastructure improvements and home repair programs for homeowners.

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City of Monterey faces unique hurdles in the development of affordable housing, as it is almost entirely built out and simultaneously lacks the water needed for new development. In addition, a large portion of Monterey’s workforce does not reside in the City due to high housing costs. While the City continues to be a desirable place to live, it is difficult to construct new residential development, therefore creating a strong demand and an expensive housing market.

Increasingly, the cost of buying a home in the County of Monterey continues to rise each year. According to several real estate websites’ analyses, the median sales price for a home in the County is currently near $900,000. Such an increase in the cost of purchasing a home at market rate can be indicative of a decrease in supply and an increase in demand. Both these factors can be caused by a surplus of buyers, which many small to medium sized cities experienced as a result of the COVID-19 pandemic causing people to move away from large cities.

In Monterey, Fair Market Rents (FMRs) established by HUD tend to be exceeded by the actual cost of rental housing. As previously discussed, the City’s desirability as a place to live due to the coastal environment and amenities, combined with a severe lack of developable land, results in a housing cost that is consistently too high for low- to moderate-income households.

According to HUD User for Fiscal Year 2023, the median family income is $100,400 for the Salinas Metropolitan Statistical Area. The affordable monthly cost of housing is $2,510, but the actual market costs can exceed this amount up to 100 percent (depending on unit size), making the City unaffordable to for a household earning the median family income.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 18
Special-Needs 0
Total 18
Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 16
Acquisition of Existing Units 2
Total 18
Table 10 - One Year Goals for Affordable Housing by Support Type Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 63, Packet Page 228 Annual Action Plan
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Discussion
In terms of maintaining and increasing home ownership affordability, the City has traditionally allocated CDBG funding to homeowner rehabilitation in order to preserve existing housing stock and has provided assistance to eligible low-income first-time homebuyers. In addition, the City has also been successful in offering affordable ownership opportunities through deed-restricted, price-controlled covenants at a number of sites throughout the community. The City also maintains a Purchase and Resale Program which sees a small increase in value annually. This Program provides the opportunity to gain ownership benefits, such as tax benefits, increased equity, and freedom from renting.

At the same time, the City also offers affordable rental opportunities to households through rental assistance with service providers and numerous deed-restricted rental units. In Program Year 2024, the City will continue its various affordability programs while continually searching for new ways to meet affordability goals.

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AP-60 Public Housing – 91.220(h)
Introduction
The Housing Authority of the County of Monterey (HACM) is a public agency that provides rental assistance and manages affordable housing throughout Monterey County. The HACM administers Housing Choice Vouchers (HCVs), previously known as Section 8. The Housing Choice Voucher (HCV) is a rental subsidy program that helps lower income (up to 50 percent AMI) families and seniors pay rents in private units. Voucher recipients pay a minimum of 30 percent of their income toward their contract rent, and the local housing authority pays the difference through federal funds up to the payment standard (Fair Market Rent) established by the HACM.

Currently, the HACM has an allocation of 4,225 HCVs and 199 Veterans Affairs Supportive Housing (VASH) vouchers. However, due to budget constraints, only 76 percent of HCVs are in use throughout the County.

Of these 3,235 active HCVs, 184 are in use in the City of Monterey. In Program Year 2024, the City will continue to coordinate with the HACM as the regional housing authority and public housing provider whenever possible.

There are 168 current assisted housing units in the City that are managed by the HACM. All of the HACM’s public housing units have been converted to Project-Based Rental Assistance. This conversion may offer the City an opportunity to collaborate with the Housing Authority to provide funding assistance for rehabilitation and repair of HACM units. These units exist in five (5) separate projects, including:
• Portola Vista at 20 Del Monte Avenue – 64 units
• Casanova Plaza at 800 Casanova Avenue – 86 units
• Montecito Apartments at 242 Montecito Street – 8 units • Watson Apartments at 531 Watson Street – 5 units
• Oak Grove Apartments at 1100 Second Street – 5 units
Actions planned during the next year to address the needs to public housing The City will continue to collaborate with the HACM to improve access to available public housing units using HCVs. Concurrently, the City will annually review opportunities to provide rehabilitation grant funding to the HACM for upgrading the condition of its public housing units located in the City.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
The HACM operates the voluntary five-year Family Self-Sufficiency (FSS) Program for interested voucher holders. Designed to help families become independent from cash aid assistance through employment, participants set goals to work on while utilizing services offered to help achieve the goals. The HACM partners and collaborates with local service providers to offer services including career counseling, Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 65, Packet Page 230 Annual Action Plan
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education (GED and college degrees), financial literacy, job training, parenting skills, and homeownership preparation. Upon successful completion of the FFS Program, the HACM will establish a savings account for families.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not applicable.

Discussion
See sections above.

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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The Coalition of Homeless Service Providers (CHSP) is the Continuum of Care (CoC) for the Counties of Monterey and San Benito, which includes the City. Every two years, in the month of January, communities across the United States conduct counts of the local population experiencing homelessness. These Pointin-Time (PIT) counts collect information on individuals and families residing in temporary shelters and places not meant for human habitation. They ultimately help the federal government to better understand the nature and extent of homelessness nationwide. As required by the U.S. Department of Housing and Urban Development (HUD), jurisdictions receiving federal funding to provide homeless services must report the findings of their local Point-in-Time count to HUD. Information gathered through the PIT survey is used by the CHSP to understand the issues associated with homelessness, including causes of homelessness, service needs of the homeless, the region’s unmet housing needs, and trends over time of homelessness in the region.

In 2022, a total of 2,047 homeless persons were counted in the County of Monterey. In the City of Monterey, a total of 101 homeless persons were counted, a 50 percent decrease from the count in 2019.

Sheltered individuals totaled 27, while unsheltered individuals totaled 74.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City continues to work closely and collaborate with the CoC. In partnership with jurisdictions and service providers, the CoC has launched the Coordinated Outreach and Resources for Encampments (CORE) team. This multi-disciplinary team is built of providers that specialize in persons with mental illness, persons with substance abuse issues, veterans, and youth. CORE outreach workers are paired with homeless guides to penetrate the most difficult encampment communities to 1) establish rapport with the inhabitants, 2) assess client needs and provide linkages to services, and 3) administer CARS assessments to those interested in homeless housing programs, like transitional housing or permanent supportive housing.

Additionally, Monterey Police Department’s Community Action Team (CAT) consists of a team of officers who patrol the downtown and waterfront areas of the City. On September 7, 2023, the City’s Police Department opened an outreach and navigation center to support the multi-disciplinary outreach team as a collaborative works space to address the unhoused population. This is done to create a closer bond between the community, including unsheltered homeless or persons in need, and officers. The officers patrolling the waterfront and downtown areas typically use bicycles and four-wheel drive beach vehicles to accomplish their duties. Such in-person interactions allow officers to better supply assistance and Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 67, Packet Page 232 Annual Action Plan
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referrals to the appropriate agencies.

The City’s Multi-Disciplinary Outreach Team (MDOT) was launched in 2018 and is a collaborative approach to addressing community issues, including homelessness, quality of life complaints, domestic violence, substance abuse, and associated chronic health lifestyle challenges. This past year, the City hired a homeless navigator, who is a certified social worker. Agencies making up the MDOT team include:
• Monterey Police Department
• Adult Protective Services
• Monterey County Behavioral Health
• Montage Health / Community Hospital of the Monterey Peninsula (CHOMP) • Young Women’s Christian Association (Domestic Violence) • Interim
A social worker from each of these organizations is assigned a desk at the Monterey Police Department to provide services to MDOT, putting Monterey Police Officers in direct contact with referral services when need arises. Close access to service agencies and organizations allows for direct outreach and intervention efforts with homeless individuals to quickly assist them with access to services and housing.

Addressing the emergency shelter and transitional housing needs of homeless persons The Continuum of Care (CoC) allocated over $7M to the construction of homeless shelters in the two jurisdictions that showed the most increase in homelessness per capita in the 2019 Homeless Census. This dollar amount accounts for over half of the entire CoC’s Homeless Emergency Aid Program funding allocation and was used for the two proposed projects that met the immediate needs of our community.

Other strategies the City is using to address homelessness include:
• Safe Parking Ordinance
• Emergency Shelter Overlay District
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The Continuum of Care (CoC) coordinates numerous activities to train our service provider network and directly link homeless persons to affordable housing units. These activities are undertaken to prevent formerly homeless persons from recidivism and include programs and actions such as rapid rehousing Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 68, Packet Page 233 Annual Action Plan
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training, weekly e-newsletters listing open low-income housing waitlists, prioritizing permanent supportive housing projects in funding rankings, and dedicating rapid rehousing funds to vetted seasoned providers.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City continues collaboration with the regional Continuum of Care (CoC), the Coalition of Homeless Service Providers (CHSP). The CHSP is currently working to establish diversion programs and best practices among their provider network and are working on streamlining the CARS process to capture those at risk of becoming homeless to provide faster service.

In addition, to work with the CHSP, in PY 2024, the City will provide public service grant funding 10 organizations for 13 programs. Five of these organizations provide direct services to the homeless as well as services for homeless prevention: Food Bank of Monterey County, Gathering for Women, Interim, Inc., Court Appointed Special Advocates (CASA), and Community Human Services. The Food Bank of Monterey County provides food for individuals, families, homeless persons, seniors, and persons with disabilities.

Gathering for Women aids homeless women through intake, donated materials, a secure day center, and case management that focuses on the unique challenges faced by homeless women. Interim, Inc. focuses services on homeless persons experiencing mental health crises and assists with chronic and acute mental illness in the homeless population. Court Appointed Special Advocates (CASA) provides advocacy for children in foster care, provides services to move them out of foster care and education on the importance of financial self-sufficiency.

Community Human Services will be funded for three separate programs: Casa de Buena Noche, Safe Place, and Shuman HeartHouse. Casa de Buena Noche focuses efforts on providing a low-barrier emergency shelter for single women and families and Safe Place focuses efforts on homeless youth with special attention on street outreach, family re-unification, and case management. The City has traditionally funded Community Human Service’s successful homelessness programs through CDBG. In November 2023, Shuman HeartHouse opened its doors as Monterey’s first shelter for homeless single women and families with children. Services offered include shelter, meals, and supportive services designed to lead to Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 69, Packet Page 234 Annual Action Plan
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permanent housing.

Discussion
See sections above.

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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

A potential barrier to housing opportunities can be related to public policies. Such policies include tax policy, land use controls, zoning ordinances, building codes, fees and charges, growth limits, and other policies that affect the return on residential investment. Amending local zoning and land use laws or allocating funding for affordable housing through grants are mechanisms that can support the development of affordable units. Changes in policies can also help a community to overcome disparities in access to opportunity by the implementation of plans that will revitalize areas with existing affordable housing by improving services, schools and other community assets, sidewalks, and additional infrastructure.

Policies to guide future development and achieve a vision for the community are contained in the City’s General Plan. Two of the seven State mandated General Plan elements—Housing and Land Use Elements—have direct impact on the local housing market in terms of the amount and range of housing choice. The Zoning Ordinance, which implements the Land Use Element, is an important document that influences the amount and type of housing available in a community – the availability of housing choice.

When the Department of Housing and Community Development (HCD) finds a General Plan to be in compliance with State law, it is presumed to have adequately addressed its policy constraints. According to HCD, as of January 2023, the City of Monterey’s Housing Element was found in compliance.

Specific to the City, a primary barrier continues to be a shortage of available land with utilities. Restrictions on water due to limited regional water supply also prevents residential development. All of the City’s water supply has already been allocated to projects. However, some existing properties have water credits that can be allocated to new housing developments. The City has also identified underutilized sites with water credits and the location of these areas are mapped in the City’s specific plans.

Other factors make residential development a challenge, such as land feasibility due to terrain, presence of endangered species, and financing development, wherein the costs are passed to the consumers.

In addition, zoning density limitations and California legal decisions have prohibited requiring low and moderate-income inclusionary housing as a condition of rental housing entitlement approvals.

The City’s policies allow for the following types of housing for low income and special needs populations:
• Emergency Shelters
• Accessory Dwelling Units (ADUs)
• Transitional Housing
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• Supportive Housing
• Residential Care Facilities
• Single Room Occupancy
• Reasonable Accommodation
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment.

Traditionally, the City has opted to acquire deed-restricted units to sell to income eligible first-time homebuyers. This effort has been a continued practice through the Purchase and Resale Housing Programs. Currently, there are approximately 375 deed-restricted units throughout the City, 95 percent of which are rentals and 5 percent of which are ownership units through the Purchase and Resale Program.

In addition to Purchase and Resale, the City has created policies to implement more tools that foster affordable housing. These include:
• Inclusionary Housing Program
• Density Bonus Ordinance
• Accessory Dwelling Ordinance
• Short Term Rental Ban Enforcement
When possible, City-owned property will be utilized to accommodate affordable units with density bonuses or inclusionary zoning. Ten units have been rented on City-leased property at 595 Munras Avenue, two of which are affordable. There are several other projects under development that will include affordable units through the inclusionary zoning ordinance. These projects include the following:
• City has executed a loan agreement with Mid Pen Housing for a 100 percent affordable housing project on City-leased land located behind City Hall;
• 2300 Garden Road obtained approval for 64 units of which 13 are affordable; and • 2000 and 2600 Garden Road previously obtained approval for an additional 91 units of which 20 percent are affordable. With the developer reconsidering the projects, it is expected that new concepts will be submitted in 2024.

As previously discussed, a large barrier to residential development in the City of Monterey is the lack of water resources needed to build. The City continuously attempts to address this issue and has requested additional water allocations from the Monterey Peninsula Water Management District in an effort to meet housing needs and demand. While California American Water Company (Cal Am) received a Coastal Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 72, Packet Page 237 Annual Action Plan
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Development Permit for a new regional desalination plant, Monterey Peninsula’s water resources continue to be limited at present. Development requiring a water permit is limited to the water credits associated with the site.

In the meantime, the City has amended its Zoning Code to allow an Accessory Dwelling Unit (ADU) Ordinance in compliance with State Law Government Code Section 65852.2. The ADU Ordinance is a statewide effort to increase affordable housing availability. The City has also placed a ban on short-term rental units.

The State of California has enacted policies to help ameliorate barriers to affordable housing. In 2019, the State signed the following:
• California SB 330: The Housing Crisis Act of 2019. This bill suspends restrictions on housing developments and provides for expedited permitting for housing construction until January 1, 2025.
• California AB 1763: amending the Density Bonus Law. This bill creates a density bonus and other concessions and incentives for affordable housing developments. • California AB 13: amending Section 65852.2 of the Government Code, among others, relating to land use. Revising existing legislation that allows ADUs in residential and mixed-use districts, this bill allows more than one ADU per lot.

In 2024, the following statutes went into effect:
• California SB 4: provides religious places of worship the ability to develop affordable housing on their land.
• California SB 423: extends SB 35, with some stronger protections. This bill allows qualifying development projects with certain minimum affordable housing guarantees to move more quickly through the local government review process and restricts the ability of local governments to reject such proposals.

Lastly, discrimination, including housing discrimination, due to a protected class is a violation of Federal law and the Fair Housing Act. In PY 2024, the City will provide CDBG funding to Eden Council for Hope and Opportunity (ECHO Fair Housing), an organization that uncovers increased housing discrimination yearly.

Fair housing legal services and fair housing education can and do assist in the prevention of discrimination against such households.

Discussion:

In the Needs Assessment and Housing Market Analysis sections of the Consolidated Plan, the lack of affordable housing in the City of Monterey was identified as a key, unmet need. The Consolidated Plan acknowledges, however, that land constraints and limited water make it incredibly difficult to create new housing stock sufficient enough to fully address the unmet need. As a result, the Consolidated Plan Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 73, Packet Page 238 Annual Action Plan
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identifies strategies that will support the development of housing with a focus to supply needed EL-I, VLI, and L-I housing units.

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AP-85 Other Actions – 91.220(k)
Introduction:

This section describes the activities that are planned by the City to implement strategies to maintain and increase the supply of affordable housing, reduce lead-based paint (LBP) hazards, reduce the number of families at poverty level, and develop institutional structure. In addition, it also describes strategies used to improve coordination among regional agencies and public service organizations so that identified community development needs might be effectively addressed during the five-year term of the Consolidated Plan.

Actions planned to address obstacles to meeting underserved needs The City continues to fund Community Human Service’s (CHS’s) Safe Place, a homeless emergency shelter for youth between the ages of 18-24. According to CHS, occupancy typically ranges between 4 to 6 persons.

Typical occupancy is between 4-6 persons according to the Safe Place operator, Community Human Services (CHS). In November 2023, CHS opened a new homeless shelter (Shuman HeartHouse) with an additional 35 beds for women and families. Shuman HeartHouse is Monterey’s first shelter for homeless women specifically. In addition, CHS also operated Casa De Noche Buena, a homeless shelter in the adjacent City of Seaside. In PY 2024, the City will continue to provide funding for all three CHS programs.

As far as new development, there are several projects under development that will include affordable units through the inclusionary zoning ordinance. Projects include 2300 Garden Road that was recently issued a building permit for 64 units of which 13 are affordable. The developer for 2300 Garden Road also obtained approvals for an additional 91 units at 2000 and 2600 Garden Road of which 20% would be affordable units. However, the developer is reconsidering these proposals at this time and staff anticipates entirely new concepts to be submitted in 2024. Older projects such as 2200 North Fremont that included 40 Dwelling Units with eight affordable units through a seven percent Density Bonus and Inclusionary Housing have been approved but the developer is no longer actively pursuing building permits. The City also has executed a Loan Agreement for a 100% affordable low-income project on Cityleased land behind City Hall. The number of units is in the process of being refined although the developer would like to achieve 36 low-income units. Development continues to be severely constrained due to the lack of water supply and a State issued Cease and Desist Order on new water hookups.

As previously discussed, the City provides CDBG funding to several service organizations that provide other forms of important supportive services to low-income and special needs populations throughout the City. These organizations assist in improving the quality of life for the populations that they serve.

In addition, the City is able to support economic development by providing support to small businesses, striving for business retention, job training, commercial rehabilitation, construction, and assisting private Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 75, Packet Page 240 Annual Action Plan
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and for-profit businesses. Assistance may include grants, loans, loan guarantees, and technical help.

Moreover, the City can also support local resources for unemployed persons. The Monterey County Workforce Development Board (WDB) is a one-stop career center operating under state and local Workforce Investment Boards.

Monterey County holds outreach meetings to promote employment, including the Prison to Employment Initiative. Operating under the Corrections-Workforce Partnership, the program aims to strengthen linkages between the state workforce and corrections systems to assist formerly incarcerated individuals in re-entering the workforce. The goal is to create partnerships between rehabilitative programs within California Department of Corrections and Rehabilitation (CDCR) and the state workforce system by bringing CDCR under the policy umbrella of the State Workforce Plan Through its summer job opportunities and volunteer programs, the City continues to support its youth population in preparing to enter the workforce. Youth can gain job skills and customer service experience through different jobs, including a playground recreation leader, a day camp counselor, and other similar positions that simultaneously benefit the community.

Leveraging other financial resources is an additional method by which the City can support economic development. For example, the remaining tax increment finance tool still available under State law is the creation of Infrastructure Finance Districts. The current statute has been advocated for due to its ability to support local economic development.

The City can also work to leverage grants from Federal, State and Regional Grant Programs. A variety of these grant sources fall under transportation and are related to AMBAG and TAMC. With these funds, enhancements can be made to transit, including alternative modes of travel (both bicycle and pedestrian) as well as economic development.

Actions planned to foster and maintain affordable housing As previously mentioned, the City will continue to support the Van Buren Senior Housing project (developed on City-owned land), the Monterey Hotel Apartments (a project solely funded with former Redevelopment Agency housing funds), and Estrella Apartment (funded by HOME grant), all of which provide housing affordable to low- to moderate-income households.

The City will continue its work in preserving existing housing stock through its Mr. Fix-It Grant program for low-income households to make minor repairs to improve overall housing quality, and its Home Safety Grant program for income eligible LMI households that apply.

As of March 20, 2024, the City Council approved a Rental Assistance program in the amount of $250,000 funded through general funds to assist residents in need who earn up to 120% area median income (AMI).

The City also launched a rental inventory program to collect more data on rents in the community and Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 76, Packet Page 241 Annual Action Plan
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determine community needs.

Actions planned to reduce lead-based paint hazards
The City actively promotes its Mr. Fix-It grants to low-income households to make minor repairs to improve overall housing quality, Home Safety Grants to low-income households to make emergency health and safety repairs to meet code, and Home Accessibility Grants. Each rehabilitation project is tested for lead-based paint. When lead-based paint is discovered, the City uses the allocated CDBG funds to abate lead-based paint hazard in connection with these CDBG-funded housing rehabilitation projects. The City will continue to allocate CDBG funding to Mr. Fix-it, Home Safety, and Home Accessibility grant programs in PY 2024.

Actions planned to reduce the number of poverty-level families In PY 2024, the City will provide CDBG grant allocations to service organizations offering important supportive services to homeless and low-income populations to assist in the following:
• Food donation from the Food Bank of Monterey County
• Court Appointed Special Advocates (CASA) helps children in foster care • Legal Services for low-income seniors in need
• Food delivery by Meals on Wheels for seniors and disabled seniors • Alliance on Aging that provides tax assistance to low-income seniors • Josephine Kernes Memorial Pool’s therapy program for low-income seniors and disabled persons, and
• Fair housing education and counseling on housing and home lending discrimination • Acquisition and rehabilitation of ownership units for resale to low-income first-time homebuyers • Outreach and support for homeless persons and at-risk youth by CHS • Providing a homeless shelter for single women and families with children by CHS • Providing homeless services, emergency and temporary housing, and case management for persons with mental illnesses through Interim, Inc.
• Day-center services to homeless women in the city through Gathering for Women • Home rehabilitation to low- to moderate-income residents in the City • Rental Assistance Program
• Rental Inventory Program
Actions planned to develop institutional structure
The City is in the process of developing implementation of plans for the SB2 grant. The SB2 grant will help Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 77, Packet Page 242 Annual Action Plan
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the city to do the following:
• Accelerate housing production
• Streamline the approval of housing development affordable to owner and renter households at all income levels
• Facilitate housing affordability, particularly for lower- and moderate-income households • Promote development consistent with the State Planning Priorities (Government Code Section 65041.1)
• Ensure geographic equity in the distribution and expenditure of the funds In addition to these efforts, the City will continue to work closely and collaborate with CHSP, the CoC, to implement the Lead Me Home Plan. CHSP partners with a wide-range of public and private entities that include CA-506—Salinas/Monterey, San Benito Counties CoC, affordable housing developers, community clinics and health centers, other healthcare providers, educational institutions, faith-based organizations, housing and homeless services providers, local government, probation/criminal justice, non-profit agencies, private foundations, public housing authorities, people with lived experience of homelessness, and service providers for families, seniors, survivors of domestic violence, veterans, and youth. Many of these partners mentioned are traditional recipients of the City’s CDBG program. The City continues to work closely and on a regular basis with these providers through the CDBG program’s annual activities.

Actions planned to enhance coordination between public and private housing and social service agencies
In PY 24, the City will continue to coordinate and work closely with agencies and organizations to provide services to LMI households, special needs populations, and homeless families and individuals. Objectives and priorities for addressing homelessness that are established in the Lead Me Home Plan are, and will continue to be, aligned with the City’s Consolidated Plan and annual activities. As previously described, the CHSP works in close coordination with the CDBG subrecipients receiving CDBG allocations from the City. These include:
• Community Human Services (CHS) Safe Place – counseling, family reunification, temporary shelter, and street outreach for homeless youth.
• CHS Casa de Buena Noche – emergency shelter for single women and families with children. • CHS Shuman HeartHouse – homeless shelter for single women and families with children. • Interim, Inc. – homeless services, emergency and temporary housing outreach, and case management for persons with mental illness.
• Veterans Transition Center – services for homeless veterans and their families.

Additionally, the City’s Housing Programs office is proactive regarding opportunities to acquire new properties for the development of affordable housing. The City has an interest in ensuring that deedCouncil Regular Meeting, 5/7/2024, Item No. 19., Item Page 78, Packet Page 243 Annual Action Plan
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restricted units remain affordable to low-income households.

Discussion:

See sections above.

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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

The below section identifies other program specific requirements. The City of Monterey plans to use at a minimum 70% of CDBG funds to assist low- and moderate-income households.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 70.00% Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 80, Packet Page 245 Estimated 2024 CDBG Award: $1,670,000.00
Public Services (15% of
Grant)
Reviews Assigned
Reviews
Completed Average Score Amount Requested
Recommended
Award Project CAP
Award based on
current Program
Income
Projections
Alliance on Aging 0 0 0.00 $20,000.00 $10,000.00 $ - $5,700.00 CHS - Casa de Buena Noche 0 0 0.00 $20,000.00 $15,000.00 $ - $8,550.00 CHS - Safe Place 0 0 0.00 $20,000.00 $19,000.00 $10,830.00 Court Appointed Special
Advocates (CASA) 0 0 0.00 $20,000.00 $8,400.00 $ - $4,788.00 Echo Fair Housing 0 0 0.00 $14,265.00 $13,600.00 $7,752.00 Food Bank of Monterey
County 0 0 0.00 $20,000.00 $19,000.00 $ - $10,830.00
Gathering for Women 0 0 0.00 $20,000.00 $19,000.00 $ - $10,830.00 Interim Inc. 0 0 0.00 $20,000.00 $19,000.00 $10,830.00
Josephine Kernes Memorial
Pool 0 0 0.00 $9,000.00 $9,000.00 $5,130.00
Legal Services for Seniors 0 0 0.00 $0.00 $0.00 $ - $0.00 Meals on Wheels 0 0 0.00 $30,000.00 $19,000.00 $10,830.00 Shumann Heart House 0 0 0.00 $20,000.00 $19,000.00 $10,830.00 0 0 $213,265.00 $170,000.00 $250,500.00 $96,900.00
$ -
Housing Preservation
Programs
Reviews Assigned
Reviews
Completed Average Score
Amount Requested
23-24 Recommended Award
Mr. Fix-It 0 0 0.00 $35,000.00 $50,000.00
Home Safety Grants 0 0 0.00 $35,000.00 $50,000.00
Home Accessability Grants 0 0 0.00 $35,000.00 $50,000.00 Purchase & Resale
Program/Acquisition N/A N/A N/A $378,926.00 $300,000.00 City Housing Rehab Program
Delivery $160,000.00 $160,000.00
Lead Paint Testing $5,000.00 $5,000.00
Lead Paint Abatement $10,000.00 $10,000.00
Loan Program N/A N/A N/A $90,000.00 $90,000.00
Additional Program Income $105,500.00
0 0 $748,926.00 $715,000.00 $715,000.00
Facilities and
Construction
Reviews Assigned
Reviews
Completed Average Score Amount Requested Recommended Award Veterans Transition Center
(Tier I) $ 260,000.00 $ 130,000.00
City Infrastructure Project
(Tier II) 0 0 0.00 $0.00 $135,000.00
0 0 $ 260,000.00 $ 265,000.00 $265,000.00
Other
Reviews Assigned
Reviews
Completed Average Score Amount Requested Recommended Award 0 0 $0.00 $0.00 $0.00
Admin (20% of Grant)
Reviews Assigned
Reviews
Completed Average Score Amount Requested Recommended Award $334,000.00 $240,000.00
0 0 $334,000.00 $240,000.00 $334,000.00
$1,556,191.00 $1,390,000.00 $1,564,500.00
Additional Expected Program
Income 105,500
Total $1,670,000.00
Total 2024 Requests
Total Public Services
Activity
Total Housing
Total Facilities and Cons
Activity
Activity
City Administrative Services
Activity
Activity
Total Other
Total Administration
Attachment 2
Council Regular Meeting, 5/7/2024, Item No. 19., Item Page 81, Packet Page 246

Monterey City CouncilMay 7, 2024

Monterey City Council
May 7, 2024