CITY COUNCIL OF MONTEREY PARK
THE CITY COUNCIL ACTING ON BEHALF OF THE SUCCESSOR AGENCY OF THE FORMER
REDEVELOPMENT AGENCY, THE HOUSING AUTHORITY, THE MONTEREY PARK FINANCING
AUTHORITY AND THE MONTEREY PARK GEOLOGIC HAZARD ABATEMENT DISTRICT AGENDA
REGULAR CITY COUNCIL MEETING
MONTEREY PARK CITY HALL COUNCIL CHAMBERS
320 W. NEWMARK AVENUE, MONTEREY PARK, CA 91754
W
ednesday
December 20, 2023
6:30 p.m.
G
ENERAL INFORMATION
Documents related to an Agenda item are available to the public in the City Clerk’s Office located at 320 West Newmark Avenue, Monterey Park, CA 91754, during normal business hours and the City’s website at http://www.montereypark.ca.gov/AgendaCenter/City-Council-17.
The publ
ic may watch the meeting live on the city’s cable channel MPKTV (AT&T U -verse, channel 99 or Charter Communications, channel 182) or by visiting the city’s website at http://www.montereypark.ca.gov/133/City-Council-Meeting-Videos.Per the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call City Hall at (626) 307- 1359 for reasonable accommodation at least 24 hours before a meeting. Council Chambers are wheelchair accessible.
P
UBLIC PARTICIPATION
You may speak up to 5 minutes on Agenda item. You may combine up to 2 minutes of time with another person’s speaking. No person may speak more than a total of 10 minutes. The Mayor and City Council may change the amount of time allowed for speakers. Written Communication will be accepted up to 24 hours before the meeting via email to [email protected].
While all comments are welcome, the Brown Act does not allow the City Council to take action on any item not on the agenda. The Council may briefly respond to comments after Public Communications is closed. Persons may, in addition to any other matter within the City Council's subject-matter jurisdiction, comment on Agenda Items at this time. If you provide public comment on a specific Agenda item at this time, however, you cannot later provide comments at the time the Agenda Item is considered.
MISSION STATEMENT
The mission of the City of Monterey Park is to provide excellent services to enhance the quality of life for our entire community.
LAND ACKNOWLEDGMENT
We would like to acknowledge that the land we inhabit today was once known as Tovangaar, the home of the Gabrieleño- Tongva people. We show our respect to the Gabrieleño-Tongva people, as well as all Indigenous people, past, present, and future, and honor t heir labor as original caretakers of this land. We commit to uplifting the Gabrieleño-Tongva people, invite you to acknowledge the history, and join us in caring for this land.
Monterey Park City Council Agenda, December 20, 2023 - Page 2 CALL TO ORDER Mayor
FLAG SALUTE The Monterey Park Police Explores
ROLL CALL Henry Lo, Vinh Ngo, Jose Sanchez, Thomas Wong, Yvonne Yiu AGE
NDA ADDITIONS, DELETIONS, CHANGES AND ADOPTIONS
PUBLI
C COMMUNICATIONS
STA
FF COMMUNICATIONS:
• City Manager’s Office
• Police Department
• Public Works
[1.
] PRESENTATION
1-A. CONGRESSIONAL APP CHALLENGE FINALISTS
1-B. LOS ANGELES COUNTY EFFORTS TO ADDRESS HUMAN TRAFFICKING 1-C. MONTEREY PARK COMMUNITY HEALING FUND - UDPATE
[2.] OLD BUSINESS – None.
[3.] CONSENT CALENDAR ITEM NOS. 3A-3J
All
items under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. Specific items may be removed from the Consent Calendar at the request of any member of the City Council for separate consideration. 3-A. MINUTES
It is recommended that the City Council consider:
(1) Approving the minutes from the special meetings of October 4, 2023 and November 1, 2023, and the regular meetings of October 4, 2023, October 18, 2023 and November 1, 2023: and
(2) Taking such additional, related, action that may be desirable. 3-B. MON
THLY INVESTMENT REPORT – NOVEMBER 2023
It is recommended that the City Council consider:
(1) Receiving and filing the monthly investment report; and (2) Taking such additional, related, action that may be desirable.
Monterey Park City Council Agenda, December 20, 2023 - Page 3
3-C. SECOND READING AND ADOPTION OF ORDINANCES INCREASING THE AMOUNT OF
WATER AND WASTEWATER (SEWER) RATES AND CHARGES
It is recommended that the City Council consider:
(1) Waiving second reading and adopting the proposed Ordinance No. #### – Increasing the amount of Water Rates and Charges;
(2) Waiving second reading and adopting the proposed Ordinance No. #### – Increasing the amount of Wastewater Rates and Charges; and
(3) Taking such additional, related, action that may be desirable.
CEQA (California Environmental Quality Act):
This Ordinance is exempt from review under the California Environmental Quality Act (Cal. Pub.
Res. Code §§ 21000, et seq.; “CEQA") and CEQA regulations (14 Cal. Code Regs. §§ 15000, et seq.; “CEQA Guidelines”) because it establishes, modifies, structures, restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Ordinance, therefore, is categorically exempt from further CEQA review under CEQA Guidelines § 15273;
3-D.
ENDING THE EMPLOYMENT EMERGENCY FOR THE CITY OF MONTEREY PARK EFFECTIVE DECEMBER 31, 2023
It is recommended that the City Council consider:
(1) Receiving and filing this report;
(2) Adopting a resolution terminating the employment emergency effective December 31, 2023 and authorizing the City Manager to take all practical actions needed to finalize the recruitment and retention of persons for employment; and (3) Taking such additional, related, action that may be desirable.
3-E. EMERGENCY MEDICAL SERVICES – APPROVAL OF AGREEMENT It is recommended that the City Council consider:
(1) Authorize the City Manager to execute an agreement with Life -Assist, Inc., in a form approved by the City Attorney, for the purchase of emergency medical supplies, equipment, drugs and pharmaceuticals from Account Nos. 1013220- 5320 and 1013220- 5351; and
(2) Taking such additional, related, action that may be desirable.
3-F. CALIFORNIA OFFICE OF EMERGENCY SERVICES HIGH FREQUENCY COMMUNICATIONS EQUIPMENT PROGRAM – AWARD OF CONTRACT TO NVIS
COMMUNICATIONS, FOR THE PURCHASE OF HIGH FREQUENCY RADIOS It is recommended that the City Council consider:
(1) Waiving bidding requirements pursuant to Monterey Park Municipal Code §3.20.050(2) and award the bid to NVIS Communications for the purchase of high frequency radios; (2) Authorizing the City Manager to execute an agreement in a form approved by the City Attorney; and
(3) Taking such additional, related, action that may be desirable.
Monterey Park City Council Agenda, December 20, 2023 - Page 4
3-G. RECOGNITION OF JANUARY 11, 2024 AS NATIONAL HUMAN TRAFFICKING
AWARENESS DAY
It is recommended that the City Council consider:
(1) Adopting a Resolution recognizing January 11, 2024 as National Human Trafficking Awareness Day and;
(2) Taking such additional, related, action that may be desirable.
3-H. CIP 95030 DEMOLITION OF FIRE STATION TOWER PROJECT – REJECT ALL
SUBMITTED BIDS
It is recommended that the City Council consider:
(1) Rejecting all bids for Capital Improvement Project (CIP) No. 95030 – Demolition of Fire Station Tower Project; and
(2) Taking such additional, related, action that may be desirable.
3-I. SECOND AMENDMENT TO AGREEMENT 2273 -A WITH NATIONAL BUSINESS
FURNITURE, LLC
It is recommended that the City Council consider:
(1) Authorizing the City Manager to execute a Second Amendment with National Business Furniture, LLC, in a form approved by the City Attorney, to purchase office furniture for various city departments for an amount of $175,000; and (2) Taking such additional, related, action that may be desirable.
3-J. AMENDMENT TO AGREEMENT 2360-A WITH TOWNSEND PUBLIC AFFAIRS It is recommended that the City Council consider:
(1) Authorizing the City Manager to execute Amendment No. 1 to Agreement 2360- A with Townsend Public Affairs Inc., in a form approved by the City Attorney; to provide legislative advocacy and grant writing for an amount not to exceed $90,000; and (2) Taking such additional, related, action that may be desirable.
[4.] PUBLIC HEARING
4-A. A PUBLIC HEARING TO CONSIDER INTRODUCTION AND FIRST READING OF ZONE CHANGE NO. ZC- 23-02 (“ZC-23-02”), AN ORDINANCE AMENDING THE ZONING MAP
FOR CERTAIN PROPERTIES FOR CONSISTENCY WITH THE GENERAL PLAN, LAND
USE AND URBAN DESIGN ELEMENT
It is recommended that the City Council consider:
(1) Opening a public hearing and taking testimonial and documentary evidence; (2) After closing the public hearing and considering the evidence submitted during that public hearing, introducing and waiving first reading of Ordinance No. _____ amending the zoning map for certain properties for consistency with the General Plan, Land Use and Urban Design Element; and
(3) Taking such additional, related, action that may be desirable.
Monterey Park City Council Agenda, December 20, 2023 - Page 5
CEQA (California Environmental Quality Act):
The City reviewed the environmental impacts of the proposed Ordinance pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”). CEQA Guideline § 15168 provides that a Program EIR may be prepared to consider the environmental impacts of a series of actions that can be characterized as one large project that are related as logical parts in a chain of contemplated actions. The proposed Ordinance is within the scope of the City’s Focused General Plan Update to the Land Use and Urban Design Element which was evaluated under a Final Environmental Impact Report (“FEIR”) (SCH No. 2001-01-1074). The FEIR adequately describes and considers the proposed Ordinance for CEQA purposes. Accordingly, the Ordinance is not subject to further environmental review.
4-B.
A PUBLIC HEARING TO CONSIDER POSSIBLE ACTION REGARDING ZONING CODE AMENDMENT NO. 23-05 (ZCA-23-05) TO COMPLY WITH CALIFORNIA LAW
REGARDING MEDICAL CANNABIS DELIVERY RETAILERS
It is recommended that the City Council consider:
(1) Opening a public hearing and taking testimonial and documentary evidence; (2) After receiving verbal and written testimony, close the public hearing; (3) After discussing the evidence, adopt Urgency Ordinance No. _____ amending Monterey Park Municipal Code (“MPMC”) Chapter 6.35 (Commercial Cannabis Activities) and adding Chapters 6.36 (Medical Cannabis Delivery) and 21.27 (Cannabis-Related Uses); and
(4) Introduce and waive first reading of an Ordinance amending MPMC Chapter 6.35 (Commercial Cannabis Activities) and adding Chapters 6.36 (Medical Cannabis Delivery) and 21.27 (Cannabis -Related Uses). Second reading and adoption would occur on January 17, 2024; and
(5) Taking such additional, related, action that may be desirable.
CEQA (California Environmental Quality Act):
The City reviewed the environmental impacts of this proposed Ordinance pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”). No additional environmental review is required for this Ordinance pursuant to CEQA Guidelines § 15060(c)(2), § 15378(b)(5) § 15301 § 15303 and §15061(b)(3). The proposed Ordinance is exempt from CEQA because it is a zoning text amendment which permits delivery of medical cannabis in the City’s commercial zone, which will not have a direct or reasonably foreseeable indirect physical change in the environment and does not qualify as a “project” under CEQA because it will not make physical changes to the environment. The proposed Ordinance is also exempt pursuant to CEQA Guidelines § 15301 and 15303 for activities that involve negligible or no expansion of use for existing facilities and for the conversion of existing small structure for another use. Finally, the proposed Ordinance is exempt from CEQA under the common sense exemption that it will not affect the environment.
Monterey Park City Council Agenda, December 20, 2023 - Page 6
4-C. AN ORDINANCE INCORPORATING BY REFERENCE CHAPTER 7.46 OF LOS ANGELES COUNTY CODE TITLE 7 – BUSINESS LICENSES INTO A NEW CHAPTER 5.90 OF THE MONTEREY PARK MUNICIPAL CODE (“MPMC”)
It is recommended that the City Council consider:
(1) Introducing and waiving first reading, and continuing the scheduled public hearing from December 20, 2023 to January 17, 2024 (pursuant to Government Code § 50022.3) to adopt an Ordinance that would incorporate by reference Los Angeles County Code Title 7, Chapter 7.46 regarding the regulation of gun dealers within the City of Monterey Park (“City”); and
(2) Taking such additional, related, action that may be desirable.
CEQA (
California Environmental Quality Act) :
This Ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”) and CEQA Guidelines (14 California Code of Regulations §§ 15000, et seq.) in that it is not a “project” for purposes of CEQA, as that term is defined by CEQA Guidelines § 15378. Specifically, this Ordinance constitutes creation of government regulations which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. In addition, this Ordinance is an organizational or administrative activity that will not result in a direct or indirect physical change in the environment.
[5.] NEW BUSINESS – None.
[6.] CITY COMMUNICATIONS (CITY COUNCIL)
[7.] FUTURE AGENDA ITEMS
[8.] CLOSED SESSION (IF REQUIRED; CITY ATTORNEY TO ANNOUNCE)
ADJOURN
City Council Staff Report
TO:
FROM:
The Honorable Mayor and City Council
SUBJECT: Minutes
RECOMMENDATION:
It is recommended that the City Council consider:
1. Approving the minutes from the special meetings of October 4, 2023 and November 1, 2023,
and the regular meetings of October 4, 2023,
October 18, 2023 and Novem
ber 1, 2023 and;
2. Taking such additional,
related, action that may be desirable.
EXECUTIVE SUMMARY:
None.
BACKGROUND:
None.
FISCAL IMPACT:
N
one.
Respect
ful
ly submitt
ed, Prepared by:
Maychelle Yee
City Clerk
Ruben Antonio Barbosa
Senior Clerk Typist
Approved By:
Inez Alvarez
City Manager
ATTACHMENT(S):
1. Draft Minutes
Maychelle Yee, City Clerk
DATE: December 20, 2023
AGENDA ITEM NO:
Consent Calendar - 3A
Staff Report
December
20, 2023
ATTACHMENT 1
Draft Minutes
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MISSION STATEMENT
The mission of the City of Monterey Park is to provide excellent services to enhance the quality of life for our entire community
MINUTES
MONTEREY PARK CITY COUNCIL
FINANCING AUTHORITY (MPFA)
HOUSING AUTHORITY (MPHA)
GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD)
SUCCESSOR AGENCY (SA)
SPECIAL MEETING
OCTOBER 4, 2023
The City Council, the Financing Authority (MPFA), the Housing Authority (MPHA), the Geologic Hazard Abatement District (GHAD), and the Successor Agency (SA) of the City of Monterey Park held a Special Meeting of the Council in Room 266, Second Floor of City Hall located at 320 West Newmark Avenue in the City of Monterey Park, Wednesday, October 4, 2023, at 6:00 p.m.
CALL TO ORDER:
Mayor Sanchez called the meeting to order at 6:03 p.m.
ROLL CALL:
Interim City Manager Inez Alvarez called the roll:
Council Members Present: Henry Lo, Vinh Ngo, Jose Sanchez, Thomas Wong, Yvonne Yiu
Council Members Absent: None
ALSO PRESENT: Interim City Manager Inez Alvarez, Interim Assistant City Manager Diana Garcia, Director of Human Resources and Risk Management Christine Tomikawa
VIRTUALLY PRESENT: None
AGENDA ADDITIONS, DELETIONS, CHANGES AND ADOPTIONS
None.
PUBLIC COMMUNICATIONS: None.
1. CLOSED SESSION
The City Council adjourned to Closed Session at 6:03 p.m.
1-A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (GOVERNMENT CODE SEC. 54956.9(D)(1))
Service Employees Int’l. Union Local 721 v. City of Monterey Park , PERB Case No. LA-CE-1600-M
Also Present: Kevin Chicas, representative of Liebert, Cassidy, and Whitmore
71-XX
September 26, 2023
Action Taken: No reportable action taken in Closed Session.
RECONVENE & ADJOURNMENT
The City Council reconvened from Closed Session with all Council members present. The meeting was adjourned at 6:25 p.m.
Action Taken: No reportable action taken in Closed Session.
__________________
Maychelle Yee
City Clerk
71-XX
MISSION STATEMENT
The mission of the City of Monterey Park is to provide excellent services to enhance the quality of life for our entire community.
MINUTES
MONTEREY PARK CITY COUNCIL
FINANCING AUTHORITY (MPFA)
HOUSING AUTHORITY (MPHA)
GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD)
SUCCESSOR AGENCY (SA)
REGULAR MEETING
OCTOBER 4, 2023
The City Council, the Financing Authority (MPFA), the Housing Authority (MPHA), the Geologic Hazard Abatement District (GHAD), and the Successor Agency (SA) of the City of Monterey Park held a Regular Meeting of the Council in the Council Chamber, located at 320 West Newmark Avenue in the City of Monterey Park, Wednesday, October 4, 2023, at 6:30 p.m.
CALL TO ORDER:
Mayor Sanchez called the meeting to order at 6:36 p.m.
FLAG SALUTE:
The Monterey Park Fire Explorers led the flag salute. Pledge of Allegiance presented by Civic Superstar Camilla Isabella Martinez
ROLL CALL:
City Clerk Maychelle Yee called the roll:
Council Members Present: Henry Lo, Vinh Ngo, Jose Sanchez, Thomas Wong, Yvonne Yiu
Council Members Absent: None
ALSO PRESENT: City Treasurer Amy Lee, Interim City Manager Inez Alvarez , City Attorney Karl Berger, Interim Assistant City Manager Diana Garcia, Interim City Librarian Kristin Olivarez , Director of Public Works Shawn Igoe, Director of Recreation and Community Services Robert Aguirre, Director of Finance Martha Garcia, Community Development Director Jessica Serrano, Director of Human Resources and Risk Manager Christine Tom ikawa, Police Chief Scott Wiese, Fire Marshall Jessica Estrella, Fire Captain Jonathan Gin, Interi m Planning Manager Beth Chow, Recreation Manager Christina Alatorre, Risk Management Manager Julie DeZiel, Fire Engineer David Goetz, Water Utility Manager Frank Heldman, Recreation Supervisor Orlando Muro, Code Compliance Officer Rey Lozano, Police Officer Michelle Contreras, Program Coordinator Alejandra Espinosa, Civic Spark Fellow Olivia Williams, Assistant Deputy City Clerk Helena Cho
VIRTUALLY PRESENT: None.
71-XX
October 4, 2023
AGENDA ADDITIONS, DELETIONS, CHANGES AND ADOPTIONS
Interim City Manager Alvarez requested Agenda Item No. 1A be heard before Staff Communication. City Attorney Berger announced no reportable actions taken in Closed Session from the Special City Council meeting held at 6:00 p.m.
PUBLIC COMMUNICATIONS
Heard after Agenda Item No. 1A.
- Nancy Arcuri expressed her objection to the Mayor’s resolution to recognize Latina Equal Pay Day.
- Sarkis Antonian spoke about emissions and street repairs.
STAFF COMMUNICATIONS
- Fire Department: Fire Captain Gin talked about the Fire Department’s hazard mitigation plan. He also highlighted the upcoming Great Shakeout on October 19.
Fire Engineer David Goetz spoke about the partnership with Domino’s Pizza to promote Fire Prevention Week 2023.
- Human Resources: Director of Human Resources and Risk Manager Christine Tomikawa introduced Risk Management Manager Julie DeZiel
- Library: Interim City Librarian Olivarez talked about their Star Parties presented by the Los Angeles Astronomical Society on October 4 and 11 at Garvey Ranch Park Observatory. She promoted the Free Legal Assistance Clinic at the Library Friends Room and the Teen Halloween Scream event as part of the Junior Friends Library program. She also spoke about the C over-to-Cover club, where children ages 4- 12 can earn a free In-n-O ut burger for reading 5 books. She highlighted a new service at the library, the Scan and S ave Memory Station, a free service where you can digitize photographs, slides, negatives, and documents. She also talked about the Parks Pack program, and how Library members can check out hiking equipment. Finally, she reminded the community about the library’s updated hours and the upcoming Library Foundation Gala on October 13.
- Police Department: Chief Wiese introduced Police Officer Contreras to highlight the Pink Patch Campaign, a way to increase public awareness in the fight against breast cancer. Officer Contreras promoted the Pink Patch gear which includes t - shirts, patches, and coins. She a lso talked about the upcoming First Annual Pink Patch Car Show on October 7 at Barnes Park. Finally, Chief Wiese introduced two new employees to the Police Department: Police Officer Douglas Banowetz and Intern Samantha Cordova- Camacho. He also discussed the hiring and training process within the Department.
71-XX
October 4, 2023
- Public Works : Director of Public Works Igoe started by introducing new Water Utility Manager Heldman . He then promoted the Community Clean -Up event on October 7 at George Elder Park. Finally, Director Igoe went over details regarding the purpose of t raffic studies and provided an update on studies currently happening in the city and took brief questions from the Council.
- Recreation and Community Services : Director of Recreation and Community Services Aguirre thanked the community for coming out to the Hispanic Heritage Month events in September. He highlighted the upcoming October events like the Dia De Los Muertos Community Altar on display at the Langley Center from October 12 to November 2, and encouraged the community to submit photos of their loved ones that have passed to be included. He promoted the Electric Park music event on October 14, and Monster Mash on October 19 at Barnes Park. He also talked about the Free Monterey Park Health Fair on October 28 and the Horrifying Halloween Dance Party on October 31 at the Langley Center . Finally, he spoke about the Veterans Day event honoring all who served on November 11 at the American Legion Post 397.
1. PR
ESENTATION
Matters listed under presentation are informational content and for discussion only.
1-A. AIR QUALITY UPDATES PRESENTATION BY SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT (AQMD)
This Item was heard after Agenda Additions, Deletions, Changes, and Adoptions.
Michael Cacciotti, Vice -Chair of AQMD Governing Board, presented information on air quality and efforts to mitigate the effects on public health. He also promoted residential and commercial incentives to reduce pollution. Finally, he profiled Monterey Park’s effort to make air quality a priority.
1-B. MONTEREY PARK COMMUNITY HEALING FUND UPDATE
This item was heard after Staff Communications.
City Treasurer Lee updated the Council on the current state of the fund, which is now at $193,000. She also stated they have verified 33 individuals/organizations who are eligible to receive funding assistance and are awaiting verification on 10 additional. She also spoke about more openings for community organizations to apply for funding as well.
1-C. GOING GREEN SUSTAINABILITY PLAN UPDATE
Civic Spark Fellow Williams presented an updated timeline on the Monterey Park Sustainability Plan. She also answered questions regarding outreach and public review of the plan.
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October 4, 2023
1-D. ZONING CODE UPDATES, OUTREACH AND ENGAGEMENT – “OUR CITY, OUR PLAN”
Interim Planning Manager Chow provided an update on the zoning code updates and outreach efforts that the Community Development Department has been working on. She detailed outreach efforts such as email and social media posts as well as incentivizing participation in public input, for example the workshop held at Bruggemeyer Library where residents were able to raise issues related to zoning, traffic, and safety.
2. O
LD BUSINESS – None.
3. CO
NSENT CALENDAR ITEMS NOS. 3A- 3K
All items under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. Specific items may be removed from the Consent Calendar at the request of any member of the City Council for separate consideration.
Action Taken: The City Council approved and adopted Agenda Item Nos. 3A – 3H on Consent Calendar, excluding Item Nos. 3C, 3D, 3E, 3G and 3I which were pulled for discussion, separate motion, reading resolutions and ordinances by the title only and waiving further reading thereof. Mayor Pro Tem Wong reported a Conflict of I nterest on Agenda Item Nos. 3I and 3J as his real property is within 500 feet of the project sites.
Motion: Moved by Council Member Ngo and seconded by Council Member Yiu, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: Wong – Item Nos. 3I and 3J
3-A. MINUTES
Approving the minutes from the regular meetings of July 5, 2023, and July 19 , 2023 and the special meetings of July 5, 2023, and July 19, 2023.
Action Taken: The City Council approved the minutes from the regular meetings of July 5, 2023, and July 19, 2023, and the special meetings of July 5, 2023, and July 19, 2023, on Consent Calendar.
71-XX
October 4, 2023
3-B. MONTHLY INVESTMENT REPORT – AUGUST 2023
As of August 31, 2023, invested funds for the City of Monterey Park total $65,149,960.62.
Action Taken: The City Council Received and filed the monthly investment report, on Consent Calendar.
3-C. APPROVE FINALIZED PROPOSITION 218 BALLOTS FOR WATER
AND SEWER RATES
On September 26, 2023, the City Council directed the City Manager, or designee, to implement the Proposition 218 protest ballot process (pursuant to City Council Resolution No. 11647) for proposed rate setting and set a Public Hearing date for December 6, 2023, to consider rate increases for water and sewer rates.
Discussion: Finance Director Garcia presented an addendum to the staff report, a cover letter to the Proposition 218 protest ballot. The notice would be sent out to residents summarizing what the proposition is, what will be funded if approved, and how residents can be heard. Council members inquired about shortening the informational URL or adding a QR code to make it easier for residents to acc ess more detailed information on the proposition.
Action Taken: The City Council approved the finalized Proposition 218 Notice of Public Hearing ballot for water and sewer rate increases, as amended to include a cover letter with the Proposition 218 ballot and to create a shorter URL and/or QR code in the body of the letter.
Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Lo, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
3-D. CODE ENFORCEMENT OFFICER APPRECIATION WEEK RESOLUTION
The Monterey Park Division of Code Enforcement is celebrating the week of October 8
th through October 14th, 2023, as Code Enforcement Officer Appreciation Week. This week, sponsored by the California Association of Code Enforcement Officer (CACEO), honors, and recognizes the Code Enforcement profession as an integral part of local government, celebrated throughout the State.
We are enlisting your support in the form of a resolution to honor Code
71-XX
October 4, 2023
Enforcement Officer Appreciation Week for providing support to the Council, departmental staff, other agencies, and residents of Monterey Park.
Action Taken: The City Council adopted Resolution No. 2023-R77 declaring the week of October 8 – October 14, 2023, as Code Enforcement Officer Appreciation Week in Monterey Park.
Motion: Moved by Council Member Ngo and seconded by Mayor Pro Tem Wong, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
Resolution No. 2023-R77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEREY PARK DECLARING OCTOBER 8 THROUGH OCTOBER 14, 2023, AS “CODE
ENFORCEMENT OFFICER APPRECIATION WEEK”
3-E. 2023 BANNED BOOKS WEEK RESOLUTION
The Monterey Park Bruggemeyer Library is observing the week of October 1- 7, 2023 as Banned Books Week. Banned Books Week is observed nationwide annually in the fall to celebrate the freedom to read, highlight the value of free and open access to information and spotlight current and historical attempts to censor books in libraries and schools. The theme for Banned Books Week 2023 is “Let Freedom Read.” Libraries offer opportunities for everyone, regardless of race, ethnicity, creed, ability, sexual orientation, gender ident ity, or socio -economic status, to explore new worlds and become their best selves through access to information, technology, multimedia content, and educational programs.
Action Taken: Th e City Council Adopted Resolution No. 2023-R78 declaring the week of October 1- 7, 2023 as Banned Books Week in Monterey Park.
Motion: Moved by Mayor Pro Tem Wong and seconded by Mayor Sanchez, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
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October 4, 2023
Resolution No. 2023-R78
A RESOLUTION DECLARING OCTOBER 1 – OCTOBER 7, 2023, AS BANNED
BOOKS WEEK
3-F. APPROVING AMENDMENTS BETWEEN THE CITY AND THE MONTEREY PARK POLICE CAPTAINS’ ASSOCIATION AND MONTEREY PARK POLICE OFFICERS’ MID-MANAGEMENT ASSOCIATION MODIFYING MEMORANDUM OF UNDERSTANDING LANGUAGE FOR THE TERM OF JULY 1, 2023 TO JUNE 30, 2025
Representatives of the City of Monterey Park (“City”) and the Monterey Park Police Captains’ Association (“MPPCA”) and the Monterey Park Police Officers’ Mid- Management Association (“MPPOMMA”) met and conferred to negotiate the terms and conditions for the amendment related to the 5% salary difference between a unit member and a highest paid subordinate. The prior Memorandum of Understanding (“MOU”) language provided a higher percentage of salary difference than the intent of the MOU language.
Action Taken: The City Council authorized the Interim City Manager to execute Amendment between the City of Monterey Park and the Monterey Park Police Captains’ Association (“MPPCA”) and the Monterey Park Police Officers’ Mid- Management Association (“MPPOMMA”), in a form approved by the City Attorney, on Consent Calendar.
3-G. AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH CITY FABRICK IN A FORM APPROVED BY
THE CITY ATTORNEY FOR PARKS SYSTEM MASTER PLAN SERVICES
The City of Monterey Park developed strategic plan goals for the 2023- 24 Fiscal Year. These goals included addressing City Property/Facilities and providing Civic Engagement. The City has never conducted a comprehensive Parks System Master Plan. The master planning process will thoroughly evaluate parks and recreational facilities and encourage involvement from community members on their desired programs, services, and facility improvements. The Parks System Master Plan process will produce a long- term planning tool for the City and the Recreation & Community Services Department. The Plan will address facility conditions, identify best practices, address service gaps, and evaluate infrastructure improvements, operations, future services, and recommendations for funding sources.
Public Speaker:
- Brian Ulaszewski, Executive Director of Cit y Fabrick, presented City Fabrick’s mission and their goals for community improvement and took brief questions.
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Action Taken: The City Council a uthorized the City Manager to execute a Professional Services Agreement with City Fabrick, in a form approved by the City Attorney, for Parks System Master Plan services for $150,000 (+ a 5% contingency of $7,500).
Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Yiu , motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
3-H. THIRD AMENDMENT TO AGREEMENT 2241-A WITH VALLEY MAINTENANCE CORP.
On May 19, 2021, City Council approved Agreement 2241- A with Valley Maintenance for custodial services at various City facilities. The City executed Amendment No. 1 to add downtown parking lot cleaning services and Amendment No. 2 to include services for City parks. It is recommended that City Council approve proposed Amendment No. 3 to augment custodial services for the Bruggemeyer Library. The current agreement includes custodial services at the Bruggemeyer Library for five days a week. Beginning September 11, 2023, the Library added Mondays as an additional full day of service increasing the library’s service days to six days per week. As a result, it is recommended that custodial services be augmented to six days a week to cover all of the library’s service days.
Services for the additional day would include the same tasks performed during the existing cleaning schedule including cleaning and disinfecting surfaces, restrooms, break rooms, carpet cleaning, etc. The cost to add one more service day at this location is $12,648.
Action Taken: The City Council authorized the Interim City Manager to execute Amendment No. 3 to Agreement 2241-A with Valley Maintenance Corp., in a form approved by the City Attorney, to add one additional service day for the Bruggemeyer Library in the amount of $12,648 and a pproved an additional appropriation of $30,000 to the Building Maintenance Fund (506) for janitorial services and supplies, on Consent Calendar.
3-I. 2023-24 STREET REHABILITATION AT VARIOUS LOCATIONS PROJECT –
AWARD OF CONTRACT
Per Resolution No. 2022- R52, the Public Works Director solicited bids for the 2023-24 Street Rehabilitation at Various Locations project, Capital Improvement Project No. 96031. The public bid opening for the 2023-24 Street Rehabilitation at Various Locations. Project was held on September 21, 2023. Seven bids were
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received: All American Asphalt, Onyx Paving Company, Hardy & Harper, Sequel Contractors, Toro Enterprises, Excel Paving, and Gentry Brothers. Staff recommends that the City Council authorize the Interim City Manager to execute a contract with All American Asphalt, the lowest responsible bidder, for the 2023- 24 Street Rehabilitation at Various Locations. Project in the amount of $1,625,000 plus 15% contingency.
CEQA (California Environmental Quality Act):
Since the proposed work is a minor alteration to an existing public facility, this project is Class 1 Categorically Exempt pursuant to the California Environmental Quality Act (CEQA).
Action Taken: Mayor Pro Tem Wong declared a potential conflict as his real property is located within 500 feet of the project site and left the dais and did not participate in discussion on this item. The City Council authorized the Interim City Manager to execute a public works contract, in a form approved by the City Attorney, with All American Asphalt of Corona, CA in the contract amount of $1,625,000 for the 2023-24 Street Rehabilitation at Various Locations Project and authorized the Director of Public Works to approve change orders and contingency up to $243,750, or 15% of the contract amount.
Motion: Moved by Council Member Lo and seconded by Council Member Ngo, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: Wong
3-J. 2023-24 SLURRY SEAL AT VARIOUS LOCATIONS – AWARD OF CONTRACT
Pursuant to City Council Resolution 2022-R52, the Public Works Director solicited bids for Capital Improvement Project (“CIP”) No. 96030 and CIP 96041. The bid opening was held on September 21, 2023. Staff completed review of bids and recommends the contract be awarded to Onyx Paving Company, Inc. (“Onyx “), the lowest responsible bidder.
CEQA (
California Environmental Quality Act):
The City reviewed the environmental impacts of the Project under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq. “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the “CEQA Guidelines”). CEQA Guidelines § 15304 (Minor Alterations to Land) exempts public alterations in the condition of land that do not involve removal of trees. This Project will not have a significant effect on the environment because the Project consists of pouring asphalt slurry over existing right of ways, patching
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existing rights of ways that have deteriorated, and restoring pavement markings.
Accordingly, this Project is exempt from further review pursuant to CEQA Guideline § 15304.
Action Taken: Mayor Pro Tem Wong declared a potential conflict as his real property is located within 500 feet of the project site and did not participate in discussion on this item. The City Council a uthorized the Interim City Manager to execute a public works contract, in a form approved by the City Attorney, with Onyx Paving Company Inc. in the contract amount of $1,400,000 for 2023-2024 fiscal year for slurry seal at various locations and authorized the Director of Public Works to approve change orders and contingency up to $210,000 of the contract amount, on Consent Calendar.
3-K. RECEIVE AND FILE STAFF REPORT SUMMARIZING THE STATUS OF
EMERGENCY REPAIRS OF THE MONTEREY PASS ROAD WATER LINE
On August 17, 2022, the City Council adopted Resolution No. 2022- R69 authorizing the City Manager to take necessary measures for emergency repair of a water main line on Monterey Pass Road. Recurring water main leaks in several areas within Monterey Pass Road between the intersections of Vagabond Drive and Brightwood Street resulted in extensive infrastructure damage to the roadway and necessary water main pipe repairs to ensure continued water service to residences and businesses in the area.
The design phase was completed in December 2022 followed by research of available material and cost during the months of December and January to ensure the project could be expedited due to the significant material delivery delays.
Construction started in March 2023 and is scheduled to be complete by December 2023.
Action Taken: The City Council r eceived and filed the staff report summarizing the status of emergency repairs of the Monterey Pass Road water line, on Consent Calendar.
4. PUBLIC HEARING – None.
5. NEW BUSINESS – None.
6. CITY COMMUNICATIONS (CITY COUNCIL)
6-A. A RESOLUTION RECOGNIZING OCTOBER 5, 2023, AS LATINA EQUAL PAY
DAY IN THE CITY OF MONTEREY PARK (REQUESTED BY MAYOR
SANCHEZ)
Action Taken: The City Council a dopted Resolution No. 2023-R79 recognizing October 5, 2023, as Latina Equal Pay Day in the City of Monterey Park.
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Motion: Moved by Mayor Pro Tem Wong and seconded by Mayor Sanchez motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
Resolution No. 2023-R79
A RESOLUTION RECOGNIZING OCTOBER 5, 2023, AS LATINA EQUAL PAY
DAY IN THE CITY OF MONTEREY PARK
6-B. A RESOLUTION RECOGNIZING THE MONTH OF OCTOBER 2023 AS
DOMESTIC VIOLENCE AWARENESS MONTH IN THE CITY OF MONTEREY
PARK (REQUESTED BY MAYOR SANCHEZ)
Action Taken: The City Council a dopted Resolution No. 2023-R80, recognizing the month of October 2023 as Domestic Violence Awareness Month in the City of Monterey Park
Motion: Moved by Council Member Ngo and seconded by Mayor Sanchez , motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
Resolution No.
A RESOLUTION RECOGNIZING THE MONTH OF OCTOBER 2023 AS
DOMESTIC VIOLENCE AWARENESS MONTH IN THE CITY OF MONTEREY PARK
CITY COUNCIL COMMUNICATIONS
Council Member Lo voiced his appreciation to the city for commemorating 9/11 Patriot Day event. He said that he attended the “ Our City Our Plan ” Town Hall meeting, participated in a Friendly Fred Walk in conjunction with the Farmers Market at Barnes Park on September 14, the Alhambra Education Foundation Gala on September 16 and the Bruggemeyer Library ribbon cutting for extended hours on September 18. Council Member Lo spoke about participating in the Asian Youth Center Gala on September 22 in San Gabriel and the Town Hall meeting he hosted at Garvey Ranch Park on September 27. Council Member Lo highlighted
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the Chinatown Service Center Gala he attended on September 30 and the Naval Promotion Ceremony for Monterey Park resident Arthur C . Fong who was promoted to Navy Captain on October 1.
Council Member Yiu spoke about attending many of the same events along with Council Member Lo, such as the Asian Youth Center Gala, the Bruggemeyer Library hours ribbon cutting, and the Alhambra Education Foundation Gala.
Council Member Yiu wished to highlight her attendance at the League of California Cities Annual Conference in Sacramento the week of September 22.
Council Member Ngo talked about attending the Bruggemeyer Library community workshop, along with other council members . Council Member Ngo spoke about attending the Alhambra Education Foundation Gala, the Bruggemeyer Library ribbon cutting, Chinatown Service Center Gala, the Naval Promotion Ceremony, and the Monterey Park Police Youth Activity Golf event.
Mayor Pro Tem Wong talked about attending the League of California Cities Annual Conference in Sacramento and the Southern California Association of Governments demographic summit where several issues regarding population growth were discussed. The Mayor Pro Tem Wong talked about future agenda items he would like to see introduced, including finding a method of tracking how the city spends funds on contracting with local, diverse small businesses and agenda items that would spur development in certain areas of the city that are vacant or underdeveloped.
Mayor Sanchez mentioned he also attended many of the same events as the rest of the council. Mayor Sanchez detailed his attendance at the California Contract Cities Association ’s 2023 Fall Education Summit September 8- 10 and the Monterey Park Christian School recognition event along with Congresswoman Judy Chu on September 13. Mayor Sanchez also stated he attended the National Women’s Caucus on September 18 in Alhambra which included Interim City Manager Inez Alvarez as a featured speaker , Council Member Lo’s Town Hall meeting and visited Garvey Ranch Park Observatory. Mayor Sanchez spoke about attending the Chinatown Service Center Gala event as well as the Harvest of Hope fundraiser, which assists underserved communities o n September 30. Mayor Sanchez talked about attending the Naval Promotion Ceremony for Monterey Park resident Arthur C Fong who was promoted to Navy Captain, as well as a birthday celebration for Monterey Park resident and veteran Seferino Rodriguez on October
1. Finally, Mayor Sanchez wished to promote the Library Foundation Gala event on October 13 and his Town Hall event on October 10.
7. FUTURE AGENDA ITEMS
8. CLOSED SESSION (IF REQUIRED; CITY ATTORNEY TO ANNOUNCE) None.
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ADJOURNMENT
There being no further business for consideration, the meeting was adjourned at 9:24 p.m.
__________________________
Maychelle Yee
City Clerk
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MISSION STATEMENT
The mission of the City of Monterey Park is to provide excellent services to enhance the quality of life for our entire community.
MINUTES
MONTEREY PARK CITY COUNCIL
FINANCING AUTHORITY (MPFA)
HOUSING AUTHORITY (MPHA)
GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD)
SUCCESSOR AGENCY (SA)
REGULAR MEETING
OCTOBER 18, 2023
The City Council, the Financing Authority (MPFA), the Housing Authority (MPHA), the Geologic Hazard Abatement District (GHAD), and the Successor Agency (SA) of the City of Monterey Park held a Regular Meeting of the Council in the Council Chamber, located at 320 West Newmark Avenue in the City of Monterey Park, Wednesday, October 18, 2023, at 6:30 p.m.
CALL TO ORDER:
Mayor Sanchez called the meeting to order at 6:33 p.m.
FLAG SALUTE:
The Monterey Park Police Explorers led the flag salute. Pledge of Allegiance presented by Civic Superstar Bryan Kwok
ROLL CALL:
City Clerk Maychelle Yee called the roll:
Council Members Present: Henry Lo, Vinh Ngo, Jose Sanchez, Thomas Wong, Yvonne Yiu
Council Members Absent: None
ALSO PRESENT: City Treasurer Amy Lee, Interim City Manager Inez Alvarez , City Attorney Karl Berger, Interim Assistant City Manager Diana Garcia, Interim City Librarian Kristin Olivarez , Director of Public Works Shawn Igoe, Director of Recreation and Community Services Robert Aguirre, Director of Finance Martha Garcia, Community Development Director Jessica Serrano, Director of Human Resources and Risk Management Christine Tom ikawa, Police Chief Scott Wiese, Fire Chief Matt Hallock, Economic Development Manager Joseph T orres, Fire Marshall Jessica Estrella, Recreation Manager Christina Alatorre, Water Utility Manager Frank Heldman, Finance Manager Laura Borjon, Public Works Administrative Manager Xochitl Tipan, Information Technology Manager Stanley Ardon, Police Officer Michelle Contreras, Engineering Manager Consultant Ziad Mazboudi , Deputy City Clerk Cindy Trang , Program Coordinator Alejandra Espinosa, Civic Spark Fellow Olivia Williams
VIRTUALLY PRESENT: None
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AGENDA ADDITIONS, DELETIONS, CHANGES AND ADOPTIONS
Interim City Manager Alvarez announced an additional staff communication from the City Manager’s office.
PUBLIC COMMUNICATIONS
- Maychelle Yee, resident, brought up the inconsistency of the Spirit B us line that services the area around her daughter’s school. She also mentioned sewer issues in her neighborhood.
- City Clerk Yee received, filed, and read one written communication from Claire Simonich, Associate Director of the Vera Institute of Justice who requested the City Council’s support on the implementation of the Superior Court’s new bail policy, the Pre-Arraignment Release Protocols (PARP).
STAFF COMMUNICATIONS
- Fire Department: Fire Chief Hallock talked about the upcoming Great Shakeout on October 19. Fire Marshall Estrella talked about the success of the smoke detector promotion with Domino’s Pizza for Fire Prevention Week 2023 and presented a video from the event.
- Public Works: Heard after Presentation Item No. 1-D.
Director of Public Works Igoe presented a PowerPoint presentation detailing street improvements over the past 5 years using bond measures and additional projects the Department will undertake. He also took brief questions and comments from the Council. Mayor Sanchez read an email he received from a longtime resident concerned about street improvement issues.
- Recreation and Community Services: Program Coordinator Espinosa thanked the community for coming out to the Electric Park event on October 14. She also talked about the upcoming Dia de los Muertos Community A ltar at Langley Center from October 12 to November 2 and encouraged the community to bring photos of their loved ones for inclusion in the altar. She also reminded the community of the Monster Mash event on October 19, Monterey Park Health Fair on October 28, the Horrifying Halloween Dance Party on October 31, and the Veterans Day event on November 11.
- City Manager’s Office: Interim Assistant City Manager Garcia shared the news of a Capital Improvement grant award for the Bruggemeyer Library in the amount of $1.4 million from the California State Library. She thanked Assemblymember Mike Fong, the California State Library, and Monterey Park Public Works who also participated in the application process. Interim Assistant City Manager Garcia detailed the various projects the funding will go towards including elevator replacement to ensure accessibility, the addition of an emergency generator,
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replacement of heating, ventilation, and air conditioning units, and exterior painting of the building with an energy efficient paint to help with cooling.
1. PR
ESENTATION
Heard after Fire Department Staff Communication.
Matters listed under presentation are informational content and for discussion only.
1-A. SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT
Joseph Leon, City representative on the Board of Trustees for the San Gabriel Valley Mosquito and Vector Control District introduced District Manager Jason Farned who presented an update on the mosquito threat and how it may be affecting the city . He also took brief questions from the Council. Interim City Manager Alvarez also noted that the GOMPK app has been updated to include a link regarding the mosquito issue.
1-B. 2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) UPDATE
Senior Management Analyst Mackenzie Bolger provided a presentation on the services and support that SGVCOG provides to the City of Monterey Park and surrounding areas. She also took brief questions from the Council.
1-C. LATINO RESTAURANT ASSOCIATION AND SOCAL GAS COMPANY –
MIGROGRANT PRESENTATIONS
Economic Development Manager Torres provided some background on the Latino Restaurant Association and introduced its Chief Executive Officer Lilly Rocha and Southern California Gas Company Senior Public Affairs Manager Julia Emerson who presented financial grants for three local restaurants ; Kokoro Japanese Restaurant represented by Michael Kim, Mee Do Ho Dumpling House represented by Quliong Gee, and Manduyo Korean Fusion Cuisine represented by Jenny Kim.
Each restaurant also provided a sample menu.
1-D.
YNEZ ELEMENTARY SCHOOL FOOD PANTRY - CERTIFICATE OF APPRECIATION
TO TAMMY SCORCIA, ALHAMBRA USD TEACHER
Tammy Scorcia spoke about her efforts to start a food pantry for the surrounding community and the grant she was awarded from the University of California, Los Angeles which allowed her to initiate the food pantry since Alhambra Teachers Association had to discontinue their efforts. The Council presented her with a Certificate of Recognition.
RECESSED AND RECONVENED
The City Council recessed at 7:31 p.m. and reconvened with all council members present at 7:50 p.m.
2. O
LD BUSINESS – None.
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3. CO NSENT CALENDAR ITEMS NOS. 3A-3J
All items under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. Specific items may be removed from the Consent Calendar at the request of any member of the City Council for separate consideration.
Action Taken: The City Council approved and adopted Agenda Item Nos. 3A, 3B, 3E, 3G, 3I, 3J on Consent Calendar, excluding Item Nos. 3C, 3D, 3F, and 3H which were pulled for discussion, separate motion, reading resolutions and ordinances by the title only and waiving further reading thereof.
Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Yiu, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
3-A. MINUTES
Approving the minutes from the regular meetings of August 2, 2023, and August 16, 2023 and the special meetings of August 2, 2023, and August 16, 2023 and August 29, 2023.
Action Taken: The City Council approved the minutes from the regular meetings of August 2, 2023, and August 16, 2023, and the special meetings of August 2, 2023, and August 16, 2023 and August 29, 2023 on Consent Calendar.
3-B. MONTHLY INVESTMENT REPORT – AUGUST 2023
As of August 31, 2023, invested funds for the City of Monterey Park total $65,149,960.62.
Action Taken: The City Council Received and filed the monthly investment report, on Consent Calendar.
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3-C. PROFESSIONAL SERVICES AGREEMENT FOR INVESTMENT
MANAGEMENT/ADVISORY SERVICES BY CHANDLER ASSET
MANAGEMENT
Staff recommends that the City begin investing with Chandler Asset Management.
The goal of external management is to maximize the return on investments within the portfolio, while minimizing risk of principal and prioritizing safety of principal and liquidity. Professional investment management of public funds is a best practice which provides substantial benefits to the City of Monterey Park. These benefits include day-to-day monitoring of investments within the portfolio, including daily analysis of available market yields; re- balancing of the portfolio's duration (average maturity) to take advantage of higher interest when available, daily credit monitoring of investment instruments, security selection and competitive shopping of investments to obtain the best execution of trades. Performance measurement against selected benchmarks and compliance will be monitored daily with the City’s investment policy and Government Code and reported to the City as part of its monthly reporting package.
Discussion: Finance Director Garcia presented a PowerPoint presentation regarding the background of the staff recommendation and the additional research conducted by the Treasury Committee and took questions from Council Members.
Mia Corral Brown, Regional Director for Chandler Asset Management was present and available for questions.
Action Taken: The City Council a uthorized the Interim City Manager to execute an agreement, in a form approved by the City Attorney with Chandler Asset Management to provide investment management/advisory services for a portion of the City’s idle funds in compliance with the City’s investment policy, prioritizing safety of principal, liquidity and return as amended to d irect staff to perform an analysis and evaluation study annually.
Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Yiu , motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
3-D. VoIP TELECOMMUNICATIONS SERVICES AGREEMENT
The City of Monterey Park’s current telephone system is obsolete and no longer supported. This hardware and software obsolescence requires the City to replace the current systems with new products.
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The City posted a Request for Proposals (RFP) on the City’s webpage and also emailed the RFP to eight known telecommunication services vendors. Two firms responded with a proposal. Following the evaluation of the two qualifying proposals, Intelesys was recommended to be awarded the contract. Intelesys was found to be fully qualified and able to provide timely and valuable services for the improvement of the City’s antiquated telephone system.
Public Speakers:
- Aaron Betts, Operations Manager and David Garcia, Information Technology Director for VoIP Telecommunications were present to take questions.
Action Taken: The City Council authorized the Interim City Manager to execute an agreement, in a form approved by the City Attorney, with Intelesys for the City’s Voice Over Internet Protocol (VoIP) Telecommunications services.
Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Lo, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
3-E. CONTINUE TO EXTEND THE EXISTENCE OF AN EMPLOYMENT
EMERGENCY FOR THE CITY OF MONTEREY PARK
Since the July update, the City has filled a hard to fill Water Utility Manager, Human Resources and Risk Management Manager, Principal Management Analyst, Animal Services Officer, Program Coordinator, and 16 part -time staff. The City is still in the proce ss of recruiting 20 full -time positions and 16 part -time classifications.
The City has utilized the employment emergency order to make significant efforts to fill key vacancies and retain current staff over the past 15 months. Staff recommends extending the employment emergency order until December 31, 2023 in anticipation of hiring 3 to 5 vacancies due to retirements in the Police and Fire Departments in December
Action Taken: T
he City Council received and filed the report; and continued to extend the existence of an employment emergency for the City of Monterey Park and authorized the Interim City Manager to take all practical actions needed to implement the efficient recruitment and retention of persons for employment, on Consent Calendar.
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3-F. PUBLIC HEARING FOR CONSIDERATION OF A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF MONTEREY PARK, CALIFORNIA CONFIRMING THE 2023 ANNUAL REPORT AND THE LEVY OF ASSESSMENTS FOR
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT NO. 1 FOR PROGRAM YEAR 2024
Business Improvement District No. 1 (BlD) was established in 1986 in accordance with the Parking and Business improvement Area Law of 1989 (Streets and Highways Code §§ 36000-36004). The BID in the following discussion is business- based, meaning that an assessment is collected from businesses based upon fees rather than real property.
California law requires the BID to file an annual report with the City Clerk summarizing its activities and expenditures for the past year and proposing its budget for the upcoming year. The law also requires the BID assessments to be renewed annually afte r conducting a public hearing. The Advisory Committee to the BID requested that the City Council set a public hearing to consider the 2024 Levy of Assessment Fees. The BID Advisory Committee is not seeking an increase in assessments for the 2024 program year to help the businesses in the BID weather the financial burdens brought on by the COVID -19 pandemic and the current adverse economic conditions.
Annual revenue and expenditures may be found within the 2023 Annual Report contained in Attachment 2 of the staff report or at the City Clerk's office where it is available for viewing.
Action Taken: The City Council received and filed the 2023 BID Annual Report with the City Clerk and adopted Resolution No. 2023-R81 of Intent and setting the Public Hearing for November 15, 2023, for consideration of the 2024 BID assessments.
Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Ngo, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
Resolution No. 2023-R81:
A RESOLUTION DECLARING THE CITY OF MONTEREY PARK’S INTENT TO
LEVY AND COLLECT ASSESSMENTS WITHIN BUSINESS IMPROVEMENT DISTRICT NO. 1 FOR PROGRAM YEAR 2024 AND SETTING A PUBLIC
HEARING
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3-G. CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT – FISCAL YEAR 2023-2024
The Monterey Park Police Department was notified of a tentative award of $178,000 from OTS for the FY 2023- 24 STEP grant. The police department will utilize the grant to continue its education and enforcement of traffic-related laws to reduce injury and fatal traffic collisions.
Action Taken: The City Council adopted Resolution No. 2023-R82 authorizing the Interim City Manager, or designee, to apply for, accept, and execute any documents, in a form approved by the City Attorney, with the California Office of Traffic Safety (OTS) in the amount of $178,000 for the Selective Traffic Enforcement Program (STEP) Grant and if adopted, the Resolution would authorize the Interim City Manager, or designee, to receive and amend the FY 2023-2024 budget to allocate $178,000 in grant funds, on Consent Calendar.
Resolution No. 2023-R82:
A RESOLUTION AUTHORIZING THE INTERIM CITY MANAGER, OR
DESIGNEE, TO RECEIVE AND APPROPRIATE GRANT FUNDS FOR THE
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
3-H. CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) PEDESTRIAN AND BICYCLE SAFETY PROGRAM GRANT – FISCAL YEAR 2023-2024
The Monterey Park Police Department was notified of a tentative award of $25,000 from OTS for the Pedestrian and Bicycle Safety Program Grant. The police department will utilize the grant to educate the community on pedestrian and bicycle safety to reduce injury and fatal traffic collisions.
Action Taken: The City Council adopted Resolution No. 2023- R83 authorizing the Interim City Manager, or designee, to apply for, accept, and execute any documents, in a form approved by the City Attorney, with the California Office of Traffic Safety (OTS) in the amount of $25,000 for the Pedestrian and Bicycle Safety Program Grant and if adopted, the Resolution would authorize the Interim City Manager, or designee, to receive and amend the FY 2023- 2024 budget to allocate $25,000 in grant funds.
Motion: Moved by Council Member Ngo and seconded by Mayor Pro Tem Wong, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
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Resolution No. 2023-R83:
A RESOLUTION AUTHORIZING THE INTERIM CITY MANAGER, OR
DESIGNEE, TO RECEIVE AND APPROPRIATE GRANT FUNDS FOR THE
PEDESTRIAN AND BICYCLE SAFETY PROGRAM
3-I. RECEIVE AND FILE THE FIRE DEPARTMENT’S 2021-2022 ANNUAL REPORT
The 2021- 2022 Fire Department (“Department”) Annual Report provides an overview of the Fire Department’s past operational year. The report highlights the Department’s goals and accomplishments. Included in the report are some of the major accomplishments made by staff during the past year, highlighting the work performed by Department staff.
To ensure residents and community members are informed of the Department’s accomplishments and efforts over the past year, the report is posted on the City’s website, under Department’s Operations page. The report will also be shared on the City’s social media accounts as well.
Action Taken: The City Council received and filed the Fire Department’s 2021- 2022 Annual Report, on Consent Calendar.
3-J. PROPOSITION A DISCRETIONARY INCENTIVE GRANT PROGRAM
MEMORANDUM OF UNDERSTANDING (MOU)
Each year, the City of Monterey Park voluntarily collects and reports data for the National Transit Database (NTD) to the Federal Transit Administration (FTA). The NTD data includes ridership and financial information for the City’s fixed- route transit system, Spirit Bus, as well as the Dial -A-Ride program. In return, the Los Angeles County Metropolitan Transportation Authority (LACMTA) authorizes payment of Proposition A (Prop A) Discretionary Incentive funds to each participating agency in an amount equal to the Federal Funds generated for the region by each agency’s reported data.
Action Taken: The City Council authorized the Interim City Manager to execute a Memorandum of Understanding, in a form approved by the City Attorney, with the Los Angeles County Metropolitan Transportation Authority to receive Proposition A Discretionary Incentive Grant program revenue in the amount of $118,942 for FY 2023-2024 and appropriated anticipated revenue of $118,942 to Prop A Fund 238, on Consent Calendar
4. PUBLIC HEARING – None.
5. NEW BUSINESS
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5-A. RELEASE OF REQUEST FOR QUALIFICATIONS FOR RESIDENTIAL AND
COMMERCIAL FRANCHISE AGREEMENTS
Staff requests City Council’s authorization to release a Request for Qualifications (“RFQ”) for new solid waste franchise agreements. The existing exclusive residential contract with Athens Services and non- exclusive commercial contract with Athens Services and Ware Disposal is set to expire on August 31, 2024. Per Monterey Park Municipal Code (“MPMC”) 6.09, the City will seek to award new solid waste franchises on a competitive basis. The RFQ is the first step of a four - step process to solicit proposals and award contracts to qualified bidder(s).
Discussion: Public Works Director Igoe and Public Works Administrative Manager Tipan presented a PowerPoint presentation detailing the requirements for the City Council to utilize a competitive bid process for awarding solid waste franchises with the City and what steps are to be taken to select a new franchisee. Staff took questions from members of the City Council. It was mentioned that a revised Attachment 1, Request for Qualifications, to the staff report was provided to the Council and public.
Action Taken: The City Council authorized staff to release a Request for Qualifications for new City-wide residential and commercial solid waste franchise agreements.
Motion: Moved by Mayor Pro Tem Wong and seconded by Mayor Sanchez motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
6. CITY COMMUNICATIONS (CITY COUNCIL)
Council Member Lo spoke about attending the Pink Patch Car show at Barnes Park on October 7, the Cambodian Ethnic Chinese Association Autumn Moon Festival on October 8 and the Bruggemeyer Library Foundation Gala on October
13. He spoke about joining other Council Members on October 13 alongside Assemblymember Mike Fong who presented a check for two million dollars in state funding for the reconstruction of Fire Station 63.
Council M ember Yiu started out by thanking Assemblymember Mike Fong for presenting the state funding needed for the reconstruction of Fire Station 63 which she attended. Council Member Yiu talked about attending the Bruggemeyer Library Gala on October 13, and recognized the Police and Fire Departments who were honored at the Library Gala, for serving the City in what was a difficult year.
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Council Member Ngo talked about attending the Pink Patch Car Show, a Pickleball event on October 7, the Ten-Ten Taiwan Independence day celebration hosted by the Chinese Consolidated Benevolent Association (CCBA) in Chinatown on the morning of October 8 and the Cambodian Ethnic Chinese Association Autumn Moon Festival later that evening. Council Member Ngo said he attended the Asian Americans Advancing Justice Southern California 40 th Anniversary Gala at St.
Vibiana and the U.S.-Vietnam General Chamber of Commerce 5-year anniversary celebration both on October 12. He mentioned his attendance at the Library Gala on October 13 and thanked first responders who were honored that night. Council Member Ngo talked about attending the Electric Park event on October 14 and mentioned hosting California Secretary of Government Operations Amy Tong and Executive Officer of the California Victims Compensation Board at the Resiliency Center at Sierra Vista Park earlier in the day for a tour of the facility. Finally, Council Member Ngo thanked Assemblyman Mike Fong for the state funding allocation and his advocating for the City in the past.
Mayor Pro Tem Wong talked about attending many of the same events with the other Council Members and thanked Assemblyman Mike Fong for the state funding. He mentioned attending the Library Foundation Gala on October 13, the Taiwan Independence day celebrations hosted by the Taiwan Benevolent Association on October 7 at Barnes Park and the Chinese Consolidated Benevolent Association (CCBA) in Chinatown on October 8. Mayor Pro Tem Wong used this time to request a status report on the issue of signage for City facilities in relation to the gun ordinances recently approved by the Council and asked staff to look into a Los Angeles County measure regarding human trafficking which mentioned the City of Monterey Park. Mayor Pro Tem Wong also asked staff to track city spending on contracts and consultants as to whether the city is spending on businesses that are diverse and local.
Mayor Sanchez stated that he attended the Community Clean-up event on October 7 and thank ed the City’s Facilities Division and Athens Services for their participation. He s poke about his presence at the Pink Patch Car Show and thanked the Police Department for organizing the event . Mayor Sanchez talked about hosting a townhall event on October 10 at Bella Vista Elementary School and thanked city staff, Police and Fire Department staff for participating. Mayor Sanchez also said he attended the Star Party at the Garvey Ranch Observatory hosted by the Library on October 11, the Library Foundation Gala on October 13, and the Electric Park event on October 14. Mayor Sanchez said he also participated in the presentation earlier in the day of the state funds and expressed his gratitude for Assemblymember Mike Fong’s efforts.
Mayor Pro Tem Wong had an additional comment on attending the neighborhood watch program meeting earlier that afternoon and commended the Police Department and City staff for their efforts to restart the neighborhood watch program throughout the city and encouraged residents to participate.
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7. FUTURE AGENDA ITEMS
Mayor Sanchez requested an item acknowledging Native American heritage month in November.
8. CLOSED SESSION (IF REQUIRED; CITY ATTORNEY TO ANNOUNCE) None.
ADJOURNMENT
There being no further business for consideration, the meeting was adjourned at 9:42 p.m.
Maychelle Yee
City Clerk
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MISSION STATEMENT
The mission of the City of Monterey Park is to provide excellent services to enhance the quality of life for our entire community
MINUTES
MONTEREY PARK CITY COUNCIL
FINANCING AUTHORITY (MPFA)
HOUSING AUTHORITY (MPHA)
GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD)
SUCCESSOR AGENCY (SA)
SPECIAL MEETING
NOVEMBER 1, 2023
The City Council, the Financing Authority (MPFA), the Housing Authority (MPHA), the Geologic Hazard Abatement District (GHAD), and the Successor Agency (SA) of the City of Monterey Park held a Special Meeting of the Council in Room 266, Second Floor of City Hall located at 320 West Newmark Avenue in the City of Monterey Park, Wednesday, November 1, 2023, at 5:30 p.m.
CALL TO ORDER:
Mayor Sanchez called the meeting to order at 5:37 p.m.
ROLL CALL:
Deputy City Clerk Cindy Trang called the roll:
Council Members Present: Henry Lo, Vinh Ngo, Jose Sanchez, Thomas Wong, Yvonne Yiu
Council Members Absent: None
ALSO PRESENT: Interim City Manager Inez Alvarez, City Attorney Karl Berger, Interim Assistant City Manager Diana Garcia, Director of Human Resources and Risk Management Christine Tomikawa
VIRTUALLY PRESENT: None
AGENDA ADDITIONS, DELETIONS, CHANGES AND ADOPTIONS
None.
PUBLIC COMMUNICATIONS:
- Byron de Arakal, representing Terramar Retail Centers, LLC. appealed to the City Council not to move forward with legal action and instead try to work together for a solution to the issue involving the Atlantic Square property. City Clerk’s office received and filed one written communication from Byron de Arakal.
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[1.] OPEN SESSION
1-A. LETTER OF INTEREST ON BEHALF OF AT&T WIRELESS, (NEW CINGULAR WIRELESS, PCS, LLC.) PROPERTY ADDRESS: WATER TANK FACILITY (APN: 5254-002-900) AT&T SITE REFERENCE NO. CXL04089
Coastal Business Group, Inc. on behalf of AT&T Wireless, (New Cingular Wireless, PCS, LLC) identified a City owned water tank facility as a potential candidate for a wireless facility. Should the site be a viable option, the City could receive rent from a lease agreement with AT&T. Staff is recommending approval of the Letter of Interest.
CEQA (California Environmental Quality Act):
The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 (“CEQA Guidelines”) as a Class 1 categorical exemption (Existing Facilities). The Pr oject results in minor alterations to existing public facilities involving no significant expansion of the existing use. The Project is not anticipated to have any significant impacts with regard to traffic, noise, air quality, or water quality.
Recommendation: It is recommended that the City Council consider: (1) Authorizing the Interim City Manager to execute a Letter of Interest on behalf of AT&T Wireless, (New Cingular Wireless, PCS, LLC.) Property Address: Water Tank Facility (APN: 5254-002-900) AT&T Site Reference No. CXL04089; and (2) Taking such additional, related, action that may be desirable.
Action Taken: B
y consensus, the City Council carried over this item to the November 1, 2023, 6:30 p.m. regular meeting.
[2
.] CLOSED SESSION
The City Council adjourned to Closed Session at 5:43 p.m.
2-A. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION (Gov’t.
Code § 54956.9(d)(4)). Number of potential cases: two. Potential defendants and properties listed below (not required by applicable law; voluntarily disclosed)
1. Atlantic Square, LLC, Terramar Retail Centers, LLC, and Does 1- 25. 2000- 2290 South Atlantic Boulevard.
2. Raymond & Cindy Chan Trust, et al., and Does 1-25. 795 West Garvey.
Agenda Item No. 2A-2 was heard first.
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November 1, 2023
Discussion: Council Member Ngo declared a potential conflict of interest as his employer, Bank of America, has business relations with the developer and did not participate in discussion for Agenda Item No. 2A-1.
RECONVENE & ADJOURNMENT
The City Council reconvened from Closed Session with all Council Members present. The meeting was adjourned at 6:15 p.m.
___
_______________
Maychelle Yee
City Clerk
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MISSION STATEMENT
The mission of the City of Monterey Park is to provide excellent services to enhance the quality of life for our entire community.
MINUTES
MONTEREY PARK CITY COUNCIL
FINANCING AUTHORITY (MPFA)
HOUSING AUTHORITY (MPHA)
GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD)
SUCCESSOR AGENCY (SA)
REGULAR MEETING
NOVEMBER 1, 2023
The City Council, the Financing Authority (MPFA), the Housing Authority (MPHA), the Geologic Hazard Abatement District (GHAD), and the Successor Agency (SA) of the City of Monterey Park held a Regular Meeting of the Council in the Council Chamber, located at 320 West Newmark Avenue in the City of Monterey Park, Wednesday, November 1, 2023, at 6:30 p.m.
CALL TO ORDER:
Mayor Sanchez called the meeting to order at 6:32 p.m.
FLAG SALUTE:
The Monterey Park Police Explorers led the flag salute. Pledge of Allegiance presented by Civic Superstar Lucy Cardenas Melendrez
ROLL CALL:
City Clerk Maychelle Yee called the roll:
Council Members Present: Henry Lo, Vinh Ngo, Jose Sanchez, Thomas Wong, Yvonne Yiu
Council Members Absent: None
ALSO PRESENT: Interim City Manager Inez Alvarez, City Attorney Karl Berger, Interim Assistant City Manager Diana Garcia, Interim City Librarian Kristin Olivarez , Director of Public Works Shawn Igoe, Director of Recreation and Community Services Robert Aguirre, Community Development Director Jessica Serrano, Director of Human Resources and Risk M anagement Christine Tomikawa, Police Chief Scott Wiese, Fire Chief Matt Hallock, Economic Development Manager Joseph Torres, Recreation Manager Christina Alatorre, Senior Librarian Cathleen Bowley , Recreation Supervisor Orlando Muro, Assistant Deputy City Clerk Helena Cho, Program Coordinator Shannon Rodriguez, Civic Spark Fellow Olivia Williams
VIRTUALLY PRESENT: Director of Finance Martha Garcia
AGENDA ADDITIONS, DELETIONS, CHANGES AND ADOPTIONS
Interim City Manager Alvarez requested to move up Agenda Item No. 6A after Public Communications and add Agenda Item No. 1A from the Special Meeting held at 5:30 P.M. to be heard along with the Consent Calendar items.
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PUBLIC COMMUNICATIONS
- Carol Sullivan and Bob Gin from the Monterey Park Library Foundation thanked everyone for a successful Library Foundation Gala. They conveyed how the funds raised from the Library Foundation Gala would be added to the efforts to purchase a vehicle and start a “Book-Mobile” to facilitate more community outreach. They invited the community to the Women’s Club Fashion Show scheduled for May 4, 2024.
- Randye Kay talked about the conditions at the intersection of Chandler and Hellman avenues . She detailed how a traffic study is underway, however she expressed that the current conditions are different from normal. She state d how construction has affected the normal flow of traffic and a brief school closure has not provided accurate information on traffic conditions. She also talked about her experience attending the Traffic Commission meeting on October 19 and had some recommendations to improve public involvement in those meetings.
- Nidal Oudeh expressed his dissatisfaction with his interaction with City government, including the City Manager’s office, Human Resources, and Police Departments.
- Albert Lu, San Gabriel Valley Municipal Water District, introduced himself as the new External Affairs Specialist . He highlighted the rebate programs offer ed to Monterey Park residents including household appliance and irrigation rebates. He spoke about their Community Grant Program which awards funding to non-profits and educators in the community toward Earth Day activities including a $3,000 grant to the Bruggemeyer Library. He provided the community with more information which is available on their website SGVMWD.com.
1. PR
ESENTATION
Matters listed under presentation are informational content and for discussion only.
Presentation Items were heard after Agenda Item No. 6-A
1-A. STATE SENATOR SUSAN RUBIO – LEGISLATIVE UPDATES
State Senator Susan Rubio presented a PowerPoint presentation sharing some of her accomplishments over the past 5 years representing Monterey Park and the San Gabriel Valley including funding for housing, education, workforce development, and child welfare. State Senator Rubio also detailed her efforts on funding higher education, oversight of the insurance industry, assisting victims of domestic violence, reducing gun violence, climate change and public transportation. The City Council thanked Senator Rubio for her commitment to Monterey Park. With the redistricting process, a new State Senate Representative will be elected to represent Monterey Park in the 2024 election.
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November 1, 2023
1-B. EAST LOS ANGELES COLLEGE UPDATES
Michael Pascual, Vice- President of Administrative Services introduced the PowerPoint presentation detailing the accomplishments and new happenings on the campus of East Los Angeles College. Vice-President of Instruction Dr. Cristina Tafoya detailed the academic history of East Los Angeles College and its diversity.
Vice-President of Student Services Dr. Miguel Duenas spoke about the various opportunities provided to students. Vice-President Pascual highlighted career path programs offered by the College and the Public Safety Academy which is a collaboration between the College and first responders that provide training toward state requirements. Dean of East Los Angeles College’s South Gate Educational Center Erica Mayorga spoke about the continuing education opportunities. The City Council had an opportunity for questions.
1-C. CITY DEVELOPMENT UPDATES
Economic Development Manager Torres presented a PowerPoint presentation detailing the City’s p roject development process and how the City approves projects. Economic Development Manager Torres provided updates on projects around the City and their various stages of development along with Community Development Director Jessica Serrano.
STAFF COMMUNICATIONS
Staff Communications was heard after Presentations.
- Community Development: Civic Spark Fellow Williams offered an update on the City’s Sustainability Plan and the Going Green timeline and talked about two workshops available to the community to engage in discussion regarding the Sustainability Plan, virtually on November 6 at 6:00 p.m. and in- person on November 16 at 5:00 pm. She also took brief questions from the City Council.
- Library: Senior Librarian Bowley talked about the Junior Friendsgiving event taking place on November 3, the California Plants event hosted by Nature For All on November 4 and the continuing Free Legal Assistance Clinic every second Tuesday of the month in the Friends Room. She also highlighted Healthy Living for your Brain and Body on November 11, the Early Learning Resource Fair on November 18, and Mindful Coloring every Monday. Finally, Senior Librarian Bowley reminded the community of the Cover -to-Cover club reading competition from October 7 to November 18, the new Scan & Save Memory Station, and the Parks Pack which allows residents to check out outdoor equipment with their valid library card. She took brief questions from the City Council.
- Police Department: Chief Wiese provided and update on the Department’s gun safety efforts starting with the Project Child Safe, a program of the National Shooting Sports Foundation which promotes firearms safety and education. Chief
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November 1, 2023
Wiese reminded the community that the Police Department website provides information on firearms safety, firearms disposal, state firearms laws, how to recover impounded firearms and gun violence restraining orders . Finally, Chief Wiese provided information about private property signage in regard to firearms and took questions from the City Council. Interim City Manager Alvarez also provided some information regarding links on the City website to Los Angeles County resources about the process in obtaining gun violence restraining orders.
- Recreation and Community Services: Director Aguirre started out by introducing newly promoted Program Coordinator Shannon Rodriguez. Recreation Supervisor Muro thanked everyone who came out to contribute to the Dia de los Muertos Altar throughout the second half of October and extended to November 6 at the Langley Center and everyone who attended the Monster Mash on October 19 at Barnes Park. Supervisor Muro also thanked the community for participating in the Monterey Park Health Fair on October 28 and the Horrifying Halloween Dance Party on October 31. He r eminded residents about the upcoming events in November and December such as the Veterans Day commemoration and the Monterey Park Pickleball Tournament on November 11. He also talked about the Langley Center Thanksgiving Luncheon on November 22, the Letters to Santa mailbox, Holiday Snow Village on December 7, Santa’s Jolly Journey on December 16, a nd the Langley Center Holiday Luncheon on December 19.
Director Aguirre provided some updates on three park projects currently underway; Barnes Park Amphitheater, Edison Trails, and Sequoia Park . He mentioned the City of Monterey Park candlelight vigil on January 21, 2024 and the 2024 Lunar New Year Festival on January 27 and 28. Director Aguirre also took questions from the City Council.
2. O
LD BUSINESS – None.
3. CO
NSENT CALENDAR ITEMS NOS. 3A -3F
All items under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. Specific items may be removed from the Consent Calendar at the request of any member of the City Council for separate consideration.
Action Taken: The City Council approved and adopted Agenda Item Nos. 3A – 3F including the carried over Agenda Item No. 1A from the Special City Council meeting held at 5:30 p.m. on Consent Calendar, excluding Item Nos. 3A, 3D and 3E which were pulled for discussion, separate motion, reading resolutions and ordinances by the title only and waiving further reading thereof.
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November 1, 2023
Motion: Moved by Council Member Lo and seconded by Council Member Yiu, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
3-A. CONSIDERATION TO REAPPOINT JOSEPH LEON TO THE SAN GABRIEL
VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT AS THE
REPRESENTATIVE FOR THE CITY MONTEREY PARK
The City of Monterey Park is located within the boundaries of the San Gabriel Valley Mosquito and Vector Control District. The district is governed by a 27- member Board of Trustees, consisting of an appointed representative from each city plus the County of Los Angeles. The City Council has the authority to appoint an individual to serve as the Monterey Park representative on the Board of Trustees.
Action Taken: The City Council reappointed Joseph Leon as the City Representative on the San Gabriel Valley Mosquito and Vector Control District Board of Trustees for a term of two years.
Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Ngo, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
3-B. PROFESSIONAL SERVICES AGREEMENT WITH FAIRBANK, MASLIN,
MAULLIN, METZ AND ASSOCIATES TO CONDUCT PUBLIC OPINION
RESEARCH
The City is requesting to enter into an agreement with FM3 to provide public opinion research. FM3’s relevant experience conducting public opinion research has been instrumental in identifying the priorities of the residents of Monterey Park.
The City is requesting the agreement to allow for public opinion research including two budget priority surveys. The term of the agreement is through July 31, 2024 for an amount not to exceed $89,750.
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November 1, 2023
Action Taken: The City Council authorized the Interim City Manager to execute an agreement with Fairbank, Maslin, Maullin, Metz and Associates (FM3) in a form approved by the City Attorney; to conduct public opinion research for an amount not to exceed $89,750, on Consent Calendar.
3-C. PROFESSIONAL SERVICES AMENDMENT WITH GOVINVEST, INC., FOR
LABOR COSTING MODULE SERVICES
GovInvest is currently providing a labor costing module which provides the City with the ability to provide employee salary projections by bargaining unit, track employee costs individually, measure total compensation and project anticipated staffing costs for the City budget. This First Amendment will extend the term of the Agreement by three years through June 30, 2027, and increase compensation by $70,140 for an amount not to exceed $89,640.
Action Taken: The City Council authorized the Interim City manager to execute an amendment with GovInvest, Inc. in a form approved by the City Attorney, for labor costing module services in an amount not to exceed $89,640 and extend the term of the amendment through June 30, 2027, on Consent Calendar.
3-D. RESOLUTION DECLARING THE MONTH OF NOVEMBER 2023 AS “MOVEMBER” TO RAISE AWARENESS OF PROSTATE AND OTHER MALE
CANCERS
The Movember Foundation is the leading global organization committed to changing the face of men’s health. The Movember community has raised $1.1 billion to date and funded over 1,320 programs in 23 countries (https://us.movember.com/). This work is saving and improving lives of men affected by prostate cancer, testicular cancer, and funding mental health programs.
T
he Foundation challenges men to grow mustaches during Movember (formerly known as November), to spark conversation and raise vital funds for its men’s health programs.
Fire Chief Hallock spoke about the origins and purpose of the event and mentioned the fundraising effort of the Monterey Park Firefighters Association Relief Fund “Movember” t-shirts available November 7.
Action Taken: The City Council adopted Resolution 2023- R84 declaring the month of November as “Movember.”
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November 1, 2023
Motion: Moved by Council Member Lo and seconded by Council Member Ngo, motion carried by the following vote:
Ayes: Council Members: Lo, Yiu, Ngo, Wong, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
Resolution No. 2023-R84
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEREY PARK DECLARING THE MONTH OF NOVEMBER AS “MOVEMBER,” AN ANNUAL
EVENT INVOLVING MEN GROWING MUSTACHES DURING THE MONTH TO
RAISE AWARENESS OF PROSTATE CANCER AND OTHER MALE CANCER
AND ASSOCIATED CHARITIES
3-E. NOTICE OF COMPLETION – VARIOUS CAPITAL IMPROVEMENT PROJECTS
Pursuant to City Council Resolution No. 11701, the Public Works Director is authorized to record a Notice of Completion for Capital Improvement Projects (CIP). The City recently completed CIP 96031 – Street Rehabilitation Project (Year 1), CIP 96030 – Slurry Seal Project (Year 2), CIP 96028 – Garfield Ave Traffic Signal Improvements (HSIP Cycle 9), CIP 96001 – N. Atlantic Blvd Sewer Main Upgrade, CIP 99009 – S. Chandler Sewer Main upgrade, CIP 99015 – Sewer Point Repairs, and CIP 96007- Sewer Pipe relining. Upon completion, the work was inspected and approved by the City Engineer. It is recommended that the City Council receive and file the Notice of Completions recorded by the Public Works Director for these projects.
Action Taken: The City Council (1) received and filed the Notice of Completion recorded by the Public Works Director on September 7, 2023 accepting various sewer projects completed by GRBCON, Inc; (2) received and filed the Notice of Completion recorded by the Public Works Director on October 5, 2023 accepting the Slurry Seal Project (Year 2) completed by Onyx Paving Company, Inc; (3) received and filed the Notice of Completion recorded by the Public Works Director on October 11, 2023 accepting the Street Rehabilitation at Various Locations Project (Year 1) completed by All American Asphalt, Inc.; and (4) received and filed the Notice of Completion recorded by the Public Works Director on October 11, 2023 accepting the Garfield Ave Traffic Signal Improvements project completed by PTM General Engineering Services, Inc.
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November 1, 2023
Motion: Moved by Mayor Pro Tem Wong and seconded by Mayor Sanchez motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
3-F. RECEIVE AND FILE STAFF REPORT SUMMARIZING THE STATUS OF
EMERGENCY REPAIRS OF THE MONTEREY PASS ROAD WATER LINE
On August 17, 2022, City Council adopted Resolution No. 2022- R69 authorizing the City Manager to take necessary measures for emergency repair of a water main line on Monterey Pass Road. Recurring water main leaks in several areas within Monterey Pass Road between the intersections of Vagabond Drive and Brightwood Street resulted in extensive infrastructure damage to the roadway and necessary water main pipe repairs to ensure continued water service to residences and businesses in the area.
The design phase was completed in December 2022 followed by research of available material and cost during the months of December and January to ensure the project could be expedited due to the significant material delivery delays.
Construction started in March 2023 and is scheduled to be complete by December 2023.
Action Taken: The City Council received and filed report summarizing the status of the emergency repairs of the Monterey Pass Road water line, on Consent Calendar
4. PUBLIC HEARING:
4-A. PREFERENTIAL PARKING DISTRICT: W. 1
ST STREET FROM SHERBROOK
AVENUE TO SCHOOLSIDE AVENUE
The City received a petition to add a new preferential parking district located at W. 1st street from Sherbrook Avenue to Schoolside Avenue to the City’s existing permit parking areas. Staff investigated the proposed permit limits and the surrounding street parking conditions. It is recommended that City Council adopt a Resolution amending Resolution Nos. 10931, 11634 and 11744 to include W. 1st Street from Sherbrook Avenue to Schoolside Avenue among the preferential parking districts.
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November 1, 2023
CEQA (California Environmental Quality Act):
The proposed action is exempt from the requirements of the California Environmental Quality Act (Pub. Res. Code §§ 21000, et seq.: “CEQA”) and CEQA Guidelines (Cal. Code Regs. Title 14, §§ 15000, et, seq.) in accordance with CEQA Guidelines § 15305 (Class 5 – Minor Alterations in Land Use Limitations). The project involves a negligible expansion of use; there is only a minor change in the operation of an existing use. The project would not result in signi ficant effects related to traffic, noise, air quality, or water quality and it can be adequately served by all required utilities and public services.
Public Speaker:
- Dora L. De La Cruz completed a form requesting to speak on the item but was not present when item was introduced.
Discussion: Director Igoe presented a PowerPoint presentation giving an overview of preferential parking around the city and detailed the process of determining a preferential parking district while answering questions from the City Council.
Action Taken: The City Council opened the public hearing at 9:30 p.m. to receive testimonial and documentary evidence with no registered speakers, after closing the public hearing at 9:38 p.m. and considering the evidence, adopted Resolution No. 2023-R85 amending Resolution Nos. 10931, 11634, 11744 to include W. 1 st
Street from Sherbrook Avenue to Schoolside Avenue among the preferential parking districts.
Motion: Moved by Mayor Pro Tem Wong and seconded by Mayor Sanchez motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
Resolution No. 2023-R85
A RESOLUTION AMENDING RESOLUTION NOS. 10931, 11634 AND 11744
REGARDING PREFERENTIAL PARKING AREAS WITHIN THE CITY WHERE
PARKING PERMITS MAY BE USED IN ACCORDANCE WITH VEHICLE CODE §22507
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5. NEW BUSINESS
5-A. AUTHORIZATION TO ISSUE LEGISLATIVE SUBPOENAS REGARDING THE POTENTIAL REVOCATION OF CONDITIONAL USE PERMIT NO. CU- 89-004 (AS AMENDED AND MODIFIED) HELD BY ATLANTIC SQUARE, LLC.
On May 4, 2022, the City Council adopted Resolution No. 2022- R28 to establish procedures for issuing legislative subpoenas in accordance with California law.
Legislative subpoenas to investigate matters being considered by the City Council.
During the past several years, it is apparent that property located at 2000- 2290 South Atlantic Boulevard, generally known as the “Atlantic Square” property, is generally in a state of vacancy and disrepair. In addition to that condition likely constituting a public nuisance under Monterey Park Municipal Code (“MPMC”) Chapter 4.30, the failure to exercise the land use approvals granted via CUP No.
CU-89-004 (as subsequently modified and amended; collectively, the “ATS CUP”) make it apparent that the City Council may wish to review and potentially revoke such land use entitlements.
To better understand why the Atlantic Square property is currently vacant, the City Attorney recommends that the City Council adopt a Resolution authorizing the Mayor and City Clerk to issue legislative subpoenas to various persons and corporations responsible for implementing the ATS CUP. Evidence gathered from such investigation will be presented to the City Council for consideration and potential action.
Public Speaker:
- Maychelle Yee, resident, spoke in opposition of the i tem and asked the City Council to take into consideration mitigating circumstances in relation to vacancies in the locations mentioned.
- Tom Kuehl , Chief Operating Officer for Terramar Retail Center (TRC), the owner of the Atlantic Square property presented the company’s goals and objectives for the property including increasing foot traffic and a collaboration with City staff to attract tenants.
Discussion: City Attorney Berger presented a PowerPoint presentation giving an overview of the property and how approval of the Item would allow for more understanding of what is occurring and what can be done to improve it. Council Members discussed the proposition of further meetings with TRC and City staff that may prevent legal action by finding workable solutions. Mayor Pro Tem Wong moved to table the Item to the next Council Meeting in order to get a more substantive response from TRC as to why there are vacancies and what their efforts have been to seek solutions.
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November 1, 2023
Recommendation: It is recommended that the City Council consider (1) Adopting a Resolution authorizing the Mayor and City Clerk to issue legislative subpoenas for testimony and records related to the potential revocation of CUP No. CU -89- 004 (as amended) that was originally approved via Resolution No. 9356, adopted August 29, 1989 (and subsequently modified/amended) ; and (2) Taking such additional, related action that may be desirable.
Action Taken: The City Council approved to table this item to the next regular City Council meeting.
Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Lo motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu
Noes: Council Members: Sanchez
Absent: Council Members: None
Abstain: Council Members: Ngo
Recusal: Council Members: None
5-B. DISCUSSION OF PENDING UPDATES TO THE MONTEREY PARK
MUNICIPAL CODE
With changes in California law, and approval of the Land Use & Urban Design and Housing Elements of the General Plan, the City Council must consider a comprehensive list of changes to the MPMC. California law requires, among other things, that the General Plan and the zoning regulations in the MPMC be consistent. The Planning Commission considered the attached Code Update Schedule during its meeting on October 10, 2023 and recommended that the City Council approve that schedule.
Discussion: Community Development Director Serrano presented a PowerPoint presentation giving an overview of why updates to the Municipal Code are necessary due to changes in California law, and General Plan amendments such as voter approved land use element in 2020 and City Council approval of Housing Element update in 2022. Director Serrano spoke about how the “Our City, Our Plan” initiative would include regulation updates and zoning changes and took questions from the City Council.
Action Taken: The City Council reviewed and approved the schedule for processing proposed updates to the Monterey Park Municipal Code (“MPMC”) as outlined in the attached “Code Update Schedule” to the staff report.
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Motion: Moved by Mayor Pro Tem Wong and seconded by Council Member Yiu motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
6. CITY COMMUNICATIONS (CITY COUNCIL)
6-A. A RESOLUTION RECOGNIZING THE MONTH OF NOVEMBER 2023 AS
NATIVE AMERICAN HERITAGE MONTH IN THE CITY OF MONTEREY PARK (Requested by Mayor Sanchez)
This Item was heard after Public Communication
Public Speakers:
- Ellen Morales Recalde and Mona Morales Recalde spoke about the importance of tribal awareness and recognition and thanked Mayor Sanchez, the City Council and City staff for putting forth the resolution.
Action Taken: The City Council adopted Resolution No. 2023- R86 recognizing the month of November 2023 as Native American Heritage Month in the City of Monterey Park.
Motion: Moved by Mayor Sanchez and seconded by Council Member Ngo, motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
Resolution No. 2023-R86
A RESOLUTION RECOGNIZING THE MONTH OF NOVEMBER 2023 AS
NATIVE AMERICAN HERITAGE MONTH IN THE CITY OF MONTEREY PARK
6-B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEREY PARK, CALIFORNIA, DECLARING NOVEMBER 12 THROUGH NOVEMBER 18, 2023 AS LA VS. HATE UNITED AGAINST HATE WEEK (Requested by Mayor Sanchez)
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November 1, 2023
Action Taken: The City Council adopted Resolution No. 2023- R87 recognizing the month of November 2023 as Native American Heritage Month in the City of Monterey Park.
Motion: Moved by Mayor Sanchez and seconded by Council Member Lo, motion carried by the following vote:
Ayes: Council Members: Lo, Wong, Yiu, Ngo, Sanchez
Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recusal: Council Members: None
Resolution No. 2023-R87
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEREY PARK, CALIFORNIA, DECLARING NOVEMBER 12 THROUGH NOVEMBER 18, 2023 AS LA VS. HATE UNITED AGAINST HATE WEEK
CITY COUNCIL COMMUNICATIONS
Council Member Lo spoke about attending the Latino Restaurant Association Mixer on October 21. Council Member Lo talked about the recent mass casualty event that occurred in Maine, thanked the members of the City Council for contributing to a statement on the incident and cited his personal connection to the area having attended college in Maine. Council Member Lo requested a moment for the victims of the incident at adjournment.
Council Member Yiu talked about attending the appreciation lunch hosted by Dr.
Ed Wong in honor of Police, Fire, and City staff. Council Member Yiu said she attended the Enping Association of Southern California 113- year A nniversary Celebration on October 29, the ground-breaking ceremony at Whitmore Villa, a new condominium development in Monterey Park and the USC Alfred E. Mann School of Pharmacy and Pharmaceutical Science’s Student Alliance Legislative Day as a guest speaker on October 27.
Council Member Ngo talked about attending the San Gabriel Valley Mayor’s Forum on October 25 at the Marriott Hotel in Monterey Park, the Los Angeles Morality Lions Club 5 year Anniversary Gala in Alhambra on October 29, and the Whitmore Villa ground-breaking. Council Member Ngo also attended the appreciation lunch earlier that day hosted by Dr. Ed Wong.
Mayor Pro Tem Wong talked about attending many of the same events with the other Council Members in addition to the Boys & Girls Club of West San Gabriel Valley’s celebration of their Executive Director’s 10th anniversary and the El Camino District Boy Scouts Dinner on October 20. Mayor Pro Tem Wong thanked the community for participation in his latest Town Hall on October 24. He also
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November 1, 2023
mentioned he attended the San Gabriel Valley Mayor’s Forum on October 25, the Monterey Highlands PTA Spooky Bash fundraiser on October 27, Whitmore Villa ground-breaking, the Alhambra Pumpkin Run which raises funds for the Alhambra Educational Foundation, on October 29.
Mayor Sanchez said he attended the Monster Mash event at Barnes Park on October 19 and Movie Night at Brightwood Elementary School on October 20.
Mayor Sanchez expressed his appreciation to Recreation and Community Services, Police, Fire , and Bruggemeyer Library for assisting in hosting the Alhambra School District Academic Decathlon Retreat on October 20 and 21. The Mayor mentioned visiting the Dia de los Muertos Altars at the Langley Center on October 24, the Spooky Bash at Monterey Highlands on October 27, the Happy Day School Halloween Celebration on October 28, the Health Fair at the Langley Center, and mentioned how he and his family celebrated Halloween by giving out candy in the neighborhood.
7. FUTURE AGENDA ITEMS
Mayor Pro Tem Wong mentioned his anticipation of the City’s concealed weapon signage and proposed that the Police Department explore a giveaway to businesses who want to post signage. Mayor Pro Tem Wong also directed staff to research self-storage businesses in the City and what, if any benefit they would provide to the community as opposed to preserving areas for more commercially viable opportunities and proposed staff explore artificial intelligence (AI) tools for council minutes to save staff time.
Mayor Sanchez requested an update on the Victims Fund from staff, more dialogue with East Los Angeles College regarding a possible campus tour and wished Council Member Yiu a happy birthday.
8. CLOSED SESSION (IF REQUIRED; CITY ATTORNEY TO ANNOUNCE) None.
ADJOURNMENT
There being no further business for consideration, Mayor Sanchez adjourned the meeting at 10:40 p.m. in memory of the victims of the Maine mass shooting, Tricia C. Asselin, Peyton Brewer -Ross, William Frank Brackett, Thomas Ryan Conrad, Michael R.
Deslauriers II, Maxx A. Hathaway, Bryan M. MacFarlane, Keith D. Macneir, Ronald G.
Morin, Joshua A. Seal, Arthur Fred Strout, Stephen M. Vozzella, Lucille M. Vi olette, Robert E. Violette, Joseph Lawrence Walker, William A. Young, and Aaron Young.
__________________________
Maychelle Yee
City Clerk
City Council Staff Report
DATE: December 20, 2023
AGENDA ITEM NO: Consent Calendar - 3B
TO: The Honorable Mayor and City Council
FROM: Amy Lee, City Treasurer
SUBJECT: Monthly Investment Report – November 2023
RECOMMENDATION:
It is recommended that the City Council consider:
1. Receiving and filing the monthly investment report; and
2. Taking such additional, related, action that may be desirable.
EXECUTIVE SUMMARY:
As of November 30, 202 3, invested funds for the City of Monterey Park total $57,446,114.52.
BACKGROUND:
In accordance with the City’s Investment Policy, a monthly investment report is presented to the City Council showing the types of investments, dates and maturities, amounts of deposits, rates of interest, and the current market values for securities with maturity more than 12 months. The attached monthly investment report includes a summary investment report for the LA County Pooled Investment Fund, which displays the composition by type for the entire pooled investment fund.
Respectfully submitted by: Prepared by:
Amy Lee
City Treasurer
Martha Garcia
Finance Director
Approved by:
Inez Alvarez
City Manager
ATTACHMENT:
1. Monthly Investment Report
Staff Report
December 20, 2023
ATTACHMENT 1
Monthly Investment Report
INVESTMENTS PORTFOLIO PROFILE:
TOTAL BALANCE AT 11/30/2023 57,446,114.52$
INVESTMENT COMPOSITION
(1) LA COUNTY POOLED INVESTMENT FUND ON DEMAND 3.880% 44,453,010.93$ (See Schedule A for LA County Pool Composition)
(2) LOCAL AGENCY INVESTMENT FUND ON DEMAND 3.670% 5,148,103.59$ Purchase Maturity Interest
(3) CERTIFICATES OF DEPOSIT Date Date Rate
1 SALLIE MAE BANK 08/11/21 08/12/24 0.70% 245,000
2 TOYOTA FINANCIAL SAVINGS BANK 09/16/21 09/16/24 0.65% 245,000 3 SYNCHRONY BANK 09/17/21 09/17/24 0.65% 245,000
4 UBS BANK USA 09/22/21 09/23/24 0.65% 245,000
5 STATE BANK OF INDIA 10/18/21 10/18/24 0.70% 245,000
6 MEDALLION BANK UTAH 01/28/22 01/28/25 1.25% 245,000
7 PENTAGON FEDERAL UNION 01/31/22 01/31/25 1.25% 245,000 8 BEAL BANK 02/02/22 01/29/25 1.15% 245,000
9 VALLIANCE BANK 03/18/22 03/18/25 1.40% 245,000
10 STATE BANK OF TEXAS 03/25/22 03/25/25 1.45% 245,000 11 FIRST FED SAVINGS & LOAN 03/30/22 03/31/25 2.00% 245,000 12 LAFAYETTE FEDERAL CREDIT UNION 03/30/22 03/31/25 2.20% 245,000 13 ALLY BANK 03/31/22 03/28/24 1.95% 245,000
14 COMENITY CAPITAL BANK 04/14/22 04/14/25 2.55% 245,000 15 AMERICU CREDIT UNION 04/21/22 04/21/25 2.30% 245,000 16 BALBOA THRIFT & LOAN 04/29/22 04/29/25 2.00% 245,000 17 CONNEXUS CREDIT UNION 05/26/22 05/28/24 2.65% 245,000 18 METRO CREDIT UNION 07/13/22 07/12/24 3.20% 245,000
19 FIRST TECHNOLOGY CREDIT UNION 08/05/22 08/05/24 3.25% 245,000 20 AUSTIN TELCO FEDERAL CREDIT UNION 12/16/22 12/16/24 5.00% 245,000 21 GREENWOOD MUNICIPAL FED CREDIT UNIO 01/27/23 01/27/25 4.80% 245,000 22 RAIZ CREDIT UNION 01/27/23 01/27/25 4.75% 245,000
23 WORKERS 01/27/23 01/27/25 4.70% 245,000
24 MANUF & TRADERS TRUST CO 01/31/23 01/31/26 4.25% 245,000 25 ALPINE BANK 01/31/23 01/31/25 4.55% 245,000
26 TECHNOLOGY FCU 02/10/23 02/24/25 5.00% 245,000
27 RED CROWN FCU 02/14/23 02/21/25 4.85% 245,000
28 UFIRST FEDERAL CREDIT UNION 02/15/23 02/25/25 4.85% 245,000 29 SEA COMM FEDERAL CREDIT UNION 02/23/23 03/03/25 4.90% 245,000 30 GLOBAL CREDIT UNION 05/02/23 05/12/25 4.85% 245,000 31 WESTERN ALLIANCE BANK 05/02/23 05/05/25 4.85% 245,000 32 PREFERRED BANK 09/03/23 09/03/24 4.16% 100,000
33 PREFERRED BANK 09/08/23 09/08/24 4.16% 150,000
Total CDs (33) 3.254% 7,845,000.00$
OTHER INFORMATION:
BANK BALANCE: (1)
$10,069,025.06
AVERAGE MATURITY DAYS 58
AVERAGE INTEREST RATE FOR THE MONTH 3.658%
THE CITY'S INVESTMENT HAS SUFFICIENT LIQUIDITY TO MEET THE CITY'S EXPENDITURE REQUIREMENTS FOR THE NEXT 180 DAYS. THE 180-DAY LIQUIDITY DISCLOSURE IS REQUIRED PER GOVERNMENT CODE 53646.
THERE HAVE BEEN NO VARIANCES TO THE INVESTMENT POLICY.
(1) Bank balance is maintained to cover outstanding warrants, payroll checks and on-going operating costs.
CITY OF MONTEREY PARK
INVESTMENT REPORT
NOVEMBER 30, 2023
City Council Staff Report
DATE: December 20, 2023
AGENDA ITEM NO: Consent Calendar - 3C
TO: The Honorable Mayor and City Council
FROM: Martha Garcia, Director of Finance
SUBJECT: Second reading and adoption of ordinances increasing the amount of water and wastewater (sewer) rates and charges
RECOMMENDATION:
It is recommended that the City Council consider:
1. Waiving second reading and adopting the proposed Ordinance No. #### – Increasing the amount of Water Rates and Charges;
2. Waiving second reading and adopting the proposed Ordinance No. #### – Increasing the amount of Wastewater Rates and Charges; and
3. Taking such additional, related, action that may be desirable.
EXECUTIVE SUMMARY:
The first reading and public hearing occurred on December 6, 2023. The ordinances are now ready for second reading and adoption by the City Council.
BACKGROUND:
At the meeting on December 6, 2023, the City Council reviewed options for setting/increasing water, and wastewater (sewer) rates for a five-year period commencing on February 1, 2024.
Before the December 6, 2023 Council Meeting the City sent out public notices and protest ballots to all property owners in the City as well as to rate payers for water and wastewater services. As is detailed in the September 26, 2023, and December 6, 2023, staff reports, unless the City received a majority protest the City could proceed to increase the rates for these services. On December 6, 2023, the City Council determined that the City received, at most, 937 protest ballots which represented (at most) a 5% protest. This is well below the majority threshold requirement. This procedure was approved by the California electorate as part of Proposition 218 which amended the California Constitution to include this majority protest process for increasing water and wastewater (sewer) services.
At the December 6 meeting the Council introduced Ordinances that set a “cap rate” on water and wastewater (Sewer) increases at 32%, 8%, 8%, 7%, 8% for the five-year period from FY 2023-24 through FY 2027-28. However, at a later date, should Council approve the financing of water facilities and improvements, rates may be considered at a 26%, 8%, 8%, 7% 7% from FY 2023-24 to FY 2027-28. Should the City Council seek to allow rates to change to the lower cap rate, the City Council would need to hold a public hearing and adopt an ordinance allowing for such adjustment. A Public Notice will need to be published in the
Staff Report
December 20, 2023
Monterey Park Press announcing the public hearing . Note that rates would not become effective until 30 days after the adjusted ordinances were adopted.
Illustrations below show what new water and sewer charges will look like compared to current rates.
Single Family Residential Combined Monthly Bill Impact
Current FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Assumptions
Meter Size
3/4" meter
3/4" meter
Water Consumption 10 hcf 10 hcf
Water
Fixed Service Charge
$19.20
$27.18
$29.36
$31.71
$33.93
$36.64
Consumption Charge $21.76 $34.15 $36.88 $39.83 $42.62 $46.03
37.5% Surcharge $15.36 n/a n/a n/a n/a n/a
Total $56.32 $61.33 $66.24 $71.54 $76.55 $82.67
Increase/(Decrease) $5.01 $4.91 $5.30 $5.01 $6.12
Sewer
Charge per account $10.17 $15.71 $20.42 $22.46 $24.71 $25.70 Total $10.17 $15.71 $20.42 $22.46 $24.71 $25.70
Increase/(Decrease) $5.54 $4.71 $2.04 $2.25 $0.99
Total Monthly Bill $66.49 $77.04 $86.66 $94.00 $101.25 $108.37 Increase/(Decrease) $10.55 $9.62 $7.34 $7.25 $7.11
Multi-Family Residential Combined Monthly Bill Impact
Current FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Assumptions
Meter Size
2" meter
2" meter
Water Consumption 90 hcf 90 hcf
Dwelling Units (DU) 10 10
Water
Fixed Service Charge
$42.15
$118.52
$128.00
$138.24
$147.91
$159.75
Consumption Charge $215.10 $382.31 $412.90 $445.93 $477.14 $515.31
37.5% Surcharge $96.47 n/a n/a n/a n/a n/a
Total $353.72 $500.83 $540.89 $584.16 $625.06 $675.06
Increase/(Decrease) $147.11 $40.07 $43.27 $40.89 $50.00 Sewer
Charge per account $161.22 $157.08 $204.20 $224.62 $247.09 $256.97 Total $161.22 $157.08 $204.20 $224.62 $247.09 $256.97
Increase/(Decrease) ($4.14) $47.12 $20.42 $22.46 $9.88 Total Monthly Bill $514.94 $657.91 $745.10 $808.79 $872.14 $932.03 Total Increase/(Decrease) $142.97 $87.19 $63.69 $63.35 $59.89 Increase/Decrease per DU $14.30 $8.72 $6.37 $6.34 $5.99
Staff Report
December 20, 2023
Commercial and Institutional Combined Monthly Bill Impact Current FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Assumptions
Meter Size
1" meter
1" meter
Water Consumption 53 hcf 53 hcf
Sewered Flow 53 53
Water
Fixed Service Charge
$20.75
$41.23
$44.53
$48.10
$51.46
$55.58
Consumption Charge $126.67 $225.14 $243.15 $262.60 $280.98 $303.46
37.5% Surcharge $55.28 n/a n/a n/a n/a n/a
Total $202.70 $266.37 $287.68 $310.70 $332.45 $359.04
Increase/(Decrease) $63.67 $21.31 $23.01 $21.75 $26.60 Sewer
Charge per account $40.68 $45.61 $59.30 $65.23 $71.75 $74.62 Total $40.68 $45.61 $59.30 $65.23 $71.75 $74.62
Increase/(Decrease) $4.93 $13.68 $5.93 $6.52 $2.87
Total Monthly Bill $243.38 $311.98 $346.98 $375.92 $404.19 $433.66 Total Increase/(Decrease) $68.60 $34.99 $28.94 $28.27 $29.47
The ordinances introduced at the last City Council meeting must be adopted by four affirmative votes. California law requires that the City Council re -introduce any ordinance that is substantively changed from the time it was introduced.
FISCAL IMPACT:
Within the water fund, the proposed rate increase will generate approximately $30.1 million in additional water rate revenue over the five -year planning period. The proposed wastewater (sewer) rate increases will generate approximately $14.5 million in additional rate revenue over the five-year planning period. These additional revenues provide adequate funds to support increased water and sewer operating and capital expenses.
Staff Report
December 20, 2023
Respectfully submitted by:
Martha Garcia
Director of Finance
Approved by: Reviewed by:
Inez Alvarez
City Manager
Karl H. Berger
City Attorney
ATTACHMENT(S):
1. Staff Report from December 6, 2023 Meeting (without attachments)
2. Ordinance No. #### – Setting the amount of Water Rates and Charges
3. Ordinance No. #### – Setting the amount of Wastewater (Sewer) Rates and Charges
Staff Report
December 20, 2023
ATTACHMENT 1
Staff Report from December 6, 2023 Meeting
(without attachments)
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Staff Report
December 20, 2023
ATTACHMENT 2
Ordinance No. #### -
Setting the amount of Water Rates and Charges
ORDINANCE NO.
AN ORDINANCE SETTING THE AMOUNT OF WATER RATES AND
CHARGES PURSUANT TO HEALTH AND SAFETY CODE § 5471 AND
MONTEREY PARK MUNICIPAL CODE CHAPTER 14.12.
The City Council does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City of Monterey Park requires a reliable supply of water meeting current and anticipated water quality standards to protect the public general welfare, health and safety;
B. The purpose of water rates and charges is to protect the public health, safety and general welfare by providing a reliable and adequate supply of water meeting current and anticipated water quality standards for the residents of the City of Monterey Park and to pay for the cost of providing such service;
C. There is a reasonable relationship between the amount of the rates and charges and the cost of services and facilities necessary to deliver water service to the residents and non-residential development of the City;
D. Notice regarding the water rates included in this ordinance was provided in accordance with California Constitution Article XIIID, § 6(c) and Government Code § 54354.5;
E. On December 6, 2023, the City Council held a public hearing to consider the results of the protest proceeding and to consider whether to increase the water rates as proposed;
F. This Ordinance is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; “CEQA") and CEQA regulations (14 Cal. Code Regs. §§ 15000, et seq.; “CEQA Guidelines”) because it establishes, modifies, structures, restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Ordinance, therefore, is categorically exempt from further CEQA review under CEQA Guidelines § 15273;
G. This ordinance is adopted in accordance with Health and Safety Code § 5471 and Monterey Park Municipal Code ( “MPMC”) Chapter 14.12 to establish the City's current water rates;
H. The City Council has considered the evidence and testimony presented at the public hearing. Based in part upon that evidence, and the staff reports presented to the Council regarding this issue, the City Council believes that it
Resolution No.
December 20, 2023
is in the public interest to adopt this Ordinance;
SECTION 2: AMOUNT OF RATES AND CHARGES.
A. Pursuant to MPMC Chapter 14.12, the City Council establishes the amount of water rates as set forth in attached Exhibit "A," which is in corporated by reference ("Water Charges").
B. The Water Charges include an annual increase of 32%, 8%, 8%, 7%, 8% beginning February 1, 2024 through fiscal year 2027-28.
SECTION 3: COST ESTIMATES. The City Manager, or designee, will periodically, but not less than annually, review the Water Charges to determine whether revenues from such charges are meeting actual cost of services and facilities needed to deliver water service to the residents and non-residential developments within the City. If the City Manager determines that revenues do not adequately meet costs, the City Manager will recommend to the City Council a revised rate and charge schedule to be adopted by this City Council by ordinance:
SECTION 4: This Ordinance was adopted to comply with the California Supreme Court decision in Bighorn-Desert View Water Agency v. Verjil (2006) 39 Cal.4th 205. To the extent any provision of this Ordinance repeals or supersedes Ordinance No. 2109, such repeal or replacement will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed or superseded part of Ordinance No. 2109 will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance
SECTION 5: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable.
SECTION 6: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Monterey Park's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law:
SECTION 7: Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
Resolution No.
December 20, 2023
SECTION 8: Severability. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provision or application and, to this end, the provisions of this Resolution are severable.
SECTION 9: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park and the City Clerk, or her duly appointed deputy, may attest thereto.
SECTION 10: Effective Date. This Ordinance will become effective immediately upon adoption and will remain effective unless repealed or superseded.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MONTEREY PARK THIS 20th DAY OF DECEMBER 2023.
____________________________
Jose Sanchez, Mayor
ATTEST:
____________________________
Maychelle Yee, City Clerk
APPROVED AS TO FORM:
____________________________
Karl H. Berger, City Attorney
Resolution No.
December 20, 2023
I, Maychelle Yee, City Clerk of the City of Monterey Park, California, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a meeting of the City Council of said City at its meeting held on the 20th day of December 2023, by the following vote, to wit:
Ayes:
Noes:
Absent:
Abstain:
IN WITNESS WHEREOF, this __th day of __________, 2023.
City Clerk of the City of Monterey Park
Exhibit A- Current and Proposed Water Rates
Monthly Service Charges
Meter Size
FY 2022-23
Current Rates
FY 2023-24
1/1/2024
FY 2024-25
7/1/2024
FY 2025-26
7/1/2025
FY 2026-27
7/1/2026
FY 2027-28
7/1/2027
5/8" meters $26.40 $20.16 $21.77 $23.51 $25.16 $27.17
3/4" meters $26.40 $27.18 $29.36 $31.71 $33.93 $36.64
1" meters $28.53 $41.23 $44.53 $48.10 $51.46 $55.58
1 1/2" meters $44.96 $76.36 $82.47 $89.07 $95.30 $102.93 2" meters $57.96 $118.52 $128.00 $138.24 $147.91 $159.75 3" meters $115.98 $230.92 $249.40 $269.35 $288.20 $311.26 4" meters $191.88 $357.38 $385.98 $416.85 $446.03 $481.72 6" meters $585.68 $708.66 $765.35 $826.58 $884.44 $955.20 8" meters $1,464.79 $1,130.20 $1,220.61 $1,318.26 $1,410.54 $1,523.38
Water Consumption Charge (per unit)
Monthly Use
FY 2022-23
Current Rates
Monthly Use
FY 2023-24
1/1/2024
FY 2024-25
7/1/2024
FY 2025-26
7/1/2025
FY 2026-27
7/1/2026
FY 2027-28
7/1/2027
Single Family Residential
Tier 1 (0-6 hcf) $2.89 Tier 1 (0 - 10 hcf) $3.41 $3.69 $3.98 $4.26 $4.60 Tier 2 (7-12 hcf) $3.15 Tier 2 (11 - 16 hcf) $4.50 $4.86 $5.24 $5.61 $6.06 Tier 3 (13+ hcf) $3.37 Tier 3 (17+ hcf) $8.51 $9.19 $9.92 $10.62 $11.47 All Other
All
Consumption
$3.29 All Consumption $4.25 $4.59 $4.95 $5.30 $5.73
Staff Report
December 20, 2023
ATTACHMENT 3
Ordinance No. #### -
Setting the amount of Wastewater (Sewer)
Rates and Charges
ORDINANCE NO.
AN ORDINANCE SETTING THE AMOUNT OF WASTEWATER RATES AND CHARGES PURSUANT TO HEALTH AND SAFETY CODE § 5471 AND
MONTEREY PARK MUNICIPAL CODE CHAPTER 14.12.
The City Council does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City of Monterey Park requires a reliable wastewater discharge system meeting current and anticipated water quality standards to protect the public general welfare, health and safety;
B. The purpose of wastewater rates and charges is to protect the public health, safety and general welfare by providing a reliable and safe wastewater discharge system that meets current and anticipated wastewater quality standards for the residents of the City of Monterey Park and to pay for the cost of providing such service;
C. Based upon the record, there is a reasonable relationship between the amount of the rates and charges and the cost of services and facilities necessary to deliver wastewater service to the residents and nonresidential development of the City;
D. Notice regarding the wastewater rates included in this ordinance was provided in accordance with California Constitution Article XIIID, § 6(c) and Government Code § 54354.5;
E. On December 6, 2023, the City Council held a public hearing to consider the results of the protest proceeding and to consider whether to increase the water rates as proposed;
F. This Ordinance is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; “CEQA") and CEQA regulations (14 Cal. Code Regs. §§ 15000, et seq.; “CEQA Guidelines”) because it establishes, modifies, structures, restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Ordinance, therefore, is categorically exempt from further CEQA review under CEQA Guidelines § 15273;
G. This ordinance is adopted in accordance with Health and Safety Code § 5471 to establish the City's current wastewater rates and charges;
H. The City Council has considered the evidence and testimony presented at the public hearing. Based in part upon that evidence, and the agenda reports
Resolution No.
December 20, 2023
presented to the Council regarding this issue, the City Council believes that it is in the public interest to adopt this Ordinance.
SECTION 2: AMOUNT OF RATES AND CHARGES.
A. The City Council establishes amount of wastewater rates as set forth in attached Exhibit "A," which is incorporated by reference ("Wastewater Charges.").
B. The Wastewater Charges include an annual increase of 40%, 30%, 10%, 10%, 4% beginning February 1, 2024 through fiscal year 2027-28.
SECTION 3: COST ESTIMATES. The City Manager, or designee, will periodically, but not less than annually, review the Wastewater Charges to determine whether revenues from such charges are meeting actual cost of services and facilities needed to deliver water service to the residents and non -residential developments within the City. If the City Manager determines that revenues do not adequately meet costs, the City Manager will recommend to the City Council a revised rate and charge schedule to be adopted by this City Council by ordinance:
SECTION 4: This Ordinance was adopted to comply with the California Supreme Court decision in Bighorn-Desert View Water Agency v. Verjil (2006) 39 Cal.4th 205. To the extent any provision of this Ordinance repeals or supersedes any previous approvals, such repeal or replacement will not affect any penalty, forfe iture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed or superseded part of previous approvals will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance .
SECTION 5: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity wi ll not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable.
SECTION 6: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Monterey Park's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.
SECTION 7: Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
Resolution No.
December 20, 2023
SECTION 8: Severability. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provision or application and, to this end, the provisions of this Resolution are severable.
SECTION 9: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park and the City Clerk, or her duly appointed deputy, may attest thereto.
SECTION 10: Effective Date. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MONTEREY PARK THIS 20th DAY OF DECEMBER 2023.
____________________________
Jose Sanchez, Mayor
ATTEST:
____________________________
Maychelle Yee, City Clerk
APPROVED AS TO FORM:
____________________________
Karl H. Berger, City Attorney
Resolution No.
December 20, 2023
I, Maychelle Yee, City Clerk of the City of Monterey Park, California, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a meeting of the City Council of said City at its meeting held on the 20th day of December, 2023, by the following vote, to wit:
Ayes:
Noes:
Absent:
Abstain:
IN WITNESS WHEREOF, this __th day of __________, 2023.
City Clerk of the City of Monterey Park
Exhibit A- Current and Proposed Sewer Rates
4854-1807-3494 v1
City Council Staff Report
+
DATE: December 20, 2023
AGENDA ITEM
NO: Consent Calendar - 3D
TO: T
he Honorable Mayor and City Council
FROM: Inez Alvarez, City Manager
SUBJECT: Ending the employment emergency for the City of Monterey Park effective December 31, 2023
RECOMMENDATION:
Staff recommends that the City Council consider:
1. Receiving and filing this report;
2. Adopting a resolution terminating the employment emergency effective December 31, 2023 and authorizing the City Manager to take all practical actions needed to finalize the recruitment and retention of persons for employment; and
3. Taking such additional, related, action that may be desirable.
EXECUTIVE SUMMARY:
The City Council authorized an employment emergency order in June 2022 to expedite recruitment processes in order to fill around 70 positions that were vacant at that time .
The U.S. labor market had a large gap between job openings and workforce participation in 2022 which created a challenging environment for recruitment both nationally and locally. The emergency order authorized the City Manager to take all reasonable and practicable actions to accelerate the process for recruiting, appointing, and retaining persons as City employees to fill all vacant positions, including by (1) suspending parts of the City’s personnel rules that are interfering with the City’s ability to secure qualified candidates; (2) temporarily appointing qualified persons to positions in accordance with Monterey Park Municipal Code (“MPMC”) § 2.28.100; (3) amending titles and classifications of various positions to make them more attractive to qualified candidates; and (4) commencing a substantial overhaul to the City’s personnel rules.
Ev
ery 60 days , staff reported on recruitment, retention, and promotions under the employment emergency order to the City Council. Now in December 2023, the City has fewer vacant positions and staff recommends ending the employment emergency order effective December 31, 2023.
BACKGROUND:
As of the October 18, 2023 update report to the City Council, the City has hired employees to fill Civil Engineering Associate and Senior Librarian positions. The City has also hired
Staff Report
December 20, 2023
4854-1807-3494 v1
3 Firefighters and a Human Resources Specialist, and promoted a Senior Code Compliance Officer, as well as 16 part-time employees.
During the employment emergency , the City recruited or retained employees in the following ways:
• Promotional opportunities: current full -time employees promoted or lateral recruitment to different departments; and part-time employees promot ed to full- time positions.
• Conducted oral interviews with internal oral raters and reduced timelines from two separate oral panels.
• Filled part-time vacancies with shortened or no recruitment process to reduce hiring timeframe.
• Retained key positions:
o Assistant City Manager incumbent: advanced salary range increase, use of City vehicle (leased), increased vacation accrual, and vacation cap maximum.
o Increased Water Utility Manager salary range based on compensation study data; adjusted PD Mid- Management salary based on Memorandum of Understanding; and retained Water Operations Supervisor incumbent:
use of City vehicle, salaried wage, administrative leave bank, and salary range adjustment.
• Reclassified/retitled positions based on classification study. • Created and revised class specifications in an expedited timeframe to increase candidate pool for recruitments.
• Revised Personnel Rules and Regulations (“PRR”) are under review and once employee associations and the City meet, the PRR will be brought back to the Council.
The City is actively recruiting for 11 full -time positions City-wide and we anticipate additional vacancies due to retirements in Police and Fire Department ranks. In anticipation of the revised PRR, these modified recruitment tools and process es should continue to assist the City with recruitment processes moving forward.
FISCAL IMPACT:
None.
Respectfully submitted by:
Inez Alvarez
City Manager
Reviewed by:
Staff Report
December 20, 2023
4854-1807-3494 v1
ATT
ACHMENTS:
1. Resolution No. 2022-R49
2. Proposed Resolution
________________________________
Ephraim S. Margolin
Deputy City Attorney
Staff Report
December 20, 2023
ATTACHMENT 1
Resolution No. 2022-R49
RESOLUTION NO. 2022-R49
A RESOLUTION ADOPTED BY THE CITY COUNCIL FOR THE CITY OF
MONTEREY PARK DECLARING THE EXISTENCE OF A LOCAL
EMERGENCY DUE TO LACK OF EMPLOYEES AND AUTHORIZING THE
CITY MANAGER TO TAKE ALL REASONABLE ACTIONS TO ACCELERATE RECRUITMENT AND RETENTION OF PUBLIC EMPLOYEES.
BE IT RESOLVED by the Council of the City of Monterey Park as follows:
SECTION 1: The City Council finds as follows:
A. Since the City Council officially terminated the COVID-19 local emergency in April, the City took ambituous actions to restore pre-pandemic levels of municipal services;
B. In reviewing personnel data from just the last six months, however, it is apparent that the City is seriously short-staffed.
C. The City of Monterey Park has 325 full time staff positions of which nearly 70 are currently vacant. Of these positions, multiple are critical to protecting public health and safety including, without limitation, Water Production Supervisor; Senior Water Production System Operator; Water Utility Maintenance Worker; Director of Public Works; Facilities Maintenance Supervisor; Finance Manager; Firefighter; Police Officer; Senior Accountant; and Lifeguard;
D. These are positions that directly respond to the public and/or essential to the smooth operation of municipal services including, for example, providing potable drinking water, and ensuring public safety;
E. The City Council notes that multiple sources of publicly available information (see, e.g., “Quantifying the Nation’s Workforce Crisis – State of American Business 2022 Update” [January 10, 2022] published by the United States Chamber of Commerce [www.uschamber.com/workforce/quantifying-the- nations-workforce-crisis-2022-state-of-american-business-update] and “COVID- 19 ends longest employment recovery and expansion in CES history, causing unprecedented job losses in 2020” June 2021 by the United States Bureau of Labor Statistics [www.bls.gov/opub/mlr/2021/article/covid-19-ends-longest- employment-expansion-in-ces-history.htm]) demonstrate that the challenges for recruiting qualified employees is nationwide;
F. Because of the City’s personnel rules and policies, however, a typical time period for securing an outstanding candidate for an open employee position is taking four to six months of processing. This includes the initial recruitment; testing; interviewing; and background check;
Resolution No. 2022-R49
G. In multiple instances, the City has lost interested candidates to the private sector or other public entities simply because the person did not want to continue waiting to be appointed;
H. Being able to accelerate the testing and interviewing will help make the City more attractive to individuals seeking public service. Additional work is needed regarding the titles of positions; compensation; and various fringe benefits. Moreover, a significant overhaul of the City’s personnel rules is crucial to becoming more efficient in the future;
I. In the interim, however, it is in the public interest to cut through the proverbial “red tape” in order to fill positions that are critical to providing municipal services to the public. Under these circumstances, it is apparent that there is an imminent threat to public health and safety that may result from the City’s inability to fill crucial positions in a timely and efficient manner;
J. Consequently, a local employment emergency is declared and the City Manager is authorized to take the actions set forth in this Resolution.
SECTION 2: Authorizations. The City Manager is authorized to take all reasonable and practicable actions to accelerate the process for recruiting, appointing, and retaining persons as City employees to fill all vacant positions. Such actions may include, without limitation, the following:
A. Suspend those portions of the City’s personnel rules that are interfering with the City’s ability to secure qualified candidates. For example, unnecessary testing and interview panels;
B. Temporarily appoint qualified persons to positions in accordance with Monterey Park Municipal Code (“MPMC”) § 2.28.100;
C. Execute agreements, in a form approved by the City Attorney, for the services listed in MPMC § 2.28.190;
D. Consider amendments to titles and classifications of various positions to make them more attractive to qualified candidates;
E. Consider compensation and benefits that will attract qualified candidates to public services; and
F. Commence a substantial overhaul to the City’s personnel rules.
SECTION 3: During the existence of this local emergency, the powers, functions, and duties of the City Manager and the emergency organization of this City will be those prescribed by California law, by ordinance, and resolutions of this City approved by the
Resolution No. 2022-R49
City Council. To the extent that the actions authorized by this Resolution require a meet and confer with the City’s bargaining units, those meetings will be held at the earliest practicable time pursuant to Government Code § 3504.5(b).
SECTION 4: The City Manager is designated as the authorized representative for public assistance and as the authorized representative for individual assistance of the City of Monterey Park for the purpose of receiving, processing, and coordinating all inquiries and requirements necessary to obtain available state and federal assistance.
SECTION 5: This local emergency will be reviewed by the City Council within 60 days in accordance with Government Code § 8630 to determine whether it should be extended by City Council Resolution.
SECTION 6: This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
SECTION 7: This Resolution will take effect immediately upon adoption.
PASSED AND ADOPTED this 15
th day of June, 2022.
________________________________
Henry Lo, Mayor
ATTEST:
____________________________
Vincent D. Chang, City Clerk
APPROVED AS TO FORM:
____________________________
Karl H. Berger, City Attorney
Resolution No. 2022-R49
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §
CITY OF MONTEREY PARK )
I, Vincent D. Chang, City Clerk of the City of Monterey Park, California, do hereby certify that the foregoing Resolution No. 2022- R49 was duly adopted and passed at a regular meeting of the Monterey Park City Council on the 15 th day of June, 2022 by the
following vote:
Ayes: Council Members: Yiu, Chan, Liang, Lo
Noes: Council Members: None
Abstain: Council Members: None
Absent: Council Members: None
Dated this 15th day of June, 2022.
____________________________
Vincent D. Chang, City Clerk
Staff Report
December 20, 2023
ATTACHMENT 2
Proposed Resolution
4859-8384-6038 v2
RESOLUTION NO. 2023-____
A RESOLUTION ADOPTED BY THE CITY COUNCIL FOR THE CITY OF
MONTEREY PARK TERMINATING THE EXISTENCE OF A LOCAL
EMERGENCY DUE TO LACK OF EMPLOYEES AND AUTHORIZING THE
CITY MANAGER TO TAKE ALL REASONABLE ACTIONS TO
ACCELERATE RECRUITMENT AND RETENTION OF PUBLIC
EMPLOYEES.
Be it resolved by the Council of the City of Monterey Park as follows:
SECTION 1: The City Council finds as follows:
A. The City Council adopted Resolution No. 2022-R49 on June 15, 2022 declaring a local employment emergency due to the difficulty of hiring and retaining City staff.
B. At the time the emergency was declared, the City had 325 full time staff positions of which nearly 70 were currently vacant, including many which are critical to protecting public health and safety , including, for example, providing potable drinking water;
C. Resolution No. 2022- R49 authorized the City Manager to take all reasonable and practicable actions to accelerate the process for recruiting, appointing, and retaining persons as City employees to fill all vacant positions. Such actions may include, without limitation, the following:
1. Suspend those portions of the City’s personnel rules that are interfering with the City’s ability to secure qualified candidates. For example, unnecessary testing and interview panels;
2. Temporarily appoint qualified persons to positions in accordance with Monterey Park Municipal Code (“MPMC”) § 2.28.100;
3. Execute agreements, in a form approved by the City Attorney, for the services listed in MPMC § 2.28.190;
4. Consider amendments to titles and classifications of various positions to make them more attractive to qualified candidates;
5. Consider compensation and benefits that will attract qualified candidates to public services; and
6. Commence a substantial overhaul to the City’s personnel rules.
D. The City Council has received updates on the local emergency every 60 days.
4859-8384-6038 v2
E. The City Council has determined that the circumstances necessitating the declaration of an emergency will no longer exist on December 31, 2023 and the local emergency is terminated on that date.
SECTION 2: Ratification. The City Council received regular reports regarding the local employment emergency and is fully informed regarding all actions undertaken by the City Manager and City Attorney to protect public health and safety. Accordingly, the City Council ratifies and reaffirms the exercise of emergency powers undertaken by both officials since 2022 to protect public health and safety.
SECTION 3 : Termination of Local Emergency . The local employment emergency is terminated.
SECTION 4: Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.
SECTION 5: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park and the City Clerk, or her duly appointed deputy, may attest thereto.
SECTION 6: Effective Date. This Resolution will become effective upon December 31, 2023 and will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 20th day of December 2023.
________________________________
Jose Sanchez, Mayor
ATTEST:
__________________________
Maychelle Yee, City Clerk
APPROVED AS TO FORM:
Karl H. Berger, City Attorney
By: ______________________________
Ephraim Margolin, Deputy City Attorney
City Council Staff Report
DATE: December 20, 2023
AGENDA ITEM
NO: Consent Calendar - 3E
TO: The H
onorable Mayor and City Council
FROM: Matthew Hallock, Fire Chief
SUBJECT: Emergency Medical Services – Approval of Agreement RECOM
MENDATION:
It is recommended that the City Council consider:
1. Authorize the City Manager to execute an agreement with Life-A ssist, Inc., in a form
approved by the City Attorney, for the purchase of emergency medical supplies, equipment, drugs and pharmaceuticals from Account Nos. 1013220
-5320 and 1013220-5351; and
2. Taking such additional, related, action that may be desirable.
EXECUT
IVE SUMMARY:
The Fire Department provides emergency medical response through 9-1- 1 calls, which requires maintaining an inventory of supplies, disposable tools, and pharmaceuticals.
Staff is seeking approval of a Services Agreement with Life-Assist, Inc. to provide the Fire Department’s emergency medical supplies, equipment, drugs and pharmaceuticals.
BACKGROUND:
The Monterey Park Fire Department provides EMT and Paramedic services to the community through emergency response 9-1-1 calls. In accordance with providing these services and complying with the Los Angeles County Department of Health Services Emergency Medical Service (“EMS”) protocol, it is required to carry an inventory of specific supplies and other ancillary items on the City’s response vehicles . Due to the nature of these services, the Fire Department needs a reliable vendor that can provide a quick turn-around on orders, maintain the ability to replace critical equipment and tools within a short time frame, and possess a working knowledge of EMS service delivery needs and developments. The recommended vendor is Life-Assist, Inc.
The Fi
re Department’s current contract with Life Assist, Inc. has expired and staff was in the process of conducting a formal bid. However, in May 2022, the City of Pasadena conducted a formal bid process on behalf of its Fire Department. To ensure fair purchasing practices, Pasadena posted its Bid on its City’s online bidding site, Planet Bids, and notices were advertised in the Pasadena Journal and the Pasadena Weekly.
The formal bid process closed on June 6, 2022 and six responses were received. On August 1, 2022, the Pasadena City Council approved the award of contract to the lowest bidder Life-Assist, Inc.
Staff Report
December 20, 2023
Pursuant to Monterey Park Municipal Code (“MPMC”) 3.20.050(4) (Cooperative Purchasing), Life Assist, Inc. has extended Pasadena’s pricing to Monterey Park. Staff recommends approval of the Service Agreement with Life Assist, Inc. for a period of three years with an extension of Agreement Terms for two additional one-year periods if service and pricing are satisfactory.
FISCAL IMPACT:
Funding for the purchase of emergency medical supplies, equipment, drugs and pharmaceuticals are provided each fiscal year in the Fire Department’s Emergency Medical Services budget. The funding accounts are Drugs & Pharmaceuticals Account Number 1013220 -5320 in the amount of $30,000, and Instruments & Minor Medical Equipment Account Number 1013220 -5351 in the amount of $46,000. These are both general fund accounts.
Respectfully submitted by: Prepared by:
Matthew Hallock
Fire Chief
Rebecca Bojorquez
Principal Management Analyst
Reviewed by:
Martha Garcia
Director of Finance
Approved by:
Reviewed by:
Inez Alvarez
City Manager
Justin A. Tamayo
Deputy City Attorney
ATTACHMENT:
1. Pasadena Staff Report and Bid
2. Pasadena Authority for Pricing
Staff Report
December 20, 2023
ATTACHMENT 1
Pasadena Staff Report and Bid
CITY OF PASADENA
City Council Minutes
August 1, 2022 - 4:30 P.M.
City Hall Council Chamber
The regular meeting was convened and held virtually by videoconference/teleconference.
OPENING:
CLOSSED SESSION
ROLL CALL:
Councilmembers:
Staff:
Ceremonial Matters
Council Minutes
Mayor Gordo called the regular meeting to order at 4:36 p.m. (Absent:
None)
On the order of the Mayor, the regular meeting recessed at 4:36 p.m. to discuss the following closed sessions:
CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
pursuant to Government Code Section 54957 .6
Agency Designated Representatives: Cynthia Kurtz and Alex Souto
Employee Organization: Non-Represented Executive, Non-
Represented Management, and Non-Represented Non-
Management
CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
pursuant to Government Code Section 54957.6
Agency Designated Representatives: Cynthia Kurtz and Alex Souto
Employee Organization: Pasadena Police Officers Association (PPOA)
The above closed session items were discussed, with no reportable action at this time.
Mayor Victor M. Gordo
Vice Mayor Andy Wilson
Councilmember Tyron Hampton
Councilmember John J. Kennedy (in Memoriam)
Councilmember Steve Madison
Councilmember Gene Masuda
Councilmember Jessica Rivas
Councilmember Felicia Williams
Interim City Manager Cynthia Kurtz
City Attorney/City Prosecutor Michele Beal Bagneris
Assistant City Clerk Sandra Robles
Mayor Gordo called the meeting to order at 5: 18 p.m. The pledge of allegiance was led by Christopher Morey, nephew of the Honorable Councilmember John J. Kennedy.
Mayor Gordo, spoke on the passing of Councilmember John J.
Kennedy on July 21, 2022, sharing the following statement: "We are 08/01/2022
Council Minutes
all still grieving the sudden loss of Councilmember Kennedy on July 21st, and it has been a somber couple of weeks for us in Pasadena.
Anyone in our community who was fortunate enough to have a conversation with John knows how deeply he cared for this City and its residents. He was born and raised in Pasadena (the 8th of 10 children), and from an early age he devoted his life's work to strengthening our community and helping to make it a better place for all. I've been fortunate to serve alongside John on this Council since he was first elected in 2013. Councilmember Kennedy consistently exuded compassion, intellect, integrity, and thoughtfulness. He was charismatic, and his love of people and community drove him to achieve great things throughout his life in service to Pasadena.
Though he was ill, that did not keep John from doing what he loved- helping to make positive, forward-driven, impactful change-and creating a better Pasadena not just for those of us here now, but for the benefit of future generations. In recent weeks he attended and spoke at several milestone events in District 3, including groundbreakings for the Robinson Park Recreation Center swimming pool and the Heritage Square South apartments, which will provide 70 units of affordable housing for formerly homeless seniors. This was a project for which John advocated very strongly, and of which he was extremely proud. And rightfully so. John also recently attended the unveiling of another important project that he was influential in bringing about-the historic monument at 100 West Walnut-which recognizes Pasadena's diverse history and honors the families and businesses that were displaced by urbanization during the 1960s and 70s. John understood the importance of history and learning from past mistakes so that together we could move forward to a better and more unified future as "One Pasadena". From the spontaneous gathering of the community on the steps of City Hall when we learned of John's passing, to the outpouring of grief and the number of inquiries we've received regarding the timing of his memorial service, it is evident that John's reach in the community was far and wide, and that he positively impacted the lives of many, many persons. A public event to celebrate Councilmember Kennedy's life and legacy will be held in Centennial Square in front of City Hall on Friday, September 30 from 5:00 - 6:30 p.m., and a reception will follow from 6:30-8:00 p.m. We also recognize that many may have questions about how and when the vacant District 3 seat on the Council will be filled between now and the next election.
Know that we are actively working through that process, and more information will be forthcoming. I will miss John J. Kennedy. It has been a pleasure working with him all these years for the betterment of our community, and I would like to thank him for his love of Pasadena, and his selfless availability to everyone over the years-no matter was too small to receive John's kind attention, sincere reflection, and constructive input. His was a life well lived. We will be adjourning today's meeting in memory and in honor of Councilmember John J.
Kennedy. And to the Kennedy Family, be assured our hearts are with you at this difficult time."
2 08/01/2022
Council Minutes
Councilmember Masuda expressed his condolences to the family of the Honorable Councilmember John J. Kennedy, and shared that Mr.
Kennedy was the perfect representative for his district, he inspired his residents, worked tirelessly to give his district hope and opportunity, and will be remember for promoting diversity in the City of Pasadena.
Councilmember Masuda shared that he will miss John's warm smile and expressed his thanks and appreciation to John for his caring leadership, determination, and for making a difference in Pasadena.
Vice Mayor Wilson shared the following statement for the record:
"Dear Friends, Progress can only be made when we commit to collaborating with partners who bring different perspectives and expand our worldview. I found such a partner with my colleague and friend John Kennedy. Though we had vastly different lived experiences, we shared a common commitment to making our City better and creating "One Pasadena." This honest and constructive alliance made us both better policymakers. So with the recent and unexpected passing of John Kennedy, I lost not just a friend and colleague but a key partner who made me a better public servant. I know both our community, and I personally, will sorely miss him, notably his larger than life personality and his thundering voice. I am so grateful for his passion and energy all directed to making our community better. His passing will indeed leave a critical void. I send my prayers to John and his family, but also thank him for his important contributions to our City and his invaluable partnership." Councilmember Madison extended his condolences to Jonathan, Christopher, and the entire Kennedy family. He shared that John was not just a colleague on the Council but also a friend, acknowledged John's roots in the City and his fierce commitment to the City and the residents, especially the working families, young people, the elderly, and the underprivileged. Councilmember Madison shared that John was known on a national scale, and he shared the fond memory of meeting President Joe Biden at Mr. Kennedy's home, and watching Mr. Kennedy appear in the HBO documentary, Obama: In Pursuit of a More Perfect Union. Councilmember Madison shared that politically he had differences with John from time to time, but noted that the two agreed more than they disagreed. Councilmember Madison shared he learned a lot form John Kennedy, and noted that the most difficult fact in all of this is not being able to say goodbye, and that John will be greatly missed. Councilmember Madison stated, "One measure of a life well lived is leaving this place better after your time here than you found it. And I know for sure that's true for John J. Kennedy and for Pasadena."
Councilmember Williams shared that John was not just her close colleague on the City Council, describing their time spent during "decompression/yoga talks" the following day after each Council meeting, but also her friend and partner in crime at Estate Sales that they frequented together in Pasadena. Councilmember Williams 3 08/01/2022
Council Minutes
shared that John was an inspiration to her, and one of the reasons why she ran for City Council, and stated that John's goals as a Councilmember focused on what was best for Pasadena and the residents/constituents that he served. She emphasized how much John will be missed by her, both at Council meetings as a strong and determined leader, but more significantly in the personal time that she spent with him as a friend.
Councilmember Rivas expressed her gratitude at the opportunity to get to know John Kennedy, described how much he cared for others, and dedicated himself to (as he would say) help the least of us. He was someone who committed himself to the service of the community.
Councilmember Rivas stated she looked up to John and will miss working with him, learning from him, hearing his perspective and his experiences, and was grateful that John always made time to chat with her. She extended her condolences to Jonathan and Christopher, and the entire Kennedy family.
Councilmember Hampton shared his memories as a NAACP youth member, and how he aspired to be like John J. Kennedy who was the President of the NAACP at the time. Councilmember Hampton spoke on his close personal ties to John and the Kennedy family, sharing that John was one of the first people he shared the news with that he was having a second child. Councilmember Hampton stated that losing John is like losing a brother and a family member. He spoke on how well John always represented the City of Pasadena, whether he was in another country or at the national level. Councilmember Hampton stated that John will never be forgotten and he will live through him, through all the people he inspired, especially the young people of Pasadena. Councilmember Hampton spoke on the City Council honoring John J. Kennedy, the need to memorialize his name as part of one of his passionate achievements and contributions to the City.
Councilmember Hampton expressed his condolences to the Kennedy family, and stated, "I am really blessed and honored to have been able to serve alongside John."
Johnathan Kennedy, nephew of the Honorable Councilmember Kennedy, shared the following statement on behalf of the Kennedy family: "We would like to express our sincere gratitude and appreciation to Mayor Victor Gordo and City Councilmembers for the opportunity to honor Councilmember John J. Kennedy, the man we knew in the Kennedy family as a brother and as an uncle.
Councilmember Kennedy lived an incredible life. He lived like there was no tomorrow. He lived a life well-lived and he loved his community with all of his heart. Above all, he was a man of GOD. And with that being said, I just want to say thank you and we really appreciate you on behalf of the Kennedy family."
4 08/01/2022
Public comment on
matters not on the agenda
Council Minutes
The following individuals expressed condolences to the family of the Honorable Councilmember Kennedy; spoke on the need for
accountability and transparency within the Pasadena Police Department; advocated for the termination of all the Pasadena Police Officers involved in the shooting of Anthony McClain; expressed concerns and provided comments related to the Los Angeles County District Attorney's Office review of the Office Involved Shooting of Anthony McClain, and/or requested information on the July 30, 2022 officer involved shooting incident of Adam Youines:
Michael Williams, Pasadena resident
Allen Shay, Pasadena resident
Olden Denham, Pasadena resident
Brittney Pollock, Sherman Oaks resident
Julia, Los Angeles resident
Hiram Cormier, Jr., Los Angeles resident
The following individuals expressed condolences to the family of the Honorable Councilmember Kennedy; spoke on the need for the City to help address the unlawful evictions taking place in the City of Pasadena, urging that the City to publicize information on City platforms regarding the Los Angeles County's COVID-19 Tenant Protection Resolution (that provides current eviction protections); and expressed concerns with sunsetting of the City's local moratorium on evictions for non-payment of rent by tenants impacted by Covid-19:
Ryan Bell, representing Pasadena Tenant Union
Jane Panangaden, Pasadena resident
Bee Rooney, Pasadena resident
Bennie Villalobos, Pasadena resident
Monique, Pasadena resident
Aeryn Levey, Pasadena resident
Jolly, Pasadena resident, spoke on several failed attempts to reach the Pasadena Fire Department to address a notice she received related to her property in Pasadena, and asked the City for help in addressing this matter.
Jill Shook, Pasadena resident, echoed comments on the Los Angeles County's COVID-19 Tenant Protection Resolution; expressed thanks and appreciation to the City Council for unanimously supporting the Zoning Code Amendment: Religious Facilities with Affordable Housing, and expressed condolences to the family of the Honorable Councilmember Kennedy.
Bert Newton, Pasadena resident, expressed his thanks to the City Council for unanimously voting to support the Zoning Code Amendment: Religious Facilities with Affordable Housing; while expressing concerns that the motion passed at the July 18, 2022 City Council meeting perpetuates exclusionary zoning.
5 08/01/2022
CONSENT CALENDAR
Council Minutes
AUTHORIZATION TO ENTER INTO A CONTRACT WITH
MERRIMAC ENERGY GROUP TO PURCHASE JET-A FUEL FOR A
NOT-TO-EXCEED AMOUNT OF $1,437,500
Recommendation: It is recommended that the City Council:
(1) Find that the proposed contract is not subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15378; as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment;
(2) Authorize a contract with Merrimac Energy Group for the purchase of Jet-A fuel in an amount not-to-exceed $1,437,500 over a period of five years. The City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for with the City's best interest are served; and
(3) It is further recommended the City Council grant the proposed contract an exemption from Competitive Bidding pursuant to Pasadena Municipal Code Section 4.08.030 and City Charter Section 1002 contracts with other governmental entities or their contractors for labor, material, supplies or services. (Contract No. 32349) ORDINANCES AMENDING TITLE 4 (REVENUE AND FINANCE)
SECTION 4.17.050 AND SECTION 4.19.040 OF PASADENA
MUNICIPAL CODE RELATED TO TIME OF COLLECTION OF
RESIDENTIAL IMPACT FEE AND TRAFFIC REDUCTION AND
TRANSPORTATION IMPROVEMENT FEE
Recommendation: It is recommended that the City Council:
(1) Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2) Direct the City Attorney to prepare an ordinance within 60 days to amend Pasadena Municipal Code Section 4.17.050 related to the time of collection of the Residential Impact Fee; and
(3) Direct the City Attorney to prepare an ordinance within 60 days to amend Pasadena Municipal Code Section 4.19.040 related to time of collection of the Traffic Reduction and Transportation Improvement Fee.
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH
CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC., TO
FURNISH POWERSTRUT EQUIPMENT AND MISCELLANEOUS
ELECTRICAL PARTS AND SUPPLIES FOR THE WATER AND
POWER DEPARTMENT IN AN AMOUNT NOT-TO-EXCEED
$3,120,095 IF ALL OPTIONAL EXTENSIONS ARE EXERCISED
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action is not a project subject to the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 21065, 15060(c)(2), 15060(c)(3), and 6 08/01/2022
15378, and as such, no environmental document pursuant to CEQA is required for the project; and
(2) Accept the bid dated May 2, 2022, submitted by Consolidated Electrical Distributors Inc., in response to specifications for "Powerstrut Equipment & Miscellaneous Electrical Parts for the Pasadena Water and Power Department Materials Warehouse"; reject all other bids received; and authorize the Interim City Manager or designee to enter into a Purchase Order ("PO") with Consolidated Electrical Distributors Inc., for three years or an amount not-to-exceed $1,872,057 whichever occurs first, with two optional one-year extensions not-to-exceed $624,019 each.
Item discussed separately RECOGNITION AND APPROPRIATION OF 2021 URBAN AREA
SECURITY INITIATIVE (UASI) GRANT FUNDS
ADOPT A RESOLUTION ESTABLISHING NEW CLASSIFICATIONS
AND SALARIES AND UPDATING SALARIES OF EXISTING
CLASSIFICATIONS
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061 (b)(3) (General Rule); and
(2) Adopt a Resolution Establishing New Classifications and Salaries and Updating Salaries of Existing Classifications. (Resolution No. 9937)
APPROVAL OF MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF PASADENA AND THE AMERICAN
FEDERATION OF STATE, COUNTY, AND MUNICIPAL
EMPLOYEES, LOCAL 858, FOR THE TERM OF JULY 1, 2022 -
JUNE 30, 2026
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061 (b)(3) (Common Sense Exemption); (2) Approve a Memorandum of Understanding (MOU) between the City of Pasadena and the American Federation of State, County, and Municipal Employees (AFSCME), Local 858, for the term of July 1, 2022 through June 30, 2026; and (Contract No. 23,722)
(3) Adopt a Resolution authorizing tax deferral of member paid contributions to the California Public Employees' Retirement System (CalPERS) for AFSCME employees with PEPRA membership in CalPERS (Resolution No. 9938)
Item discussed separately CONTRACT AWARD TO PSOMAS; MICHAEL BAKER INTERNATIONAL, INC.; AND IMPACT SCIENCES, INC., FOR ON-
CALL ENVIRONMENTAL SERVICES FOR AN AMOUNT NOT-TO-
EXCEED $500,000 FOR EACH CONSUL TANT
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AUTHORIZATION TO ENTER INTO CONTRACTS FOR MEDICAL
SUPPLIES NOT-TO-EXCEED $1,500,000
Recommendation: It is recommended that the City Council:
(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2) Accept the bid dated June 6, 2022 submitted by Life-Assist, Inc., in response to an Invitation for Bid to furnish and deliver medical supplies as requested and authorize the Interim City Manager to enter into a multi-year contract with Life-Assist, Inc., for an amount not-to exceed $1,250,000 which includes $750,000 for an initial three year term and two optional one-year terms, with each year not-to-exceed $250,000 subject to approval by the City Manager; and (Contract No. 32364)
(3) Accept the bid dated June 6, 2022 submitted by Bound Tree Medical, LLC, in response to an Invitation for Bid to furnish and deliver medical supplies as requested and authorize the Interim City Manager to enter into a multi-year contract with Bound Tree Medical, LLC, for an amount not-to-exceed $250,000 which includes $150,000 for an initial three year term and two optional one-year terms, with each year not-to-exceed $50,000 subject to approval by the City Manager. (Contract No. 32365)
AMENDMENT TO CONTRACT NO. 31434 WITH POINTC, LLC
(Pointe) FOR CONSULTANT SERVICES TO PROVIDE STATE
ROUTE 710 NORTHERN STUB POST RELINQUISHMENT
SUPPORT
Recommendation: It is recommended that the City Council:
(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the Interim City Manager to amend Contract No. 31434 with Pointe to increase the contract amount by $85,000, thereby increasing the total not-to-exceed amount from $797,001 to $882,001, through July 31, 2023, for consultant services to provide SR 710 Northern Stub Post Relinquishment Support; and (Contract No. 31434-4)
(3) To the extent, this could be considered a separate procurement subject to the Competitive Selection Process, it is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(8), contracts for which the City's best interests are served.
APPROVAL OF THE 2022 UPDATE TO THE CITY OF PASADENA
TRANSIT DIVISION TITLE VI PROGRAM IN ACCORDANCE WITH
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
Recommendation: It is recommended that the City Council:
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(1) Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061 (b)(3); and
(2) Approve the 2022 update to the City of Pasadena Transit Division Title VI Program.
CONTRACT AWARD TO MARIPOSA TREE MANAGEMENT INC.,
FOR PALM TREE TRIMMING FOR AN AMOUNT NOT-TO-EXCEED
$2,069,100 FOR UP TO FIVE YEARS
Recommendation: It is recommended that the City Council:
(1) Find the project proposed in the agenda report is categorically exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Article 19, Section 15301 (Class 1 ), and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2) i) Accept the bid dated June 7, 2022, submitted by Mariposa Tree Management Inc., (Mariposa) in response to project specifications for Palm Tree Trimming; ii) reject all other bids received; and iii) authorize the Interim City Manager to enter into a contract for an amount not-to- exceed $1,655,280 over a four-year period (which includes a $150,480 contingency to provide for any necessary change orders), with the option for a one-year extension in the amount of $413,820 (which includes a $37,620 contingency) at the discretion of the City Manager, for a maximum contract length of five years and a total contract amount not-to-exceed $2,069,100, inclusive of Consumer Price Index increases. (Contract No. 32346)
CONTRACT AWARD TO SULLY-MILLER CONTRACTING
COMPANY FOR ASPHALT CONCRETE CEMENT FOR AN
AMOUNT NOT-TO-EXCEED $342,400 FOR UP TO FIVE YEARS
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2) i) Accept the bid dated June 11, 2022 submitted by Sully-Miller Contracting Company (Sully-Miller) in response to project specifications for Asphalt Concrete Cement; and ii) authorize the Interim City Manager to enter into a contract for an amount not-to- exceed $273,920 over a four-year period (which includes a $24,908 contingency to provide for any necessary change orders), with the option for a one-year extension in the amount of $68,480 (which includes a $6,227 contingency) at the discretion of the City Manager, for a maximum contract length of five years and a total not-to-exceed contact amount of $342,400, inclusive of Consumer Price Index increases.
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CONTRACT AWARD TO TELECOM LAW FIRM, P.C. FOR ON-
CALL TELECOMMUNICATIONS FACILITIES CONSUL TANT
SERVICES IN AN AMOUNT NOT-TO-EXCEED $1,000,000
Recommendation: It is recommended that the City Council:
(1) Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061 (b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
(2) Authorize the Interim City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Telecom Law Firm, P.C., for On-Call Telecommunications Facilities Consultant Services for four years with one optional one-year extension at the discretion of the City Manager and on terms and conditions set forth in the agenda report, including change orders by the City Manager as to time, for a total amount not-to-exceed $1,000,000. (Contract No. 32354)
CONTRACT AWARD TO MNS ENGINEERS, INC.; CABRINHA,
HEARN AND ASSOCIATES; AND DAVID EVANS AND
ASSOCIATES FOR ON-CALL LAND SURVEY CONSUL TING
SERVICES IN AN AMOUNT NOT-TO-EXCEED $1,000,000 FOR
EACH CONSUL TANT
Recommendation: It is recommended that the City Council:
(1) Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061 (b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2) Authorize the Interim City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with MNS Engineers, Inc., for Land Survey Consultant Services for four years with one optional one-year extension at the discretion of the City Manager and on terms and conditions set forth in the agenda report for a total amount not-to- exceed $1,000,000. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); (Contract No. 32355)
(3) Authorize the Interim City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Cabrinha, Hearn and Associates for Land Survey Consultant Services for four years with one optional one-year extension at the discretion of the City Manager and on terms and conditions set forth in the agenda report for a total amount not-to-exceed $1,000,000. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); (Contract No. 32356)
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(4) Authorize the Interim City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with David Evans and Associates for Land Survey Consultant Services for four years with one optional one-year extension at the discretion of the City Manager and on terms and conditions set forth in the agenda report for a total amount not-to- exceed $1,000,000. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and (Contract No. 32358)
(5) Authorize the City Manager to extend the term of the contracts.
LEGISLATIVE POLICY COMMITTEE: AB 1766 (STONE)
DEPARTMENT OF MOTOR VEHICLES: IDENTIFICATION CARDS
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is not a "project" subject to the California Environmental Quality Act ("CEQA"), State CEQA Guidelines Section 15378(b)(1) (proposals for legislation to be enacted by the State Legislature) and (2) (general policy making); and (2) Authorize the Mayor to sign a letter of support of AB 1766.
Recommendation of the Legislative Policy Committee: On June 28, 2022, the Legislative Policy Committee received a staff presentation on this matter and voted unanimously to recommend that City Council support this Bill.
Sandra Robles, Assistant City Clerk, reported that one letter in support of the staff recommendation, was received by the City Clerk's Office, distributed to the City Council, posted on-line, and made part of the public record for this item.
PUBLIC SAFETY COMMITTEE: AUTHORIZE THE INTERIM CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH THE
CALIFORNIA BOARD OF STATE AND COMMUNITY
CORRECTIONS FOR A CALIFORNIA VIOLENCE INTERVENTION
AND PREVENTION GRANT AND TO TAKE THE FOLLOWING
RELATED ACTIONS: ENTER INTO A CONTRACT WITH THE D-
VEAL CORPORATION FOR MULTI-DIMENSIONAL FAMILY
THERAPY SERVICES; ENTER INTO A CONTRACT WITH THE
BOYS AND GIRLS CLUB OF PASADENA TO PROVIDE
ACADEMIC, PHYSICAL AND EMOTIONAL SUPPORTIVE
SERVICES; AND APPROVE THE ASSOCIATED BUDGET AND
PERSONNEL ALLOCATIONS
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action is not subject to the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15378, as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment;
(2) Authorize the Interim City Manager to enter into an agreement with the California Board of State and Community Corrections ("BSCC") to accept and administer these grant funds on behalf of the City of 11 08/01/2022
Approval of Minutes
Claims Received and
Filed
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Pasadena to conduct community violence prevention and intervention services; (Contract No. 23,723)
(3) Amend the Fiscal Year 2023 Public Health Department operating budget by recognizing and appropriating funds of $684,909 in BSCC violence intervention and prevention funding and increasing the Department personnel allocation by 1.0 full-time equivalent ("FTE"); (Budget Amendment No. 2023-04)
(4) Authorize the Interim City Manager to enter into a contract, with the D-Veal Corporation for Multi-Dimensional Family Therapy ("MDFT") Services for three years, contingent on continued grant funding, in an amount not-to-exceed $1,141,700; Competitive Bidding is not required pursuant to City Charter Section 1002(F) Contracts for Professional or Unique Services; (Contract No. 32366)
(5) Authorize the Interim City Manager to enter into a contract, with the Boys & Girls Club of Pasadena to provide academic, physical, and emotional supportive services for three years, contingent on continued grant funding, in an amount not-to-exceed $90,000; Competitive Bidding is not required pursuant to City Charter Section 1002(F) Contracts for Professional or Unique Services; and (Contract No. 32363)
(6) Grant the proposed contracts an exemption from the competitive selection process pursuant to Pasadena Municipal Code Section
4.08.049(8), contracts for which the City's best interests are served.
RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS
RESIGNATION OF GREGG GOLDMAN FROM THE ROSE BOWL
OPERATING COMPANY BOARD (UCLA Nomination)
RESIGNATION OF JESSICA XIE FROM THE HUMAN SERVICES
COMMISSION (District 7 Nomination)
RESIGNATION OF ALEJANDRO MENCHACA FROM THE
HISTORIC PRESERVATION COMMISSION (District 7 Nomination)
APPOINTMENT OF JANIE LYNN HEINRICH TO THE
ACCESSIBILITY & DISABILITY COMMISSION (District 6
Nomination)
APPOINTMENT OF PETER ANGELIS TO THE ROSE BOWL
OPERATING COMPANY BOARD (UCLA Nomination)
June 3, 2022
June 6, 2022
Claim No.
2023-0061
2023-0062
2023-0063
Claimant
James Gomes
Emmanuel Cruz Pinedo
Nanore Balian
12 Claim Amount
$ 461.40
700.00
8,036.05
08/01/2022
Motion
CONSENT ITEMS
DISCUSSED
SEPARATELY
Council Minutes
2023-0064
2023-0065
2023-0066
2023-0067
2023-0068
2023-0069
2023-0070
2023-0071
2023-0072
2023-0073
Anthony Picanzo on behalf
of Woodhouse Brothers,
Inc.
Duplicate to claim no. 2022-
0033
Allstate Insurance Company
ASO Rosario Samaniego
Wawanesa ASO of Brian
Petrella
Ronald Johnson
Windy Johnson
Duplicate to claim no. 2023-
0069
Enedio Espinoza
Quentin B. Simms
Maurice Wardlaw
899.00
3,821.54
1,008.43
1,000.00
25,000.00+
25,000.00+
10,000.00+
10,000.00+
It was moved by Vice Mayor Wilson, seconded by Councilmember Williams, to approve all items on the Consent Calendar with the exception of Item 4 (Recognition and Appropriation of 2021 Urban Area Security Initiative (UASI) Grant Funds) and Item 7 (Contract Award to Psomas; Michael Baker International, Inc.; and Impact Sciences, Inc., for On-Call Environmental Services ... ), which was discussed separately:
AYES: Councilmembers Hampton, Madison, Masuda, Rivas,
Williams, Vice Mayor Wilson, Mayor Gordo
NOES: None
ABSENT: None
ABSTAIN: None
RECOGNITION AND APPROPRIATION OF 2021 URBAN AREA
SECURITY INITIATIVE (UASI) GRANT FUNDS
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061 (b)(3), the General Rule that CEQA only applies to projects which have the potential for causing a significant effect on the environment;
(2) Authorize the Interim City Manager to enter into a contract with the City of Los Angles to accept and administer the 2021 Urban Area Security Initiative (UASI) grant funds on behalf of the City of Pasadena; and (Contract No. 23,724)
(3) Amend the Fiscal Year 2023 Operating Budget by recognizing revenue and appropriating $716,705 awarded by UASI as detailed in 13 08/01/2022
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the Fiscal Impact section of the agenda report. (Budget Amendment No. 2023-04)
Sandra Robles, Assistant City Clerk, reported that one letter in opposition to the staff recommendation, was received by the City Clerk's Office, distributed to the City Council, posted on-line, and made part of the public record for this item.
Following brief discussion, it was moved by Councilmember Madison, seconded by Councilmember Williams, to approve the staff recommendation:
AYES: Councilmembers Hampton, Madison, Masuda, Rivas,
Williams, Vice Mayor Wilson, Mayor Gordo
NOES: None
ABSENT: None
ABSTAIN: None
CONTRACT AWARD TO PSOMAS; MICHAEL BAKER
INTERNATIONAL, INC.; AND IMPACT SCIENCES, INC., FOR ON-
CALL ENVIRONMENTAL SERVICES FOR AN AMOUNT NOT-TO-
EXCEED $500,000 FOR EACH CONSUL TANT
Recommendation: It is recommended that the City Council:
(1) Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061 (b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2) Authorize the Interim City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Psomas for On-Call Environmental Services for a total amount not-to-exceed $500,000 over a four-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); (Contract No. 32343)
(3) Authorize the Interim City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Michael Baker International, Inc., for On-Call Environmental Services for a total amount not-to- exceed $500,000 over a four-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); (Contract No. 32344)
(4) Authorize the Interim City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Impact Sciences, Inc., for On- Call Environmental Services for a total amount not-to-exceed $500,000 over a four-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and (Contract No. 32345)
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READING
Advisory Bodies
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(5) Authorize the City Manager to extend the term of the contracts.
Councilmember Madison asked staff to include Tax Payer Protection Disclosure information on all vendors/responsive bidders, and noted the benefits of including all four responsive proposers, given that the firm not selected is a Pasadena business, would have allowed the City Council to open contracts with all four proposers, thus providing more flexibility in selecting a project consultant for a job-specific proposal.
Following brief discussion, it was moved by Councilmember Madison, seconded by Councilmember Masuda, to approve the staff
recommendation:
AYES: Councilmembers Hampton, Madison, Masuda, Rivas,
Williams, Vice Mayor Wilson, Mayor Gordo
NOES: None
ABSENT: None
ABSTAIN: None
Conduct first reading of "AN ORDINANCE OF THE CITY OF
PASADENA ADDING A NEW CHAPTER 8.92 TO TITLE 8 OF THE
PASADENA MUNICIPAL CODE ENTITLED "BUILDING
ELECTRIFICATION"
The following individuals provided comments in support of the agenda item:
Michael Rochmes, representing Climate Reality Los Angles Chapter
Sandy Krasner, representing Citizens Climate Lobby -
Pasadena/Foothills Chapter
David Juarez, CA Restaurant Association
The above ordinance was offered for first reading by Councilmember Williams:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers Hampton, Madison, Masuda,
Williams, Vice Mayor Wilson, Mayor Gordo
None
None
None
Rivas,
CONSIDERATION OF ROSE BOWL OPERATING COMPANY
(RBOC) FIVE-YEAR STRATEGIC INITIATIVES
Recommendation of the Rose Bowl Operating Company (RBOC):
It
is recommended that the City Council:
(1) Authorize the General Manager, on behalf of the City Council, to:
a. Diligently pursue the following revenue generating opportunities in a pre-development phase:
i. Family Golf Center;
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ii. Campus Marque/Sponsorship Program;
iii. Sponsorship 210 freeway signage;
iv. Alignment of interests in contracts with UCLA and Tournament of Roses;
v. South End Zone seating project;
vi. Analysis of a potential citywide parking tax on paid parking spaces;
vii. A potential increase of Transient Occupancy Tax (TOT); viii. Third-party funding opportunities related to future capital improvements;
b. Explore additional opportunities in the Rose Bowl area that would broaden the monetization opportunities while being cognizant of acceptable use within the Arroyo Seco; and
(2) Direct the Interim City Manager to work together with the Rose Bowl Operating Company (RBOC) General Manager, and report to the RBOC and City Council (or designated City Council Committee) quarterly with updates on progress.
Steve Haderlein, RBOC President, began by expressing his condolences to the family of the late Honorable Councilmember Kennedy; and provided introductory comments.
Jens Weiden, RBOC Chief Executive Officer, and Dan Barrett, President, CAA ICON Strategic Advisory, presented a PowerPoint presentation on the item; and all responded to questions.
Mayor Gordo thanked the RBOC staff for the presentation; encouraged pursuing potential opportunities and benefits associated with the Mills Act, and noted that he will continue to advocate with the City's legislative representatives on behalf of the Rose Bowl, as well as the Tournament of Roses, for available local and state resources and funding opportunities to support the Rose Bowl and New Years Day Parade and Game. Mayor Gordo expressed his support for staff to further study the potential for a city-wide parking tax and a potential increase of the City's Transient Occupancy Tax (TOT).
Councilmember Williams spoke in support of the displacement events held at the Rose Bowl (commending staff for being creative and aggressive in pursuing such opportunities); noted her concerns and hesitation in being able to support capital improvement projects without knowing the impact level to the City's general fund; stated the need for a full economic analysis, including an analysis on the bonds; expressed support for the RBOC to pursue non-capital projects and opportunities, as well as the alignment of interests in contracts with UCLA and Tournament of Roses, and alternative funding opportunities as a way to support future capital improvements.
Matt Hawkesworth, Finance Director, responded to questions surrounding refinancing the Rose Bowl bonds, stating the bonds are callable bonds but it is not financially advantageous to call them, but 16 08/01/2022
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noted that if the federal government took action to eliminate the Build America Bonds (BABS) subsidy completely the City would have additional options.
Vice Mayor Wilson spoke on the strategic initiatives presented, cautioned the pursuit of public funding sources, such as a city-wide parking tax and/or increase of Transient Occupancy Tax (TOT); challenged the RBOC and the City to go beyond temporary solutions and the need for more holistic and aspirational long-term approaches, such as branding/marketing the Rose Bowl as a regional destination (i.e. family, visitor, and/or entertainment destination). Vice Mayor Wilson spoke on the success of the music festivals, citing that as a framework to reimagine the future of the Rose Bowl together with the Arroyo as singular destination.
In response to Vice Mayor Wilsons comments, Mayor Gordo noted that reimagining the Arroyo is a separate conversation outside of the scope of this discussion (and beyond the jurisdiction of the RBOC), but acknowledged the need for a broader conversation on whether there is interest in the community in pursuing such a holistic approach.
Councilmember Hampton expressed his support to further discuss the Arroyo and Rose Bowl as a whole, suggesting that such an issue might be an appropriate topic for a City Council task force effort.
Councilmember Rivas spoke in support of staff's recommendation, commented on the stadium naming rights as an option to generate revenue, and asked that this option not be completely eliminated but further studied/explored as a possible substantial revenue opportunity.
Jens Weiden, Chief Revenue Officer, responded to questions regarding campus marquee/sponsorship programs and stadium naming rights.
Councilmember Madison spoke on the constraints surrounding the Rose Bowl being located in a residential open-space environment, limiting potential opportunities for revenue generation; and spoke in support of the staff recommendation to allow the RBOC to further pursue the presented opportunities.
Following discussion, Councilmember Madison spoke in support of the staff recommendation, suggesting it be amended to direct the RBOC to prioritize the initiatives that are the most feasible and likely to raise revenue, report back on findings, and provide a recommendation on whether revenue enhancement opportunities will help to achieve stated capital improvement goals for the stadium.
Mayor Gordo requested that further review of the Mills Act concept be included as part of the proposed motion.
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Sandra Robles, Assistant City Clerk, reported that two letters expressing concerns with the severe impact the Rose Bowl's debt has had on the City's financial resources; advocating for the needs of the Pasadena residents to take precedence over Rose Bowl operations; one letter advocating for the preservation of the Arroyo, and urging further thought on how the Rose Bowl is managed and operated; one letter urging that any consideration given to changes to the stadium or the Golf Course be carefully evaluated in terms of the impact on these valuable historic resources; one letter supporting the elimination of the cap on the Rose Bowl Admission Tax, even such an action would require a vote-approved ballot initiative; with all correspondence received by the City Clerk's Office, distributed to the City Council, posted on-line, and made part of the public record for this item.
The following individuals provided comments on the agenda item:
Sonja Berndt, Pasadena resident
Nina Chomsky, representing Linda Vista-Annandale Association Geoffrey Baum, representing West Pasadena Residents'
Association
Jill Shook, Pasadena resident
Councilmember Hampton asked that the RBOC consult with Michael Ross, Chief Executive Officer of the Pasadena Center Operating Company (PCOC), as the RBOC further pursues consideration for potential increases to the Transient Occupancy Tax (TOT).
Following discussion, Councilmember Williams requested that direction to staff include prioritization of non-capital projects; and spoke on the need for more community outreach and further discussion on the historic nature of the Arroyo Seco, and the types of projects that are consistent with this valuable City resource.
Following discussion, Vice Mayor Wilson requested that additional direction be given to the City Manager to work with the Mayor and RBOC on the broader discussion surrounding the future of the Arroyo and to report back on the matter a future City Council meeting.
Following discussion, it was moved by Councilmember Madison, seconded by Councilmember Masuda, to approve the staff
recommendation, with RBOC staff directed to prioritize the initiatives and opportunities on the basis of feasibility and ability to generate revenue; provide a recommendation on whether such revenue enhancement opportunities will help achieve stated capital improvement goals for the stadium; include a review of the Mills Act concept; and with direction to the City Manager to work with the Mayor and RBOC on the broader discussion surrounding the future of the Arroyo Seco and Rose Bowl area, with RBOC and City staff to report back to the City Council at a future meeting.
18 08/01/2022
ADJOURNMENT
ATTEST:
Council Minutes
AYES: Councilmembers Hampton, Madison, Masuda, Rivas,
Vice Mayor Wilson, Mayor Gordo
NOES: Councilmember Williams
ABSENT: None
ABSTAIN: None
Nina Chomsky, representing Linda Vista-Annandale Association, expressed concerns regarding public safety, parking management, traffic control, and illegal merchandise being sold in the middle of neighborhood streets surrounding the Rose Bowl at this past soccer event.
Councilmember Hampton acknowledged Ms. Chomsky concerns; requested that information on the California Highway Patrol (CHP) freeway closures scheduled on event days be distributed to the Councilmembers; and stated that his next district meeting will include a discussion on the Rose Bowl event challenges described by the public comment, focusing on needed improvements and solutions.
George Cunningham, Chief Operations Officer, briefly commented on the CHP threshold to close an entrance or exit ramp during events, spoke on the challenges with traffic, neighborhood concerns and staffing shortages, noting that the RBOC will be addressing these issues at an upcoming board meeting .
On order of the Mayor, the regular meeting of the City Council adjourned at 8:55 p.m., in memory and in honor of our friend and cDJe ; r~ble District 3 Councilmember, John J. Kennedy.
Victor M. Gordo, Mayor
City of Pasadena
19 08/01/2022
TO:
FROM:
Honorable Mayor and City Council
Fire Department
nda p
August 1, 2022
SUBJECT: AUTHORIZATION TO ENTER INTO CONTRACTS FOR MEDICAL SUPPLIES NOT TO EXCEED $1,500,000
RECOMMENDATION:
It is recommended that the City Council:
1. Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
2. Accept the bid dated June 6, 2022 submitted by Life-Assist, Inc. in response to an Invitation for Bid to furnish and deliver medical supplies as requested and authorize the City Manager to enter into a multi-year contract with Life-Assist, Inc. for an amount not to exceed $1,250,000 which includes $750,000 for an initial three year term and two optional one-year terms, with each year not to exceed $250,000 subject to approval by the City Manager; and
3. Accept the bid dated June 6, 2022 submitted by Bound Tree Medical, LLC. in response to an Invitation for Bid to furnish and deliver medical supplies as requested and authorize the City Manager to enter into a multi-year contract with Bound Tree Medical, LLC for an amount not to exceed $250,000 which includes $150,000 for an initial three year term and two optional one-year terms, with each year not to exceed $50,000 subject to approval by the City Manager.
BACKGROUND:
The Fire Department (Department) responds to nearly 13,500 emergency medical calls annually and uses a variety of medical supplies when responding to those calls that require the provision of emergency medical care. In support of this effort, staff purchases a variety of medical supplies and equipment to ensure the Department's first responders are prepared to treat patients with medical conditions and traumatic injuries.
This helps to ensure the Department is able to provide critical pre-hospital emergency MEETING OF __ o_a_,_0_1_,_20_2_2_ AGENDA ITEM NO. --=8 __ _ l '-------------------- ---------------- ----
Authorization to Enter Into Contracts for Medical Supplies August 1, 2022
medical care as required by Los Angeles County Emergency Medical Services Agency.
Supplies and equipment purchased by staff include necessary items such as bandages, splints, intravenous supplies, oxygen masks, medications, and airway equipment.
The Fire Department has a current contract with Life-Assist for medical supplies that was approved on July 24, 2017. Life-Assist was awarded a three-year contract with the Fire Department through a formal bid process to furnish medical supplies, for a not to exceed amount of $200,000 each year of the three-year term. On October 21, 2020, the contract term was amended to a five year contract.
On May 10, 2022, the City published an Invitation for Bid (IFB) to furnish and deliver medical supplies as required by the Fire Department. The bid was advertised for close to four weeks through Planet bids. Notifications were sent to 757 vendors, with 35 vendors downloading the IFB document. No local Pasadena vendors downloaded or submitted a bid. On June 6, 2022, six bids were received.
Staff requested vendors to bid on 45 of the most commonly ordered products based on historical purchases of the Department to evaluate pricing. Three of the six bids received were deemed non-responsive due to incomplete bids. Of the three, responsive bids received, the bid results are as follows:
No. Bidders Total Weighted Bid Price
1. APTOS LOGISTICS, INC. (San Ramon, CA) (5 year total) $1,227,447
2. BOUND TREE MEDICAL, LLC (Dublin, OH) (1 year total) $135,323
3. LIFE ASSIST, INC. (Cordova, CA) (1 year total) $93,200 Following a formal bid process, Life-Assist, Inc. is recommended as the primary vendor to furnish and deliver medical supplies in accordance with the City's specifications. Life Assist is an established California corporation, and was the lowest bidder that was able to provide all specified goods and meet all indicated requirements. Total expenditures are not to exceed $1,250,000, which includes $750,000 for an initial three-year term and two optional one-year terms with each year not to exceed $250,000.
Bound Tree Medical LLC is recommended as a secondary vendor due to the ongoing supply chain issues and allocation limits for products such as saline, PPE items and certain medications experienced during the COVID-19 pandemic. For the past 2 years there have been many items that are in a nationwide shortage in which there was no identified vendor backup. Securing a second vendor, will assist the Department in providing expeditious medical services to the public. Total expenditures are not to exceed $250,000, which includes $150,000 for an initial three-year term and two optional one-year terms with each year not to exceed $50,000.
Authorization to Enter Into Contracts for Medical Supplies August 1, 2022
COUNCIL POLICY CONSIDERATION:
The proposed contract furthers the City Council's strategic planning goal to ensure public safety.
ENVIRONMENTAL ANALYSIS:
The proposed contract has no environmental impact; it is exempt from CEQA review pursuant to State CEQA Guidelines and Section 15061 (b) (3), the general rule that CEQA only applies to projects that may have an effect on the environment.
FISCAL IMPACT:
The total cost of this action is $1,500,000 if the additional one-year terms are exercised.
Funding for this action will be addressed by utilization of the existing and future budgeted appropriations in the Fire Department's General Fund operating budget account for EMS (10131021-810100). There are no anticipated impacts to other operational programs or capital projects as a result of this action.
Prepared by:
J on ansen
attalion Chief/ EMS Division
Fire Department
Approved by:
Respectfully submitted,
CHAD AU~
Fire Chief
Fire Department
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
COMPETITIVE BID
FURNISH AND DELIVER
MEDICAL SUPPLIES
FOR THE
FIRE DEPARTMENT
CITY OF PASADENA, CALIFORNIA
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Table of Contents
1.0 NOTICE INVITING BIDS 4
1.1 Delivery Instructions 4
1.2 Bid Conference 4
1.3 Release Date 4
2.0 INSTRUCTIONS TO BIDDERS 5
2.1 Summary 5
2.2 Contact Information 5
2.3 Timeline 5
3.0 GENERAL INSTRUCTIONS 6
3.1 General Bid Requirements 6
3.2 Bidder Must Make Thorough Investigation 6
3.3 Acceptance of Conditions 6
3.4 Truth and Accuracy of Representation 6
3.5 City Changes to the Bid Documents 6
3.6 Notice Regarding Disclosure of Contents of Document 7
3.7 Award of Bid and Determination of Responsiveness 7
3.8 Errors and Omissions 7
3.9 Patent Feed; Patent, Copyright, Trade Secret, and Trademark Fees 7
3.10 Taxes 7
3.11 Local Bidders; Refund of Sales and Use Tax 7
3.12 Special Requirements of Contractors 8
3.13 Public Contract Code Sec. 9204 New Public Works Claims Procedure 8
3.14 Federal Terms and Conditions 8
4.0 SPECIAL CITY REQUIREMENTS 9
4.1 Equal Employment Opportunity in Contracting 9
4.2 Declaration of Non-Collusion by Contractor 9
4.3 Local Preferences 9
4.4 Protest Procedure 9
4.5 Bid Shall Remain Open 9
4.6 Equivalents to Specifications 9
5.0 GENERAL SPECIFICATIONS 11
5.1 BID PROPOSAL QUANTITIES 11
5.2 EVALUATION OF BID 11
5.3 SAMPLE CONTRACT 11
5.4 LICENSE AND PERMITS 11
5.5 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES 11
5.6 System for Award Management (SAM.Gov) 12
5.7 BID YOUR FULL EQUAL OR BETTER 12
5.8 PASADENA LIVING WAGE ORDINANCE 12
5.9 PAYMENT 12
5.10 LIABILITY INSURANCE 12
5.11 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS Form W-9) 12
5.12 DURATION OF CONTRACT 13
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
5.13 PRICE ADJUSTMENTS 13
5.14 Invoice Submission Portal 13
6.0 BID SPECIFICATIONS 14
6.1 SCOPE OF SERVICES 14
6.2 DELIVERY 14
6.3 BRANDS 14
6.4 MISCELLANEOUS MEDICAL SUPPLIES 15
6.5 EQUIVALENTS 15
7.0 BIDDER'S PROPOSAL 16
8.0 SIGNATURE PAGE AND LEGAL STATUS 20
9.0 BIDDER'S CHECKLIST 21
9.1 TO THE BIDDER 21
10.0 INSURANCE REQUIREMENTS 22
10.1 Insurance Requirements 22
11.0 PUBLIC WORKS CLAIMS PROCEDURE 23
12.0 INSTRUCTIONS FOR PLANET BIDS 28
13.0 SAMPLE CONTRACT 30
13.1 DECLARATION OF NON-COLLUSION BY CONTRACTOR 31
13.2 Vendor Questionnaire (Form AA-1) 32
13.3 Project Workforce Utilization (Form AA-2) 33
13.4 Current Permanent Workforce Utilization (Form AA-3) 33
Attachments:
A - EquivalentsTable
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
1.0 NOTICE INVITING BIDS
FOR MEDICAL SUPPLIES
1.1 Delivery Instructions
Bids will be received electronically through Planet Bids (www.planetbids.com). A bid received after the time set for the bid opening shall not be considered. Bidders are required to submit (upload) all items listed in the BIDDER’S CHECKLIST including acknowledgement of all addendums. Bids will be received prior to 2:00 pm Monday, June 6, 2022 , and will be opened online at that time. The bids shall be clearly titled:
MEDICAL SUPPLIES
Copies of the Specifications may be obtained by mail or in person from the Purchasing Division, 100 N. Garfield Ave., Room S-349, Pasadena, CA 91109, Telephone No. (626) 744-6755.
Refer to the Specifications for complete details and bidding requirements. The Specification and this Notice shall be considered a part of any contract made pursuant thereunder.
1.2 Bid Conference
The City does not plan to hold a pre-bid conference. Instead, the City will accept written questions via email.
1.3 Release Date
Release Dated: Thursday, May 19, 2022
CYNTHIA J. KURTZ
Interim City Manager
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
2.0 INSTRUCTIONS TO BIDDERS
2.1 Summary
The Pasadena Fire Department (PFD) is seeking a vendor to furnish and delivery medical supplies as required.
2.2 Contact Information
Vendor Registration Instructions & Customer Service information:
Click here to register onto Planet Bids:
https://www.planetbids.com/portal/portal.cfm?CompanyID=14770 If you are already registered and need help logging in or retrieving your user information call 818-992-1771 x0.
Additional instructions are included in this solicitation (See section named "Instructions for Registering onto Planet Bids").
Customer Service
For assistance with e-bidding or uploading documents: Contact Planet Bids Monday through Friday 5am - 5pm PST, except statutory holidays Project Contact:
Cynthia Foronda
Senior Office Assistant
Email: [email protected]
Phone: (626) 744-7182
Procurement Contact:
Antonio Watson
Project Manager
Email: [email protected]
Phone: (626) 744-8382
Department:
Fire Department
2.3 Timeline
Release Project Date May 19, 2022
Question Submission Deadline May 26, 2022, 2:00pm
Bid Submission Deadline June 6, 2022, 2:00pm
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
3.0 GENERAL INSTRUCTIONS
3.1 General Bid Requirements
To be considered, a bidder must follow the format for bids in the specifications. Bids must be binding and firm. Any bid may be withdrawn before bid opening but not for 90 days after opening.
3.2 Bidder Must Make Thorough Investigation
It is the bidder's responsibility to examine the location of the proposed work, to fully acquaint themselves with the specifications and the nature of the work to be done. The bidder shall have no claim against the City based upon ignorance of the nature and requirements of the project, misapprehension of site conditions, or misunderstanding of the specifications or contract provisions.
3.3 Acceptance of Conditions
By submitting a bid, each bidder expressly agrees to and accepts the following conditions:
A. All parts of the Instructions to Bidders and Specifications will become part of the Contract between the selected bidder and the City;
B. The City may require whatever evidence is deemed necessary relative to the bidder's financial stability and ability to complete this project; C. The City reserves the right to request further information from the bidder, either in writing or orally, to establish any stated qualifications; D. The City reserves the right to solely judge the bidder's representations, and to solely determine whether the bidder is qualified to undertake the project pursuant to the criteria set forth herein. The bidder, by submitting a bid, expressly acknowledges and agrees that the judgment of the City as to whether or not the bidder is qualified to perform the project, shall be final, binding and conclusive; E. The City reserves the right to reject all bids, waive any irregularity in any of the bids, or cancel or delay the project at any time;
F. This bidding process does not commit the City to award any contract, and the City is not liable for any costs incurred by the bidder in the preparation and submission of a bid.
3.4 Truth and Accuracy of Representation
False, incomplete or unresponsive statements in connection with the bid may be sufficient cause for rejection of a bidder.
3.5 City Changes to the Bid Documents
The City reserves the right to change any part of these Instructions to Bidders and Specifications any time prior to the bid opening. Any changes shall be in the form of addenda and will become a part of the bid documents and of the contract. Addenda shall be made available to each bidder. A bidder's failure to address the requirements of the addenda may result in the bid not being considered. If the City determines that a time extension is required for the bid, the addenda will give the new submission date.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
3.6 Notice Regarding Disclosure of Contents of Document All bids accepted by the City at the time of bid opening shall become the exclusive property of the City. Upon opening, all bids accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each bid which are identified by the bidder as business or trade secrets and plainly marked as "trade secret," "confidential," or "proprietary." Each element of a bid which a bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required under the California Public Records Act or otherwise by law (despite the bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.
3.7 Award of Bid and Determination of Responsiveness
The contract shall be awarded to the lowest responsive and responsible bidder. In determining whether a bidder is responsible and responsive, the following shall be considered:
A. The quality of the material offered;
B. The ability, capacity and skill of the bidder to perform the contract or provide the material or services;
C. Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference;
D. The sufficiency of the bidder's financial resources and the effect thereof on his ability to perform the contract or provide the material or services; E. The character, integrity, reputation, judgment, experience and efficiency of the bidder; F. The quality and timeliness of the bidder's performance on previous orders or contracts for the City;
G. Litigation by the bidder on previous orders or contracts with the City; H. The ability of the bidder to provide future maintenance and service where such maintenance and service is essential;
3.8 Errors and Omissions
Bidders shall not be allowed to take advantage of any errors or omissions in the Instructions to Bidders or Specifications. Full instructions will be given if such error or omission is discovered and timely called to the attention of the City.
3.9 Patent Feed; Patent, Copyright, Trade Secret, and Trademark Fees Each bidder shall include in the price bid any patent fees, royalties and charges on any patented article or process to be furnished or used in the prosecution of the Work.
3.10 Taxes
Price bid shall include all federal, state, local and other taxes.
3.11 Local Bidders; Refund of Sales and Use Tax
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
For the purpose of determining the lowest bidder on a contract for materials and supplies only,
1.75% of that portion of the bid subject to sales or use tax shall be deducted from any bid where it is determined that if such bidder were awarded the contract, the City would receive a refund of the 1.75% sales and use tax pursuant to the Uniform Sales and Use Tax Ordinance of the City of Pasadena.
3.12 Special Requirements of Contractors
There is a separate packet of forms as part of these specifications that a bidder must complete to establish compliance with a number of special City of Pasadena requirements, including, but not limited to, Equal Employment and Affidavit of Non Collusion. These forms and their instructions should be considered an integral part of the specifications and failure to complete them shall be grounds, in the sole discretion of the City, for rejection of any bidder.
3.13 Public Contract Code Sec. 9204 New Public Works Claims Procedure As detailed in the Section Titled #Public Works Claims Procedure new Public Contract Code Section 9204, effective January 1, 2017, specifies new procedural requirements for claims submitted by a contractor on any public works project.
3.14 Federal Terms and Conditions
In as much as there are Federal Requirements for this solicitation please see the Section named #Federal Terms and Conditions.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
4.0 SPECIAL CITY REQUIREMENTS
4.1 Equal Employment Opportunity in Contracting
Policy - The City of Pasadena is committed to a policy of Equal Employment:
Contracting. Contractors expressly agree to comply with the City’s ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting this contract.
Compliance – To the extent permitted by law, Contractor expressly agrees to establish compliance with the Equal Employment Opportunity Practices Provisions of Chapter 4.08 of the Pasadena Municipal Code, and the Rules and Regulations adopted pursuant to said ordinance.
The successful bidder may be required to submit documentation during the term of the contract to evidence on going compliance with the City’s Equal Opportunity Practices Provisions. Such documentation may include, but not be limited to certified payroll records and Current Permanent Workforce Utilization reports.
Required Forms – Each bidder must submit a completed Form AA-1. Failure to submit this form will result in automatic disqualification with no excep¬tions unless bidder has an approved Form on file with the City.
Questions regarding Chapter 4.08 of the Pasadena Municipal Code and regulations adopted pursuant thereto should be directed to the Department of Finance, Purchasing Division 626.744.6755.
4.2 Declaration of Non-Collusion by Contractor
The City requires that each bidder executes and submits to the City with the Bid, the attached Declaration of Non Collusion.
4.3 Local Preferences
The City of Pasadena is committed to promoting the economic health and well being of its residents. To this end, contractor agrees to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions that result from the performance of this contract and which are performed within the City.
4.4 Protest Procedure
This procedure specifies the process to be utilized by the City of Pasadena in resolving protests regarding this solicitation. In order for a protest to be considered by the City of Pasadena, it must be submitted in accordance with the procedures outlined in the FORMAL SOLICATION PROTEST PROCURE found at the following link: (https://ww5.cityofpasadena.net/finance/doing- business-with-the-city/). A protest submitted that is not in accordance with this procedure, may be returned to the submitting party without any further action by the City of Pasadena.
4.5 Bid Shall Remain Open
Bidder agrees that their bid shall remain open and shall not be withdrawn for a period of not less than one hundred and twenty (120) calendar days from the date of opening bids, or until rejected by the City, whichever occurs first.
4.6 Equivalents to Specifications
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
The material, equipment or service offered by the bidder will meet all requirements of the specifications in this Notice Inviting Bids. Questions requesting approval of equals must be submitted before the deadline for questions to the City contacts listed in the Bid Invitation.
Bidder must provide all information (no pricing) with their bid in order for the City to determine if the product offered is an equal to the manufacturer specified and/or meets the technical specifications. This includes details for each item to which a proposed equal will be taken, proposed make and model specifications, and any other information on the material specified herein regarding approved equals requested. Bidder must state brand name and/or manufacturer of each item proposed and include detailed specifications. All guarantees and/or warranties must also be stated. Parts and materials must be latest model or current date and meet specifications.
During the question and answer period, the City reserves the right to determine whether equivalents meet the bid specifications of the City, and are equal to the manufacturer specified or the stated technical specifications. The decision of the City regarding equality shall be final.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
5.0 GENERAL SPECIFICATIONS
5.1 BID PROPOSAL QUANTITIES
The quantities contained in the bid documents are approximate only and are for the sole purpose of comparing bids. The City may, in accordance with the specifications, order more equipment and/or materials as necessary at the City's sole discretion, as increased by the unit price noted and payment will be made for the amount of material actually provided as determined by the City and accepted at the unit prices noted in the bid.
5.2 EVALUATION OF BID
Bids will be evaluated based on the lowest Grand Total Price submitted in the Bidders' Proposal.
The contract award will be made from among responsive and responsible bidders. In case of a discrepancy between the unit prices and item total, the unit price shall govern. In the event of a discrepancy between the item totals and the grand total price the item totals shall prevail. The prices will be subject to adjustment by the City on that basis in the event of discrepancy and bid awarded.
Bidder must bid on all items listed on the Bid Price Sheet. The City anticipates the order amount of the items listed in the Bidder’s Proposal. However, the City of Pasadena does not imply nor make any commitment to purchase a specific quantity. The City may increase or decrease the quantities based on the current requirements, and the contractor agrees to furnish more or less of the items stated in the Bidder’s Proposal. Additional varieties of the items may be ordered as a result of this bid. Award of contract shall be based upon the grand total price of items contained in the Bidder’s Proposal.
The Market Basket in this solicitation is established to represent 80% of the total estimated value of the contract to be awarded. As a result, the list of goods to be purchased under this solicitation includes the top 20 goods purchased by dollar volume. Prices for the remaining goods for this solicitation are represented by dollar value in the Grand Total, though they will not be a part of the market basket analysis.
5.3 SAMPLE CONTRACT
A sample of the contract the successful bidder will be required to enter into with the City is attached hereto and by this reference incorporated herein and made part of these specifications.
5.4 LICENSE AND PERMITS
Contractor shall obtain and pay for any required business license under Title 5 of the Pasadena Municipal Code. For further information contact Municipal Services Department at (626) 744- 4166, Monday-Friday between 8am and 5pm.
5.5 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES
Wherever these Specifications specify any material or process by patent or proprietary name, or by name of manufacturer, such specification is only for the purpose of describing the material or process desired and shall be deemed to be followed by the words and/or approved equivalent. Any bidder may offer in the proposal any material or process that is equivalent in every respect to the material or process specified. This statement of alternate unit shall clearly
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
describe the material or process for which the substitution is proposed and shall provide technical data establishing equivalency.
5.6 System for Award Management (SAM.Gov)
Prior to contract award, the lowest responsive and responsible bidder must provide an active registration with "Sam.Gov." Vendors seeking to register can register for free at the following link: https://sam.gov/content/entity-registration
5.7 BID YOUR FULL EQUAL OR BETTER
Materials and equipment furnished shall be new, complete, ready-for-use and of the latest model, shall not have been used in demonstration or other services and have all the usual equipment as shown by manufacturer’s current specifications and catalogs unless otherwise specified.
5.8 PASADENA LIVING WAGE ORDINANCE
This project is subject to the City of Pasadena's Living Wage Ordinance, Pasadena Municipal Code Chapter 4.11. The ordinance requires that contractors providing labor or services to the City under contracts in excess of $25,000 pay no less than the City’s Living Wage to all employees who spend any of their time providing labor or delivering services to the City.
The selected contractor will be required to evidence compliance with the Living Wage Ordinance by submitting payroll records as requested by the City. Each record shall include the full name of each employee performing labor or providing services under the contract; job classification; rate of pay and benefit rate.
Failure to comply with the provisions of the Pasadena Living Wage Ordinance is grounds for termination of the contract and a basis for penalties as stated in Pasadena Municipal Code Chapter 4.11. Questions concerning the Pasadena Living Wage Ordinance should be directed to:
Finance Department
Purchasing Division
626-744-6755 - phone
626-744-6757 – fax
Please visit https://ww5.cityofpasadena.net/finance/doing-business-with-the-city/ for the current calendar year Pasadena Living Wage rate.
5.9 PAYMENT
Section 9-3 of the “STANDARD SPECIFICATION FOR PUBLIC WORKS CONSTRUCTION” is hereby replace with the following: Payment will be made when invoice has been submitted upon the completion this project.
5.10 LIABILITY INSURANCE
Proof of insurance is not required to be submitted with your bid, but will be required prior to the City's award of the contract. A copy of the City standard is included in this solicitation.
5.11 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS Form W-9)
The apparent low bidder may be required to submit a completed and signed IRS Form W-9.
Failure to submit this form may result in the bidder being deemed non-responsive
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
5.12 DURATION OF CONTRACT
The initial term of the contract resulting from these Specifications shall be for three years from the date of execution by the City. The contract may be extended for two optional one-year extension periods subject to the approval of the City Manager.
5.13 PRICE ADJUSTMENTS
At the conclusion of the first contract year and prior to the commencement of the second contract year or any subsequent contract extension period, the contractor may request unit price increases. Under no circumstances shall the City accept price increases, which exceed the rate of the then current Consumer Price Index (C.P.I.) for the latest available preceding 12 month period.
5.14 Invoice Submission Portal
Invoice Submission Portal
The invoice submission process is activated when an invoice is submitted through the Vendor Invoice Portal. Invoices submitted are automatically sent to the department being invoiced for review. Once the city department verifies its accuracy, the department will submit the invoice to Accounts Payable for payment processing. One final review and approval by the department who was invoiced is needed in order for a check to be issued. Checks are issued on Tuesday and Thursday.
How to submit invoices to the City of Pasadena?
Create an account: Visit the City’s Invoice Submission website:
https://invoice.cityofpasadena.net/ and select “Create Account” Refer to the "Invoice Submission Portal - Vendor User Guide" for detailed instructions.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
6.0 BID SPECIFICATIONS
6.1 SCOPE OF SERVICES
The Pasadena Fire Department (PFD) is seeking a vendor to furnish and delivery medical supplies as listed in this bid. Successful bidders must be authorized distributors for the product offerings, and must submit documentation indicating the authorized purchase of the listed supplies. The vendor must honor all the manufacturers’ warranties.
The vendor must have a sales representative available for support and questions. Any necessary sales support through training and/or demonstration of products and equipment must be provided by the vendor.
6.2 DELIVERY
Orders for medical supplies will be placed on a weekly basis, approximately 52 times a year.
Items ordered must be delivered to the address listed below at Fire Station 37 within three business days. Normal delivery hours are Monday through Friday: 8:00AM to 5:00PM PST.
Orders must be shipped the same day if placed by 5:00pm PST. All delivery costs under the weekly order schedule must be included in the unit pricing.
Fire Station 37 Address:
3430 E Foothill Blvd, Pasadena, CA 91107
Failure to adhere to weekly services and delivery performance requirements may be cause for immediate termination of the contract. All items are to be delivered Free On Board (FOB) to Fire Station 37 in the City of Pasadena.
Emergency orders may occur on rare occasions when special or additional supplies are needed on short notice. Deliveries for emergency orders must occur within 24 hours. All delivery costs for emergency orders must be clearly indicated in the Table in the Bidder’s Proposal.
6.3 BRANDS
Any manufacturer's names, trade names, brand names, model or catalog numbers used in these specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for any item; such bids shall state brand name and number and include detailed specifications. Bidder must state alternate brand name and/or manufacturer of each item proposed in this bid in the “Approved Equal Bid Table.” Parts and materials must be latest model or current date and meet specifications. Bids will be considered on equipment or material complying with specifications. No deviations or substitutions for the items listed in the Bid Table will be accepted.
For all items where bidders are quoting an "approved equal", bidder must provide all information with their bid in order for the City to determine if the product offered is an equal to the brand specified and/or meets the technical specifications. The City reserves the right to determine whether the alternate brand is equal to the brand specified or the stated technical specifications. The decision of the City regarding equality shall be final.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Lowest responsive bidder not to be determined solely based on price. Past experiences, quality, custom online capabilities and adaptability in respect to the requirements will be taken into consideration.
6.4 MISCELLANEOUS MEDICAL SUPPLIES
The City estimates that it will purchase $30,000 in Medical Supplies not listed in this bid. Bidders are required to provide an electronic PDF file of their catalogue of the Medical Supplies they provide at the time of bid, which must include list prices and detailed descriptions. Additionally, in the Bidder’s Proposal, Bidders are required to indicate their total percentage discount or markup on the estimated $30,000 of Miscellaneous Medical Supplies in terms of dollars ($).
6.5 EQUIVALENTS
For bidders proposing “Equivalents” to the items listed in the BIDDER’S PROPOSAL, please provide all the information on the attached "Equivalents Table." Bidders must bid on all items listed in the Bidder's Proposal. No unapproved substitutions for the items listed in the Bid Table will be accepted. All requests for approved equivalents must be submitted during the Q&A period. The City reserves the right to determine whether the alternate brand is equal to the brand specified or the stated technical specifications. Supporting materials must be provided by the bidder at the time of bid for any items proposed as “Equivalents” or the bid may be deemed non-responsive. The decision of the City regarding equality shall be final. Incomplete bids may be deemed non-responsive.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
7.0 BIDDER'S PROPOSAL
To the Honorable City Council of the City of Pasadena, California In response to the Notice Inviting Bids for MEDICAL SUPPLIES the undersigned proposes and agrees to furnish the required material in strict conformity with the general and detailed specifications and data on manufacturer’s data sheets and/or exceptions made part of the bid and accepted by the City in writing.
Each bidder must bid on all items shown in the Bidder’s Pricing Table. If any bidder makes any alteration, interlineation or deviation in any of the printed matter of the proposal or if the signature of the bidder is incomplete, the bid will be considered informal and may be rejected.
The price bid shall include any and all charges required under the California Retail Sales Act of 1933 as amended and the California Use Tax Act of 1935.
Instructions: For each Item, please multiply the Unit Price by the corresponding Quantity to determine the Item Price. Sum the Item Prices to determine the Item Total. Sum the Item Total and the Sales Tax to determine the Grand Total Price.
All bid pricing must be entered into Planet Bids or the bid may be considered informal and deemed non-responsive, do not use a separate document attachment to represent your pricing.
All required attachments must be completed and uploaded electronically into Planet Bids (www.planetbids.com) prior to the set bid date and time in the "Notice Inviting Bids."
BID PROPOSAL TABLE
Line Item Description Manuf
Number
Manufacturer Unit of
Measure
Quantity Unit Cost Total
1 i-gel O2 Resus Pack, Small Adult, Size 3 [*] 8703030 INTERSURGICAL ea 15 2 i-gel O2 Resus Pack, Medium Adult, Size 4
[*]
8704030 INTERSURGICAL ea 15
3 i-gel O2 Resus Pack, Large Adult, Size 5 [*] 8705030 INTERSURGICAL ea 15 4 Guedel Airway 60mm B [*] 43060-50 ADC ea 10
5 Guedel Airway 70mm W [*] 43070-50 ADC ea 10
6 Berman Airway, 80mm, Green [*] 121803 Teleflex ea 10
7 Berman Airway, 90mm, Yellow [*] 121804 Teleflex ea 100 8 Berman Airway, 100mm, Red [*] 121805 Teleflex ea 100
9 BriteView Laryngoscope Blade, Miller #1,
Pink [*]
LB51MIL1-
DS
Hartwell
Medical
ea 5
10 BriteView Laryngoscope Blade, Mac #3,
Orange [*]
LB51MAC3-
DS
Hartwell
Medical
ea 5
11 BriteView Laryngoscope Blade, Mac #4,
Green [*]
LB51MAC4-
DS
Hartwell
Medical
ea 5
6.20 6.20
303.75
303.75
303.75
20.25 20.25
20.25 0.62
0.62 0.17
0.17 0.17
1.70 17.00
17.00 6.25
6.25 6.25
31.25 31.25
31.25
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Line Item Description Manuf
Number
Manufacturer Unit of
Measure
Quantity Unit Cost Total
12 Masimo M-LNCS DCI-I Reusable Sensor,
Adult [*]
2501 MASIMO ea 2
13 Masimo M-LNCS PDTX Disposable Sensor,
Pedi, 18" [*]
2510 MASIMO ea 5
14 PHYSIO-CONTROL EDGE Electrode w/QUIK-
COMBO Connector, Adult [*]
11996-
000091
PHYSIO-
CONTROL
ea 5
15 DIAGNOSTIX™ Palm Style BP Unit, Adult,
Navy Blue [*]
703-11AN ADC ea 2
16 BD Microtainer Lancets, Low Flow, PURPLE
(Bx/200) [*]
366592 BD BX 5
17 Ambu® BLUE SENSOR Electrode, 1.5in h
(Packs of 10) [*]
SP 00 S 10 AMBU pk 6,000
18 Ambu® Perfit™ ACE Extrication Collar [*] 00 281 000 AMBU ea 780 19 Ambu® Perfit™ Mini ACE Extrication Collar
[*]
106 281
000
AMBU ea 60
20 CapnoLine Plus Oral Nasal Cannula with
O2, ADULT [*]
MVAO100U Medtronic USA ea 300
21 AMSAFE IV Set, 2-MicroClave, Back Check
Valve, 15 drop [*]
MRA15B-
105
AMSINO ea 1,806
22 AMSAFE IV Set, 2-MicroClave, 60 Drop [*] MRSA602-
100
AMSINO ea 5
23 ViaValve™ Safety IV Catheter, 18 ga. x 1
1/4" [*]
326510 SMITH ea 1,800
24 ViaValve™ Safety IV Catheter, 20 ga. x 1
1/4" [*]
326610 SMITH ea 3,400
25 NitroMist® Nitroglycerin Spray, 230
Metered Sprays [*]
76299-430-
08 Mist
Pharmaceutical
ea 46
26 BD PosiFlush™ Pre-Filled Saline Syringe, 10
ml (pack of 30) [*]
306546 BECTON
DICKENSON
pk 58
27 Epinephrine, 1:10,000 1 mg, 10 ml
LifeShield® Syringe [*]
0409-4933-
01 PFIZER DDP
INJECTABLES
ea 310
28 Naloxone, 2 mg, 2 ml LUER-JET™ SYRINGE
[*]
76329-
3369-1
Intern'l
Medication Sys.
ea 120
29 Sodium Chloride IV Solution, 0.9%, B
Braun,1000 ml Bag [*]
0264-7800-
09 B Braun ea 1,944
30 Pelican Air 1465EMS EMS Case, Orange [*] 014650-
0050-150
Pelican
Products
ea 20
31 Ambu® SPUR® II Bag Mask Resuscitator,
Adult [*]
000 211
520
AMBU ea 240
300.00
150.00
13.00 65.00
142.50
28.50 88.00
44.00 250.00
50.00 2.00
12,000.00
3,120.00
4.00 4.00
240.00
11.00 3,300.00
2.65 4,785.90
3.38 16.90
1.60 1.60
2,880.00
5,440.00
148.00
6,808.00
10.50 609.00
60.00 1,860.00
32.50 3,900.00
2.95 5,734.80
235.00
4,700.00
8.50 2,040.00
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Line Item Description Manuf
Number
Manufacturer Unit of
Measure
Quantity Unit Cost Total
32 Ambu® SPUR® II Bag Mask Resuscitator,
Pediatric [*]
000 213
530
AMBU ea 12
33 Ambu® SPUR® II Bag Mask Resuscitator,
Infant [*]
000 212
540
AMBU ea 5
34 CONTINUOUS CARE Nebulizer, Hand Held
[*]
MS 101 MEDSOURCE ea 350
35 GRAHAM® MegaMover® Portable
Transport Unit [*]
51926 GRAHAM ea 300
36 APEX Pro Nitrile Exam Glove, Small [*] AP12-1 Ansell Healthcare
case 5
37 APEX Pro Nitrile Exam Glove, Medium [*] AP12-2 Ansell Healthcare
case 5
38 APEX Pro Nitrile Exam Glove, Large [*] AP12-3 Ansell Healthcare
case 5
39 APEX Pro Nitrile Exam Glove, X-Large [*] AP12-4 Ansell Healthcare
case 5
40 STROBE Eyewear, Black Frame, Clear Lens
[*]
49GN80 GATEWAY ea 5
41 i-view Video Laryngoscope [*] 8008000 Intersurgical ea 5 42 DYNAREX Adhesive Bandage, Sheer Strips,
3/4" x 3" (box of 100) [*]
3601 DYNAREX box 48
43 DUKAL™ Trauma Dressing, 10" x 30" [*] 1030TD DUKAL ea 50 44 KERLIX™ Gauze Bandage, 4.5" x 4.1 yds,
Sterile [*]
6715 KENDALL ea 310
45 QuikClot® Combat Gauze LE™, 3" x 4 yds Z-
fold [*]
350 Z-MEDICA ea 160
46 Deliveries for emergency orders within 24
hours
NA NA ea 10
47 REGULAR DELIVIES (weekly basis within
three business days)
NA NA ea 1
MISCELLANEOUS MEDICAL SUPPLIES
Please multiply your percentage discount or markup to a sum of $30,000, and add to or subtract from $30,000. Example: 30,000 x 10% markup = $3,000; plus $30,000 = $33,000.
Therefore, 10% markup would fill in $33,000 in the Unit Cost.
11.75 11.75
35.00 16.50
190.00
190.00
190.00
190.00
141.00
58.75 245.00
4,950.00
950.00
950.00
950.00
950.00
1.25 6.25
90.00 450.00
1.45 69.60
1.05 52.50
1.40 434.00
30.00 4,800.00
0 0
0 0
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Line Item Description Quantity Unit of
Measure
Unit Cost Total
48 Miscellaneous Medical Supplies of
$30,000 [*]
30,000 Dollars
0.75 22,500.00
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
8.0 SIGNATURE PAGE AND LEGAL STATUS
Terms _______________________ 30 days
Delivery shall be no more than NINETY (90) days after receipt of City purchase order.
Firm__________________________________________________________________ Contact name __________________________________________________________ Address _______________________________________________________________ Phone No._____________________ Fax No.________________________ Email Address_________________________________________________________ The undersigned certifies that he is an official legally authorized to bind his firm and to enter into a contract should the City accept this proposal.
Bid proposal by _______________________________________________________ (Name of Firm)
Legal status of bidder: Please check the appropriate box O Corporation State of Incorporation ___________________________ O Partnership List Names ____________________________________ ____________________________________
O DBA State full name _____________________________DBA
____________________________________
____________________________________
O Other Explain ____________________________________
____________________________________
____________________________________
Signature of Bidder _____________________ Title___________________ (Authorized Signature)
Address _______________________ City ___________State ____ Zip ________ Telephone No. ( ) _____________________________________________ Signed this _______________________day of _______________________, 20___ ADDENDUM NO. BIDDER’S INITIALS
1. ____________ ________________
2. ____________ ________________
3. ____________ ________________
Net
Life-Assist, Inc.
Contracts Department
11277 Sunrise Park Drive, Rancho Cordova, CA. 95742
800-290-9794
800-824-6016
[email protected]
Corey Farrar
California
Pricing Specialist
11277 Sunrise Park Drive
Rancho Cordova
CA
95742
800-824-6016
June
22 Third
Addendum 1 - CF
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
9.0 BIDDER'S CHECKLIST
9.1 TO THE BIDDER
The following list is provided for the convenience of both you and the City and to help eliminate errors and omissions which may render your bid unacceptable. Please check all appropriate boxes and submit with your bid.
BIDDER'S PROPOSAL (Signed by Bidder)
DECLARATION OF NON-COLLUSION (Signed by Bidder)
VENDOR QUESTIONNAIRE (forms AA1; AA2; & AA3 signed by Bidder) SIGNATURE PAGE AND LEGAL STATUS
Subsequent to the closing of this solicitation, the selected vendor will be required to provide the following documents within 10 calendar days of being notified, otherwise the submitted proposal may be deemed non-responsive.
REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS Form W-9) Pasadena Business License
ALL INSURANCE REQUIREMENTS
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
10.0 INSURANCE REQUIREMENTS
10.1 Insurance Requirements
http://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/Vendors-Materials-and- Supplies.pdf?v=1651615728253
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
11.0 PUBLIC WORKS CLAIMS PROCEDURE
PUBLIC CONTRACT CODE SEC. 9204 NEW PUBLIC WORKS CLAIMS PROCEDURE AB 626, approved by the Governor on September 29, 2016, created a new Public Contract Code Section 9204, which specifies new procedural requirements for claims submitted by a contractor on any public works project. These new requirements contain burdens for both private contractors and public entities and are specifically made applicable to charter cities.
For this legislation, a “public works project” is defined as “the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.” This definition is not as broad as in the Prevailing Wage Law.
A “claim” is defined as “a separate demand by a contractor sent by registered mail or certified mail with return receipt requested…” and is limited to three types of contract disputes:
1. “A time extension…for relief from damages or penalties for delay assessed by a public entity….”
2. “Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled”, and/or
3. “Payment of an amount that is disputed by the public entity.” Upon receipt of a claim, a public entity must "conduct a reasonable review" and provide a written statement to the contractor within 45 days of receipt of the claim. Failure of a public entity to respond to a claim within the time periods described in Section 9204 "shall result in the claim being deemed rejected in its entirety."
For any undisputed portion of a claim, a public entity must make payment within 60 days of the public entity's issuance of the written statement.
If the contractor disputes the public entity's written statement, or if the public entity fails to respond, the contractor may demand "an informal conference to meet and confer for settlement of the issues in dispute." The public entity must schedule the meet and confer conference within 30 days of the demand.
Within 10 business days following the meet and confer conference, the public entity must provide a written statement identifying the portion of the claim that remains in dispute.
Any payment due on an undisputed portion of the claim must be made within 60 days of the meet and confer conference. Amounts not paid in a timely manner shall bear interest at 7 percent per year.
After the meet and confer conference, any disputed portion of the claim "shall be submitted to non-binding mediation." If mediation fails to resolve the dispute, the parts of the claim that remain in dispute shall be subject to applicable procedures outside Section 9204 (statutory and contractual).
The full text of this new legislation is set forth below:
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
SECTION 1.
Section 9204 is added to the Public Contract Code, to read:
9204.
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner. (b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project. (c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project. (3) (A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency. (B) “Public entity” shall not include the following:
The Department of Water Resources as to any project under the jurisdiction of that department.
The Department of Transportation as to any project under the jurisdiction of that department.
The Department of Parks and Recreation as to any project under the jurisdiction of that department.
The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code.
The Military Department as to any project under the jurisdiction of that department.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
The Department of General Services as to all other projects.
The High-Speed Rail Authority.
(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (5) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor. (d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The claimant shall furnish reasonable documentation to support the claim. (C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section. (C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. (D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. (e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
(h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2020, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date.
SEC. 2.
The Legislature finds and declares that it is of statewide concern to require a charter city, charter county, or charter city and county to follow a prescribed claims resolution process to ensure there are uniform and equitable procurement practices.
SEC. 3.
If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
12.0 INSTRUCTIONS FOR PLANET BIDS
Follow these simple steps to submit your proposal electronically:
If you are already registered and need help logging in or retrieving your user information call 818-992-1771 x0.
STEP ONE – Copy the highlighted link into your Internet browser bar to access the City of Pasadena VENDOR PORTAL (Planet Bids):
https://www.planetbids.com/portal/portal.cfm?CompanyID=14770 Electronic Submission of Bids
All Bidders are required to submit their bid pricing electronically via the eBid system Bid Schedule tab. The electronic system will close submission exactly at the date and time set forth in this solicitation or as changed by addenda. In addition, an electronic copy of the Bid Proposal Package must be uploaded to the eBid system.
Bidders are responsible for submitting and having their bid accepted before the closing time set forth in this solicitation or as changed by addenda. NOTE: Pushing the submit button on the electronic system may not be instantaneous; it may take time for the Bidder’s submittal and documents (if applicable) to upload and transmit before the bid is accepted. It is the Bidder’s sole responsibility to ensure their bid and document(s) are uploaded, transmitted, and arrive in time electronically. The City will have no responsibility for bids that do not arrive in a timely manner, no matter what the reason.
Upon closing of the Bid, Bid Results will be available on the eBid system under the Bid Results tab.
In the case of a discrepancy between the electronic bid schedule (pricing) and any uploaded Bid schedule document or pricing, the electronic bid schedule will be the accepted bid.
Bid Proposal Package shall be ONE (1) PDF file, uploaded to the eBid system. Failure to submit a single PDF file may result in a non-responsive Bid.
Steps to Submit Your Electronic Proposal:
To submit an offer to the City, vendor must complete the following
1. Acknowledge all Addenda
2. Select Place eBid
3. Accept City of Pasadena Terms and Conditions Message
4. Accept PlanetBids Message
5. Complete all tabs within the ebid form. Bidder may save their work and return.
6. Select Submit when offer is complete.
7. Confirm submission to the City
8. Receive confirmation. Bidder will receive an onscreen and email confirmation if successfully submitted. Bidder may return to edit their bid if there is still time.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Note: If an addenda is issused after a bidder has submitted a proposal to the city, bidder must return to take steps below. Failure to do both steps will result in an invalidated offer. 1- Acknowledge the new addenda; and
2- Select Place ebid, return to their offer and select submit again.
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
13.0 SAMPLE CONTRACT
TERMS AND CONDITIONS OF PURCHASE ORDER CONTRACT
https://www.cityofpasadena.net/wp-content/uploads/sites/27/Terms-Conditions-of-Purchase- Order.pdf
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
13.1 DECLARATION OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
_______________________________________________________________, being first duly sworn deposes and says that he/she is ______________________________________________________________________ (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of____________________________________________________________________ (Insert name of bidder) who submits herewith to the City of Pasadena a proposal; That all statements of fact in such proposal are true;
That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation;
That such proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Pasadena, or of any other bidder or anyone else interested in the proposed contract; and further
That prior to the public opening and reading of proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Pasadena, or to any person or persons who have a partnership or other financial interest with said bidder in his business.
I certify under penalty of perjury that the above information is correct
By:______________________________________ Title:________________________________
Date:____________________________________
Corey Farrar
Pricing Specialist
Life-Assist, Inc.
Pricing Specialist
6/3/2022