Agenda, special meeting, second session — Monterey Park City Council, August 5, 2024 (part 1 of 2)

CITY COUNCIL OF MONTEREY PARK

THE CITY COUNCIL ACTING ON BEHALF OF THE SUCCESSOR AGENCY OF THE FORMER

REDEVELOPMENT AGENCY, THE HOUSING AUTHORITY, THE MONTEREY PARK FINANCING

AUTHORITY AND THE MONTEREY PARK GEOLOGIC HAZARD ABATEMENT DISTRICT AGENDA

SPECIAL CITY COUNCIL MEETING

MONTEREY PARK CITY HALL COUNCIL CHAMBERS
320 W. NEWMARK AVENUE, MONTEREY PARK, CA 91754

Monday
August 5, 2024
6:30 p.m.

GENERAL INFORMATION
Documents related to an Agenda item are available to the public in the City Clerk’s Office located at 320 West Newmark Avenue, Monterey Park, CA 91754, during normal business hours and the City’s website at http://www.montereypark.ca.gov/AgendaCenter/City-Council-17.

The public may watch the meeting live on the city’s cable channel MPKTV (AT&T U -verse, channel 99 or Charter Communications, channel 182) or by visiting the city’s website at http://www.montereypark.ca.gov/133/City-Council-Meeting-Videos. P er the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call City Hall at (626) 307- 1359 for reasonable accommodation at least 24 hours before a meeting. Council Chambers are wheelchair accessible.

PUBLIC PARTICIPATION
You may speak up to 5 minutes on Agenda item. You may combine up to 2 minutes of time with another person’s speaking. No person may speak more than a total of 10 minutes. The Mayor and City Council may change the amount of time allowed for speakers. Written Communication will be accepted up to 24 hours before the meeting via email to [email protected].

While all comments are welcome, the Brown Act does not allow the City Council to take action on any item not on the agenda. The Council may briefly respond to comments after Public Communications is closed. Persons may, in addition to any other matter within the City Council's subject-matter jurisdiction, comment on Agenda Items at this time. If you provide public comment on a specific Agenda item at this time, however, you cannot later provide comments at the time the Agenda Item is considered.

MISSION STATEMENT
The mission of the City of Monterey Park is to provide excellent services to enhance the quality of life for our entire community.

LAND ACKNOWLEDGMENT
We would like to acknowledge that the land we inhabit today was once known as Tovangaar, the home of the Gabrieleño- Tongva people. We show our respect to the Gabrieleño-Tongva people, as well as all Indigenous people, past, present, and future, and honor t heir labor as original caretakers of this land. We commit to uplifting the Gabrieleño-Tongva people, invite you to acknowledge the history, and join us in caring for this land.

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Monterey Park City Council Agenda, August 5, 2024 - Page 2

CALL TO ORDER Mayor
FLAG SALUTE Mayor
ROLL CALL Henry Lo, Vinh Ngo, Jose Sanchez, Thomas Wong, Yvonne Yiu

AGENDA ADDITIONS, DELETIONS, CHANGES AND ADOPTIONS

PUBLIC COMMUNICATIONS

STAFF COMMUNICATIONS:
• City Manager’s Office
• Community Development
• Library
• Public Works
• Recreation and Community Services

[1.] PRESENTATION

1-A. SAN GABRIEL VALLEY MOSQUITO VECTOR CONTROL DISTRICT - VECTOR CONTROL UPDATE

[2.] OLD BUSINESS

2-A. RECEIVE AND FILE SOLID WASTE UPDATE
It is recommended that the City Council consider:
(1) Receiving and filing an update regarding solid waste franchisees; (2) Authorizing the City Manager and City Attorney to take appropriate action relating to solid waste to ensure health and safety measures are met; and
(3) Taking such additional, related, action that may be desirable.

[3.] CONSENT CALENDAR ITEM NOS. 3A-3F

All items under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. Specific items may be removed from the Consent Calendar at the request of any member of the City Council for separate consideration.

3-A. IDENTIFYING A TAX RATE FOR COLLECTING VOTER AUTHORIZED PROPERTY TAXES

FOR EMPLOYEE RETIREMENT BENEFITS BASED ON THE ASSESSED PROPERTY VALUATION ESTABLISHED BY THE COUNTY ASSESSOR’S OFFICE
It is recommended that the City Council consider:
(1) Adopting a Resolution identifying the tax rate and amount of tax revenue required to fulfill the voters’ intent in funding the City’s retirement system; and (2) Taking such additional, related, action that may be desirable.

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Monterey Park City Council Agenda, August 5, 2024 - Page 3

3-B. CAL OES AUTHORIZED AGENT SIGNATURE FORM 130 FOR NON-STATE AGENCIES It is recommended that the City Council consider:
(1) Adopting a resolution authorizing the Mayor and City Clerk to execute a State of California Governor’s Office of Emergency Management Services Designation of Subrecipient’s Agent Resolution Form 130 (Cal OES Form 130) appointing the City Manager, Finance Director and Fire Chief as authorized agents of the City of Monterey Park to file and engage with the Federal Emergency Management Agency (FEMA) and the State of California Governor’s Office of Emergency Services (Cal OES) for grants; and (2) Taking such additional, related, action that may be desirable.

3-C. PURCHASE AND DATA CONVERSION OF POLICE DEPARTMENT CAD/RMS/JMS/TMIS

SOFTWARE
It is recommended that the City Council consider:
(1) Waiving bidding requirements pursuant to Monterey Park Municipal Code § 3.20.050(5) and authorizing the Police Department to enter into a contract with Sunridge RIMS Systems, Inc. for the purchase of a CAD/RMS/JMS/TMIS software by utilizing a cooperative purchasing exemption (Yuba County);
(2) Authorizing City staff to execute a contract, on a form approved by the City Attorney, with Sunridge RIMS to implement a new CAD/RMS/JMS/TMIS computer software system, servers, data migration, training, and implementation to replace the current database; (3) Taking such additional, related, action that may be desirable.

3-D. SAFE, CLEAN WATER PROGRAM FUND TRANSFER AGREEMENT
It is recommended that the City Council consider:
(1) Authorizing the City Manager to execute a Safe, Clean Water Program Fund Transfer Agreement with the Los Angeles County Flood Control District, in a form approved by the City Attorney, for the City’s Stormwater Program;
(2) Adopting a Resolution to add stormwater projects to the Fiscal year 2024 -25 Capital Improvement Program;
(3) Appropriating $596,767 in Measure W funds for the proposed Capital Improvement Projects; and
(4) Taking such additional, related, action that may be desirable.

3-E. MONTEREY PASS ROAD OVERLAY – REJECT ALL SUBMITTED BIDS It is recommended that the City Council consider:
(1) Rejecting all bids for Capital Improvement Project (CIP) No. 96046 – Monterey Pass Road Overlay; and
(2) Taking such additional, related action that may be desirable.

3-F. MEMORANDUM OF AGREEMENT FOR REGIONAL FOOD RECOVERY PROGRAM It is recommended that the City Council consider:
(1) Authorizing the City Manager to execute a Memorandum of Agreement with the San Gabriel Valley Council of Governments, in a form approved by the City Attorney, for the City’s participation in the San Gabriel Valley Regional Food Recovery Program for an amount of $148,146.95;
(2) Appropriating an additional $31,527.95 from SB1383 Grant Funds (Fund 282) to the Fiscal Year 2024-25 budget for participation in the Regional Food Recovery Program; and (3) Taking such additional, related, action that may be desirable.

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Monterey Park City Council Agenda, August 5, 2024 - Page 4

[4.] PUBLIC HEARING – None.

[5.] NEW BUSINESS

5-A. EMERGENCY REPAIR OF WATER MAIN ON BRIGHTWOOD STREET – ADOPT A

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC WORKS CONTRACT WITH W.A. RASIC WITHOUT THE NEED FOR COMPETITIVE BIDDING TO

COMPLETE EMERGENCY WATER MAIN REPAIRS
It is recommended that the City Council consider:
(1) Adopting a Resolution authorizing the City Manager to execute a Public Works contract with W.A. Rasic Construction Company, Inc., in the amount of $115,000, without the need for competitive bidding to complete emergency repairs of the water main on Brightwood Street;
(2) Appropriating $115,000 to the FY 2024 -2025 Budget from the Water Operation Fund for the cost of the repair work; and
(3) Taking such additional, related, action that may be desirable.

CEQA (California Environmental Quality Act):

Since the proposed work is a minor alteration to an existing public facility, this project is Class 1 Categorically Exempt pursuant to the California Environmental Quality Act (CEQA).

[6.] CITY COMMUNICATIONS (CITY COUNCIL)

[7.] FUTURE AGENDA ITEMS

[8.] CLOSED SESSION (IF REQUIRED; CITY ATTORNEY TO ANNOUNCE)

ADJOURN

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City Council Staff Report
DATE: August 5, 2024
AGENDA ITEM NO:

TO: The Honorable Mayor and City Council
FROM: Shawn Igoe, Director of Public Works
SUBJECT: Receive and File Solid Waste Update
RECOMMENDATION:

It is recommended that the City Council consider:

1. Receiving and filing an update regarding solid waste franchisees;

2. Authorizing the City Manager and City Attorney to take appropriate action relating to solid waste to ensure health and safety measures are met; and

3. Taking such additional, related, action that may be desirable.

EXECUTIVE SUMMARY:

On March 26, 2024, City Council awarded a franchise agreement for residential waste to Ware Disposal Inc. and a nonexclusive agreement for commercial waste to Ware Disposal Inc. and Athens Services . Service is scheduled to commence September 1, 2024. This is an update regarding the schedule and to seek direction (if any) from the City Council.

FISCAL IMPACT:

No fiscal impact to receive and file this report.

Respectfully submitted by:

Shawn Igoe
Director of Public Works
Approved by: Reviewed by:

Inez Alvarez
City Manager
Karl H. Berger
City Attorney
Old Business - 2A

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City Council Staff Report
DATE: August 5, 2024
AGENDA ITEM NO:

TO: The Honorable Mayor and City Council
FROM: Martha Garcia, Director of Finance
SUBJECT: Identifying a tax rate for collecting voter authorized property taxes for employee retirement benefits based on the assessed property valuation established by the County Assessor’s Office
RECOMMENDATION:

It is recommended that the City Council consider:

1. Adopting a Resolution identifying the tax rate and amount of tax revenue required to fulfill the voters’ intent in funding the City’s retirement system; and

2. Taking such additional, related, action that may be desirable.

EXECUTIVE SUMMARY:

The City of Monterey Park’s retirement costs are funded in part by a special voter - approved property tax. Each year the City is required to establish a tax rate to generate the retirement property tax based on the assessed valuation established by the County Assessor’s Office.

BACKGROUND:

The City’s retirement tax was authorized by the Monterey Park voters in elections held in 1946 and 1952. The proposed tax rate for the 2024-25 Fiscal Year is $0.091175 per $100 of assessed valuation. This is the same rate used since 1983 -84 and it is also the maximum rate allowed by AB13.

For 2024-2025, the City’s total projected budget for retirement expenditures is $13 million.

The projected retirement tax revenue, including secured and unsecured retirement property taxes, residual distributions, and General Fund transfer is $13 million. The voter authorized property tax pays for $9.5 million of this overall retirement cost amount. The remaining expenditures will be covered by the City’s General Fund and Retirement Fund reserve. The retirement tax is collected by the County Auditor Controller’s Office through its annual property tax billing. The City is required to submit the attached resolution establishing the 2024-2025 retirement tax rate to the County.

FISCAL IMPACT:

Projected retirement tax revenue for FY 2024-25 is $9.5 million.

Consent Calendar - 3A

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Staff Report

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August 5, 2024
Respectfully submitted by:

Martha Garcia
Director of Finance
Approved by: Reviewed by:

Inez Alvarez
City Manager
Justin A. Tamayo
Deputy City Attorney
ATTACHMENT(S):

1. Resolution

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Staff Report

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August 5, 2024
ATTACHMENT 1
Resolution

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RESOLUTION NO. ____

A RESOLUTION IDENTIFYING THE AMOUNT OF TAX REVENUE
REQUIRED TO FULFILL THE VOTERS’ INTENT IN FUNDING THE
CITY’S RETIREMENT SYSTEM DURING FISCAL YEAR 2024-2025 AND AUTHORIZING THE LEVY OF APPROPRIATE TAXES.

BE IT RESOLVED by the Council of the City of Monterey Park as follows:

SECTION 1: The City Council finds and declares as follows:

A. On August 20, 1946, the City’s voters approved a ballot measure which authorized the City to participate in the “State Employee Retirement System” (now the California Public Employee Retirement System) and also authorized the City Council “to levy and collect, annually … a special tax sufficient to raise the amount estimated by [the City] Council to be required to provide sufficient revenue to meet the obligations of said City” to the retirement system;

B. On April 8, 1952, the City’s voters approved a ballot measure which extended the City’s authorization to participate in the retirement system to include fire and police personnel. That ballot measure affirmed the City Council’s authority “to levy and collect taxes sufficient to pay all costs and expenses … to be paid by the City” to the retirement system;

C. In 1978, California voters amended the California Constitution through Proposition 13. That Proposition generally limits the property tax rate to 1% except for indebtedness approved by the voters before July 1, 1978 or bonded indebtedness approved by the voters after July 1, 1978;

D. In 1982, the California Supreme Court determined that a pre -1978 voter-approved pension program was an indebtedness that local officials could finance with a property tax rate outside the usual 1% limit (Carman v. Alvord (1982) 31 Cal.3d 318); and

E. In 1985, the Legislature capped existing tax rates at the 1982 -83 or 1983-84 level, except for rates supporting general obligation bonds, water contracts, and lease purchases (AB 13, Roos, 1985).

SECTION 2: The amount of tax revenue required from taxable property within the City to pay for the retiremen t system during fiscal year 2024-2025, beginning July 1, 2024 is $9.5 million.

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Resolution No.

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August 5, 2024

SECTION 3: The City Manager, or designee, is authorized to levy taxes as follows:

A. For the fiscal year beginning July 1, 2024, the rate for the City is fixed and is levied on all taxable property within the City using the assessed value of such property. Tax Districts are identified below and the corresponding tax collected from each District is listed in the table set forth in subsection C.

B. TAXATION DISTRICT NO. 1 consisting of all that portion of the City of Monterey Park included within the boundaries thereof as fixed by special election held August 19, 1920, (Resolution No. 245); all that territory annexed to the City of Monterey Park at annexation election held January 23, 1923, and known as Garvey Avenue Tracts (Ordinance No. 120); all that territory annexed to the City of Monterey Park at annexation election held on July 8, 1925, and known as New Avenue Tract (Ordinance No. 174); all that territory annexed to the City of Monterey Park at annexation election held July 10, 1928, and known as Keith Tract (Ordinance No. 207); all that territory annexed to the City of Monterey Park by annexation election held on April 22, 1930, and known as Midwick View Estates Tract (Ordinance No. 230); all that territory annexed to the City of Monterey Park known as Jebbia Annexation (Ordinance No. 467); all that territory annexed to the City of Monterey Park known as Midwick Country Club Annexation (Ordinance No. 468); all that territory annexed to the City of Monterey Park known as the Fitzgerald Annexation (Ordinance No. 484); all that territory annexed to the City of Monterey Park known as the Hellman Estate Annexation No. 2 (Ordinance No. 724); all that territory annexed to the City of Monterey Park known as Poteete Annexation (Ordinance No. 850); all that territory annexed to the City of Monterey Park by Ordinance No. 489 and known as the Hamilton Homes Annexation; all that territory annexed to the City of Monterey Park by Ordinance No. 510, and known as Hamilton Homes Annexation No. 2, all that territory annexed to the City of Monterey Park by Ordinance No. 520, effective October 7, 1948, known as the Jebbia Annexation; Wheeler Annexation, effective February 21, 1949, (Ordinance No. 532); Garvey Annexation, effective May 11, 1949, (Ordinance No. 537); Garvey Avenue Annexation No. 2, effective October 13, 1949, (Ordinance No. 547); Monterey Pass Annexation, effective October 13, 1949, (Ordinance No. 548); Reservoir Annexation, effective January 16, 1950, (Ordinance No. 553); Hellman Estate Annexation effective April 26, 1951, (Ordinance No. 590); Industrial Center Annexation effective

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Resolution No.

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August 5, 2024

October 1, 1951, (Ordinance No. 601); Wheeler Annexation No. 2, effective March 25, 1953, (Ordinance No. 638); and O'Brien Annexation, effective November 16, 1953, (Ordinance No. 649); Wheeler Annexation No. 3, effective February 27, 1959, (Ordinance No. 844).

C. TAXATION DISTRICT NO. 2 consisting of all that territory annexed to the City of Monterey Park by Ordinance No. 940, known as Southwesterly Atlantic Annexation No. 1; and Ordinance No. 1000, known as Southwesterly Annexation No. 3; and Ordinance No. 1093, known as Southeasterly Annexation No. 1; and Ordinance No. 1421, known as Southwesterly Annexation No. 4A.

D. Tax Table:

Assessed Value:

Taxation District No. 1 $ 9,276,102,783
Taxation District No. 2 $ 438,992,417

Total $ 9,715,095,200

DISTRICT NO.1 DISTRICT NO.2

Retirement Fund Tax Rate $.091175 $.091175

SECTION 4: Limitations. The City Council’s analysis and evaluation of this Resolution is based on the best information currently available. It is inevitable that in evaluating a matter that absolute and perfect knowledge of all possible aspects of the issue will not exist. One of the major limitations on analysis of the project is the City Council’s lack of knowledge of future events. In all instances, best efforts have been made to form accurate assumptions. Somewhat related to this are the limitations on the City's ability to solve what are in effect regional, state, and national problems and issues. The City must work within the political framework within which it exists and with the limitations inherent in that framework.

SECTION 5: Summaries of Information. All summaries of information in the findings, which precede this section, are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.

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Resolution No.

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August 5, 2024

SECTION 6: Electronic Signatures . This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 7: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park and the City Clerk, or her duly appointed deputy, may attest thereto.

SECTION 8: Effective Date . This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.

PASSED AND ADOPTED this 5th day of August, 2024.

____________________________
Thomas Wong, Mayor

ATTEST:

____________________________
Maychelle Yee, City Clerk

APPROVED AS TO FORM:

Karl H. Berger, City Attorney

____________________________
Justin A. Tamayo, Deputy City Attorney

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City Council Staff Report
DATE: August 5, 2024
AGENDA ITEM NO:

TO: The Honorable Mayor and City Council
FROM: Chris Thompson, Fire Chief
SUBJECT: Cal OES Authorized Agent Signature Form 130 for Non-State Agencies RECOMMENDATION:

It is recommended that the City Council consider:

1. Adopting a resolution authorizing the Mayor and City Clerk to execute a State of California Governor’s Office of Emergency Management Services Designation of Subrecipient’s Agent Resolution Form 130 (Cal OES Form 130) appointing the City Manager, Finance Director and Fire Chief as authorized agents of the City of Monterey Park to file and engage with the Federal Emergency Management Agency (FEMA) and the State of California Governor’s Office of Emergency Services (Cal OES) for grants; and

2. Taking such additional, related, action that may be desirable.

EXECUTIVE SUMMARY:

The State of California Governor’s Office of Emergency Management Services (Cal OES) requires non-state agencies to execute a Designation of Subrecipient’s Agent Resolution Form 130 (Cal OES Form 130) to receive State grants and financial assistance in the event of a declared emergency. This form must be on file with Cal OES and issued every three years. The City of Monterey Park submitted a Cal OES Form 130 in 2021 as part of the Local Hazard Mitigation Program Grant. However, since the grant application, the title of Director of Management Services changed to Finance Director, and as such, a new Cal OES Form 130 is nee ded. A Cal OES Form 130 must be approved by resolution of the Governing Body, authorizing agents of the agency to file and engage with FEMA and Cal OES for State grants and disaster assistance.

BACKGROUND:

Cal OES requires non -state agencies to execute a Cal OES Form 130 to receive State grants, certain financial assistance under Public Law 92 -288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and State financial assistance under the California Disaster Assistance Act. Cal OES Form 130 must be approved by resolution of the Governing Body, authorizing agents of the agency to file and engage with FEMA and Cal OES for State grants and disaster assistance. The Cal OES Form 130 will be in effect for three years, following the date of Council approval, for all open and future disaster assistance. Staff recommends completing the Cal OES Form 130 with titles of authorizing agents only, which will require a cover letter accompanying Consent Calendar - 3B

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Staff Report

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Insert Date of Council meeting
the Cal OES Form 130 naming the authorized agents by title and name. This metho d allows the Cal OES Form 130 to be valid for three years. If an individual assigned to a particular job title or position changes, an updated letter may be sent to the Office of Emergency Services to avoid having to amend the City’s Form 130 Resolution.

Respectfully submitted by: Prepared by:

Chris Thompson
Fire Chief
Rebecca Bojorquez
Principal Management Analyst
Approved by: Reviewed by:

Inez Alvarez
City Manager
Justin A. Tamayo
Deputy City Attorney
ATTACHMENTS:

1. Resolution

2. Letter to Cal OES

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Staff Report
August 5, 2024

ATTACHMENT 1
Resolution

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEREY

PARK, CALIFORNIA, AUTHORIZING THE MAYOR AND CITY CLERK

TO EXECUTE ON BEHALF OF THE CITY A STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES DESIGNATION OF
SUBRECIPIENT’S AGENT RESOLUTION FORM 130

BE IT RESOLVED by the Council of the City of Monterey Park as follows:

SECTION 1: Recitals.

A. The State of California Governor’s Office of Emergency Services ( “Cal. OES”) requires non -state agencies to execute a Designation of Subrecipient’s Agent Resolution Form 130 ( “Cal. OES Form 130 ”) once every three years to receive State grants and financial assistance in the event of a declared emergency.

B. The Cal. OES Form 130 must be approved by resolution from the non-state agency Governing Body.

C. An executed Cal. OES Form 130 allows the City of Monterey Park ( “City”) to file and engage with the Federal Emergency Management Agency (“FEMA”) and Cal.

OES for grants and disaster assistance applied for by the City.

D. The Cal. OES Form 130 allows for three titles as authorized agents for the non - state agency.

E. An executed Cal. OES Form is effective for all open and future disasters and grants up to three years following the date of approval.

SECTION 2: Action. The City Council:

A. designates the City Manager as its agent regarding receipt of State grants and financial assistance, from Cal OES, in the event of a declared emergency;

B. authorizes the City Manager to designate two additional agents; and

C. approves the attached Cal. OES Form 130 which is incorporated by reference.

SECTION 3: Construction. This Resolution must be broadly construed in order to achieve the purposes stated in this Resolution. It is the City Council’s intent that the provisions of this Resolution be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Resolution.

SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not

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Resolution No.

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affect the effectiveness of the remaining provision or application and, to this end, the provisions of this Resolution are severable.

SECTION 5: Electronic Signatures . This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 6: Recordation. The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Monterey Park and the City Clerk, or her duly appointed deputy, may attest thereto.

SECTION 7: Effective Date. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.

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Resolution No.

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(Mayor signature and attestation must be on the same page.)

PASSED AND ADOPTED this ___ day of ______________, 2024.

________________________________
Thomas Wong, Mayor

Attest:

__________________________
Maychelle Yee, City Clerk

Approved as to Form:

Karl H. Berger, City Attorney

__________________________
Justin A. Tamayo, Deputy City Attorney

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DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Au
thorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entit
y estab
lished under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM) , under
- Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA
Gov Code – Gov, Title 2,
Div. 1, Chapter 7, Article 5, Sec
tions 8587.8, 8587.11, 8587.12
That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES
-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
OES-FPD-130 Rev. 10-2022 Page 1 of 4

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Please check the appropriate box below
This is a universal resolution and
is effective for all open and future
disasters/grants declared up to three (3) years following the date of approval.

This is a disas
ter/grant specific resolution and is effective for only disaster/grant number(s):

Passed and approved this __day of , 20
(Name and Title of Governing Bod
y Representative)
(Name and Title of Governing Body
Representative)
(Name and Title of Governing Bod
y Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the ab ove is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES
-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 2 of 4

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Staff Report
August 5, 2024

ATTACHMENT 2
Letter to Cal OES

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Pr
ide in the Past • Faith in the Future

CITY OF MONTEREY PARK

320 West Newmark Avenue • Monterey Park • California 91754-2896 www.montereypark.ca.gov
Ci
ty Council
Henry Lo
Vinh Ngo
Jose Sanchez
Thomas Wong
Yvonne Yiu
Cit
y Clerk
Maychelle Yee
Ci
ty Treasurer
Amy Lee
Augus
t 5, 2024
Cal
ifornia Governor’s Office of Emergency Services
Recovery Unit
3650 Schriever Avenue
Mather, CA 95655
RE: Ca
l OES Form 130 Designation of Subrecipient’s Agent Resolution To Wh
om It May Concern:

Pl
ease be advised that the following individuals are Authorized Agents for the City of Monterey Park:

Ine
z Alvarez, City Manager
Martha Garcia, Finance Director
Chris Thompson, Fire Chief
Pl
ease see the attached Cal OES Form 130 Designation of Applicant’s Agent Resolution for Non-State Agencies.

Pl
ease contact me if you need any further information regarding this matter.

Si
ncerely,
Ine
z Alvarez
City Manager
[email protected]
(626) 307-1458

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TO:

City Council Staff Report
DATE: August 05, 2024
AGENDA ITEM NO:

FROM:

The Honorable Mayor and City Council
Scott Wiese, Chief of Police
SUBJECT: Purchase and Data Conversion of Police Department CAD/RMS/JMS/TMIS Software
RECOMMENDATION:

It is recommended that the City Council consider:
1) Waiving bidding requirements pursuant to Monterey Park Municipal Code §

3.20.050(5) and authorizing the Police Department to enter into a contract with Sunridge RIMS Systems, Inc. for the purchase of a CAD/RMS/JMS/TMIS software by utilizing a cooperative purchasing exemption (Yuba County); 2) Authorizing City staff to execute a contract, on a form approved by the City Attorney, with Sunridge RIMS to implement a new CAD/RMS/JMS/TMIS computer software system, servers, data migration, training, and implementation to replace the current database;
3) Taking such additional, related action that may be desirable.

EXECUTIVE SUMMARY:

The City of Monterey Park Police Department's current computer software for 9-11 dispatch and records database management has been used for 18 years and lacks modern features with poor support from the current service provider, Tyler Technologies. The anticipated increased cost for the yearly service with Tyler Technologies will surpass the cost of migrating to a new software system. By migrating the department's databases to Sunridge RIMS and utilizing Sunridge Rims' advanced software systems, the Police Department will gain efficiency and capabilities that will better meet the demands of the department and the community while saving the city an anticipated cost of $851,667.69 over ten years.

BACKGROUND:

The City of Monterey Park Police Department has utilized the software system from Tyler Technologies since 2006. The current software used by the police department encompasses the following features:

Consent Calendar - 3C

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Staff Report Page 2 of 6
August 05, 2024
• Computer-Aided Dispatch (CAD): The CAD software is used by dispatchers to categorize, track, and dispatch emergency 9-11 calls.
• Record Management System (RMS): The software is used to store, track, and categorize all police reports and documents related to an investigation. • Training Management System (TMS): Third-party software with additional cost is used to track training for police personnel. TMS is set to expire and the current software will no longer be serviced.
• Racial and Identity Profiling Act (RIPA): A legislative act in California requires police agencies to report the racial identity of individuals contacted by police to the state. The police department currently contracts with a third-party software company, Veritone Inc., with additional costs.

In October of 2023, a committee comprising a Police Department Lieutenant of operations and support, Records Supervisor, Dispatch Supervisor, Jail Supervisor, Evidence Officer, and IT Manager conducted an assessment of the Police Department's software capabilities. The Police Department's current software from Tyler Technology was found to lack critical features that are essential for the Police Department's operation when compared to neighboring agencies, including • Jail Management System (JMS): The JMS software is used to assist custodial officers/jailers in bookings of a suspect, inmate tracking, jail housing allocation, custodial meal tracking, and medical records management. • Citizen Portal which allows the Police Department to communicate with the community through a website. The website provides transparent data for live and historical incident/crime mapping, arrests, jail booking information, crime charts, and daily crimes.
• Training Information Management System (TIMS), which allows the department to manage and track staff training.
• Field Applications devices laptops/tablets/smartphones (windows, android, IOS) used to access unrestricted Federal database files. The devices also integrate with CAD/RMS/JMS databases, create, update, and disposition CAD incidents, complete officer case reports, and change unit status.
• Single point entry for the software that eliminates duplication of data entry. • Automated purge functions for retention schedule for data and messages.

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Staff Report Page 3 of 6
August 05, 2024
• Mapping and Crime Analysis capabilities that visually illustrate unit locations and police incidents.

After the assessment, the committee found Tyler Technologies software's lack of features reduced the efficiency of staff, increased the cost for human resources, and added to financial costs to the department.

The committee requested demonstrations from various software vendors and the following companies were assessed: Tyler Technologies, Central Square, Inc., Motorola Flex, and Sunridge RIMS Systems, Inc. During the assessment of the three vendors, it was discovered that Central Square and Motorola Flex only offer RIPA reporting and lack a training management system database while Sun Ridge RIMS Inc. offers both RIPA and training management system module databases. Tyler Technologies' RIPA model requires additional fees and Tyler Technologies lacks a training management database. A cost analysis of the three vendors revealed Sun Ridge Inc. RIMS services and technology met the needs of the department while providing the most cost-effective solution.

Vendor Features Comparison
Tyler Central Motorola Flex Sunridge Rims
Technologies Square Inc.
(RIPA)
database

X X X X
*included for an
additional fee
Training
Management X
Community
Portal X X X
Sunridge RIMS Systems, Inc. was selected because the company has demonstrated experience and is recognized as a leader in the law enforcement information technology arena. Sunridge RIMS Systems has provided public safety systems for over 40 years to over 400 public safety organizations nationwide. Sunridge RIMS Systems was founded in California and its expertise and focus is on California law enforcement agencies. The software Sunridge Rims demoed for the committee met all the requirements and fulfilled the missing capabilities the department was seeking.

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Staff Report

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August 05, 2024
The final
pricing for the new public safety system is $1,380,290, which includes, software,
taxes, training, data conversion, integration with various applications and software, and installation (see Exhibit A). Final pricing is based on a six-year lease/purchase term:

Lease Purchase Plan at 5% Interest
Lease/Purchase Lease Support Total Annual
Term Payment Payment Payment
6 $185,955 $82,650 $268,605
2024-25 STRATEGIC PLAN GOAL:

This contract with Sunridge RIMS System Inc. will assist the Police Department in meeting the city's public safety enhanced service model goal and fiscal stability goal.

By implementing the Sunridge RIMS CAD/RMS, the Police Department will obtain a citizen's portal that will provide transparency through live and historical incidenUcrime mapping, arrests, sex offender information, jail booking information, and daily crime statistics. The information provided through the citizen portal will strengthen community outreach and foster stronger relationships between public safety and community members by promoting trust and transparency.

The CAD/RMS system will also assist the Police Department in addressing ongoing safety challenges by utilizing crime statistics to create crime analysis and crime forecasting to better deploy resources to address safety concerns. The implementation of Sunridge RIMS CAD/RMS will help the city maintain fiscal stability by saving the city a projected $851,667.69 ten years over the current system utilized under Tyler Technologies.

ANALYSIS:

The Police Department's current system, Tyler Technologies' contract is set to expire in June of 2025. Tyler Technologies' yearly service fee renewal is anticipated to be $270,622.51 for FY 24-25 with an anticipated 3% fee increase per year following. Due to Tyler Technologies lacking RIPA database management and a training management database, Veritone (RIPA) $6,840.00 per year and TMS $800.00 per year will continue to be required at an additional cost. Tyler Technologies, Veritone, and TMS total yearly service for FY 24-25 is $278,262.

Cost Comparison Tyler Tech vs. Sunridge RIMS
Tyler Tech $270,622.51 $278,741.19 $287,103.42 $295,716.52 $304,588.02 $313,725.66 Cumulative Totals $270,622.51 $549,363.70 $836,467.12 $1,132,183.64 $1,436,771.66 $1,750,497.32 $268,605.00 $268,605.00 $268,605.00

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Staff Report Page 5 of 6
August 05,
2024
Plan
Cumulative Totals $268,605.00 $537,210.00 $805,815.00 $1,074,420.00 $1,343,025.00 $1,611,630.00 Quotes included an anticipated 3% fee increase for Tyler Technologies and a 4% increase for Sun Ridge Rims Inc. per year. Cost calculations for Sun Ridge Rims Inc. are based on a 6-year lease plan quote.

The data conversion timeline for the project to convert Tyler Technologies to Sunridge Rims is anticipated to take 9 to 12 months. This will require the Police Department Police Department to pay Tyler Technologies for FY 24-25 for $278,262.51 to cover the overlap year during the data conversion and Sunridge Rims System Inc. $268,605.00 for FY 24-25.

By selecting Sunridge RIMS Systems Inc. and migrating to the new software, it is anticipated the department will save $851,667.69 over ten years. The Police Department will also obtain modern technological advancements increasing efficiency and productivity. The funding for the project has been secured through the budget process for FY 24-25.

FISCAL IMPACT
Cost in FY2024-25 for Sunridge RIMS Systems Inc. is $268,605.00. General funds have been budgeted in the current year. No additional funds are needed.

Respectfully submitted by:
teJ:::-
Chief of Police
Approved by:

City Manager
ATTACHMENTS:

Prepared by:

Bob Hung
Police Lieutenant
Reviewed by:

Deputy City Attorney

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Staff Report Page 6 of 6
A
ugust 05, 2024
1) Sun Ridge Rims Quote
2) Central Square Quote
3) Tyler Technologies Quote
4) Motorola Flex Quote
5) Yuba County RFP Supporting Documents

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Staff Report
August 05, 2024

ATTACHMENT 1
Sun Ridge RIMS Quote

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To:

From:

Subject:

Date:

Lieutenant Bob Hung, Monterey Park Police Department
Tamera Melrose
Ballpark Quotation for RIMS Software - Includes Data Conversion April 12, 2024

Thank you for your interest in RIMS. The following is a ballpark quotation for RIMS software based on your recent request. A "Ballpark Quotation" is meant to provide an approximate price based upon the current information available. Prices may be 5-10% higher if responding to a request for proposal.

Item Price
RIMS Computer-Aided Dispatch and Records Management Software $210,000 RIMS Mobile Computer Software $63,000
iRIMS Law iOS / Android App Software $22,000
RIMS In Station Mapping Software (See Mapping note) $32,000 RIMS Mobile Mapping Software (See Mapping note) $11,000 RIMS Property Room Bar Coding Software $26,000
RIMS InCustody Lite Software $70,000
RIMS E911 Link Software $13,000
RIMS State Link Software (CLETS) $16,000
RIMS Text Paging Link Software $6,000
RIMS Collaborate Data Sharing Software $12,000
RIMS Officer Training Management Software $8,000
RIMS AFIS Link Software $10,000
RIMS AutoCite Import to Crossroads Software $4,000
RIMS Crossroads Accident Import Link Software $2,000
RIMS IC2Go iOS/Android App Software $11,000
RIMS Custom IC2Go Jail Activity Tracking Software $95,000 RIMS FlockOS and Flock Vehicle Alert Link Software $13,000 Mapping Data Engineering Services $2,500
Worth Data Bar Coding Equipment (See Bar Coding Equipment note) $1,700 Data Conversion Services (See Data Conversion note) $60,000 Data Conversion and Data Merge TMS Data to TIMS $10,000 Installation Costs $44,725
Project Mgmt and Training (Includes 25 days on site - see Installation & Training note) $119,551 Annual Support and Updates - First Year $82,650
California Sales Tax $176
Citizen RIMS Public Access Software [Not Included] $26,000 RIMS DA Link Software [Not Included] $7,000
RIMS Body Camera Software [Not Included] $3,000
RIMS SWITRS Export Software [Not Included] $6,000
TOTAL $945,302

Note that besides the products for which you requested quotes, we have also listed our other available software products with a "[Not Included]" notation.

The price shown for some modules not selected are not all inclusive and do not include costs for items such as map data engineering, installation, and annual support. These products are not included in our quote.

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Conversion Information

RMS Data Conversion: Our pricing assumes converting data from your existing T yler by New World records management . You are responsible for extracting that data and providing it to us for conversion. Conversion of any other data or database is not included. Once we receive the extracted data, we will evaluate it to determine which items may be converted into RIMS. As part of our standard data conversion, we attempt to convert the following items. In some instances, not all data may be available or suitable for conversion.
· People: Including person name, DOB, contact info, description, ID#’s, officer safety notifications, log entries for connections to cases, for citations and for field contacts · Arrest: Arrestee, date, time, charges, counts, offense level, disposition, booked/cited out and arresting officer ID
· Vehicles: License, state, year, color, type, log entries for connections to case and for field contacts
· Cases: Location, date report and data occurred, classification/type, offenses, case disposition and date of disposition, persons, vehicles, narratives, and supplements · Property in cases: category, article, status, description, brand, model, item #, property code, locations, value -stolen, recovered, damaged, color, drug type, quantity/measure, disposition, officer, and chain of custody of history
· Property Room: Location table
· Premises: Common place name, address, contact person, contact phone number, alarm · Streets: (if electronic street file is available), street name, intersections with block ranges · Officers: Name, ID
· Users: Name, ID

CAD Conversion:
· Incidents: call number, call times, priority, incident location, grid, caller name and telephone number, complaint type, caller location, how received, comments, call category, internal response area, OCA case number, call reference, fire grade, subject data, vehicle data, tract, ESN, alternate phone number, call taker, and position.
· Officers: Name, ID.
· Premises: Common place name, address, contact person, contact phone · Premise History: Summary of incidents by incident location · Streets: street name, intersections with block ranges

Data Conversion - Not Included in this Project:
· JMS, Third-party Property & Evidence, and attachment/associated documents data will not be converted.

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Conversion of TMS Training Management to RIMS Training Management (TIMS) Software: You are responsible for extracting that data and providing it to Sun Ridg e. Sun Ridge will then need to examine that TMS data to make sure it can be converted.

Data Elements to be Converted:
• Deputy Name, ID
• Course/Activity History

RIMS Custom IC2Go Jail Activity Tracking – This price reflects the development of additional jail activity tracking functionality, including audible alarms, status updates, handling of required before and after the hour logic and custom reporting, to our IC2Go product. Please note that this development may result in an extended project timeline to accommodate the development of these features.

Software Information

Mapping: Our mapping products (In -Station and Mobile) require either an ESRI ArcView and/or a Google map source. Should you use ESRI, our price does not include the cost of the required ArcView licenses. You will need one copy of ArcView GIS ArcMap Desktop v10.8 (or later) that can be used for the first position, and additional copies of ArcGIS Engine 10.8 (or later) for each additional position that will use in-station or mobile unit that will use RIMS Mapping.

If you use Google maps exclusively (both in -station and on the mobiles) the “Map Data Engineering” cost can be removed from the quote.

Bar Coding Equipment: The bar -coding equipment, manufactured by Worth Data, includes a base station and wireless scanning terminal. These devices include a 2 -year manufacturer's warranty and are not maintained by Sun Ridge. You must also purchase an inexpensive printer and labels for bar coding labels: DYMO LabelWriter 550 Turbo Label Printer and Dymo Labels # 30256. They are available at your local computer/office supply store or on the Internet.

iRIMS: This software runs on the Apple iPhone and iPad plus, Android phones and tablet computers. iRIMS is not a substitute for Mobile RIMS nor is it "RIMS" running on an iPhone or iPad device. iRIMS is an iOS/Android software App with a rapidly expanding portfolio of RIMS functionality.

For this product you will have to open a network port that RIMS requires to communicate between mobile devices and RIMS and alternatively provide a VPN solution on the mobile devices.

IC2Go: This software runs on the Apple iPhone/iPad and Android phones and tablet computers. IC2Go is not a substitute for the InCustody product. It is instead a targeted product that provides read only access to certain InCustody jail data such as current bookings information. It also uses NFC technology or QR codes to provide select jail activity “check” functions.

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Software Information - Continued

State Link: Our price includes RIMS software only. It does not include the cost of any physical connections from your agency to either the local message switch or a direct line to DOJ, nor does it include any third-party products that may be required to connect to these paths.

E911: You will need to ensure that your E911 controller is CAD compatible, meaning it has the proper software and port to be able to connect to and communicate with a CAD system. You can obtain this information by contacting your E -911 provider. You may also need a cable to connect this PC to your E911 controller but again, this information will be available from your E911 provider.

RIMS 2 Text: This product utilizes our RICO web services product, whereby text messages are sent to a device using one of two separate methods. The agency is responsible for providing the SMTP server or they can pay and sign up with Twilio SMS Services instead of using SMTP.

Accident Sketch Software: Our RIMS RMS software includes built -in collision reporting functionality for California CHP 555. RIMS provides a no -cost interface with Trancite's EasyStreetDraw software to complete sketches for the CHP 555. You must obtain a software license for EasyStreetDraw from Trancite prior to enabling the interface in RIMS.

AFIS Link: This quotation is for RIMS software only and does not include any hardware or third -party software that may be required to support third- party interfaces. Please contact your vendor to determine any costs that may be associated with providing their portion of the desired interface.

Installation and Training

The number of training and support days includes the following. All training is end-user training unless specified otherwise. The number and types of classes must be confirmed by you.

Task Days
RIMS Configuration and Set Up 2 (remote/on-site)
RIMS IC-Lite Configuration and Set Up 2 (remote)
RIMS Conversion Review 2 (remote)
RIMS TMS-TIMS Conversion Review 1 (remote)
CAD Training 4 (2 sessions, 2 days/session)
Officer Training 8 (4 sessions, 2 days/session)
Officer IC Training 1
Property Room Training 1
Records Training 1
IT Go Live Preparation 1
Go Live Conversion Review 1
Admin Review 1
Go Live 6 (3 staff on-site for 2-days each)
TIMS Training – Post Go Live 1
Remote Go Live Follow-up 2 (remote)

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Technical Requirements
The following are the recommended minimum configurations.

System Software: RIMS requires Microsoft Windows OS and SQL Server (Standard Edition) for the database. This software is not included in this quotation and must be purchased by the agency prior to installation of any RIMS software.

Server Specifications: We recommend a Microsoft SQL Database Server and a separate Application Server. Depending on your agency’s size, you could run both on one server. Utilizing an existing SQL Server is also possible, providing it meets FBI CJIS requirements.

RIMS supports a traditional hardware platform or a virtual platform. The hypervisor software products supported include VMWare, Hyper-V, and others.

Monitor Resolution: The minimum monitor resolution for all RIMS applications is 1920 x 1080.

Minimum Specifications (If using existing PCs and servers)

Recommended Specifications (If purchasing new PCs and servers)

Mobile Computer Specifications: RIMS Mobile Computer Software/OFR Software and RIMS Mobile Mapping run on Windows laptops or Windows tablets per the following minimum specifications.

Recommended Specifications (If purchasing new Laptops/Tablets)

Laptops / Tablets
Microsoft Windows 10+
i7/i9 Processor
16 GB+ RAM
Any Size Disk Space

Office Workstations Database Servers
M
icrosoft Windows 10+ Microsoft Windows Server 2016+
2+ Ghz Processor / i5+ Microsoft SQL Server 2016+
8 GB+ RAM Intel 2 GHz+ Processor
Any Size Disk Space 16 GB+ RAM
3x Current System Database Size for Conversion
Office Workstations Database Servers
M
icrosoft Windows 10+ Microsoft Windows Server 2022+
i7/i9 Processor Microsoft SQL Server 2022+
16 GB+ RAM i7, Xeon, or AMD Equivalent Processor
Any Size Disk Space 32 GB+ RAM
3x Current System Database Size for Conversion

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Technical Requirements - continued

Phone and Tablet Devices: The agency must provide connectivity from the Phone or Tablet via the Internet back to the Agency to reach the Application Server. The agency must also provide a secure method to reach the Application Server, which can be done in various ways. Most agencies choose to use an agency -provided Virtual Private Network (VPN) or NetMotion -type product that these devices support. Supported Devices Include:

FBI CJIS Requirements : All workstations must comply with FBI CJIS policies, including Multi- Factor Authentication (MFA). MFA can be provided within the Sun Ridge Systems products, or the agency can use its own solution. Sun Ridge Systems only offers these two MFA possession solutions: Time- Based One -Time Password (TOTP) Authenticator and physical YubiKeys (purchased by the agency). For mobile devices using Mobile RIMS or iRIMS, a Mobile Data Management (MDM) software product may be required, which Sun Ridge Systems does not provide nor sell. The agency is responsible for other FBI CJIS requirements, including virus protection, local firewalls, and VPNs.

*Effective October 1, 2024, Multi-factor Authentication will be required for all workstations, except for Dispatch workstations.

Optional features for M obile RIMS: include support for touchscreens, locally connected GPS devices (COM-port Serial or network connection to the modem), NFC readers for YubiKeys (MFA), and Driver’s License barcode scanning using enabled Getac tablets or DL scanners (Com -port Serial – AAMVA format – purchased separately by the agency).

Remote Access: Sun Ridge Systems uses BeyondTrust remote access software for secure installation and follow-on support services. BeyondTrust software is provided by Sun Ridge Systems; there is no cost to you.

Lease-Purchase Options

We offer the following lease-purchase plans at 5% interest:

Lease Term Lease Payment Support Payment Total Annual Payment 6 years $185,955 $82,650 $268,605

Terms of Lease
Annual Payments are due at the beginning of each year financed. The first payment is due upon signing the contract. After the second year the lease can be canceled, and the products returned by Lessee at any time with 60 days’ notice. At the end of the lease Lessee will own a perpetual license for the software and only must make an annual support payment.

If you have any questions, please call Betsy McNutt or me at 800 -474-2565 x5. Thank you for your interest in Sun Ridge Systems - RIMS software.

Android Devices iOS Devices
A
ndroid v13+ iOS v16+

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Staff Report
August 05, 2024

ATTACHMENT 2
Central Square Quote

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Staff Report
August 05, 2024

ATTACHMENT 3
Tyler Technologies Quote

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Page
1 of 6
DateCompany

PROFORMA
30628 02/12/2024

CITY OF MONTEREY PARK

MANAGEMENT SERVICES DEPARTMENT
320 WEST NEWMARK AVENUE
MONTEREY PARK, CA 91754-2818
United States
Ship To:To:

Customer Grp/No. Payment Terms Currency Code
Net 30 USD

CITY OF MONTEREY PARK

MANAGEMENT SERVICES DEPARTMENT
320 WEST NEWMARK AVENUE
MONTEREY PARK, CA 91754-2818
United States
1 50098
Customer PO# Ship Via
MISC
Salesperson Cd
No. Item/ Description/ Comments
Total Cost Quantity U/M Unit Price
Contract No.: MONTEREY PARK, CA
Renewal: 2,365.22 26 1 EA 90.97
New World Third Party Maintenance - CAD Workstations Integration Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 13,651.05 5 2 EA 2,730.21
New World LE CAD MSP Users Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 1,819.81 10 3 EA 181.98
New World LE CAD MSP View/Inquiry Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.37 1 4 EA 2,548.37
New World CAD Mapping MSP Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,640.74 1 5 EA 3,640.74
Additional New World Software for LE Records Standard Maintenance - Activity Reporting and Scheduling Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 10,920.97 20 6 EA 546.05
New World LE CAD MSP Users Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,640.74 1 7 EA 3,640.74
Additional New World Software for LE Records Standard Maintenance - Alarm Tracking and Billing Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 5,460.42 1 8 EA 5,460.42
Additional New World Software for LE Records Standard Maintenance - Bookings Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,640.74 1 9 EA 3,640.74

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Page
2 of 6
DateCompany

PROFORMA
30628 02/12/2024

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity U/M Unit Price Additional New World Software for LE Records Standard Maintenance - Career Criminal Registry Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,640.74 1 10 EA 3,640.74
Additional New World Software for LE Records Standard Maintenance - Case Management Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 5,460.42 1 11 EA 5,460.42
Additional New World Software for LE Records Standard Maintenance - Equipment Tracking Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,640.74 1 12 EA 3,640.74
Additional New World Software for LE Records Standard Maintenance - Field Investigations Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 5,460.42 1 13 EA 5,460.42
Additional New World Software for LE Records Standard Maintenance - Gang Tracking Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,640.74 1 14 EA 3,640.74
Additional New World Software for LE Records Standard Maintenance - Gun Permits and Registrations Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 7,280.11 1 15 EA 7,280.11
New World Federal and State Compliance Reporting for LE Records Standard Maintenance - Federal UCR/IBR Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 18,196.60 30 16 EA 606.55
New World Single Jurisdiction Base LE Records Standard Maintenance Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,640.74 1 17 EA 3,640.74
Additional New World Software for LE Records Standard Maintenance - Property Room Bar Coding Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.37 1 18 EA 2,548.37
New World Third Party LE Records Interface Standard Maintenance - On-Line Global Subjects Interface to State/NCIC Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.37 1 19 EA 2,548.37
New World Third Party LE Records Interface Standard Maintenance - On-Line Property Checks Interface to State/NCIC Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 0.00 1 20 EA 0.00

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Page
3 of 6
DateCompany

PROFORMA
30628 02/12/2024

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity U/M Unit Price New World Imaging Standard Maintenance - Digital Imaging MSP Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 10,555.79 1 21 EA 10,555.79
New World Imaging Standard Maintenance - LE Public Safety Lineups/Mug Shots Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 13,831.51 1 22 EA 13,831.51
New World Analysis Base With One Application Standard Maintenance Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 0.00 50 23 EA 0.00
New World Base CAD/NCIC/Messaging Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 910.54 50 24 EA 18.21
New World Mobile Management Server Standard Maintenance (31-50 units) - Field Reporting Data Merge Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,641.10 50 25 EA 72.82
New World Field Reporting Server Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 8,736.52 50 26 EA 174.73
New World Mobile on MSP Server Integration Standard Maintenance - Mobile Upload Software (31-50 units) Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.45 30 27 EA 84.95
AVL Interface Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 16,745.35 50 28 EA 334.91
New World Mobile Standard Maintenance on the RS/6000 - Base Message Switch to State/NCIC(31-50 Units) Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.45 30 29 EA 84.95
Additional New World Standard Maintenance for RS/6000 Message Switch - New World CAD Interface (16-30 units) Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 1,324.81 26 30 EA 50.95
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - Drivers Lic Mag Stripe Reader/Barcode Reader Interface Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,649.34 26 31 EA 101.90

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DateCompany

PROFORMA
30628 02/12/2024

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity U/M Unit Price New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - In-Car Mapping Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 12,740.67 50 32 EA 254.81
New World Law Enforcement Mobile Unit Standard Maintenance - Field-Based Reporting - LE Accident Field Reporting Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,823.42 50 33 EA 76.47
New World Law Enforcement Mobile Unit Standard Maintenance - Field-Based Reporting - LE Accident Field Reporting Compliance Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 4,968.24 26 34 EA 191.09
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - LE CAD via Switch Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 12,740.67 50 35 EA 254.81
New World Law Enforcement Mobile Unit Standard Maintenance - Field-Based Reporting - LE Field Reporting Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.24 50 36 EA 50.96
New World Law Enforcement Mobile Unit Standard Maintenance - Field-Based Reporting - LE Field Reporting Compliance Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,312.44 26 37 EA 127.40
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - Dispatch/Messaging/LE State/NCIC via Switch Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 7,643.66 50 38 EA 152.87
New World Law Enforcement Mobile Unit Standard Maintenance - Field-Based Reporting - Mobile Upload of Field Reports Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 1,324.81 26 39 EA 50.95
New World Law Enforcement Mobile Unit Standard Maintenance - Mobile Message - Mugshot Image Download Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 1,988.18 26 40 EA 76.47
New World LE CAD MSP Users Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.45 30 41 EA 84.95
New World AVL Interface Standard Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 3,275.72 30 42 EA 109.19

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Page
5 of 6
DateCompany

PROFORMA
30628 02/12/2024

THIS IS NOT AN INVOICE
Order No.
130
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Remittance
Questions
Tyler Technologies -
Phone: 1-800-772-2260 Press 2
Fax: 1-866-673-3274
Email: [email protected]
No. Item/ Description/ Comments Total Cost Quantity U/M Unit Price New World Mobile on MSP Server Integration Standard Maintenance - AVL CAD Interface (16-30 units) Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 0.00 1 43 EA 0.00
New World Mobile on MSP Server Integration Standard Maintenance - MDT/MCT Base CAD/RMS Interface (16-30 units) Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 0.00 1 44 EA 0.00
New World Standard Maintenance - JL Additional New World Search Engine/ORI Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 4,913.55 1 45 EA 4,913.55
New World Standard Maintenance - JL Consolidated Search Server Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 0.00 15 46 EA 0.00
New World Third Party Maintenance
Maintenance: Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 4,004.40 1 47 EA 4,004.40
Additional New World Enterprise Standard Maintenance for CAD - CAD AVL Maintenance Plan: ; Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.37 1 48 EA 2,548.37
New World Enterprise Third Party Interface Standard Maintenance - On-Line CAD Interface to State/NCIC Maintenance Plan: ; Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.37 1 49 EA 2,548.37
New World Enterprise Third Party Interface Standard Maintenance - CAD Paging Interface Maintenance Plan: ; Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 1,020.93 1 50 EA 1,020.93
Law Enforcement Management Data Mart (^CAD, RMS) Standard Maintenance - Includes 2 users Maintenance Plan: ; Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.37 1 51 EA 2,548.37
New World Enterprise Third Party Interface Standard Maintenance - E-911 Interface Maintenance Plan: ; Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 18,196.81 10 52 EA 1,819.68
New World Enterprise Single Jurisdiction Law Enforcement CAD Standard Maintenance Maintenance Plan: ; Start: 07/01/2024, End: 06/30/2025; Term: 12 months Renewal: 2,548.37 1 53 EA 2,548.37

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Page
6 of 6
DateCompany

PROFORMA
30628 02/12/2024

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Page
1 of 1
DateCompany

PROFORMA
30629 02/12/2024

CITY OF MONTEREY PARK

MANAGEMENT SERVICES DEPARTMENT
320 WEST NEWMARK AVENUE
MONTEREY PARK, CA 91754-2818
United States
Ship To:To:

Customer Grp/No. Payment Terms Currency Code
Net 30 USD

CITY OF MONTEREY PARK

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Staff Report
August 05, 2024

ATTACHMENT 4
Motorola Flex Quote

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Section 3
Pricing

3.1 Flex Solution Pricing Summary

Flex Suite with Data Conversion PRICE
Flex Hub/CAD/RMS/Mobile/Jail/Data Conversion $872,345.30 System Discount ($174,469.06)
Hardware - Optional $54,971.00
Year-1 Maintenance included Included
Year-1 Total $697,876.24
2nd Year Maintenance $62,031.00
3rd Year Maintenance $64,512.00
4th Year Maintenance $67,092.00
5th Year Maintenance $69,776.00

CommandCentral Community Price
CommandCentral Community Year-1 $7,200.00
CommandCentral Community Year-2 $7,200.00
CommandCentral Community Year-3 $7,200.00
CommandCentral Community Year-4 $7,200.00
CommandCentral Community Year-5 $7,200.00

Motorola pricing is based on a complete system solution. The addition or deletion of any component(s) may subject the total system price to modifications.

The information provided in this quote is for informational (or budgetary) purposes only and does not constitute an offer to sell or license any Motorola product. This quote is not binding on Motorola and Motorola is making no representations, warranties, or commitments with respect to pricing, products, or terms and conditions which would require more information and further detailed analysis of the requirements for which this quote is requested.

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Date: May 22,2024
To: Monterey Park PD
Attn: Bob Hung
320 W. NEWMARK AVE
Monterey PArk, CA
91754
Re: Communications System Financing Proposal
Motorola Solutions, Inc. is pleased to submit the following proposal for the financing of your Motorola communications equipment in accordance with the terms and conditions outlined below:

Transaction Type: Municipal Lease Purchase Agreement (Tax-exempt) Lessor: Motorola Solutions, Inc. (or its Assignee)
Lessee: Monterey Park PD
Total Transaction Value: $ 705,076.24
Down Payment: $ 0.00
Balance to Finance: $ 705,076.24
Equipment: (As per the Motorola Solutions equipment proposal.) Title: Title to the equipment will vest with the Lessee.

Insurance: Lessee will be responsible to insure the equipment as outlined in the lease contract.

Taxes: Personal property, sales, leasing, use, stamp, or other taxes are for the account of the Lessee.

Option 1
Lease Term 5 Years
Payment Type Annually Arrears
Lease Rate 6.12%
Lease Factor 0.239302
Payment $168,726.15
Payment Commencement First payment due one year after contract execution Expiration: The above lease rates and factors are valid for all leases commenced by 6/21/2024. After this date the rate will be reset to reflect current market conditions.

Program Highlights: Terms up to seven years can be structured for Municipal Lease Purchase Agreement (Tax- exempt).

One hundred percent (100%) of a project’s acquisition cost can be financed.

Payment frequency can be matched to meet your cash flow and budget requirements.

No pre-payment penalties.

Future equipment upgrades can easily be accommodated via add-on lease schedules, restructuring already existing deals, etc.
5/22/24, 4:29 PM
1/2
Year-1 of CAD/RMS/JMS and CC Community

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Qualifications: Receipt of a properly executed documentation package.

Lessee qualifies as a political subdivision or agency of the State as defined in the Internal Revenue Code of 1986. The interest portion of the Lease Payments shall be excludable from the Lessor's gross income pursuant to Section 103 of the Internal Revenue Code.

Receipt of a copy of the last 2 year's audited financial statements and current year's budget from the Lessee.

This proposal should not be construed as a commitment to finance. It is subject to final credit approval.

Documentation: Municipal Equipment Lease Purchase Agreement Opinion of Counsel
Schedule A/Equipment List
Schedule B/Amortization Schedule
8038G
UCC-1
Certificate of Incumbency
Statement of Essential Use/Source of Funds
Evidence of Insurance or Statement of Self Insurance
Resolution from governing body authorizing the execution of the Lease Delivery & Acceptance Certificate
Please feel free to contact me if there are any questions, or if an alternate structuring is required.

Regards,
Denis Redzepagic
Mr
+1 (619) 577-3619
5/22/24, 4:29 PM
2/2

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Staff Report
August 05, 2024

ATTACHMENT 5
Yuba County RFP Supporting Documents

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County of Yuba Perminder Bains, Director

Administrative Services
915 8th Street, Suite 119, Marysville CA 95901

REQUEST FOR PROPOSAL

Computer Aided Dispatch, Records Management and Jail Management Systems RFP 901639

Notice to Prospective Proposers

April 27, 2022

You are invited to review and respond to this Request for Proposal (RFP), entitled 901639 – Computer Aided Dispatch, Records Management and Jail Management Systems. In submitting your proposal, you must comply with these instructions.

Note that all agreements entered into with the County of Yuba will include by reference General Terms and Conditions that may be viewed and downloaded at Internet site

https://www.yuba.org/departments/administrative_services/purchasing/purchasing.php

If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of the Yuba County Sheriff’s Department, this RFP is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this RFP is:

Lee Ann Hennessy, Administrative Analyst
Department of Administrative Services
915 8th Street, Suite 119
Marysville, CA 95901
(530) 749-7880
[email protected]

Please note that no verbal information given will be binding upon the County unless such information is issued in writing as an official addendum.

Perminder Bains,
Purchasing Agent,
Director of Administrative Services

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Yuba County Administrative Services
RFP Number 901639

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Table of Contents
I. INTRODUCTION ............................................................................................................................... 4 A. Project Description ......................................................................................................................................... 4 B. RFP Coordinator/Communications/Inquiries ............................................................................................. 4 C. Background ..................................................................................................................................................... 4 D. Current Communications, Records and Jail Management Environments ............................................... 5 i. Overview .......................................................................................................................................................... 5 ii. Communications Environment ..................................................................................................................... 5 iii. Report Writing Environment ........................................................................................................................ 5 iv. Records Environment .................................................................................................................................... 6 v. Corrections Environment .............................................................................................................................. 7 vi. System Maintenance and Disaster Recovery Environment ........................................................................ 8 E. RFP Anticipated Timeline of Events ............................................................................................................. 8 F. Proposal Due Date and Location ................................................................................................................... 8 i. Electronic Submission .................................................................................................................................... 9 ii. Mail Delivery Submission .............................................................................................................................. 9 iii. Late Proposals ................................................................................................................................................. 9 G. Pre-Proposal (virtual) Conference/Meeting ................................................................................................. 9 H. Questions and Clarifications Regarding the RFP ........................................................................................ 9 II. SCOPE OF WORK & REQUIREMENTS ................................................................................ 10 A. Project Overview .......................................................................................................................................... 10 B. Scope of Services ........................................................................................................................................... 10 i. Software Systems .......................................................................................................................................... 10 ii. Hardware and System Software .................................................................................................................. 14 iii. Implementation and Support ...................................................................................................................... 14 iv. Project Management .................................................................................................................................... 14 v. Business Process Re-Engineering ................................................................................................................ 15 vi. Documentation .............................................................................................................................................. 15 vii. Configuration and Training .................................................................................................................... 15 viii. System Testing .......................................................................................................................................... 16 ix. Warranty, Support and Maintenance ......................................................................................................... 16 x. Key Personnel and Subcontractors ............................................................................................................. 17 III. YUBA COUNTY STANDARD TERMS AND CONIDITIONS – SOLICITATIONS ........... 18 IV. SAMPLE AGREEMENT ............................................................................................................. 21 V. PROPOSAL SUBMISSION AND FORMATTING INSTRUCTIONS ....................................... 22 A. Proposal Submission Requirements ............................................................................................................ 22

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Yuba County Administrative Services
RFP Number 901639

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i. Electronic Submission .................................................................................................................................. 22 ii. Mail Delivery Submission ............................................................................................................................ 22 iii. Small Business Preference and DVBE ........................................................................................................ 22 iv. Late Proposals ............................................................................................................................................... 22 B. Proposal Formatting Instructions ............................................................................................................... 23 i. Cover Letter .................................................................................................................................................. 23 ii. Proposer Section 2: Proposer Background and Experience ..................................................................... 24 iii. Proposal Section 3: Proposer References .................................................................................................. 25 iv. Proposal Section 4: System Architecture ................................................................................................... 25 v. Proposal Section 5: System and Application Software .............................................................................. 27 vi. Proposal Section 6: System Testing and Acceptance ................................................................................. 31 vii. Proposal Section 7: Implementation and Project Management ........................................................... 32 viii. Proposal Section 8: Documentation ........................................................................................................ 34 ix. Training ......................................................................................................................................................... 34 x. Proposal Section 9: Support, Warranty and Maintenance Provisions .................................................... 35 xi. Proposal Section 10: Contract Provisions .................................................................................................. 37 xii. Proposal Section 11: Cost Proposal ........................................................................................................ 38 VI. EVALUATION PROCEDURE AND CONTRACT AWARD ................................................. 42 A. Evaluation Procedures ................................................................................................................................. 42 B. Weighted Criteria ......................................................................................................................................... 42 C. Scoring and Evaluation Factors .................................................................................................................. 42 D. Contract Award and Execution ................................................................................................................... 42 E. Protest ............................................................................................................................................................ 42

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Yuba County Administrative Services
RFP Number 901639

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I. INTRODUCTION
A. Project Description
The County is seeking proposals from qualified vendors to provide the Department with a suite of public safety software, including a Computer Aided Dispatch (CAD) and Mobile Computing (Mobile) System, Law Enforcement Records Management and Report Writing System (RMS), Jail Management System (JMS). The procurement includes interfaces, integrated third-party programs and ancillary equipment required to meet the County’s desired functionality and performance expectations. In this Request for Proposals (RFP), the entirety of applications, interfaces, programs and equipment hereinafter referred to as “System”. The County has a preference for a fully integrated suite of applications, but understands that this goal may not be optimum. As such, the County will accept proposals for stand-alone JMS systems with an appropriate interface to the selected RMS.

B. RFP Coordinator/Communications/Inquiries
Upon release of this RFP, all communications should be directed in writing via email to the RFP Coordinator listed below. Unless authorized by the RFP Coordinator, no other agency official or employee is empowered to speak for the County with respect to this procurement. Unauthorized contact with any employee of the County or Department may result in disqualification from the RFP process. Any oral communication will be considered unofficial and non-binding by the County.

Following the proposal submittal deadline, Proposers shall not contact the RFP Coordinator or any other County or Department official or employee, except to respond to a request by the RFP Coordinator.

The Coordinator for this RFP is:

Lee Ann Hennessy, Administrative Analyst
Department of Administrative Services
915 8th Street, Suite 119
Marysville, CA 95901
(530) 749-7880
[email protected]
C. Background
Yuba County (“County”) is located in the Central Valley region of northern California along the western slope of the Sierra Nevada and is home to nearly 80,000 residents. The County spans approximately 640 square miles with areas dedicated to agriculture business, as well as protected areas of the Plumas and Tahoe National Forests.

The Yuba County Sheriff’s Department (“Department”) consists of numerous Divisions and Units led by Department Administration (Sheriff and Command Staff), including the Patrol Division, Investigations Unit, Coroner, Jail, Dispatch and Records, Animal Care and the Civil Division. The Department operates a 911 Communications Center, where Department calls for service are dispatched by Communications Operators. The County Jail has a capacity of 428 beds, with the population consisting of a mix of County and contract inmates from other agencies.

Through this RFP, the Department hopes to acquire a System that will provide state-of-the-art functionality for both current and future needs. In addition to the requested applications, the System must seamlessly interface with the interfaces outlined later in this RFP. The following

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Yuba County Administrative Services
RFP Number 901639

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sections provide further details regarding the current communications, records management and jail management environments.

D. Current Communications, Records and Jail Management Environments i. Overview
The Department uses a legacy Superion/HTE application suite to provide functionality for core public safety systems including CAD, Mobile, Records and JMS. The CAD, RMS and JMS were most recently upgraded in 2012, while the Mobile application was most recently upgraded in 2017. The Department also uses more than 30 additional applications and databases to manage law enforcement data across its various operational areas to supplement the functionality offered by the Superion applications. Most of these separate databases are not interfaced to the Superion CAD, RMS or JMS, driving data silos, duplicate data entry and potential inconsistencies in data among the databases.
ii. Communications Environment
The Department’s Communications Unit is comprised of 11 Dispatchers, a Communications Records Supervisor position and two records clerks. Communication Dispatchers perform Sheriff, fire and medical emergency communications and work with various public safety agencies in the County to coordinate the most effective response to calls for service including local law enforcement agencies, fire agencies, local government, and state agencies. The Department also provides CLETS access for the Department and other law enforcement agencies in the County.

Staff in the Communications Unit use multiple applications to conduct their daily operations, as outlined in the table below.

Table 1. Communications Technology
Application Vendor Purpose
E9-1-1 Intrado Viper Receive and transfer incoming
ANI/ALI information
CAD CentralSquare
(Legacy Superion/HTE )
Process calls, dispatch resources, and
manage units and incidents
Mobile MobileOne
(Legacy Superion/HTE )
Transfer calls for service and serve as
electronic conduit between dispatch
and the field
AVL and Mapping Vantage Point Geospatial awareness for incidents and units in the field
E9-1-1 Vesta (Motorola) Receive and transfer incoming
ANI/ALI information
Sierra Wireless Wireless Connectivity 4G/LTE Wireless connectivity in vehicles
Mobile Device
Management
NetMotion Wireless device updates, security and
monitoring
iii. Report Writing Environment
Deputies are using the legacy Superion/HTE MobileOne application to complete reports, both while in the field and/or in station. The application possesses limited word processing

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Yuba County Administrative Services
RFP Number 901639

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functionality and does not always save incomplete reports in the areas of the County with intermittent network connectivity. These system limitations are driving the use of third-party applications to write reports (MS Word) and have stymied system adoption away from hardcopy reports and forms.

In addition to the MobileOne report writing application, the Department utilizes CopLogic for citizen online reporting purposes.

Table 2. Report Writing Applications and Tools
Application Vendor Purpose
Word Processing MS Word Initiate incident reports from the field Hardcopy Reports
and Forms
N/A Routing for review and approval is
completed manually in hardcopy form
Citizen Online
Reporting
CopLogic Lower priority reports can be
completed and submitted
independently by Citizens
iv. Records Environment
In addition to the law enforcement Records unit, the records environment in the Department encompasses numerous additional functions including Crime Analysis, Civil, Permits, Registrations, Animal Care and Personnel, among others. While the legacy Superion application is used to build and route incident reports for approval, and retain approved reports for future queries, research and reporting purposes, the Department is supplementing the functionality offered with numerous external databases and applications as outlined in Table 3 below.

While some of the external applications are meeting the Department’s needs in specific operational areas, the lack of integration among the applications is driving users to conduct multiple independent queries of disparate databases, opportunities for inconsistent data among the disparate applications and the development and use of third-party tools for data aggregation and reporting. The current records management system is not able to adapt to changes in legislation affecting crime reporting (CIBRS/NIBRS) and is not integrated with other core applications such as the JMS.

Table 3. Records Technology
Application Vendor Purpose
cRiMeS Superion/ HTE Legacy RMS
Document
Management System
(DMS)
Superion/ HTE Extracts crimes data from
JALAN/cRiMeS systems used for data
dissemination and reporting
Property and
Evidence
FileOnQ Property and Evidence intake, check -
out, inventory, disposition
California Sex and
Arson Registry
CSAR Query, add, update person information
Offender
Registration
Accurint (Lexis/Nexis) Registrant queries/research
K9 DOGTEAMPro Tracking K9 training deployment
records

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Yuba County Administrative Services
RFP Number 901639

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Application Vendor Purpose
Be-On-The-
Lookouts
APB.net Sending information to users regarding
missing persons and/or other pertinent
BOLO information
Animal Care Chameleon Logging and reporting on Animal Control incidents
Civil Teleosoft Civil document service assignment,
monitoring, accounting, reporting
Field Training Agency360 Logging Field Training activities, reporting
Permits Permitium Citizen (CCW) and business p ermit
application tracking
Pawn CAPSS Pawn slip/ticket creation, tracking,
reporting
Court Case
Management
Odyssey Case transfer from PD to Courts for
filing, prosecution and disposition
Jail Records JALAN Querying Jail Records from the RMS
Data Analysis MS Excel Data is exported from applications into Excel for statistical reporting, creating
graphics/tables, and other analyses
Database Analytics Qrep Cognos database query and analytics Probation Local Probation Database Query person informatio n Crime Analysis
Mapping
ESRI ArcMap Mapping historical incidents
v. Corrections Environment
While the legacy Superion/HTE JALAN application is the Department’s primary JMS, the Department also uses numerous additional applications to supplement the functionality provided by JALAN, as outlined in Table 4 below. Though the Department has successfully modified some JALAN modules (commissary, banking/accounting, etc.) to meet its specific business needs and processes, lack of integration with the Report Writing application and RMS drives the Department to maintain separate master name indices for the applications, and limited native functionality is driving the Department to continue using hardcopy forms to track and log Corrections-related data (inmate movements, bed checks, etc.) Table 4. Corrections Technology
Application Vendor Purpose
Jail Management
System
JALAN (Legacy
Superion/HTE)
Inmate intake, tracking, release;
commissary, accounting
Corrections Officer
Training
CorrectionsOne Tracking and scheduling Corrections
Officer training
Inmate Movements Guard1 Plus (Time Keeping
Systems )
Inmate movement logging and
reporting
Offender Custody
Status
VINE Automatic victim notification upon
inmate status change
Biometrics Live Scan Fingerprint, identity verification Inmate Phone
System
GTL Inmate call processing and recording

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Yuba County Administrative Services
RFP Number 901639

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Application Vendor Purpose
Inmate Billing and
Accounting
QuickBooks Bail processing, medical billing
Booking Photos DDSI Capturing Booking photos during the booking process
Data Analysis MS Excel Data is exported from applications into Excel for statistical reporting, creating
graphics/tables, and other analyses
vi. System Maintenance and Disaster Recovery Environment The CAD/Mobile, RMS and JMS applications are currently operating in a Windows-based on- premise client-server architecture. All County public safety applications and technology are maintained by the County Information Technology Department (“County IT”). County IT handles ticket requests, provides trouble-shooting and application support (e.g., develop custom reports) for public safety applications.

The County deploys a highly virtualized environment using VMware for public safety applications and is using the Azure government cloud for other County applications. While the County maintains a secondary data center, it is not considered geographically diverse and therefore presents risk to the County. As such, the County is interested in understanding the options available for maintaining Highly Available applications in a robust on premise and cloud-based Disaster Recovery environment, including but not limited to vendor-hosted solutions, SaaS solutions and other alternatives.

E. RFP Anticipated Timeline of Events
Table 5. Anticipated Timeline of Events
RFP Event Date
Release Request for Proposals April 27, 2022
Pre-Proposal Conference May 25, 2022
Last Date to Submit Questions June 8, 2022
Last Date to Issue Addendum June 16, 2022
Proposal Due Date June 30, 2022
Proposal Evaluation July – September 2022
Estimated Contract Award/Execution November 2022
F. Proposal Due Date and Location
Proposals must be received not later than 11:00 AM, PT, Thursday June 30, 2022. Proposals must be submitted with the technical proposal separate from the cost proposal. Instructions for the technical proposal are in Section III and instructions for the cost proposal are in subsection IV.

A person who is authorized to legally bind the Proposer’s company must sign the Proposal. The Proposer shall acknowledge that the Proposal complies with any amendments, alterations or deletions to the RFP.

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Yuba County Administrative Services
RFP Number 901639

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i. Electronic Submission
Proposals submitted electronically must be submitted on the County’s purchasing site https://secure.procurenow.com/portal/yuba?status=all . Technical proposal and Cost proposal must be separate attachments. The County will not be responsible for any errors or proposals received after the due date and time.
ii. Mail Delivery Submission
Proposals submitted by mail must include title of the RFP, name and address of the Proposer on the envelope. An electronic copy of the Proposal must be included on a non-returnable flash drive. Technical proposal and cost proposal must be in separate sealed envelopes clearly marked “Technical Proposal” and “Cost Proposal”. Proposals shall be delivered in a sealed envelope to:

Lee Ann Hennessy, Buyer
Department of Administrative Services
915 8th Street, Suite 119
Marysville, CA 95901
iii. Late Proposals
The Proposal opening is not public. Late Proposals will not be considered and will be returned unopened to the Vendor. It will be the sole responsibility of the Consultant to have its Proposal delivered to the County before the closing deadline. No responses will be accepted via facsimile.

G. Pre-Proposal (virtual) Conference/Meeting
The County will conduct a virtual pre-proposal conference with interested vendors at 10:00 AM, PDT, Wednesday, May 24, 2022. The purpose will be to review the RFP and to answer questions about any aspects of the RFP or of the project in general. To attend, email [email protected] for the Zoom connection information not later than 11:00 AM, PDT, May 23, 2022. Although attendance is not mandatory, it is highly recommended.

H. Questions and Clarifications Regarding the RFP
Any explanation desired by a Proposer regarding the meaning or interpretation of the Request for Proposal must be submitted in writing to the RFP Coordinator. Email, postal mail or hand- delivered questions are permitted. No questions will be answer verbally, with exception of questions asked during the Pre-Proposal Conference. All questions answered verbally during the Pre-Proposal Conference, will be captured and answered via addendum shortly thereafter.

The deadline for all questions and requests for clarifications or interpretations is 3:00 PM PDT on June 8, 2022. The County is not obligated to respond to questions or requests for clarifications or interpretations not received by the stated deadline.

If the County determines that clarifications, supplemental instructions, or changes to this RFP are necessary, it will issue an official written addendum that will become part of this RFP and be included as part of the Contract. Oral explanations or instructions given before the award of the Contract shall not be binding. For each addendum, the Proposer must include a signed copy of the addendum acknowledging receipt and include it as part of the proposal.

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Yuba County Administrative Services
RFP Number 901639

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II. SCOPE OF WORK & REQUIREMENTS
A. Project Overview
The County seeks to procure a state-of-the-art integrated Computer Aided Dispatch (CAD), Mobile Computing (Mobile), Field Reporting, Law Enforcement Records Management System (RMS) and Jail Management System (JMS) as well as identified interfaces (collectively “System”). While the County will accept proposals from vendors partnering to provide the desired scope of services, the County intends to work with a single Proposer serving as the Prime Contractor. The County desires the successful Proposer to provide the software, hardware and services described in the remainder of this RFP. However, the County reserves the right to purchase hardware from sources other than the Proposer.

B. Scope of Services
i. Software Systems
The County expects the Proposer to provide all software necessary to ensure a fully functioning system at the time of implementation. Proposers are responsible for providing a system with sufficient functionality and performance capabilities to support all of the County’s needs. The proposed system should be sized to meet the performance standards for the projected volumes plus a margin for unexpected growth. County requests the benefit of user- defined fields to support future growth for key elements of the application. The selected Proposer will assume any and all costs associated with increasing the system capabilities as required to support potential increases in volume within a five-year period after Final System Acceptance.

All proposed software versions must be available and operational in a live environment on or before the proposal deadline. The version for each module proposed must be identified in the Proposer’s response.

The following is a list of systems that must be included in the Proposer’s solution:

Computer Aided Dispatch (CAD) : A robust and reliable CAD system designed to support law enforcement activities that fully integrates with other system application components and meets the requirements identified in Appendix B of this RFP. The CAD solution shall include real -time mappin g, Automated Vehicle Location (AVL), and identified interfaces. The CAD configuration must address system redundancy factors and incorporate backup, failover and recovery solutions.

Mobile Data Client (Mobile) : A Mobile data client with real -time integr ated mobile mapping and AVL functionality that provides situational awareness and incident management tools to field personnel. The Mobile application must be fully integrated with CAD software to ensure a seamless transfer of information between the CAD and Mobile applications, as well as the Report Writing , Records Management and Jail Management Systems.

Law Enforcement Records Management System (RMS): A fully integrated, NIBRS-compliant ( federal and California ) RMS to perform a broad range of functionality as further defined in Appendix B . The system should also have tools to assist with data integrity and accuracy and users should be able to search and access external databases from a single query. The RMS so lution should include all requested interfaces and provide for a seamless transfer of information between all applications.

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Field Reporting : A Field Reporting application that allows field users to complete reports in a mobile environment and submit those reports electronically to the RMS via a Department -specified report approval process. The application should provide for the pre -population of report forms via integration with the Mobile application.

Additionally, the system should support unique workf low requirement s as dictated by the Department .

Jail Management System (JMS) : A comprehensive Jail Management Solution that has the ability to manage bookings, inmate housing, tracking and incidents, photographs, commissary, visitor management, as well as support other duties required as part of corrections operations. The JMS should be integrated with the Field Reporting and RMS applications so as to allow for data to seamlessly data flow across applications.

Interfaces : In addition to the integration of the proposed System applications, the Proposer will be responsible for providing interfaces to the C ounty and external systems described in this section. The specific functional requirements for each of the following interfaces are included in Appendi x B to this RFP. 1) Intrado Viper E9-1-1: The County requires a one -way interface from the Intrado Viper E911system to the CAD application to import E911 data into the CAD system. The C ounty requires the interface to support the import of either Wireless Phase 1 or Phase 2 data, pre -fill the CAD incident mask with appropriate data from the Vesta E911 system, the ability to geo -validate the address imported from the E911 system immediately upon transfer and to plot the incoming 911 calls or on the CAD map, am ong other functionality.

2) NetClock: The County requires the NetClock interface to provide the ability to synchronize time across the System, as well as time stamping all transactions.

3) Flock Safety Automated License Plate Readers: The County requires a one-way interface from the County’s License Plate Reader system to the CAD application to notify dispatchers of a license plate “hit” as well as the ability to automatically query the ALPR database from the CAD or Mobile applications.

4) LensLock Body Worn Cameras: The County requires a one-way interface to transfer relevant call for service data from the CAD application to the LensLock body-worn camera database at agency-defined intervals.

5) Yuba County GIS: The County requires a bi-directional interface between the CAD application and the County GIS to enable a query from CAD to the County GIS for updates, and to update the CAD application if updates are available.

6) CLETS/NCIC: The County should be able to conduct NCIC queries from within the CAD and Mobile applications. Additionally, the County also desires a bidirectional interface between NCIC and the RMS/AFR. In addition to conducting queries from within the RMS, the County should be able to upload, update, edit and remove required NCIC data including, but not limited to: warrant; restraining order; order of protection; photo; sex offender; property; vehicle; person of caution; gang and gang member; gun; and missing persons (adult and juvenile) information. The County desires the ability to

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update the RMS with information returned from a NCIC inquiry on the previous list of information.

7) LexisNexis/Desk Officer Reporting System (DORS): The County uses Lexis/Nexis to enable Citizen online reporting and requires a one-way interface from the Lexis/Nexis DORS application to the RMS application to create an incident report for Department-approved incident types. The County also requires the ability to query the DORS application from the CAD and RMS applications.

8) FileOnQ: The County is seeking an interface to the FileOnQ systems that will allow property and evidence information captured in an individual’s incident and other related reports to be transferrable to the FileOnQ system. Additionally, the System should support a query from the RMS into the FileOnQ system.

9) Teleosoft: The Department uses the Teleosoft application to manage the Civil document process. The County is seeking a two-way interface between the Teleosoft Civil application and the RMS to import person and other Department-defined data fields from the RMS master index to the Teleost application, and to export Department defined fields from the Teleosoft application to the RMS at Department-defined intervals.

10) Agency360: The Department uses the Agency360 application to track and manage data related to its Field Training program. The County is seeking a one-way interface between the Agency360 Field Training Officer reporting application and the personnel module of the RMS and the ability to transfer approved reports completed in Agency 360 to the RMS upon approval.

11) Chameleon: The Department uses the Chameleon application to manage its Animal Care data. The County is seeking a one-way interface between the Chameleon animal care application and the RMS to transfer Department-defined criteria from reports completed in Chameleon to the RMS (incident locations, incident types, etc.) at Department-defined intervals.

12) Permitium: The Department uses the Permitium application to track and manage Concealed Carry Weapons and Business permit applications and status changes. The County is seeking a one-way interface between the Permitium permitting application and the RMS to transfer Department-defined data (permit type, person information, location information, etc.) from the Permitium application to the RMS application master indices at Department-defined intervals.

13) CalPhoto: The County is seeking query access to the CalPhoto database from the Field Reporting and/or RMS applications to assist with the positive identification process.

14) California Sex and Arson Registry (CSAR): The County is seeking a one-way interface between Department-defined fields in the CSAR database and the RMS master indices at agency-defined intervals.

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15) Accurint (Lexis Nexis): The County is seeking query access to the Accurint application from the Field Reporting and/or RMS applications to conduct research in the field and/or in station.

16) Karpel: The Yuba County District Attorney’s Office (DA) uses the Karpel case management application to track and manage case filing, prosecution and disposition.

The County is seeking a two-way interface between the case management module of the RMS and the Karpel application to transfer approved and completed cases from the Case Management module of the RMS to Karpel, and case disposition information from Karpel to the RMS.

17) Kronos: The County is seeking a one-way interface from the Kronos scheduling and payroll application to the Personnel module in the RMS to transfer Department-defined criteria at Department-defined intervals.

18) Records Management System: For vendors that a proposing a stand-alone JMS the County requires a two-way interface between the proposed stand-alone JMS and the selected RMS. The County also requires the ability to query the selected RMS and JMS from any other System component (e.g. CAD/Mobile, RMS and JMS, respectively).

19) LiveScan: The County desires a two-way interface between the RMS and JMS and LiveScan system. The interface should allow all JMS users to transfer booking information to the LiveScan system, and auto-populate the appropriate submission fields. In addition, the interface should allow JMS users to add charges to existing LiveScan records. Finally, RMS and JMS users should be able to query subjects in LiveScan, with query returns populating the appropriate fields of the RMS and JMS.

20) California VINE: The County is seeking a one-way interface from the JMS to VINE to update an inmate's custody status and other Department defined criteria upon being updated in the JMS.

21) GTL Inmate Phone System: The County is seeking a one-way interface from GTL to the JMS to log Department-defined criteria in the JMS.

22) GTL Touchpay: The County is seeking a one-way interface between the GTL Touchpay application and the JMS to transfer and update inmate invoices, logs and deposit information from the GTL Touchpay application to the JMS.

23) Wellpath: The County is seeking a one-way interface from Wellpath to the JMS to transfer Agency-defined updated inmate medical information from the Wellpath system to the JMS.

24) CorEMR: The County is seeking a one-way interface from the JMS to the CorEMR application to update the custody status of inmates at Agency-defined intervals.

25) Guard1 Plus: The County is seeking one-way interface between the Guard1 Plus application and the JMS to transfer Department-defined criteria transferred from the Guard1 Plus application into the JMS and query the Guard1 Plus application from the JMS.

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26) DDSI Booking Photos: The County is seeking a one-way interface between the DDSI Booking Photo system and the JMS to transfer booking photos to the associated person information captured in the JMS master index.
ii. Hardware and System Software
The Proposer shall supply all necessary hardware and system software to ensure that the application software provided by the Proposer will perform at its optimum capabilities for users. It is expected that the system will be able to integrate with the enterprise systems, including Microsoft Active Directory and ESRI ArcGIS, and support handhelds and tablets on non-MS Windows operating systems. The solution should be cyber-hardened and comply with CJIS/FIPS 140-2 standards for securing data at rest and in transit.

The County will provide all server and workstation hardware (excluding peripherals), but expects the Proposer to provide, where indicated in the RFP, minimum specifications necessary for optimum application software performance. These specifications should include maximum age of hardware and software versions. The County expects a minimum of three (3) environments: Production, Backup, and Training/Testing.

The County will consider off-premise (e.g., cloud, hosted or SaaS), on-premise as well as hybrid solutions. If an alternative option is proposed and the functionality significantly differs from that of the on- premise solution, responses must clearly reflect those differences. iii. Implementation and Support
The Proposer, with appropriate involvement from County employees, must perform all tasks required to implement the proposed system, including all configuration, testing, training, and construction of interfaces. The Proposer must include in its proposal a comprehensive project plan showing time and resources required to accomplish tasks. iv. Project Management
The contracting firm will be responsible for applying project management methodologies in the areas of project planning, resource management, project monitoring, configuration management, quality assurance, test planning and execution, training, change management, business process re-engineering, and post-implementation support.  The Proposer must employ professional project management software such as Microsoft Project.
 Proposer must describe the location in which they intend to perform the different phases of the project.
 The Proposer shall provide a project manager who, along with the C ounty’s project manager, will be responsible for the overall success of the Project.  During the course of the project, until Final System Acceptance, the contracting firm’s Project Manager will:
o Attend regular status meetings
o Submit regular status reports, covering such items as:
• Progress of work being performed
• Milestones attained

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• Resources expended
• Problems encountered
• Corrective action taken
• Status of issues/problems
o Participate in weekly project status conference calls o Provide agendas, post-trip reports, and other similar documentation, as required by the County
o Coordinate all resources and meetings in concert with the County’s Project Manager
v. Business Process Re-Engineering
The County believes this Project will alter current business processes. The County expects to work with the Proposer to identify process changes and develop training tools and materials to facilitate the transition to the new systems using new business processes. vi. Documentation
Documentation must be developed to support the software and the County’s business processes. Any software tools or utilities that are desirable to tune, test, maintain or support the system must be specified in the documentation. Any tailoring or configuring must be documented and delivered to the County.

All user documentation, including application and interface documentation, help documentation and software tutorials shall be available online and accessible from within the relevant application. Additionally, the successful Proposer is expected to provide sufficient copies of each type of user documentation to each user group. vii. Configuration and Training
The County recognizes the involvement, understanding, and commitment of employees is essential to the successful implementation of the proposed System. As such, County employees will assist in all key process design and configuration decisions.

It should be noted that training may need to take place in various locations throughout the County and at times that are convenient to personnel working non-regular hours. The Proposer is expected to provide the following types of training programs:
1) A training program for the C ounty’s core project implementation team that includes the training necessary to understand the overall system architecture, interface conf igurations, data import/export capabilities and workflow configuration options.

2) A training program for application administrators that includes the training necessary to configure, tailor, monitor and administer the system’s technical and functional aspec ts.

3) A training plan and training documentation to support the training of all end -users in the functionality of the various proposed system components relevant to their job duties.

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4) Post-implementation training for ongoing end -user training of the initial system, as well as for future version releases.

Except for post-implementation training, all training must be completed in a satisfactory manner before the County will give formal Final System Acceptance. Proposers shall make available post-implementation training as requested by the County.

Additionally, the Proposer shall provide a training system that will allow users to simulate live operations for the System without degrading system performance. viii. System Testing
System implementation must include adequate provisions for functional, performance and reliability testing before Final System Acceptance. The County requires the Proposer’s involvement in the development and execution of all test plans to assure the System delivers the expected results.

Satisfactory completion of a mutually agreed-upon acceptance test for each stage of the implementation is required, as is a final acceptance test in a fully integrated environment (to ensure components work together as intended). The acceptance test will include a confirmation of each functional requirement identified in Appendix B, in addition to required performance and reliability acceptance procedures.
ix. Warranty, Support and Maintenance
Warranty
The entire system solution as proposed in this RFP must include a first-year warranty, including all software updates, enhancements and refinements and interfaces, for a minimum of twelve (12) months after the Final System Acceptance date. The warranty shall conform to contractually agreed upon specifications and protect against any defects or damage caused by manufacturers, Proposers, or proposed Subcontractors, in the System’s equipment or software.

Additionally, the Proposer will warrant its responses to the functional requirements included in Appendix B to this RFP and any other element of this RFP and will agree to attach its RFP response to any contract reached with the County.

Final System Acceptance shall be determined by the County according to an agreed upon testing plan. All repairs and expenses to cover repairs made under warranty, including parts, software, labor travel expenses, meals, lodging and any other costs shall be borne by the Proposer. All repairs and expenses to cover repairs that are due to the Proposer’s inability to perform based upon warranty guidelines shall be borne by the Proposer.

Support and Maintenance
The County expects that a six (6) year maintenance and support agreement will be offered. It is expected that Year 1 of maintenance (defined as one year from date of final system acceptance) will be at no charge. Furthermore, a 24 x 7 x 365 support plan shall be mandatory for the CAD/Mobile applications. The County support agreement must describe priority levels for system errors and include a guaranteed response time for each priority level in accordance with the system performance requirements defined in Appendix D.

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x. Key Personnel and Subcontractors
Key Personnel
The Proposer shall identify key personnel for the project as described in Section V Proposal Submission and Formatting Instructions. Proposer should understand that key personnel is an important criterion by which the proposer will be evaluated and selected; therefore, Proposer will not have the ability to replace key personnel, unless there are extenuating circumstances.

Any substitutions shall require prior written approval by an authorized representative of the County and the County will not accept personnel whose credentials are not equal to or better than the key personnel for which a substitution is sought. The contract entered into with the successful proposer will include a provision that addresses this requirement.

Subcontracting
The Proposer shall identify any subcontractors. The Proposer shall not replace or add subcontractors without express written approval of the authorized contracting official.

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III. YUBA COUNTY STANDARD TERMS AND CONIDITIONS – SOLICITATIONS The following general terms and conditions are to be incorporated into and will become a part of this contractual agreement ("Solicitation”) between Bidder/Vendor/Contractor, ("Bidder") and Yuba County ("County"). Please note: pursuant to Public Contract Code 3247, Contractors will be required to provide a performance bond for projects in excess of $25,000.

1. Agreement. "Terms and Conditions" stated in this document shall apply to this Contract between the Bidder and County. Any other terms and conditions must be agreed to by the County in writing. Upon submittal of this proposal, the Bidder agrees to abide by these Terms and Conditions. This Solicitation is binding on the heirs, successors, assigns, and representatives of the Bidder.

2. Acceptance. Acceptance of Solicitation Bid implies the acceptance of all Terms and Conditions contained herein, and all specifications, drawings, and additional terms and conditions referred to herein and/or attached hereto. Read them carefully. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The County may reject any or all bids and may waive any immaterial deviation in a bid. The County’s waiver of immaterial deviation shall in no way modify the Bid document or excuse the proposer from full compliance with all requirements if awarded the agreement.

Bidder should carefully examine work sites and specifications. No additions or increases to the agreement amount will be made due to lack of careful examination of work sites and all specifications. No oral understanding or agreement shall be binding on either party.

3. Modifications and Amendments. If it is determined amendments to the Solicitation are necessary, addenda shall be issued and sent to all bidders. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline as set forth in the Bid Process Dates. Bid modifications offered in any other manner, oral or written, will not be considered. A bidder may withdraw its bid by submitting a written withdrawal request to the County, signed by the bidder or an authorized agent in accordance with the Department of Administrative Services. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline. More than one bid from an individual, firm, partnership, corporation or association under the same or different names, will not be considered.

4. Compliance with Law. Bidder shall be subject to and comply with all Federal, State, County, and local regulations with respect to its performance and any disputes arising under this Bid, including but not limited to, licensing, employment, purchasing practices; wages, hours, and conditions of employment, and nondiscrimination; the Fair Labor Standards Act of 1938 as amended; Executive orders and rules and regulations of the President's Committee on Equal Employment Opportunity; and the California Occupational Safety and Health Act of 1973. In addition, the applicable regulations of the For Employment and Housing Act Commission implementing Gov. Code §12990 (a)-(f), are incorporated into this contract by reference and made part hereof as if set forth in full (Cal. Code Regs, tit. 2., §7285.0 et seq.). Contractor and its subcontractor(s) shall give written notice of their obligations under this clause to labor organization s with which they have a collective bargaining or other agreement.

5. Indemnification. The Bidder agrees to indemnify and hold harmless the County, its officers, agents, and employees against all claims, demands, and judgments made or recovered against the County for damages to real, tangible, or personal property, including injury or death, in connection with this Solicitation to the extent such damage, injury, or death was caused by negligence, intentional, or willful misconduct of Bidder during the operations in connection with the performance of work or duties undertaken as a result of the acceptance of this Bid.

6. Insurance. Bidder shall provide proof of at least $1,000,000 General Liability coverage, unless otherwise specified. Bidders shall be required to provide a certificate of insurance naming County as additional insured before beginning work/services in amounts specified by County for the term of a Contract.

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7. Jurisdiction. This Solicitation is made in the County of Yuba and shall be governed and construed in accordance with the laws of the State of California. Any action relating to this Bid shall be instituted and prosecuted in the courts of the County of Yuba, State of California.

8. Endorsements. Bidder shall not in its capacity as a Bidder with the County publicly endorse or oppose the use of, or attribute qualities or lack of qualities of, any particular brand name or commercial product / service without the prior approval of the County. Bidder shall not imply County’s endorsement of Bidders products or name.

9. Inspection. Bidder's performance, place of business, and records pertaining to this Bid are subject to monitoring, inspection, review, and audit by authorized representatives of the County, State of California, and Federal Government. County of Yuba will verify compliance of business at www.SAM.gov.

10. Records. Bidder shall keep and make available for inspection and copying by authorized representatives of the County, State of California, and Federal Government, the Bidder's regular business records and such additional records pertaining to this Bid as may be required by the County. County shall retain all documents pertaining to this Solicitation for three (3) years from the Solicitation ending date and for any further period that is required by law.

11. Costs. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the County of Yuba.

12. Contractors: If Applicable, Bidder shall possess license(s) required in the bid at the time a Contract is awarded (PCC3300). Bidder shall provide a Payment Bond for public works projects, when project is in excess of $25,000 (PCC3247). For public works projects greater than $1000, the Bidder shall pay the general prevailing rate of per diem wages to all workers employed on Bided project as established by the California Department of Industrial Relations (PCC1770-1780). Bidder shall be required to maintain and furnish upon request, a certified copy of each weekly payroll containing a signed statement of compliance (PCC1771.5(b)(3).

13. Assignment. This order or any payment due hereunder is not assignable by Bidder without written approval of County.

14. Confidential Bid Information. No part of the Bid response is to be marked as ‘confidential.’ County may refuse to consider any bid response marked as such. County shall not be liable in any way for disclosure of any such records. All bid responses shall become the property of Yuba County. County reserves the right to make use of any information or ideas contained in submitted bid responses. This provision is not intended to require the disclosure of records that are exempt from disclosure under the California Public Records Act (Government Code Section 6250, et seq.) or of “trade secrets” protected by the Uniform Trade Secrets Act (Civil Code Section 3426, et seq.) Each bid received, with the name of bidder, shall be recorded, and records will be open to public inspection after award of Contract.

15. Activities on Premises and County Confidentiality. Site-walks and pre-bid conferences are subject to a Confidentiality Agreement. Bidders will be required to accept and sign before execution of event. Bidder must meet all County facility safety and security guidelines. Bidder must maintain compliance with all Federal, State, and local confidentiality regulations. At no time shall Bidder’s employees, agents, or representatives in any manner, either directly or indirectly, use for personal benefit or divulge, disclose, or communicate in any manner, any County information that they come across in the performance of this Bid.

16. Time is of Essence. All deadlines non-negotiable and are as set in Solicitation, unless otherwise adjusted in Addendum form. County reserves the right to reject bids that do not comply with any deadline.

17. Conflicts of Interest. Bidder, its officers, partners, associates, agents, and employees, shall not make, participate in making, or in any way attempt to use the position afforded them by this Bid to influence any

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governmental decision in which he or she knows or has reason to know that he or she has a financial interest under California Government Code Section 87100, et seq., or otherwise.

18. Safety and Security Guidelines. Supplier must meet all County facility safety and security guidelines including but not limited to background checks through the County Sheriff’s Department at Supplier’s expense.

19. Cancellation. County reserves the right to terminate any contract, purchase order, or award, in whole or in part at any time, when in the best interests of the County, without penalty or recourse. Upon receipt of written notice, supplier shall immediately cease all work as directed by the notice, notify all subcontractors of the effective date of termination and take appropriate actions to minimize further costs to the County. In the event of termination under this paragraph, all documents, data, and reports prepared by the contractor under the contract shall become the property of and be promptly delivered to the County. The contractor shall be entitled to receive just and equitable compensation for work in progress, work completed and materials accepted before the effective date of the termination.

20. Loss Leader. It is unlawful for any person engaged in doing business within the State of California to sell or use any article or product as a “loss leader” as defined by Section 17030 of the Business and Professions Code, pursuant to Public Contract Code Section 10302.

21. Civil Rights Certification. All person(s) or organization(s) submitting a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the contract is renewed, that the person(s) or organization(s) complies with Public Contract Code §2010 as it pertains to Unruh Civil Rights Act and California Fair Employment and Housing Act.

22. Ethical Compliance. In submitting a proposal or bid, Contractor, its employees, agents, representatives and sub-contractor(s) shall at all times maintain high ethical standards and avoid conflicts of interest in employees, officers, agents, and representatives shall comply with, all applicable laws, statutes, regulations and other requirements prohibiting bribery, corruption, kick-backs, or similar unethical practices, pursuant to Contractor Code of Business Ethics and Conduct §52.203-13. If any action arises during the term of agreement, County reserves the right to suspend or terminate contract without penalty.

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IV. SAMPLE AGREEMENT
The following website provides a sample of Yuba County’s Standard Professional Services Agreement. If no internet access is available, a hard copy can be provided by contacting Yuba County Administrative Services Department at the contact provided on the title page. https://www.yuba.org/departments/administrative_services/purchasing/purchasing.php

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V. PROPOSAL SUBMISSION AND FORMATTING INSTRUCTIONS
A. Proposal Submission Requirements
Proposals should provide straightforward and detailed descriptions of the proposer’s ability to satisfy the requirements of this RFP. Proposals must be received not later than 11:00 AM, PT, Thursday, June 30, 2022. Proposals may be submitted either electronically or by mail deliver in accordance with the instructions in the subsections below, and must be submitted with the functional proposal separate from the cost proposal.

A person who is authorized to legally bind the Proposer’s company must sign the Proposal.

The Proposer shall acknowledge that the Proposal complies with any amendments, alterations or deletions to the RFP.
i. Electronic Submission
Proposals submitted electronically must be submitted on the County’s purchasing website:
https://secure.procurenow.com/portal/yuba?status=all . The Functional proposal and Cost proposal must be separate email attachments. The County will not be responsible for any errors of email transmissions received after the due date and time. ii. Mail Delivery Submission
Proposals submitted by mail must include title of the RFP, name and address of the Proposer on the envelope. All hardcopy proposals must be submitted under sealed cover and sent by the dates and times stated above. Cost Proposal shall be sealed in a separate envelope from Proposal Package. A minimum of four (4) copies of the proposal must be submitted in addition to the original. The original proposal must be marked, “ORIGINAL.” All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets may contain photocopies of the original package. If the proposal is made under a fictitious name or business title, the actual legal name of proposer must be provided. In addition, please submit one (1) electronic copy of both the Functional and Cost Proposals on separate USB drives.

The USB drives must include a .PDF version of the entirety of the proposals (functional and cost proposals separate) as opposed to separate files broken down by section. Sealed proposals shall be delivered to:

Lee Ann Hennessy, Buyer
Department of Administrative Services
915 8th Street, Suite 119
Marysville, CA 95901
901639
CAD/Mobile, RMS and JMS Proposal

DO NOT OPEN
iii. Small Business Preference and DVBE
Small Businesses and DVBE welcome to apply.
iv. Late Proposals
The Proposal opening is not public. Late Proposals will not be considered and will be returned unopened to the Vendor. It will be the sole responsibility of the Consultant to have its

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Proposal delivered to the County before the closing deadline. No responses will be accepted via facsimile.

B. Proposal Formatting Instructions
To facilitate the review of the responses, the Proposer shall submit and organize the Proposal in accordance with this section. At the County’s discretion, dele tions or incomplete responses in terms of content or aberrations in form may render the proposal non-responsive.

These guidelines govern the format and content of the Functional and Cost Proposal s. Only information essential to an understanding and evaluation of the proposal should be submitted. Items not related to the RFP (generalized brochures, marketing material, etc.) will not be considered in the evaluation.

The County expects the Function al Proposal to be divided into ten (10) clearly marked and identified sections. The Cost Proposal (Section 11) must be submitted separately as described elsewhere in this RFP. The proposal must follow the format prescribed below and address all requireme nts identified in this RFP. The objective of the prescribed format is to facilitate the review of all proposals. Failure to complete and furnish all information requested in the specified form and format may result in the rejection of the proposal.

The following table describes each section. Proposers should label each section as described in the table and provide a table of contents that includes page number references. The paragraphs following the table explain the detail requested for each section, a nd are referenced accordingly in the table.

Table 5. Proposal Format Overview
Section Description
1 Letter of Transmittal/Executive Summary/Table of Contents 2 Proposer Background and Experience
3 Proposer References
4 System Architecture
5 System Software and Application Software
6 System Testing and Acceptance
7 Implementation and Project Management
8 Documentation and Training
9 Support, Warranty, and Maintenance Provisions
10 Contract Provisions
11 Cost Proposal
Technical proposals shall address the items described in sections numbered 1 through 1 1, in the order listed. Failure to follow all proposal layout requirements may result in disqualification. Completed forms must be submitted in their original format (Word or Excel). Proposers can also submit the forms in PDF format if they wish. i. Cover Letter
The Proposer shall submit a formal Cover Letter on official company letterhead that contains the following:

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Statement of Interest : This statement shall indicate the firm’s general interest and capability to perform the project. It shall also inclu de a brief summary of any information that might be especially important to the C ounty.

Statement of Capability: This statement shall indicate the Proposer has the technical expertise, facilities, capabilities and financial resources necessary to perform the work.

Statement of Proposal Life: The proposal must have a proposal life of at least one - hundred eighty (180) days or the length of contract negotiations f rom the RFP due date. This is the time during which the proposal is a firm offer and a contract may be entered.

Contact Person: The Proposer shall include the name, title, address, telephone number, and email of the key contact person for any questions r egarding the proposal.

Signature of Authorized Representative: An authorized representative of the firm must sign the proposal and the name and title of the representative must be typed below the signature. The proposals containing the original signature s shall be clearly marked “Original.”
ii. Proposer Section 2: Proposer Background and Experience

1. Identify the Prime Contractor and all subcontractors.

2. For each Contractor and Subcontractor, complete and include the Contractor/Subcontractor Information Form (Ap pendix A – Form A).

3. If the Proposer is a corporation, formal proof of the authority of the officer signing the Proposal to bind the corporation should be submitted with the proposal. A copy of the corporate resolution or minutes can be adequate proof; a s imple letter is not sufficient.

4. Provide background information about:
a. The Proposer’s company history and experience in the market for public safety information systems
b. If a subcontractor is proposed, provide a history on previous work completed together b y the proposer and subcontractor. Include the following for each project in which the proposer and subcontractor have worked together:
 Agency (include point of contact)
 Project date
 Applications installed
 Responsibilities of each party

5. For the Prime Contractor, complete and include the Vendor Financial Background Form (Appendix A – Form B).

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iii. Proposal Section 3: Proposer References

1. Each vendor (Contractor and Subcontractor) must complete and include the Reference Form (Appendix A – Form C). Each vendor must provide ten references, including at least three references for recent installations (within the past 3 years) of the software version (s) being proposed , three references representing long - standing relationships (great er than years ag o) and three references in California.

2. Proposers should supply references that will be available to speak via a conference call with the County for approximately one hour. Proposers should assume that the County will contact all provided references. Th e County will not notify Proposers that their references will be contacted. The County reserves the right to contact additional clients for references, if deemed necessary, without notice to the Proposer.
iv. Proposal Section 4: System Architecture

1. System Di agram
Provide a diagram of the proposed System architecture. The diagram should include an overall representation of the servers, network, peripherals, workstations, mobile data components and interface points, as well as a representation of the System en vironments (Production, Backup, and Training/Testing).  Note: All items listed in Hardware Costs section of the Cost Proposal must be included in the diagram and vice versa.

2. Proposed Hardware Configuration
a. Complete and include the Server Configuration Form (Appendix A – Form D).
 All servers required to implement the proposed solution must be included in the Server Configuration Form.
b. Describe the computing environment the County needs to provide for the application software to perform optimally. Provide the minimum specifications recommended for each component of the computing environment.
c. What are recommended specifications for end -user client devices for dispatch, mobile computing , report writing and records management, and jail management .
d. List the system, application or third -party software the County is required to provide for your applications to run as intended and to meet the functional requirements in Attachment B.
e. Describe the ability of the pro posed servers to support the requirements and processing performance characteristics for the volumes described in Appendix C for at least five years from the date of Final Acceptance. f. Complete and include the Recommended Workstation Hardware Form (Appendi x A – Form E).

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g. The Mobile and Report Writing applications will be deployed across varying hardware, screen sizes, and resolutions. Will the System support:

1. Varying hardware types, or must they be uniform

2. Varying screen sizes, or must they be uniform?

3. Varying resolutions, or must they be uniform?
h. What end -user devices do the proposed solutions support? i. Will mobile solutions run on Android and iOS?

3. Performance and Reliability
a. Describe the immediate back -up/failover parameters that the System provides in the Production Environment.
b. Describe any impact to systems (e.g., interference to normal operations, system shutdown) that will occur during:

1. Server upgrades and/or replacements

2. Application software upgrades/updates
c. The County expects all System applications to operate concurrently at designed capacity. How will Proposer ensure concurrent operation of all System components without any System degradation?
d. The County expects the System will be available 99.99 9 percent of the time.

Describe how the Proposer will guarantee this level of System availability both initially and during the life of any license and maintenance contract.

1. Should the System fail to meet its performance stan dards, what remedies will be provided to the C ounty?

4. System Failover and Restoration
The following subsection refers to the back -up/disaster recovery environment and not the production environment. The C ounty is assuming that the production environment is designed in such a way that will allow for immediate fail -over and back-up (e.g., through the use of clustered servers or similar). a. Provide a detailed description of the proposed back -up/disaster recovery environment.
b. Do operations automatically failover to the back -up/disaster recovery environment in the event of a failure in the production environment?

1. What actions must be taken to activate the back -up/disaster recovery environment?

2. How much time is required until operations commence in the back - up/disas ter recovery environment when operations in the production environment fail?

3. How will the Proposer’s recommended System backup process affect the live operation of the System?

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c. Are all system functions (inquiry and update) available during backup? If not, explain the level of availability of System functions during backup. d. Describe the tasks required by C ounty personnel and the level of technical knowledge required to perform the backup.
e. Are backups made on an earlier software version or hardware platform always available in the current system? Describe any limitations.

5. Network Compatibility
a. Describe the network that will be necessary to provide connectivity to the application(s).
b. Will a dedicated network solely for the proposed applications be required? c. Describe the network requirements for the Mobile and Field Reporting systems to operate optimally (e.g., 4G, LTE, etc.).
d. Can the proposed applications be accessed through a web browser? e. Describe how the mobile dispatching system works in an environment of intermittent mobile computer connectivity.

1. Describe any functional limitations of the Mobile application in an environment of intermittent mobile computer connectivity. f. Describe how the Report Writing application works in an environment of intermittent mob ile computer connectivity.

1. Describe any functional limitations of the Report Writing application in an environment of intermittent mobile computer connectivity. v. Proposal Section 5: System and Application Software

1. Operating System
a. Provide the name and version number of the proposed Operating Systems for:

1. Servers

2. CAD Workstations

3. Mobile and Report Writing Workstations

4. Records Management System Workstations

5. Jail Management System Workstation

2. System Software Application and Utilities
a. Complete and include the System Software Form (Appendix A – Form F), identifying the name, company, and release level of the following applications and any other programs that the Proposer recommends above and beyond the main applications:
 Database Management System
 Communications Protocol

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 Languages/Development Tools
 Utility/Report Writer Programs
 Administrative Tools
Note: All software must be accounted for within this section. If Proposer is assuming that the County already owns required software, those assumptions must be stated. Assume all Windows OS Client Access Licenses will be provided by the County.
b. What tools does the system provide to support password recovery?

3. Software License Agreement
a. Include copies of the proposed standard software licensing agreements. b. What type of licensing agreement is proposed for each application (e.g., concurrent, named, etc.)?
c. How many licenses are proposed per application?
d. Does the Proposer provide a site license option(s) for all system components proposed? If no, please identify those components for which site licensing is not an option and indicate why a site license would not be the most cost - effective option.

4. Major System Components
a. Use the Excel Workbook provided in Appendix B to indicate how Proposer can satisfy the County’s functional requirements. The Proposer should complete the spreadsheet, but should not modify or alter the workbook format in any manner except to provide responses where requested.

Modification or alteration of the workbook format may result in rejection of the proposal. The Proposer should include the workbook in electronic format on a flash drive.
b. The Proposer should leave the workbook as an Excel file and not convert to .pdf. If the Proposer wants to provide a .pdf version of the Excel file, it should do so in a file separate from the main functional proposal document. c. All detailed requirements in Appendix B are numbered in the left -hand column. These identification numbers should not be changed or omitted in the proposal.
d. If functionality is not available, but expected to be available in future versions of the software, the proper response is “N.” The expected release date can be noted in the “Comments” column.
e. Detailed response instructions are included on the first work sheet of the workbook. Failure to follow the instructions will result in rejection of the proposal. Proposers are asked to indicate their ability to comply with the requirement using the codes described in the instructions.

5. Interfaces and Integration

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a. Complete and include the Interface Identification For m (Appendix A – Form G) for each proposed interface. If an Interface Identification Form is not provided for an interface, the County will assume that it is not included in the proposed solution. For e ach interface:
 Describe Proposer’s specific experience with the desired interface, including number of sites installed, date initially installed, operational status, direction of data exchange, and the development language or tool
 Described the proposed approach to developing the interface  List any assumptions or constraints (e.g., communications protocol) to successfully completing the interface
 Describe the services being provided and any assumptions regarding working with the interfacing organization to develop the interface  If the Proposer has experience with a similar interface to a system being requested by the County, the Proposer should indicate as such. b. Describe reporting tools native to the proposed applications. c. Describe third -party reporting tools that are included with the proposed solution.
d. It is likely that the C ounty will require additional interfaces over the lifetime of the application. As such:

1. What is the Proposer’s approach to simplifying and supporting the development, installation and maintenance of interfaces developed after the contracted system has been implemented?

2. Is a repository/warehouse offered that will support a data dump from the proposed applications that would allow third party applications to query the database?

3. What training is provided for users to develop unique third -party interfaces?

6. Security Features
a. Describe to what level of depth (field, screen, module, etc.) security and permissions may be controlled within an application module. b. Describe the auditing capab ilities of the System (include screenshots). c. Describe the process (and technical requirements) for which Proposer intends to access the proposed system after it has been deployed to provide remote diagnostics.
d. Does the system support Active Directory?
e. Are passwords enforced per CJIS security requirements? f. Does the system support SAML for authentication?
g. Does the system support MFA at the application level?

7. Geofile

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a. Describe the process by which the System will initially build the map from the County’s GIS source data.
b. What ESRI software – and version – is required (e.g., ArcGIS for Server, ArcGIS for Desktop, etc.)?
c. What GIS data/base map layers are required for the geofile? d. What utilities are provided to manage the geofile?
e. Describe the system administrati on tasks required to create, update, and maintain the geofile.
f. What is the process for synchronizing the geofile with the C ounty’s GIS database?
g. What is the impact to the System when the geofile is being updated? For example, does the System need to be taken offline? Are users required to re - log-into the System?
h. Can the system integrate with internet map service programs (e.g., Google Earth, Bing maps)?
i. Does the System adhere to NENA addressing conventions/standards?

8. System Administration
a. What periodic System management functions should be performed to maintain System performance?
b. How much System Administrator time is needed per week? c. Use the Post -Implementation System Staffing Form (Appendix A – Form H) to identify the resources required to provide ongoi ng support for the system after implementation.

9. System Configuration
a. Describe how each system can be uniquely configured, specifically addressing:

1. User interface

2. Code tables

3. Call types and dispositions

4. Function keys/commands
b. How does the system support the Department’s specific report workflow and approval processes?
c. How are configuration settings, templates and code tables synchronized across all environments (production, backup, training, etc.)? The County’s preference is that tools are available to synchronize the environments with minimal user intervention.
d. Do code tables migrate during upgrades?

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vi. Proposal Section 6: System Testing and Acceptance

1. The County requires a review process to verify the Proposer’s responses to a ll of the functional requirements and to confirm that the proposed software meets defined user requirements prior to commencing software implementation. Describe your approach to confirming requirements, determining modifications necessary to meet the Cou nty’s specifications and then addressing those modifications.

2. Provide an overview of the roles and responsibility of the County and Proposer in designing and executing test plans.

3. The County requires three (3) types of tests: Functional, Stress and Reliab ility and Performance Testing. Please note these tests include interfaces as well as system integration. The following questions are specific to each test .

4. Functional Testing
a. Describe how each requirement in the functional requirements matrix will be tested.
b. Describe how each interface will be tested.
c. Who will be responsible for writing the test scripts for each requirement? d. Who will be responsible for conducting the test scripts? e. At what point in the implementation will this step occur? f. Are there any limitations on time for completion of testing? g. Will all applications undergo functional testing?
h. In the event that a functional requirement cannot be met, what is the remediation process that will be taken?

5. CAD Stress Testing
a. How will the CAD system underg o stress testing?
b. Will it occur in the C ounty’s production environment? c. What actions will the Proposer take in the event the System fails stress testing?

6. Reliability and Performance Testing
a. What System performance requirements (e.g., transaction times) wil l be utilized for baseline performance testing?
b. What system tools will be provided to measure the performance of the system as compared to the agreed -upon standards?
c. Will the Proposer agree to meet these performance requirements over the:

1. Warranty period?

2. Lifetime of the System?

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d. For how long will the performance and reliability period last? The C ounty desires a reliability period of 90 days.
e. Describe the process should the system fail during the reliability test period, as well as actions that will be take n by the Proposer (including time frames), as well as its effect on the length of the testing period (e.g., will testing be restarted, paused, etc.).
f. Are any actions unique to the severity of the error? g. If the System continually fails during the acceptance test procedures, what type of reimbursement will the Proposer provide to the C ounty? h. The County will apply the Acceptance Test Plan included in Appendix E.

Does the Proposer accept these terms? If not, explain any exceptions and propose alternatives. If an alternative is suggested, at a minimum, provide a sample of the plan that illustrates the process and parameters underlying its test approach.
vii. Proposal Section 7: Implementation and Project Management Proposers must clearly label and identify each sub-section for easy reference.

1. Project Management
a. Describe the Proposer’s approach to managing an implementation of this magnitude. Address at minimum:
 Project communications
 Project planning
 Schedule management
 Issue management
 Scope management
 Risk management
 Quality assurance
 Project status reports
b. When configuring/building the applications:

1. Will the C ounty start with a “blank” system and expected to provide all code tables from scratch, or will a baseline set of codes be installed with the delivery of the system?

2. Will the system come pre -built with all NIBRS -required fields and corresponding data elements?

3. How will system implementers ensure that the C ounty’s build team does not overwrite or delete NIBRS -required fields?

4. What type of forms will be provided to assist in the development of code tables (e.g., Excel files)?

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c. Include in this section a Statement of Work that breaks down the System implementation by tasks and delineates Proposer and the C ounty’s responsibilities within each task.
d. Provide a list of all deliverables that will be provided over the course of the project. Each deliverable listed should note the corresponding phase to which it pertains.
e. Include in this section a realistic implementation project schedule. For simplicity, assume a January 1 start date.
f. The implementation of a COTS solution is likely to greatly alter the County’s business practices.

1. Describe the process by which the Proposer will work with the C ounty to identify and review current business processes and provide recommendations to improve overall officer efficiency by leveraging the functionality of the System.

2. What specific documentation will be provided to the C ounty both during and after implementation regarding current and future business processes?

3. Provide sample documentation of a previous client in which a business process was analyzed and a new process was developed leveraging the proposed software.

2. Project Team
a. Identify a project manager who will be the primary point of contact for the duration of th e project through formal project acceptance. Note that this individual must be available for oral interviews.
b. Include in this section resumes for the proposed personnel. c. Any personnel from the successful Proposer working directly on the project, or any th ird party who may be contracted to work on the project by the successful proposer will be subject to a background investigation and fingerprint check before being allowed to work with the C ounty on the proposed system. Is there any reason that Proposer wo uld object to this condition of the Contract?
d. Describe the process and actions available to the C ounty should the assigned project manager not meet the performance expectations of the C ounty, what alternatives are available to the C ounty?
e. Use the Implement ation Staffing Form (Appendix A – Form I) to provide a description of the C ounty agency personnel required to implement the proposed system.

3. Legacy Data Access
a. The County will require access to its legacy data, up to ten years, pursuant to internal control policies, either by having that data available in the new system or available for querying purposes. The C ounty is open to alternative proposals, and expects to rely on the Proposer’s experience with accessing

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legacy data from its current system to identify the most effective manner in which to access the data. Provide a proposal for accessing legacy data. The proposal should describe:

1. Multiple approaches and the advantages and disadvantages of each approach

2. Recommended approach

3. Proposer’s experience with the recommended approach

4. Expected duration to convert data

5. County resources required to convert data using the recommended approach.

6. Include costs for each approach as options in the Cost Proposal (Appendix A – Form O).
viii. Proposal Section 8: Documentation

1. What documentation will be provided as part of this Project?

2. Is the System documentation consistent with instructions supplied by the online help for the proposed Software Applications? Describe any inconsis tencies.

3. Will all documentation be tailored to include County -specific configuration, requirements or functionality developed during the implementation process?

4. Will the Proposer provide authority to copy documentation for internal use as necessary? State any exceptions.

5. Will the Proposer be willing to provide a complete set of user documentation for the finalist evaluation phase?

6. Is documentation available with upgrades? If so, does the Proposer provide an entirely new set of documentation, or does the documentation reflect only the changes?
ix. Training
It is anticipated that the Proposer and the C ounty will work together to develop a final training plan that will include training formats (e.g., train -the-trainer, end user training, locations, timeframes, curriculum). The C ounty requires a preliminary Training Plan with the Proposal to assess the Proposer’s approach to training.

1. Provide a training plan, including the approach to providing System, Software Application and System Administration training.

2. Use the Training Hours Form (Appendix A – Form J) to provide a description of classes.

Please note, this is specific to end-user training. Hours that are dedicated to system configuration are not application to this section.

3. In total, how many hours are pr oposed for:
a. System Administrators
b. CAD End Users

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c. Mobile End Users
d. Report Writing End Users
e. RMS End Users
f. JMS End Users
g. Other ( describe)
Please note, this is specific to end-user training. Hours that are dedicated to system configuration are not applied to this section.

4. Does the Proposer provide refresher training?
a. If yes, is the cost included as part of maintenance? b. Does the Proposer provide any computer -based training options (either online or via USB) to bring new employees up to speed on the System? x. Proposal Section 9: Support, Warranty and Maintenance Provisions

1. Customer Support
a. Describe Customer Support options that will be available to the County, including:

1. Telephone support

2. Web-based support

3. On-site support
b. When does the County start paying the annual maintenance fee or recurring costs?
c. Describe standard and optional Customer Support services that will be offered to the County.
d. Does the Proposer support User Groups? If so, describe the user group process as it pertains to future product enhance ments. e. The County has included descriptions of the support procedures it expects to receive from the successful Proposer in Appendix E. Should your f irm take exception to any of the procedures described in Appendix E, please identify the exceptions and propose alternatives using the table below. “Priority Level” refers to the categorizing issues; “Priority Description” refers to the definition of the applicable priority; “Response Time” refers to the time when the Proposer will reply to the C ounty’s req uest; and “Resolution Time” refers to the time it will take for the issue to be remedied.

Priority Level Priority Description Response Time Resolution Time

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f. The County does not expect to pay for service it is not receiving and will expect reduction in future maintenance fees for errors not resolved in a timely manner. Explain the compensation the Proposer will offer for:

1. Errors not remedied within an agreed upon number of hours within a given quarter

2. Errors not remedied within an ag reed upon number of hours of a given year

3. Errors not remedied with the next release fix
g. Is 24x7x365 support standard or optional for the proposed systems? If it is optional, provide the cost for 24x7x365 in Appendix A, Form O Optional Costs.

2. Warranty
a. Provide in this section a copy of the Proposer’s standard warranty. b. Will the proposed System include a minimum first year warranty commencing at Final System Acceptance? If not, explain. c. Does the Proposer warrant that the implemented System will conform with its responses to the functional requirements in Appendix B?

1. If not, explain.

2. List any conditions of warranty.
d. Will the Proposer agree to cover expenses to repairs made under warranty, including parts, software, labor, travel expenses, meals, lodging and any other costs associated with the repair?
e. Do any Customer Support provisions differ during the Warranty Period (as compared to during Maintenance Periods)?

3. Software Application Maintenance
a. Include in this section of copy of the Proposer’s standard mainte nance agreement.
b. Describe how Proposer keeps clients apprised of software development and release plans.
c. What is the process for delivery and installation of fixes, upgrades, and new releases? Specifically:

1. How often does the Proposer provide software up dates and enhancements?

2. How are changes to software tested and documented?

3. Will interfaces be upgraded along with the standard applications? If so, how will Proposer ensure that interfaces are not broken or compromised?

4. If customizations are proposed, wil l they be upgraded along with the standard applications? If so, how will the Proposer ensure that customizations are not lost or compromised?

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5. How will software on the MDCs be upgraded? Will updates be pushed to the devices or will updating MDCs require m anual intervention? d. How are customer requests for enhancements handled?
e. Do system upgrades/enhancements require vendor intervention – either on - site installation or require the scheduling of resources to download and install the upgrade/enhancement?
f. Are updates provided to meet changes in federal and state requirements?

1. Is there an additional charge for these updates?

2. If there are additional charges, how are they determined? g. How long is maintenance continued for older releases? Will the C ounty be required to upgrade to a latest release?
h. What training assistance is provided for updates?
xi. Proposal Section 10: Contract Provisions

1. The successful Proposer will be required to sign a Contract for this engagement with the County. The County intends to inc orporate the contract provisions provided in the link in Section IV.
a. Does the Proposer agree to incorporate the County’s provided terms and conditions?
b. If the Proposer does not agree to incorporate the County’s provided terms and conditions, identify any section number(s) that is not in concert with the Proposer’s provided Contract, describe the discrepancy, and submit the Proposer’s alternative language.

2. Provide a copy of the Proposer’s travel policy (e.g., restrictions, per diem, etc.).

3. Insurance Requirements: The County requires, at minimum, the insurance provisions in Attachment E – Insurance Provisions, provided in the link in Section IV of this RFP .

4. Contractor Responsibilities:
 Provide County with proof of insurance on an annual basis.  Provide all Contractor personnel with the right tools, equipment and materials necessary for work to be completed.
 All equipment and tools which shall be the appropriate type for the task and shall be well maintained, calibrated, and in proper working order before use in the performance of the work.
 Contractor shall guarantee all work against any defects in workmanship; and shall satisfactorily correct, at no cost to the County, any such defect that may become apparent within a period of one year after completion of work.

5. County Responsibilities:
 Provide power
 Provide water source

6. Contractor Deliverables:

Services may include, but not limited to the following.

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 Hardware and Software Installation
 System Training
 System Configuration
 System Testing
 Project Management

xii. Proposal Section 11: Cost Proposal
If Proposer is submitting response by mail, s ubmit 1 (one) original and four (4 ) hardcopies of the Cost Proposal, as well as one (1) electronic copy on a USB drive.

The Cost Proposal must be submitted in a separately sealed binder or folder distinctly marked as the Cost Proposal. Failure to submit a separate sealed Cost Proposal ma y result in disqualification of the entire proposal. If submitting electronically, please submit the Cost proposal as a separate file from the Functional Proposal.

Each subsection of the Cost Proposal must be clearly identified and labeled.

Please note tha t:
 Proposals must be for a fixed price solution.
 All costs for every component referred to in the proposal, including options, must be included in the cost proposal.
 Costs must be unbundled and separately listed. Proposals that do not detail specific costs on the provided forms may be considered non-responsive.  The Proposer shall bear the onus of any errors made in pricing the services (e.g., omitting a component of the services).
 Should the Proposer have failed to either include in the price, or to deliver to the County, any component necessary to perform the functionality or provide services as proposed in the RFP, the Proposer shall be required to provide same at the Proposer’s own expense.

The first five (5) subsections require using provided forms to present a detailed breakdown and summary costs by categories for the following proposed System components:
 Hardware
 System Software
 Application Software
 Implementation Costs
 Optional Costs
The sixth subsection summarizes the total one -time costs and the seventh subsection identifies recurring system costs for six (6) years following System Acceptance. Both require the use of provided forms.

In addition to the Cost Proposal, Proposers may attach pricing sheets in their own format.

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1. Hardware Costs
a. Using th e Hardware Cost Form provided in Appendix A – Form K, list all provided hardware as requested in the “Hardware and System Software” section of the Scope of Services in this RFP.
 Include total purchase costs and total maintenance costs for each hardware item.
 The “Annual Maintenance Cost” should represent the average cost of maintenance for 6 years.

2. System Software
a. Using the System Software Cost Form provided in Appendix A – Form L, list all System software proposed for the system as requested in the “Hardware and System Software” section of the Scope of Services in this RFP.
 Include total costs and annual maintenance costs.
 The “Annual Maintenance Cost” should represent the average maintenance cost for 6 years.

3. Application Software Costs
a. Using the Application Software Cost Form provide d in Appendix A – Form M, list all proposed Application Software.

1. The Application Software Cost Form includes five (5) tables that must be completed:

I. Table 1: CAD Application Cost s
II. Table 2: Mobile Application Cost s
III. Table 3: Report Writing Application Costs
IV. Table 4: RMS Application Costs
V. Table 5: JMS Application Costs
VI. Table 6: Interface Costs
VII. Table 7: Other Module/Component Costs
VIII. Table 8: Total Application Software Cost

2. All costs required to provide the software functionality requested in this RFP must be included in these tables. The Proposer will be responsible for any costs not accounted for in these tables.

3. The “Annual Maintenance Cost” should represent the first year of maintenance. The C ounty does not expect to pay for maintenance during the first year of application use after Final System Acceptance.

4. The “Annual Yearly Maintenance Cost Increase (Percentage)” should represent the expec ted annual increases that the C ounty can expect for Years 2 – 6.

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5. All interfaces included on the Interface Identification Form must be included on the Application Software Cost Form. If there is no cost, please indicate as such. Any interfaces that are additional and not requested should be added to rows at the bottom of the form. Note that the costs associated with interfaces include all costs associated with the development, testing and deployment of the defined interface.

4. Implementation Costs
a. Use the Implementation Cost Form provided in Appendix A – Form N to describe and list all other costs that would be associated with implementation of the Proposed System, including, but not limited to the following:
 Installation
 System Build/Configuration
 Project Management
 End-User Training
 Testing
 Go-Live On-Site Support
 Travel
 Escrow
 Any other costs (describe)
b. Data conversion options should not be included in this section. c. Note that costs not identified will not be accepted in a final contract.

5. Optional Costs
a. Use the Optional Cost Form provided in Appendix A – Form O to describe and list all optional cost items that could be associated with implementation of the System.
b. Any optional costs to which the Proposer refers in the Functional Proposal must be identif ied on the Optional Cost Form in order for that option to be considered in the evaluation process.
c. The Proposer must provide a cost for any proposed software modification required to meet functional requirements. If a cost is not provided, it will be assumed that there is not a cost for the modification. If ultimately there will be a cost, the Proposer will be responsible for that cost. d. Include Data Conversion options within this section. e. Please note, Optional Costs should not be included when totaling an y costs, as described in the following subsections.

6. Total One Time Costs
a. Using the Total One Time Cost Form provided in Appendix A – Form P, present a summary of all one -time costs for the proposed System. Any

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RFP Number 901639

Page 41 of 43 ends

subtotals carried forward to this form should agree with the corresponding detail forms.

7. Recurring Costs Summary
a. Using the Recurring Cost Form provided in Appendix A – Form Q, present a summary of all recurring costs for the proposed System. Any subtotals carried forward to this form should agree wi th the corresponding detail forms.

8. Hourly Rates
a. What hourly rates are proposed as part of this Contract? Note that these rates should be guaranteed for at least two years from date of contract signing.

9. Payment Schedule
a. The County expects the following pay ment schedule outlined below. Does the Proposer accept these terms? If not, explain any exceptions and propose alternatives.

1. 10% Upon Approval of Project Plan

2. 15% Upon Completion of Hardware and Software Installation

3. 15% Upon Completion of Functional Tes ting

4. 15% Upon Completion of Training

5. 20% Upon Completion of Go -Live

6. 25% Upon Final System Acceptanc e

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Yuba County Administrative Services
RFP Number 901639

Page 42 of 43 ends

VI. EVALUATION PROCEDURE AND CONTRACT AWARD
A. Evaluation Procedures
Proposals will be evaluated by an Evaluation Team. Evaluation team will consist of at least three (3) panelists. Panelist selection will derive from the nature of the solicitation, knowledge in the field within the scope of work, understanding of County policies and procedures, and third-party overview. The Evaluation Team will consider the completeness of a Proposal and how well the Proposal meets the needs of the County and the Department.

B. Weighted Criteria
All proposals are competitive-sealed and are evaluated based on weighted criteria. A preliminary review shall be made of the proposals by the Evaluation Team. Aggregate, not individual, scores shall be available for review.

C. Scoring and Evaluation Factors
The evaluation factors reflect the totality of considerations represented in the requested proposal responses. While cost is important, other factors are also significant and the County may not select the lowest Cost Proposal. The objective is to choose the proposal that offers the highest quality services and will achieve the project’s goals and objectives for a fair and reasonable cost.

The County intends to review each written proposal and then invite finalist vendors for system demonstrations. Finalist vendors may also be subject to reference checks and site visits.

The Evaluation Team will formulate its recommendation for award of the Contract based on the totality of information provided in the RFP response and subsequent presentations and/or interviews, if required.

Please be advised that this is the Evaluation Team’s intended approach. The Committee may alter the evaluation procedure (e.g., bypass or modify steps in the process) if it is determined to be in the best interests of the County. Further, the Evaluation Team is responsible for a System recommendation and is not the final decision-making body.

D. Contract Award and Execution
Award will be made to the proposer whose proposal is determined in writing to be the most advantageous, considering evaluation factors set forth in this RFP. Award is not solely based on price, but also upon contractor due diligence and technical superiority of the proposal. The County reserves the right to enter into a Contract without further discussion of the submitted proposal. Therefore, the Proposal should be initially submitted on the most favorable terms the proposing party can offer. The RFP document and the successful party’s proposal response, as amended by agreement between the County and the successful party, may become part of the Contract documents. Additionally, the County may verify the successful party’s representations that appear in the proposal. Failure of the successful party to perform as represented may result in elimination of the successful party from evaluation or in Contract cancellation or termination.

The County shall not be bound, or in any way obligated, until both parties have executed a Contract. The Proposer may not incur any chargeable costs prior to final Contract execution.

E. Protest
Award will be made to the responsible, responsive proposer whose proposal is determined in writing to be the most advantageous, considering evaluation factors set forth in this RFP. Award is not solely based on price, but also upon contractor due diligence and technical superiority of the proposal.

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Yuba County Administrative Services
RFP Number 901639

Page 43 of 43 ends

If any actual or prospective bidder, offeror, or contractor wishes to file a protest, may protest to the Director of Administrative Services. The protest shall be submitted in writing to the Direct of Administrative Services within five (5) working days from the day the bid tabulation and notice of intent to award are distributed. All protests must be sent by certified or registered mail.

If any proposer, prior to the award of agreement, files a protest with the Department of Administrative Services, 915 8th Street, Suite 119, Marysville, CA 95901, on any grounds that the (protesting) proposer would have been awarded the contract for any such reason, the agreement shall not be awarded until either the protest has been withdrawn or the Director of Administrative Services has decided the matter.

All protests must be sent by certified or registered mail.

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Appendix A: Proposal Response Forms Form K: Hardware Cost Form K: Hardware Cost Form
The included proposed hardware should be for system peripherals and any other required hardware, excluding back-end hardware (system servers) and CAD workstations. The County reserves the right to purchase hardware from sources other than the Proposer.

Use this form to list all hardware that the Proposer will include with the system (exclude installation and freight). Make as many copies of this table or add rows as needed to ensure all costs are included.

Component Description Make/Model, Part # Qty. Total Purchase Cost
Annual Maintenance
Cost
None Proposed

Total Hardware Cost: $0 $0

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Appendix A: Proposal Response Forms Form L: System Software Cost Form L: System Software Cost Form
Use this form to list all system software being proposed for the System. All software included in the System Software Form must be detailed individually in this form. Make as many copies of this table or add rows as needed to ensure all costs are included.

Description Version Cost Annual Maintenance
Cost
None Proposed

Total System Software Cost: $0 $0

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Appendix A: Proposal Response Forms Form M: Application Software Cost Form M: Application Software Cost Form
Use this form to identify costs associated with each module included in the System. This form is divided into eight (8) tables and each must be completed. To be considered responsive, costs for each module must be individually detailed. Make additional copies of each table or add rows as needed to ensure that all costs are provided for all Application software.

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Appendix A: Proposal Response Forms Form M: Application Software Cost Table 1: CAD Application Costs
CAD Application Component
Licensing Option
(e.g., Concurrent,
User, Site)
Number of
User
Licenses
Cost Per
License Total Cost
Annual
Maintenance
Cost (Year 2)

Annual Yearly
Maintenance
Cost Increase
(Percentage)
RIMS Computer Aided Dispatch Site Site NA $173,250 $25,988 4% RIMS In-Station Mapping
Software
Site Site NA $46,200 $6,930 4%

CAD Subtotal: $219,450 $32,918

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Appendix A: Proposal Response Forms Form M: Application Software Cost Table 2: Mobile Application Costs
Mobile Application
Component
Licensing Option
(e.g., Concurrent,
User, Site)
Number of
User
Licenses
Cost Per
License Total Cost
Annual
Maintenance
Cost (Year 2)

Annual Yearly
Maintenance
Cost Increase
(Percentage)
RIMS Mobile Computer
Software
Site Site NA $103,500 $15,525 4%
iRIMS/Law Mobile App
Software
Site Site NA $31,900 $4,785 4%
RIMS Mobile Mapping Software Site Site NA $19,800 $2,970 4%

Mobile Subtotal: $155,200 $23,280

Table 3: Report Writing Application Costs

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Appendix A: Proposal Response Forms Form M: Application Software Cost Report Writing Application
Component
Licensing Option
(e.g., Concurrent,
User, Site)
Number of
User
Licenses
Cost Per
License Total Cost
Annual
Maintenance
Cost (Year 2)
Annual Yearly
Maintenance
Cost Increase
(Percentage)
Included in RIMS Mobile
Computer Software and RIMS
Records Management Software

Report Writing Subtotal:

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Appendix A: Proposal Response Forms Form M: Application Software Cost Table 4: RMS Application Costs
RMS Application Component
Licensing Option
(e.g., Concurrent,
User, Site)
Number of
User
Licenses
Cost Per
License Total Cost
Annual
Maintenance
Cost (Year 2)
Annual Yearly
Maintenance
Cost Increase
(Percentage)
RIMS Records Management
Software
Site Site NA $173,250 $25,988 4%

RMS Subtotal: $173,250 $25,988

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Appendix A: Proposal Response Forms Form M: Application Software Cost Table 5: JMS Application Costs
JMS Application Component
Licensing Option
(e.g., Concurrent,
User, Site)
Number of
User
Licenses
Cost Per
License Total Cost
Annual
Maintenance
Cost (Year 2)
Annual Yearly
Maintenance
Cost Increase
(Percentage)
RIMS InCustody Jail
Management Software
Site Site NA $198,000 $29,700 4%

JMS Subtotal: $198,000 $29,700

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Appendix A: Proposal Response Forms Form M: Application Software Cost Table 6: Interface Costs
Interface Total Cost
Annual Maintenance Cost
(Year 2)
Annual Yearly Maintenance
Cost Increase (Percentage)
Intrado Viper E9-1-1 $15,000 $2,250 4%
NetClock Not Proposed
Flock Safety ALPR Not Proposed
LensLock BWC $3,000 $450 4%
Yuba County GIS Not Proposed
CLETS/NCIC $15,000 $2,250 4%
LexisNexis/DORS $5,000 $750 4%
FileOnQ $5,500 $825 4%
Teleosoft Not Proposed
Agency360 Not Proposed
Chameleon Not Proposed
Premitium Not Proposed
CalPhoto Not Proposed
CSAR (Offender Registration) Not Proposed
Accurint/LexisNexis Not Proposed
Karpel $8,000 $1,200 4%
Kronos Not Proposed
Records Management System Not Required
LiveScan $11,000 $1,650 4%
California VINE Included
GTL Inmate Phone System $3,000 $450 4%
GTL Touch Pay Not Proposed
CoreEMR $11,000 $1,650 4%
Guard1 Plus Not Proposed
DDSI Booking Photos Not Proposed

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Appendix A: Proposal Response Forms Form M: Application Software Cost Interface Total Cost
Annual Maintenance Cost
(Year 2)
Annual Yearly Maintenance
Cost Increase (Percentage)

Interface Subtotal: $76,500 $11,475

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Appendix A: Proposal Response Forms Form M: Application Software Cost Table 7: Other Module/Component Costs
Module/Component
Licensing Option
(e.g., Concurrent,
User, Site)
Number
of User
Licenses
Cost Per
License Total Cost
Annual
Maintenance Cost
(Year 2)
Annual Yearly
Maintenance
Cost Increase
(Percentage)
RIMS Officer Training
Management Software
Site Site NA $9,900 $1,485 4%
Citizen RIMS Public
Access Software
Site Site NA $14,300 $2,145 4%

Other Subtotal: $24,200 $3,630

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Appendix A: Proposal Response Forms Form M: Application Software Cost Table 8: Total Application Software Modification Costs

Total One-Time
Cost
Total Annual
Maintenance Cost
Annual Yearly
Maintenance Cost
Increase
(Percentage)
Total CAD Application Cost (From Table 1) $219,450 $32,918 4% Total Mobile Application Cost (From
Table 2) $155,200 $23,280 4%
Total Report Writing Application Cost (From Table 3) $0 $0 - Total RMS Application Cost (From Table 4) $173,250 $25,988 4% Total JMS Application Cost (From Table 5) $198,000 $29,700 4% Total Interface Cost (From
Table 6) $76,500 $11,475 4%
Total Other Module/Component Cost (From Table 7) $24,200 $3,630 4% Total Application Software Cost: $846,600 $126,991 4%

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Appendix A: Proposal Response Forms Form N: Implementation Cost Form N: Implementation Cost Form
Use this form to describe and list all other costs that would be associated with implementation of your System. Costs not identified will not be accepted in a final Contract. Make additional copies of this form or add rows as necessary to include all costs.

Item Cost
Installation $123,700
System Build/Configuration - included in training -
Project Management $94,260
End-User Training $110,125
Testing – included in installation -
Go-Live On-Site Support – included in training -
Travel $16,587
Escrow Not Provided
Other: (describe) – Data Conversion: CAD, RMS, JMS $98,600 Other: (describe) – Map Data Engineering $2,500
Total Implementation Costs: $445,772

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Appendix A: Proposal Response Forms Form O: Optional Cost Form O: Optional Costs
Use this form to describe and list all optional cost items that could be associated with implementation of the System. Where applicable, identify the section of the Proposal that refers to the listed optional item. Any functional requirements marked with an “M” must have associated costs; in the event they are not included on this form, the assumption is that it is no cost modification. Make additional copies of this form or add rows as necessary to include all costs.

Optional Items Proposal Section Reference Cost
Annual Maintenance
Cost
Annual Yearly
Maintenance Cost
Increase
(Percentage)

Total Optional Costs:

Page 120 of 322 ends

Appendix A: Proposal Response Forms Form P: Total One-Time Cost Form P: Total One Time Cost Form
Provide a summary of all one-time costs for the proposed System. Any subtotals carried forward to this page should agree with the corresponding detail pages.

Item One Time Cost
Total Annual
Maintenance Cost
Annual Yearly
Maintenance Cost
Increase
(Percentage)
Hardware Not Proposed
System Software Not Proposed
Application Software $846,600 $126,991
Implementation $445,772
Total Not To Exceed One Time Cost (Excluding Options) $1,292,372 $126,991 Optional Costs Not Proposed

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Appendix A: Proposal Response Forms Form P: Total One-Time Cost Form Q: Recurring Costs Summary Form
Use this form to provide a summary of all recurring costs for the proposed System for the first six (6) years of ownership after Final System Acceptance. Please note that the County does not expect for any recurring costs in the first year following Final System Acceptance for Application Software. Any subtotals carried forward to this page should agree with the corresponding detail pages.

Item Recurring
Cost
Year 1
Recurring
Cost
Year 2
Recurring
Cost
Year 3
Recurring
Cost
Year 4
Recurring
Cost
Year 5
Recurring
Cost
Year 6
Hardware Maintenance NA NA NA NA NA NA
System Software Maintenance NA NA NA NA NA NA
Application Software Maintenance $126,991 $132,070 $137,353 $142,848 $148,562 $154,504 Other Recurring Costs NA NA NA NA NA NA
Total Annual Recurring Costs (Excluding
Options)
$126,991 $132,070 $137,353 $142,848 $148,562 $154,504
Optional Recurring Costs NA NA NA NA NA NA

The prices for Years 2 – 6 are valid if purchased as part of the original contract. If not purchased initially, they should be considered budgetary estimates only.

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Yuba County , CA RFP# 901639
RFP for CAD/Mobile, RMS and JMS Page 1 of 58
Appendix A: Proposal Response Forms
Appendix A - Proposal Response Forms
Several sections of the RFP require the use of Response Forms, which are provided in this Appendix. The Proposer must use the Response Forms when indicated and include in the appropriate section. Unless otherwise instructed, do not retype or alter these forms.

APPENDIX A - PROPOSAL RESPONSE FORMS ............................................................. 1 Form A: Contractor/Subcontractor Information .................................................................... 2 Form B: Contractor Financial Qualifications ........................................................................ 4 Form C: Reference Form ....................................................................................................... 5 Form D: Server Configuration Form ................................................................................... 11 Form E: Recommended Workstation Hardware Form ........................................................ 13 Form F: Recommended System Software Form .................................................................. 14 Form G: Interface Identification Form................................................................................. 15 Form H: Post-Implementation System Staffing Form .......................................................... 35 Form I: Implementation Staffing Form ................................................................................ 36 Form J: Training Hours Form .............................................................................................. 38 Form K: Hardware Cost Form ............................................................................................. 41 Form L: System Software Cost Form .................................................................................. 42 Form M: Application Software Cost Form .......................................................................... 43 Form N: Implementation Cost Form .................................................................................... 44 Form O: Optional Costs ....................................................................................................... 45 Form P: Total One Time Cost Form .................................................................................... 46 Form Q: Recurring Costs Summary Form ........................................................................... 47 Form R: Bid Compliance Forms .......................................................................................... 48 Form S: Proposer Statement ................................................................................................ 57

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Yuba County , CA RFP# 901639
RFP for CAD/Mobile, RMS and JMS Page 2 of 58
Appendix A: Proposal Response Forms Form A: Contractor/Subcontractor Information Form A: Contractor/Subcontractor Information
Complete a copy of this form for each Contractor and Subcontractor.

1. Contractor/Subcontractor Name:

Sun Ridge Systems, Inc.

2. Prime Contractor? __X__ Yes ____ No

3. Describe the nature of the Contractor’s organization (individual, partnership or corporation; private or public; profit or non-profit).

Corporation

4. Headquarters Address:

P.O. Box 5071
El Dorado Hills, CA 95762

5. Identify the Contractor Representative for this Proposal. Include the telephone number, email address and mailing address for each designated representative.

Name Title Contact Information
Carol Jackson Director of
Implementation
[email protected]
530-221-0663

6. In what year was the company formed?
2001

7. For how many years has the company provided public safety systems? 21 8. Has the company worked with other public safety agencies in the State of California? Yes, more than 200

9. List other businesses in which the company is involved.

None

10. Is the company a subsidiary or owned by a larger company? If so, describe the parent company and the relationship of the company to the parent company.

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Yuba County , CA RFP# 901639
RFP for CAD/Mobile, RMS and JMS Page 3 of 58
Appendix A: Proposal Response Forms Form A: Contractor/Subcontractor Information

11. How many employees does this company have?
20 12. Has the Contractor (or Subcontractor) been involved in litigation completed (or currently involved in litigation) within the past five years? If so, state for each case of litigation:

No
a. The nature of the litigation
NA
b. Whether the case settled or went to trial
NA
c. The outcome of the litigation, unless it was governed by a confidentiality agreement (if so, please indicate as such)
NA

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Yuba County , CA RFP# 901639
RFP for CAD/Mobile, RMS and JMS Page 4 of 58
Appendix A: Proposal Response Forms Form B: Financial Qualifications Form B: Contractor Financial Qualifications

1. What was the Contractor’s annual gross revenue and net profit percentage during the last three fiscal years?
Annual Gross Revenue Net Profit
Fiscal Year 2021 $10,433,846 $4,314,030
Fiscal Year 2020 $10,596,716 $5,819,683
Fiscal Year 2019 $5,905,813 $1,476,292

2. Provide the following for at least one bank reference.

Bank Name: El Dorado Savings Bank
Address: 3963 Park Drive
El Dorado Hills, CA95762

Phone: 916-933-3002
Contact: Anyone

3. Provide the Contractor’s Dunn & Bradstreet Number: _067717251___________________

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Yuba County , CA RFP # 901639
RFP for CAD/Mobile, RMS and JMS Page 5 of 58
Appendix A: Proposal Response Forms Form C: References Form C: Reference Form
Complete a copy of this form for each Contractor and Subcontractor.

Sun Ridge Systems, Inc, 203 agencies in California. Below is a small sampling of agencies in your general vicinity. We encourage you to review our full list of California agencies at:
https://sunridgesystems.com/home/rims-markets/california-rims-agencies/

Agency Name, Address,
Contact, Title, Phone
Number, E-Mail
Service
Area
Population
Annual
Incident
Reports
Applications
Installed,
including
Current
Version
Original
Installation
Date
Implementation
Duration (from
Project Kickoff
to Final System
Acceptance)
NIBRS
Installation
(Y/N)
Key
Interfaces

1. Butte County Sheriff’s Office
33 County Center Drive
Oroville, CA 95965
Cameron Camp, Records
Supervisor
530-538-2861
[email protected]

33,400 We do
not
collect
this data
Current versions
of:

CAD, RMS, In-
Station
Mapping,
iRIMS,
Collaborate Data
Sharing, Citizen

RIMS, TIMS,
2017 11 Months Yes CLETS Link
E911 Link,
eProsecutor
Link,
FileOnQ
Link,
Saadian Flat
File Export

2. El Dorado County Sheriff’s
Office
200 Industrial Drive
160,000 We do
not
Current versions
of: CAD, RMS,
Mobile
2021 7 Months Yes CLETS Link
E911 Link,
eProsecutor

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Yuba County , CA RFP # 901639
RFP for CAD/Mobile, RMS and JMS Page 6 of 58
Appendix A: Proposal Response Forms Form C: References

collect
this data
Computers/OFR,
iRIMS,
CitizenRIMS,
InCustody JMS,
Property Room,
Officer Training
Management,
In-Station
Mapping,
Mobile
Mapping,
Collaborate Data
Sharing,
RIMS2Txt,
Link,
Watchguard
BWC Link,
Karpel Link,

JMS NCIC
Link,
Morpho-
Trust Link,
Keefe Link,
CorEMR
Link

3. Livermore Police Department
11110 South Livermore
Avenue
Livermore, CA 94550
Greg Park
IT Manager
925-371-4913
[email protected]

90,189 We do
not
collect
this data
Current versions
of:

CAD, RMS, In-
Station
Mapping,
Mobiles/AFR,
Mobile
Mapping,
Collaborate Data
Sharing, iRIMS,
Text-Paging,
Fire Station
Printers, Citizen

RIMS, TIMS
2016 8 Months CA DOJ has
not yet made
even testing
available for
CIBRS. (We
have
implemented
NIBRS in six
other states.)
E911 Link
Crossroads
Link,
AutoCite
Link,
Firehouse
Link,
FileOnQ
Link,
Laserfiche
Link

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Yuba County , CA RFP # 901639
RFP for CAD/Mobile, RMS and JMS Page 7 of 58
Appendix A: Proposal Response Forms Form C: References

4. Fairfield Police Department
1000 Webster Street
Fairfield, CA 94533
Gerrie Lexing
Police Support Manager
707-428-7308
[email protected]

119,568 We do
not
collect
this data
Current versions
of:

CAD, RMS, In-
Station Mapping,
Mobiles/AFR,
Mobile Mapping,
Collaborate Data
Sharing,
iRIMS, Text-
Paging, Fire
Station Printing,
Citizen RIMS
2011 8 Months CA DOJ has
not yet made
even testing
available for
CIBRS. (We
have
implemented
NIBRS in six
other states.)
CLETS
Link, E911
Link,
Coplogic
Link,
Crossroads
Link,
ESO Link,
Firehouse
Link,
FileOnQ
Link

5. South San Francisco Police
Department
33 Arroyo Drive, Suite C
South San Francisco, CA
94080
Daryl Jones,
[email protected]
650-590-1801

67,585 We do
not
collect
this data
Current versions
of:

CAD,RMS, In-
Station
Mapping,
Mobiles/AFR,
Mobile
Mapping,
Collaborate
Data Sharing,
Test Paging,
Property Room
2004 6 Months CA DOJ has
not yet made
even testing
available for
CIBRS. (We
have
implemented
NIBRS in six
other states.)
CLETS
Link, E911
Link,
Coplink,
AutoCite
Link, Karpel
Link

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Yuba County , CA RFP # 901639
RFP for CAD/Mobile, RMS and JMS Page 8 of 58
Appendix A: Proposal Response Forms Form C: References

6. Albany Police Department
1000 San Pablo Avenue
Albany, CA 94706
Chief John Geissberger
510-525-7300
[email protected]
19,969 We do
not
collect
this data
Current version
of:

CAD, RMS,
Mobiles/AFR,
Collaborate Data
Sharing,
Property Room,
TIMS,
Text Paging,
Fire Station
Printers
1999 4 Months CA DOJ has
not yet made
even testing
available for
CIBRS. (We
have
implemented
NIBRS in six
other states.)
CLETS
Link, E911
Link,
AXON Link,
ESO Link,
PredPol
Link, Zoll
Fire RMS
Link,
FirstWatch
Link

7. Benicia Police Department
250 East L. Street
Benicia , CA 94510
Sandy Ayala
IT Manager
707-746-4714
[email protected]
28,556 We do
not
collect
this data
Current version
of:

CAD, RMS,
Mobiles/AFR,
In-Station
Mapping,
Mobile
Mapping,
iRIMS, Citizen

RIMS, TIMS,
Collaborate
Data Sharing
Software, Text
Paging, Fire
Station Printers
2020 8 Months CA DOJ has
not yet made
even testing
available for
CIBRS. (We
have
implemented
NIBRS in six
other states.)
CELTS
Link, E911
Link,
Coplogic
Link, AXON
Link,
Crywolf
Link, Fire
RMS Link,
ProQA Link

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Yuba County , CA RFP # 901639
RFP for CAD/Mobile, RMS and JMS Page 9 of 58
Appendix A: Proposal Response Forms Form C: References

8. Davis Police Department
2600 5th Street
Davis, CA 95616
Jean Lyon
Records/Comm Supervisor
530-747-5406
[email protected]
69,761 We do
not
collect
this data
CAD, RMS, In-
Station
Mapping,
Mobiles/AFR,
Mobile
Mapping, Text-
Paging Link,
Fire Station
Printers, Citizen
RIMS, Property
Room Bar
Coding
2006 6 Months CA DOJ has
not yet made
even testing
available for
CIBRS. (We
have
implemented
NIBRS in six
other states.)
CLETS
Link, E911
Link,
CopLink,
Crossroads
Link,
AutoCite
Link,
Firehouse
Link,
PulsePoint
Link,
Dataworks
Link

9. Solano County Sheriff’s
Office
530 Union Avenue, #100
Fairfield, CA 94533
Jennifer Kittyle
Dispatch Manager
707-784-7033
[email protected]

20,143 We do
not
collect
this data

CAD, RMS,
Mobiles/AFR,
In Station Maps,
Mobile
Mapping, Prop
Room,
Collaborate,
Citizen RIMS,
iRIMS/Law,
iRIMS/Fire,
TIMS, Fire
Station Printing,
RIMS2Text
2019 7 Months CA DOJ has
not yet made
even testing
available for
CIBRS. (We
have
implemented
NIBRS in six
other states.)
CLETS
Link, E911
Link, Fire
RMS Link,
CopLogic
Link, ProQA
Link, County
Warrant
Link

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Yuba County , CA RFP # 901639
RFP for CAD/Mobile, RMS and JMS Page 10 of 58
Appendix A: Proposal Response Forms Form C: References

10. Suisun Police Department
701 Civic Center Blvd,
Suisun City, CA 94585
Amber Kent
Dispatch/Records Supervisor
(707) 421-7373
[email protected]

29,713 We do
not
collect
this data
CAD, RMS, In-
Station
Mapping,
Mobiles/AFR,
Mobile
Mapping,
Collaborate Data
Sharing, iRIMS,
RIMS2Txt
2019 10 Months CA DOJ has
not yet made
even testing
available for
CIBRS. (We
have
implemented
NIBRS in six
other states.)
CLETS
Link, E911
Link,
Coplogic
(aka Nexis-
Lexis)
interface,Fire
RMS Link

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Yuba County , CA RFP # 901639
RFP for CAD/Mobile, RMS and JMS Page 11 of 58
Appendix A: Proposal Response Forms Form D: Proposed Server Configuration Form D: Server Configuration Form
Provide the following information for each required and recommended server. Make additional copies of this form as needed.

Server #1 Server #2 Server #3
Server Function Database Application Option Failover
Quantity 1 1 1
Manufacturer/Model No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Processor Type/Speed Intel 2Ghz+
Minimum or VM
Intel 2Ghz+
Minimum or VM
Intel 2Ghz+
Minimum or VM
Minimum Main Memory Requirements 16 GB Minimum 16 GB Minimum 16 GB Minimum Recommended Expansion Space 32+ GB 32+ GB 32+ GB
Disk Storage 3 x Current
Storage Amount
100 GB 3 x Current
Storage Amount
Disk Controller (Types) No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Multi-media Devices No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Network Interface No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Power Supply No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Preferred Backup Media Type/Capacity No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Operating System Software Windows 2016
Server Minimum
Windows 2016
Server Minimum
Windows 2016
Server Minimum
Maximum processor expansion
capability (#/Type of processor)
No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Maximum main memory expansion
capability
No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Maximum input/output expansion
capability
No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Maximum disk storage expansion
capability
No Specific
Requirement
No Specific
Requirement
No Specific
Requirement

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Yuba County , CA RFP # 901639
RFP for CAD/Mobile, RMS and JMS Page 12 of 58
Appendix A: Proposal Response Forms Form D: Proposed Server Configuration Server #1 Server #2 Server #3
Recommended number of maximum
concurrent users
No Specific
Requirement
No Specific
Requirement
No Specific
Requirement
Recommended Total/Concurrent Users No Specific
Requirement
No Specific
Requirement
No Specific
Requirement

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Yuba County , CA RFP# 901639
RFP for CAD/Mobile, RMS and JMS Page 13 of
58 Appendix A: Proposal Response Forms Form E: Recommended Workstation Hardware Form E: Recommended Workstation Hardware Form
List recommended minimum specifications for the various workstation hardware components required or recommended for each application component (e.g., CAD workstations, mobile computers, desktop workstations).

Hardware Description Application
Component Manufacturer Model/Style
Number Specifications
Desktop Workstations CAD, RMS, JMS, No Specific
Requirement
No Specific
Requirement
- MicrosoftWindows10+
- Any Speed CPU –
- 8GB RAM (Minimum)
-Any Size Disk Space
- Monitor Resolution 1920x1080
or Greater
Mobile Laptops/Handheld Devices
Mobiles/OFR
No Specific
Requirement
No Specific
Requirement
- Microsoft Windows 10+
- 2+GHz CPU - 8GB RAM
- Any Size Disk Space
- Wireless-based Modem
- Virus Protection Software
- 2 or more USB Ports
-Internet Access (If Using Google
Maps)
- Monitor Resolution1920x1080
*Optional Touchscreen
*Optional Driver License Reader
*Optional Fingerprint Reader by
Digital Persona
*Optional Microphone for Voice
Recognition

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Yuba County , CA RFP# 901639
RFP for CAD/Mobile, RMS and JMS Page 14 of 58
Appendix A: Proposal Response Forms Form F: Recommended System Software Form F: Recommended System Software Form
List all of the recommended and required software necessary to operate the Application Software. Include the manufacturer, version and any hardware specifications. Make as many copies of this form or add rows as needed.

Description Manufacturer Version
Number of
licenses
required
Are licenses
included?
Windows (for desktops
and mobile computers)
Microsoft 10 or later One per
workstation
no
Windows Server Microsoft 2016 or
later
Licensed by
server
no
Window SQL
(Enterprise Edition)
Microsoft 2016 or
later
Licensed by
core
no
iPhones/iPads Apple iOS v14 or
later
Per device no
Android Devices Google V11 or later Per device no
Arcview RunTime ESRI Latest Per workstation
running RIMS
In-Station
Mapping
no

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Yuba County , CA RFP# 901639
RFP for CAD/Mobile , RMS and JMS Page 15 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Form G: Interface Identification Form
Describe Proposer’s approach toward and specific experience in supporting each interface. Include any assumptions or constraints regarding successful interface completion. Note whether the interface deployment is operational, under development or not available.

Describe services provided and any assumptions regarding working with the interfacing organization to develop the interface.

Make a copy of this form for each interface. If a form is not included for an interface, it will be assumed that the Proposer cannot provide that interface.

Interface Name:

Intrado VIPER
Interface Description:

E911 Link
Number of Sites:

200+ for 911 in
general. At least
3 with Intrado.

Date Initially Installed:

1993 for E911 in
general.

First Intrado in 2010
Operational Status:

Live
Direction
(one-way, two-way):

One way
Language or Tool Used:

NA
Proposed Approach /Assumptions/Constraints/Services Provided:

County will provide requisite Serial Cable or Lantronix device for connection. County will also coordinate installation and testing with Intrado and assume any additional costs from Intrado that may be required to provide their portion of the interface.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

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RFP for CAD/Mobile , RMS and JMS Page 16 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Interface Name:

NetClock
Interface Description:

Time Synch
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Time synchronized via master computer.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Flock Safety
Interface Description:

License Plate Reader
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

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RFP for CAD/Mobile , RMS and JMS Page 17 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Requires additional interface specification information.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Lenslock
Interface Description:

BWC
Number of Sites:
51 agencies have
BWC link. Of
those, 2 are
Lenslock.

Date Initially Installed:
2019

Operational Status:

Live
Direction

One-way
Language or Tool Used:

NA
Proposed Approach /Assumptions/Constraints/Services Provided:

County will coordinate installation and testing with Lenslock vendor and assume any additional costs from vendor that may be required to provide their portion of the interface.

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RFP for CAD/Mobile , RMS and JMS Page 18 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Yuba County GIS
Interface Description:

Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed
Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

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RFP for CAD/Mobile , RMS and JMS Page 19 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Interface Name:

CLETS/NCIC
Interface Description:

State/Federal DOJ Queries and Updates
Number of Sites:

158
Date Initially Installed:

1996
Operational Status:

Live
Direction

Bi-directional
Language or Tool Used:

NA
Proposed Approach /Assumptions/Constraints/Services Provided:

County will be required to complete an upgrade application with CA DOJ.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Lexis-Nexis
DORS
Interface Description:

Online Reporting
Number of Sites:

10 Date Initially Installed:

2016
Operational Status:

Live
Direction

One-way
Language or Tool Used:

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RFP for CAD/Mobile , RMS and JMS Page 20 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Proposed Approach /Assumptions/Constraints/Services Provided:

County will coordinate installation and testing with Lexis-Nexis and assume any additional costs from vendor that may be required to provide their portion of the interface.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

FileOnQ
Interface Description:

Property Room Interface
Number of Sites:

6 Date Initially Installed:

2019
Operational Status:

Live
Direction

One-way
Language or Tool Used:

NA
Proposed Approach /Assumptions/Constraints/Services Provided:

The proposed interface does NOT support a query from RMS to FileOnQ. It is a one-way transfer of data from RMS to FileOnQ.

County will coordinate installation and testing with FileOnQ and assume any additional costs from vendor that may be required to provide their portion of the interface.

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RFP for CAD/Mobile , RMS and JMS Page 21 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Telesoft
Interface Description:

Civil document
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed
Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

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RFP for CAD/Mobile , RMS and JMS Page 22 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Interface Name:

Agency360
Interface Description:

Field Training Officer Reporting
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed
Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Chameleon
Interface Description:

Animal Care
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

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RFP for CAD/Mobile , RMS and JMS Page 23 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed
Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Permitium
Interface Description:

CCW/Business Permits
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed

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RFP for CAD/Mobile , RMS and JMS Page 24 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

CalPhoto
Interface Description:

Access to CalPhoto Database
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Cal-DOJ does not support the functionality requested in the RFP.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

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RFP for CAD/Mobile , RMS and JMS Page 25 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Interface Name:

CSAR
Interface Description:

Data transfer to CSAR database
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Cal-DOJ does not support the functionality requested in the RFP.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Lexis-Nexis
Accurint
Interface Description:

Query Access to Accurint Data Warehouse
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

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RFP for CAD/Mobile , RMS and JMS Page 26 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Provided by Accurint.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Karpel
Interface Description:

Data Transfer of Case information to DA’s Office
Number of Sites:

19 Date Initially Installed:

2014
Operational Status:

Live
Direction

One-way
Language or Tool Used:

NA
Proposed Approach /Assumptions/Constraints/Services Provided:

County will coordinate installation and testing with Karpel vendor and assume any additional costs from vendor that may be required to provide their portion of the interface.

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RFP for CAD/Mobile , RMS and JMS Page 27 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Kronos
Interface Description:

Scheduling/Payroll
Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed
Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

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RFP for CAD/Mobile , RMS and JMS Page 28 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Interface Name:

RMS
Interface Description:

Intrinsic/built in to the RIMS solution – no “interface” required Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

CAD, RMS, JMS are fully integrated
Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Livescan
Interface Description:

Livescan/Fingerprinting
Number of Sites:

26 AFIS
interfaces of
Date Initially Installed:

2007
Operational Status:

Live
Direction

One-way
Language or Tool Used:

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RFP for CAD/Mobile , RMS and JMS Page 29 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

which 7 are
Livescan
Proposed Approach /Assumptions/Constraints/Services Provided:

County will coordinate installation and testing with its Livescan vendor and assume any additional costs from vendor that may be required to provide their portion of the interface.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

CA VINE
Interface Description:

Victim Notification
Number of Sites:

21 of which 5 are
in CA
Date Initially Installed:

2012
Operational Status:

Live
Direction

One-way
Language or Tool Used:

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RFP for CAD/Mobile , RMS and JMS Page 30 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Proposed Approach /Assumptions/Constraints/Services Provided:

County will coordinate installation and testing with VINE.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

GTL Inmate
Phones
Interface Description:

Inmate Phones
Number of Sites:

3 Date Initially Installed:

2020
Operational Status:

Live
Direction

One-way
Language or Tool Used:

NA
Proposed Approach /Assumptions/Constraints/Services Provided:

County will coordinate installation and testing with GTL vendor and assume any additional costs from vendor that may be required to provide their portion of the interface.

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RFP for CAD/Mobile , RMS and JMS Page 31 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

GTL Touchpay
Interface Description:

Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Requires interface specification documentation.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

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RFP for CAD/Mobile , RMS and JMS Page 32 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Interface Name:

Wellpath
Interface Description:

Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Requires interface specification documentation.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

CorEMR
Interface Description:

Number of Sites:

2 Date Initially Installed:

2019

Operational Status:

Live
Direction

One-way
Language or Tool Used:

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RFP for CAD/Mobile , RMS and JMS Page 33 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Proposed Approach /Assumptions/Constraints/Services Provided:

County will coordinate installation and testing with CorEMR and assume any additional costs from vendor that may be required to provide their portion of the interface.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

Guard1 Plus
Interface Description:

Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Requires interface specification documentation.

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RFP for CAD/Mobile , RMS and JMS Page 34 of 58
Appendix A: Proposal Response Forms Form G: Interface Identification

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

Interface Name:

DDSI Booking
Photos
Interface Description:

Number of Sites:

Date Initially Installed:

Operational Status:

Direction

Language or Tool Used:

Proposed Approach /Assumptions/Constraints/Services Provided:

Not proposed. Requires interface specification documentation.

Reference (If Proposer has implemented an interface for a similar interface to the one requested, it must be clearly indicated):

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RFP for CAD/Mobile , RMS and JMS Page 35 of 58
Appendix A: Proposal Response Forms Form H: Post-Implementation Staffing Form H: Post-Implementation System Staffing Form
Complete a copy of this form for all personnel required for the post-implementation support of the proposed system. Add rows as needed.

Position Responsibilities
Total number
of employees
Estimated hours
per week, per
employee
Recommended
Training/Background
Will all necessary
training be provided
by Proposer?

Support installation of
hardware, application
software, client
workstation software,
mobile software and
coordinate activities of 3rd
party vendors for
interfaces.

Could be as
few as one
depending on
skill set
1-5 to monitor
backups, download
updates
Familiar with
Windows
administration, SQL
administrations,
system management
Training will be
specific to
administration of the
RIMS application
software. Post-
implementation
training will be at
additional cost.

RIMS

ADMINISTRATORS
Team consisting subject
matter experts is specific
areas of agencies
operations e.g. Records,
Patrol/Report Writing,
Case Approvals,
Dispatch. Will become
agency super-users.

Typically 5 people or less.
3 – 5 1 Familiar with
Sheriff’s operations
Yes. Post-
implementation
training will be at
additional cost.

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RFP for CAD/Mobile , RMS and JMS Page 36 of 58
Appendix A: Proposal Response Forms Form I: Implementation Staffing Form I: Implementation Staffing Form
Complete a copy of this form for all personnel required for the successful implementation of the proposed system. Add additional rows as needed.

Position Responsibilities
With which implementation
tasks will this participant be
involved (refer to the proposed
Statement of Work)?
Estimated hours per
task (include
duration of task)
Recommended
Training/Background

SUPPORT INSTALLATION OF

HARDWARE, APPLICATION SOFTWARE,

CLIENT WORKSTATION SOFTWARE,

MOBILE SOFTWARE AND COORDINATE
ACTIVITIES OF 3RD PARTY VENDORS
FOR INTERFACES.

INSTALLATION

INTERFACE SUPPORT

DATA EXTRACTION/FAMILIARITY WITH

CURRENT RMS DATABASE AND

STRUCTURE

SYSTEM MANAGEMENT/BACKUPS

SYSTEM CUTOVER SUPPORT
TBD

WINDOWS, SQL, IT-BEST

PRACTICES, TECHNICAL

FAMILIARITY WITH CURRENT

SYSTEMS

PROJECT

MANAGER

SINGLE POINT OF CONTACT FOR
VENDOR’S PROJECT MANAGER.

OVERALL DEPARTMENT
OPERATIONAL KNOWLEDGE. LEVEL

OF AUTHORITY TO MAKE DECISIONS,

COMMIT AND SCHEDULE AGENCY

RESOURCES AND ABILITY TO KEEP

AGENCIES SHARE-HOLDERS
INFORMED OF PROJECT.

ENTIRE PROJECT DURATION.

VARIES DEPENDING ON
PROJECT ACTIVITIES.

THIS IS NOT A FULL-
TIME REQUIREMENT.

OVERALL DEPARTMENT
OPERATIONAL KNOWLEDGE.

ABILITY TO COMMIT AND

SCHEDULE AGENCY
RESOURCES.

VISIBILITY TO COMMAND
STAFF/SHAREHOLDERS.

RIMS

ADMINISTRATORS

TEAM CONSISTING SUBJECT MATTER

EXPERTS IS SPECIFIC AREAS OF
AGENCIES OPERATIONS E.G.

RECORDS, PATROL/REPORT WRITING,

INITIAL SETUP

RIMS CONFIGURATION AND SETUP

VARIES DEPENDING ON
PROJECT ACTIVITIES.

FUNCTIONAL KNOWLEDGE

OF THEIR RESPECTIVE AREAS

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RFP for CAD/Mobile , RMS and JMS Page 37 of 58
Appendix A: Proposal Response Forms Form I: Implementation Staffing CASE APPROVALS, DISPATCH. WILL
BECOME AGENCY SUPER-USERS.

TYPICALLY 5 PEOPLE OR LESS.

RIMS CONFIGURATION

END USER TRAINING

SYSTEM CUTOVER

THIS IS NOT A FULL-
TIME REQUIREMENT.

OF OPERATION WITHIN THE
DEPARTMENT.

CONVERSION

REVIEW TEAM/
MAXIMUM OF 2 PEOPLE WHO ARE

SUBJECT MATTER EXPERTS IN YOUR
CURRENT RMS. MAY ALSO BE TEAM

MEMBERS OF THE RIMS ADMIN
TEAM.

INITIAL SETUP

RIMS CONFIGURATION AND SETUP

RIMS CONFIGURATION

DATA CONVERSION REVIEW

SYSTEM CUTOVER

VARIES DEPENDING ON
PROJECT ACTIVITIES.

THIS IS NOT A FULL-
TIME REQUIREMENT.

EXPERT USER OF CURRENT
RMS.

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RFP for CAD/Mobile , RMS and JMS Page 38 of 58
Appendix A: Proposal Response Forms Form J: Training Form J: Training Hours Form
Indicate the on-site and off-site training hours for application end-users. Provide a thorough description of the training, the recommended number of persons for the class, and the personnel expected to attend the training. The Cost Proposal must reflect the training hours proposed in this table. Make as many copies of this form or add rows as needed.

Class Description
Number
of Participants
Location and
Method of Delivery
(e.g., classroom,
online)
Supporting
Documentation
Total
Classes Total Hours

Initial Setup

RIMS
Administrators

Via webinar.

Provided by Sun Ridge

2 x 4
hour
sessions.

Students
must
attend
both
sessions.

8 RIMS Configuration and
Setup
RIMS
Administrators

Classroom – Onsite
or Via Web

Provided by Sun Ridge

1 16

CAD Training

RIMS
Administrators and
Dispatch
Supervisors.

No more than 1
student per
workstation.

Classroom – Onsite

Provided by Sun Ridge

2 (students
need
only
attend 1
class)

16/class, 32
total

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RFP for CAD/Mobile , RMS and JMS Page 39 of 58
Appendix A: Proposal Response Forms Form J: Training No more than 10
students/class

Deputy Training

Deputies and Staff
who write case
reports.

No more than 2
students/workstation.

No more than 20
students/class

Classroom – Onsite

Provided by Sun Ridge

12 (students
need
only
attend 1
class)

16/class, 192
total
JMS Training JMS Deputies and
staff

Classroom – Onsite

Provided by Sun Ridge
5 (students
need
only
attend 1
class)
12/class, 60
total
Records Training Records Staff
No more than 1
student/workstation
Must also attend Day
1 of the Officer
Training

Classroom – Onsite

Provided by Sun Ridge
2 (students
need
only
attend 1
class)
8 hours + first
8 hours of
Deputy
Training/class
16 total
Officer Training
Management
Training Officers
Classroom – Onsite

Provided by Sun Ridge
1 8 hours + first
8 hours of
Deputy
Training/class
16 total
Admin Review RIMS Admins Classroom – Onsite Provided by Sun Ridge 1 Up to 8 hours

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RFP for CAD/Mobile , RMS and JMS Page 40 of 58
Appendix A: Proposal Response Forms Form J: Training

Totals: 348 hours

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Appendix A: Proposal Response Forms Form K: Hardware Cost Form K: Hardware Cost Form
The included proposed hardware should be for system peripherals and any other required hardware, excluding back-end hardware (system servers) and CAD workstations. The County reserves the right to purchase hardware from sources other than the Proposer.

Please see Sun Ridge Systems Price Proposal Forms K – Q.pdf

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RFP for CAD/Mobile , RMS and JMS Page 42 of 58
Appendix A: Proposal Response Forms Form L: System Software Cost Form L: System Software Cost Form
Use this form to list all system software being proposed for the System. All software included in the System Software Form must be detailed individually in this form. Make as many copies of this table or add rows as needed to ensure all costs are included.

Please see Sun Ridge Systems Price Proposal Forms K – Q.pdf

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RFP for CAD/Mobile , RMS and JMS Page 43 of 58
Appendix A: Proposal Response Forms Form K: Hardware Cost Form M: Application Software Cost Form
Use this form to identify costs associated with each module included in the System. This form is divided into eight (8) tables and each must be completed. To be considered responsive, costs for each module must be individually detailed. Make additional copies of each table or add rows as needed to ensure that all costs are provided for all Application software.

Please see Sun Ridge Systems Price Proposal Forms K – Q.pdf

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RFP for CAD/Mobile , RMS and JMS Page 44 of 58
Appendix A: Proposal Response Forms Form N: Implementation Cost

Form N: Implementation Cost Form
Use this form to describe and list all other costs that would be associated with implementation of your System. Costs not identified will not be accepted in a final Contract. Make additional copies of this form or add rows as necessary to include all costs.

Please see Sun Ridge Systems Price Proposal Forms K – Q.pdf

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RFP for CAD/Mobile , RMS and JMS Page 45 of 58
Appendix A: Proposal Response Forms Form O: Optional Cost Form O: Optional Costs
Use this form to describe and list all optional cost items that could be associated with implementation of the System. Where applicable, identify the section of the Proposal that refers to the listed optional item. Any functional requirements marked with an “M” must have associated costs; in the event they are not included on this form, the assumption is that it is no cost modification. Make additional copies of this form or add rows as necessary to include all costs.

Please see Sun Ridge Systems Price Proposal Forms K – Q.pdf

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RFP for CAD/Mobile , RMS and JMS Page 46 of 58
Appendix A: Proposal Response Forms Form P: Total One-Time Cost Form P: Total One Time Cost Form
Provide a summary of all one-time costs for the proposed System. Any subtotals carried forward to this page should agree with the corresponding detail pages.

Please see Sun Ridge Systems Price Proposal Forms K – Q.pdf

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Yuba County , CA RFP# 901639
RFP for CAD/Mobile , RMS and JMS Page 47 of 58
Appendix A: Proposal Response Forms Form R: Bid Compliance Forms Form Q: Recurring Costs Summary Form
Use this form to provide a summary of all recurring costs for the proposed System for the first six (6) years of ownership after Final System Acceptance. Please note that the County does not expect for any recurring costs in the first year following Final System Acceptance for Application Software. Any subtotals carried forward to this page should agree with the corresponding detail pages.

Please see Sun Ridge Systems Price Proposal Forms K – Q.pdf

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms Form R: Bid Compliance Forms
The following pages shall certify and declare that persons or entities interested in contracting with Yuba County are in compliance with the following laws of the State of California:
▪ Gov. Code 8355 - Drug Free Work Place Certification
▪ Public Contract Code 7106 – Non-Collusion Declaration ▪ Labor Code section 1861 - Workers’ Compensation Certification ▪ Waiver And General Release Re: Vendor Access to County of Yuba Properties ▪ County of Yuba Confidentiality Provisions and Statements These must be signed and returned along with the Proposal as an entire package in duplicate with original signatures. Do not include this page in proposal submission.

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms

DRUG FREE WORKPLACE CERTIFICATION

Pursuant to Government Code 8355, any persons or entities awarded a contract for services from any state agency and sub-divisions herein, shall certify a drug free workplace by doing the following:

Publish a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the person’s or organization’s workplace and specify the actions that will be taken against employees for violations of the prohibition.

Establish a drug-free awareness program to inform employees about the following:

1. Dangers of drug abuse in the workplace

2. Person or entity’s policy of maintaining a drug-free workplace.

3. Available drug counseling, rehabilitation, and employee assistance programs.

4. Awareness of penalties that may be imposed upon employees for drug abuse violations.

Requiring that each employee engaged in the performance of the contract be given a copy of the aforementioned statement required, as a condition of employment, and employee agrees to abide by the terms stated.

Therefore, persons of entities shall comply with the Government Code, and make good faith efforts to continue to maintain a drug-free workplace through the duration of the contract. Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the regulations of Government Code 8355, as stated above? ( X ) YES

( ) NO

I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this certification is executed on June 29, 2022 at El Dorado Hills, CA. (Date) (City) (State)

Signature: Date: June 29, 2022
Printed Name: Anthony B. Richards Title: President

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms

NONCOLLUSION DECLARATION
Pursuant to PCC 7106, this declaration shall be executed by the contractor and submitted with complete bid. This must be signed and returned along with all the “required attachments” as an entire package in duplicate with original signatures. The proposal must be transmitted in a sealed envelope in accordance with solicitation instructions.

The undersigned declares:

I am the _President of Sun Ridge Systems, Inc., the party making the foregoing bid. (Title) (Firm)

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agree with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _June 29, 2022, at El Dorado Hills__, CA. (Date) (City) (State)

Signature: Date: June 29, 2022

Printed Name: Anthony B. Richards Title: President

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms WORKERS’ COMPENSATION CERTIFICATION

Pursuant to California Labor Code 1861, upon receiving award of Contract, Contractor agrees to execute the following Acknowledgement:

“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Which is hereby acknowledged, Sun Ridge Systems, Inc.
(Company Name)

Acting herein by and through
(Authorized Individual’s Name)

Its President
(Title of Authorized Individual Whose Signature Appears Above)

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms WAIVER AND GENERAL RELEASE RE:

VENDOR ACCESS TO COUNTY OF YUBA PROPERTIES

In consideration of receiving a limited and permissive right to enter COUNTY OF YUBA properties, IT IS AGREED THAT the undersigned hereby release the COUNTY OF YUBA, its agents, officers, directors, attorneys and employees (collectively referred to hereinafter as “COUNTY”) to the greatest extent provided for under law for the following matters that arise in any way out of the activities specified herein:

1. Any and all claims for personal injury or death to the undersigned, whether or not caused in whole or in part by the negligence or other acts or omissions of COUNTY, except for COUNTY’s active negligence, and regardless of whether such injury is caused in whole or in part by the undersigned, whether alone or together with or in association with others;

2. Any and all claims for any real or personal property damage, whether or not the property is owned by or in the custody or possession of the undersigned, and whether or not caused by COUNTY or others, except for COUNTY’s active negligence, and regardless of whether the damage is caused in whole or in part by the undersigned;

3. Any and all claims for any damage, injury, loss, expense or liability incurred or arising from any act or omission of the COUNTY, any individual, company or agency in relation to transportation services to or from COUNTY facilities; and

4. Any and all claims for any damage, injury, loss, accident, delay, irregularity, indebtedness, expense or liability incurred or arising from weather, illness, or federal, state, county or COUNTY rule, regulation or restriction.

IT IS FURTHER AGREED that the undersigned will, to the greatest extent authorized under law, indemnify, defend, hold harmless and release the COUNTY from any and all claims, demands, actions, and damages, including but not limited to attorneys’ fees and reasonable costs, brought against the COUNTY for any injury arising out of or caused by the undersigned’s negligence or any acts, omissions or conduct of the undersigned in relation to and arising out of the activities specified in this Waiver and General Release.

IT IS FURTHER AGREED that the undersigned understands, consents, and agrees to the terms and conditions set forth above, and that his/her consent and agreement to this Waiver and General Release is a condition precedent to COUNTY’s grant of a limited and permissive right of entry.

The foregoing is agreed to this 29 day of June, 2022:

PRINTED NAME Anthony B. Richards COMPANY NAME Sun Ridge Systems, Inc. PHONE NUMBER 530-676-7128 EMAIL [email protected]

SIGNATURE

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms

COUNTY OF YUBA

CONFIDENTIALITY PROVISIONS AND STATEMENTS

1 INTRODUCTION.

For the purposes of solicitation site walks and supporting documentation for services to be provided, (hereinafter “CONTRACTOR”), the COUNTY has provided the CONTRACTOR access to confidential informati on. The provisions and statements set forth in this document outline the CONTRACTOR’s responsibilities for safeguarding this information.

2 DEFINITIONS.

2.1 CONFIDENTIAL INFORMATION shall include, but is not limited to, personally identifiable information, protected health information, financial information, financial account numbers, driver’s license numbers, social security numbers, marital status, etc.

2.2 PERSONALLY IDENTIFIABLE INFORMATION is confidential information and includes, but is not limited to, names, dates of birth, social security numbers, addresses, phone numbers, driver’s license numbers, State ID numbers, etc.

2.3 BREACH shall mean the acquisition, access, use or disclosure of confidential information which compromises the security or privacy of such information.

2.4 SECURITY INCIDENT shall mean any known successful or unsuccessful attempt by an authorized or unauthorized individual to inappropriately use, disclo se, modify, access, or destroy any confidential information.

3 BACKGROUND.

The COUNTY maintains confidential information to perform functions, activities, and/or services directly related to the administration of a social service program. Such confident ial information may not be used, accessed, or disclosed for any other purposes.

The COUNTY must take appropriate steps to ensure its compliance with all applicable state and federal confidentiality laws and desires to protect the privacy of those to which it provides services. As such, it must require that CONTRACTOR also obey all applicable state and federal laws. Any individual who violates the privacy, confidentiality, or security of confidential information in any form or medium may be subject to civil and/or criminal prosecution under state and federal law.

Establishing safeguards for confidential information can limit the potential exposure of confidential information and CONTRACTOR is expected to adhere to current industry standards and best pract ices in the management of data collected by, or on behalf of, the COUNTY, and within the CONTRACTOR’s possession.

However, even with sound practices and safeguards, exposure can occur as a result of a theft, loss, compromise or breach of the data and/or systems containing data. At these times, the CONTRACTOR must immediately report the incident surrounding the loss or breach of data in the CONTRACTOR’s possession and absorb any associated costs as deemed by the COUNTY to be reasonable and necessary.

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms 4 PROVISIONS.

4.1 The CONTRACTOR shall sign the “Confidentiality Provisions and Statements” and adopt it by reference in the underlying Agreement.

4.2 The COUNTY requires at least the following minimum standards of care in handling the confidential information:

4.2.1 Securing all areas where confidential information is maintained and/or stored;

4.2.2 Utilizing all industry standard encryption and methodology through which confidential information is transmitted and/or stored. This includes desktop and laptop computers (whole drive encryption – not file encryption), personal digital assistants (PDA), smart phones, thumb or flash-type drives, CDs, diskettes, backup tapes, etc.;

4.2.3 Limiting the removal of confidential information from the CONTRACTOR’s premises except for those purposes as designated in the underlying Agreement;

4.2.4 Ensuring only the minimum necessary amount of confidential information is downloaded and/or accessed when absolutely necessary for the purposes as designated in the underlying Agreement;

4.2.5 Not leaving unattended or accessible to unauthorized individuals; and

4.2.6 Disposing of confidential information, after obtaining COUNTY authorization and approval, through confidential means for the purposes designated in the underlying Agreement.

4.3 Confidential information shall only be used or disclosed for the purposes designed in the underlying Agreement and at no time shall be disclosed or used for personal, non - contract/agreement related reasons, unless specifically authorized by the COUNTY.

4.4 In all circumstances, the CONTRACTOR shall have no ownership rights or interests in any data or information, including confidential information. All data collected by the CONTRACTOR on behalf of the COUNTY, or received by the CONTRACTOR on beh alf of the COUNTY, is owned by the COUNTY. There are no exceptions to this provision.

4.5 The COUNTY may periodically monitor and/or audit use of the information systems and other record-keeping systems at a CONTRACTOR’s location or COUNTY location in an effort to ensure compliance with these provisions.

4.6 If there is an incident involving theft, loss, compromise, and/or breach of confidential information, the CONTRACTOR must notify the COUNTY immediately and under no circumstances no less than twenty four (24) hours after discovery of such an incident.

4.7 If the incident involves a theft or is incidental to another crime, the CONTRACTOR shall notify the appropriate law enforcement officials and a police report generated to document the circumstances of the incident so as to establish whether the crime involv ed a motive to obtain the confidential information. The police report will be forwarded to the COUNTY within forty eight (48) hours of receipt of the report.

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms

4.8 NOTIFICATION OF BREACH.

4.8.1 Upon the suspicion or discovery of a breach, security inci dent, intrusion, or unauthorized use or disclosure of confidential information, the CONTRACTOR shall notify the COUNTY within twenty four (24) hours by telephone in addition to follow up by either email or fax.

4.8.2 Notification of any breach, security incident, or unauthorized access as described in section 4.8.1 shall be provided to:

Paul LaValley, County Information Security Officer
Phone: (530) 749-5609
E-Mail: [email protected]
Fax: (530) 749-7894

4.8.3 The CONTRACTOR shall immediately investigate such actual or suspected breach, security incident, or unauthorized access of confidential information. Within seventy two (72) hours of the discovery, if an actual breach has occurred, the CONTRACTOR shall notify the individual identified in section 4.8.2 of the following:

(a) What data elements were involved and the extent of the data involved in the breach (e.g. number of records or affected individual’s data);

(b) The identity of the unauthorized persons known or reasonably believed to have improperly used or disclosed Personally Identifiable Information and/or confidential information;

(c) A description of where the confidential information is believed to have been improperly transmitted, sent, or utilized;

(d) A description of the probable causes of the improper use or disclosure; and

(e) Whether any state or federal laws requiring individual notifications of breaches are triggered.

4.8.4 The COUNTY will coordinate with t he CONTRACTOR to determine additional specific actions that will be required of the CONTRACTOR for mitigation of the breach, which may include notification to the individual or other authorities.

4.8.5 All associated costs shall be borne by the CONTRACTOR. This may include, but is not limited to, costs associated with notifying the affected individuals.

4.9 The COUNTY may require that the CONTRACTOR provide evidence of adequate background checks for individuals who are entrusted by the CONTRACTOR to w ork with the COUNTY’s confidential information.

4.10 The COUNTY requires that the CONTRACTOR have comprehensive policies and procedures to adequately safeguard the confidential information before it is conveyed to the CONTRACTOR.

The CONTRACTOR’s policie s should articulate all safeguards in place for the COUNTY’s confidential information, including provisions for destruction of all data and backup copies of data.

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Appendix A: Proposal Response Forms Form R: Bid Compliance Forms All COUNTY-owned media containing confidential information shall be returned to the COUNTY when no longer legitimately needed by the CONTRACTOR.

5 ACKNOWLEDGEMENT OF RECEIPT AND SIGNATURE.

The CONTRACTOR hereby understands the above provisions and statements. The CONTRACTOR further understands the sensitivity of the confidential information and understands that the CONTRACTOR must protect the confidentiality of all COUNTY information placed within the CONTRACTOR’s care or which the CONTRACTOR may come across during the course of the Agreement.

DATED: June 29, 2022

CONTRACTOR

(Signature)

Anthony B. Richards, President
(Print Name and Title)

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RFP for CAD/Mobile, RMS and JMS Page 57 of 58
Appendix A: Proposal Response Forms Form S: Proposer Statement Form S: Proposer Statement
This Proposer Statement must be signed and returned along with all the “required attachments” as an entire package in duplicate with original signatures. The proposal must be transmitted in a sealed envelope in accordance with solicitation instructions.

Do not return Section A, Proposal Requirements and Information, nor the referenced “Sample Agreement” at the end of this solicitation.
➢ Our all-inclusive proposal is submitted as detailed in the Cost Proposal. ➢ All required attachments are included with this statement sheet. ➢ The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this statement.

1. Company Name 2. Telephone Number 2a. Fax Number
Sun Ridge Systems, Inc. 5302210663 5306722385

3. Address
P.O. Box 5071 El Dorado Hills, CA 95762
Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 68-0469181 8. California Corporation No. 2333533

9. Indicate applicable license and/or certification information:

10. Proposer’s Name (Print) 11. Title
Anthony B. Richards President

11. Signature

12. 13. Date June 29, 2022

By submitting a bid, the bidder acknowledges that he/she has acquainted themselves with the terms, scope, and requirements of the project based on the information contained in this RFP and any addendums. Any failure by the bidder to acquaint him or herself with available information will not relieve them from the responsibility of estimating properly the difficulty or cost of successfully performing the work. The County is not responsible for any conclusions or interpretations made by the bidder on the basi s of the information made available by the County.

The following addendums have been acknowledged and are included in our proposal. RFPs that do not acknowledge addendums may be rejected.

Addendum #__1____________ Initials:____ABR__________ Addendum #_______________ Initials:__________________ Addendum #_______________ Initials:__________________

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Appendix A: Proposal Response Forms Form S: Proposer Statement Addendum #_______________ Initials:__________________ Addendum #_______________ Initials:__________________

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PROPOSAL FOR A

COMPUTER AIDED DISPATCH, RECORDS

MANAGEMENT AND JAIL MANAGEMENT
RFP 901639

FOR THE

COUNTY OF YUBA

Sun Ridge Systems, Inc.
www.SunRidgeSystems.com
June 30, 2022

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June 30, 2022

Lee Ann Hennessy, Buyer
County of Yuba Department of Administrative Services
915 8th Street, Suite 119
Marysville, CA 95901

Dear Ms. Hennessy:

Thank you for the opportunity to participate in your Request for Proposal (RFP) process.

Please find attached a detailed response to the items requested by your RFP. We believe our software products and services represent a superior total package that closely meets the needs of your operations as expressed in your RFP. Most significantly, they do so with excellent price/performance.

Equally important is the long history of the proposed products and their prospects for long term viability and continued development. Ideally, the system procured by your agency should not be a one-shot purchase to be replaced a few years down the line when it becomes obsolete in either hardware or software. Instead, it should be the beginning of a vendor relationship that will support your expanding needs and future requirements. Our software suite, known collectively as “RIMS”, meets these requirements with its 30+ year history of customer support and 30+ years of continuous evolution to a product family that is superior today and will remain so in the future.

This proposal has three specific purposes:

1. To establish Sun Ridge Systems as both the best product and the lowest risk choice to provide your system

2. To establish RIMS as both the best technical solution and (quite possibly) the lowest price solution, both initially and especially long term

3. To explain our approach to implementing your system.

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As requested, our proposal is valid for 180 days from the date of this letter.

We look forward to working with you. If you should have any questions or require clarification, our key contact person is:

Carol Jackson
Director of Implementation
(530) 221-0663
[email protected].

Sincerely,

Anthony B. Richards
President

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Table of Contents

2. BACKGROUND AND EXPERIENCE ......................................................................... 1

3. PROPOSER REFERENCES ....................................................................................... 3

4. SYSTEM ARCHITECTURE ....................................................................................... 9

5. SYSTEM AND APPLICATION SOFTWARE ............................................................. 18

6. SYSTEM TESTING AND ACCEPTANCE .................................................................. 27

7. IMPLEMENTATION AND PROJECT MANAGEMENT .............................................. 32

8. DOCUMENTATION AND TRAINING ..................................................................... 40

9. SUPPORT, WARRANTY AND MAINTENANCE PROVISIONS ................................... 43

10. CONTRACT PROVISIONS .................................................................................... 50

11. COST PROPOSAL ................................................................................................ 52 ATTACHMENT 1 – SOFTWARE LICENSE AGREEMENT .................................................. 53 ATTACHMENT 2 – SAMPLE PROJECT GANTT CHART ................................................... 59 ATTACHMENT 3 – BUSINESS PROCESS DECISION DOCUMENTATION .......................... 62 ATTACHMENT 4 – SAMPLE TRAINING PLAN ............................................................... 76 ATTACHMENT 5 – SUN RIDGE SUPPORT SERVICES AGREEMENT ................................. 82 ATTACHMENT 6 – SUN RIDGE STANDARD AGREEMENT ............................................. 85

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County of Yuba
Proposal from Sun Ridge Systems, Inc.

Sun Ridge Systems, Inc. Page 1

2. Background and Experience

1. Sun Ridge Systems, Inc. is a software provider of CAD, RMS and ancillary systems. It is our only business. Our integrated software suite, known as “RIMS”, offers a low risk solution already proven successful many times. Not incidentally, it also happens to be an excellent technical solution at a reasonable price. We are the prime contractor and do not employ any sub-contractors.

2. Please find our detailed response to your requirements as specified in Appendix A – Form A in a separately attached file.

3. Sun Ridge Systems, Inc., is a corporation. Anthony B. Richards and Patricia Richards are the founders and corporate officers of the company. If Sun Ridge Systems, Inc. is the selected vendor and the County requires “formal proof” or legal documentation that they are such, we will provide it at that time.

4. a. RIMS is a mature system for public safety agencies in use by more than 200 agencies in California. Completely integrated modules for records management, computer aided dispatch, mobile computers, jail management, and a myriad of ancillary products and interfaces are available.

RIMS was originally designed in 1982 by Tony Richards, who has been closely involved in the product ever since. RIMS was initially designed to meet the needs of the small to medium sized public safety agency without large, expensive computer hardware and full-time software support personnel. These initial design goals were quickly achieved and the evolution of a quality, industry leading software product began. Today, the product is fully scalable for any sized agency.

Although first installed in 1985, RIMS was not widely marketed until the 1990s. Today Sun Ridge Systems, a privately held corporation located in El Dorado Hills, California, serves clients across the United States. And that first install in 1985? It was the Rocklin Police Department that continues to use RIMS to this day.

RIMS has a long, unbroken history of constant evolution, growth and refinement. Today, RIMS is at the forefront of public safety technology with its undeniably complete combination of CAD, records management, jail management, mobile computer, and related technologies. As just one indication of our commitment to its continuing evolution, the current RIMS, Version 29, contains more than 80 enhancements (not corrections) over its immediate predecessor Version 28 of 2021.

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Proposal from Sun Ridge Systems, Inc.

Sun Ridge Systems, Inc. Page 2

b. No subcontractors are proposed for this project.

5. Please find o ur detailed resp onse to your req uirements as specifi ed in Appendix A – Form B in a separately attache d file .

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Sun Ridge Systems, Inc. Page 3

3. Proposer References

Please find our detailed response to your requirements as specified in Appendix A – Form C in a separately attached file.

Additionally, we feel it’s important to note that Sun Ridge has more than 200 agencies in California alone. We encourage you to review our California map which may be found here:

RIMS California Law Enforcement Agencies (sunridgesystems.com)

You’ll find that many of these agencies are your neighbors and we encourage you to reach out to them and ask them how RIMS is working for them.

If you’re unable to review the map, a list of all our California agencies is provided below.

Police Departments

Alameda Police Department
Albany Police Department
Alturas Police Department
Angels Camp Police Department
Arcata Police Department
Arvin Police Department
Atherton Police Department
Atwater Police Department
Auburn Police Department
Banning Police Department
Bear Valley Police Department
Bell Police Department
Belmont Police Department
Benicia Police Department
Bishop Police Department
Blythe Police Department
Brentwood Police Department
Brisbane Police Department
Broadmoor Police Department
Burlingame Police Department
California City Police Department
Calistoga Police Department

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Sun Ridge Systems, Inc. Page 4
Central Marin Police Authority
Ceres Police Department
Chico Police Department (2023)
Chowchilla Police Department
Citrus Heights Police Department
Clearlake Police Department
Cloverdale Police Department
Colma Police Department
Colusa Police Department
Corcoran Police Department
Coronado Police Department
Corning Police Department
Crescent City Police Department
Daly City Police Department
Davis Police Department
Del Rey Oaks Police Department
Delano Police Department
East Palo Alto Police Department
Escalon Police Department
Eureka Police Department
Fairfax Police Department
Fairfield Police Department
Ferndale Police Department
Folsom Police Department
Fortuna Police Department
Foster City Police Department
Galt Police Department
Gilroy Police Department (2022)
Gridley Police Department
Grover Beach Police Department (2023)
Gustine Police Department
Hanford Police Department
Healdsburg Police Department
Hercules Police Department
Hillsborough Police Department
Ione Police Department
Jackson Police Department
Kensington Police Department
Lakeport Police Department
Lathrop Police Department (2022)
Lemoore Police Department

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Sun Ridge Systems, Inc. Page 5
Lincoln Police Department
Livermore Police Department
Livingston Police Department
Los Altos Police Department
Los Banos Police Department
Los Gatos Police Department
Mammoth Lakes Police Department
Manteca Police Department (2023)
Martinez Police Department
McFarland Police Department
Menlo Park Police Department
Mountain View Police Department
Newark Police Department
Newman Police Department
Oakdale Police Department
Oroville Police Department
Pacifica Police Department
Palo Alto Police Department
Paradise Police Department
Paso Robles Police Department (2022)
Pinole Police Department
Pismo Beach Police Department (2023)
Pleasant Hill Police Department
Red Bluff Police Department
Redwood City Police Department
Ridgecrest Police Department
Rio Dell Police Department
Rio Vista Police Department
Ripon Police Department
Rocklin Police Department
Ross Police Department
San Bruno Police Department
San Mateo Police Department
San Pablo Police Department
San Rafael Police Department
Scotts Valley Police Department
Sebastopol Police Department
Shafter Police Department
Sonora Police Department
South Lake Tahoe Police Department (2022)
South San Francisco Police Department

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Sun Ridge Systems, Inc. Page 6
St. Helena Police Department
Stallion Springs CSD Police Department
Suisun City Police Department
Susanville Police Department
Sutter Creek Police Department
Taft Police Department
Tehachapi Police Department
Vacaville Police Department
Vallejo Police Department
Weed Police Department
Williams Police Department

Sheriff’s Offices

Alpine County Sheriff’s Office
Amador County Sheriff’s Office
Butte County Sheriff’s Office
Calaveras County Sheriff’s Office
Colusa County Sheriff’s Office (2022)
El Dorado County Sheriff’s Office
Humboldt County Sheriff’s Office
Lake County Sheriff’s Office
Lassen County Sheriff’s Office
Inyo County Sheriff’s Department
Modoc County Sheriff’s Office
Mono County Sheriff’s Department
San Mateo County Sheriff’s Department
Solano County Sheriff’s Office
Tehama County Sheriff’s Office
Tuolumne County Sheriff’s Department

Schools, Colleges, Universities

Apple Valley USD Police
Azusa Pacific University (2022)
Cal Poly Humboldt Police Department
Cal Poly Pomona Police Department
Cal State Los Angeles (2023)
Chaffey College Police Department
CSU Bakersfield Police Department
CSU Channel Islands PD

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Sun Ridge Systems, Inc. Page 7
CSU Chico Police Department
CSU Dominguez Hills PD
CSU East Bay Police Department
CSU Fresno Police Department
CSU Fullerton Police Department
CSU Northridge Police Department
CSU Sacramento Police Department
CSU San Bernardino Police Department
CSU San Marcos Police Department
CSU Sonoma Police Department
Fontana Unified School District PD
Foothill-DeAnza CCD PD
Kern High School District PD
Los Rios Community College District PD
Marin Community College PD
Mira Costa College PD
Ohlone College Campus PD
Sacramento State University PD
San Bernardino CCD Police
San Bernardino USD PD
San Diego CCD PD
San Diego State University PD
San Francisco State University Campus PD
San Francisco State University Hospital Security
San Joaquin Delta Community College
San Jose Evergreen CCD Police
San Jose State University
Santa Ana Unified School District PD
Santa Monica College PD
Stanford University Police
Stockton Unified School District
Twin Rivers Unified School District PD
UC Irvine Police Department
UC Merced Police Department
UC Riverside Police Department
UC San Diego Police Department
UC San Francisco Police Department
UC San Francisco Public Safety Services
UC Santa Cruz Police Department
University of Redlands PD
Ventura CCD Police

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Others

A National Laboratory
Amador County District Attorney’s Office
Amador County Probation Department
Blue Lake Tribal Police
Bishop Paiute Tribal Police
California Lottery
Clovis Community Medical Center
E & J Gallo Winery
East Bay Regional Parks
Exodus Recovery Inc.

Fresno Community Medical Center
Marin County District Attorney’s Office
Montebello Town Center Security
Morongo Band of Mission Indians
Port of Stockton Police
Rank Investigation Services
San Manuel Indian Nation, DPS
San Mateo County Hospital
San Mateo County DA’s Office
San Mateo Narcotics Task Force
Solano County Major Crimes Task Force
Sony Picture Entertainment, Culver City
Walt Disney Studios Security, Burbank
Yurok Tribal Police

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County of Yuba
Proposal from Sun Ridge Systems, Inc.

Sun Ridge Systems, Inc. Page 9

4. System Architecture

The following is our response to Narrative Proposal Section 2.

1. System Diagram

A RIMS system configuration, reflecting the minimum requirements, is provided in the following illustration:

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County of Yuba
Proposal from Sun Ridge Systems, Inc.

Sun Ridge Systems, Inc. Page 10

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County of Yuba
Proposal from Sun Ridge Systems, Inc.

Sun Ridge Systems, Inc. Page 11

2. Proposed Hardware C onfiguration
• Please find our detailed resp onse to your req uirements a s specifi ed in Appendix A – Form D in a separately attache d file .
• Minimum Specifications – Computing Environment (Servers) Application Server
This server will host the live production database as well as the training database. It requires the following minimum specifications:
• Microsoft Windows 2016 Server or later (Data Center Edition) • Microsoft SQL Server 2016 or later
• Intel 2 GHz+ CPU
• 8 GB RAM
• 3 x current system’s database size
• Monitor Resolution 1920 x 1080 or greater
Communications Server
A secondary server is required to host the applications that run State Link and Mobiles and other purchased applications.

Failover Server
At your option, a third server running Microsoft SQL Server 2012 or later can be the real-time copy of the production and training databases using SQL Mirroring. The clients will utilize the Microsoft SQL Native client that supports SQL Mirroring – that will allow RIMS to attempt a connection to the primary server – if that server is not available, it will automatically try the mirror server – without any user interaction.

The also applies to the applications running on the Application server. Additional documentation can be provided on how this process is setup and managed.

While the failover server is designed as a temporary solution while the primary server is being repaired, it should have similar specifications as the primary server, including disk space. Preferably, disk access should not be the same as the primary server, if using a SAN device.

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Monterey Park City CouncilAugust 5, 2024

Monterey Park City Council
August 5, 2024