Administration, Finance and Public Safety Committee
July 1, 2026

CITY OF MOORPARK
CHRIS R. ENEGREN
Mayor

RENEE DELGADO
Councilmember

CHRIS BARRETT
Councilmember

TOM MEANS
Councilmember
DR. ANTONIO CASTRO
Councilmember
CITY MANAGER’S OFFICE | 323 Science Drive, Moorpark, California 93021 Main City Phone Number (805) 517-6200 | Fax (805) 532-2528 | www.moorparkca.gov

NOTICE AND CALL OF A

REGULAR MEETING OF THE

ADMINISTRATION, FINANCE & PUBLIC SAFETY STANDING COMMITTEE (Mayor Enegren and Mayor Pro Tem Dr. Castro)
Wednesday, July 1, 2026, at 5:45 p.m.

TO THE MEMBERS OF THE ADMINISTRATION, FINANCE AND PUBLIC SAFETY STANDING COMMITTEE OF THE CITY OF MOORPARK:

NOTICE IS HEREBY GIVEN that a Regular Meeting of the Administration, Finance and Public Safety Standing Committee is hereby called to be held on Wednesday, July 1, 2026, commencing at 5:45 p.m. Said meeting will be held in the Century Conference Room of Moorpark City Hall, located at 323 Science Drive, Moorpark, California.

Said Regular Meeting shall be for the purpose of considering the following items:

1. CALL TO ORDER:

2. ROLL CALL:

3. PUBLIC COMMENT

4. DISCUSSION ITEMS:

A. Consider Annual Review of the City of Moorpark’s Investment Policy Resolution for Fiscal Year 2026/27. Staff Recommendation: Recommend approval of the Investment Policy to the City Council and keeping the aggregate investment in money market funds to 25% of the City’s total portfolio. (Staff: Hiromi Dever, Finance Director)
B. Consider Recommended Updates to City Council Policies and Rescission of Resolution No. 2026-4379. Staff Recommendation: Recommend to the City Council to adopt City Council Policy changes and revisions and rescind Resolution No. 2026-4379. (Staff: Jonathan Royas, Assistant to the City Manager)

5. ADJOURNMENT:
-
Posted: June 25, 2026
All writings and documents provided to the members of the Administration, Finance and Public Safety Standing Committee of the City of Moorpark regarding all agenda items are available for public inspection at the City Hall public counter located at 323 Science Drive during regular business hours. The agendas and agenda reports for City Council Standing Committee meetings are available on the City's website at www.moorparkca.gov.

In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the City Clerk’s Division at (805) 517-6223. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability-related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II). Moorpark City Hall is accessible to persons with disabilities, with disabled parking located on both the north and south sides of the City Hall Building.

ADMINISTRATION, FINANCE AND PUBLIC SAFETY COMMITTEE

AGENDA REPORT
TO: Administration, Finance and Public Safety Committee (AFPS) FROM: Hiromi Dever, Finance Director
DATE: 07/01/2026 Regular Meeting
SUBJECT: Consider Annual Review of the City of Moorpark’s Investment Policy Resolution for Fiscal Year 2026/27

SUMMARY
California Government Code section 53646 states that local agency treasurers or chief fiscal officers may annually render an investment policy to their legislative bodies and oversight committees. In addition, state law requires that the City Council delegate investment authority to the City Treasurer for a one-year period, renewable annually. The City Council has determined that adopting and annually reviewing an investment policy is sound financial management and prudent public policy, and typically does so each June. The City Council policies state the Administration, Finance and Public Safety (AFPS) Committee reviews the Investment Policy prior to consideration by the entire City Council. This Policy is being presented for the Committee’s review in accordance with these Policy provisions.

DISCUSSION
The Investment Policy (“Policy” or “Investment Policy”), as set forth by the City, provides the guidelines for prudent investment of City funds, and outlines the policies essential to ensuring the safety and strength of the City’s investment portfolio. The Policy guidelines meet all statutory requirements governing the investment of public funds. Further, the Policy provides for specific internal control procedures to ensure the safekeeping and security of City funds.

A strong investment policy encompasses the cash, treasury, and investment management functions of an agency. It serves as a guide for setting and achieving Item: 4.A.

Administration, Finance and Public Safety Committee
07/01/2026 Regular Meeting

program objectives, defines rules and establishes performance benchmarks, and reduces the exposure to liability of both the investment staff and the governing board. It is also important to note that rating agencies will pay close attention to an agency’s investment policy and portfolio when and if determining its credit rating.

City investments are made only in those instruments specifically authorized by the California Government Code section, primarily Sections 53600, 16429.1, and 53684 et seq. of the Government Code. Within these legal guidelines, primary objectives of the City’s Investment Policy and Treasurer’s goals and strategies in managing the City’s portfolio are:
• Safety - To safeguard the funds under the Treasurer’s control; • Liquidity - To meet short-term cash needs;
• Diversity - To reduce the portfolio’s risk; and
• Yield - To maximize the overall return.

Staff has performed a thorough review of the City’s Investment Policy by completing the following due diligence:
• Review of peer agency investment policies certified by the California Municipal Treasurers Association (CMTA) for best practices comparisons • Review of all relevant California Government Code Sections and the Moorpark Municipal Code, for compliance with applicable guidelines pertaining to cash management and investment practices
• Analysis of “Local Agency Investment Guidelines,” California Debt and Investment Advisory Commission (CDIAC), January 1, 2026, update
The current portfolio below, as of May 31, 2026, are within the guidelines of the Policy and provide adequate funding sources for City operations and capital improvement projects.

Account Description Balance Percentage
Local Agency Investment Fund (LAIF) $ 12,578,821.03 9.57% Ventura County Pool $ 15,493,463.37 11.78%
Wells Fargo CDs $ 9,555,000.00 7.27%
Wells Fargo US Treas/Securities $ 82,862,974.02 63.02%
Wells Fargo Money Market $ 10,992,934.31 8.36%
Total Investment $ 131,483,192.73 100.00%
The construction of the new library began during the Fiscal Year (FY) 2025/26, making a significant step forward in the project timeline. As it moves into the active construction phase, it is anticipated there will be an increased need for liquidity over the next few years to accommodate payment schedules. Ensuring access to readily available funds will be Administration, Finance and Public Safety Committee
07/01/2026 Regular Meeting

critical to supporting the smooth execution of the project and meeting financial obligations in a timely manner.

To continue supporting the funding needs, staff is recommending keeping the portfolio allocation to money market at 25% for FY 2026/27. This allocation supports portfolio liquidity, ensuring that sufficient cash is readily available to meet project related expenditures without the need to liquidate longer-term investments at inopportune times.

As of May 31, 2026, the rate of return in the Wells Fargo Money Market account is 3.52%.

Given the relatively stable returns on money market funds, this increase aligns with the Investment Policy objectives as well as meeting operational needs.

ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.

Therefore, no environmental review is required.

FISCAL IMPACT
There is no direct impact associated with the approval of the proposed Policy.

COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.

STAFF RECOMMENDATION
Recommend approval of the Investment Policy to the City Council and keeping the aggregate investment in money market funds at 25% of the City’s total portfolio.

Attachment: Draft Resolution No. 2026-_____
Exhibit A – Draft City of Moorpark Fiscal Year 2026/27 Investment Policy RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MOORPARK, CALIFORNIA, ADOPTING THE ANNUAL
INVESTMENT POLICY FOR FISCAL YEAR 2026/27 AND
RESCINDING RESOLUTION NO. 2025-4333
WHEREAS, on _______, 2026, the City Council reviewed and adopted the City of Moorpark’s annual Investment Policy, which is applicable to the City and its related entities for which the members of the City Council serve as the governing body (the “Related Entities”); and
WHEREAS, a staff report has been presented to the Council requesting adoption of the annual Investment Policy; and
WHEREAS, the Investment Policy describes the investment of City funds in compliance with the Municipal Code and state law, and, therefore, the Investment Policy is to be hereby submitted to an oversight committee in compliance with state law; and WHEREAS, the Administration, Finance and Public Safety Standing Committee reviewed this Investment Policy on July 1, 2026, and recommended the City Council adopt the Policy to keeping the aggregate investment in money market funds at 25% of the City’s total portfolio; and
WHEREAS, Investment Policy Resolution No. 2025-4333 is proposed to be rescinded and an updated Investment Policy Resolution adopted.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The annual Investment Policy attached hereto as “Exhibit A” has been reviewed in a public meeting and is hereby adopted.

SECTION 2. The City Council, for itself and as the legislative body of the Related Entities, hereby delegates its investment authority with respect to the funds of the City and the Related Entities to the City Treasurer-Finance Director (acting in the capacities of City Treasurer and treasurer of the Related Entities).

SECTION 3. City Council Resolution No. 2025-4333 is hereby rescinded.

SECTION 4. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED AND ADOPTED this ____ day of _____, 2026.

ATTEST: Chris R. Enegren, Mayor
Ky Spangler, City Clerk
Attachment: Exhibit A – City of Moorpark Fiscal Year 2026/27 Investment Policy

ATTACHMENT
Resolution No. 2026-____

CITY OF MOORPARK
FISCAL YEAR 2026/27

INVESTMENT POLICY

1.0 Introduction. The purpose of this document is to identify various policies and procedures that enhance opportunities for a prudent and systematic investment policy and to organize and formalize investment-related activities of the City of Moorpark, Successor Agency to the Moorpark Redevelopment Agency and Moorpark Public Financing Authority. As used in this policy, the term “City” may refer to the City, or the City and its related entities for which the members of the City Council serve as the legislative body, as the context may require. Related activities which comprise good cash management include accurate cash projections, the expeditious collection of revenue, the control of disbursements, cost-effective banking relations, and arranging for a short-term borrowing program, which coordinates working capital requirements and investment opportunities.

2.0 Policy. It is the policy of the City of Moorpark to invest public funds not required for immediate day-to-day operations in accordance with the principals of sound treasury management and the provisions of California Government Code § 53600 et seq., the Municipal Code and this policy.

3.0 Scope. This policy applies to all investment activities of the City of Moorpark, except for the proceeds of certain debt issues that are invested and managed by trustees appointed under indenture agreements.

3.1 Pooled Investments. Investments for the City and its component units will be made on a pooled basis, including the City of Moorpark, the Successor Agency to the Moorpark Redevelopment Agency, and the Moorpark Public Financing Authority.

All pooled funds are accounted for in the Annual Comprehensive Financial Report of the City of Moorpark. Funds include the General Fund, Special Revenue Funds, Debt Service Fund, Capital Projects Funds and Trust and Agency Funds.

3.2 Investments held separately. Investments of bond proceeds will be held separately when required by the bond indentures or when necessary to meet arbitrage regulations. If allowed by the bond indentures, or if the arbitrage regulations do not apply, investments of bond proceeds will be held as part of the pooled investments.

4.0 Objectives. Section 53600.5 of the California Government Code outlines the primary objectives of a trustee investing public money. The primary objectives, in order of priority, of the City’s investment activities shall be:

Resolution No. 2026-____

4.1 Safety. Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure preservation of capital in the overall portfolio.

4.2 Liquidity. The City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. This is accomplished by maintaining a portion of the portfolio in money market funds and the State Local Agency Investment Fund with immediate withdrawal provisions. The City’s practice is to buy and hold instruments to maturity, since all cash demands cannot be forestalled, the portfolio will include securities with active secondary or resale markets should the need to sell prior to maturity arises.

4.3 Yield. Investment return becomes a consideration only after the basic requirements of safety and liquidity have been met.

The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles while adhering to the list of authorized investments.

5.0 Duties and Responsibilities. The State of California gives the City Council, in its capacity as legislative body of the City and its related entities, the ability to delegate the investment authority to the City Treasurer (acting in the capacities of City Treasurer and treasurer of the City’s related entities) for a one-year period in accordance with section 53607 of the California Government Code. The delegation will require renewal each year. So long as the City Council’s annual delegation of investment authority pursuant to California Government Code section 53607 to the City Treasurer is effective, no person may engage in investment transactions unless directed by the City Treasurer, or in the absence of such effective delegation, unless directed by the City Council.

In the execution of this delegated authority, the City Treasurer may establish accounts with well qualified, financially sound financial institutions and/or brokers/dealers for the purpose of completing investment transactions in accordance with this policy. The criteria used to select qualified financial institutions and broker/dealers for effecting purchases of authorized investments are identified in Section 14 of this policy. The criteria used to select qualified financial institutions for the custody of the City’s investments are identified in Section 16 of this policy.

The City Treasurer (acting in the capacities of City Treasurer and treasurer of each Cityrelated entity) may designate in writing a Deputy City Treasurer, who in the absence of the City Treasurer, will assume the City Treasurer’s duties and responsibilities. The City Treasurer shall retain full responsibility for all transactions undertaken under the terms of this policy.

Pursuant to Section 53607 of the California Government Code, so long as the City Council, in its capacity as legislative body of the City and its related entities, has Resolution No. 2026-____

delegated its investment authority to the City Treasurer (acting in the capacities of City Treasurer and treasurer of the City’s related entities) and such delegation is in full force and effect as described in Section 18.2 of this policy.

The City Treasurer may annually or when a change is made render a statement of investment policy to the City Council to be considered at a public meeting.

Pursuant to Sections 53607 and 53646 of the California Government Codes, the City Treasurer shall submit reports to the City Council as described in Section 18.1 of this policy.

6.0 Prudence. Section 53600.3 of the California Government Code identifies the legal standard applicable to the City Council, as legislative body of the City and its related entities, and to those persons authorized to make investment decisions on behalf of a local agency and Section 53600.3 deems the legislative body and such authorized persons to be trustees, and therefore fiduciaries subject to the “prudent investor” standard. As a trustee and fiduciary, the standard of prudence to be used shall be the “prudent investor” standard and shall be applied in the context of managing the overall portfolio. Specifically, as set forth in Section 53600.3, when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, the City Council, as legislative body of the City and its related entities, and other persons authorized to make investment decisions on its behalf, shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including but not limited to the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character with like aims, to safeguard the principal and maintain the liquidity needs of the agency.

Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk changes or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.

7.0 Ethics and Conflicts of Interest. All participants in the City’s investment process shall seek to act responsibly as custodians of the public trust. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment recommendations and decisions.

Employees and investment officials shall make all disclosures appropriate under the Fair Political Practices Act and may seek the advice of the City Attorney and the Fair Political Practices Commission whenever there is a question concerning personal financial or investment positions that could represent potential conflicts of interest.

Resolution No. 2026-____

8.0 Authorized Investments.

8.1 Pooled Investments. The City Treasurer may invest City funds in the following instruments as specified in the California Government Code, section 53601, subject to the limitations set out in that section and as further limited in this policy. See also Section 12.0 for limitations on issuer concentration for certain types of investments authorized under this Section 12.0. Investments will be made only in readily marketable securities actively traded in the secondary market.

8.1.1 U.S. Treasury Bills, Notes and Bonds: provided that the stated final maturity of such security does not exceed five (5) years from the date of purchase.

8.1.2 Federal Agency debentures and mortgage-backed securities with a final maturity not exceeding five (5) years from the date of purchase issued by the Government National Mortgage Association (GNMA).

8.1.3 Federal Instrumentality (government sponsored enterprise) debentures, discount notes, bullets, callables and step-up securities, with a final maturity not exceeding five (5) years from the date of purchase, issued by the following only: Federal Home Loan Banks (FHLB), Federal National Mortgage Association (FNMA), Federal Farm Credit Bureau (FFCB), Federal Home Loan Mortgage Corporation (FHLMC), and Federal Agricultural Mortgage Corporation (FAMCA).

8.1.4 Time Certificates of Deposit, nationally or state-chartered banks; savings or federal associations; or state or federal credit unions: Deposits should not exceed five-year maturity and shall be collateralized as specified in paragraph 9.0 of this policy or FDIC or NCUA insured up to $250,000. Section 12.0 of this policy applies with respect to issuerconcentration limits.

8.1.5 Negotiable Certificates of Deposit issued by nationally or statechartered banks; savings or federal associations; state or federal credit unions; or federally licensed or state licensed branches of foreign banks.

Purchases may not exceed 30% of the portfolio and final maturity may not exceed five (5) years from date of purchase. Section 12.0 of this policy applies with respect to issuer-concentration limits.

8.1.6 Banker’s Acceptances, Foreign/Domestic, with a minimum rating of “A1” by S&P Global Ratings or “P1” by Moody’s Investors Service, Inc. (prime) rating provided that the acceptances are eligible for purchase by the Federal Reserve System and the maturity does not exceed 180 days maturity or 40% of the total portfolio. Section 12.0 of this policy applies with respect to issuer-concentration limits.

Resolution No. 2026-____

8.1.7 Commercial Paper: Short-term instruments with a maximum maturity of 270 days or less, an “A1/P1” (prime) rating or better, with fixed coupons, fixed maturity and no call provisions and meeting all of the additional conditions in either paragraph (A) or (B) below. (A) The issuer is a general corporation organized and operating within the United States, has total assets in excess of five hundred million dollars, and has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or higher by a nationally recognized rating agency.
(B) The issuer is organized within the United States as a special purpose corporation, trust, or limited liability company; has programwide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond, and has commercial paper that is rated “A1/P1” (prime) or better by a nationally recognized rating agency.

Purchases of commercial paper may not exceed 25% of the portfolio.

Section 12.0 of this policy applies with respect to issuer-concentration limits.

8.1.8 Medium-term Corporate Notes of a maximum of five years until maturity issued by corporations organized and operating within the United States and rated in the rating category of “A-” or better of Moody’s Investors Service, Inc. and S&P Global Ratings. Purchases may not exceed 30% of the portfolio. Section 12.0 of this policy applies with respect to issuer-concentration limits.

8.1.9 Repurchase Agreements with a maximum maturity of one year.

Repurchase Agreements will only be with primary dealers of the Federal Reserve Bank of New York, and who have long-term debt rated in the “AAA” or “AA” categories of Moody’s Investors Service, Inc. or S&P Global Ratings. Investments will be collateralized as specified in paragraph 9.0 of this Investment Policy. Section 12.0 of this policy applies with respect to issuer-concentration limits.

8.1.10 Money Market Funds registered under the Investment Company Act of 1940 which (1) are “no-load” (meaning no commission or fee shall be charged on purchases or sales of shares); (2) have a constant daily net asset value per share of $1.00; (3) invest only in the securities and obligations authorized in this investment policy and (4) have a rating of at least two of the following: AAAm by S&P Global Ratings, Aaa by Moody’s or AAA/V1+ by Fitch. The aggregate investment in money market funds shall not exceed 25% of the City’s total portfolio. Section 12.0 of this policy applies with respect to issuer-concentration limits.

Resolution No. 2026-____

8.1.11 County Pooled Investment Funds in accordance with the laws and regulations governing those Funds and State law (GC 53684).

8.1.12 State of California pooled “Local Agency Investment Fund” in accordance with the laws and regulations governing those Funds and State law (GC 16429.1 et seq.).

8.1.13 Insured deposits: Deposits not exceeding $250,000 shall be permitted only in those nationally or state-chartered banks, savings or federal associations, or state or federal credit unions that are active members of the Federal Deposit Insurance Corporation (FDIC) and provided that the final maturity does not exceed five (5) years from date of purchase. Section 12.0 of this policy applies with respect to issuerconcentration limits.

8.1.14 The “Sweep” account for the overnight investment of idle funds shall be subject to this policy.

8.1.15 City of Moorpark bonds, or bonds issued by its related entities for which the members of the City Council serve as the legislative body, provided that the stated final maturity of such security does not exceed five (5) years from the date of purchase. Section 12.0 of this policy applies with respect to issuer-concentration limits.

8.1.16 Registered state warrants, treasury notes or bonds of the State of California. Registered treasury notes or bonds from any of the remaining 49 States. The stated final maturity of such security shall not exceed five (5) years from the date of purchase. Rated in the rating category of “A-” or “A-1” or better of Moody’s Investors Service, Inc. or Standard & Poor’s (S&P) Global Ratings. Section 12.0 of this policy applies with respect to issuer-concentration limits.

8.1.17 Bonds, notes, warrants, or other indebtedness of any local government agency within California. The stated final maturity of such security shall not exceed five (5) years from the date of purchase. Rated in the rating category of “A-” or “A-1” or better of Moody’s Investors Service, Inc. or S&P Global Ratings. Section 12.0 of this policy applies with respect to issuer-concentration limits.

8.1.18 Supranational Organizations Securities, Limited to United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by: International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), and Inter-American Development Bank (IADB). The stated final maturity of such security shall not exceed five (5) years from the date of purchase.

Rated in the rating category of “AA” or its equivalent or higher by a nationally recognized rating agency. Purchases may not exceed 30% of Resolution No. 2026-____

the portfolio. Section 12.0 of this policy applies with respect to issuerconcentration limits.

8.2 Investments held separately. Investments of bond funds will be made in conformance with the trust indenture for each issue. Such investments will be held separately when required.

9.0 Collateralization. Investments in time certificates of deposit shall be fully insured for the entire term of the certificate by the Federal Deposit Insurance Corporation (FDIC). The FDIC limit has been established by the Congress at $250,000.00.

Investments in time certificates of deposit, or deposits not insured in accordance with Section 8.1.13 of this policy, in excess of the limit shall be properly collateralized in accordance with California Government Code section 53630 et seq. (constituting Article 2 of Chapter 4 of Part 1 of Division 2 of Title 5 of the California Government Code).

Without limiting the foregoing, Section 53652 of the California Government Code requires that the depository pledge securities with a market value of at least 10% in excess of the City’s deposit as collateral in government securities, and 50% in excess of the deposit as collateral in mortgage pools. Section 53649 of the California Government Code specifies that the City Treasurer is responsible for entering into deposit contracts with each depository.

Investments in repurchase agreements must also be collateralized. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 102% or greater of market value of principal and accrued interest.

10.0 Unauthorized Investments/Investment Activities. Section 53601.6 of the California Government Code prohibits the following investments: inverse floaters, range notes, or mortgage-derived, interest-only strips.

10.1 No investment will be made that has either (1) an embedded option or characteristic which could result in a loss of principal if the investment is held to maturity, or (2) an embedded option or characteristic which could seriously limit accrual rates or which could result in zero accrual periods.

10.2 No investment will be made that could cause the portfolio to be leveraged.

11.0 Investment Strategy.

11.1 Pooled Investments. A buy and hold strategy will generally be followed; that is, pooled investments, once made, will usually be held until maturity. A buy and hold strategy will result in unrealized gains or losses as market interest rates fall or rise from the coupon rate of the investment. Unrealized gains or losses, however, will diminish as the maturity dates of the investments are approached or as market interest rates move closer to the coupon rate of the investment. A buy and hold strategy requires that the portfolio be kept sufficiently liquid to preclude the undesirable sale of investments prior to maturity. Occasionally, the Resolution No. 2026-____

City Treasurer may find it advantageous to sell an investment prior to maturity, but this should be only on an exception basis and only when it is clearly favorable to do so.

11.2 Investments held separately. Investments held separately for bond proceeds will follow the trust indenture for each issue.

12.0 Diversification. To the extent feasible the portfolio will be diversified to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions. In addition to the limitations on specific security types indicated in Section 8.0 of this Investment Policy, and with the exception of U.S.

Treasury/Federal agency securities and authorized pools, for each type of investment, no more than five percent (5%) of the City’s portfolio will be placed with a single issuer.

13.0 Maximum Maturities. To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities with a final stated maturity date of more than five (5) years from the date of purchase settlement. The intent to invest in securities with longer maturities shall be disclosed in writing to the City Council.

13.1 Callable investments will be recorded at their maturity dates.

13.2 Investments Held Separately. Maturities for investments held separately will conform to the trust indenture for each issue.

14.0 Selection of Financial Institutions and Broker/Dealers. Investments shall be purchased only through well established, financially sound institutions meeting the requirements of California Government Code sections 53601.5 or 53601.8, as applicable. The City Treasurer shall maintain a list of financial institutions and broker/dealers approved for investment. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions will be given a copy of the City’s Investment Policy, and a return cover letter which must be signed indicating that the investment policy has been read and understood. Qualified financial institutions and broker/dealers must supply the City Treasurer with the following:

14.1 Financial Institutions.
• Current audited financial statements.
• Depository contracts, as appropriate.
• A copy of the latest FDIC call report.
• Proof that commercial banks, savings banks, or savings and loan associations are state or federally chartered.

14.2 Broker/Dealers.
• Current audited financial statements.
• Proof that brokerage firms are members in good standing of a national securities exchange.

Resolution No. 2026-____

15.0 Purchase, Payment, and Delivery. A competitive bid process, when applicable or practical, will be used to place all investment transactions. This does not apply to investment pools. Purchases on margin will not be made. Payment for securities will be done on a Delivery Versus Payment (DVP) basis via the City’s custodian. Delivery of securities will be made to the City in accordance with the third-party custodial agreement.

16.0 Safekeeping and Custody. All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-vs.- payment basis. All securities owned by the City will be held by a third-party custodian meeting the requirements of California Government Code section 53608 and designated by the City Treasurer, and the securities will be evidenced by a monthly statement from the custodian. Collateral for time deposits in savings and loans will be held by the Federal Home Loan Bank of an approved Agent of Depository. Collateral for time deposits in banks will be held in the City’s name in the bank’s Trust Department or in the Federal Reserve Bank.

17.0 Performance Standard. The Treasurer or designee shall be responsible to regularly monitor and evaluate investment performance to attain a market-average rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. The rate of return of the investment portfolio will be based on the maturity value of the investments.

18.0 Reporting. Pursuant to California Government Code sections 53646(b) and 53607, respectively, City Treasurer may render a quarterly investment report and shall make a monthly transactions report in accordance with subsections 18.1 and 18.2, respectively, below.

18.1 Quarterly Investment Report. Section 53646(b) of the California Government Code allows a quarterly investment report be submitted to the City Council. This quarterly report shall be submitted within 30 days following the end of the quarter covered by the report.

18.1.1 Pooled Investments. The quarterly investment report shall be submitted by the City Treasurer within 30 days following the end of the quarter covered by the report. The quarterly report shall include the following elements:
• Itemized listing of portfolio investments by type, date of maturity, and issuer.
• Par value, dollar amount invested, amortized cost, and current market value as of the date of the report will be given for the total of all securities, investments, and moneys held by the City and its component units. The source of the market values will be cited. • Investment transactions for the reporting period.

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• Statement that the investment portfolio has the ability to meet the City’s cash flow demands for the next six (6) months, or an explanation as to why sufficient money shall, or may not be available.
• Statement of compliance of the portfolio with the City’s Investment Policy. When applicable, any material exceptions will be noted.

18.1.2 Investments Held Separately. A report of investments held separately may be rendered quarterly within 30 days following the end of the quarter submitted as an exhibit in the City Treasurer’s quarterly investment report. The quarterly investment report shall contain the information required by section 53646 when available.

18.2 Monthly Transactions Reports. Section 53607 of the California Government Code states that the authority of City Council to invest or to reinvest funds of the City, or to sell or exchange securities so purchased, may be delegated for a one-year period by the City Council to the City Treasurer, who shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires, and shall make a monthly report of those transactions to the City Council.

19.0 Short-term Borrowing. The City is permitted by law to borrow money to meet current short-term cash flow needs. These needs may arise either because projected cash disbursements exceed projected cash receipts, or because the City’s cash accounts may be temporarily overdrawn due to the efforts to invest 100% of inactive funds at all times. To provide for these contingencies the City Treasurer is authorized to take the following actions, in each instance subject to compliance with applicable California law authorizing and establishing limitations on such borrowings:

19.1 Short-term Loan. When there is a shortfall between projected cash revenues and projected cash disbursements, the City Treasurer will secure a loan in the amount that would equal the cash deficit plus projected cash disbursements for one month. Any such loan will be repaid within one year.

19.2 Line of Credit. The City Treasurer may maintain a line of credit with the City’s bank in an amount to cover sums temporarily overdrawn because of efforts to invest all inactive funds at all times.

20.0 Exceptions. Occasionally, exceptions to some of the requirements specified in this Investment Policy may occur for pooled investments because of events subsequent to the purchase of investment instruments, e.g. the rating of a corporate note held in the portfolio is downgraded below an “AA” rating, or total assets in the portfolio decline causing the percentage invested in corporate notes to rise above 30%.

State law is silent as to how exceptions should be corrected. Exceptions may be temporary or more lasting; they may be self-correcting or require specific action. If Resolution No. 2026-____

specific action is required, the City Treasurer should determine the course of action that would correct exceptions to move the portfolio into compliance with State and City requirements. Decisions to correct exceptions should not expose the assets of the portfolio to undue risk and should not impair the meeting of financial obligations as they fall due. Any subsequent investments should not extend existing exceptions.

21.0 Internal Control. The City Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.

22.0 Investment Policy Adoption. California Government Code § 53646(a)(2) states that a City Treasurer may annually render to the City Council a statement of investment policy, which shall consider at a public meeting. Any change in the policy shall also be considered by the City Council at a public meeting.

23.0 Social Responsibility. Investments in corporate securities and depository institutions shall be made in compliance with socially responsible goals to the extent that such investments achieve substantially equivalent safety, liquidity and yield compared to investments permitted by state law. Investments are to be made that will bear in mind the responsibility of city government to its citizens. Investments that support community well-being; promote equality of rights regardless of sex, race, age, disability or sexual orientation; and promote community economic development, positive impact on the environment, fair workplace practices, robust corporate governance, high product integrity and positive community involvement will be given consideration.

Resolution No. 2026-____

INVESTMENT POLICY

GLOSSARY
Administrator of Local Agency Security: The State office or entity designated by California Government Code section 53661 from time to time to approve and authorize “agents of depositories” to hold securities that secure and collateralize local agency deposits. Currently, the “Administrator of Local Agency Security” is the California Commissioner of Business Oversight.

Agent of Depository: Any one of the following entities that is duly authorized pursuant to California Government Code section 53657 and by the Administrator of Local Agency Security to hold securities that secure and collateralize a local agency’s deposits, as more specifically designated by the local agency’s treasurer in the applicable contract for deposit of the local agency’s funds under California Government Code section 53649: a trust company located within the State of California, the trust department of a bank located in the State of California, or the Federal Home Loan Bank of San Francisco.

Amortized Cost: The cost of investments adjusted for amortized premiums and discounts. Amortized cost is used to maintain comparability with market value.

Arbitrage Regulation: The law to control the use of profit making by purchasing securities on one market for immediate resale on another in order to profit from a price difference.

Ask: The price at which securities are offered.

Bankers’ Acceptances (BA): A time draft of invested funds that have been drawn on and accepted for repayment by a bank. By accepting the draft (investment of City funds), the bank is liable for the payment at maturity. The credit worthiness of Bankers’ Acceptances is enhanced because they are secured by the issuing bank, the goods themselves, and the importer. This financial instrument is short-term, not more than 180 days and is sold on a discounted basis.

Bear Market: A period of generally pessimistic attitudes and declining market prices.

Bid: The price offered for securities.

Bond: An interest-bearing security issued by a corporation, government, governmental agency or other body, which can be executed through a bank or trust company. A bond is a form of debt with an interest rate, maturity, and face value, and is usually secured by specific assets. Most bonds have a maturity of greater than one year, and generally pay interest semiannually.

Bond Indenture: Written agreement specifying the terms and conditions for issuing bonds, including; the form of the bond, the maturity date and payment schedule with Resolution No. 2026-____

interest rate, call provisions and protective covenants, if any, collateral pledged, and other terms. Obligations of the bond issuer are identified as well as the trustee’s responsibility for ensuring that interest payments are made to registered bondholders.

Bond Rating: The classification of a bond’s investment quality.

Book Value: A term synonymous with amortized cost.

Broker: A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides; a broker does not position. In the money market, brokers are active in markets, in which banks buy and sell money, and in interdealer markets.

Bull Market: A period of generally optimistic attitudes and increasing market prices.

Bullet Bond: A debt instrument whose entire face value is paid at once on the maturity date. Bullet bonds are non-callable. Bullet bonds cannot be redeemed early by an issuer, so they pay a relatively low rate of interest because of the issuer's exposure to interest-rate risk. Both corporations and governments issue bullet bonds, and bullet bonds come in a variety of maturities, from short- to long-term.

Buy and Hold: Management strategy in which the intent is to hold each security until maturity.

Callable Bond: A bond that can be redeemed by the issuer prior to its maturity.

Sometimes, a premium is paid to the bond owner when the bond is called. It is also known as a "redeemable bond." The main cause of a “call” is a decline in interest rates.

If interest rates have declined since an issuer first issued the bonds, it will likely want to refinance this debt at a lower rate of interest. In this case, the issuer will “call” its current bonds and issue replacement bonds at a lower rate of interest.

Certificate of Deposit (CD): A time deposit with a specific maturity and interest rate evidenced by a certificate. Maturities range from a few weeks to several years. Interest rates are set by competitive forces in the marketplace. There is a penalty for early withdrawal. CD’s in large denominations are typically negotiable.

Collateralization: Refers to securities pledged by a bank to secure deposits of public monies. Also refers to evidence of deposit or other property that a borrower pledges to secure repayment of a loan.

Commercial Book-Entry: The commercial book-entry system is operated by the Federal Reserve Banks in their capacity as fiscal agents of the Treasury. Investors who maintain their securities in this system generally have purchased their securities through a financial institution or a government securities broker or dealer. These securities are recorded in the commercial book-entry system as book-entry issues held for the account of a depository institution. The depository institution (e.g., bank, brokerage firm Resolution No. 2026-____

or securities clearance organization) maintains records identifying the owners of securities held in its account in the system.

Commercial Paper: A short-term IOU, or unsecured money market obligation, issued by prime rated commercial firms and financial companies, with maturities from two (2) days up to 270 days. A promissory note of the issuer used to finance current obligations, and is a negotiable instrument. The notes are typically in minimum denominations starting at $100,000.00 to comply with criteria for exemption from registration under federal securities laws.

Commission: The broker’s or agent’s fee for purchasing or selling securities for a client.

Coupon: The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value or a certificate attached to a bond evidencing interest due on a payment date.

Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for their own account.

Debenture: An unsecured bond backed only by the general credit of the issuer.

Delivery Versus Payment: There are two methods of delivery of securities: “delivery versus payment” and “delivery versus receipt” (also called free). Delivery versus payment is delivery of securities with an exchange of money for the securities indicating payment is due when the buyer has securities in hand or in book entry.

Discount: The difference between the cost price of a security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be a discount.

Discount Securities: (1) Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g., U.S. Treasury bills; or (2) any security sold below face value and which can be re-sold later at a higher price.

Diversification: Dividing investment funds among a variety of securities offering independent returns.

Embedded Option: A statement within the bond structure that gives the issuer a right to perform a specific action in the future and may alter the interest rate earned by the bond. Examples of embedded options include the right of redemption, a put feature, or mortgage prepayment rights in a mortgage-backed security.

Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., small business firms, farmers, farm cooperatives, and exporters. These are securities such as the Federal National Resolution No. 2026-____

Mortgage Association (Fannie Mae), Federal Home Loan Mortgage Corporation (Freddie Mac), Federal Farm Credit Bureau (FFCB), Government National Mortgage Association (GNMA) and the Small Business Administration (SBA).

Federal Funds Rate: The rate of interest at which FED funds are traded. This rate is currently pegged by the Federal Reserve through open market operations.

Federal Open Market Committee: Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve Guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., twelve Regional Banks and commercial banks that are members of the system.

Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $250,000.00 per depositor per insured bank.

Federal Home Loan Banks (FHLB): Eleven regional banks within the Federal Home Loan Bank System, a government sponsored enterprise, that lend to its member financial institutions, which generally consist of thrift institutions, commercial banks, credit unions, insurance companies, and certified community development financial institutions. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis-à-vis member commercial banks.

Fiscal Year: An accounting or tax period comprising any twelve month period. The City’s fiscal year begins on July 1.

Interest-Only Strips: Financial instrument where investor receives only the interest, no principal, from a pool of debt instruments such as mortgages, treasuries, or other bonds.

Issues are highly interest rate sensitive. Cash flows vary between interest periods. As well, the maturity date may occur earlier than that stated if all loans within the pool are pre-paid. High prepayments on underlying debt instruments can return less to the holder than the dollar amount invested.

Inverse Floater: A bond or note that does not earn a fixed rate of interest. Rather, the interest rate that is earned is tied to a specific interest-rate index identified in the bond/note structure. The interest rate earned by the bond/note will move in the opposite direction of the index, e.g. if market interest rates as measured by the selected index rises, the interest rate earned by the bond/note will decline. An inverse floater increases the market rate risk and modified duration of the investment.

Resolution No. 2026-____

Laddered Portfolio: Bond investment portfolio with securities in each maturity range (e.g. monthly) over a specified period of time (e.g. five years).

Leverage: (1) Investing with borrowed money with the expectation that the interest earned on the investment will exceed the interest paid on the borrowed money; or (2) the use of debt to undertake an investment or project.

Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked price is narrow and reasonable size can be done at those quotes.

Local Agency Investment Fund (LAIF): The State of California Local Agency Investment Fund held in the custody of the State Treasurer for investment and reinvestment, created in 1977 by California Government Code section 16429.1 to provide an investment alternative for California’s local governments and special districts.

This is a voluntary investment program offering agencies the opportunity to participate in a major portfolio which daily invests billions of dollars and using the investment expertise of the State Treasurer's Office investment staff, at no additional cost to the taxpayer. Investment in LAIF, considered a short-term investment, is readily available for cash withdrawal on a daily basis.

Market Risk: The risk that market interest rates will rise causing a loss of value in investments held. All investments made by the City involve a degree of market risk. See also “Unrealized Gains (Losses).

Market Value: The price at which a security is trading and could presumably be purchased or sold.

Maturity: The date upon which the principal or stated value of an investment becomes due and payable.

Medium Term Corporate Notes: Corporate notes issued with fixed coupons and maturity. A promissory note of the issuer used to finance current obligations, which is a negotiable instrument.

Modified Duration: A measure of the sensitivity that the value of a fixed-income security has exposure to changes in market rates of interest. Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk. Modified duration identifies the potential gain/loss in value before the gain/loss actually occurs. It is a prospective measurement, e.g., a modified duration of 1.5 indicates that when and if a 1% change in market interest rates occurs, a 1.5% change in the value of a security will result. Investments with modified durations of one to three are considered to be relatively conservative.

Resolution No. 2026-____

Money Market: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

Negotiable Certificates of Deposit (NCD): A certificate of deposit that can be bought and sold on the secondary market prior to maturity. Negotiable certificates of deposit were developed so large deposits ($100,000.00 or more) could be made at a competitive interest rate with some liquidity.

Nominee Name: Registered owner of a stock or bond if different from the beneficial owner, who acts as holder of record for securities and other assets. Typically, this arrangement is done to facilitate the transfer of securities when it is inconvenient to obtain the signature of the real owner, or the actual owner may not wish to be identified.

Nominee ownership simplifies the registration and transfer of securities.

Offer: The price asked by the seller of securities. When buying securities you ask for an offer. See Ask and Bid.

Open Market Operations: Purchases and sales of government and certain other securities by the New York Federal Reserve Bank as directed by the Federal Open Market Committee in order to influence the volume of money and credit in the economy.

Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.

Operational Liquidity: To insure that adequate funds are available to meet current obligations without having to sell securities prior to maturity. This dollar amount will be set at a level equal to one and one-half times the City’s highest level of liquidity demand within the most recent three year period.

Pooled Investments: Resources grouped for advantage of the participants.

Portfolio: Collection of securities held by an investor.

Primary Dealer: A group of government security dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker-dealers, banks, and a few unregulated firms.

Principal: The face or par value of an instrument.

Prudent Person Rule: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a legal list of securities selected by the state. In other states, the trustee may invest in a security if it is one, which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.

Resolution No. 2026-____

Range Note: Investment whose coupon payment varies (e.g. either 7% or 3%) and is dependent on whether the current benchmark (e.g. 30 year Treasury) falls within a predetermined range (e.g. between 6.75% and 7.25%).

Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.

Rating: The designation used by investors’ services to rate the quality of a security’s creditworthiness. Moody’s ratings range from the highest Aaa, down through Aa, A, Bbb, Ba, B, etc. while S&P’s ratings range from the highest AAA, down through AA, A, BBB, BB, B, etc.

Refinancing: Rolling over the principal on securities that have reached maturity or replacing them with the sale of new issues. The object may be to save interest costs or to extend the maturity of the loan.

Repurchase Agreement: A transaction where the seller (bank) agrees to buy back from the buyer (City) the securities at an agreed upon price after a stated period of time.

Reverse Repurchase Agreement: A transaction where the seller (City) agrees to buy back from the buyer (bank) the securities at an agreed upon price after a stated period of time.

Safekeeping: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.

See Third Party Custodian.

Secondary Market: A market made for the purchase and sale of outstanding issues following the initial distribution.

Securities and Exchange Commission (SEC): Agency created by Congress to protect investor’s transactions by administering securities legislation.

SEC Rule 15C3-1: See uniform net capital rule.

Spread: The difference between two figures or percentages. For example, it may be the difference between the bid and asked prices of a quote, or between the amount paid when bought and the amount received when sold.

Structured Notes: Notes issued by Government sponsored enterprises and corporations which have imbedded options in their debt structure (e.g., call features, step-up coupons, floating rate coupons and derivative-based returns). Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the yield curve. This includes securities from the Federal National Mortgage Association (FNMA) and Federal Home Loan Bank (FHLB).

Resolution No. 2026-____

Supranational: are organizations that provide development financing, advisory and financial services to their member countries to promote political, cultural unity, or economic growth.

Sweep Account: Short-term income account into which all uninvested cash balances from the non-interest-bearing checking account are automatically transferred on a daily basis. The sweep is used in conjunction with “zero balance” accounts to maximize investment of idle cash.

Third-Party Custodian: Corporate agent, usually a commercial bank, who, acting as trustee, holds securities under a written agreement for a corporate client and buys and sells securities when instructed. Custody services include securities safekeeping, and collection of dividends and interest. The bank acts only as a transfer agent and makes no buy or sells recommendations.

Treasury Bills: A short-term non-interest-bearing security that matures in one year or less and are issued by the U.S. Treasury to finance the national debt. Bills (commonly known as “T” bills) are sold at a discount (a price less than par (face) value) and are paid at par value at maturity. They do not pay interest before maturity. Return is the difference between par and discount price.

Treasury Bonds: Long-term coupon bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than ten years.

The bonds pay a fixed rate of interest every six months.

Treasury Notes: Medium term coupon bearing U.S. Treasury securities issued as direct obligations of the U.S. Government. Treasury notes mature in two, three, five, seven, or ten years. The notes pay a fixed rate of interest every six months.

Trustee: A bank designated as the custodian of funds and the official representative for bondholders.

Underwriter: A dealer bank or financial institution which arranges for the sale and distribution of a large batch of securities and assumes the responsibility for paying the net purchase price.

Uniform Net Capital Rule: Securities and Exchange Commission requirement that member firms, as well as non-member broker/dealers in securities, maintain a maximum ratio of indebtedness to liquid capital of 15 to 1: also called net capital ratio.

Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, and is one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

Unrealized Gains (Losses): Increases (decreases) in the value of investments representing the difference between the amortized cost of the investments and their current market value. Increases (decreases) in value are caused primarily by changes Resolution No. 2026-____

in market interest rates subsequent to purchasing the investments. Increases (decreases) in value indicate two (2) things: 1. The portfolio has a potential gain (loss) in principal if the securities are sold, and 2. The portfolio is over-performing (underperforming) the current market for similar investments. An increase in value indicates the portfolio is earning relatively more interest than current market conditions, and a decrease in value indicates that the portfolio is earning relatively less interest than current market conditions.

U.S. Government Agencies Debt: Instruments issued by various U.S. Government Agencies or U.S. government-sponsored enterprises, most of which are secured only by the credit worthiness of the particular agency.
• U.S. Agency Callable: A callable federal agency or government security gives the issuer of the bond the right (not the obligation) to redeem it at predetermined prices at specified times prior to maturity. Yields on callable bonds tend to be higher than yields on noncallable, “bullet” maturity bonds because the investor must be rewarded for taking the reinvestment risk the issuer will call the bond if interest rates decline, forcing the investor to reinvest the proceeds at lower yields. • U.S. Agency Bullet: A security issued by various U.S. Government Agency which cannot be “called” back by the issuer. The security is non-callable and therefore the reinvestment risk is zero.

Yield: The rate of annual return on an investment expressed as a percentage. Income yield is calculated by dividing the current dollar income by the current market price for the security. Net yield, or yield to maturity, is the current income minus any premium or plus any discount from par on purchase price, with the adjustment amortized over the period from the date of purchase to the date of maturity of the instrument.

Zero Accrual Periods: A period of time in which an investment accumulates no interest.

Item: 4.B.

MOORPARK ADMINISTRATION, FINANCE AND PUBLIC SAFETY

COMMITTEE

AGENDA REPORT
TO: Honorable Committee Members
(Mayor Enegren and Mayor Pro Tem Castro)
FROM: Jonathan Royas, Assistant City Manager
DATE: 07/01/2026 Regular Meeting
SUBJECT: Consider Recommended Updates to City Council Policies and Rescission of Resolution No. 2026-4379

SUMMARY
The City Council last comprehensively updated its City Council Policies on February 16, 2022, through adoption of Resolution No. 2022-4076. Additionally, at its September 17, 2025, meeting, the Council adopted Resolution No. 2025-4351 revising the appointment process for the Teen Council and making other minor changes. As part of a current review of the policies, staff identified three recommended updates related to the Teen Council, disclosure requirements for the distribution of tickets or passes, and remote participation by applicants interviewing for appointment to City boards, commissions, and committees.

Staff is requesting that the Administration, Finance and Public Safety Committee review the proposed changes and recommend approval by the City Council.

BACKGROUND AND DISCUSSION
On February 2, 2022, the Administration, Finance and Public Safety Committee reviewed proposed updates to the City Council Policies and recommended approval by the City Council. On February 16, 2022, the City Council adopted Resolution No. 2022-4076, incorporating amendments adopted since 2019 and making other administrative and policy revisions. On September 17, 2025, the City Council adopted Resolution No. 2025- 4351 to remove the Teen Council from the list of bodies appointed by the City Council, thereby removing the Brown Act constraints for Teen Council meetings and creating greater flexibility for the program.

As part of the 2022 comprehensive update, various City Council Policies were revised to maintain overarching policy direction, while detailed administrative and operational provisions were moved to department-level policy manuals. For instance, a Policy Statement regarding the desire to have a Teen Council program was maintained, while the details of the program administration were moved into the Parks, Recreation and Honorable Administration, Finance and Public Safety Committee Members 07/01/2026 Regular Meeting

Community Services Department Policy Manual. This approach has allowed for procedural changes to be made at a department level when operations so dictate, rather than returning to City Council with a revised Policy Resolution each time a language change has been required and has resulted in positive operational efficiencies for the organization, while maintaining Council control of significant policy decisions.

Staff has completed an additional review of the City Council Policies and recommends the following three changes:

1. Teen Council
The Teen Council policy is currently included as Policy 6.4 under the policies administered by the Parks, Recreation and Community Services Department. Since adoption of the current policy, responsibility for the Teen Council has transitioned to the City Manager’s Office, and the program has evolved from a primarily recreation-focused advisory body to a broader civic education and leadership-development program.

Staff recommends removing Policy 6.4 from the policies administered by the Parks, Recreation and Community Services Department and adding an updated Teen Council policy under the policies administered by the City Manager’s Office under new Policy 3.7 Teen Council. The proposed policy would read as follows:

The Moorpark City Council has established a Teen Council to encourage young residents to participate in City government in a positive and productive manner and to develop civic knowledge, leadership skills, and a spirit of community involvement. The Teen Council provides members with educational and experiential opportunities related to City operations, public service, career development, and community engagement. Members may also provide a youth perspective on major City projects, programs, and initiatives that may affect Moorpark youth, along with performing other duties or functions assigned by the City Manager. Program administration and implementation are delegated to the City Manager or their designee.

The proposed language reflects the Teen Council’s current purpose, activities, and administrative structure while retaining the City Council’s overall policy direction for the program.

2. Disclosure Requirements for Tickets and Passes
The City Council policy governing the distribution, use, and reporting of tickets or passes includes outdated language stating that the applicable disclosure form is to be forwarded to the Fair Political Practices Commission (FPPC) for posting on the FPPC’s website within 45 days after distribution.

Staff recommends revising this provision to reflect current FPPC Form 802 reporting procedures. Under the current procedures, the City is responsible for posting completed Form 802 disclosures on the City’s website within the applicable reporting period. The FPPC maintains links to the locations where agencies post their ticket-distribution policies Honorable Administration, Finance and Public Safety Committee Members 07/01/2026 Regular Meeting

and completed forms rather than requiring each completed form to be forwarded to the FPPC for direct posting.

The proposed revision would remove the outdated requirement and clarify that the City will complete, maintain, and post the required disclosure form in accordance with applicable FPPC regulations and reporting requirements. This approach will also allow the policy to remain accurate if the FPPC subsequently modifies its administrative procedures or reporting deadlines.

3. Remote Participation in Appointment Interviews
Policy 2.2 establishes the advertising and appointment procedures for City boards, commissions, and committees. Applicants for the Arts Commission, Parks and Recreation Commission, Planning Commission, and Library Board are currently required to attend a regular or special City Council meeting to make a brief presentation regarding their qualifications and interest in the appointment.

In recent years, the City has received a handful of requests from applicants seeking to participate remotely because they were unable to attend the scheduled meeting in person. The City Council subsequently directed staff to develop a process that would permit remote participation when warranted by extenuating circumstances while continuing to treat in-person participation as the general expectation.

Staff recommends amending Section 7 of Policy 2.2 to establish the following process:
• Applicants would generally be expected to participate in person. • An applicant unable to attend in person because of extenuating circumstances could submit a written request to the City Clerk to participate remotely. • Requests would ordinarily be submitted at least seven business days before the scheduled meeting, although a later request could be considered when the circumstances could not reasonably have been anticipated. • Extenuating circumstances could include illness or injury; a family emergency or significant caregiving responsibility; an unavoidable work, school, military, or public service obligation; significant travel disruption; or another comparable circumstance outside the applicant’s reasonable control. • Personal preference or convenience alone would not qualify as an extenuating circumstance.
• The City Clerk would be authorized to approve a request when extenuating circumstances are demonstrated and the City can reasonably accommodate live remote participation using available technology.
• Remote applicants would be required to appear live and be audible and visible to the City Council and the public. They would be subject to the same presentation time limits and procedural requirements as applicants appearing in person. • Applicants would not be disqualified because of a failure of the City’s equipment or remote-participation platform.
• Disability-related accommodation requests would continue to be considered separately in accordance with applicable law and City procedures.

Honorable Administration, Finance and Public Safety Committee Members 07/01/2026 Regular Meeting

The proposed process maintains in-person participation as the standard while providing a fair and consistently administered exception when circumstances outside an applicant’s reasonable control make in-person participation impracticable. The complete proposed redline draft language of the proposed changes and amendments is included in the attachment.

ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.

Therefore, no environmental review is required.

FISCAL IMPACT
There is no significant fiscal impact associated with the recommended action. Any administrative or technology costs associated with remote applicant participation are expected to be absorbed within existing departmental resources.

COUNCIL GOAL COMPLIANCE
This action does not support a current City Council strategic directive.

STAFF RECOMMENDATION
Recommend to the City Council to adopt City Council Policy changes and revisions and rescind Resolution No. 2026-4379.

Attachment 1: Draft City Council Policy Changes by Section (tracked changes) Attachment 2: Draft City Council Policy Changes by Section RESOLUTION NO. 2026-4379_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MOORPARK, CALIFORNIA, ADOPTING REVISED CITY COUNCIL
POLICIES AND RESCINDING RESOLUTION NO. 20265-437951
WHEREAS, the City Council has directed that its policies be compiled and adopted in one resolution; and
WHEREAS, the City Council adopted Policies Resolution No. 2022-40972026-4379 on May 18February 18, 20222026, and at the regular September , 2025____________, 2026, City Council meeting, the Council considered a revised Policies Resolution incorporating amended policies as described in the agenda report; and WHEREAS, Policies Resolution No. 2022-40972026-4379 is proposed to be rescinded and an updated Policies Resolution adopted; and WHEREAS, the index for the updated City Council Policies Resolution is as follows:

SECTION 1. POLICIES APPLICABLE TO CITY COUNCIL OR CITY COUNCIL

CANDIDATES
Policy 1.1: Information to be Provided to Official City Council Candidates (Councilmember and Mayor)
Policy 1.2: City Council Standing Committees
Policy 1.3: City Council Comments on Development Projects before the Planning Commission
Policy 1.4: City Council Use of City Website
Policy 1.5: City Council Use of City Computers and City Email Accounts for all City Business Communications
Policy 1.6: City Council Credit Card Use
Policy 1.7: City Council Use of City Pool Vehicles
Policy 1.8: City Council Cellular Telephone
Policy 1.9: City Council Completion of City Manager Evaluation Policy 1.10: City Council Identification Badges and Picture Identification Card Policy 1.11: City Council Restrictions on the Use of Mass Mailings Policy 1.12: City Councilmember and Office of Mayor Candidates Campaign Advertising Prohibited in Any City Sponsored Publication
Policy 1.13: City Council Travel to Meetings, Trainings, and Conferences - Expense Reimbursement
SECTION 2. POLICIES ADMINISTERED BY THE CITY MANAGER’S OFFICE/CITY CLERK
Policy 2.1: City Clerk Records Destruction Approval Authority Policy 2.2: Advertising and Appointment Procedures for Appointments to Boards, Commissions, and Committees
Policy 2.3: Reports from Appointees and Mileage Reimbursement for Attendance Policy 2.4: Ethics Training
ATTACHMENT 1
Resolution No. 2026-4379

Policy 2.5: Conflict of Interest Opinions and Appraisals Policy 2.6: Policy against Harassment, Discrimination, and Retaliation Policy 2.7: Drug-Free Workplace
Policy 2.8: Procedure for Filing a Complaint against a City Employee or Contract Staff Policy 2.9: City Website Content and External Links
Policy 2.10: Gift and Honoraria Regulations for City Employees Policy 2.11: Employment of Family Members
Policy 2.12: Social Media Use by Members of City Council and City Commissions/Boards SECTION 3. POLICIES ADMINISTERED BY CITY MANAGER’S OFFICE Policy 3.1: Authorization for City Manager to Approve Small Claims Court Filing and Civil Compromise for City Claim against Another Party Having a Value Not to Exceed $10,000.00
Policy 3.2: Authorization for City Manager to Approve Reduction and/or Exoneration of a Surety with a Value Not to Exceed $10,000.00
Policy 3.3: Distribution, Use, and Reporting of Tickets or Passes Given to City Policy 3.4: Right-of-Way Acquisition Process
Policy 3.5: Authorization for City Manager to Approve Employment Agreements and Retirement Incentive or Separation Settlement Agreements Policy 3.6: Affordable Care Act (ACA) and Safe Harbors
Policy 3.7: Teen Council
SECTION 4. POLICIES ADMINISTERED BY COMMUNITY DEVELOPMENT

DEPARTMENT
Policy 4.1: Temporary Use Permit Fee Waivers
Policy 4.2: Code Compliance Program
Policy 4.3: Street Naming
Policy 4.4: Designation of Community Events per Health and Safety Code Section 113755
Policy 4.5: First-Time Home Buyer Affordable Housing Program SECTION 5. POLICIES ADMINISTERED BY FINANCE DEPARTMENT
Policy 5.1: Fund Balance Reserve
Policy 5.2: Landscape and Lighting Assessment District Capital Reserve Fund Balance Policy 5.3: City Treasurer, Investments, and Cash Handling Policy 5.4: Authorization for Fee Modification and Waiver Policy 5.5: Fund Balance Reporting as Required by Governmental Accounting Standards Board Statement No. 54 (GASB)
Policy 5.6: Debt Management Policy
Policy 5.7 Authorization for the Issuance and Countersigning of Warrants SECTION 6. POLICIES ADMINISTERED BY PARKS, RECREATION AND COMMUNITY

SERVICES DEPARTMENT
Policy 6.1: Flag Etiquette
Policy 6.2: Park Naming
Resolution No. 2026-4379

Policy 6.3: Standards of Conduct for City Recreation Facilities Policy 6.4: Teen Council
Policy 6.54: Allocation of Park Improvement Fee Payments Policy 6.65: Recreation and Active Adult Programs and Services Cost Recovery Policy Policy 6.76: Public Art in New City Public Facilities
Policy 6.87: Authority to Establish Rules, Regulations, Policies, and Procedures for the Operation of City-Sponsored Recreation Programs
SECTION 7. POLICIES ADMINISTERED BY PUBLIC WORKS DEPARTMENT Policy 7.1: Waiver of Street Sweeping Parking Restrictions for Vehicles Displaying Special Identification License Plates or Distinguished Placards for Disabled Persons, and Waiver of Street Sweeping Parking Restrictions on Designated City Holidays or Emergency Orders
Policy 7.2: City Public Sidewalk Maintenance and Repair Policy 7.3: Transit Security System Electronic File Retention Pursuant to Public Utilities Code Section 99164 and Government Code Section 34090.8
Policy 7.4: Crossing Guard Warrant
Policy 7.5: Utility Street Cuts Restricted for Public Streets with New Rubberized and Conventional Asphalt Overlay
Policy 7.6: Fee for the Cancellation of Parking Citations Relations to Disabled Persons Parking Zones
Policy 7.7: Engineering and Grading Policies and Standards Policy 7.8: Review of Appealed Parking Citations

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:

The following policies are intended to support the efficient administration of the business of the City, and the City Manager shall have the authority, consistent with the Moorpark Municipal Code, to further establish administrative policies.

SECTION 1. POLICIES APPLICABLE TO CITY COUNCIL OR CITY COUNCIL

CANDIDATES
Policy 1.1: Information to be Provided to Official City Council Candidates (Councilmember and Mayor)
Councilmember and Mayoral Candidates who have successfully completed the election filing requirements will be notified by the City Clerk of the City Council agendas, staff reports, live broadcasts and meeting recordings available on the City’s website. If a candidate does not have internet access, the City Clerk’s staff will provide that candidate with a complete copy of the agenda packet prior to each regular meeting in either electronic or paper format. Special Meeting agendas will be made available to official candidates after the agenda is posted. The City Clerk will also provide each official candidate with a copy of the City’s current fiscal year budget and most recent audit report in either electronic or paper format. A request for any other City files by a Councilmember or Mayoral candidate will be handled in the same manner as a public records request, with a copy charge as set forth by City Council resolution.

Resolution No. 2026-4379

Policy 1.2: City Council Standing Committees

1. Standing Committees
The City Council Standing Committees shall be:

Community and Economic Development
To consider matters as directed by the City Council generally relating to:
1) community development, economic development, and Successor Agency and Successor Housing Agency for redevelopment; 2) affordable housing; and 3) homelessness. A member shall represent the City on countywide economic development groups including Regional Defense Partnership, Base Retention and Closure (BRAC) and Economic Development Collaborative of Ventura County.

Administration, Finance, and Public Safety
To consider matters as directed by the City Council generally relating to:
1) law enforcement and public safety (police, fire, and emergency medical / ambulance); 2) emergency management; 3) City finances; and 4) state, federal, and county legislation affecting the City.

Transportation and Public Works
To consider matters as directed by the City Council generally relating to:
1) traffic, streets, roads, street lights, speed limits, traffic calming, and public transportation; 2) solid waste, refuse, recycling and handling of hazardous materials; 3) water and waste water; 4) City facilities, buildings and parks; and 5) drainage and NPDES. Because Standing Committee assignments periodically change, a member of this Committee may or may not be the City’s Ventura County Transportation Commission representative. This committee shall also annually review City’s Capital Improvement Programs (CIP) and forward its recommendations to the City Council.

Each committee shall consist of two Council members and a designated alternate.

The Administration, Finance, and Public Safety Committee shall consist of the Mayor and Mayor Pro Tempore. The alternate shall be the prior Mayor Pro Tempore. The Administration, Finance, and Public Safety Committee shall serve as the Mobilehome Hardship Review Panel, along with the mobilehome park owner, in compliance with Section 5.52.140.B. of the Moorpark Municipal Code.

2. Committee Appointments
With the approval of the majority of the members of the City Council, the Mayor shall make all appointments to Standing Committees of the City Council, including the designated alternate. The appointments shall be made at the reorganization meeting of the City Council.

Resolution No. 2026-4379

3. Alternates to Committees
To avoid potential Brown Act violations of having more than two City Councilmembers consider an item at the committee level, each City Councilmember should determine: a) pursuant to applicable provisions of the Political Reform Act, if a potential conflict of interest exists (consult with the City Attorney if necessary); b) although there is no conflict of interest under the Political Reform Act, there is a desire to avoid an appearance of conflict; or c) if for other reasons a decision is made not to participate. If a Councilmember should so determine/decide not to participate, then that City Councilmember shall contact the designated alternate to serve in his/her place for that item. If the City Councilmember determines/decides not to continue participating after having been involved in Committee discussions of a specific item, he/she should contact the City Attorney to determine if the alternate can serve on the Committee for that item. If an alternate has a conflict or otherwise is not available, the Mayor shall serve or request another City Councilmember to serve.

4. Ad Hoc Committee
Items shall be assigned to Standing Committees whenever possible. If not so assigned, at the Mayor's discretion, an Ad Hoc Committee shall be formed.

Ad Hoc Committees are not generally subject to the provisions of the Brown Act unless composed of members other than less than a quorum of the legislative body.

5. Assigned Staff
Community and Economic Development Committee
Staff: Community Development Director
Administration, Finance, and Public Safety Committee
Staff: Assistant City Manager
Transportation and Public Works Committee
Staff: City Engineer/Public Works Director
The City Manager may designate an alternate and/or substitute as determined necessary.

6. Meeting Schedule
A regular meeting schedule for Standing Committees shall be approved by minute action of the City Council at the reorganization meeting of the City Council. Meetings scheduled prior to a regular, adjourned, or special City Council meeting should be concluded no more than 10 minutes prior to the start of the scheduled City Council meeting and shall not extend beyond the regular meeting time.

Resolution No. 2026-4379

7. Agenda and Reports out of Committee
The City Clerk’s Office or assigned staff person to a Council Committee will prepare an agenda for the Committee meetings. In addition, the City Clerk’s Office or staff person will provide action minutes in the form of an annotated agenda to the full Council within seventy-two (72) hours of the Council Committee meeting showing the Committee's recommendation.

Concurrence with the staff's recordation of Committee recommendation(s) to the full Council will be completed prior to the adjournment of the Committee meeting in order to accurately report to the full Council via the action minutes. Action minutes will not be formally approved by the Committee.

8. Committee Assignments
The City Manager shall maintain a list of specific assignments for each Standing Committee. The list shall be distributed to the Mayor, City Council and City Staff each biennially (January and July). The purpose of Standing Committees is to allow consideration of Council directed items by less than a quorum of the Council to assist staff in evaluating the item for a recommendation to the City Council. It is intended to help focus the efforts of staff on a particular item to obtain more efficient, effective and productive use of staff and related resources. This structure is not intended to expand or enhance Councilmembers’ authority over City operations, programs or staff. Except as authorized for the Mobilehome Hardship Review Panel, Committees do not make final decisions, and their recommendations are forwarded to the City Council for consideration.

9. Items Referred to Committee
At the time the City Council approves its biennial Goals and Objectives, it shall decide the staff work for which objectives, if any, will be reviewed by a Standing Committee prior to consideration by the City Council. These items, along with other items assigned by the City Council, make up the work program for the Standing Committee. To avoid potential conflicts between Standing Committees and to appropriately manage staff’s workload, any item not previously identified above shall be directed to a Standing Committee by the City Council at a regular or special meeting. A Standing Committee may meet with neighborhood residents or groups concerning a matter assigned to that Committee (such as public safety or traffic concerns expressed by residents in a specific area of the City).

10. Items Referred to the Full Council from Committee
A consensus of the Committee is required to send an item back to the full Council.

A consensus relative to a recommendation on the item need not have been reached.

In addition, with three (3) affirmative votes, the City Council may move an item being considered by an Ad Hoc or Standing Committee for consideration by the City Council.

Resolution No. 2026-4379

11. Items Recommended by City Boards, Commissions, and Committees Any matters recommended to the City Council by the Library Board, Arts Commission, Parks and Recreation Commission, Planning Commission, and other commissions, committees, or other advisory panels appointed by the Mayor with the approval of the City Council shall be forwarded directly to the City Council for consideration at a regular or special meeting.

Policy 1.3: City Council Comments on Development Projects before the Planning Commission
It is the City Council's policy to avoid any attempt to influence the recommendations or decisions of the Planning Commission. Accordingly, Councilmembers shall refrain from making, submitting, or posting on social media comments on a project while the matter is before the Planning Commission and shall instead make such comments at the time of the Council's consideration of the matter as the decision-making body; or in the case of the Planning Commission acting as the final decision-making body, a Councilmember wishing to make comment on the matter may act to call the matter up before the Council on appeal consistent with Section 17.44.090 of the Municipal Code, rather than comment on the matter while it is before the Planning Commission.

Notwithstanding the foregoing, a Councilmember may make, submit or post a comment on a matter while it is before the Planning Commission, if the Councilmember does not participate in consideration of the matter when that matter is before the City Council. In such a situation, the Councilmember shall make clear at the time of any comment that the Councilmember is making or submitting such comment as an individual, rather than in his or her capacity as a Councilmember.

Additionally, a Councilmember may submit written comments on a project during the California Environmental Quality Act (CEQA) comment period for an Environmental Impact Report (EIR), if the Councilmember wishes written responses to be generated by the City to such written comments. If the Councilmember submits such comments, the Councilmember need not refrain from participating in consideration of the project at the Council level, provided that such written comments must be limited to the environmental issues associated with the project.

Policy 1.4: City Council Use of City Website
The City Council page of the City’s website may include a photograph and a brief biographical summary for the Mayor and each Councilmember, along with City contact information consisting of the City e-mail address and voice mail telephone number. The Mayor and each Councilmember may also provide telephone contact numbers if desired.

Any additional information to be placed on the City’s website by the Mayor or a Councilmember must be approved by a majority of the Council as to content, with legal review by the City Attorney, and a factual review by the City Manager.

Resolution No. 2026-4379

Policy 1.5: City Council Use of City Computers and City Email Accounts for all City Business Communications
The Mayor and Councilmembers, in connection with the fulfillment of their City obligations, need to access internet resources, including, but not limited to, the City’s web page, League of California Cities materials, and other resources, and to reply to constituent matters.

In order to facilitate access to computer resources, the Mayor and each Councilmember shall be issued a City e-mail address, and a tablet computer or laptop will be provided upon request for use in conducting City business. All use of City computers and internet and email use on the City’s computer network shall be in compliance with the provisions contained within this policy as set forth below.

1. The use of City-supplied computer equipment and software and internet and e-mail use requires the appropriate, efficient, and legal utilization of City computer hardware and network resources.

2. The City’s network and computers, including a tablet device or laptop, may be used for lawful City business-related purposes only. Any personal use should be incidental. Users must comply with all applicable contract provisions of the software and equipment as well as federal, state, and local statutes, ordinances, rules and regulations, including, but not limited to, provisions relating to copyright protection.

Only City acquired, legally obtained software programs are to be installed and/or used on city computers and all software will be installed and retained only by the City’s Information Systems Division staff. Use of City computer equipment to run other than City-acquired and authorized software is prohibited. City-owned software shall not be copied for personal use.

3. The use of City-provided computer equipment and network resources for an individual City Councilmember’s participation in, including but not limited to, charitable, social, political or religious purposes, commercial use or profit, election campaigns, or for outside employment is prohibited. This includes outgoing notices/solicitations for donations.

4. All City electronic information systems, hardware, software, temporary or permanent files and any related systems or devices created or stored on the City’s computers are the property of the City and may be subject to public disclosure under the Public Records Act, cooperation with law enforcement, or litigation. If disclosure of e-mail messages or any other data files should be required under the Public Records Act, cooperation with law enforcement, or other lawful requests (despite the designation of any message as “private” or “confidential”), the City shall not be liable for this disclosure in any way. These computer systems are provided for official City business.

5. All electronic files and e-mails sent and received through the City’s internet network are the property of the City and users can have no expectation of privacy in or ownership of same. Any and all e-mails, files, work product, etc., may be subject to disclosure as public records. The user should not have any expectation of privacy Resolution No. 2026-4379

as to any information contained on the Council computers, any use made of such computers, and any use of the City’s computer network.

6. Network accounts are to be accessed only by the authorized user of the account and the system administrator. The confidentiality of passwords and user accounts shall be protected for security purposes.

7. Users are prohibited at all times from downloading, viewing, creating, or transmitting any inappropriate material on or through the City’s network. Inappropriate material includes, but is not limited to, material that: (a) is unlawful or illegal; (b) is pornographic or obscene; (c) is threatening; (d) is abusive; (e) is libelous or defaming; (f) is offensive; (g) encourages or incites conduct that would constitute a criminal offense; (h) violates the City’s harassment and discrimination policies; (i) is categorized as adult/sexually explicit, personal or dating, or weapons; or (j) could potentially lead to civil and/or criminal liability or adverse publicity for the City, its officers and/or employees. Users are also prohibited at all times from creating and/or maintaining an internet log (also known as a web log or a blog). The City also reserves the right to remove any inappropriate material from its software/hardware and computer network.

8. Users may not attempt to circumvent user authentication or security of any host, network, or account. This includes, but is not limited to, accessing data not intended for the user, logging into a server or account the user is not expressly authorized to access, or probing the security of other networks. Users may not attempt to interfere with service to any user, host, or network. This includes, but is not limited to “flooding” of networks, deliberate attempts to overload a service, and/or attempts to “crash” a host. Users may not use any kind of program/script/command, or send messages of any kind, designed to interfere with another user’s session, via any means, locally or by the Internet.

9. It is important to use care when sending e-mail messages from City-owned equipment and from City-supplied e-mail addresses. As noted in Paragraph 4, above, the confidentiality of electronic mail cannot be assured. Any communication that needs to remain fully confidential should not be sent electronically.

10. To ensure that public records are retained for the legal retention period, the City’s Information Systems Division shall ensure that all e-mail received and sent by the Mayor and Councilmembers through the City’s computer network has a back-up archive copy to preserve the record for the retention period without modification. In order to preserve network resources, all other e-mail messages in the City Council e-mail inbox, sent and discarded folders will be retained in the network system for 90 days and then deleted.

11. The Council computers shall be maintained by the City, and City staff may be called upon to provide service and maintenance on such computers, including ensuring that such computers have wireless internet access on City property. Additionally, City staff may require that such computers be returned to the City periodically for maintenance and upgrades.

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12. Should the Mayor or a Councilmember elect to utilize a mobile phone, smart phone, computer, or other technology device not owned by the City to conduct City business, including accessing or responding to City related e-mails, the City will not service or maintain such phones, computers, or other technology devices, nor will the City in any way fund the use of such privately-owned technology devices other than a cellular telephone reimbursement as established by Policy 1.8. Use of a nonCity-owned computer, or other technology device to conduct City business is strongly discouraged, due to the potential for City records to be saved on that nonCity owned technology device.

13. Use of a private email account to conduct City business is prohibited. The City will provide a City email address for each member of the City Council. All electronic files pertaining to City business may be subject to public disclosure under the Public Records Act, cooperation with law enforcement, or litigation. All City business related emails received by a member of the City Council in their private email account must be forwarded to the City email address, and all City business related emails sent by a member of the City Council must be sent using the City’s email account. The City’s email address shall not be used in the “From” field when a member of the City Council is sending email from a private email account. It is strongly recommended that text messaging not be used to conduct City business, because it is difficult to produce the public record. If a member of the Council sends or receives a text message that is a public record, the suggestion is to copy the text message to a City email address. The transfer of the text record to a City email address may result in deletion of certain information, such as the date, to, from, time, etc., and that information should be added to the email transfer to make it easier to identify the text communication that may need to be obtained from a private cellular service provider to comply with a public records act request.

14. All members of the City Council are required to submit a copy of all privately-owned device-generated electronic communication records that pertain to City business, upon request of the City Clerk, in full compliance with the Public Records Act, and shall submit an affidavit verifying compliance upon request. Former members of the City Council are also required to submit a copy of all privately owned devicegenerated electronic communication records generated during their term(s) of service on the City Council that pertain to City business, upon request of the City Clerk, in full compliance with the Public Records Act, and shall submit an affidavit verifying compliance upon request.

Policy 1.6: City Council Credit Card Use
Each member of the City Council may be issued a City credit card with a credit limit of $5,000.00. Use of the credit card shall be used for City business purposes only, and shall be subject to the credit card administrative policies established by the City Manager for City employees in Administrative Policy H-4.

Resolution No. 2026-4379

Policy 1.7: City Council Use of City Pool Vehicles
A member of the City Council may use a City pool car vehicle for City business purposes, if a pool car is available at the time of the request, and if the member of the City Council requesting such use has complied with all of the established City vehicle usage procedures approved by the City Manager for City employees, including but not limited to providing proof of a valid California driver license, providing documentation to permit and complete enrollment in the State Department of Motor Vehicles (DMV) pull notice program, and completion of a California Joint Powers Insurance Authority (CJPIA) driver training class every two years. The City’s Human Resources/Risk Management Division is responsible for providing the City Council with notice of scheduled California CJPIA driver training in Moorpark. The alternative to City pool car use is mileage reimbursement for private vehicle use, consistent with the requirements of Administrative Policy H-4, Section 2.F.4.

Policy 1.8: City Council Cellular Telephone
Cellular telephones (cell phones) are a necessary expense for members of the City Council, to ensure the Council is readily accessible to deal with City business. Councilmembers shall have the option to use a city-provided cell phone or receive a monthly stipend.

Monthly reimbursement for City Council cell phones shall be the base monthly cell phone contract amount, not to exceed $70.00 dollars per month. In addition to the monthly allowance, the City shall reimburse Councilmembers for the purchase of new cell phones, up to a maximum of $500.00 once during each term of office, but not within six months of end of term, upon submittal of an invoice showing proof of payment for a new cell phone that is either paid in full or through an installment plan that has smart phone capabilities as described in this policy. In order to be eligible for cell phone reimbursement, each member of the City Council shall obtain a cell phone service with no less than nationwide access, unlimited mobile to mobile and unlimited night/weekend minutes, voice mail, email, texting, and internet access capabilities. Cell phone purchases made through an installment plan must show a total cost of $500.00 during the period of each term of office to qualify for full reimbursement. To receive reimbursement for the monthly base service, each Councilmember shall complete a reimbursement form provided by the Finance Director and attach the portion of their monthly cell phone bill which identifies the base monthly charge.

Information on calls made and received should not be included with the reimbursement form. The reimbursement request must be submitted to the Finance Director no later than 30 days following the date of the cell phone service invoice to obtain reimbursement. City Councilmembers would be eligible for additional cell phone use reimbursement for costs exceeding the $70.00 dollars per month due to increased cell phone usage during a City declared emergency, and for the additional cost required to respond to the business of the City while traveling out of the country. To receive additional cell phone use reimbursement, for either of the two qualifying reasons, a reimbursement form along with supporting documentation must be submitted to the Finance Director for approval by the Administration, Finance, and Public Safety Committee.

City Councilmembers who choose to use a City-issued cell phone shall waive the reimbursement benefit and will be allowed to receive new cell phones issued by the City every two years. City business related cell phone and all other electronic communication records may be public records, and all members of the City Council are required to submit Resolution No. 2026-4379

a copy of all private cell phone and other privately owned device generated electronic communication records that pertain to City business upon request of the City Clerk, in full compliance with the Public Records Act.

Policy 1.9: City Council Completion of City Manager Evaluation The City Council will conduct an annual performance evaluation for the City Manager within 60 days from his/her anniversary date. The form of the evaluation shall be as approved by the majority of the City Council, and following completion, the Mayor shall sign the evaluation and a memorandum that provides direction to the City’s Personnel Officer regarding any related personnel action.

Policy 1.10: City Council Identification Badges and Picture Identification Card Each elected member of the City Council will be provided with a metal identification badge to be worn when attending meetings, and will also be provided a metal wallet identification badge and a picture identification card, which are intended to serve as proof of identity and may also be used to permit access for a City sponsored event. A metal wallet identification badge will not be provided to an interim appointee to the City Council.

The use and display of the City Council wallet metal identification badge and picture identification cards, as well as, the likeness of these items, are the property of the City and their use shall be restricted as follows:

1. The City Council wallet identification badge and picture identification card shall be clearly marked to reflect the position of the member of the City Council (either Mayor or Councilmember) and the card shall include an expiration date for the elected term of office.

2. The authorized wallet identification badge and picture identification card issued to each member of the City Council by the City shall be displayed only while acting in an official capacity.

3. A member of the City Council shall not display the wallet identification badge or represent himself/herself at any time in such a manner which would cause a reasonable person to believe that he/she is a sworn peace officer.

4. No City Council wallet identification badge or picture identification card shall be issued to or used by anyone other than a currently seated member of the City Council.

5. A member of the City Council shall not loan his/her wallet identification badge or picture identification card to others and shall not permit the identification badge or card to be reproduced or duplicated.

6. The City Council wallet identification badge and picture identification card, including any image of the wallet identification badge or picture identification card, shall not be used for personal, private, or political reasons, including but not limited to letters, Resolution No. 2026-4379

memoranda, electronic communications such as electronic messaging or websites and webpages, or political advertisements.

7. Following a City Municipal Election for Mayor and Councilmember seats, the metal identification badges and picture identification card for any incumbent not re-elected to a new term shall be returned to the City Clerk on or before the last day of the term of office. The same requirement for return of the issued identification badges and card to the City Clerk shall apply following any Mayor or Councilmember resignation prior to their end of term. The City Manager’s Office will arrange for a commemorative gift to the outgoing member consisting of the returned metal wallet badge in a sealed acrylic case. The returned picture identification card shall be destroyed in accordance with the City Manager’s written procedure for employee picture identification cards.

Policy 1.11: City Council Restrictions on the Use of Mass Mailings An individual member of the City Council may not require a City-funded mass mailing (such as a survey) by paper, email, internet or other technological device without a majority vote of the City Council or as prescribed by law.

Policy 1.12: City Councilmember and Office of Mayor Candidates Campaign Advertising Prohibited in Any City Sponsored Publication City Councilmember and office of the Mayor candidates shall not be permitted to place campaign advertising in City sponsored publications.

Policy 1.13: City Council Travel to Meetings, Trainings, and Conferences - Expense Reimbursement
Legislative Body Authorized Expense Procedures
It is the policy of the City of Moorpark to reimburse members of the City Council, Arts Commission, Planning Commission, Parks and Recreation Commission, Library Board, and any other member of a legislative body (as defined by Government Code Section 54952) that receives reimbursement of expenses, for actual and necessary expenses incurred in the performance of their official duties.

The travel and expense reimbursement of the legislative body as defined in Government Code Section 54952 (including but not limited to members of the City Council, Arts Commission, Planning Commission, Parks and Recreation Commission, and Library Board) shall be governed by the same rules contained in this policy for City employees, and the additional requirements listed below.

A. The Travel Authorization and Reconciliation Report form for a member of a legislative body shall be subject to initial review by the Finance Department for compliance with City policies, and then submitted by the Finance Director for review and approval by the Mayor, or in the absence of the Mayor, the Mayor Pro Tem. If a member of the Administration, Finance, and Public Safety Committee (Mayor or Mayor Pro Tem) submits a Travel Authorization Resolution No. 2026-4379

and Reconciliation Report form, it shall be subject to initial review by the Finance Director or his/her designee for compliance with City policies, and then submitted for the approval of the two most senior, by tenure, members of the City Council who are not members of that Committee.

B. The following types of expenses generally constitute authorized legislative body expenses:
1) Use of personal vehicle for business travel outside the City limits (reimbursed at the per mile reimbursement rate for City employees and volunteers and consistent with Administrative Policy H-4, Section

2.F.4.);
2) Communicating with representatives of regional, state and national government on City adopted policy positions;
3) Attending educational seminars designed to improve public officials’ skill and information levels;
4) Participating in regional, state and national organizations whose activities affect the City’s interests;
5) Lodging, Meals, and Travel – Traveler may receive a per-diem allowance. Any expense for which reimbursement is requested (which is not subject to the per diem requirements of this policy) shall include a statement of the reason/purpose and who else was in attendance, even if reimbursement is not requested for others in attendance. The cost of a meal shall not exceed the applicable Internal Revenue Service (IRS) per diem reimbursement rate for the city of travel; 6) Professional association membership and meeting attendance when included in the adopted City Council budget.

C. Items that are of a personal nature are not reimbursable.

D. Legislative body members (City Council, Planning Commission, Parks and Recreation Commission, Arts Commission, and Library Board) shall briefly report on meetings attended at City expense at the next regular meeting for that legislative body member under the agenda item “Announcements, Future Agenda Items, and Reports on Meetings/Conferences Attended”. If multiple members of the same legislative body attended the same meeting, a joint report may be made.

E. If a reimbursement rate for travel, meals, lodging and other actual and necessary expenses is not specifically identified in this policy, then the Internal Revenue Service rates for reimbursement as established in publication 463 or any successor publication shall be used for those items.

F. All expenses not covered by this policy shall be approved by the City Council in a public meeting before the expense is incurred.

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G. Pursuant to Section 53232.4 of the Government Code, penalties for misuse of public resources or falsifying expense reports in violation of expense reporting polices may include, but are not limited to the following: (a) The loss of reimbursement privileges. (b) Restitution to the local agency; (c) Civil penalties for misuse of public resources pursuant to Government Code Section 8314; and (d) Prosecution for misuse of public resources pursuant to Section 424 of the Penal Code.

SECTION 2. POLICIES ADMINISTERED BY THE CITY MANAGER’S OFFICE

AND CITY CLERK
Policy 2.1: City Clerk Records Destruction Approval Authority In accordance with Government Code Section 34090.5, and Municipal Code Section

2.16.030.4, the City Council authorizes the City Clerk to approve the destruction of records, documents, instruments, books, and papers, without the approval of the legislative body or the written consent of the City Attorney, subject to compliance with the conditions specified in Government Code Section 34090.5.

Policy 2.2: Advertising and Appointment Procedures for Appointments to Boards, Commissions, and Committees

1. At the end of each calendar year, an Appointments List will be prepared and advertised broadly of all citizen appointive positions and their expiring term of office (in compliance with the Maddy Act requirements, Government Code Section 54973).

A contact number and request for communication with the City Clerk will be included, to allow residents to obtain information on any requirements for the appointed positions, and to facilitate communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. The Appointments List and notice of availability shall remain posted for the month of January. In addition, the Local Appointments List shall be made available for the public to purchase for the actual cost of reproduction.

2. Not later than 30 days prior to the expiring term of office of a citizen appointee, the City Clerk will prepare and distribute a press release. The City Clerk will also post such notice broadly on public information platforms and City facilities.

3. Interested persons will be asked to submit a City Board, Commission, and Committee Application to the City Clerk. The application form shall include language that asks applicants to identify all open recruitment citizen appointments for which they would like to be considered to facilitate use of one application form for more than one open recruitment occurring at the time of application. Recruitment shall be conducted by an online application using the City’s website and submitted electronically or in person to City Hall.

4. When an unscheduled vacancy occurs for any City Council citizen appointment, and six (6) months or less will remain in the citizen appointment term following a thirty (30)-day recruitment, the City Clerk will request the City Council give direction on whether to recruit or leave the appointment position vacant. When more than six (6) months will remain in the appointment term following a 30-day recruitment, Resolution No. 2026-4379

recruitment will be initiated and notice of the vacancy will be posted not later than twenty (20) days after the vacancy occurs on public information platforms and City facilities. (in compliance with the Maddy Act requirements). Advertisement of the citizen appointment opportunity will be initiated by the City Clerk in the same manner as for an expiring term, unless the City Council determines that the vacancy will not be filled due to the length of the remaining term of office.

5. The City Clerk shall maintain a resource list of citizens who have expressed an interest in serving as appointees on advisory boards, commissions and committees and will mail an application at the time of the next advertisement.

6. In order to be considered for City Council appointment to a board, commission, or committee, the applicant must be a resident of the City of Moorpark and shall also be a registered voter, in the City of Moorpark, with the following exceptions:
 An applicant for the Moorpark Arts Commission must reside within the City, the City’s Area of Interest, the Moorpark Unified School District boundaries, or own a business within the City of Moorpark.

7. Applicants for the Arts Commission, Parks and Recreation Commission, Planning Commission, and Library Board are required to participate inattend a regular or special City Council meeting, as scheduled by the City Clerk, to make a brief presentation on qualifications and interest in the appointment (not to exceed three minutes), respond to questions from the City Council, and are generally expected to participate in person.

An applicant who is unable to participate in person due to extenuating circumstances may submit a written request to the City Clerk for authorization to participate remotely. The request shall be submitted as soon as practicable and, when reasonably possible, no later than seven business days before the scheduled meeting. Requests submitted after this deadline may be considered when the circumstances could not reasonably have been anticipated. The applicant need only provide sufficient general information to explain why in-person participation is impracticable and shall not be required to disclose confidential medical or other sensitive personal information.

Extenuating circumstances may include illness or injury; a family emergency or significant caregiving responsibility; an unavoidable work, school, military, or public service obligation; significant travel disruption; or another comparable circumstance outside the applicant’s reasonable control. Personal preference or convenience alone shall not constitute an extenuating circumstance.

The City Clerk is authorized to approve remote participation when the request demonstrates extenuating circumstances and the City can reasonably accommodate live remote participation using available technology. Requests shall be evaluated consistently, based solely on the circumstances affecting the applicant’s ability to attend and without regard to the merits of the application.

An applicant authorized to participate remotely shall appear live using the platform Resolution No. 2026-4379

designated by the City, shall be audible and visible to the City Council and the public, and shall be subject to the same presentation time limits and procedural requirements as applicants appearing in person. Approved remote participation shall satisfy the attendance and presentation requirements of this section. An applicant shall not be disqualified solely because a failure of the City’s equipment or remoteparticipation platform prevents the applicant from completing the presentation. In such circumstances, the City Clerk may arrange an alternative means of participation or reschedule the presentation before the appointment is made.

Nothing in this section limits the City’s obligation to provide a reasonable accommodation required by law. Requests for a disability-related accommodation shall be handled separately in accordance with applicable law and City procedures.

7. A presentation will not be required if after recruitment a determination is made by the City Clerk that only the incumbents for the expiring appointments have reapplied. In this case, the City Clerk shall proceed with scheduling an agenda item for City Council appointment. The City Council may direct the City Clerk to conduct further recruitment prior to appointment.

When presentations for Commission and Library Board applicants are scheduled, failure of any applicants to make a presentation shall result in disqualification for appointment. Use of PowerPoint will be permitted if the City Clerk has been provided with the PowerPoint file no less than 24 hours prior to the presentation.

The City Clerk shall schedule the presentations for the applicants for the Commissions at one or both of the December regular meetings, at the first regular meeting in January, or at a special meeting, as directed by the Mayor. The City Council may by majority vote further extend the date for the presentations. The City Clerk shall schedule the presentations for the applicants for Library Board at a regular or special meeting of the City Council, prior to the new term of office beginning in July (as established by State law).

8. As per Government Code Section 40605, the Mayor shall make all appointments to boards, commissions and committees.

9. The procedure for appointments shall be as follows:

A. The Mayor shall solicit suggested nominees from members of the Council.

B. Prior to making a motion for appointment, the Mayor shall announce the names of all persons he/she intends to nominate, and in the order to be nominated, for a board, commission, or committee.

C. The Mayor shall then make a motion putting forth each individual name to be approved for appointment.

D. A second shall be required.

E. The Council shall vote on each appointment individually.

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Policy 2.3: Reports from Appointees and Mileage Reimbursement for Attendance Reports Required

1. Reports are required from appointees to the following:

Area Agency on Aging
Area Housing Authority
Citizens Transportation Advisory Committee
Air Pollution Control District Advisory Committee
Santa Monica Mountains Conservancy

2. A report shall be required for each scheduled meeting of the agency, authority, district, commission or committee and is due in written form to the City Council five (5) days following the meeting. An e-mail report is acceptable.

In lieu of a written report, an oral report may be presented to the Council under the public comment portion of the next regularly scheduled City Council meeting after the meeting of the agency, authority, district, etc.

3. Where the City is represented by more than one person, the appointees shall coordinate and collaborate their efforts so that only one report is presented to the Council.

4. If neither the appointee nor alternate is in attendance at a meeting of the agency, authority, district, etc., or if the meeting is canceled, that will be reported to the Council by the appointee(s) as prescribed above.

Mileage Reimbursement for City Appointees to Boards, Commissions, and Committees A. City Council public appointees to boards, commissions, and committees, who do not receive an honorarium and travel outside of the Moorpark City limits to attend regular and special meetings of that board, commission, or committee, shall be eligible to receive mileage reimbursement for that travel. Mileage will be calculated from the appointee’s residence in Moorpark as the point of departure to the meeting location.

Mileage expense reimbursement for the use of a personal vehicle for travel shall be at the rate currently allowed by the Internal Revenue Service, and as verified by the Finance Director annually.

B. To encourage the use of public transportation, in lieu of a mileage reimbursement, an appointee may instead submit for reimbursement for public transit expenses (Metrolink, fixed-transit services, or paratransit services), if public transportation is utilized instead of a personal vehicle.

C. The appointee shall complete the City’s Travel Authorization and Reconciliation Report form, and submit the form to the City Clerk at the end of the month, with the meeting agenda attached as supporting documentation for the mileage reimbursement or public transportation claim. Recognizing that not all public transit agencies have a receipt system in place at the time of travel, a fare structure Resolution No. 2026-4379

brochure or print-out from the respective transit agency’s website will be sufficient supporting documentation for the public transportation claim. The Finance Department will submit an appointee’s completed Travel Authorization and Reconciliation Report form to the City Council Administration, Finance, and Public Safety Committee for review and approval.

Policy 2.4: Ethics Training
All City Councilmembers, Planning Commissioners, Parks and Recreation Commissioners, Arts Commissioners, Library Board Members, and any other member of the legislative body (as defined by Government Code Section 54952) that receives any type of compensation, salary, or stipend or reimbursement of expenses, hereinafter referred to as “local agency officials”, shall attend ethics training within twelve (12) months of assuming office and receive no less than two (2) hours of said training within two (2) years of assuming office and every two (2) years thereafter, as required by Government Code Section 53235 et seq.

The City Manager shall determine which management staff positions, or other City employees and/or contract staff, that are required to attend AB 1234 ethics training.

The City Clerk shall provide the City Council, Planning Commission, Parks and Recreation Commission, Arts Commission, and Library Board with information on training available to meet the requirements of this policy and applicable state law. Within the first three months of each odd numbered year, the City Clerk shall schedule group ethics training and will invite the members of the City Council, all Commissioners, all Board Members, all City Management staff as determined by the City Manager, and all other City Manager designated employees and contract staff to attend. Any member of the City Council, Commissioner, Board Member, management employee, designated employee, or designated contract staff unable to attend the scheduled group ethics training shall be required to complete other ethics training that complies with requirements of Government Code Section 53235 et seq. The City Clerk shall maintain a record of completion on the required ethics training, for each person, consistent with applicable state law. With the exception of an appointed member of the City Council, other appointed local agency officials who fail to complete the ethics training as required by law and this policy shall be disqualified for their appointed position, and the City Clerk shall schedule an agenda item for City Council consideration of revoking the appointment and authorizing recruitment to fill the vacancy, if an appointed official is more than 30 days late on completing the required training and providing proof of participation and completion.

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Policy 2.5: Conflict of Interest Opinions and Appraisals

1. Conflicts of Interests Arising from a Public Official’s Ownership in Real Property.

City Councilmembers, Planning Commissioners and other public officials required to file Statements of Economic Interests with the City Clerk (“Public Officials”) shall be provided with, and become familiar with, recent changes to the materiality standards for evaluating whether they have a conflict of interest in City decisions arising from their ownership of real property in the City. Those materiality standards, as applied to conflict of interest analysis under the Political Reform Act (Government Code Section 81000 et seq.,) are found in Section 18702.2 of the Regulations of the Fair Political Practices Commission (“FPPC”) (2 Cal. Code of Regs. § 18702.2 and referred to herein as “Materiality Standards”).

2. Summary of Materiality Standards. The Materiality Standards provide that a governmental decision will be deemed to have a reasonable foreseeable and material effect on a Public Official’s real property wherever the governmental decision falls into one or more of 13 categories. Examples and summaries of some of those categories are when the decision: (1) involves the adoption or amendment of a general or specific plan and the Public Official’s property is located within the boundaries of the plan; (2) changes the zoning of the Public Official’s property; (3) involves construction of, or improvements to, streets, water, storm drainage or similar facilities, and the Public Official’s parcel will receive new or improved services; (4) would substantially alter traffic levels or intensity of use, including parking, or property surrounding the Public Official’s real property, affect the view, privacy, noise levels or air quality that would affect the market value of the Public Official’s real property; (5) would affect the value of real property within 500 feet of the property line of the Public Official’s property; or (6) would cause a reasonably prudent person, using due care and consideration, to believe that the decision would affect the market value of the Public Official’s real property. This list of examples is not exhaustive and this summary is not a substitute for review and adherence to the Materiality Standards.

3. Recusal from Decision unless it is Clear that Decision will not Materially Affect Public Official’s Real Property. Public Officials should recuse themselves from making, participating in the making, or in any way attempting to use their official position to influence City decisions that have the potential for impacting their real property in a manner stated in the Materiality Standards. Unless it is clear to the Public Official, that the decision will not have any potential to impact his or her real property in a manner specified in the Material Standards, the Public Official should recuse themselves from the City decision. If the Public Official seeks to participate in a City decision even though it is not certain that none of the 13 categories of the Material Standards apply to the decision, the Public Official shall first seek written advice from the FPPC not less than 30 days prior to the City decision, rather than advice from the City Attorney. The Public Official may thereafter participate in the decision only if the FPPC’s written advice is obtained prior to the time of the decision and that advice concludes that the Public Official’s participation is permitted under the conflict of interest laws.

4. Conflict of Interest Appraisal. If the FPPC’s analysis of any conflict of interest question, as described in subsection 3 of this Policy, requires the submission of an Resolution No. 2026-4379

appraisal of the financial impact of the decision on the public official’s real property or on property in the same vicinity, the Public Official shall bear the cost of obtaining that appraisal.

5. Nothing contained in this Policy shall limit or otherwise restrict the City Council or City Manager from seeking and obtaining conflict of interest advice from the City Attorney with respect to any City decision when such advice is necessary to protect the City’s interests or in other situations when determined and directed by the City Council or City Manager.

Policy 2.6: Policy against Harassment, Discrimination, and Retaliation The City of Moorpark is committed to providing a work environment which is free of harassment or discrimination of all types and forms and free from retaliation, and its policy strictly prohibits harassment, discrimination, and retaliation. Behavior or actions which result in or establish an environment of such harassment, discrimination, or retaliation are strictly prohibited. The policy applies to all employees, unpaid interns, and volunteers of the City. This City’s harassment, discrimination, and retaliation training requirements are also intended to apply to local agency officials as required by Government Code Section 53237 et seq. The City Council finds it is appropriate to have a clear and detailed policy addressing harassment, discrimination, and retaliation, including mandatory training and prevention practices and procedures. The implementation and updating of the City’s policy against harassment, discrimination, and retaliation are delegated to the City Manager in his/her capacity as Personnel Director or to his/her designee.

Policy 2.7: Drug-Free Workplace
The City of Moorpark is committed to providing a healthy and safe work environment, in part through the prevention of substance abuse in the workplace and it is the responsibility of the City employees to cooperate in efforts to protect the life, personal safety, and property of co-workers and fellow citizens. The City has a policy to prevent substance abuse in the workplace which mandates that employees cannot be under the influence of drugs and alcohol, including marijuana and prescription medications, in the workplace, and employees must take all reasonable steps to abide by and cooperate in the implementation and enforcement of the Drug-Free Workplace Policy. Alcohol and/or drug abuse will not be tolerated on or off the job for any employee, and disciplinary action, up to and including termination, will be used as necessary to achieve the goal of eliminating substance abuse in the workplace.

The Drug-Free Workplace Policy is an Administrative Policy maintained by the Human Resources Division, and which may be updated from time to time by the City Manager in his/her role as Personnel Director, or by his/or her designee.

Policy 2.8: Procedure for Filing a Complaint against a City Employee or Contract Staff
All charges or complaints against an employee or contract staff, including the City Attorney, shall be submitted to the City Manager in writing for appropriate action. The City Manager will notify the City Council of a complaint against the City Attorney. A complaint against the City Manager shall be submitted to the City Attorney, who shall notify the City Council. The Resolution No. 2026-4379

City Manager or City Attorney may waive the requirement for the complaint to be in writing if he/she determines an accommodation is needed; an example would be a disability accommodation. The City Manager shall determine whether the complaint shall be referred to the Human Resources Division for investigation or resolved by the Department Head to whom the employee or contract staff reports.

City staff supervisors shall be instructed to refer any person with a verbal complaint about an employee and/or contract staff received during regular office hours to the Human Resources Division. Human Resources staff will then meet privately with the person requesting to file a complaint to either resolve the complaint or provide instruction on the City’s written complaint procedure.

Consistent with the City Council Rules of Procedure for City Council meetings, a speaker that verbally complains about an employee of the City, or any employee of a private firm or public agency providing a contract service to the City, during a Council meeting will be directed to contact the City’s Human Resources Division for assistance in documenting and resolving their complaint.

Policy 2.9: City Website Content and External Links
The City of Moorpark Government website exists to provide accurate, non-editorial content that will inform Moorpark citizens about services, operations, projects, special events, as well as City officials and personnel. The management and oversight of the City’s website and policies associated with the management and permitted content, and the update of such policies as needed from time to time, are delegated to the Public Information Officer and are part of the City’s Administrative Policies Manual.

Policy 2.10: Gift and Honoraria Regulations for City Employees To avoid the potential for employee conflicts of interest, it is the policy of the City Council that, in addition to the City Council’s adopted Conflict of Interest resolution, City employees be subject to Gift and Honoraria limitations contained in Regulations of the Fair Political Practices Commission (FPPC) in Title 2, Division 6 of the California Code of Regulations (Section 18110 et seq., as the same may from time to time be amended). The intent of the policy is that no employee shall accept any gifts on the basis of their employment with the City, unless the gift is given to the City for overall employee recognition; and no employee shall accept tickets or passes to events unless such ticket or pass is given to the City and not the individual employee and the provisions of the City’s Ticket Distribution Policy (Policy 3.3).

The Gift and Honoraria Regulation Policy is an Administrative Policy maintained by the Human Resources Division, and which may be updated from time to time by the City Manager in his/her role as Personnel Director, or by his/or her designee.

Policy 2.11: Employment of Family Members
It is the policy of the City Council that employment and placement of relatives, spouses, and domestic partners (including those of City Councilmembers and Council appointees) be regulated so as to avoid conflicts of interest; promote safety, security, supervision, and morale; and protect privacy rights. The City Council delegates to the City Manager, in Resolution No. 2026-4379

his/her capacity as Personnel Director, or his/her designee, the establishment of Administrative Policies governing the employment of relatives, et. al in support of the City Council’s stated policy.

Policy 2.12: Social Media Use by Members of City Council and City Commissions/Boards

1. This Policy is intended to help members of the City Council and members of City Commissions and Boards address issues related to their use of social media in connection with their activities as public officials of the City while complying with legal requirements and limitations that arise from their membership on the City Council or on a City Commission or Board.

2. The following terms have the following meanings in this Policy:
“City Commission” or “Commission” means the City of Moorpark Library Board, Planning Commission, Arts Commission, Parks and Recreation Commission. “City Commission” or “Commission” also means any other commission or board that may be created by ordinance or formal resolution of the City Council of the City of Moorpark from time to time.
“Member” means the Mayor, any member of the City Council, and any member of any City Commission.
“Posts” or “postings” means information, articles, pictures, videos or any other form of communication posted on a social media site.
“Social media” means all forms of user-created content tools such as social networks, blogs, video sharing, pod casts, wikis, message boards, sites, platforms, and online forums – collectively known as “Web 2.0” or interactive use of the Internet, whether owned or operated by the City, by other public entities, or by private entities.

Technologies include but are not limited to: picture and video sharing, wall postings (an area on a social network page where friends and “fans” can post their thoughts, views, or criticisms), email, instant messaging, etc. Familiar platforms include Facebook, Twitter, Instagram, LinkedIn, Pinterest, NextDoor, Snapchat, Google+, Reddit, Tumblr, Kik, Yik Yak, Flickr, YouTube, Blogger, Yelp and others, and includes all social media as it currently exists or may exist in the future.

3. By adopting this Policy, it is not the City’s intention to unnecessarily restrict the ability of a Member to have a personal online presence or mandate what they shall or shall not say. At the same time, this Policy is intended to help guide Members to comply with legal restrictions imposed by California laws that regulate the communications of Members of the City Council and City Commissions.

4. A quorum of Members of the City Council or a City Commission shall not discuss or respond to posts on social media sites relating to a topic within the subject matter jurisdiction of the City Council or Commission. To comply with this requirement, Members shall follow these guidelines:

Resolution No. 2026-4379

A. Except as provided in paragraph B below, not more than two Members of the same body (City Council or Commission) shall post or respond to a post on the same subject within the jurisdiction of that body. If a Member notices that two other Members of the same body have already posted information about a matter of City business before that body, or posted a response to prior postings on that topic, the Member shall not provide his or her own post on that same topic or respond with “like” or similar responses that convey a viewpoint about another post or posts on that same site and on the same topic.

B. Notwithstanding the limitations of Paragraph A, any Member may respond to any post from a person who is not a Member of the same body by merely acknowledging that he or has read it, or by providing basic factual information or a referral to documents if that information has already been provided to the Member at a prior meeting of the body or if the information is publicly available on the City’s website or in City Hall. In addition, any Member may respond to a post by providing a referral to the responsible City staff person or persons who may provide information on the subject or by forwarding or otherwise transmitting the post or the contents thereof to City staff for purposes of suggesting a City response to the post. If a Member is asked why only two Members have responded to posts and other Members have not, any Member may post a response that explains that this Policy precludes additional Members from posting on the same topic.

C. When posting a response on social media, Members should be mindful that other Members may read his or her post. For this same reason, posts on the same topic should not be forwarded by individual Members to more than one other Council or Commission Member.

D. When matters are pending before the City Council or before a Commission, Members of that body shall refrain from sharing viewpoints or facts on social media that have not already been shared at a meeting of that body, and particularly prior to a decision to be made by the City Council or Commission.

5. If a Member uses a personal social media account, or a social media account owned by a third party such as his or her employer, the Member may be asked by City staff to provide copies of the Member’s social media posts that relate to matters of City business. The Member shall only be required to provide copies of the Member’s social media posts to City staff when those posts are sought by a member of the public in a request for public records and only when those posts are within, or potentially within, the scope of the request for public records. When requested by City staff, the Member is required to forward those requested posts to City staff within the time periods specified by City staff. Any questions about the City’s policy and practices for responding to public records requests should be directed to the City Clerk, City Manager or City Attorney.

6. All posts by Members that relate to matters of City business shall, to the extent the Member has the ability to control the retention of their posts, be retained for two (2) Resolution No. 2026-4379

years unless otherwise provided in the City’s Records Retention Policy. Copies of the Records Retention Policy may be obtained from the City Clerk.

7. Members should avoid sharing facts, opinions, or viewpoints on quasi-judicial matters that are presented to the body on which the Member serves (City Council or Commission) through social media posts or responses to posts before, during or after the public hearing on the matter. A “quasi-judicial” matter is, for example, an application or request for a variance, CUP, or other type of decision in which the City Council or Commission must base its decision on whether the application or pending matter satisfies specific criteria or meets required findings for approval.

8. City-established and managed social media sites shall not be used by Members for campaigning for office, to advocate for or against ballot measures, or for personal purposes.

9. Members shall not use City-sponsored or managed social media sites to conduct activities related to their own businesses.

10. When engaged in personal social media use, Members should adhere to the guidelines and requirements of Administrative Policy G-4, Personal Social Media Use by City of Moorpark (“City”) Employees and Employees of City Contractors.

SECTION 3. POLICIES ADMINISTERED BY CITY MANAGER’S OFFICE Policy 3.1: Authorization for City Manager to Approve Small Claims Court Filing and Civil Compromise for City Claim against Another Party Having a Value Not to Exceed $10,000.00
It is the City Council’s policy that the City Manager shall have the authority to approve the filing of a small claims court action, with the City as the plaintiff, when money is owed the City. The City Manager shall also have the authority to settle and/or compromise any claim of the City against another party, when the value of the City’s claim does not exceed $10,000.00.

Policy 3.2: Authorization for City Manager to Approve Reduction and/or Exoneration of a Surety with a Value Not to Exceed $10,000.00 It is the Council’s policy that the City Manager shall have the authority to approve in writing the reduction and/or exoneration of a surety with a value not exceeding $10,000, when all work guaranteed by the surety has been completed to the satisfaction of the responsible Department Director. The responsible City Department will initiate research on surety reduction and/or exoneration upon receipt of a written request for such action. The applicable City Department will then request a copy of the surety records on file with the City Clerk’s Division and verify completion of work guaranteed by the surety. The City Manager will consider reduction and/or exoneration of a surety after receipt of a written recommendation from the responsible Department Director, with a copy to the City Clerk.

Upon receipt of the City Manager’s written approval to reduce and/or exonerate a surety, the City Clerk will take the actions necessary to implement the reduction or exoneration, Resolution No. 2026-4379

including but not limited to providing written notification to a bonding company or requesting the Finance Director to re-fund a cash surety.

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Policy 3.3: Distribution, Use, and Reporting of Tickets or Passes Given to City

1. Purpose.

The purpose of this policy is to establish a City of Moorpark procedure for the City’s distribution, use, and reporting of tickets or passes for admission to a facility, event, show, or performance for an entertainment, amusement, recreational or similar purpose in compliance with Section 18944.1 of the Regulations of the Fair Political Practices Commission (“FPPC”) in Title 2, Division 6, California Code of Regulations. Section 18944.1 sets forth the circumstances under which a public agency’s distribution of tickets or passes, for which no consideration of equal or greater value is provided by the public official or employee, does not result in a gift to the public official or employee. Tickets or passes for admission to a facility, event, show, or performance for an entertainment, amusement, recreational or similar purpose, distributed and accounted for in compliance with this policy and FPPC Regulation 18944.1, will not be considered as gifts to the City officials and employees who make use of such tickets or passes.

2. Definitions.

Unless otherwise expressly provided herein, words and terms used in this policy shall have the same meaning as that ascribed to such words and terms in the California Political Reform Act of 1974 (Government Code section 81000, et seq., as the same may from time to time be amended) and the Regulations of the FPPC in Title 2, Division 6 of the California Code of Regulations (Sections 18110 et seq., as the same may from time to time be amended).

A. “City” or “City of Moorpark” shall mean and include the City of Moorpark and any other affiliated agency created or activated by the Moorpark City Council, and any departments, boards, and commissions thereof.

B. “City Official” means every member, officer, employee or consultant of the City of Moorpark, as defined in Government Code Section 82048 and FPPC Regulation 18701. Such term shall include, without limitation, any City Council member, City commission member, or other appointed official, employee, or consultant required to file an annual Statement of Economic Interests (FPPC Form 700) with the City.

C. “City Venue” means and includes any facility owned, controlled, or operated by the City of Moorpark.

D. “Event” means admission to a facility, event, show, or performance for an entertainment, amusement, recreational or similar purpose.

E. “Immediate family” means the spouse and dependent children.

F. “Ticket” shall mean any ticket or pass which provides any form of admission privilege to an Event.

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3. Application of Policy.

A. This policy applies to Tickets provided to a City Official by the City, which provide admission to an Event, which Tickets are:
1) Gratuitously provided to the City by an outside source; 2) Acquired by the City to purchase at fair market value; 3) Acquired by the City as consideration pursuant to the terms of a contract for the use of a City Venue;
4) Acquired by the City because the City controls the Event; or 5) Acquired and distributed by the City in any other manner.

B. This policy does not apply to any Ticket provided to a City Official by a source other than the City for admission to an event at which the City Official performs a ceremonial role or function on behalf of the agency; or which Ticket is earmarked by the original source for use by the City Official who uses the Ticket.

C. This policy does not apply to any other item of value or benefits provided to the City or any City Official, regardless of whether received gratuitously or for which consideration is provided. (For example food, beverages, or other items provided to a City Official at an Event are subject to the disclosure and reporting requirements applicable to gifts.)
D. This policy shall supersede any other inconsistent City written policy applicable to distribution, use, and/or reporting of Tickets.

4. General Provisions.

A. Purpose: The purpose of this policy is to ensure that all Tickets provided to the City shall be distributed in furtherance of public purposes.

B. No Right to Tickets: The use of complimentary Tickets is a privilege extended by the City and not the right of any person to which the privilege may from time to time be extended.

C. Limitation on Transfer of Tickets: Tickets distributed to a City Official pursuant to this policy shall not be transferred to any other person, except to members of such City Official’s immediate family solely for their personal use.

D. Prohibition against Sale or Receiving Reimbursement for Tickets: No person who receives a Ticket pursuant to this policy shall sell or receive reimbursement for the value of such Ticket, and shall not give such Ticket to anyone other than a member of such City Official’s immediate family for their personal use.

5. Ticket Administrator.

A. The City Manager or his/her designee(s) shall be the Ticket Administrator for purposes of implementing the provisions of this policy.

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B. The Ticket Administrator shall have the authority, in his or her sole discretion, to establish procedures for the distribution of Tickets in accordance with this policy. All requests for Tickets that fall within the scope of this policy shall be made in accordance with the procedures established by the Ticket Administrator.

C. The Ticket Administrator shall determine the face value of Tickets distributed by the City for purposes of Sections 6.A, 6.B, and 8.A. (subparagraph 4), of this policy.

D. The Ticket Administrator, in his or her sole discretion, may revoke or suspend the Ticket privileges of any person who violates any provision of this policy or the procedures established by the Ticket Administrator for the distribution of Tickets in accordance with this policy.

6. Conditions under which Tickets May be Distributed.

Subject to the provisions this policy, complimentary Tickets may be distributed to City Officials under any of the following conditions:

A. The City Official reimburses the City for the face value of the Ticket(s). 1) Reimbursement shall be made at the time the Ticket(s) is/are distributed to the City Official.
2) The Ticket Administrator shall, in his or her sole discretion, determine which Event Tickets, if any shall be available under this section.

B. The City Official treats the Ticket(s) as income consistent with applicable federal and state income tax laws.

C. The City distributes such Ticket(s) to or at the behest of, an official in order to accomplish a public purpose. The following is a list of public purposes the City may accomplish through the distribution of Tickets:
1) Performance of a ceremonial role or function representing the City at the Event, for which the City Official may receive enough Tickets for the City Official and one member of his or her immediate family. 2) The job duties of the City Official require his or her attendance at the Event, for which the City Official may receive enough Tickets for the City Official and one member of his or her immediate family. 3) Economic or business development purposes on behalf of the City. 4) Intergovernmental relations purposes, including but not limited to attendance at an Event with elected or appointed public officials from other jurisdictions, and/or their staff members.
5) Attracting or rewarding volunteer public service.
6) Supporting and/or showing appreciation for programs or services rendered by non-profit organizations benefiting Moorpark residents. 7) Encouraging or rewarding significant academic, athletic, or public service achievements by Moorpark students, residents, or businesses.

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8) In support of the City’s employee recognition program for the purpose of attracting and retaining highly qualified employees in City service, as special recognition or reward for meritorious service by a City employee, and/or in connection with a City employee competition or drawing, for which such employee may receive no more than four (4) Tickets per Event.

7. Tickets Distributed at the Behest of a City Official.

A. Only the following City Officials shall have authority to behest Tickets: City Council Members, the City Manager, and Department Directors.

B. Tickets shall be distributed at the behest of the City Official only for one or more public purposes set forth in Section 6.C, above.

8. Disclosure Requirements.

A. Tickets distributed by the City to any City Official either for which the City Official treats as income pursuant to Section 6.B, above, or for one or more public purposes described in Section 6.C, above, shall be recorded on a form provided by the FPPC, and maintained as a public record., and forwarded to the FPPC for posting on its website within thirty (30) days after distribution.

Such posting shall include the following information:
1) The name of the recipient, except that if the recipient is an organization, the City may post the name, address, description of the organization and number of Tickets provided to the organization in lieu of posting the names of each recipient;
2) A description of the Event;
3) The date of the Event;
4) The face value of the Ticket;
5) The number of Tickets provided to each person;
6) If the Ticket was distributed at the behest of a City Official and the name of the City Official who made the behest; and
7) A description of the public purpose(s) under which the distribution was made, or alternatively, that the City Official is treating the ticket as income.

B. Tickets distributed by the City for which the City receives reimbursement from the City Official as provided under Section 6.A, above, shall not be subject to the income reporting provisions of Section 6.B. and the FPPC website disclosure provisions of Section 8.A.

C. Following adoption, this policy shall be posted on the City’s website in a prominent fashion.

Resolution No. 2026-4379

Policy 3.4: Right-of-Way Acquisition Process

1. For capital projects approved by the City Council, the City Manager shall have authority to:

A. Execute documents and otherwise administer the right-of-way acquisition process required to complete the acquisition of street rights-of-way, including all related easements; and
B. Authorize payment of amounts for acquisition, consistent with the values set forth in a City Manager approved Appraisal Report and City Council approved budget appropriations.

2. Should it become necessary to initiate eminent domain proceedings for any such right-of-way acquisition, the matter shall be brought to the City Council for authorization to initiate such proceedings.

Policy 3.5: Authorization for City Manager to Approve Employment Agreements and Retirement Incentive or Separation Settlement Agreements The City Manager shall have the authority to require and approve an employment agreement for a new management employee and prior to promotion or reclassification of a current management employee, consistent with the authority granted in Chapter 2.12, City Manager, and Chapter 2.56, Personnel System, of the Moorpark Municipal Code, and consistent with the provisions of State law, including but not limited to California Government Code Section 3511.2 and Section 53243 et seq. and any section amendatory or supplementary thereto. For a promotion of an employee with an existing employment agreement, the City Manager shall have the authority to approve retaining prior employment agreement language for continuing grandfathered benefits that do not conflict with the City’s Management Benefits Resolution and State law.

The City Manager shall have the authority to approve a retirement incentive agreement or a separation settlement agreement for an employee that may include a mutual general release for a total value not to exceed $10,000. A retirement incentive or separation settlement agreement for a higher amount shall require City Council approval. This policy does not apply to a claim settlement, which is addressed in Policy 3.1.

Policy 3.6: Affordable Care Act (ACA) and Safe Harbors
The City of Moorpark is required to comply with the requirements of the Patient Protection and Affordable Care Act (“ACA”) enacted on March 23, 2010. The City has shared responsibility as an employer under the ACA and is required to report on health insurance coverage per the guidelines of the ACA and the Internal Revenue Code. The City of Moorpark is considered a large employer under the ACA and Section 4980H of the ACA imposes an assessable payment on an applicable large employer when in violation of the ACA. The City Council has authorized the City Manager to approve the City’s Affordable Care Act Operational Procedures which explain how to implement the Safe Harbor Look Back Measurement provisions of the ACA. Moorpark Administrative Policy No. H-2 issued March 27, 2015, set forth the procedures. The City Council delegates to the City Manager Resolution No. 2026-4379

as Personnel Director or his/her designee the authority to modify to Affordable Care Act Operational Procedures as may be necessary from time to time.

Resolution No. 2026-4379

Policy 3.7: Teen Council
The Moorpark City Council has established a Teen Council to encourage young residents to participate in City government in a positive and productive manner and to develop civic knowledge, leadership skills, and a spirit of community involvement. The Teen Council provides members with educational and experiential opportunities related to City operations, public service, career development, and community engagement. Members may also provide a youth perspective on major City projects, programs, and initiatives that may affect Moorpark youth, along with performing other duties or functions assigned by the City Manager. Program administration and implementation are delegated to the City Manager or their designee.The Moorpark City Council has established a Teen Council to encourage young residents to: actively participate in the operations of their City government in a positive and productive manner, provide the opportunity to facilitate communication and a spirit of involvement by youth in City government; and provide a learning experience for Teen Council members that is conductive to leadership growth. The purpose of the Teen Council is to investigate and make recommendations to City Parks, Recreation and Community Services Department staff on recreational programming and other matters of concern to Moorpark teens, and such other duties and functions as may be specifically assigned to the Teen Council by the City Council. The details of the program and its functions are delegated to Parks and Recreation Director and his/her designee.

SECTION 4. POLICIES ADMINISTERED BY COMMUNITY DEVELOPMENT

DEPARTMENT
Policy 4.1: Temporary Use Permit Fee Waivers

1. Once each calendar year, a City of Moorpark organization having non-profit status may apply for and be granted a temporary use permit fee waiver for one event.

2. The Community Development Director shall waive a Temporary Use Permit Fee pursuant to this policy after an eligible organization has submitted: a) a completed temporary use permit application; b) a request for fee waiver; and c) proof of nonprofit status.

3. Examples for which Temporary Use Permits are issued are special events such as Christmas tree sales, promotional parking lot sales, church carnivals, Country Days and sidewalk sales.

4. The Temporary Use Permit shall be issued for a single event of less than thirty (30) consecutive days in duration.

Policy 4.2: Code Compliance Program
The City Council is committed to preserving and improving the quality of life in Moorpark.

In support of this vision, the City has established a Code Compliance Program to create a clear, concise guide to achieve compliance with the Moorpark Municipal Code and is Resolution No. 2026-4379

designed to promote code compliance through public awareness. The establishment and implementation of an Administrative Policy setting forth the Code Compliance Program, and updates as needed from time to time, are delegated to the Community Development Director.

Policy 4.3: Street Naming
The Community Development Director, in consultation with the City Manager and in conjunction with the Ventura County Fire Department shall determine street names for recommendation to the City Council. All street names shall be approved by the City Council prior to approval of a final subdivision map. The following criteria shall be used:

North/South streets shall be designated as avenues or roads; East/West streets as streets or drives; and cul-de-sacs as circles, courts or places.

Policy 4.4: Designation of Community Events per Health and Safety Code Section 113755

1. The Community Development Director, or designee, is hereby authorized to designate a specific event as a Community Event, within the meaning of Section 113755 of the California Health and Safety Code for purposes of compliance with Environmental Health regulations pertaining to Temporary Food Facilities.

2. In order to qualify as a Community Event, the event must be open to the general public, and shall have a civic, political, public, or educational nature, as determined by the Community Development Director, or designee. For the purposes of this policy, “public” nature shall include, but not be limited to purposes such as providing entertainment to the public, social interaction, and attracting business to the City.

3. The designation of an event as a “Community Event” is separate and independent from the City’s Special Event Permit application process, which may also be required for the event and shall be considered on its own merits. Receiving a “Community Event” designation does not obligate the City to approve a Special Event Permit application for the same event.

4. A “Community Event” designation shall be valid only for the location, time period, and operational parameters specified in the Community Development Director’s designation, which may include designation of a recurring annual event for multiple years, at the Director’s or designee’s discretion.

5. The Community Development Director may revoke a Community Event or Community Event Venue designation upon a finding that the specific event or location does not comply with the policies herein or administrative regulations promulgated by the Director under the authority granted herein.

6. The City’s designation of an event as a “Community Event” does not replace or supersede the County of Ventura, Environmental Health Division’s separate and independent authority over Temporary Food Facility Permit applications.

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7. The Community Development Director is authorized to establish appropriate administrative policies to consider and decide requests for designation of a Community Event.

Policy 4.5: First-Time Home Buyer Affordable Housing Program The City Council has established a First-Time Home Buyer Affordable Housing Program to make available for sale dwelling units to very-low, low, or moderate income persons/households; sets forth the primary criteria for eligibility for participation in said Program and determining priority for participant selection; the primary criteria and parameters for retaining the affordable units as affordable for the longest feasible period, but in no event less than forty-five (45) years; equity sharing requirement upon resale; refinancing; the ongoing responsibilities of the buyers; and establishes the requirement that upon resale the affordable dwelling unit is sold to a City approved buyer in the same income category as the original buyer at the time of the initial sale. .

The policy, with its on-going administration and revision from time to time as necessary, is delegated to the Community Development Director.

SECTION 5. POLICIES ADMINISTERED BY FINANCE DEPARTMENT
Policy 5.1: Fund Balance Reserve
Fiscal stability is an important factor to any city. Sound financial management includes the practice and discipline of maintaining adequate reserve funds for known and unknown contingencies. Such contingencies and occurrences include, but are not limited to:
 Cash flow requirements
 Economic uncertainties and other financial hardships or downturns in the local, state or national economy
 Local disasters or catastrophic events
 Loss of major revenue source
 Unanticipated operating or capital expenditures
 Capital asset and infrastructure repair and replacement The establishment of prudent financial reserve policies is important to ensure the long-term financial health of the City.

The City will fund annually, to the extent of available General Fund unassigned budgetary surplus, and endeavor to maintain a General Fund committed fund balance for an Emergency/Contingency reserve in the minimum amount of 20% of adopted budget expenditures, plus a minimum General Fund unassigned fund balance of $1 million.

Additionally, an Economic Uncertainty reserve will also be funded in General Fund committed fund balance to help provide resources to minimize service disruption in the event of fiscal stress such as unexpected revenue shortfalls or unpredicted one-time expenditures or operating changes that occur outside of the planned annual budget.

Reserves shall not normally be applied to recurring annual operating expenditures. This fund will provide the City resources to weather short-term and other cyclical revenue downturns while avoiding large variations in taxes and fees or variations in the type and quality of municipal services provided. The amount of the Economic Uncertainty fund shall Resolution No. 2026-4379

be a minimum of $1 million. Funding the Economic Uncertainty reserve can only be appropriated and used for budgetary purposes by an affirmative vote of the City Council.

The Emergency/Contingency reserve will be maintained for the purpose of minimizing the financial impact or quickly respond to unexpected situations such as local event or natural disaster or declared emergency and/or claims which will not be reimbursable from insurance or Federal, State or County Government. The $1 million of General Fund unassigned fund balance may be used for budget adjustments during the fiscal year and/or Economic Uncertainty reserve replenishment, as recommended by the City Manager from time to time.

Reserve levels will be adjusted annually in accordance with this policy. Annually, in conjunction with the year-end analysis and preparation of the City’s Annual Comprehensive Financial Report (ACFR) for a completed fiscal year, any remaining General Fund unassigned fund balance from that fiscal year shall be applied as follows, in order of priority:
(1) if needed, to increase the fund balance of the Emergency/Contingency Reserve to 20% of the subsequent fiscal year’s adopted budget expenditures; (2) if needed, to reserve or replenish General Fund Economic Uncertainty to $1 million; (3) if needed, to reserve or replenish General Fund unassigned fund balance to $1 million; (4) to pay down Unfunded Accrued Liability (UAL), if any, with respect to the City’s pension plans in an effort to maintain a minimum of 95% funding; and (5) to pay down UAL, if any, with respect to the City’s Other Post-Employment Benefits (OPEB) plan (i.e., post-employment healthcare plan) in an effort to maintain a minimum of 95% funding.

Annually, any excess General Fund unassigned fund balance remaining after the four items required by the immediately preceding paragraph above have been fully funded will be transferred to the Special Projects Fund. Pursuant to California Government Code Section 53647, interest generated from the Special Projects Fund will be posted to the General Fund as interest income, which is vital to the City’s General Fund operating budget. The Special Projects Fund will be used to maintain and build new projects including major rehabilitation of streets, parks and facilities (e.g. Construction of Civic Center Complex, Moorpark Library, Street Capital Improvement Projects, etc.). These funds may also be used for any other purpose as deemed appropriate by the City Council by a separate vote.

Grant Funds
Most grant awards are reimbursement, whereby the City spends the money first and applies for reimbursement from the granting agency. The City usually has a negative fund balance in the grant funds until the grant money is actually received. Therefore, there is no minimum reserve requirement for grant funds. Grant funds shall be used to procure materials, supplies, and capital as may be permitted by the grant rules. No recurring costs shall be funded by a grant unless the City Council pre-approves the recurring costs.

All Other Funds
Except as otherwise described above, the City will maintain a minimum reserve of 10% of the annual revenue in each fund. Annual revenue is calculated based on the average of the three prior year’s revenue for the fund.

Resolution No. 2026-4379

Policy 5.2: Landscape and Lighting Assessment District (LLAD) Operational and Capital Improvements Reserve Fund Balance The Finance Director or his/her designee shall work with the responsible department head and assessment engineer to calculate annual operating costs and the Operational Reserves and Capital Improvements Reserve fund balances for each landscape and lighting assessment district in conjunction with preparation of the City’s annual fiscal year budget. The Operational Reserves fund balances for each landscape and lighting assessment district (“LLAD”) shall not exceed the estimated costs of maintenance and servicing to December 10 of the fiscal year, or approximately fifty percent (50%) of the annual estimated costs of each LLAD, or whenever the City expects to receive its apportionment of special assessments and tax collections from the county, whichever is later. The Capital Improvements Reserves fund balances shall be maintained for each LLAD to ensure sufficient operational available funding (i.e. cash flow) and to cover replacement costs for capital assets including, but not limited to, landscape materials, irrigation equipment, hardscape, walls, ornamental structures, trails, drainage facilities, fencing, decorative lighting, and project signage. Contributions to the Capital Improvements Reserves fund balances shall be calculated in conformance with the adopted LLAD Capital Improvements Reserves Fund Study (“Study”) with an annual increase of 2.5% over the useful life of such improvements as specified in the Study. The Study shall be re-evaluated every 15 years, or sooner at the discretion of the Finance Director.

Funding Annual Deficits
If any LLAD that is subject to fixed maximum assessment rates ends the fiscal year with a deficit fund balance, funds may be transferred from the General Fund or other funds, as approved by the City Council, to restore the LLAD to a zero fund balance. This transfer shall occur in the subsequent fiscal year so as to enable the LLAD to begin the fiscal year with a zero fund balance.

Policy 5.3: City Treasurer, Investments, and Cash Handling The City Treasurer is charged with depositing, disbursing, safekeeping, and investing all public funds of the City (including the Successor Agency to the Redevelopment Agency of the City of Moorpark and the Public Financing Authority). The primary function of the City Treasurer is the safekeeping of City funds: safety, liquidity, and yield. These three objectives are defined in the investment policy. The investment function is controlled by the investment policy, which shall be adopted by the City Council annually.

City Banking
The City Treasurer should go out to bid once every ten years for banking services (City and Successor Agency), custodial services (investments), and broker-dealer services (investments).

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Investments
Consistent with applicable State law, the City Council shall adopt an Investment Policy by separate resolution and review and update said policy annually. The Administration, Finance, and Public Safety Committee shall review the Investment Policy resolution on an annual basis prior to consideration by the City Council.

Pursuant to State Government Code Section 53607, the City Council and Successor Agency may delegate for a one-year period authority to the City Treasurer to invest or reinvest City and Successor Agency funds, or to sell or exchange securities so purchased.

If such authority is so delegated, the City Treasurer shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires, and shall make a monthly report of those transactions to the City Council and Successor Agency if applicable. Subject to review, the City Council and Successor Agency may renew the delegation of authority each year. The City Treasurer shall make a quarterly report of those transactions and portfolio holdings, including the information specified in Government Code Section 53046(b) to the City Council, Successor Agency and City Manager. A separate quarterly report shall be provided to the City Council acting as Successor Agency.

Cash Handling
The City Council delegates to the City Treasurer or his/her designee the handling of cash received by City for payment of fees, services, penalties or other such City transactions.

The City Treasurer or his/her designee shall prepare written procedures on cash handling and shall provide training for applicable staff. Written procedures may include topics such as checking for counterfeit bills on large denominations, counting back the change to the customer, not accepting foreign currency as payment, and providing receipts to the customer.

Policy 5.4: Authorization for Hardship Fee Modification and Waiver No payment of a fee, fine, or deposit may be waived, delayed, modified, or adjusted, except as authorized by the City Council in the Municipal Code or resolution establishing the fee, fine, or deposit.

Policy 5.5: Fund Balance Reporting as Required by Governmental Accounting Standards Board Statement No. 54 (GASB 54)

1. The Finance Director is responsible for implementing this policy.

2. Consistent with the Governmental Accounting Standards Board Statement No. 54, “Fund Balance Reporting and Governmental Fund Type Definitions”, the City Council has adopted the following method to self-classify fund balances for financial statement reporting purposes:

A. Committed Fund Balance
Fund Balance may be committed to specific purposes using the highest level of decision-making authority, the City Council. It is the City Council’s policy that commitments of fund balance for a fiscal year must be adopted by resolution prior to fiscal year end, June 30th. Amounts that have been committed by the City Council Resolution No. 2026-4379

cannot be used for any other purposes unless the City Council adopts another resolution to remove or change the constraint.

B. The Classified Fund Balance
The General Fund balance may be assigned for amounts the City Council intends to use for a specific purpose. It is the City Council’s policy that assignments of fund balance for a fiscal year must be approved by the City Council prior to the fiscal year end, June 30th. Any changes to assignments must also be made by the City Council.

It is the City Council’s policy to spend Classified Fund Balance in the following order when amounts in more than one classification are available for a particular purpose:
1) Restricted Fund Balance – amounts constrained to specific purpose by their providers through constitutional provisions or enabling legislation. Examples include grants, bond proceeds and passthrough revenue from other levels of government. 2) Committed Fund Balance – amounts constrained to specific purpose by resolution of the City Council.

The City Council has designated the following Committed Fund Balance: Library Fund (1010) for the purpose of providing library services.
3) Assigned Fund Balance – amounts which are intended to be used for a specific purpose, expressed by the City Council.

The City Council has designated the following Assigned Fund Balances for the future design and construction of infrastructure improvement projects: Endowment Fund (2018), Capital Projects (3000), City Hall Improvement (3001), Police Facilities (3002), Equipment Replacement (3003), Special Projects (3004), Remaining Bond proceeds (3005), PEG Capital Fund (3006), DDA Settlement (3007), IT Equipment Replacement (3008), Vehicle Replacement (3009), Facilities Replacement (3010), CFD 2004-01 Highland Improvement (6004), SARA 2001 Tax Allocation Bond Proceeds (7103), SARA 2006 Tax Allocation Bond Proceeds (7104).
4) Unassigned Fund Balance – amounts available for any purpose in the General Fund.

Resolution No. 2026-4379

Policy 5.6: Debt Management Policy

1. Purpose
The purpose of this Debt Management Policy (Policy) is to establish guidelines and parameters for the effective governance, management and administration of debt and other financing obligations issued by the City of Moorpark (City).

As used in this Policy, “City” shall mean the City. As used in this Policy, “debt” shall be interpreted broadly to mean bonds, notes, certificates of participation, financing leases, or other financing obligations, but the use of such term in this Policy shall be solely for convenience and shall not be interpreted to characterize any such obligation as an indebtedness or debt within the meaning of any constitutional debt limitation where the substance and terms of the obligation comport with exceptions thereto.

2. Background
The City is committed to fiscal sustainability by employing long-term financial planning efforts, maintaining appropriate reserves levels and employing prudent practices in governance, management, budget administration and financial reporting.

Debt levels and their related annual costs are important long-term obligations that must be managed within available resources. A disciplined, thoughtful approach to debt management includes policies that provide guidelines for the City to manage their collective debt program in line with those resources. Therefore, the objective of this policy is to provide written guidelines and restrictions concerning the amount and type of debt and other financing obligations issued by the City and the ongoing management of the debt portfolio.

This Policy is intended to improve the quality of decisions, assist with the determination of the structure of debt issuance, identify policy goals, and demonstrate a commitment to long-term financial planning, including a multi-year capital plan. Adherence to a local debt policy signals to rating agencies and the capital markets that a government is well managed and should meet its obligations in a timely manner.

3. Conditions and Purposes of Debt Issuance
A. Acceptable Conditions for the Use of Debt
The City believes that prudent amounts of debt can be an equitable and costeffective means of financing major infrastructure and capital project needs of the City. Debt will be considered to finance such projects if:
1) The capital project has been, or will be, included in the City’s capital improvement plan or has otherwise been coordinated with the City’s planning goals and objectives.

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2) The capital project can be financed with debt not exceeding the term specified in Section 5.A. of this Policy, to assure that long-term debt is not issued to finance projects with a short useful life. 3) It is the most cost-effective funding means available to the City, taking into account cash flow needs and other funding alternatives. 4) It is fiscally prudent and meets the guidelines of this Policy. Any consideration of debt financing shall consider financial alternatives, including pay-as-you-go funding, proceeds derived from development or redevelopment of existing land and capital assets owned by the City, and use of existing or future cash reserves, or combinations thereof.

B. Acceptable Uses of Debt and Proceeds of Debt
The primary purpose of debt is to finance one of the following:
1) The City will consider financing for the acquisition, substantial refurbishment, replacement, or expansion of physical assets, including land improvements, for the following purposes:
a) Acquisition and or improvement of land, right-of-way or longterm easements. b) Acquisition of a capital asset with a useful life of 3 or more years.
c) Construction or reconstruction of a facility.
d) Although not the primary purpose of the financing effort, project reimbursables that include project planning design, engineering and other preconstruction efforts; project-associated furniture fixtures and equipment; capitalized interest, original issue discount, underwriter’s discount, and other costs of issuance. 2) Refunding, refinancing, or restructuring debt (including without limitation the refinancing or advance funding of City pension obligations), subject to refunding objectives and parameters discussed in Section G.
3) In the event of temporary shortfalls in cash flow for City operation costs due to timing of receipt of revenues and the lack of cash on hand to cover the temporary deficit, the City may consider interim or cash flow financing, such as anticipation notes. In compliance with applicable state law, any such notes shall be payable either (i) not later than the last day of the fiscal year in which it is issued, or (ii) during the fiscal year succeeding the fiscal year in which issued, but in no event later than 15 months after the date of issue, and only if such note is payable only from revenue received or accrued during the fiscal year in which it was issued.

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C. Prohibited Uses of Debt and Proceeds of Debt
Prohibited uses of debt include the following:
1) Financing of operating costs, except for anticipation notes satisfying the criteria set forth in Section 3.B.3).
2) Debt issuance used to address budgetary deficits.
3) Debt issued for which the term of the debt exceeds the term specified in Section 5.A. of this Policy.

D. Internal Control Procedures Concerning Use of Proceeds of Debt One of the City’s priorities in the management of debt is to assure that the proceeds of the debt will be directed to the intended use for which the debt has been issued. In furtherance of this priority, the following procedures shall apply:
1) The Finance Director shall retain, for the applicable period specified in Section 8.D. of this Policy, a copy of each annual report filed with the California Debt and Investment Advisory Commission (CDIAC) pursuant to Section 8855(k) of the California Government Code concerning (1) debt authorized during the applicable reporting period (whether issued or not), (2) debt outstanding during the reporting period, and (3) the use during the reporting period of proceeds of issued debt. A copy of the annual report shall be provided to the City Council, City Manager and City Clerk.
2) In connection with the preparation of each annual report to be filed with CDIAC pursuant to Section 8855(k) of the California Government Code, the Finance Director or the designee of the Finance Director shall keep a record of the original intended use for which the debt has been issued, and indicate whether the proceeds spent during the applicable one-year reporting period for such annual report comport with the intended use (at the time of original issuance or as modified pursuant to the following sentence). If a change in intended use has been authorized subsequent to the original issuance of the debt, the Finance Director or the designee of the Finance Director shall indicate in the record when the change in use was authorized and whether the City Council, City Manager, or another City official has authorized the change in intended use. The Finance Director shall report apparent deviations from the intended use in debt proceeds to the City Manager for further discussion, and if the City Manager determines appropriate in consultation with legal counsel (which may be bond counsel, if applicable, or the City Attorney), to the City Council. 3) If the debt has been issued to finance a capital project and the project timeline or scope of project has changed in a way that all or a portion of the debt proceeds cannot be expended on the original project, the Resolution No. 2026-4379

Finance Director shall consult with the City Manager and legal counsel (which may be bond counsel, if applicable, or the City Attorney) as to available alternatives for the expenditure of the remaining debt proceeds (including prepayment of the debt). After such consultation, the Finance Director shall seek the direction of the City Council as to an alternative for the expenditure or use of such remaining debt proceeds.

4. Type of Financing Instruments; Affordability and Planning Policies The City recognizes that there are numerous types of financing structures and funding sources available, each with specific benefits, risks, and costs. All potential funding sources are reviewed by management within the context of this Policy and the overall portfolio to ensure that any financial product or structure is consistent with the City’s objectives. Regardless of what financing structure(s) is utilized, due diligence review must be performed for each transaction, including the quantification of potential risks and benefits, and analysis of the impact on City creditworthiness and debt affordability and capacity.

Prior to the issuance of debt or other financing obligations to finance a project, the City will carefully consider the overall long-term affordability of the proposed debt issuance. The City shall not assume more debt or other financing obligations without conducting an objective analysis of the City’s ability to assume and support additional debt service payments. The City will consider its long-term revenue and expenditure trends, the impact on operational flexibility and the overall debt burden on the taxpayers. The evaluation process shall include a review of generally accepted measures of affordability and will strive to achieve and or maintain debt levels consistent with its current operating and capital needs.

A. General Fund-Supported Debt
General Fund Supported Debt generally include Certificates of Participation (COPs) and Lease Revenue Bonds (LRBs) which are lease obligations that are secured by an installment sale or by a lease-back arrangement between the City and another public entity. Typically, the City appropriates available General Fund moneys to pay the lease payments to the other public entity and, in turn, the public entity uses such lease payments received to pay debt service on the bonds or Certificates of Participation.

General Fund Supported Debt may also include bonds issued to refund obligations imposed by law, such as judgments (judgment obligation bonds (JOBs)) or unfunded accrued actuarial liabilities for pension plans (pension obligation bonds (POBs)).

These obligations do not constitute indebtedness under the state constitutional debt limitation and, therefore, are not subject to voter approval.

Payments to be made under valid leases are payable only in the year in which use and occupancy of the leased property is available, and lease payments may not be accelerated. Lease financing requires the fair market rental value Resolution No. 2026-4379

of the leased property to be equal to or greater than the required debt service or lease payment schedule. The lessee (City) is obligated to include in its Annual Budget and appropriate the rental payments that are due and payable during each fiscal year the lessee has use of the leased property.

The City should strive to maintain its net General Fund-backed annual debt service at or less than 10% of available annually budgeted revenue. This ratio is defined as the City’s annual debt service requirements on General Fund Supported Debt (including, but not limited to, COPs, LRBs, JOBs, and POBs) compared to total annual General Fund Revenues net of interfund transfers.

B. Revenue Bonds
Long-term obligations payable solely from specific special fund sources, in general, are not subject to a debt limitation. Examples of such long-term obligations include those which are payable from a special fund consisting of restricted revenues or user fees (Enterprise Revenues) and revenues derived from the system of which the project being funded is a part.

In determining the affordability of proposed revenue bonds, the City will perform an analysis comparing projected annual net revenues (exclusive of depreciation which is a non-cash related expense) to estimated annual debt service. The City should strive to maintain a coverage ratio of 110% (or such higher coverage ratio included in the City’s existing financing documents), using historical and/or projected net revenues to cover annual debt service for bonds. To the extent necessary, the City shall undertake proceedings for a rate increase to cover both operations and debt service costs, and create debt service reserve funds to maintain the required coverage ratio.

C. Special Districts Financing
The City’s special districts primarily consist of Community Facilities Districts (CFDs) and 1913/1915 Act Assessment Districts (Assessment Districts). The City will consider requests for special district formation and debt issuance when such requests address a public need or provide a public benefit. Each application will be considered on a case by case basis, and the Finance Department may not recommend a financing if it is determined that the financing could be detrimental to the debt position or the best interests of the City.

D. General Obligation Bonds
Notwithstanding their name, General Obligation Bonds are not general obligations of the City, but instead they are payable from and secured by a dedicated, voter-approved property tax override rate (i.e., a property tax in excess of the 1% basic ad valorem property tax rate which has received the approving two-thirds vote of the City’s electorate). While the dedicated revenue stream to repay the debt makes General Obligation Bonds an attractive option, additional considerations for this financing mechanism Resolution No. 2026-4379

include the time and expense of an election, the possibility that the electorate will not approve the ballot measure, and the legal bonding capacity limit (3.75% of the assessed value of all taxable property within the City as of the adoption date of this Policy).

E. Tax Increment Financing
Tax Increment Financing is payable from and secured by a portion of ad valorem property taxes that are allocated to the Successor Agency, an enhanced infrastructure financing district (EIFD), or a community revitalization and investment authority (CRIA) subject to a plan adopted for such entity and the applicable law. While tax increment debt for redevelopment agencies and Successor Agencies is entitled to the benefits of Article XVI, Section 16, of the California Constitution, no similar provision exists for EIFDs and CRIAs at the time of adoption of this Policy. Therefore, when considering EIFD or CRIA financing, debt limit concerns should be analyzed with respect to the proposed structure and taken into account in determining the practical viability of the proposed financing.

F. Conduit Debt
Conduit financing provides for the issuance of securities by a government agency to finance a project of a third party, such as a non-profit organization or other private entity. The City may sponsor conduit financings for those activities that have a general public purpose and are consistent with the City’s overall service and policy objectives. Unless a compelling public policy rationale exists, such conduit financings will not in any way pledge the City’s faith and credit.

5. Structure of Debt
A. Term of Debt
In keeping with Internal Revenue Service regulations for tax-exempt financing obligations, the weighted average maturity of the debt should not exceed 120 percent of the weighted average economic life of the facilities or projects to be financed, unless specific circumstances exist that would mitigate the extension of time to repay the debt and it would not cause the City to violate any covenants to maintain the tax-exempt status of such debt, if applicable.

B. Rapidity of Debt Payment; Level Payment
To the extent practical, bonds will be amortized on a level repayment basis, and revenue bonds will be amortized on a level repayment basis considering the forecasted available pledged revenues to achieve the lowest rates possible. Bond repayments should not increase on an annual basis in excess of 2% without a dedicated and supporting revenue funding stream.

Accelerated repayment schedules reduce debt burden faster and reduce total borrowing costs. The Finance Department will amortize debt through the Resolution No. 2026-4379

most financially advantageous debt structure and to the extent possible, match the City’s projected cash flow to the anticipated debt service payments. “Backloading” of debt service will be considered only when one or more of the following occur:
1) Natural disasters or extraordinary or unanticipated external factors make payments on the debt in early years prohibitive.
2) The benefits derived from the debt issuance can clearly be demonstrated to be greater in the future than in the present. 3) Such structuring is beneficial to the City’s aggregate overall debt payment schedule or achieves measurable interest savings. 4) Such structuring will allow debt service to more closely match projected revenues, whether due to lower project revenues during the early years of the project’s operation, inflation escalators in the enterprise user rates, or other quantifiable reasons.

C. Serial Bonds, Term Bonds, and Capital Appreciation Bonds For each issuance, the City will select serial bonds or term bonds, or both.

On the occasions where circumstances warrant, Capital Appreciation Bonds (CABs) may be used. The decision to use term, serial, or CAB bonds is driven based on market conditions.

D. Reserve Funds
To the extent a reserve fund provides an economic benefit that offsets the cost of funding the reserve fund, as determined by the Finance Director in consultation with the City’s municipal advisor and, if applicable, the underwriter for the bonds, the City may fund a reserve fund for the proposed bonds, up to the maximum amount permitted by applicable law or regulation.

Typically, this amount is equal to the least of (i) maximum annual debt service on the bonds, (ii) 10% of the principal amount of the bonds (or 10% of the sale proceeds of the bonds, within the meaning of Section 148 of the federal Internal Revenue Code), or (iii) 125% of average annual debt service on the bonds.

6. Use of Alternative Debt Instruments
Alternative debt instruments and financing structures sometimes can provide a lower cost of borrowing in the short run, but may involve greater mediumterm or long-term risk. Due diligence review must be performed for each transaction, including the quantification of potential risks and benefits, analysis of the impact on City creditworthiness and debt affordability and capacity, and an evaluation of the ability of the City to withstand the mediumterm or long-term risk attendant to alternative debt instruments, including the feasibility of exit strategies.

Resolution No. 2026-4379

A. Variable Rate Debt
Variable rate debt affords the City the potential to achieve a lower cost debt depending on market conditions. However, the City will seek to limit the use of variable-rate debt due to the potential risks of such instruments.
1) Purpose
The City shall consider the use of variable rate debt for the purposes of:
a) Reducing the costs of debt issues.
b) Increasing flexibility for accelerating principal repayment and amortization.
c) Enhancing the management of assets and liabilities (matching short-term “priced debt” with the City’s short-term investments). 2) Considerations and Limitations on Variable-Rate Debt The City may consider the use of all alternative structures and modes of variable rate debt to the extent permissible under State law and will make determinations among different types of modes of variable rate debt based on cost, benefit, and risk factors. The Finance Director shall consider the following factors in considering whether to utilize variable rate debt:
a) With respect to General Fund supported debt, any variable rate debt should not exceed 50% of total City General Fund
supported debt.
b) Any variable rate debt should be fully hedged by expected future capital fund reserves or unrestricted General Fund reserve levels, as applicable.
c) Whether interest cost and market conditions (including the shape of the yield curves and relative value considerations) are unfavorable for issuing fixed rate debt.
d) The likelihood of projected debt service savings when comparing the cost of fixed rate bonds.
e) Costs, implementation and administration are quantified and considered.
f) Cost and availability of liquidity facilities (lines of credit necessary for variable rate debt obligations and commercial paper in the event that the bonds are not successfully
remarketed) are quantified and considered.

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g) Whether the ability to convert debt to another mode (daily, monthly, fixed) or redeem at par at any time is permitted. h) Cost and availability of derivative products to hedge interest rate risk.
i) The findings of a thorough risk management assessment. 3) Risk Management
Any issuance of variable rate debt shall require a rigorous risk assessment, including, but not limited to factors discussed in this section. Variable rate debt subjects the City to additional financial risks (relative to fixed rate bonds), including interest rate risk, tax risk, and certain risks related to providing liquidity for certain types of variable rate debt.

The City will properly manage the risks as follows:
a) Interest Rate Risk and Tax Risk – The risk that market interest rates increase on variable-rate debt because of market
conditions, changes in taxation of municipal bond interest, or reductions in tax rates. Mitigation – Limit total variable rate exposure per the defined limits, match the variable rate liabilities with short term assets, and/or purchase appropriate derivative products to hedge against the risk (see also Section 6.B below).
b) Liquidity/Remarketing Risk – The risk that holders of variable rate bonds exercise their “put” option, tender their bonds, and the bonds cannot be remarketed requiring the bond liquidity facility provider to repurchase the bonds. This will result in the City paying a higher rate of interest to the facility provider and the potential rapid amortization of the repurchased bonds.

Mitigation - Limit total direct variable-rate exposure. Seek liquidity facilities which allow for longer (5-10 years) amortization of any draws on the facility. Endeavor to secure credit support facilities that result in bond ratings of the highest short-term ratings and long-term ratings not less than AA. If the City’s bonds are downgraded below these levels (or such other rating levels as provided in the applicable financing documents) as a result of the facility provider’s ratings, a replacement provider shall be sought.
c) Liquidity/Rollover Risk – The risk that arises due to the shorter term of most liquidity provider agreements (1-5 years) relative to the longer-term amortization schedule of the City’s variablerate bonds. Liquidity and rollover risk includes the following risks: (1) the City may incur higher renewal fees when renewal agreements are negotiated, and (2) the liquidity bank market may constrict such that it is difficult to secure third party liquidity Resolution No. 2026-4379

at any interest rate. Mitigation – Negotiate longer terms on provider contracts to minimize the number of rollovers.

B. Derivatives
The use of certain derivative products to hedge variable rate debt, such as interest rate swaps, may be considered to the extent the City has such debt outstanding or under consideration. The City will exercise extreme caution in the use of derivative instruments for hedging purposes, and will consider their utilization only when sufficient understanding of the products and sufficient expertise for their appropriate use has been developed. A comprehensive derivative policy will be adopted by the City prior to any utilization of such instruments.

7. Refunding Guidelines
The Finance Director shall monitor at least annually all outstanding City debt obligations for potential refinancing opportunities. The City will consider refinancing of outstanding debt to achieve annual savings or to refinance a bullet payment or spike in debt service. Except for instances in which a bullet payment or spike in debt service is being refinanced, absent a compelling reason or financial benefit to the City, any refinancing should not result in an increase to the weighted average life of the refinanced debt.

Except for instances in which a bullet payment or spike in debt service is being refinanced, the City will generally seek to achieve debt service savings which, on a net present value basis, are at least 5% of the debt being refinanced. The net present value assessment shall factor in all costs, including issuance, escrow, and foregone interest earnings of any contributed funds on hand. Any potential refinancing shall additionally consider whether an alternative refinancing opportunity with higher savings is reasonably expected in the future. Refunds which produce a net present value savings of less than 5% will be considered on a case-by-case basis. Notwithstanding the foregoing, a refunding of Successor Agency bonds shall be determined based on the requirements of Health and Safety Code Section 34177.5.

8. Market Communication, Administration, and Reporting
A. Rating Agency Relations and Annual or Ongoing Surveillance The Finance Director shall be responsible for maintaining the City’s relationships with S&P Global Ratings, Fitch Ratings and Moody’s Investor’s Service. The City is committed to maintaining its existing rating levels. In addition to general communication, the Finance Director shall:
1) Ensure the rating agencies are provided updated financial statements of the City as they become publicly available.

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2) Communicate with credit analysts at each agency at least once each year, or as may be requested by the agencies.
3) Prior to each proposed new debt issuance, schedule meetings or conference calls with agency analysts and provide a thorough update on the City’s financial position, including the impacts of the proposed debt issuance.

B. Council Communication
The Finance Director should report feedback from rating agencies, when and if available, regarding the City’s financial strengths and weaknesses and areas of concern relating to weaknesses as they pertain to maintaining the City’s existing credit ratings.

C. Continuing Disclosure Compliance
The City shall remain in compliance with Rule 15c2-12, promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934, by filing (to the extent required by the applicable continuing disclosure undertaking) its annual financial statements and other financial and operating data for the benefit of its bondholders within 270 days of the close of the fiscal year, or by such other annual deadline required in any continuing disclosure agreement or certificate for any debt issue. The City shall maintain a log or file evidencing that all continuing disclosure filings have been made promptly.

D. Debt Issue Record-Keeping
A copy of all debt-related records shall be retained at the City’s offices. At minimum, these records shall include all official statements, bond legal documents/transcripts, resolutions, trustee statements, leases, and title reports for each City financing (to the extent available).

Such records shall be retained while any bonds of an issue are outstanding and during the three-year period following the final maturity or redemption of the bond issue or, if later, while any bonds that refund bonds of that original issue are outstanding and for the three-year period following the final maturity or redemption date of the latest refunding bond issue.

E. Arbitrage Rebate
The use of bond proceeds and their investments must be monitored to ensure compliance with all arbitrage rebate requirements of the Internal Revenue Code and related Internal Revenue Service regulations, in keeping with the covenants of the City in the tax certificate for any federally tax-exempt financing. The Finance Director shall ensure that all bond proceeds and investments are tracked in a manner which facilitates accurate calculation; and, if a rebate payment is due, such payment is made in a timely manner.

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9. Credit Ratings
The City will consider published ratings agency guidelines regarding best financial practices and guidelines for structuring its capital funding and debt strategies to maintain the highest possible credit ratings consistent with its current operating and capital needs.

Whenever the City of Moorpark receives a credit rating, the City will strive to maintain ‘investment grade’ standings in the municipal market (BBB-/Baa3 and higher).

Below is the credit rating scale of the three (3) major rating agencies:

Standard &
Poor's
Corporation
Fitch
Investors
Service. Inc.

Moody's
Investor's
Service, Inc. Definition
AAA AAA Aaa Highest grade credit
AA+
AA
AAAA+
AA
AAAa1
Aa2
Aa3
Very high grade credit
A+
A
AA+
A
AA1
A2
A3
High grade credit
BBB+
BBB
BBBBBB+
BBB
BBBBaa1
Baa2
Baa3
Good grade credit
BB+
BB
BBBB+
BB
BBBa1
Ba2
Ba3
Non-investment grade
Speculative credit
B+
B
BB+
B
BB1
B2
B3
Very speculative credit
CCC+
CCC
CCCCC
C
CCC+
CCC
CCCCC
C
Caa1
Caa2
Caa3
Ca
Substantial risk
In or near default with
possibility of recovery
SD
D
DDD
DD
D
C Default
Minimal chance of recovery

10. SB 1029 Compliance
Senate Bill 1029, signed by Governor Brown on September 12, 2016, and enacted as Chapter 307, Statutes of 2016, requires issuers to adopt debt policies addressing each of the five items below:

A. The purposes for which the debt proceeds may be used.

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Section 3.B (Acceptable Uses of Debt and Proceeds of Debt) and Section

3.C. (Prohibited Use of Debt and Proceeds of Debt) address the purposes for which debt proceeds may be used.

B. The types of debt that may be issued.

Section 4 (Types of Financing Instruments; Affordable and Planning Policies), Section 5 (Structure of Debt) and Section 6 (Use of Alternative Debt Instruments) provide information regarding the types of debt that may be issued.

C. The relationship of the debt to, and integration with, the issuer's capital improvement program or budget, if applicable.

Section 3.A (Acceptable Conditions for the Use of Debt) provides information regarding the relationship between the City’s debt and Capital Improvement Program.

D. Policy goals related to the issuer's planning goals and objectives.

As described in Section 2 (Background), Section 4 (Types of Financing Instruments; Affordable and Planning Policies), and other sections, this Policy has been adopted to assist with the City’s goal of maintaining fiscal sustainability and financial prudence.

E. The internal control procedures that the issuer has implemented, or will implement, to ensure that the proceeds of the proposed debt issuance will be directed to the intended use.

Section 3.D (Internal Control Procedures Concerning Use of Proceeds of Debt) provides information regarding the City’s internal control procedures designed to ensure that the proceeds of its debt issues are spent as intended.

Policy 5.7 Authorization for the Issuance and Countersigning of Warrants Pursuant to Chapter 3.04 of the Moorpark Municipal Code and Wire Transfer Authority
All check stock shall be kept in a locked and secure location with restricted access. Finance department staff shall treat all check stock as if it were cash. A log of all checks issued for printing shall be kept in a locked and secure location. The log shall contain: date of issue, check numbers issued and the initials of the Finance department staff who were issued the check stock.

Demand warrants shall be issued for payment of capital and operational expenses related to the purchase of goods, services, materials, supplies or equipment. Payroll warrants shall be issued to compensate employees for services rendered and to pay for: taxes, benefits, insurance and other related personnel costs.

All demand and payroll warrants are generated through the financial software system and signed with the facsimile signature of the City Manager and countersigned with the Resolution No. 2026-4379

facsimile signature of the Mayor. The City Manager or the designee in absence of the City Manager authorizes issuance of such warrants. The Mayor delegates the authority of countersigning of warrants to Finance Director or designee in absence of the Finance Director.

Demand and payroll warrants are hereby authorized to be computer signed with the facsimile signature of the City Manager and computer countersigned with the facsimile signature of the Mayor. All checks shall be generated through the financial software system. The City Manager or the designee in absence of the City Manager authorizes issuance of such warrants. The Mayor delegates the authority of countersigning of warrants to Finance Director or designee in absence of the Finance Director.

Prior to release of any warrants, a warrant register shall be approved by Finance Director or designee with concurrence of the City Manager or designee. If the City Manager to receive a check, then the Assistant City Manager shall approve the warrant register. If Finance Director to receive a check, then the designee shall approve the warrant register.

This policy strictly prohibits the use of hand-drawn checks. This policy strictly prohibits the signing of blank checks. This policy strictly prohibits checks written out to “CASH”. This policy strictly prohibits the manual signing of checks.

Wire transfers (WT), Electronic Fund Transfer (EFT) and Automated Clearing House (ACH) transactions are needed for various financial transactions of the City involving expenditures and investments. WT, EFT and ACH expenditure requests for which there is a City Council approved budget appropriation require two signatures, and shall be signed by the City Manager or designee in the absence of the City Manager and the Finance Director or designee in the absence of the Finance Director. WT, EFT and ACH expenditure requests that do not have an approved budget appropriation, and if it is over $50,000 must be approved by the City Council. WT, EFT and ACH requests for investment transactions are limited to $10 million per day and require two signatures: the City Manager or designee in the absence of the City Manager and the Finance Director or designee in the absence of the Finance Director.

This policy applies to the City of Moorpark (City), and Moorpark Watershed, Parks, Recreation and Conservation Authority (MWPRCA).

SECTION 6. POLICIES APPLICABLE TO PARKS, RECREATION AND

COMMUNITY SERVICES DEPARTMENT
Policy 6.1: Flag Etiquette

1. The City of Moorpark intends to follow Title 4, Chapter 1, (“The Flag”), Sections 6 - 9 of the United States Code, in the development and implementation of procedures consistent with and in support of the U.S. Flag Code. The City Council delegates to the Parks and Recreation Director or his/her designee the implementation of this Policy.

2. Flags will be lowered when so proclaimed by the President of the United States or Governor of the State of California and on these designated remembrance days:

Resolution No. 2026-4379

 On Memorial Day, the last Monday in May, flags will be flown at half-staff from sunrise until noon; and on Peace Officers Memorial Day, May 15, flags will be flown at half-staff from sunrise to sunset, unless that day is also Armed Forces Day, the third Saturday in May.
 On Patriot Day (September 11) and National Pearl Harbor Remembrance Day (December 7), flags will be flown at half-staff from sunrise to sunset if the President issues a proclamation each year directing the flag of the United States to be flown at half-staff on September 11 and December 7.

3. The City Council also authorizes flags to be flown at half-staff for the following circumstances:
 From the day of death to the day of interment for any currently seated Member of the City Council, Member of the City Council Elect or any previously seated Member of the City Council, not to exceed 14 calendar days.  Flags will be flown at half-staff from the day of death to the day of interment for any currently serving City Manager or City Department Head, not to exceed 14 calendar days.
 Flags will be flown at half-staff from the day of death to the day of interment for any City employee or local public safety officer killed in the line of duty, not to exceed 14 calendar days.

4. The City permits only the flying of the Flag of the United States of America, the Flag of the State of California, the Flag of the City of Moorpark at municipal facilities. The Flag of the National League of Prisoners of War/Missing in Action (POW/MIA), and the official Flags of branches of the United States Military are permitted to be flown at the Veterans Memorial Plaza. No other flags are permitted to be flown at municipal facilities or properties.

5. The flag policy for the City of Moorpark Police Services Center shall be consistent with this Flag Etiquette Policy and will also include the following provisions:
 Flags may be flown at half-staff and for the same length of time as followed by the Ventura County Sheriff’s Department (Sheriff), consistent with other facilities managed by the Sheriff, so long as the Sheriff’s Department is a tenant at the Police Services Center; and
 Flags may be flown at half-staff and for the same length of time as followed by the California Highway Patrol (CHP), consistent with other facilities managed by the CHP, so long as the CHP is a tenant at the Police Services Center.

Policy 6.2: Park Naming

1. The City Council will direct the Parks and Recreation Commission to make recommendations on names for all new park projects during or before park construction.

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2. City parks may be named in a manner which identifies the geographic location of each park. The name of a street, or the street upon which the park is located, may be part of the park name. In special circumstances, parks may be named for individuals under the following conditions: for a City of Moorpark resident who has made significant contributions that enhance and improve the quality of life in Moorpark, or a prominent state or national figure who has had a positive impact on the lives of Moorpark residents. Park names may be designated to recognize a national or historical event.

3. The City Council will consider the Parks and Recreation Commission’s recommendations and will adopt the chosen park name by resolution.

Policy 6.3: Standards of Conduct for City Recreation Facilities In order to provide an atmosphere of safety, courtesy, integrity and respect at City Recreation Facilities (including the Active Adult Center, Arroyo Vista Recreation Center, and Moorpark Library); the City of Moorpark has established a “Standards of Conduct Policy.” The details of the policy, its implementation, and updates to the policy as may be required from time to time are delegated to the Parks and Recreation Director or his/her designee. This policy applies to all participants, defined as individuals, contract instructors, facility users, organizations or groups, and volunteers using, gathering and/or participating in activities at or associated with City Recreation Facilities. Each participant, as described in the prior sentence, is responsible for regulating his or her own conduct in a positive, productive, and mature manner. In matters of general conduct, participants shall be governed by the ordinary and reasonable rules of behavior observed by law-abiding and self-respecting citizens. Participants shall comply with all established and adopted rules and procedures governing City buildings.

Policy 6.4: Teen Council
The Moorpark City Council has established a Teen Council to encourage young residents to: actively participate in the operations of their City government in a positive and productive manner, provide the opportunity to facilitate communication and a spirit of involvement by youth in City government; and provide a learning experience for Teen Council members that is conductive to leadership growth. The purpose of the Teen Council is to investigate and make recommendations to City Parks, Recreation and Community Services Department staff on recreational programming and other matters of concern to Moorpark teens, and such other duties and functions as may be specifically assigned to the Teen Council by the City Council. The details of the program and its functions are delegated to Parks and Recreation Director and his/her designee.

Policy 6.54: Allocation of Park Improvement Fee Payments Chapter 16.44 of the City’s Municipal Code, Public Parkland Dedications and/or Fees, includes requirements for the Amount of Fee in Lieu of Parkland Dedication (Section

16.44.050), and Limitation on Use of Land and Fees (Section 16.44.100). Ordinance No. 52, adopted on October 14, 1985, established a fee for new apartment houses and mobilehome parks for the purpose of providing park and recreational facilities to serve the future residents. Additionally, parks and recreation fees are required as a standard condition of approval for new commercial and industrial projects. The City Council has Resolution No. 2026-4379

adopted by Resolution No. 2017-3656 two Park Improvement Fund Zones. Park Zone 1 is located north of Los Angeles Avenue and east of State Route 23. Park Zone 2 is located south of Los Angeles Avenue and west of State Route 23. The Park Improvement Fund Zone boundary map is included within the referenced resolution. This policy is intended to supplement Chapter 16.44 of the Moorpark Municipal Code and Ordinance No. 52 and formalize as policy of the City Council that fees paid in lieu of parkland dedication for residential subdivisions, apartment houses, mobilehome parks, and commercial and industrial projects (hereinafter referred to as park improvement fee payments) shall be deposited into the City’s Park Improvement Zone Funds and used as follows:

Sixty percent (60%) of park improvement fee payments will be placed in the Park Improvement Zone Fund in which the land development project I located and will be used for neighborhood park facilities within the Park Improvement Zone; and Forty percent (40%) of park improvement fee payments will be deposited in the Communitywide Park Improvement Fund and shall be expended for 1) improvements at Arroyo Vista Community Park; and 2) improvements at other City parks when such improvements are determined by a majority vote of the City Council to provide community-wide benefits to City residents.

Policy 6.65: Recreation and Active Adult Programs and Services Cost Recovery Policy

1. Purpose
The purpose and intent of the City Council in adopting the Recreation and Active Adult Programs and Services Cost Recovery Policy is to provide direction to staff in calculating and establishing fees and charges for recreation programs, to establish a process to recover the appropriate portion of cost based on the recovery goals of the program, to provide a framework to modify or eliminate programs that do not meet the minimum cost recovery goals, and to determine the extent to which the General Fund will subsidize programs.

2. Program Costs
Costs for each program shall be divided into three categories: 1. direct costs; 2. division indirect costs; and 3. other indirect costs. Each cost category shall have established minimum and target cost recovery percentages. Costs for programs shall be defined as follows:
“Direct Costs” shall mean all costs directly associated with a program and charged to the program’s budget, and all part-time staff costs associated with direct staffing of a program.
“Division Indirect Costs” shall mean all division costs associated with the program and charged to the division budget, facility costs, and staff costs associated with planning and administration of the program.

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“Other Indirect Costs” shall mean department overhead costs for the department director and his/her administrative staff and city-wide overhead costs associated with the operation of the division.

3. Revenue Sources
A variety of revenue sources may be used to meet a program’s designated cost recovery goal. The City Manager or his/her designee shall determine the most appropriate revenue sources to assign to a program. The City Manager or his/her designee shall have the authority to establish any fee(s), rates, or other charges associated with each program’s revenue source(s). Revenue sources include the following:

User Fees: Fees charged to the individual or team participating in a program, including admission fees and registration fees.

Sponsorships and Donations: Contributions in support of a specific program or service given to the City by private businesses or organizations.

Vendor Fees: Fees charged to vendors (such as food booths and arts and crafts booths) to participate in recreation programs.

Grants: Funding received by the City from a public, private, or non-profit grant or subvention program.

Advertising and Promotional Fees: Fees charged for advertisements placed in recreation publications, temporary program or facility naming rights, providing program or service equipment or supplies baring the promoter’s name or logo, and providing ancillary items or printed materials baring the promoter’s name or logo.

4. Program Categories
Each recreation program and service offered by the Recreation Division shall be placed in a Program Category. A program shall be placed in the category that best defines the type, purpose, and structure of the program. Program Categories shall be defined as follows:

A. “Community Event” shall mean a community-wide event that meets all of the following criteria: 1) benefits the community as a whole; 2) appeals to broad segments of the community; 3) is traditionally offered by a public agency; 4) does not require advance registration to attend. Examples: Fireworks Extravaganza, Moorpark Arts Festival.

B. “Special Event” shall mean an event that meets the following criteria: 1) benefits a large segment of the community; 2) appeals to a specific demographic or population; 3) is typically offered by a public agency.

Examples: Easter Egg Hunt, Trick or Treat Village Bingo Bash, Teen events.

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C. “Other Event” shall mean all other events that do not fall into Community or Special event categories. Example: Visits from Santa.

D. “Day Camp” shall mean a general camp program for youth that does not focus on a specific activity type or topic. Examples: Camp Moorpark, Adventure Camp.

E. “Recreation Classes and Specialty Camps” shall mean any class, workshop, or specialty camp that focuses on a specific activity type or topic and is instructional or developmental in nature. Examples: Beginning Ballet, Lego Engineering Camp, Tot Sports classes, Yoga.

F. “Active Adult Classes” shall mean any class or workshop offered at the Active Adult Center that focuses on a specific activity type or topic, is instructional or developmental in nature, provides a benefit to the participant’s mental or physical well-being, and requires a paid instructor or has a specific program materials requirement. Examples: Strength Training, Yoga, Art.

G. “Adult Sports Program” shall mean an intra-community sports program which is offered for individuals ages 18 and older, is recreational in nature, and is open to a variety of playing abilities. Examples: Adult softball league, soccer league.

H. “Youth Sports Program” shall mean an intra-community sports program which is offered for individuals ages 17 and younger, is recreational in nature, and is open to all playing abilities. Example: Youth Basketball League.

I. “Tournaments and Competitions” shall mean an activity that offers a higher level of competition than typical recreation level programs. Sports tournaments, extreme challenge events, and timed bicycle or running events are included under this definition. Example: Softball tournament sponsored by the City.

J. “Vital Services” shall be defined as services or activities that are essential to the health and well-being of the individual or community, are typically offered by a public agency, and are not generally available to the public through other sources. Example: Women’s assault prevention clinic.

K. “Special Interest Groups” shall be defined as social gatherings that do not have a paid instructor or supervisor at which the group will: 1. Discuss topics of interest; 2. Provide emotional or social support to group members; or 3.

Work together on or participate in a common activity. Example: Book club.

5. Definition of Recovery Levels
Program Categories will be placed into recovery levels establishing the percentage of required minimum and target cost recovery the program. Levels are defined as follows:

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A. Level One: Programs that are of a benefit to the whole community or are essential to the health and well-being of a target segment of the community, are typically provided by public agencies and not typically available through other providers, and require minimal commitment from participants (minimal time or financial investment is required, performance of program would not be altered by the absence of a single participant, and/or advance registration is not required.)
B. Level Two: Programs that provide a benefit to a targeted segment of the community, are often offered by public agencies, are limited in availability from other providers, and require minimal commitment from participants.

C. Level Three: Programs that provide both a community and individual benefit, are often offered by public agencies and may be available through other providers; and require some level of commitment from participants.

D. Level Four: Programs that have a greater individual than community benefit, may be offered by public agencies or private businesses or other providers, are instructional or recreational in nature, and require a strong commitment from the participant (substantial time or financial investment is required, performance of program may be altered by the absence of a participant, and/or advance registration is required.)
E. Level Five: Programs that provide primarily an individual benefit and are specialized or competitive in nature.

6. Cost Recovery Matrix
In accordance with the Cost Recovery Levels, the following matrix has been developed. The minimum recovery indicates the percentage of costs that must be recovered in order to continue offering the program without modification. The target recovery indicates the percentage of costs that staff will attempt to recover through program fees and other revenue sources.

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Programs and Levels
Minimum
Recovery
Target
Recovery
Minimum
Recovery
Target
Recovery
Minimum
Recovery
Target
Recovery
Level One: Includes:

Community Events (A)
Vital Services (J)
Level Two: Includes:

Special Events (B)
Active Adult Classes (F)
Special Interest Groups (K)
Level Three: Includes:

Day Camps (D)
Youth Sports Programs (H)
Level Four: Includes:

Recreation Classes and Specialty Camps (E)
Adult Sports Programs (G)
Level Five: Includes:

Other Events (C )
Tournaments and Competitions (I)
Direct Costs Division Indirect Costs Other Indirect Costs 25% 100% 0% 25% 0% 0%
50% 100% 0% 50%
100%
0%
100% 100% 50% 75%
0% 0%
0% 0%
50%
75% 100%
100% 100% 100%
25%
100%
100% 100%

7. Cost Recovery Implementation and Management
Division staff will establish, and the Department Director will approve, strategies for achieving cost recovery goals. Strategies will be implemented based on the best interests of maintaining a strong program and reaching the designated recovery goals within a period not to exceed one year. The process for cost recovery shall be as follows:

A. Each recreation program or service will be assigned to the appropriate Program Category, establishing the recovery level for the program.

B. Staff will determine appropriate revenue source(s) for the program and establish user fees, sponsorships/donations, vendor fees, and/or grant amounts necessary to meet minimum cost recovery.

C. Programs will be reviewed annually to determine if they are meeting the minimum cost recovery percentage.

D. Programs that are unable to meet the minimum cost recovery will be reviewed by the Department Director for consideration of appropriate action, including restructuring or eliminating the program.

E. Programs that meet minimum cost recovery and do not exceed target recovery will not require action.

F. Programs that exceed target cost recovery will be reviewed to determine whether or not fees should be decreased, the program Resolution No. 2026-4379

should be placed in a different Program Category or Recovery Level, or other action is needed.

G. An annual report will be presented to the Parks and Recreation Commission by October 31 and to the City Council by December 31 each year summarizing the programs offered during the prior fiscal year and whether cost recovery goals for each program were met.

8. Right of Exclusion
The City Manager is authorized to exclude individual programs from the Cost Recovery Policy. Said programs shall be budgeted as approved by the City Council.

Said programs shall not be required to meet Cost Recovery requirements and may operate below recovery levels for the program category, or without revenue sources.

Policy 6.76: Public Art in New City Public Facilities

1. Purpose
The purpose and intent of this policy is to ensure that the City of Moorpark’s public facilities include public art as a feature of the exterior or, in some cases, the interior building design. Consideration for the placement and type of public artworks shall be considered during the concept design phase of all new City public facility projects.

The Arts Commission (Commission) shall consider placement and type of public art and make a recommendation to the City Council prior to the Council’s consideration of the final design concept for the artwork. Artworks are as defined in City of Moorpark Municipal Code, Chapter 17.50.020.

2. Artwork Site Selection Planning
Staff shall consult with the Commission during the early stages of new public facility project development regarding site planning and possible placement of artworks.

3. Project Funding, Administration, and Management
Costs for each public art project shall be included in the capital improvement budget for each new public facility, as approved by the City Council.

The primary source of funding for public art projects at new public facilities shall be the Art in Public Places Fund (Fund) or other sources as authorized by the City Council. This Fund is considered finite since future private developments are limited.

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Policy 6.87: Authority to Establish Rules, Regulations, Policies, and Procedures for the Operation of City-Sponsored Recreation Programs

1. Purpose
The purpose and intent of the City Council in adopting this Policy is to delegate authority for establishing the rules, regulations, policies, and procedures necessary to operate City-sponsored recreation programs.

2. Authority Reserved for City Council
Policies, regulations, and procedures which govern the operation of recreation programs as a whole shall be established by City Council resolution, including specific policies within the City Council Policies Resolution and budget appropriations.

3. Authority Delegated to City Manager
The City Manager or his/her designee shall have the authority to establish rules and procedures for the operation of individual recreation programs or program categories, as defined in the Recreation Programs and Services Cost Recovery Policy. Adoption or amendment of user fees shall be consistent with applicable state law and City Council policies.

4. Administration and Enforcement
The City Manager or his/her designee shall have the authority to administer and enforce all recreation program rules, regulations, policies, and procedures.

SECTION 7. POLICIES ADMINISTERED BY PUBLIC WORKS DEPARTMENT Policy 7.1: Waiver of Street Sweeping Parking Restrictions for Vehicles Displaying Special Identification License Plates or Distinguished Placards for Disabled Persons, and Waiver of Street Sweeping Parking Restrictions on Designated City Holidays or Emergency Orders
It is the Council’s policy that vehicles displaying special identification license plates or distinguished placards for disabled persons, as defined in the Vehicle Code, shall be exempt from the City’s street sweeping parking restrictions.

It is also the Council’s policy that posted City street sweeping parking restrictions will not be enforced on City holidays designated by resolution of the Council for the closure of City offices or emergency orders issues by the Director of Disaster Services.

Policy 7.2: City Public Sidewalk Inspection and Repair Program

1. Inspection: All public sidewalks are to be inspected at least once every 12 to 24 months, and the City Manager shall approve written administrative policies for a sidewalk inspection and repair program that includes an inspection schedule; inspection requirements that include a deficiency rating system, data collection and Resolution No. 2026-4379

documentation requirements; repair solutions; and repair documentation requirements.

2. Maintenance Objective: All public sidewalks shall be maintained in good condition.

3. Repair Priority: An average vertical displacement between sidewalk abutments that is used to evaluate a “trivial defect” is ¾ inch. Any sidewalk defects causing a vertical separation of three-quarters of an inch (3/4”) or greater shall be scheduled for repair. Any visible displacement less than ¾ inch shall be documented and evaluated for possible hazards. Repair of a sidewalk deficiency in the vicinity of a sensitive location, such as adjacent to senior housing, a school, or high pedestrian use area shall be prioritized for repair.

4. Repair Solutions: The sidewalk inspection and repair program approved by the City Manager shall include sidewalk repair solutions and procedures.

Policy 7.3: Transit Security System Electronic File Retention Pursuant to Public Utilities Code Section 99164 and Government Code Section 34090.8 Pursuant to subdivision (a) of Public Utilities Code Section 99164 and Government Code Section 34090.8, the City Council has adopted the following findings for transit security system electronic file retention:

1. The City has made a diligent effort to identify a transit security system that is capable of storing recorded data for one year.

2. The technology to store recorded transit security data in an economically and technologically feasible manner for one year is not currently available, and such videotapes or recordings shall be preserved for as long as the installed technology allows.

3. The City has purchased and installed the best available technology with respect to storage capacity that is both economically and technologically feasible at this time.

4. The transit security videotapes or recordings that are evidence in any claim filed or any pending litigation shall be preserved until the claim or the pending litigation is resolved.

5. The transit videotapes or recordings that recorded an event that was or is the subject of an incident report shall be preserved until the incident is resolved.

Policy 7.4: Crossing Guard Warrant
The warrant for the provision of a Crossing Guard at a roadway intersection in the City is as follows:

1. The traffic volume shall be greater than 250 vehicles per hour;

2. At least one of the roadways comprising the intersection shall have a minimum of four travel lanes; and
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3. There shall be a minimum of 40 elementary school aged (grade K-5) pedestrians per hour.

Policy 7.5: Utility Street Cuts Restricted for Public Streets with New Rubberized, Conventional Asphalt Overlay or Slurry Seal
To protect and maintain the integrity and appearance of new overlay pavement on public streets, no utility street cuts will be permitted for a 5-year period following installation of a rubberized asphalt overlay; for a 5-year period following installation of a conventional asphalt overlay; and for a 3-year period following installation of a slurry seal or pavement resurfacing with the exception of a utility street cut for a bona fide emergency, as verified and approved by the City Engineer. In the event an emergency utility trench is approved, the pavement shall be required to be repaved for the entire width of the street (curb to curb or gutter to gutter), for a minimum of 50 feet from both sides of the trench, with pavement material that matches the existing street surface.

Policy 7.6: Fee for Cancellation of Parking Citations Relating to Disabled Persons Parking Zones
An individual who fails to properly display a distinguishing placard for disabled persons, as defined in Vehicle Code Section 22511.55, and is cited pursuant to the City of Moorpark Municipal Code Section 10.04.180 (Disabled persons parking zones), may request that the City consider the cancellation of said citation. This request may be approved by the City Manager or the City Manager’s designee as long as the City Manager or the City Manager’s designee is satisfied that a valid and current distinguishing placard was appropriately issued to and should have been displayed by the requesting individual at the time of citation.

Should the City Manager or the City Manager’s designee approve the request and cancel the citation, no fee shall be applied, providing it is the individual’s first such approved request during any consecutive twelve (12) month period. A fee pursuant to Vehicle Code Section 40226 shall be applied if the City Manager or the City Manager’s designee approves any subsequent requests, by the same individual, to cancel any citation of the same nature during any consecutive twelve (12) month period.

Policy 7.7: Engineering and Grading Policies and Standards In order to ensure that construction of improvements to the built environment are built according to defined engineering and grading standards and practices, the City has developed Engineering and Grading Policies and Standards in compliance with State law and the Moorpark Municipal Code. The Policies and Standards are intended to cover the subject matter areas associated with construction and development to provide direction and clarity to design engineers preparing construction documents for submittal to and approval by the City of Moorpark. The City Council delegates the implementation of Engineering and Grading Policies and Standards to the City Engineer/Public Works Director and authorizes the City Manager or his/her designee to approve changes to the Policies and Standards as necessary from time to time.

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Policy 7.8: Review of Appealed Parking Citations
This policy is intended to be consistent with the applicable requirements in the California Vehicle Code, which shall be controlling. California Vehicle Code (CVC) §40215 and CVC §40230, and as such may be amended from time to time, describe three distinct steps for an individual wishing to appeal a parking citation. The three steps are summarized as follows:

1. The individual may request an initial review of the notice by the issuing agency (the individual then becomes an appellant).

2. If the appellant is not satisfied with the results of the initial review he/she may request an administrative hearing of the violation.

3. If the appellant is not satisfied with the outcome of the administrative hearing he/she may file an appeal through the Ventura County Municipal Court Small Claims Division-Parking Appeals (Court).

At any time during the process, the citation can be paid and the issue shall be closed. Late notices issued to appellants who are recorded as being in the process for appealing a citation are suspended until the final outcome has been determined. Any additional procedures for appealing a parking citation in the City may be approved by the City Manager consistent with this policy. Currently, the Public Works Department provides initial review of citations issued by designated City employees. The Moorpark Police Department (Ventura County Sheriff’s Office) provides initial review of citations issued by designated Police Department employees. The process for review of appealed parking citations, implementation of the review process, and revisions as needed from time to time is delegated to the City Engineer/Public Works Director.

SECTION 8. This Council Policies resolution shall be updated from time to time as needed but not less often than following each General Municipal Election. The revised resolution will be presented to the City Council for review and adoption.

SECTION 9. The City Manager shall have the authority to determine that certain policies and procedures are applicable to appointees, independent contractors, and/or volunteers, such as those who may regularly work on City premises, and may require compliance.

SECTION 10. City Council Resolution No. 20265-437951 is hereby rescinded.

SECTION 11. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED AND ADOPTED this ____18th day of ________February, 2026.

Chris R. Enegren, Mayor
Resolution No. 2026-4379

ATTEST:

Ky Spangler, City Clerk
RESOLUTION NO. 2026-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MOORPARK, CALIFORNIA, ADOPTING REVISED CITY COUNCIL
POLICIES AND RESCINDING RESOLUTION NO. 2026-4379
WHEREAS, the City Council has directed that its policies be compiled and adopted in one resolution; and
WHEREAS, the City Council adopted Policies Resolution No. 2026-4379 on February 18, 2026, and at the regular , ____________, 2026, City Council meeting, the Council considered a revised Policies Resolution incorporating amended policies as described in the agenda report; and
WHEREAS, Policies Resolution No. 2026-4379 is proposed to be rescinded and an updated Policies Resolution adopted; and
WHEREAS, the index for the updated City Council Policies Resolution is as follows:

SECTION 1. POLICIES APPLICABLE TO CITY COUNCIL OR CITY COUNCIL

CANDIDATES
Policy 1.1: Information to be Provided to Official City Council Candidates (Councilmember and Mayor)
Policy 1.2: City Council Standing Committees
Policy 1.3: City Council Comments on Development Projects before the Planning Commission
Policy 1.4: City Council Use of City Website
Policy 1.5: City Council Use of City Computers and City Email Accounts for all City Business Communications
Policy 1.6: City Council Credit Card Use
Policy 1.7: City Council Use of City Pool Vehicles
Policy 1.8: City Council Cellular Telephone
Policy 1.9: City Council Completion of City Manager Evaluation Policy 1.10: City Council Identification Badges and Picture Identification Card Policy 1.11: City Council Restrictions on the Use of Mass Mailings Policy 1.12: City Councilmember and Office of Mayor Candidates Campaign Advertising Prohibited in Any City Sponsored Publication
Policy 1.13: City Council Travel to Meetings, Trainings, and Conferences - Expense Reimbursement
SECTION 2. POLICIES ADMINISTERED BY THE CITY MANAGER’S OFFICE/CITY CLERK
Policy 2.1: City Clerk Records Destruction Approval Authority Policy 2.2: Advertising and Appointment Procedures for Appointments to Boards, Commissions, and Committees
Policy 2.3: Reports from Appointees and Mileage Reimbursement for Attendance Policy 2.4: Ethics Training
ATTACHMENT 2
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Policy 2.5: Conflict of Interest Opinions and Appraisals Policy 2.6: Policy against Harassment, Discrimination, and Retaliation Policy 2.7: Drug-Free Workplace
Policy 2.8: Procedure for Filing a Complaint against a City Employee or Contract Staff Policy 2.9: City Website Content and External Links
Policy 2.10: Gift and Honoraria Regulations for City Employees Policy 2.11: Employment of Family Members
Policy 2.12: Social Media Use by Members of City Council and City Commissions/Boards SECTION 3. POLICIES ADMINISTERED BY CITY MANAGER’S OFFICE Policy 3.1: Authorization for City Manager to Approve Small Claims Court Filing and Civil Compromise for City Claim against Another Party Having a Value Not to Exceed $10,000.00
Policy 3.2: Authorization for City Manager to Approve Reduction and/or Exoneration of a Surety with a Value Not to Exceed $10,000.00
Policy 3.3: Distribution, Use, and Reporting of Tickets or Passes Given to City Policy 3.4: Right-of-Way Acquisition Process
Policy 3.5: Authorization for City Manager to Approve Employment Agreements and Retirement Incentive or Separation Settlement Agreements Policy 3.6: Affordable Care Act (ACA) and Safe Harbors
Policy 3.7: Teen Council
SECTION 4. POLICIES ADMINISTERED BY COMMUNITY DEVELOPMENT

DEPARTMENT
Policy 4.1: Temporary Use Permit Fee Waivers
Policy 4.2: Code Compliance Program
Policy 4.3: Street Naming
Policy 4.4: Designation of Community Events per Health and Safety Code Section 113755
Policy 4.5: First-Time Home Buyer Affordable Housing Program SECTION 5. POLICIES ADMINISTERED BY FINANCE DEPARTMENT
Policy 5.1: Fund Balance Reserve
Policy 5.2: Landscape and Lighting Assessment District Capital Reserve Fund Balance Policy 5.3: City Treasurer, Investments, and Cash Handling Policy 5.4: Authorization for Fee Modification and Waiver Policy 5.5: Fund Balance Reporting as Required by Governmental Accounting Standards Board Statement No. 54 (GASB)
Policy 5.6: Debt Management Policy
Policy 5.7 Authorization for the Issuance and Countersigning of Warrants SECTION 6. POLICIES ADMINISTERED BY PARKS, RECREATION AND COMMUNITY

SERVICES DEPARTMENT
Policy 6.1: Flag Etiquette
Policy 6.2: Park Naming
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Policy 6.3: Standards of Conduct for City Recreation Facilities Policy 6.4: Allocation of Park Improvement Fee Payments Policy 6.5: Recreation and Active Adult Programs and Services Cost Recovery Policy Policy 6.6: Public Art in New City Public Facilities
Policy 6.7: Authority to Establish Rules, Regulations, Policies, and Procedures for the Operation of City-Sponsored Recreation Programs
SECTION 7. POLICIES ADMINISTERED BY PUBLIC WORKS DEPARTMENT Policy 7.1: Waiver of Street Sweeping Parking Restrictions for Vehicles Displaying Special Identification License Plates or Distinguished Placards for Disabled Persons, and Waiver of Street Sweeping Parking Restrictions on Designated City Holidays or Emergency Orders
Policy 7.2: City Public Sidewalk Maintenance and Repair Policy 7.3: Transit Security System Electronic File Retention Pursuant to Public Utilities Code Section 99164 and Government Code Section 34090.8
Policy 7.4: Crossing Guard Warrant
Policy 7.5: Utility Street Cuts Restricted for Public Streets with New Rubberized and Conventional Asphalt Overlay
Policy 7.6: Fee for the Cancellation of Parking Citations Relations to Disabled Persons Parking Zones
Policy 7.7: Engineering and Grading Policies and Standards Policy 7.8: Review of Appealed Parking Citations

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:

The following policies are intended to support the efficient administration of the business of the City, and the City Manager shall have the authority, consistent with the Moorpark Municipal Code, to further establish administrative policies.

SECTION 1. POLICIES APPLICABLE TO CITY COUNCIL OR CITY COUNCIL

CANDIDATES
Policy 1.1: Information to be Provided to Official City Council Candidates (Councilmember and Mayor)
Councilmember and Mayoral Candidates who have successfully completed the election filing requirements will be notified by the City Clerk of the City Council agendas, staff reports, live broadcasts and meeting recordings available on the City’s website. If a candidate does not have internet access, the City Clerk’s staff will provide that candidate with a complete copy of the agenda packet prior to each regular meeting in either electronic or paper format. Special Meeting agendas will be made available to official candidates after the agenda is posted. The City Clerk will also provide each official candidate with a copy of the City’s current fiscal year budget and most recent audit report in either electronic or paper format. A request for any other City files by a Councilmember or Mayoral candidate will be handled in the same manner as a public records request, with a copy charge as set forth by City Council resolution.

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Policy 1.2: City Council Standing Committees

1. Standing Committees
The City Council Standing Committees shall be:

Community and Economic Development
To consider matters as directed by the City Council generally relating to:
1) community development, economic development, and Successor Agency and Successor Housing Agency for redevelopment; 2) affordable housing; and 3) homelessness. A member shall represent the City on countywide economic development groups including Regional Defense Partnership, Base Retention and Closure (BRAC) and Economic Development Collaborative of Ventura County.

Administration, Finance, and Public Safety
To consider matters as directed by the City Council generally relating to:
1) law enforcement and public safety (police, fire, and emergency medical / ambulance); 2) emergency management; 3) City finances; and 4) state, federal, and county legislation affecting the City.

Transportation and Public Works
To consider matters as directed by the City Council generally relating to:
1) traffic, streets, roads, street lights, speed limits, traffic calming, and public transportation; 2) solid waste, refuse, recycling and handling of hazardous materials; 3) water and waste water; 4) City facilities, buildings and parks; and 5) drainage and NPDES. Because Standing Committee assignments periodically change, a member of this Committee may or may not be the City’s Ventura County Transportation Commission representative. This committee shall also annually review City’s Capital Improvement Programs (CIP) and forward its recommendations to the City Council.

Each committee shall consist of two Council members and a designated alternate.

The Administration, Finance, and Public Safety Committee shall consist of the Mayor and Mayor Pro Tempore. The alternate shall be the prior Mayor Pro Tempore. The Administration, Finance, and Public Safety Committee shall serve as the Mobilehome Hardship Review Panel, along with the mobilehome park owner, in compliance with Section 5.52.140.B. of the Moorpark Municipal Code.

2. Committee Appointments
With the approval of the majority of the members of the City Council, the Mayor shall make all appointments to Standing Committees of the City Council, including the designated alternate. The appointments shall be made at the reorganization meeting of the City Council.

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3. Alternates to Committees
To avoid potential Brown Act violations of having more than two City Councilmembers consider an item at the committee level, each City Councilmember should determine: a) pursuant to applicable provisions of the Political Reform Act, if a potential conflict of interest exists (consult with the City Attorney if necessary); b) although there is no conflict of interest under the Political Reform Act, there is a desire to avoid an appearance of conflict; or c) if for other reasons a decision is made not to participate. If a Councilmember should so determine/decide not to participate, then that City Councilmember shall contact the designated alternate to serve in his/her place for that item. If the City Councilmember determines/decides not to continue participating after having been involved in Committee discussions of a specific item, he/she should contact the City Attorney to determine if the alternate can serve on the Committee for that item. If an alternate has a conflict or otherwise is not available, the Mayor shall serve or request another City Councilmember to serve.

4. Ad Hoc Committee
Items shall be assigned to Standing Committees whenever possible. If not so assigned, at the Mayor's discretion, an Ad Hoc Committee shall be formed.

Ad Hoc Committees are not generally subject to the provisions of the Brown Act unless composed of members other than less than a quorum of the legislative body.

5. Assigned Staff
Community and Economic Development Committee
Staff: Community Development Director
Administration, Finance, and Public Safety Committee
Staff: Assistant City Manager
Transportation and Public Works Committee
Staff: City Engineer/Public Works Director
The City Manager may designate an alternate and/or substitute as determined necessary.

6. Meeting Schedule
A regular meeting schedule for Standing Committees shall be approved by minute action of the City Council at the reorganization meeting of the City Council. Meetings scheduled prior to a regular, adjourned, or special City Council meeting should be concluded no more than 10 minutes prior to the start of the scheduled City Council meeting and shall not extend beyond the regular meeting time.

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7. Agenda and Reports out of Committee
The City Clerk’s Office or assigned staff person to a Council Committee will prepare an agenda for the Committee meetings. In addition, the City Clerk’s Office or staff person will provide action minutes in the form of an annotated agenda to the full Council within seventy-two (72) hours of the Council Committee meeting showing the Committee's recommendation.

Concurrence with the staff's recordation of Committee recommendation(s) to the full Council will be completed prior to the adjournment of the Committee meeting in order to accurately report to the full Council via the action minutes. Action minutes will not be formally approved by the Committee.

8. Committee Assignments
The City Manager shall maintain a list of specific assignments for each Standing Committee. The list shall be distributed to the Mayor, City Council and City Staff each biennially (January and July). The purpose of Standing Committees is to allow consideration of Council directed items by less than a quorum of the Council to assist staff in evaluating the item for a recommendation to the City Council. It is intended to help focus the efforts of staff on a particular item to obtain more efficient, effective and productive use of staff and related resources. This structure is not intended to expand or enhance Councilmembers’ authority over City operations, programs or staff. Except as authorized for the Mobilehome Hardship Review Panel, Committees do not make final decisions, and their recommendations are forwarded to the City Council for consideration.

9. Items Referred to Committee
At the time the City Council approves its biennial Goals and Objectives, it shall decide the staff work for which objectives, if any, will be reviewed by a Standing Committee prior to consideration by the City Council. These items, along with other items assigned by the City Council, make up the work program for the Standing Committee. To avoid potential conflicts between Standing Committees and to appropriately manage staff’s workload, any item not previously identified above shall be directed to a Standing Committee by the City Council at a regular or special meeting. A Standing Committee may meet with neighborhood residents or groups concerning a matter assigned to that Committee (such as public safety or traffic concerns expressed by residents in a specific area of the City).

10. Items Referred to the Full Council from Committee
A consensus of the Committee is required to send an item back to the full Council.

A consensus relative to a recommendation on the item need not have been reached.

In addition, with three (3) affirmative votes, the City Council may move an item being considered by an Ad Hoc or Standing Committee for consideration by the City Council.

Resolution No. 2026-4379

11. Items Recommended by City Boards, Commissions, and Committees Any matters recommended to the City Council by the Library Board, Arts Commission, Parks and Recreation Commission, Planning Commission, and other commissions, committees, or other advisory panels appointed by the Mayor with the approval of the City Council shall be forwarded directly to the City Council for consideration at a regular or special meeting.

Policy 1.3: City Council Comments on Development Projects before the Planning Commission
It is the City Council's policy to avoid any attempt to influence the recommendations or decisions of the Planning Commission. Accordingly, Councilmembers shall refrain from making, submitting, or posting on social media comments on a project while the matter is before the Planning Commission and shall instead make such comments at the time of the Council's consideration of the matter as the decision-making body; or in the case of the Planning Commission acting as the final decision-making body, a Councilmember wishing to make comment on the matter may act to call the matter up before the Council on appeal consistent with Section 17.44.090 of the Municipal Code, rather than comment on the matter while it is before the Planning Commission.

Notwithstanding the foregoing, a Councilmember may make, submit or post a comment on a matter while it is before the Planning Commission, if the Councilmember does not participate in consideration of the matter when that matter is before the City Council. In such a situation, the Councilmember shall make clear at the time of any comment that the Councilmember is making or submitting such comment as an individual, rather than in his or her capacity as a Councilmember.

Additionally, a Councilmember may submit written comments on a project during the California Environmental Quality Act (CEQA) comment period for an Environmental Impact Report (EIR), if the Councilmember wishes written responses to be generated by the City to such written comments. If the Councilmember submits such comments, the Councilmember need not refrain from participating in consideration of the project at the Council level, provided that such written comments must be limited to the environmental issues associated with the project.

Policy 1.4: City Council Use of City Website
The City Council page of the City’s website may include a photograph and a brief biographical summary for the Mayor and each Councilmember, along with City contact information consisting of the City e-mail address and voice mail telephone number. The Mayor and each Councilmember may also provide telephone contact numbers if desired.

Any additional information to be placed on the City’s website by the Mayor or a Councilmember must be approved by a majority of the Council as to content, with legal review by the City Attorney, and a factual review by the City Manager.

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Policy 1.5: City Council Use of City Computers and City Email Accounts for all City Business Communications
The Mayor and Councilmembers, in connection with the fulfillment of their City obligations, need to access internet resources, including, but not limited to, the City’s web page, League of California Cities materials, and other resources, and to reply to constituent matters.

In order to facilitate access to computer resources, the Mayor and each Councilmember shall be issued a City e-mail address, and a tablet computer or laptop will be provided upon request for use in conducting City business. All use of City computers and internet and email use on the City’s computer network shall be in compliance with the provisions contained within this policy as set forth below.

1. The use of City-supplied computer equipment and software and internet and e-mail use requires the appropriate, efficient, and legal utilization of City computer hardware and network resources.

2. The City’s network and computers, including a tablet device or laptop, may be used for lawful City business-related purposes only. Any personal use should be incidental. Users must comply with all applicable contract provisions of the software and equipment as well as federal, state, and local statutes, ordinances, rules and regulations, including, but not limited to, provisions relating to copyright protection.

Only City acquired, legally obtained software programs are to be installed and/or used on city computers and all software will be installed and retained only by the City’s Information Systems Division staff. Use of City computer equipment to run other than City-acquired and authorized software is prohibited. City-owned software shall not be copied for personal use.

3. The use of City-provided computer equipment and network resources for an individual City Councilmember’s participation in, including but not limited to, charitable, social, political or religious purposes, commercial use or profit, election campaigns, or for outside employment is prohibited. This includes outgoing notices/solicitations for donations.

4. All City electronic information systems, hardware, software, temporary or permanent files and any related systems or devices created or stored on the City’s computers are the property of the City and may be subject to public disclosure under the Public Records Act, cooperation with law enforcement, or litigation. If disclosure of e-mail messages or any other data files should be required under the Public Records Act, cooperation with law enforcement, or other lawful requests (despite the designation of any message as “private” or “confidential”), the City shall not be liable for this disclosure in any way. These computer systems are provided for official City business.

5. All electronic files and e-mails sent and received through the City’s internet network are the property of the City and users can have no expectation of privacy in or ownership of same. Any and all e-mails, files, work product, etc., may be subject to disclosure as public records. The user should not have any expectation of privacy Resolution No. 2026-4379

as to any information contained on the Council computers, any use made of such computers, and any use of the City’s computer network.

6. Network accounts are to be accessed only by the authorized user of the account and the system administrator. The confidentiality of passwords and user accounts shall be protected for security purposes.

7. Users are prohibited at all times from downloading, viewing, creating, or transmitting any inappropriate material on or through the City’s network. Inappropriate material includes, but is not limited to, material that: (a) is unlawful or illegal; (b) is pornographic or obscene; (c) is threatening; (d) is abusive; (e) is libelous or defaming; (f) is offensive; (g) encourages or incites conduct that would constitute a criminal offense; (h) violates the City’s harassment and discrimination policies; (i) is categorized as adult/sexually explicit, personal or dating, or weapons; or (j) could potentially lead to civil and/or criminal liability or adverse publicity for the City, its officers and/or employees. Users are also prohibited at all times from creating and/or maintaining an internet log (also known as a web log or a blog). The City also reserves the right to remove any inappropriate material from its software/hardware and computer network.

8. Users may not attempt to circumvent user authentication or security of any host, network, or account. This includes, but is not limited to, accessing data not intended for the user, logging into a server or account the user is not expressly authorized to access, or probing the security of other networks. Users may not attempt to interfere with service to any user, host, or network. This includes, but is not limited to “flooding” of networks, deliberate attempts to overload a service, and/or attempts to “crash” a host. Users may not use any kind of program/script/command, or send messages of any kind, designed to interfere with another user’s session, via any means, locally or by the Internet.

9. It is important to use care when sending e-mail messages from City-owned equipment and from City-supplied e-mail addresses. As noted in Paragraph 4, above, the confidentiality of electronic mail cannot be assured. Any communication that needs to remain fully confidential should not be sent electronically.

10. To ensure that public records are retained for the legal retention period, the City’s Information Systems Division shall ensure that all e-mail received and sent by the Mayor and Councilmembers through the City’s computer network has a back-up archive copy to preserve the record for the retention period without modification. In order to preserve network resources, all other e-mail messages in the City Council e-mail inbox, sent and discarded folders will be retained in the network system for 90 days and then deleted.

11. The Council computers shall be maintained by the City, and City staff may be called upon to provide service and maintenance on such computers, including ensuring that such computers have wireless internet access on City property. Additionally, City staff may require that such computers be returned to the City periodically for maintenance and upgrades.

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12. Should the Mayor or a Councilmember elect to utilize a mobile phone, smart phone, computer, or other technology device not owned by the City to conduct City business, including accessing or responding to City related e-mails, the City will not service or maintain such phones, computers, or other technology devices, nor will the City in any way fund the use of such privately-owned technology devices other than a cellular telephone reimbursement as established by Policy 1.8. Use of a nonCity-owned computer, or other technology device to conduct City business is strongly discouraged, due to the potential for City records to be saved on that nonCity owned technology device.

13. Use of a private email account to conduct City business is prohibited. The City will provide a City email address for each member of the City Council. All electronic files pertaining to City business may be subject to public disclosure under the Public Records Act, cooperation with law enforcement, or litigation. All City business related emails received by a member of the City Council in their private email account must be forwarded to the City email address, and all City business related emails sent by a member of the City Council must be sent using the City’s email account. The City’s email address shall not be used in the “From” field when a member of the City Council is sending email from a private email account. It is strongly recommended that text messaging not be used to conduct City business, because it is difficult to produce the public record. If a member of the Council sends or receives a text message that is a public record, the suggestion is to copy the text message to a City email address. The transfer of the text record to a City email address may result in deletion of certain information, such as the date, to, from, time, etc., and that information should be added to the email transfer to make it easier to identify the text communication that may need to be obtained from a private cellular service provider to comply with a public records act request.

14. All members of the City Council are required to submit a copy of all privately-owned device-generated electronic communication records that pertain to City business, upon request of the City Clerk, in full compliance with the Public Records Act, and shall submit an affidavit verifying compliance upon request. Former members of the City Council are also required to submit a copy of all privately owned devicegenerated electronic communication records generated during their term(s) of service on the City Council that pertain to City business, upon request of the City Clerk, in full compliance with the Public Records Act, and shall submit an affidavit verifying compliance upon request.

Policy 1.6: City Council Credit Card Use
Each member of the City Council may be issued a City credit card with a credit limit of $5,000.00. Use of the credit card shall be used for City business purposes only, and shall be subject to the credit card administrative policies established by the City Manager for City employees in Administrative Policy H-4.

Resolution No. 2026-4379

Policy 1.7: City Council Use of City Pool Vehicles
A member of the City Council may use a City pool car vehicle for City business purposes, if a pool car is available at the time of the request, and if the member of the City Council requesting such use has complied with all of the established City vehicle usage procedures approved by the City Manager for City employees, including but not limited to providing proof of a valid California driver license, providing documentation to permit and complete enrollment in the State Department of Motor Vehicles (DMV) pull notice program, and completion of a California Joint Powers Insurance Authority (CJPIA) driver training class every two years. The City’s Human Resources/Risk Management Division is responsible for providing the City Council with notice of scheduled California CJPIA driver training in Moorpark. The alternative to City pool car use is mileage reimbursement for private vehicle use, consistent with the requirements of Administrative Policy H-4, Section 2.F.4.

Policy 1.8: City Council Cellular Telephone
Cellular telephones (cell phones) are a necessary expense for members of the City Council, to ensure the Council is readily accessible to deal with City business. Councilmembers shall have the option to use a city-provided cell phone or receive a monthly stipend.

Monthly reimbursement for City Council cell phones shall be the base monthly cell phone contract amount, not to exceed $70.00 dollars per month. In addition to the monthly allowance, the City shall reimburse Councilmembers for the purchase of new cell phones, up to a maximum of $500.00 once during each term of office, but not within six months of end of term, upon submittal of an invoice showing proof of payment for a new cell phone that is either paid in full or through an installment plan that has smart phone capabilities as described in this policy. In order to be eligible for cell phone reimbursement, each member of the City Council shall obtain a cell phone service with no less than nationwide access, unlimited mobile to mobile and unlimited night/weekend minutes, voice mail, email, texting, and internet access capabilities. Cell phone purchases made through an installment plan must show a total cost of $500.00 during the period of each term of office to qualify for full reimbursement. To receive reimbursement for the monthly base service, each Councilmember shall complete a reimbursement form provided by the Finance Director and attach the portion of their monthly cell phone bill which identifies the base monthly charge.

Information on calls made and received should not be included with the reimbursement form. The reimbursement request must be submitted to the Finance Director no later than 30 days following the date of the cell phone service invoice to obtain reimbursement. City Councilmembers would be eligible for additional cell phone use reimbursement for costs exceeding the $70.00 dollars per month due to increased cell phone usage during a City declared emergency, and for the additional cost required to respond to the business of the City while traveling out of the country. To receive additional cell phone use reimbursement, for either of the two qualifying reasons, a reimbursement form along with supporting documentation must be submitted to the Finance Director for approval by the Administration, Finance, and Public Safety Committee.

City Councilmembers who choose to use a City-issued cell phone shall waive the reimbursement benefit and will be allowed to receive new cell phones issued by the City every two years. City business related cell phone and all other electronic communication records may be public records, and all members of the City Council are required to submit Resolution No. 2026-4379

a copy of all private cell phone and other privately owned device generated electronic communication records that pertain to City business upon request of the City Clerk, in full compliance with the Public Records Act.

Policy 1.9: City Council Completion of City Manager Evaluation The City Council will conduct an annual performance evaluation for the City Manager within 60 days from his/her anniversary date. The form of the evaluation shall be as approved by the majority of the City Council, and following completion, the Mayor shall sign the evaluation and a memorandum that provides direction to the City’s Personnel Officer regarding any related personnel action.

Policy 1.10: City Council Identification Badges and Picture Identification Card Each elected member of the City Council will be provided with a metal identification badge to be worn when attending meetings, and will also be provided a metal wallet identification badge and a picture identification card, which are intended to serve as proof of identity and may also be used to permit access for a City sponsored event. A metal wallet identification badge will not be provided to an interim appointee to the City Council.

The use and display of the City Council wallet metal identification badge and picture identification cards, as well as, the likeness of these items, are the property of the City and their use shall be restricted as follows:

1. The City Council wallet identification badge and picture identification card shall be clearly marked to reflect the position of the member of the City Council (either Mayor or Councilmember) and the card shall include an expiration date for the elected term of office.

2. The authorized wallet identification badge and picture identification card issued to each member of the City Council by the City shall be displayed only while acting in an official capacity.

3. A member of the City Council shall not display the wallet identification badge or represent himself/herself at any time in such a manner which would cause a reasonable person to believe that he/she is a sworn peace officer.

4. No City Council wallet identification badge or picture identification card shall be issued to or used by anyone other than a currently seated member of the City Council.

5. A member of the City Council shall not loan his/her wallet identification badge or picture identification card to others and shall not permit the identification badge or card to be reproduced or duplicated.

6. The City Council wallet identification badge and picture identification card, including any image of the wallet identification badge or picture identification card, shall not be used for personal, private, or political reasons, including but not limited to letters, Resolution No. 2026-4379

memoranda, electronic communications such as electronic messaging or websites and webpages, or political advertisements.

7. Following a City Municipal Election for Mayor and Councilmember seats, the metal identification badges and picture identification card for any incumbent not re-elected to a new term shall be returned to the City Clerk on or before the last day of the term of office. The same requirement for return of the issued identification badges and card to the City Clerk shall apply following any Mayor or Councilmember resignation prior to their end of term. The City Manager’s Office will arrange for a commemorative gift to the outgoing member consisting of the returned metal wallet badge in a sealed acrylic case. The returned picture identification card shall be destroyed in accordance with the City Manager’s written procedure for employee picture identification cards.

Policy 1.11: City Council Restrictions on the Use of Mass Mailings An individual member of the City Council may not require a City-funded mass mailing (such as a survey) by paper, email, internet or other technological device without a majority vote of the City Council or as prescribed by law.

Policy 1.12: City Councilmember and Office of Mayor Candidates Campaign Advertising Prohibited in Any City Sponsored Publication City Councilmember and office of the Mayor candidates shall not be permitted to place campaign advertising in City sponsored publications.

Policy 1.13: City Council Travel to Meetings, Trainings, and Conferences - Expense Reimbursement
Legislative Body Authorized Expense Procedures
It is the policy of the City of Moorpark to reimburse members of the City Council, Arts Commission, Planning Commission, Parks and Recreation Commission, Library Board, and any other member of a legislative body (as defined by Government Code Section 54952) that receives reimbursement of expenses, for actual and necessary expenses incurred in the performance of their official duties.

The travel and expense reimbursement of the legislative body as defined in Government Code Section 54952 (including but not limited to members of the City Council, Arts Commission, Planning Commission, Parks and Recreation Commission, and Library Board) shall be governed by the same rules contained in this policy for City employees, and the additional requirements listed below.

A. The Travel Authorization and Reconciliation Report form for a member of a legislative body shall be subject to initial review by the Finance Department for compliance with City policies, and then submitted by the Finance Director for review and approval by the Mayor, or in the absence of the Mayor, the Mayor Pro Tem. If a member of the Administration, Finance, and Public Safety Committee (Mayor or Mayor Pro Tem) submits a Travel Authorization Resolution No. 2026-4379

and Reconciliation Report form, it shall be subject to initial review by the Finance Director or his/her designee for compliance with City policies, and then submitted for the approval of the two most senior, by tenure, members of the City Council who are not members of that Committee.

B. The following types of expenses generally constitute authorized legislative body expenses:
1) Use of personal vehicle for business travel outside the City limits (reimbursed at the per mile reimbursement rate for City employees and volunteers and consistent with Administrative Policy H-4, Section

2.F.4.);
2) Communicating with representatives of regional, state and national government on City adopted policy positions;
3) Attending educational seminars designed to improve public officials’ skill and information levels;
4) Participating in regional, state and national organizations whose activities affect the City’s interests;
5) Lodging, Meals, and Travel – Traveler may receive a per-diem allowance. Any expense for which reimbursement is requested (which is not subject to the per diem requirements of this policy) shall include a statement of the reason/purpose and who else was in attendance, even if reimbursement is not requested for others in attendance. The cost of a meal shall not exceed the applicable Internal Revenue Service (IRS) per diem reimbursement rate for the city of travel; 6) Professional association membership and meeting attendance when included in the adopted City Council budget.

C. Items that are of a personal nature are not reimbursable.

D. Legislative body members (City Council, Planning Commission, Parks and Recreation Commission, Arts Commission, and Library Board) shall briefly report on meetings attended at City expense at the next regular meeting for that legislative body member under the agenda item “Announcements, Future Agenda Items, and Reports on Meetings/Conferences Attended”. If multiple members of the same legislative body attended the same meeting, a joint report may be made.

E. If a reimbursement rate for travel, meals, lodging and other actual and necessary expenses is not specifically identified in this policy, then the Internal Revenue Service rates for reimbursement as established in publication 463 or any successor publication shall be used for those items.

F. All expenses not covered by this policy shall be approved by the City Council in a public meeting before the expense is incurred.

Resolution No. 2026-4379

G. Pursuant to Section 53232.4 of the Government Code, penalties for misuse of public resources or falsifying expense reports in violation of expense reporting polices may include, but are not limited to the following: (a) The loss of reimbursement privileges. (b) Restitution to the local agency; (c) Civil penalties for misuse of public resources pursuant to Government Code Section 8314; and (d) Prosecution for misuse of public resources pursuant to Section 424 of the Penal Code.

SECTION 2. POLICIES ADMINISTERED BY THE CITY MANAGER’S OFFICE

AND CITY CLERK
Policy 2.1: City Clerk Records Destruction Approval Authority In accordance with Government Code Section 34090.5, and Municipal Code Section

2.16.030.4, the City Council authorizes the City Clerk to approve the destruction of records, documents, instruments, books, and papers, without the approval of the legislative body or the written consent of the City Attorney, subject to compliance with the conditions specified in Government Code Section 34090.5.

Policy 2.2: Advertising and Appointment Procedures for Appointments to Boards, Commissions, and Committees

1. At the end of each calendar year, an Appointments List will be prepared and advertised broadly of all citizen appointive positions and their expiring term of office (in compliance with the Maddy Act requirements, Government Code Section 54973).

A contact number and request for communication with the City Clerk will be included, to allow residents to obtain information on any requirements for the appointed positions, and to facilitate communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. The Appointments List and notice of availability shall remain posted for the month of January. In addition, the Local Appointments List shall be made available for the public to purchase for the actual cost of reproduction.

2. Not later than 30 days prior to the expiring term of office of a citizen appointee, the City Clerk will prepare and distribute a press release. The City Clerk will also post such notice broadly on public information platforms and City facilities.

3. Interested persons will be asked to submit a City Board, Commission, and Committee Application to the City Clerk. The application form shall include language that asks applicants to identify all open recruitment citizen appointments for which they would like to be considered to facilitate use of one application form for more than one open recruitment occurring at the time of application. Recruitment shall be conducted by an online application using the City’s website and submitted electronically or in person to City Hall.

4. When an unscheduled vacancy occurs for any City Council citizen appointment, and six (6) months or less will remain in the citizen appointment term following a thirty (30)-day recruitment, the City Clerk will request the City Council give direction on whether to recruit or leave the appointment position vacant. When more than six (6) months will remain in the appointment term following a 30-day recruitment, Resolution No. 2026-4379

recruitment will be initiated and notice of the vacancy will be posted not later than twenty (20) days after the vacancy occurs on public information platforms and City facilities. (in compliance with the Maddy Act requirements). Advertisement of the citizen appointment opportunity will be initiated by the City Clerk in the same manner as for an expiring term, unless the City Council determines that the vacancy will not be filled due to the length of the remaining term of office.

5. The City Clerk shall maintain a resource list of citizens who have expressed an interest in serving as appointees on advisory boards, commissions and committees and will mail an application at the time of the next advertisement.

6. In order to be considered for City Council appointment to a board, commission, or committee, the applicant must be a resident of the City of Moorpark and shall also be a registered voter, in the City of Moorpark, with the following exceptions:
• An applicant for the Moorpark Arts Commission must reside within the City, the City’s Area of Interest, the Moorpark Unified School District boundaries, or own a business within the City of Moorpark.

7. Applicants for the Arts Commission, Parks and Recreation Commission, Planning Commission, and Library Board are required to participate in a regular or special City Council meeting, as scheduled by the City Clerk, to make a brief presentation on qualifications and interest in the appointment (not to exceed three minutes), respond to questions from the City Council, and are generally expected to participate in person.

An applicant who is unable to participate in person due to extenuating circumstances may submit a written request to the City Clerk for authorization to participate remotely. The request shall be submitted as soon as practicable and, when reasonably possible, no later than seven business days before the scheduled meeting. Requests submitted after this deadline may be considered when the circumstances could not reasonably have been anticipated. The applicant need only provide sufficient general information to explain why in-person participation is impracticable and shall not be required to disclose confidential medical or other sensitive personal information.

Extenuating circumstances may include illness or injury; a family emergency or significant caregiving responsibility; an unavoidable work, school, military, or public service obligation; significant travel disruption; or another comparable circumstance outside the applicant’s reasonable control. Personal preference or convenience alone shall not constitute an extenuating circumstance.

The City Clerk is authorized to approve remote participation when the request demonstrates extenuating circumstances and the City can reasonably accommodate live remote participation using available technology. Requests shall be evaluated consistently, based solely on the circumstances affecting the applicant’s ability to attend and without regard to the merits of the application.

An applicant authorized to participate remotely shall appear live using the platform Resolution No. 2026-4379