______________________________________________________________________________ Town Council Regular Meeting 1 July 12, 2023
TOWN OF MORAGA
REGULAR MEETING
July 12, 2023
MINUTES
6:30 p.m.
The following are minutes of the actions taken by the Town of Moraga Town Council.
A full video recording of the meeting is available on the Town’s website at:
https://youtube.com/@TownofMoraga335/streams
Council Chambers
335 Rheem Boulevard, Moraga, California 94556
1. CALL TO ORDER
The regular meeting was called to order at 6:30 p.m. by Mayor Sos.
ROLL CALL
Councilmembers present: Mayor Renata Sos, Vice Mayor Teresa Onoda, Councilmembers Kerry Hillis, David Shapiro, and Steve Woehleke Councilmembers absent: None
Staff present: Town Manager Scott Mitnick, Assistant Town Attorney Karen Murphy, Administrative Services Director Annie To, Public Works Senior Civil Engineer Bret Swain, Planning Director Afshan Hamid, and Police Chief Jon King
2. PLEDGE OF ALLEGIANCE
Mr. Mitnick led the Pledge of Allegiance.
3. SPECIAL ANNOUNCEMENTS
None.
4. PROCLAMATIONS AND PRESENTATIONS
None.
5. PUBLIC COMMENTS AND SUGGESTIONS
The following members of the public spoke:
Barry Behr thanked Council and staff for a successful 4th of July event and announced Kiwanis Club’s barbecue event on August 20.
6. ADOPTION OF CONSENT AGENDA
A. Acceptance of Consent Items
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6.1 Receive Accounts Payable Claims for: 6/30/23 ($1,987,567.46)
6.2 Approve the Minutes for the Regular and Special Council Meetings on June 28, 2023
6.3 Consider Adopting Resolution 42-2023 Authorizing Submission of the Biennial Compliance Checklist for Measure J Calendar Years 2020 and 2021 Growth Management Program for Allocation of Fiscal Years 2020/21 and 2021/22 Local Street Maintenance and Improvement Funds to the Contra Costa Transportation Authority (CCTA)
6.4 Consider Adopting Resolution 43-2023 Awarding a Consultant Services Agreement for On-Call Engineering Services for Capital Improvements and Maintenance to BKF Engineers, Inc. (Walnut Creek, CA); Sandis Civil Engineers, Surveyors and Planners, Inc. (Oakland, CA); and DK Associates, Inc. (Walnut Creek, CA) in a Total Amount Not to Exceed $150,000 for Each Agreement and for Each Year of the On-Call Contracts for a Term of Three (3) Years with an Option to Extend for up to Two (2) Additional Years, Contingent on Available Annual Budget Appropriations; Authorizing the Town Manager to Execute the Agreements; and finding the award of the Agreements Categorically Exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15306
6.5 Consider Adopting Resolution 44-2023 Establishing an Ad Hoc 50th Anniversary Committee
6.6 Consider Adopting Resolution 45-2023 Establishing an Ad Hoc Committee to Review Town Council Protocols
6.7 Consider Adopting Resolution 46-2023 Amending the Town of Moraga's Fiscal Year (FY) 2023/24 List of Streets to be Funded in Part or Solely with FY 2023/24 Road Maintenance and Rehabilitation Account (RMRA) Revenues as Required by Senate Bill 1, the Road Repair and Accountability Act of 2017
Motion and second, Woehleke and Onoda, to approve the Consent Agenda Items 6.2, 6.3,
6.5 and 6.6, passed unanimously.
B. Consideration of Consent Items Removed for Discussion Items 6.1, 6.4 and 6.7 were pulled for discussion.
Motion and second, Woehleke and Onoda, to approve item 6.1, passed unanimously.
Motion and second, Woehleke and Hillis, to approve item 6.4, passed unanimously.
Motion and second, Woehleke and Onoda, to approve item 6.7, passed unanimously.
7. ADOPTION OF MEETING AGENDA
Motion and second, Onoda and Hillis, to adopt Meeting Agenda, passed unanimously.
8. REPORTS
A. Town Manager
Mr. Mitnick reported that the Ad Hoc Committees on the consent agenda have been established, and that there will be outreach regarding the 50th Anniversary Committee. He announced Moraga ______________________________________________________________________________ Town Council Regular Meeting 3 July 12, 2023
events and Park and Recreation activities coming up, and that the Fall Activity Guide will be online on the first week of August and will be mailed. The Moraga Library will be closed from July 29 – October 10 for interior improvements.
B. Mayor’s and Councilmembers’ Reports
The Councilmembers provided updates on meetings they attended, and events and activities in Moraga.
Councilmember Woehleke reported on the Mayors Conference at the Hacienda on July 6, 2023 that the Town of Moraga hosted. He attended along with Councilmember Hillis. Bay Area Housing Finance Authority (BAHFA) provided a presentation.
Councilmember Onoda reported that there are 150 responses received for the Mural Survey. She also reported that the sculpture ‘The Fisherman’ at West Commons Park is being donated to the Town by the artist Tony Zurich.
Mayor Sos expressed gratitude to staff and Council for the successful 4th of July and Mayors Conference events.
9. PUBLIC HEARINGS
A. Moraga Street Lighting Assessment District
Conduct Public Hearing and Consider Resolution 47-2023 Confirming the Engineer's Report for the Town of Moraga Street Lighting Assessment District 1979-1, Approving Assessments and Assessment Diagram, and Levying Assessments for Fiscal Year 2023/24 Public Works Senior Civil Engineer Bret Swain introduced Randy Leptien, Principal, LCC Engineering & Surveying, Inc. who provided the report and responded to Council’s questions.
There were no comments from the public.
Council discussion followed.
Motion and second, Woehleke and Onoda, to adopt Resolution 47-2023 confirming the Engineer's Report for the Town of Moraga Street Lighting Assessment District 1979-1, approving Assessments and Assessment Diagram, and Levying Assessments for Fiscal Year 2023/24, passed unanimously.
10. ORDINANCES, RESOLUTIONS AND REQUESTS FOR ACTION
A. Informational Report on Housing Element
Informational Report on Draft Technical Revisions to the Adopted 2023-2031 Housing Element in Response to State Findings
(CEQA: Final Environmental Impact Report for the Comprehensive Advanced Planning Initiative was certified by the Town Council on January 25, 2023 - State Clearinghouse No 2022020106) Planning Director Afshan Hamid provided the staff report and responded to Council’s questions.
The following members of the public spoke:
Ellen Beans
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Council provided comments.
Motion and second, Woehleke and Hillis, to accept the informational report and direct staff to notify HCD that the report was accepted, passed unanimously.
Staff will apprise the Council of any comments or further changes requested by HCD in response to public comment and will circulate and post the certification letter when it is received.
B. Phase 2 – Comprehensive Advanced Planning Initiative Consider Resolution 48-2023 Awarding a Professional Services Agreement to Barry Miller Consulting in Association with Subconsultants Rincon Consultants, Fehr and Peers and Aaron Welch Planning in an Amount Not to Exceed $301,592 for the Town of Moraga’s Comprehensive Advanced Planning Initiative Phase II: General Plan Update, Supplemental Environmental Impact Report, Priority Zoning Text Amendments; and Authorizing the Town Manager to Execute the Agreement (CEQA Status: Categorically Exempt)
Planning Director Afshan Hamid provided the staff report and responded to Council’s questions.
There were no comments from the public.
Council discussion followed.
Motion and second, Onoda and Woehleke, to adopt Resolution 48-2023 awarding an amended Professional Services Agreement with the Barry Miller Consultant Team to modify the Scope of Work for Phase II and increase the agreement amount by $75,348 for a Total Amount of $1,014,631, passed unanimously.
C. Solicit Request for Proposals for Municipal Advisor Services to Assist Town with the Refinancing of 2013 COPs
Authorization to Issue Request for Proposals for Municipal Advisory Services to Review Potential Refunding of the Town’s 2013 Public Infrastructure Projects Certificates of Participation Director of Administrative Services Annie To provided the staff report and responded to Council’s questions. Town Manager Scott Mitnick provided clarification.
There were no comments from the public.
Motion and second, Woehleke and Onoda, to authorize staff to issue a Request for Proposals for Municipal Advisory Services from qualified firms to review potential Refunding of the Town’s 2013 Public Infrastructure Projects Certificates of Participation, passed unanimously.
11. DISCUSSION ITEMS
None.
12. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
There were no Council requests for future agenda items.
13. COMMUNICATIONS
______________________________________________________________________________ Town Council Regular Meeting 5 July 12, 2023
A. Letter from City of Lafayette re: Lamorinda Spirit Van Support
14. TOWN MANAGER FOLLOW-UP AND ANNOUNCEMENTS
Mr. Mitnick provided a recap on staff action items and updates on Town projects and activities and mentioned future agenda items. He introduced new employee Sherri Morrissey.
15. ADJOURNMENT
The meeting adjourned at 7:55 p.m. The next scheduled regular Council meeting will be on August 23, 2023.
Respectfully submitted by:
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Yashin Abbas, Interim Town Clerk
Approved by the Town Council:
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Renata M. Sos, Mayor