TOWN OF MORAGA
REGULAR MEETING
TOWN COUNCIL
Rovember, 1914 WEDNESDAY, OCTOBER 9, 2024
MINUTES
5:30 PM
The following are minutes of the actions taken by the Town of Moraga Town Council.
A full video recording of the meeting is available on the Town's website at:
https://livestream.com/moraga
Council Chambers
335 Rheem Boulevard, Moraga, California 94556
1. CALL TO ORDER
The regular meeting was called to order at 5:30 p.m. by Mayor Teresa Onoda.
ROLL CALL
Councilmembers present: Mayor, Teresa Onoda, Vice Mayor Steve Woehleke Kerry Hillis David Shapiro and Renata Sos
Councilmembers absent: None.
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Proclamation - Declaring October 2024 as Community Planning Month Town Council presented a Proclamation declaring October 2024 as Community Planning Month.
Members of the Town of Moraga Planning Department were in attendance.
4. PUBLIC COMMUNICATION
There were no public comments.
5. ADOPTION OF MEETING AGENDA
Motion: Woehleke / Second: Sos
Approve modification to the meeting agenda with Item 6.3, Consent Calendar moving to 9-A and 9- A, Department Reports moving to 9-B.
Vote: (5-0)
There were no public comments.
Town Council
Regular Meeting Minutes 1 October 9, 2024
6. CONSENT CALENDAR
6.1 Approval of Minutes for the September 25, 2024, Regular meeting of the Moraga Town Council.
Receive Accounts Payable Claims for: August 30, 2024 - September 27, 2024 ($1,904,190.98).
ACTION:
Motion: Sos / Second: Woehleke
Approve Consent Calendar as shown with a note that Item 6.3 moved off of the Consent Calendar into Department Reports and is now listed as Item 9-A, Department Reports.
Vote: (5-0)
There were no public comments.
7. ANNOUNCEMENTS AND REPORTS ON ACTIVITIES
A. Council member Reports on AB1234 Activities, Council member Announcements Councilmember Sos thanked Staff and volunteers for their hard work in support of the 50th Anniversary Parade and the Pear and Wine Festival.
Councilmember Hillis commented on the Anniversary Parade and the Pear and Wine Festival.
Mentioned exploring other community building opportunities.
Councilmember Shapiro complimented the organizers of the Anniversary Parade and the Pear and Wine Festival.
Vice Mayor Woehleke made remarks pertaining to the Anniversary Parade and Festival planning.
Reported on his attendance at the September Contra Costa County Mayor's Conference and gave an overview of the presenation.
Mayor Onoda read a summary of comments provided by Mike McCluer pertaining to the Community Service Day activities and gave an overview of what was accomplished. Gave an overview on the lessons learned pertaining to the 50t Anniversary Parade and Festival. Councilmember Sos read a quote pertaining to the parade and festival from the Lamorinda weekly.
B. Town Manager
Thanked employees from Moraga and other municipalities for helping with the Pear and Wine estival. Town Manager, Mitnick made reference to his meeting with State Treasurer, Fiona Ma anc he ensuing meeting where they, along with SMC President, Dr. Roger Thompson, discussec issues pertaining to the town and the college. Following their meeting, they went on a tour of the Town of Moraga.
8. PUBLIC HEARING ITEM
There were no Public Hearing items.
Town Council
Regular Meeting Minutes 2 October 9, 2024
9. DEPARTMENT REPORTS
A. Adopt a Resolution:
1. Authorizing a total Townwide Street Rehabilitation Street construction contract amount not to exceed $6,173,959 ($5,221, 366 existing estimate + $379,978 [proposed construction work change order] + $572,615 [revised contingencyl); and
2. Authorizing Town Manager to execute a construction contract change order for the 2023 and 2024 Townwide Street Rehabilitation Project (CIP 23-401) in the amount of $379,978 for additional street repair work, with minor contract revisions that may be approved by the Town Manager and Town Attorney to execute any other necessary documents to effectuate the terms of the construction contract; and
3. Authorizing an increase to the construction project's contingency budget by $37,998 (10%) from $534,617 to $572,615; and
4. Authorizing a budget transfer of $495,000 from the remaining Annual Street Repairs Project Budget (CIP 23-405) to the 2023 and 2024 Street Rehabilitation Project (CIP 23-401); and
5. Finding that the additional construction work is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. 15000 et. seq.), as this project is categorically exempt pursuant to 14 Cal. Code Regs. 15301 (Class 1-Existing Facilities).
Public Works Director, Shawn Knapp presented the item; Council asked clarifying questions; There were no public comments; and Council provided final comments.
ACTION:
Motion: Sos / Second: Hillis
Adopt the resolution to authorize a total Townwide Street Rehabilitation Street construction contract amount not to exceed $6,173,959 ($5,221,366 existing estimate + $379,978 [proposed construction work change order] + $572,615 [revised contingency]); and authorize the Town Manager to execute a construction contract change order for the 2023 and 2024 Townwide Street Rehabilitation Project (CIP 23-401) in the amount of $379,978 for additional street repair work, with minor contract revisions that may be approved by the Town Manager and Town Attorney to execute any other necessary documents to effectuate the terms of the construction contract; and authorize an increase to the construction project's contingency budget by $37,998 (10%) from $534,617 to $572,615; and authorize a budget transfer of $495,000 from the remaining Annual Street Repairs Project Budget (CIP 23-405) to the 2023 and 2024 Street Rehabilitation Project (CIP 23-401); and find that the additional construction work is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. 15000 et. seq.), as this project is categorically exempt pursuant to 14 Cal. Code Regs. 15301 (Class 1-Existing Facilities).
Vote: (5-0)
Town Council
Regular Meeting Minutes 3 October 9, 2024
B. $1,100,000 Safe Routes to Transit and Bay Trail Program Planning Grant Application Adopt a resolution authorizing:
1. The Town Engineer to submit a $1, 100,000 "Safe Routes to Transit and Bay Trail" (SR2TBT) Planning Grant Application" and supporting documentation to the Contra Costa Transportation Authority; and
2. The Town Manager to execute an authorization letter to establish initial partnerships with the City of Orinda and Contra Costa Transportation Authority for the SR2TBT Grant Application and execute any resulting agreements and amendments regarding the grant partnerships; and
3. The Town Manager to execute a funding commitment letter for 20% matching funds for the SR2TBT Grant Application to be split between the Town of Moraga and City of Orinda; and
4. Finding technical studies and design work are categorically exempt from the California Environmental Quality Act (CEQA) per §15306
Public Works Director, Shawn Knapp introduced the item and Sr. Engineer, Nate Levine presented the item; Council asked clarifying questions; There were no public comments; and Public Works Director, Knapp, Town Manager, Mitnick and Council provided final comments and discussion.
ACTION:
Motion: Woehleke / Second: Sos
Adopt a resolution authorizing the Town Engineer to submit a $1,100,000 "Safe Routes to Transit and Bay Trail" (SR2TBT) Planning Grant Application" and supporting documentation to the Contra Costa Transportation Authority; and the Town Manager to execute an authorization letter to establish initial partnerships with the City of Orinda and Contra Costa Transportation Authority for the SR2TBT Grant Application and execute any resulting agreements and amendments regarding the grant partnerships; and the Town Manager to execute a funding commitment letter for 20% of Orinda; and finding technical studies and design work are categorically exempt from the California Environmental Quality Act (CEQA) per §15306.
Vote: (5-0)
C. Proposed Amendment to Town Council Protocol 3.1 - Election of Council Officers Adopt a resolution to amend Town Council Protocol 3.1 - Election of Council Officers.
Town Manager, Scott Mitnick presented the item; Council asked clarifying questions; There were no public comments; andCouncil provided final comments.
ACTION:
Motion: Shapiro / Second: Hillis
Adopt a resolution to amend Town Council Protocol 3.1 - Election of Council Officers Vote: (3-2; No: Sos & Woehleke)
Town Council
Regular Meeting Minutes 4 October 9, 2024
10. COUNCILMEMBER REQUESTS FOR FUTURE AGENDA ITEMS
None.
11. INFORMATIONAL ITEMS
None.
12. TOWN MANAGER FOLLOW-UP AND ANNOUNCEMENTS
Lown Manager, Mitnick provided updates on upcoming General Plan overview meetings and well as announced the Tri-Agencies MOFD Fire Safety meeting on October 21, 2024. Announced that the "Pear Essentials" online store will be selling shirts and cookbooks.
Mayor Onoda announced there will be a ribbon-cutting for the new Moraga Town Mural on October 23, 2024 at 4:30pm outside of Town Council Chambers.
13. ADJOURN TO STUDY SESSION
Mayor Onoda adjourned Town Council Regular meeting at 7:39pm.
Respectfully submitted by:
A. Deavene
Amy Heavener, CMC
Town Clerk
Approved by the Town Council:
Rovember, 191% Leresa noda
Teresa Onoda,
Mayor
Town Council
Regular Meeting Minutes 5 October 9, 2024