Moreno Valley City Council
February 1, 2022

TELECONFERENCED MEETING
CITY COUNCIL REGULAR MEETING – 6:00 PM
FEBRUARY 1, 2022
-1-

NEW LAW

Pursuant to Assembly Bill No. 361

Effective September 16, 2021

There Will be the Ability to Teleconference into the Meeting

The Public May Observe the Meeting and Offer Public Comment As Follows:

STEP 1

Install the Free Zoom App or Visit the Free Zoom Website at <https://zoom.us/>

STEP 2

Get Meeting ID Number and Password by emailing [email protected] or calling (951) 413- 3001, no later than 5:00 p.m. on Tuesday, February 1, 2022

STEP 3

Select Audio Source

Computer Speakers/Microphone
or
Telephone

STEP 3

Public Comments May be Made Via Zoom

During the Meeting, the Mayor Will Explain the Process for Submitting Public Comments

ALTERNATIVE

If you do not wish to make public comments, you can view the me eting on Channel MVTV- 3, the City’s website at www.moval.org or YouTube
-2-

AGENDA

CITY COUNCIL OF THE CITY OF MORENO VALLEY

MORENO VALLEY COMMUNITY SERVICES DISTRICT

CITY AS SUCCESSOR AGENCY FOR THE

COMMUNITY REDEVELOPMENT AGENCY OF

THE CITY OF MORENO VALLEY

MORENO VALLEY HOUSING AUTHORITY

MORENO VALLEY PUBLIC FINANCING AUTHORITY

BOARD OF LIBRARY TRUSTEES

February 1, 2022

REGULAR MEETING – 6:00 PM

City Council Study Sessions
Second Tuesday of each month – 6:00 p.m.

City Council Meetings
Special Presentations – 5:30 P.M.

First & Third Tuesday of each month – 6:00 p.m.

City Council Closed Sessions
Will be scheduled as needed at 4:30 p.m.

City Hall Council Chamber – 14177 Frederick Street

Upon request, this agenda will be made available in appr opriate alternative formats to persons with disabilities, in compliance with the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the ADA Coordinator, at 951.413.3120 at least 72 hours before the meeting. The 72 -hour notification will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Dr. Yxstian A. Gutierrez, Mayor

Ulises Cabrera, Council Member David Marquez, Council Member

Edward A. Delgado, Council Member

-3-
..

AGENDA

CITY COUNCIL OF THE CITY OF MORENO VALLEY
February 1, 2022

CALL TO ORDER - 5:30 PM

SPECIAL PRESENTATIONS

1. Proclamation for Black History Month
.
-4-
.AGENDA

JOINT MEETING OF THE

CITY COUNCIL OF THE CITY OF MORENO VALLEY

MORENO VALLEY COMMUNITY SERVICES DISTRICT

CITY AS SUCCESSOR AGENCY FOR THE

COMMUNITY REDEVELOPMENT AGENCY OF THE

CITY OF MORENO VALLEY

MORENO VALLEY HOUSING AUTHORITY

MORENO VALLEY PUBLIC FINANCING AUTHORITY

AND THE BOARD OF LIBRARY TRUSTEES

*THE CITY COUNCIL RECEIVES A SEPARATE STIPEND FOR CSD
MEETINGS*

REGULAR MEETING – 6:00 PM
FEBRUARY 1, 2022

CALL TO ORDER

Joint Meeting of the City Council, Community Services District, City as Successor Agency for the Community Redevelopment Agency, Housing Authority and the Board of Library Trustees - actions taken at the Joint Meeting are those of the Agency indicated on each Agenda item.

PLEDGE OF ALLEGIANCE

ROLL CALL

INTRODUCTIONS

PUBLIC COMMENTS ON A NY SU BJECT ON OR NOT ON T HE AGENDA UNDER

THE JURISDICTION OF THE CITY COUNCIL

JOINT CONSENT CALENDARS (SECTIONS A-E)
All items listed under the Consent Calendars, Sections A, B, C, D, and E are considered to be routine and non -controversial, and may be enacted by one motion unless a member of the City Council, Community Services District, City as Successor Agency for the Community Redevelopment Agency, Housing Authority or the Board of Library Trustees requests that an item be removed for separate action. The motion to adopt the Consent Calendars is deemed to be a separate motion by each Agency and shall be so recorded by the City Clerk. Items withdrawn for report or discussion will be heard after public hearing items.

A. CONSENT CALENDAR-CITY COUNCIL
A.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.
-5-
A.2. COUNCIL DISCRETIONARY EXPENDITURE REPORTS FOR FISCAL YEAR 2021/2022 FROM JULY 1, 2021 THROUGH DECEMBER 31, 2021 (Report of: City Clerk)
Recommendation:

1. Receive and file the Fiscal Year 2021/2022 Council Discretionary Expenditure Report for July 1, 2021 through December 31, 2021.

A.3. FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND

APPROVAL OF THE FIRST QUARTER BUDGET AMENDMENTS AND

REVIEW OF THE OPERATING AND CAPITAL CARRYOVERS FROM
FISCAL YEAR 2020/21 (Report of: Financial & Management Services) Recommendations: That the City Council:

1. Receive and file the Fiscal Year 2021/22 First Quarter Budget Review.

2. Adopt Resolution No. 2022-XX. A resolution of the City Council of the City of Moreno Valley, California, adopting the revised budgets for fiscal years 2021/22 – 2022/23.

3. Approve the City Position Summary.

4. Receive and file the Fiscal Year 2020/21 Carryover Memo.

Recommendations: That the CSD:

1. Adopt Resolution No. CSD 2022 -XX. A resolution of the Moreno Valley Community Services District of the City of Moreno Valley, California, adopting the revised operating and capital budgets for Fiscal Years (FY) 2021/22 – 2022/23.

Recommendations: That the City Council as Successor Agency:

1. Adopt Resolution No. Successor Agency 2022 -XX. A Resolution of the City Council of the City of Moreno Valley, Cali fornia, Serving as Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley, California, adopting the revised operating and capital budget for Fiscal Years 2021/22 – 2022/23.

A.4. MAYORAL APPOINTMENT TO THE PLANNING COMMISSION (Report of:

City Clerk)
Recommendation:

1. Receive and confirm the slate of Mayoral appointments as follows:

PLANNING COMMISSION

Name Position Term
Matthew Chen Member Ending 03/31/25

-6-
A.5. APPROVE A MEMORANDUM OF UNDERSTANDING WITH RISING STARS

BUSINESS ACADEMY AND AUTHORIZE THE SUBMITTAL OF THE

APPLICATION/PROPOSAL RELATED TO THE CALIFORNIA VIOLENCE INTERVENTION AND PREVENTION (CalVIP) GRANT PROGRAM (Report of: Financial & Management Services)
Recommendation:

1. Approve a Memorandum of Understanding with Rising Stars Business Academy regarding the California Violence intervention and Prevention (CalVIP) Grant Program.

2. Authorize City Manager, City Attorney and Chief Financial Officer to submit the application/proposal to California Violence intervent ion and Prevention (CalVIP) Grant Program.

A.6. RECOMMENDED PAVEMENT MANAGEMENT PROGRAM FIVE -YEAR LOOK-AHEAD FOR FISCAL YEARS 2026-2031 (Report of: Public Works) Recommendations:

1. Concur with the Recommended Pavement Management Program Five-year Look-ahead Plan for Fiscal Years 2026-2031; and

2. Authorize the Public Works Director to make any minor adjustments in order to finalize the Pavement Management Program Five -year Look- ahead Plan for Fiscal Years 2026-2031.

A.7. APPROVE THE SECOND AMENDMENT TO AG REEMENT ON -CALL

PROFESSIONAL CONSULTANT SERVICES WITH CAV CONSULTING
(Report of: Public Works)
Recommendations:

1. Approve the Second Amendment to Agreement On -Call Professional Services for Civil Engineer/Project Manager with CAV Consulting;

2. Authorize the City Manager to execute the Second Amendment to Agreement On -Call Professional Services for Civil Engineer/Project Manager with CAV Consulting, which includes executing subsequent Amendments or Extensions to the Agreement, and the authority to authorize associated purchase orders in accordance with the terms of the Agreement, subject to the approval of the City Attorney;

3. Authorize an increase to Purchase Order with CAV Consulting in the amount of $200,000 once the Second Amendment has been signed by all parties using State Gas Tax and SB1/RMRA State Gas Tax funds (Funds 2000 and 2000A); and

-7-

4. Authorize a budget adjustment as set forth in the Fiscal Impact section of this report.

A.8. APPROVE THE FIRST AMENDMENT TO THE AGREEMENT FOR

PROFESSIONAL CONSULTANT DESIGN SERVICES WITH HR GREEN
PACIFIC, INC. FOR CITYWIDE PAVEMENT REHABILITATION PROGRAM PROJECTS (Report of: Public Works)
Recommendations:

1. Approve the First Amendment to Agreement for Professional Consultant Services with HR Green Pacific, Inc. to pro vide additional design services for the citywide pavement rehabilitation program projects in the amount of $550,107.40;

2. Authorize the City Manager to execute the First Amendment to Agreement for Professional Consultant Services with HR Green Pacific, Inc.;

3. Authorize an increase in the Purchase Order for HR Green Pacific, Inc. in the amount of $550,107.40 once the First Amendment has been signed by all parties using State Gas Tax and SB1/RMRA State Gas Tax funds (Funds 2000 and 2000A); and

4. Authorize a budget adjustment as set forth in the Fiscal Impact section of this report.

A.9. AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH &

MARTI DBA G/M BUSINESS INTERIORS FOR FURNISHING FURNITURE

AND EQUIPMENT FOR CITYWIDE FACILITIES AND PROVIDING
RELATED INST ALLATION AND MAINTENANCE SERVICES (Report of:

Financial & Management Services)
Recommendations:

1. Approve the First Amendment to Agreement for Contractor Services with Goforth & Marti DBA G/M Business Interiors, in order to continue to provide for professi onal services and products to design, replace, install, or repair prefabricated furniture and associated equipment at various City of Moreno Valley facilities;

2. Authorize the City Manager, or his designee, to execute the First Amendment to Agreement for Co ntractor Services with G/M Business Interiors, to increase contracted amount by $400,000 for a total not -to- exceed amount of the five-year Agreement of $450,000, subject to the approval of the City Attorney;

3. Authorize a Change Order to increase the Contra ct for G/M Business Interiors for the amount of $400,000.00 when the First Amendment has been signed by all parties; and
-8-

4. Authorize the City Manager to execute subsequent Extensions or Amendments to the Agreement, including the authority to authorize associated purchase orders in accordance with the terms of the Agreement, subject to the approval of the City Attorney and the approved budget by City Council.

A.10. APPROVE RESOLUTION AUTHORIZING THE CITY MANAGER TO APPOINT PERMA DIRECTOR/ALTERNATIVE (Report of: Financial & Management Services)
Recommendation:

1. Approve Resolution No. 2022 -XX. A Resolution of the City Council of the City of Moreno Valley, California, Authorizing the City Manager to Appoint PERMA Director/Alternate.

2. Approve the appointment of Human Resources Division Manager, Naomi Kamunyu as the City of Moreno Valley PERMA Director.

A.11. SECOND READING AND CONSIDERATION OF ADOPTION OF
ORDINANCE 985 TO AMEND THE ZONING CLASSIFICATION OF THE

17.67-ACRE PROJECT SITE FROM COMMUNITY COMMERCIAL (CC)

DISTRICT TO LIGHT INDUSTRIAL (LI) DISTRICT FOR THE PROPERTY

LOCATED ON THE SOUTH SIDE OF ALESSANDRO BOULEVARD

BETWEEN FREDERICK STREET AND GRAHAM STREET ASSESSOR
PARCEL NUMBERS 297 -170-002 AND 297 -170-003ERS 297-170-002 AND 297-170-003 (Report of: Community Development)
Recommendation:

1. Conduct a second reading by title only and adopt Ordinance No. 985.

A.12. SECOND READING AND CONSIDERATION OF ADOPTION OF
ORDINANCE 986 TO AMEND THE ZONING CLASSIFICATION OF THE

1.61-ACRE PROJECT SITE FROM PUBLIC (P) DISTRICT TO
RESIDENTIAL 15 (R15) DISTRICT FOR THE PROPERTY LOCATED ON

THE EAST SIDE OF INDIAN STREET NORTH OF COTTONWOOD
AVENUE PARCEL NUMBER 482 -161-026 (Report of: Community Development)
Recommendation:

1. Conduct the second reading by title only and adopt Ordinance No. 986.

-9-
B. CONSENT CALENDAR-COMMUNITY SERVICES DISTRICT
B.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

C. CONSENT CALENDAR - HOUSING AUTHORITY
C.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

D. CONSENT CALENDAR - BOARD OF LIBRARY TRUSTEES
D.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

E. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
E.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

F. PUBLIC HEARINGS
Questions or comments from the public on a Public Hearing matter are limited to five minutes per individual and must pertain to the subject under consideration.

Those wishing to speak should complete and submit a GOLDENROD s peaker slip to the Sergeant-at-Arms.

F.1. PUBLIC HEARING FOR ONE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM MAIL BALLOT PROCEEDING (Report of: Financial & Management Services)
Recommendations: That the City Council:

1. Conduct the Public Hearing and ac cept public testimony for the mail ballot proceeding for the National Pollutant Discharge Elimination System (NPDES) Common Interest, Commercial, Industrial, and Quasi-Public Use Regulatory Rate to be applied to the property tax bill of the parcel identifi ed herein (Alessandro Industrial No. 14, LP, located on the south side of Alessandro Blvd., west of Heacock St.).

-10-

2. Direct the City Clerk to open and count the returned NPDES ballot;

3. Verify and accept the results of the mail ballot proceeding as maintained by the City Clerk on the Official Tally Sheet and if approved, set the rate and impose the applicable NPDES Regulatory Rate on the Assessor’s Parcel Number as mentioned;

4. Receive and file the Official Tally Sheet with the City Clerk’s office.

F.2. FIRST PUBLIC HEARING REGARDING THE DECENNIAL CITY COUNCIL REDISTRICTING PROCESS BASED ON RECENTLY RELEASED 2020 US

CENSUS POPULATION DATA FOR THE CITY OF MORENO VALLEY
(Report of: City Attorney)
Recommendations: That the City Council:

1. Conduct the first of fo ur public hearings regarding the adjustment of City Council District boundaries in light of the 2020 Census, pursuant to Elections Code Sections 21601-21609; and

2. Provide feedback, if any, regarding Communities of Interest or other considerations relating to the process.

G. GENERAL BUSINESS – NONE
H. ITEMS REMOVED FROM C ONSENT CALENDARS FOR DISCUSSION OR

SEPARATE ACTION
I. REPORTS
I.1. CITY COUNCIL REPORTS
(Informational Oral Presentation - not for Council action) March Joint Powers Commission (JPC)
Riverside County Habitat Conservation Agency (RCHCA)
Riverside County Transportation Commission (RCTC)
Riverside Transit Agency (RTA)
Western Riverside Council of Governments (WRCOG)
Western Riverside County Regional Conservation Authority (RCA) School District/City Joint Task Force
I.2. CITY MANAGER'S REPORT
(Informational Oral Presentation - not for Council action) -11-

CLOSING COMMENTS AND /OR REPORTS OF THE C ITY COUNCIL, COMMUNI TY

SERVICES DISTRICT, C ITY AS SUCCESSOR AGE NCY FOR THE COMMUNIT Y

REDEVELOPMENT AGENCY, HOUSING AUTHORITY, P UBLIC FINANCING AUTHORITY, AND THE BOARD OF LIBRARY TRUSTEES.

ADJOURNMENT

PUBLIC INSPECTION
The contents of the agenda packet are available for public inspection on the City’s website at www.moval.org and in the City Clerk’s office at 14177 Frederick Street during normal business hours.

Any written information related to an open session agenda item that is known by the City to have been distributed to all or a majority of the City Council less than 72 hours prior to this meeting will be made available for public inspection on the City’s website at www.moval.org and in the City Clerk’s office at 14177 Frederick Street during normal business hours.
..

CERTIFICATION
I, Pat Jacquez-Nares, City Clerk of the City of Moreno Valley, California, certify that 72 hours prior to this Regular Meeting, the City Council Agenda was posted on the City’s website at: www.moval.org and in the following three public places pursuant to City of Moreno Valley Resolution No. 2007-40:

City Hall, City of Moreno Valley
14177 Frederick Street

Moreno Valley Library
25480 Alessandro Boulevard

Moreno Valley Senior/Community Center
25075 Fir Avenue

Pat Jacquez-Nares, CMC & CERA
City Clerk

Date Posted: January 27, 2022
ID#5693 Page 1
TO:

FROM: Pat Jacquez-Nares, City Clerk

AGENDA DATE: February 1, 2022

TITLE: PROCLAMATION FOR BLACK HISTORY MONTH

RECOMMENDED ACTION

CITY COUNCIL GOALS
None

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

None

APPROVALS
1 Packet Pg. 12

Report to City Council

ID#5685 Page 1
TO: Mayor and City Council

FROM: Pat Jacquez-Nares, City Clerk

AGENDA DATE: February 1, 2022

TITLE: COUNCIL DISCRETIONAR Y EXPENDITURE REPORT S
FOR FISCAL YEAR 2021 /2022 FROM JULY 1, 2 021
THROUGH DECEMBER 31, 2021

RECOMMENDED ACTION
Recommendation:

1. Receive and file the Fiscal Year 2021/2022 Council Discretionary Exp enditure Report for July 1, 2021 through December 31, 2021.

SUMMARY

This staff report is prepared at the request of the City Council to provide transparency with respect to the expenditu re of City funds from City Council Discr etionary Expenditure Accounts. These reports are for each Council Member’s year to date expenditures for Fiscal Year 2021/2022 , for July 1, 2021 through December 31, 2021.

Each Council District receives an annual bu dget allocation of $3,000 and the Mayor receives an annual budget allocation of $6,000.

With the adoption of the current fiscal year budget and pursuant to Resolution No. 2021- 31, unu sed monies from Fiscal Year 2020/2021 has been carried over to the cu rrent Fiscal Year as approved by the City Manager. The Discretionary Expenditure Reports will reflect the amended budget amount in a future period.

The expenditure reports are included routinely in the City Council agenda as an additional means of dist ributing reports on activities to the Council and public. The reports are to be posted to the City’s website following Council approval. The monthly reports provide unaudited information and are reconciled to the City’s general ledger.

Following the end o f the Fiscal Year, the financial information shall be reviewed as part of the City’s independent financial audit.

A.2
Packet Pg. 13

NOTIFICATION

Posting of the agenda as required by the Brown Act.

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Jasmin Rivera Pat Jacquez-Nares
Management Assistant City Clerk

CITY COUNCIL GOALS
None

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. Jul - Dec Discretionary Report

APPROVALS

Budget Officer Approval  Approved . 1/25/22 5:17 PM City Attorney Approval  Approved .

City Manager Approval  Approved . 1/25/22 5:26 PM A.2
Packet Pg. 14
Date Amount Description
No expenditures to report for July 2021
8/4/2021 5,000.00$ Val Verde Unified School District Explorer Program 8/25/2021 44.75$ Refreshments for College Student City Hall tour 9/18/2021 49.87$ Refreshments for Kawhi Leonard - Weston Park Basketball Event 9/22/2021 60.00$ League of California Cities Lunch Riverside County Division Lunch 10/8/2021 500.00$ Diamond Girls Softball Association Sponsorship 10/18/2021 2,500.00$ Intercities Soccer League Sponsership 11/3/2021 10.00$ Moreno Valley Chamber of Commerce- Wake-Up MV Meeting - 9/20/21 No expenditures to report for December 2021
8,164.62$ TOTAL Council Discretionary Expenditures for FY 21/22 6,000.00$ FY 21/22 Adopted Budget Amount
8,575.00$ Carryover Budget Amount FY 20/21
14,575.00$ FY 21/22 Amended Budget Amount
6,410.38$ FY 21/22 Budget Amount Remaining
Source: Unaudited financial data from the City's accounting records.

Updated as of: 1/24/2022
MAYOR DR. YXSTIAN A. GUTIERREZ
Fiscal Year 2021/2022 Council Discretionary Expenditures Accounts: 1010-10-01-10015-620130 Mayor Discretionary
1010-10-01-10015-620131 Mayor Discretionary - Carryover July 1, 2021 - December 31, 2021
A.2.a
Packet Pg. 15
Attachment: Jul - Dec Discretionary Report (5685 : COUNCIL DISCRETIONARY EXPENDITURE REPORTS FOR FISCAL YEAR 2021/2022) Date Amount Description
No expenditures to report for July 2021
No expenditures to report for August 2021
No expenditures to report for September 2021
No expenditures to report for October 2021
11/15/2021 1,000.00$ Discovery Christian Church of Moreno Valley -Turkey Giveaway No expenditures to report for December 2021
1,000.00$ TOTAL Council Discretionary Expenditures for FY 21/22 3,000.00$ FY 21/22 Adopted Budget Amount
-
$
Carryover Budget Amount FY 20/21
3,000.00$ FY 21/22 Amended Budget Amount
2,000.00$ FY 21/22 Budget Amount Remaining
Source: Unaudited financial data from the City's accounting records.

Updated as of: 1/24/2022
COUNCIL DISTRICT 1 VACANT
Fiscal Year 2021/2022 Council Discretionary Expenditures Accounts: 1010-10-01-10011-620111 District 1 Discretionary 1010-10-01-10011-620116 District 1 Discretionary - Carryover July 1, 2021 - December 31, 2021
A.2.a
Packet Pg. 16
Attachment: Jul - Dec Discretionary Report (5685 : COUNCIL DISCRETIONARY EXPENDITURE REPORTS FOR FISCAL YEAR 2021/2022) Date Amount Description
No expenditures to report for July 2021
No expenditures to report for August 2021
No expenditures to report for September 2021
No expenditures to report for October 2021
No expenditures to report for November 2021
No expenditures to report for December 2021
-
$
TOTAL Council Discretionary Expenditures for FY 21/22
3,000.00$ FY 21/22 Adopted Budget Amount
-$
Carryover Budget Amount FY 20/21
1,500.00$ FY 21/22 Amended Budget Amount
1,500.00$ FY 21/22 Budget Amount Remaining
Source: Unaudited financial data from the City's accounting records.

Updated as of: 1/24/2022
COUNCIL DISTRICT 2 EDWARD A. DELGADO
Fiscal Year 2021/2022 Council Discretionary Expenditures Accounts: 1010-10-01-10012-620112 District 2 Discretionary 1010-10-01-10012-620117 District 2 Discretionary - Carryover July 1, 2021 - December 31, 2021
A.2.a
Packet Pg. 17
Attachment: Jul - Dec Discretionary Report (5685 : COUNCIL DISCRETIONARY EXPENDITURE REPORTS FOR FISCAL YEAR 2021/2022) Date Amount Description
No expenditures to report for July 2021
8/10/2021 25.00$ Moreno Valley Chamber of Commerce Wake-UP 9/22/2021 60.00$ League of California Cities Lunch Riverside County Division Lunch 9/16/2021 500.00$ Diamond Girls Softball Association Sponsorship No expenditures to report for October 2021
No expenditures to report for November 2021
No expenditures to report for December 2021
585.00$ TOTAL Council Discretionary Expenditures for FY 21/22 3,000.00$ FY 21/22 Adopted Budget Amount
4,967.00$ Carryover Budget Amount FY 20/21
7,967.00$ FY 21/22 Amended Budget Amount
7,382.00$ FY 21/22 Budget Amount Remaining
Source: Unaudited financial data from the City's accounting records.

Updated as of: 1/24/2022
COUNCIL DISTRICT 3 DAVID MARQUEZ
Fiscal Year 2021/2022 Council Discretionary Expenditures Accounts: 1010-10-01-10013-620113 District 3 Discretionary 1010-10-01-10013-620118 District 3 Discretionary - Carryover July 1, 2021 - December 31, 2021
A.2.a
Packet Pg. 18
Attachment: Jul - Dec Discretionary Report (5685 : COUNCIL DISCRETIONARY EXPENDITURE REPORTS FOR FISCAL YEAR 2021/2022) Date Amount Description
No expenditures to report for July 2021
8/3/2021 500.00$ Community Health System Drive Thru Backpack Giveaway 8/11/2021 1,000.00$ The Leela Project- 4th Annual Barbers & Backpacks Event at Moreno Valley College No expenditures to report for September 2021
10/31/2021 500.00$ Moreno Valley Falcon's Cheerleader Uniforms 11/15/2021 35.00$ Power Speaks Louder-Fuel for Community Oureacch 11/15/2021 91.08$ Power Speaks Louder-U-Haul Van Rental 11/15/2021 91.87$ Power Speaks Louder-U-Haul Van Rental 11/30/2021 183.34$ Power Speaks Louder- Turkeys- Winco 11/30/2021 290.97$ Power Speaks Louder- Turkeys- Aldi 11/30/2021 223.29$ Power Speaks Louder- Turkeys- Aldi 12/23/2021 317.44$ Power Speaks Louder- Christmas Toy Drive Gifts– BIG LOTS 12/23/2021 190.31$ Power Speaks Louder- Christmas Toy Drive Gifts – Five Below 3,423.30$ TOTAL Council Discretionary Expenditures for FY 21/22 3,000.00$ FY 21/22 Adopted Budget Amount
2,763.00$ Carryover Budget Amount FY 20/21
5,763.00$ FY 21/22 Amended Budget Amount
2,339.70$ FY 21/22 Budget Amount Remaining
Source: Unaudited financial data from the City's accounting records.

Updated as of: 1/24/2022
COUNCIL DISTRICT 4 ULISES CABRERA
Fiscal Year 2021/2022 Council Discretionary Expenditures Accounts: 1010-10-01-10014-620114 District 4 Discretionary 1010-10-01-10014-620119 District 4 Discretionary - Carryover July 1, 2021 - December 31, 2021
A.2.a
Packet Pg. 19
Attachment: Jul - Dec Discretionary Report (5685 : COUNCIL DISCRETIONARY EXPENDITURE REPORTS FOR FISCAL YEAR 2021/2022)

Report to City Council

ID#5640 Page 1
TO: Mayor and City Council

FROM: Brian Mohan, Assistant City Manager

AGENDA DATE: February 1, 2022

TITLE: FISCAL YEAR 2021/22 FIRST QUARTER BUDGET

REVIEW AND APPROVAL OF THE FIRST QUARTER

BUDGET AMENDMENTS AN D REVIEW OF THE

OPERATING AND CAPITA L CARRY OVERS FROM
FISCAL YEAR 2020/21

RECOMMENDED ACTION
Recommendations: That the City Council:

1. Receive and file the Fiscal Year 2021/22 First Quarter Budget Review.

2. Adopt Resolution No. 202 2-XX. A resolution of the City Council of the City of Moreno Valley, California, adopting the revised budgets for fiscal years 2021/22 – 2022/23.

3. Approve the City Position Summary.

4. Receive and file the Fiscal Year 2020/21 Carryover Memo.

Recommendations: That the CSD:

1. Adopt Resolution No. CSD 202 2-XX. A resoluti on of the Moreno Valley Community Services District of the City of Moreno Valley, California, adopting the revised operating and capital budgets for Fiscal Years (FY) 2021/22 – 2022/23.

Recommendations: That the City Council as Successor Agency:

1. Adopt Resolution No. Successor Agency 202 2-XX. A Resolution of the City Council of the City of Moreno Valley, California, Serving as Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley, California, A.3
Packet Pg. 20

adopting the revised operating and capital budget for Fiscal Years 2021/22 – 2022/23.

SUMMARY
This report provides the First Quarter Budget Report, which updates the Mayor and City Council regarding current year financial trends, and provides the Fiscal Year 2021/22 First Quarter Budg et Review through September 30, 2021. This report also requests the approval of certain FY 2021/22 and FY 2022/23 revenue and expenditure budget amendments, which include:
 Historic investment of $50 Million in Pavement Rehabilitation  $5.5 Million in a dditional Public Safety and Beautification & Quality of Life Initiatives
o Fire Squad
o Police Motors & Deputies (3)
o Police Clinical Behavioral Assessment Team
o Community Enhancement Supervisor (1) and Officers (3) o Public Works Maintenance Team (11)
o Parks Maintenance Team (9)
o Park Ranger

At the end of FY 2020/21, all unexpended appropriations lapse and revert to fund balance. Once the fiscal year -end closing process has identified the items that are encumbered by purchase order, contract, or other commitment at June 30th, these items may become a carryover budget pursuant to City Council Resolution 2021 -31 adopted May 4, 2021. A copy of the Carryover Memo for FY 2020/21 has been included for transparency.

This item was noticed on the November 23, 2021 Finance Subcommittee agenda for review and discussion.

DISCUSSION
Based on a long -term practice of maintaining a structurally balanced budget and being identified as one of the most fiscally fit cities in the Country, on May 4, 2021, the City Council continued this trend and adopted the Two -Year Operating Budget for Fiscal Years 2021/22 - 2022/23, while adhering to those past practices. Additionally, as established after the last recession, the budget continues to fund and maintain separate A.3
Packet Pg. 21

reserves specifically established for periods of economic uncertainty or natural disasters. The budget included all component units of the City, including the General Fund, Community Services District, Housing Authority and Successor Agency. During the two -year budget period, the City Council will be updated of the City’s financial condition through the process of Quarterly Budget Reviews. This ongoing process ensures a forum to review expenditure and revenue changes from the estimates made in the budget document . Additionally, any significant changes in projected revenue or unanticipated expenditures that may occur will be presented to the City Council.

This report provides the FY 2021/22 First Quarter Review for the first three months, July thru September. The first quarter budget review will focus primarily on the City’s General Fund. This review will also present three -month operational results from other key funds.

The City Council’s direction of “Maintain a Balanced General Fund Budget” serves as a foundation for the fiscal status of City operations. Ongoing funding is directed to sustain ongoing operational expenses; one -time funding is directed toward one -time expenditures. This report identifies the budget adjustments as recommended by the City Manager.

FISCAL YEAR 2021/22 FIRST QUARTER REVIEW:

This First Quarter Report updates the Mayor and City Council regarding current year financial trends and provides the opportunity for the City Council to review the recommended actions as they relate to revenues and expenditures.

General Fund Revenue Update
Revenue receipts do not follow an even schedule. Although 25% of the fiscal year has elapsed, based on historic trends revenues are estimated to be at approximately 11% of the budgeted amount. Actual rev enues received are currently 11% of budget. As the FY 2021/22 revenue estimates were developed prior to the adoption of the budget on May 4, 2021, the revenue estimates may require adjustments based on the FY 2021/22 actuals and revised projections throughout the year. Although there will be variances in some of the amounts budgeted, the total is expected to remain within 1% of the amended budget for the year. It should be noted that the lag in timing of revenue receipts helps illustrate the need for an operating cash reserve throughout each fiscal year.

General Fund Expenditure Update
Although not all expenditures follow a straight -line spending pattern, operating expenditures should track close to within 25% of budget for the year at the end of the first three months. As of September 30, 2021, total General Fund expenditures were at 25%. This pace is within expectations for most activities in the General Fund.

A.3
Packet Pg. 22

FISCAL YEAR 2021/22 BUDGET ADJUSTMENTS
The FY 2021/22 General Fund revenue budget, as amend ed, totals approximately $118.8 million. Based on economic activity and revenue collections through September 2021, staff is recommending First Quarter budget increase of $6.2 million to approximately $125.1 million. This increase is primarily driven by increased sales and cannabis tax revenue.

The FY 2021/22 General Fund expenditures budget as currently amended, and excluding one-time expenditures from fund balance, totals approximately $119.9 million.

The recommended First Quarter budget amendments i ncrease expenditures by $5.2 million to $125.1 million. This is primarily due to an increase in the public safety and City beautification programs. The fund continues to be structurally balanced, without the use of fund balance for ongoing operations . The specific budget adjustments for the General Fund are summarized in Exhibit A attached to the City Council Resolutions recommended for approval.

Fund Type
(Rev/Exp)
FY 2021/22
Amended
Budget (1)
Proposed
Adjustments
FY 2021/22
Amended
Budget
Proposed
Adjustments
(%)
General Fund Rev $118,833,941 $6,274,303 $125,108,244 <1% General Fund Exp $119,866,895 $5,236,269 $125,103,164 <1% Net Total ($1,032,954) $1,038,034 $5,080
(1) Includes FY 2020/21 carryover amounts.

Summaries of Other Major Funds
The following provides a summary of some of the proposed budget adjustments to other major funds. A complete list of all changes are identified in Exhibit A to the Resolutions.

Gas Tax (Fund 2000)
Increase in City maintenance and beautification efforts.

Zone A Parks (Fund 5011)
Increase in Parks maintenance and Park Ranger programs.

City Position Summary Action
The City Position Summary as amended by the City Council serves as an important internal control tool for City Council to establish authori zed positions for the City while enabling staff to manage within the authorized and funded positions. The City Position Summary addresses career authorized positions and does not include temporary positions. As a result of operational changes, some posit ions are being requested to be added based on current and projected demands for those positions and services. Staff recommends the following updates to the City Position Summary:

A.3
Packet Pg. 23

Department / Position Title Adjustment FY 2021/22
Requested
Budget
Amendment
Community Development Department
Community Enhancement Supervisor FT 1 $177,150
$377,690
Community Enhancement Officers I FT 3

City Manager
Executive Assistant I FT (1) $9,000
Assistant to the City Manager FT 1

Fire
Emergency Management & Volunteer
Services Program Manager
PAM/C24 (1) $22,000
Emergency Management & Volunteer
Services Program Manager
DMG/C30 1

Parks & Community Services Department
Parks Maintenance Worker FT 9 $887,787
Park Ranger FT 1 $103,575

Public Works Department
Maintenance Worker I/II FT 10 $987,930
Equipment Operators FT 1 $114,192

Total Adjustment 25 $2,679,324

ALTERNATIVES

1. Approve Recommended Actions as set forth i n this staff report, including the approval of the budget adjustments, as presented in Exhibit A. The approval of these items will allow ongoing activities to be carried out in the current fiscal year and the City is able to modify budgets and operations as necessary through this quarterly review, while retaining a structurally balanced General Fund budget.

Staff recommends this alternative.

1. Do not approve proposed Recommended Actions as set forth in this staff report, including the resolutions adopti ng the budget adjustments to the budget, as presented in Exhibit A. Staff does not recommend this alternative.

FISCAL IMPACT
The City’s Operating and Capital Budgets provide the funding and expenditure plan for all funds. As such, they serve as the City ’s financial plan for the fiscal year. The fiscal impacts for the proposed budget amendments are identified in Exhibit A.

NOTIFICATION
Publication of the agenda.

A.3
Packet Pg. 24

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Stephanie Cuff Brian Mohan
Management Analyst Chief Financial Officer/City Treasurer

Concurred By: Approved by:

Launa Jimenez Mike Lee
Financial Resources Division Manager City Manager

CITY COUNCIL GOALS
Revenue Diversification and Preservation. Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.

Public Safety. Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.

Public Facilities and Capital Projects . Ensure that needed public faciliti es, roadway improvements, and other infrastructure improvements are constructed and maintained.

Positive Environment. Create a positive environment for the development of Moreno Valley's future.

Community Image, Neighborhood Pride and Cleanliness . Promot e a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. First Quarter Financial Report FY 21-22
A.3
Packet Pg. 25

2. City Resolution 2022-XX

3. CSD Resolution 2022-XX

4. SA Resolution 2022-XX

5. Exhibit A - Proposed Amendments

6. City Position Summary FY 21-22 - 22-23

7. Carryover Memo & Exhibits

APPROVALS

Budget Officer Approval  Approved . 1/26/22 11:16 AM City Attorney Approval  Approved .

City Manager Approval  Approved . 1/26/22 12:03 PM A.3
Packet Pg. 26
1 City of Moreno Valley
Fiscal Year 2021/22
First Quarter Financial Summary
TO:

FROM:

DATE:

Mayor and City Council
Brian Mohan, Chief Financial Officer/City Treasurer
February 1, 2022
Note from the Chief Financial Officer/City Treasurer
The economic climate is ever changing during this pandemic due to constant changing of the opening/closing guidelines based on new waves of positive cases that are continuing to increase and the detection of new variants. For these reasons, the City must remain optimistically cautious and only increase revenues when they are actually received. Staff will continue to monitor and request quarterly revenue adjustments based on this approach. These revenue adjustments will be offset by replenishing our expenditure levels accordingly.

INTRODUCTION
On May 4, 2021, the City Council adopted the Two-Year Operating Budget for Fiscal Years (FY) 2021/22 – 2022/23. During the two-year budget period, the City Council will be kept apprised of the City’s financial condition through the process of First Quarter, Mid-Year and Third Quarter Reviews. This ongoing process ensures a foru m to look at expenditure and revenue deviations from the estimates made in the budget document. Additionally, any significant changes in projected revenue or unanticipated expenditures that may occur will be shared with the City Council.

This report provides a review of the unaudited financial results at the First Quarter of FY 2021/22 (July 2021 – September 2021, 25% of the fiscal year).

A.3.a
Packet Pg. 27
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   2

CITYWIDE OPERATING EXPENDITURE SUMMARY
The following table contains a summary of the adopted budget, amended budget and the First Quarter expenditures. The totals represent each major fund type and component unit of the City.

Table 1. Citywide Operating Expenditures

Actions taken by the City Council subsequent to the May 4, 2021 adoption of the two-year budget and included in the Amended Budget are:
 Throughout the fiscal year, there are also budget amendments to reflect the acceptance of grants and adjustments to contractual services and material/supplies. The individual amendments are reviewed as part of separate City Council agenda items.  The majority of this First Quarter update will focus on the General Fund, as it supports all basic services provided to City residents. Highlights for other key component funds will be discussed at a summary level as well.

FY 2021/22
Adopted Budget
FY 2021/22
Amended Budget
Actuals as of
9/30/21
(unaudited)
% of Amended
Budget
Fund/Component Unit
General Fund $ 118,563,058 $ 118,704,168 $ 28,572,242 24.1% Community Services District (CSD) 25,010,512 25,135,512 4,594,497 18.3% Successor Agency 4,170,557 4,170,557 801,594 19.2% Housing Fund 165,000 165,000 184,274 111.7% Special Revenue Funds 34,986,207 40,987,184 9,777,494 23.9% Capital Projects Funds 7,649,986 7,649,986 1,647,019 21.5% Electric Utility Funds 37,867,825 37,951,324 9,518,356 25.1% Internal Service Funds 12,366,127 12,366,127 3,672,496 29.7% Debt Service Funds 4,242,688 4,242,688 1,946 0.0% Total 245,021,960 $ 251,372,546 $ 58,769,918 $ 23.4% A.3.a
Packet Pg. 28
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   3

GENERAL FUND OPERATING
Table 2. General Fund Operations

FY 2021/22
Adopted Budget
FY 2021/22
Amended Budget
Actuals as of
9/30/21
(unaudited)
% of Amended
Budget
Revenues:

Taxes:

Property Tax $ 18,026,000 $ 18,026,000 $ - 0.0% Property Tax in-lieu 23,855,000 23,855,000 - 0.0% Utility Users Tax 15,717,540 15,717,540 3,427,725 21.8% Sales Tax 22,225,000 22,225,000 3,056,677 13.8% Other Taxes 15,233,787 15,233,787 2,529,658 16.6% Licenses & Permits 5,363,135 5,363,135 1,244,800 23.2% Intergovernmental 418,239 559,349 147,832 26.4% Charges for Services 12,531,982 12,531,982 4,005,312 32.0% Use of Money & Property 4,466,853 4,466,853 (1,537,196) -34.4% Fines & Forfeitures 499,500 499,500 68,193 13.7% Miscellaneous 166,000 166,000 128,658 77.5% Total Revenues $ 118,503,036 $ 118,644,146 $ 13,071,659 11.0% Expenditures:

Personnel Services $ 24,444,904 $ 24,444,904 5,106,018$ 20.9% Contractual Services 82,273,089 82,414,199 21,108,887 25.6% Material & Supplies 1,240,280 1,240,280 312,492 25.2% General Government - - - - Debt Service - - - - Fixed Charges 6,166,821 6,166,821 1,495,265 24.2% Fixed Assets - - - - Total Expenditures $ 114,125,094 $ 114,266,204 $ 28,022,662 24.5% Excess (Deficiency) of Revenues
Over (Under) Expenditures $ 4,377,942 $ 4,377,942 $ (14,951,003) Transfers:

Transfers In $ 65,102 $ 65,102 $ 12,501 19.2% Transfers Out 4,437,964 4,437,964 549,580 12.4% Net Transfers $ (4,372,862) $ (4,372,862) $ (537,079) Total Revenues & Transfers In $ 118,568,138 $ 118,709,248 $ 13,084,160 11.0% Total Expenditures & Transfers Out 118,563,058 118,704,168 28,572,242 24.1% Net Change of Fund Balance $ 5,080 $ 5,080 $ (15,488,082) A.3.a
Packet Pg. 29
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   4

General Fund Operating Revenues
The General Fund is comprised of several revenue types. However, the main sources include property tax, utility user’s tax, and sales tax. Each of these is affected by different economic activity cycles and pressures.

Table 3. General Fund Operating Revenues

Property Taxes/Property Taxes In-Lieu
Property taxes were budgeted to increase by 10% from the FY 2020/21 Amended Budget. The annual schedule of property tax payments from the County of Riverside will provide payments to the City based on the following estimated schedule:

Secured Property Tax Payment Dates
Settlement 1 January
Settlement 2 May
Settlement 3 August
Teeter Settlement October

Based on historical averages of actual receipts, t he City is estimated to receive less than 1% of the budgeted property tax revenue through First Quar ter. The City has currently received 0% through First Quarter. Property taxes will conti nue to be monitored as property valuations may adjust through the year based on property sales and assessment appeals filed with the County.

FY 2021/22
Adopted Budget
FY 2021/22
Amended Budget
Actuals as of
9/30/21
(unaudited)
% of Amended
Budget
Revenues:

Taxes:

Property Tax $ 18,026,000 $ 18,026,000 $ - 0.0% Property Tax in-lieu 23,855,000 23,855,000 - 0.0% Utility Users Tax 15,717,540 15,717,540 3,427,725 21.8% Sales Tax 22,225,000 22,225,000 3,056,677 13.8% Other Taxes 15,233,787 15,233,787 2,529,658 16.6% Licenses & Permits 5,363,135 5,363,135 1,244,800 23.2% Intergovernmental 418,239 559,349 147,832 26.4% Charges for Services 12,531,982 12,531,982 4,005,312 32.0% Use of Money & Property 4,466,853 4,466,853 (1,537,196) -34.4% Fines & Forfeitures 499,500 499,500 68,193 13.7% Miscellaneous 166,000 166,000 128,658 77.5% Total Revenues $ 118,503,036 $ 118,644,146 $ 13,071,659 11.0% A.3.a
Packet Pg. 30
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   5

Note: FYs 2014/15, 2017/18, 2019/20, 2020/21 and 2021/22 did not receive any property tax revenues in the first quarter.

Sales Taxes
Sales taxes were budgeted to increase by 20% from the FY 2020/21 Amended Budget. Sales tax receipts will need to be continually monitored th rough the year to determine if current trends begin to plateau.

Based on historical averages of actual receipts, the City is estimated to receive 10% of the budgeted sales tax revenue through First Quarter. The City has currently received 14% through First Quarter.

Note: For FY 2017/18, the reversal of revenues accrued to the prior fiscal year in accordance with the Government Accounting Standards Board (GASB) did not occur until the second quarter.

A.3.a
Packet Pg. 31
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   6

Utility Users Tax Utility
Utility Users Tax were budgeted to remain the same as compared to FY 2020/21 Amended Budget. This projection is primarily due to competitive forces within the communications markets.

Both the wireless and wired markets experienc ed downturns year over year. Based on our discussions with utility tax experts, there are a couple of causes for this trend. First is competition and bundling practices within the market as more small players continue to join the market.

Second is the migration of customers from contract plans to prepaid plans.

Based on historical averages of actual receipts, the City is estimated to receive 19% of the budgeted utility users tax revenue through First Quar ter. The City has currently received 22% through First Quarter.

Other Taxes
Other taxes are primarily composed of Bus iness Gross Receipts, Transient Occupancy Tax, Documentary Transfer Tax, and Franchise Fees. Collectively, other taxes were budgeted to increase 21% from the FY 2020/21 Amended Budget.

Based on historical averages of actual receipts, the City is estimated to receive 9% of the budgeted Other Taxes revenue through First Quarte r. The City has currently received 11% through First Quarter.

A.3.a
Packet Pg. 32
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   7

Licenses & Permits
Licenses & Permits are primarily composed of Business and Animal Licenses, along with Building, Electrical, Mechanical, Plumbing and other permits . Collectively, Licenses & Permits were budgeted to increase by 4% from the FY 2020/21 Amended Budget. This increase reflects increases due to Commercial Cannabis Business Permits. This budget will be monitored for a possible future increase.

Based on historical averages of actual receipts, the City is estimated to receive 24% of the budgeted Licenses & Permits revenue through First Quarter. The City has currently received 23% through First Quarter. The collection rate is related primarily to building and business license permit activities.

Chart 5. General Fund First Quarter Revenue Trend - Licenses & Permits A.3.a
Packet Pg. 33
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   8

Charges for Services
Charges for Services are primarily com posed of Plan Check Fees, Inspection Fees, Administrative Charges to other funds, and Pa rking Control Fines. Collectively, Charges for Services were conservatively budgeted to ine crease by 8% from the FY 2020/21 Amended Budget.

Based on historical averages of actual receipts, the City is estimated to receive 24% of the budgeted Charges for Services revenue through First Quarter. The City has currently received 32% through First Quarter.

Use of Money and Property
Investment income continues to remain low due to extremely low rates of return for fixed income investments, but has increased over the last y ear due to actions taken by the Federal Open Market Committee (FOMC). The investments achieved a Yield to Maturity (YTM) for September 2021 of 1.38%. In addition, the City maintained funds in the State Local Agency Investment Fund Pool (LAIF) with a YTM of .21%. In the first three months, the FOMC decreased the federal funds target rate by 225 basis points to 0.0% - 0.50%. This is a very low rate of return compared to historical experience, but is indicative of how investment income is performing everywhere, which is the reason the City utilizes the active management approach.

Chart 6. General Fund First Quarter Revenue Trend - Charges for Services A.3.a
Packet Pg. 34
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   9

General Fund Expenditures
Expenditures are being spent in-line with prior year expenditures. Each Department’s activities will be monitored throughout the year as they may be impacted by different operational activities and project timelines.

Table 4. General Fund Expenditures

FY 2021/22
Adopted Budget
FY 2021/22
Amended Budget
Actuals as of
9/30/21
(unaudited)
% of Amended
Budget
Department
City Council $ 970,927 $ 970,927 $ 179,029 18.4% City Clerk 1,036,287 1,036,287 124,050 12.0% City Manager 1,593,535 1,593,535 338,148 21.2% City Attorney 486,154 486,154 85,671 17.6% Community Development 10,691,528 10,691,528 1,951,164 18.2% Economic Development 2,194,910 2,194,910 385,272 17.6% Financial & Management Services 13,524,673 13,524,673 2,146,054 15.9% Public Works 9,008,298 9,008,298 1,862,398 20.7% Non-Departmental 6,045,219 6,045,219 1,734,028 28.7% Non-Public Safety Subtotal $ 45,551,531 $ 45,551,531 $ 8,805,814 19.3% Public Safety
Police $ 50,404,105 $ 50,545,215 $ 10,322,622 20.4% Fire 22,607,422 22,607,422 9,443,807 41.8% Public Safety Subtotal $ 73,011,527 $ 73,152,637 $ 19,766,428 27.0% Total $ 118,563,058 $ 118,704,168 $ 28,572,242 A.3.a
Packet Pg. 35
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   10

OTHER KEY FUNDS
The following summaries describe other major funds in the City.

Moreno Valley Community Services District
The Moreno Valley Community Services District (CSD) was formed by the voters in 1984 to collect fees and certain taxes to provide an array of services including parks, recreation and community services, streetlights, landscaping and ongoing maintenance. The CSD provides these services through separate “zones” that define the services that are provided.

For certain zones, the primary revenue source used to provide services to properties is parcel fees or taxes levied on properties via their annual tax bill. Proposition 218, passed by California voters in November 1996, and has posed a serious challenge to managing the future operation of the CSD zones. Prop. 218 requires any revenue increase to be addressed through a voting process by affected property owners. For a period following the initial implementation of Prop. 218, the CSD was successful in receiving approval for some new or increased revenues. There were also revenue increases due to the growth of developed parcels within the zones. However, due to cost increases that exceed any offsetting increases in the revenues over the past years, and the recent economic downturn slowing ne w parcel growth, property owners have been resistant to efforts to fully fund service levels.

Table 5. CSD Operations

FY 2021/22
Adopted Budget
FY 2021/22
Amended Budget
Actuals as of
9/30/21
(unaudited)
% of Amended
Budget
Revenues:

Taxes:

Property Tax $ 6,066,819 $ 6,066,819 $ - 0.0% Other Taxes 6,725,350 6,725,350 - 0.0% Intergovernmental - - 23,683 0.0% Charges for Services 5,616,509 5,616,509 254,603 4.5% Use of Money & Property 956,955 1,056,955 40,868 3.9% Fines & Forfeitures 30,000 30,000 1,202 4.0% Miscellaneous 20,210 20,210 1,787 8.8% Transfers In 1,627,341 1,627,341 392,652 24.1% Total Revenues $ 21,043,184 $ 21,143,184 $ 714,795 3.4% Expenditures:

Library Services Fund (5010) $ 3,031,763 $ 3,031,763 $ 769,241 25.4% Zone A Parks Fund (5011) 11,157,192 11,282,192 2,436,138 21.6% LMD 2014-01 Residential Street Lighting Fund (5012) 1,579,938 1,579,938 228,718 14.5% Zone C Arterial Street Lighting Fund (5110) 910,683 910,683 118,004 13.0% Zone D Standard Landscaping Fund (5111) 2,130,836 2,130,836 209,764 9.8% Zone E Extensive Landscaping Fund (5013) 440,374 440,374 48,395 11.0% 5014 LMD 2014-02 3,288,189 3,288,189 404,220 12.3% Zone M Median Fund (5112) 600,719 600,719 46,863 7.8% CFD No. 1 (5113) 1,741,052 1,741,052 322,716 18.5% Zone S Financial & Management Svcs (5114) 82,766 82,766 10,436 12.6% 5211 Zone A Parks - Restricted Assets 47,000 47,000 - 0.0% Total Expenditures $ 25,010,512 $ 25,135,512 $ 4,594,497 18.3% Net Change or
Adopted Use of Fund Balance (3,967,328) $ (3,992,328) $ (3,879,702)$ A.3.a
Packet Pg. 36
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   11

Community Services District Zone A – Parks & Community Services The largest Zone within the CSD is Zone A. It accounts for the administration and maintenance of the Parks & Community Services facilities and programs. Funding sources for these services come from a combination of property taxes, fees for service and smaller amounts from other City funds.

Table 6. CSD Zone A Operations

FY 2021/22
Adopted Budget
FY 2021/22
Amended Budget
Actuals as of
9/30/21
(unaudited)
% of Amended
Budget
Revenues:

Taxes:

Property Tax $ 3,294,219 $ 3,294,219 $ - 0.0% Other Taxes 4,977,000 4,977,000 - 0.0% Charges for Services 943,709 943,709 228,966 24.3% Use of Money & Property 804,255 904,255 162,071 17.9% Miscellaneous 20,200 20,200 205 1.0% Total Revenues $ 10,039,383 $ 10,139,383 $ 391,242 3.9% Expenditures:
35010 Parks & Comm Svcs - Admin $ 1,181,144 $ 1,181,144 $ 135,454 11.5% 35210 Park Maintenance - General 3,932,946 3,932,946 950,816 24.2% 35211 Contract Park Maintenance 470,474 470,474 96,555 20.5% 35212 Park Ranger Program 372,265 372,265 63,625 17.1% 35213 Golf Course Program 483,424 483,424 114,910 23.8% 35214 Parks Projects 89,359 89,359 13,987 15.7% 35216 CFD#1 - - 4,171 0.0% 35310 Senior Program 623,053 623,053 147,002 23.6% 35311 Community Services 342,961 342,961 61,337 17.9% 35312 Community Events 268,083 268,083 84,973 31.7% 35313 Conf & Rec Cntr 476,676 476,676 126,208 26.5% 35314 Conf & Rec Cntr - Banquet 383,233 383,233 82,915 21.6% 35315 Recreation Programs 1,203,085 1,203,085 314,792 26.2% 35317 July 4th Celebration 111,990 111,990 82,207 73.4% 35318 Sports Programs 613,175 613,175 100,621 16.4% 35319 Towngate Community Center 29,800 29,800 5,784 19.4% 35320 Amphitheater 41,805.00 166,805.00 17,755 10.6% 80003 CIP - Buildings 533,719.00 533,719.00 - 0.0% 95011 Non-Dept Zone A Parks - - 33,026 0.0% Total Expenditures $ 11,157,192 $ 11,282,192 $ 2,436,138 21.6% Net Change or
Adopted Use of Fund Balance (1,117,809) $ (1,142,809) $ (2,044,896)$ A.3.a
Packet Pg. 37
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   12

Electric Utility
The Moreno Valley Utility (MVU) manages the operation, maintenance and business planning of the City’s electric utility. MVU’s basic purpose is to purchase and distribute electricity to customers in newly developed areas of the Ci ty. The City began serving new customers in February 2004, and now serves more than 7,276 customers. As it reaches fiscal and operational maturity, MVU will continue to be a key component of the City’s economic development strategy.

The City Council has established special tiered rates for electric utility customers based upon factors such as the number of jobs created.

The main revenue source for this fund is derived from charges for services. The customer base includes residential, commercial and industrial customers. The growth in customer base will continue to provide for the ability to create rate stabilization and replacement reserve funding.

Table 7. MVU Operations

MVU’s revenues and expenses will fluctuate annually based on energy demands.

FY 2021/22
Adopted Budget
FY 2021/22
Amended Budget
Actuals as of
9/30/21
(unaudited)
% of Amended
Budget
Revenues:

Taxes:

Charges for Services $ 39,836,825 $ 39,836,825 13,209,006 33.2% Use of Money & Property 333,000 333,000 (271,431) -81.5% Miscellaneous 152,500 152,500 18,757 12.3% Total Revenues $ 40,322,325 $ 40,322,325 $ 12,956,331 32.1% Expenditures:
45510 Electric Utility - General $ 28,900,142 $ 28,900,142 $ 8,060,382 27.9% 45511 Public Purpose Program 1,644,148 1,644,148 291,894 17.8% 45512 SCE Served Street Lights 835,000 835,000 97,324 11.7% 80005 CIP - Electric Utility 1,489,536 1,573,035 203,326 12.9% 96010 Non-Dept Electric - - 10,181 0.0% 96030 Non-Dept 2005 Lease Revenue Bonds 2,600,000 2,600,000 668,912 25.7% 96021 Non-Dept 2016 Tax LRB of 07 Tax 807,900 807,900 250 0.0% 96031 Non-Dept 2013 Refunding 05 LRB 13,245 13,245 27 0.2% 96032 Non-Dept 2014 Refunding 2005 LRB 119,418 119,418 27 0.0% 96040 Non-Dept 2015 Taxable LRB 441,106 441,106 250 0.1% 96050 Non-Dept 2018 Streetlight Fin 380,705 380,705 185,282 48.7% 96060 Non-Dept 2019 Taxable LRB 636,625 636,625 500 0.1% Total Expenditures $ 37,867,825 $ 37,951,324 $ 9,518,356 25.1% Net Change or
Adopted Use of Fund Balance $ 2,454,500 $ 2,371,001 $ 3,437,975 A.3.a
Packet Pg. 38
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF First Quarter Financial Summary FY 2021/22   13

SUMMARY
The City of Moreno Valley has experienced certain levels of growth and continued to maintain a structurally balanced Budget without the use of reserves.

The economic climate is ever changing during this pandemic due to constant changing of the opening/closing guidelines based on new waves of positive cases that are continuing to increase and the detection of new variants. For these reasons, the City must remain optimistically cautious and only increase revenues when they are actually received. Staff will continue to monitor and request quarterly revenue adjustment based on this approach. These revenue adjustments will be offset by replenishing our expenditure levels accordingly.

A.3.a
Packet Pg. 39
Attachment: First Quarter Financial Report FY 21-22 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF 1 Resolution No. 2022-XX
Date Adopted: February 1, 2022
RESOLUTION NO. 2022-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MORENO VALLEY, CALIFORNIA, ADOPTING THE

REVISED OPERATING AND CAPITAL BUDGETS FOR
FISCAL YEAR 2021/22 and 2022/23

WHEREAS, the City Council approved the Operating and Capital Budgets for the City for Fiscal Year 2021/22 and 2022/23, a copy of which, as may have been amended by the City Council, is on file in the Office of the City Clerk and is available for public inspection; and
WHEREAS, the City Council approves amendments to the bu dgets throughout the fiscal year and such prior amendments are reflected within the current amended budget and further ratified as part of the adoption of the quarterly budget amendments; and
WHEREAS, the City Manager has heretofore submitted to the City C ouncil proposed amendments to the Operating and Capital Budgets for the City for Fiscal Year 2021/22 and 2022/23, a copy of which, as may have been amended by the City Council, is on file in the Office of the City Clerk and is available for public inspection; and WHEREAS, the said proposed amendments to the Operating and Capital Budgets contain estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City; and WHEREAS, the said proposed amendments to the Operating and Capital Budgets contain the estimates of uses of fund balance as required to stabilize the delivery of City services during periods of operational deficits; and WHEREAS, the City Council has made such rev isions to the proposed amended Operating and Capital Budgets as so desired; and
WHEREAS, the amended Operating and Capital Budgets, as herein approved, will enable the City Council to make adequate financial plans and will ensure that City officers can administer their respective functions in accordance with such plans.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORENO
VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

1. The proposed amendments to the Operating and Capital Budgets, as Exhibit A to this Resolution and as on file in the Office of the City Clerk, and as may have been amended by the City Council, are hereby approved and adopted as the annual Operating and Capital Budgets of the City of Moreno Valley for Fiscal Year 2021/22 and 2022/23.

A.3.b
Packet Pg. 40
Attachment: City Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST 2 Resolution No. 2022-XX
Date Adopted: February 1, 2022

2. The P roposed Amendments to City Position Summary included within the staff report and contained in the City Position Summary attached as Attachment 6 and on file in the Office of the City Clerk, and as may have been amended by the City Council, is hereby adopte d as part of the Approved City Position Summary of the City of Moreno Valley for Fiscal Year 2021/22 and 2022/23.

3. The amounts of proposed expenditures, which include the uses of fund balance specified in the approved budget, are hereby appropriated for the various budget programs and units for said fiscal years.

4. Within fifteen (15) days after the adoption of this Resolution, the City Clerk shall certify to the adoption hereof and, as so certified, cause a copy to be posted in at least three (3) public places within the City.

BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon its adoption.

APPROVED AND ADOPTED this 1st day of February, 2022.

___________________________
Mayor of the City of Moreno Valley

ATTEST:

____________________________
City Clerk

APPROVED AS TO FORM:

____________________________
City Attorney

A.3.b
Packet Pg. 41
Attachment: City Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST 3 Resolution No. 2022-XX
Date Adopted: February 1, 2022

RESOLUTION JURAT

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF MORENO VALLEY )

I, Pat Jacquez -Nares, City Clerk of the City of Moreno Valley, California, do hereby certify that Resolution No. 2022-XX was duly and regularly adopted by the City Council of the City of Moreno Valley at a regular meeting thereof held on the 1st day of February, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

(Council Members, Mayor Pro Tem and Mayor)

___________________________________

CITY CLERK

(SEAL)

A.3.b
Packet Pg. 42
Attachment: City Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST

1 Resolution No. CSD 2022-XX
Date Adopted: February 1, 2022

RESOLUTION NO. CSD 2022-XX

A RESOLUTION OF THE MORENO VALLEY COMMUNITY

SERVICES DISTRICT OF THE CITY OF MORENO

VALLEY, CALIFORNIA, ADOPTING THE REVISED

OPERATING AND CAPITAL BUDGETS FOR FISCAL
YEAR 2021/22 and 2022/23

WHEREAS, the CSD Board approved the Operating and Capital Budgets for the City for Fiscal Year 2021/22 and 2022/23, a copy of which, as may have been amended by the CSD Board, is on file in the Office of the City Clerk and is available for public inspection; and
WHEREAS, the CSD Board approves amendments to the budgets throughout the fiscal year and such prior amendments are reflected within the current amended budget and further ratified as part of the adoption of the quarterly budget amendments; and
WHEREAS, the City Manager has heretofore submitted to the President and Board Members of the Moreno Valley Community Services District proposed amendments to the Operating and Capital Budgets for the District for Fiscal Year 2021/22 and 2022/23 , a copy of which, as may have been amended by the D istrict’s Board of Directors, is on file in the Office of the City Clerk and is available for public inspection; and
WHEREAS, the said proposed amendments to the Operating and Capital Budgets contain estimates of the services, activities and projects comprising the budget, and contain expenditure requirements and the resources available to the Community Services District; and
WHEREAS, the said proposed amendments to the Operating and Capital Budgets contain the estimates of uses of fund balance as required to stabilize the delivery of CSD services during periods of operational deficits; and WHEREAS, the President and Board of Directors have made such revisions to the proposed amended Operating and Capital Budgets as so desired; and WHEREAS, the amended Operating and Capital Budgets, as herein approved, will enable the Community Services District to make adequate financial plans and will ensure that District officers can administer their respective functions in accordance with such plans.

NOW, THEREFORE, THE MORENO VALLEY COMMUNITY SERVICES

DISTRICT OF THE CITY OF MORENO VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

A.3.c
Packet Pg. 43
Attachment: CSD Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST 2 Resolution No. CSD 2022-XX
Date Adopted: February 1, 2022

1. The proposed amendments to the Operating and Capital Budgets, as Exhibit A to this Resolution and as on file in the Office of the City Cler k, and as may have been amended by the Community Services District’s Board of Directors, is hereby approved and adopted as the annual Operating and Capital Budgets of the Moreno Valley Community Services District for the Fiscal Year 2021/22 and 2022/23.

2. The amounts of proposed expenditures, which include the uses of fund balance specified in the approved budget, are hereby appropriated for the various budget programs and units for said fiscal years.

3. Within fifteen (15) days after the adoption of th is Resolu tion, the City Clerk shall certify to the adoption hereof and, as so certified, cause a copy to be posted in at least three (3) public places within the City.

BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon its adoption.

APPROVED AND ADOPTED this 1st day of February, 2022.

______________________________
Mayor of the City of Moreno Valley,
Acting in the capacity of President of the
Moreno Valley Community Services District

ATTEST:

________________________________
City Clerk, acting in the capacity of
Secretary of the Moreno Valley
Community Services District

APPROVED AS TO FORM:

_______________________________
City Attorney, acting in the capacity
of General Counsel of the Moreno
Valley Community Services District

A.3.c
Packet Pg. 44
Attachment: CSD Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST 3 Resolution No. CSD 2022-XX
Date Adopted: February 1, 2022

RESOLUTION JURAT

STATE OF CALIFORNIA )

COUNTY OF RIVERSIDE ) ss.

CITY OF MORENO VALLEY )

I, Pat Jacquez -Nares, Secretary of the Moreno Valley Community Services District, Moreno Valley, California do hereby certify t hat Resolution No. CSD 2022-XX was duly and regularly adopted by the Board of Directors of the Moreno Valley Community Services District at a regular meeting held on the 1st day of February, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

(Board members, Vice-President and President)

_________________________________

SECRETARY

(SEAL)
A.3.c
Packet Pg. 45
Attachment: CSD Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST

1 Resolution No. SA 2022-XX
Date Adopted: February 1, 2022

RESOLUTION NO. SA 2022-XX

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY

OF MORENO VALLEY, CALIFORNIA, ADOPTING THE

REVISED OPERATING AND CAPITAL BUDGETS FOR
FISCAL YEAR 2021/22 and 2022/23

WHEREAS, the Mayor and Ci ty Council of the City of Moreno Valley as Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley approved the Operating and Capital Budgets for the City for Fiscal Year 2021/22 and 2022/23, a copy of which, as may have been amended by the Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley , is on file in the Office of the City Clerk and is available for public inspection; and WHEREAS, the Mayor and City Council of the City of Moreno Valley as Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley approves amendments to the budgets throughout the fiscal year and such prior amendments are reflected within the current amended budget and further ratified as part of the adoption of the quarterly budget amendments; and WHEREAS, the City Manager has heretofore submitted to the Mayor and City Council of the City Moreno Valley as Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley proposed amendments to the Operating and Capital Budgets for the Agency for Fiscal Year 2021/22 and 2022/23, a copy of which, as may have been amended by the Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley , is on file in the Office of the City Clerk and is available for public inspection; and
WHEREAS, the said proposed amendments to the Operating and Capital Budgets contain estimates of the services, activities and projects comprising the budget, and contain expenditure requirements an d the resources available to the Successor Agency; and
WHEREAS, the said proposed amendments to the Operating and Capital Budgets contain the estimates of uses of fund balance as required to stabilize the delivery of Successor Agency to the Community Redev elopment Agency of the City of Moreno Valley services during periods of operational deficits; and WHEREAS, the Mayor and City Council h ave made such revisions to the proposed amended Operating and Capital Budgets as so desired; and WHEREAS, the amended Operating and Capital Budgets, as herein approved, will enable the Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley to make adequate financial plans and will ensure that City officers can administer their respective functions in accordance with such plans.

A.3.d
Packet Pg. 46
Attachment: SA Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST 2 Resolution No. SA 2022-XX
Date Adopted: February 1, 2022

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORENO
VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

1. The proposed amendments to the Operating and Capital Budgets, as Exhibit A to this Resolution and as on file in the Office of the City Clerk, and as may have been amended by the Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley , is hereby approved and adopted as the annual Operating and Capital Budgets of the Moreno Valley Successor Age ncy to the Community Redevelopment Agency of the City of Moreno Valley for Fiscal Year 2021/22 and 2022/23.

2. The amounts of proposed expenditures, which include the uses of fund balance specified in the approved budget, are hereby appropriated for the various budget programs and units for said fiscal years.

3. Within fifteen (15) days after the adoption of this Resolution, the City Clerk shall certify to the adoption hereof and, as so certified, cause a copy to be posted in at least three (3) public places within the City.

BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon its adoption.

APPROVED AND ADOPTED this 1st day of February, 2022.

______________________________
Mayor of the City of Moreno Valley

ATTEST:

________________________________
City Clerk

APPROVED AS TO FORM:

_______________________________
City Attorney
A.3.d
Packet Pg. 47
Attachment: SA Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST 3 Resolution No. SA 2022-XX
Date Adopted: February 1, 2022

RESOLUTION JURAT

STATE OF CALIFORNIA )

COUNTY OF RIVERSIDE ) ss.

CITY OF MORENO VALLEY )

I, Pat Jacquez -Nares, City Clerk of the City of Moreno Va lley, California do hereby certify that Resolution No. SA 2022-XX was duly and regularly adopted by the City Council of the City of Moreno Valley at a regular meeting held on the 1st day of February, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

(Council Members, Mayor Pro Tem and Mayor)

_________________________________

SECRETARY

(SEAL)

A.3.d
Packet Pg. 48
Attachment: SA Resolution 2022-XX (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST Exhibit A ‐ Proposed Amendments

CITY OF MORENO VALLEY

GENERAL FUND
FY 2021/22 Proposed Amendments
Department Fund Account Description General Ledger Account Project Fiscal Year 2021/22 Amended Budget
Proposed
Amendment Revised Budget Description - Proposed Adjustment Financial & Management Services 1010 Cannabis Business Tax 1010-99-99-91010-402000 2,200,000 $ 1,100,000 $ 3,300,000 $ Based on projected revenue.

Financial & Management Services 1010 Sales Tax - General 1010-99-99-91010-402000 22,350,000 5,174,303 27,524,303 Based on projected revenue.

REVENUE TOTAL 24,550,000$ 6,274,303 $ 30,824,303 $ Community Development 1010 Salaries-Re gular - Other 1010-20-26-20110-611199 - $ 554,840$ 554,840 $ Increase staff in Commnunit y Enhancement program.

Financial & Management Services 1010 Professional Svcs - Audit Svcs 1010-30-36-25110-620220 - 48,945 48,945 Expected consultin gservices.

Financial & Management Services 1010 Transfers to GAS TAX FUND 1010-99-99-91010-902000 326,000 (326,000) - Elimination of transfer.

Financial & Management Services 1010 Transfers to CAPITAL PROJECTS REIMBURSEMENT 1010-99-99-91010-903008 - 23,815,617 23,815,617 ARPA program.

Fire 1010 Agency Svcs - Cnty 1010-40-45-30110-620320 20,156,500 (7,144,685) 13,011,815 ARPA program.

Fire 1010 Agency Svcs - Cnty 1010-40-45-30110-620320 20,156,500 1,000,000 21,156,500 Increase in Public Safet y.

Fire 1010 Mach-Equip-New - Vehicles 1010-40-45-30110-660312 - 200,000 200,000 Increase in Public Safet y.

Parks & Community Services 1010 Transfers to ZO NE "A" PARKS FUND 1010-99-99- 91010-905011 - 991,362 991,362 Transfer for Parks personnel.

Police 1010 A gency Svcs - Cnty 1010-60-65-40010-620320 508,210 1,400,000 1,908,210 Increase in Public Safet y.

Police 1010 Mach-Equip-New - Vehicles 1010-60-67-40210-660312 - 90,000 90,000 Increase in Public Safet y.

Police 1010 Agency Svcs - Cnty 1010-60-66-40110-620320 29,146,425 (16,670,932) 12,475,493 ARPA program.

Public Works 1010 Salaries-Re gular - Other 1010-70-78-45311-611199 - 1,102,122 1,102,122 Increase staff in Cit y Maintenance program.

Public Works 1010 Maint & Repair - Machine Equip 1010-70-78-45311-620930 - 175,000 175,000 Increase in Cit y Maintenance program.

EXPENSES TOTAL 70,293,635$ 5,236,269 $ 75,529,904 $

CITY OF MORENO VALLEY

NON - GENERAL FUND
FY 2021/22 Proposed Amendments
Department Fund Account Description General Ledger Account Project Fiscal Year 2021/22 Amended Budget
Proposed
Amendment Revised Budget Description - Proposed Adjustment Financial & Management Services 2000 Transfers in - from GENERAL FUND 2000-99-99-92000-801010 $ 326,000 $ (326,000) $ - Elimination of transfer.

Financial & Management Services 3008 Transfers in - from GENERAL FUND 3008-99-99-93008-801010 - 23,815,617 23,815,617 ARPA program.

Financial & Management Services 7220
Transfers in - within categ

TECHNOLOGY REPLACEMENT

RESERVE
7220-99-99-97220-827230 200,000 19,344 $ 219,344 Expected project expense.

Parks & Communit
y Services 5011 Transfers in - from GENERAL FUND 5011-99-99-95011-801010 - 991,362 $ 991,362 Transfer for Parks personnel.

REVENUE TOTAL 526,000$ 24,500,323$ 25,026,323 $ Department Fund Account Description General Ledger Account Project Fiscal Year 2021/22 Amended Budget
Proposed
Amendment Revised Budget Description - Proposed Adjustment Financial & Management Services 2050 ISF - Purchasin g - Copier Charge 2050-30-79-25722-690320 1 $ (1)$ - $ Updatin g budget to zero.

Financial & Management Services 7210 Computers - Software Ut ilities 7210-30-39-25413-630911 1 (1) - Updatin g budget to zero.

Financial & Management Services 7220 Professional Svcs - Other 7220-30-39-25455-620299 1 (1) - Updatin g budget to zero.

Financial & Management Services 7220 General Contin gency Rsrv. 7220-30-39-25455-700236 1 (1) - Updatin g budget to zero.

Financial & Management Services 4800 Salaries-Reimbursable (In/Out) 4800-30-36-20801-611510 - 32,909 32,909 Expected reimburseable expense.

Financial & Management Services 7230 Transfers to - within cat TECHNOLOGY SERVICES ASSET FUND 7230-99-99-97230-927220 200,000 19,344 219,344 Expected project expense.

Financial & Management Services 7220 CIP Other 7220-30-39-80009-720199 809 0001 30 39 - 19,344 19,344 Expected pro ject expense.

Parks & Community Services 5011 Salaries-Re gular - Other 5011-50-57-35210-611199 - 887,787 887,787 Increase staff in Parks Maintenance pro gram.

Parks & Community Services 5011 Salaries-Re gular - Other 5011-50-57-35212-611199 - 103,575 103,575 Increase staff in Parks Ran ger program.

Public Works 3008 CIP Other 3008-70-77-80001-720199 801 0096 - 23,815,617 23,815,617 Cit ywide Pavement Rehabilitation Program.

Public Works 2010 Maint & Repair - Bld g & Ground 2010-70-29-25804-620910 54,155 10,000 64,155 Bud geting for expected expenditures.

EXPENSES TOTAL 254,159$ 24,888,572$ 25,142,731 $ 1 of 2
A.3.e
Packet Pg. 49
Attachment: Exhibit A - Proposed Amendments (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET Exhibit A ‐ Proposed Amendments

CITY OF MORENO VALLEY

GENERAL FUND
FY 2022/23 Proposed Amendments
Department Fund Account Description General Ledger Account Project Fiscal Year 2022/23 Amended Budget
Proposed
Amendment Revised Budget Description - Proposed Adjustment Financial & Management Services 1010 Sales Tax - General 1010-99-99-91010-402000 $ 22,350,000 $ 4,722,324 $ 27,072,324 Based on projected revenue.

REVENUE TOTAL 22,350,000$ 4,722,324 $ 27,072,324 $ Community Development 1010 Salaries-Regular - Other 1010-20-26-20110-611199 - $ 554,840$ 554,840 $ Increase staff in Commnunity Enhancement program.

Financial & Management Services 1010 Transfe rs to GAS TAX FUND 1010-99-99- 91010-902000 326,000 (326,000) - Elimination of transfer.

Financial & Management Services 1010 Transfers to CAPITAL PROJECTS REIMBURSEMENT 1010-99-99-91010-903008 - 23,815,617 23,815,617 ARPA program.

Fire 1010 Agency Svcs - Cnty 1010-40-45-30110-620320 20,156,500 (7,144,685) 13,011,815 ARPA program.

Fire 1010 A gency Svcs - Cnty 1010-40-45-30110-620320 20,156,500 1,000,000 21,156,500 Increase in Public Safet y.

Parks & Community Services 1010 Transfers to ZO NE "A" PARKS FUND 1010-99-99-91010-905011 - 991,362 991,362 Transfer for Parks personnel.

Police 1010 A gency Svcs - Cnty 1010-60-65-40010-620320 508,210 1,400,000 1,908,210 Increase in Public Safet y.

Police 1010 Agency Svcs - Cnty 1010-60-66-40110-620320 29,146,425 (16,670,932) 12,475,493 ARPA program.

Public Works 1010 Salaries-Re gular - Other 1010-70-78-45311-611199 - 1,102,122 1,102,122 Increase staff in Cit y Maintenance program.

EXPENSES TOTAL 70,293,635$ 4,722,324 $ 75,015,959 $

CITY OF MORENO VALLEY

NON-GENERAL FUND
FY 2022/23 Proposed Amendments
Department Fund Account Description General Ledger Account Project Fiscal Year 2022/23 Amended Budget
Proposed
Amendment Revised Budget Description - Proposed Adjustment Financial & Management Services 2000 Transfers in - from GENERAL FUND 2000-99-99-92000-801010 $ 326,000 $ (326,000) $ - Elimination of transfer.

Financial & Management Services 3008 Transfers in - from GENERAL FUND 3008-99-99-93008-801010 - 23,815,617 23,815,617 ARPA program.

Parks & Community Services 5011 Transfers in - from GENERAL FUND 5011- 99-99-95011-801010 0 991,362 991,362 Transfer for Parks personnel.

REVENUE TOTAL 326,000$ 24,480,979$ 24,806,979 $ Financial & Management Services 2050 ISF - Purchasin g - Copier Charge 2050-30-79-25722-690320 1 $ (1)$ - $ Updatin g budget to zero.

Financial & Management Services 7210 Computers - Software Ut ilities 7210-30-39-25413-630911 1 (1) - Updatin g budget to zero.

Financial & Management Services 7220 Professional Svcs - Other 7220-30-39-25455-620299 1 (1) - Updatin g budget to zero.

Financial & Management Services 7220 General Contin gency Rsrv. 7220-30-39-25455-700236 1 (1) - Updatin g budget to zero.

Financial & Management Services 4800 Salaries-Reimbursable (In/Out) 4800-30-36-20801-611510 - 30,191 30,191 Expected reimburseable expense.

Parks & Community Services 5011 Salaries-Re gular - Other 5011-50-57-35210-611199 - 887,787 887,787 Increase staff in Parks Maintenance pro gram.

Parks & Community Services 5011 Salaries-Re gular - Other 5011-50-57-35212-611199 - 103,575 103,575 Increase staff in Parks Ran ger program.

Public Works 3008 CIP Other 3008-70-77-80001-720199 801 0097 - 23,815,617 23,815,617 Cit ywide Pavement Rehabilitation Program.

Public Works 2010 Maint & Repair - Bld g & Ground 2010-70-29-25804-620910 54,155 10,000 64,155 Bud geting for expected expenditures.

EXPENSES TOTAL 54,159$ 24,847,166$ 24,901,325 $ 2 of 2
A.3.e
Packet Pg. 50
Attachment: Exhibit A - Proposed Amendments (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET Position Title
FY
2020/21
No.

FY
2021/22
Adj.

FY
2021/22
No.

FY
2022/23
Adj.

FY
2022/23
No.

Accountant I 1 - 1 - 1 Accountant II 1 - 1 - 1 Accounting Asst 3 - 3 - 3 Accounting Technician 1 - 1 - 1 Accounts Payable Supervisor 1 - 1 - 1 Administrative Asst 7 - 7 - 7 Administrative Services Dir - - - - - After School Prog Coordinator - - - - - After School Prog Specialist - - - - - After School Prog Supervisor - - - - - Animal Care Technician 5 - 5 - 5 Animal Care Technician Supervisor 1 - 1 - 1 Animal Control Officer 7 - 7 - 7 Animal Rescue Coordinator 1 - 1 - 1 Animal Services Assistant 4 - 4 - 4 Animal Services Dispatcher 1 - 1 - 1 Animal Services Division Manager 1 - 1 - 1 Animal Services Field Supervisor 1 - 1 - 1 Animal Services License Inspector 1 - 1 - 1 Animal Svcs Office Supervisor 1 - 1 - 1 Applications & DB Admin 1 - 1 - 1 Applications Analyst 1 - 1 - 1 Assistant City Attorney - - - - - Assistant City Clerk - - - - - Assistant to the City Manager - 1 1 - 1 Assoc Environmental Engineer - - - - - Associate Engineer 4 (2) 2 - 2 Associate Engineer I / II - 2 2 - 2 Associate Planner 4 - 4 - 4 Asst Buyer - - - - - Asst City Manager - - - - - Asst Crossing Guard Spvr 1 - 1 - 1 Asst Network Administrator 1 - 1 - 1 Assistant City Manager (Development Services) 1 - 1 - 1 Asst. Applications Analyst - - - - - Assistant City Manager (Administration)/Chief Financial Officer 1 - 1 - 1 Audio Visual Technician - 2 2 - 2 Banquet Facility Rep 1 - 1 - 1 Budget Officer - - - - - Building & Neighborhood Services Div Mgr - - - - - Building Safety Supervisor 1 - 1 - 1 Building Division Manager / Official - 1 1 - 1 Building Inspector I I 4 - 4 - 4 Business License Liaison 1 - 1 - 1 Bus. Support & Neigh Prog Admin - - - - - City of Moreno Valley
FY 2021/22 - 2022/23
City Position Summary
A.3.f
Packet Pg. 51
Attachment: City Position Summary FY 21-22 - 22-23 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF Position Title
FY
2020/21
No.

FY
2021/22
Adj.

FY
2021/22
No.

FY
2022/23
Adj.

FY
2022/23
No.

City of Moreno Valley
FY 2021/22 - 2022/23
City Position Summary
Cable TV Producer 2 (2) - - - Capital Projects Division Manager - - - - - Chief Financial Officer/City Treasurer - - - - - Child Care Asst 4 - 4 - 4 Child Care Instructor I I 4 - 4 - 4 Child Care Program Manager 1 - 1 - 1 Child Care Site Supervisor 4 - 4 - 4 City Attorney - - - - - City Clerk 1 - 1 - 1 City Manager 1 - 1 - 1 Code & Neigh Svcs Division Manager 1 (1) - - - Code & Neigh Svcs Official - - - - - Code Compliance Field Sup. - - - - - Code Compliance Officer I 2 (2) - - - Code Compliance Officer I I 2 (2) - - - Comm & Economic Dev Director - - - - - Community Dev Director 1 - 1 - 1 Community Enhancement Officer I 1 5 6 - 6 Community Enhancement Officer II 1 2 3 - 3 Community Enhancement Supervisor - 1 1 - 1 Community Services Assistant Coordinator 4 - 4 - 4 Community Services Coordinator 4 - 4 - 4 Community Svcs Superintendent 1 - 1 - 1 Community Svcs Supervisor 4 - 4 - 4 Construction Inspector 2 - 2 - 2 Construction Inspector Supervisor 1 - 1 - 1 Crossing Guard 35 - 35 - 35 Crossing Guard Supervisor 1 - 1 - 1 Customer Service Asst - - - - - Dep PW Dir /Asst City Engineer - - - - - Deputy City Attorney I - - - - - Deputy City Attorney I I I - - - - - Deputy City Clerk 1 - 1 - 1 Deputy City Manager 1 - 1 - 1 Deputy Finance Director 1 - 1 - 1 Dep. Comm & Economic Dev Director - - - - - Development Svcs Coordinator - - - - - Economic Dev Director 1 - 1 - 1 Economic Dev Division Mgr 2 - 2 - 2 Electric Utility Chief Engineer 1 - 1 - 1 Electric Utility Division Mgr 1 - 1 - 1 Electric Utility Program Coord 1 - 1 - 1 Emerg Mgmt & Vol Svc Prog Spec 1 - 1 - 1 Emerg Mgmt & Vol Svcs Prog Mgr 1 - 1 - 1 Engineering Division Manager 1 - 1 - 1 A.3.f
Packet Pg. 52
Attachment: City Position Summary FY 21-22 - 22-23 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF Position Title
FY
2020/21
No.

FY
2021/22
Adj.

FY
2021/22
No.

FY
2022/23
Adj.

FY
2022/23
No.

City of Moreno Valley
FY 2021/22 - 2022/23
City Position Summary
Engineering Technician I I 1 - 1 - 1 Enterprise Systems Admin 1 - 1 - 1 Environmental Analyst - - - - - Equipment Operator 4 1 5 - 5 Exec Asst to Mayor / City Council 1 - 1 - 1 Exec. Assistant to the City Manager - - - - - Executive Asst I 7 (1) 6 - 6 Executive Asst I I - - - - - Facilities Maint Mechanic 1 - 1 - 1 Facilities Maint Worker 3 - 3 - 3 Facilities Maintenance Spvr - - - - - Financial Analyst - - - - - Financial Operations Div Mgr - - - - - Financial Resources Div Mgr 1 - 1 - 1 Fire Inspector I - - - - - Fire Inspector I I - - - - - Fire Marshall - - - - - Fire Safety Specialist - - - - - Fleet Supervisor - - - - - Fleet & Facilities Maintenance Supervisor 1 - 1 - 1 GIS Administrator 1 - 1 - 1 GIS/Applications Analyst 1 - 1 - 1 GIS Specialist 1 - 1 - 1 GIS Technician - - - - - Grants Program Manager - 1 1 - 1 Housing Program Coordinator - - - - - Housing Program Specialist - - - - - Human Resources Analyst 1 - 1 - 1 Human Resources Director - - - - - Human Resources Division Manager 1 - 1 - 1 Human Resources Technician - - - - - Info Technology Technician 2 - 2 - 2 Landscape Development Coord - - - - - Landscape Irrigation Tech - - - - - Landscape Svcs Inspector 2 - 2 - 2 Landscape Svcs Supervisor 1 - 1 - 1 Lead Animal Care Technician - - - - - Lead Facilities Maint Worker 1 - 1 - 1 Lead Maintenance Worker 4 - 4 - 4 Lead Parks Maint Worker 6 - 6 - 6 Lead Traffic Sign/Marking Tech 2 - 2 - 2 Lead Vehicle / Equip Tech 1 - 1 - 1 Legal Secretary - - - - - Lib Serv Div Mgr - - - - - Librarian - - - - - A.3.f
Packet Pg. 53
Attachment: City Position Summary FY 21-22 - 22-23 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF Position Title
FY
2020/21
No.

FY
2021/22
Adj.

FY
2021/22
No.

FY
2022/23
Adj.

FY
2022/23
No.

City of Moreno Valley
FY 2021/22 - 2022/23
City Position Summary
Library Asst - - - - - Library Circulation Supervisor - - - - - Maint & Operations Div Mgr 1 - 1 - 1 Maintenance Worker I - - - - - Maintenance Worker II 1 - 1 - 1 Maintenance Worker I/II 17 10 27 - 27 Management Aide 7 1 8 - 8 Management Analyst 13 (3) 10 - 10 Management Asst 7 - 7 - 7 Media & Communications Division Manager 1 - 1 - 1 Media & Production Supervisor - - - - - Network Administrator 1 - 1 - 1 Office Asst - - - - - Paralegal 1 - 1 - 1 Park Ranger 3 1 4 - 4 Parking Control Officer 2 - 2 - 2 Parks & Community Services Deputy Director 1 - 1 - 1 Parks & Community Services Director 1 - 1 - 1 Parks & Community Services Division Manager - - - - - Parks Maintenance Division Manager - - - - - Parks Maint Superintendent - 1 1 - 1 Parks Maint Supervisor 2 - 2 - 2 Parks Maint Worker 12 8 20 - 20 Parks Projects Coordinator - - - - - Payroll Supervisor 1 - 1 - 1 Permit Technician 5 - 5 - 5 Planning Commissioner 7 - 7 - 7 Planning Div Mgr / Official 1 - 1 - 1 Principal Accountant 1 - 1 - 1 Prinicipal Engineer 2 - 2 - 2 Prinicipal Engineer / City Traf Engr 1 - 1 - 1 Principal Planner 1 - 1 - 1 Public Information/Intergovernmental Relations Officer 1 - 1 - 1 Public Safety Contract Administrator 1 - 1 - 1 Purch & Facilities Div Mgr 1 - 1 - 1 PW Director / City Engineer 1 (1) - - - Recreation Program Coord - - - - - Recreation Program Leader - - - - - Recreation Supervisor - - - - - Recycling Specialist 1 - 1 - 1 Resource Analyst - - - - - Risk Division Manager - - - - - Security Guard 2 - 2 - 2 Spec Dist Budg & Accting Spvr - - - - - Spec Districts Div Mgr 1 - 1 - 1 A.3.f
Packet Pg. 54
Attachment: City Position Summary FY 21-22 - 22-23 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF Position Title
FY
2020/21
No.

FY
2021/22
Adj.

FY
2021/22
No.

FY
2022/23
Adj.

FY
2022/23
No.

City of Moreno Valley
FY 2021/22 - 2022/23
City Position Summary
Special Districts Prog Mgr - - - - - Sr Accountant 3 - 3 - 3 Sr Administrative Asst 14 (1) 13 - 13 Sr Applications Analyst 1 - 1 - 1 Sr Citizens Center Coord - - - - - Sr Code Compliance Officer 1 (1) - - - Sr. Community Enhancement Officer 1 1 2 - 2 Sr Construction Inspector 2 - 2 - 2 Sr Customer Service Asst - - - - - Sr Deputy City Clerk 1 - 1 - 1 Sr Electrical Engineer 1 - 1 - 1 Sr Engineer, P.E. 4 - 4 - 4 Sr Engineering Technician 1 - 1 - 1 Sr Equipment Operator 1 - 1 - 1 Sr Financial Analyst - - - - - Sr GIS Analyst - - - - - Sr Graphics Designer 1 - 1 - 1 Sr Human Resources Analyst 1 - 1 - 1 Sr IT Technician - - - - - Sr Landscape Svcs Inspector - - - - - Sr Management Analyst 4 3 7 - 7 Sr Office Asst 4 (1) 3 - 3 Sr Park Ranger - - - - - Sr Parking Control Officer 1 - 1 - 1 Sr Parks Maint Technician 2 - 2 - 2 Sr Payroll Technician 1 - 1 - 1 Sr Permit Technician 2 - 2 - 2 Sr Planner 1 - 1 - 1 Sr Recreation Program Leader - - - - - Sr Telecomm Technician 1 - 1 - 1 Sr Traffic Engineer - - - - - Sr Traffic Signal Technician 1 - 1 - 1 Storekeeper - 1 1 - 1 Storm Water Prog Mgr - - - - - Strategic Initiatives Manager 1 - 1 - 1 Street Maintenance Supervisor 2 - 2 - 2 Sustainability & Intergovernmental Prog Mgr - - - - - Technology Services Div Mgr - - - - - Telecomm Engineer / Admin 1 - 1 - 1 Telecomm Technician 1 - 1 - 1 Traffic Operations Supervisor 1 - 1 - 1 Traffic Sign / Marking Tech I 1 - 1 - 1 Traffic Sign/Marking Tech I I 2 - 2 - 2 Traffic Signal Technician 2 - 2 - 2 Trans Div Mgr / City Traf Engr - - - - - A.3.f
Packet Pg. 55
Attachment: City Position Summary FY 21-22 - 22-23 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF Position Title
FY
2020/21
No.

FY
2021/22
Adj.

FY
2021/22
No.

FY
2022/23
Adj.

FY
2022/23
No.

City of Moreno Valley
FY 2021/22 - 2022/23
City Position Summary
Treasury Operations Div Mgr 1 - 1 - 1 Tree Trimmer - - - - - Vehicle / Equipment Technician 3 - 3 - 3 Total 352 25 377 - 377
A.3.f
Packet Pg. 56
Attachment: City Position Summary FY 21-22 - 22-23 (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF A.3.g
Packet Pg. 57
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST RESOLUTION NO. 2021-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MORENO VALLEY, CALIFORNIA, ADOPTING THE
BUDGET FOR FISCAL YEARS 2021/22 — 2022/23
WHEREAS, the City Manager has heretofore submitted to the City Council a Proposed Budget for the City for Fiscal Years 2021/22 — 2022/23, a copy of which, as may have been amended by the City Council, is on file in the Office of the City Clerk and is available for public inspection; and
WHEREAS, the said Proposed Budget contains estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City; and
WHEREAS, the said Proposed Budget contains the estimates of uses of fund balance as required to stabilize the delivery of City services during periods of operational deficits; and
WHEREAS, the City Council has made such revisions to the Proposed Budget as so desired; and
WHEREAS, the Proposed Budget, as herein approved, will enable the City Council to make adequate financial plans and will ensure that City officers can administer their respective functions in accordance with such plans; and WHEREAS, the City Council approves appropriations at the fund level, the City Manager may transfer appropriations, between departments and within their respective funds, as long as those appropriations do not exceed their fund total unless approved by Council; and
WHEREAS, it is the intent to ensure that maximum efficiency and savings are realized in the procurement of the annual technology maintenance agreements, the City Manager is authorized to approve such agreements as long as budget was previously appropriated by the City Council and approved by the City Attorney; and WHEREAS, it is the intent to ensure that maximum efficiency and savings are realized in the procurement of the annual legal services agreements, the City Manager is authorized to approve such agreements as long as budget was previously appropriated by the City Council and approved by the City Attorney; and WHEREAS, it is the intent to ensure that maximum efficiency and savings are realized in the procurement of the Moreno Valley Utility purchase power agreements less than five years, the City Manager is authorized to approve such agreements as long as budget was previously appropriated by the City Council and approved by the City Attorney; and
1 Resolution No. 2021-31
Date Adopted: May 4, 2021
A.3.g
Packet Pg. 58
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST WHEREAS, the City may not hire in excess of the approved number of positions as indicated by the budget detail without the approval of the City Council; and WHEREAS, the Capital Improvement Plan (CIP) will be presented to City Council for adoption prior to June 30, 2021, the Chief Financial Officer shall be authorized to consolidate the approved CIP with the approved and adopted Budget and make minor adjustments in order to finalize the adopted budget book for the purpose of completing the Government Finance Officers Association and California Society of Municipal Finance Officers award program requirements and final public distribution; and WHEREAS, for certain contracts, agreements and commitments which have been previously approved by the City Council for appropriation in previous fiscal years, the City Manager shall be authorized to extend the termination and expiration dates of any such the contracts, agreements and commitments as long as there is no change to the dollar amount of the original Council approval, and WHEREAS, certain capital projects, programs and commitments have been previously approved by the City Council for appropriation in fiscal year 2020/21 and current adoption of fiscal year 2021/22, the Chief Financial Officer shall be authorized to carry over such appropriation budgets for these items as approved by the City Manager.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORENO
VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

1. The Proposed Budget, as Exhibit A to this Resolution and as on file in the Office of the City Clerk is hereby approved and adopted as the Budget of the City of Moreno Valley for the Fiscal Years 2021/22 — 2022/23.

2. The amounts of proposed expenditures, which include the uses of fund balance specified in the approved budget, are hereby appropriated for the various budget programs and units for said fiscal years.

3. Pursuant to Section 53901 of the California Government Code, by not later than August 30, 2021, the City Clerk shall file a copy of this Resolution with the Auditor/Controller of the County of Riverside.

4. Within fifteen (15) days after the adoption of this Resolution, the City Clerk shall certify to the adoption hereof and, as so certified, cause a copy to be posted in at least three (3) public places within the City. 2 Resolution No. 2021-31
Date Adopted: May 4, 2021
A.3.g
Packet Pg. 59
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST 4111111 Steve Quint,
Interim City orney
APPROVED AND ADOPTED this 4th day of May, 2021.

Victoria Baca
Mayor Pro Tern
City of Moreno Valley
ATTEST
.4,1,A11. 1.41 Pat Jacqk5
City Clerk

APPROVED AS TO FORM
3 Resolution No. 2021-31
Date Adopted: May 4, 2021
A.3.g
Packet Pg. 60
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST

RESOLUTION JURAT

STATE OF CALIFORNIA
)
COUNTY OF RIVERSIDE ) ss.

CITY OF MORENO VALLEY
)
I, Pat Jacquez-Nares, City Clerk of the City of Moreno Valley, California, do hereby certify that Resolution No. 2021-31 was duly and regularly adopted by the City Council of the City of Moreno Valley at a regular meeting thereof held on the 4th day of May, 2021 by the following vote:

AYES: Council Member Cabrera, Council Member Marquez, and Mayor Pro Tern Baca
NOES: None
ABSENT: Mayor Gutierrez
ABSTAIN: None
(Council Members, Mayor Pro Tern and Mayor)
4 Resolution No. 2021-31
Date Adopted: May 4, 2021
A.3.g
Packet Pg. 61
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET REVIEW AND APPROVAL OF THE FIRST Exhibit A - Carryover
1 of 4

CITY OF MORENO VALLEY

GENERAL FUND
FY 2021/22 Proposed Carryovers
Department Fund Account Description General Ledger Account FY 2021/22 Amended Budget
Proposed
Carryover Revised Budget Description - Proposed Adjustment Police 1010 Asset Forfeitures 1010-60-65-40010-480150 $ 214,349 $ 124,693 $ 339,042 Asset forfeitures.

REVENUE TOTAL 214,349$ 124,693$ 339,042$ City Clerk 1010 Council - Dist 1 Discretionary 1010-10-01-10011-620111 3,000$ 3,000$ 6,000$ Public Benefit City Clerk 1010 Council - Dist 1 Discretionary-
Carryover 1010-10-01-10011-620116 1,989 1,589 3,578 Public Benefit City Clerk 1010 Council - Dist 2 Discretionary 1010-10-01-10012-620112 3,000 2,962 5,962 Public Benefit City Clerk 1010 Council - Dist 2 Discretionary-
Carryover 1010-10-01-10012-620117 3,639 2,632 6,271 Public Benefit City Clerk 1010 Council - Dist 3 Discretionary 1010-10-01-10013-620113 3,000 2,889 5,889 Public Benefit City Clerk 1010 Council - Dist 3 Discretionary-
Carryover 1010-10-01-10013-620118 2,578 2,078 4,656 Public Benefit City Clerk 1010 Council - Dist 4 Discretionary 1010-10-01-10014-620114 3,000 2,763 5,763 Public Benefit City Clerk 1010 Council - Mayor Discretionary 1010-10-01-10015-620130 6,000 6,000 12,000 Public Benefit City Clerk 1010 Council - Mayor Discretionary-
Carryover 1010-10-01-10015-620131 2,575 2,575 5,150 Public Benefit Financial & Management Services 1010 Professional Svcs - Audit Svcs 1010-30-36-25110-620220 - 31,055 31,055 Auditing services.

Financial & Management Services 1010 Professional Svcs - Other 1010-30-36-25110-620299 35,000 20,745 55,745 Continued professional services.

Financial & Management Services 1010 Professional Svcs - Other 1010-30-39-25410-620299 69,000 64,776 133,776 For ongoing projects.

Financial & Management Services 1010 Software
Maint/Support/License 1010-30-39-25410-625010 499,485 11,229 510,714 Software and maintenance Financial & Management Services 1010 Software Subscriptions 1010-30-39-25410-625012 783,819 352,141 1,135,960 Licenses Financial & Management Services 1010 Communications 1010-30-39-25411-620410 93,374 56,177 149,551 Internet service providers expense.

Financial & Management Services 1010 Communications 1010-30-39-25412-620410 41,951 54,611 96,562 Internet service providers expense.

Financial & Management Services 1010 Contractual Svcs - Other 1010-30-39-25412-625099 19,788 2,640 22,428 Phone system support.

Financial & Management Services 1010 Professional Svcs - Other 1010-30-39-25413-620299 36,500 20,336 56,836 GIS data conversion.

Financial & Management Services 1010 Software
Maint/Support/License 1010-30-39-25413-625010 57,410 12,000 69,410 GIS Laserfiche project.

Fire 1010 Mach-Equip-New - Furn &
Equip 1010-40-45-30110-660310 25,000 15,000 40,000 Carryover for approved equipment.

Police 1010 Training & Travel 1010-60-67-40210-620510 14,200 1,500 15,700 Carryover for expected expenses.

Police 1010 Oper Mtrls - Tools 1010-60-67-40210-630320 700 15,000 15,700 Equipment expense.

Police 1010 Mach-Equip-New - Vehicles 1010-60-67-40210-660312 - 73,239 73,239 Approved vehicle purchase.

Public Works 1010 Mach-Equip-Repl - Vehicles 1010-70-78-45370-660322 - 400,000 400,000 Equipment purchases.

EXPENSES TOTAL 1,705,008$ 1,156,937$ 2,861,945$ A.3.g
Packet Pg. 62
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET Exhibit A - Carryover
2 of 4

CITY OF MORENO VALLEY

NON-GENERAL FUND
FY 2021/22 Proposed Carryovers
Department Fund Account Description General Ledger Account FY 2021/22 Amended Budget
Proposed
Carryover Revised Budget Description - Proposed Adjustment Community Development 2300 State Grant-Operating
Revenue 2300-20-27-72203-486000 - 404,830 404,830 Continued grant funding/projects.

Community Development 2300 State Grant-Operating
Revenue 2300-20-27-72205-486000 - 467,489 467,489 Continued grant funding/projects.

Community Development 2300 State Grant-Operating
Revenue 2300-20-38-73312-486000 - 13,121 13,121 Continued grant funding/projects.

Community Development 2715 Fed Grant-Operating
Revenue 2715-20-26-72115-485000 - 99,790 99,790 Continued grant funding/projects.

Financial & Management Services 2300 Fed Grant-Operating Revenue 2300-30-36-72204-485000 - 4,234,186 4,234,186 Multi-year grant program.

Financial & Management Services 2506 Fed Grant-Operating Revenue 2506-99-99-92506-485000 600,000 544,769 1,144,769 Multi-year grant program.

Financial & Management Services 2507 Fed Grant-Operating Revenue 2507-30-36-72701-485000 250,000 1,946,476 2,196,476 Multi-year grant program.

Financial & Management Services 2512 Fed Grant-Operating Revenue 2512-30-36-72613-485000 - 226,000 226,000 Multi-year grant program.

Fire 2014 Emergency Svc Agncy Fines
(Co) 2014-40-45-30150-480120 80,000 80,000 160,000 Carryover for expected revenue.

Fire 2503 Fed Grant-Operating
Revenue 2503-40-47-74105-485000 - 8,416 8,416 EMPG grant.

Fire 2503 Fed Grant-Operating
Revenue 2503-40-47-74106-485000 - 2,815 2,815 EMPG grant.

Parks & Community Services 2202 State Grant-Operating
Revenue 2202-50-92-75312-486000 6,125,792 15,122 6,140,914 ASES grant program.

Parks & Community Services 2300 Fed Grant-Operating
Revenue 2300-50-92-72206-485000 - 63,393 63,393 Childcare grant program.

REVENUE TOTAL 7,055,792$ 8,106,407$ 15,162,199$ Community Development 2300 Professional Svcs - Other 2300-20-27-72203-620299 -$ 404,830.0$ $ 404,830.0 Ongoing professional services.

Community Development 2300 Professional Svcs - Other 2300-20-27-72205-620299 - 467,489 467,489 Ongoing professional services.

Community Development 2300 Professional Svcs - Veterinary Svcs 2300-20-38-73312-620250 - 13,121 13,121 Ongoing veterinary services.

Community Development 2300 Professional Svcs - Veterinary Svcs 2300-20-38-73313-620250 - 24,220 24,220 Ongoing veterinary services.

Community Development 2300 Maint & Repair - Bldg &
Ground 2300-20-38-73313-620910 - 2,918 2,918 Petco grant.

Community Development 2300 Oper Suppl - Laboratory 2300-20-38-73313-630212 - 5,000 5,000 Petco grant.

Community Development 2300 Oper Mtrls - Other 2300-20-38-73313-630399 - 2,500 2,500 Petco grant.

Community Development 2715 Salaries-Temporary 2715-20-26-72115-611310 - 99,790 99,790 JAG grant funding.

Community Development 2018 Contractual Svcs - Other 2018-99-99-92018-625099 - 437,065 437,065 General Plan Update.

Financial & Management Services 2006 Professional Svcs - Legal Svcs 2006-30-79-25701-620230 10,000 36,939 46,939 Ongoing legal services.

A.3.g
Packet Pg. 63
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET Exhibit A - Carryover
3 of 4

CITY OF MORENO VALLEY

NON-GENERAL FUND
FY 2021/22 Proposed Carryovers
Department Fund Account Description General Ledger Account FY 2021/22 Amended Budget
Proposed
Carryover Revised Budget Description - Proposed Adjustment Financial & Management Services 2006 Professional Svcs - Other 2006-30-79-25701-620299 11,500 35,124 46,624 Consultant services for CFD.

Financial & Management Services 5012 Professional Svcs - Other 5012-30-79-25703-620299 3,250 1,109 4,359 Consultant Services for Assessment Engineer's Report.

Financial & Management Services 5014 Professional Svcs - Other 5014-30-79-25721-620299 7,300 2,098 9,398 Consultant Services for Assessment Engineer's Report.

Financial & Management Services 2300 Professional Svcs - Other 2300-30-21-72507-620299 - 12,000 12,000 Continued Human Resource services and training.

Financial & Management Services 2300 Training & Travel 2300-30-21-72507-620510 2,000 4,000 6,000 Continued Human Resource services and training.

Financial & Management Services 2300 Oper Suppl - Office 2300-30-21-72507-630210 500 500 1,000 Continued Human Resource services and training.

Financial & Management Services 2300 Oper Mtrls - Program Awards 2300-30-21-72507-630344 4,500 8,500 13,000 Continued Human Resource services and training.

Financial & Management Services 2300 Professional Svcs - Other 2300-30-36-72204-620299 - 55,550 55,550 Multi-year ERAP grant.

Financial & Management Services 2300 Housing Programs 2300-30-36-72204-732101 - 2,265,000 2,265,000 Multi-year ERAP grant.

Financial & Management Services 2506 Professional Svcs - Other 2506-30-36-72657-620299 75,000 31,797 106,797 Admininistrative - multi year Financial & Management Services 2506 HOME Programs 2506-30-36-72657-733102 505,000 532,972 1,037,972 HOME projects.

Financial & Management Services 2507 NSP Programs 2507-30-36-72701-733201 250,000 1,946,476 2,196,476 NSA programs.

Financial & Management Services 2512 CDBG Public Services 2512-30-36-72611-730102 275,000 30,000 305,000 Salvation Army - multi-year Financial & Management Services 2512 Rehabilitation 2512-30-36-72611-730104 110,000 58,177 168,177 Rabilitation programs.

Financial & Management Services 2512 Professional Svcs - Other 2512-30-36-72612-620299 150,000 156,023 306,023 Professioan services.

Financial & Management Services 2512 CDBG Public Services 2512-30-36-72612-730102 32,000 148,692 180,692 Public services.

Financial & Management Services 2512 CDBG Public Services 2512-30-36-72613-730102 - 226,000 226,000 Public services.

Financial & Management Services 2512 Computers - Misc
Components 2512-30-39-72612-630910 30,000 320,000 350,000 WIFI project.

Financial & Management Services 2300 Professional Svcs - Other 2300-20-27-72203-620299 - 16,791 16,791 ACP support and ePermit implementation.

Financial & Management Services 7210 Professional Svcs - Other 7210-30-39-25452-620299 - 154,496 154,496 Ongoing projects.

Financial & Management Services 7220 Professional Svcs - Other 7220-30-39-25455-620299 1 175,601 175,602 Ongoing projects.

Fire 2014 Mach-Equip-Repl - Furn &
Equip 2014-40-45-30150-660320 - 172,019 172,019 Carryover for approved equipment.

Fire 2503 Software
Maint/Support/License 2503-40-47-74105-625010 - 27,084 27,084 Software expense.

Public Works 2001 Oper Mtrls - Improvements 2001-70-76-45122-630332 169,058 19,271 188,329 Sign equipment.

Parks & Community Services 2202 Salaries-Regular 2202-50-92-75312-611110 108,953 4,968 113,921 ASES grant program.

Parks & Community Services 2202 Communications 2202-50-92-75312-620410 240 94 334 ASES grant program.

Parks & Community Services 2202 Training & Travel 2202-50-92-75312-620510 2,800 2,650 5,450 ASES grant program.

Parks & Community Services 2202 Technical Svcs - Janitorial 2202-50-92-75312-620710 6,000 5,160 11,160 ASES grant program.

Parks & Community Services 2202 Maint & Repair - Bldg & Ground 2202-50-92-75312-620910 500 390 890 ASES grant program.

Parks & Community Services 2202 Postage - Overnight 2202-50-92-75312-630120 25 25 50 ASES grant program.

Parks & Community Services 2202 Oper Suppl - Office 2202-50-92-75312-630210 685 583 1,268 ASES grant program.

Parks & Community Services 2202 Oper Mtrls - Bldg-Plumb and Elec 2202-50-92-75312-630318 500 250 750 ASES grant program.

Parks & Community Services 2202 Oper Mtrls - Furn & Equip 2202-50-92-75312-630330 2,000 1,000 3,000 ASES grant program.

Parks & Community Services 3912 Oper Mtrls - Recreation 3912-50-58-35318-630312 6,142 6,142 12,284 Materials and equipment.

Parks & Community Services 5011 Maint & Repair - Bldg & Ground 5011-50-57-35210-620910 70,000 25,000 95,000 Electrical maintenance.

Parks & Community Services 5011 Oper Mtrls - Bldg-Plumb and Elec 5011-50-57-35210-630318 20,000 25,000 45,000 Electrical materials.

A.3.g
Packet Pg. 64
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET Exhibit A - Carryover
4 of 4

CITY OF MORENO VALLEY

NON-GENERAL FUND
FY 2021/22 Proposed Carryovers
Department Fund Account Description General Ledger Account FY 2021/22 Amended Budget
Proposed
Carryover Revised Budget Description - Proposed Adjustment Public Works 6010 Professional Svcs - Legal
Svcs 6010-70-80-45510-620230 155,000 85,000 240,000 Various ongoing services.

Public Works 6010 Maint & Repair - Bldg &
Ground 6010-70-80-45510-620910 30,108 13,000 43,108 Equipment purchase.

Public Works 6010 Contractual Svcs - Other 6010-70-80-45510-625099 365,650 39,000 404,650 Various ongoing services.

Public Works 6010 Oper Mtrls - Improvements 6010-70-80-45510-630332 33,600 29,000 62,600 Various ongoing services.

Public Works 6010 Purchased Power 6010-70-80-45510-710110 14,100,000 500,000 14,600,000 Management of transmission grid.

Public Works 6010 Special Charges 6010-70-80-45510-710120 111,650 50,000 161,650 Various ongoing developer projects.

Public Works 6010 Emergency Outage Response 6010-70-80-45510-710134 250,000 164,000 414,000 Repair and replacement of equipment.

Public Works 6010 Resource Adequacy 6010-70-80-45510-710146 1,500,000 282,000 1,782,000 Resource adequacy expense.

Public Works 6010 Renewable Energy 6010-70-80-45510-710148 1,500,000 328,000 1,828,000 Renewable energy expense.

Public Works 6010 Maint & Repair - Streetlights 6010-70-80-45512-620950 235,000 30,000 265,000 Streetlight repair.

Public Works 6011 Improvements Other than Bldg 6011-70-80-45510-660610 500,000 200,625 700,625 Various ongoing developer projects.

Public Works 6012 Professional Svcs - Other 6012-70-80-45511-620299 50,000 6,000 56,000 Various ongoing services.

Public Works 6012 Demand Response 6012-70-80-45511-710142 100,000 42,000 142,000 Ongoing demand response expense.

Public Works 6012 Energy Efficiency 6012-70-80-45511-710144 800,000 28,000 828,000 Ongoing energy efficiency expense.

Public Works 6012 Research Design &
Development 6012-70-80-45511-710150 100,000 6,000 106,000 Various ongoing services.

EXPENSES TOTAL 21,683,962$ 9,767,039$ 31,451,001$ A.3.g
Packet Pg. 65
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET Exhibit B - CIP Carryover
1 of 3

CITY OF MORENO VALLEY
General Fund
FY 2021/22 Proposed Capital Improvement Plan (CIP) Carryovers Department Fund Account Description General Ledger Account Project Number Fiscal Year (FY) 2021/22 Amended Budget
Proposed
Carryover
Revised Budget Project
Public Works 1010 CIP Other 1010-70-77-80001-720199 801 0064 $ - $ 5,187 $ 5,187 SR-60/ Redlands Boulevard Interchange Public Works 1010 CIP Other 1010-70-76-80008-720199 808 0019 - 603 603 Road Safety Audit on Ironwood Avenue EXPENSE TOTAL $ - 5,790$ 5,790$

CITY OF MORENO VALLEY
Non-General Fund
FY 2021/22 Proposed Capital Improvement Plan (CIP) Carryovers Department Fund Account Description General Ledger Account Project Number Fiscal Year (FY) 2021/22 Amended Budget
Proposed
Carryover
Revised Budget Project
Non-Department 3003 Reimbursements - Other
Govts
3003-99-99-93003-483010 801 0010 70 77 -$ 893,905$ 893,905$ Heacock St. South Extension Non-Department 2300 Fed Reimb-Capital 2300-99-99-92300-482020 801 0021 70 77 - 1,868,262 1,868,262$ SR-60/Moreno Beach IC Phase 2 Non-Department 2301 State Grant-Capital Revenue 2301-99-99-92301-486010 801 0021 70 77 - 16,772,055 16,772,055$ SR-60/Moreno Beach IC Phase 2 Non-Department 3002 Reimbursement Agreement 3002-99-99-93002-500600 801 0021 70 77 1,800,000 2,560,110 4,360,110$ SR-60/Moreno Beach IC Phase 2 Non-Department 3003 Reimbursements - Other
Govts
3003-99-99-93003-483010 801 0021 70 77 - 10,988,021 10,988,021$ SR-60/Moreno Beach IC Phase 2 Non-Department 3003 Reimbursements - Other
Govts
3003-99-99-93003-483010 801 0064 - 3,500,000 3,500,000$ SR-60/ Redlands Boulevard Interchange Non-Department 2301 Fed Reimb-Capital 2301-99-99-92301-482020 801 0073 - 1,095,165 1,095,165$ Juan Bautista de Anza Multi-Use Trail - ATP 2 Non-Department 2800 County Article 3 2800-99-99-92800-487100 801 0076 - 520,000 520,000$ Heacock St Pedestrian and Bicycle Enhancements/ Gregory Lane Non-Department 2301 State Grant-Capital Revenue 2301-99-99-92301-486010 801 0077 - 1,865,438 1,865,438$ Juan Bautista de Anza Multi-Use Trail - ATP 3 Non-Department 2301 Fed Reimb-Capital 2301-99-99-92301-482020 801 0086 - 8,090,099 8,090,099$ Juan Bautista de Anza Multi-Use Trail - ATP 4 Non-Department 2512 Fed Grant-Operating
Revenue
2512-99-99-92512-485000 801 0088 3,313,800 1,423,918 4,737,718$ Pavement Rehabilitation for Various Streets (CDBG FY 20/21) Non-Department 2301 Fed Reimb-Capital 2301-99-99-92301-482020 804 0008 - 40,333 40,333$ Sunnymead Master Drainage Plan - Storm Drain Lines F and F-7 Non-Department 3002 Reimbursement Agreement 3002-99-99-93002-500600 804 0014 1,800,000 368,919 2,168,919$ Sunnymead - Flaming Arrow Drive Storm Drain Non-Department 3002 Reimbursement Agreement 3002-99-99-93002-500600 804 0015 1,800,000 1,930,000 3,730,000$ Sunnymead MDP Line B-16A Non-Department 3002 Reimbursement Agreement 3002-99-99-93002-500600 804 0017 1,800,000 2,000,000 3,800,000$ Moreno MDP Line F-18 and F-19 Parks & Community Services 2300 State Grant-Capital Revenue 2300-50-57-80007-486010 807 0049 177,952 177,952 355,904$ Demonstration Garden Parks & Community Services 2300 Other Grant-Operating
Revenue
2300-50-57-80007-489000 807 0049 25,000 25,000 50,000$ Demonstration Garden Non-Department 2301 Fed Reimb-Capital 2301-99-99-92301-482020 808 0018 - 1,884,858 1,884,858$ Advanced Dilemma Zone Detection at Certain Intersections Non-Department 2301 Fed Reimb-Capital 2301-99-99-92301-482020 808 0019 - 287,167 287,167$ Road Safety Audit on Ironwood Avenue Non-Department 2301 Fed Reimb-Capital 2301-99-99-92301-482020 808 0020 - 114,679 114,679$ Road Safety Audit on Kitching Street Non-Department 2301 Fed Reimb-Capital 2301-99-99-92301-482020 808 0026 - 133,511 133,511$ South Lasselle Street Safety Corridor Non-Department 2301 Fed Reimb-Capital 2301-99-99-92301-482020 808 0028 - 151,389 151,389$ Upgrade Existing Marked Crosswalks on Arterials REVENUE TOTAL 10,716,752$ 56,690,781$ 67,407,533$ A.3.g
Packet Pg. 66
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET Exhibit B - CIP Carryover
2 of 3

CITY OF MORENO VALLEY
Non-General Fund
FY 2021/22 Proposed Capital Improvement Plan (CIP) Carryovers Department Fund Account Description General Ledger Account Project Number Fiscal Year (FY) 2021/22 Amended Budget
Proposed
Carryover
Revised Budget Project
Public Works 2000 CIP Other 2000-70-77-80001-720199 801 0008 70 77 3,925,000$ 764,600$ 4,689,600$ Annual ADA Compliant Access Upgrades Public Works 3003 CIP Other 3003-70-77-80001-720199 801 0010 70 77 - 893,905 893,905 Heacock St. South Extension Public Works 2000 CIP Other 2000-70-76-80001-720199 801 0015 70 76 50,000 150,711 200,711 Residential Traffic Mgmt Prgrm (Speed Humps) Public Works 2001 CIP Other 2001-70-78-80001-720199 801 0017 70 78 60,000 34,464 94,464 Annual Pavement Maintenance - Crack Seal Public Works 2300 CIP Other 2300-70-77-80001-720199 801 0021 70 77 - 1,868,262 1,868,262 SR-60/Moreno Beach IC Phase 2 Public Works 2301 CIP Other 2301-70-77-80001-720199 801 0021 70 77 - 16,772,055 16,772,055 SR-60/Moreno Beach IC Phase 2 Public Works 3002 CIP Other 3002-70-77-80001-720199 801 0021 70 77 - 2,557,864 2,557,864 SR-60/Moreno Beach IC Phase 2 Public Works 3003 CIP Other 3003-70-77-80001-720199 801 0021 70 77 - 10,988,021 10,988,021 SR-60/Moreno Beach IC Phase 2 Public Works 3311 CIP Other 3311-70-77-80001-720199 801 0021 70 77 - 1,292,431 1,292,431 SR-60/Moreno Beach IC Phase 2 Public Works 3003 CIP Other 3003-70-77-80001-720199 801 0064 - 3,499,690 3,499,690 SR-60/ Redlands Boulevard Interchange Public Works 2301 CIP Other 2301-70-77-80001-720199 801 0073 - 1,089,333 1,089,333 Juan Bautista de Anza Multi-Use Trail - ATP 2 Public Works 3004 CIP Other 3004-70-76-80001-720199 801 0073 100,000 4,873 104,873 Juan Bautista de Anza Multi-Use Trail - ATP 2 Parks & Community Services 3016 CIP Other 3016-50-57-80001-720199 801 0073 - 2,551 2,551 Juan Bautista de Anza Multi-Use Trail - ATP 2 Public Works 2800 CIP Other 2800-70-77-80001-720199 801 0076 - 507,170 507,170 Heacock St Pedestrian and Bicycle Enhancements/ Gregory Lane Public Works 3301 CIP Other 3301-70-77-80001-720199 801 0076 - 25,257 25,257 Heacock St Pedestrian and Bicycle Enhancements/ Gregory Lane Public Works 2301 CIP Other 2301-70-77-80001-720199 801 0077 - 1,823,309 1,823,309 Juan Bautista de Anza Multi-Use Trail - ATP 3 Public Works 3015 CIP Other 3015-50-57-80001-720199 801 0077 - 271,350 271,350 Juan Bautista de Anza Multi-Use Trail - ATP 3 Public Works 3008 CIP Other 3008-70-77-80001-720199 801 0085 - 576,052 576,052 Citywide Pavement Rehabilitation Program FY19/20 Public Works 2301 CIP Other 2301-70-77-80001-720199 801 0086 - 8,090,099 8,090,099 Juan Bautista de Anza Multi-Use Trail - ATP 4 Public Works 2000A CIP Other 2000-70-77-80001-720199 801 0087 3,925,000 3,631,469 7,556,469 Citywide Pavement Rehabilitation Program FY20/21 Public Works 2512 CIP Other 2512-70-77-80001-720199 801 0088 - 1,423,918 1,423,918 Pavement Rehabilitation for Various Streets (CDBG FY 20/21) Public Works 3008 CIP Other 3008-70-77-80001-720199 801 0088 - 112,044 112,044 Pavement Rehabilitation for Various Streets (CDBG FY 20/21) Public Works 2000 CIP Other 2000-70-77-80002-720199 802 0002 70 77 10,000 28,761 38,761 Bridge Inspection Program Public Works 3008 CIP Other 3008-70-77-80002-720199 802 0003 70 77 - 1,678 1,678 SR-60/Nason Overcrossing Bridge Public Works 3311 CIP Other 3311-70-77-80002-720199 802 0003 70 77 - 30,000 30,000 SR-60/Nason Overcrossing Bridge Public Works 3301 CIP Other 3301-70-77-80002-720199 802 0004 - 832,112 832,112 Indian Street/Cardinal Avenue Bridge (Over Lateral A) Public Works 2000 CIP Other 2000-70-77-80002-720199 802 0006 10,000 135,256 145,256 Bridge Preventative Maintenance Program - Implementation Phase Financial & Management Services 7220 CIP Other 7220-30-39-80003-720199 803 0011 30 39 - 19,735 19,735 Box Springs Communications Site Parks & Community Services 3016 CIP Other 3016-50-57-80003-720199 803 0030 200,000 140,925 340,925 Park Restroom Renovations at Various Sites Parks & Community Services 3016 CIP Other 3016-50-57-80003-720199 803 0031 200,000 16,668 216,668 Towngate Community Center Renovation Parks & Community Services 5113 CIP Other 5113-50-57-80003-720199 803 0031 - 60,000 60,000 Towngate Community Center Renovation Parks & Community Services 3000 CIP Other 3000-50-57-80003-720199 803 0037 200,000 792,601 992,601 Civic Center Amphitheater and Park Public Works 3000 CIP Other 3000-70-40-80003-720199 803 0042 2,449,986 485,431 2,935,417 Corporate Yard Building/ Fleet Shop Remodel Public Works 3000 CIP Other 3000-70-29-80003-720199 803 0043 25,000 186,494 211,494 Corporate Yard Master Plan Improvements Parks & Community Services 3000 CIP Other 3000-50-57-80003-720199 803 0044 200,000 218,640 418,640 Electronic Marquee Sign Financial & Management Services 3000 CIP Other 3000-50-56-80003-720199 803 0045 - 93,304 93,304 Moreno Valley Library at Iris Plaza Fire 3005 CIP Other 3005-40-45-80003-720199 803 0049 - 435,000 435,000 Infill Fire Station Land Acquisition Public Works 2001 CIP Other 2001-70-77-80004-720199 804 0007 70 77 - 27,724 27,724 Moreno MDP Line K-1, K-4 Stg 3 Public Works 2001 CIP Other 2001-70-77-80004-720199 804 0008 - 16,307 16,307 Sunnymead Master Drainage Plan - Storm Drain Lines F and F-7 Public Works 2301 CIP Other 2301-70-77-80004-720199 804 0008 - 44,820 44,820 Sunnymead Master Drainage Plan - Storm Drain Lines F and F-7 Public Works 2001 CIP Other 2001-70-77-80004-720199 804 0014 - 117,101 117,101 Sunnymead - Flaming Arrow Drive Storm Drain Public Works 3002 CIP Other 3002-70-77-80004-720199 804 0014 1,800,000 132,148 1,932,148 Sunnymead - Flaming Arrow Drive Storm Drain Public Works 3002 CIP Other 3002-70-77-80004-720199 804 0015 1,800,000 1,843,388 3,643,388 Sunnymead MDP Line B-16A Public Works 2001 CIP Other 2001-70-77-80004-720199 804 0017 - 139,382 139,382 Moreno MDP Line F-18 and F-19 Public Works 3002 CIP Other 3002-70-77-80004-720199 804 0017 1,800,000 1,924,603 3,724,603 Moreno MDP Line F-18 and F-19 Public Works 2008 CIP Other 2008-70-29-80004-720199 804 0018 80,000 127,584 207,584 Citywide Full Trash Capture Device Installation Public Works 6011 CIP Other 6011-70-80-80005-720199 805 0044 1,573,035 215,980 1,789,015 Alessandro Crosstown Tie Public Works 6011 CIP Other 6011-70-80-80005-720199 805 0045 1,573,035 1,956,330 3,529,365 Mobile Advanced Metering Infrastructure (AMI) System Public Works 6011 CIP Other 6011-70-80-80005-720199 805 0046 1,573,035 2,498,862 4,071,897 Electrical System Automation Public Works 6011 CIP Other 6011-70-80-80005-720199 805 0049 1,573,035 429,107 2,002,142 Day Street Line Extension Public Works 6011 CIP Other 6011-70-80-80005-720199 805 0054 1,573,035 402,532 1,975,567 City Hall Annex Solar Carports Public Works 6011 CIP Other 6011-70-80-80005-720199 805 0055 1,573,035 435,711 2,008,746 Eucalyptus Avenue Line Extension Public Works 6011 CIP Other 6011-70-80-80005-720199 805 0056 1,573,035 489,365 2,062,400 Moreno Beach Bridge Conduit Project Public Works 6011 CIP Other 6011-70-80-80005-720199 805 0057 1,573,035 216,119 1,789,154 Electrical Switch 61 Reconfiguration A.3.g
Packet Pg. 67
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET Exhibit B - CIP Carryover
3 of 3

CITY OF MORENO VALLEY
Non-General Fund
FY 2021/22 Proposed Capital Improvement Plan (CIP) Carryovers Department Fund Account Description General Ledger Account Project Number Fiscal Year (FY) 2021/22 Amended Budget
Proposed
Carryover
Revised Budget Project
Parks & Community Services 3016 CIP Other 3016-50-57-80007-720199 807 0004 50 57 250,000 134,437 384,437 Replacement Playground Equipment Parks & Community Services 3016 CIP Other 3016-50-57-80007-720199 807 0005 50 57 250,000 414,201 664,201 Annual ADA Park Improvements Parks & Community Services 3015 CIP Other 3015-50-57-80007-720199 807 0031 50 57 2,125,000 160,180 2,285,180 Rancho Verde Park Parks & Community Services 3016 CIP Other 3016-50-57-80007-720199 807 0045 250,000 262,490 512,490 Cottonwood Golf Center Irrigation Improvements Parks & Community Services 3006 CIP Other 3006-50-57-80007-720199 807 0047 250,000 235,587 485,587 Moreno Valley Community Park Soccer Field Improvements Parks & Community Services 2300 CIP Other 2300-50-57-80007-720199 807 0049 - 202,952 202,952 Demonstration Garden Parks & Community Services 3015 CIP Other 3015-50-57-80007-720199 807 0049 2,125,000 276,864 2,401,864 Demonstration Garden Parks & Community Services 5113 CIP Other 5113-50-57-80007-720199 807 0052 80,000 26,510 106,510 Drinking Fountain Replacements at Various Parks Parks & Community Services 5113 CIP Other 5113-50-57-80007-720199 807 0053 80,000 113,562 193,562 LED Lighting Improvements at Various Parks Parks & Community Services 3015 CIP Other 3015-50-57-80007-720199 807 0054 2,125,000 139,420 2,264,420 Moreno Valley Bark Park Public Works 2005 CIP Other 2005-70-76-80008-720199 808 0004 70 76 20,000 16,328 36,328 Traffic Signal Coordination Program Public Works 2001 CIP Other 2001-70-76-80008-720199 808 0013 70 76 80,000 17,214 97,214 Traffic Signal Equipment Upgrades Public Works 2301 CIP Other 2301-70-76-80008-720199 808 0018 - 1,856,985 1,856,985 Advanced Dilemma Zone Detection at Certain Intersections Public Works 2301 CIP Other 2301-70-76-80008-720199 808 0019 - 287,124 287,124 Road Safety Audit on Ironwood Avenue Public Works 2301 CIP Other 2301-70-76-80008-720199 808 0020 - 114,666 114,666 Road Safety Audit on Kitching Street Public Works 3302 CIP Other 3302-70-76-80008-720199 808 0025 - 234,276 234,276 Moreno Valley Ranch ITS Public Works 2301 CIP Other 2301-70-76-80008-720199 808 0026 - 118,320 118,320 South Lasselle Street Safety Corridor Public Works 2301 CIP Other 2301-70-76-80008-720199 808 0028 - 140,866 140,866 Upgrade Existing Marked Crosswalks on Arterials Public Works 3302 CIP Other 3302-70-76-80008-720199 808 0030 - 130,068 130,068 Pigeon Pass Road ITS Financial & Management Services 7220 CIP Other 7220-30-39-80009-720199 809 0001 30 39 - 280,621 280,621 Citywide Fiber Optic Comm Exp Financial & Management Services 7220 CIP Other 7220-30-39-80010-720199 810 0001 30 39 - 36,804 36,804 Citywide Camera Surveillance System EXPENSE TOTAL 37,054,266$ 76,072,571$ 113,126,837$ A.3.g
Packet Pg. 68
Attachment: Carryover Memo & Exhibits (5640 : FISCAL YEAR 2021/22 FIRST QUARTER BUDGET

Report to City Council

ID#5686 Page 1
TO: Mayor and City Council

FROM: Pat Jacquez-Nares, City Clerk

AGENDA DATE: February 1, 2022

TITLE: MAYORAL APPOINTMENT TO THE PLANNING

COMMISSION

RECOMMENDED ACTION
Recommendation:

1. Receive and confirm the slate of Mayoral appointments as follows:

PLANNING COMMISSION

Name Position Term
Matthew Chen Member Ending 03/31/25

CITY COUNCIL GOALS
Advocacy. Develop cooperative intergovernmental relationships and be a forceful advocate of City policies, objectives, and goals to appropriate external governments, agencies and corporations.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

A.4
Packet Pg. 69

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. Matthew Chen_Redacted

APPROVALS

Budget Officer Approval  Approved . 1/26/22 1:22 PM City Attorney Approval  Approved .

City Manager Approval  Approved . 1/26/22 2:35 PM A.4
Packet Pg. 70
A.4.a
Packet Pg. 71
Attachment: Matthew Chen_Redacted (5686 : MAYORAL APPOINTMENT TO THE PLANNING COMMISSION) A.4.a
Packet Pg. 72
Attachment: Matthew Chen_Redacted (5686 : MAYORAL APPOINTMENT TO THE PLANNING COMMISSION)

Report to City Council

ID#5681 Page 1
TO: Mayor and City Council

FROM: Brian Mohan, Assistant City Manager

AGENDA DATE: February 1, 2022

TITLE: APPROVE A MEMORANDUM OF UNDERSTANDING

WITH RISING STARS BU SINESS ACADEMY AND

AUTHORIZE THE SUBMIT TAL OF THE

APPLICATION/PROPOSAL RELATED TO THE

CALIFORNIA VIOLENCE I NTERVENTION AND

PREVENTION (CALVIP) GRANT PROGRAM

RECOMMENDED ACTION
Recommendation:

1. Approve a Memorandum of Understanding with Rising Star s Business Academy regarding the California Violence intervention and Prevention (CalVIP) Gra nt Program.

2. Authorize City Manager, City Attorney and Chief Financial Officer to submit the application/proposal to California Violence intervention and Prevention (CalVIP) Grant Program.

SUMMARY

This report recommends the approval of a Memorandum of Un derstanding between the City of Moreno Valley and Rising Stars Business Academy and authorization to submit the application/proposal related to the California Violence Intervention and Prevention (CalVIP) Grant Program.

DISCUSSION

The City of Moreno Valley would like to enter into a Memorandum of Understanding with Rising Stars Business Academy to improve public health and safety by supporting effective violence reduction initiatives in communities that are disproportionally impacted by vio lence, particul arly residents involved in homicides, shootings, and aggravated A.5
Packet Pg. 73

assaults. Initiatives such as evidence -based street outreach programs and focused deterrence strategies, that seek to interrupt cycles of violence and retaliation, shall be primarily focused on providing violence intervention services to the small segment of the population that is identified as having the highest risk of perpetrating or being victimized by violence in the near future.

The term of this MOU shall be effective on July 1, 2022 an d continue in effect through December 31, 2025. The grant project service period will com mence on July 1, 2022 and end on June 30, 2025. An additional six (6) months (July 1, 2025, through December 31, 2025) will be included in the term of th e contract f or the sole purpose of finalizing and submitting a required Local Evaluation Report and financial audit.

Rising Stars Business Academy must support programs, practices, and strategies rooted in documented evidence showing they reduce violence while also c onsidering the needs of the target communities and i ndividual participants. They must use data to drive conscientious decision-making in the development, implementation, and appraisal of their overall projects.

Rising Stars Business Academy is responsible for:

Project Records – The Rising Stars Business Academy shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds. Records must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing.

Reimbursement Invoices – Invoices are to be submitted to the City on a monthly basis and must include supporting documentation for all costs claimed . Reimbursement invoices must be submitted even if grant funds are not expended during the invoicing period. All project expenditures and all obligated match contributions must be incurred by the end of the grant project period, June 30, 2025, and included on the invoice due August 15, 2025.

Funding
Budget
FY 2022-
2023
Budget
FY 2023-
2024
Budget
FY 2024-
2025
CalVIP Grant Award $500,000 $500,000 $500,000
Cash or In-kind Match (Rising Stars
Business Academy)
$500,000 $500,000 $500,000

Final Invoicing – Expenditures incurred for the completion of the Final Local Evaluation Report and Final Audit during the period of July 1, 2025 to December 31, 2025, must be submitted during the Final Invoicing Period to include all supporting documentation.

A.5
Packet Pg. 74

The final invoice shall be submitted to the City.

Match Contributions – The match contribution must be equal to the amount of the grant funds expended. The m atch contribution must be reported on the invoice as the expenditures occur. Match funds and related contributions must also be identified in the accounting records and included within any grant -specific audit rep orts. Supporting documentation must be maintained for all match contributions.

Audit Requirements – Provide a financial audit that covers the service delivery period of July 1, 2022 to June 30, 2025. The audit report will be due no later than December 31, 2025 to the Board of State and Community Corrections (BSCC) . Rising Stars Business Academy must submit the financial audit to the City before that deadline , allowing enough time for review. The financial audit shall be performed by a Certified Public Accountant or a participating city auditor that is organizationally independent from the participating city’s project financial management functions. Expenses for the final audit may be reimbursed for actual costs up to $25,000. In addition, the BSCC reserves the right to call for a program or financial audit at any time between the execution of the grant agreement and three (3) years following the end of the grant period.

Quarterly Progress Reports – Submit quarterly progress reports (QPRs) to the City, that demonstrate project goals and objectives are being met and show that funds are being spent in accordance with the Grant Agreement.

Project Evaluation – Submit a Local Evaluation Plan which is due six (6) months post - award and a Final Local Evaluation Report which is due six (6) months after the conclusion of project delivery , to the City . Rising Stars Business Academy must dedicate a minimum of five percent (5%) with a maximum of ten percent (10%) of the total grant funds requested for evaluation pla nning, oversight, and reporting activities.

The Local Evaluation Plan should describe the effectiveness of the project with the project goals and objectives clearly stated. The Final Local Evaluation Report must include an Executive Summary and access and document the effectiveness of the activities that were implemented within each individual project component.

Working with an Outside Evaluator – Collect data requested by the outside evaluator This may include a standardized QPR format with specified ou tcome measures and/or standard outcome measures as a required component of the Local Evaluation Reports.

Rising Stars Business Academy must follow the BSCC Grant Administration Guide. All liability, including costs associated with not following the BSCC Grant Administration Guide , will be borne solely by Rising Stars Business Academy , not the City.

The CITY is responsible for:

Pass Through Agency – The City of Moreno Valley will act as a pass through agency for the Rising Stars Business Academy. All p rogram requirements will be forwarded to A.5
Packet Pg. 75

the City including but not limited to invoicing, reporting, evaluations, and audits for review. Once approved, the City of Moreno Valley will submit all program requirements to the BSCC.

Coordinating Meetings – The MoVal Violence Intervention Program (VIP) Director, Brian Mohan, will coordinate monthly meetings with our Public Safety community to include but not limited to Police, Fire, Code Enforcement, and non -profit organizations, to include Rising Stars Business Academy.

ALTERNATIVES

1. Approve the recommended action as presented in this staff report. Staff recommends this alternative.

2. Do not approve the recommended action as presented in this staff report. Staff does not recommend this alternative.

FISCAL IMPACT

There is no fiscal impact with this action.

NOTIFICATION

Publication of the Agenda.

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Name Launa Jimenez Name Brian Mohan
Title Financial Resources Division Manager Title Assistant City Manager/CFO/Treasurer

CITY COUNCIL GOALS
Revenue Diversification and Preservation. Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.

Public Safety. Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.

Positive Environment. Create a positive environment for the development of Moreno Valley's future.

Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

A.5
Packet Pg. 76

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. CALVIP MOU

APPROVALS

Budget Officer Approval  Approved . 1/26/22 7:21 AM City Attorney Approval  Approved .

City Manager Approval  Approved . 1/26/22 8:40 AM A.5
Packet Pg. 77

MEMORANDUM OF UNDERSTANDING

BETWEEN

CITY OF MORENO VALLEY AND RISING STARS BUSINESS ACADEMY

This Memorandum of Understan ding (“MOU”) is entered into by the City of Moreno Valley (hereinafter, “CITY”) and the Rising Star Business Academy (hereinafter, “CBO”), to be effective on the date approved by both parties.

TERMS AND CONDITIONS

A. SUMMARY

The CITY requires services as described herein from the CBO, to improve public health and safety by supporting effective violence reduction initiatives in communities that are disproportionately impacted by violence, particularly residents involved in homicides, shootings, and aggravated assaults. Initiatives such as evidence-based street outreach programs, and focused deterrence strategies, that seek to interrupt cycles of violence and retaliation, shall be primarily focused on providing violence intervention services to the small segment of the population that is identified as having the highest risk of perpetrating or being victimized by violence in the near future.

B. TERM

The term of this MOU shall be effective on July 1, 2022 and continue in effect through December 31, 2025. The grant project service pe riod will commence on July 1, 2022 and end on June 30, 2025. An additional six (6) months (July 1, 2025, through December 31, 2025) will be included in the term of th e contract for the sole purpose of finalizing and submitting a required Local Evaluation Report and financial audit.

C. SERVICES TO BE RENDERED

The CBO must support programs, practices, and strategies rooted in documented evidence showing they reduce violence while also considering the needs of the target communities and individual participants. The CBO must use data to drive conscientious decision-making in the development, implementation, and appraisal of their overall projects.

CBO responsibilities:

Project Records – CBO shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds. Records must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection , examination, monitoring, copying, excerpting, transcribing, and auditing.

Reimbursement Invoices – Invoices are to be submitted to the City on a monthly basis and must include supporting documentation for all costs claimed. Reimbursement invoices must be submitted even if grant funds are not expended during the invoicing period. All project A.5.a
Packet Pg. 78
Attachment: CALVIP MOU (5681 : APPROVE A MEMORANDUM OF UNDERSTANDING WITH RISING STARS BUSINESS ACADEMY AND

expenditures and all obligated match contributions must be incurred by the end of the grant project period, June 30, 2025, and included on the invoice due August 15, 2025.

Funding
Budget
FY 2022-2023
Budget
FY 2023-2024
Budget
FY 2024-2025
CalVIP Grant Award $500,000 $500,000 $500,000
CBO Cash or In-kind Match $500,000 $500,000 $500,000

Final Invoicing – Expenditures incurred for the completion of the Final Local Evaluation Report and Final Audit during the period of July 1, 2025 to December 31, 2025 , must be submitted during the Final Invoicing Period to include all supporting documentation. The final invoice shall be submitted to the City.

Match Contributions – The match contribution must be equal to the amount of the grant funds expended. Match contribution must be reported on the invoice as the expenditures occur. Match funds and related contributions must also be identified in the accounting records and included within any grant -specific audit reports. Supporting documentation must be maintained for all match contributions.

Audit Requirements – Provide financial audit that covers the service delivery period of July 1, 2022 to June 30, 2025. The audit report will be due no later than December 31, 2025 to the Board of State and Community Corrections (BSCC). The CBO must submit the financial audit to the City before that deadline allowing enough time for review. The financial audit shall be performed by a Certified Public Accountant or a participating city auditor that is organizationally independent from the participatin g city’s project financial management functions. Expenses for the final audit may be reimbursed for actual costs up to $25,000. In addition, the BSCC reserves the right to call for a program or financial audit at any time between the execution of the gran t agreement and three (3) years following the end of the grant period.

Quarterly Progress Reports – Submit quarterly progress reports (QPRs) to the City, that demonstrate project goals and objectives are being met and show that funds are being spent in accordance with the Grant Agreement.

Project Evaluation – Submit a Local Evaluation Plan which is due six (6) months post-award and a Final Local Evaluation Report which is due six (6) months after the conclusion of project delivery, to the City. CBO must dedicate a minimum of five percent (5%) with a maximum of ten percent (10%) of the total grant funds requested for evaluation planning, overs ight, and reporting activities. The Local Evaluation Plan should describe the effectiveness of the project with the project goals and objectives clearly stated. The Final Local Evaluation Report must includ e an Executive Summary and access and document the effectiven ess of the activities that were implemented within each individual project component.

Working with an Outside Evaluator – Collect data requested by the outside evaluator (this may include a standardized QPR format with specified outcome measures and/or st andard A.5.a
Packet Pg. 79
Attachment: CALVIP MOU (5681 : APPROVE A MEMORANDUM OF UNDERSTANDING WITH RISING STARS BUSINESS ACADEMY AND

outcome measures as a required component of the Local Evaluation Reports.

The CBO must follow the BSCC Grant Administration Guide. All liability, including costs associated with not following the BSCC Grant Administration Guide , will be borne solely by the CBO, not the City.

CITY responsibilities:

Pass Through Agency – The City of Moreno Valley will act as a pass through agency for the Rising Stars Business Academy. All program activities should be forwarded to the City including by not limited to invoicing, reporting, evaluations, audits for review. Once approved, the City of Moreno Valley will submit all program requirements to the Board of State and Community Corrections (BSCC).

Coordinating Meetings – The MoVal VIP Program Director , Brian Mohan, will coordinate monthly meetings with our Public Safety community to include but not limited to Police, Fire, Code Enforcement, and non-profit organizations, to include Rising Stars Business Academy.

D. PERSONNEL

The services provided by the CBO shall be performed by CBO personnel under the control and direction of the CBO. To the extent that CITY personnel may also participate in any of the activities herein provided for, CITY agrees to conduct those activities in accordance with the CBO, and any expenses by the CITY in this process shall be borne by CITY.

E. MUTUAL HOLD HARMLESS/INDEMNIFICATION

Except as to the sole negligence or willful misconduct of the City, the CBO agrees to indemnify, protect and hold harmless the City from and against any claim for damage, charge, lawsuit, action, judicial, administrative, regulatory or arbitration proceeding, damage, cost, expense (including counsel fees), judgement, civil fine and pena lties, liabilities or losses of any kind, whether actual, threatened or alleged, which arise out of, pertain to, or relate to, or are a consequence of the performance of or under this MOU. This indemnification shall apply to any acts, omissions, negligence , recklessness, or willful misconduct, whether active or passive, on the part of the C BO or anyone employed by or working on behalf of the CBO.

F. AMENDMENTS

Any amendment, modification, or variation from the terms of this MOU shall be in writing and shall be effective only upon mutual approval by the authorized parties.

G. TERMINATION

The Grant Agreement between the BSCC and the CITY may be terminated by the BSCC at any time after the grant award and prior to completion of the project , upon action or inaction A.5.a
Packet Pg. 80
Attachment: CALVIP MOU (5681 : APPROVE A MEMORANDUM OF UNDERSTANDING WITH RISING STARS BUSINESS ACADEMY AND

by the CITY, that constitutes a material and substantial breech of this Grant Agreement.

The BSCC may reduce or terminate grant funds as set forth in the terms and conditions of the Grant Agreement or for any reason that may include the following:

 If the Grantee fails to comply with any term or condition of the Grant Agreement; or,

 If during the term of the Grant Agreement, the state and/or federal funds appropriated for the purposes of the Grant Award are reduced or eliminated by the California Legislature or by the United States Government, or, in the event revenues are not collected at the level appropriated, the BSCC may immediately terminate or reduce the Grant Agreement.

Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof.

No such termination or reduction shall apply to allowable costs already incurred by the CBO to the extent that state or federal funds are available for payment of such costs. The Grantee may appeal the termination.

H. COMPLETE MEMORANDUM OF UNDERSTANDING

This written MOU, including all writings specifically incorporated hereby in reference, shall constitute the complete MOU between the parties hereto. No oral MOU, agreement or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral MOU, agreement or representation be binding upon the parties hereto. Any previous agreements between the CITY and COUNTY, whether oral or written, with re gards to the activities outlined in this MOU, shall be supplanted by this MOU.

I. JURISDICTION/VENUE

This MOU shall be governed by, and construed in accordance with, the laws of the State of California. CITY agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this MOU and further agrees and consents that venue of any action brought hereunder shall be exclusively in the County of Riverside.

J. NOTICE

All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows:

A.5.a
Packet Pg. 81
Attachment: CALVIP MOU (5681 : APPROVE A MEMORANDUM OF UNDERSTANDING WITH RISING STARS BUSINESS ACADEMY AND

CITY: CBO:

Moreno Valley Rising Stars Business Academy
Brian Mohan Alicia Berridge
14177 Frederick Street 23750 Alessandro Blvd, Suite G
PO Box 88005 Moreno Valley, CA 92553
Moreno Valley, CA 92552

IN WITNESS WHEREOF, the parties hereto have caused this MOU to be duly executed on (Date).

CITY OF MORENO VALLEY RISING STARS BUSINESS ACADEMY

______________________________ ______________________________

Mike Lee, City Manager Alicia Berridge, Executive Director

Approved as to form:

______________________________
Steve Quintanilla, Interim City Attorney

Attest:

______________________________
Pat Jacquez-Nares, City Clerk

A.5.a
Packet Pg. 82
Attachment: CALVIP MOU (5681 : APPROVE A MEMORANDUM OF UNDERSTANDING WITH RISING STARS BUSINESS ACADEMY AND

Report to City Council

ID#5664 Page 1
TO: Mayor and City Council

FROM: Michael Lloyd, Public Works Director/City Engineer

AGENDA DATE: February 1, 2022

TITLE: RECOMMENDED PAVEMENT MANAGEMENT PROGRAM
FIVE-YEAR LOOK -AHEAD FOR FISCAL YEARS 20 26-
2031

RECOMMENDED ACTION
Recommendations:

1. Concur with the Recommended Pavement Management Program Five -year Look-ahead Plan for Fiscal Years 2026-2031; and

2. Authorize the Public Works Director to make any minor adjustments in order to finalize the Pavement Management Program Five -year Look -ahead Pla n for Fiscal Years 2026-2031.

SUMMARY

This report recommends concurrence with the recommended Pavement Management Program (PMP) Five -year Look -ahead Plan w hich identifies roadway segment maintenance priorities for the Fiscal Year 2026 -2031. Staff takes a proactive approach to maintaining roads by including in the plan both preventive and corrective pavement maintenance practices that are cost -effective in addressing a wide range of pavement conditions to extend the pavement life and enhance safety.

DISCUSSION

Currently, there is roughly $100 million of critical deferred maintenance needs, and over $250 million overall, for the 505 centerline -miles of streets within the City’s 51 square mile boundary. With a significant amount of deferred maintenance ne eds, selecting only a few segments to fit a limited budget is a difficult process. To prioritize streets for the PMP Five-year Look-ahead Plan, staff uses a combination of factors such as:

A.6
Packet Pg. 83

 Pavement Condition Index (PCI), for preventative and corrective maintenance.  Average Daily Traffic (ADT) counts.
 Roadway segments with extensive City Maintenance staff activities.  Known forthcoming utility company work.
 Known approved development projects.
 Other City Capital Improvement Program (CIP) projects.

Heavy consideration is given to street segment PCI ratings and segments with extensive City Maintenance staff activities (i.e., pothole repairs). Additionally, in order to gain an economy of scale from bidding contractors, streets are grouped by proximity as best as possible. Staff conducted field surveys to obtain real -time pavement distress conditions. The PMP Five -year Look-ahead Plan is intended to provide a focus for the limited funding. It is not intended to be a ri gid list of street segments that canno t be adjusted. If necessary, staff will bring forward any changes to the Plan for Council’s review at its future meetings.

The ultimate goal for the PMP Five -year Look -ahead is to transition costly corrective maintenance activities to less -costly preven tative maintenance activities. Including preventative work (e.g., crack seal and slurry seal) and not just corrective work will help preserve and extend the useful life of the City’s largest asset at a lower cost. Also, with the inclusion of preventative maintenance work, City Maintenance staff resources can be redistributed to higher cost -benefit ratio activities (e.g. , asphalt patchwork and crack sealing).

In March 2019, staff presented and received City Council’s concurrence on the original PMP Five -year Look -ahead Plan which identified a number of street segments for preventive and corrective maintenance citywide for a five -year period. Since then, a number of segments have been completed and updates approved by the City Council.

The current PMP Fi ve-year Look-ahead Plan was approved in January 2021 for Fiscal Years 2021 -2026. The City anticipates to receive funding for construction of the proposed streets in the approved PMP Five -year Look -ahead Plan for Fiscal Years 2021-2026. As such, staff conti nues to identify new segments to be added to the plan for the next five -year period in order to be prepared as funding becomes available . The next 5 years to be added are FYs 2026-2031 as shown on the attached maps.

Approval of the recommended actions wou ld support Objective 4 of the Momentum MoVal Strategic Plan: “Manage and maximize Moreno Valley’s public Infrastructure to ensure an excellent quality of life, develop and implement innovative, cost effective infrastructure maintenance programs, public fac ilities management strategies, and capital improvement programming and project delivery.”

ALTERNATIVES

1. Approve the recommended actions as presented in this staff report. This alternative will provide staff with a Five -year Look-ahead Plan for FYs 2026-2031 with set priorities for roadway maintenance.

A.6
Packet Pg. 84

2. Do not approve the recommended actions as presented in this staff report and provide alternate direction to staff. This alternative may delay the roadway maintenance efforts and allow for City streets to continue deteriorating and resulting in higher repair costs.

FISCAL IMPACT

There is no fiscal impact with the recommended action item.

NOTIFICATION

All utilities, adjacent property owners, business owners, law enforcement, fire department, and ot her emergency services responders in the areas affected by the pavement rehabilitation will be notified in a timely manner prior to the start of construction work.

PREPARATION OF STAFF REPORT

Prepared By: Concurred By:

Quang Nguyen, P.E. Melissa Walker
Senior Engineer Engineering Division Manager/Assist. City Engineer

Concurred By: Department Head Approval:

Henry Ngo, P.E. Michael Lloyd, P.E.

Capital Projects Division Principal Engineer Public Works Director/City Engineer

CITY COUNCIL GOALS
Public Safety. Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.

Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
A.6
Packet Pg. 85

To view large attachme nts, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. FY 26-27 To FY 30-31 Pavement Rehab-Preserve Plan - Arterial and Collector

2. FY 26-27 To FY 30-31 Rehab and Preserve Plan - Local

APPROVALS

Budget Officer Approval  Approved . 1/25/22 11:27 AM City Attorney Approval  Approved .

City Manager Approval  Approved . 1/25/22 1:08 PM A.6
Packet Pg. 86

BAY AVE

DRACAEA AVEDRACAEA AVE

BAY AVE

BRODIAEA AVEBRODIAEA AVE

ELSWORTH ST

BAY AVE

GENTIAN AVE

KALMIA AVE

ELDER AVE

SPRINGS RD

VETERANS WY

KITCHING STKITCHING ST
PCI=62 ADT=23,200PCI=33ADT=21,800
PCI = 30 ADT=3,500
PCI=33ADT=25,300

HEACOCK ST
PCI=27ADT=38,000
PCI = 15 ADT=5,000
PCI=22 ADT =4,500
PCI=19 ADT=5,000
PCI = 22 ADT=3,000

QUINCY ST

DELPHINIUM AVE
PCI = 26 ADT=4,000
PCI=28 ADT=2,500

REDLANDS BLVD
PCI = 33 PCI = 33 ADT=3,500
PCI=34 ADT=1
1,200
ADT=3,300 PCI=55
PCI=33 ADT=2,500

CLARK ST
PCI=35 ADT=9,900
PCI=28 ADT=3,000
PCI=43
ADT=12,800
HIDDEN
ADT=3,500 PCI=25
PCI=54 ADT=7,100 PCI=57
PCI=56

DARWIN ST
PCI=50 ADT=8,000
PCI=50 ADT=5,200
PCI=62 ADT=11,000
PCI=61 ADT=5,000
PCI=56 ADT=26,200
PCI=56 ADT=19,900
PCI=60 ADT=8,400
PCI=53 ADT=30,200
PCI=50
ADT=16,900
PCI = 50

RIVARD RD
PCI=57
PCI=59 ADT=29,500
PCI=64 ADT=5,000
PCI=51
PCI=54 ADT=5,100
PCI=61 ADT=8,500
PCI=59 PCI=62
PCI=67 ADT=21,500
PCI=59 ADT=14,800
PCI=54 ADT=14,400
PCI = 60 ADT=11,500
PCI=57
PCI=62 ADT=14,200
PCI=54
PCI=60
PCI=29

MORTON RD
PCI=40 ADT=10,000
PCI = 62

DAVIS ST
PCI=37
PCI=62 ADT=14,400
PCI=44 ADT=5,000
PCI=64

HEMLOCK AVE
PCI=69

HEMLOCK AVE

BAY AVE

BRODIAEA AVE
IRONWOOD AVE PCI=68 ADT=8,000

JOHN F K

ENNEDY DR
PCI=40 ADT=6,400

MERWIN ST
PCI=62
PCI=45 ADT=27,600
PCI=29

OLIVER ST

MORRISON ST

NASON ST

KRAMERIA AV

IRONWOOD AVE

INDIAN STINDIAN ST

LASSELLE ST

FILAREE AV

CACTUS AVE

PATRICIA ST

FIR AVE

ALESSANDRO BLVD

MORENO BEACH DR

PEARL LN

MANZANITA AVE

SAN MICHELE RD

NANDINA AVE

LASSELLE ST

NASON ST
DAY ST
IRONW

OOD AVE

CACTUS AVE

REDLANDS BLVD

EUCALYPTUS AVE

PIGEON PASS RD

GRAHAM ST

MORENO BEACH DR

HEACOCK ST

PERRIS BLVD
SUNNYM

EAD BLVD

IRIS AVE

COTTONW

OOD AVE

ALESSANDRO BLVD

JOHN F KENNEDY DR

FREDERICK ST

INDIAN ST

LOCUST AVE

BOX SPRINGS RD
TOW
N CIR

OLIVER ST

JACLYN AVE

WORLD LOGISTICS CENTER PKWY

GILMAN S

PRINGS RD

ENCELIA AVE
TOW

NGATE BLVD

OLD LAKE DR

FIR AVE

SUNNYMEAD RANCH PKW
Y

VIA DEL LAGO

MEMORIAL WAY

RECHE VISTA DR

HIGHLAND BLVD

LASSELLE ST

INDIAN ST

LASSELLE ST
CA
CTUS
AVE

IRIS AVE

MORENO BEACH DR
JOHN

F KENNE
DY
DR

INDIAN ST

SUNNYMEAD RANCH PKWY

HEACOCK ST

CACTUS AVE

COTTONW

OOD AVE

GILMAN SPRINGS RD

GRAHAM ST

ALESSANDRO BLVD

PERRIS BLVD

IRIS AVE

PERRIS BLVD

CACTUS AVE

ALESSANDRO BLVD

EUCALYPTUS AVE

LOCUST AVE

EUCALYPTUS AVE
IRONW

OOD AVE

HEACOCK ST

PERRIS BLVD
IR
IS
AVE

HEACOCK ST

COTTONW

OOD AVE HEACOCK ST

ALESSANDRO BLVD

EUCALYPTUS AVE

FREDERICK ST

WORLD LOGISTICS CENTER PKWY
FY 26/27 TO FY 30/31 PLAN FOR ARTERIAL AND COLLECTOR STREETS

PAVEMENT REHABILITATION AND PRESERVATION
City of Moreno Valley
Public Works Department - Capital Projects Division
0 2,500 5,000 7,500 10,0001,250
Feet
FY 26/27 TO FY 30/31 PLAN FOR

PAVEMENT PRESERVATION
Proposed FY 26-27 Preservation Streets
Proposed FY 27-28 Preservation Streets
Proposed FY 28-29 Preservation Streets
Proposed FY 29-30 Preservation Streets
Proposed FY 30-31 Preservation Streets
PCI=29 ADT=9,200
Proposed: January 2022
FY 26/27 TO FY 30/31 PLAN FOR

PAVEMENT REHABILITATION
Proposed FY 26-27 Rehab Streets
Proposed_FY 27-28 Rehab Streets
Proposed FY 28-29 Rehab Streets
Proposed FY 29-30 Rehab Streets
Proposed FY 30-31 Rehab Streets

A.6.a
Packet Pg. 87
Attachment: FY 26-27 To FY 30-31 Pavement Rehab-Preserve Plan - Arterial and Collector (5664 : RECOMMENDED PAVEMENT MANAGEMENT PROGRAM FIVE-YEAR LOOK-AHEAD FOR FYS 2026-2031)

KITCHING ST

PERRIS BLVD
SH-60

GILMAN SPRINGS RD
DAY ST

WORLD LOGISTICS CENTER PKWY

FREDERICK ST

CACTUS AVE

LASSELLE ST

LOCUST AVE

IRIS AVE

INDIAN ST

REDLANDS BLVD

MORENO BEACH DR

HEACOCK ST

COTTONW

OOD AVE

FREDERICK ST

JACLYN AVE

OLIVER ST

LASSELLE ST

EUCALYPTUS AVE

HEACOCK ST

PIGEON PASS RD

EUCALYPTUS AVE

CACTUS AVE

PERRIS BLVD

EUCALYPTUS AVE

LOCUST AVE

OLD LAKE DR

COTTONW

OOD AVE

SUNNYMEAD RANCH PKWY

COTTONW

OOD AVE

CACTUS AVE

IRIS AVE

CACTUS AVE

IRIS AVE

ALESSANDRO BLVD

JOHN F KENNEDY DR

ALESSANDRO BLVD

GRAHAM ST GRAHAM ST

ALESSANDRO BLVD
DAY ST

GILMAN SPRINGS RD
IRONW

OOD AVE

HEACOCK ST

ENCELIA AVE

PERRIS BLVD

INDIAN ST

EUCALYPTUS AVE

JOHN F KENNEDY DR
TOW
N CIR

NASON ST

HEACOCK ST
SUNNYM

EAD BLVD

BOX SPRINGS RD
TOW

NGATE BLVD
FIR
AVE

LASSELLE ST

VIA DEL LAGO

INDIAN ST

MORENO BEACH DR

PERRIS BLVDPERRIS BLVD
IRONW

OOD AVE

PERRIS BLVD

GILMAN SPRINGS RD

ALESSANDRO BLVD

HEACOCK ST
0 5,000 10,0002,500
Feet
FY 26/27 TO FY 30/31 PLAN FOR

LOCAL STREET PAVEMENT REHABILITATION AND PRESERVATION
City of Moreno Valley
Department of Public Works - Capital Projects Division
Proposed: January 2022
Proposed FY 26-27 Streets
Proposed FY 27-28 Streets
Proposed FY 28-29 Streets
Proposed FY 29-30 Streets
Proposed FY 30-31 Streets
FY 26/27 TO FY 30/31 PLAN FOR

PAVEMENT REHABILITATION AND PRESERVATION
A.6.b
Packet Pg. 88
Attachment: FY 26-27 To FY 30-31 Rehab and Preserve Plan - Local (5664 : RECOMMENDED PAVEMENT MANAGEMENT PROGRAM FIVE-YEAR LOOK-AHEAD FOR FYS 2026-2031)

Report to City Council

ID#5676 Page 1
TO: Mayor and City Council

FROM: Michael Lloyd, Public Works Director/City Engineer

AGENDA DATE: February 1, 2022

TITLE: APPROVE THE SECOND A MENDMENT TO AGREEMENT

ON-CALL PROFESSIONAL CONSULTANT SERVICES

WITH CAV CONSULTING

RECOMMENDED ACTION
Recommendations:

1. Approve the Second Amendment to Agreement On -Call Professional Services for Civil Engineer/Project Manager with CAV Consulting;

2. Authorize the City Manager to execute the Second Amendment to Agreement On-Call Professional Services for Civil En gineer/Project Manager with CAV Consulting, which includes executing subsequent Amendments or Extensions to the Agreement, and the authority to authorize associated purchase orders in accordance with the terms of the Agreement, subject to the approval of t he City Attorney;

3. Authorize an increase to Purchase Order with CAV Consulting in the amount of $200,000 once the Second Amendment has been signed by all parties using State Gas Tax and SB1/RMRA State Gas Tax funds (Funds 2000 and 2000A); and

4. Authorize a budget adjustment as set forth in the Fiscal Impact section of this report.

SUMMARY

This report recommends approval of the Second Amendment to On -Call Professional Services Agreement for Civil Engineer/Project Manager with CAV Consulting for staff support services on various Capital Improvement Plan (CIP) Projects with the Capital Projects Division.

A.7
Packet Pg. 89

DISCUSSION

In June 2021, due to staff retirements and reassignments, the Capital Projects Division (CPD) did not have adequate staffing to manage the curren t workload which include d eighteen (18) active projects under design and construction. As such, and in order to not delay the CIP projects, consultant assistance was necessary.

In July 2021, Requests for Proposals (RFP) for On -Call Professional Consultant Services for Civil Engineer/Project Manager were distributed and advertised on PlanetBids and on the City’s website. The City received nine (9) proposals in response to the RFP. Following a competitive selection process, CAV Consulting was selected as th e most qualified consultant to perform the work and provide support services consisting of project management services in preliminary engineering, design, right -of- way, and construction. The selection process was pursuant to the City’s Municipal Code requirements for professional services procurement.

In September 2021, CAV Consulting was awarded a contract of up to $74,500 to provide consultant Civil Engineer/Project Manager services for a period of three to five months. Since that time, CAV Consulting ha s successfully performed management for all assigned projects. With the potential of additional Federal, State, and local funding for pavement repair work as part of the federal recovery act plan, continued project management and consultant assistance is n ecessary for CIP projects delivery. Staff is recommending extending the agreement with CAV Consulting until December 2023 and increasing the contract amount an additional $200,000 using State Gas Tax and SB1/RMRA State Gas Tax funds (Funds 2000 and 2000A).

The recommended actions will allow CAV Consulting to continue to provide Project Management Services for various Capital Improvement Plans projects through the end of 2023.

ALTERNATIVES

1. Approve the recommended actions as presented in this staff rep ort. This alternative will allow CAV Consulting to continue to provide Project Management Services for various CIP projects.

2. Do not approve the recommended actions as presented in this staff report. Staff does not recommend this alternative, as it would result delay in project delivery of various CIP projects.

FISCAL IMPACT

The proposed Second Amendment includes a $200,000 increase in compensation for consultant services. The add itional amount of $200,000 uses State Gas Tax and SB1/RMRA State Gas Ta x funds (Funds 2000 and 2000A). There is no impact to the General Fund.

A.7
Packet Pg. 90

AVAILABLE BUDGET
State Gas Tax (RMRA SB1 Funds)
(Account 2000A-70-77-80001-720199) (Project No. 801 0089) $3,487,000

NOTIFICATION

Publication of agenda

PREPARATION OF STAFF REPORT

Prepared By: Concurred By:

Quang Nguyen, P.E. Melissa Walker.

Senior Engineer Engineering Div. Manager/Assist. City Engineer

Concurred By: Department Head Approval:

Henry Ngo, P.E. Michael Lloyd, P.E.

Capital Projects Principal Engineer Public Works Director/City Engineer

CITY COUNCIL GOALS
None

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

Objective 4.2: Develop and maintain a comprehensive Infrastructure Plan to invest in and deliver City infrastructure.

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. Second Amendment

APPROVALS

Budget Officer Approval  Approved . 1/25/22 11:29 AM City Attorney Approval  Approved .

A.7
Packet Pg. 91

City Manager Approval  Approved . 1/25/22 1:07 PM A.7
Packet Pg. 92

SECOND AMENDMENT TO AGREEMENT

ON-CALL PROFESSIONAL CONSULTANT SERVICES

FOR CIVIL ENGINEER/PROJECT MANAGER SERVICES

The Second Amendment to Agreement is by and between the City of Moreno Valley, a municipal corporation in the County of Riverside, State of California, hereinafter referred to as the “City,” and Chris Alan Vogt, doing business as, CAV Consulting, a sole proprietorship, hereinafter referred to as “Consultant.” This Second Amendment to Agreement is made and entered into entered into this ____ day of 2022 (“Effective Date”.)
RECITALS:

Whereas, the City and Consultant entered into an Agreement entitled “PROJECT

SPECIFIC AGREEMENT FOR ON -CALL PROFESSIONAL CONSULTANT SERVICES FOR CIVIL ENGINEER/PROJECT MANAGER SERVICES ” hereinafter referred to as “Agreement,” dated September 14, 2021.

Whereas, the Consultant is providing Civil Engineer/Project Manager Services for various Capital Improvement Projects.

Whereas, the Agreement was amended by the “First Amendment to Agreement for On-Call Professional Consultant Services for Civil Engineer/Project Manager Services ” dated No vember 04, 2021.

Whereas, it is desirable to amend the Agreement to expand the scope of the work to be performed by the Consultant per Task Order dated January 18, 2022, and is more particularly described in Section 1 of this First Amendment.

SECTION 1 AMENDMENT TO ORIGINAL AGREEMENT:

1.1 The Agreement termination date is extended from August 30, 202 2 to December 31, 2 023, unless the termination date is further extended by an Amendment to the Agreement.

A.7.a
Packet Pg. 93
Attachment: Second Amendment (5676 : APPROVE THE SECOND AMENDMENT TO AGREEMENT ON-CALL PROFESSIONAL CONSULTANT

SECOND AMENDMENT TO AGREEMENT FOR

CIVIL ENGINEER/PROJECT MANAGER SERVICES

1.2 Exhibit “B” to the Agreement is hereby amended by adding to the scope of work section described in said “Exhibit A – Task Order - Second Amendment.”

1.3 Exhibit “D” to the Agreemen t is hereby further amended by adding the cost as included in “Exhibit A” of this Second Amendment.

1.4 The total “Not to Exceed” fee for this contract is $274,500 ($74,500.00 for the original Agreement, $0 for the First Amendment to Agreement, plus $200,000 for the Second Amendments).

SECTION 2

2.1 Except as otherwise specifically provided in this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.

A.7.a
Packet Pg. 94
Attachment: Second Amendment (5676 : APPROVE THE SECOND AMENDMENT TO AGREEMENT ON-CALL PROFESSIONAL CONSULTANT

SECOND AMENDMENT TO AGREEMENT FOR

CIVIL ENGINEER/PROJECT MANAGER SERVICES

IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.

City of Moreno Valley Chris Alan Vogt dba CAV Consulting

BY: BY:

Mike Lee, City Manager
Name:

Date TITLE:
(President or Vice President)

Date

BY:

Name:

TITLE:
(Corporate Secretary)

Date

INTERNAL USE ONLY

APPROVED AS TO LEGAL FORM:

City Attorney

Date

RECOMMENDED FOR APPROVAL:

Public Works Director/City Engineer

Date
A.7.a
Packet Pg. 95
Attachment: Second Amendment (5676 : APPROVE THE SECOND AMENDMENT TO AGREEMENT ON-CALL PROFESSIONAL CONSULTANT EXHIBIT “A”

TASK ORDER-SECOND AMENDMENT
A.7.a
Packet Pg. 96
Attachment: Second Amendment (5676 : APPROVE THE SECOND AMENDMENT TO AGREEMENT ON-CALL PROFESSIONAL CONSULTANT A.7.a
Packet Pg. 97
Attachment: Second Amendment (5676 : APPROVE THE SECOND AMENDMENT TO AGREEMENT ON-CALL PROFESSIONAL CONSULTANT

Report to City Council

ID#5677 Page 1
TO: Mayor and City Council

FROM: Michael Lloyd, Public Works Director/City Engineer

AGENDA DATE: February 1, 2022

TITLE: APPROVE THE FIRST AM ENDMENT TO THE

AGREEMENT FOR PROFES SIONAL CONSULTANT
DESIGN SERVICES WITH HR GREEN PACIFIC, INC. FOR

CITYWIDE PAVEMENT REHABILITAT ION PROGRAM

PROJECTS

RECOMMENDED ACTION
Recommendations:

1. Approve the First Amendment to Agreement for Professional Consultant Services with HR Green Pacific, Inc. to provide additional design services for the citywide pavement rehabilitation program projects in the amount of $550,107.40;

2. Authorize the City Manager to execute the First Amendment to Agreement for Professional Consultant Services with HR Green Pacific, Inc.;

3. Authorize an increase in the Purchase Order for HR Green Pac ific, Inc. in the amount of $550,107.40 once the First Amendment has been signed by all parties using State Gas Tax and SB1/RMRA State Gas Tax funds (Funds 2000 and 2000A); and

4. Authorize a budget adjustment as set forth in the Fiscal Impact section of thi s report.

SUMMARY

This report recommends approval of the First Amendment to A greement for Professional Consultant Services with HR Green Pacific, Inc. to provide additional design related services for the citywide pavement rehabilitation program projects. These projects provide pavement preventative maintenance and corrective work, as well as rehabilitation for various arterial and collector street segments as included in the A.8
Packet Pg. 98

proposed Fiscal Year 2026-27 to Fiscal Year 2030 -31 Plan for Pavement Rehabilita tion and Preservation which is concurrently presented to the City Council for approval at this meeting.

DISCUSSION

As roadway maintenance remains a top priority for the Council, the City has been utilizing a 5 -Year pavement preservation and rehabilitat ion plan to prioritize streets for maintenance with limited funding available each year . With a potential of additional Federal, State, and local funding for pavement repair work as part of the federal recovery act plan, the City would have the opportunit y to speed up its efforts in maintaining citywide street network . The proactive approach is to fast-track the design and have construction ready projects that would provide competitive advantage to the City for any funding that may become available.

On September 7, 2021 the City Council approved an agreement with HR Green Pacific, Inc. to provide design services for pavement rehabilitation and preservation projects for a number of arterial and collector street segments as identified in the approved 5-Year Pavement Management Program Look -ahead Plan for Fiscal Year 2021 -22 to Fiscal Year 2025 -26. It is anticipated that there may be additional federal funding for pavement repair work for the next five -year, Fiscal Year 2026-27 to Fiscal Year 2030 - 31, and i t is critical to have the design and construction ready projects once funding becomes available. A list of streets prioritized for pavement rehabilitation and preservation for Fiscal Year 2026 -27 to Fiscal Year 2030 -31 plan is concurrently presented to the City Council for approval at this meeting.

Staff is recommending approval of the First Amendment to Agreement for Professional Consultant Services with HR Green Pacific, Inc. to provide additional design related services to complete the design for pro posed streets as included in the Fiscal Year 2026-27 to Fiscal Year 2030-31 plan for an additional not-to-exceed fee of $550,107.40.

HR Green Pacific, Inc. could start the design immediately once approved. This could efficiently speed up the design process without delay.

Approval of the recommended actions would support Objective 4 of the Momentum MoVal Strategic Plan: “Manage and maximize Moreno Valley’s public Infrastructure to ensure an excellent quality of life, develop and implement innovative, cos t effective infrastructure maintenance programs, public facilities management strategies, and capital improvement programming and project delivery.”

ALTERNATIVES

1. Approve and authorize the recommended actions as presented in this staff report. This alternative will allow the completion of the design, construction plans, and bid package for the citywide pavement rehabilitation program projects and provide the City a competitive edge for additional funding with shovel -ready projects.

A.8
Packet Pg. 99

2. Do not approve and aut horize the recommended actions as presented in this staff report. Staff does not recommend this alternative may limit the City’s ability to compete for additional funding for pavement projects.

FISCAL IMPACT

This work is eligible to be funded by SB1/RMRA State Gas Tax (2000A).

AVAILABLE BUDGET
State Gas Tax (RMRA SB1 Funds)
(Account 2000A-70-77-80001-720199) (Project No. 801 0089) ...................... $3,487,000

ESTIMATED ADDITIONAL DESIGN RELATED COSTS
Consultant Additional Design Costs ................................................................... $550,200 City Project Administration ................................................................................... $25,000 Total Estimated Additional Design Costs…………………………………… $575,200

NOTIFICATION

Public notification and community outreach will continue throughout the completion of this project

PREPARATION OF STAFF REPORT

Prepared By: Concurred By:

Quang Nguyen, P.E. Melissa Walker, P.E.

Senior Engineer Engineering Div. Manager/Assist. City Engineer

Concurred By: Department Head Approval:

Henry Ngo, P.E. Michael Lloyd, P.E.

Capital Projects Principal Engineer Public Works Director/City Engineer

CITY COUNCIL GOALS
Public Safety. Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.

Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhan ced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety
A.8
Packet Pg. 100

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. First Amendment to Agreement for Professional Consultant Services

APPROVALS

Budget Officer Approval  Approved . 1/25/22 11:30 AM City Attorney Approval  Approved .

City Manager Approval  Approved . 1/25/22 1:06 PM A.8
Packet Pg. 101
1 FIRST AMENDMENT TO AGREEMENT

FOR PROFESSIONAL CONSULTANT SERVICES
CITYWIDE PAVEMENT REHABILITATION PROGRAM (FY 2021-22)
PROJECT NO. 801 0089

This First Amendment to Agreement is by and between the City of Moreno Valley, a municipal corporation, hereinafter referred to as "City," and H R Green Pacific, Inc. , (a California corporation,) hereinafter referred to as "Consultant." This First Amendment to Agreement is made and entered into entered into this ______ day of _____________ 2022 (“Effective Date”.)
RECITALS:

Whereas, the City and Consultant entered into an Agreement entitled "Agreement for Professional Consultant Design Services for Citywide Pavement Rehabilitation Program (FY 2021- 22) Project No. 801 0089," hereinafter referred to as "Agreement," dated September 23, 2021.

Whereas, the Consultant is providing consultant design services for Citywide Pavement Rehabilitation Program projects.

Whereas, it is desirable to amend the Agreement to expand the scope of the work to be performed by the Consultant as is more particularly described in Section 1 of this First Amendment.

Whereas, the Consultant has submitted a Proposal dated January 12, 2022 , for expansion of the scope of work to be performed. A copy of said Proposal is attached as “Exhibit A -- First Amendment” and is incorporated herein by this reference.

SECTION 1 AMENDMENT TO ORIGINAL AGREEMENT:

1.1 The Agreement termination date of December 31, 2022 is not extended by A.8.a
Packet Pg. 102
Attachment: First Amendment to Agreement for Professional Consultant Services (5677 : APPROVE THE FIRST AMENDMENT TO THE

FIRST AMENDMENT TO AGREEMENT FOR

PROFESSIONAL CONSULTANT SERVICES
PROJECT NO. 801 0089

2 this Amendment, unless the termination date is further extended by an Amendment to the Agreement.

1.2 Exhibit “B” to the Agreement is hereby amended by adding to the scope of work section described in “Exhibit A – First Amendment,” entitled " Proposal for Professional Consultant Design Services for Citywide Pavement Rehabilitation Program (FY 2026-27 – FY 2030-31).”

1.3 Exhibit “D” to the Agreement is hereby further amended by adding to the cost proposal section thereof “Exhibit A – First Amendment,” entitled "Proposal for Professional Consultant Design Services for Citywide Pavement Rehabilitation Program (FY 2026-27 – FY 2030-31).”

1.4 The City agrees to pay the Consultant and the Consultant agrees to receive a "Not-to-Exceed” fee of $550,107.40, as set forth in the above-referenced cost proposal, in consideration of the Consultant's performance of the work set forth in “Exhibit A – First Amendment.”

1.5 The total “Not to Exceed” fee for this contract is $1,084,586.80 ($534,479.40 for the original Agreement plus $550,107.40 for the First Amendment to Agreement).

SECTION 2

2.1 Except as otherwise specifically provided in this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.

SIGNATURE PAGE TO FOLLOW
A.8.a
Packet Pg. 103
Attachment: First Amendment to Agreement for Professional Consultant Services (5677 : APPROVE THE FIRST AMENDMENT TO THE

FIRST AMENDMENT TO AGREEMENT FOR

PROFESSIONAL CONSULTANT SERVICES
PROJECT NO. 801 0089

3 IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.

City of Moreno Valley HR Green Pacific, Inc.

BY: BY:

Mike Lee, City Manager

DATE: NAME: ___________________________

TITLE:
(President or Vice President)

DATE:

BY:

NAME: ___________________________

TITLE:
(Corporate Secretary)

DATE:

Attachment: “Exhibit A – First Amendment”

INTERNAL USE ONLY

APPROVED AS TO LEGAL FORM:

City Attorney

Date

RECOMMENDED FOR APPROVAL:

Public Works Director/City Engineer

Date

A.8.a
Packet Pg. 104
Attachment: First Amendment to Agreement for Professional Consultant Services (5677 : APPROVE THE FIRST AMENDMENT TO THE  1260 Corona Pointe Court | Suite 305
Corona, CA 92879
Main 855.900.4742 + Fax 713.965.0044
 H R G R E E N . C O M

January 12, 2022

Quang Nguyen
City of Moreno Valley
Public Works Department
14177 Frederick Street
Moreno Valley, CA 92553

Re: Proposal for Professional Consultant Design Services for Citywide Pavement Rehabilitation Program (FY2026-27 – FY2030-31)

Dear Quang,

As HR Green Pacific, Inc. (HR Green) is currently under contract to push forward the design of improvements for the Citywide Pavement Rehabilitation Program (FY2021 -22 – FY2025-26) for the City of Moreno Valley, it is with great pleasure to provide this proposal for the design of improvements associated with the next five years of pavement rehabilitation design (FY2026-27 – FY2030-31). The scope of work includes the grind and overlay or crack and slurry seal of the 67 street segments (totaling roughly 40 centerline miles) identified in the map and table provided via email dated 1/12/22. We understand this list is subject to final City Council approval and may be subject to minor changes. Of the 40 centerline miles propo sed for this project, 25 miles are slated for preservation and 15 miles for rehabilitation.

PROPOSED SCOPE OF SERVICES

PHASE 1 – PROJECT MANAGEMENT

Upon receipt of the Notice to Proceed, a project kick -off meeting will be held to provide an opportunity for the HR Green design team and City Staff to discuss the goals of the City and the project requirements. Minutes of this and all subsequent meetings will be prepared documenting subjects discussed, decisions made, along with actions items and their responsible party.

Progress meetings will be held monthly (or another frequency as determined by City staff) to discuss design, compare cost estimates with available budgets, and to obtain City feedback/approval on progress made.

Deliverables:
 Meeting agendas/minutes
 Invoicing

PHASE 2 – PROJECT RESEARCH AND INVESTIGATION

TASK 2.1 – DOCUMENT RESEARCH

HR Green will work with City staff to obtain all readily available as-built plans and record maps to aid in the drawing of the project base maps. If as-built plans are unavailable high resolution aerial imagery will be used in its place.

A.8.a
Packet Pg. 105
Attachment: First Amendment to Agreement for Professional Consultant Services (5677 : APPROVE THE FIRST AMENDMENT TO THE  Quang Nguyen

January 12, 2022


TASK 2.2 – UTILITY COORDINATION

HR Green is a member of the USA Dig Alert design service, from which we can download contact information to obtain plans of existing utilities within the project limits. If the City also maintains a list of utility contacts HR Green will combine that information with what is provided via Dig Alert to complete a comprehensive list of contacts.

HR Green will contact this list of potentially affected utilities early in the project using the City’s standard utility letter format. If the Cit y does not have a preferred format, HR Green will provide a sample for the City’s review and approval. It is important to gather utility information as early as possible to complete the base mapping for the project. Utilities will not be shown on the pavem ent preservation exhibits, but will be included in the coordination process to be sure utilities are aware of any moratorium to be placed

A total of three utility notification letters will be sent out through the course of the project:

▪ 1st Letter – Shortly after the Notice to Proceed is issued requesting utility information ▪ 2nd Letter – After the completion of the 60% plans to confirm proper location of existing facilities and serve as a “Notice to Prepare to Relocate” if deemed necessary
▪ 3rd Letter – After completion of 100% plans and serve as the “Notice to Relocate Immediately” if deemed necessary

Copies of all communication with the utility companies and the utility disposition matrix will be kept throughout the project and will be submitted to the City with each progress submittal.

TASK 2.3 – PREPARE BASE MAPS

Base maps will be prepared in AutoCAD based off the information collected as part of tasks 2.1 and 2.2. The project base maps will include centerline, right -of-way, property lines and addresses, curb, gutter, sidewalk, driveways, existing striping as well as existing surface utilities.

TASK 2.4 – FIELD RECONNAISSANCE

After the completion of the project base map, HR Green will perform a thorough field review to gain a good understanding of the existing conditions and verify the accuracy of the base maps. The field work will also identify any areas of failed curb/gutter, sidewalk and driveway approach and AC pavement. This task includes a thorough visual pavement evaluation t o determine the most feasible and cost-effective pavement rehabilitation strategy should be.

During the field reconnaissance, HR Green will also inspect all existing ADA access ramps using a smart level to determine if they need to be replaced or if they can be protected in place. Thorough field notes will be provided to the City and saved in the project files.

Deliverables:
 Utility notification letters with necessary attachments  Copies of all utility correspondence
 Utility coordination matrix
 CAD base plans
 Field evaluation notes

A.8.a
Packet Pg. 106
Attachment: First Amendment to Agreement for Professional Consultant Services (5677 : APPROVE THE FIRST AMENDMENT TO THE  Quang Nguyen

January 12, 2022


PHASE 3 – CONCEPTUAL PLANS (30%)

TASK 3.1 – CONCEPTUAL IMPROVEMENT PLANS

The conceptual improvement plans will show the proposed limits of slurry seal or paving. The rehabilitation locations will be drawn on full size 24” x 36” sheets at 1” = 40’ scale plan view only. The slurry seal locations will also be drawn on full size 24” x 36” sheets, but at 1” = 200’ scale (or other appropriate scale determined by the City) and only drawn as simple layout/location maps to identify t he streets and limits of the slurry seal and location of full depth repairs.

Separate signing and striping sheets will also be included in the plan set for all affected streets. The HR Green team will thoroughly review the City’s Bicycle Master Plan and confer with City staff to identify any proposed striping changes to be included in the project.

TASK 3.2 – CONCEPTUAL OPINION OF PROBABLE CONSTRUCTION COSTS

A high-level conceptual cost estimate will be provided to the City in order to determine if the proposed improvements fall within the appropriated budget.

Deliverables:
 30% conceptual improvement plans
 30% cost estimate

PHASE 4 –PLANS, SPECIFICATIONS AND ESTIMATE (60%, 100%, and Final)

TASK 4.1 – IMPROVEMENT PLANS

After City approval of the proposed conceptual improvement plans, HR Green will proceed with the preparation of 60% plans. These plans will include the rehabilitation recommendations, areas of AC reconstruction (deep dig outs), locations of curb/gutter and sidewalk replacements, and locations of ADA access ramps to be replaced. ADA access ramps to be replaced shall reference City standards plans and a detailed design will not be completed. Some notes may still need to be added, but the design will be substantially complete. Any comments from the City on the 60% plans will be addressed, all required notes added, and a 100% plan set will be provided for final comment. All final comments will then be addressed, and the final signed and sealed plan set will be provided on mylars ready for City approval and signatures.

TASK 4.2 – CONTRACT DOCUMENTS

HR Green will prepare draft contract documents for inclusion in the 100% submittal. Any comments from the City on the draft contract documents will be addressed and the final signed and sealed contract documents will be provided for City approval and signature.

The contract documents will be structured to provide for a base bid to include all FY 21 -22 streets and additional additive alternate bid schedules for each subsequent fiscal year.

TASK 4.3 – OPINION OF PROBABLE CONSTRUCTION COST

HR Green will prepare an updated cost estimate for inclusion in the 60% submittal. This submittal will include any additions and/or revisions to quantities and unit costs based on the approved pavement rehabilitation A.8.a
Packet Pg. 107
Attachment: First Amendment to Agreement for Professional Consultant Services (5677 : APPROVE THE FIRST AMENDMENT TO THE  Quang Nguyen

January 12, 2022


recommendations provided in the 30% submittal. Any comments from the City will then be addressed and a 100% cost estimate will be provided for final comment. All final comments will then be addressed, and the final cost estimate will be provided.

Deliverables:
 60%, 100%, and final Improvement plans
 60%, 100%, and final contract documents
 60%, 100%, and final cost estimates

Note: The Contract documents are generally prepared in accordance with the provisions of t he Standard Specifications and Standard Plans for Public Works Construction (“Greenbook”); Moreno Valley standard construction agreement; “boiler plate” contract document; City standard plans; and Caltrans standard plans and specifications as appropriate.

PROPOSED SCHEDULE

February March April May June
Notice to Proceed
30% Submittal
60% Submittal
100% Submittal
Final Mylar Submittal

PROPOSED FEE

HR Green proposes to provide these services on a time and materials, not to exceed $ 550,107.40 per the breakdown attached under separate cover.

Sincerely,

HR GREEN PACIFIC, INC.

Chase Keys, PE
Municipal Services Manager II

George A. Wentz
Vice President

J:\2021\211013 \Admin \Proposal \Amendment Proposal \pro-20220112 -Amendment_1_Moreno_Valley_Citywide_Pvmt_Rehab.docx A.8.a
Packet Pg. 108
Attachment: First Amendment to Agreement for Professional Consultant Services (5677 : APPROVE THE FIRST AMENDMENT TO THE J:\2021\211013\Admin\Proposal\Amendment Proposal\wbs-20220112-Amendment_1_Moreno_Valley_Citywide_Pvmt_Rehab HOWARD R. GREEN COMPANY: PROJECT BUDGETING WORKSHEET
PROJECT NAME: Citywide Pavement Rehabilitation Program (FY2026/27 - FY2030/31) PROJECT NUMBER: 211013
CLIENT: City of Moreno Valley
CLIENT CONTACT: Quang Nguyen
PROJECT MANAGER: Chase Keys
TOTAL HOURS 4359 8 69 384 386 1560 1952
COST PER HOUR/UNIT (CHARGE-OUT RATE) 285 225 175 160 120 110 0.560 10% TOTAL LABOR COST $548,685.00 $1,422.40 $550,107.40 2280 15525 67200 61760 187200 214720 1,422.40 - % OF TOTAL COST 0.4% 2.8% 12.2% 11.2% 34.0% 39.0%
Task DESCRIPTION OF TASK
Labor Task
Total
ODC Task
Total Task Total PIC QA/QC
PROJ.

MGR.

PROJ.

ENG.

ASST.

ENGR.

DESIGN
TECH.

Sub
Contractor Notes
Unit Total Total

1.0 PROJECT MANAGEMENT/MEETINGS 17,660.00 302.40 17,962.40 8 12 40 24 8 8 540 302.40

2.0 PROJECT RESEARCH AND INVESTIGATION -

2.1 Document Research 960.00 - 960.00 8 -

2.2 Utility Coordination 5,850.00 - 5,850.00 6 40 -

2.3 Prepare Base Maps 68,000.00 - 68,000.00 200 400 -

2.4 Field Reconnaissance 47,200.00 1,120.00 48,320.00 160 160 2000 1,120.00

3.0 CONCEPT PLANS AND ESTIMATE (30%) -

3.1 Conceptual Improvements Plans 40,400.00 - 40,400.00 8 24 40 160 80 -

3.2 Conceptual Opinion of Probable Construction Costs 2,735.00 - 2,735.00 1 2 2 8 8 -

4.0 PLANS, SPECIFICATIONS, AND ESTIMATES (60%, 90%, A ND FINAL) -

4.1 Improvement Plans 355,480.00 - 355,480.00 40 144 304 952 1440 -

4.2 Contract Documents 3,840.00 - 3,840.00 4 4 8 8 -

4.3 Opinion of Probable Construction Costs 6,560.00 - 6,560.00 4 4 8 16 16 - -
Mileage Auto

EXPENSES
A.8.a
Packet Pg. 109
Attachment: First Amendment to Agreement for Professional Consultant Services (5677 : APPROVE THE FIRST AMENDMENT TO THE

Report to City Council

ID#5688 Page 1
TO: Mayor and City Council

FROM: Brian Mohan, Assistant City Manager

AGENDA DATE: February 1, 2022

TITLE: AUTHORIZE FIRST AMENDMENT TO AGREEMENT W ITH

GOFORTH & MARTI DBA G/M BUSINESS INTERIO RS

FOR FURNISHING FURNI TURE AND EQUIPMENT F OR

CITYWIDE FACILI TIES AND PROVIDING R ELATED

INSTALLATION AND MAINTENANCE SERVICES

RECOMMENDED ACTION
Recommendations:

1. Approve the First Amendment to Agreement for Contractor Services with Goforth & Marti DBA G/M Business Interiors, in order to continue to provide for professional services and products to design, replace, install, or repair prefabricated furniture and associated equipment at various City of Moreno Valley facilities;

2. Authorize the City Manager, or his designee, to execute the First Amendment to Agreement for Contractor Services with G/M Business Interiors, to increase contracted amount by $400,000 for a total not -to-exceed amount of the five-year Agreement of $450,000, subject to the approval of the City Attorney;

3. Authorize a Change Order to increase the Contract for G/M Business Interiors for the amount of $400,000.00 when the First Amendment has been signed by all parties; and

4. Authorize the City Manager to execute subsequent Extensions or Amendments to the Agreement, including the authority to authoriz e associated purchase orders in accordance with the terms of the Agreement, subject to the approval of the City Attorney and the approved budget by City Council.

SUMMARY

A.9
Packet Pg. 110

This report recommends approval of the First Amendment to Agreement with G/M Business Interiors to increase the previously approved contract amount by $400,000 in order to continue to provide for professional services and products to design, replace, install, or repair prefabricated furniture and associated equipment at various City of Moreno Valley facilities.

DISCUSSION

In an effort to meet ergonomic needs and Americans with Disabilities Act (ADA) requirements, the City continues upgrading its facilities equipment and furniture citywide and looking for more cost -effective and efficient ways to purchase new equipment and furniture. The City Municipal Code 3.12.260 - Materials, supplies and equipment, where advantageous for the City, allows for purchasing supplies, materials, equipment or contractual services through legal, competitively awarded contracts with or of other governmental jurisdictions or public agencies, including California Multiple Award Schedules (CMAS) commonly referred to as “piggybacking,” without further contracting, solicitation or formal bidding. The City follows ex ample from the County of Riverside and other local cities which piggyback onto existing contract (Contract #RCA -017- 18010014) between the County of Orange and G/M Business Interiors (formerly known as Interior Office Solutions) for purchasing furniture and facility equipment. The City will be able to save time and money by purchasing furniture and equipment from G/M Business Interiors under the County of Orange Contract.

The City entered into an agreement with G/M Business Interiors on July 6, 2021 for purchasing furniture and equipment as well as obtaining related design, installation, and maintenance services for its facilities at a not -to-exceed amount of $50,000. In order to continue meeting more equipment and furniture needs, as well as future anticip ated expenses for ergonomic upgrades as recommended by the City ergonomic consultant, staff requests approval of an amendment to the agreement with G/M Business Interiors with a budget increase of $400,000 to cover the future anticipated costs. The current agreement with G/M Business Interiors has a contract term of five years and will remain in effect until June 30, 2026.

ALTERNATIVES

1. Approve the First Amendment to Agreement for Independent Contractor Services with G/M Business Interiors to provide prof essional office furnishing services and products. This alternative is recommended by staff.

2. Do not approve the First Amendment to Agreement for Independent Contractor Services with G/M Business Interiors thereby leaving the Division without a contractor for ergonomic and ADA office furnishing services. This alternative is not recommended by staff.

FISCAL IMPACT

A.9
Packet Pg. 111

Each division will be responsible for providing sufficient funding for purchasing and maintaining its own furniture and equipment. No budget am endment is being requested with this report.

NOTIFICATION

Publication of agenda.

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Felicia London Brian Mohan
Purchasing & Sustainability Division Manager Assistant City Manager

CITY COUNCIL GOALS
Public Safety. Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.

Public Facilities and Capital Projects . Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.

Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left h and side of this document for the necessary attachment.

1. First Amendment to Agreement with GM Business Interiors

2. GM Business Interiors Agreement

3. G/M Business Interiors County Agreement
A.9
Packet Pg. 112

APPROVALS

Budget Officer Approval  Approved . 1/25/22 5:06 PM City Attorney Approval  Approved .

City Manager Approval  Approved . 1/25/22 5:25 PM A.9
Packet Pg. 113

FIRST AMENDMENT TO AGREEMENT

FOR INDEPENDENT CONTRACTOR SERVICES

The First Amendment to Agreement is by and between the CITY OF MORENO VALLEY, a municipal corporation, hereinafter referred to as “City,” and Goforth & Marti DBA G/M Business Interiors, hereinafter referred to as “Contractor.” This First Amendment to Agreement is made and entered into effective on the date the City signs this Amendment.

RECITALS:

Whereas, the City and Contractor entered into an Agreement entitled “AGREEMENT FOR ON- SITE AND/OR PROFESSIONAL SERVICES,” hereinafter referred to as “Agreement,” dated July 6, 2021.

Whereas, the Contractor is providing professional services and products to design, replace, install, or repair prefabricated furniture and associated equipment at various City of Moreno Valley facilities contracting services.

Whereas, it is desirable to amend the Agreement to increase the Contract’s compensation by an additional $400,000 pursuant to Exhibit C.1 of said Agreement.

AMENDMENT TO ORIGINAL AGREEMENT:

1. The recitals section of the Original Agreement is amended to include the following:
“Contractor is awarded this Agreement using Regional Cooperative Agreement Contract #RCA-017-18010014, awarded by the County of Orange/County Procurement Office;”

2. Exhibit A to the Original Agreement is amended to include the following: “ CONTRACTOR shall provide all services as outlined and specified in Exhibit A, Scope of Services, at the prices stated in the Regional Cooperative;

3. Exhibit A to the Original Agreement , item A is amended to include the following: “This Agreement between the City of Moreno Valley and Contractor is for professional services and products to design, replace, install, or repair prefabricated furniture and associated equipment at various City of Moreno Valley facilities;” and

4. Exhibit C.1 shall be amended to read as: “The Contractor’s compensation shall not -to- exceed $450,000 over the total time period of the Agreement unless modified by an Amendment signed by all parties.”

5. The Agreement termination date of June 30, 2026 is not extended by this Amendment.

EXCEPT AS OTHERWISE SPECIFICALLY PROVIDED IN THIS AMENDMENT, ALL OTHER

TERMS AND CONDITIONS OF THE AGREEMENT SHALL REMAIN IN FULL FORCE AND EFFECT.

SIGNATURE PAGE TO FOLLOW
A.9.a
Packet Pg. 114
Attachment: First Amendment to Agreement with GM Business Interiors (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH

FIRST AMENDMENT TO AGREEMENT

FOR ON-SITE AND/OR PROFESSIONAL SERVICES

INTERNAL USE ONLY
APPROVED AS TO FORM:

City Attorney

Date

RECOMMENDED FOR APPROVAL:

Department Head

Date

IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.

City of Moreno Valley Goforth & Marti DBA G/M Business Interiors

By: By:

Mike Lee Josie Wong Donley
City Manager CFO/Vice President
Date:

Date:

A.9.a
Packet Pg. 115
Attachment: First Amendment to Agreement with GM Business Interiors (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH A.9.b
Packet Pg. 116
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 117
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 118
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 119
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 120
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 121
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 122
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 123
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 124
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 125
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 126
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 127
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 128
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 129
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 130
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 131
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 132
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M A.9.b
Packet Pg. 133
Attachment: GM Business Interiors Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI DBA G/M

County of Orange Page 1 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

REGIONAL COOPERATIVE AGREEMENT (RCA)
CONTRACT #RCA-017-18010014

BETWEEN

COUNTY OF ORANGE /COUNTY PROCUREMENT OFFICE
AND

INTERIOR OFFICE SOLUTIONS
FOR

OFFICE FURNITURE, INSTALLATION AND RELATED SERVICES
This Agreement, hereinafter referred to as “Contract”, is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California; hereinafter referred to as “County,” and Interior Office Solutions , with a place of business at 17800 Mitchell North, Irvine, CA 92614- 6004; hereinafter referred to as “Contractor,” with County and Contractor sometimes referred to as “Party” or collectively as “Parties.”

ATTACHMENTS
This Contract is comprised of this document and the following Attachments, which a re incorporated by reference into this Contract herein:

Attachment A – Scope of Work
Attachment B – Compensation, Payment and Invoicing Instructions Attachment C – Pricing/Discount Schedule and Other Fees

RECITALS
WHEREAS, Contractor responded to a Request for Proposal ( “RFP”) for providing Office Furniture, Installation and Related Services as further set forth herein; and WHEREAS, Contractor responded and represented that its proposed products/services shall meet or exceed the requirements and specifications of the RFP; and WHEREAS, County of Orange Board of Supervisors has authorized the Purchasing Agent or his designee to enter into this Contract for Office Furniture, Installation and Related Services with Contractor;
NOW, THEREFORE, the Parties mutually agree as follows:

ARTICLES
County General Terms and Conditions:

A. Governing Law and Venue : This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California , without reference to conflicts of law provisions. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding California Code of Civil Procedure Section 394.

Furthermore, the Parties specifically agree to waive any and all rights to request that an action be transferred for trial to another county.

B. Entire Contract : This Contract, when accepted by Contractor either in writing or by the shipment of any article or other commencement of performance hereunder, contains t he entire Contract between the P arties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing. Electronic acceptance of any additional terms, conditions or supplemental A.9.c
Packet Pg. 134
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 2 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Contracts by any County employee or agent, including but not limited to installers of software, shall not be valid or binding on County unless accepted in writing by County’s Purchasing Agent or his designee, hereinafter “Purchasing Agent.”
C. Amendments: No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the P arties; no oral understanding or agreement not incorporated herein shall be binding on e ither of the P arties; and no exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing.

D. Taxes: Unless otherwise provided herein or by law, price quoted does not include California state sales or use tax.

E. Delivery: Time of delivery of services is of the essence in this Contract. Time of the essence is not waived in any way by County’s waiver of or failure to take action with respect to any one particular time of the essence breach. County reserves the right to refuse any services and to cancel all or any part of the descriptions or services that do not conform to the prescribed Attachment A, Scope of Work. Delivery shall not be deemed to be complete until all services have actually been received and accepted in writing by County pursuant to paragraph “F”.

F. Acceptance/Payment: Unless otherwise agreed to in writing by County, 1) acceptance shall not be deemed complete unless in writing and until all the goods/services have actually been received, inspected, and tested to the satisfaction of County, and 2) payment shall be made in arrears after satisfactory acceptance by County and in accordance to Attachment B, Compensation, Payment and Invoice Instructions for Contracted Services.

G. Warranty: Contractor expressly represents and warrants that the goods/services covered by this Contract are fit for the particular purpose for which they are intended. Contractor will indemnify, defend and hold County and County Indemnities, as more fully described in paragraph “Z”, harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by County by reason of the failure of the services to conform to such representations and warranties, faulty work perform ance, negligent or unlawful acts, and non- compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law.

H. Patent/Copyright Materials/Proprietary Infringement : Unless otherwise expressly provided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Contractor warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that, in accordance with the more specific requirement contained in paragraph “HH” below, it shall indemnify, defend and hold County and County Indemnities harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, but not limited to, attorney’s fees, costs and expenses.

I. Assignment: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, admini strators and assigns of the Parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Contractor without the express written consent of County. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of County shall be invalid and shall constitute a breach of this Contract.

J. Non-Discrimination: In the performance of this Contract, Contractor agrees that it will comply with the requiremen ts of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability , medical A.9.c
Packet Pg. 135
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 3 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to all the penalties imposed for a violation of Section 1720 et seq. of the California Labor Code.

K. Termination: In addition to any other remedies or rights it may have by law and those set forth in this Contract, County has the right to terminate this Contract without penalty immediately with cause or after thirty (30) days’ written notice without cause, unless o therwise specified. Cause shall be defined as any breach of Contract, any misrepresentation or fraud on the part of the Contractor. Exercise by County of its right to terminate the Contract shall relieve County of all further obligations.

L. Consent to Breach Not Waiver: No term or provision of this Contract shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach.

M. Independent Contractor: Contractor shall be considered an independent contractor and neither Contractor, its employees nor anyone working under Contractor shall be considered an agent or an employee of County. Neither Contractor, its employees nor anyone working under Contractor shall qualify for workers’ compensation or other fringe benefits of any kind through County.

N. Performance Warranty: Contractor shall perform all work under this Contract, taking necessary steps and precautions to perform the work to County’s satisfaction. Contractor shall be responsible for the professional quality, technical assurance, timely completion and coordination of all documentation and other services fur nished by Contractor under this Contract. Contractor shall perform all work diligently, carefully, and in a good and workman-like manner; shall furnish all labor, supervision, machinery, equipment, materials, and supplies necessary therefore; shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of County required in its governmental capacity, in connection with performance of the work; and, if permitted to subcontract, shall be fully responsible for all work performed by sub-contractors.

O. Insurance Provision: Prior to the provision of se rvices under this Contract, Contractor agrees to purchase all required insurance at Contractor’s expense, including all endorsements required herein, n ecessary to satisfy County that the insurance provisions of this Contract have been complied with and to keep such insurance coverage and the certificates therefore on deposit with County during the entire term of this Contract. In addition, all subcontractors performing work on behalf of Contractor pursuant to this Contract shall obtain insurance subject to the same terms and conditions as set forth herein for Contractor.

Contractor shall ensure that all subcontractors performing work on behalf of Contractor pursuant to this Contract shall be covered under Contractor’s insurance as an Additional Insured or maintain insurance subject to the same terms and conditions as set forth herein for Contractor.

Contractor shall not allow subcontractors to work if subcontractors have less than the level of coverage required by County from Contractor under this Contract. It is the obligation of Contractor to provide notice of the insurance requ irements to every subcontractor and to receive proof of insurance prior to allowing any subcontractor to begin work. Such proof of insurance must be maintained by Contractor through the entirety of this Contract for inspection by County representative(s) at any reasonable time.

All self-insured retentions (SIRs) shall be clearly stated on the Certificate of Insurance. Any SIR in an amount in excess of Fifty Thousand Dollars ($50,000) shall specifically be approved by County’s Risk Manager, or designee, upon review of Contractor’s current audited financial report. If Contractor’s SIR is approved, Contractor, in addition to, and without limitation of, any other indemnity provision(s) in this Contract, agrees to all of the following:

A.9.c
Packet Pg. 136
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 4 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

1) In addition to the duty to indemnify and hold County harmless against any and all liability, claim, demand or suit resulting from Contractor’s, its agents, employee’s or subcontractor’s performance of this Contract, Contractor shall defend County at its sole cost and expens e with counsel approved by Board of Supervisors against same; and 2) Contractor’s duty to defend, as stated above, shall be absolute and irrespective of any duty to indemnify or hold harmless; and
3) The provisions of California Civil Code Section 2860 shall apply to any and all actions to which the duty to defend stated above applies, and Contractor’s SIR provision shall be interpreted as though Contractor was an insurer and County was the insured.

If Contractor fails to maintain insurance acceptable t o County for the full term of this Contract, County may terminate this Contract.

Qualified Insurer
The policy or policies of insurance must be issued by an insurer with a minimum rating of A - (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most current edition of the Best's Key Rating Guide/Property -Casualty/United States or ambest.com). It is preferred, but not mandatory, that the insurer be licensed to do business in the state of California (California Admitted Carrier).

If the insurance carrier does not have an A.M. Best Rating of A -/VIII, the CEO/Office of Risk Management retains the right to approve or reject a carrier after a review of the company's performance and financial ratings.

The policy or policies of insurance maintained by Contractor shall provide the minimum limits and coverage as set forth below:

Coverage Minimum Limits
Commercial General Liability $1,000,000 per occurrence
$2,000,000 aggregate
Automobile Liability including coverage for
owned, non-owned and hired vehicles
$1,000,000 combined single limit per
occurrence
Workers’ Compensation Statutory
Employers’ Liability Insurance $1,000,000 per occurrence Required Coverage Forms
The Commercial General Liability coverage shall be written on Insurance Services Office (ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad.

The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 0012, CA 00 20, or a substitute form providing coverage at least as broad.

Required Endorsements
The Commercial General Liability policy shall contain the following endorsements, which shall accompany the Certificate of Insurance:
1) An Additional Insured endorsement using ISO form CG 20 26 04 13 or a form at least as broad naming the County of Orange, its elected and appointed officials, officers, agents and employees as Additional Insureds, or provide blanket coverage, which will state AS REQUIRED BY WRITTEN CONTRACT.

A.9.c
Packet Pg. 137
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 5 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

2) A primary non-contributing endorsement using ISO form CG 20 01 04 13, or a form at least as broad evidencing that Contractor’s insurance is primary and any insurance or self - insurance maintained by the County of Orange shall be excess and non-contributing.

The Workers’ Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against the County of Orange, its elected and appointed officials, officers, agents and employees or provide blanket coverage, which will state AS REQUIRED BY WRITTEN CONTRACT.

All insurance policies required by this Contract shall waive all rights of subrogation against the County of Orange, its elected and appointed officials, officers, agents and employees when acting within the scope of their appointment or employment.

Contractor shall notify County in writing within thirty (30) days of any policy cancellation and ten (10) days for non- payment of premium and provide a copy of the cancellation notice to County. Failure to provide written notice of cancellation may constitute a material breach of the Contract, upon which County may suspend or terminate this Contract.

The Commercial General Liability policy shall contain a severability of interests clause also known as a “separation of insureds” clause (standard in the ISO CG 0001 policy).

Insurance certificates sh ould be forwarded to the department address listed in paragraph “36 ”, Notices.

If Contractor fails to provide the insurance certificates and endorsements within seven (7) days of notification by CEO/Purchasing or the department purchasing division, award may be made to the next qualified Offeror.

County expressly retains the right to require Contractor to increase or decrease insurance of any of the above insurance types throughout the term of this Contract. Any increase or decre ase in insurance will be as deemed by County of Orange Risk Manager as appropriate to adequately protect County.

County shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable Certif icates of Insurance and endorsements with County incorporating such changes within thirty (30) days of receipt of such notice, this Contract may be in breach without further notice to Contractor, and County shall be entitled to all legal remedies.

The proc uring of such required policy or policies of insurance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this Contract, nor act in any way to reduce the policy coverage and li mits available from the insurer.

P. Changes: Contractor shall make no changes in the work or perform any additional work without County’s specific written approval.

Q. Change of Ownership : Contractor agrees that if there is a change or transfer in ownership of Contractor’s business prior to completion of this Contract, the new owners shall be required under terms of sale or other transfer to assume Contractor’s duties and obligations contained in this Contract and complete them to the satisfaction of County.

County reserves the right to immediately terminate the Contract without penalty in the event County determines that the assignee is not qualified or is otherwise unacceptable to County for the provision of services under this Contract.

R. Force Majeure: Contra ctor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided Contractor gives written notice of the cause of the delay to A.9.c
Packet Pg. 138
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 6 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

County within thirty-six (36) hours of the start of the delay and Contractor avails himself of any available remedies.

S. Confidentiality: Contractor agrees to maintain the confidentiality of all County and County- related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor’s staff, agents and employees.

T. Compliance with Laws: Contractor represents and warrants that services to be provided under this Contract shall fully comply, at Contra ctor’s expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by County in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by County. Contractor acknowledges that County is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph “HH” below, Contractor agrees that it shall defend, indemnify and hold County and County Indemnities harmless from all liability, damages, costs, and expenses arising from or related to a violation of such laws.

U. Freight (F.O.B. Destination): Prior to County’s express acceptance of delivery of products.

Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract.

V. Severability: If any term, covenant, condition, or provision of this Contract is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.

W. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, or where any provision hereof is validly asserted as a defense, each party shall bear its own attorney’s fees, costs and expenses.

X. Interpretation: This Contract has been negotiated at arm’s length and between persons sophisticated and knowledgeable in the matters dealt with in thi s Contract. In addition, each Party has been represented by experienced and knowledgeable in dependent legal counsel of its own choosing or has knowingly declined to seek such counsel despite being encouraged and given the opportunity to do so. Each Party further acknowledges that it has not been influenced to any extent whatsoever in execut ing this Contract by any other P arty hereto or by any person representing them, or both. Accordingly, any rule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguitie s in this Contract against the P arty that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to affect the purpose of the P arties and this Contract.

Y. Employee Eligibility Verification: Contractor represents and warrants that it is and will remain in full compliance with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federa l statutes and regulations. Contractor shall obtain, from all employees, consultants and subcontractors performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended.

Contractor shall retain all such documentation for all covered employee, consultants and subcontractors for the period prescribed by the law. Contractor shall indemnify, defend with counsel approved in writing by County, and hold harmless, County, its agents, officers, and A.9.c
Packet Pg. 139
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 7 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

employees from employer sanctions and any other liability w hich may be assessed against Contractor or County or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract.

Z. Indemnification Provisions: Contractor agrees to indemnify, defend with counsel approved in writing by County, and hold County, its elected and appointed officials, officers, employees, agents and those special districts and agencies which County’s Board of Supervisors acts as the governing Board (“County Indemnitees”) harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provide d by Contractor pursuant to this Contract. If judgment is entered against Contractor and County by a court of competent jurisdiction because of the concurrent active negligence of County or County Indemnitees, Contractor and County agree that liability wi ll be apportioned as dete rmined by the court.

Neither Party shall request a jury apportionment.

AA. Audits/Inspections: Contractor agrees to permit County’s Auditor-Controller or the Auditor- Controller’s authorized representative (including auditors from a pri vate auditing firm hired by County) access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation, including payroll and accounts payable/receivable records, and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of the Contract including, but not limited to, the costs of administering the Contract. County will provide reasonable notice of such an audit or inspection.

County reserves the right to audit and verify Contractor’s records before final payment is made.

Contractor will maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated under this Contra ct or by law. Contractor will allow interviews of any employees or others who might reasonably have information related to such records. Further, Contractor will include a similar right to County to audit records and interview staff of any subcontractor related to performance of this Contract.

Should Contractor cease to exist as a legal entity, Contractor’s records pertaining to t his agreement shall be forwarded to the surviving entity in a merger or acquisition or, in t he event of liquidation, to County’s project manager.

BB. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be co ntingent upon state budget approval; receipt of funds from, and/or obligation of funds by, the state of California to County; and inclusion of sufficient funding for the services hereunder in the budget approved by County’s Board of Supervisors for each fi scal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, County may immediately terminate or modify this Contract without penalty.

CC. Expenditure Limit: Contractor shall notify the County of Orange assigned Deputy Purchasing Agent in writing when the expenditures against the Contract reach seventy-five percent (75%) of the dollar limit on the Contract. County will not be responsible for any expenditure overruns and will not pay for work e xceeding the dollar limit on the Contract unless a change order to cover those costs has been issued.

Additional Terms and Conditions

1. Scope of Contract: This Contract specifies the contractual t erms and conditions by which County will procure goods from Contractor as further detailed in the Scope of Services, identified and incorporated herein by this reference as “Attachment A” A.9.c
Packet Pg. 140
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 8 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

2. Contract Term: This Contract shall commence on November 1 5, 2017, upon all necessary signatures, and shall continue for five (5 ) calendar years from that date, through and including November 14, 2022, unless otherwise terminated by County. This Contract is non-renewable.

3. Regional Cooperative Agreement (RCA): The provisions and pricing of this Contract will be extended to other C alifornia local or state governmental entities. Governmental entities wishing to use this Contract will be responsible for issuing their own purchase documents/price agreements, providing for their own acceptance, and making any subsequent payments.

Contractor shall be required to include in any Contract entered into with another agency or entity that is entered into as an extension of this Contract a Contract clause that will hold harmless the County of Orange from all claims, demands, actions or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the use of this contract. Failure to do so will be considered a material breach of this Contract and grounds for immediate Contract termination. The cooperative entities are responsible for obtaining all certificates of insurance and bonds required. Contractor is responsible for providing each cooperative entity a copy of the Contract upon request by the cooperative entity. County of Orange makes no guara ntee of usage by other users of this Contract.

Contractor shall be required to maintain a list of the cooperative entities using this Contract. The list shall report dollar volumes spent annually and shall be provided on an annual basis to County, at the County’s request.

4. Americans with Disabilities Act (ADA): Section 504 of the Rehabilitation Act of 1973 as amended; Title VI and VII of the Civil Rights Act of 1964 as amended ; Americans with Disabilities Act, 42 USC 12101; California Code of Regulations, Title 22; California Government Code, Sections 11135 et seq; and other federal and state laws and executive orders prohibit discrimination. All programs, activities, employment opportunities, and services must be made available to all persons, including persons with disabilities.

5. Authorization Warranty: Contractor represents and warrants that the person executing this Contract on behalf of and for the Contractor is an authorized agent who has actual authority to bind Contractor to each and every term, cond ition and obligation of this agreement and that all requirements of the Contractor have been fulfilled to provide such actual authority.

6. Breach of Contract: The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event the County may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
i. Terminate the Contract immediately, pursuant to Section K herein; ii. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; iii. Discontinue payment to Contactor for and during the period in which Contractor is in breach; and
iv. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to the above.
v. Any reference to specific breaches being material breaches within this Contract will not be construed to mean that other breaches are not material.

7. Calendar Days: Any reference to the word "day" or "days" herein shall mean calendar day or calendar days, respectively, unless otherwise expressly provided.

8. Civil Rights: Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended; Section 504 of the A.9.c
Packet Pg. 141
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 9 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability.

9. Compensation: Contractor agrees to accept the specified compensation as set forth in Attachment B, Compensation, Payment and Invoice Instructions , as full remuneration for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the servi ces, and for performance by Contractor of all its duties and obligations hereunder.

10. Conditions Affecting Work: Contractor shall be responsible for taking all steps reasonably necessary, to ascertain the nature and location of the work to be performed under this Contract and to know the general conditions which can affect the work or the cost thereof. Any failure by Contractor to do so will not relieve Contractor from responsibility for successfully performing the work without additional cost to County. County assumes no responsibility for any understanding or representations concerning the nature, location(s) or general conditions made by any of its officers or agents prior to the execution of this Contract, unless such understanding or representations by the county are expressly stated in the Contract.

11. Contractor – Change in Ownership:

Contractor agrees that if there is a change in ownership prior to completion of this Contract, the new owner will be required, under terms of sale, to assume this Contract and complete it to the satisfaction of County.

12. Conflict of Interest – Contractor’s Personnel: Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of County. This obligation sha ll apply to the Contractor; Contractor’s employees and agents, associated with accomplishing wo rk and services hereunder. Contractor’s efforts shall include, but not be limited to establishing precautions to prevent its employees or agents from making, receiving, providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to appe ar to influence individuals to act contrary to the best interests of County.

13. Conflict of Interest – County Personnel: County of Orange Board of Supervisors policy prohibits its employees from engaging in activities involv ing a conflict of interest. Contractor shall not, during the period of this Contract, employ any County employee for any purpose.

14. Conflict with Existing Law: Contractor and County agree that if any provision of this Contract is found to be illegal or unenforceable, such term or provision shall be deemed stricken and the remainder of Contract shall remain in full force and effect. Either Party having knowledge of such term or provisions shall promptly inform the other of the presumed non-applicability of such provision. Should the offending provision go to the heart of the Contract, Contract shall be terminated in a manner commensurate with interests of both Parties to the maximum extent reasonable.

15. Contingent Fees:

Contractor warrants that no person or selling agency has been employed o r retained to solicit or secure this agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees of Contractor or bona fide established commercial or sel ling agencies maintained by Con tractor for the purpose of securing business.

For breach or violation of this warranty, County shall have the right to terminate this Contract in accordance with the termination clause and at its sole discretion to deduct from the Contract price or conside ration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee from Contractor.

A.9.c
Packet Pg. 142
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 10 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

16. Contractor’s Expense: Contractor will be responsible for all costs related to photo copying, telephone communications, fax communic ations, and parking while on County sites during the performance of work and se rvices under this Contract. County will not provide free parking for any service in County Civic Center.

17. Contractor Personnel-Reference Check: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to accept the kind of responsibility anticipated under this Contract. Contractor's employees assigned to this project must meet character standards as demonstrated by background investigation and reference cheeks, coordinated by the department issuing this Contract.

18. Contractor Personnel -Uniform/Badges/Identification: Contractor warrants that all persons employed to provide service under this C ontract have satisfactory past work records indicating their ability to accept the kind of responsibility under this Contract.

All Contractor's employees shall be required to wear uniforms, badges, or other means of identification which are to be furnished by Contractor and must be worn at all times while working on County property. The assigned buyer must be notified in writing, within seven days of notification of award of Contract of the uniform and /or badges and/or other notification to be worn by employees prior to beginning work and notified in writing seven days prior to any changes in this procedure.

19. Contractor’s Power and Authority: Contractor warrants that it has the full power and authority to grant the rights h erein granted and will hold County hereunder harmless from and against any loss, cost, liability and expense, including reasonable attorney fees, arising out of any breach of this warranty. Further, Contractor avers that it will not enter into any arrangement with any third party which might abridge any rights of County under this Contract.

20. Contractor's Project Manager & Key Personnel: Contractor shall appoint a project manager to direct the Contractor's efforts in fulfilling Contractor's obligations under this Contract. This project manager shall be subject to approval by the County and shall not be changed without the written consent of County's Project Manager, whose consent shall not be unreasonably withheld.

Contractor's Project Manager and key personnel shall be assigned to this project for the duration of this Contract and shall diligently pursue all work and services to meet the project time lines. Key personnel are those individuals who report directly to Contractor's project manager.

21. Contractor’s Records: Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of seven (7) years after fi nal payment is received from County. Storage of records in another county will require written approval from the County of Orange assigned DPA.

22. Contractor Work Hours and Safety Standards: Contractor shall ensure compliance with all safety an d hourly requirements for employees in accordance with federal, state and County ’s safety regulations and laws.

23. County Of Orange Child Support Enforcement: Contractor certifies it is in full compliance with all applicable federal and state reporting requi rements regarding its employees and with all lawfully served Wage and Earnings Assignment Orders and Notices of Assignments and will continue to be in compliance throughout the term of the Contract with County of Orange. Failure to comply shall constitute a material breach of the Contract and failure to cure such breach within 60 calendar days of notice from County shall constitute grounds for termination of the Contract.”

24. Data- Title To: All materials, documents, data or information obtained from County data files or
any County medium furnished to Contractor in the performance of this Contract will at A.9.c
Packet Pg. 143
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 11 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

all times remain the property of County. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of County. All materials, documents, data or information, including copies, must be returned to County at the end of this Contract.

25. Debarment: Contractor shall certify that neither Contractor nor its principles are presently debarred, proposed for debarment, declared ineligible or voluntarily excluded from participation in the transaction by any Federal department or agency. Where Contractor as the recipient of federal funds, is unable to cert ify to any of the statements in the certification, Contractor must include an explanation with their proposal. Debarment, pending debarment, declared ineligibility or voluntary exclusion from participation by any Federal department or agency may result in the proposal being deemed non-responsible.

26. Default: In ca se of default by Contractor, County of Orange may procure the goods and/or services from other sources. If the cost for those goods and/or services is higher than under the terms of the existing C ontract, Contractor wil l be responsible for paying County the difference between the Contract c ost and the price paid, and County may deduct this cost from any unpaid balance due Contractor. The price paid by County shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available under this Contract and under law.

27. Delivery Location – No Loading Dock: Delivery locations may not have loading docks.

Contractor is required to make all necessary arrangements for lift trucks or other means necessary to complete delivery. Inside delivery to secured facilities may be required.

28. Disputes – Contract:
a. The Parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute co ncerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by the Contractor’s project manager and the County‘s project manager, such matter shall be brought to the attention of the County Purchasing Agent by way of the following process:
i. Contractor shall submit to the department assigned DPA a written demand for a final decision regarding the disposition of any dispute between the Parties arising under, related to, or involving this Contract, unle ss County, on its own initiative, has already rendered such a final decision.
ii. Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to the Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects the Co ntract adjustment for which Contractor believes County is liable.
b. Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the provision of ser vices under this Contract. Contractor’s failure to diligently proceed shall be considered a material breach of this Contract.

Any final decision of County shall be expressly identified as such, shall be in writ ing, and shall be signed by County Purchasing Agent or his designee. If County fails to render a decision within ninety (90) days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions. Nothing in this section shal l be construed as affecting County’s right to terminate the Contract for Cause or Terminate for Convenience as stated in Section K herein.

A.9.c
Packet Pg. 144
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 12 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

29. Drug-Free Workplace: Contractor hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Contractor will:
a. Publish a statement notifying employees that unlaw ful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).
b. Establish a drug-free awareness program as required by Government Code Section 8355(b) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. The organization’s policy of maintaining a drug-free workplace; iii. Any available counseling, rehabilitation and employee assistance programs; and iv. Penalties that may be imposed upon employees for drug abuse violations. c. Provide as required by Government Code Section 8355(c) that every employee who works under this Contract:
i. Will receive a copy of the company’s drug-free policy statement; and ii. Will agree to abide by the terms of the company’s statement as a condition of employment under this Contract.

Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the Cont ract or both, Contractor may be ineligible for award of any future County Contracts if the County determines that any of the following has occurred:
a. Contractor has made false certification, or
b. Contractor violates the certification by failing to carry out the requirements as noted above.

30. EDD Independent Contractor Reporting Requirements: Effective January 1, 2001, County of Orange is required to file in accordance with subdivision (a) of Section 6041A of the Internal Revenue Code for services received from a “service provider” to whom the County pays $600 or more or with whom County enters into a contract for $600 or more within a single calendar year.

The purpose of this reporting requirement is to increase child support collection by helping to locate parents who are delinquent in their child support obligations.

The term “service provider” is defined in California Unemployment Insurance Code Section 1088.8, subparagraph B.2 as “an individual who is not an employee of the service recipient for California purposes and who received compensation or executes a contract for services performed for that service recipient within or without the state.” The term is further defined by the California Employment Development Department to refer specifically to indepen dent Contractors. An independent Contractor is defined as “an individual who is not an employee of the ... government entity for California purposes and who receives compensation or executes a contract for services performed for that ... government entity either in or outside of California.” The reporting requirement does not apply to corporations, general partnerships, limited liability partnerships, and limited liability companies.

Additional information on this reporting requirement can be found at the California Employment Development Department web site located at http://www.edd.ca.gov/Employer_Services.htm

31. Firm Price Quotes: Prices quoted herein shall be firm for the duration of the Contract.

32. Gratuities: Contractor warrants that no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by Contractor or any agent or representative of Contractor to any officer or employee of County with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerning the performance of the Contract. For breach or violation of this warranty, County shall have the right to terminate the Contract, either A.9.c
Packet Pg. 145
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 13 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

in whole or in part, and any loss or damage sustained by County in procuring on the open market any services which Contractor agreed to supply shall be borne and paid for by Contractor. The rights and remedies of County provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract.

33. Interpretation of Contract: In the event of a conflict or question involving the provisions of any part of this Contract, interpretation and clarification as nece ssary sh all be determined by County’s assigned buyer. If disagreement exists between Contractor and County’s assigned buyer in interpreting the provision(s), final interpretation and clarific ation shall be determined by County’s Purchasing Agent or his designee.

34. Lobbying: On best information and belief, Contractor certifies no federal appropriated funds have been paid or will b e paid by, or on behalf of, Contractor to any person for influencing or attempting to influence an officer or employee of Congress; or an employee of a member of Congress in connection with the awarding of any federal contract, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

35. News/Information Release : Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this agreement without first obtaining review and written approval of said news releases from County through County’s Project Manager.

36. Notices: Any and all notices, requests demands and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing, except through the course of the Parties’ project managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in-person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no g reater than four calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the approp riate party at the address stated herein or such other address as the P arties hereto may designate by written notice from time to time in the manner aforesaid.

For Contractor: Interior Office Solutions
Attention: Paula Ray
17800 Mitchell North
Irvine, CA 92614
Phone No: (949) 724-9444
Email: [email protected]
For County: County of Orange
County Procurement Office
Attention: Gabriela George
1300 S. Grand Ave., Bldg., A, 2nd Floor
Santa Ana, CA 92705
Phone No: (714) 567-7641
Email: [email protected]

37. Orders: Contractor shall receive written or verbal requests from individual County departments on an as -needed basis form items in this Contract, subject to the terms, conditions, and pricing listed herein.

A.9.c
Packet Pg. 146
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 14 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

38. Order Confirmation by Contractor: Contractor shall be responsible for confirming specifications, quantities, and pric ing with the contracting department contract person prior to order entry/delivery.

39. Order Dates: Orders may be placed during the term of the Contract even if delivery may not be made until the term of the Contract. Order dates take precedence over delivery dates.

Contractor must clearly identify the order date on all invoices to County.

40. Parking for Del ivery Services: County of Orange will not provide free parking for delivery services.

41. Precedence: The Contract documents consist of this Contract and its attachments and exhibits.

In the event of a conflict between or among the Contract documents, the or der of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the articles of this Contract, and then the exhibits and attachments.

42. Prevailing Wage (Labor Code § 1773): Pursuant to the provisions of Section 1773 of the Labor Code of the state of California, the contractor shall comply with the general prevailing rates of per diem wages and the general prevailing rates for holiday and overtime wages in this locality for each craft, classification, or type o f worker needed to execute this contract. The rates are available from the Director of the Department of Industrial Relations at the following website:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
. The contractor shall post a copy of
such wage rates at the job site and shall pay the adopted prevailing wage rates. The contractor shall comply with the provisions of Sections 1775 and 1813 of the Labor Code.

43. Price Increase/Decrease: No price increases will be permitted during the first period of the Contract. All price decreases will automatically be extend ed to the County of Orange. County requires bona fide proof of cost increases on Contracts prior to any price adjustment. A minimum of thirty (30)-days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. County may enforce, adjust, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of the Contr act. Adjustments increasing Contractor’s profit will not be allowed.

44. Project Manager, County : County shall appoint a project manage r to act as li aison between County and Contractor during the term of this Contract. County’s P roject M anager shall coordinate the activities of County staff assigned to work with Contractor.

County’s Project M anager shall have the right to require the removal and repla cement of Contractor’s P roject Manager and key personnel. County’s Project M anager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within 14 calendar days after written notice by County’s project manager. Count y’s Project Manager shall review and approve the appoint ment of the replacement for Contractor’s Project Manager and key personnel. Said approval shall not be unreasonably withheld.

45. Project Schedule: The services performed under this Contract shall be done in accordance with the approved project schedule incorporated herein which may be revised at the option of County with Contractor’s concurrence. Contractor shall be responsible for schedule adherence as outlined herein.

46. Publication: No copies of sket ches, schedules, written documents, computer based data, photographs, maps or graphs, including graphic at work, resulting from performance or prepared in connection with this Contract, are to be released by Contractor and/or anyone acting under the supervision of Contractor to any person, a partnership, company, corporation, or agency, without prior written approval by the County, except as necessary for the performance of the services of this Contract. All press releases, including graphic display inform ation to be published in A.9.c
Packet Pg. 147
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 15 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

newspapers, magazines, etc., are to be administered only by County unless otherwise agreed to by both Parties.

47. Reports/Meetings: Contractor shall develop reports and any other relevant documents necessary to complete the services and requirements as set forth in this Contract. The C ounty’s project manager and Contractor’s project manager will meet on reasonable notice to discuss the Contractor’s performance and progress under this Contract. If requested, Contractor’s project manager and other project personnel shall attend all meetings. Contractor shall provide such information that is requested by County for the purpose of monitoring progress under this Contract.

48. Sub-Contracting: In the event that Contractor is authorized by County to sub -contract, this Contract shall pr evail and the terms of the sub -contract shall incorporate by reference and not conflict with the terms of this Contr act. In the manner in which County expects to receive services, County shall look to Contractor for performance and not deal directly with any sub- Contractor. All matters related to this C ontract shall be handled by Contractor with County; County will have no direct contact with the sub-Contractor in matters related to the performance of this Contract. All work must meet the approval of the County of Orange.

49. Substitutions: Contractor is required to meet all specifications and requirements contained herein. No substitutions will be accepted without prior County written approval.

50. Tax ID Number: Contr actor shall include its taxpayer ID number o n all invoices submitted to County for payment to ensure compliance with IRS requirements and to expedite payment processing.

51. Transportation Charges: Prices quoted shall include transportation charges governed by the minimum rate tariff established by the Public Utilities Commission (PUC) of the state of California. Should the prices be affected by the action of the PUC, the County of Orange will, with 30 days’ notice and submission of proper evidence thereof by Contractor, make the necessary price adjustment during the term of this Contract.

52. Usage: No guarantee is given by County to Contractor regarding the discretionary components of this Contract. Usage figures, if provided, are approximate, based upon the la st usage.

Contractor agrees to supply services and/or commodities requested, as needed by the County of Orange, at prices listed in the Contract, regardless of quantity requested.

53. Usage Reports: Contractor shall submit usage reports as requested by County. Contractor shall provide usage reports within fourteen days of such request. The usage report shall include all information requested by County, in a format specified by County.

54. Validity: The invalidity in whole or in part of any provision of this Contract shall not void or affect the validity of any other provision of the Contract.

55. Waivers - Contract: The failure of County in any one or more instances to insist upon strict performance of any of the terms of this Contract or to exercise any option contained herein shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon any such terms or option on any future occasion.

SIGNATURE PAGE FOLLOWS
A.9.c
Packet Pg. 148
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI A.9.c
Packet Pg. 149
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 17 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

ATTACHMENT A

SCOPE OF WORK

1. GENERAL INFORMATION

1.1. Introduction: The County of Orange is a public sector governmental entity governed by a five member Board of Supervisors and comprised of 22 Departments with over 17,500 employees. Of these, about 3,500 are executives, managers and supervisors.

County’s core businesses are public safety, public health, environmental protection, regional planning, public assistance, social services and aviation.

1.2. Statement: County solicited proposals for the provision of Office Furniture, Installation and Related Services, on an “as needed” basis and usage is not guaranteed, throughout the County of Orange. Products shall meet all specifications under this Contract and Attachments.

Contractor shall be able to manage separate co ntracts, as well as set-up separate accounts and invoice each County Department separately.

2. DEFINITIONS

2.1. Authorized Dealer: A furniture reseller that is authorized by a Manufacturer to distribute and/or resell their products.

2.2. Base of Design: A specific range of manufacturer’s product, design, color, and style that is approved by the County.

2.3. CAD Drawing: Computer-Aided Design drawing that conveys the architectural design of the materials, processes and dimensions of the space plan. The purpose of a CAD Drawing is to ensure that all compliances are met for a project (e.g. ADA requirements, aisle space, seismic bracing, etc.).

2.4. Catalog/Manufacturer Retail Price List: Catalog/Retail Price list published by a furniture manufacturer.

2.5. Consulting/Design Services: Contractor shall conduct site visit to determine functionality and current office aesthetics, workplace productivity, design intent, ergonomics, and environmental concerns; provide layout/floor plan/CAD drawing under established budget communicating any and all cost savings m ethods; assist with selecting materials and finishes; create specifications and prepare preliminary and final proposal for County approval.

2.6. Contractor Project Manager: Verify delivery and installation schedule; process and track orders, attend meeting and oversee delivery and installation; complete punch list in a timely manner communicating any delays in writing to ensure on-time completion of furniture project.

2.7. County Project Manager: County department assigned project lead responsible for coordinating furniture projects.

2.8. D-34 Classification: Contractor’s State License Board (CSLB) requirement for Contractor and/or subcontractors to maintain valid and current licensing classification status to perform installations of prefabricated and modular office sy stems per the California Code of Regulations, Division 8, Title 16, Article 3.Classification. Contractor is responsible for providing a current and valid copy of the D -34 classification license prior to award and must maintain said license during the entire Contract term.

2.9. E-Catalog: Contractor shall have available a list of products, including description and/or photo and prices published in an electronic document form on the internet.

A.9.c
Packet Pg. 150
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 18 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

2.10. Floorplan/Layout: A diagram, usually to scale, showing a view from above of the relationship between the physical layout of Systems and Free- Standing Modular Furniture objects with interior walls, hallways, windows and door locations.

2.11. Inside Delivery: Deliveries made to a building or warehouse that will be the end destination of the ordered product. If the deliveries are to be made in a secure area, Contractor shall make efforts to contact the location to arrange delivery. Contractor is to dispose of all packaging from the project location.

2.12. Installer: Contractor staff assigned to install and uninstall any prefabricated modular furniture.

Contractor must have a current and valid D34 – Prefabricated Equipment Contractor Classification License with the CSLB. Prevailing Wages may apply.

2.13. Lead Ship Time : Quantity of time be tween product order and product ship time from manufacturer.

2.14. Manufacturer’s Warranty : Preprinted written warranty published by each individual manufacturer for a particular product and specifically endorsed by manufacturer to County.

2.15. New Products : Items that have not previously been incorporated into another project or facility.

2.16. Pre-Qualified Product Specifications: Where a specific manufacturer’s product is named as the “Basis of Design”, to establish the significant quantities related to type, function , dimension, in-service performance, physical properties, appearance, and other characteristics.

2.17. Products: Items purchased using this RFP for installation on to county facilities. The term “product” includes the terms “material,” “equipment,” “systems,” and terms of similar intent.

2.18. Reconfiguration Services: To change or re-arrange the elements or setting of current furniture configurations to meet the changing needs of the County Department, which shall include consulting and design services and updated floor plan/layout/CAD drawings. To change the shape of formation of existing furniture. Remodel or restructure existing furniture pieces.

2.19. Showroom: Designated location where Contractor displays products for viewing and demonstration purposes.

2.20. Special Wa rranty: Written warranty required by or incorporated into this RFP, either to extend the time limit provided by manufacturer’s warranty or to provide more rights for the County.

2.21. Standard Range: Where specifications include the phrase “standard range of colors, patterns, textures” or similar phrase, County will select color, pattern, or texture from manufacturer’s product line that will be determined at a later date, and should not include premium items.

2.22. Systems and Free -Standing Modular Furniture and Inst allation Services : Under this Contract, Systems and Free-Standing Modular Furniture and Installation Services is defined as the efficient production, delivery and installation of furniture, related products and subsequent services that meets or exceeds all County, State and Federal requirements.

2.23. Warehouse/Storage: The safekeeping of goods in a depository or space available in a warehouse managed by Contractor. Action or method to store something for future use.

2.24. Warehouseman (Storage) : A person who work s or is responsible to manage a storage or warehouse facility, duties may include, but not limited to, moving goods, preserving goods and keeping inventory of items in the warehouse. Warehouseman shall only be used for inventory requests.

A.9.c
Packet Pg. 151
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 19 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

3. CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES
Contractor shall perform all service(s) and duties, including but not be limited to, the following:

3.1. Product

3.1.1. Catalog/Manufacturer Retail Price List: Contractor shall provide catalogs and manufacturer’s r etail price list at no cost to County, as requested by County.

Contractor shall provide updated catalogs that include price lists thirty (30) days in advance of being effective for County’s approval. County prefers catalogs to be available in e- catalog format. During the contr act period, Contractor shall provide updated catalogs and manufacturer’s price list at no cost to County when they become available.

3.1.2. Household Furniture: Contractor shall be required to provide quotes for household furniture (i.e., sofas, chairs and ottomans) that are available by manufacturer catalog as needed.

3.1.3. Missing Parts: At County’s request, Contractor shall provide usable and good quality loaner furniture for County’s use until missing pa rts are received and successfully installed to the satisfaction of the County.

3.1.4. Order Size: Contractor shall not require a minimum quantity and/or cost per order.

Contractor agrees to supply Contract items, as needed by County, at quoted discount regardless of size or order.

3.1.5. Quality of Furniture: All products must show first class workmanship in all phases of construction and shall be free from sharp edges, paint sags, etc., must be resistant to wear and ADA Compliant or merchandise will be rejected at Contractor’s expense.

3.1.6. Sample Products: At County’s request, C ontractor shall provide chair samp les to requesting Departments for a period of up to thirty (30) days for evalu ation purposes and Contractor shall pick up sample products upon completion of the evaluation, at no cost to County.

3.2. Service

3.2.1. Damage/Insurance Claims: Responsibility for filling and handling of any insurance claims with any freight company lies with Contractor.

3.2.2. Delivery and Installation: Contractor will be responsible for coordinating all routi ne and complex deliveries with the Department’s County Project Manager.

3.2.2.1. Product(s) ordered must be uncrated, assembled (as appl icable) and ready for delivery.

3.2.2.2. Contractor shall pre-inspect furniture for quality, damages and/or completeness of order prior to scheduling delivery.

3.2.2.3. Contractor shall be responsible for the disposal of all packaging materials from products ordered by County off and on County site.

3.2.2.4. Uncrating at location of delivery will not be allowed unless authorized by County Project Manager in writing.

3.2.2.5. Furniture shall be delivered blanket wrapped, unwrapped, assembled, set in place, wiped clean of all fingerprints and function demonstrated to County Project Manager and/or designee(s).

3.2.2.6. Contractor shall notify County of any missing parts or manufacturer defects.

County will not accept any defective products or products with missing parts.

A.9.c
Packet Pg. 152
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 20 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

3.2.2.7. Contractor will be completely responsible for all damages that may occur during delivery and installation. Factory direct shipping/delivery will not be accepted by County. Contractor shall ens ure delivery site is lef t in a clean and orderly manner after installation is complete.

3.2.2.8. County will not take title until installation is complete and to the satisfaction of County.

3.2.3. Defective/Damaged Products/Missing Parts: Contractor s hall notify County of defective/damaged/missing part products prior to delivery and place such products on re-order. Contractor shall notify County of lead time on re-ordered products.

3.2.4. Existing Facility with Showroom: County may request to visit Contractor’s Showroom for viewing and demonstration of products.

3.2.5. Lead Ship Time

3.2.5.1. Quick Ship Program: Contractor shall inform County departments of available items from the various manufacturers’ quick ship program and their lead/ship time.

3.2.5.2. Lead Ship Time: Upon order placement, Contractor shall notify County of ship time for orders placed.

3.2.5.3. Manufacturer/Factory Delays: Contractor shall notify County of any manufacturer/factory delays. County reserves the right to cancel orders due to manufacturer/factory delays, if it is in the best interest of the County. C ounty may elect to cancel order (s) and seek equivalent product from another source .

Contractor shall be held liable for price difference and County may seek damages.

3.2.5.4. Partial Shipments: Partial shipments will not be accepted by County unless authorizes by the County Project Manager.

3.2.6. Quote Process: Contractor shall provide quotes on all projects and shall receive written confirmation, in a way of a Subordinate Contract or Purchase Order, prior to starting on any project.

3.2.6.1. Quotes for any project must be provided directly to the requesting Party (ies) as soon as possible or within one (1) business day from initial call/e-mail/meeting.

3.2.6.2. Quotes shall be coordinated and approved directly by each individual department. All County user Department(s) shall follow Cou nty Procurement Guidelines. No further approval from CPO is required.

3.2.6.3. All quotes submitted to County must include at a minimum, but not limited to:
1) Ordering Department Name;
2) Order Date;
3) Purchase Order (PO or CT) or Contract No. (MA)
4) Requestor’s Full Name and Phone Number;
5) Details of the Project/ Item Description;
6) Quantity;
7) Quantity shipped/backordered;
8) Product Unit of Measure;
9) Manufacturer’s c urrent and published C atalog Suggested Retail List Price;
A.9.c
Packet Pg. 153
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 21 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

6) Applicable Percentage Discount;
7) County’s Price;*
8) Total Price of Project;
9) Estimated Date of Delivery; and,
10) Estimated Completion of Project.

3.2.6.4. All quotes shall be invoiced separately and shall be sent directl y to each requesting Department.

3.2.6.5. County Departments are not required to post quotes on BidSync.

3.2.6.6. County Departments shall be responsible to submit a copy of the quote with invoice at the time of invoice payment.
* Pricing shall be listed as Contractor’s Published List Price, minus percentage and net price for each item l isted on quote.

3.2.7. Storage

3.2.7.1. Contractor shall offer storage for products that arrive before projects start d ate at no additional cost to County.

3.2.7.2. Contractor shall provide a bonded warehouse facility separate and secured from other tenants, for the storage of furniture as agreed between Contractor and County until project start date.

3.2.7.3. Contractor’s warehouse facility must be secured and have the required fire sprinklers.

3.2.7.4. Contractor’s warehouse shall be owned or leased by Contractor and must be insured against theft, fire and any liability that may occur.

3.2.7.5. Contractor shall be able to store County ’s existing furniture when doing a reconfiguration project at any facility if and when needed. In addition, Contractor shall provide an inventory list of County owned warehoused items at no additional cost within three (3) business days of County request.

3.2.8. Warehousing: Contractor shall have the capacity to provide storage for office furniture ordered by County when project delay occurs. Contractor must provide warehousing at no cost to County for a minimum of thirty (30) days. If warehousing is still required after 30 days, warehousing charges shall be billed/invoiced according to Attachment B – Compensation, Payment and Invoice Instructions.

3.2.9. Warranty: Contractor must provide warranty information when providing quotes for any and all products.

3.2.10. Warranty-Chairs: All seating purchased against this RCA will bear a permanent, non-removable label attached under the seat indicating the manufacturer, model number of the chair, date of manufacturer completion date, date of order and warranty at time of seating.

3.3. County reserves the right to revise, remove or add additional requirements/responsibilities as deemed necessary throughout the term of this Contract.

4. REQUIRED SERVICES
Services shall include but not be limited to:

4.1. Assembly and Installation Services
A.9.c
Packet Pg. 154
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 22 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

4.1.1. Installation services shall include all material tools and labor necessary for acceptance of materials from carrier at ordering Departments.

4.1.2. Job site to be left clean and neat.

4.1.3. Any damage to County property incurred by Contractor will be repaired at Contractors’ expense and any repairs will not be accepted unless approved by County.

4.1.4. If installation is required during evening and weekend hours, at times normally considered “overtime” as provided under state law, Contractor shall provide a hourly charge and the total estimated time of completion before work is too be done.

4.2. Design Services

4.2.1. For all County furniture orders, the design labor dollars required to program and development new furniture plans, furniture colors, materials and finishes, furniture specifications, and subsequent project management required to facilitate a well -managed and efficient jobsite installation will be priced separately the cost of the furniture.

4.2.2. Contractor shall provide precise electrical needs and exact number of electrical circuits required for proper operations of electrical equipment to be used within the furniture.

4.3. Space Planning Services

4.3.1. In the event that a qualified office furniture Contractor may of fer additional design services, an hourly design rate shall be offered and negotiated with Contractor, by County.

4.3.2. Additional design services would include, but not be limited to feasibility studies, space plan conceptual modeling, full building finish schedules to include paint schedules, wall finishes, flooring, tile, carpeting, cove base, wall -covering, reflective ceiling plans, reconfiguration planning, move management and technology planning.

4.3.3. The qualified Contractor shall have employees that are certi fied interior designers with NCIDQ or CCIDC certifications with licenses and/or 4-year architectural degrees.

4.4. Special Project Management

4.4.1. Contractor shall provide project management for future Special Furniture Projects, in coordination with Contractor’s Architects identified by County for a Building Retrofit, of which furnishings is a subset. County desires a partnership, allowing for flexibility and responsiveness during periods involving construction efforts.

4.4.2. Contractor shall be responsible for inventorying, refurbishing, designing, space-planning, moving, storing, matching, ordering, receiving, transporting, delivering, staging, installing, and inspecting furnishings, as indicated, and as needed, throughout the duration of the specific project.

4.4.3. Contractor shall provide a dedicated project team for the duration of this project.

5. PRODUCTS/SYSTEMS/MODULAR FURNITURE REQUIREMENTS

5.1. Selection:

Contractor shall provide systems/modular furniture including but not be limited to:

5.1.1. Product by a major manufacturer that meets all Occupational Safety and Health Administration (OSHA) standards and regulations, all Business and Institutional Furniture Manufacturers Association (BIFMA) acceptance test levels, and all Underwriters Laboratory (UL) requirements.

5.1.2. Compliance with specific building and fire code restrictions.

A.9.c
Packet Pg. 155
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 23 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

5.1.3. Meet all ADA (American Disability Act)/Section 504 requirements of design for all County buildings installations.

5.1.4. Multiple options available including materials, finishes, designs, sizes, functions, etc.

5.1.5. Provide ergonomically designed systems.

5.1.6. High quality steel lateral files, shelving and storage in various widths and heights.

5.1.7. Accessories such as paper management, keyboard trays, pencil drawers and other work tools.

5.1.8. Standard and Quick Ship Lead Times.

5.2. Products Minimum Requirements:

Systems/Modular Furniture

5.2.1. The complete catalog of all systems/modular furniture, lines, and accessories available from Contractor, to include all types of panel based modular componentry which can be customized to accommodate multiple workspace designs and applications. Systems should ideally include data, voice, and electrical cabling management systems within the system in a racetrack either at the top of the panel or along the bottom of the panel. All pieces of a system should be in terchangeable to allow for design and remodel alterations at a future date. All electrical outlets and circuitry must be UL listed and CSA certified.

5.2.2. This description covers office systems/modular furniture designed to provide comprehensive office furnitur e environments through the ability to form a variety of workstation configurations. The systems/modular furniture shall consist of connecting, structural panels with provisions for mounting a wide range of furniture components, panel supported and/or frees tanding work surfaces and drawer pedestals meeting the requirements specified herein.

5.2.3. All panels and components shall be of a design, material, and workmanship to withstand hard, daily usage over an extended life with a minimum of maintenance and repair. A ll panels shall stand erect and rest firmly on their bases to assure safety, good appearances, and provide for a stationary work position. All panels shall be plumb and level. Panels and components shall have identical range of modularity so that they are interchangeable between workstations. The system shall be capable of being installed over finished flooring without penetration or demarcation or the use of floor fasteners so as to allow for reconfiguration without any floor patching.

5.2.4. Contractor shall guarantee that the items offered, or functionally similar items that will interface with the system offered under the RFP, shall remain available and/or be compatible for a period of ten (10) years from date of award.

5.2.5. Contractor shall warrant their product against defects in materials and workmanship for a period of two (2) years from date of shipment.

5.2.6. Panels offered under this description shall include acoustical and non -acoustical, safety glazed, open, tackable, electrified and non- electrified with raceways. Wire management provisions shall be field convertible from powered to non- powered. Fabric is to be mid - grade or better.

5.2.7. All panels offered shall have a maximum smoke development rating of 150 and a maximum flame spread rating of 25 when tested as specifie d herein. The fabric covering shall be flame resistant.

A.9.c
Packet Pg. 156
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 24 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

5.2.8. Acoustical panels shall have a Noise Reduction Co -efficient (NRC) of approximately

0.85 and a Sound Transmission Class (STC) of approximately 40. 9. Panels shall be available in a variety of nominal heights and widths ranging from 28" to 80" high and 12" to 72" wide.

5.2.9. Panel raceways shall be designed to provide distribution of electrical, data, and communications cables in one or more raceways that are an integral part of the panel. The raceway(s) shall be totally accessible from both sides of the panel through the use of covers that are hinged or operable without the use of tools.

5.2.9.1. The electrical power distribution system shall be an integral component of the systems/modular furniture.

5.2.9.2. All electrical system components shall be CSA approved.

5.2.9.3. Power shall be supplied from the building wiring system to the systems/modular furniture through base or ceiling feeds.

5.2.9.4. In addition to the power distribution system, the raceway system shall be capable of containing both data and communication cabling equivalent to eight 25- pair category 5 awg 24 cables without interference from raceway electrical system.

5.2.10. The panel system shall be capable of connecting in a variety of configurations including connection of panels of dif fering heights and connection of two, three, or four panels from a single point.

5.2.11. The system shall provide for suspending components at varying heights on both sides of the panel. The system shall provide precise alignment of adjacent panels and shall include leveling glides to compensate for uneven floors. A minimum 3/4" adjustment range is required. When placed on a level surface with the glides fully retracted the maximum distance between the panel and the floor shall be 1 inch.

5.2.12. The furniture system shall include work surfaces that are panel supported and/or freestanding. When panel supported and freestanding surfaces are offered, they shall be of similar construction and appearance and shall allow the integration of both types within a workstation.

5.2.13. Top surfaces shall be high -pressure plastic laminate. The top shall be balanced to resist warping, and the underside shall be smoothly finished. Edges shall be vinyl T-molding or self-edge. When self-edging is used, the corners shall be eased.

5.2.14. The system shall i nclude a variety of work surface depths between 18" and 30" and widths between 30" and 72". Dimensions outside these ranges are also acceptable, but shall be compatible with panel widths. The furniture system shall include drawer pedestals or individual dr awer units that can form pedestals. Types may include surface mounted, freestanding and mobile pedestals. Freestanding and mobile pedestals shall be designed to allow use beneath a work surface. Finish options for drawer fronts to be metallic paint or wood veneer.

5.2.15. Drawer types shall include pencil or personal drawers, box drawers, and file drawers.

5.2.16. Pedestals shall be available with locks or locking devices. Units may be gang locks or may be individual drawer locks.

5.2.17. The furniture system shall include shelves and cabinets ranging from 2'-0" to 6'-0" widths (minimum). Cabinets shall be provided with a receding door or may be formed from a shelf and separate top and door assembly. Cabinet locks shall be available.

A.9.c
Packet Pg. 157
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 25 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

5.2.18. Panel supported lateral files and file bins may be offered. Freestanding lateral files, specifically designed to be used beneath a work surface may be included. Panel supported lateral files and file bins may be offered. Freestanding lateral files, specifically designed to be used beneath a work surface may be included.

5.2.19. The furniture systems/modular shall include task lighting. As a minimum, task lights shall be capable of mounting beneath a shelf or cabinet. Articulated arm, task lights which are panel mounted, ambient lights and under counter or panel mounted lights are also acceptable. Variable intensity or adjustable task lights are also acceptable. All lights offered shall be CSA approved. Task lights shall have individual on/off switches and shall be equipped with a diffusion lens to provide glare free light. Lights shall be shielded to prevent direct viewing of the lamp or bulb at eye level from a seated position.

5.2.20. Contractor shall provide, as an integral part of the systems/modular furniture product line, paper management items. These items shall be used for the sorting and organization of letter, legal, ADP printout sized paper and rolled drawings "A" through "E" sheet sizes.

These items may be suspended by rails attached to the panel and/or provided as inserts to the pedestal drawers, overhead storage bins, and lateral file drawers.

5.2.21. All dimensions, shapes, etc. illustrated are to describe the typical range of a work station and components that County expects to procure. Specific orders shall be placed with Contractor for those items from his contract that will meet the actual needs of the project.

5.2.22. Only those components available under Contractor’s current systems/modular furniture product line shall be offered.

5.2.23. The various components (work surfaces, shelves, storage drawers, etc.) shall be positioned in a task related manner within easy reach of station occupant(s). Sufficient panels shall be provided to effectively house the specified components and to facilitate the indicated tasks. Any components not shown in the illustrations, which are needed to conform to the manufacturer's recommendations for installation shall be included.

5.2.24. Include complete catalogs of all case goods, furniture lines, and accessories available from Contractor to include all types of case goods; such as freestanding conventional desks and credenzas and matching pedestals (freestanding) with various drawer and accessory configurations. Included also in this group are computer desks, stationary tables, mobile tables, occasional tables, mobile pedestals, fax/printer stands, screens, cable management devices, mobile filing cabinets, and other innovative/mobile storage cabinets. The complete catalog of all filing systems/modular, freestanding filing cabinets, equipment and accessories available from Contractor; to include all types of vertical files, lateral files, high -density storage files, freestanding pedestals, lockers, storage cabinets, and specialized storage. All products offered for this category shall be deemed of commercial grade and must meet or exceed ANSI/BIFMA standards for durability and performance.

5.2.25. All products in the vertical, lateral, high -density storage, and pedestal products must include interlock devices (allowing only a single drawer to be open at one time, precluding the possibility of the unit becoming dis -weighted and tipping over unexpectedly), single locking mechanisms (locking all drawers and doors with one lock), and tectonic devices (to preclude the unit tipping over during earthquakes).

5.2.26. All products in this category must be ANSI/BIFMA rated for commercial g rade performance characteristics, functionality, durability and longevity of performance.

A.9.c
Packet Pg. 158
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 26 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Seating

5.2.27. The County requires that all seating offered on contract must have a minimum of five (5) years parts and labor warranty and (10) year minimum on all moving/ stationary hard surfaces. The complete catalog of chairs and other seating available from Contractor ; to include desk and task chairs, group/conference room chairs, executive chairs. This category shall also include lounge seating, reception seating, side seating, and stacking seating. Labor is included with repairs.

5.2.27.1. All Chairs must meet a minimum weight acceptance of 250 lb. minimum. Have at least 5 spoke base.

5.2.27.2. All Task/Office Chair backs are to be Ratchet (no post) height adjustment, offer optional adjustment for angle and extra lumbar support.

5.2.27.3. All Task/Office Chair seat pan with depth and tilt adjustment.

5.2.27.4. All Task/Office Chair arms will have height adjustment, offer optional adjustments for adjusting away from seat pan, adjustment for forward/backward, swivel and quick disconnect from chairs.

5.2.28. All desk/task chairs must meet or exceed OSHA program standards. Meet or exceed ANSI (American National Standards Institute) General and Office Ergonomics Standards. Meet or exceed BIFMA (Business Institutional Furnit ure Manufactures Association) G1-2013 Ergonomics Standards.

5.2.29. Loaner chairs must be offered for a minimum of thirty (30) days. The chair will be brought to that particular site for the employee to sample and picked up by Contractor upon completion of the evaluation.

6. RECONFIGURATION OF COUNTY EXISTING FURNITURE
At a minimum, Contractor shall provide reconfiguration services for existing office furniture, which may include de-installing or reinstalling of furniture located on the same floor, between floors, or in different County buildings, but not be limited to:

6.1. Contractor shall conduct field study for site measurements. Identify conditions of site for obstructions of columns, switches, HVAC vents, etc., and provide a drawing to County as specified per requirements.

6.2. Contractor shall review drawing for completeness, accuracy, and proper application of product.

Review plan to determine quantity of each panel connection, hinge, two- way, three -way, or four-way connection.

6.3. Coordinate with County representative for electrical, phone and data installation, and other trades as necessary.

6.4. Contractor shall coordinate delivery of product to the job sites and schedule with County representative time of installation.

6.5. When working on reconfiguration projects, Contractor shall have the ability to match (manufacturer, style, etc.) and purchase additional product(s) to complete the reconfiguration project faultlessly.

7. RE-UPHOLSTERY OF EXISTING COUNTY FURNITURE

7.1. Contractor shall offer re -upholstery services to the County. If a nd when requested by the County, Contractor shall inspect condition of item(s) and prepare a written quote for re - upholstery to include all labor, material, and any other fees necessary to re -upholster the items requested.

A.9.c
Packet Pg. 159
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 27 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

8. ERGONOMIC PRODUCTS

8.1. Contractor shall offer manufacturers that provide furniture that is ergonomically adjustable and prevents injury to users of its furniture. The manufacturer shall have substantial research and resources to support ergonomics product design and provide access to inform ation and resources for users on the adjustments of its furniture (i.e. in-house ergonomist, etc.).

9. HOURS OF OPERATION AND DELIVERY INSTRUCTIONS

9.1. Hours of Operation
Contractor shall maintain, at Contractor’s expense, a telephone answering system, which, at a minimum provides eight (8) hours per day, five (5) days per week live coverage from the hours of 8:00 a.m. to 5:00 p.m. (PST) and an email address to place all requests/orders, as well as a contact name and number for 24-hour access number for emergency orders.

General Ordering Phone Number: (949) 724-9444
*Account Representative Name: PAULA RAY
Telephone No: (949) 724-9444
E-mail Address: [email protected]

AFTER-HOURS CONTACT
Account Representative Name PAULA RAY
Telephone No: (949) 697-8714 (CELL)
* Any changes in Account Representative or After -Hours Account Representative shall be notified in writing to County, County Procurement Buyer listed under Articles 36-Notices.

Contractor shall complete all work within regular County business hours, Monday through Friday 8:00 a.m. to 5:00 p.m. (PST), unless other arrangements are made by County Site Coordinator or Project Manager . Each Department may have different service needs due to facility organization and/or hours of operation, Contractor shall accommodate requests based on each Facility needs and hours of operation.

9.2. Delivery Instructions

9.2.1. There are numerous locations throughout the County that require delivery inside and outside the various County D epartments. C ontractor will be required to make deliveries throughout the County of Ora nge as required by requesting Department(s).

Each County Department is responsible to notify Contractor of delivery locations at time of ordering.

9.2.2. Contractor shall be responsible for any parking fees. County will not provide free parking for delivery services, parking fees will not be reimbursed, and parking passes will not be issued.

9.2.3. All deliveries must be made and coordinated directly with the requesting Department.

9.3. Contractor Support Team: Contractor shall provide a support team capable of handling all ordering and related customer services. Contractor guarantees that County Procurement Office will be satisfied with the sales representation for the account and will replace anyone on the team that does not meet the approval of County Procurement Office.

A.9.c
Packet Pg. 160
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 28 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

10. REBATES

10.1. Contractor shall provide rebates to County based on Attachment C – Pricing/Discount Schedule and Other Fees, Section 8 – Rebates.

10.2. Contractor may extend County pricing to ot her governmental entities under this Agreement.

For this instance, County spend will include any purchases by outside entities using the County of Orange Contract with Interior Office Solutions. Contractor shall report to County all outside purchases under this Contract. The calculating and reporting of rebates will be completed and provided to the County Purchasing Department at the end of each Contract year.

10.3. Rebate checks shall be generated on an annual basis (November 15 – November 14) through the term of this Contract.

10.4. Contractor shall make checks payable to “County of Orange” and mailed to the attention of CPO Buyer within 30-days from issuance. Refer to Article 36 – Notices for mailing address.

10.5. Contractor shall include a detailed accounting report with each rebate check. Each report must have a breakdown to include the using Department(s).

11. COUNTY RESPONSIBILITIES

11.1. County Department(s) shall be responsible for creating their own subordinate contracts against this RCA.

11.2. Each County Department shall app oint a County Project Manager for each project and/or service order.

11.3. County Department(s) shall be responsible for creating and amending their subordinate contracts and add or delete facility locations , change hours of operation, at any time during the term of the contract.

11.4. County Department(s) establishing subordinate contract(s) against this RCA shall coordinate their delivery and billing addresses/locations directly with Contractor.

11.5. County shall assist Contractor in obtaining data, including system access, as needed to assist Contractor.

11.6. County reserves the right to obtain competitive bids on any material or service and to utilize the data provided under this Contract relative to necessary materials and services.

11.7. County Project Manager shall ensure Contra ctor has necessary access to service locations and facilities.

11.8. County shall answer questions related to various County procedures, as needed.

11.9. County reserves the right to revise, remove or add additional requirements as deemed necessary throughout the term of this Contract.

12. SECURITY REQUIREMENTS
County operates several secured facilities: most notable are several Probation, Sheriff and Airport operated sites. Contractor and their employees who perform services in these facilities will be required to strict operation policies and may be required to pass a background check prior to their employment due to security requirements for certain facilities covered under this Contract. During performance of the work, especially at detention facilities, workers shall closely monitor all tools, equipment and other materials at all times. Workers shall have no contact verbal or physical, with any inmate of these facilities. These policies have been designed with the primary purpose of ensuring a safe and secure environment for all involved.

A.9.c
Packet Pg. 161
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 29 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

12.1. Contractor will provide a list of au personnel/employees who will be directly performing tasks associated with the Contract. Contractor’s personnel/employees providing service in a secured detention facility, a Probation facility or a Sheriff's facility, will be expected to pass two (2) separate background checks performed by the Orange County Sheriff's Department and the Orange County Probation Department. No changes shall be authorized to the approved list without a request in writing submitted by the Contractor and approved by County Site Coordinator. At no time will unauthorized Contractor employees perform any task associated with this Contract. If this occurs, the Contractor will be notified that they have not complied with the terms of this Contract and are subject to Contract termination. The list of all Personnel/Employees working on County projects shall be submitted prior to award of this Contract.

12.2. Contractor shall prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to secured facilities.

12.3. Security Clearance forms shall be submitted at least five (5) working days prior to the start of work or prior to the use of any person subsequent to the start of work.

12.4. Said Security Clearance forms shall be thoroughly and accurately complete. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance.

12.5. No person shall be employed on this work who has not received prior clearance from the Probation Department, Sheriff’s Department or John Wayne Airport.

12.6. The County, John Wayne Airport, the Probation Department and the Sheriff’s department are not under any obligation to give a reason clearance is denied.

12.7. The Contractor shall be responsible to sign in with the County Site Coordinator or designee, as required. Upon arrival at any secure facility (e.g., JWA, Probation) Contractor shall report to the Central Control Center (Control). Contractor personnel shall have no contact, either verbal or physical, with internees in secured detention facilities.

Specifically:
a) Do not give names or addresses to internees.
b) Do not receive any names or addresses from internees. c) Do not disclose the identity of any internee to anyone outside the facility. d) Do not give any materials to internees.
e) Do not receive any materials from internees (including materials to be passed to another individual or internee).
*Failure to comply with these requirements is a criminal act and can result in prosecution.

12.8. Any Contractor personnel/employee(s) engaged in the performance of work under this Contract shall be expected to pass the screening requirements and abide by all of the security requirements set forth by the Federal Aviation Administration (FAA) and the County of Orange.
“The Federal Aviation Administration (FAA) approved security program for John Wayne Airport requires that each person issued a John Wayne Airport security badge is made aware of his/her responsibilities regarding the privilege of access to restricted areas of the airport".

All persons within the restricted air operation areas of the airport are required to display, on their person, a John Wayne Airport security badge, unless they are specifically exempted for reasons or they are under escort by a properly badge individual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging any individual who is not properly displaying an airport issued or approved and valid identification badge. Any person who is not properly displaying or who A.9.c
Packet Pg. 162
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 30 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

cannot produce a valid John Wayne Airport security badge must immediately be referred to the Sheriff’s Department Airport Detail Office for proper handling.

The John Wayne Airport security badge is the property of the County of Orange and must be returned upon termination of employment at John Wayne Airport. The loss of a badge shall be reported within twenty-four (24) hours to the Sheriff’s Department Airport Dispatch Center (949) 252-5000. A report shall be made before a replacement badge will be issued.

12.9. All vehicles parked on-site shall be locked and thoroughly secured at all times.

12.10. All equipment and materials shall remain in Contractor possession at all times and shall never be left unattended. All or misplaced equipment or materials shall be reported immediately to the (a) security staff or Control in secured detention facilities or (b) the escort or Control in Sheriff’s facilities.

12.11. Personnel shall not smoke or use profanity or other inappropriate language while on-site.

12.12. Personnel shall not enter the facility while under the influence of alcohol, drugs or other intoxicants and shall not have such materials in their possession.

12.13. Personnel shall plan their activities to minimize the number of times they must enter and exit a facility, i.e. transport all equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.

12.14. Contractor’s employee(s) shall be well -disposed to the public and County staff utilizing the facilities but shall be responsive only to the requests of the County Site Coordinator unless otherwise directed and shall direct all inquiries or requests to the County Site Coordinator.

A.9.c
Packet Pg. 163
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 31 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

ATTACHMENT B

COMPENSATION, PAYMENT AND INVOICE INSTRUCTIONS

1. COMPENSATION: This is a fi xed priced Contract between County and Contractor for goods and services as provided in this Contract. Contractor agrees to supply all goods and services required to perform the services as listed in Attachment A – Scope of Work.

Contractor agrees to accept the specified compensation as set forth in this Contract as full remuneration for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for perfo rmance by Contractor of all its duties and obligations hereunder. County shall have no obligation to pay any sum in excess of total Contract amount specified herein unless authorized by amendment in accordance with paragraphs “C” and “P” of the County Contract Terms and Conditions.

2. PRICE INCREASES/DECREASES: No price increases will be permitted during the first period of the Contract. All price decreases will automatically be extended to County. County requires bona fide proof of cost increases on contracts prior to any price adjustment. A minimum of ninety (90) days advance notice in writing is required to secure such adj ustment. No retroactive price adjustments will be considered. County may enforce, adjust, negotiate, or cancel escalating price contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm dur ing the period of the Contract. Adjustments increasing Contractor’s profit will not be allowed.

3. FIRM DISCOUNT AND PRICING STRUCTURE: Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal gov ernment entity for services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to County during the term of this Contract not otherwise specified and provided for within this Contract.

4. INVOICE/PAYMENT INSTRUCTIONS:

A. Invoicing Instructions: Contractor will provide an invoice on Contractor’s letterhead for goods rendered. Invoices must be submitted to address indicated on the Subordinate Contract created by the individual D epartment. The invoice must have a unique num ber and must include the following information:

1. Contractor’s name and address;

2. Contractor’s remittance address;

3. Name of County Department serviced;

4. Service address;

5. Contract Number (MA) or respective “Subordinate” Contract Number for each Department.

6. Date of services rendered;

7. Service description, including number of hours or fraction thereof.

8. Copy of any materials purchase invoices plus percentage mark-up (attached invoice)

9. Sales Tax, if applicable

10. Total
Invoices shall cover goods not previously invoiced a nd submitted coincidentally with Contractor’s payroll period. Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under the Subordinate Contracts, and shall not be construed as acceptance of any part of the services.

Invoices shall itemize all fees, including all applicable Federal, State Tax and/or any other applicable tax and/or environmental fees as separate line items when invoicing.

A.9.c
Packet Pg. 164
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 32 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

County reserves the right to require a cop y of the quote to be submitted, as an attachment, with each invoice.

5. PAYMENT TERMS:

A. The Invoice is to be submitte d in arrears to the user department to the bill to address, unless otherwise directed in this Contract. Contractor shall reference Contract nu mber on invoice.

Payment will be net 30 days after receipt of the invoi ce in a format acceptable to County and verified and approved by the department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with Contractor.

B. Billing shall cover goods not previously invoiced. Contractor shall reimburse Co unty for any monies paid to Contractor for goods not provided or when services do not meet Contract requirements.

C. Payments made by County sha ll not prec lude the right of County from thereafter disputing any goods involved or billed under this Contract and shall not be construed as acceptance of any part of the goods.

6. PAYMENT (ELECTRONIC FUNDS TRANSFER EFT):

County of Orange offers C ontractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e -mail. An e -mail address wil l need to be provided to the County of Orange via an EFT Authorization Form. The County of Orange, Auditor -Controller Agency will control and initiate payment. To request a form, please contact the department representative listed in the Contract.

A.9.c
Packet Pg. 165
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 33 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

ATTACHMENT B

PRICING / DISCOUNT SCHEDULE AND OTHER FEES

1. SYSTEMS FURNITURE
Item
No Series Brand
Estimated
Delivery Time Discount
Off List
Quick Ship
Off List
001 Compose Haworth 6-8 Weeks 64.5% 60.5%
002 Premise Haworth 5-7 Weeks 64% 60%
003 Unigroup + Unigroup Too Haworth 6-8 Weeks 64% 60%
004 Compose Connections Haworth 6-8 Weeks 64% 60%
005 Intuity Haworth 7-9 Weeks 44% 40%
006 Patterns Haworth 7-9 Weeks 44% 40%
001 IOS Ideation Lab 6-12 Weeks Cost +7.5% Cost +7.5%
002 AMQ 2-3 Weeks 61.5% 61.5%
003 DeskMakers 2-5 Weeks 58.1% 58.1%
004 Enwork 3-4 Weeks 64.2% 64.2%
005 First Office + OFS 2-6 Weeks 53% 53%
006 Mayline 3-4 Weeks 55.7% 55.7%

2. FREESTANDING/MODULAR/CASE GOODS FURNITURE
Item
No Series Brand
Estimated
Delivery Time Discount
Off List
Quick Ship
Off List
001 Compose/Adaptable

Haworth 6-8 Weeks 64.5% 60.5%
002 X Series Haworth 6-8 Weeks 58.5% 54.5%
003 Masters Haworth 6-8 Weeks 44% 40%
004 Reside Desking Haworth 6-8 Weeks 46% 42%
005 Vancouver,Tripoli, Orlando,

Haworth 6-8 Weeks 44% 40%
006 Suite Haworth 10-12 Weeks 41% 37%
007 Hop/Hat/Jump Height

Haworth 4-6 Weeks 41% 37%
008 Planes Tables Haworth 4-6 Weeks 44% 40%
009 IOS Ideation Lab 6-12 Weeks Cost +7.5% Cost +7.5%
010 Boss Office Products 2-3 Weeks 37.3% 37.3%
011 Carolina 2-6 Weeks 53.5% 53.5%
012 CCN 6-12 Weeks 36% 36%
013 Cherryman 2-3 Weeks 52.1% 52.1%
014 DeskMakers 2-5 Weeks 58.1% 58.1%
015 Enwork 3-4 Weeks 64.2% 64.2%
016 First Office + OFS 2-6 Weeks 53% 53%
017 Fullbright + Company 2-6 Weeks 38 % 38 %
018 Global Total Office +

6-8 Weeks 64.6% 64.6%
019 High Point Furniture

4-6 Weeks 50.6% 50.6%
020 Krug 5-7 Weeks 48.8% 48.8%
021 Krug Healthcare 5-7 Weeks 44.1% 44.1%
A.9.c
Packet Pg. 166
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 34 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Item
No Series Brand Estimated
Delivery Time
Discount
Off List
Quick Ship
Off List
022 Mayline 2-3 Weeks 53.7% 53.7%
023 National Office Furniture 3-4 Weeks 57.6% 57.6%
024 Nienkamper 6-8 Weeks 60.1% 60.1%
025 Nevins 5-9 Weeks 52% 52%
026 Nucraft 8-10 Weeks 50.1% 50.1%
027 Paoli 3-8 Weeks 54.2 % 54.2 %
028 Spacestor 6-8 Weeks 36% 36%
029 Tuohy 6-12 Weeks 37% N/A

3. FILING/FILING SYSTEMS FURNITURE

4. SEATING FURNITURE
Item
No Series Brand
Estimated
Delivery
Time
Discount
Off List
Quick Ship
Off List
001 Very Task Haworth 4-5 Weeks 48% 44%
002 Very Other Haworth 4-5 Weeks 50% 46%
003 Zody Haworth 4-5 Weeks 48.5% 44.5%
004 Fern Haworth 4-5 Weeks 45% 41%
005 X99 Haworth 4-5 Weeks 52% 48%
006 Improv, Tag, System 12 Haworth 4-5 Weeks 54% 51%
007 Wood Guest, Openest, Harbor Worklounge,
Poppy Haworth 5-6 Weeks 41% 37%
008 Cassis, Candor, Lively Haworth 4-5 Weeks 41% 37%
009 Look Haworth 4-5 Weeks 52% 48%
010 Haworth Collection Haworth 6-12 Weeks 15% N/A
011 9 to 5 Seating 1-4 Weeks 63.1% 63.1%
Item
No Series Brand
Estimated
Delivery Time Discount
Off List
Quick Ship
Off List
001 X Series Haworth 6-8 Weeks 58.5% 54.5%
002 V Series Haworth 6-8 Weeks 52% 48%
003 A Series Haworth 6-8 Weeks 40% 36%
004 Beside Haworth 7-9 Weeks 44% 40%
005 Compose Haworth 7-9 Weeks 44% 40%
001 Coalesse 6-8 Weeks 46.1% 46.1%
002 Davis 6-8 Weeks 44.5% 44.5%
003 Loewenstein 2-6 Weeks 49.1% 49.1%
004 Mayline 6-8 Weeks 53.7% 53.7%
005 National Office Furniture 3-4 Weeks 57.6% 57.6%
006 Nienkamper 6-8 Weeks 60.1% 60.1%
007 Phoenix Safe 1-2 Weeks 49.5% 49.5%
008 Safco 1-2 Weeks 49.5% 49.5%
009 Spacestor 6-8 Weeks 36% 36%
010 Tuohy 6-12 Weeks 37% N/A
A.9.c
Packet Pg. 167
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 35 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Item
No Series Brand
Estimated
Delivery
Time
Discount
Off List
Quick Ship
Off List
012 Aceray 3-6 Weeks 46.1% 46.1%
013 Afra Furniture 4-12 Weeks Cost

Cost +10.5%
014 Allseating 2-3 Weeks 56.1% 56.1%
015 Allermuir 2-6 Weeks 51.1% 51.1%
016 AMQ 2-3 Weeks 44% 44%
017 Arcadia 7-8 Weeks 48.3% 48.3%
018 Boss Office Products 2-3 Weeks 37% 37%
019 Cabot Wrenn 6-8 Weeks 31.9% N/A
020 Carolina 2-6 Weeks 52.1% 52.1%
021 Cherryman 1-2 Weeks 52.1% 52.1%
022 Coalesse 6-8 Weeks 45.1% 45.1%
023 Community 6-7 Weeks 51.1% 51.1%
024 Dauphin 2-5 Weeks 51.1% 51.1%
025 Davis 6-8 Weeks 46.1% 46.1%
026 Emeco 6-8 Weeks 30% N/A
027 Encore 6-8 Weeks 53.5% 53.5%
028 Enwork 3-4 Weeks 61.5% 61.5%
029 Eurotech 1-3 Weeks 42% 42%
030 ERG 4-6 Weeks 48.8% 48.8%
031 First Office + OFS 2-6 Weeks 53.5% 53.5%
032 Global Total Office + Globalcare 6-8 Weeks 55.5% 55.5% 033 Grand Rapids Chair 4-6 Weeks 46.5% N/A
034 HBF 7-9 Weeks 46.5% 46.5%
035 Highmark 2-6 Weeks 53.5% 53.5%
036 High Point Furniture Industries 4-6 Weeks 40% 40%
037 Humanscale 4-6 Weeks 48.5% 48.5%
038 iDesk 1-3 Weeks 53.5% 53.5%
039 Integra Seating 4-8 Weeks 46.5% 46.5%
040 IZZY+ 5-7 Weeks 46.5% 46.5%
041 Janus et Cie 4-12 Weeks 38% 38%
042 JSI 6-7 Weeks 51.5% 51.5%
043 Keilhauer 7-9 Weeks 46.5% 46.5%
044 KFI Seating 1-3 Weeks 53.5% 53.5%
045 Krug 5-7 Weeks 48.8% 48.8%
046 Krug Healthcare 5-7 Weeks 44% 44%
047 Landscape Forms 3-12 Weeks Cost +12% Cost +12%
048 La-Z-Boy 5-6 Weeks 51.5% 51.5%
049 Leland 4-6 Weeks 49.7% 49.7%
050 Lesro Reception Seating 1-4 Weeks 39% 39%
051 Loewenstein 2-6 Weeks 53.5% 53.5%
052 Martin Brattrud 8-10 Weeks 46.5% 46.5%
053 Mayline 3-4 Weeks 54.7% 54.7%
054 National Office Furniture 2-3 Weeks 58.4% 58.4%
055 Nienkamper 6-8 Weeks 46.5% 46.5%
056 Nevins 5-9 Weeks 48.8% 48.8%
057 Okamura 8-11 Weeks 46.5% 46.5%
058 Paoli 3-4 Weeks 54.5% 54.5%
059 Safco 1-3 Weeks 50% 50%
060 Senator Seating 2-9 Weeks 55% N/A
061 SitOnIt 3-6 Weeks 53.7% 53.7%
062 Source International 5-7 Weeks 48.8% 48.8%
A.9.c
Packet Pg. 168
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 36 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Item
No Series Brand
Estimated
Delivery
Time
Discount
Off List
Quick Ship
Off List
063 Stylex Seating 4-8 Weeks 46.5% 46.5%
064 Tuohy 6-12 Weeks 39.5% N/A
065 Via Seating 1-2 Weeks 51.5% 51.5%
066 Vitra 8-12 Weeks 46.4% 46.4%
067 Woodstock Marketing 1-2 Weeks 51.5% N/A

5. LIBRARY, LOBBY AND OTHER FURNITURE
Item
No Seating Lines Estimated
Delivery
Ti
Discount Off
List
Quick Ship
Off List
001 Very Task 4-5 Weeks 48% 44%
002 Very Other 4-5 Weeks 50% 46%
003 Zody 4-5 Weeks 48.5% 44.5%
004 Fern 4-5 Weeks 45% 41%
005 X99 4-5 Weeks 52% 48%
006 Improv, Tag, System 12 4-5 Weeks 54% 51%
007 Wood Guest, Openest, Harbor Worklounge, Poppy 5-6 Weeks 41% 37% 008 Cassis, Candor, Lively 4-5 Weeks 41% 37%
009 Look 4-5 Weeks 52% 48%
010 Haworth Collection 6-12

15% N/A
011 Aceray 3-6 Weeks 46.1% 46.1%
012 Allermuir 2-6 Weeks 51.1% 51.1%
013 Appenx Signage 4-5 Weeks 47.5% 47.5%
014 Arcadia 7-8 Weeks 48.3% 48.3%
015 Atriadi 4-6 Weeks 37% 37%
016 Boss Office Products 1-2 Weeks 47.5% 47.5%
017 Cabot Wrenn 6-8 Weeks 31.9% N/A
018 CCN 4-8 Weeks 35% 35%
019 Claridge 2-6 Weeks 48% 48%
020 Clarus 2-3 Weeks 42% 42%
021 Coalesse 6-8 Weeks 45.1% 45.1%
022 Community 6-7 Weeks 51.1% 51.1%
023 Davis 6-8 Weeks 46.1% 46.1%
024 Egan Visual 2-6 Weeks 46.5% 46.5%
025 Emeco 6-8 Weeks 30% N/A
026 EMU Americas 2-12

35% 35%
027 Encore 6-7 Weeks 53.5% 53.5%
028 ERG International 4-6 Weeks 48.8% 48.8%
029 Fullbright + Company 2-6 Weeks 38 % 38 %
030 Grand Rapids Chair 4-6 Weeks 46.5% N/A
031 HBF 7-9 Weeks 46.5% 46.5%
A.9.c
Packet Pg. 169
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 37 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Item
No
Seating Lines Estimated
Delivery
Time
Discount Off
List
Quick Ship
Off List
032 High Point Furniture Industries 4-5 Weeks 40% 40%
033 Humanscale 4-6 Weeks 48.5% 48.5%
034 Integra Seating 4-8 Weeks 46.5% 46.5%
035 IZZY+ 5-7 Weeks 46.5% 46.5%
036 Janus et Cie 4-12

38% 38%
037 JSI 6-7 Weeks 51.5% 51.5%
038 Keilhauer 7-9 Weeks 46.5% 46.5%
039 Krug 5-7 Weeks 48.8% 48.8%
040 Krug Healthcare 5-7 Weeks 44% 44%
041 Landscape Forms 3-12

Cost +12% Cost +12%
042 La-Z-Boy 5-6 Weeks 51.5% 51.5%
043 Leland 4-6 Weeks 49.7% 49.7%
044 Martin Brattrud 8-10

46.5% 46.5%
045 Mayline 3-4 Weeks 54.7% 54.7%
046 National Office Furniture 2-6 Weeks 58.4% 58.4%
047 Nienkamper 6-8 Weeks 46.5% 46.5%
048 Nevins 7-9 Weeks 48.8% 48.8%
049 Paoli 3-8 Weeks 54.5% 54.5%
050 Peter Pepper 2-6 Weeks 42.5% N/A
051 Safco 1-3 Weeks 50% 50%
052 SitOnIt 3-6 Weeks 53.7% 53.7%
053 Source International 5-7 Weeks 48.8% 48.8%
054 Source Outdoor 3-12

42.5% 42.5%
055 Spacestor 6-8 Weeks 36% 36%
056 Spec Furniture 4-6 Weeks 45% N/A
057 Stylex Seating 4-8 Weeks 46.5% 46.5%
058 Tuohy 6-12

39.5% 39.5%
059 Via Seating 1-2 Weeks 51.5% 51.5%
060 Vitra 8-12

46.4% 46.4%
051 West Coast Industries 7-9 Weeks 45% 45%
052 Woodstock Marketing 1-2 Weeks 51.5% N/A

6. ERGONOMIC FURNITURE
Item
No Series Brand Estimated
Delivery Time
Discount
Off List
Quick Ship
Off List
001 Belong Haworth 6-8 Weeks 48% 44%
002 Jump Haworth 4-5 Weeks 44% 40%
003 AMQ 1-2 Weeks 44% N/A
004 ESI 1-2 Weeks 55.5% N/A
A.9.c
Packet Pg. 170
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 38 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Item
No Series Brand Estimated
Delivery Time
Discount
Off List
Quick Ship
Off List
005 Humanscale 4-6 Weeks 58% 58%
006 National Office Furniture 2-4 Weeks 58.4% 58.4%
007 Safco 1-3 Weeks 50% 50%
008 Spaceco 2-3 Weeks 57.5% N/A
009 Workrite 1-2 Weeks 55.5% N/A

7. ADDITIONAL/SPECIAL SERVICES
A. Reconfiguration and Labor Charges:* Charge for reconfiguring any manufacturer’s furniture at the request of County or in storage including installation and disassemble of furniture. The labor cost shall be billed separate from Design Services and Project Management charges. Express in dollar per hour charge. INCLUDE PREVAILING WAGES
Regular Hours
Monday - Friday
8 AM to 5 PM (PST)
After Hours
Monday - Friday
5:01 P.M. - 7:59 A.M. (PST)
Weekend/Holiday
All Day (PST)

PREVAILING WAGE
PER HOUR $66.00 $99.00 $132.00

NON-PREVAILING
WAGE PER HOUR $44.00 $66.00 $88.00
*This shall only apply when reconfiguring existing County furniture.

B. Design Services: Design charge for the purchase of new furniture or reconfigured furniture. Express in dollars per hour charge. INCLUDE PREVAILING WAGES Regular Hours
Monday - Friday
8 A.M. to 5 P.M(PST)
After Hours
Monday - Friday
5:01 P.M. - 7:59 A.M. (PST)
Weekend/Holiday
All Day(PST)

PREVAILING
WAGE PER HOUR $85.00 $127.50 $170.00

NON-PREVAILING
WAGE PER HOUR $85.00 $127.50 $170.00
C. Space Pla nning: Charge for s pace planning including any a rchitectural de signing and blueprinting. Expressed in dollars per hour per charge. INCLUDE PREVAILING WAGES.

Regular Hours
Monday - Friday
8 A.M. to 5 P.M.(PST)
After Hours
Monday - Friday
5:01 P.M. - 7:59 A.M. (PST)
Weekend/Holiday
All Day (PST)

PREVAILING
WAGE PER HOUR $85.00 $127.50 $170.00

NON-PREVAILING
WAGE PER HOUR $85.00 $127.50 $170.00
A.9.c
Packet Pg. 171
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 39 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

D. Special Project Management: Charge for managing a special project, including but not limited to Planning, Expediting, Installing, and Inventorying.

Regular Hours
Monday – Friday
8 A.M. to 5 P.M.(PST)
After Hours
Monday - Friday
5:01 A.M. - 7:59 A.M. (PST)
Weekend/Holiday
All Day (PST)
WAGE PER HOUR $85.00 $127.50 $170.00
E. Warehousing Cost: Contractor shall provide warehousing at no additional cost to County for a minimum of thirty (30) days. If warehousing is still required after 30 days, Contractor shall list warehousing cost per day, per vault, per pallet, or per square foot.

WAREHOUSING FEES
(after 30-days)
Per Day, Per Vault, Per Pallet,
Per Square “ft”

WAREHOUSEMAN

HOURLY RATE
(after 30-days)
$50.00 Day $44.00
F. Additional Products/Services: At the request of Department(s), Contractor shall submit a written quote for requested goods/services, to include but not be limited to:

1. Express Shipping

2. Other Customer Related Services
*Delivery shall be coordinated between requesting department(s) and Contractor.

8. REBATES
A. Contractor shall provide rebates based on the breakdown listed below , on an annual basis (November 15 – November 14), through the term of this Contract.

Item
No Aggregate Total Rebate %
001 Purchases from $1.00 to $999,999.99 1.25%
002 Purchases exceeding $2,500,000.00 1.75%
003 Purchases exceeding 4,000,000.00 or more 2.5%
B. Rebate check is due to County no later than the 15th of December, through the term of this Contract.

C. The rebate check must be mailed to CPO designated buyer as listed under Additional Terms and Conditions, Article 36 – Notices.

A.9.c
Packet Pg. 172
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 40 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

EXHIBIT 2

PREVAILING WAGE REQUIREMENTS
A. All or a portion of the Scope of Work in the Contract or Purchase Order (as applicable) requires the payment of prevailing wages and compliance with the following requirements.

1. Determination of Prevailing Rates:

Pursuant to Labor Code sections 1770, et seq., the County has obtained from the Director of the Department of Industrial Relations (DIR) pursuant to the California Labor Code, the general prevailing rates of per diem wages and the prevailing rates for holiday and overtime work in the locality in which the Scope of Work is to be performed. Copies of said rates are on file with the County, will be made available for inspection during regular business hours, may be included elsewhere in the specifications for the Scope of Work, and are also available online at www.dir.ca.gov. The wage rate for any classification not listed, but which may be required to execute the Scope of Work, shall be commensurate and in accord with specified rates for similar or comparable classifications for those performing similar or com parable duties. In accordance with Labor Code section 1773.2, the Contractor shall post, at appropriate and conspicuous locations on the jobsite, a schedule showing all applicable prevailing wage rates and shall comply with the requirements of Labor Code sections 1773, et seq.

2. Payment of Prevailing Rates
Each worker of the Contractor, or any subcontractor, engaged in the Scope of Work, shall be paid not less than the general prevailing wage rate, regardless of any contractual relationship which may be alleged to exist between the Contractor or any subcontractor, and such worker.

3. Prevailing Rate Penalty
The Contractor shall, as a penalty, forfeit two hundred dollars ($200.00) to the County for each calendar day or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of the DIR for such work or craft in which such worker is employed by the Contractor or by any subcontractor in connection with the Scope of Work.

Pursuant to California Labor Code section 1775, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker by the Contractor.

4. Ineligible Contractors:

Pursuant to the provisions of Labor Code section 1777.1, the Labor Commissioner publishes and distributes a list of contractors ineligible to perform work as a contractor or subcontractor on a public works project. This list of debarred contractors is available from the DIR website at http://www.dir.ca.gov/Public-
Works/PublicWorks.html. Any contract entered into
between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the County. The Contract or shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Scope of Work.

5. Payroll Records:

Pursuant to California Labor Code section 1776, the Contractor and each subcontractor, shall keep accurate certified payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee A.9.c
Packet Pg. 173
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 41 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

employed by them in connection with the Scope of Work. The payroll records enumerated herein shall be verified by a written declaration made under penalty of perjury that the information contained in the payroll record is true and correct and that the Contractor or subcontractor has complied with the requirements of the California Labor Code sections 1771, 1811, and 1815 for any Scope of Work performed by his or her employees. The payroll records shall be available for inspection at all reasonable hours at the principal office of the Contractor on the following basis:
(1) A certified copy of an employee's payroll record shall be made available for inspection or furnished to such employee or his/her authorized representative on request; (2) A certified cop y of all payroll records shall be made available for inspection or furnished upon request to the County, the Division of Labor Standards Enforcement of the DIR;
(3) A certified copy of payroll records shall be made available upon request to the public for inspection or copies thereof made; provided, however, that a request by the public shall be made through either the County or the Division of Labor Standards Enforcement. If the requested payroll records have not been previously provided to the County or the Division of Labor Standar ds Enforcement, the requesting P arty shall, prior to being provided the records, reimburse the cost of preparation by the Contractor, subcontractor and the entity through which the request was made; the public shall not be give n access to such records at the principal office of the Contractor;
(4) The Contractor shall file a certified copy of the payroll records with the entity that requested such records within ten (10) days after receipt of a written request; and (5) Copies provided to the public, by the County or the Division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual's name, address and social security number. The name and address of the Contractor or any subcontractor, performing a part of the Scope of Work shall not be marked or obliterated. The Contractor shall inform the County of the location of payroll records, including the street address, city and county and shall, within five (5) working days, provide a notice of a change of location and address. The Contractor shall have ten (10) days from receipt of the written notice specifying in what respects the Contractor must comply with the above requirements. In the event Contractor does not comply with the requirements of this section within the ten (10) day period, the Contractor shall, as a penalty to the County, forfeit one -hundred dollars ($100.00) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Labor Standards Enforcement, such penalty shall be withheld from any portion of the payments then due or to become due to the Contractor.

6. Limits of Hours of Work:

Pursuant to California Labor Code section 1810, eight (8) hours of labor shall constitute a legal day's work. Pursuant to California Labor Code section 1811, the time of service of any worker employed at any time by the Contractor or by a subcontractor, upon the Scope of Work or upon any part of the Scope of Work, is limited and restricted to eight (8) hours during any one calendar day and forty (40) hours during any one calendar week, except as provided for under Labor Code section 1815. Notwithstanding the foregoing provisions, work performed by employees of Contractor or any subcontractor, in excess of eight (8) hours per day and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1½) times the basic rate of pay.

A.9.c
Packet Pg. 174
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 42 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

7. Penalty of Excess Hours:

The Contractor shall pay to the County a penalty of twenty -five dollars ($25.00) for each worker employed on the Scope of Work by the Contractor or any subcontractor, for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any calendar day and forty (40) hours in any one calendar week, in violation of the provisions of the California Labor Code, unless compensation to the worker so employed by the Contractor is not less than one and one -half (1½) times the basic rate of pay for all hours worked in excess of eight (8) hours per day.

8. Senate Bill 854 (Chapter 28, Statutes of 2014) Requirements:

1. Contractor shall comply with Senate Bill 854 (signed into law on June 20, 2014). The requirements include, but are not limited to, the following:
a. No contractor or subcontractor may be listed on a bid proposal (submitted on or after March 1, 2015) for a public works project unless registered with the DIR pursuant to Labor Code section 1725.5, with limited exceptions from this requirements for bid purposes only as allowed under Labor Code section 1771.1(a). b. No contractor or subcontractor may be awarded a contract for public work or perform work on a public works project (awarded on or after April 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5. c. This project is subject to compliance monitoring and enforcement by the DIR. d. As required by the DIR, Contractor is required to post job site notices, as prescribed by regulation, regarding compliance monitoring and enforcement by the DIR. e. Contractors and all subcontractors must submit certified payroll records online to the Labor Commissioner for all new public works projects issued on or after April 1, 2015, and for all public works projects, new or ongoing, on or after January 1, 2016. a. The certified payroll must be submitted at least monthly to the Labor Commissioner.
b. The County reserves the right to require Contractor and all subco ntractors to submit certified payroll records more frequently than monthly to the Labor Commissioner.
c. The certified payroll records must be in a format prescribed by the Labor Commissioner.

2. As required by Labor Code 1771.1(a) “A contractor or subcontra ctor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently register ed and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”
B. STATE PUBLIC WORKS APPRENTICESHIP REQUIRMENTS

1. State Public Works Apprenticeship Requirements:

The C ontractor is responsible for compliance with Labor Code section 1777.5 and the California Code of Regulations, title 8, sections 230 – 230.2 for all apprenticeable occupations (denoted with “#” symbol next to craft name in DIR Prevailing Wage Determination), whether employed by the Contractor, subcontractor, vendor or consultant.

A.9.c
Packet Pg. 175
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 43 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

Included in these requirements is (1) the Contractor’s requirement to provide notification (i.e.

DAS-140) to the appropriate apprenticeship committees; (2) pay training fund contri butions for each apprenticeable hour employed on the Contract; and (3) utilize apprentices in a minimum ratio of not less than one apprentice hour for each five journeyman hours by completion of Contract work (unless an exception is granted in accordance w ith Labor Code section 1777.5) or request for the dispatch of apprentices.

Any apprentices employed to perform any of the Scope of Work shall be paid the standard wage to apprentices under the regulations of the craft or trade for which such apprentice is employed, and such individual shall be employed only for the work of the craft or trade to which such individual is registered. Only apprentices, as defined in California Labor Code section 3077, who are in training under apprenticeship standards and writt en apprenticeship agreements under California Labor Code sections 3070 et seq. are eligible to be employed for the Scope of Work. The employment and training of each apprentice shall be in accordance with the provisions of the apprenticeship standards and apprentice agreements under which such apprentice is training.

2. Compliance with California Labor Code section 1777.5 requires all public works contractors to:
1) Submit Contract Award Information (DAS-140)
a. Although there are a few exemptions (identified below), all Contractors, regardless of union affiliation, must submit contract award information when performing on a California public works project.
b. The DAS-140 is a notification “announcement” of the Contractor’s participation on a public works project—it is not a request for the dispatch of an apprentice. c. Contractors shall submit the contract award information (you may use form DAS 140) within 10 days of the execution of the prime contractor subcontract, but in no event later than the first day in which the C ontractor has workers employed on the public work.
d. Contractors who are already approved to train apprentices (i.e. check “Box 1” on the DAS-140) shall only be required to submit the form to their approved program. e. Contractors who are NOT approved to train apprentices (i.e. those that check either “Box 2” or “Box 3” on the DAS -140) shall submit the DAS -140 TO EACH of the apprenticeship program sponsors in the area of your public works project. For a listing of apprenticeship programs see
http://www.dir.ca.gov/Databases/das/pwaddrstart.asp.
2) Employ Registered Apprentices
a. Labor Code section 1777.5 requires that a contractor performing work in an “apprenticeable” craft must employ one (1) hour of apprentice work for every five (5) hours performed by a journeyman. This ratio shall be met prior to the Contractor’s completion of work on the project. “Apprenticeable” crafts are denoted with a pound symbol “#” in front of the craft name on the prevailing wage determination. b. All Contractors who do not fall within an exe mption category (see below) must request for dispatch of an apprentice from an apprenticeship program (for each apprenticeable craft or trade) by giving the program actual notice of at least 72 hours (business days only) before the date on which apprentices are required. c. Contractors may use the “DAS-142” form for making a request for the dispatch of an apprentice.
d. Contractors who are participating in an approved apprenticeship training program and who did not receive sufficient number of apprentices from their initial request A.9.c
Packet Pg. 176
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 44 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

must request dispatch of apprentices from ALL OTHER apprenticeship committees in the project area in order to fulfill this requirement. e. Contractor should maintain and submit proof (when requested) of its DAS -142 submittal to the apprent iceship committees (e.g. fax transmittal confirmation). A Contractor has met its requirement to employ apprentices only after it has successfully made a dispatch request to all apprenticeship programs in the project area.
f. Only “registered” apprentices may be paid the prevailing apprentice rates and must, at all times work under the supervision of a Journeyman (Cal. Code Regs., tit 8, § 230.1).
3) Make Training Fund Contributions
a. Contractors performing in apprenticeable crafts on public works projects, must mak e training fund contributions in the amount established in the prevailing wage rate publication for journeymen and apprentices.
b. Contractors may use the “CAC -2” form for submittal of their training fund contributions.
c. Contractors who do not submit their tr aining fund contributions to an approved apprenticeship training program must submit their contributions to the California Apprenticeship Council (CAC), PO Box 420603, San Francisco, CA 94142-0603. d. Training fund contributions to the CAC are due and payable on the 15th day of the month for work performed during the preceding month.
e. The “training” contribution amount identified on the prevailing wage determination shall not be paid to the worker, unless the worker falls within one of the exemption categories listed below.

3. Exceptions to Apprenticeship Requirements:

The following are exempt from having to comply with California apprenticeship requirements. These types of contractors do not need to submit a DAS -140, DAS-142, make training fund contributions, or utilize apprentices.
a. When the Contractor holds a sole proprietor license (“Owner -Operator”) and no workers were employed by the Contractor. In other words, the contractor performed the entire work from start to finish and worked alone.
b. Contractors performing in non-apprenticeable crafts. “Apprenticeable” crafts are denoted with a pound symbol “#” in front of the craft name on the prevailing wage determination. c. When the Contractor has a direct contract with the Public Agency that is under $30,000. d. When the pr oject is 100% federally -funded and the funding of the project does not contain any city, county, and/or state monies (unless the project is administered by a state agency in which case the apprenticeship requirements apply). e. When the project is a private p roject not covered by the definition of public works as found in Labor Code section 1720.

4. Exceptions from Apprenticeship Ratios:

The Joint Apprenticeship Committee shall have the discretion to grant a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting the Contractor from the 1- to-5 ratio set forth in this Section when it finds that any one of the following conditions are met:
a. Unemployment for the previous three -month period in such area exceeds an average o f fifteen percent (15%); or
b. The number of apprentices in training in such area exceeds a ratio of 1- to-5 in relation to journeymen; or
A.9.c
Packet Pg. 177
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

County of Orange Page 45 of 45 RCA-017-18010014
CEO/County Procurement Office File No: C009314 Interior Office Solutions

c. The Apprenticeable Craft or Trade is replacing at least one- thirtieth (1/30) of its journeymen annually through apprentic eship training, either on a statewide basis or on a local basis; or
d. If assignment of an apprentice to any work performed under the Contract Documents would create a condition which would jeopardize such apprentice's life or the life, safety or property of fellow employees or the public at large, or if the specific task to which the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman.

When such exemptions from the 1-to-5 ratio between apprentices and journeymen are granted to an organization which represents contractors in a specific trade on a local or statewide basis, the member contractors will not be required to submit individual applications for approval to local Joint Apprenticeship Committees, provided they are already covered by the local apprenticeship standards.

5. Contractor’s Compliance:

The responsibility of compliance with this Section for all Apprenticeable Trades or Crafts is solely and exclusively that of the Contractor. All decisions of the Joint App renticeship Committee(s) under this Section are subject to the provisions of California Labor Code section 3081 and penalties are pursuant to Labor Code section 1777.7 and the determination of the Labor Commissioner.

A.9.c
Packet Pg. 178
Attachment: G/M Business Interiors County Agreement (5688 : AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH GOFORTH & MARTI

Report to City Council

ID#5683 Page 1
TO: Mayor and City Council

FROM: Brian Mohan, Assistant City Manager

AGENDA DATE: February 1, 2022

TITLE: APPROVE RESOLUTION A UTHORIZING THE CITY

MANAGER TO APPOINT P ERMA

DIRECTOR/ALTERNATIVE

RECOMMENDED ACTION
Recommendation:

1. Approve Resolution No. 2022-XX. A Resolution of the City Council of the City of Moreno Valley, California, Authorizing the City Manager to Appoint PERMA Director/Alternate.

2. Approve the appointment of Human Resources Division Manager, Naomi Kamunyu as the City of Moreno Valley PERMA Director.

SUMMARY

PERMA bylaws require that each member agency designate a PERMA board director or alternate to attend board meetings. The Board of Directors of participating agencies are responsible for setting PERMA policy such as funding, con fidence levels, programs, coverages, and services. Each member, regardless of size, is afforded one vote.

Staff request that the City Council approve the resolution appointing Human Resources Manager Naomi Kamunyu, to serve as Voting Director on the PERMA Board of Directors, and, delegate appointing authority for the Director and their alternates to the City Manager.

DISCUSSION

California state legislation authorizes public entities to self -insure and pool their assets to jointly control their risks and pay their claims. The City of Moreno Valley has been a A.10
Packet Pg. 179