The Property Owner, as defined below, has elected to annex the parcel s of their project into the District to satisfy the condition. The Property Owner submitted a Landowner Petition approving the annexation and the City Clerk confirmed the Petition is valid.
DISCUSSION
As a condition of approval for the development project identi fied below, the Property Owner is required to provide an ongoing funding source for certain public services ( i.e., landscape maintenance), which are required to be installed as part of the development project. The table below provides information for the property under development.
Property Owner
Project
ACP Record #
Amendment
No. APNs Location
CRP/PDC MORENO VALLEY OWNER
Old 215 Industrial Business Park,
6 Industrial Warehouses
PEN21-0105/SCP22-0110
76 263-230-002
263-220-004
263-220-008
263-220-009
263-220-017
263-220-018
263-220-023
263-220-027
263-220-028
263-220-029
East of Old 215 Frontage Rd.,
south of Bay Ave.
The City Council formed CFD No. 2014-01 (Maintenance Services) to provide an alternative funding tool for the development community . It provides a mechanism to fund the operation and maintenance of public street lighting services, landscaping, and streets and drainage . After a landowner approves annexation of their property into the District and the City Council approves the annexatio n, the City is authorized to levy a special tax onto the annual property tax bill to fund the services related to or impacted by their development.
The Third Amended and Restated Rate and Method of Apportionment of Special Tax (“RMA”) for the District de scribes the different special tax rate areas, services provided, and formula to calculate the special tax rate for each of the tax rate areas. Several special tax rate areas were created to accommodate a variety of scenarios to ensure costs are fairly shar ed between property owners. For example, there is a tax rate area for “single-family residential street lighting” and one for “street lighting for property other than single -family residential” (e.g., commercial, industrial, or multi -family projects).
Different tax rate areas are needed for street lighting because the spacing and size/type of lights differ based on the type of development. Likewise, there are several tax rate areas for maintenance of public landscaping (i.e. medians, parkways, and/or traffi c circles). A property owner’s proportionate share of landscape maintenance costs will vary depending upon the total square footage of landscaping to be maintained and the number of properties sharing in the cost for that development. There is also a tax r ate area for streets and drainage within single -family residential projects, which is calculated based on each parcel’s proportionate share of the improvements.
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On April 20, 2021, the City Council adopted Ordinance No. 980, which designated the entire te rritory of the City as a future annexation area for the District. With the future annexation area designated, annexations can occur without an additional public hearing as long as the annexing landowner provides unanimous consent. Once annexed, parcels are subject to the annual special tax to fund the service they are receiving.
With the establishment of the District, a property owner now has two options to satisfy the conditions of approval:
1. Submit a Landowner Petition unanimously approving annexation of the property into the District. Approval of the petition and special tax rate allows the City to annually levy the special tax on the property tax bill of the property. This option is only available if there are fewer than 12 registered voters living within the proposed annexation area; or
2. Establish a homeowner or property owner association to provide the ongoing operation and maintenance of the improvements.
The Property Owner elected to annex their property into CFD No. 2014-01 and have the special tax applied to the annual property tax bill. The Office of the Riverside County Registrar of Voters confirmed there were no registered voters residing at the property, allowing a special election of the landowner. Adoption of the attached resolution (Attachment 1) amends the District and adds the property to the tax rate area identified in the Fiscal Impact section of this report and directs the recordation of the boundary map (Attachment 2) and amended notice of special tax lien for the amendment. The City Clerk received and reviewed the Landowner Petition and confirmed the Property Owner unanimously approved the annexation of their property into the District (Attachments 3).
Successful completion of the annexation process satisfies the project’s condition of approval to provide a funding source for the operation and maintenance of public street lighting, public landscaping and/or streets and drainage.
ALTERNATIVES
1. Adopt the resolution. Staff recommends this alternative as it will annex the properties into CFD No. 2014-01 at the request of the Property Owner and satisfy the condition of approval for the proposed development.
2. Do not adopt the resolution. Staff does not recommend this alternative as it is contrary to the request of the Property Owner, will not satisfy the condition of approval, and may delay development of the project.
3. Do not adopt the resolution but rather continue the item to a future A.8
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regularly scheduled City Council meeting. Staff does not recommend this alternative as it will delay the Property Owner from satisfying the condition of approval and may delay development of the project.
FISCAL IMPACT
Revenue received from the special tax is restricted and can only be used to fund the services for each tax rate area within the District. T he special tax can only be applied to a property tax bill of a parcel wherein the qualified electors (i.e., landowners or registered voters, depending upon the number of registered voters) have previously provided approval. The maximum special tax rate for the tax rate area is detailed below.
If the projected revenue from the maximum special tax exceeds what is necessary to fund the services within the tax rate area, a lower amount will be applied to the property tax bill for all the properties within the affected tax rate area.
Property Owner
Project
ACP Record #
Amendment
No.
Tax Rate Area
FY 2022/23
Maximum Special Tax Rate1
CRP/PDC MORENO
VALLEY OWNER
Old 215 Industrial Business Park,
6 Industrial Warehouses
PEN21-0105/SCP22-0110
76 LM-02A $16.36/proportional front foot
1The special tax applied to the property tax bill will be based on the needs of the tax rate area within the District.
The applied special tax rate cannot exceed the maximum special tax rate.
The FY 2022/23 applied rate for L M-02A (Landscaping for Property Other than Single -Family Residential , Median(s) (other than Median(s) Shared) is $9.26/proportional front foot.
The maximum special tax rate is subject to an annual inflation adjustment based on the change in the Consumer Price Index (CPI) or five percent (5%), whichever is greater.
However, the annual adjustment cannot be applied unless the City Council annually authorizes such adjustment. The increase to the maximum special tax rate cannot exceed the annual inflationary adjustment without a two -thirds approval of the qualified electors within the affected tax rate area.
NOTIFICATION
The Landowner Petition was e-mailed to the Property Owner on February 16, 2023. A copy of the RMA was included with the Landowner Petition as Exhibit B.
PREPARATION OF STAFF REPORT
Prepared by: Department Head Approval:
Kimberly Ganimian Brian Mohan
Special Districts Division Manager Assistant City Manager
CITY COUNCIL GOALS
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Revenue Diversification and Preservation. Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.
Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 4.2: Develop and maintain a comprehensive Infrastructure Plan to invest in and deliver City infrastructure.
Objective 5.2: Promote the installation and maintenance of cost effective, low maintenance landscape, hardscape and other improvements which create a clean, inviting community.
ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.
1. Resolution - Amendment No. 76
2. Boundary Map - Amendment No. 76
3. Certificate of Election Official - Amendment No. 76
APPROVALS
Budget Officer Approval ✓ Approved . 3/10/23 10:42 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/11/23 12:41 PM A.8
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1 Resolution No. 2023-___
Date Adopted: March 21, 2023
RESOLUTION NO. 2023-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MORENO VALLEY, CALIFORNIA, ORDERING THE
ANNEXATION OF TERRITOR Y TO CITY OF MORENO
VALLEY COMMUNITY FACILITIES DISTRICT NO. 2014 -01
(MAINTENANCE SERVICES) AND APPROVING THE
AMENDED MAP FOR SAID DISTRICT
WHEREAS, by its Resolution No. 2014 -25, the City Council established the City of Moreno Valley Community Facilities District No. 2014-01 (Maintenance Services) (the “CFD”), a citywide district, pursuant to the Mello-Roos Community Facilities Act of 1982 (Government Code Section 53311 et seq.) (the “Act”); and WHEREAS, by its Ordinance No. 874, the City Council authorized an annual special tax to be levied against all non -exempt parcels of real property within the CFD (the “Special Tax”) to fund street lighting services and landscape maintenance services ; and
WHEREAS, by its Ordinance No. 980, the City Council authorized an annual special tax to be levied against all non-exempt parcels of real property within the CFD to fund Drainage and Street Maintenance Services; and
WHEREAS, in order to permit landowners to efficiently annex developing parcels to the CFD, the City Council, by its Ordinance No. 980 designated the entire territory of the City as a future annexation area for the CFD and approved the third amended and restated rate and method of apportionment for the Special Tax; and WHEREAS, the landowner of the parcels listed on Exhibit A to this Resolution, which is attached hereto and incorporated herein by reference, has submitted to the City a petition requesting and approving annexation of the listed parcels (the “ Annexation Parcels”) to the CFD; and
WHEREAS, the Annexation Parcels are comprised of the territory shown on the boundary map (the “Boundary Map”) “Amendment No. 76 to Boundaries of City of Moreno Valley Community Facilities District No. 2014-01 (Maintenance Services), City of Moreno Valley, County of Riverside, State of California ” which is included as Exhibit B to this Resolution, and incorporated herein by this reference; and WHEREAS, the City Council desires to annex the Annexation Parcels to the CFD.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORENO VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. Recitals. The above recitals are all true and correct and are herein incorporated.
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Attachment: Resolution - Amendment No. 76 (6141 : PURSUANT TO LANDOWNER PETITIONS, ANNEX CERTAIN PARCELS INTO COMMUNITY 2 Resolution No. 2023-___
Date Adopted: March 21, 2023
2. Annexation Approved. The Annexation Parcels are hereby added to and part of the CFD with full legal effect. The Annexation Parcels are subject to the Special Tax associated with the Tax Rate Area indicated on Exhibit A to this Resolution.
3. Description of Services. The following is a general desc ription of all services (the “Services”) provided in the CFD:
A. Landscape Maintenance Services: Maintaining, servicing, and operating landscape improvements and associated appurtenances located within the public right - of-way and within dedicated landscape easements for the CFD. These improvements may include but are not limited to parkways, medians, open space landscaping, fencing, monuments, ornamental lighting, drainage, turf, ground cover, shrubs, vines and trees, irrigation systems, and appurtenant facilities and structures. Fundable costs may include, but are not limited to: (i) contracting costs for landscape maintenance services, including litter removal, (ii) salaries and benefits of City staff, (iii) expenses related to equipment, apparatus, and supplies related to these services, (iv) City administrative and overhead costs associated with providing such services within the CFD, and (v) lifecycle costs associated with the repair and replacement of facilities.
B. Street Lighting Services: Maintaining, servicing, and operating street lights and appurtenant improvements. Fundable costs may include, but are not limited to: (i) contracting costs for street light maintenance, (ii) salaries and benefits of City staff, if the City directly provides s treet light maintenance services, (iii) utility expenses and the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, (iv) City administrative and overhead costs associated with providing such services for the CFD, and (v) lifecycle costs associated with the repair and replacement of facilities.
C. Drainage and Street Maintenance Services: Maintaining, servicing, and operating drainage improvements and maintaining streets. Drainage improvements include pub lic improvements and appurtenance (and associated easements) that are designed or used to capture, retain, detain, remove, transport, or treat surface water and storm water runoff. Fundable costs may include, but are not limited to: (i) contracting costs for street and drainage maintenance services, including litter removal, (ii) salaries and benefits of City staff if the City directly provides these services, (iii) expenses related to equipment, apparatus, and supplies related to these services, (iv) City administrative and overhead costs associated with providing such services within the CFD, and (v) lifecycle costs associated with the repair and replacement of streets and drainage improvements.
The Annexation Parcels will only be provided with the services indicated on Exhibit A.
4. Amended Boundary Map. The Boundary Map attached hereto as Exhibit B is hereby approved. This map amends, and does not supersede, the existing maps of the CFD. The City Council directs that said map be filed with the Riverside County Recorder pursuant to Section 3113 of the Streets and Highways Code.
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Attachment: Resolution - Amendment No. 76 (6141 : PURSUANT TO LANDOWNER PETITIONS, ANNEX CERTAIN PARCELS INTO COMMUNITY 3 Resolution No. 2023-___
Date Adopted: March 21, 2023
5. Notice of Special Tax Lien. The City Council directs that an amended notice of special tax lien be recorded pursuant to Section 3117.5 of the Streets and Highways Code with respect to the Annexation Parcels associated with the Boundary Map.
6. This Resolution shall be effective immediately upon adoption.
7. The City Clerk shall certify to the adoption of this Resolution, and shall maintain on file as a public record this Resolution.
8. Severability. That the City Council declares that, should any provision, section, paragraph, sentence or word of this Resolution be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this Resolution as hereby adopted shall remain in full force and effect.
9. Repeal of Conflicting Provisions. That all the provisions heretofore adopted by the City Council that are in conflict with the provisions of this Resolution are hereby repealed.
APPROVED AND ADOPTED this 21st day of March 2023.
____________________________
Mayor of the City of Moreno Valley
ATTEST:
____________________________
City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
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Attachment: Resolution - Amendment No. 76 (6141 : PURSUANT TO LANDOWNER PETITIONS, ANNEX CERTAIN PARCELS INTO COMMUNITY 4 Resolution No. 2023-___
Date Adopted: March 21, 2023
RESOLUTION JURAT
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF MORENO VALLEY )
I, Jane Halstead, City Clerk of the City of Moreno Valley, California, do hereby certify that Resolution No. 2023-___ was duly and regularly adopted by the City Council of the City of Moreno Valley at a regular meeting thereof held on the 21st day of March 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(Council Members, Mayor Pro Tem and Mayor)
___________________________________
CITY CLERK
(SEAL)
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Attachment: Resolution - Amendment No. 76 (6141 : PURSUANT TO LANDOWNER PETITIONS, ANNEX CERTAIN PARCELS INTO COMMUNITY 5 Resolution No. 2023-___
Date Adopted: March 21, 2023
EXHIBIT A
List of Annexation Parcels
Boundary Map
Amendment No.
Assessor's Parcel
Numbers Services Tax Rate Area
& Maintenance
Category
Amendment No. 76
263-230-002
263-220-004
263-220-008
263-220-009
263-220-017
263-220-018
263-220-023
263-220-027
263-220-028
263-220-029
Landscape
Maintenance
LM-02A
Based on current development plans, it is anticipated that the Annexation Group will be in the Maintenance Category listed above; however all taxes will be calculated as set forth in the Rate and Method of Apportionment.
The parcels associated with a given development constitute a separate Annexation Group for purpose of calculating the applicable Maintenance Category (where applicable) for each Tax Rate Area. The anticipated Maintenance Category (where applicable) is shown in parenthesis following the Tax Rate Area. All capitalized terms in this paragraph have the meanings set forth in the Rate and Method of Apportionment.
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Attachment: Resolution - Amendment No. 76 (6141 : PURSUANT TO LANDOWNER PETITIONS, ANNEX CERTAIN PARCELS INTO COMMUNITY 6 Resolution No. 2023-___
Date Adopted: March 21, 2023
EXHIBIT B
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Attachment: Resolution - Amendment No. 76 (6141 : PURSUANT TO LANDOWNER PETITIONS, ANNEX CERTAIN PARCELS INTO COMMUNITY
GRANT ST
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Attachment: Boundary Map - Amendment No. 76 (6141 : PURSUANT TO LANDOWNER PETITIONS, A.8.c
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Attachment: Certificate of Election Official - Amendment No. 76 (6141 : PURSUANT TO LANDOWNER PETITIONS, ANNEX CERTAIN PARCELS
Report to City Council
ID#6159 Page 1
TO: Mayor and City Council
FROM: Brian Mohan, Assistant City Manager
AGENDA DATE: March 21, 2023
TITLE: RECEIVE THE ANNUAL AB1600 COMPLIANCE REPORT
FOR FISCAL YEAR 2021-22
RECOMMENDED ACTION
Recommendations:
1. Receive and file the Annual AB 1600 Com pliance Report for FY 2021-22 in compliance with California Government Code sections 66006 and 66001.
2. Approve the finding that staff has demonstrated a continuing need to hold unexpended Development Impact Fees.
SUMMARY
Government Code Section 66006 req uires cities that impose impact fees to render an annual accounting of the fees and to provide findings that support the retention of any fees that have been held in excess of five years and remain unexpended or have not been committed to projects. The Ci ty has no Development Im pact Fees (DIF) that are unexpended and uncommitted for a period of five years or more.
Government Code Section 66001 requires c ities that impose impact fees must make certain findings described in section 66001(d)(1) every five years as a component of the annual report.
The information included in this staff report is provided to comply with State law.
DISCUSSION
Government Code Section 66006 requires cities imposing impact fees to undertake an annual accounting of such fees and that the accounting be made available for public review. The accounting must provide the beginning and ending balances for the fiscal A.9
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year, receipts, disbursements, interest earned and any other income that was received.
The report must also include a d escription of how the fees were expended during the past year. If fees are unexpended, whether committed or uncommitted for a period of five or more years, the report must include a finding regarding the continuing need for the fees. If a continuing need cannot be shown, State law requires that the City refund the unused, uncommitted fees. The City’s report contains no such instances of Development Impact Fees that remain unexpended and uncommitted.
The attached Annual AB 1600 Compliance Report is for the fiscal year ended June 30, 2022, and has been prepared in compliance with the California Government Code Section 66006 regarding the annual accounting for impact fees.
This report does not include any findings that require the return of unexpended or uncommitted DIF fees. This report does make a finding for continuing to hold previously collected development impact fees since all funds collected and held by the City as of June 30, 202 2, within each of the 13 respective Development Impact Fee funds , have been designated for specific capital projects, consistent with the Development Impact Fee Study Final Report approved by the City Council on December 11, 2012, and the Capital Improvement Plan approved by the City Council on June 1, 2021.
Government Cod e Section 66001(d)(1) requires that at least every five years certain findings be made with respect to each impact fee being assessed. The following information is provided to satisfy the four requirements of this code section:
(A) Identify the purpose t o which the fee is to be put – The purpose of the development impact fee program is to ensure that new development is paying its share of the transportation infrastructure and facility costs associated with the growth resulting from that development. The p rogram includes projects related to Arterial Street Improvements, Traffic Signal Improvements, Fire Facilities, Police Facilities, Park Improvements, Recreation Centers, Libraries, City Hall, Corporate Yard, Interchange Improvements, Maintenance Equipment, Animal Shelter Facilities and Impact Fee Administration.
(B) Demonstrate a reasonable relationship between the fee and the purpose for which it is charged – The fees are based on the relationship between the needed transportation infrastructure and facil ity costs associated with the growth resulting from new development.
(C) Identify all sources and amounts of funding anticipated for incomplete improvements – Facilities to be funded from development impact fees are also funded by other sources including gas tax, Measure A, General Fund, and grant funding. The specific funding sources utilized for each project depend on funds availability at the time a project is moved forward.
(D) Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund – The receipt of funding and the construction of improvements is dependent upon when undeveloped A.9
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land remaining in the City is developed. Facilities constructed utilizing development impact fee funding are cons tructed when all required funding is available and the City Engineer has determined that it is appropriate for the project to move forward.
ALTERNATIVES
The following alternatives are available to the City Council:
1. Approve and accept the Annual AB 1600 Compliance Report for FY 2021/22 in compliance with California Government Code Section 66006 and approve the finding that staff has demonstrated a continuing need to hold unexpended Development Impact Fees. Staff recommends this alternative to comply with the reporting requirements of the California Government Code.
2. Approve and accept the Annual AB 1600 Compliance Report for FY 2021/22 in compliance with California Government Code Section 66006 but reject the finding that staff has demonstrated a conti nuing need to hold unexpended Development Impact Fees. Staff does not recommend this alternative in that this action could result in the need to refund unexpended fees such that projects and debt service intended to be funded through these fees would be l eft without a funding source.
FISCAL IMPACT
There is no fiscal impact resulting from the recommended action; the information included in the staff report is provided to comply with State law.
NOTIFICATION
Publication of the agenda. The Annual AB 1600 Compliance Report for FY 2021/22 has been made available for public review in the City Clerk’s Office.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Dena Heald Brian Mohan
Deputy Finance Director Assistant City Manager/Chief Financial Officer/City Treasurer
CITY COUNCIL GOALS
Revenue Diversification and Preservation. Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.
CITY COUNCIL STRATEGIC PRIORITIES
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1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
To view large attachments, please click your “bookm arks” on the left hand side of this document for the necessary attachment.
1. Annual AB 1600 Compliance Report Fiscal Year Ended June 30, 2022
APPROVALS
Budget Officer Approval ✓ Approved . 3/10/23 10:56 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/11/23 12:44 PM A.9
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City of Moreno Valley
Annual AB 1600
Compliance Report
For the Fiscal Year Ended
June 30, 2022
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Attachment: Annual AB 1600 Compliance Report Fiscal Year Ended June 30, 2022 (6159 : RECEIVE THE ANNUAL AB 1600 COMPLIANCE Fund Number / Fund Name
Beginning Fund Balance
July 1, 2021 Receipts Disbursements Transfers In Interest Earnings * Ending Fund Balance
June 30, 2022
2901
Arterial Streets
Development Impact Fee
2902
Traffic Signal
Development Impact Fee
2903
Fire Facility
Development Impact Fee
2904
Police Facility
Development Impact Fee
2905
Parkland Facilities
Development Impact Fee
2907
Recreation Center
Development Impact Fee
2908
Libraries
Development Impact Fee
2909
City Hall
Development Impact Fee
2910
Corporate Yard
Development Impact Fee
2911
Interchange Improvements
Development Impact Fee
2912
Maintenance Equipment
Development Impact Fee
2913
Animal Shelter
Development Impact Fee
2914
Administration
Development Impact Fee
* Interest Earnings include the GASB 31 required recognition of gain/loss on investments to market value as of Fiscal Year End. 4,511,027.68$
380,060.11$
1,096,338.42$ (3,062,227.00) $ 2,415,640.04 $
(640,956.00)$
4,979,666.32$
1,213,561.50$ 65,316.98 $
The reservation of Fund Balance and disbursement information for each of the above funds is as follows:
447,756.08$ 81,924.26 $ (50,000.00) $ 104,391.60$
707,188.39$
4,524,542.40$
4,111,990.93$ 559,322.84 $ (1,057,011.00)$ (160,286.09) $ (240,883.00)$
225,488.15$
(191,828.24)$
368,397.68$
1,678,631.75$ -$ 1,354,280.09$
420,392.28$ 4,991,985.28$
173,988.36$
(4,725,381.23)$ (5,140,849.08)$ -$
(143,013.78)$
462,091.71$
162,841.13$
866,174.46$
(104,590.79)$ 2,696,658.09 $ (25,000.00)$
-$
479,680.34$
-$
-$
-$ - $
-$
1,692,977.93$ -$
875,586.07$ (200,000.00)$
366,343.04$
5,136,571.12$
(47,630.38)$
-$
1,231,248.10$ -$
(33,881.11)$
-$
-$
-$
-$
-$
-$
(55,708.45)$
1,282,015.49$
-$ 77,620.56$ 822,435.01$
(51,129.27)$
-$
5,422,380.37$ (250,000.00) $
City of Moreno Valley
Annual AB1600 Compliance Report
For the Fiscal Year Ended June 30, 2022
261,951.44$
-$
2,663,407.75$
Pursuant to Government Code Section 66006, the following report on the receipt, use and retention of development impact fees for fiscal year ended June 30, 2022 is hereby presented to the City Council for review and approval. (209,797.61)$
1,057,011.00$
-$
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Attachment: Annual AB 1600 Compliance Report Fiscal Year Ended June 30, 2022 (6159 : RECEIVE THE ANNUAL AB 1600 COMPLIANCE Disbursements:
% Funded by
Impact Fees
Debt Service – 2013 Refunding Lease Revenue Bonds Current Year 627,680.00 $ 100% Debt Service – 2014 Refunding Lease Revenue Bonds Current Year 429,331.00 $ 100% 1,057,011.00$
Existing Debt Service and Future Arterial Streets Development 4,511,027.68 $ None
None
Disbursements:
% Funded by
Impact Fees
$ -
-$
1,678,631.75$
None
None
Disbursements:
% Funded by
Impact Fees
Debt Service – 2013 Refunding Lease Revenue Bonds 143,100.00 $ 100% Debt Service – 2014 Refunding Lease Revenue Bonds 97,783.00 $ 100% 240,883.00$
4,979,666.32$
None
None
Disbursements:
% Funded by
Impact Fees
Debt Service – 2013 Refunding Lease Revenue Bonds 381,452.00 $ 100% Debt Service – 2014 Refunding Lease Revenue Bonds 259,504.00 $ 100% 640,956.00$
(5,140,849.08)$
None
None
Disbursements:
% Funded by
Impact Fees
801 0077 $ 171,681.46 9%
807 0049 $ 245,515.33 55%
Morrison Park Ball Field Lighting LED Retrofit 807 0057 $ 633,182.95 100% Moreno Valley Community Park Picnic Shelter Replacement $ 175,000.00 100% Pump Track at March Field Park $ 1,065,051.00 100% Sports Field Lighting Upgrade at Various Sites 807 0059 $ 771,796.39 100% 3,062,227.13$
Civic Center Demonstration Garden
Unreserved Fund Balance
Funds unexpended or uncommitted for five years or more
Fund Balance Designations:
Future Fire Facility
Unreserved Fund Balance
Funds unexpended or uncommitted for five years or more
Juan Bautista e Anza Mult-User Trail Gap Closure
Unreserved Fund Balance
Funds unexpended or uncommitted for five years or more
Fund Balance Designations:
Future Traffic Signal Development
Fund 2902 - Traffic Signal Development Impact Fee
No Disburements
Fund 2905 - Parkland Facilities Development Impact Fee
Fund 2901 - Arterial Streets Development Impact Fee
Fund Balance Designations:
Future Police Facility
Unreserved Fund Balance
Fund 2903 - Fire Facility Development Impact Fees
Funds unexpended or uncommitted for five years or more
Fund Balance Designations:
Fund 2904 - Police Facility Development Impact Fee
A.9.a
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Attachment: Annual AB 1600 Compliance Report Fiscal Year Ended June 30, 2022 (6159 : RECEIVE THE ANNUAL AB 1600 COMPLIANCE 2,415,640.04$
None
None
Disbursements:
% Funded by
Impact Fees
$ 200,000.00 100%
200,000.00$
875,586.07$
None
None
Disbursements:
% Funded by
Impact Fees
250,000.00$ 100%
250,000.00$
5,136,571.12$
None
None
Disbursements:
% Funded by
Impact Fees
$ -
-$
866,174.46$
None
None
Disbursements:
% Funded by
Impact Fees
25,000.00$ 100%
25,000.00$
2,696,658.09$
None
NoneFunds unexpended or uncommitted for five years or more Corporate Yard Storm Water Upgrades
Unreserved Fund Balance
Funds unexpended or uncommitted for five years or more
Main Library Renovation - Design
Fund 2909 - City Hall Development Impact Fee
Future Corporate Yard
Unreserved Fund Balance
Fund 2910 - Corporate Yard Development Impact Fee
Future City Hall
Fund Balance Designations:
Fund Balance Designations:
Fund Balance Designations:
Future Recreation Center
Grand Valley Ballroom Patio Lighting
No Disburements
Unreserved Fund Balance
Fund 2908 - Libraries Development Impact Fee
Funds unexpended or uncommitted for five years or more
Unreserved Fund Balance
Fund Balance Designations:
Future Parkland Facility
Funds unexpended or uncommitted for five years or more
Fund 2907- Recreation Center Development Impact Fee
Unreserved Fund Balance
Funds unexpended or uncommitted for five years or more
Fund Balance Designations:
Future Libraries
A.9.a
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Attachment: Annual AB 1600 Compliance Report Fiscal Year Ended June 30, 2022 (6159 : RECEIVE THE ANNUAL AB 1600 COMPLIANCE Disbursements:
% Funded by
Impact Fees
$ -
-$
1,692,977.93$
None
None
Disbursements:
% Funded by
Impact Fees
$ -
-$
1,231,248.10$
None
None
Disbursements:
% Funded by
Impact Fees
$ -
-$
366,343.04$
None
None
Disbursements:
% Funded by
Impact Fees
$ 50,000.00 100%
50,000.00$
479,680.34$
None
None
Funds unexpended or uncommitted for five years or more
Fund Balance Designations:
Future Development Impact Fee Study
Unreserved Fund Balance
Funds unexpended or uncommitted for five years or more
DIF Update
Fund 2914 Administration Development Impact Fee
Fund Balance Designations:
No Disbursements
Fund 2913 - Animal Shelter Development Impact Fee
Unreserved Fund Balance
Future Animal Shelter
Funds unexpended or uncommitted for five years or more
Fund Balance Designations:
Future Maintenance Equipment
Unreserved Fund Balance
No Disbursements
Funds unexpended or uncommitted for five years or more
Fund Balance Designations:
Future Interchange Improvements
Unreserved Fund Balance
No Disbursements
Fund 2911 - Interchange Improvements
Fund 2912 - Maintenance Equipment Development Impact Fee
A.9.a
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Attachment: Annual AB 1600 Compliance Report Fiscal Year Ended June 30, 2022 (6159 : RECEIVE THE ANNUAL AB 1600 COMPLIANCE Five-Year Reporting Requirements
Government Code Section 66001(d)(1) requires that at least every five years certain findings be made with respect to each impact fee being assessed. The following information is provided to satisfy this requirement:
(A) Identify the purpose to which the fee is to be put – The purpose of the development impact fee program is to ensure that new development is paying its share of the transportation infrastructure and facility costs associated with the growth resulting from that development. The program includes projects related to Arterial Street Improvements, Traffic Signal improvements, Fire Facilities, Police Facilities, Park Improvements, Recreation Centers, Libraries, City Hall, Corporate Yard, Interchange Improvements, Maintenance Equipment, Animal Shelter Facilities and Impact Fee Administration. (B)
Demonstrate a reasonable relationship between the fee and the purpose for which it is charged – The fees are based on the relationship between the needed transportation infrastructure and facility costs associated with the growth resulting from new development.
(C) Identify all sources and amounts of funding anticipated for incomplete improvements – Facilities to be funded from development impact fees are also funded by other sources including gas tax, Measure A, General Fund, and grant funding. The specific funding sources utilized for each project depend on funds availability at the time a project is moved forward.
(D) Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund – The receipt of funding and the construction of improvements is dependent upon when undeveloped land remaining in the City is developed. Facilities constructed utilizing development impact fee funding are constructed when all required funding is available and the City Engineer has determined that it is appropriate for the project to move forward.
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Attachment: Annual AB 1600 Compliance Report Fiscal Year Ended June 30, 2022 (6159 : RECEIVE THE ANNUAL AB 1600 COMPLIANCE Single Family Multi-family Mobile/Senior
Impact Fee Description (DU) (DU) (DU)
Police Facilities $ 611.36 $ 237.46 $ 155.88 Fire Facilities $ 1,214.88 $ 323.97 $ 485.95 Libraries $ 406.10 $ 347.16 $ 158.99 Park Improvements $ 3,379.25 $ 2,888.72 $ 1,322.91 Recreation Centers $ 859.88 $ 735.05 $ 336.62 Arterial Streets $ 1,393.52 $ 975.47 $ 627.09 Traffic Signals $ 946.91 $ 662.83 $ 426.10 Interchange Improvements $ 867.99 $ 607.59 $ 390.60 City Hall $ 223.54 $ 59.61 $ 89.42 Animal Shelter $ 243.66 $ 208.29 $ 95.39 Corporate Yard $ 672.80 $ 179.41 $ 269.13 Maintenance Equipment $ 188.76 $ 50.33 $ 75.50 Impact Fee Administration Fee 220.16$ 145.51 $ 88.67 $ Total 11,228.81$ 7,421.40 $ 4,522.25 $ Commercial
General
Commercial
Regional Industrial
Industrial
High-Cube Office
Impact Fee Description (KSF) (KSF) (KSF) (KSF) (KSF)
Police Facilities $ 800.49 $ 685.21 $ 143.38 143.38$ 305.57 $ Fire Facilities $ 446.24 $ 446.24 $ 318.74 318.74$ 371.86 $ Libraries No Fee No Fee No Fee No Fee No Fee
Park Improvements No Fee No Fee No Fee No Fee No Fee Recreation Centers No Fee No Fee No Fee No Fee No Fee Arterial Streets $ 1,832.69 $ 1,607.31 $ 903.68 211.14$ 1,266.85$ Traffic Signals $ 1,245.32 $ 1,092.17 $ 614.05 143.47$ 860.82 $ Interchange Improvements $ 1,141.54 $ 1,001.15 $ 562.87 131.52$ 789.08 $ City Hall $ 82.11 $ 82.11 $ 58.64 58.64$ 68.43 $ Animal Shelter No Fee No Fee No Fee No Fee No Fee
Corporate Yard $ 247.13 $ 247.12 $ 176.52 176.52$ 205.94 $ Maintenance Equipment $ 69.32 $ 69.32 $ 49.53 49.53$ 57.77 $ Impact Fee Administration Fee 117.30$ 104.61 $ 56.57 $ 24.66 $ 78.53 $ Total 5,982.14$ 5,335.24 $ 2,883.98 $ 1,257.60 $ 4,004.85 $ City-Wide except MV Ranch and TownGate SP (0.14)$ (0.24) $ (0.98) $ (0.60) $ (0.85) $ DU=Dwelling Unit
KSF=1,000 gross square feet of building space
See Planning staff for projects within TownGate Specific Plan (SP200)
NON-RESIDENTIAL IMPACT FEES
City-Wide (Except as otherwise noted)
Development Impact Fee Rate Table
RESIDENTIAL IMPACT FEES
City-Wide (Except as otherwise noted)
DIF Rate Table
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Attachment: Annual AB 1600 Compliance Report Fiscal Year Ended June 30, 2022 (6159 : RECEIVE THE
Report to City Council
ID#6155 Page 1
TO: Mayor and City Council
FROM: Brian Mohan, Assistant City Manager
AGENDA DATE: March 21, 2023
TITLE: AWARD RFP 2022 -072 AND CONTRACT FOR
EQUIPMENT AND PROFESSIONAL SERVICES FOR
NETWORKING EQUIPMENT FOR THE LIBRARIES
RECOMMENDED ACTION
Recommendations:
1. Award an Agreement to Vector Resources Inc., DBA Vector USA, the lowest responsible bidder to RFP 2022 -072, for $86,681 for equipment and professional services to update the networking equipment in three library branches.
2. Authorize the issuance of a Purchase Order to VectorUSA as the lowest responsible bidder for RFP 2022-072.
3. Authorize an amendment to the Fiscal Year 2022/23 budget from the Library Services - Property Tax fund balance for these expenses as set forth in the Fiscal Impact section.
4. Authorize the Assistant City Manager to execute any subsequent related purchasing or E -Rate grant documents, subject to the approval of the City Attorney.
SUMMARY
The networking equipment in the three library branches is near the end of its useful life.
This new equipment will enable additional Internet security features, update the Internet connectivity abilities to keep current with new phones and other devices and replace old equipment with new, reliable equipment. “Networking equipment” refers to Acce ss Points (APs), switches, and other related equipment that enables library patrons to access the Internet while at the library.
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DISCUSSION
The City’s three library branches are using old network equipment to connect patrons and staff to the Internet. Most of the library networking equipment was installed in 2010.
Newer network equipment from the most recent branch, Iris Plaza, will continue to be used.
Replacing networking equipment from 2010 has three advantages for library patrons.
First, the new equipm ent has greater Internet security features so patrons and staff will be better protected while interacting with the Internet. Additionally, new network equipment is compatible with the latest protocols that devices use to connect to the Internet, specifically, “Wi-Fi 6.” Lastly, thirteen -year-old equipment is much more like to fail or become obsolete; replacing it with new equipment will keep access to the Internet reliable.
The city library qualifies for the E-Rate program that subsidizes library Internet costs like the ISP (Internet Service Provider) connection and networking equipment. Based on a formula that is based on the local school district's poverty level, urban/rural status, and category of service, the City is eligible for 85% discounts on all E-Rate eligible items.
The network equipment at all three library branches will be upgraded with this purchase.
The vendor, VectorUSA, was the lowest responsible bidder to RFP 2022-072.
ALTERNATIVES
The Council has the following alternatives:
1. Approve the re commendations to purchase replacement networking equipment for the libraries from the Library Services – Property Tax fund. Staff recommends this alternative as it will replace old network equipment and provide continuous Internet connectivity to patrons when they visit the library.
2. Decline the purchase of Federally subsidized network equipment as outlined in the Fiscal Impact section of this report. Staff does not recommend this alternative as it will prevent Internet access to the residents of the city while at the library.
FISCAL IMPACT
Technology Services is requesting the City Council to approve $14,073.82 in expenses as the City’s match for the E -Rate program. The total expenses for upgrading networking equipment at the libraries is $86,680.03; h owever, the Federal E -Rate program will pay for ~85% of the expenses. All expenses will come from the Library Services fund; no General Fund monies are involved in this purchase. The exact breakdown is as follows:
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Total Expenses $86,680.03
E-Rate Ineligi ble items (City
payment*)
$1,260.96
E-Rate Eligible items $85,419.07
85% E-Rate payment $72,606.21
15% City payment* $12,812.86
The total payment from the City is $14,073.82 ($1,260.96 for E-Rate ineligible items and $12,812.86 as a 15% match to the E-Rate eligible items.
Revenue/Expenditure Appropriation
Description Fund GL Account No. Type
(Rev/Exp)
FY 22/23
Budget
FY 22/23
Proposed
Amendment
FY 22/23
Amended
Budget
Professional
Services
Library
Services 5010-50-56-35110-620299 Exp $0 $14,074 $14,074
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Name Steve Hargis Name Brian Mohan
Title Strategic Initiatives Manager Title Assistant City Manager, Chief Financial Officer, City Treasurer
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
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To view large at tachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.
1. Agreement with VectorUSA for RFP2022-072
APPROVALS
Budget Officer Approval ✓ Approved . 3/10/23 10:54 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/11/23 12:44 PM A.10
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1 City of Moreno Valley
AGREEMENT FOR ON-SITE AND/OR PROFESSIONAL SERVICES
T
his Agreement is made by and between the City of Moreno Valley, California, a municipal corporation, with its principal place of business at 14177 Frederick Street, Moreno Valley, CA 92552, hereinafter referred to as the “City”, and Vector Resources, Inc. DBA VectorUSA, a California Corporation, with its principal place of business at 8647 9 th Street, Rancho Cucamonga, CA, 91730, hereinafter referred to as the “Contractor,” based upon City policies and the following legal citations:
RE
CITALS
A.
Government Code Section 53060 authorizes the engagement of persons to perform special services as independent contractors;
B. Contractor desires to perform and assume responsibility for the provision of professional Equipment and Professional Services for Networking Equipment contracting services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing professional Equipment and Professional Services for Networking Equipment contracting services, is licensed in the State of California, if applicable;
C. City desires to engage Contractor to render such services for the Equipment and Professional Services for Networking Equipment as set forth in this Agreement; D. The public interest, convenience, necessity and general welfare will be served by this Agreement; and
E. This Agreement is made and entered into effective the date the City signs this Agreement.
TERMS
1. CONTRACTOR INFORMATION:
Contractor’s Name: Vector Resources, Inc. DBA VectorUSA Address: 8647 9th Street, Rancho Cucamonga, CA, 91730
City: Rancho Cucamonga State: CA Zip: 91730
Business Phone: 909-931-1022 Fax No. 844-270-3100
Other Contact Number: ____________________________
Business License Number: In Process
Federal Tax I.D. Number: 95-4154511
2. CONTRACTOR SERVICES, FEES, AND RELEVANT DATES:
A. The Contractor’s scope of service is described in Exhibit “A” attached hereto and incorporated herein by this reference.
B. The City’s responsibilities, other than payment, are described in Exhibit “B” attached hereto and incorporated herein by this reference.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 2 C. Payment terms are provided in Exhibit “C” attached hereto and incorporated herein by this reference.
D. The term of this Agreement shall be from April 1, 2023 to September 30, 2024 unless terminated earlier as provided herein. The City acknowledges that it will not unreasonably withhold approval of the Contractor’s requests for extensions of time in which to complete the work required. The Contractor shall not be responsible for performance delays caused by others or delays beyond the Contractor’s reasonable control (excluding delays caused by non- performance or unjustified delay by Contractor, his/her/its employees, or subcontractors), and such delays shall extend the time for performance of the work by the Contractor.
3. STANDARD TERMS AND CONDITIONS:
A. Control of Work. Contractor is solely responsible for the content and sequence of the work, and will not be subject to control and direction as to the details and means for accomplishing the anticipated results of services. The City will not provide any training to Contractor or his/her/its employees.
B. I
ntent of Parties. Contractor is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Contractor or any individual whose compensation for services is paid by the Contractor, an agent or employee of the City, or authorizing the Contractor to create or assume any obligation or liability for or on behalf of the City, or entitling the Contractor to any right, benefit, or privilege applicable to any officer or employee of the City.
C. S
ubcontracting. Contractor may retain or subcontract for the services of other necessary contractors with the prior written approval of the City. Payment for such services shall be the responsibility of the Contractor. Any and all subcontractors shall be subject to the terms and conditions of this Agreement, with the exception that the City shall have no obligation to pay for any subcontractor services rendered. Contractor shall be responsible for paying prevailing wages where required by law [See California Labor Code Sections 1770 through 1777.7].
D. C
onformance to Applicable Requirements. All work prepared by Contr actor shall be subject to the approval of City.
E. S ubstitution of Key Personnel. Contractor has represented to City that certain key personnel will perform and coordinate the s ervices under this Agreement.
Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
As discussed below, any personnel who fail or refuse to perform the services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequa te or timely completion of the project or a threat to the safety of persons or property, shall be promptly removed from the project by the Contractor at the request of the City. The key A.10.a
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 3 personnel for performance of this Agreement are as follows: Mike Sweeney, Jeffrey Keese, and Michael Hubbard.
F. City’s Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
G. C ontractor ’s Representative. Contractor hereby designates Scott Shiffer, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the s ervices under this Agreement.
H. L
egal Considerations. The Contractor shall comply with applicable federal, state, and local laws in the performance of this Agreement. Contractor shall be liable for all violations of such laws and regulations in connection with services.
If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from a ny claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
I. S
tandard of Care; Performance of Employees . Contractor shall perform all services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skille d in the profession necessary to perform the s ervices.
Contractor warrants that all employees and subcontractor shall have sufficient skill and experience to perform the services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the services and that such licenses and approvals shall be maintained throughout the term of this Agreement. Any employee of t he Contractor or its subcontractors who is determined by the City to be uncooperative, incompetent, a threat to the adequa te or timely completion of the project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the services in a manner acceptable to the City, shall be promptly removed from the project by the Contractor and shall not be re-employed to perform any of the services or to work on the project.
J. C
ontractor Indemnification. Contractor shall indemnify, defend and hold the City, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District (CSD), their officers, agents and employees harmless from any and all claims, damages, losses, causes of action and A.10.a
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 4 demands, including, without limitation, the payment of all consequential damages, expert witness fees, reasonable attorney’s fees and other related costs and expenses, incurred in connection with or in any manner arising out of Contractor’s performance of the work contemplated by this Agreement and this Agreement. Acceptance of this Agreement signifies that the Contractor is not covered under the City’s general liability insurance, employee benefits, or worker’s compensation. It further establishes that the Contractor shall be fully responsible for such coverage. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees.
K. Additional Indemnity Obligations . Contractor shall defend, with counsel approved by the City and at Contractor’s own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section “J” that may be brought or instituted against City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees. Contractor shall reimburse City, the Moreno Valley Housing Authority, and the CSD, and their officers, agents and employees for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.
L. I
nsurance Requir ements. The C ontractor will comply with the following insurance requirements at its sole expense. Insurance companies shall be rated (A Minus: VII—Admitted) or better in Best’s Insurance Rating Guide and shall be legally licensed and qualified to conduct business in the State of California:
The Contractor shall procure and maintain, at its sole expense, Workers’ Compensation Insurance in such amounts as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Contractor and the City, the Housing Authority and CSD against any loss, claim, or damage arising from any injuries or occupational diseases happening to any worker employed by the Contractor in the course of carrying out the Agreement. This coverage may be waived if the Contractor is determined to be functioning as a sole proprietor and the city provided form “Exception to Worker’s Compensation Coverage” is signed, notarized and attached to this Agreement
General Liability Insurance—to protect against loss from liability imposed by law for damages on account of bodily injury, including death, and/or property damage suffered or alleged to be suffered by any person or persons A.10.a
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 5 whomever, resulting directly or indire ctly from any act or activities of the Contractor, sub-Contractor, or any person acting for the Contractor or under its control or direction. Such insurance shall be maintained in full force and effect throughout the terms of the Agreement and any extension thereof in the minimum amounts provided below:
Bodily Injury $1,000,000 per occurrence/ $2,000,000 aggregate Property Damage $1,000,000 per occurrence / $2,000,000 aggregate
Professional Errors and Omission Insurance —such coverage shall not be less than $1,000,000 per claim and $2,000,000 aggregate.
Liability and Property Damage Insurance coverage for owned and non - owned automotive equipment operated on City/CSD/Housing Aut hority premises. Such coverage limits shall not be less than $1,000,000 combined single limit.
A Certificate of Insurance and appropriate additional insured endorsement evidencing the above applicable insurance coverage shall be submitted to the City prior to the execution of this Agreement. The Certificate of Insurance or an appropriate binder shall bear an endorsement containing the following provisions:
Solely as respect to services done by or on behalf of the named insured for the City of Moreno Valley, it is agreed that the City of Moreno Valley, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District, their officers, officials, employees, agents, and volunteers are included as additional insured under this policy and the coverage(s) provided shall be primary insurance and not contributing with any other insurance available to the City of Moreno Valley, the Moreno Valley Housing Authority, and the Moreno Valley Community Services District, their officers, officials, employees, agents, and volunteers, under any third party liability policy
The terms of the insurance policy or policies issued to provide the above coverage shall neither be amended to reduce the required insurance limits and coverages nor shall such policies be canceled by the carrier without thirty (30) days prior written notice by certified or registered mail of amendment or cancellation to the City, except that cancellation for non -payment of premium shall require ten (10) days prior written notice by certified or registered mail.
In the event the insurance is canceled, the Contractor shall, prior to the cancellation date, submit new evidence of insurance in the amounts established.
M. Intellectual Property . Any system or documents developed, produced or provided under this Agreement, including any intellectual property discovered or developed by Contractor in the course of performing or otherwise as a result of its work, shall become the sole property of the City unless explicitly stated A.10.a
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 6 otherwise in this Agreement. The Contractor may retain copies of any and all material, including drawings, documents, and specifications, produced by the Contractor in performance of this Agreement. The City and the Contractor agree that to the extent permitted by law, until final approval by the City, all data shall be treated as confidential and will not be released to third parties without the prior written consent of both parties.
N. Entire Agreement. This Agreement constitutes the entire agreement between the parties. There are no understandings, agreements, or representations of warranties, expressed or implied, not specified in this Agreement. This Agreement applies only to the current proposal as attached. This Agreement may be modified or amended only by a subsequent written Agreement signed by both parties. Assignment of this Agreement is prohibited without prior written consent.
O. (a) The City may terminate the whole or any part of this Agreement at any time without cause by giving at least ten (10) days written notice to the Contractor. The written notice shall specify the date of termination. Upon receipt of such notice, the Contractor may continue work through the date of termination, provided that no work or service(s) shall be commenced or continued after receipt of the notice which is not intended to protect the interest of the City. The City shall pay the Contractor within thirty (30) days after receiving any invoice after the date of termination for all non- objected to services performed by the Contractor in accordance herewith through the date of termination.
(b) Either party may terminate this Agreement for cause. In the event the City terminates this Agreement for cause, the Contractor shall perform no further work or service(s) under the Agreement unless the notice of termination authorizes such further work.
(c) If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished documents and data and other information of any kind prepared by Contractor in connection with the performance of services under this Agreement. Contractor shall be required to provide such documents and other information within fifteen (15) days of the request.
(d) In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, similar to those terminated.
P. Payment. Payments to the Contractor pursuant to this Agreement will be reported to Federal and State taxing authorities as required. The City will not withhold any sums from compensation payable to Contractor. Contractor is independently responsible for the payment of all applicable taxes. Where the payment terms provide for compensation on a time and materials basis, the Contractor shall maintain adequate records to permit inspection and audit of the Contractor’s time and materials charges under the Agreement. S uch records shall be retained by the Contractor for three (3) years following completion of the services under the Agreement.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 7 Q. Restrictions on City Employees. The Contractor shall not employ any City employee or official in the work performed pursuant to this Agreement. No officer or employee of the City shall have any financial inter est in this Agreement in violation of federal, state, or local law.
R. Choice of Law and Venue. The laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement, and shall govern the interpretation of this Agreement. Any legal proceeding arising from this Agreement shall be brought in the appropriate court located in Riverside County, State of California.
S. Delivery of Notices . A
ll notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
C
ontractor:
C
ity:
Vector Resources, Inc. DBA VectorUSA
8647 9th Street
Rancho Cucamonga, CA 91730
Attn: Scott Shiffer
City of Moreno Valley
14177 Frederick Street
P.O. Box 88005
Moreno Valley, CA 92552
Attn: Steve Hargis, Technology Services
S
uch notice shall be deemed made when personally delivered or when mailed, forty -eight (48) hours after deposit in the U.S. Mail, first c lass postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
T. Time of Essence. Time is of the essence for each and every provision of this Agreement.
U. City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this project.
V. Amendment; Modification . N o supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both parties.
W. Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 8 X. No Third Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the parties.
Y. C ounterparts . This Agreement may be signed in counterparts, each of which shall constitute an original.
Z. I nvalidity; Severability . If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
AA. A ssignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
BB Supplementary General Conditions (for projects that are funded by Federal programs). The following provisions, pursuant to 44 Code of Federal Regulations, Part 13, Subpart C, Section 13.36, as it may be amended from time to time, are included in the Agreement and are required to be included in all subcontracts entered into by CONTRACTOR for work pursuant to the Agreement, unless otherwise expressly provided herein. These provisions supersede any conflicting provisions in the General Conditions and shall take precedence over the General Conditions for purposes of interpretation of the General Conditions. These provisions do not otherwise modify or replace General Conditions not in direct conflict with these provisions. Definitions used in these provisions are as contained in the General Conditions.
1. CONTRACTOR shall be subject to the administrative, contractual, and legal remedies provided in the General Conditions in the event CONTRACTOR violates or breaches terms of the Agreement.
2. CITY may terminate the Agreement for cause or for convenience, and CONTRACTOR may terminate the Agreement, as provided the General Conditions.
3. CONTRACTOR shall comply with Executive Order 11246 of September 24, 1965, entitled Equal Employment Opportunity, as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). (All construction contracts awarded in excess of $10,000 by CITY and/or subcontracts in excess of $10,000 entered into by CONTRACTOR.)
4. CONTRACTOR shall comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3) (All contracts and subcontracts for construction or repair.)
5. C
ONTRACTOR shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276a7) as supplemented by Department of Labor regulations (29 CFR Part 5).
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 9 6. CONTRACTOR shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327330) as supplemented by Department of Labor regulations (29 CFR Part 5).
7. CONTRACTOR shall observe CITY requirements and regulations pertaining to reporting included in the General Conditions.
8. Patent rights with respect to any discovery or invention which arises or is developed in the course of or under the Agreement shall be retained by the CITY.
9. Copyrights and rights in data developed in the course of or under the Agreement shall be the property of the CITY. FEMA/CalOES reserve a royalty-free, nonexclusive, irrevocable license to reproduce, publish or otherwise use or authorize to others to use for federal purposes a copyright in any work developed under the Agreement and/or subcontracts for work pursuant to the Agreement.
10. CONTRACTOR shall provide access by the City, the Federal grantor agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions.
11. CONTRACTOR shall retain all required records for three years after CITY makes final payments and all other pending matters relating to the Agreement are closed.
12. CONTRACTOR shall comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (This provision applies to contracts exceeding $100,000 and to subcontracts entered into pursuant to such contracts.)
13. CONTRACTOR shall comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94163, 89 Stat. 871).
SIGNATURE PAGE TO FOLLOW
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.
BY:
City of Moreno Valley
Mike Lee
City Manager
Date
. ..,
10 Vector Resources, Inc. DBA
VectorUSA
BY:
dent
March 8, 2023
Date
BY:
TITLE: _________ _
Date
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 11 INTERNAL USE ONLY
ATTEST:
APPROVED AS TO LEGAL FORM:
City Attorney
Date
RECOMMENDED FOR APPROVAL:
Asst. City Manager, CFO, City Treasurer
Date
03/14/2023
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 12 EXHIBIT A
CONTRACTOR’S SCOPE OF SERVICES
The City’s Request For Proposal (RFP #2022-072) and VectorUSA’s responding proposal are the Scope of Services and start on the next page.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND City of Moreno Valley
Request for Proposal
# 2022-072
Equipment and Professional Services for Networking Equipment November 14, 2022
Mandatory Pre-proposal Conference Date:
Monday, January 9, 2023
9:45 am check-in, 10:00 am conference, no late arrivals, no exceptions Moreno Valley Public Library – Main Branch
(and proceeding to the other two branches)
25480 Alessandro Blvd, Moreno Valley, California 92553
Requests for Information (RFI) Deadlines:
Pre-Proposal Conference Questions: December 16, 2022, 5:00 pm, PST RFP Questions: January 13, 2023, 5:00 pm, PST
Proposal Due Date:
February 3, 2023, 2:00 pm, PST
Submit proposal online at:
https://www.planetbids.com/portal/portal.cfm?CompanyID=24660
Proposal Contact:
All contact in regard to this proposal must be submitted via the City of Moreno Valley Vendor Portal through PlanetBids by the deadlines shown above. Any RFI received after the dates and times specified herein will not be considered.
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Table of Contents
Notice to Bidders,
Notice to Bidders, Schedule, Conference, Overview, Proposal Content, .................................... 1 Proposer Qualifications .............................................................................................................. 1 Overview and Background ......................................................................................................... 3 Proposal Procedures, Content, Format, Criteria, and Award ...................................................... 4 Proposer Qualifications/Disqualification Factors, Evaluation Criteria, and Award Process ......... 6 Special Terms and Conditions ................................................................................................... 9 Exhibit A: Scope of Services .....................................................................................................10 Exhibit B: Pricing .......................................................................................................................16 Attachment A: Required Response Template ...........................................................................18 Attachment B: Special Provisions..............................................................................................21 Attachment C: Client References ..............................................................................................23 Attachment D: Non-Collusion Affidavit ......................................................................................24 Exhibit C: E-Rate ......................................................................................................................25 A.10.a
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Notice to Bidders, Schedule, Conference, Overview, Proposal Content, Proposer Qualifications
I. Notice to Bidders
A. Bid Deadline: February 3, 2023 prior to 5:00 PM PST B. Proposals shall be received electronically only on the City of Moreno Valley Vendor Portal through PlanetBids. All fees are non -refundable. Bidders are solely responsible for on time submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Ma nagement System indicating that the bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidders shall be solely responsible for informing themselves with respect to the proper utilization of the bid management syst em, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidders to successfully submit electronic bids shall be at the bidders’ sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Neither the City, nor PlanetBids, makes any guarantee as to the timely availabilit y of assistance, or assurance that any given problem will be resolved by the bid submission deadline.
NOTE: The proposer shall submit a separate electronic file for their proposal and a separate electronic file for the cost proposal.
C. This is a bid for E- Rate Category 2 equipment and services. Bidders must understand and follow the E-Rate rules in Exhibit C.
D. Request for Information (RFI’s): All Requests for Information (RFI’s) must be submitted via the City of Moreno Valley Vendor Portal through PlanetBids by the dates indicated. Any RFI received after the date and time specified herein will not be considered.
II. Tentative Schedule of Important Dates
This section provides a tentative schedule of the important milestone dates. Examine these dates carefully and plan accordingly. All times are 5:00 PM PST (Pacific Standard Time) unless stated otherwise.
DATE EVENT
1 Monday, November 14, 2022 Request for Proposals (RFP) issue date 2 Friday, December 16, 2022 Deadline to submit Pre-Proposal Conference questions
3 Monday, January 9, 2023, 10 am
(9:45 am check in) Pre-Proposal Conference (attendance is mandatory) 2 Friday, January 13, 2023 Deadline to submit RFP questions 3 Thursday, January 19, 2023 Final addendum issued
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4 Friday, February 3, 2023 Proposal due date
5 Friday, February 10, 2023 Evaluation of proposals completed 6 Friday, February 17, 2023 Best and Final Officers due (if requested by City) 7 Tuesday, February 21, 2023 Selection of Consultant & contract preparation 8 Wednesday, February 22, 2023 Contract Award(s) (estimated) 9 Saturday, April 1, 2023 Possible early installation of C2 equipment (see Exhibit C.)
10. Saturday, July 1, 2023 to
Monday, September 30, 2024
Service Term for initial contract
III. Pre-Proposal Conference Instructions
A. There will be a mandatory pre-proposal conference on Monday, January 9, 2023, at 10 am at 25480 Alessandro Blvd, Moreno Valley, CA 92553. Check in time is 9:45 am. Please submit all pre-proposal conference questions via the RFI process on PlanetBids by 5:00 pm PST, Friday, December 16, 2022. Questions received via PlanetBids and answers via RFP addendum will also be posted on the E-Rate EPC website at https://portal.usac.org/suite/.
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Overview and Background
I. Overview of Requirements
A. The City of Moreno Valley (City) has identified the need to replace networking equipment in three library branches; this includes the associated professional services to install the equipment. The networking equipment includes layer 3 network switches, a network firewall, and wireless access points. The City is currently using HPE/Aruba switches at each site and is requesting a network equipment solution with the versatility of cloud or on-premise management as noted below that will fully interoperate with the existing Aruba Solution. All wired, wireless, and Client Simulators must be managed from the same single pane-of- glass. Each branch is located at a different address within the City.
All equipment proposed must have a Technical Assistance Center phone number to call if issues occur as well as a minimum 5-year warranty after end-of-sale is announced. The City will consider all manufacturer and provider equivalents to the criteria provided Exhibit A – Scope of Services.
B. City requires the following services to help meet the aforementioned need:
coordination with Library Systems & Services (the City’s Library contractor) to physically install, configure, and test replacement network switches, network firewall, and wireless access points detailed in the Scope of Services section below at:
Main Branch - 25480 Alessandro Blvd, Moreno Valley, CA 92553 Mall Branch - 22500 Town Circle, Suite 2078, Moreno Valley, CA 92553 Iris Plaza Branch - 16170 Perris Blvd, Suite C-3, Moreno Valley, CA, 92551 C. These services will require the knowledge and ability to minimize disruptions to existing network services to replace the equipment and ensure the same service functionality that existed prior to the replacement.
D. These services will be used to offer networking (wired and wireless) services to Library staff and patrons. The service will manage connectivity to both Library resources and the internet.
E. Therefore, City requires the services of a well-qualified professional services provider (Provider) to provide the services in paragraph I.C. above and detailed in the Scope of Services section.
F. City is seeking to establish an agreement for a one-time (not ongoing) engagement to install, configure, and test the networking equipment as quickly as possible.
II. Background and Current Needs Information
A. City has met its past aforementioned needs by Cisco, Fortinet, and Aruba equipment. However, these brands are not part of the specifications.
B. City is currently meeting its needs due with existing equipment; however, the equipment is aging and needs to be replaced and updated to current offerings in the industry.
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Proposal Procedures, Content, Format, Criteria, and Award I. General
A. Proposal Format: A proposer must follow the instructions for preparing the proposal in the prescribed format. Section tabs must be utilized in the proposal following the same order of the RFP.
B. General Terms and Conditions: Except as otherwise indicated herein, City’s General Terms and Conditions govern rules and definitions of this RFP.
C. Right to Reject Proposals: City reserves the right to reject any and all proposals, to waive any non-material irregularities or informalities in any proposal, and to accept or reject any item or combination of items.
D. Execution of Agreement: If a Proposer is not able to execute an agreement within 10 days after being notified of selection, City reserves the right to select the next most qualified proposer or call for new proposals, whichever City deems most appropriate. (Sample template of agreement is attached).
E. Incorporation of RFP/Proposal: This RFP and the firm’s response, including all promises, warranties, commitments, and representations made in the successful proposal will become binding contractual obligations and will be incorporated by reference in any agreement between City and Proposer.
F. Authorized Signatories: Company personnel signing the cover letter of the proposal or any other related forms submitted must be authorized signers with the requisite authority to represent their firm and to enter into binding contracts.
G. Validity of Proposals: Proposed services and related pricing contained in the proposal must be valid for a period of 180 days after the due date.
II. Proposal Content and Format
Include the following sections containing the information requested below in your proposal. To enable ease of evaluation, please follow the sequence shown and upload the required documents into the vendor portal in the appropriate sections.
A. Section 1: Supplemental Company Information (Optional)
1. Provide any supplemental information not specifically requested by City that you would like City to consider in evaluating your proposal.
2. Ensure information is relevant to City’s current or potential future needs.
3. Limit this section to a maximum of one page.
B. Section 2: Professional Team Assignments
1. Note any key personnel who are expected to remain in service until completion of the project.
2. Provide detail regarding the team to be assigned for these services.
3. Provide resumes of all team members.
4. Provide an organizational chart of all team members, titles, and a very brief description of their relevant responsibilities and certifications.
5. Limit this section to a maximum of two pages plus resumes and organizational chart.
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C. Section 3: Proposal Costs
1. Submit all pricing on *Exhibit B using the form provided as a separate electronic cost file.
2. Provide pricing for each of the required line items.
3. Provide pricing for optional proposer recommendations.
4. See payment terms in Exhibit B for additional details. * These forms are provided by City in the submittal forms section.
D. Section 4: Response Template
1. Complete City-provided Response Template with your answers to City’s questions. Provide thorough responses with sufficient detail to enable City to evaluate your understanding of City’s requirements, the suitability of your services and/or product(s) to meet City’s requirements, the strength of your work plan, previous experience, and available resources.
2. Note these responses carry significant weight in City’s evaluation of your proposal to provide and implement requested services.
3. Limit this section to a maximum of ten pages.
E. Section 5: Required Forms and Samples
1. Special Provisions Form*
2. Client Reference List*
3. Non-Collusion Affidavit*
* Note these forms are provided by City in the submittal forms section.
F. Inadequate Content
1. Note that a proposal is non-responsive if the proposal does not contain all proposal requirements, is not complete, is not received at the right location, and is not received by the proposal deadline, has exceptional or excessive exceptions City may, at its sole discretion, waive minor non- material irregularities and informalities.
2. Do not submit extraneous marketing or promotional information.
G. Proposal Format
1. E lectronic only: searchable document
2. White paper, 8-½ x 11, page numbered
3. Typed, black print, approximately 11-12 point font
4. Free from excessive graphics or excessive photos
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Proposer Qualifications/Disqualification Factors, Evaluation Criteria, and Award Process
I. Proposer Qualifications/Disqualification Factors
The intent of this RFP is to evaluate the proposals, determine the Proposers that are qualified, and select Proposers that will provide the most cost-effective and professional services for City. City will review the Minimum Qualifications to determine if the Proposer meets or betters the requirements as detailed. Only Proposers that meet or better the minimum qualifications will have their Proposals evaluated. Proposal submissions that do not meet the minimum qualifications will be disqualified.
A. Minimum Qualifications:
1. Have at least three years of experience conducting the specific type of services required herein and have experience with at least three other clients performing like services as described herein or have performed satisfactory work for City within the past three years.
2. Submit a proposal that contains all proposal requirements, is complete, is received at the right location, and is received by the proposal deadline, and has no exceptional or excessive exceptions. The City may, at its sole discretion, waive minor non-material irregularities and informalities.
3. Be capable of providing the required services beginning April 1, 2023, work will be conducted during normal work hours, Monday to Friday 8:00 am to 5:00 pm.
4. Maintain current certification in C7 Low Voltage with the State of California, BICSI (Building Industry Consulting Service International) INST1 (Installer 1), BICSI INSTC (Installer 2 – Copper), and appropriate equipment manufacturer installation and servicing.
5. Obtain and maintain at all times during the term of the Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this RFP, including a City of Moreno Valley business license.
6. Comply with all local, state and federal laws, rules, and regulations applicable to the services required herein.
7. Have the necessary resources, knowledge, skills, experience, and the like to provide the required services.
8. Have financial stability and the necessary financial resources to provide the required services.
9. Demonstrate the requisite technical proficiency. Only Providers with verifiable certification in C7 Low Voltage or C10 Electrical with the State of California, BICSI (Building Industry Consulting Service International) INST1 (Installer 1), BICSI INSTC (Installer 2 – Copper) and appropriate equipment manufacturer installation and servicing experience will be considered for award.
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B. Evaluation Process - Evaluation Code
1. In accordance with Municipal Code 3.12.310 and the objective of selecting the most qualified consultant at a fair and reasonable cost, a Review Board, composed of appropriate staff representatives and/or qualified outside representatives, will review the proposals received, determine qualifications/disqualifications, and rank the qualified proposers based upon the criteria enumerated below.
C. Evaluation Criteria - The evaluation of the Bidder’s proposals will be based on the following criteria:
1. (35%) Cost of E-Rate eligible goods and services.
2. (30%) Ability to perform the specific tasks outlined in the RFP per the Scope of Work and compliance with the specifications. For example:
a) Proposal meets or exceeds all technical requirements b) Compatibility with existing systems
c) Ease of interoperability with existing systems
d) Bidder’s qualifications, knowledge, experience, and past work
3. (15%) Specific method and techniques to be employed on the project to minimize disruption to existing networking services.
4. (5%) Amount of time and involvement of key personnel who will be involved in respective portions of the project.
5. (5%) Qualifications of specific individuals who will work on the project.
6. (5%) Demonstrated record of success on work previously performed for the City.
7. (5%) Cost of ineligible goods and services.
D. Additional Information/Best and Final Offer (BAFO)
1. If additional information is needed, eligible proposers may be asked to submit presentations, interviews and/or BAFO pricing, upon request of the City.
2. Price of the eligible products and services will be the highest weighted evaluation factor in any round of evaluation, while reasonableness of fee requested to do the work, as originally proposed, and reasonableness of any BAFO requests will be considered in final negotiations.
II. Award
A. After conclusion of the above Evaluations, a Notification of Intent to Award may be sent to any Proposer selected. City may make multiple awards.
B. Award is contingent upon the successful negotiation of final contract terms and the approval of City. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. Engaged contract information is required to be publicly disclosed via the USAC EPC website, including final pricing of all products and services, and no agreement or proposal response may prohibit such disclosure. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next best A.10.a
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qualified Proposer or withdraw the RFP. In the event City does not approve the recommendation to award, the RFP may be cancelled without any cost or obligation of City.
C. The initial contract will be for one 15-month period. Four additional 12-month extension options for each subsequent E-Rate Funding Year will be included with fixed pricing for each year, as appropriate.
D. Prices are firm fixed prices during each contract period.
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Special Terms and Conditions
I. Audit Requirements
A. City reserves the right to periodically inspect and audit Provider’s accounting procedures and supporting documentation in conjunction with the performance of the required services.
B. City will notify Provider in writing of any such requested audit.
C. City will inspect and audit in a reasonable manner and at City’s expense.
D. Provider must fully cooperate with any such audit(s).
E. City will notify Provider in writing of any exception taken as a result of an audit.
F. If an audit, in accordance with this article, discloses overcharges (of any nature) by Provider to City of the value of that portion of the Agreement that was audited, the actual cost of City’s audit must be reimbursed to City by the Provider.
II. Termination
A. If, in the opinion of City, Provider fails to perform or provide prompt, efficient service, City must have the right to terminate or cancel the Agreement upon 5- day’s written notice, and pay Provider for the value of the actual work satisfactorily performed to the date of termination.
B. City must have the right to terminate or cancel the Agreement upon 30-day’s written notice without cause and pay Provider for the value of actual work satisfactorily performed to the date of termination.
C. These rights are in addition to any other rights that City may have available.
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Exhibit A: Scope of Services
I. General
A. The City of Moreno Valley is a municipal governmental agency which provides Civic, Police, Fire, Rescue and Emergency Medical Services to approximately 215,000 residents in Moreno Valley. In addition, the City maintains several hundred miles of public streets, City parks and three libraries.
B. The City of Moreno Valley’s Technology Services Division is committed to serving our community through teamwork and the constant pursuit of excellence.
The Technology Services Division is responsible for providing all technology related services to residents, City staff, and library patrons. These services include providing networking access to library resources and the internet. The Technology Services Division requires support in the following specialized areas and will be selecting a contractor to fulfill the scope of services. Contractors shall specify which of the services listed below they provide and which they do not provide.
C. The Contractor shall replace networking equipment in three library branches; this includes the associated professional services to install the equipment. The outcome of these services will be used to continue and improve existing networking and internet access service.
II. Specific
All equipment proposed must have a Technical Assistance Center phone number to call if issues occur as well as a minimum 5-year warranty after end-of-sale is announced. The City will consider all manufacturer and provider equivalents to the criteria provided.
Criteria for Equipment (installation and configuration is required):
# Item Part # / Description Qty E-Rate Eligible Y
or N. If no, please
provide % of
eligible product
1 Internal Access Point R7J28A Aruba AP-635 (US)
Unified AP, or equivalent.
10 2 Internal AP Mounting Bracket Q9G69A AP-MNT-MP10-B
AP mount bracket 10-pack B,
or equivalent.
1 3 Internal Access Point Console
Cables
JY728A AP-CBL-SERU
Console Adapter Cable, or
equivalent.
3 4 5-year Cloud Management AP
Subscription
Q9Y60AAE Aruba Central AP
Foundation 5y Sub E-STU, or
equivalent.
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# Item Part # / Description Qty E-Rate Eligible Y
or N. If no, please
provide % of
eligible product
5 Outdoor Access Point R4H23A Aruba AP-577 (US)
Unified AP, or equivalent.
2 6 Outdoor AP Mounting Bracket R6W11A AP-270-MNT-H3
AP-270 Series Outdoor AP
Hanging or Dual-Tilt Install
Mount Kit, or equivalent.
2 7 5 -year Cloud Management AP
Subscription
Q9Y60AAE Aruba Central AP
Foundation 5y Sub E-STU, or
equivalent.
2 8 Cloud Management setup for all
Access Points and LAN switches
by Location
9 Client Simulator R7H75A Aruba UXI Sensor
802.11ax Ethernet, or
equivalent.
3 10 Client Simulator 5-year Support H59V2E Aruba 5Y FC NBD Exch Uxi ethnt SVC [for
R7H75A] , or equivalent.
3 11 Client Simulator 5-year Cloud
Subscription
R4W99AAE Aruba 5yr UXI
Cloud Subscription E-STU, or
equivalent.
3 12 Client Simulator setup and
integration with Cloud Based
AP/Switch Mgmt
13 48-port switch JL659A Aruba 6300M 48SR5
CL6 PoE 4SFP56 Switch, or
equivalent.
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# Item Part # / Description Qty E-Rate Eligible Y
or N. If no, please
provide % of
eligible product
14 5-year Cloud Management 6300M
Subscription
Q9Y80AAE Aruba Central
63xx/38xx Switch Foundation
5y Sub E-STU, or equivalent.
5 15 48-port switch Power supply JL087A Aruba X372 54VDC 1050W 110-240VAC Power
Supply, or equivalent.
5 16 1050W Power Cords JL087A ABA INCLUDED:
Power Cord - U.S.
localization, or equivalent.
5 17 50Gb Stacking Solution R0M46A Aruba 50G SFP56
to SFP56 0.65m DAC Cable,
or equivalent.
3 18 Indoor and outdoor wireless setup
and installation services
19 Cloud Mgmt Training (2 Students) H1EJ9E HPE Aruba WW Education Tech Training
SVC, or equivalent. 16
20 Cloud Mgmt Training (2 Students) 01125485_VILT INCLUDED:
Managing Campus Networks
with Aruba Central vILT, or
equivalent.
16 21 Switching Training (2 Students) H1EJ9E HPE Aruba WW Education Tech Training
SVC, or equivalent.
16 22 Switching Training (2 Students) AOSCXSF_VILT INCLUDED:
Aruba OS CX Switching
Fundamentals vILT, or
equivalent.
16 23 Switch installation and
configuration for each site
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Further Specifications:
Ethernet Switches – The City requires a one RU 24 or 48 Port 10/100/1000 Modular Ethernet switch that supports standards based 802.3af/at/bt Power over Ethernet on every Ethernet port as well as standards based 802.3bz 2.5Gb and 5Gb on every Ethernet port. The switches must support 4 Interfaces of 1/10Gb SFP/SFP+, 25Gb SFP28, or 50 Gb DAC Cable. The 24 and 48 port switches shall include a single 1050-Watt power supply and have the capacity for a future 2nd 1050-Watt power supply at a later date.
The switch must enable dynamic role-based/vlan-based access and support Guest Access Functionality sourced from the Cloud Based Network Management Solution (Guest Splash Page, username/password, etc.). The switch will provide local CLI and local GUI access. All switch features must be enabled and all feature licenses must be included.
Switch Requirements:
● Always on PoE
● Must support both on-premise or in-cloud management
● Support Dynamic Segmentation
● Support Multi-Gig 802.3bz (100M/1GbE/2.5GbE/5GbE)
● Must support 802.3bt Class 6 (60W)
● IPv6 Capabilities
● Hot swappable power supply support
● Minimum 880 Gbps Platform Scalability
● Minimum 650 Mpps Switching capacity
● BGP, OSPFv3, & Vxlan Support required
● Rest API interface built-in
● VLAN support
● TACACS+ & Radius support
● Multi-cast support
● Max available PoE support of 1440W
● 4x 1/10/25/50G SFP ports
Indoor Wireless Access Points – The City requires 802.11ax WiFi6E Wireless Access Points that support controller and/or virtual controller standalone deployments. The ceiling mounted integrated antenna Access Points require two 802.3bz high speed 2.5 Gb capable interfaces, backward compatible with 802.11abgn,ac Wave 1 and Wave 2, support WPA3. The indoor Access Points must enable dynamic role-based/vlan-based access and support Guest Access Functionality sourced from the Cloud Based Network Management Solution (Guest Splash Page, username/password, etc.). The indoor Wireless Access Points must provide local CLI and local GUI for the entire Layer 2 cluster. The cloud management subscription shall be for a 5- year minimum and include maintenance and technical assistance phone support.
Internal Access Point Requirements:
● Must support 802.11 a/b/g/n/ac/ax standards
● 2.4 GHz radio: Two spatial stream Single User (SU) MIMO for up to 574 Mbps wireless data rate with 2SS HE40 802.11ax client devices
● 5 GHz radio: Two spatial stream Single User (SU) MIMO for up to 1.2 Gbps wireless data rate with 2SS HE80 802.11ax client devices
● 6 GHz radio: Two spatial stream Single User (SU) MIMO for up to 2.4 Gbps wireless data rate with 2SS HE160 802.11ax client devices
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● Wifi 6 WiFi Alliance certification
● Bluetooth Low Energy
● Zigbee Support
● TPM
● GPS Receiver Support
● Spectrum analysis
● Dynamic Frequency Selection
● Must have support for both on-premise or in-cloud management Outdoor Wireless Access Points –The City requires 802.11ax Outdoor Ruggedized Wireless Access Points that support controller and/or virtual controller standalone deployments. The integrated antenna 802.11ax Access Points must support 2x2:2 (2.4GHz) and 4x4:4 (5GHz), 64 QAM (2.4Ghz) and 256 QAM (5 Ghz), integrated 90x90 directional antennas, and integrated BLE. 802.11ax Access Points require one 10/100/1000/2.5Gb and one 10/100/100 Ethernet interface, backward compatible with 802.11abgn. The temperature range must support -40° C to +65° C operation. The outdoor Access Points must enable dynamic role-based/vlan-based access and support Guest Access Functionality sourced from the Cloud Based Network Management Solution (Guest Splash Page, username/password, etc.). The outdoor Wireless Access Points must provide local CLI and local GUI for the entire Layer 2 cluster. The cloud management subscription shall be for a 5-year minimum and include maintenance and technical assistance phone support.
Client Simulators – The City requires wired and wireless Client simulators to monitor internal and external applications. Simulators must support Selenium IDE recording uploads for application access testing. Simulators must be intuitive with simple-to-use dashboard with end- to-end visibility over performance and health. Client Simulators must be visible in same Cloud Based Network Management as the proposed Wired Lan Switches and Wireless Access Points.
In addition:
• AI powered alerts that highlights issues affecting high priority services • Automated user and application experience monitoring through synthetic testing • Network performance metrics for wired, wireless, and cloud application connectivity • Multivendor support enables testing for any Aruba or third-party network environment • Integration with third-party applications like ServiceNow and Slack via Webhook Cloud Based Network Management – The City requires a Cloud Based Network Management solution with a 5-year subscription. Functionality must include Zero Touch Provisioning (ZTP), configuration, monitoring, diagnostics, alerts, RF Heat maps, Reporting, and Guest Access Services. If the Cloud Based Network Management Solution is unavailable or the subscription is not renewed, local CLI and GUI access to all proposed wireless and wired Network devices must be available.
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E-Rate Eligible MVPL (Moreno Valley Public Library) Locations Site Name
24 Port
Switches
48 Port
Switches
50Gb
Stacking
Cables
Indoor
Access
Points
Outdoor
Access
Points Client
Simulators
MVPL Main 0 3 3 5 0 1
MVPL Mall 0 1 0 2 0 1
MVPL Iris
Plaza
0 1
0 3 2 1
Totals 0 5 3 10 2 3
The use of a manufacturer, product brand name or make in the specifications is not intended to restrict Bidders. The specification establishes the character or quality of the article desired.
Alternative materials or goods on which bids are submitted must, in all cases be equal or exceed in every detail to the item specified. Bid must clearly state the brand, make or model number. If proposing equivalent materials or goods, submit manufacturer’s data sheets verifying equivalency as part of bid submission.
End of Scope of Services
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Exhibit B: Pricing
I. Task Rates
A. Include tasks required by Exhibit A – Scope of Services and other related tasks to provide a complete proposal for the required services.
B. Include a completed version of the following summary table at the top of the pricing proposal:
ERATE Costs
ERATE Solution Subtotal (including installation)
ERATE Solution Tax
ERATE Solution Shipping
ERATE Solution Total
NON-ERATE Costs
NON-ERATE Solution Subtotal (including installation)
NON-ERATE Solution Tax
NON-ERATE Solution Shipping
NON-ERATE Solution Total
II. Pricing Terms and Conditions
A. Format: The format of your Pricing Sheet should be easily comparable to the table in Exhibit A – Scope of Services; use the item reference numbers in the column labeled “#”.
B. Quantities: Line Items are estimates based on anticipated need and may vary based on final review with the awarded vendor. City does not imply or make any commitment to purchase any specific quantity.
C. Term: Is for one 15-month base period with up to four one-year optional extensions.
D. Price Changes:
1. Pricing for all terms should be included with the submitted proposal.
Pricing for additional extensions shall be reviewed at the time of extension engagement and shall not exceed the most recent available 12- month period for the Riverside, CA Consumer Price Index (CPI) for All Urban Consumers NOR exceed the Lowest Corresponding Price under E-Rate rules (Lowest corresponding price (LCP) is defined as the lowest price that a service provider charges to nonresidential customers who are similarly situated to a particular applicant (school, library, or consortium) for similar services. See 47 C.F.R. § 54.500.)
2. In the event market conditions cause a significant change in price, the Bidder may request relief by providing verifiable documentation to CR at least 30 days in advance of the requested price change date.
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E. Unit Price: include everything including sales tax; the Moreno Valley tax rate is
7.75%.
F. Sales Tax: Should be included as a separate line item.
G. Additional Charges: none; do not charge any fees or charges not listed in the Price Sheets.
H. Fixed Prices: prices are fixed for each term of the agreement.
I. Proposal Price Sheet: The awarded Provider’s Price Sheet, as accepted by City, will be incorporated into the resultant Agreement.
Continued on Next Page
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Attachment A: Required Response Template
(Bidder’s Company Name)
Instructions:
Prospective proposers must provide the information requested below and include it in their proposal. City has provided the form as a separate Word document for bidder’s use.
Use this form or copy and paste it into your own document; in either case, please provide your responses under each of the number points. Do not omit or renumber any sections. Refer to attached documents sparingly and only as necessary; and ensure that any documents referred to are numbered according to the outline below.
I. Company Information: Name, Contacts, History, Scope of Services Please provide the following information about your company:
A. Y our company’s full legal name, address, phone, fax, email, website.
B. Prior company names (if any) and years in business; mergers, buyouts, etc.
C. Organizational structure (i.e. corp., LLC, sole proprietorship, etc.).
D. Names and titles of the principal owner(s).
E. Person(s) authorized to make commitments for your company.
F. Company history, experience, years in business for current company name.
G. Annual company revenues for the last three fiscal years.
H. Tax ID number.
I. The complete scope of services offered by your company.
J. The number of clients (including governmental) served in past and present.
K. S pecial qualifications, training, credentials, recognition, or awards.
L. C ontracts terminated for cause, pending litigation or legal issues.
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II. Resources: Staffing, Facilities, Equipment
Provide the following information relative to required services:
A. Names and titles of key management personnel.
B. Team to be assigned for these services.
C. Qualifications of specific individuals who will work on the project.
D. Amount of time and involvement of key personnel who will be involved in respective portions of the project.
E. Resumes of all team members; provide only names and titles only; attach current resumes to proposal.
F. Current number of employees: full-time and part-time employees.
G. Annual turnover rate of staff.
H. Names of any subcontractor’s you propose to use for our contract.
Provide only names here; fill in the details on City-provided Subcontractors List.
I. Facilities that would be utilized to perform the required work.
J. Equipment that would be utilized to perform the required work.
III. Required Services: Meeting or Bettering these Requirements Provide the following information relative to required services:
A. Ability to perform specific tasks as outlined in the RFP.
B. Reasonableness of your fee to do the work.
C. Current resources to meet or better all task and timeline requirements herein.
D. Additional resources that might be needed to meet or better all task and timeline requirements of this request.
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E. How quickly could you provide additional, extra trained staff if requested by City for additional work beyond the original scope of services?
F. How quickly can you begin providing services if awarded the contract?
G. Details of any improvement or upgrades your firm has designed or implemented.
IV. Demonstrated and Technical Experience
Please describe your company’s:
A. Demonstrated record of success on work previously performed.
B. Specific method and techniques to be employed on the project or problem.
V. Work Plan:
Taking all circumstances, current conditions, and required preparations into consideration, describe in detail, your proposed work plan for delivering the services required by this RFP, including, but not limited to;
A. How you will schedule professional and staff to ensure milestones and deadlines are met?
B. P rovide required response time to the urgent service requests.
C. How you will make up for work-hours lost (and resulting backlog that may occur) due to various unforeseen situations that may prohibit work on a specific day.
D. Provide any other relevant information that you believe would benefit City for the requested services.
Submitted by:
Company Name
Contact Name
Title
Signature
Email
Phone
Date
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Attachment B: Special Provisions
All items below apply to this bid proposal:
Hold Harmless and Indemnification: The successful bidder hereby agrees to indemnify, defend, and hold harmless City (including its officials, officers, agents, employees, and representatives) from and against any and all claims of any kind or nature presented against City arising out of vendor's (including vendor's employees, representatives, and subcontractors ) performance under this agreement, excepting only such claims, costs or liability which may arise out of the sole negligence or willful misconduct of City.
Insurance Provisions: U nless otherwise stated in the RFP specifications, the following insurance requirements apply:
1. Comprehensive General Liability Insurance: (include products liability) $1,000,000 per occurrence.
2. Auto Liability Insurance: $1,000,000 per occurrence, combined single limit (CSL).
3. Workers' Compensation Insurance: as required by State statutes.
4. Employer’s Liability Insurance: $1,000,000 per accident; $1,000,000 policy limit for disease.
5. All policies of insurance must provide for a minimum of thirty (30) days written notice of any change or cancellation of the policy.
6. Insurance policies to be in a form ad written through companies acceptable to City; and must include those endorsements which are necessary to extend coverage which is appropriate to the nature of the agreement.
Affirmative Action: In support of Affirmative Action, City requires all suppliers to comply with Title VII of the Civil Right Act of 1964, as amended, the Civil Rights Act of 1992, and all federal, state, and municipal laws and regulations pertaining thereto. In addition, successful bidders must certify prior to award of contracts in excess of $50,000 that they have a written affirmative action plan in compliance with the above laws and regulations, and such plan may be reviewed by City. Said Certification may be made by signing below:
Certified to above - FIRM:
SIGNATURE:
PRINT NAME:
TITLE:
Exceptions: If your company is taking exception to any of the specifications, terms or conditions (including insurance, indemnification and/or proposed contract language) stated in this Request for Proposal, please indicate below and describe details: (check any that apply).
No exceptions taken
Exception taken to the scope of work or specifications
Exception taken to indemnification and insurance requirements Exception to proposed contract language
Other
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Please explain any of the checked items:
Note: Taking exception to City’s requirements without approval of City prior to submission of your proposal may be cause for rejection of the proposal.
PROPOSING FIRM: DATE:
BUSINESS ADDRESS:
SIGNATURE OF REPRESENTATIVE:
BY: TITLE:
INSTRUCTION REGARDING SIGNATURE: If bidder is an individual, state "Sole Owner" after signature. If bidder is a partnership, signature must be by a general partner, so stated after "Title". Names of all other partners and their business addresses must be shown below. If bidder is a corporation, signature must be by an authorized officer, so stated after "Title", and the names of the President and Secretary and their business addresses must be shown below:
(CONTINUED ON NEXT PAGE)
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Attachment C: Client References
(Bidder’s Company Name)
1. Client’s Company Name:
Client Address:
Contact’s Name:
Contact’s Title:
Contact’s Telephone & FAX:
Contact’s Email:
Scope of Services/Products
Provided:
Project Completion Date & Value:
2. Client’s Company Name:
Client Address:
Contact’s Name:
Contact’s Title:
Contact’s Telephone & FAX:
Contact’s Email:
Scope of Services/Products
Provided:
Project Completion Date & Value:
3. Client’s Company Name:
Client Address:
Contact’s Name:
Contact’s Title:
Contact’s Telephone & FAX:
Contact’s Email:
Scope of Services/Products
Provided:
Project Completion Date & Value:
4. Client’s Company Name:
Client Address:
Contact’s Name:
Contact’s Title:
Contact’s Telephone & FAX:
Contact’s Email:
Scope of Services/Products
Provided:
Project Completion Date & Value:
Duplicate this form as necessary to complete list.
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Attachment D: Non-Collusion Affidavit
Note: To be executed by Proposer and submitted with proposal.
State of
(the State of the place of business)
County of
(the County of the place of business)
, being first duly sworn, deposes and
(name of the person signing this form)
says that he/she is of
(title of the person signing this form)
, the party making the foregoing bid
(name of bidding company)
that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.
By:
(signature)
Printed Name:
(name of the person signing this form)
Title:
(title of the person signing this form)
Notary is required for this bid.
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Exhibit C: E-Rate
I. E- RATE
A. This is a bid for E-Rate Category 2 equipment and services. Bidders must understand and follow the E-Rate rules in this Exhibit.
B. The Initial Contract will be valid from July 1, 2023, through September 30, 2024 with four additional 12-month extension options at the discretion of the City.
II. E- RATE SUPPLEMENTAL TERMS AND CONDITIONS
A. The Telecommunications Act of 1996 established a fund by which Schools and Libraries across the Country could access discounts on eligible telecommunications products and services. The program is commonly known as the E-Rate Program. The eligibility for discounts on internet access, telecommunications products and services, internal connection products, services and maintenance is determined by the Federal Communications Commission (FCC). Funding is made available upon application approval by the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC), which was established by the Act. The amount of discount is based on the numbers of students eligible for free and reduced price meals.
B. E- RATE CONTINGENCY
The project herein is contingent upon the approval of funding from the Universal Service Fund’s Schools and Libraries Program, otherwise known as E‐rate. Even after award of contract(s) and/or E-Rate funding approval is obtained, the City may or may not proceed with the project, in whole or in part. Execution of the project, in whole or in part, is solely at the discretion of the City.
C. BIDDER REQUIREMENTS
The City expects Bidders to make themselves thoroughly familiar with and follow any rules or regulations regarding the E-Rate program.
Bidders are required to be in full compliance with all current requirements and future requirements issued by the SLD throughout the contractual period of any contract entered into as a result of this RFP.
Bidders are responsible for providing a valid SPIN (Service Provider Identification Number). More information about obtaining a SPIN may be found at this website:
https://www.usac.org/e-rate/service-providers/step-1-obtain-a-spin
D. Products and services must be delivered before billing can commence. Unless early delivery of C2 equipment is required on or after April 1, 2023, at no time may the Bidder invoice before July 1, 2023. No reimbursement invoices may be submitted to USAC prior to July 1, 2023.
E. Prices must be held firm for the duration of the associated E-RATE Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).
F. Goods and services quoted shall be clearly designated as “E-RATE Eligible”.
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or shall be “cost allocated” to show the percentage of eligible costs per SLD guidelines.
G. In the event of questions during an E-RATE pre-commitment review, post- commitment review and/or audit inquiry, the awarded Bidder is expected to reply within 3 days to questions associated with its proposal.
III. BIDDER ACKNOWLEDGEMENTS
A. The Bidder acknowledges that no change in the products and/or services specified in this document will be allowed without prior written approval from the City and a USAC service substitution approval with the exception of a Global Service Substitutions.
B. The Bidder acknowledges that all pricing and technology infrastructure information in its bid shall be considered as public and non-confidential pursuant to §54.504 (2)(i)(ii).
C. The Bidder acknowledges that its offer is considered to be the lowest corresponding price pursuant to § 54.511(b). Further details on LCP may be obtained at USAC's website:
https://www.usac.org/e-rate/service-providers/step-
2-responding-to-bids/lowest-corresponding-price. Should it not be the lowest corresponding price, the bidder must disclose the conditions leading to the applicant being charged in excess of lowest corresponding price.
D. B idders are required to comply with the FCC’s Lowest Corresponding Price (“LCP”) Requirement for all equipment and Services. Bidder acknowledges that Bidder is solely responsible to comply with LCP requirements. To the extent that USAC finds an LCP violation and reduces the E-Rate Funding, Bidder agrees that it will not hold the City liable for any shortfall in E-Rate funding and will be responsible for any ensuing appeals, COMADS and/or RIDFS.
E. The Bidder attests that its offer does not violate the FCC’s October 29, 2019 Report and Order, Notice of Proposed Rulemaking, and Order (FCC-CIRC1911- 01) addressing issues of “National Security Threats to the Communications Supply Chain Through FCC Programs” which “prohibits the use of USF funds to purchase or obtain any equipment or services produced or provided by a company posing a national security threat to the integrity of communications networks or the communications supply chain.”
F. This offer is in full compliance with USAC’s Free Services Advisory https://www.usac.org/e-rate/applicant-process/competitive-bidding/free-services- advisory. There are no free services offered that would predicate an artificial discount and preclude the applicant from paying its proportionate non-discounted share of costs. The bidder agrees to provide substantiating documentation to support this assertion should the applicant, USAC, or the FCC request it.
Category 2
There is one condition that allows USAC to provide support in a funding year for Category 2 installation costs incurred prior to that funding year. • We also amend our rules for category two non-recurring services to permit applicants to seek support for category two eligible services purchased on or after April 1, three months prior to the start of funding year on July 1. This will A.10.a
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provide schools with the flexibility to purchase equipment in preparation for the summer recess and provide the maximum amount of time during the summer to install these critical networks.
For more information, please refer to the FCC Report and Order and Further Notice of Proposed Rulemaking (FCC 14-99, released July 23, 2014). This FCC decision only applies to Category 2 products and services (Internal Connections).
However, NO USAC INVOICING can take place prior to July 1 of the funding year.
IV. INVOICING
A. The Bidder agrees to bill and receive a portion of the payment for the provisions of goods and services described herein directly from USAC via the Form 474 Service Provider Invoice (SPI). The City will only be responsible for paying its non‐discounted share of costs and does not intend to use the BEAR process (Form 472). The maximum percentage the City will be liable for is the pre- discount amount minus the funded amount as shown on the FCC Form 471 and any identified ineligible costs. Upon the successful receipt or posting of a Funding Commitment Decision Letter from the SLD and submission, certification and USAC approval of Form 486, the City shall pay only the discounted amount beginning with the billing cycle immediately following said approval. Alternatively, should the City decide that it is in the best interest of the City to file a Form 472, the City will inform the Bidder of its intent.
B. All Bidder invoicing to USAC must be completed within 120 days from the last day of service. Should the Bidder fail to invoice USAC in a timely manner, the City will only be responsible for paying its non-discounted share.
V. FCC/SLD AUDITABILITY
A. The E-Rate program requires that all records be retained for at least ten (10) years from the last date of service provided on a particular funding request.
Bidder hereby agrees to retain all books, records, and other documents relative to any Agreement resulting from this RFP for ten (10) years after final payment.
The City, its authorized agents, and/or auditors reserves the right to perform or have performed an audit of the records of the Respondent and therefore shall have full access to and the right to examine any of said materials within a reasonable period of time during said period.
VI. EVALUATION CRITERIA
A. In compliance with Federal Communications Commission (FCC) rules, the City will award to the bidder(s) providing the most cost-effective service offering. Per the Sixth Report and Order, FCC 10-175, FCC rules dictate the following:
§ 54.503 (c)(2)(vii) All bids submitted for eligible products and services will be carefully considered, with price being the primary factor, and the bid selected will be for the most cost-effective service offering consistent with § 54.511. § 54.511 Ordering Services (a) Selecting a provider of eligible services. In selecting a provider of eligible services, schools, libraries, library consortia, and consortia including any of those entities shall carefully consider all bids submitted and must select the most cost-effective service offering. In determining which service offering is the most cost-effective, entities may consider relevant factors A.10.a
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other than the pre-discount prices submitted by providers, but price should be the primary factor considered.
B. The evaluation of the Bidder’s proposals will be based on the following criteria:
1. (35%) Cost of eligible goods and services.
2. (30%) Ability to perform the specific tasks outlined in the RFP per the Scope of Work and compliance with the specifications. For example:
a) Proposal meets or exceeds all technical requirements b) Compatibility with existing systems
c) Ease of interoperability with existing systems
d) Bidder’s qualifications, knowledge, experience, and past work
3. (15%) Specific method and techniques to be employed on the project to minimize disruption to existing networking services.
4. (5%) Amount of time and involvement of key personnel who will be involved in respective portions of the project.
5. (5%) Qualifications of specific individuals who will work on the project.
6. (5%) Demonstrated record of success on work previously performed for the City.
7. (5%) Cost of ineligible goods and services.
VII. TRADE NAMES AND ALTERNATIVES
A. For convenience in designation on the plans or in the specifications, certain articles or materials to be incorporated in the work may be designated under a trade name or in the name of a manufacturer. Whenever in specifications any materials, process, or article is indicated or specified by grade, patent, or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of material, process or article desired and shall be deemed to be followed by the words "or equal," and Bidder may, unless otherwise stated, offer any material, process or article which shall be substantially equal or better in every respect to that so indicated or specified. Burden of proof as to equality of any material, process or article shall rest with Bidder. Bidder shall submit request together with substantiating data for substitution of any "or equal" item within the sealed bid packet at the closing of bids. Provision authorizing submission of "or equal" justification data shall not in any way authorize an extension of time of bid response.
B. The City retains the right to be sole judge as to whether equivalency has been proven and whether alternatives will be accepted.
C. Please note: All “or equal” components must not void and must be supported by corresponding manufacturer warranty.
VIII. MISCELLANEOUS
A. It is the expectation of the City that any bidder to this solicitation familiarize themselves with the impact that any as yet unknown tariff(s) imposed upon particular manufacturer’s products and are appropriately accounted for in the bidder’s fee proposal. The City presumes a 25% tariff will be imposed on any A.10.a
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City of Moreno Valley 29
manufacturer’s networking equipment manufactured abroad and will be applicable at the time of purchase throughout the term of any agreement resulting from this solicitation (including any mutually agreed upon extensions).
PLEASE INCLUDE THIS 25% TARIFF WHEN COMPLETING THE PRICING ATTACHMENT AS PRESENTED. It is also the expectation of the City that should the presumed tariff be LESS than 25% or not ultimately be imposed upon the manufacturer’s product, the cost saving will be passed along to the City and, in turn, the FCC’s E-Rate program as well. It should also be presumed by respondents that should any tariff imposed upon a particular manufacturer’s product be higher than 25% at the time of purchase, the City will appropriately compensate the Bidder for the full cost incurred at the time of purchase without regard to E-Rate eligible invoicing.
B. Any questions regarding this RFP shall be submitted in writing via the PlanetBids Vendor Portal following the instructions at the beginning of this RFP. Questions and their answers will be posted to the E-Rate site in the next paragraph. The City will not respond to phone call or email inquiries.
C. All addenda, questions and answers will be posted to the E-Rate EPC website at https://portal.usac.org/suite/
.
D. Please “Follow” the Form 470 to receive all EPC updates pertaining to the Form 470.
IX. PROCUREMENT OF ADDITIONAL GOODS AND/OR SERVICES/COTERMINOUS
EXPIRATION
A. During the term of any Agreement resulting from this RFP, the City may elect to procure additional or like goods and/or services offered by the Bidder. Such services shall be negotiated and obtained via an official amendment to this Agreement and approval by the City. All terms, conditions, warranties, obligations, maintenance and support of said goods or services shall have a coterminous expiration date with the original date of this Agreement. The City shall not enter into a separate Agreement for said goods or services. Bidder must state in their proposal that they acknowledge, accept and are in agreement with coterminous expiration conditions.
I, the undersigned, as an authorized agent of ______________________________ (Bidder Name), hereby certify that I have read the E-Rate Supplemental Terms and Conditions, am fully compliant and intend to cooperate with the E-Rate process as outlined above.
Signature: _______________________________ Title: _______________________________
Phone Number: __________________________ Email: _____________________________
Bidder Name: _________________________________________________________
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
Prepared by:
Scott Shiffer
Sr. Account Executive
(909) 552-5300
[email protected]
VectorUSA
CITY OF MORENO VALLEY
RFP #2022-072 Equipment and Professional Services
for Networking Equipment
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND VECTOR USA 8647 9TH STREET T 909.931.1022 RANCHO CUCAMONGA, CA 91730 F 844.270.3100 WWW.VECTORUSA.COM
VECTOR USA AND THE VECTOR USA WORDMARK ARE REGISTERED TRADEMARKS OF VECTORUSA February 3, 2023
City of Moreno Valley
Purchasing Department
14177 Frederick St,
Moreno Valley, CA 92553
RE: Request for Proposal # 2022-072
Dear Purchasing,
Vector Resources, Inc. dba VectorUSA is pleased to submit this comprehensive proposal in response to City of Moreno Valley (CMV) RFP #2022 E-RATE Category 2 Services. VectorUSA has read and fully understands the services required to successfully implement the CMV Category 2 Services requested under RFP # 2002-072. Our proposal is based upon a careful review of all guidelines and specifications outlined in the RFP, Addendums 1-3, and Q&A. Based on that review VectorUSA has provided CMV with the requested Aruba LAN and WLAN solution described in the RFP. VectorUSA is an Aruba Platinum Partner, and has over 15 Aruba Certified Engineers on staff to support CMV’s technology needs.
For over 34 years, VectorUSA has successfully provided all equipment, labor, and services to design, install, test, and certify Local Area Networks (LAN) and Wireless Local Area Networks (WLAN) at over one thousand (1,000) public school sites throughout Southern California. VectorUSA would support this project out of its Rancho Cucamonga office, which is located approximately 25 miles from CMV.
VectorUSA is a registered Service Provider with the Schools and Libraries Division of the Federal Government; our SPIN Number is 143020726. VectorUSA’s FRN number 0012223764 and a copy of our green light status with the FCC Red Light Display System are provided in this proposal.
VectorUSA maintains a C-7 and C-10 license under California Contractors License #654046 and has overseen numerous successful projects of this nature throughout Southern California, including many projects that leverage our deep experience with the E-rate program. VectorUSA will oversee every aspect of this project per specifications and requirements stated in the RFP.
The key contact person for VectorUSA will be:
Scott Shiffer, Senior Account Executive
8647 9th St. Rancho Cucamonga, CA 91730
[email protected]
Phone 909.552.5300
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
1. PROFESSIONAL TEAM
ASSIGNMENTS
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
VectorUSA / 8647 9th Street / Rancho Cucamonga, CA 91730 Personnel
Over the years VectorUSA has invested and continues to invest in our employees through professional training and certifications. We strive to have all the necessary resources as direct VectorUSA employees. As a result, we maintain some of the highest levels of certification with our various manufacturing partners including HPE/Aruba Networks.
VectorUSA commits in only leveraging internal resources that hold all required licenses, certifications and have gone through training allowing them to be the best fit for the City of Moreno Valley Equipment and Professional Services for Network Equipment E-Rate project.
Recognized widely for our engineering capabilities and management excellence, VectorUSA has over 300 employees, including engineers, technical personnel, business development and customer service agents.
The personnel chosen for this project have significant experience with similar service and project experience with many School Districts throughout Southern California. Resumes of possible Network and Wireless Engineers with relevant certifications and experience have been included in the following pages for the City’s review, along with additional copies of training certifications relevant to this project.
VectorUSA’s approach to scheduling work and maintaining control throughout the project is accomplished by incorporating all scope and tasks into one master schedule for all project stakeholders. The master schedule will also assign responsibility to the various stakeholders involved to hold each party accountable for timely execution of their project tasks. Schedule updates for forecasting purposes will be communicated regularly to ensure that all parties are informed of the project status and aware of upcoming project milestones and deadlines. The master schedule, the schedule management plan and the risk matrix will serve as the primary tools in making sure the project objectives and timelines are being met as planned and scheduled.
Schedule Management and successfully handling potential delays go hand in hand. VectorUSA’s ability to manage the schedule and project delays within the project lifecycle is crucial for a successful result. Potential problems could be that tasks begin later than planned, or the schedule slips when activities take longer to complete than expected.
VectorUSA employs several strategies to manage the schedule effectively and to head off potential delays before they occur. We have listed these strategies below.
We ensure the right people participate in the project planning and schedule development. VectorUSA takes the time for a thoughtful and thorough approach to developing the project schedule and involving the necessary experts in the effort. VectorUSA’s resources responsible for executing each task are the best source of insight when it comes to determining when their activities can begin and estimating how long they will take to complete. We use their expertise to create a schedule that is realistic and reliable.
We gather accurate and complete information. As VectorUSA creates the initial schedule, we focus on pulling together the most comprehensive data possible on task duration estimates and timing. We ask ourselves critical and relevant questions to be sure nothing is overlooked. We develop a successful strategy to proactively address scheduling challenges by having them on our radar in advance.
We clearly identify task dependencies. Knowing how the project’s tasks and milestones are connected to each other can help mitigate delays. VectorUSA outlines the dependencies to give our team a starting point. Using that, we can more effectively re-sequence tasks and then determine where it is possible to compress the schedule to prevent one delay from turning into multiple delays.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
VectorUSA / 8647 9th Street / Rancho Cucamonga, CA 91730 We understand where outside support will be needed. It is important to know where external resources and vendors appear in the project schedule. If external resources are needed to perform key tasks, VectorUSA will identify it on the schedule and work with the vendor to create a timeline they can commit to. The same diligence will be given to equipment and materials, as those could also cause a work slowdown if their delivery is delayed.
We dynamically update the schedule as the project moves forward. Unexpected events may impact the project with little warning. VectorUSA maintains excellent communication across all members of the project team, which enables us to incorporate feedback and status updates from those working on the project.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND Confidential M.Sweeney, Page 1
Resume
Employee Name: Mike Sweeney
Current Position: Project Manager
Education: Alhambra High School
RWM Fiber Optic School
Training and Certifications:
OSHA 10-hour Course in Construction Safety and Health
CPR and First Aid
Summary of Qualifications:
Focused IT Project Manager with over 10 years of demonstrated success managing complex IT initiatives including network and cabling implementations for private sector and government organizations.
Project Management:
Stakeholder Management
Enterprise Implementations
Costing and Budgeting
Agil/Scrum/Waterfall Methodologies
IT Project Lifecycle:
Requirements Analysis
Design
Integration and Test
Implementation
Value-Added Leadership:
Team Building & Mentoring
Client Relations
Vendor Management
Cross-Functional and Matrixed Teams
VectorUSA Start Date: April 25, 2004
Professional Experience:
Client: Cypress College
Title: Superintendent
Provide network infrastructure upgrade to the campus. Project includes all necessary labor, tools, and equipment per the specifications in bid packet. Responsible for the site from the job start through test and acceptance. On-site supervision and coordination of all activities daily. Ensure coordination between the raceway, cabinet, cabling, integration, and electrical A.10.a
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phases of the work.
Client: Kern Community College District – Bakersfield Campus Title: Superintendent
Provide network infrastructure upgrade to the Bakersfield campus. Project includes all necessary labor, tools, and equipment per the specifications in bid packet. Responsible for the site from the job start through test and acceptance. On-site supervision and coordination of all activities daily. Ensure coordination between the raceway, cabinet, cabling, integration, and electrical phases of the work.
Client: Palmdale Unified School District
Title: Project Manager
Provide network infrastructure upgrades to 25 schools. Project includes all necessary labor, tools, and equipment per the specifications in bid packet. Responsible for all sites from the job start through test and acceptance. On-site supervision and coordination of all activities daily. Ensure coordination between the cabinet, cabling, and integration phases of the work.
Client: Lancaster Unified School District
Title: Project Manager
Provide network infrastructure upgrades to 20 schools. Project includes all necessary labor, tools, materials, and equipment per the specifications included in bid packet. Responsible for all sites from the job start through test and acceptance. On-site supervision and coordination of all activities daily. Ensures coordination between the raceway, cabinet, cabling, painting, integration and electrical phases of the work.
Client: Los Angeles Unified School District (LAUSD)
Title: General Communications Superintendent
Responsible for a site from the job start through test and acceptance. On-site supervision and coordination of all activities daily. Ensure coordination between the raceway, cabinet, cabling, painting, integration and electrical phases of the work.
RFP 1082 LAN Mod Program (14 schools)
2012 LAN Mod Program (60 schools)
2011 LAN Mod Program (57 schools)
2009 LAN Mod Program (54 schools)
2008 LAN Mod Program (90 schools)
2007 PK 2 LAN Mod Program (33 schools)
2007 PK 4 LAN Mod Program (35 schools)
2006 LAN Refresh Program (81 schools)
2005 LAN Refresh Program (88 schools)
Year 6 E-Rate Program (103 schools)
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J. Keese; Page 1 of 3
Resume
Employee Name: Jeffrey Keese
Current Position: Network Engineer
Education:
University of California, Los Angeles Extension Program Certificate in Recording Engineer
Training and Certifications:
Aruba Certified Clearpass Expert (ACCX)
Aruba Certified Clearpass Professional (ACCP)
Aruba Certified Mobility Professional (ACMP)
HPE APS – Networking
Ekahau ECSE Design
VectorUSA Start Date: December 7, 2009
Summary of Qualifications:
Network Design
LAN/WAN/WLAN
Troubleshoot, install and upgrade hardware and software. Analyze computer and network performance, repair or upgrade as necessary to correct. Install, configure and maintain LAN/WAN/WLAN’s including routers, switches, hubs, wireless APs, and wireless controllers.
Sound understanding of network and desktop systems, hardware and software applications.
Maintain and support company mission critical servers, network servers and workstations.
IT Project Management & Coordination
Focused on network solutions for major sectors such as K-12 school districts, higher education universities, local governments, medical centers, police departments, and industrial private companies.
Design, implement and configure complex networks to meet customer requirements.
VectorUSA Project Experience:
Client: City of Riverside
Title: Network Engineer
Responsibility: Installed Aruba ClearPass in a Backup / High Availability configuration associated with the City’s existing ClearPass solution, supporting up to 25,000 clients and 1,000 BYOD guests. Installed, on client VM environment, (127) Aruba AirWave licenses to support multi-vendor network management for 127 new network devices ((2) Aruba WLAN A.10.a
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controllers, (2) ClearPass Policy Managers, and (123) Aruba APs).
Supported overall project implementation, troubleshooting, and cutover coordination/support.
Client: City of Allentown
Title: Network Engineer
Responsibility: Configured and installed (1) Aruba ClearPass Policy Manager.
Configured up to (100) licenses for Aruba ClearPass Guest. In the initial configuration and deployment, ClearPass Guest was configured for self-registration through a captive portal on the open SSID. Guests were presented with a temporary account and login information, and access to Internet resources.
Client: The Radisson Midtown Hotel at USC
Title: Network Engineer
Responsibility: Configured the client-provided ClearPass appliance for Guest Access at the Radisson Hotel location. Created up to (3) roles for wireless guest access (Basic Internet = Free = X Speed; Standard Internet = $ A = Y Speed; Premium Internet = $ B = Z Speed) to the network & Internet on (1) existing SSID (i.e. "Guest"). Integrated the ClearPass Guest with the existing Transaction Processor (Opera Property Management Software) for payment services.
Client: Poway USD – LAN Equipment & Services E-Rate YR19 Title: Network Engineer
Responsibility: In-house design and configuration for complete Wireless Local Area Network (WLAN) systems at multiple PUSD job sites. Configure hardware before deployment. Sweep AP core switches and routers before deployment.
Install Aruba ClearPass Policy Manager at District sites to support District staff and BYOD guests.
Client: LAUSD Year 10, 11 & 12 E-Rate LAN Modernization Title: Network Engineer
Responsibility: In-house design and configuration for complete Wireless Local Area Network (WLAN) systems at multiple LAUSD job sites. Configure hardware before deployment. Sweep AP core switches and routers before deployment. Troubleshoot hardware that is returned to VectorUSA before RMA process. Support implementation,
troubleshooting, and cutover coordination/support.
Client: LAUSD 2006 LAN Refresh
Title: Field Engineer
Responsibility: Installed, configured, and troubleshot the newly installed and existing active equipment during a project’s cutover. Work included sweeping the site to determine what, if any, problems with the network existed before and after the end of the project, checking to be sure proper VLAN’s were set up on the new equipment during cutover, and troubleshot any problems that arose during the work day at each site during a cutover.
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Additional VectorUSA Projects:
Banning Unified School District
Bishop Montgomery Highs School
California Institute of Technology
Cartwright School District
Centralia School District
Colburn School
Covina Valley Unified School District
Dysart School District
Nuview Union School District
Palmdale School Distict
Pendergast Elementary School District
Romoland Unified School District
Soka University
University of Southern California
VNY Trust
Yucaipa Joint Unified School District
Yusen Terminals
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND Confidential
M.Hubbard; Page 1 of 3
Resume
Employee Name: Michael Hubbard
Current Position: Senior Network Engineer
Education:
Cal Poly Pomona, Pomona, CA
BS, Engineering Technology
University of Akron, Akron, OH
AS, Electronic Technology
United States Marine Corp Field Radio Repair Technician
Training and Certifications:
ACSA – Aruba Certified Switching Associate
CCNA – Cisco Certified Network Associate, Security
CCNA – Cisco Certified Network Associate, Routing & Switching Ekahau ECSE Design
MCSE 4.0, Microsoft Certified System Engineer, 1366799
Linux Essentials
Certified SonicWALL Security Professional (CSSP)
Certified SonicWALL Security Administrator (CSSA)
Novell Certified Netware Engineer, 5.0
Summary of Qualifications:
Network Design
VoIP
LAN/WAN/WLAN
T1/PRI/DSL/ISDN/BRI Provisioning and
Turn up
Cisco 3900, 3800, 3700, and 2900 series
Routers/ISR’s
Cisco Catalyst 6506, 6509, 6513, 3750,
3800 series Switches
Cisco 2504, 5508 Wireless Controllers
Cisco Unified Communications Manager
(CUCM)
Cisco Unity and Unity Connection
VectorUSA Start Date: September 16, 2013
Current Responsibilities:
VectorUSA clients attended under Mr. Hubbard’s services include San Bernardino City Unified School District, Yucaipa-Calimesa Unified School District, Rialto Unified School District, Jurupa Unified School District, Victor Valley College, Ports America, and Jockey Club. Services provided include the following:
Upgrading LAN and WAN networks.
Installing, configuring and troubleshooting of Cisco switches. Configuring, monitoring and maintaining Cisco Core Switches and Routers. Designed and implemented Cisco Wireless Access Points and Controllers.
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Implement Aruba mobility controller and ClearPass.
Design, implementation, ongoing management and troubleshooting of Cisco Unified Communications Systems, including Call Manager / Unified Communications Manager 10.5 Unity.
Configuration of Voice Gateways, Gatekeepers, and SRST. Configuration and Installation of Voice Interfaces like E1 & T1 Lines (CAS and PRI), FXS, and FXO. Document all network updates and changes.
Additional Professional Experience:
Principal Engineer
Responsible for developing standards and best practices for networking technologies including switching, firewalls and carrier services. Subject Matter Expert for IT security. Developed build and QA plans for switches and firewalls reducing deployment costs, project delivery times and support costs. Build Plans allowed lower cost resources to deploy network equipment while maintaining high standards.
Developed methods and equipment for conducting Wireless Site Surveys. Using iperf to measure throughput, inSSIDer to measure signal strength and Chanalyzer to measure interference site surveys are now fast and reliable. Built a lightweight modular system to hold and power an Access Point between 8 and 20 feet above the floor eliminating the need to mount the AP during the survey.
Deployed Appneta network performance management appliances to quickly diagnose hardware problems in WAN\LAN devices. Results have dramatically reduced time solve complex network issues including mis-configuration of routers, SAN latency, failing switches and carrier issues related to QoS.
Standardized methods using iperf to measure bandwidth capacity, jitter and latency across firewalls, wireless networks, wired networks, servers and VPNs reducing troubleshooting time and verifying performance. Bandwidth to a central office can be measured with carrier coordination.
Deployed Winagents Hyperconf to automatically backup network device configurations, provide syslogging and SNMP performance monitoring reducing the risk from failed devices and enhancing troubleshooting abilities.
Designed and deployed a 10Gbe network for a large electronic textbook customer. The design utilized HP 5820 10Gbe fiber switches and HP 2910 access switches. Iperf verified more than 8Gbps throughput across windows servers on different VMware hosts. Designed and deployed a Motorola wireless network for a large private school. This HA deployment uses Motorola’s “VLAN pool” feature for client load balancing, Smart RF to maintain RF quality and supports Apple iPod and iPads accessing Google Docs. Designed and deployed a Cisco switch stack for a customer that had a problem with users connecting soho routers to the network. Utilized the DHCP snooping feature to eliminate the “Rogue” DHCP server problem.
Director, Global Infrastructure
Responsible for the design and deployment of the network infrastructure, managing vendors and providing 24/7 support for a global network. Served as the Subject Matter Expert for IT security and ITAR compliance.
Developed standards and procedures with change management for deploying network equipment, Active Directory objects, servers, end user remote access and LAN2LAN tunneling reducing TCO, training costs and operator error.
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Created policies and procedures for encryption, acceptable use and other IT services, compliance to customer security polices such as Airbus and government regulations. Designed and deployed a new AD forest using Windows Server 2008R2 for shared services and consolidations. Deployed Quest “Active Administrator” to audit, backup and secure AD across divisional boundaries.
Negotiated contracts with key vendors in hardware, software, and telecommunications reducing cost and improving availability.
Utilized LANsurveyor, Visio, Netzoom, Wireshark, NMAP, Putty, CAT Tools, etc. to diagram, monitor and backup network devices reducing downtime and preventing outages. Built a manufacturing plant in NY. Partnered with CDW to have the APC rack built, configured and tested at their configuration center in Las Vegas. Shipped completed infrastructure including HP servers, VMware ESX, Cisco networking and ShoreTel VoIP with Cisco wireless phones to NY and deployed on time and on budget. Wrote the hand off documentation for the local IT team and trained them on support. Implemented Barracuda Networks D2D to Cloud server backups.
Consolidated four sites in France into a new data center. Using Cisco Networking, Left Hand SANs, VMware ESXi and Riverbed WAN acceleration, moved local IT services to the data center resulting in reduced support cost, higher availability and better data security. Implemented Barracuda Networks Cloud based server backups reducing offsite storage cost and reducing recall times.
Communicated project status to senior management during weekly staff meetings. Deployed an AT&T domestic MPLS network. Utilized Riverbed WAN acceleration to provide high throughput while significantly reducing bandwidth costs. Utilized ATT Business Direct website to monitor circuit status and utilization, open trouble tickets and report on uptime to reduce downtime and increase efficiency. Deployed LAN to LAN VPNs in the US, Europe and India. Decommissioned Cisco VPN concentrators and moved the users and tunnels to ASA5500 devices. Successfully managed the integration of acquired company systems while minimizing disruption to the acquired business. Used VMware Physical to Virtual conversions for legacy servers. Designed and deployed ShoreTel VoIP systems at multiple sites. Integrated Cisco wireless phones reducing cabling cost and increasing flexibility. Diagnosed problems using Wireshark, Shoretel’s Trunk Test tool, PingPlotter Pro and Cisco tools. Centralized Microsoft WSUS and McAfee ePo servers to the corporate data center reducing management cost and increasing reliability and control. Consolidated 4 Exchange organizations and 1100 users to one Exchange organization with cloud based AV and Anti-Spam. Partnered with Azaleos.com for 24x7 management and monitoring of the environment reducing management cost and improving availability.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND Robert Messinger
Executive Vice
President of
Sales and Operations
Robert Messinger
Executive Vice
President of
Sales and Operations
Information Systems (IS)
Network Engineer I
John Murillo
Network Engineer I
John Murillo
Network Engineer III
Hameed Al shamaa
Jason Hernandez
Michael Hubbard
John Liu
Alex Velez
Ambrose Yakkopu Mariachinnappan
Network Engineer III
Hameed Al shamaa
Jason Hernandez
Michael Hubbard
John Liu
Alex Velez
Ambrose Yakkopu Mariachinnappan
Wireless Network
Engineer I
Ri ck Buthsombat
Wireless Network
Engineer I
Ri ck Buthsombat
Wireless Network
Engineer II
Jeffrey Keese
Wireless Network
Engineer II
Jeffrey Keese
MGR: VACANT
Solutions Architect III
Ken Beck
Rene Cardona
Solutions Architect III
Ken Beck
Rene Cardona
VACANT
Technical Resource
Manager
VACANT
Technical Resource
Manager
Wireless Network
Engineer III
Scott Jamison
Wireless Network
Engineer III
Scott Jamison
David Maynard
Vice President of
Operations
David Maynard
Vice President of
Operations
Larry Bowman
Director of Information
Systems
Larry Bowman
Director of Information
Systems
Network Engineer II
Austin Courtway
Yasir Shaheen
Network Engineer II
Austin Courtway
Yasir Shaheen
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2. ATTACHMENT A: REQUIRED
RESPONSE TEMPLATE
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Attachment A: Required Response Template
Vector Resources, Inc. dba VectorUSA
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ (Bidder’s Company Name)
Instructions:
Prospective proposers must provide the information requested below and include it in their proposal. City has provided the form as a separate Word document for bidder’s use.
Use this form or copy and paste it into your own document; in either case, please provide your responses under each of the number points. Do not omit or renumber any sections. Refer to attached documents sparingly and only as necessary; and ensure that any documents referred to are numbered according to the outline below.
I. Company Information: Name, Contacts, History, Scope of Services Please provide the following information about your company:
Your company’s full legal name, address, phone, fax, email, website.
Vector Resources, Inc. dba VectorUSA
8647 Ninth Street, Rancho Cucamonga, CA 91730
P: (909) 931-1022
F: (844) 269-9739
www.vectorusa.com
Prior company names (if any) and years in business; mergers, buyouts, etc.
N/A
Organizational structure (i.e. corp., LLC, sole proprietorship, etc.).
C Corporation
Names and titles of the principal owner(s).
David Zukerman, President
Jeffrey Zukerman, Executive Vice President & Secretary
Robert Messinger, Executive Vice President
Person(s) authorized to make commitments for your company.
David Zukerman, President
Jeffrey Zukerman, Executive Vice President & Secretary
Robert Messinger, Executive Vice President
Company history, experience, years in business for current company name.
Incorporated in California (March 15, 1988) and headquartered in Torrance (20917 Higgins Court, Torrance, CA 90501), with additional offices in Arizona, California, North Carolina, and Texas, VectorUSA is managed by 3 of its original partners. Our team consists of 300 employees including, but not limited to consultants, network and systems engineers, technical personnel, business development and customer service agents.
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We have a strong resume that demonstrates our broad experience supporting enterprise level clients in projects ranging in scale from small remote-office installation and support to multi-location, multi-year implementation projects. VectorUSA has been successful in providing all the equipment, labor and services to design, install, test and certify Local Area Networks (LAN’s) at over (3,000) public school sites throughout Southern California alone. VectorUSA has also been successful in providing Basic Maintenance for over 12 years and currently provides Basic Maintenance of Internal Connections for over (200) school sites in Southern California. Our client list reflects some of the largest public-school districts in the country such as; Los Angeles Unified School District (20+ years), San Diego Unified School District (15+ years), and San Bernardino City Unified School District (15+ years).
Since 2000, Vector Resources (dba VectorUSA) has been a registered Service Provider with the Schools and Libraries Division of the FCC and has consistently maintained Green Status with the FCC Red Light Display System (FCC ID number 0012223764 and SPIN 143020726). VectorUSA has executed hundreds of successful E-Rate projects and has been funded for over $575,000,000 in E-Rate projects. Our vast experience and expertise in E-Rate projects, coupled with our deep technological training and certifications, allow VectorUSA to provide, install, and fully maintain turn-key solutions for our clients.
Annual company revenues for the last three fiscal years.
June 2022 $40,299,466
December 2021 $74,556,125
December 2020 $84,626,661
Tax ID number.
95-4154511
The complete scope of services offered by your company.
VectorUSA is one of the only IT services providers that has the capability to provide 100% of the design services, project management services, electrical work, low voltage cable work, fiber engineers, and IT services without utilizing any sub-contractors. Over the past 34 years we have worked on over thousands of campus environments and we have a long legacy of this specific type of work.
We understand the complex demands of today’s dynamic technology environment. The breadth of our services and the depth of our expertise give us exceptional abilities to deliver the best network solutions for our customers. As VectorUSA expands our range of services, we continue to deliver smart technology solutions including Wireless Infrastructure, Unified Communications and Collaboration, Innovative Infrastructure, Intelligent Surveillance, and Managed Solutions, helping businesses operate more securely and efficiently. No other network integration company performs for its customers with the speed, agility and responsiveness of VectorUSA - providing our customers with the power to connect people to information and the world.
The number of clients (including governmental) served in past and present.
VectorUSA has served over 3,000 clients in its 34 year history.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND RFP # 2022-072 Equipment and Professional Services for Networking Equipment November 2022
Special qualifications, training, credentials, recognition, or awards.
Over the years VectorUSA continues to invest in our employees through professional training and certifications. As a result, we maintain some of the highest levels of certification with our various manufacturing partners. VectorUSA represents several best of breed manufacturers to ensure that we have the capabilities to provide clients with vendor agnostic solutions. We possess all the capabilities to consult, architect, implement, and manage client IT infrastructures. As part of our corporate culture we focus on the client outcome first! We strive to have all the necessary resources as direct VectorUSA employees. This allows us to completely control the outcome and quality of our deployments.
VectorUSA will be partnering HPE/Aruba as the manufacturer for this project solution. VectorUSA has vast experience with this manufacturer and HPE/Aruba is rated by industry opinion as best of breed solution provider in their relevant space. VectorUSA maintains a Platinum level partnership with HPE/Aruba Networks, again maintaining the highest level of certification available. The reason this information is significant is that it demonstrates our continued investment in our services group to make sure we are providing not only best in class manufacturers, but that we have the professional services organization to stand behind these products to deliver the best possible experience for our clients.
Contracts terminated for cause, pending litigation or legal issues.
None
II. Resources: Staffing, Facilities, Equipment
Provide the following information relative to required services:
Names and titles of key management personnel.
David Maynard – Vice President of Operations
Jennifer Sinnott – Compliance Manager
Scott Shiffer – Senior Account Executive
Team to be assigned for these services.
Mike Sweeney – Project Manager
Jeffrey Keese – Wireless Network Engineer II
Michael Hubbard – Network Engineer III
Qualifications of specific individuals who will work on the project.
Detailed resumes and manufacturer certifications for the individuals named above have been provided in Section 1. Professional Team Assignments for review.
Amount of time and involvement of key personnel who will be involved in respective portions of the project.
The personnel chosen for this project have significant experience with similar service and project experience with many institutions throughout Southern California. Resumes of possible Network and Wireless Engineers with relevant certifications and experience have been included in Section 1. Professional Team Assignments for the City’s review, along with copies of training certifications relevant to this project.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND RFP # 2022-072 Equipment and Professional Services for Networking Equipment November 2022
We ensure the right people participate in the project planning and schedule development. VectorUSA takes the time for a thoughtful and thorough approach to developing the project schedule and involving the necessary experts in the effort. VectorUSA’s resources responsible for executing each task are the best source of insight when it comes to determining when their activities can begin and estimating how long they will take to complete. We use their expertise to create a schedule that is realistic and reliable.
We gather accurate and complete information. As VectorUSA creates the initial schedule, we focus on pulling together the most comprehensive data possible on task duration estimates and timing. We ask ourselves critical and relevant questions to be sure nothing is overlooked. We develop a successful strategy to proactively address scheduling challenges by having them on our radar in advance.
We clearly identify task dependencies. Knowing how the project’s tasks and milestones are connected to each other can help mitigate delays. VectorUSA outlines the dependencies to give our team a starting point.
Using that, we can more effectively re-sequence tasks and then determine where it is possible to compress the schedule to prevent one delay from turning into multiple delays.
We dynamically update the schedule as the project moves forward. Unexpected events may impact the project with little warning. VectorUSA maintains excellent communication across all members of the project team, which enables us to incorporate feedback and status updates from those working on the project.
Resumes of all team members; provide only names and titles only; attach current resumes to proposal.
Detailed resumes and manufacturer certifications for the individuals names above have been provided in Section 1. Professional Team Assignments for review.
Current number of employees: full-time and part-time employees.
300
Annual turnover rate of staff.
2022 turnover rate = 21.834%
Names of any subcontractor’s you propose to use for our contract. Provide only names here; fill in the details on City-provided Subcontractors List.
VectorUSA will not utilize subcontractors during the course of this project.
Facilities that would be utilized to perform the required work.
VectorUSA – Inland Empire
8647 Ninth Street
Rancho Cucamonga, CA 91730
Equipment that would be utilized to perform the required work
VectorUSA will provide all necessary tools and equipment required to perform the tasks, outlined in the RFP.
III. Required Services: Meeting or Bettering these Requirements A.10.a
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND RFP # 2022-072 Equipment and Professional Services for Networking Equipment November 2022
Provide the following information relative to required services:
Ability to perform specific tasks as outlined in the RFP.
Meet or Exceed – Please refer to detailed scope of work in following pages for detail.
Reasonableness of your fee to do the work.
VectorUSA has been supporting customers for the past 35 years and provides them with material and labor rates that are competitive in today’s market.
Current resources to meet or better all task and timeline requirements herein.
VectorUSA has over 230 field and technical resources, possessing the required skills to meet or exceed timelines. VectorUSA currently has the following resources on staff: (5) Wireless Engineers, (21) Network Engineers and (60) Communication technicians.
Additional resources that might be needed to meet or better all task and timeline requirements of this request.
It is important to know where external resources and vendors appear in the project schedule. If external resources are needed to perform key tasks, VectorUSA will identify it on the schedule and work with the vendor to create a timeline they can commit to. The same diligence will be given to equipment and materials, as those could also cause a work slowdown if their delivery is delayed.
How quickly could you provide additional, extra trained staff if requested by City for additional work beyond the original scope of services?
VectorUSA can provide additional staff as needed for task not outlined in the original scope of services.
Additional hours can be purchased via a written change-order.
How quickly can you begin providing services if awarded the contract?
Equipment lead times will predict project start dates. Project execution and provisioning of services can commence once equipment is available for deployment.
Details of any improvement or upgrades your firm has designed or implemented.
No improvements or upgrades of the requested design are included.
IV. Demonstrated and Technical Experience
Please describe your company’s:
Demonstrated record of success on work previously performed.
Demonstrated experience references have been provided for reference and contact on Attachment C: Client References for the City’s review.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
3. EXHIBIT A: SCOPE OF SERVICES
& STATEMENT OF WORK
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND RFP # 2022-072 Equipment and Professional Services for Networking Equipment November 2022
Exhibit A: Scope of Services
I. General
The City of Moreno Valley is a municipal governmental agency which provides Civic, Police, Fire, Rescue and Emergency Medical Services to approximately 215,000 residents in Moreno Valley. In addition, the City maintains several hundred miles of public streets, City parks and three libraries.
The City of Moreno Valley’s Technology Services Division is committed to serving our community through teamwork and the constant pursuit of excellence. The Technology Services Division is responsible for providing all technology related services to residents, City staff, and library patrons. These services include providing networking access to library resources and the internet. The Technology Services Division requires support in the following specialized areas and will be selecting a contractor to fulfill the scope of services. Contractors shall specify which of the services listed below they provide and which they do not provide.
The Contractor shall replace networking equipment in three library branches; this includes the associated professional services to install the equipment. The outcome of these services will be used to continue and improve existing networking and internet access service.
Specific
All equipment proposed must have a Technical Assistance Center phone number to call if issues occur as well as a minimum 5-year warranty after end-of-sale is announced. The City will consider all manufacturer and provider equivalents to the criteria provided.
Criteria for Equipment (installation and configuration is required):
# Item Part # / Description Qty E-Rate Eligible Y
or N. If no, please
provide % of
eligible product
1 Internal Access Point R7J28A Aruba AP-635 (US)
Unified AP, or equivalent.
10 2 Internal AP Mounting Bracket Q9G69A AP-MNT-MP10-B
AP mount bracket 10-pack B,
or equivalent.
1 3 Internal Access Point Console
Cables
JY728A AP-CBL-SERU
Console Adapter Cable, or
equivalent.
3 4 5-year Cloud Management AP
Subscription
Q9Y60AAE Aruba Central AP
Foundation 5y Sub E-STU, or
equivalent.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND RFP # 2022-072 Equipment and Professional Services for Networking Equipment November 2022
# Item Part # / Description Qty E-Rate Eligible Y
or N. If no, please
provide % of
eligible product
5 Outdoor Access Point R4H23A Aruba AP-577 (US)
Unified AP, or equivalent.
2 6 Outdoor AP Mounting Bracket R6W11A AP-270-MNT-H3
AP-270 Series Outdoor AP
Hanging or Dual-Tilt Install
Mount Kit, or equivalent.
2 7 5 -year Cloud Management AP
Subscription
Q9Y60AAE Aruba Central AP
Foundation 5y Sub E-STU, or
equivalent.
2 8 Cloud Management setup for all
Access Points and LAN switches
by Location
9 Client Simulator R7H75A Aruba UXI Sensor
802.11ax Ethernet, or
equivalent.
3 10 Client Simulator 5-year Support H59V2E Aruba 5Y FC NBD Exch Uxi ethnt SVC [for
R7H75A] , or equivalent.
3 11 Client Simulator 5-year Cloud
Subscription
R4W99AAE Aruba 5yr UXI
Cloud Subscription E-STU, or
equivalent.
3 12 Client Simulator setup and
integration with Cloud Based
AP/Switch Mgmt
13 48-port switch JL659A Aruba 6300M 48SR5
CL6 PoE 4SFP56 Switch, or
equivalent.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND RFP # 2022-072 Equipment and Professional Services for Networking Equipment November 2022
# Item Part # / Description Qty E-Rate Eligible Y
or N. If no, please
provide % of
eligible product
14 5-year Cloud Management 6300M
Subscription
Q9Y80AAE Aruba Central
63xx/38xx Switch Foundation
5y Sub E-STU, or equivalent.
5 15 48-port switch Power supply JL087A Aruba X372 54VDC 1050W 110-240VAC Power
Supply, or equivalent.
5 16 1050W Power Cords JL087A ABA INCLUDED:
Power Cord - U.S.
localization, or equivalent.
5 17 50Gb Stacking Solution R0M46A Aruba 50G SFP56
to SFP56 0.65m DAC Cable,
or equivalent.
3 18 Indoor and outdoor wireless setup
and installation services
19 Cloud Mgmt Training (2 Students) H1EJ9E HPE Aruba WW Education Tech Training
SVC, or equivalent. 16
20 Cloud Mgmt Training (2 Students) 01125485_VILT INCLUDED:
Managing Campus Networks
with Aruba Central vILT, or
equivalent. 16
21 Switching Training (2 Students) H1EJ9E HPE Aruba WW Education Tech Training
SVC, or equivalent. 16
22 Switching Training (2 Students) AOSCXSF_VILT INCLUDED:
Aruba OS CX Switching
Fundamentals vILT, or
equivalent. 16
23 Switch installation and
configuration for each site
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
VectorUSA / 8647 9th Street / Rancho Cucamonga, CA 91730 Statement of Work
Aruba Interior Wireless Access Point Installation
VectorUSA will replace an existing ten (10) indoor rated Wireless Access Points with ten (10) new Aruba units across three (3) Library Branches. Nine (9) of the Wireless Access Points will be install installed indoor, and one (1) will be installed on the exterior of the building in a customer provided weatherproof wireless enclosure.
VectorUSA assumes that the existing Ethernet cable infrastructure used for the Wireless Access Points is in good working order, requiring no additional troubleshooting.
VectorUSA assumes that existing patch cables can be used for the new Wireless Access Points.
VectorUSA will provide and install 90-degree angle mounts for Wireless Access Points as necessary, to ensure a horizontal mounting position.
Existing removed Wireless Access Points will be returned to customer upon completion of installation.
The following Aruba hardware is included with this installation:
Qty: (10) Aruba – R7J28A – Aruba AP-635 (US) Campus AP Qty: (1) Aruba – Q9G69A – AP-MNT-MP10-B (10-Pack Wireless Access Point Mount) Qty: (3) Aruba – JY728A – AP-CBL-SERU Console Adapter Cable
The following Aruba subscriptions will be provided with this installation:
Qty: (10) Aruba – Q9Y60AAE – Aruba Central AP Foundation 5Y Sub E-STU
VectorUSA will provide Professional Services to perform a basic standup configuration of Cloud Management/Aruba Central. The following is included with the Basic Standup Configuration:
Account Creation
Apply subscriptions
Setup User Management and Roles
Add Installed Devices to Aruba Central
Organize devices into groups
Customized configurations can be provided upon request, and additional labor hours can be purchased via a written change-order.
Aruba Exterior Wireless Access Point Installation
VectorUSA will replace an existing two (2) exterior rated Wireless Access Points with two (2) new Aruba units across two Library Branches.
VectorUSA assumes that the existing Ethernet cable infrastructure used for the Wireless Access Points is in good working order, requiring no additional troubleshooting.
VectorUSA assumes that existing patch cables can be used for the new Wireless Access Points.
Existing removed Wireless Access Points will be returned to customer upon completion of installation.
The following Aruba hardware is included with this installation:
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
VectorUSA / 8647 9th Street / Rancho Cucamonga, CA 91730 Qty: (2) Aruba – R4H23A – AP-577 (US) Outdoor 11ax AP Qty: (2) Aruba – R6W11A – AP-270-MNT-H3 270 Series Mounting Kit
The following Aruba subscriptions will be provided with this installation:
Qty: (10) Aruba – Q9Y60AAE – Aruba Central AP Foundation 5Y Sub E-STU
VectorUSA will provide Professional Services to perform a basic standup configuration of Cloud Management/Aruba Central. The following is included with the Basic Standup Configuration:
Account Creation
Apply subscriptions
Setup User Management and Roles
Add Installed Devices to Aruba Central
Organize devices into groups
Customized configurations can be provided upon request, and additional labor hours can be purchased via a written change-order.
Aruba UXIG Sensor Installation
VectorUSA will provide and install a total of three (3) new UXIG Sensors. New UXIG sensors will be installed across the three Library Branches.
VectorUSA assumes that the three (3) new UXIG Sensors can be patched directly into an Access-Switch, or that an available data drop in a desired location is available. Patch cords are not included with this installation.
The following Aruba hardware is included with this installation:
Qty: (3) Aruba – R7H75A – Aruba UXIG Series 11ax+Ethernet Sensor
The following Aruba subscriptions will be provided with this installation:
Qty: (3) Aruba – R4W99AAE – Aruba 5Y UXI Cloud Sub E-STU
The following Aruba Support will be provided with this installation:
Qty: (3) Aruba – H59V2E – Aruba 5Y FC NBD Exchange UXIG + Ethernet Sensor
VectorUSA will provide Professional Services to perform a basic standup configuration of Client Simulator/Cloud Management. The following is included with the Basic Standup Configuration:
Account Creation
Apply subscriptions
Setup User Management and Roles
Add Installed Devices to the Cloud
Customized configurations can be provided upon request, and additional labor hours can be purchased via a written change-order.
Aruba Access-Switch Installation
VectorUSA will provide and install a total of five (5) new Aruba Access-Switches across the three Library Branches.
VectorUSA assumes that existing patch cables can be used for the installation, including all required Ethernet copper and fiber optic.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
VectorUSA / 8647 9th Street / Rancho Cucamonga, CA 91730
VectorUSA will rack new switches, patch required customer provide patch cables and power up using existing UPS or electrical circuits.
VectorUSA will document existing patching prior to the removal of any existing switches to ensure that the existing patching matrix in maintained.
Existing switches will be removed and returned to customer upon completion of the installation.
The following Aruba hardware is included with this installation:
Qty: (5) Aruba JL659A – 6300M cl6 POE 4SFPS56 Switches Qty: (5) Aruba JL087A#ABA - Aruba X372 54VDC 1050W Power Supplies Qty: (5) Aruba – Included JL087A Power Cords
Qty: (3) Aruba - R0M46A - Aruba 50G SFP56 to SFP56 0.65m DAC Cables
The following Aruba subscriptions will be provided with this installation:
Qty: (5) Aruba - Q9Y80AAE – Aruba Central 63xx/38xx Switch Foundation 5y Sub E-STU
VectorUSA will provide Professional Services to perform a basic standup configuration of Cloud Management. The following is included with the Basic Standup Configuration:
Account Creation
Apply subscriptions
Setup User Management and Roles
Add Installed Devices to the Cloud
Customized configurations can be provided upon request, and additional labor hours can be purchased via a written change-order.
Aruba Training Credits
VectorUSA will provide the following Aruba training credits:
Qty: (16) Aruba H1E9E – Cloud Management Training
Qty: (16) Aruba H1E9E – Switching Training
VectorUSA Project Management
VectorUSA will provide an IT Project Manager to oversee the installation over the duration of the project.
The VectorUSA IT Project Manager will act as a single point of contact between VectorUSA and City of Moreno Valley.
VectorUSA IT Project Manager will schedule a project kickoff meeting to go over the installation and configuration requirements.
VectorUSA IT Project Manager will provide City of Moreno Valley with regular updates regarding the progress of the installation and configuration process.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
VectorUSA / 8647 9th Street / Rancho Cucamonga, CA 91730 Deliverables
Upon completion of work outlined in the Statement of Work, VectorUSA will provide the client with a closeout package containing the following documentation:
Closeout Documentation Checklist
Included Not Included Description Notes
☐ ☒ As-Built Drawings
☒ ☐ Asset List
☐ ☒ Inspection Report
Assumptions
VectorUSA assumes all required cabling for Wireless Access Points is existing. VectorUSA assumes all existing cable infrastructure is in good working order, requiring no additional testing and troubleshooting.
VectorUSA assumes all required patch cables will be provided by customer. VectorUSA assumes all exterior wireless enclosures are weatherproof. VectorUSA assumes that all work will be performed in a continuous fashion.
If any of the above assumptions are found to be incorrect, the adjustments will need to be addressed via a written change order.
Exclusions
VectorUSA excludes all exterior Wireless Access Point enclosures from this project. VectorUSA excludes all Ethernet patch cables from this project. VectorUSA excludes all Fiber Optic patch cables from this project. VectorUSA excludes all cabling work from this project. VectorUSA excludes training on all provided equipment. VectorUSA excludes lift rental equipment with this proposal.
If any of the above exclusions are found to be incorrect, the adjustments will need to be addressed via a written change order.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
4. CONTRACTOR QUALIFICATIONS
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
VectorUSA / 8647 9th Street / Rancho Cucamonga, CA 91730 Confidential
Contractor Qualifications
VectorUSA is one of America’s premiere technology companies, designing, building and maintaining voice, data and video networks. With over 34 years’ experience and more than 300 employees, we work closely with our technical partners to provide customized solutions for public and private K12 and higher education schools, ports and terminals, hospitals, large and small commercial enterprises, and state, local, and federal agencies.
Since 2000, Vector Resources (dba VectorUSA) has been a registered Service Provider with the Schools and Libraries Division of the FCC and has consistently maintained Green Status with the FCC Red Light Display System (FCC ID number 0012223764 and SPIN 143020726). VectorUSA has executed hundreds of successful E-Rate projects and has been funded for over $575,000,000 in E-Rate projects. Our vast experience and expertise in E-Rate projects, coupled with our deep technological training and certifications, allow VectorUSA to provide, install, and fully maintain turn-key solutions for our clients.
• 22 years providing E-Rate funded services
• We have been awarded (through competitive bidding) $1,115,077,591.77 since 2000. o We have had committed through USAC $585,779,841.82 and have been paid $523,526,926.36 since 2000
o Catherine Banker, who is an industry expert in CMAS and E-Rate, is our Education Compliance Director. She has over 30 years’ experience and has worked with the District for many years. • Dedicated education billing team for E-Rate
• Dedicated Labor Compliance and Prevailing Wage specialist • Experienced E-Rate Project Management and field crews • Dedicated asset and inventory team has worked with E-Rate and understands the complexities of eligible and ineligible parts and the tracking and billing of those parts.
VectorUSA has a long and successful history of designing, implementing & supporting complex technology infrastructure systems on time and on budget for clients throughout North America. Recognizing our customer’s need to increase collaboration, improve service levels and provide a faster more resilient technology environment, VectorUSA provides comprehensive technology solutions including design, implementation, and support services.
VectorUSA has also developed a successful managed services practice over the past eight years that allows our customers to take advantage of two fully-staffed Network Operations Centers (NOC) in Torrance, CA and Charlotte, NC. These two NOC’s provide our customers with exceptional technical support and service levels that allow VectorUSA to deliver cost-effective managed services with a high level of service integrity 24 hours per day, 365 days per year.
Over the past 34 years, Vector has worked on thousands of campus environments and we have a long legacy of performing the specific type of work called out in this RFP. VectorUSA has a long-standing proven track record of completing projects on time and under budget. With over 20 years of E-Rate experience we feel that VectorUSA is uniquely qualified to provide the City efficient and effective technology upgrades.
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 11/2/22, 4:57 PM Spin Contact Search
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 2/3/23, 9:38 AM View FRN Financial Info
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
Hewlett Packard Enterprise Company
1701 E Mossy Oaks Road
Spring, Texas, 77389
U.S.A.
January 11, 2023
Vector Resources Inc
20917 Higgins Ct
Torrance,CA, 90501
US
HPE Partner Agreement #: P1-804007
To whom it may concern:
Vector Resources Inc is an HP Enterprise / Aruba Authorized Partner in the US, which includes access to all commercial products and the services associated with them – not requiring additional authorization and includes all Open products from an authorized HPE US Commercial Distributor, for resale to end user customers in the USA.
HPE Point of Contacts for Partner Authorization verification are listed below:
Support Team: [email protected]
Customers can also locate or confirm partners through the HPE Partner Locator at http://findapartner.hpe.com/
Sincerely,
Shelly D. Deal
AMS Lead, PFS BRM Global Partner Contracts
Sales Operations
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
10/27/2022
License # 0E67768
(949) 297-5534 52029 (949) 297-5960
20478
Vector Resources, Inc.
20917 Higgins Court
Torrance, CA 90501
35289
A 1,000,000
7015429266
11/1/2022 11/1/2023 1,000,000CLAIMS-MADE X OCCUR
15,000
1,000,000
2,000,000
2,000,000
1,000,000B
7015429283
11/1/2022 11/1/2023
25,000,000B
7015429302 11/1/2022 11/1/2023 25,000,000
10,000
B
7015429316 11/1/2022 11/1/2023 1,000,000
1,000,000
1,000,000
Proof of Coverage.
VECTRES-01 BELENS
IOA Insurance Services
130 Vantis
Suite 250
Aliso Viejo, CA 92656
Cheryl Perkovich
[email protected]
National Fire Insurance Co of Hartford
Continental Insurance Company
X
X
X X
X
X
X
X
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5. REQUIRED FORMS AND SAMPLES
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Attachment C: Client References
(Bidder’s Company Name)
1. Client’s Company Name:
Client Address:
Contact’s Name:
Contact’s Title:
Contact’s Telephone & FAX:
Contact’s Email:
Scope of Services/Products
Provided:
Project Completion Date & Value:
2. Client’s Company Name:
Client Address:
Contact’s Name:
Contact’s Title:
Contact’s Telephone & FAX:
Contact’s Email:
Scope of Services/Products
Provided:
Project Completion Date & Value:
3. Client’s Company Name:
Client Address:
Contact’s Name:
Contact’s Title:
Contact’s Telephone & FAX:
Contact’s Email:
Scope of Services/Products
Provided:
Project Completion Date & Value:
4. Client’s Company Name:
Client Address:
Contact’s Name:
Contact’s Title:
Contact’s Telephone & FAX:
Contact’s Email:
Scope of Services/Products
Provided:
Project Completion Date & Value:
Duplicate this form as necessary to complete list.
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City of Moreno Valley 25
Exhibit C: E-Rate
I. E- RATE
A. This is a bid for E-Rate Category 2 equipment and services. Bidders must understand and follow the E-Rate rules in this Exhibit.
B. The Initial Contract will be valid from July 1, 2023, through September 30, 2024 with four additional 12-month extension options at the discretion of the City.
II. E- RATE SUPPLEMENTAL TERMS AND CONDITIONS
A. The Telecommunications Act of 1996 established a fund by which Schools and Libraries across the Country could access discounts on eligible telecommunications products and services. The program is commonly known as the E-Rate Program. The eligibility for discounts on internet access, telecommunications products and services, internal connection products, services and maintenance is determined by the Federal Communications Commission (FCC). Funding is made available upon application approval by the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC), which was established by the Act. The amount of discount is based on the numbers of students eligible for free and reduced price meals.
B. E- RATE CONTINGENCY
The project herein is contingent upon the approval of funding from the Universal Service Fund’s Schools and Libraries Program, otherwise known as E‐rate. Even after award of contract(s) and/or E-Rate funding approval is obtained, the City may or may not proceed with the project, in whole or in part. Execution of the project, in whole or in part, is solely at the discretion of the City.
C. BIDDER REQUIREMENTS
The City expects Bidders to make themselves thoroughly familiar with and follow any rules or regulations regarding the E-Rate program.
Bidders are required to be in full compliance with all current requirements and future requirements issued by the SLD throughout the contractual period of any contract entered into as a result of this RFP.
Bidders are responsible for providing a valid SPIN (Service Provider Identification Number). More information about obtaining a SPIN may be found at this website:
https://www.usac.org/e-rate/service-providers/step-1-obtain-a-spin
D. Products and services must be delivered before billing can commence. Unless early delivery of C2 equipment is required on or after April 1, 2023, at no time may the Bidder invoice before July 1, 2023. No reimbursement invoices may be submitted to USAC prior to July 1, 2023.
E. Prices must be held firm for the duration of the associated E-RATE Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).
F. Goods and services quoted shall be clearly designated as “E-RATE Eligible”.
Non-eligible goods and services shall be clearly called out as 100% non-eligible A.10.a
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City of Moreno Valley 26
or shall be “cost allocated” to show the percentage of eligible costs per SLD guidelines.
G. In the event of questions during an E-RATE pre-commitment review, post- commitment review and/or audit inquiry, the awarded Bidder is expected to reply within 3 days to questions associated with its proposal.
III. BIDDER ACKNOWLEDGEMENTS
A. The Bidder acknowledges that no change in the products and/or services specified in this document will be allowed without prior written approval from the City and a USAC service substitution approval with the exception of a Global Service Substitutions.
B. The Bidder acknowledges that all pricing and technology infrastructure information in its bid shall be considered as public and non-confidential pursuant to §54.504 (2)(i)(ii).
C. The Bidder acknowledges that its offer is considered to be the lowest corresponding price pursuant to § 54.511(b). Further details on LCP may be obtained at USAC's website:
https://www.usac.org/e-rate/service-providers/step-
2-responding-to-bids/lowest-corresponding-price. Should it not be the lowest corresponding price, the bidder must disclose the conditions leading to the applicant being charged in excess of lowest corresponding price.
D. B idders are required to comply with the FCC’s Lowest Corresponding Price (“LCP”) Requirement for all equipment and Services. Bidder acknowledges that Bidder is solely responsible to comply with LCP requirements. To the extent that USAC finds an LCP violation and reduces the E-Rate Funding, Bidder agrees that it will not hold the City liable for any shortfall in E-Rate funding and will be responsible for any ensuing appeals, COMADS and/or RIDFS.
E. The Bidder attests that its offer does not violate the FCC’s October 29, 2019 Report and Order, Notice of Proposed Rulemaking, and Order (FCC-CIRC1911- 01) addressing issues of “National Security Threats to the Communications Supply Chain Through FCC Programs” which “prohibits the use of USF funds to purchase or obtain any equipment or services produced or provided by a company posing a national security threat to the integrity of communications networks or the communications supply chain.”
F. This offer is in full compliance with USAC’s Free Services Advisory https://www.usac.org/e-rate/applicant-process/competitive-bidding/free-services- advisory. There are no free services offered that would predicate an artificial discount and preclude the applicant from paying its proportionate non-discounted share of costs. The bidder agrees to provide substantiating documentation to support this assertion should the applicant, USAC, or the FCC request it.
Category 2
There is one condition that allows USAC to provide support in a funding year for Category 2 installation costs incurred prior to that funding year. • We also amend our rules for category two non-recurring services to permit applicants to seek support for category two eligible services purchased on or after April 1, three months prior to the start of funding year on July 1. This will A.10.a
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City of Moreno Valley 27
provide schools with the flexibility to purchase equipment in preparation for the summer recess and provide the maximum amount of time during the summer to install these critical networks.
For more information, please refer to the FCC Report and Order and Further Notice of Proposed Rulemaking (FCC 14-99, released July 23, 2014). This FCC decision only applies to Category 2 products and services (Internal Connections).
However, NO USAC INVOICING can take place prior to July 1 of the funding year.
IV. INVOICING
A. The Bidder agrees to bill and receive a portion of the payment for the provisions of goods and services described herein directly from USAC via the Form 474 Service Provider Invoice (SPI). The City will only be responsible for paying its non‐discounted share of costs and does not intend to use the BEAR process (Form 472). The maximum percentage the City will be liable for is the pre- discount amount minus the funded amount as shown on the FCC Form 471 and any identified ineligible costs. Upon the successful receipt or posting of a Funding Commitment Decision Letter from the SLD and submission, certification and USAC approval of Form 486, the City shall pay only the discounted amount beginning with the billing cycle immediately following said approval. Alternatively, should the City decide that it is in the best interest of the City to file a Form 472, the City will inform the Bidder of its intent.
B. All Bidder invoicing to USAC must be completed within 120 days from the last day of service. Should the Bidder fail to invoice USAC in a timely manner, the City will only be responsible for paying its non-discounted share.
V. FCC/SLD AUDITABILITY
A. The E-Rate program requires that all records be retained for at least ten (10) years from the last date of service provided on a particular funding request.
Bidder hereby agrees to retain all books, records, and other documents relative to any Agreement resulting from this RFP for ten (10) years after final payment.
The City, its authorized agents, and/or auditors reserves the right to perform or have performed an audit of the records of the Respondent and therefore shall have full access to and the right to examine any of said materials within a reasonable period of time during said period.
VI. EVALUATION CRITERIA
A. In compliance with Federal Communications Commission (FCC) rules, the City will award to the bidder(s) providing the most cost-effective service offering. Per the Sixth Report and Order, FCC 10-175, FCC rules dictate the following:
§ 54.503 (c)(2)(vii) All bids submitted for eligible products and services will be carefully considered, with price being the primary factor, and the bid selected will be for the most cost-effective service offering consistent with § 54.511. § 54.511 Ordering Services (a) Selecting a provider of eligible services. In selecting a provider of eligible services, schools, libraries, library consortia, and consortia including any of those entities shall carefully consider all bids submitted and must select the most cost-effective service offering. In determining which service offering is the most cost-effective, entities may consider relevant factors A.10.a
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City of Moreno Valley 28
other than the pre-discount prices submitted by providers, but price should be the primary factor considered.
B. The evaluation of the Bidder’s proposals will be based on the following criteria:
1. (35%) Cost of eligible goods and services.
2. (30%) Ability to perform the specific tasks outlined in the RFP per the Scope of Work and compliance with the specifications. For example:
a) Proposal meets or exceeds all technical requirements b) Compatibility with existing systems
c) Ease of interoperability with existing systems
d) Bidder’s qualifications, knowledge, experience, and past work
3. (15%) Specific method and techniques to be employed on the project to minimize disruption to existing networking services.
4. (5%) Amount of time and involvement of key personnel who will be involved in respective portions of the project.
5. (5%) Qualifications of specific individuals who will work on the project.
6. (5%) Demonstrated record of success on work previously performed for the City.
7. (5%) Cost of ineligible goods and services.
VII. TRADE NAMES AND ALTERNATIVES
A. For convenience in designation on the plans or in the specifications, certain articles or materials to be incorporated in the work may be designated under a trade name or in the name of a manufacturer. Whenever in specifications any materials, process, or article is indicated or specified by grade, patent, or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of material, process or article desired and shall be deemed to be followed by the words "or equal," and Bidder may, unless otherwise stated, offer any material, process or article which shall be substantially equal or better in every respect to that so indicated or specified. Burden of proof as to equality of any material, process or article shall rest with Bidder. Bidder shall submit request together with substantiating data for substitution of any "or equal" item within the sealed bid packet at the closing of bids. Provision authorizing submission of "or equal" justification data shall not in any way authorize an extension of time of bid response.
B. The City retains the right to be sole judge as to whether equivalency has been proven and whether alternatives will be accepted.
C. Please note: All “or equal” components must not void and must be supported by corresponding manufacturer warranty.
VIII. MISCELLANEOUS
A. It is the expectation of the City that any bidder to this solicitation familiarize themselves with the impact that any as yet unknown tariff(s) imposed upon particular manufacturer’s products and are appropriately accounted for in the bidder’s fee proposal. The City presumes a 25% tariff will be imposed on any A.10.a
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RFP # 2022-072 Equipment and Professional Services for Networking Equipment ERATE Costs
NON-ERATE Costs
# Item Part # / Description Qty
E-Rate
Eligible % Unit Price Material Labor Total
1 Internal Access Point
R7J28A Aruba AP-635 (US)
Unified AP, or equivalent. 10 100% 675.60 6,756.00 - 6,756.00 2 Internal AP Mounting Bracket
Q9G69A AP-MNT-MP10-B AP
mount bracket 10-pack B, or
equivalent. 1 100% 96.40 96.40 - 96.40 3 Internal Access Point Console
Cables
JY728A AP-CBL-SERU Console
Adapter Cable, or equivalent.3 100% 12.80 38.40 - 38.40 4 5-year Cloud Management AP
Subscription
Q9Y60AAE Aruba Central AP
Foundation 5y Sub E-STU, or
equivalent. 10 100% 237.35 2,373.50 - 2,373.50 5 Outdoor Access Point
R4H23A Aruba AP-577 (US)
Unified AP, or equivalent 2 100% 1,136.40 2,272.80 - 2,272.80 6 Outdoor AP Mounting Bracket
R6W11A AP-270-MNT-H3 AP-
270 Series Outdoor AP Hanging
or Dual-Tilt Install Mount Kit,
or equivalent. 2 100% 69.60 139.20 - 139.20 7 5 -year Cloud Management AP
Subscription
Q9Y60AAE Aruba Central AP
Foundation 5y Sub E-STU, or
equivalent. 2 100% 237.35 474.70 - 474.70 8 Cloud Management setup for all
Access Points and LAN switches by
Location 100% - - 3,627.20 3,627.20 9 Client Simulator
R7H75A Aruba UXI Sensor
802.11ax Ethernet, or
equivalent 3 0% 279.60 838.80 - 838.80 10 Client Simulator 5-year Support
H59V2E Aruba 5Y FC NBD Exch
Uxi ethnt SVC [for R7H75A] , or
equivalent 3 0% 119.05 357.15 - 357.15 11 Client Simulator 5-year Cloud
Subscription
R4W99AAE Aruba 5yr UXI
Cloud Subscription E-STU, or
equivalent. 3 100% 863.64 2,590.92 - 2,590.92 12 Client Simulator setup and
integration with Cloud Based
AP/Switch Mgmt 100% - - 906.80 906.80 ERATE Solution Subtotal (including installation)
ERATE Solution Tax
ERATE Solution Shipping
ERATE Solution Total
NON-ERATE Solution Subtotal (including installation)
NON-ERATE Solution Tax
NON-ERATE Solution Shipping
Exhibit B: Pricing
NON-ERATE Solution Total
81,318.27$
3,956.15$
144.65$
85,419.07$
1,195.95$
65.01$
-$
1,260.96$
Vector Resources, Inc. dba VectorUSA
California License No. 654046
8647 Ninth Street, Rancho Cucamonga, CA 91730
(800) 929-4516
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RFP # 2022-072 Equipment and Professional Services for Networking Equipment 13 48-port switch
JL659A Aruba 6300M 48SR5
CL6 PoE 4SFP56 Switch, or
equivalent. 5 100% 7,591.60 37,958.00 - 37,958.00 14 5-year Cloud Management 6300M
Subscription
Q9Y80AAE Aruba Central
63xx/38xx Switch Foundation
5y Sub E-STU, or equivalent.5 100% 1,099.80 5,499.00 - 5,499.00 15 48-port switch Power supply
JL087A Aruba X372 54VDC
1050W 110-240VAC Power
Supply, or equivalent. 5 100% 591.60 2,958.00 - 2,958.00 16 1050W Power Cords
JL087A ABA INCLUDED: Power
Cord - U.S. localization, or
equivalent. 5 100% - - - - 17 50Gb Stacking Solution
R0M46A Aruba 50G SFP56 to
SFP56 0.65m DAC Cable, or
equivalent. 3 100% 163.60 490.80 - 490.80 18 Indoor and outdoor wireless setup
and installation services 100% - 337.50 3,815.60 4,153.10 19 Cloud Mgmt Training (2 Students)
H1EJ9E HPE Aruba WW
Education Tech Training SVC,
or equivalent. 16 100% 196.84 3,149.44 - 3,149.44 20 Cloud Mgmt Training (2 Students)
01125485_VILT INCLUDED:
Managing Campus Networks
with Aruba Central vILT, or 16 100% - - - - 21 Switching Training (2 Students)
H1EJ9E HPE Aruba WW
Education Tech Training SVC,
or equivalent. 16 100% 196.84 3,149.44 - 3,149.44 22 Switching Training (2 Students)
AOSCXSF_VILT INCLUDED:
Aruba OS CX Switching
Fundamentals vILT, or 16 100% - - - - 23 Switch installation and
configuration for each site 5 100% - - 4,204.57 4,204.57 24 Mobilization 100% - - 480.00 480.00 25 Shipping & Insurance 100% - 144.65 144.65 69,624.70$ 13,034.17$ 82,658.87$
4,021.16$
86,680.03$
Project Sub-Total
Sales Tax
Project Total
Vector Resources, Inc. dba VectorUSA
California License No. 654046
8647 Ninth Street, Rancho Cucamonga, CA 91730
(800) 929-4516
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CITY RESPONSIBILITIES
1. Furnish the Consultant all in-house data which is pertinent to services to be performed by the Consultant and which is within the custody or control of the City.
2. Furnish the Consultant access to all City areas, locations, or buildings which are pertinent to services to be performed by the Consultant.
3. Provide timely review, processing, and reasonably expeditious approval of all submittals by the Consultant.
4. Provide timely City staff liaison with the Consultant when requested and when reasonably needed.
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TERMS OF PAYMENT
1. The Contractor's compensation shall not exceed $86,680.03 including all E- Rate program payments. The City prefers SPI (Service Provider Invoic e) billing and anticipates the following breakdown.
Total Compensation $86,680.03
E-Rate Ineligible items (City payment) $1,260.96
E-Rate Eligible items $85,419.07
85% E-Rate payment $72,606.21
15% City payment $12,812.86
2. The Contractor will obtain, and keep current during the term of this Agreement, the required City of Moreno Valley business license. Proof of a current City of Moreno Valley busine ss license will be required prior to any payments by the City. Any invoice not paid because the proof of a current City of Moreno Valley business license has not been provided will not incur any fees, late charges, or other penalties. Complete instructions for obtaining a City of Moreno Valley business license are located at:
http://www.moval.org/do_biz/biz-license.shtml
3. The Contractor will electronically submit an invoice to the City on a monthly basis for progress payments along with documentation evidencing services completed to date. The progress payment is based on actual time and materials expended in furnishing authorized professional services since the last invoice. At no time will the City pay for more services than have been satisfactorily completed and the City’s determination of the amount due for any progress payment shall be final. The Contractor will submit all original invoices to Accounts Payable staff at [email protected]
Accounts Payable questions can be directed to (951) 413-3073.
Copies of invoices may be submitted to Technology Services at [email protected] or calls directed to (951) 413-3410.
3. The Contractor agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City.
Any invoice not paid because the completed ACH Authorization Form has not been provided will not incur any fees, late charges, or other penalties.
The ACH Authorization Form is located at:
http://www.moval.org/city_hall/forms.shtml#bf
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Attachment: Agreement with VectorUSA for RFP2022-072 [Revision 1] (6155 : AWARD RFP 2022-072 AND CONTRACT FOR EQUIPMENT AND 15 4. The minimum information required on all invoices is:
A. Vendor Name, Mailing Address, and Phone Number
B. Invoice Date
C. Vendor Invoice Number
D. City-provided Reference Number (e.g. Project, Activity) E. Detailed work hours by class title (e.g. Manager, Technician, or Specialist), services performed and rates, explicit portion of a contract amount, or detailed billing information that is sufficient to justify the invoice amount; single, lump amounts without detail are not acceptable.
6. The City shall pay the Contractor for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.
7. Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
8. M aintenance and Inspection . Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
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Report to City Council
ID#6169 Page 1
TO: Mayor and City Council
FROM: Brian Mohan, Assistant City Manager
AGENDA DATE: March 21, 2023
TITLE: LIST OF PERSONNEL CHANGES
RECOMMENDED ACTION
Recommendation:
1. Ratify the list of personnel changes as described.
DISCUSSION
The attached list of personnel changes scheduled since the last City Council meeting is presented for City Council ratification.
Staffing of City positions ensures assignment of highly qualified and trained personnel to achieve Momentum MoVal priorities, objectives and initiatives.
FISCAL IMPACT
All position changes are consistent with appropriations previously approved by the City Council.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Serina Astorga Brian Mohan
Executive Assistant Assistant City Manager
Chief Financial Officer/City Treasurer
CITY COUNCIL GOALS
None
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CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.
1. Personnel Changes for Staff Report_3.21.23
APPROVALS
Budget Officer Approval ✓ Approved . 3/10/23 11:18 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/11/23 12:47 PM A.11
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City of Moreno Valley
Personnel Changes- 2/1/23- 2/28/23
March 21, 2023
New Hires
Ricky Carrillo, Associate Engineer I, Capital Projects, Public Works
Douglas Griffith, Community Enhancement Officer I, Community Development, Community Enhancement and Neighborhood Services
Marta Rodriguez, Senior Deputy City Clerk, City Clerk
Melissa Sanchez, Payroll Supervisor, Payroll, Financial and Management Services Department
May Whitaker, Senior Administrative Assistant, City Manager, City Manager Administration
Catherine Lin, Principal Planner, Planning, Community Development
Promotions
Ashley Aparicio
From: Management Aide, Financial Resources, Financial and Management Services To: Management Assistant, Financial Resources, Financial and Management Services
Pamela Chaffin
From: Commun ity Enhancement Officer II, Community Enhancement and Neighborhood Services, Community Development
To: Sr. Community Enhance ment Officer, Community Enhancement an d Neighborhood Services, Community Development
Robert Corona
From: Animal Services Assistant, Animal Services, Community Development To: Animal Services License Inspector, Animal Services, Community Development
Transfers
Angelic Aceves
From: Animal Services License Inspector, Animal Services, Community Development To: Animal Care Technician, Animal Services Community Development
Separations
Ayida Smith, Associate Planner, Planning, Community Development
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Attachment: Personnel Changes for Staff Report_3.21.23 (6169 : LIST OF PERSONNEL CHANGES)
Report to City Council
ID#6178 Page 1
TO: Mayor and City Council
FROM: Brian Mohan, Assistant City Manager
AGENDA DATE: March 21, 2023
TITLE: CALIFORNIA DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT (HCD) PROHOUSING
INCENTIVE PILOT (PIP) PROGRAM (GRANT)
RECOMMENDED ACTION
Recommendations:
1. Authorize the City Manager, City Attorney and Chief Financial Officer to submit an application to the California Department of Housing and Community Development (HCD) in response to the Department’s Prohousing Incentive Pilot (PIP) program Notice of Funding Availability (NOFA).
2. Adopt Resolution No. 2023 -XX to Authorize the City Manager, City Attorney, and Chief Financial Officer submit an application and execute applications, and other related documents for the purpose of managing the Prohousing Incentive Pilot Program.
SUMMARY
This report recommends authorizing the City Manager, City Attorney and Chief Financial Officer to submit an application to the California Department of Housing and Community Development (HCD) in response to the Department’s Prohousing Incentive Pilot (PIP) program Notice of Funding Availability (NOFA) and adopt Resolution No. 2023-XX, A uthorizing an application Prohousing Incentive Pilot (PIP) program and authorizing the City Manager, City Attorney and Chief Financial Offic er to execute applications, and other related documents.
DISCUSSION
The Department of Housing and Community Development released the Notice of A.12
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Funding Availability (NOFA) for the Prohousing Incentive Pilot (PIP) Program on December 15, 2022. The PIP Prog ram complements the Prohousing Designation Program and is designed to encourage cities and counties to obtain a Prohousing Designation. At least $25.7M will be is available for the 2022-2023 funding round.
The PIP Program is funded through Chapter 364, Statutes of 2017 (SB 2, Atkins), which established the Building Homes and Jobs Trust Fund. Five percent of annual collections are deposited in a fund to be used for an incentive program. The PIP Program funds are awarded based on the jurisdiction size and Pr ohousing Designation Program score (as codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter 6.6, Sections 6600 through 6607, Consecutive Prohousing Designation Program).
To meet the e ligibility requirements, an applicant must submit a completed application between December 15, 2022, and March 30, 2023. In addition, applicants must also meet all the following threshold requirements for participation in the Program:
1. An adopted housing e lement in substantial compliance, as determined by the Department, pursuant to Housing Element Law (Article 10.6 of Gov. Code) in accordance with Government Code section 65585, subdivision (h).
2. Housing Element Annual Progress Report submittal pursuant to Government Code Section 65400 for the current or prior year, as applicable.
3. Prohousing Designation with an authorizing resolution.
4. A resolution authorizing submittal of the application to the Program.
5. Compliance with state and federal housing laws as d etermined by the sole discretion of HCD.
6. The HCD has absolute discretion on determining if the threshold criteria have been met. No documentation of meeting threshold requirements is required in the application unless requested by the HCD.
Eligible applicants are limited to cities and counties. However, eligible applicants may partner through legally binding agreements with other forms of governments or entities. This includes, but is not limited to, partnerships with other localities, regional governments, housing authorities, school districts, special districts, community-based organizations, Tribal Entities or any duly constituted governing body of an Indian Reservation or Rancheria.
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Eligible Applicants must use award funds towards any planning or impl ementation activities related to housing and community development including:
I. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low, very lo w-, low -, and moderate -income households, including necessary operating subsidies.
II. Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas.
III. Matching portions of funds placed into local or regional housing trust funds.
IV. Matching portions of funds available through the Low - and Moderate -Income Housing Asset Fund pursuant to subdivision (d) of Section 34176 of the Health and Safety Code.
V. Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014.
VI. Assisting persons wh o are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.
VII. Accessibility modifications.
VIII. Efforts to acquire and rehabilitate foreclosed or vacant homes.
IX. Homeownership opportunities, including, but not limited to, down payment assistance.
X. Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households.
PIP eligible applicants will receive a base award amount based on population estimates as of January 1, 2021, with a maximum total award amount no greater than $5,000,000 per eligible applicant. Tot al potential award amounts are determined by adding an A.12
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eligible applicant’s base award amount with an Eligible Applicant’s bonus award amount.
Applicants may receive a bonus award up to $500,000. For the purpose of calculating the bonus award, an eligible applicant’s Prohousing Designation score will be multiplied by 10,000. Based on its population, the City’s base award would be $1,150,000. The City may use up to 5 percent of its allocation for costs related to the administration of the program.
ALTERNATIVES
Alternative1. Approve and authorize the recommended actions as presented in this staff report.
Staff recommends this action because it will allow the City to apply for Prohousing Incentive Pilot funds and use them to continue to serve residents tho ugh qualified programs.
Alternative 2. Not Approve and authorize the recommended actions as presented in this staff report.
Staff DOES NOT recommend this action because it would hinder the City’s ability to apply for Prohousing Incentive Pilot funds and use them to continue to serve residents though qualified programs.
FISCAL IMPACT
No fiscal impact at this time.
NOTIFICATION
Publication of the City Council Agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Felicia London Brian Mohan
Purchasing & Sustainability Division Manager Assistant City Manager Chief Financial Officer / City Treasurer
CITY COUNCIL GOALS
None
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
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3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.
1. PIP Resolution - Attachment 1
2. PIP - Application - Attachment 2
APPROVALS
Budget Officer Approval ✓ Approved . 3/13/23 3:32 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/13/23 3:32 PM A.12
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ATTACHMENT 1
1 Resolution No. 2023-XX
Date Adopted: March 21, 2023
RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MORENO VALLEY, CALIFORNIA, RESOLUTION NO. 2023 -XX
AUTHORIZING AN APPLICATION FOR THE PROHOUSING
INCENTIVE PILOT PROGRAM (PIP), AND AUTHORIZ ING THE
CITY MANAGER, CITY ATTORNEY AND CHIEF FINANCIAL
OFFICER TO EXECUTE APPLICATIONS AND OTHER RELATED
DOCUMENTS.
WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Pilot Program or “PIP”), and;
WHEREAS, the City Council of the City of Moreno Valley, California, desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and
WHEREAS, the Department has issued Guidelines and Application on December 15, 2022, in the amount of $25,705,545 for PIP.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORENO VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the City Manager, City Attorney, and Chief Financial Officer are hereby authorized to execute for and on behalf of the City of Moreno Valley, a local government established under the laws of the State of California, applications, and other related documents for the purpose of managing the Prohousing Incentive Pilot Program.
2. The Assistant City Manager, City Attorney, Chief Financial Officer are hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $1,650,000.
3. In connection with the PIP grant, if the Application is approved by the Department, the Assistant City Manager, City Attorney, Chief Financial Officer of the City of Moreno Valley, California are authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $1,650,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto.
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Attachment: PIP Resolution - Attachment 1 [Revision 2] (6178 : California Department of Housing and Community Development (HCD) ATTACHMENT 1
2 Resolution No. 2023-XX
Date Adopted: March 21, 2023
4. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.
5. The City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.
BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon its adoption.
APPROVED AND ADOPTED this 21st day of March 2023.
______________________________
Ulises Cabrera
Mayor
City of Moreno Valley
ATTEST:
______________________________
Jane Halstead, City Clerk
APPROVED AS TO FORM:
______________________________
Steve B. Quintanilla, Interim City Attorney
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Attachment: PIP Resolution - Attachment 1 [Revision 2] (6178 : California Department of Housing and Community Development (HCD) Applicant
Applicant Agency Type
Mailing Address
City Zip Code
County
Website
DUNS Number
Authorized Representative Name
Authorized Representative Title
Phone
Fax
Email
Contact Person Name
Contact Person Title
Phone Fax
Email
Signature Date
Name Title
Brian Mohan
Assistant City Manager/Chief Fina
951-413-3024
[email protected]
Viviana McDaniel
951-413-3750
Applicant Information
City of Moreno Valley
Local Municipality
14177 Frederick St
Moreno Valley 92553
Riverside
https://moval.gov/index.shtml
177134186
Brian Mohan Assistant City Manage
As the official designated by the governing body (authorized representative above and in resolution), I hereby certify that, if approved by HCD for funding through the PIP program, the applicant assumes the responsibilities specified in the NOFA and certifies that the information, statements, and other contents contained in this application are true and correct.
951-413-3096
Grant Programs Manager
951-413-3098
[email protected]
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Attachment: PIP - Application - Attachment 2 [Revision 3] (6178 : California Department of Housing and Community Development (HCD) Prohousing Incentive Pilot
(PIP) Program
2022 Application for Local Governments
State of California
Governor, Gavin Newsom
Lourdes Castro Ramirez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
Department of Housing and Community Development
Megan Kirkeby, Deputy Director
Division of Housing Policy Development
Final Filing Date: March 15, 2023
2020 West El Camino Avenue, Suite 500, Sacramento, CA 95833 Website: https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousing- incentive-program
Email: [email protected]
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Attachment: PIP - Application - Attachment 2 [Revision 3] (6178 : California Department of Housing and Community Development (HCD) X
Assisting persons who
are experiencing or at
risk of homelessness.
7/1/23 - 4/30/25 $ 1,150,000
Description of Proposed Activity
Rapid rehousing, rental assistance, navigation services for extremely low, very low, low, and moderate income
households.
Eligible Use Category
VI
Eligible Applicants must use award funds towards any planning or implementation activities related to housing and community development including, but not limited to, any eligible uses pursuant to Health and Safety Code section 50470(b)(2)(D), as described below. Please indicate which of the following the applicant will use award funds toward:
Eligible Uses
Proposed Activity Approximate Timing of
Proposed Activity
Amount of
Funds
Requested
Summary of Proposed Activities
(v) Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014. (vi) Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. (i) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low, very low, low-, and moderate-income households, including necessary operating subsidies. (ii) Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas.
(iii) Matching portions of funds placed into local or regional housing trust funds. (vii) Accessibility modifications.
(viii) Efforts to acquire and rehabilitate foreclosed or vacant homes. (ix) Homeownership opportunities, including, but not limited to, downpayment assistance. (x) Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households.
(iv) Matching portions of funds available through the Low and Moderate Income Housing Asset Fund pursuant to subdivision (d) of Section 34176 of the Health and Safety Code.
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Attachment: PIP - Application - Attachment 2 [Revision 3] (6178 : California Department of Housing and Community Development (HCD) X
X
X
X
X
X
Prohousing Incentive Pilot (PIP) Program Application Instructions The applicant is applying to the Department of Housing and Community Development (Department) for a grant authorized under the provisions pursuant to Health and Safety Code Section 50470(2)(C)(i). The PIP Program is designed to encourage cities and counties to achieve Prohousing Designation. Please refer to the PIP Program Guidelines and 2022 Notice of Funding Availability (NOFA) for detailed information on eligible uses and awards. If you have questions regarding this application or the PIP Program, email [email protected].
If approved for funding, the PIP application is incorporated as part of your Standard Agreement with the Department. To be considered for funding, all sections of this application, including attachments if required, must be complete and accurate.
In order to be considered for funding, all applicants must submit a complete, signed application to [email protected] by March 15, 2023. Pursuant to Section 202 of the PIP Guidelines, all applicants must meet the following threshold requirements to be eligible for funding:
An adopted housing element in substantial compliance, as determined by the Department, pursuant to Housing Element Law (Article 10.6 of Gov. Code) in accordance with Government Code section 65585, subdivision (h).
Threshold Requirements
Demonstration of meeting threshold criteria shall be determined by the Department in its sole and absolute discretion. No documentation of meeting threshold requirements is required in the application unless requested by the Department.
Housing Element Annual Progress Report submittal pursuant to Government Code Section 65400 for the current or prior year, as applicable.
Prohousing Designation: An awarded or completed Prohousing Designation Application with an authorizing resolution must be submitted prior to or in conjunction with the Applicant’s PIP Application. PIP Awards cannot be made until a Prohousing Designation is awarded.
A complete application as determined by the Department.
An authorizing resolution authorizing submittal of the application to the Program that materially comports with the Program’s requirements and is legally sufficient as determined in the Department’s reasonable discretion, including an authorized representative. See Attachment B of the PIP Guidelines for required resolution format.
Compliance with state and federal housing laws as determined by the sole discretion of HCD.
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Attachment: PIP - Application - Attachment 2 [Revision 3] (6178 : California Department of Housing and Community Development (HCD) Jurisdiction Name Eligible Base Award
Geographic Category Bonus Award Amount:
Prohousing Designation Application
Score Total AwardIn Progress 1,650,000$
Award Amount
Moreno Valley 1,150,000$
Southern California
Click the dropdown menu to choose a jurisdiction. The geographic category and base award will auto-populate. If the jurisdiction has obtained Prohousing Designation at the time of PIP application submittal, enter in the Prohousing Designation applicant score. Population projections are based on the Department of Finance E-1 Jan 1, 2021 estimates. https://dof.ca.gov/Forecasting/Demographics/estimates-e1/ 500,000$
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Attachment: PIP - Application - Attachment 2 [Revision 3] (6178 : California Department of Housing and Community Development (HCD)
Report to City Council
ID#6184 Page 1
TO: Mayor and City Council
FROM: Jesse Park, Fire Chief
AGENDA DATE: March 21, 2023
TITLE: ADOPT RESOLUTION NO. 2023 -XX DESIGNATING AND
AUTHORIZING DESIGNATED CITY OFFICIALS TO
EXECUTE APPLICATIONS AND DOCUMENTS FOR THE
PURPOSE OF OBTAINING FEDERAL FI NANCIAL
ASSISTANCE PROVIDED BY THE FEDERAL
DEPARTMENT OF HOMELAND SECURITY AND SUB -
GRANTED THROUGH THE STATE OF CALIFORNIA
(RESO. NO. 2023-XX)
RECOMMENDED ACTION
Recommendation:
1. Adopt Resolution No. 2023 -XX, a Resolution of the City Council of the City of Moreno Valley, California, Designating and Authorizing Certain City Officials to Execute Applications and Documents for the Purposes of Obtaining Federal Financial Assistance Provided by the Federal Department of Homeland Security and Sub-granted through the State of California.
SUMMARY
This report recommends City Council adopt the proposed Resolution to designate and authorize designated City officials to execute applications and documents for the purposes of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub-granted through the State of California.
DISCUSSION
To apply for and receive federal financial assistance provided by the federal Department of Homeland Security and sub -granted through the Stat e of California , the City of Moreno Valley is required to designate certain City officials to authorized execute all pertinent grant applications and related documents. This authority must be renewed A.13
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every year. DHS has previously awarded the City of More no Valley’s Office of Emergency Management Division with grant allocations, sub -granted through the State of California.
This report will designate and authorize certain City officials to execute all grant applications and related documents necessary for t he purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub - granted through the State of California.
ALTERNATIVES
1. Adopt the proposed Resolution No. 2023-XX, designating and authorizing certain City officials to execute grant applications and related documents for the purposes of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub -granted through the State of California .
Staff recommends this alternat ive as it will continue to allow the City to apply for grant money and federal financial assistance provided by the federal Department of Homeland Security and sub-granted through the State of California.
2. Decline to adopt the proposed Resolution 2023 -XX, designating and authorizing certain City officials to execute grant applications and related documents for the purposes of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub -granted through the State of Ca lifornia.
Staff does not recommend this alternative as the City would no longer be eligible to apply for or receive federal financial assistance provided by the federal Department of Homeland Security and sub -granted through the State of California.
FISCAL IMPACT
With the Resolution, the City will continue to be eligible to apply for or receive federal financial assistance provided by the federal Department of Homeland Security and sub - granted through the State of California.
CITY COUNCIL GOALS
PUBLIC SAFETY. Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
REVENUE D IVERSIFICATION AND PRESERVATION . Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.
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ATTACHMENTS
Attachment 1 – Proposed Resolution NO. 2023-XX
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Raquel Ortega Jesse Park
Senior Administrative Assistant Fire Chief
Concurred By:
Diana Rockot
Emergency Operations & Volunteer Services Division Manager
CITY COUNCIL GOALS
Revenue Diversification and Preservation. Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.
1. Resolution 2023-XX_Designate and Authorize City Officials
APPROVALS
Budget Officer Approval ✓ Approved . 3/10/23 11:36 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/11/23 12:37 PM A.13
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Attachment 1
1 Resolution No. 2023-XX
Date Adopted: _____ __, 2023
RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MORENO VALLEY, CALIFORNIA, RESCINDING
RESOLUTION NO. 2022-27 AND DESIGNATING AND
AUTHORIZING CERTAIN CITY OFFICIALS TO EXECUTE
APPLICATIONS AND DOCUMENTS FOR THE PURPOSES
OF OBTAINING FEDERAL FINANCIAL ASSISTANCE
PROVIDED BY THE FEDERAL DEPARTMENT OF
HOMELAND SECURITY AND SUB -GRANTED THROUGH
THE STATE OF CALIFORNIA.
WHEREAS, the City Council of the City of Moreno Valley heretofore adopted Resolution NO. 2022-27 designating and authoriz ing certain City officials to execu te said applications and documents; and
WHEREAS, the California Governor’s Office of Emergency Services has required that the Moreno Valley City Co uncil update Resolution No. 2022-27 in order to be eligible to apply for a nd receive federal financial assistance provided by the federal Department of Homeland Security and sub-granted through the State of California.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORENO
VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the City Manager, Assistant City Manager, Public Works Director/City Engineer, or Fire Chief is hereby authorized to execute for and on behalf of the City of Moreno Valley, a local government established under the laws of the State of California, app lications and other related documents for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub -granted through the State of California.
2. Severability
That the City Council declares that, should any provisi on, section, paragraph, sentence or word of this Resolution be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this Resolution as hereby adopted shall remain in full force and effect.
3. Repeal of Conflicting Provisions.
That all the provisions heretofore adopted by the City or the City Council that are in conflict with the provisions of this Resolution are hereby repealed.
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Attachment: Resolution 2023-XX_Designate and Authorize City Officials (6184 : ADOPT RESOLUTION NO. 2023-XX DESIGNATING AND 2 Resolution No. 2023-XX
Date Adopted: _____ __, 2023
4. Effective Date.
That this Resolution shall take effect upon its adoption.
5. Certification.
That the City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.
APPROVED AND ADOPTED this __ day of ______, 2023.
___________________________
Mayor of the City of Moreno Valley
ATTEST:
____________________________
City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
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Attachment: Resolution 2023-XX_Designate and Authorize City Officials (6184 : ADOPT RESOLUTION NO. 2023-XX DESIGNATING AND 3 Resolution No. 2023-XX
Date Adopted: _____ __, 2023
RESOLUTION JURAT
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF MORENO VALLEY )
I, Jane Halstead, City Clerk of the City of Moreno Valley, California, do hereby certify that Resolution No. 2023-XX was duly and regularly adopted b y the City Council of the City of Moreno Valley at a regular m eeting thereof held on the ___ day of ________, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(Council Members, Mayor Pro Tem and Mayor)
___________________________________
CITY CLERK
(SEAL)
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Attachment: Resolution 2023-XX_Designate and Authorize City Officials (6184 : ADOPT RESOLUTION NO. 2023-XX DESIGNATING AND
Report to City Council
ID#6181 Page 1
TO: Mayor and City Council
FROM: Jesse Park, Fire Chief
AGENDA DATE: March 21, 2023
TITLE: ACCEPTANCE OF THE FISCAL YEAR 2022 STATE
HOMELAND SECURITY PROGRAM (SHSP) GRANT
AWARD
RECOMMENDED ACTION
Recommendation:
1. Accept the Fiscal Year 2022 State H omeland Security Program (SHSP) grant award of $26,644 from the Riverside County Emergency Management Department.
2. Authorize a budget adjustment of $26,644 to the Emergency Management Grant fund (2503) revenue and expenditure accounts.
SUMMARY
This report recommends acceptance of the Fiscal Year 2022 State Homeland Security Program (SHSP) grant award in the amount of $26,644. Funds will be utilized to support Community Emergency Response Team (CERT) training, equipment, and exercises.
DISCUSSION
The Fiscal Year 2022 SHSP plays an important role in the implementation of the National Preparedness System by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. Delivering core capabilities requires the combined effort of the whole community, rather than the exclusive effort of any single organization or level of government. SHSP’s allowable costs support these efforts and, for the City of Moreno Valley, this grant is limited to expenditures related to Community Emergency Response Team (CERT) training, equipment, and exercises.
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The Riverside County Emergency Management Department (EMD) on behalf of all jurisdictions in Riverside County, applies for this federal grant on an annual basis.
Riverside County EMD then distributes the grant funding to eligible agencies throughout the Operational Area. This year, the Fire Department has submitted to utilize the grant funding for the salary and benefits associated with the Office of Emergency Management Program Specialist during Fiscal Year 2022/2023 and Fiscal Year 2023/2024. This position will directly assist in teaching CERT classes to the community.
The City of Moreno Valley applies for various federal grants f rom the Department of Homeland Security, sub -granted through the State of California. An application requirement for this federal financial assistance is to designate certain City officials who are authorized to execute all pertinent grant applications and related documents. This authority must now be renewed annually.
ALTERNATIVES
1. Accept the Fiscal Year 2022 State Homeland Security Program (SHSP) grant award. This alternative will allow the City to receive Fiscal Year 2022 Homeland Security Grant funding which will allow the Office of Emergency Management to better prepare the citizens of Moreno Valley for a natural or man-made disaster.
2. Do not accept the Fiscal Year 2022 State Homeland Security Program (SHSP) grant award. This alternative will prohibit the City from receiving Fiscal Year 2022 Homeland Security Grant funding which will hinder the ability of the citizens of Moreno Valley to be prepared to survive a natural or man-made disaster.
FISCAL IMPACT
The Office of Emergency Management is reques ting City Council to approve the acceptance of the 2022 SHSP grant award. Funding for this grant award, if approved, will be allocated as follows:
Description Fund GL Account No. Type
(Rev/Exp)
FY
22/23
Budget
FY 22/23
Proposed
Amendment
FY 22/23
Amended
Budget
Emergency Mgmt. Grant -
Federal Grant Revenue
2503 40-47-74106-485000 Rev $0 $26,644.00 $26,644.00
Emergency Mgmt. Grant -
Salaries, Regular
2503 40-47-74106-611110 Exp $0 $26,644.00 $26,644.00
PREPARATION OF STAFF REPORT
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Prepared By: Department Head Approval:
Raquel Ortega Jesse Park
Senior Administrative Assistant Fire Chief
Concurred By:
Diana Rockot
Emergency Operations & Volunteer Services Division Manager
CITY COUNCIL GOALS
None
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.
1. Moreno Valley_FY22 SHSP Award Letter
APPROVALS
Budget Officer Approval ✓ Approved . 3/10/23 11:33 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/11/23 12:47 PM A.14
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450 E ALESSANDRO BLVD. RIVERSIDE, CALIFORNIA 92508
T: 951.358.7100 ♦ F: 951.358.7105 ♦ WEB: WWW.RIVCOREADY.ORG ♦ TDD: 951.358.5124
Bruce Barton, Director
Emergency Management Department
January 25, 2023
City of Moreno Valley
Jesse Park, Fire Chief
Raquel Ortega, Senior Administrative Assistant
RE: FY22 State Homeland Security Program Grant (SHSP) Award - $26,644 Grant #2022-0043 CFDA#: 97.067
The California Office of Emergency Services (CalOES) has approved Riverside County’s FY 22 State Homeland Security Program Grant (SHSP) application and has authorized the commencement of reimbursement requests . The performance period for this grant is January 25, 2023 – May 31, 2024. Final reimbursement requests are due no later than June 10, 2024.
Upon approval of pending paperwork this letter serves as authorization to begin spending and requesting reimbursement of your Anti-Terrorism Approval Authority (AT AA) approved projects. To ensure that all awarded funds are expended, the State requires reimbursement requests be made every 6 months at a minimum. Expenses for equipment should be completed within the first 8 months after rec eiving this award let ter. Training must be completed or scheduled wit hin the first year of this grant. Under extenuating circumstances certain exceptions may be approved. Full expenditure of the awarded funds is expected.
Riverside County Operational Area may reduce, suspend, or terminate current and/or future grant funding, in whole or in part, or other measures may be imposed for any of the following reasons:
• Failure to submit required reports.
• Failure to expend a minimum of 90% of awarded funding. • Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. • Failure to comply with the requirements or statutory progress toward the goals or objectives of federal or state law.
• Failure to follow grant agreement requirements or special conditions. • False certification in the application or document.
• Failure to adequately manage, monitor, or direct the grant funding activities of their City/Agency.
A signed FY22 Grant Assurance and a signed Financial Management Forms Workbook (FMFW) Facesheet is required to be submitted to Riverside County EMD as soon as possible. Modifications and Reimbursement Requests cannot be processed until these documents are received. Please remember that changes to your grant will requi re the approval of the OA prior to i ncurring any costs. All modifica tions, EHP’s, sole source procurement, EOC and construction requests require additional approvals from CalOES through the OA prior to incurring any costs.
By accepting this subaward, it is understood that your agency agrees to comply with all applicable federal, state, and local requirements of the grant as put forth in the FY 22 Grant Assurances, federal and state guidances, and all provisions of 2 CFR 200 including Subpart F- Audit Requirements. Any funds found owed as a result of a final rev iew or audit must be refunded to the County within 15 days upon receipt of an invoice from Riverside County EMD.
Please feel free to contact me for any further assistance.
Sincerely,
Louis Le
Administrative Services Analyst II
[email protected]
951-955-8525
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Attachment: Moreno Valley_FY22 SHSP Award Letter (6181 : ACCEPTANCE OF THE FISCAL YEAR 2022 STATE HOMELAND SECURITY
Report to City Council
ID#6183 Page 1
TO: Mayor and City Council
FROM: Jesse Park, Fire Chief
AGENDA DATE: March 21, 2023
TITLE: ACCEPTANCE OF THE FISCAL YEAR 2022 EMERGENCY
MANAGEMENT PERFORMANCE GRANT PROGRAM
(EMPG) GRANT AWARD
RECOMMENDED ACTION
Recommendation:
1. Accept the Fiscal Ye ar 2022 Emergency Management Performance Grant Program (EMPG) grant award of $43,026 from the Riverside County Emergency Management Department.
2. Authorize a budget adjustment of $43,026 to the Emergency Management Grant Fund (2503) revenue and expenditure accounts.
SUMMARY
This report recommends acceptance of the Fiscal Year 2022 Emergency Management Performance Grant Program (EMPG) grant award in the amount of $43,026. Funds will be utilized to support Emergency Management related activities.
DISCUSSION
The EMPG is authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.) to provide a robust system of emergency preparedness for the protection of life and property in the United States from all hazards. The Riverside County Emergency Management Department (EMD), on behalf of all jurisdictions in Riverside County, applies for this grant on an annual basis.
Riverside County EMD then distributes the grant funding to eligible agencies throughout the Operational Area.
Generally, EMPG is used to sustain and improve comprehensive emergency A.15
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management programs at the state, tribal and local levels from all man -made and natural disasters through the prevention, mitigation, response, and recovery of all hazard event s. An all -hazards approach to emergency response, including the development of a comprehensive program of planning, training, and exercises, enables an effective and consistent response to disasters and emergencies regardless of the cause. Additionally, it involves building long -term strategic partnerships within the emergency management community.
With this award period, the grant funds will be utilized to renew the City’s Emergency Alert and Warning Notification System, commonly referred to as “Alert MoV al”. This system provides timely notification to the public on actions they can take to aid themselves and their family, greatly enhancing the safety of the residents in Moreno Valley and potentially reducing the number of injuries, deaths, and loss of pro perty due to a disaster or catastrophic event. Funds will also support the purchase of eleven (11) EOC laptops and docking stations.
As a reimbursement grant, EMPG provides reimbursement of up to 50 percent of allowable costs, while the City provides the 50 percent match. The City’s match requirement is met by the City Council’s budget adoption process allocating funding for the Office of Emergency Management Division.
ALTERNATIVES
1. Accept the Fiscal Year 2022 Emergency Management Performance Grant Program grant award.
2. Do not accept the Fiscal Year 2022 Emergency Management Performance Grant Program grant award.
FISCAL IMPACT
The Office of Emergency Management is requesting City Council to approve the acceptance of the FY2022 EMPG grant award. Funding for this grant award, if approved, will be allocated as follows:
Description Fund GL Account No. Type
(Rev/Exp)
FY 22/23
Budget
FY 22/23
Proposed
Amendment
FY 22/23
Amended
Budget
EMPG Grant 2503 40-47-74105-485000 Rev $0 $43,026 $43,026 Grant Expenditures 2503 40-47-74105-625010 Exp $0 $43,026 $43,026
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Raquel Ortega Jesse Park
Senior Administrative Assistant Fire Chief
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Concurred By:
Diana Rockot
Emergency Operations & Volunteer Services Division Manager
CITY COUNCIL GOALS
None
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.
1. Moreno Valley_EMPG 22_Award Letter
APPROVALS
Budget Officer Approval ✓ Approved . 3/10/23 11:34 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/11/23 12:48 PM A.15
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450 E. ALESSANDRO BLVD
RIVERSIDE, CALIFORNIA 92508
T: 951.358.7100 ♦ F: 951.358.7105 ♦ WEB: WWW.RIVCOREADY.ORG ♦ TDD: 951.358.5124
Bruce Barton, Director
Emergency Management Department
1/25/2023
City of Moreno Valley
Jesse Park, Fire Chief
Raquel Ortega, Senior Administrative Assistant
RE: FY22 Emergency Management Performance Grant Program (EMPG) Award - $43,026 Grant # 2022-0005 CFDA#: 97.042
The California Office o f Emergency Services (CalOES) has approved Riverside County’s FY22 Emergency Management Performance Grant Program (EMPG) application and has authorized the commence ment of reimbursement requests. The performance period of this grant is July 1, 20 22 (for personnel) January 25, 2023 (for equipment) – December 31, 2023. Final reimbursement requests are due no later than January 10, 2024.
Please remember t hat changes to your grant will require the approval of the OA prior to incurring any costs. All modifications, EHP’s, sole source procurement, EOC , and construction requests r equire additional approvals from CalOES through the OA prior to incurring any cos ts. Some of your projects may require these additional approvals.
Grant funds must be used to supplement existing funds, not replace funds that have been appropriated for the same purpose. Your Agency must not make or permit any award at any tier, to any party that is de barred. Documentation of eligibility must be obtained prior to making any agreement/payment w ith a vendor funded by EMPG funds. It is the Agency’s responsibility to obtain all additional approvals prior to expending the funds. Your Agency will also be responsible for providing al l n ecessary doc umentation for reimbursements. If yo u are purchas ing maintenance agreements, upgrades, service fees, etc. for your equ ipment or continuation of a service i t is your responsibility to provide proof that these costs follow the guidelines of the grant.
A signed FY 22 Grant Assu rance and a signed Financial M anagement Forms Wor kbook (FMFW) Facesheet is required to be submitted to Riverside County EMD as soon as possible. Modifications and Reim bursement Requests cannot be processed until these documents are recei ved. Please also note that this grant has a dolla r- for-dollar match requirement.
By accepting this subaward, it is understood that your agency agrees to c omply with all applicable feder al, state, and local requirements of the grant as put forth in the FY22 EMPG Grant Assurances, federal and state guidance , the Federal Single Aud it Act of 1984 and amendment of 1996, and the Robert T. Stafford Disaster Relief and Emergency Assista nce Act as amended. Any funds found ow ed as a resul t o f a final review or audit must be refunded to the County within 15 days upon receipt of an invoice from Riverside County EMD.
Please feel free to contact me for any further assistance.
Sincerely,
Louis Le
Administrative Services Analyst II
[email protected]
951-955-8525
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Attachment: Moreno Valley_EMPG 22_Award Letter (6183 : ACCEPTANCE OF THE FISCAL YEAR 2022 EMERGENCY MANAGEMENT
Report to City Council
ID#6160 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: March 21, 2023
TITLE: APPROVAL OF THE FISCAL YEAR 2023/2024 STORM
WATER PROTECTION PROGRAM BUDGET FOR
COUNTY SERVICE AREA (CSA) 152
RECOMMENDED ACTION
Recommendations:
1. Approve the County Service Area (CSA) 152 Budget for Fiscal Year (FY) 2023/2024 in the amount $706,316; and
2. Authorize to continue the levy of the County Service Area 152 Assessment at the same rate as the prior year ($8.15) per Benefit Assessment Unit (BAU) for FY 2023/2024.
SUMMARY
This report recommends approval of the Fiscal Year (FY) 2023/2024 County Service Area 152 Budget in the amount of $706,316 and the authorization to continue the levy of the CSA 152 assessment at $8.15 per B enefit Assessment Unit (BAU), which is the same amount per BAU as last year. For the City to receive funding from the County, the City must prepare a CSA 152 Budget for submission to the County by April 30, 2023.
DISCUSSION
The County Service Area (CSA) 152 was formed by Riverside County to offset a portion of the costs of the federally mandated National Pollutant Discharge Elimination System (NPDES) program. The County continues to manage the CSA program and applies parcel charges on the property tax b ills of parcels which benefit from the services. The CSA 152 program, as administered by the County, allows for the collection of revenues on the property tax bills to support the NPDES program. The County is the lead agency A.16
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in administering CSA 152, and the City is a participating agency. In order to continue with the service provided under CSA 152, the City is required to approve the CSA 152 budget for FY 2023/2024 in a specific amount (Attachment 1); and approve a CSA 152 Assessment per Benefit Assessment Unit (BAU) for FY 2023/2024.
The CSA 152 funds are eligible for the NPDES program (Program) costs identified on the attached. In addition to CSA 152 revenues, the City has other funding sources (e.g., an approved NPDES Parcel Charge), which is also eligible for specified Program costs. Staff is not recommending an increase of the BAU assessment beyond the previously approved amount of $8.15. Any increase to the BAU would require a mail ballot process under Proposition 218 and the approval of the property owners.
The County CSA 152 Administrative Services Agreement requires the City to adopt an annual CSA 152 Budget. To ensure the funding is secured and the assessment remains on the tax rolls for FY 2023/2024, staff is recommending Council adopt th e CSA 152 budget as presented . The County levies CSA 152 on the annual property tax bill on behalf of the City of Moreno Valley.
Failure by the City to enforce the NPDES program can result in penalties of up to $37,500 per day for noncompliance and/or ci vil and criminal penalties. This is a federally mandated program administered by the State. There has been neither State nor Federal monies specifically allocated to local agencies to address the program ’s general requirements.
ALTERNATIVES
1. Approve the CSA 152 Budget for FY 2023/2024 in the amount of $ 706,316 and authorize the levy of CSA 152 Assessment at $8.15 per BAU for FY 2023/2024.
Approval of this alternative ensures that a portion of the funds necessary to support the various storm water manage ment and maintenance programs for the City will continue to be collected.
2. Do not approve the CSA 152 Budget for FY 2023/2024 in the amount of $706,316 and do not authorize the levy of CSA 152 Assessment at $8.15 per BAU for FY 2023/2024. This alternative does not provide for the collection of the assessment on the annual tax rolls to fund portions of the storm water management and maintenance programs. Not authorizing either the budget or levy will interrupt the assessment and revenue collection process. If the CSA assessment is not approved, another funding source such as the General Fund, would need to cover the expected $706,316 revenue because the Program is State mandated with no options to significantly reduce services without the possibility of State issued monetary penalties.
FISCAL IMPACT
Adoption of the recommended CSA 152 Budget and authorization of the annual levy will ensure that the City receives its authorized funding from this source. With the A.16
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implementation of the federally mandated NPD ES program, the City uses CSA 152 revenues together with other funding sources. The costs associated with the Program are included in the City approved Operating Budget. Approving the CSA 152 Budget will ensure this eligible funding source is available f or specific Program costs. Funds collected from the CSA 152 annual levy are restricted for use only within the Storm Water Management programs.
NOTIFICATION
Publication of agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Rae Beimer Melissa Walker, P.E.
Storm Water Program Manager Public Works Director/City Engineer
Concurred By:
Clement Jimenez, P.E.
Principal Engineer
CITY COUNCIL GOALS
Public Facilities and Capital Projects . Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 4.2: Develop and maintain a comprehensive Infrastructure Plan to invest in and deliver City infrastructure.
ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.
1. Proposed CSA 152 Budget Detail FY 2023-2024
APPROVALS
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Budget Officer Approval ✓ Approved . 3/10/23 11:03 PM City Attorney Approval ✓ Approved .
City Manager Approval ✓ Approved . 3/11/23 12:45 PM A.16
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ATTACHMENT 1
CSA 152 Levy
Other City Funding
Sources
1. STREET SWEEPING 523,724.60 $ 211,565.23$ 312,159.37$
2. STORMDRAIN MAINTENANCE 172,966.99 $ 69,872.22$ 103,094.77$
3. NPDES MS4 ANNUAL PERMIT FEE 61,833.00 $ 24,978.23$ 36,854.77$
4. RIVERSIDE COUNTY FLOOD CONTROL COST SHARE 67,904.00$ 27,430.69$ 40,473.31$
5. TMDL TASK FORCE_TMDL COMPLIANCE 89,450.00$ 36,134.47$ 53,315.53$
6. STORMWATER PROGRAM CONSULTANT 257,245.31$ 103,917.52$ 153,327.79$
7. ADMINISTRATION_STAFF TIME 288,514.79 $ 116,549.23$ 171,965.56$
8. CSA 152 COUNTY ADMINISTRATION FEE 42,378.97$ 17,119.53$ 25,259.45$
9. CSA 152 ANNUAL ANALYSIS_CONSULTANT 4,500.00$ 1,817.83$ 2,682.17$
10. GENERAL OVERHEAD_ADMIN_ISF (FUNDS 2008/1010) 239,951.05$ 96,931.29$ 143,019.76$ TOTAL PROJECTED 1,748,468.71 $ 706,316.23$ 1,042,152.48$
8.15$
86,665
706,316$ TOTAL PROJECTED CSA 152 BUDGET Non-Fee Recovered Expenses
Benefit Assessment Unit (BAU) Max Rate
Revenues Source
CITY OF MORENO VALLEY
FISCAL YEAR 2023/2024 CSA 152 - BUDGET DETAIL
Total BAUs
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Attachment: Proposed CSA 152 Budget Detail FY 2023-2024 (6160 : APPROVAL OF THE FISCAL YEAR 2023/2024 STORM WATER PROTECTION
Report to City Council
ID#6161 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: March 21, 2023
TITLE: APPROVAL OF RECOMMENDED PAVEMENT
MANAGEMENT PROGRAM FIVE -YEAR LOOK -AHEAD
FOR FISCAL YEARS 2023-24 TO 2027-28
RECOMMENDED ACTION
Recommendations:
1. Approve the Recommended Pavement Management Program Five -year Look - ahead Plan for Fiscal Years 2023-24 to 2027-28; and
2. Authorize the Public Works Director to make any minor adjustments necessary for finalizing the Pavement Management Pro gram Five-year Look-ahead Plan for Fiscal Years 2023-24 to 2027-28.
SUMMARY
This report recommends concurrence with the recommended Pavement Management Program (PMP) Five -year Look -ahead Plan which identifies roadway segment maintenance priorities for th e Fiscal Years 2023 -24 to 2027-28. Staff takes a proactive approach to maintaining roads by including in the plan both preventive and corrective pavement maintenance practices that are cost -effective in addressing a wide range of pavement conditions to extend the pavement life and enhance safety.
DISCUSSION
A previous evaluation of the city street network indicates there was over $2 25 million of deferred maintenance for the 506 centerline -miles of streets within the City’s 51 square mile boundary. In 202 2, Council approved a historic $50 Million in pavement rehabilitation funding to mitigate a portion of that deferred maintenance. However, there still is a significant amount of deferred maintenance needs, and streets are to be prioritized for pavement re habilitation with a current limited budget of approximately $ 5 A.17
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