Moreno Valley City Council
April 4, 2023

AGENDA

CITY COUNCIL OF THE CITY OF MORENO VALLEY

MORENO VALLEY COMMUNITY SERVICES DISTRICT

CITY AS SUCCESSOR AGENCY FOR THE

COMMUNITY REDEVELOPMENT AGENCY OF

THE CITY OF MORENO VALLEY

MORENO VALLEY HOUSING AUTHORITY

MORENO VALLEY PUBLIC FINANCING AUTHORITY

BOARD OF LIBRARY TRUSTEES

April 4, 2023

REGULAR MEETING – 6:00 PM
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City Council Study Sessions
Second Tuesday of each month – 6:00 p.m.

City Council Meetings
Special Presentations – 5:30 P.M.

First & Third Tuesday of each month – 6:00 p.m.

City Council Closed Sessions
Will be scheduled as needed at 4:30 p.m.

City Hall Council Chamber – 14177 Frederick Street

Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, in compliance with the Americans with Disabilities Act of 1990. Any person with a disability who re quires a modification or accommodation in order to participate in a meeting should direct such request to the ADA Coordinator, at 951.413.3350 at least 72 hours before the meeting. The 72 -hour notification will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Ulises Cabrera, Mayor

Edward A. Delgado, Mayor Pro Tem David Marquez, Council Member

Cheylynda Barnard, Council Member Elena Baca-Santa Cruz, Council Member ..

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AGENDA

CITY COUNCIL OF THE CITY OF MORENO VALLEY
April 4, 2023

CALL TO ORDER - 5:30 PM

SPECIAL PRESENTATIONS

1. Commendation of Battalion Chief Dave Rodriguez

2. Proclamation Recognizing April as Autism Awareness Month

3. Proclamation Recognizing April as National Child Abuse Prevention Month .
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.AGENDA

JOINT MEETING OF THE

CITY COUNCIL OF THE CITY OF MORENO VALLEY

MORENO VALLEY COMMUNITY SERVICES DISTRICT

CITY AS SUCCESSOR AGENCY FOR THE

COMMUNITY REDEVELOPMENT AGENCY OF THE

CITY OF MORENO VALLEY

MORENO VALLEY HOUSING AUTHORITY

MORENO VALLEY PUBLIC FINANCING AUTHORITY

AND THE BOARD OF LIBRARY TRUSTEES

*THE CITY COUNCIL RECEIVES A SEPARATE STIPEND FOR CSD
MEETINGS*

REGULAR MEETING – 6:00 PM
APRIL 4, 2023

CALL TO ORDER

Joint Meeting of the City Council, Community Services D istrict, City as Successor Agency for the Community Redevelopment Agency, Housing Authority and the Board of Library Trustees - actions taken at the Joint Meeting are those of the Agency indicated on each Agenda item.

PLEDGE OF ALLEGIANCE

INVOCATION
Bishop LaTerra Ruffin, Life Empowerment Church

ROLL CALL

INTRODUCTIONS

PUBLIC COMMENTS ON ANY SUBJECT NOT ON THE AGENDA UNDER THE

JURISDICTION OF THE CITY COUNCIL

PUBLIC COMMENTS ON ANY SUBJECT ON THE AGENDA

CITY COUNCIL OPENING COMMENTS

JOINT CONSENT CALENDARS (SECTIONS A-E)
All items listed under the Consent Calendars, Sections A, B, C, D, and E are considered to be routine and non -controversial, and may be enacted by one motion unless a member of the City Council, Community Services District, City as Succes sor Agency for the Community Redevelopment Agency, Housing Authority or the Board of Library Trustees requests that an item be removed for separate action. The motion to adopt the Consent Calendars is deemed to be a separate motion by each Agency and shal l be so recorded by the City Clerk. Items withdrawn for report or discussi on will be heard after public hearing items.
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A. CONSENT CALENDAR-CITY COUNCIL
A.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALEN DAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

A.2. MINUTES - CITY COUNCIL - STUDY SESSION - MARCH 14, 2023 6:00 PM Recommendation:

1. Approve as submitted.

A.3. MINUTES - CITY COUNCIL - CLOSED SESSION - MARCH 21, 2023 4:30 PM
Recommendation:

1. Approve as submitted.

A.4. MINUTES - CITY COUNCIL - REGULAR MEETING - MARCH 21, 2023 6:00 PM
Recommendation:

1. Approve as submitted.

A.5. SECOND READING OF ORDINANCE NO. 996 REGAR DING MAYOR’S ROLE, DUTIES AND RESPONSIBILITIES (Report of: City Attorney) Recommendation:

1. Adopt Ordinance No. 996 amending Moreno Valley Municipal Code Section 2.04.007 regarding the Mayor’s Role, Duties and Responsibil ities, that was introduced on March 21, 2023, by a una nimous vote of the City Council.

A.6. APPOINT A VOTING DELEGATE AND ALTERNATE DELEGATE TO THE

SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG)
2023 ANNUAL GENERAL ASSEMBLY (Mayor Ulises Cabrera -Delegate, Mayor Pro Tem Edward Delgado- Alternate) (Report of: City Clerk) Recommendations:

1. Appoint a Delegate, Mayor Ulises Cabr era, and an Alternate, Mayor Pro Tem Edward Delgado, to the Southern California Association of Governments (SCAG) Annual General Assembly on May 4, 2023.

2. Direct staff to submit the names to SCAG.
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A.7. ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING
PROGRAM FUNDING GRANT AWARD (Report of: Community
Development)
Recommendations:

1. Accept the California Automated Permit Processing Program (CalAPP) funding grant award of $100 ,000 administered through the California Energy Commission, to fund the impleme ntation of SolarAPP+ and comply with the provisions of SB 379;

2. Authorize the City Manager, or his designee, to execute for and on behalf of the City of Moreno Valley, agreement s and other related documents required by the California Energy Commission, subject to the approval of the City Attorney; and

3. Authorize the Chief Financial Officer, or his designee, to make any necessary budget adjustments as recommended in the Fiscal Imp act section of this report.

A.8. UC RIVERSIDE -CITY ENTREPRENEURSHIP PROGRAM MEMORANDUM OF UNDERSTANDING (Report of: Economic Development)
Recommendations:

1. Approve the Memorandum of Understanding (MOU) between the City of Moreno Valley and the Regents o f the University of California, on behalf of its Riverside Campus (UCR) for entrepreneur and business technical assistance offered through the Moreno Valley Business and Employment Resource Center (BERC).

2. Authorize staff to execute the M OU as to form all necessary documents with UCR.

A.9. AUTHORIZATION TO AWARD AN AGREEMENT FOR PROFESSIONAL

CONSULTANT ARCHITECTURAL AND ENGINEERING DESIGN
SERVICES TO SVA ARCHITECTS, INC. FOR THE MORENO VALLEY
SENIOR CENTER EXPANSION PROJECT NO. 803 0057 (Report of: Public Works)
Recommendations:

1. Award an Agreement for Professional Consultant Services to SVA Architects, Inc. to provide architectural and engineering design services for the Moreno Valley Senior Center Expansion project in the amount of $399,078.00;

2. Authorize the City Manager to execute the agreement with SVA Architects, Inc.;
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3. Authorize the issuance of a Purchase Order to SVA Architects, Inc. in the amount of $399,078.00 when the agreement has been signed by all parties using the approved Facility Construct ion funds (Fund 3000); and

4. Authorize the City Manager to execute any subsequent Amendments to the Agreement with SVA Architects, Inc. within Council appr oved annual budgeted amounts, including the authority to authorize the associated purchase orders in a ccordance with the terms of the Agreement, subject to the approval of the City Attorney.

A.10. ROAD CLOSURE FOR SOUTHERN CALIFORNIA AIR SHOW (Report of:

Public Works)
Recommendation:

1. Authorize the road closure of the following streets between the hours of 6:00 a.m. and 8:00 p.m. on April 22 and 23, 2023 for the purpose of controlling traffic for the Southern California Air Show at March Field:

a. Elsworth Street between Alessandro Boulevard and Cactus Avenue
b. Veterans Way between Alessandr o Boulevard and C actus Avenue
c. Frederick Street between Alessandro Boulevard and Cactus Avenue

A.11. APPROVE ANNUAL MEASURE A (RCTC) LOCAL STREETS AND ROADS FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY 2023/24 -2027/28 (Report of: Public Works)
Recommendations:

1. Approve and authorize submittal of the City of Moreno Valley’s annual Measure A (RCTC) Local Streets and Roads Five -Year Capital Improvement Plan for Fiscal Years 2023/24 – 2027/28 and Maintenance of Effort Certification for Fiscal Year 2023/24 to the Riverside County Transportation Commission; and

2. Authorize the Director of Public Works/City Engineer to submit an annual amended five-year plan to the Riverside County Transportation Commission if changes are made to the listed Measure A (RCTC) projects.

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B. CONSENT CALENDAR-COMMUNITY SERVICES DISTRICT
B.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

B.2. MINUTES - CITY COUNCIL - CLOSED SESSION MARCH 21, 2023.

Recommendation:

1. Approve as submitted.

B.3. MINUTES - CITY COUNCIL - REGULAR CITY COUNCIL MEETING MARCH 21, 2023.

Recommendation:

1. Approve as submitted.

B.4. APPROVE AGREEMENT WITH ARCHITERRA DESIGN GROUP FOR

ARCHITECTURAL AND ENGI NEERING DESIGN SERVICES FOR THE

INSTALLATION OF RESTROOMS AT THE MORENO VALLEY

AMPHITHEATER PARK AND ADRIENNE MITCHELL MEMORIAL PARK,
PROJECT NO. 807 0060 (Report of: Parks & Community Services) Recommendations: That the City Council and CSD:

1. Award an Ag reement for Professional Consultant Services with Architerra Design Group, Inc., for architectural and engineering design services for the installation of restrooms at the Moreno Valley Amphitheater Park and Adrienne Mitchell Memorial Park;

2. Authorize the City Manager to execute the contract with Architerra Design Group, Inc.;

3. Authorize the issuance of a purchase order in the amount of $149,625 upon execution of the Agreement for Professiona l Consultant Services with Architerra Design Group, Inc. Funds ar e available in the Park Rehabilitation and Refurbishment Program (Fund 5011); and

4. Authorize the Parks and Community Services Director to execute subsequent Amendments to the Agreement with A rchiterra Design Group, Inc. within Council approved annual budgeted amounts, including the authority to authorize the associated purchase orders in accordance with the terms of the Agreement, subject to the approval of the City Attorney.

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C. CONSENT CALENDAR - HOUSING AUTHORITY
C.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

C.2. MINUTES - CITY COUNCIL - REGULAR MEETING - CLOSED SESSION MARCH 21, 2023.

Recommendation:

1. Approve as submitted.

C.3. MINUTES - CITY COUNCIL - REGULAR CITY COUNCIL MEETING MARCH 21, 2023.

Recommendation:

1. Approve as submitted.

D. CONSENT CALENDAR - BOARD OF LIBRARY TRUSTEES
D.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

D.2. MINUTES - CITY COUNCIL - CLOSED SESSION MARCH 21, 2023.

Recommendation:

1. Approve as submitted.

D.3. MINUTES - CITY COUNCIL - REGULAR CITY COUNCIL MEETING MARCH 21, 2023.

Recommendation:

1. Approve as submitted.

E. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
E.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.
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Recommendation: Waive reading of all Ordinances.

E.2. MINUTES - CITY COUNCIL - - CLOSED SESSION MARCH 21, 2023.

Recommendation:

1. Approve as submitted.

E.3. MINUTES - CITY COUNCIL - REGULAR CITY COUNCIL MEETING MARCH 21, 2023.

Recommendation:

1. Approve as submitted.

F. PUBLIC HEARINGS
Questions or comments from the public on a Public Hearing matter are limited to five minutes per individual and must pertain to the subject under consideration.

Those wishing to speak should complete and submit a GOLDENROD speaker slip to the Sergeant-at-Arms.

G. ITEMS REMOVED FROM CONSENT CALENDARS FOR DISCUSSION OR

SEPARATE ACTION

H. GENERAL BUSINESS
H.1. PROCESS OF THE SELECTION OF THE MAYOR PRO TEM (Report of:

City Clerk)
Recommendation:

1. That the City Council consider the “Equal Opportunit y” option for selecting the Mayor Pro Tem which provides that the Council Member who has not served as Mayor Pro Tem for the longest period of time be appointed as Mayor Pro Tem.

H.2. RESOLUTION OPPOS ING ASSEMBLY BILL 742 BANNING THE USE OF LAW ENFORCEM ENT K -9'S FOR ARRESTS AND APPREHENSIONS
(Report of: City Attorney)
Recommendation:

1. Adopt Resolution No. [next in order] opposing Assembly Bill 742 banning the use of Law Enforcement K-9s for arrests and apprehensions. -10-
I. REPORTS
I.1. CITY COUNCIL REPORTS
(Informational Oral Presentation - not for Council action) March Joint Powers Commission (JPC)
Riverside County Habitat Conservation Agency (RCHCA)
Riverside County Transportation Commission (RCTC)
Riverside Transit Agency (RTA)
Western Riverside Council of Governments (WRCOG)
Western Riverside County Regional Conservation Authority (RCA) School District/City Joint Task Force
I.2. EMPLOYEE ASSOCIATION REPORTS
I.3. CITY MANAGER'S REPORT
(Informational Oral Presentation - not for Council action)

CLOSING COMMENTS AND/OR REPORTS OF THE CITY COUNCIL, COMMUNITY

SERVICES DISTRICT, CITY AS SU CCESSOR AGENCY FOR THE COMMUNITY

REDEVELOPMENT AGENCY, HOUSING AUTHORITY, PUBLIC FINANCING AUTHORITY, AND THE BOARD OF LIBRARY TRUSTEES.

ADJOURNMENT

PUBLIC INSPECTION
The contents of the agenda packet are available for public inspection on the City’s website at www.moval.org and in the City Clerk’s office at 14177 Frederick Street during normal business hours.

Any written information related to an o pen session agenda item that is known by the City to have been distributed to all or a majority of the City C ouncil less than 72 hours prior to this meeting will be made available for public inspection on the City’s website at www.moval.org and in the City Clerk’s office at 14177 Frederick Street during normal business hours.
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CERTIFICATION
I, Jane Halstead, City Clerk of the City of Moreno Valley, California, certify that 72 hours prior to this Regular Meeting, the City Council Agenda was posted on the C ity’s website at: www.moval.org and in the following three public places pursuant to City of Moreno Valley Resolution No. 2007-40:
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City Hall, City of Moreno Valley
14177 Frederick Street

Moreno Valley Library
25480 Alessandro Boulevard

Moreno Valley Senior/Community Center
25075 Fir Avenue

Jane Halstead, CMC
City Clerk

Date Posted: 3/30/2023

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MINUTES

CITY COUNCIL OF THE CITY OF MORENO VALLEY

MORENO VALLEY COMMUNITY SERVICES DISTRICT

CITY AS SUCCESSOR AGENCY FOR THE

COMMUNITY REDEVELOPMENT AGENCY OF THE

CITY OF MORENO VALLEY

MORENO VALLEY PUBLIC FINANCING AUTHORITY

MORENO VALLEY HOUSING AUTHORITY

STUDY SESSION – 6:00 PM
March 14, 2023

CALL TO ORDER

The Joint Meeting of the City Council, Community Services District, City as Successor Agency for the Community Redevelopment Agency of the City of Moreno Valley, Moreno Valley Housing Authority, Mo reno Valley Public Financing Authority and the Board of Library Trustees was called to order at 6:00 p.m. by Mayor Cabrera in the Council Chamber located at 14177 Frederick Street.

Mayor Cabrera announced that the City Council receives a separate stipe nd for CSD meetings.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Mayor Cabrera.

ROLL CALL

Council: Ulises Cabrera
Ed Delgado
David Marquez
Cheylynda Barnard
Elena Baca-Santa Cruz
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member

INTRODUCTIONS

Staff: Jane Halstead Manager of the Office of the Mayor and City Council/City Clerk
Paul Bradvica Deputy City Clerk
Patty Rodriguez Senior Deputy City Clerk
Steven Quintanilla Interim City Attorney
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Mike Lee City Manager
Brian Mohan Assistant City Manager, Chief Financial
Officer, City Treasurer
Michael Lloyd Assistant City Manager
Manuel Mancha Community Development Director
Melissa Walker Public Works Director/City Engineer
Jeremy Bubnick Parks and Community Services Director
Ken Reichle Chief of Police
Jesse Park Fire Chief

PUBLIC COMMENTS ON MATTERS ON THE AGENDA ONLY
A.1
Brandon Carn

1. Concerns.

Bob Palomarez

1. Council equality.

Tom Jerele

1. Historical insight.

Pete

1. Historical insight.

A.2
Tom Jerele

1. Agrees with current process.

Bob Palomarez

1. Suggestions.

A.3
A.4
Brandon Carn

1. Questions and concerns.

A.2
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A.5
A.6
A. BUSINESS
A.1. DISCUSSION OF PROPOSED CHANGES TO THE SCOPE OF THE MAYOR’S DUTIES AND RESPONSIBILITIES (Report of: City Attorney) Interim City Attorney Steve Quintanilla provided the presentation.

Mayor Cabrera stated the last time this item was on the agenda, his main concern was the process it went through to be included on the agenda.

Mayor Pro Tem Delgado stated the suggested changes are to improve the dynamics of the Council and give more power to the majority o f Council. Mayor Pro Tem Delgado stated he believes the body of the Council should have more say in decisions moving forward, instead of just one person.

Council Member Barnard suggested each C ouncil Member have the ability to appoint constituents from their districts to the Boards and Commissions. With any additional spaces, the Mayor would be able to appoint constituents to the remaining seats.

Mayor Pro T em Delgado stated he concurred with Council Member Barnard's proposal.

Council Member Baca -Santa Cruz stated she also concurred with Council Member Barnard's proposal.

Mayor Cabrera agreed and stated the proposal is a good middle ground, which allows every member of the City Council an o pportunity to nominate constituents to the Boards and Commissions.

Council Member Marquez stated he also concurred with Council Member Barnard's proposal. Council Member Marquez expressed his interest to publicly inter view applicants for the Planning Com mission. Council Member Marquez also stated if the Council does not want the Mayor to have all of the current responsibilities, then the Council should look at potentially going back to a rotating Mayor, instead of a directly elected Mayor.

Mayor Cabrera stated he likes the idea of public interviews for Planning Commission applicants.

Mayor Cabrera asked questions of staff.

Interim City Attorney Steve Quintanilla responded to Mayor Cabrera's inquiries.

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Mayor Cabrera recounted the meeting in June of 2022, when the Mayor's Ordinance was first originally discussed.

Council Member Baca -Santa Cruz stated there was not an issue with the Mayor's Ordinance, which was first introduced in June of 2022 because the former Ma yor at the time of the meeting h ad been leading the City for the past seven years, and Council Member Baca -Santa Cruz stated she believed the former Mayor deserved the additional power and responsibilities. Council Member Baca -Santa Cruz stated she believes the Mayor's Ordinance should b e looked at every time a new Mayor is voted in.

Mayor Cabrera responded to Council Member Baca -Santa Cruz's statements regarding the Brown Act Violation and the harassment investigation. Mayor Cabrera also stated there wer e some inconsistencies in the po wers given to the former Mayor and the powers that are proposed to be taken away from the Mayor's duties and responsibilities.

Mayor Cabrera recounted the November 2022 election.

Mayor Cabrera asked questions of staff reg arding the current process of th e approval of proclamations.

Mayor Pro Tem Delgado responded to Mayor Cabrera's inquiries.

Interim City Attorney responded to Mayor Cabrera's inquiries.

Mayor Cabrera stated there are some items in the Mayor's duties an d responsibilities that he does not believe should be included. Mayor Cabrera also stated he believes Council Members should be given the opportunity to present certificates and provide remarks at ribbon cuttings in their respective districts. Mayor Cabrera asked staff if in the current recommendations to the Mayor's duties and responsibilities, would he still be able to put items on the agenda.

Interim City Attorney Steve Quintanilla stated with the current recommendations, the Mayor would still be able to add items to the agenda, but would have to get Council approval.

Council Member Baca- Santa Cruz stated she would like to add a new section in the agenda labeled "Items for Future Agenda", which would allow members of Council to propose items they would like added to the next agenda.

Mayor Cabrera noted with the current recommendation, the Mayor would not be able to add items to the agenda, rather the City Attorney, City Manager, City Clerk, and majority of Council would be able to add items to the a genda. Mayor Cabrera stated he w ould like this recommendation to change to allow two members of the City Council add an item to an agenda, rather than three.

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With the conclusion of Council questions and comments, Mayor Cabrera moved on to the next item of the agenda.

A.2. REVIEW OF OP TIONS REGARDING PROCEDURES FOR SELECTING THE MAYOR PRO TEM (Report of: City Clerk)
City Clerk Jane Halstead provided the presentation.

Mayor Pro Tem Delgado stated he likes the current process but is open to any changes the majority of Council deems necessary.

Council Member Baca -Santa Cruz believes she believes the current process does not need to be changed. Additionally, Council Member Baca -Santa Cruz asked if public comments would be opened once more, since many memb ers of the public had recently arrived from the School Board meeting.

Mayor Cabrera stated he would like the selection process for the Mayor Pro Tem selection to be rotational, which would give an opportunity to every member of the City Council to serve as Mayor Pro Tem.

Council Member Barnard stated she would like to yield her time to allow members of the public to speak.

Mayor Cabrera opened the public comments portion of the meeting.

A.1
Roy Bleckert

1. Civil discussions.

Donovan Saadiq

1. Supports change.

Louise Palomarez

1. Equity and integrity.

A.2
Roy Bleckert

1. Concerns.

Donovan Saadiq

1. Supports change.

A.2
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Louise Palomarez

1. Concerns.

A.3
Roy Bleckert

1. Concerns.

A.4
Roy Bleckert

1. Concerns.

A.5
Roy Bleckert

1. Concerns.

A.6
Roy Bleckert

1. Concerns.

Public comments were heard.

Mayor Cabrera made a suggestion he would like to see for future Council meetings.

With the conclusion of Council comments and questions, Mayor Cabrera moved on to the next item on the agenda.

A.3. CITYWIDE PAVEMENT MANAGEMENT PROGRAM (Report of: Public Works)
Public Works Direct Melissa Walker provided the presentation.

Council Member Baca-Santa Cruz stated residents have provided positive feedback regarding the Citywide Pavement Rehabilitation program. Council Member Baca - Santa Cruz asked staff where the pavement rehabilitation schedule could be found online.

City Manager Mike Lee responded and provided the requested information.

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Mayor Cabrera thanked staff for their work in ensuring the suc cess of the Citywide Pavement Rehabilitation project. Mayor Cabrera stressed the importance of improving the road conditions in the City. Mayor Cabrera asked questions of staff.

Assistant City Manager Michael Lloyd responded to Mayor Cabrera's inquiries.

With the conclusion of Council comments and questions, Mayor Cabrera moved on to the next item on the agenda.

A.4. CAPITAL IMPROVEMENT PLAN PRESENTATION (Report of: City Manager) Assistant City Manager Michael Lloyd and Brian Mohan provided the presentation.

Council Member Marquez asked a question of staff.

Assistant City Manager Brian Mohan responded to Council Memb er Marquez's inquiry.

Mayor Cabrera stated he was frustrated funding from the state was not being allocated to the City of Moreno Val ley. Mayor Cabrera stated it is important for the City to remain diligent in working to obtaining funding from the state.

Mayor Pro Tem Delgado asked questions of staff.

Assistant City Manager Michael Lloyd responded to Mayor Pro Tem Delgado's inquiries.

With the conclusion of Council comments and questions, Mayor Cabrera moved on to the next item on the agenda.

A.5. POLICE DEPARTMENT PRESENTATION (Report of: Police Department) Police Chief Ken Reichle provided the presentation.

Mayor Pro Tem Delgado asked questions of staff.

Chief Reichle responded to Mayor Pro Tem Delgado's inquiries.

Mayor Pro Tem Delgado sta ted Public Safety is of the utmost importance and must find ways to add additional funding to allow the City to obtain more deputies.

Mayor Cabrera asked if gaining more volunteer sheriff deputies in the City would be impactful in helping with the issues the Moreno Valley Sheriff's department is currently experiencing.

Chief Reichle replied and stated they would only be helpful in cer tain instances. To truly deter crime and improve the Moreno Valley Sheriff's response time, sworn deputies would be needed to be added to the Moreno Valley Sheriff's station.

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Mayor Cabrera asked if the Riverside Sheriff's Department is having any issues hiring new deputies.

Chief Reichle replied and stated currently, the Riverside County Sheriff's Department is a very hi ghly sought-after law enforcement agency and they are not having an issues with hiring and training new deputies.

Mayor Cabrera state d he would like to meet at a later time to discuss the current trends in crime happening in the City of Moreno Valley. Ma yor Cabrera also stated he is in favor of additional technology being provided to the Moreno Valley Sheriff's Office. Mayor Cabrera cit ed the use of the City's Flock safety cameras and voiced his desire to provide additional technology which will help impr ove public safety in the City.

Chief Reichle stated the flock safety cameras is a very important asset to the department and thanked the City Council for their support.

Mayor Cabrera stated it is important for the City to find funding to help impro ve public safety in the City.

Council Member David Marquez asked Chief Reichle about the deputy reserve program.

Chief Reichle responded and stated there are three types of reserve deputies; level three, level two, and level one. Chief Reichle stated t he deputy that would be the most helpful is the level one reserve deputy, as the level one reserve deputy would be able to go out in the fi eld by themselves and perform all of the duties of a sworn deputy. Chief Reichle stated there is very little interest in the reserve deputy program, as it is a volunteer position.

Council Member Marquez asked Chief Reichle if he could touch on the duties of a level two reserve deputy.

Chief Reichle stated a level two reserve deputy would have to be accompanied by a sworn deputy. Chief Reichle noted the only reserve deputy that would truly help impact the issues of violent crime, would be the level one reserve deputy.

Mayor Pro Tem Delgado noted they have hour requirements for the reserve deputies.

Council Member Marquez noted it would be very helpful to have a level one reserve deputy program in the City.

Chief Reichle stated there is a program in the City, however it is not highly sought after due to the extensive requirement and lack of pay.

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Mayor Cabrera sugg ested adding stipends to help incentivize the reserve deputy program.

Council Member Barnard noted not only does the City have an issue with the lack of sworn deputies in the City, but also the lack of facilities to house any additional deputies. Council Member Barnard asked Chief Reichle how long a deputy is taken out of the field to write a report for an assault.

Chief Reichle noted on average, an assault call will take a deputy of the field for about three to four hours.

Council Member Barnard note d we must factor these situations in when discussing staffing.

Chief Reichle stated with the change in laws over the years, it has incre ased the workload on deputies.

Mayor Pro Tem Delgado added after the initial three to four hours, the deputy would also have to write a report. Additionally, in the coming months, the deputies would also have to report to court, which takes them out of the field for additional hours.

Council Member Marquez asked if the Moreno Valley Sheriff's Department has Jailers on staff.

Chief Reichle stated Community Service Officer's usually take care of the jailing and booking, but compared to neighboring cities, the Moreno Valley Sheriff's Department does not have a sufficient number of classified staff. Chief Reichle noted many times CSO's are overloaded with transportation and booking, which leads these duties to be passed off to the one duty deputies.

Council Member Marquez asked if hiring more CSO's would help with the staffing issues.

Chief Reichle noted additional CSO's would help with the staffing issues.

Council Member Marquez asked if any additional CSO's are brought in from other Cities.

Chief Reichle stated the Sheriff's Department only brings in staffing the City contracts for.

Assistant City Manager Bria n Mohan stated CSO's do not count towards the one deputy to one thousand resident’s count.

With no further Council comments and questions , Mayor Cabrera moved on to the next item on the agenda.

A.6. FIRE DEPARTMENT PRESENTATION (Report of: Fire Department) A.2
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Fire Chief Jesse Park provided the presentation.

Mayor Pro Tem Delgado had question regarding the Fire Department's insurance rating.

Fire Chief Jesse Park responded and stated the insurance rating is based on variety of items, including ladder truc ks. Chief Park noted Riverside City Fire is rated as a one, City of Temecula Fire is rated at two, and City of Moreno Valley is at a three , but they are looking to raise it higher.

Mayor Pro Tem Delgado asked if the money required for the build out is in cluded in the current CIP.

Fire Chief Park responded and stated it is included.

Mayor Pro Tem Delgado stated in the City of Pasadena, they have a public safety building, which houses both Fire and the Police Department under one roof.

Assistant City Manager Brian Mohan stated a joint use facility is included in the City's CIP, which is proposed to built on the east side of the City.

Mayor Cabrera stated part of the World Logistics Center agreement with the City is to provide funding for both Police and Fire facilities.

Fire Chief Park responded, and stated Highland Fairview will provide a "turn key" fire station for the City. Fire C hief Park noted he has been in contact with staff from Highland Fairview and they expressed interest in purchasing a ladder truck before the completion of the fire station.

Mayor Cabrera noted one of the primary sources of funding for these facilities is development impact fees. Mayor Cabrera also stated he would like to look at the development impact fees in the City.

With no additional Council comments, Mayor Cabrera adjourned the Study Session meeting at 9:17pm.

ADJOURNMENT

There being no further b usiness to come before the City Council, Mayor Cabrera adjourned the meeting at 9:17pm.

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Submitted by:

___________________________
Jane Halstead, CMC
City Clerk
Secretary, Moreno Valley Community Services District
Secretary, City as Successor Agency for the Community
Redevelopment Agency of the City of Moreno Valley
Secretary, Moreno Valley Housing Authority
Secretary, Board of Library Trustees
Secretary, Public Financing Authority

Approved by:

___________________________
Ulises Cabrera
Mayor
City of Moreno Valley
President, Moreno Valley Community Services District
Chairperson, City as Successor Agency for the Community Redevelopment Agency of the City of Moreno Valley
Chairperson, Moreno Valley Housing Authority
Chairperson, Board of Library Trustees
Chairperson, Public Financing Authority
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MINUTES

CITY COUNCIL OF THE CITY OF MORENO VALLEY

MORENO VALLEY COMMUNITY SERVICES DISTRICT

CITY AS SUCCESSOR AGENCY FOR THE

COMMUNITY REDEVELOPMENT AGENCY OF THE

CITY OF MORENO VALLEY

MORENO VALLEY PUBLIC FINANCING AUTHORITY

MORENO VALLEY HOUSING AUTHORITY

CLOSED SESSION – 4:30 PM
March 21, 2023

CALL TO ORDER

The Closed Session of the City Council of the City of Moreno Valley, Moreno Valley Community Services District, City as Successor Agency for the Community Redevelopment Agency of the City of Moren o Valley, Housing Authority, and the Moreno Valley Public Financing Authority was called to order at 4:30 p.m. by Mayor Cabrera in the Council Chamber located at 14177 Frederick Street, Moreno Valley, California.

Mayor Cabrera announced that the City Cou ncil receives a separate stipend for CSD meetings.

ROLL CALL

Council: Ulises Cabrera
Ed Delgado
David Marquez
Cheylynda Barnard
Elena Baca-Santa Cruz

Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member

PUBLIC COMMENTS ON MATTERS ON THE AGENDA ONLY

Mayor Cabrera opened the public comments portion of the meeting for items listed on the agenda only. There being no members of the public to come forward to speak, he closed the public comments.

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CLOSED SESSION

Interim City Attorney Quinta nilla announced that the City Council would recess to Closed Session to discuss the item as listed on the agenda and that he did anticipate reportable action.

A CONFERENCE WITH LEGAL COUNSEL SIGNIFICANT EXPOSURE TO

LITIGATION
Pursuant to Government Code Section 54956.9( d)(2) (1 Potential Case)

B CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code Section 54956.9
Case Name: Jason Hunter v. Tom DeSantis, et al.

Riverside County Superior Court Case No. 2205666

Mayor Cabrera recessed the City Council to the City Manager's Conference Room, second floor, City Hall, for their Closed Session at 4:35 p.m.

Mayor Cabrera reconvened the City Council in the Council Chamber from their Closed Session at 5:28 p.m.

REPORT OF ACTION FROM CLOSED SESSION, IF ANY, BY CITY ATTORNEY Interim City Attorney Steven Quintanilla reported in regard to Item A, significant exposure to litigation item, there was no reportable action.

In regard to Item B, conference with litigation counsel pursuant to Government Code Section 54956.9 Case Name: Jason Hunter v. Tom DeSantis, et al.

Riverside County Superior Court Case No. 2205666, the City Council approved the indemnification of former City Manager Tom DeSantis, former Mayor Yxstian Gutierrez, and form er Assistant City Attorney Paul Early in Case Name: Jason Hunter v. Tom DeSantis. The City Council voted 3 -0, with Council Member Baca - Santa Cruz, Council Member Barnard, Mayor Pro Tem Delgado voting yes, Council Member Marquez recusing himself and Mayor Cabrera abstaining.

ADJOURNMENT

There being no further business to come before the City Council, Mayor Cabrera adjourned the meeting at 5:29 p.m.

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Submitted by:

___________________________
Jane Halstead, CMC
City Clerk
Secretary, Moreno Valley Community Services District
Secretary, City as Successor Agency for the Community
Redevelopment Agency of the City of Moreno Valley
Secretary, Moreno Valley Housing Authority
Secretary, Board of Library Trustees
Secretary, Public Financing Authority

Approved by:

___________________________
Ulises Cabrera
Mayor
City of Moreno Valley
President, Moreno Valley Community Services District
Chairperson, City as Successor Agency for the Community Redevelopment Agency of the City of Moreno Valley
Chairperson, Moreno Valley Housing Authority
Chairperson, Board of Library Trustees
Chairperson, Public Financing Authority
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MINUTES

CITY COUNCIL REGULAR MEETING OF THE CITY OF MORENO VALLEY March 21, 2023

-1-
CALL TO ORDER - 5:30 PM

SPECIAL PRESENTATIONS

1. CLASSIFIED EMPLOYEE OF THE 4TH QUARTER 2022 - SSO,

PATTI RODRIGUEZ

2. DEPUTY OF THE 4TH QUARTER OF 2022 - CHRISTOPHER WHEELER

3. DEPUTY OF THE YEAR 2022 - CHRIS LOUCKS

4.PROCLAMATION RECOGNIZIN G MARCH 2023 AS NATIONAL WOMEN’S

HISTORY MONTH
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MINUTES

JOINT MEETING OF THE

CITY COUNCIL OF THE CITY OF MORENO VALLEY

MORENO VALLEY COMMUNITY SERVICES DISTRICT

CITY AS SUCCESSOR AGENCY FOR THE

COMMUNITY REDEVELOPMENT AGENCY OF THE

CITY OF MORENO VALLEY

MORENO VALLEY HOUSING AUTHORITY

MORENO VALLEY PUBLIC FINANCING AUTHORITY

BOARD OF LIBRARY TRUSTEES

REGULAR MEETING – 6:00 PM
March 21, 2023

CALL TO ORDER

The Joint Meeting of the City Council, Community Services District, City as Successor Agency for the Community R edevelopment Agency of the City of Moreno Valley, Moreno Valley Housing Authority, Moreno Valley Public Financing Authority and the Board of Library Trustees was called to order at 6:00 p.m. by Mayor Cabrera in the Council Chamber located at 14177 Frederick Street.

Mayor Cabrera announced that the City Council receives a separate stipend for CSD meetings.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Mayor Pro Tem Delgado.

INVOCATION

The invocation was given by Pastor Niko Baruch from Generations Church.

ROLL CALL

Council: Ulises Cabrera Mayor
Edward A. Delgado Mayor Pro Tem
Elena Baca-Santa Cruz Council Member
David Marquez Council Member
Cheylynda Barnard Council Member

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INTRODUCTIONS

Staff: Jane Halstead Manager of the Office of the Mayor and City Council/City Clerk
Patty Rodriguez Senior Deputy City Clerk
Paul Bradvica Deputy City Clerk
Steven Quintanilla Interim City Attorney
Mike Lee City Manager
Brian Mohan Assistant City Manager, Chief Fina ncial
Officer, City Treasurer
Michael Lloyd Assistant City Manager
Manuel Mancha Community Development Director
Melissa Walker Public Works Director/City Engineer
Jeremy Bubnick Parks and Community Services Director
Ken Reichle Chief of Police
Jesse Park Fire Chief

PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA

Interim City Attorney Steven Quintanilla made an announcement before Public Comments.

Chris Baca

1. Critical of Mayor Cabrera.

Fred Banuelos

1. Various City events.

Donovan Saadiq

1. Critical of Mayor Cabrera, Council Member Marquez.

Daryl T.

1. Rent Stabilization Ordinance Proposal.

Fabian Ayub

1. Down Syndrome Awareness Day.

James Armour

1. Survey results.

Rosa Bravo
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1. Survey results.

Sarah Lytle

1. Homelessness experience.

Sammie Luna

1. Survey results.

Tom Jerele

1. Various community reports.

Bob Palomarez

1. Public Safety.

Angel and Raquel

1. MVCEA recognizing Lisa Smethurst.

Dr. Patsy Brown

1. City outreach.

Michelle Davis

1. A Better You T.T.A.G.

Pete

1. Critical of Mayor Cabrera.

Roy Bleckert

1. Critical of Mayor Cabrera, Council Member Marquez.

Louise Palomarez

1. Critical of Mayor Cabrera, Council Member Marquez.

PUBLIC COMMENTS ON MATTERS ON THE AGENDA

Mayor Cabrera asked if any members o f Council would like to pull any items on the consent calendar for separate action.

Mayor Pro Tem Delgado stated he was recusing himself from voting on item A.21 on the consent calendar because he was advised by the City Attorney's Office that since the item involves a contrac t pertaining to his employer, the Riverside County Sheriff's A.4
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Department, he must recuse himself from participating in the decision per the California Government Code. Mayor Pro Tem Delgado stated this means he must refrain from participating in the discussion and abstaining from voting on this matter. Since the item is on the consent calendar, he stated he was advised he does not have to leave the Council Chambers.

Council Member Baca -Santa Cruz called for a motion to table Item A.5 to a futu re meeting.

Motion moved by Council Member Baca -Santa Cruz and seconded by Mayor Pro Tem Delgado.

Motion failed by a vote of 2 -3 with Council Member Baca -Santa Cruz and Mayor Pro Tem Delgado voti ng yes, and Council Member Barnard, Council Member Marquez, and Mayor Cabrera voting no.

RESULT: FAILED [2 TO 3]
MOVER: Elena Baca-Santa Cruz, Council Member
SECONDER: Ed Delgado, Mayor Pro Tem
AYES: Ed Delgado, Elena Baca-Santa Cruz
NAYS: Ulises Cabrera, David Marquez, Cheylynda Barnard

Council Member Baca -Santa asked to have Item A.5 moved to section G for separate discussion and action.

Mayor Pro Tem Delgado noted he will be abstaining on vote f or item A.21 on the consent calendar.

Mayor Cabrera called for Council questions of staff on the consent calendar.

With no Council questions, Mayor Cabrera called for public comments to be heard.

Daryl T. (A.17)

1. Street repavement.

Sammie Luna (A.7)

1. Concerns.

James Armour (A.7)

1. Concerns.

Gabriela Mendez Ulloa (A.7)

1. Support.

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Maribel Nunez (A.7)

1. Suggestions.

Roy Bleckert (A.4, A.7, A.20, A.21)

1. Concerns.

Louise Palomarez ( A.7, A.14, A.15, and A.21)

1. Critical of Mayor Cabrera, Council Member Marquez.

CITY COUNCIL OPENING COMMENTS

None.

JOINT CONSENT CALENDARS (SECTIONS A-E)
Mayor Cabrera called for a motion to approve the consent calendar, excluding item A.5, with Mayor Pro Tem Delgado abstaining from item A.21.

Motion made by Council Member Baca -Santa Cruz and seconded by Council Member Marquez to approve the consent calendar, excludi ng item A.5 , with Mayor Pro Tem Delgado abstaining from item A.21.

Motion passed by a vote of 5 -0, with Council Member Baca -Santa Cruz, Council Member Marquez, Council Member Barnard, Mayor Pro Tem Delgado, and Mayor Cabrera voting yes.

RESULT: APPROVED [UNANIMOUS]
MOVER: Elena Baca-Santa Cruz, Council Member
SECONDER: David Marquez, Council Member
AYES: Cabrera, Delgado, Marquez, Barnard, Baca-Santa Cruz A. CONSENT CALENDAR-CITY COUNCIL
A.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

A.2. City Council - Closed Session - March 7, 2023 4:30 PM A.3. City Council - Regular Meeting - March 7, 2023 6:00 PM A.4
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A.4. COUNCIL DISCRETIONARY EXPENDITURE REPORTS FOR FISCAL YEAR 2022/2023 FROM JULY 1, 2022 THROUGH FEBRUARY 28, 2023 (Report of: City Clerk)
Recommendation:

1. Receive and file the Fiscal Year 202 2/2023 Council Discretionary Expenditure Report for July 1, 2022 through February 28, 2023.

A.5. MAYORAL APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS (Report of: City Clerk) (Item pulled from consent to Section G for separate vote)
A.6. PAYMENT REGISTER - JANUARY 2023 (Report of: Financial & Management Services)
Recommendation:

1. Receive and file the Payment Register.

A.7. ACCEPT THE U.S. DEPARTMENT OF HOUSING AND URBAN

DEVELOPMENT (HUD) HOME AMERICAN RESCUE PLAN (HOME -ARP) GRANT AWARD AND ADOPT RESOLUTION NO. 2023 -14 TO ACCEPT THE U.S. DEPARTMENT OF HOUSING AND U RBAN DE VELOPMENT
(HUD) HOME AMERICAN RESCUE PLAN FUN DS AND ACCEPT THE
PROPOSED ALLOCATION PLAN. (Report of: Financial & Management Services)
Recommendations:

1. Accept the Fiscal Year 21 -22 Home American Rescue Plan (HOME - ARP) grant award in the amount of $2 ,427,401, and any subsequent re-allocation funds.

2. Authorize the City Manager, City Attorney and Chief Financial Officer to enter into, execute, and deliver H OME American Rescue Plan (HOME-ARP) award and compliance documents.

3. Designate the City Manager, City Attorney and Chief Financial Officer as author ized signatory to execute HOME American Rescue Plan (HOME-ARP) documents on behalf of the City of Moreno Valley.

4. Authorize the Chief Financial Officer to appropriate budget as set forth in the Fiscal Impact section.

5. Adopt Resolution N o. 2023 -14 to accep t the U.S. Department of Housing and Urban Development (HUD) HOME American Rescue A.4
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Plan (HOME-ARP) funds and accept the proposed allocation plan.

A.8. PURSUANT TO LANDOWNER PETITION, ANNEX CERTAIN PARCE LS INTO COMMUNITY FACILITIES DISTRICT NO. 2014 -01 (M AINTENANCE SERVICES) - AMENDMENT NO. 76 (RESO NO. 2023 - 15) (Report of:

Financial & Management Services)
Recommendation:

1. Acting as the legislative body of Community Facilities District No. 2014-01 (Maintenance Services), adopt Resolution No. 2023-15, a Resolution of the City Council of the City of Moreno Valley, California, ordering the annexation of territory to City of Moreno Valley Community Facilities District No. 2014 -01 (Maintenance Services) and ap proving the amended map for said District (Amendment No. 76) (CRP/PDC MORENO VALLEY OWNER,
located east of Old 215 Frontage Rd., south of Bay Ave.).

A.9. RECEIVE THE ANNUAL AB1600 COMPLIANCE REPORT FOR FISCAL YEAR 2021-22 (Report of: Financial & Management Services) Recommendations:

1. Receive and file the Annual AB 1600 Compliance Report for FY 2021- 22 in complia nce with California Government Code sections 66006 and 66001.

2. Approve the finding that staff has demonstrated a continuing need to hold unexpended Development Impact Fees.

A.10. AWARD RFP 2022 -072 AND CONTRACT FOR EQUIPMENT AND

PROFESSIONAL SERVICES FOR NETWORKING EQUIPMENT FOR THE LIBRARIES (Report of: Financial & Management Services)
Recommendations:

1. Award an Agreement to Vector Resources Inc. , DBA Vector USA, the lowest responsible bidder to R FP 2022 -072, for $86,681 for equipment and professional se rvices to update the networking equipment in three library branches.

2. Authorize the issuance of a Purchase Order to VectorUSA as the lowest responsible bidder for RFP 2022-072.

3. Authorize an amendment to the Fiscal Year 2022/23 budget from the Library Services - Property Tax fund balance for these expenses as set forth in the Fiscal Impact section.

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4. Authorize the Assistant City Manager to execute an y subse quent related purchasing or E -Rate grant docu ments, subject to the approval of the City Attorney.

A.11. LIST OF PERSONNEL CHANGES (Report of: Financial & Management Services)
Recommendation:

1. Ratify the list of personnel changes as described.

A.12. CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT (HCD) PROHOUSING INCENTIVE PILOT (PIP)
PROGRAM (GRANT) (Report of: Financial & Management Services) Recommendations:

1. Authorize the City Manager, City Attorney and Chief Financial Officer to submit an application to the California Department of Housing and Community Development (HCD) in response to the Department’s Prohousing Incentive Pilot (PIP) program Notice of Funding Availability (NOFA).

2. Adopt Resolution No. 2023 -16 to Authorize the City Manager, City Attorney, and Chief Financial Officer submit an application and execute applications, and other related documents for the purpose of managing the Prohousing Incentive Pilot Program.

A.13. ADOPT RESOLUTION NO. 2023 -17 DESIGNATING AND AUTHORIZING

DESIGNATED CITY OFFICIALS TO EXECUTE APPLICATI ONS AND

DOCUMENTS FOR THE PURPOSE OF OBTAINING FEDERAL FIN ANCIAL

ASSISTANCE PROVIDED BY THE FEDERAL DEPARTMENT OF

HOMELAND SECURITY AND SUB -GRANTED THROUGH THE STATE OF CALIFORNIA (RESO. NO. 2023-17) (Report of: Fire Department) Recommendation:

1. Adopt Resolution No. 2023-17, a Resolution of the City Council of th e City of Moreno Valley, California, Designating and Authorizing Certain City Officials to Execute Applications and Documents for the Purposes of Obtaini ng Federal Financial Assistance Provided by t he Federal Department of Homeland Security and Sub -granted through the State of California.

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A.14. ACCEPTANCE OF THE FISCAL YEAR 2022 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT AWARD (Report of: Fire
Department)
Recommendation:

1. Accept the Fiscal Year 2 022 State Homeland Security Program (SHSP) grant award of $26,644 f rom the Riverside County Emergency Management Department.

2. Authorize a budget adjustment of $26,644 to the Emergency Management Grant fund (2503) revenue and expenditure accounts.

A.15. ACCEPTANCE OF THE FISCAL YEAR 2022 EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM (EMPG) GRANT AWARD (Report of:

Fire Department)
Recommendation:

1. Accept the Fiscal Year 2022 Emergency Management Performance Grant Program (EMPG) grant award of $43,026 f rom the Riverside County Emergency Management Department.

2. Authorize a budget adjustment of $43,026 to the Emergency Management Grant Fund (2503) revenue and expenditure accounts.

A.16. APPROVAL OF THE FISCAL YEAR 2023/2024 STORM WATER

PROTECTION PROGRAM BUDGET FOR COUNTY SERVICE AREA (CSA) 152 (Report of: Public Works)
Recommendations:

1. Approve the County Service Area (CSA) 152 Budget for Fiscal Year (FY) 2023/2024 in the amount $706,316; and

2. Authorize to con tinue the levy of the County Service Area 15 2 Assessment at the same rate as the prior year ($8.15) pe r Benefit Assessment Unit (BAU) for FY 2023/2024.

A.17. APPROVAL OF RECOMMENDED PAVEMENT MANAGEMENT PROGRAM FIVE-YEAR LOOK -AHEAD FOR FISCAL YEARS 2023 -24 TO 2027 -28 (Report of: Public Works)
Recommendations:

1. Approve the Recommended Pavement Management P rogram Fi ve- year Look-ahead Plan for Fiscal Years 2023-24 to 2027-28; and A.4
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2. Authorize the Public Works Director to make any minor adjustments necessary for finalizing the Pavement Management Program Five- year Look-ahead Plan for Fiscal Years 2023-24 to 2027-28.

A.18. AUTHORIZE THE AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH MARX OKUBO ASSOCIATES, INC. FOR PROPERTY CONDITION ASSESSMENTS (Report of: Public Works)
Recommendations:

1. Award a two -year agreement with Marx Okubo Associates, Inc. for a total not-to-exceed amount of $ 97,958.56 for Professional Property Condition Assessments; and authorize the City Manager to execute contracts in conformance wit h the attached Agreement funded through Facilities Maintenance (Fund 7310);

2. Authorize the issuance of purchase orders to Marx Okubo Associates, Inc. for the completion of Property Condition Assessment Services subject to funds available in the City Co uncil approved Operating Budget; and

3. Authorize the City Manager, or his designee, to execute the agreement and any subsequent amendments, subject to the approval of the City Attorney, in accordance with approved terms of the agreement.

A.19. APPROVE THE FUNDING AGREEMENT BETWEEN THE COUNTY OF

RIVERSIDE ON BEHALF OF THE DEPARTMENT OF WASTE

RESOURCES AND THE CITY OF MORENO VALLEY FOR THE BADLANDS LANDFILL INTEGRATED PROJECT (Report of: Public Works)
Recommendations:

1. Approve the Funding Agreement betwee n the County of Riverside on behalf of the Department of Waste Resources and the City of Moreno Valley for the Badlands Landfill Integrated Project;

2. Authorize the City Manager to execute the Funding Agreement in substantially conformance with the form attached hereto;

3. Authorize the Public Works Di rector/City Engineer to approve any minor changes that may be requested by County of Riverside or the City, subject to the approval of the City Attorney;

4. Authorize the Public Works Director/City Engineer to exec ute any A.4
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future amendments to the Funding Agr eement subject to the approval of the City Attorney; and

5. Authorize a budget adjustment as set forth in the Fiscal Impact section of this report.

A.20. AWARD THE ELECTRIC VEHICLE (EV) CHARGING INFRASTRUCTURE MASTER PLAN CONSULTANT AGREEMENT (Report of: Public Works) Recommendations:

1. Award an Agreement for Pr ofessional Consultant Services to ICF Consulting, L.L.C. to develop the Moreno Valley Electric Vehicle Charging Infrastructure Master Plan and authorize t he City Manager to execute the agreement with ICF Consulting, L.L.C. in the amount of $229,475.00;

2. Authorize the issuance of a Purchase Order to ICF Consulting, L.L.C., in the amount of $229,475.00 when the agreement has been signed by all parties usin g the Sustainable Transportation Planning Gr ant fund; and

3. Authorize the Public Works Director to e xecute an y subsequent related amendments to the Agreement with ICF Consulting, L.L.C., not to exceed the grant amount of $250,000.00 , subject to the approval by the City Attorney.

A.21. SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT (SLESA) EXPENDITURE PLAN FOR FY 22-23 (Report of: Police Department) Recommendation:

1. Accept the Supplemental Law Enforcement Services Account (SLESA) grant award for FY 2 2-23 for frontline municipal police services.

2. Authorize a budget adjustment as set forth in the Fiscal Impact section of this report.

RESULT: APPROVED [4-0]
MOVER: Elena Baca-Santa Cruz, Council Member
SECONDER: David Marquez, Council Member
AYES: Cabrera, Marquez, Barnard, Baca-Santa Cruz
ABSTAIN: Ed Delgado

B. CONSENT CALENDAR-COMMUNITY SERVICES DISTRICT
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B.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

B.2. MINUTES - CITY COUNCIL - CLOSED SESSION - MARCH 7, 2023 (SEE A.2.).

Recommendation:

1: Approve as submitted.

B.3. MINUTES - CITY COUNCIL - REGULAR MEETING - MARCH 7, 2023 (SEE A.3.).

Recommendation:

1: Approve as submitted.

B.4. PURSUANT TO LANDOWNER PETITIONS, ANNEX CERTAIN PARCELS INTO COMMU NITY FACILITIES DISTRICT NO. 2021 -01 (PARKS MAINTENANCE) - AMENDMENT NOS. 49, 66, 70, 75, 76 and 77 (RESO.

NOS. CSD 20 23-15 TO CSD 2023 -20) (Report of: Financial & Management Services)
Recommendation:

1. Adopt Resolution No. CSD 2023-15, a Resolution of the Board for the Moreno Valley Community Services District of the City of Moreno Valley, California, ordering the annexat ion of territory to City of Moreno Valley Community Faciliti es District No. 2021 -01 ( Parks Maintenance) and approving the amended map for said District (Amendment No. 49) (Mark T. Mansour and Marena E. Harby , 17148 Via Xavier).

2. Adopt Resolution No. CSD 2023-16, a Resolution of the Board for the Moreno Valley Commu nity Services District of the City of Moreno Valley, California, ordering the annexation of territory to City of Moreno Valley Community Facilities District No. 2021-01 (Parks Maintenance) and app roving the amended map for said District (Amendment No. 66) (CRP/PDC MORENO VALLEY OWNER ,
located east of Old 215 Frontage Rd., south of Bay Ave.).

3. Adopt Resolution No. CSD 2023-17, a Resolution of the Board for the Moreno Valley Community Services Distri ct of the City of Moreno Valley, California, ordering the an nexation of territory to City of Moreno Valley Community Facilities District N o. 2021 -01 ( Parks A.4
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Maintenance) and approving the amended map for said District (Amendment No. 70) (Jesus and Arturo Anaya, 15769 Cayman Cir.).

4. Adopt Resolution No. CSD 2023-18, a Resolution of the Board for the Moreno Valley Community Services District of the City of Moreno Valley, California, ordering the annexation of territory to City of Moreno Valley Community Facili ties District No. 2021-01 (Parks Maintenance) and approving the amended map for said District (Amendment No. 75) (Mena Younan, 16812 Baltic Ct.).

5. Adopt Resolution No. CSD 2023-19, a Resolution of the Board for the Moreno Valley Community Services District of the City of Moreno Valley, California, ordering the anne xation of territory to City of Moreno Valley Community Facilities District No. 2021-01 ( Parks Maintenance) and approving the amended map for said District (Amendment No. 76) (Nulevel Partners, loc ated on cul-de-sac at the east end of Kimberley Ave.)

6. Adopt Resolution No. CSD 2023-20, a Resolution of the Board for the Moreno Valley Community Services District of the City of Moreno Valley, California, ordering the annexation of territory to City of Moreno Valley Community Fa cilities District No. 2021 -01 ( Parks Maintenance) and approving the amended map for said District (Amendment No. 77) (Crosswell, Inc., 24455 Atwood Ave.).

B.5. ADOPT RESOLUTIONS TO INITIATE PROCEEDINGS TO LEVY
ASSESSMENTS IN FISCAL YEAR 2023/24 FOR MOR ENO VALLEY

COMMUNITY SERVICES DIS TRICT LANDSCAPE MAINTENANCE
DISTRICT NO. 2014 -02 (RESO. NOS. CSD 2023 -21, CSD 2023-22, and CSD 2023-23) (Report of: Financial & Management Services) Recommendations:

1. Adopt Resolution No. CSD 2023-21, a Resolution of the Board for the Moreno Valley Communi ty Services District of the City of Moreno Valley, California, Initiating Proc eedings to Levy the Fiscal Year 2023/24 Assessments against Real Property in Moreno Valley Community Services District Landscape
Maintenance District No. 2014-02.

2. Adopt Resolution No. CSD 2023-22, a Resolution of the Board for the Moreno Valley Community Services District of the City of Moreno Valley, California, Approving an Engineer’s Report in Connection with the 2023/24 Assessments against Real Property in Moreno Valley Commu nity Services District Landscape Maintenance District No. 2014-02.

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3. Adopt Resolution No. CSD 2023-23, a Resolution of the Board for the Moreno Valley Community Services District of the City of Moreno Valley, California, Declaring its Intention to Levy the Fiscal Year 2023/24 Assessments against Real Property in Moreno Valley Communi ty Services District Landscape Maintenance District No. 2014-02.

B.6. ADOPT RESOLUTIONS TO INITIATE PROCEEDINGS TO L EVY ASSESSMENTS IN FISCAL Y EAR 2023/24 FOR MORENO VALLEY

COMMUNITY SERVICES DISTRICT LIGHTING MAINTENANCE DISTRICT NO. 2014-01 (RESO NOS. CSD 2023-24, CSD 2023 -25, and CSD 2023 -26) (Report of: Financial & Management Services)
Recommendations:

1. Adopt Resolution No. CSD 2023-24, a Resolution of the Board for the Moreno Valley Community Services District of the City of Moreno Valley, California , Initiating Proceedings to Levy Fiscal Year 2023/24 Assessments against Real Property in Moreno Valley Community Serv ices District Lighting Main tenance District No. 2014-01.

2. Adopt Resolution No. CSD 2023-25, a Resolution of the Board for the Moreno Valley Community Services District of the City of Moreno Valley, California, Approving an Engineer’s Report in Connection wi th Fiscal Year 2023/24 Assessments against Real Property in Moreno Valley Community Services District Lighting Maintenance District No. 2014-01.

3. Adopt Resolution No. CSD 2023-26, a Resolution of the Board for the Moreno Valley Community Services District o f the City of Moreno Valley , California, Declaring its Inten tion to Levy Fiscal Year 2023/24 Assessments against Real Property in Moreno Valley Community Services District Lighting Maintenance District No. 2014-01.

B.7. AUTHORIZE SUBMISSION OF A GRANT AP PLICATION FOR THE ESSER III SUMMER GRANT PROGRAM (Report of: Parks & Community Services) Recommendations: That the City Council and CSD:

1. Authorize the Executive Director to submit a grant application in the amount of $60,000 to the Expanded Learning Divis ion California Department o f Education (CDE) for the Elementary and Secondary School Emergency Relief III (ESSER III) Summer Grant Program to provide funding for Summer Expanded Learning P rogramming at A.4
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Edgemont Elementary School;

2. Adopt Resolution No. CSD 2023-27. A resolution of th e Moreno Valley Community Service s District of the City of Moreno Valley, California, approving application for ESSER III Summer Grant Program funds and to authorize designated personnel to sign grant - related documents;

3. Upon awa rd, accept and receive grant award funds from the California Department of Education for the ESSER III Summer Grant Program;

4. Authorize the Executive Director to process a budget amendment and appropriation in the awarded amount in FY 22/23; and

5. Upon awa rd approval, a uthorize the Executive Director to enter into an Agreement and any subsequent amendments with Think Together, Inc. for opera tion of the ESSER III Summer Program at Edgemont Elementary; and issuance of associated Purchase Order once the Agreement has been fully executed.

C. CONSENT CALENDAR - HOUSING AUTHORITY
C.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

C.2. MINUTES - CITY COUNCIL - CLOSED SE SSION - MARCH 7, 2023 (SEE A.2.).

Recommendation:

1: Approve as submitted.

C.3. MINUTES - CITY COUNCIL - REGULAR MEETING - MARCH 7, 2023 (SEE A.3).

Recommendation:

1: Approve as submitted.

D. CONSENT CALENDAR - BOARD OF LIBRARY TRUSTEES
D.1. ORDINANCES - READING BY TITLE ONLY - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES WAIVER OF FULL READING OF THE ORDINANCE.

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Recommendation: Waive reading of all Ordinances.

D.2. MINUTES - CITY COUNCIL - CLOSED SESSION - MARCH 7, 2023 (SE E A.2.).

Recommendation:

1: Approve as submitted.

D.3. MINUTES - CITY COUNCIL - REGULAR MEETING - MARCH 7, 2023 (SEE A.3.).

Recommendation:

1: Approve as submitted.

E. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
E.1. ORDINANCES - READING BY TITLE ONL Y - THE MOTION TO ADOPT AN

ORDINANCE LISTED ON THE CONSENT CALENDAR INCLUDES W AIVER OF FULL READING OF THE ORDINANCE.

Recommendation: Waive reading of all Ordinances.

E.2. MINUTES - CITY CO UNCIL - CLOSED SESSION - MARCH 7, 2023 (SEE A.2.).

Recommendation:

1: Approve as submitted.

E.3. MINUTES - CITY COUNCIL - REGULAR MEETING - MARCH 7, 2023 (SEE A.3.).

Recommendation:

1: Approve as submitted.

F. PUBLIC HEARINGS - NONE

None.

G. ITEMS R EMOVED FROM CONSENT CALENDARS FOR DISCUSSION OR

SEPARATE ACTION
G.1. MAYORAL APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS (Report of: City Clerk)
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Recommendation:

1. Receive and confirm the slate of Mayoral appointments.

City Clerk Jane Halstead provided the staff report.

Mayor Cabrera called for Council questions of staff.

Council Member Baca-Santa Cruz had questions for staff.

City Clerk Jane Halstead answered Council Member Baca-Santa Cruz's inquiries.

With no additional Council questions of staff, Mayor Cabrera called for public comments to be heard.

Farrah Pleasant(A.5)

1. Brief introduction.

Kari Horvath (A.5)

1. Erlan Gonzalez.

Tashia Hilliard (A.5)

1. Brief introduction.

Jonathan Vaughn (A.5)

1. Brief introduction.

Daryl T. (A.5)

1. Professional background.

Reta Butler (A.5)

1. Brief introduction.

Donovan Saadiq (A.5)

1. Critical of Mayor Cabrera, Council Member Marquez.

Russell Shafer (A.5)

1. Critical comments.

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Lilia Ulloa (A.5)

1. Supports Gabriela Mendez.

Maribel Nunez (A.5)

1. Supports various candidates.

Roy Bleckert (A.5)

1. Critical of Mayor Cabrera, Council Member Marquez.

Susana Maciel (A.5)

1. Supports Gabriela Mendez.

Olga Franco (A.5)

1. Supports Gabriela Mendez.

Allison Herrera (A.5)

1. Supports Gabriela Mendez.

Stanislas Yombo (A.5)

1. Brief introduction.

Sammie Luna (A.5)

1. Brief introduction.

Gabriela Mendez Ulloa (A.5)

1. Brief introduction.

David Bride (A.5)

1. Brief introduction.

Tom Jerele Sr. (A.5)

1. Supports Daryl Terrel.

Louise Palomarez (A.5)

1. Critical of Mayor Cabrera.

Public comments were heard.

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With the conclusion of public comments, Mayor Cabrera called for Council deliberation.

Council Member Baca-Santa Cruz stated she did review the applications received from District 1 residents. Council Member Baca- Santa Cruz asked Mayor Cabrera if the district representation was considered in this proposed slate of appointments.

Mayor Cabrera replied and stated yes district representation was considered in this slate of proposed appointments.

Mayor Pro Tem Delgado stated he is very impressed with the qualifications of the potential commissioners proposed in this slate.

Mayor Pro Tem Delgado stated today is a perfect example on why the current appointment process needs to be changed.

Mayor Cabrera stated the current process to appoint new commissioners is in place due to a vote that was taken last year, which was approved by both Mayor Pro Tem Delgado and Council Member Baca-Santa Cruz. Mayor Cabrera also noted he is open to change.

Council Member Barnard noted many of these appointments have expirations that expire at the end of the fiscal year, which will allow members of Council to appoint their representatives. Council Member Barnard noted the importance of equal representation throughout the districts, especially on the Planning Commission. Council Member Barnard asked a question of staff.

City Clerk Jane Halstead responded to Council Member Barnard's inquiries.

Council Member Barnard noted District 4 is heavily represented, so she would be willing to let the Districts that do not have representation pick to appoint commissioners. Council Member Barnard stated District representation is very important when selecting new commissioners.

Mayor Cabrera stated he appreciated Council Member Barnard identifying the different terms for the proposed commissioners. Mayor Cabrera noted he tried to do everything he could to make this process transparent and equitable. Mayor Cabrera noted of the twenty applicants received, only two are from District 1. Mayor Cabrera noted he moved around the appointments, specifically the Planning Commission, to ensure equal representation. Mayor Cabrera proposed to have Daryl Terrel, resident of District 1 appointed to the Planning Commission.

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Interim City Attorney Steven Quintanilla stated this appointment would have to be agendize.

Mayor Cabrera clarified that this item would have to come back to another meeting, so it is properly noticed and agendize.

Mayor Cabrera called for a five-minute recess.

With Council back from recess, Mayor Cabrera asked staff to clarify some items regarding potential appointment of Daryl Terrel being appointed to the Planning Commission.

Interim City Attorney Steven Quintanilla stated Mayor Cabrera is the presiding officer and that he could waive the requirement if he gets a second and majority vote from Council. Another way to add this item on is to have a declaration which states this item is an urgency item, in that this item came up after the posting of the agenda, and there is a need to take action on this item tonight prior to the next regularly scheduled meeting. Interim City Attorney Steven Quintanilla stated if the Council is able to make those findings, based on a super majority vote of the Council, then the item will be able to be added to the agenda tonight.

Mayor Cabrera asked if no determination was made of this item being an urgency item, then this item will have to be added to a future agenda.

Interim City Attorney Steven Quintanilla replied and stated that is correct.

Mayor Cabrera noted the only other amendment he would like to be made, is to add Sammie Luna to the Historical and Preservation Board. Mayor Cabrera asked a question of staff regarding background checks.

City Clerk Jane Halstead and Assistant City Manager Brian Mohan responded to Mayor Cabrera's background check inquiries.

Mayor Pro Tem Delgado asked questions of staff regarding background checks.

Assistant City Manager Brian Mohan responded to Mayor Pro Tem Delgado's inquiries.

Mayor Cabrera recalled the appointment of a past Planning Commissioner. Mayor Cabrera noted he would like to see the slate A.4
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approved and stated equitable representation throughout the districts was kept in mind when proposing the current slate of potential commissioners. Mayor Cabrera stated outreach has been done by the City, and in the course of the last three months, about twenty applications has been received. Mayor Cabrera also expressed his desire for more outreach to get me more residents applying to be a Boards and Commissions member.

Mayor Pro Tem Delgado wanted to confirm that Sammie Luna was on the agenda for the Environmental and Historical Preservation Board.

Mayor Pro Tem Delgado also stated he supports Daryl Terrel's appointment to the Planning Commission. Mayor Pro Tem Delgado stated this discussion is a perfect example of how he believes the appointments to Boards and Commissions should be.

Council Member Baca-Santa Cruz made a motion to approve the Boards and Commissions appointments as presented.

Assistant City Manager Brian Mohan stated for the record that the appointments, if approved, are dependent on successfully passing the background check as prescribed in Administrative Policy 1.10 section

4. Motion made by Council Member Baca-Santa Cruz and seconded by Council Member Ba rnard to approve the Boards and
Commissions appointments as presented.

Motion passed by a vote of 5-0, with Council Member Baca-Santa Cruz, Council Member Marquez, Council Member Barnard, Mayor Pro Tem Delgado, and Mayor Cabrera voting yes.

RESULT: APPROVED [UNANIMOUS]
MOVER: Elena Baca-Santa Cruz, Council Member
SECONDER: Cheylynda Barnard, Council Member
AYES: Cabrera, Delgado, Marquez, Barnard, Baca-Santa Cruz H. GENERAL BUSINESS
H.1. ORDINANCE REGARDING CHANGES T O THE SCOPE OF THE MAYOR’S ROLE, DUTIES AND RESPONSIBILITIES (Report of: City Attorney)

RECOMMENDED ACTION

That the City Council:

1. Introduce and subsequently adopt Ordinance [next in order] revising A.4
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the Mayor’s role, duties and responsibilities as dis cussed at the January 17, 2023 regular meeting and the March 14, 2023 study session.

Interim City Attorney Steven Quintanilla provided the Staff Report.

Mayor Pro Tem Delgado asked Interim City Attorney Steven Quintanilla to go over the items that were changed, instead of every item.

Mayor Cabrera asked various questions of staff regarding the proposed changes of the Mayoral Duties.

Interim City Attorney Steven Quintanilla responded to all of Mayor Cabrera's inquiries.

Mayor Cabrera asked questions of staff regarding the current proclamation process.

City Clerk Jane Halstead responded and provided Council with the current proclamation process.

Mayor Cabrera voiced his concerns with the proposed changes in the Ordinance and stated he would like to keep the current proclamation process as is.

Mayor Pro Tem Delgado and Council Member Barnard asked
questions of the current proclamation process.

Interim City Attorney Steven Quintanilla and City Clerk Jane Halstead responded to both Council Member's inquiries.

Mayor Cabrera stated he would not like to have a proclamation approved at a Council meeting; due to the time constraints the proclamations often have.

Council Member Baca-Santa Cruz stated she wanted to make sure the Council is asked for their approval of their digital signature use on all proclamations.

Mayor Cabrera stated that is how the current process is.

Mayor Pro Tem Delgado provided clarification that the emails Council receives about proclamations is for use of their digital signature and not approval. Mayor Pro Tem Delgado asked how it would work if he did not approve of use of his digital signature on a proclamation.

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City Clerk Jane Halstead responded to Mayor Pro Tem Delgado’s inquiry.

Council Member Barnard stated if Council does not agree to a proclamation, the proclamation would become a Mayoral
Proclamation.

Interim City Attorney provided additional clarification.

Mayor Cabrera made a motion to keep the current Proclamation process as is.

Motion made by Mayor Cabrera and seconded by Council
Member Marquez to keep the current Proclamation process as is.

Motion passed by a vote of 4-1, with Council Member Marquez, Council Member Barnard, Mayor Pro Tem Delgado, and Mayor Cabrera voting yes and Council Member Baca-Santa Cruz voting no.

RESULT: APPROVED [4 TO 1]
MOVER: Ulises Cabrera, Mayor
SECONDER: David Marquez, Council Member
AYES: Ulises Cabrera, Ed Delg ado, David Marquez,
Cheylynda Barnard
NAYS: Elena Baca-Santa Cruz

Mayor Cabrera asked additional questions of staff regarding the proposed changes of the Mayor's Role, Duties and Responsibilities.

Interim City Attorney Steven Quintanilla answered Mayor Cabrera's inquiries.

Mayor Cabrera asked questions of staff regarding the Mayor approving all items on the City Council meeting agendas.

Interim City Attorney Steven Quintanilla responded stating currently, if the Mayor wanted to add an item on the agenda, they can unilaterally add the item on the agenda. The proposed change would have the Mayor place items on the future agenda in the same matter at which Council Members add items to the agenda. This entails a motion must be a made, seconded, and receive a majority vote to be added to a future agenda.

Mayor Cabrera stated he does not support this change unless Council comes to a census. Mayor Cabrera stated he was elected into this position by the residents of City of Moreno Valley and would like to A.4
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make sure they are able to have their voices heard. Mayor Cabrera proposed that the Mayor still maintain the ability to add items on the agenda, but reduce the total amount of votes needed to add an item to an agenda from three to two Council Members.

Council Member Barnard clarified that the Mayor approving all items on City Council agendas has been removed, but the change is reducing the amount of votes needed to add an item to an agenda from three to two Council Members. Council Member Barnard states with this change, the Mayor would have to request items to be added to an agenda like the rest of Council, but with the proposed change, the items would only need two votes to be added.

Mayor Pro Tem Delgado asked for further clarification.

Council Member Barnard stated a section would be added to the agendas labeled "Future Agenda Items" where the Council would bring items they would like added to future agendas.

Council Member Baca-Santa Cruz stated the meetings have been running late and stated if a Council Member could not even get support to add an item to an agenda, why would the Council want to bring the item back to a future agenda for discussion.

Mayor Cabrera states he concurs with Council Member Barnard and Mayor Pro Tem Delgado's proposed changes of removing the Mayor's ability to add an item on the agenda unilaterally and reduce the requirement of Council approval to add an agenda item from three votes to two, done within a regularly scheduled Council meeting.

Motion made by Mayor Cabrera to remove the Mayor's ability to add an item on the agenda unilaterally and reduce the requirement of Council approval to add an agenda item from three votes to two, done within a regularly scheduled Council meeting.

Motion made by Mayor Cabrera and seconded by Mayor Pro Tem Delgado to remove the Mayor's ability to add an item on the agenda unilaterally and reduce the requirement of Council approval to add an agenda item from three votes to two, done within a regularly scheduled Council meeting.

Motion passed by a vote of 4-1, with Council Member Marquez, Council Member Barnard, Mayor Pro Tem Delgado, and Mayor Cabrera voting yes and Council Member Baca-Santa Cruz voting no.

RESULT: APPROVED [4 TO 1]
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MOVER: Ulises Cabrera, Mayor
SECONDER: Ed Delgado, Mayor Pro Tem
AYES: Ulises Cabrera, Ed Delgado, David Marquez,
Cheylynda Barnard
NAYS: Elena Baca-Santa Cruz

Mayor Cabrera asked Council Member Barnard to restate her proposal for the changes to the Boards and Commissions
appointments.

Council Member Barnard stated each Council Member from each district is allowed to select one resident to each Boards and Commissions. Whatever vacancies are left over, the Mayor may appoint a resident to remaining vacancies on the Boards and Commissions.

Mayor Pro Tem Delgado asked if this would for every Boards and Commissions.

Council Member Barnard stated it is.

Council Member Baca-Santa Cruz asked if with the Mayor's appointments to remaining vacancies on the Boards and
Commissions, if the Mayor could keep fair Council District representation in mind.

Motion made by Council Member Barnard to allow Council Members from each district to select one resident to each Boards and Commissions. Whatever vacancies are left over, the Mayor may appoint a resident to the remaining vacancies on the Boards and Commissions, with consideration of equal representation on the Boards and Commissions.

Motion made by Council Member Barnard and seconded by
Council Member Marquez to allow Council Members from each district to select one resident to each Boards and Commissions.

Whatever vacancies are left over, the Mayor may appoint a resident to the remaining vacancies on the Boards and
Commissions, with consideration of equal representation on the Boards and Commissions.

Motion passed by a vote of 5-0, with Council Member Baca-Santa Cruz, Council Member Marquez, Council Member Barnard, Mayor Pro Tem Delgado, and Mayor Cabrera voting yes.

RESULT: APPROVED [UNANIMOUS]
MOVER: Cheylynda Barnard, Council Member
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SECONDER: David Marquez, Council Member
AYES: Cabrera, Delgado, Marquez, Barnard, Baca -Santa
Cruz

Mayor Cabrera stated the last item is the same as the previous, but for alternate members.

Motion made by Mayor Cabrera to allow each Council Member from each district to select one resident to each Boards and Commissions as an alternate. Whatever vacancies are left over, the Mayor may appoint a resident to each Boards and Commissions as an alternate, with consideration of equal representation on the Boards and Commissions.

Motion made by Mayor Cabrera and seconded by Mayor Pro Tem Delgado to allow each Council Member from each district to select one resident to each Boards and Commissions as an alternate. Whatever vacancies are left over, the Mayor may appoint a resident to each Boards and Commissions as an alternate, with consideration of equal representation on the Boards and Commissions.

Motion passed by a vote of 5-0, with Council Member Baca-Santa Cruz, Council Member Marquez, Council Member Barnard, Mayor Pro Tem Delgado, and Mayor Cabrera voting yes.

RESULT: APPROVED [UNANIMOUS]
MOVER: Ulises Cabrera, Mayor
SECONDER: Ed Delgado, Mayor Pro Tem
AYES: Cabrera, Delgad o, Marquez, Barnard, Baca -Santa
Cruz

With the conclusion of Council questions, Mayor Cabrera called for public comments to be heard.

David Zeitz

1. Longevity of changes.

Donovan Saadiq

1. Critical of Mayor Cabrera.

Tom Jerele Sr.

1. Public policy.

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Roy Bleckert

1. Reorganization.

Louise Palomarez

1. Critical of Mayor Cabrera

Public comments were heard.

Interim City Attorney Steven Quintanilla suggested to add the following to the provisions regarding nominations. Interim City Attorney stated the recommendations will read as, “nominating all members of City Boards and Commissions based on
recommendations submitted by each District Council Member to ensure that there is representation of each City Commission Board and Committee from each District, subject to approval of the majority vote of the entire membership of the City Council. The Mayor is authorized to nominate any additional members to any City Commission, Board, or Committee, that already has a representative from each District, who is recommended by the respective District Council Member, provided that such additional members do not result in disproportionate representation by any given District on the respective Commission, Board, or Committee."

Mayor Cabrera states he supports the suggestion and thanked Interim City Attorney Steven Quintanilla for his clarification.

Mayor Cabrera makes a motion to approve staff's recommendations, to include Interim City Attorney Steven Qunitanilla's verbatim suggestion, and exclude all the other motions the Council has already voted on.

Motion made by Mayor Cabrera and seconded by Council
Member Marquez to approve staff's recommendations, to include Interim City Attorney Steven Qunitanilla's verbatim suggestion, and exclude all of the other m otions the Council has already voted on.

Motion passed by a vote of 5-0, with Council Member Baca-Santa Cruz, Council Member Marquez, Council Member Barnard, Mayor Pro Tem Delgado, and Mayor Cabrera voting yes.

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RESULT: APPROVED [UNANIMOUS]
MOVER: Ulises Cabrera, Mayor
SECONDER: David Marquez, Council Member
AYES: Cabrera, Delgado, Marquez, Barnard, Baca-Santa Cruz .

I. REPORTS

I.1. CITY COUNCIL REPORTS

(Informational Oral Presentation - not for Council action)

March Joint Powers Commission (JPC)
None.

Riverside County Habitat Conservation Agency (RCHCA)
None.

Riverside County Transportation Commission (RCTC)
Mayor Cabrera reported the following:

The Commission heard a prese ntation regarding the formula funding distribution within Riverside County an d approved an agreement between the Commission and the Coachella Valley Association of Governments (CVAG).

The Commission approved amending RCTC’s 2023 Adopted State and Federal Legislative Platform including sponsoring legislation to increa se RCTC’s sale tax authority.

Riverside Transit Agency (RTA)
None.

Western Riverside Council of Governments (WRCOG)
None.

Western Riverside County Regional Conservation Authority (RCA) None.

School District/City Joint Task Force
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None.

I.2. EMPLOYEE ASSOCIATION REPORTS
None.

I.3. CITY MANAGER'S REPORT

1. Springtastic Festival.

2. Flashlight Egg Scramble.

3. Caesar Chavez Day

CLOSING COMMENTS AND/OR REPORTS OF THE CITY COUNCIL, COMMUNIT Y

SERVICES DISTRICT, CITY AS SUCCESSOR AGENCY FOR THE COMMUNITY

REDEVELOPMENT AGENCY, HOUSING AUTHORITY, PUBLIC FINANCING AUTHORITY, AND THE BOARD OF LIBRARY TRUSTEES.

Council Member Baca-Santa Cruz

1. Praised community events.

2. Women's History Month.

3. Late Council Members.

Council Member Marquez

1. Congratulated appointed commissioners.

2. Praised City Staff.

Council Member Barnard

1. Congratulated appointed commissioners.

2. Healthy discussion.

3. Praised community events.

Mayor Pro Tem Delgado

1. Praised appointed commissioners, City events.

2. Assembly Bill 742.

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Motion to propose a City Council Resolution expressing the City of Moreno Valley’s opposition to AB 7 42, which proposes to ban the use of law enforcement K9s for arrest and apprehensions, to be considered at the next regularly scheduled City Council meeting
Motion made by Mayor Pro Tem Delgado and seconded by Council Member Marquez to propose a City Coun cil Resolution expressing the City of Moreno Valley’s opposition to AB 742, which proposes to ban the use of law enforcement K9s for a rrest and ap prehensions, to be considered at the next regularly scheduled City Council meeting

Motion passed by a vote of 4-1, with Council Member Baca -Santa Cruz, Council Member Marquez, Council Member Barnard, and Mayor Pro Tem Delgado voting yes and Mayor Cabrera voting no.

RESULT: APPROVED [4 TO 1]
MOVER: Ed Delgado, Mayor Pro Tem
SECONDER: David Marquez, Council Member
AYES: Ed Delgado, David Marquez, Cheylynda Barnard, Elena Baca - Santa Cruz
NAYS: Ulises Cabrera
Mayor Cabrera

1. Congratulated Appointed Commissioners.

2. World Down Syndrome Awareness Day.

3. Women's History Month.

4. Praised Community Events, future art projects.

ADJOURNMENT

There being no further business to come b efore the City Council, Mayor Cabrera adjourned the meeting at 10:13pm.

PUBLIC INSPECTION

The contents of the agenda packet are available for public inspection on the City’s website at www.moval.org and in the City Clerk’s office at 14177 Frederick Street during normal business hours.

Any written information relate d to an open session agenda item that is known by the City to have been distributed to all or a majority of the City Counc il less than 72 hours prior to this meeting will be made available for public inspection on the City’s website at A.4
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www.moval.org and in the City Cl erk’s office at 14177 Frederick Street during normal business hours.

Submitted by:

___________________________
Jane Halstead, CMC
City Clerk
Secretary, Moreno Valley Community Services District
Secretary, City as Successor Agency for the Community
Redevelopment Agency of the City of Moreno Valley
Secretary, Moreno Valley Housing Authority
Secretary, Board of Library Trustees
Secretary, Public Financing Authority

Approved by:

___________________________
Ulises Cabrera
Mayor
City of Moreno Valley
President, Moreno Valley Community Services District
Chairperson, City as Successor Agency for the Community Redevelopment Agency of the City of Moreno Valley
Chairperson, Moreno Valley Housing Authority
Chairperson, Board of Library Trustees
Chairperson, Public Financing Authority
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Report to City Council

ID#6216 Page 1
TO: Mayor and City Council

FROM: Steve Quintanilla, Interim City Attorney

AGENDA DATE: April 4, 2023

TITLE: SECOND READING OF ORDINANCE NO. 996
REGARDING MAYOR’S ROLE, DUTIES AND

RESPONSIBILITIES

RECOMMENDED ACTION
Recommendation:

1. Adopt Ordinance No. 996 amending Moreno Valley Municipal Code Section

2.04.007 regarding the Mayor’s Role, Duties and Responsibilities, that was introduced on March 21, 2023, by a unanimous vote of the City Council.

BACKGROUND

This item was first considered by the City Council at the January 17, 2023, Regular City Council Meeting. At the direction of the City Council, on a 3 -2 vote, the item was then presented to the City Council at a future Study Session that was held on March 14, 2023.

At the March 14, 2023, Study S ession, there was a consensus to direct staff to place the item on the March 21, 2023, Regular City Council Meeting agenda for consideration of a draft ordinance. At the March 21, 2023, Regular City Council Meeting, the ordinance was considered by the Cit y Council, and it was introduced by a unanimous vote of the City Council, with some changes made by the City Council at the meeting.

The ordinance is now being presented to the City Council for final approval (second reading). If the ordinance is approved by the City Council, it will take effect on May 4, 2023, which is 30 days after April 4, 2023.

CITY COUNCIL GOALS
None

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CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. Ordinance - Mayors Duties (03.29.2023) FINAL (003)

APPROVALS

Budget Officer Approval ✓ Approved . 3/30/23 11:52 AM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 3/30/23 1:57 PM A.5
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1 Ordinance No. 996
Date Adopted: April 4, 2023
ORDINANCE NO. 996

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MORENO
VALLEY, CALIFORNIA, AMENDING SECTION 2.04.007 (MAYOR’S
ROLE, DUTIES AND RESPONSIBILITIES) OF CHAPTER 2.04
(COUNCIL) OF TITLE 2 (ADMINISTRATION AND PERSONNEL)

WHEREAS, the City of Moreno Valley (“City”) is a General Law City organized pursuant to Article XI of the California Constitution; and

WHEREAS, the City of Moreno Valley is governed by a legislative body known as the City Council, which consists of the Mayor and four District Councilmembers; and

WHEREAS, the Mayor is elected on a City -wide basis by the registered voters throughout the City, whereas the four District Councilmembers are each elected to represent a defined geographic area of the City known as a “District,” by the registered voters (residents) residing within the respective District; and

WHEREAS, the Districts are essentially neighborhood -based election districts, where registered voters (residents) within a given District are afforded a better opportunity to meet and have access to their District -elected Councilmembers in person, which means that District Councilmembers, as elected in the City of Moreno Valley, are specifically elected to primarily represent the interests of their Districts; and

WHEREAS, to balance the nature of such a District -based governing system in the City of Moreno Valley, the Mayor who is elected by the registered voters (residents) throughout the City (regardless of the District they reside in) is intended to ensure that there will always remain a jurisdiction -wide (a.k.a. “City-wide”) perspective on all issues presented to the City Council; and

WHEREAS, under State law, the Mayor serves as a member of the City Council and has all the powers and duties of a member of the City Council; and

WHEREAS, in order to establish clarity as to the Mayor’s official duties, responsibilities and obligations, the City Council seeks to memorialize the Mayor’s duties via the adoption of an ordinance that shall be codified in the Moreno Valley Municipal Code.

THE CITY COUNCIL OF THE CITY OF MORENO VALLEY, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

Section 1. Recitals

That the above recitals are true and correct and are incorporated herein by this reference.

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Attachment: Ordinance - Mayors Duties (03.29.2023) FINAL (003) (6216 : SECOND READING OF ORDINANCE NO. 996 REGARDING MAYOR’S 2 Ordinance No. 996
Date Adopted: April 4, 2023

Section 2. Amendment to Section 2.04.007 (Mayor’s Role, Duties and Responsibilities) of Chapter 2.04 (Council) of Title 2 (Administration and Personnel)

That Section 2.04.007 (Mayor’s Role, Duties and Responsibilities) of Chapter 2.04 (Council) of Title 2 (Administration and Personnel) shall be amended as follows:

2.04.007 Mayor’s role, duties and responsibilities.

The mayor’s role, duties and responsibilities shall include the following:

1. Serving as the primary liaison between the city and any other jurisdictions, unless otherwise designated by the mayor at any given time.

2. Serving as the primary liaison between the city and local civic organizations unless otherwise designated by the mayor at any given time.

3. 1. Serving as chairperson on the city’s disaster council.

4. 2. Serving as ambassador of the city for state and national agencies.

5. 3. Welcoming visiting dignitaries to the city

6. 4. Receiving all correspondence, telephone calls, emails or other forms of communications directed to the city's chief elected official or mayor, with copies or content of such communications simultaneously provided or conveyed to each council member whose district is affected, impacted or referenced in the subject communication, so that said council member(s) are afforded the opportunity to respond accordingly to any requested actions in lieu of the mayor.

7. Serving as the primary spokesperson for the city on all matters affecting the city regardless of the affected district.

8. 5. Presiding over all press conferences on behalf of the city regarding issues affecting the entire city, unless otherwise designated by the mayor at any given time. This shall not preclude individual council members from presiding over press conferences regarding issues affecting their districts, even though the issues may affect other districts as well.

9. 6. Making public appearances on behalf of the entire city at special events, which shall not preclude council members from also making appearances at the same special event if the event takes place in their district outside of any of the Civic Center facilities or the event involves volu nteers or participants from their districts.

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Attachment: Ordinance - Mayors Duties (03.29.2023) FINAL (003) (6216 : SECOND READING OF ORDINANCE NO. 996 REGARDING MAYOR’S 3 Ordinance No. 996
Date Adopted: April 4, 2023

10. Publicizing and promoting policies and other matters approved by the city council.

11. Publicizing and promoting current city programs, services and special events

12. 7. Representing the city on the above matters and other matters of general concern to the city via the broadcast media , while permitting council members to engage with the broadcast media to represent their districts on any matters affecting their districts.

13. 8. Approving the issuance of city proclamations and signing all proclamations that have received confirmation of support by at least two council members.

14. 9. Approving the issuance of plaques and signing them if necessary and feasible if approved by a majority of the city council at a noticed public meeting of the city council or recommended by the city manager.

15. 10. Approving and signing all letters of commendation if approved by a majority of the city council at a noticed public meeting of the city council or recommended by the city manager.

16. 11. Signing all resolutions and ordinances.

17. 12. Signing contracts unless otherwise provided by city policy.

18. 13. Signing all city instruments requiring the city seal.

19. 14. Signing all warrants drawn on the city treasurer unless otherwise provided by city policy.

20. 15. Approving monetary rewards if as recommended by a majority of the city council at a noticed public meeting of the city council. the police chief or city manager.

21. 16. Approving Selecting recipients eligible to receive a "key to the city," if recommended by a majority of the city council at a noticed public meeting of the city council.

22. 17. Approving Selecting recipients eligible to receive an "award of valor," if recommended by a majority of the city council at a noticed public meeting of the city council.

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Attachment: Ordinance - Mayors Duties (03.29.2023) FINAL (003) (6216 : SECOND READING OF ORDINANCE NO. 996 REGARDING MAYOR’S 4 Ordinance No. 996
Date Adopted: April 4, 2023

23. 18. Presenting all proclamations, plaques, letters of commendation, keys to the city and awards of valor unless the mayor designates or approves the designation of a council member or other city official to make the subject presentation particular proclamation, plaque, letter of commendation, key to the city or award of valor is being presented to an individual who resides or a business that is physically located in a particular district and the council member of the respective district requests to make the presentation.

24. Ordering the suspension of normal bidding or purchasing requirements and allow for single and sole sourcing procurement, unless otherwise provided by applicable state law.

25. 19. Coordinating the performance evaluation process regarding the city manager, city attorney and city clerk.

26. Nominating the mayor pro tem subject to a majority vote of the entire membership of the city council.

27. 20. Designating a sufficient number of police officers to attend and keep order at any public meeting, if in the mayor’s opinion, a breach of the peace may occur.

28. 21. Requiring the sergeant -at-arms to carry out all orders given by the mayor for the purpose of maintaining order and decorum at any public meeting, consistent with applicable law.

29. 22. Ordering persons interrupting a public meeting to be seated or keep quiet and call for their arrest if the person does not comply . Providing a warning to anyone who is causing actual disruption to the meeting, and ordering their removal as authorized by GC Section 54957.95.

30. Requiring witnesses to be sworn at public hearings.

31. 23. Serving as presiding officer at all meetings of the city council and other legislative bodies solely consisting of members of the city council.

32. 24. Calling special meetings of the city council.

33. Approving special proceedings for joint meetings.

34. Approving all items on city council meeting agendas.

35. Approving the order of all agendas for city council meetings and meetings of other legislative bodies solely consisting of members of the city council.

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Attachment: Ordinance - Mayors Duties (03.29.2023) FINAL (003) (6216 : SECOND READING OF ORDINANCE NO. 996 REGARDING MAYOR’S 5 Ordinance No. 996
Date Adopted: April 4, 2023

36. Designating the parliamentarian for city council meetings and meetings of other legislative bodies solely consisting of members of the city council.

37. 25. Appointing Nominating all members of city commissions, boards and committees based on recommendations submitted by each district council member to ensure that there is representation on each city commission, board and committee from each district, subject to approval of a majority vote of the entire membership of the city council. The mayor is authorized to nominate any additional members to any city commission, board or committee that already has a representative from each district who was recommended by the respective district council member , provided that such additional members do not result in disproportionate representation by any given district on the respective commission, board or committee.

38. 26. Appointing Nominating alternate members to commissions and boards subject to approval by majority of the city council provided that such alternates do not result in disproportionate representation by any given district on the respective commission, board or committee.

39. 27. Making emergency appointments, subject to ratification by the city council at a subsequent special meeting or a regular meeting of the city council provided that such emergency appointments do not result in disproportionate representation by any given district on the respective commission, board or committee.

40. Screening applicants for the planning commission and holding interviews unless the mayor designates the duty to another member of the city council

41. Reviewing all board, commission or committee applications.

42. 28. Nominating persons to fill Filling special vacancies , subject to approval by the city council at a special meeting or a regular meeting of the city council provided that any special vacancy appointments do not result in disproportionate representation by any given district on the respective commission, board or committee.

43. Directing the city clerk to make a local appointments list.

44. 29. Establishing city council subcommittees and appointing all members to city council subcommittees , subject to approval by the city council at a special meeting or a regular meeting of the city council.

45. Excusing the city manager, city attorney or city clerk from attending city council meetings.

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Attachment: Ordinance - Mayors Duties (03.29.2023) FINAL (003) (6216 : SECOND READING OF ORDINANCE NO. 996 REGARDING MAYOR’S 6 Ordinance No. 996
Date Adopted: April 4, 2023

46. Preapproving all city -paid travel for any councilmember who intends to attend a meeting that has members of the city council as members of the legislative body presiding over the respective meeting, in situations wherein the subject councilmember does not officially serve on the subject legislative body.

47. Approving all censures of any councilmember who has committed any crimes of moral turpitude or violated any city policies or regulations, subject to a majority vote of the city council.

30. The mayor or a council member may place items on any agenda in the context of a noticed public meeting of the city council with the support of one other council member. If an item is placed on an agenda by the Mayor or council member pursuant to this provision or by the city manager, city attorney or city clerk, it shall remain on the agenda and not be subject to unilateral removal by the mayor or any council member.

Section 3. Severability

That the City Council declares that, should any provision, section, paragraph, sentence or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this Ordinance as hereby adopted shall remain in full force and effect.

Section 4. Repeal of Conflicting Provisions

That all the provisions heretofore adopted by the City Council that a re in conflict with the provisions of this Ordinance, are hereby repealed.

Section 5. Effective Date

That this Ordinance shall take effect thirty (30) days after its second reading.

Section 6. Certification

That the City Clerk shall certify to the passage and adoption of this Ordinance, enter the same in the book for original ordinances of the City, and make a minute of passage and adoption thereof in the records of the proceedings of the City Council, in the minutes of the meeting at which this Ordinance is passed and adopted.

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Attachment: Ordinance - Mayors Duties (03.29.2023) FINAL (003) (6216 : SECOND READING OF ORDINANCE NO. 996 REGARDING MAYOR’S 7 Ordinance No. 996
Date Adopted: April 4, 2023
APPROVED AND ADOPTED this ____ day of ______________ 2023.

_______________________________
Ulises Cabrera
Mayor
City of Moreno Valley

ATTEST:

____________________________________
Jane Halstead, City Clerk

APPROVED AS TO FORM:

____________________________________
Steven B. Quintanilla, Interim City Attorney
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Attachment: Ordinance - Mayors Duties (03.29.2023) FINAL (003) (6216 : SECOND READING OF ORDINANCE NO. 996 REGARDING MAYOR’S

Report to City Council

ID#6205 Page 1
TO: Mayor and City Council

FROM: Jane Halstead, CMC, City Clerk

AGENDA DATE: April 4, 2023

TITLE: APPOINT A VOTING DELEGATE AND ALTERNATE

DELEGATE TO THE SOUTHERN CALIFORNIA
ASSOCIATION OF GOVERNMENTS (SCAG) 2023

ANNUAL GENERAL ASSEMBLY (MAYOR ULISES

CABRERA -DELEGATE, MAYOR PRO TEM EDWARD

DELGADO- ALTERNATE)

RECOMMENDED ACTION
Recommendations:

That the City Council:

1. Appoint a Delegate, Mayor Ulises Cabrera , and an Alternate , Mayor Pro Tem Edward Delgado, to the Southern California Association of Governments (SCAG) Annual General Assembly on May 4, 2023.

2. Direct staff to submit the names to SCAG.

SUMMARY/DISCUSSION

The Southern California Association of Governments (SCAG) 20 23 Regional Conference and General Assembly is scheduled for Thursday, May 4, 202 3. At this meeting, the SCAG membership will consider and take action on resolutions and/or bylaws that establish SCAG policy.

An important part of the Regional Conference is the conducting of the Annual Business at the General Assembly. The City must designate a voting delegate and an alternate, one of whom may vote in the event that the designated votin g delegate is unable to serve. Designation of a voting delegate must be done by City Council action.

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SCAG has requested attending cities to submit a Minute Excerpt of the Council action appointing the City’s voting delegate and alternate.

Staff recommends that Council by motion vote to appoint a delegate and an alternate.

FISCAL IMPACT

The fiscal impact of this SCAG Conference is unknown at this time.

NOTIFICATION

Publication of the agenda.

CITY COUNCIL GOALS
Advocacy. Develop cooperative intergovernmental relationships and be a forceful advocate of City policies, objectives, and goals to appropriate external governments, agencies and corporations.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

None

APPROVALS

Budget Officer Approval ✓ Approved . 3/29/23 12:10 PM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 3/29/23 12:20 PM A.6
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Report to City Council

ID#6206 Page 1
TO: Mayor and City Council

FROM: Manuel A. Mancha, Community Development Director

AGENDA DATE: April 4, 2023

TITLE: ACCEPT THE CALIFORNIA AUTOMATED PERMIT

PROCESSING PROGRAM FUNDING GRANT AWARD

RECOMMENDED ACTION
Recommendations:

1. Accept the Califo rnia Automated Permit Processing Program (CalAPP) funding grant award of $100,000 administered through the California Energy Commission, to fund the implementation of SolarAPP+ and comply with the provisions of SB 379;

2. Authorize the City Manager, or his d esignee, to execute for and on behalf of the City of Moreno Valley, agreements and other related documents required by the California Energy Commission, subject to the approval of the City Attorney; and

3. Authorize the Chief Financial Officer, or his design ee, to make any necessary budget adjustments as recommended in the Fiscal Impact section of this report.

SUMMARY
This report recommends the acceptance of CalAPP grant funds of up to $100,000 through the California Energy Commission (CEC), to reimburse exp enses for the implementation of SolarAPP+ in accordance with Senate Bill 379. The reimbursable funds from this grant will be used to recover the cost of implementing the automated online solar permitting platform, SolarAPP+; reimburse staff or consultant t ime associated with implementing the software; training; and purchase of associated hardware.

BACKGROUND

SB379 was approved on September 16, 2022, and requires a city, county, or city and A.7
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county, to implement an online, automated permitting platform tha t verifies code compliance and issues solar permits in real time or allows the jurisdiction to issue permits in real time for a residential solar energy system, and a residential energy storage system paired with a residential solar energy system. The bill shall also require cities, counties, and cities and counties , to report to the commission on the number of permits issued and the relevant characteristics of those systems. A city, county, or city and county, shall report annually to the CEC within one year of implementing the online, automated solar permitting system.

Existing law requires a California city or county to approve applications to install solar energy systems through the issuance of a building permit or similar nondiscretionary permit, subj ect to specified exceptions. Cities and counties must also develop a streamlined permitting process for the installation of small residential rooftop solar energy systems. In many cases, non-hardware costs to solar and storage projects, such as permitting, can add substantial time and money to the adoption of additional systems. Senate Bill 379 (Wiener, Chapter 356, Statutes of 2022) (SB 379) is intended to further increase access and adoption of residential solar and residential energy storage projects by supporting instantaneous plan review practices and creating consistent processes in cities and counties with certain population size for the issuance of a solar energy permit.

The goal of SB 379 is to streamline permitting for solar energy systems to prom ote the development of solar energy and storage projects in the state, contributing to larger efforts that help California meet its clean energy goals.

DISCUSSION

SB 379 requires that the City of Moreno Valley implement an online solar permitting process by September 30th, 2023. The State of California has allocated grant money to cities to assist with the implementation of online , real time solar permitting systems.

Based on the City of Moreno Valley’s population, the City qualifies for up to $100,000 of reimbursable funds. Moreno Valley's Building and Safety Division is requesting acceptance of a grant award to implement SolarAPP+ before the September 30th, 2023, deadline as outlined in SB 379. This grant is vital in ensuring the implementation of a software and program that is compliant with the provisions of SB 379 and offsetting the fiscal impact on the City.

ALTERNATIVES

1. Accept the California Automated Permit Processing Program (CalAPP) funding grant award to fund the implementation of SolarAPP+ and approve any necessary budget adjustments. Staff recommends this alternative.

2. Do not accept the California Automated Permit Processing Program (CalAPP) funding grant award. Staff does not recommend this alternative.

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FISCAL IMPACT

This grant has n o requirement for matching funds. The i nitial and upfront cost s are incurred by the City, and all approved expenses are expected to be reimbursed by the grant award.

Therefore, it is cost -neutral to the City , to the extent that the activity qualifies for reimbursement.

Acceptance of this grant award will necessitate the adjustments outlined below.

Description

Fund

GL, Account No.

Type
(Rev/Exp)

FY22/23
Budget

Proposed
Adjustments
FY22/23
Amended
Budget
Receipt of Grant Other Grants -
CalAPP
2300-20-28-7xxxx-486000 Rev $0

$100,000

$100,000

Professional Svcs -
Other
Other Grants -
CalAPP
2300-20-28-7xxxx-620299 Exp

$0

$100,000 $100,000

NOTIFICATION

Publication of the Agenda

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

James Verdugo Manuel A. Mancha
Building Division Manager/Building Official Community Development Director

CITY COUNCIL GOALS
Revenue Diversification and Preservation. Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.

Positive Environment. Create a positive environment for the development of Moreno Valley's future.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

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ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. CEC SolarAPP+ Agreement 20230323

2. Residential Solar Energy Systems Permitting - Senate Bill 379 Text

APPROVALS

Budget Officer Approval ✓ Approved . 3/24/23 10:04 AM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 3/24/23 10:11 AM A.7
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STATE OF CALIFORNIA

GRANT AGREEMENT
CEC-146 (Revised 3/2019) CALIFORNIA ENERGY COMMISSION

RECIPIENT AGREEMENT NUMBER
City of Moreno Valley APP-22-071

ADDRESS AGREEMENT TERM

14177 Frederick Street
Moreno Valley, CA 92552
01/18/2023 to 05/31/2027
The effective date of this Agreement is either the start date or the approval signature date by the California Energy Commission representative below, whichever is later. The California Energy Commission shall be the last party to sign. No work is authorized, nor shall any work begin, until on or after the effective date.

PROJECT DESCRIPTION
The parties agree to comply with the terms and conditions of the following Exhibits which are by this reference made a part of the agreement.

Exhibit A – Application with Scope of Work Page(s): 4
Exhibit B – APP General Terms and Conditions Page(s): 5 Exhibit C – Contact List Page(s): 1

REIMBURSABLE AMOUNT

$ 100,000

MINIMUM MATCH SHARE REQUIRED
$ 0

TOTAL OF REIMBURSABLE AMOUNT AND MINIMUM MATCH
$ 100,000

The undersigned parties have read the attachments to this agreement and will comply with the standards and requirements contained therein.

CALIFORNIA ENERGY COMMISSION CONTRACTOR

AUTHORIZED SIGNATURE DATE AUTHORIZED SIGNATURE DATE

NAME NAME
Adrienne Winuk

TITLE TITLE
Contracts, Grants, and Loans Office Manager

CALIFORNIA ENERGY COMMISSION ADDRESS
715 P Street, MS 18, Sacramento, CA 95814

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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM A.7.a
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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM A.7.a
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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM A.7.a
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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM A.7.a
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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM February 2023 Page 1 of 5 APP-22-071
City of Moreno Valley

Exhibit B
California Automated Permit Processing (CalAPP) Program Terms and Conditions

1. Background and Authority for this Grant

California Senate Bill 129 (2021) included an appropriation to the California Energy Commission (CEC) to support a grant program for cities, counties, or cities and counties to establish online solar permitting.

2. Documents Incorporated by Reference and Priority

Incorporated by reference into this agreement are the following documents:

A. Grant Funding Opportunity (GFO) 21-402.

B. Recipient’s application to CalAPP.

As between the incorporated documents and the remainder of this Agreement, the rest of this Agreement takes priority in case of a conflict.

3. Budget, Invoices, and Payments

a) The CEC is only obligated to reimburse the Recipient for paid costs that are (1) incurred during the Agreement Term; (2) invoiced within the required timeframes of this Agreement; (3) not more than this Agreement’s budget; and (4) reasonable, actual, and allowable expenses under this Agreement.
b) Recipient acknowledges that the funds under this Agreement have a liquidation date of June 30, 2027, a legal timeframe after which the CEC has no authority to pay the funds. In addition, it takes the CEC administrative time to review, approve, work with the Recipient to correct any errors in, and request the State Controller’s Office to pay invoices. Accordingly, Recipient acknowledges that if it does not submit accurate invoices by March 30, 2027, for all amounts due under the Agreement, it risks not receiving payment, and relinquishes all rights to such payments should the CEC not pay it by the liquidation date. Recipient acknowledges that time is of the essence in invoicing by March 30, 2027, for all amounts due under this Agreement.

The Recipient may request payment from the Energy Commission at any time during the term of this Agreement after successful adoption of a qualifying solar permitting platform as verified by the CEC, but no more frequently than monthly. Recipient must use the CAM provided template invoice spreadsheet.

c) If invoicing for in-house staff time, the template invoice spreadsheet must identify the employee’s name, hours worked, and billing rate to be included as a reimbursable expense.

d) Unallowable costs include:
• Software not related to the adoption of a qualifying online, automated permitting platform. • Any costs incurred or activities conducted prior to entering into a grant agreement with the Energy Commission or incurred after the grant agreement has ended.

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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM February 2023 Page 2 of 5 APP-22-071
City of Moreno Valley

• Typically excluded items such as food and beverages.
• Advertising costs.
• Fines and penalties.
• Permit processing fees charged by operator of an online platform. • All other costs not identified as allowable.
• Unreasonable amounts or rates.

4. Certification

By signing this Agreement, Recipient hereby certifies that all funds received pursuant to this Agreement shall be spent exclusively for its CalAPP project in compliance with this Agreement. The Recipient further certifies that it shall comply with all applicable laws in performing this Agreement.

5. Nondiscrimination Statement of Compliance

During the performance of this Agreement, the Recipient and its subcontractors will not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, or denial of family care leave.

The Recipient and its subcontractors will ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

The Recipient and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Sections 12990 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part of it as if set forth in full. The Recipient and its subcontractors will give written notice of their obligations under this section to labor organizations with which they have a collective bargaining or other Agreement.

The Recipient shall include the nondiscrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.

6. Drug-Free Workplace Certification

By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.) and will provide a drug-free workplace by taking the following actions:

1) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited, and specifying actions to be taken against employees for violations as required by Government Code Section 8355(a).

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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM February 2023 Page 3 of 5 APP-22-071
City of Moreno Valley

2) Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:

• The dangers of drug abuse in the workplace;
• The person’s or organization’s policy of maintaining a drug-free workplace; • Any available counseling, rehabilitation, and employee assistance programs; and • Penalties that may be imposed upon employees for drug abuse violations.

3) Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed project:

• Will receive a copy of the company's drug-free policy statement; and • Will agree to abide by the terms of the company's statement as a condition of employment on the project.

In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

7. Americans With Disabilities Act

By signing this Agreement, the Recipient assures the CEC that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. Section 12101, et seq.), which prohibits discrimination on the basis of disability, as well as applicable regulations and guidelines issued pursuant to the ADA.

8. Accounting and Audit

The Recipient will keep separate, complete, and correct accounting of the costs involved in completing the Agreement. The Recipient agrees that the CEC, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Recipient agrees to maintain such records for possible audit for a minimum of three (3) years after the Agreement ends in any way. The Recipient agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Recipient agrees to include a similar right of the CEC, the Bureau of State Audits, or their designated representative, to audit records and interview staff in any subcontract related to performance of this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 16.

Access to Sites and Records.

9. Public Works

The Recipient is responsible for complying with all applicable laws, which can include public works requirements under the Labor Code. Recipient acknowledges acceptance of Agreement funds may trigger public works laws (Labor Code Section 1720 et seq.), a requirement of which is to pay prevailing A.7.a
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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM February 2023 Page 4 of 5 APP-22-071
City of Moreno Valley

wages, applying to its entire project. If the project is public works then it is subject to compliance monitoring and enforcement by the Department of Industrial Relations. By signing this Agreement, Recipient certifies that it shall comply with all applicable Public Works laws and requirements.

10. Intellectual Property

As between the Recipient and the CEC, the Recipient owns all intellectual property it or its subcontractors create under this Agreement. The CEC has a no-cost, non-exclusive, transferable, irrevocable, royalty-free, worldwide, perpetual license to use, publish, translate, modify, and reproduce all intellectual property, such as the products identified in Section 2. above, for governmental purposes the Recipient or its subcontractors create under this agreement. The Recipient shall include a provision securing these rights for the CEC in all of its subcontractor agreements related to performance of this Agreement.

11. Amendment

No amendment or variation of this Agreement shall be valid unless made in writing and signed by both the Recipient and CEC.

12. Governing Law

This Agreement is governed by the laws of the State of California as to interpretation and performance.

13. Independent Capacity

In the performance of this Agreement, Recipient and its agents, subcontractors, and employees will act in an independent capacity and not as officers, employees, or agents of the CEC or the State of California.

14. Severability

If any provision of this Agreement is unenforceable or held to be unenforceable, all other provisions of this Agreement will remain in full force and effect.

15. Waiver

No waiver of any breach of this Agreement constitutes waiver of any other breach. All remedies in this Agreement will be taken and construed as cumulative, meaning in addition to every other remedy provided in the Agreement or by law.

16. Access to Sites and Records

The Recipient shall provide during the Agreement and for at least 3 years after the Agreement ends in any way to the CEC or its representatives reasonable access to all project sites and to all records related to this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 8. Accounting and Audit.

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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM February 2023 Page 5 of 5 APP-22-071
City of Moreno Valley

17. Termination Without Cause

The CEC may terminate this Agreement without cause upon giving written notice to the Recipient. In this event, the Recipient will use all reasonable efforts to mitigate its expenses and obligations.

18. Third-Party Beneficiary

The Recipient shall in every subcontract under this Agreement include a provision indicating the CEC is a third-party beneficiary to the agreement.

19. Survival of Terms

The following terms survive this Agreement no matter how the agreement ends, such as by its own terms or via termination:

• 8. Accounting and Audit
• 9. Public Works
• 10. Intellectual Property
• 12. Governing Law
• 14. Severability
• 15. Waiver
• 16. Access to Sites and Records
• 18. Third-Party Beneficiary

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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM Exhibit C

CONTACT LIST

February 2023 Page 1 of 1 APP-22-071

CITY OF MORENO VALLEY

California Energy Commission Recipient
Commission Agreement Manager:

Adam Van Winkle
California Energy Commission
716 P Street, MS-45
Sacramento, CA 95814
Phone: (916) 891-9060
e-mail: [email protected]

Project Manager:

James Verdugo
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92552
Phone: (951) 413-3350
e-mail: [email protected]
Confidential Deliverables/Products
California Energy Commission
Contracts, Grants, and Loans Officer
715 P Street MS-18
Sacramento, CA 95814

Administrator:

Juventino Garcia
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92552
Phone: (951) 413-3350
e-mail: [email protected]
Invoices, Progress Reports and Non-
Confidential Deliverables to:

California Energy Commission
Accounting Officer
715 P Street MS-2
Sacramento, CA 95814
Email PDF of Payment Request invoice
packet to: [email protected]
Accounting Officer:

Brian Mohan
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92552
Phone: (951) 413-3024
e-mail: [email protected]

Legal Notices:

Tatyana Yakshina
Grants Manager
715 P Street MS-18
Sacramento, CA 95814
Phone: (916) 827-9294
e-mail: [email protected]

Recipient Legal Notices:

City Attorney
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92552
Phone: (951) 413-3036
e-mail: [email protected]
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Attachment: CEC SolarAPP+ Agreement 20230323 (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM 1/5/23, 8:22 AM Bill Text - SB-379 Residential solar energy systems: permitting. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB379 1/3 SHARE THIS:

Date Published: 09/19/2022 02:00 PM
SB-379 Residential solar energy systems: permitting. (2021-2022) Senate Bill No. 379
CHAPTER 356
An act to add Section 65850.52 to the Government Code, relating to land use. [ Approved by Governor September 16, 2022. Filed with Secretary of State September 16, 2022. ]

LEGISLATIVE COUNSEL'S DIGEST
SB 379, Wiener. Residential solar energy systems: permitting.

Existing law requires a city or county to approve administratively applications to install solar energy systems through the issuance of a building permit or similar nondiscretionary permit. Existing law requires every city, county, or city and county to develop a streamlined permitting process for the installation of small residential rooftop solar energy systems, as that term is defined. Existing law prescribes and limits permit fees that a city or county may charge for a residential and commercial solar energy system. Existing law creates the State Energy Resources Conservation and Development Commission (Energy Commission) in the Natural Resources Agency and prescribes its duties, which include administering programs for the installation of solar energy systems.

This bill would require every city, county, or city and county to implement an online, automated permitting platform that verifies code compliance and issues permits in real time or allows the city, county, or city and county to issue permits in real time for a residential solar energy system, as defined, that is no larger than 38.4 kilowatts alternating current nameplate rating and a residential energy storage system, as defined, paired with a residential solar energy system that is no larger than 38.4 kilowatts alternating current nameplate rating.

This bill would prescribe a compliance schedule for satisfying these requirements, which would exempt a city with a population of fewer than 5,000 and a county with a population of fewer than 150,000, including each city within that county. The bill would require a city with a population of 50,000 or fewer that is not otherwise exempt to satisfy these requirements by September 30, 2024, while cities, counties, and cities and counties with populations greater than 50,000 that are not otherwise exempt would be required to satisfy the requirements by September 30, 2023. The bill would require a city, county, or city and county to report to the Energy Commission when it is in compliance with specified requirements, in addition to other information. The bill would require cities, counties, and cities and counties to self-certify their compliance with the bill’s provisions when applying for specified funds from the Energy Commission, as specified.

This bill would require the Energy Commission to set guidelines, adopted through a specified public process, for cities, counties, and cities and counties to report to the commission on the number of permits issued for residential solar energy systems and residential energy storage systems paired with residential solar energy systems and the relevant characteristics of those systems. The bill would make related findings and declarations.

Home Bill Information California LawPublicationsOther ResourcesMy SubscriptionsMy Favorites A.7.b
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Attachment: Residential Solar Energy Systems Permitting - Senate Bill 379 Text (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT 1/5/23, 8:22 AM Bill Text - SB-379 Residential solar energy systems: permitting. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB379 2/3 The Administrative Procedure Act generally governs the procedure for the adoption, amendment, or repeal of regulations by state agencies and for the review of those regulatory actions by the Office of Administrative Law.

This bill would exempt the guidelines from the Administrative Procedures Act.

This bill would expressly apply to charter cities.

By increasing the duties of local officials, this bill would impose a state-mandated local program.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

The bill would include findings that changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.

Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1. The Legislature finds and declares all of the following:
(a) Permitting fees or soft costs to solar and storage projects can add substantial time and money to the adoption of additional solar and storage projects.
(b) To meet its clean energy goals, California may need up to six gigawatts of new renewable and storage resources annually, including additional rooftop solar and storage projects. (c) Per the 2021 Senate Bill 100 Joint Agency Report, Achieving 100% Clean Electricity in California, development of rooftop solar must increase dramatically. (d) Because the 2021 budget included a $20 million appropriation to the Energy Commission for grants to all jurisdictions that adopt the SolarAPP+ or a similar program in order to expedite permitting, local permitting jurisdictions can and should be required to adopt SolarAPP+ or a similar program for automated permitting in order to promote the development of solar and storage to help meet the state’s clean energy needs.

SEC. 2. Section 65850.52 is added to the Government Code, immediately following Section 65850.5, to read:
65850.52. (a) For purposes of this section, the following definitions apply:
(1) “Energy Commission” means the State Energy Resources Conservation and Development Commission. (2) “Residential energy storage system” means commercially available technology, located behind a customer’s residential utility meter, that is capable of absorbing electricity generated from a colocated electricity generator or from the electrical grid, storing it for a period of time, and thereafter discharging it to meet the energy or power needs of the host customer or for export.
(3) “Residential solar energy system” means any configuration of solar energy devices that collects and distributes solar energy for the purpose of generating electricity and that has a single residential interconnection with the electric utility transmission or distribution network. (4) “SolarAPP+” means the most recent version of a web-based portal, developed by the National Renewable Energy Laboratory, that automates plan review, produces code-compliant approvals, and issues permits for residential solar energy systems and residential energy storage systems paired with residential solar energy systems.
(b) (1) Pursuant to the compliance schedule in subdivision (c), a city, county, or city and county, in consultation with the local fire department, district, or authority, shall implement an online, automated permitting platform, such as SolarAPP+, that meets both of the following requirements:
(A) The platform verifies code compliance and issues permits in real time or allows the city, county, or city and county to issue permits in real time to a licensed contractor for a residential solar energy system that is no larger than 38.4 kilowatts alternating current nameplate rating and a residential energy storage system paired with a residential solar energy system that is no larger than 38.4 kilowatts alternating current nameplate rating.

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Attachment: Residential Solar Energy Systems Permitting - Senate Bill 379 Text (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT 1/5/23, 8:22 AM Bill Text - SB-379 Residential solar energy systems: permitting. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB379 3/3 (B) The platform issues permits or allows the city, county, or city and county to issue permits for residential solar energy systems and residential energy storage systems paired with residential solar energy systems that SolarAPP+ is capable of processing.
(2) A city, county, or city and county is not required to permit an application for a residential solar energy system or a residential energy storage system paired with a residential solar energy system through the online automated permitting platform pursuant to this section if the system configuration is not eligible for SolarAPP+ at the time the application is submitted to the jurisdiction. (c) (1) A city with a population of fewer than 5,000 and a county with a population of fewer than 150,000, including each city within that county, is exempt from subdivision (b). (2) A city with a population of 50,000 or fewer that is not exempt pursuant to paragraph (1) shall satisfy the requirements of subdivision (b) by September 30, 2024.
(3) A city, county, or city and county with a population of greater than 50,000 that is not exempt pursuant to paragraph (1) shall satisfy the requirements of subdivision (b) by September 30, 2023. (d) A city, county, or city and county shall report to the Energy Commission when it is in compliance with subdivision (b).
(e) (1) The Energy Commission shall set guidelines for cities, counties, and cities and counties to report to the commission on the number of permits issued for residential solar energy systems and residential energy storage systems paired with residential solar energy systems and the relevant characteristics of those systems. A city, county, or city and county shall annually report to the Energy Commission pursuant to those guidelines within one year of implementing the online, automated solar permitting system pursuant to subdivision (b). This annual reporting requirement shall become inoperative on June 30, 2034. (2) The Energy Commission shall adopt the guidelines required by this subdivision through a public process that shall include, but shall not be limited to, both of the following requirements:
(A) The Energy Commission shall make the proposed guidelines available for public comment for at least 30 days prior to adopting the guidelines.
(B) The Energy Commission shall respond in writing to a public comment received during the period required by paragraph (A).
(3) The Administrative Procedure Act (Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2) shall not apply to the adoption of guidelines pursuant to this subdivision. (f) A city, county, or city and county shall self-certify its compliance with this section when applying for funds from the Energy Commission after the applicable date in the compliance schedule in subdivision (c). This subdivision shall not apply to the twenty million dollars ($20,000,000) in funds available, pursuant to Section 76 of Chapter 69 of the Statutes of 2021, from the Energy Commission for automated solar permitting. (g) This section does not limit or otherwise affect the generator interconnection requirements and approval process for a local publicly owned electric utility, as defined in Section 224.3 of the Public Utilities Code, or an electrical corporation, as defined in Section 218 of the Public Utilities Code. (h) All liabilities and immunities, including, but not limited to, the immunities provided in Sections 818.4, 818.6, and 821.2, applicable to cities, counties, and cities and counties shall apply to any permits issued through an online, automated permitting platform and any inspections conducted in connection with those permits. (i) For the purposes of this section, a city shall include a charter city.

SEC. 3. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because a local agency or school district has the authority to levy service charges, fees, or assessments sufficient to pay for the program or level of service mandated by this act, within the meaning of Section 17556 of the Government Code.

SEC. 4. The Legislature finds and declares that Section 2 of this act adding Section 65850.5 of the Government Code address a matter of statewide concern rather than a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, Section 2 of this act applies to all cities, including charter cities.

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Attachment: Residential Solar Energy Systems Permitting - Senate Bill 379 Text (6206 : ACCEPT THE CALIFORNIA AUTOMATED PERMIT

Report to City Council

ID#6195 Page 1
TO: Mayor and City Council

FROM: Mike Lee, City Manager
Keith Gemmell, Economic Development Division Manager

AGENDA DATE: April 4, 2023

TITLE: UC RIVERSIDE -CITY ENTREPRENEURSHIP PROGRAM

MEMORANDUM OF UNDERSTANDING

RECOMMENDED ACTION
Recommendations:

1. Approve the Memorandum of Understanding (MOU) between the City of Moreno Valley and the Regents of the University of California, on behalf of its Riverside Campus (UCR) for entrepreneur and business technical assistance offered through the Moreno Valley Business and Employment Resource Center (BERC).

2. Authorize staff to execute the MOU as to form all necessary documents with UCR.

SUMMARY

This report recommends approval of the MOU between the City of Moreno Valley and the Regents of the Universi ty of California, on behalf of its Riverside Campus (UCR) for entrepreneur and business technical assistance offered through the Moreno Valley Business and Employment Resource Center (BERC). The report outlines the MOU with UC Riverside’s EPIC Center regar ding the duties and responsibilities agreed upon to offer support for entrepreneurs through one -on-one consulting, technical assistance, and other programs. The MOU will run for one (1) year at a cost of $10,000.

DISCUSSION

Moreno Valley is a growing com munity with over 21 3,000 population and 4,500 businesses. The Economic Development Department partners with key organizations to provide technical assistance workshops and free one -on-one consulting to both Moreno Valley businesses and job seekers to ensur e that they have access to the resources A.8
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needed to start and grow prosperous businesses and advance their careers. These services are offered for free under the umbrella of the Hire MoVal initiative and Moreno Valley Business & Employment Resource Center (BERC) services.

Entrepreneurship is an area of expansion for BERC services. To ensure the Moreno Valley community has access to the best resources, the Economic Development staff proposes a partnership with UC Riverside’s Office of Technology Partnerships (UCR- OTP) and their staff from the EPIC program. EPIC provides a complete path to market platform for the region’s innovators assisting them with market validation, technical feasibility demonstration, resources for company formation, and access to capital.

Entering such a partnership will allow Economic Development staff to leverage resources to help new and established entrepreneurs grow locally.

UCR agrees to support Moreno Valley entrepreneurship by providing:

1. Entrepreneur and business -related tech nical assistance to residents and businesses within the City of Moreno Valley through hands -on technical assistance to coach remotely via Zoom or in person.

2. Workshops held quarterly at the BERC.

3. Monthly progress reports on services provided.

The City agrees to support these programs by:

1. Marketing the program.

2. Assisting with scheduling consulting appointments.

3. Providing meeting and classroom space at the BERC.

This item was presented to the Economic Development Subcommittee on March 14, 2023, whereas, the Subcommittee recommends to proceed for final Council approval.

ALTERNATIVES

1. Approve the attached MOU and authorize staff to execute all necessary documents with UCR for the operation of the UC Riverside-City Entrepreneurship Program. Staff recommends this alternative.

2. Decline to approve the attached MOU and decline to authorize staff to execute the supporting documents. This alternative will result in less local business resource training opportunities. Staff does not recommend this alternative.

FISCAL IMPACT
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Funding to operate the UC Riverside -City Entrepreneurship Program MOU will be a total of $10,000. This amount will be absorbed into the current Economic Development Department budget. No additional funds are required.

NOTIFICATION
Publication of the Agenda

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Keith Gemmell Mike Lee
Business and Workforce Development Division Manager City Manager

CITY COUNCIL GOALS
Advocacy. Develop cooperative intergovernmental relationsh ips and be a forceful advocate of City policies, objectives, and goals to appropriate external governments, agencies and corporations.

Positive Environment. Create a positive environment for the development of Moreno Valley's future.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. 2023 UCROTP-MOVAL mou DRAFT

APPROVALS

Budget Officer Approval ✓ Approved . 3/24/23 9:46 AM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 3/24/23 9:50 AM A.8
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Agreement (“Agreement”) Between

THE CITY OF MORENO VALLEY (“City of Moreno Valley”)
AND

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, ON BEHALF OF ITS RIVERSIDE CAMPUS (“UCR”)

2023

SERVICES

The UCR will provide entrepreneur and business-related technical assistance to residents and businesses within the City of Moreno Valley.

The UCR’s team of consultants will offer hands -on technical assistance to coach entrepreneurs and this assistance will be provided remotely via Zoom or in person.

WORKSHOPS

The UCR via its EPIC SBDC program will offer information or training sessions at City of Moreno Valley either in person or via Zoom at least one (1) workshop per quarter (at least four per year).

EPIC SBDC director and EPIC SBDC staff will also promote other UCR programs available for Moreno Valley Entrepreneurs.

The City of Moreno Valley will be responsible for promoting and recruiting participants (entrepreneurs or small business owners) for the EPIC SBDC program and other UCR entrepreneurial programs.

The UCR will be listed as a sponsor on all training workshops and webinars offered remotely or in person. The City of Moreno Valley and UCR will discuss in advance the appropriate topics and schedule for the workshops.

CONSULTING

The following will be the process that the parties will follow as this process has already been established by the EPIC SBDC to onboard clients into the pipeline.

1. The City of Moreno Valley will work with the UCR EPIC SBDC director in developing strategies to increase technology entrepreneur participation in the EPIC SBDC workshops.

2. Sourcing of potential clients will be conducted during the monthly BERC office hours or quarterly workshops delivered by EPIC SBDC either in person or virtually and through webinars and referrals by the Moreno Valley and UCR teams

3. Interested small businesses or tech entrepreneurs will be directed to the EPIC SBDC website so they can register and be screened for fit with EPIC SBDC programs.

4. Entrepreneurs that are a good match for EPIC SBDC services will be assigned an Entrepreneur In Residence to provide individualized mentorship based on the needs of the client.

5. Entrepreneurs interested in participating in other UCR programs (TACIES, OASIS) will be referred to A.8.a
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Attachment: 2023 UCROTP-MOVAL mou DRAFT (6195 : UCR-CITY ENTREPRENEURSHIP MOU)

the appropriate program manager.

6. UCR will report monthly the number of clients and consulting hours supported through this process.

MARKETING
The City of Moreno Valley will be responsible for marketing the consulting services and workshops to the business community by means of fliers, digital marketing, press releases, and presentations to business groups (such as service clubs and industrial councils) and prospective entrepreneurs. UCR will actively assist the City of Moreno Valley in the marketing and promotion of the program.

The UCR will identify the City of Moren o Valley as a co -partner of the EPIC SBDC entrepreneur programs, by name and logo, through literature , website, press releases , and community presentations.

ACTIVITY REPORTS

UCR will provide monthly reports including the following information :

1. Number of outreach technical assistance and training workshops, webinars and other programs focused on Moreno Valley.

2. Number of Moreno Valley Prospective Entrepreneurs identified as interested in participating in EPIC programs.

3. Number of prospective entrepreneurs admitted in the EPIC SBDC or other UCR -OTP program.

4. Number of Moreno Valley residents and Moreno Valley -based businesses enrolled in other UCR programs, if available.

5. Hours of mentoring sessions online and in person delivered to Moreno Valley Entrepreneurs.

UCR and City Staff will meet quarterly to review reports and discuss ongoing programming.

COMPENSATION AND TERM

The City of Moreno Valley will provide UCR with $10 ,000 as a sponsor of the UCR EPIC SBDC Program to support an entrepreneur technical assistance and training program from April 1, 2023 through April 30, 2024.

The City of Moreno Valley will pay UCR in two payments

Invoice April 30, 2023- $5,000 and November 30, 2023 - $5,000

Funds will be used to support technical support and entrepreneurship assistance for clients from Moreno Valley through EPIC SBDC as well as other UCR Entrepreneurial programs such as TACIES and OASIS . The time that UCR team s will devote includes workshop preparations and presentations on EPIC SBDC and other UCR entrepreneurial programs, mentorship preparation to meet with EPIC SBDC clients as well as potential participants in other programs such as TACIES and OASIS.

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Attachment: 2023 UCROTP-MOVAL mou DRAFT (6195 : UCR-CITY ENTREPRENEURSHIP MOU)

Hours spent in delivering t echnical support and entrepreneurship assistance to Moreno Valley Clients via EPIC SBDC will be detailed in the monthly report as described above in “Activity Reports”.

HOLD HARMLESS AND INDEMNIFICATION

Both parties shall indemnify, defend and hold ha rmless the other, including employees, representatives, volunteers, and agents, from and against any and all liability, loss, damage, expense, costs (including without limitation costs and expenses of litigation and attorneys’ fees) of every nature arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, damage, expense, or costs are caused by or result from the negligent or intentional acts or omissions of the indemnitee, its employees, representatives, volunteers or agents.

ASSIGNMENT

No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either whole or in part, by either party without the prior written consent of the other party.

INDEPENDENT CONTRACTOR

The parties hereto agree that UCR and its employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of the City of Moreno Valley.

ENTIRE AGREEMENT

It is expressly agreed t hat this Agreement embodies the entire Agreement of the parties in relation to the subject matter hereof , and that no other Agreement or understanding, verbal or otherwise, relative to this subject matter, exists between the parties at the time of executio n.

AGREED

Date
City of Moreno Valley

The Regents of the University of California , Date
on behalf of its Riverside campus

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Attachment: 2023 UCROTP-MOVAL mou DRAFT (6195 : UCR-CITY ENTREPRENEURSHIP MOU)

Report to City Council

ID#6211 Page 1
TO: Mayor and City Council

FROM: Melissa Walker, Public Works Director/City Engineer

AGENDA DATE: April 4, 2023

TITLE: AUTHORIZATION TO AWARD AN AGREEMENT FOR

PROFESSIONAL CONSULTANT ARCHITECTURAL AND

ENGINEERING DESIGN SERVICES TO SVA
ARCHITECTS, INC. FOR THE MORENO VALLEY SENIOR
CENTER EXPANSION PROJECT NO. 803 0057

RECOMMENDED ACTION
Recommendations:

1. Award an Agreement for Professional Consultant Services to SVA Architects, Inc. to provide architectural and engineering design services for the Mo reno Valley Senior Center Expansion project in the amount of $399,078.00;

2. Authorize the City Manager to execute the agreement with SVA Architects, Inc.;

3. Authorize the issuance of a Purchase Order to SVA Architects, Inc. in the amount of $399,078.00 when the agreement has been signed by all parties using the approved Facility Construction funds (Fund 3000); and

4. Authorize the City Manager to execute any subsequent Amendments to the Agreement with SVA Architects, Inc. within Council approved annual budgeted amounts, including the authority to authorize the associated purchase orders in accordance with the terms of the Agreement, subject to the approval of the City Attorney.

SUMMARY

This report recommends approval of an agreement for Professional Consultant Services with SVA Architects, Inc. to provide architectural and engineering design related services for the expansion of the existing Moreno Valley Senior Center (Senior Center) .

This project would add more floor space to the existing building and allow the Senior A.9
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Center to offer more programs, classes, and social events and activities for senior patrons. This project is funded with the Facility Construction funds (Fund 3000.)

DISCUSSION

The Senior Center was built in 1993 and has been providing a wa rm and friendly place for patrons 50 years and older to enjoy programs, classes, events and social activities with other adults. The current building floor area of the Senior Center is roughly at 15,000 square feet, and the proposed expansion would add an additional 4,000 square feet floor area or about 26% capacity increase.

On November 1, 2022, the City Council approved the appropriation of funds in the amount of $4,400,000 from the available Development Impact Fee – Community/Recreation Center Funds (Fun d 2907) and the General Fund Unassigned Reserves (Fund 1010) to the Facility Construction Funds (Fund 3000) for the design and construction of the Senior Center .

On January 30, 2023, staff advertised a Request for Proposals (RFP) to retain a consultant t o provide architectural and engineering design services for the project. In response to the advertisement, four (4) proposals were received on February 28, 2023.

The staff selection team reviewed the proposals and ranked the firms as follows:

1. SVA Architects, Inc.

2. TR Design Group, Inc.

3. Darin Johnstone Architects, APC.

4. Ziese Architecture

Staff recommends the award of a professional consultant design services contract with SVA Architects, Inc. as they are deemed to be most qualified firm for completing the requested services. The scope of work for the consultant includes completing the design, construction plans and project bid package, environmental clearance and permitting, and other design related tasks necessary to complete the work.

ALTERNATIVES

1. Approve and authorize the recommended actions as presented in this staff report. This alternative will allow the completion of the design, construction plans, and bid package for the Moreno Valley Senior Center Expansion project.

2. Do not approve and authorize t he recommended actions as presented in this staff report. Staff does not recommend this alternative which may delay the design and construction of much needed improvements and expansion of the Moreno Valley Senior Center.

FISCAL IMPACT

The design of this project is funded by the Facility Construction Funds (Fund 3000) A.9
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coming from the Development Impact Fee – Community/Recreation Center Fund and with the use of General Fund Unassigned Reserves .

AVAILABLE BUDGET
Facility Construction
(Account 3000-50-57-80003-720199) (Project No. 803 0057) .................... $4,400,00.00

ESTIMATED PROJECT COSTS
Consultant Design Costs .................................................................................... $399,078 City Project Administration, Design Review and Permitting ............................... $120,000 Construction Costs .......................................................................................... $3,700,000 Construction Engineering and Inspection ........................................................... $180,000 Total Estimated Costs…………………………………………………… $4,399,078

NOTIFICATION

Prior to start of the design, staff will conduct a community meeting to obtain inputs from senior patrons and the public on the design and expansion needs of the Senior Center.

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Quang Nguyen, P.E. Jeremy Bubnick
Senior Engineer Parks & Community Services Director

Concurred By:

Melissa Walker, P.E.

Public Works Director/City Engineer

CITY COUNCIL GOALS
Public Facilities and Capital Projects . Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.

Positive Environment. Create a positive environment for the development of Moreno Valley's future.

Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life A.9
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6. Youth Programs

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. Agreement for AE Design Services With SVA Architects Inc

APPROVALS

Budget Officer Approval ✓ Approved . 3/24/23 10:07 AM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 3/24/23 10:09 AM A.9
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1 AGREEMENT

FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES

FOR MORENO VALLEY SENIOR CENTER EXPANSION
PROJECT NO. 803 0057

This Agreement is by and between the City of Moreno Valley, California, a municipal corporation, hereinafter described as "City," and SVA Architects Inc. , a California corporation hereinafter described as "Consultant." This Agreement is made and entered into effective on the date the City signs this Agreement.

RECITALS
WHEREAS, the City has determined it is in the public interest to proceed with the professional work hereinafter described as "Project"; and WHEREAS, the City has determined the Project involves the performance of professional and technical services of a temporary nature as more specifically described in Exhibit "A" (City's Request for Proposal) and Exhibit "B" (Consultant's Proposal) hereto; and WHEREAS, the City does not have available employees specialized in building and structural design to perform the services for the Project; and WHEREAS, the City has request ed the Consultant to perform such services for the Project; and
WHEREAS, the Consultant is professionally qualified in California to perform the professional and technical services required for the Project, and hereby represents that it desires to and is professionally and le gally capable of performing the services called for by this Agreement;
THEREFORE, the City and the Consultant, for the consideration hereinafter described, mutually agree as follows:

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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

2 DESCRIPTION OF PROJECT

1. The Project is described as Moreno Valley Senior Center Expansion .

Project No. 803 0057 .

SCOPE OF SERVICES

2. The Consultant's scope of service is described on Exhibit "B" attached hereto and incorporated herein by this reference. In the event of a conflict, the City's Request for Proposal shall take precedence over the Consultant's Proposal.

3. The City's responsibility is described on Exhibit "C" attached hereto and incorporated herein by this reference.

PAYMENT TERMS

4. The City agrees to pay t he Consultant and the Consultant agrees to receive a "Not- to-Exceed" fee of $ 399,078.00 in accordance wit h the payment terms provided on Exhibit "D" attached hereto and incorporated herein by this reference.

TIME FOR PERFORMANCE

5. The Consultant shall commence servic es upon receipt of written direction to proceed from the City.

6. The Consultant shall perform the work described on Exhibit "A" in accordance with the schedule set forth in said Exhibit "A" whic h is attached hereto and incorporated by this reference.

7. This Agreement shall be e ffective from effective date and shall continue in full force and effect date through December 30, 2025 , subject to any earlier termination in accordance with this Agreement. The services of Consultant shall be completed in a sequence assuring expeditious completion, but in any event, all such services shall be completed prior to expiration of this Agreement.

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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

3 8. (a) The Consultant agrees that the personnel, includ ing the principal Project manager, and all subconsultants assi gned to the Project by the Co nsultant, shall be subject to the prior approval of the City.
(b) No change in subconsultants or key personnel shall be made by the Consultant without written prior approval of the City.

SPECIAL PROVISIONS

9. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothi ng contained herein shall be construed as making the Consultant or any individual whose compensati on for services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assume any obligation or liability for or on behalf of the City.

10. The Consultant may also retain or subc ontract for the services of other necessary consultants with the prior written approval of the City. Payment fo r such services shall be the responsibility of the Consultant. Any and all s ubconsultants employed by the Consultant shall be subject to the terms and conditions of this Ag reement, except that the City shall have no obligation to pay any subconsultant for services rendered on the Project.

11. The Consultant and the City agree to use reasonable care and diligence to perform their respective services under this Agreement.

12. The Consultant shall comp ly with applicable federal, st ate, and local laws in the performance of work under this Agreement.

13. To the extent required by controlling federal, state and local law, Consultant shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, A.9.a
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

4 ethnicity, status as a disabled ve teran or veteran of t he Vietnam era. Subject to the foregoing and during the performance of this Agreement, Consultant agrees as follows:
(a) Consultant will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrim ination under any program or activity made possible by or resulting from this Agreement. (b) Consultant will not discriminat e against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Consultant shall ensure that applicants are employed, and the employees are treated during employment, wit hout regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to Consultant’s employment practices including, but not be limited to, the following: employment, upgr ading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause.
(c) Consultant will, in all solicitations or adverti sements for employees placed by or on behalf of Consultant in pursuit her eof, state that all qualif ied applicants will receive consideration for employment wit hout regard to race, religious creed, color, national origin, A.9.a
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

5 ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. (d) If Consultant should subcontract a ll or any portion of the services to be performed under this Agreement, Consultant shall cause each subcontractor to also comply with the requirements of this Section 13
.

14. To the furthest extent allowed by la w (including California Civil Code section 2782.8 if applicable), Consultant shall indemnify, hold harmless and defend the City, the Moreno Valley Community Services District (“CSD”), the Moreno Valley Housing Authority (“Housing Authority”) and each of their officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement.

If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subcontractor to indemnify, hold harmless and defend City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

15. Insurance.
(a) Throughout the life of this Agreemen t, Consultant shall pay for and maintain in full force and effect all insurance as required in Exhibit “E” or as may be authorized in writing by the City Manager or his/her designee at any time and in his/her sole discretion.

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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

6 (b) If at any time during the life of th e Agreement or any extension, Consultant or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement sha ll be discontinued immediat ely, and all payments due or that become due to Consultant shall be wit hheld until notice is received by City that the required insurance has been restor ed to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City pursuant to this section shall in any way relieve Consult ant of its responsibilities under this Agreement.

The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by City that an insurer has comm enced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. (c) The fact that insurance is obtai ned by Consultant sh all not be deemed to release or diminish the liability of Consultant, including, without limitatio n, liability under the indemnity provisions of this Agreement. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Consultant, its principals, officers, agents, employees, persons under the supervision of Consultant, vendors, suppliers, invitees, cons ultants, sub-consultant s, subcontractors, or anyone employed directly or indirectly by any of them.
(d) Upon request of City, Consultant shall immediately furnish City with a complete copy of any insurance policy r equired under this Agreement, including all endorsements, with said copy cert ified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

7 (e) If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shal l require each subcontractor to provide insurance protection in favor of City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of this section, except that any required certificates and applicable endorsements shall be on file with Consultant and City prior to the commencement of any services by the subcontractor.

16. The waiver by either par ty of a breach by the other of any provision of this Agreement shall not constitute a continuing wa iver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and si gned by all parties to this Ag reement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.

17. Consultant and subconsultants shall pay prevailing wage rates when required by the Labor Laws of the State of California.

18. (a) The Consultant shall deliver to t he Public Works Directo r/City Engineer of the City or his/her designated r epresentative, fully complet ed and detailed project-related documents which shall become the property of the City. The Consultant may retain, for its files, copies of any and all material, including drawi ngs, documents, and specifications, produced by the Consultant in performance of this Agreement.
(b) The Consultant shall be entitled to copies of all furnished materials for his files and his subconsultants, if any.
(c) The City agrees to hold the Consult ant free and harmless from any claim arising from any unauthorized use of computations, maps, and ot her documents prepared or provided by the Consultant under this Agreement, if used by the City on other work without the permission of the Consultant. Consultant acknowledges that Consultant work product produced A.9.a
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

8 under this agreement may be public record under State law.

19. (a) This Agreement shall terminate wit hout any liability of City to Consultant upon the earlier of: (i) Consultant’s filing for protection under the federal bankruptcy laws, or any bankruptcy petition or petition for receiver commenced by a third par ty against Consultant; (ii) 10 calendar days prior written notice with or without cause by City to Consultant; (iii) City’s non- appropriation of funds sufficient to meet its obligations hereunder during any City fiscal year of this Agreement, or insufficient funding for the Proj ect; or (iv) expiration of this Agreement. The written notice shall specify the date of termination. Upon receipt of such notice, the Consultant may continue services on the project through the date of termination, provided that no service(s) shall be commenced or continued after receipt of the notice, which is not intended to protect the interest of the City. The City shall pay the Cons ultant within thirty (30) days after the date of termination for all non-objected to services performed by the Consultant in accordance herewith through the date of termination. Consultant shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. (b) In the event of termination due to failure of Consultant to satisfactorily perform in accordance with the terms of this Agreement, City may withhold an amount that would otherwise be payable as an offset to, but not in excess o f, City’s damages caused by such failure. In no event shall any payment by City pursuant to this Agreement constitute a waiver by City of any breach of this Agreement which may then exist on the part of Consultant, nor shall such payment impair or prejudice any remedy available to City with respect to the breach .
(c) Upon any breach of this Agreement by Consultant, City may (i) exercise any right, remedy (in contract, law or equity), or privil ege which may be available to it under applicable laws of the State of California or any other applicable law; (ii) proceed by appropriate court action to enforce the terms of the Agr eement; and/or (iii) recover all direct, indirect, consequential, A.9.a
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

9 economic and incidental damages for the breach of the Agreement. If it is determined that City improperly terminated this Agreement for def ault, such termination shall be deemed a termination for convenience
.
(d) Consultant shall be liable for defaul t unless nonperformance is caused by an occurrence beyond the reasonable control of Consultant and without its fault or negligence such as, acts of God or the public enemy, acts of City in its contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unus ually severe weather, and delays of common carriers. Consultant shall noti fy City in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, and shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to Administrator of the cessation of such occurrence.

20. This Agreement is binding upon the Cit y and the Consultant and their successors and assigns. Except as otherwi se provided herein, neither t he City nor the Consultant shall assign, sublet, or transfer its interest in this Agreement or any part t hereof without the prior written consent of the other.

21. A City representative shall be desi gnated by the City and a Consultant representative shall be designated by the C onsultant. The City r epresentative and the Consultant representative shall be the prim ary contact person for each party regarding performance of this Agreement. The City representative shall cooperate with the Consultant, and the Consultant's representativ e shall cooperate with the City in all matters regarding this Agreement and in such a manner as will result in the performance of the services in a timely and expeditious fashion.

22. This Agreement repres ents the entire and integrated Agreement between the City and the Consultant, and supersedes all prior negotiations, representations or Agreements, either A.9.a
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

10 written or oral. This Agr eement may be modified or amended onl y by a subsequent written Agreement signed by both parties.

23. Where the payment terms provide for co mpensation on a time and materials basis, the Consultant shall maintain adequate records to permit inspection and audit of the Consultant's time and materials charges under this Agreement. The Consultant shall make such records available to the City at the C onsultant's office during normal business hours upon reasonable notice. Nothing herein shall convert such reco rds into public records. Except as may be otherwise required by law, such records will be available only to the City. Such records shall be maintained by the Consultant for three (3) years following completion of the services under this Agreement.

24. The City and the Consultant agree, that to the extent permitted by law, until final approval by the City, all data sh all be treated as confidential and will not be released to third parties without the prior written consent of both parties.

25. (a) Consultant shall comply, and requir e its subcontractors to comply, with all applicable (i) professional canons and requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et. seq., the California Political Reform Act (California Government Code Sect ion 87100 et. seq.) and the regulat ions of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et. seq.). At any time, upon written request of City, Consultant shall provide a written opinion of its legal counsel and that of any s ubcontractor that, after a due diligent inquiry, Consultant and the respective subcontractor(s) are in full compliance with all laws and regulations. Consultant shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise A.9.a
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

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PROJECT NO. 803 0057

11 to the appearance of a conflict of interest, Consultant shall immediately notify City of these facts in writing.
(b) In performing the work or servic es to be provided hereunder, Consultant shall not employ or retain the services of any person while such person either is employed by City or is a member of any Cit y council, commission, board, commi ttee, or similar City body.

This requirement may be waived in writing by the City Manager, if no actual or potential conflict is involved.
(c) Consultant represents and warrants t hat it has not paid or agreed to pay any compensation, contingent or otherwise, direct or indirect, to solicit or procure this Agreement or any rights/benefits hereunder.
(d) Neither Consultant, nor any of C onsultant’s subcontractors performing any services on this Project, shall bid for, assist anyone in the preparation of a bid for, or perform any services pursuant to, any other contract in connection with this Project unless fully disclosed to and approved by the City Manager, in advance an d in writing. Consultant and any of its subcontractors shall have no interest, direct or indirect, in any other contract with a third party in connection with this Project unless such interest is in accordance with all applicable law and fully disclosed to and approved by the City Manager, in advance and in writing. Notwithstanding any approval given by the City Manager under this prov ision, Consultant shall remain responsible for complying with Section 25(a), above.
(e) If Consultant should subcontract a ll or any portion of the work to be performed or services to be provided under th is Agreement, Consult ant shall include the provisions of this Section 25 in each subcontra ct and require its subcontractors to comply therewith.
(f) This Section 25 shall survive expira tion or termination of this Agreement.

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AGREEMENT FOR PROFESIONAL A&E DESIGN SERVICES
PROJECT NO. 803 0057

12 26. All Plans, drawings, Specifications, reports, logs, and other documents prepared by the Consultant in its performance under this Agreement shall, upon completion of the project, be delivered to and be the property of the City, provided that the Consultant shall be entitled, at its own expense, to make copies thereof for its own use.

27. The laws of the St ate of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement, and shall also govern the interpretation of this Agreement. Venue shall be vested in the Superior Court of the State of California, County of Riverside.

28. Consultant expressly waives any and all rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.” This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever c haracter, nature and kind that are known or unknown, or suspected or unsuspec ted, including, wit hout limitation, clai ms of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that it understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.

Consultant hereby expressly agrees to clear ly and conspicuously disclose to City in writing any and all persons working for Consultant who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement A.9.a
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13 allowance, which may provide services to Cit y under the Agreement, prior to such person performing any services thereunder. Nothing herein shall be deemed or interpreted to limited a CalPERS retiree’s obligations under applicable law, rules or regulations.

SIGNATURE PAGE FOLLOWS
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR

IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.

City of Moreno Valley SVA Architects, Inc.

B Y : B Y :

Mike Lee, City Manager Name:

TITLE:
(President or Vice President)

D a t e
D a t e

B Y :

Name:

TITLE:

(Corporate Secretary)

D a t e

Enclosures: Exhibit “A” – City's Request for Proposal
Exhibit “B” – Consultant’s Proposal
Exhibit “C” – City’s Services to be Provided to Consultant Exhibit “D” – Terms of Payment
Exhibit “E” – Insurance Requirements

INTERNAL USE ONLY

APPROVED AS TO LEGAL FORM:

City Attorney

Date

RECOMMENDED FOR APPROVAL:

Parks & Community Director

Date
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR January 2023 RFP for Professional A&E Consultant Services Public Works Department Page 1 of 16
Request for Proposals
Professional Architectural and Engineering Design
Consultant Services for
Moreno Valley Senior Center Expansion
PROJECT NO. 803 0057
Ad
dress: 25075 Fir Avenue, Moreno Valley, CA 92553
Proposal due date:

February 28, 2023 at 2:00 pm, PST
Submit proposal onli ne at:
https://www.planetbids.com/portal/portal.cfm?CompanyID=24660 Contact:

Capital Projects Division
Email: [email protected]
Phone: (951) 413-3130
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I. Invitation

The City of Moreno Valley is seeking proposals from qualified firms to work in conjunction with City staff to provide architectural and engineering design services for the Moreno Valley Senior Center Expansion project. You are hereby invited to submit a Proposal to provide the requested services. Interested parties may register and download copies of the Request for Proposal (RFP) via City’s online vendor portal at:

http://www.planetbids.com/portal/portal.cfm?CompanyID=24660

Proposals shall be submitted electronically (in PDF format) utilizing the above City’s vendor portal.

NOTE: The proposer shall submit a separate electronic file for technical proposal and a separate electric file for cost proposal.

The proposer is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of proposals by any other means will not be accepted.

Proposer shall be solely responsible for informing itself with respect to the proper utilization of the proposal management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the proposer to successfully submit an electronic proposal shall be at the proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the proposal submission process may contact PlanetBids directly at (818) 992 - 1771. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the proposal submission deadline.

A mandatory pre-proposal meeting will be held on February 16, 2023, from 10:00 to 11:30 a.m. at the Moreno Valley Senior Center located at 25075 Fir Avenue in the City of Moreno Valley. All participants will gather in the parking lot behind the existing building.

II. Project Description and Schedule

The existing 15000-square-foot Moreno Valley Senior Center (Center) was built in 1993 to provide a warm, and friendly place for those 50 years and older to enjoy programs, classes, events and socialize with other adults. With the rapid growth in the population the City has experienced in the last 30 years, expansions are needed for the Center to be able to provide essential services and offer variety of social activities and programs for the growing number of senior citizens who frequent the Center. This project proposes to expand the Center with the following, but not limited to, improvements:

• Expansion of approximately 4,000 square foot of new building space which is to be located at the patio/courtyard behind the existing building. Please refer to Attachment A – Map and Exhibits for more information.

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• Modifications to existing rooms , walls, doors, etc. based on the Center patrons’ inputs/recommendations and per creative design as necessary to maximize the utilization of the building spaces for various activities/events.
• Upgrading existing restrooms, as well as any other facilities within the Center, to meet current ADA requirements, including providing ADA access to the new building addition area.
• Modifications to existing building structure and utilities (electrical, m echanical, plumbing, communication, fire, security, etc.) necessary to accommodate the new building addition while addressing any code issues.
• Modifications to existing garden block walls, landscape, and irrigation to accommodate the new building footing expansion.
• Additional improvements deemed to be necessary and essential that can be implemented/constructed along with this project while the total cost still stays within the approved budget, including parking lot capacity and configuration improvements as required.

The approved budget for completing all work for this project is at $4,000,000.

The following dates are critical in order to have the design substantially completed by June 2023:

DATE EVENT
1 January 30, 2023 Request for Proposal issued
2 February 16, 2023 @ 10:00 a.m. Mandatory pre-proposal meeting at the project site 3 February 21, 2023 @ 2 p.m. Deadline for Q & A via PlanetBids 4 February 28, 2023 @ 2 p.m. Proposal due date
5 March 17, 2023 Proposals review and consultant selection complete 6 April 18, 2023 (tentatively) City Council to award contract for design service 7 May 1, 2023 Start of A&E service
8 End of December 2023 Substantial completion of the design 9 March 2024 (tentatively) Advertise project for construction bids 10 July 2024 (tentatively) Start construction
11 December 2024 End Construction

III. Scope of Services

The scope of services includes performing all work (both in office and in the field) related to architectural and engineering design, environmental clearance, and permitting necessary for A.9.a
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completion of the design, required documentation, plans, specifications, estimates, bid package, and other paperwork ready for advertising the project for construction bids. The scope of services also includes such additional services (at the City’s option) as providing technical support during project advertising, awarding, and construction.

The list of specific tasks includes, but is not limited to:

A. At the start and during the Design:

1. Develop criteria that will capture the most cost-effective sustainable design components.

2. Prepare a detailed design schedule, including identifiable milestones for City review and approval. The initial design schedule with identifiable milestones (e.g. 30%, 60%, 90% and 100% design, environmental clearance, permitting) shall be prepared within fifteen (15) working days after the Notice to Proceed (NTP). Schedule updates shall be prepared and submitted once a month, if necessary, showing progress and necessary adjustments.

3. Develop and submit a QA/QC plan for the City’s review and approval within fifteen (15) calendar days after the NTP.

4. Submit a cost estimate at different design levels of submittals. The Final Estimate shall be submitted along with the Bid Document submittal level before project advertising.

5. Schedule/hold/attend/manage monthly Project Development Team (PDT) meetings.

Invite City staff and other agencies, such as utility companies, as appropriate.

6. Prepare and distribute meeting agendas and minutes for all meetings. The minutes shall include a list of attendees with phone numbers and e-mail addresses, a synopsis of discussion items, any pertinent information, action items, and all follow-up action items.

7. Ensure that bid documents receive approvals from all approving authorities.

8. Coordinate with all associated and involved City personnel and other participating entities, including all utility companies, etc., to ensure review, participation, input and resolution of issues related to design, environmental, permitting, schedule and costs.

9. Attend and present the project to the City Council, City Committee or Commission, and/or any task force meetings.

10. Ensure that the documents meet all applicable standards and codes.

11. Perform a value analysis of the design, construction materials and methods and recommend/make changes.

12. Develop and prepare budget and funding controls to ensure the project is completed within the available budget.

13. Assist in preparation and/or compliance of project funding documentation, if requested.

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14. Furnish and perform site survey, geotechnical exploration and evaluation, utility research and exploration, etc. to collect adequate data for the design.

15. Prepare Plans, Specifications and Estimates, and review, annotate, and make project - specific revisions to the City’s boilerplate specifications.

16. Compile and complete bid packages for the advertisement for construction by the City.

Assist with preparation of the construction contract bid advertisement.

17. Perform Constructability, Biddability, and Claim Avoidance reviews.

18. Coordinate and ensure the City Building Department approves/signs -off on the Plan Check.

19. Assist in obtaining all required permits.

20. Prepare and obtain final approval of Plans and Specifications (Bid Documents) and Estimate.

Bid documents include, but are not limited to, architectural floor plans, elevations, sections, renderings, design and calculations related to structural, civil, mechanical, HVAC, and Fire/Life/Safety systems, power, electrical lighting, utilities, compute r-related wiring and/or special arrangements and fixtures, all floor landscape layouts, fixed furniture and equipment (FF&E) layouts and spreadsheet for procurement and installation, wall elevations showing furnishings and equipment, landscaping and irrigation, site lighting and security, specifications, cost estimating, and site and street improvements (if applicable).

The Consultant shall develop bid documents with necessary and required coordination with all affected parties. The bid documents shall meet all requirements to obtain all necessary and available permits (available prior to construction NTP) to perform the construction. The design shall meet all necessary and required State of California Energy Savings and ADA requirements, local, state and federal applicable codes and criteria.

Following is a general description for PS&E work:

a. Architectural design services to include architectural site and building plans, sections, elevations, details, building systems, rendering, specifications and estimates.

b. Structural design services to include structural plans, sections, elevations, details and all structural components, including associated calculations, materials, systems, specifications and estimates.

c. Mechanical, HVAC and Fire/Life/Safety design services to include site and building plans, sections, elevations, details, design for energy conservation, heating and ventilation, air conditioning, plumbing and fire protection systems, calculations, drawings, specifications and estimates.

d. Electrical design services to include site and building plans, sections, elevations, details of power systems, electrical materials, lighting, voice/data systems, UPS A.9.a
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services for computer systems, provision for an emergency generator, a “pigtail” hook-up for a mobile generator as an optional emergency power supply, alarms, security systems, conduit runs and any special electrical requirements deemed necessary for the Senior Center , calculations, drawings, specifications and estimates.

e. Civil design services to include surveying, site plans, sections, elevations, details, on- and off -site utility systems, fire protection system, site drainage and paving, parking lot layout including related details, calculations, drawings, specifications and estimates.

21. Prepare and obtai n the final approval of the project Water Quality Management Plan (WQMP). A Preliminary and Final Water Quality Management Plan (WQMP) for the project shall be prepared in accordance with the latest edition of “Riverside County Water Quality Management Plan for Urban Runoff/ Santa Ana River and Santa Margarita River Regions.” The plans shall be reviewed for consistency with the guidance document and approval is required as part of the initial civil design process. The plans should address only the contract limits but shall make reference to and provide essential data for the overall Senior Center site.

22. Utilities work shall include investigation and review of all existing utilities. All tie -in of future utilities shall be examined, and loads should be calculated to ensure the ultimate Corporate Yard needs.

23. Landscape design services to include site planting and irrigation system plans, sections, elevations, details, specifications and estimate.

24. Investigate which LEED level can be achieved with a cost benefit analysis and then advise the City for consideration and approval for additional design activities to support LEED accreditation. The City desires to achieve a LEED Certification level, but not necessarily secure the certification.

25. Interior design services (fixed and free- standing furniture and equipment included) to include plans, sections, elevations, details, equipment schedules, specifications and estimate of furnishings based on recommendations provided by the City staff. Interior design work shall also include floor plans indicating the location of furniture, furniture systems or other items.

26. Prepare and provide FF&E matrix, specifications and cost estimate. The City will either procure the furniture or decide to include it in the bid documents to be supplied by the contractor. Coordinate and support all activities associated with selection, procurement and installation of the FF&E.

27. Specifications are to follow the latest CSI format. The City will provide General Conditions (GCs), while the consultant shall develop Special Conditions (SCs), technical specifications and liquidated damages calculations. Review, annotate, and make project-specific revisions to the City’s boilerplate GC document.

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28. Estimates to include quantities, schedule of values and any other assumptions in support of the estimates. Estimates to reflect mid-point of construction.

29. Perform a value analysis of site, building materials, systems and interior elements to ensure the best value for the City’s investment. This analysis shall be carried out to ensure that the facility is being built within the available budget.

30. Perform Biddability, Constructability, and Claim Avoidance reviews.

31. Investigate and advise the benefits for the use of Solar Energy for the project.

B. During project advertising for bids and construction contract awarding (optional services)

At the City’s option, the Consultant may be retained to provide the following services. The Consultant shall include these services in the Technical Proposal and the associated cost in the Cost Proposal, and shall label them as “Optional”.

1. Assistance with preparation of advertisement, developing a list of potential contractors and a list of pre-qualified bidders, if requested.

2. Attendance at pre-bid meeting(s), job walk and bid opening(s).

3. Responses to all bidders' questions/queries.

4. Preparation of any addenda.

5. Assistance with bid review/evaluation, technical qualifications/ background checks/verification of contractor and sub-contractors licenses for validity of three lowest responsible bidders, recommend approval of Schedule of Values.

6. Assistance with preparation of staff report(s) and presentation to the City Council for the contract award.

7. Assist with the award and execution of the contract between the City and the Contractor, including review of insurance, bonding, and other required documents.

8. Assist or perform the activities associated with advertising and retaining specialty contractors or services such as materials testing, surveying, building furnishing and furniture procurement and/or suppliers and/or installers, etc.

C. During construction to the final project close-out (optional services)

At the City’s option, the Consultant may be retained to provide the following services.

Consultant shall include these services in the Technical Proposal and the associated cost in the Cost Proposal, and shall label them as “Optional”.

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1. Coordinate and participate in pre-construction contract award activities.

2. Assist City with the procurement of furniture and furniture systems , including, but not limited to, coordination with vendors, manufacturers and suppliers to verify lead times and ensure proper delivery dates for placement/installation.

3. Management and coordination for the processing of submittals, including receipt, review of, and appropriate action on Request for Information (RFIs), shop drawings, product data, samples and other submittals required by the Contract Documents.

4. Review, analysis, and development of independent cost estimate(s) of all Value Engineering Proposals (VEPs) provided by the Contractor.

5. Field observation services consisting of visits to the site at intervals appropriate to the stage of construction to review and report the progress and quality of the work and to determine in general if the work is proceeding in accordance with the intended design goals and objectives.

6. Preparation, reproduction and distribution of written directions, drawings and specifications to describe work to be added, deleted or m odified. Preparation of drawings, including calculations, for design work associated with change orders and review of proposals from contractor(s) for reasonableness of quantities and materials.

7. Assistance with change order negotiations with contractor(s) on the relative costs of work proposed to be added, deleted, or modified.

8. Preparation of as-built drawings based on red-lined documents received from the field.

9. Recommend courses of action when the Contractor’s or sub- contractor’s performance is unsatisfactory and assist with carrying out the necessary corrective actions.

10. Maintain continuous 24 -hour telephone accessibility during construction activity for emergency use.

11. Assist the Contractor in obtaining all building, grading, and other permits necessary for the project.

12. Ensure timely completion/approvals in response to all RFIs, shop drawings, product data samples, Change Notices, Intent to File Change Notice, and Construction Change Order (CCOs) reviews, negotiations and issuance of Change Order(s) to the Contractor.

13. Prepare independent cost estimates for comparison and review by the City for all Contractor-submitted change notices/orders.

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14. Assist with required inspections by certified building inspector(s) provided by the City.

15. Assist with the activities of City -retained specialty contractors such as inspections, testing, furniture and furnishing-related activities, move-in phase, etc.

16. Assist with monitoring and updating the construction schedule.

17. Participate in weekly construction meetings with the Contractor, City staff, and other involved parties. Prepare and distribute meeting minutes.

18. Prepare and distribute all required notices, respond to complaints and resolve problems as necessary.

19. Review Contractor pay reques ts and prepare necessary documentation for submittal and approval by the City.

20. Coordinate and assist in observing the initial start-up and testing of utilities, systems and equipment utilized on the project.

21. Ensuring that the project site has record copies of the following:

a. Plans, specifications and contract documents with all changes and modifications. b. Permits.
c. Addenda, change order(s), shop drawings, product data, submittals and samples.
d. Survey and layout data and certifications and photographs of as -built locations and depths.
e. List of addresses, telephone and license numbers of General Contractor, all sub- contractors, material suppliers and utility agencies.

22. Conduct project walk-through(s) and prepare punch list(s).

23. Ensure the project is implemented per the approved set of bid documents.

24. Incorporate approved changes to the plans, specifications and contract documents as they occur and ensure that the red-line set for the as-built is maintained on regular basis.

25. Prepare as-built drawings at the completion of construction.

26. Coordinate close-out of the project; obtain necessary operation manuals, warranties, guarantees and other applicable necessary information. Provide all documentation in a A.9.a
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well-organized manner in either electronic and/or hard copy formats (binders, folders, CDs, etc.).

27. Obtain all releases and warranty bonds from the General Contractor and sub- contractors. Provide all documentation in a well -organized manner in either electronic and/or hard copy formats (binders, folders, CDs, etc.).

28. Deliver manuals and record drawings to the City and coordinate all final inspections.

Provide all documentation in a well -organized manner in either electronic and/or hard copy formats (binders, folders, CDs, etc.).

29. Prepare status report(s) for project close-out and filing of Notice of Completion.

30. Present the City with a complete project close-out file.

31. Perform such other project-related duties as may be required by the City.

32. Perform warranty walk approximately one (1) year from the City Council's acceptance of the project.

33. Resolve all warranty issues so that the City can release the Warranty Bond.

IV. Proposal Format
Proposals shall be submitted electronically (in PDF format) utilizing the above City’s vendor portal.

The proposer shall submit a separate electronic file for their technical proposal and a separate electric file for cost proposal.

The Consultant’s Proposal shall be no more than 20 pages, excluding a cover letter of up to two pages, dividers, and certificates. Proposals failing to provide sufficient information and assurances of performance to accurately assess each category of the required services and failing to comply with requirements and conditions of the RFP will not be given further consideration

A. Technical Proposal

At a minimum Technical Proposal should include, but not be limited to, the following items:

1. Project Understanding: This section should clearly convey a clear understanding of the nature of the work, identification of major project issues and proposed solutions thereof, from both the Consultant and the sub-consultants (Consultant Team).

2. Approach and Management Plan: This section provides the Consultant Team’s proposed approach and management plan for providing services. Include an organization chart showing proposed relationships among Consultant Team/staff as well as any other parties that may have a significant role in the delivery of this project.

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3. Qualifications and Experience: Provide the qualifications and experience of the team for this project. Emphasize the specific qualifications and experience from projects similar to this project for the key team members, including references. Identify and provide in- depth information for the proposed project manager’s qualifications, track record and relevant experience.

4. Staffing Plan: Discuss the staffing plan and the current and anticipated workloads for all key team members and their capacity to perform the requested services according to the proposed schedule. Discuss the firm's/team’s approach for completing the services required for this project within budget and schedule.

5. Work Plan and Schedule: Include a description of how each task of the project will be conducted and identify deliverables for each task and implementation schedule. The work plan should include sufficient detail to demonstrate a clear understanding of the project. Discuss the Consultant Team’s approach for completing the project.

6. Quality Control and Assurance: Discuss QA/QC proposed for each phase/deliverable for this project, including various independent plan check reviews and 95% Plan Biddability/Constructability/Claims Avoidance reviews.

7. Additional Relevant Information: Provide additional relevant information that may be helpful in the selection process (not to exceed two pages).

The following statements are required to be included in the proposal:

1. A statement that this RFP shall be incorporated in its entirety as a part of the Consultant's Proposal.

2. A statement that this RFP and the Consultant's Proposal will jointly become part of the Agreement for Professional Consultant Services for this project when said Agreement is fully executed by the Consultant and the City of Moreno Valley.

3. A statement that the Consultant’s Services to be provided, and fees therefore, will be in accordance with the City's RFP except as otherwise specified in the Consultant's Proposal under the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL."

4. A single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" (if needed) containing a complete and detailed description of all of the exceptions to the provisions and conditions of this RFP upon which the Consultant’s Proposal is contingent and which shall take precedent over this RFP.

NOTE: EXCEPTIONS TO THE INDEMNIFICATION, LIABILITY, AND TERMINATION FOR CONVENIENCE OF THE CITY CLAUSES OF T HE CITY’S STANDARD "AGREEMENT FOR DESIGN PROFESSIONAL CONSULTANT SERVICES” SHALL NOT BE ACCEPTABLE. ANY EXCEPTIONS TO THESE CLAUSES SHALL DISQUALIFY THE CONSULTANT'S PROPOSAL FROM FURTHER CONSIDERATION.

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5. A statement of qualifications applicable to this project including the names, qualifications and proposed duties of the Consultant’s Staff to be assigned to this project; a listing of recent similar projects completed including the names, titles, addresses and telephone numbers of the appropriate persons w hom the City could contact. If one or more of the Consultant’s staff should become unavailable, the Consultant may substitute other staff of at least equal competence only after prior written approval by the City.

6. A statement that the Consultant acknowledges to provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full compensation for providing vehicles, equipment, tools, uniforms, all incidentals shall be considered to be i ncluded in the ‘Not -to-Exceed” fee as part of the Cost Proposal, and no additional compensation will be allowed therefor.

7. A resource allocation matrix must be submitted with the Proposal. The resource allocation matrix must list detailed tasks in rows and the appropriate individual (Job Title Only) as well as the number of hours that these individuals will be working on each task listed, will be included in adjacent columns.

8. A statement that the Consultant acknowledges and understands that the Consultant will provide a qualified alternate staff in the event of the primary staff is not able to come to work.

9. A statement that all charges for Consultant services is a “Not-to-Exceed” fee which must include conservatively estimated reimbursable expenses, as submitted with and made a part of said Consultant's Proposal.

10. A statement that the Consultant will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.

11. A statement that said hourly rate schedule (which is to be included in the Cost Proposal as required below) is part of the Consultant's Proposal for use in invoicing for progress payments and for extra work incurred that is not part of this RFP.

12. A statement that the Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

13. A statement that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, state or local laws or regulations the strictest shall be adhered to.

14. A statement that the Consultant shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.

15. A statement that the Consultant shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276- a through a -7), and the implementation regulations issued pursuant A.9.a
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thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code.

Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.

16. A statement that the Consultant shall comply with the Copeland Anti -Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.

17. A statement that the Consultant offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.

B. Cost Proposal
Cost Proposal shall include, but not be limited to, the following items:

1. A “Not-to-Exceed” Fee that includes all costs associated with the delivery of the required services. The fee estimate shall be based on the number of hours staff member(s) are required to perform the required services for the duration of the project construction.

2. A rate schedule aligned with titles in the resource allocation matrix in Technical Proposal.

V. GENERAL COMPLIANCE WITH LAWS AND WAGE RATES
The Consultant shall be required to comply with all federal, state, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775.

The Consultant is required to submit certified payrolls weekly. This applies to all applicable field personnel working on the project. In accordance with Section 1771.5 (b) (5) of the California Labor Code, the City will withhold payments when the payroll records are delinquent or inadequate.

Consultant expressly waives any and all rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:

“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”

This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that it understands this A.9.a
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waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.

Consultant hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for Consultant who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, which may provide services to City under the Agreement, prior to such person performing any services thereunder. Nothing herein shall be deemed or interpreted to limited a CalPERS retiree’s obligations under applicable law, rules or regulations.

VI. PAYMENT TO CONSULTANT AND INVOICING

A. This work is to be performed for a “Not-to-Exceed” Fee.

B. The Consultant shall provide a “Cost Proposal ” indica ting the fee for individual staff member(s) with a “Not-to-Exceed” Fee which shall be the sum of all costs as described above.

C. Consultant invoices shall be submitted to the City monthly for review and approval for payments.

D. Invoices shall identify job title, person-hours, and costs incurred by each staff member.

E. The City will pay the Consultant for work hours completed for each month.

F. Reimbursement costs related to vehicle/transportation, mileage, printing, telephone, photograph, postage and delivery, equipment, tools, uniforms, all incidentals are to be included in the “Not-to-Exceed” Fee”.

G. When the Consultant is performing, or is requested to perform, work beyond the scope of service in the “Agreement for Professional Consultant Services,” an “Amendment to the Agreement” will be executed between the City and Consultant.

H. The Consultant shall receive no compensation for any re-work necessary as result of the Consultant’s errors, omissions, or oversight.

VII. INSURANCE
Refer to Exhibit E of the Sample Agreement (Attachment B) for insurance requirements.

VIII. INDEMNIFICATION

A. The Consultant agrees to indemnify, defend, and save the City of Moreno Valley, the Moreno Valley Community Services District (CSD), and the Moreno Valley Housing Authority (MVHA), their officers, agents and employees harmless from any and all liability, c laims, demands, damages, or injuries to any person, including injury to the Consultant's employees and all claims which arise from or are connected with the negligent performance of or failure to perform the work or other obligations of the Consultant under this Agreement, or are caused or claim to be caused by the negligent acts of the Consultant, its officers, agents or employees, or its subconsultant(s) or any person acting for the Consultant or under its control or direction; provided, A.9.a
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however, that this indemnification and hold harmless shall not include claims arising from the sole negligence or willful misconduct of the City, MVHA, and CSD, their officers, agents or employees.

B. The City agrees to indemnify, defend and save the Consultant and their officers, agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to the City's, MVHA’s, and CSD's employees and all claims which arise from or are connected with the negligent performance or failure to perform the services or other obligations of the City under this Agreement, or are caused or claim to be caused by the negligent acts of the City, MVHA, and CSD, their officers, agents or employees, or its subcontractor(s) or any person acting for the City or under its control or direction; provided, however, that this indemnification and hold harmless shall not include any claims arising from the sole negligence or willful misconduct of the Consultant, its officers, agents, or employees (PCC 20103.6).

IX. TERMINATION FOR CONVENIENCE OF THE CITY

The City reserves the right to terminate the "Agreement for Professional Consultant Services" for the "convenience of the City" at any time by giving ten (10) days written notice to the Consultant of such termination and specifying the effective date thereof. All finished or unfinished drawings, maps, documents, field notes and other materials produced and procured by the Consultant under the said aforementioned Agreement is, at the option of the City, City pr operty and shall be delivered to the City by the Consultant within ten (10) working days from the date of such termination. The City will reimburse the Consultant for all acceptable work performed as set forth in the executed Agreement.

X. INDEPENDENT CONTRACTOR

The Consultant's relationship to the City in the performance of the Consultant's services for this project is that of an independent Contractor. The personnel performing the said Services shall at all times be under the Consultant's exclusive direction and control and shall be employees of the Consultant and not employees of the City. The Consultant shall pay all wages, salaries and other amounts due his employees in connection with the performance of said work shall be responsible for all employee reports and obligations, including but not necessarily restricted to, social security, income tax withholding, unemployment compensation, and Workers’ Compensation.

XI. CONTRACT

The Contract includes the Agreement for Professional Consultant Services, City' s Request for Proposal, Consultant's Proposal, and Exhibits. The Political Reform Act and the City’s Conflict of Interest Code require that Consultants be considered as potential filers of Statements of Economic Interest. Consultants, as defined by Secti on 18701, may be required to file an Economic Interest Statement (Form 700) within 30 days of signing a Consultant Agreement with the City, on an annual basis thereafter if the contract is still in place, and within 30 days of completion of the contract.

XII. GENERAL CONDITIONS

A. Pre-contractual expenses are defined as expenses incurred by the Consultant in: (1) preparing the Proposal; (2) submitting the Proposal to the City; (3) presentation during selection interview; (4) negotiating with the City any matter related to this Proposal; (5) A.9.a
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any other expenses incurred by the Consultant prior to an executed Agreement.

The City shall not, in any event, be liable for any pre-contractual expenses incurred by the Consultant.

B. The City reserves the right to withdraw this RFP at any time without prior notice. Further, the City makes no representations that any Agreement will be awarded to any Consultant responding to this RFP. The City expressly reserves the right to postpone reviewing the Proposal for its own convenience and to reject any and all Proposals responding to this RFP without indicating any reasons for such rejection(s).

C. The City reserves the right to reject any or all Proposals submitted. Any Contract awarded for these Consultant engagements will be made to the Consultant who, in the opinion of the City, is best qualified.

XIII. SELECTION CRITERIA

A. The Firm’s General Experience and Qualification Information (20 points) – Information about the company including professional licenses held; ability to furnish required insurance and m eet stipulations of the City’s “boiler plate” agreement; details about comparable projects completed by the firm, as well as local experience; and its ability to provide the required services in an efficient and expeditious manner.

B. Experience of Key Personnel (40 points) – Background experience of key personnel, credentials and certifications, abilities, familiarity with state and federal procedures and applicable standards and specifications, local experience on comparable projects and length of service with the firm, reference information preferably with municipal agencies, and proven track record and depth of understanding/knowledge of the required services.

C. Understanding of Requested Service/Plans to Deliver Services (4 0 points) – Understanding of the requested services and tasks, discussion of major issues identified on the project and how the Consultant team plans to address them; the methods and procedures to be used for providing the services ; the management approach and organization necessary to complete the services; and outline quality control measures to ensure delivery of a quality product on time, within budget that provides a cost efficient, timely and predictable execution of work.

XIV. ATTACHMENTS

A. Project Location Map and Exhibits
B. Non-Collusion Affidavit Form
C. Sample Agreement for Professional Consultant Services D. As-built plans of the Moreno Valley Senior Center (for reference purposes only).

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SVA ARCHITECTS, INC.
6 Hutton Centre Drive, Suite 1150
Santa Ana, CA 92707
T: 949.809.3380
www.sva-architects.com
Proposal Due Date: February 28, 2023 at 2:00PM
Moreno Valley Senior Center Expansion
Project No. 803 0057

CITY OF MORENO VALLEY
Request for Proposals
Professional Architectural & Engineering Design Consulting Services “TECHNICAL PROPOSAL ”
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City of Moreno Valley
Capital Projects Division
14177 Frederick St.,
Moreno Valley, CA 92553
RE: Request for Proposals (RFP)
Professional Architectural and Engineering Design Consultant Services Moreno V alley Senior Center Expansion - Project No. 803 0057 Dear Evaluation Committee:

SVA Architects, Inc. (SVA) is excited to submit our qualifications to the City of Moreno Valley (City) to provide professional architectural and engineering design services for the Expansion of the Moreno Valley Senior Center. The SVA team and our key consultants have decades of relevant experience in facilities planning, design, and construction, with a strong emphasis with community centers. We are prepared to implement efficient approaches and creative solutions for this project that will positively impact your city’s seniors and community members for years to come.

SVA, a 60 employee California Corporation, was founded in September 2003 by Mr. Robert Simons, AIA and Mr. Ernesto Vasquez, FAIA. As President and CEO, respectively, they have over 80 years of combined architectural experience, and have utilized this expertise and skill to lead the SVA Team in designing a wide range of 21st century facilities. Since our founding, SVA has offered architectural planning and design services to civic clients throughout California and the western United States. With a long-held passion for community involvement and crafting functional environments, our team has an excellent track record working on a long list of public works projects and our designs have been recognized with many design awards. SVA has received both new and repeated work commissions based on our reputation, client satisfaction, design excellence, technical expertise, sustainable design approach, teamwork, and our overall commitment to our clients.

The firm’s success lies in our well-demonstrated ability to achieve highly attractive, functional, and efficient architecture, while completing a wide variety of projects on time and on budget.

The City will benefit from our team that can demonstrate the following expertise:
• Public Sector Experience – We have developed a diverse portfolio of work and collaborated with various civic clients, among which are City of Moreno Valley, City of Riverside, Orange County Public Works, City of Beaumont, County of Los Angeles, and most recently Cathedral City. These projects include designs for new construction and expansion as well as renovations and modernization of all scales. SVA recently completed the Civic Center Amphitheater for the City of Moreno Valley.
• Experience with Community & Senior Centers – We have worked closely with numerous cities and municipalities in delivering quality, functional, and sustainable community centers for both seniors and the greater public. These facilities serve as places of learning, recreation, and social gathering. Current and previous projects included the La Sierra Senior Center for the City of Riverside and the Community Aquatic and Senior Center for the City of Gardena. • Sustainable Design Approach – We understand that the City is looking to incorporate sustainable development concepts throughout the planning, design, and construction of this building. With over 20 LEED certified projects in our portfolio, including both Zero Net Energy and Grid Neutral projects, our team has the creativity and resourcefulness to integrate innovative sustainable strategies.
• Cost & Schedule Control – On-time and on-budget delivery is a constant goal of management and is placed as a permanent item on the project meeting agendas. We actively participate in maintaining the project budget, and our experience from past assignments has proven invaluable in obtaining the maximum value and quality for every construction dollar spent.

COVER LETTER
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COVER LETTER (CONTINUED)

I attended the mandatory site walk on February 16, 2023, and our team has carefully analyzed the project scope and understands the City’s vision for it. SVA will lead a skilled, multidisciplinary team and ensure that the implementation of the site and building design will achieve the vision of the project committee and City. Our team will strive to deliver a project that exceeds your expectations.

With an established record with many public agencies throughout California, our reputation in completing similar projects, and our repeat relationships with our clients makes us uniquely qualified to collaborate with the City of Moreno Valley on this assignment. Please do not hesitate to contact me should you have any questions.

SVA acknowledges the two sets of Q & A’s, posted on 2/8/23, and 2/22/23, and has followed the details therein.

Sincerely,
SVA Architects, Inc.

Robert M. Simons, AIA
President & Partner | Primary Contact
[email protected] | C: 949.233.6391
SVA ARCHITECTS, INC.
6 Hutton Centre Drive, Suite 1150
Santa Ana, CA 92707
T: 949.809.3380
www.sva-architects.com
Table of Contents Page

1. Project Understanding 01

2. Approach & Management Plan 02

3. Qualifications & Experience 04

4. Staffing Plan 13

5. Work Plan & Schedule 14

6. Quality Control & Assurance 18

7. Additional Relevant Information 19

8. Required Statements 20

9. Certificate (Att. B) 21
*Our proposal totals 20 pages, excluding the
cover letter and certificate.

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1. PROJECT UNDERSTANDING

UNDERSTANDING OF THE SCOPE
SVA and our consultants have a good understanding of the project based on the RFP and the accompanying documents associated with it. SVA and Design West (MEP) were both at the mandatory walk with the City; it was important and beneficial for us to hear firsthand the City’s feedback, concerns, and your vision for this project. We have led the design and construction of many similar community centers and building additions in the past and are currently working on a similar facilities for the City of Fontana, City of Gardena and the City of Temecula. SVA has a wealth of civic project experience and the technical expertise to develop a new expansion that will complement the existing Senior Center Building and will be an effective addition to the overall complex. We have the resources to begin immediately to develop the program and design, as well as continue with the bid and construction phases to support the City.

Our team has carefully reviewed the RFP package, the project description, and the spatial program. We understand that the City of Moreno Valley’s project will mainly be consist of the modernization of the restrooms to meet ADA access and there will be a new 4,000 s.f. expansion at the Southeast corner of the existing facility for the use of essential services and other social activities and programs. The new building may consist of either a masonry wall building to match existing or possibly a new Type V (wood) building. The expansion will be located adjacent and separated from the existing building so as to not to interfere with the existing building lateral and gravity system.

The project will begin with a thorough review of all pertinent plans and documents. We will also conduct an investigative tour of the site to understand the existing conditions and identify the challenges that are presented for this project. Potential project issues at the moment could simply be the close proximity of the expansion. We will need to review and assess the existing structural as-builts to locate the existing footings so new footings are not interrupted by existing footings.

Additional, the new building will most likely require over-excavation by the soils engineer report by up to 3’-0” from grade to allow for engineered fill to be compacted for the new structure. Along with our consultants, our team will look for unique opportunities and develop solutions to overcome any potential challenges like these for this project, while ensuring minimal disruption to the flow of traffic at, and near, the project site.

SVA has completed many expansions on existing sites with established buildings, we understand how critical it is to develop a complementary design as if all buildings were planned and constructed together at the same time – this is one of the key project goals.

In addition to this, SVA always believes that sustainable design is an integral component of every project, and we will work with the City and all stakeholders to incorporate sustainable principles into this new expansion where possible. We will evaluate the total cost of ownership, including both short and long term investments.

Our team will conduct regular meetings
and provide monthly updates on the
project to ensure the design is completed
by end of 2023. At each milestone, we
will present to and review with the City to
obtain your feedback and approval so we
can proceed to the next phase. A detailed
page-turn will be conducted at the end of
Design Development and Construction
Documents to ensure all scope and details
are incorporated and the design is meeting
the City’s expectations. SVA will collaborate
with a multidisciplinary engineering and
consultant team to bring comprehensive
solutions for this project. We have worked
with each of these firms for many years on
relevant projects and can attest to their
capabilities.

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2. APPROACH & MANAGEMENT PLAN

GENERAL APPROACH
We view the practice of Architecture as the concerted efforts of numerous people endeavoring to do what they do best. It is in this spirit that SVA intends to work closely with all parties—from the City and its project team to the stakeholders—to design and deliver this new building space.

SVA has a stakeholder-first approach when designing our projects. Our process begins with meeting with the client and stakeholders to get a better understanding of their needs and goals for their projects. Concurrently we review all relevant documents that our clients could provide. Through the programming and interview sessions, we will have the opportunity to better understand the project, and review/confirm the program, cost, and schedule with the stakeholders. From there the team will begin preparing the schematic layout, illustrating any suggestions for cost savings, increased efficiency, or propose other innovative ideas for the project.

Once any changes are reviewed and approved by the City’s project team, SVA Architects and our consultants will begin preparing the design development plans. Pending on the project scope, our team typically includes Architectural, Interiors, Civil, Structural, MEP, Fire Protection, Technology, Landscape, and Cost Estimating services. The team will provide cost estimates at various milestones of the design phases. Any adjustments to the design needed to keep the project on budget will be made at these milestones.

Following approval of the design development documents, the team will prepare the construction documents. Likewise, cost estimates will be provided at multiple milestones and any adjustments needed will be incorporated at those times. Once complete, a thorough and well-coordinated set will be submitted to the City for review and approval. Any comments received from the City will be quickly resolved to provide a smooth and efficient plan check process.

During bid phase, the SVA team will assist the City with the bid process, attending pre-bid meetings, and responding to any bidder questions by addenda. Once bids are received, the team will work with the City’s project team to review the proposals and assist with the selection of the contractor, if required.

During construction, SVA and its consultants will approach the process in a spirit of teaming with the contractor to quickly and efficiently build the project, reviewing submittals in a timely manner, and providing well-coordinated and complete RFI responses. SVA will look out for the City’s interests throughout this process. During project close-out, we will provide thorough punchlists and all closeout documentation.

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ORGANIZATION CHART
Our staff will be available for this
project through completion. The main
contacts for our sub-consultants are
shown below.

Mel Tan,
Architect
Sr. Project Designer
Robert Puleo
Assoc. IIDA
Interiors / FF&E Specialist
Atosa Dehsaraei
Architect
Project Architect
Dean Hawkins
LEED AP BD+C
Sustainable Lead
David Forman
AIA
Director of QA/QC
Judy Cheng

MBA, LEED AP
Project Coordinator
Valued Engineering, Inc.

Jeff Meiter, LS, RCE
Civil Engineer
T&B Engineering Inc.

Peter Ravenkamp, P.E., S.E.

Principal Structural Engineer
Design West Engineering
Steven Johnson, PE
MEP Lead (Mechanical)
Inland Foundation
Engineering, Inc.

Allen Evans
Geotechnical Engineer
Architerra Design Group
Richard Krumwiede
Landscape Architect
Sierra West Group
John Moreno
Cost Estimator
SVA Personnel Sub-Consultants
SVA Architects, Inc.

Robert M. Simons
AIA
Partner-In-Charge/
Architect of Record
Doug Brown
Architect, NCARB
Sr. Project Manager
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3. QUALIFICATIONS & EXPERIENCE
TITLE
Partner & President

EDUCATION
Bachelor of Architecture,
California Polytechnic State
University, San Luis Obispo

REGISTERED ARCHITECT
C-18301

PROFESSIONAL AFFILIATIONS
American Institute of Architects
Coalition for Adequate School
Housing
Community College Facility
Coalition
California Parks and Recreation
Society

REFERENCES
▪ City of Riverside
Carl Carey, Services Director
T: (951) 862-5952
E: [email protected]
▪ City of Moorpark
Troy Brown, City Manager
T: (805) 517-6212
E: citymanager@moorparkca.
gov
Mr. Simons has over 40 years of experience and has devoted his career to creating enduring, functional, and sustainable spaces. He believes that exceptional planning, architecture, and partnerships are key assets that can improve civic and municipal facilities. He has a dedicated portfolio of civic and public projects, including Senior Centers, Libraries, City Halls, Conference Centers, and Community-Focused Facilities. He will oversee the programming, planning, and design services for the City of Moreno Valley.
• City of Riverside La Sierra Senior Center, Riverside, CA, This state-of-the- art facility is designed to function as an active senior community clubhouse as well as a facility for various community activities. There is a 5,350 sq. ft. banquet hall with a stage and a full kitchen to accommodate the senior nutrition program.
• City of Gardena Community Aquatic and Senior Center, Gardena, CA, The program for the project includes a new 25-yard (8) lane pool, diving bay, connected learner / fitness pool with ADA ramp, new bleachers & shade structures, exercise equipment, and a 12,000 square foot building that will house locker rooms for the pool as well as senior activities. • County of Los Angeles La Puente Enhanced One-Stop Development Center Project, La Puente, CA, The new project, located on a 32,752 square-foot site, will include the construction of a new facility and demolition of the existing facility and a surface parking lot. The new building is a 7,500 square-foot, one-story building providing public services, public restrooms, meeting space, shared County space, and storage space.
• City of Moorpark City Hall Tenant Improvements, Moorpark, CA, These tenant improvements will consist of office space, meeting rooms, and other ancillary spaces for approximately 60 people. Additionally, the design will provide a new 100-seat city council chamber with an audio-video room and an overflow room, a new central records vault, storage, new signage, and landscaping.
• City of Fontana Civic Center Expansion, Fontana, CA, The existing civic center will be demolished and will be replaced by a two-story municipal building with parking structure on the first level and office space on the second level. The intent of the building is to serve as office space for city staff as well as both public and employee parking for the civic campus. • Inland Empire Health Plan 9500 Build Out Tenant Improvements, Rancho Cucamonga, CA, The project consists of over 100,000 square feet of office tenant improvements and 50,000 square feet of exterior/landscaping renovations. The interior tenant improvements will consist of a center for learning and innovation, in addition to a wellness and workout room. • City of San Diego San Ysidro Library, San Ysidro, CA, The new single-story library of approximately 15,000 sq. ft. provides a new home for this historic community landmark, originally built in 1924. The library building consists of Entry/Community Services, Computer Lab, and Staff Support Areas.

ROBERT M. SIMONS, AIA
Partner-In-Charge / Architect of Record
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Senior Associate Partner

EDUCATION
Master of Architecture, Arizona
State University
Bachelor of Architecture,
Arizona State University

REGISTERED ARCHITECT
C-30818

PROFESSIONAL AFFILIATIONS
National Council of
Architectural Registration
Boards

REFERENCES
▪ Orange County Public Works
Cecelia Varela, Manager
T: (949) 266-7286
E: [email protected]
▪ Riverside Community
College District
Bart Doering, Director
T: (951) 222-8962
E: [email protected]
▪ City of Irvine
Scott Smith, Director
T: (949) 724-7526
E: [email protected]
Mr. Brown will be the Senior Project Manager for this project. His solid background in construction and track record in project management has made him a highly qualified member of SVA’s design development and production team. He has made extensive contributions in both the design and management of many civic community focused facilities. Mr. Brown has a thorough understanding of site and building assessment/analysis as well as creating facilities and environments for this type of project.
• City of Gardena Community Aquatic and Senior Center, Gardena, CA, The program for the project includes a new 25-yard (8) lane pool, diving bay, connected learner / fitness pool with ADA ramp, new bleachers & shade structures, exercise equipment, and a 12,000 square foot building that will house locker rooms for the pool as well as senior activities. • Moreno Valley College School of Public Safety, Riverside, CA, SVA is nearing construction completion on the new administration / classroom building.

The facility will feature training space in addition to student services, a library, a centralized location for MVC administrative operations, new flexible classrooms, and various science laboratories.
• UCPath Center First & Second Tenant Improvements, Riverside, CA, This LEED Gold certified design-build project delivered 75,000 sq. ft. of tenant improvements to the headquarters of the University of California Office of the President (UCOP). The building’s green features include large double- paned windows that provide natural daylight, with the indoor lighting system automatically adjusting as needed.
• UC Riverside The Barn Theater & Dining Complex, Riverside, CA, This project encompasses the expansion and construction of new buildings at “The Barn,” an iconic stable building that has been a dining location and music performance venue.
• City of Irvine Public Safety Training Facility, Irvine, CA, SVA is developing a conceptual site plan and massing studies for this project. The design will accommodate three key programs: Emergency Management Division, Training Division and its Support Facilities.
• City of Bell Gardens Aquatic Center, Bell Gardens, CA, The building interior will feature a new lobby entrance/reception, new staff offices, staff lounge/ break room. The outdoor area is composed of four elements: a 50m x 25yd competition pool, a 1,000 sq. ft. therapy pool, a 6,000 sq. ft. recreation pool, and a picnic area that provides shaded lounging space and bench seating with storage underneath.
• OC Public Libraries Various Library Modernizations (On-Call), Orange County, CA, SVA is currently providing multiple library modernizations and furniture specifications for several OCPW’s library branches, among which are Cypress, Westminster, Rancho Santa Margarita, Seal Beach, and San Juan Capistrano libraries.
• La Habra Civic Center, La Habra, CA, The project relocated the existing civic center to a business complex as it had outgrown its space over the years.

The two-story office complex was fully converted to a new City Hall which houses administration, finance, community development, public works, and engineering, along with a Post Office and an art museum.

DOUG BROWN, ARCHITECT, NCARB
Senior Project Manager
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1. Moreno Valley College School of Public Safety

2. City of Gardena Aquatics & Senior Center

3. City of Irvine Great Park Administrative Building

4. UC Riverside The Barn Renovation

5. California Baptist University Events Center

6. Bell Gardens Ford Park Aquatics Center Replacement

7. UCPath Center First & Second Tenant Improvements

8. City of Irvine Maintenance & Operations Building

9. OC Public Libraries, Rancho Santa Margarita Library Modernization

10. City of La Habra Civic Center Renovation/Expansion
1 2
3 4
5 7
8 9
10 6

PROJECT MANAGER (DOUG BROWN) RELEVANT EXPERIENCE
Robert M. Simons also served as Partner-In-Charge and Architect of Record on all of these projects as well.

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MEL TAN, ARCHITECT
Sr. Project Designer
TITLE
Senior Associate Partner

EDUCATION
Bachelor of Architecture, California
Polytechnic State University,
Pomona
Architecture & Planning Certificate,
University of Copenhagen,
Denmark

REGISTERED ARCHITECT
C-18828
Mr. Tan has been responsible for master planning, conceptual design solutions and crafting the vision of the firm’s various public projects. His contributions of design and management experience bring to the team a unique spirit of creative and thoughtful design which ultimately results in successful projects. He has worked on and designed many civic projects in the area, including the amphitheater for the City of Moreno Valley and the La Sierra Senior Center for the City of Riverside.

RECENT PROJECT EXPERIENCE
• City of Moreno Valley Civic Center Amphitheater
• City of Riverside La Sierra Senior Center
• City of Riverside Arlanza Library
• City of Beaumont Civic Center Master Plan
• Cathedral City Community Amphitheater
• West Basin Municipal Water District Edward C. Little Water Recycling Facility & Visitor Center Renovation (ECLWRF)
• City of Bell Gardens Aquatic Center
• City of Irvine Maintenance & Operations Building
• City of Irvine Great Park Administrative Building
• OCPW - YORE Maintenance Building Renovation
• Delhi Library Renovation

ROBERT PULEO, ASSOCIATE IIDA
Interiors / FF&E Specialist
TITLE
Director of Interiors

EDUCATION
Bachelor of Architecture, University
of Arizona
Mr. Puleo will provide his expertise with interiors for this project. He has over 30 years of professional experience in functional space planning, overall facility utilization and layout studies, interior design, and project management. With his background ranging from civic projects to public facilities, he is accomplished in building requirements programming, existing facility evaluation studies, building renovation and relocation, floor area analysis, and space layout.

RECENT PROJECT EXPERIENCE
• Inland Empire Health Plan Learning & Fitness Center Tenant Improvements • City of Fontana Civic Center Expansion
• St. Andrew’s Presbyterian Church & Youth Center
• Delhi Community Center
• City of Westminster Civic Center Space Planning
• City of La Habra Civic Center Renovation/Expansion
• Orange County Public Libraries Various Library Modernizations • City of Moorpark City Hall Tenant Improvements
• City of Norwalk City Hall Remodel
• Department of Public Social Services Administrative Building • City of Temecula Margarita Recreation Center
• City of San Diego San Ysidro Library
• West Sacramento Police Department Tenant Improvements A.9.a
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ADDITIONAL SVA STAFF
In addition to the key staff, the following SVA team members can provide their specialized expertise. Their knowledge, along with their experience working as a team on multiple projects together, will further aid the City in pursuit of its goals for this project.

ATOSA DEHSARAEI, ARCHITECT, Architect’s License: C-39958 Project Architect
Ms. Dehsaraei will be the Project Architect on this project and will be responsible for supporting all aspects of project document development and coordinating with all project team members to maintain the quality of the work product within the established project schedule. Since starting with SVA, she has worked on many civic projects that range in scope from modernization to new construction. She received her Bachelor of Architecture and Master of Architecture from Azad University, Tehran.

DEAN HAWKINS, LEED AP BD+C
Sustainable Lead
Mr. Hawkins has over 30 years of experience with administrative and public works facilities and what sustainable features to provide for them. As the Sustainable Lead for this project, Mr. Hawkins will provide the City with viable options for this new building space. Mr. Hawkins also has experience with all phases of planning, assessment, design, and construction administration. He received a Bachelor of Architecture from California State Polytechnic University, Pomona.

JUDY CHENG, MBA, LEED AP
Project Coordinator
Ms. Cheng is one of the Principals at SVA and will be the Project Coordinator assigned to this project. Ms. Cheng has been a major part of the firm’s success, having joined SVA over a decade ago. She has been involved with all phases of projects from schematics to construction administration for various public and institutional projects, including the firm’s work for West Basin Municipal Water District and Inland Empire Health Plan Tenant Improvement. She received her Bachelor of Architecture from the University of Southern California and a Master’s in Business Administration from the University of California, Irvine.

DAVID FORMAN, AIA, Architect’s License: C-16831
Director of Quality Assurance & Quality Control
Mr. Forman has proven himself to be a versatile project architect particularly knowledgeable in technical and design areas. He will define and manage the QA/QC procedures, manage risk analysis and resource planning, and take an active role in process inspection and improvement.

With over 35 years of experience, he has proven himself to be a versatile project architect particularly knowledgeable in the technical areas. He received his Bachelor of Architecture from California State Polytechnic University, Pomona.
“I have found SVA and their staff to be cooperative,
responsive, and comprehensive in their work. I appreciate their ability to help guide the project’s programming and construction, providing solutions that have saved the City precious dollars without sacrificing quality.”
Richard Gonzales
Project Manager
City of Riverside
La Sierra Senior Center
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SUB-CONSULTANT KEY TEAM MEMBERS
Below are the main contacts for SVA’s sub-consultant teams. More information on their background and experience can be provided if requested by the City.

JEFF MEITER, RCE, LS, Civil License: CA 64696
Lead Civil Engineer | Valued Engineering, Inc.

Mr. Meiter has worked directly for various City agencies as a project manager and has a diverse background in public works land development. He has over 25 years working directly with public agencies, both as a plan checker as well as processing numerous private and public developments, so he is very familiar with the local agency practices and procedures. He has reviewed all necessary construction documents for complete development of proposed sites.

PETER RAVENKAMP, P.E., S.E. Principal, Structural License: CA S6471 Principal Structural Engineer | T&B Engineering Inc.

Mr. Ravenkamp serves as the Lead Structural Engineer for the Firm and is responsible for overseeing the complete Design and Construction Phases for the company’s projects. He has over 18 years of continuous practice in the field of Structural Engineering. Through his professional career he has structurally designed and managed an extensive list of projects that include Municipal, Institutional, Commercial, and Entertainment structures. Mr. Ravenkamp knows the importance of providing cost efficient and practical engineering solutions.

JOHN L. MORENO
Chief Estimator | Sierra West Group
Mr. Moreno leads the cost estimating efforts for Sierra West Consulting Group, Inc. He works closely with the entire team through each phase of the project to provide a series of successively refined estimates as the project scope is clarified to assure that the project remains within the budget parameters.

RICHARD W. KRUMWIEDE, Landscape Architect License: CA#2834 Landscape Architect | Architerra Design Group
Mr. Krumwiede founded Architerra Design Group in 1991. He conducts design development and administration on a wide range of projects including: Municipal and Public agency projects, trails and open space planning, water conservation, plan-checking, and city wide streetscape HOA and community master plan design, park design, model homes, custom estates, schools, high density apartment and condominium developments, mid-rise commercial office building design, projects. Mr. Krumwiede will lead landscape efforts for this project.

ALLEN EVANS, Geotechnical License: #2060
Lead Geotechnical Engineer | Inland Foundation Engineering, Inc.

Mr. Evans is a registered geotechnical engineer with over 35 years of project experience.

He has managed geotechnical engineering studies for hundreds of public and private developments throughout Southern California, including landmark hospitals, detention facilities, dams, freeways, athletic facilities, stadiums, and university buildings. Mr. Evans manages all of his projects with a client-oriented focus and a dedication to quality and responsiveness.

STEVEN JOHNSON, PE, Mechanical License: #M33209
Lead Mechanical Engineer | Design West Engineering
Mr. Johnson joined Design West Engineering in 2002 and now directs the Mechanical and Plumbing Department. He ensures that each project manager is maintaining the quality of design and level of service that Design West is known for. He manages and oversees mechanical and plumbing design teams of virtually every type and for every sector of the industry, including civic, municipal, healthcare, and industrial to name a few. Mr. Johnson also oversees the fire sprinkler design team, the commissioning and LEED consulting division.

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RELEVANT EXPERIENCE
One of the most important investments that Kamehameha Schools is making on the Wai‘anae Coast is the development of community learning centers. This project provides spaces for students and families to learn and grow and will serve as a venue for community programs to model innovative, collaborative and impactful services. Future phases plan for a fitness center, outdoor play fields, an aquatics center, community learning complex and other student and facility support services.

This community center will provide a variety of features that meets the needs of residents of all ages in an all-inclusive facility. The new facility will provide a wide range of opportunities for the public to enjoy aquatics programs using state-of- the-art design, equipment, and technology to ensure a clean environment with a focus on safety awareness at all times. The program for the project includes a new 25-yard eight-lane pool, diving bay, connected learner / fitness pool with ADA ramp, new bleachers & shade structures, exercise equipment, and a 12,000 sq. ft. building that will house locker rooms for the pool as well as senior activities.

The project consists of a 23,000 sq. ft. community recreation center, with a 6,462 sq. ft. multi-purpose room as the hub of the complex. Additional meeting rooms and classrooms can be used for outside organizations and programs such as adult education and computer labs. A health center provides outreach services with blood pressure screenings and prenatal care. Other key facilities include a mini-gym, handball courts, automotive and technology rooms, and a 2,283 sq. ft. of cultural arts courtyard. Over 9,888 sq. ft. of office and administrative functions complete the Delhi Center building space.

City of Gardena Aquatics & Senior Center
Gardena, CA
Delhi Community Center
Santa Ana, CA
Kamehameha Schools Community Learning Center
Maili, HI
City of Riverside La Sierra Senior Center
Riverside, CA
This state-of-the-art facility is designed to function as a central meeting, recreation, and event space for an
active senior community in the City of Riverside. La
Sierra Senior Center was constructed using design-
build delivery and includes a 5,300 sq. ft. banquet
hall, complete with stage and full kitchen, as well as
a designated shuttle drop-off/pick-up area, library,
gymnasium, computer lab, billiard room, and indoor
and outdoor lounge spaces. This vital clubhouse
is integral to facilitating the vibrant social life of
Riverside’s senior community.

Contact: City of Riverside
Carl Carey, Services Director
T: 951.862.5952 | E: [email protected]
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RELEVANT EXPERIENCE
The new amphitheater will provide seats in an open-air venue with an architectural style that responds to the adjacent civic center. The project is articulated by a translucent precast Kalwall band shell that focuses sound to the audience and, when lit up at night, serves as a glowing beacon of cultural activity. The ADA accessible stage features a large 9’ x 16’ LED screen that facilitates movie nights and serves as a backdrop for concert performances. The amphitheater will be served by approximately 360 parking spaces.

After outgrowing their old civic center, the City of La Habra partnered with SVA to convert an existing business complex into a spacious and modern 21st century civic center. The modernized and more sustainable facility provides a space for residents and employees to do business as well as the capacity to conduct large community events and private functions. One of the key design features of the new City Hall is the transformation of the exterior courtyard to an enclosed atrium- style lobby, filled with natural light, this now serves as the central hub.

The current site houses vital county services including the Department of Public Works, Department of Regional Planning, and the Building & Safety Division in an aging building. The new One-Stop Development Center will comprise the construction of a new building and the demolition of the old one. The new building is a one-story 7,500 sq. ft. building with public queuing/waiting spaces interactive application workstations, and public restrooms. It will also include staff offices, open workstations, conference rooms, and a staff lunch area.

City of La Habra Civic Center Renovation/Expansion
La Habra, CA
County of LA, La Puente Enhanced One-Stop Development Center La Puente, CA
City of Moreno Valley Civic Center Amphitheater
Moreno Valley, CA
City of Cupertino Library Expansion
Cupertino, CA
The Cupertino Library expansion involves the
demolition of the existing single-story 1,175 sq. ft.

Children’s Book Area and replacing it with a new
two-story 5,626 sq. ft addition that will connect to
the existing Library structure. A new multipurpose
Program Room will house a presentation space with
a minimum of 130 seats as well as additional spillover
seating. Space flexibility will be achieved with rooms that can be divided and used for multiple programs
simultaneously. Also included are a kitchenette,
gender-neutral restrooms on each floor, as well as
janitorial closets and general storage rooms.

Contact: City of Cupertino
Susan Michael, Project Manager
T: 408.777.1328 | E: [email protected]
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RELEVANT EXPERIENCE
SVA worked with West Basin Municipal Water District on this 9,100 sq.ft. building.

This project re-envisions the visitor center experience with a reconfiguration of the existing large conference room; construction of new large divisible meeting/ conference room, restrooms and storage rooms; remodeling of the reception and front office space area; and relocation of the control room. A key design component is a multi-purpose visitor center/exhibit room that includes interpretive exhibits. These new exhibits have been created to showcase the designer waters being produced for the petroleum industry.

The project consists of office tenant improvements and exterior/landscaping renovations. The interior tenant improvements consisted of a center for learning and innovation, in addition to a wellness and workout room. IEHP’s objective is to provide a dedicated space for non-department specific company training and development such as leadership trainings, provider meetings, certification programs, orientations, community meetings, retreats, and college course classes.

IEHP also promotes and encourages employee health and wellness education.

SVA worked with the University to provide tenant improvements to the PATH Building. Efficiency was a key factor in the design. The proposed design facilitates bringing natural light, creating a warm and welcoming environment to enhance work space. All interior offices were provided with generous sidelights. Assignable square footage has been maximized through the use of double acting circulation paths that provide access to multiple functions at once, such as private offices and workstation areas. The project is also LEED Gold Certified.

IEHP Learning & Training Center Tenant Improvements
Rancho Cucamonga, CA
UCPath Center – First & Second Floor Improvements
Riverside, CA
Edward C. Little Water Recycling Facility Renovation
El Segundo, CA
Moreno Valley College
School of Public Safety
Riverside, CA
The new building serves as a keystone for ongoing
growth and expansion of the Ben Clark Training
Center. This facility is jointly shared by Riverside
Community College District and the Riverside County
Sherriff’s Department and is a pillar of public safety
education in the Inland Empire for years to come.

The new building features training space, student
services, a centralized location for MVC administrative operations, general lecture classrooms as well as
flexible classrooms, and various laboratories.

Contact: Riverside Community College District
Bart Doering, Facilities Development Director
T: 951.222.8962 | E: [email protected]
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4. STAFFING PLAN

STAFFING PLAN & AVAILABILITY

STAFFING PLAN
For this project, we have assigned the following personnel to this task which includes Robert Simons as the Partner-In- Charge and Architect of Record, Doug Brown as Sr. Project Manager, Mel Tan as the Sr. Project Designer, Robert Puleo as the Interiors / FF&E Specialist, Dean Hawkins as Sustainable Lead, Atosa Dehsaraei as Project Architect, David Forman as QAQC Director, and Judy Cheng as the Project Coordinator.

Our proposed senior staff have been working together for over 16 years – Robert S., Doug, Mel, Robert P., David and Judy.

SVA understands the importance of having staffing continuity for the entirety of a project; we strive to keep the same team members from project start to project completion. In the occasion of the need of switching out of staff, we will inform the City as soon as possible, acknowledging that the City has the right to approve that team member’s replacement.

Our sub-consultant team, which also thoroughly understands the requirements needed for this project, will consist of Valued Engineering, Inc. for Civil engineering services, T&B Engineering Inc. for Structural engineering, Design West Engineers which will provide MEP, Fire Life/Safety, and Technology services, and Architerra Design Group for Landscape design services. Along with these teams, we have brought on Inland Foundation Engineering, Inc. for Geotechnical services and Sierra West Group to provide accurate Cost Estimates throughout the entire process. They will be supported by additional team members where necessary. These consultants have worked with SVA on many previous assignments over the years, including the City of Riverside La Sierra Senior Center and the Moreno Valley College School of Public Safety, and are very familiar with how to work within the SVA approach. Our teaming history and experience will be advantageous towards this project and accelerating the process at certain milestones.

AVAILABILITY
SVA currently has approximately 30% of our workload in the design phase, with the remaining in the construction document phase or under construction. While the firm has many projects both kicking off and closing out, this workload will not overshadow our commitment to deliver quality and responsiveness to the City.

Our firm has the resources of over 60 professional staff members to provide all necessary and required architectural and planning services to the City. Moreover, SVA can accommodate and respond to any magnitude of schedule change; depending on project phase, we will assign additional staff accordingly and ask our consultants to do the same. Our proposed key team members will be able to serve the City and balance their workload with any other commitments throughout the agreement term.

APPROACH TO BUDGET & SCHEDULE CONTROL

COST CONTROL
Cost control is a constant goal of management and is placed as a permanent item on the project meeting agendas. Our team keeps up-to-date records of building system costs for its past and current assignments in an effort to monitor the costs of construction. During the initial design phases, we meet extensively with the project team members, vendors, and manufacturers to determine new ways of maximizing the value of our design within the budget constraints. Discussions are recorded in objective detail and transmitted to the appropriate parties involved in the action. We actively participate in maintaining the project budget, and our experience from past assignments has proven invaluable in obtaining the maximum value and quality for every construction dollar spent.

SCHEDULE CONTROL
For schedule control, we establish a detailed work plan at the start of each phase indicating the major tasks and milestones to be accomplished by each team member. This schedule is used to track the progress of design and construction throughout the assignment. We maintain a continuous communication with our clients, focusing on the important design, cost, and schedule issues to ensure both technical accuracy and timeliness of delivery. This is invaluable in fostering a team spirit for successful project completion. With the firm’s and key members’ decades of community and civic project experience, the SVA Team has an excellent understanding of what it takes to provide a realistic and efficient project schedule. We have decades of experience and have sustained good relationships with relevant governmental agencies.

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5. WORK PLAN & SCHEDULE

PROPOSED WORK PLAN
SVA has created the following work plan identifying tasks that we believe are required for the project: Throughout the course of the project, we will schedule/hold/manage meetings with the project team on a bi-monthly basis and will provide additional meetings as required by the project phase and schedule, including meetings with utility providers. SVA will prepare/distribute agendas and minutes. Within fifteen days of the awarding of the assignment, SVA will prepare and submit a project schedule identifying key milestone dates along with a QA/QC plan for the City’s review and approval. Project schedules will be updated monthly and shall be submitted for City review, noting any modifications.

PROJECT ASSESSMENT AND PROGRAMMING VERIFICATION
Task #1 – Kick-Off Meeting
We will conduct an initial Kick-Off Meeting to understand the intent and scope of the project, the personnel to be involved, the reporting criteria and the schedule for the project. We will discuss any previous conceptual planning and programming documentation, if any, as well as any site studies, information or building reports to gain a better understanding of the project history. We will also review the proposed meeting schedule and will discuss which meeting should be conducted in- person and which can be virtual, online meetings. SVA will provide milestone review meetings during the Schematic Design phase, the Design Development phase, and at the 65% and 90% completion phase of the Construction Documents. SVA will provide PowerPoint presentations to the City Council, as required.

Task #2 – Site and Building Analysis (Concurrent with Task #3) For our first step our team of dedicated architects and consultants will review any reports and assessments previously prepared by the City concerning the existing condition of the site and will confirm these findings thorough an on-site examination. We will review existing utility connections, site access, drainage, and parking, including ADA access. At the conclusion of this phase we will provide the City with a written and photographic site analysis that documents our findings and our recommendations for any items which may not have been previously addressed and may impact the development of the project moving forward. SVA will also document hazardous materials not previously identified to be abated.

Task #3 – Programming
One of our first step will be to engage with user groups, administration personnel, and maintenance operations staff to gain a complete understanding of the design intentions for the project, the parameters governing the project and the requirements for long term use and maintenance. This engagement will be through interviews with the key stakeholders. At the conclusion for this phase, SVA will confirm the program, anticipated square footages, and their adjacencies.

SCHEMATIC DESIGN
Task #4 – Block Planning
Upon review and acceptance of the project assessment and analysis report, and upon approval of the final project program, SVA will create one or more alternate block plans based upon our review of the existing conditions and our understanding of the program.

Task #5 – Space Planning
Once a preferred planning direction has been established, SVA will create more detailed space plans derived from the blocking plans that will be suitable to be priced by a cost estimator.

These plans will exhibit all building functions, will describe major points of egress and exit, accessible paths of travel and will define any public accessible areas versus staff areas.

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SVA will provide alternate initial recommendations for interior project finishes, wall treatments, cabinetry and counter materials, ceiling and door finishes. SVA will prepare a Schematic Design package of drawings illustrating all space plans, the location and outline specification of interior finishes and treatments and preliminary lighting and power diagrams.

Additionally, SVA will provide outline specifications for proposed energy efficient HVAC, electrical and plumbing systems, as well as security, communication and information technology systems. Our package will also address structural recommendations for the construction of the project. We will issue these documents for City review and pricing by an outside cost estimator.

As a part of SVA’s schematic design services, we will investigate the potentials for achieving LEED certification level if desirable (LEED certification is additional service). SVA will review these options with the City to determine which, will be pursued for the project and will develop the project to meet the proscribed goal, including meeting the desired level without certification. At the conclusion of the Schematic Design phase, SVA will review the completed conceptual design package with the City to receive their final comments and will provide final modifications as requested.

Task #7 – Cost Estimating
For the Schematic Design package SVA will consult with independent City approved cost estimators. We review the project in greater detail with the cost estimators to gain an understanding of project costs based on current construction pricing and predicted cost escalations and will include estimates for FF&E items. Upon completion of this work, SVA will prepare a detailed cost estimate for the project, including potential cost escalations. SVA will meet with the City to review the pricing analysis and will create a final summary report, including any modifications requested by the City.

DESIGN DEVELOPMENT
Task #8 – Design Development Drawings
Upon approval of the final Conceptual/Schematic Design package, budget estimate and schedule, SVA will prepare design development drawings identifying all items to be constructed and purchased so that a final budget estimate can be determined. The three-dimensional character of the building and interior spaces will be further developed in greater detail including the final selection of exterior materials and interior finishes, light fixtures, cabinetry, furnishings, and upholstery.

The document package will include site demolition drawings, mechanical design intent drawings, structural drawings, electrical and fire alarm drawings indicating the extent of work to be performed for the new addition and for the existing building. SVA will investigate the opportunities for solar power and other sustainable design features. SVA will prepare a preliminary furniture budget and schedule based on the approved interior space plans. Upon approval of the design direction and the submitted pallet of materials and upholstery, SVA will prepare a records furniture materials board. SVA will review this package with the City to ensure that all design elements have been identified and exhibited properly in a manner that allows the nature of the design to be readily conveyed and priced.

Task #9 – Cost Estimating Updates
SVA will engage the City approved cost estimators to verify that the design conforms to the previously prepared budget guidelines. If the design exceeds the project budget, SVA will assist the City in determining areas to be modified and will revise the documents accordingly.

CONSTRUCTION DOCUMENTS & PLAN CHECK
Task #10 – Construction Documents/Specifications
SVA will prepare construction documents and specifications suitable to convey the design intent of the project and to obtain a building permit based on the approved Design Development Document Package. Developed and dimensions plans, sections, elevations and details will be prepared to adequately convey the design direction to contractors and fabricators. Structural, mechanical, electrical, plumbing and information technology construction drawings will be included in the package. Electronic copies of all drawings will be made available. A specifications manual describing the construction process, standards and products will accompany the construction drawings and will be available in MS Word format and PDF and shall follow the latest CSI format. SVA will review any City provided general boiler plate and project specific specifications previously prepared and will include within SVA’s specifications manual, as appropriate, including any updates or revisions required for the project.

SVA will be responsible for the technical correctness, code compliance and internal document coordination of the project construction documents and will submit review sets of the Construction Document package for City review.

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SVA will work with a City approved furniture dealer to prepare specifications for new furnishings to be purchased under CMAS, US Communities or other GSA approved purchasing agreements to supplement any existing furnishings/systems to be relocated. If a multiple bid process is required, SVA will assist the City in preparing and reviewing furniture bid packages.

Task #12 – Final Cost Estimating
At 95% completion of the Construction Documents, SVA will submit the package to a City approved independent cost estimator for a pricing review to verify that the final design conforms to the approved project budget. SVA will perform a value analysis of the project. If the design is not in alignment with the project budget, SVA will meet with the City to discuss value engineering and will modify the documents, as required. Throughout construction SVA will continue to monitor the budget to verify that the project is completed within the available budget. SVA will participate in the preparation and/or compliance of project funding, as requested.

Task #13 – Plan Check
SVA will submit the completed Construction Document package to the City’s project manager and to all governmental adjacencies having jurisdiction over the project for review and comment. SVA will respond to any requested governmental comments and requests required to obtain a final project approval.

BIDDING & CONSTRUCTION ADMINISTRATION
Task #14 – Project Bidding
SVA will assist in the preparation, dispersal and review of bid packages. Bid documents shall include all architectural floor plans, sections, elevations, renderings, and calculations required for structural, civil, mechanical, HVAC and Fire/Life/Safety systems, power, electrical lighting, utilities, computer related wiring and/or special arrangements and fixtures, landscape layouts, landscaping, irrigation, site lighting and security specifications.

Should the City decide to bid project furnishings instead of procuring them independently, separate bid documents will be prepared for public bid and will include floor plan layouts, an FF&E matrix and outline specifications required to achieve multiple bids. The bid documents will be prepared to a level required to obtain a building permit and shall comply to all local, State and Federal applicable codes, including the State of California Energy Savings and ADA. SVA will also provide the additional optional bid services identified in the RFP, if requested by the City.

Task #15 – Construction Administration
SVA will provide ongoing consultation during construction, including but not limited to: attending pre-construction meetings, reviewing and authorizing substitution requests, attending weekly City/Architect/Contractor meetings, responding to requests for information, issuing design bulletins as necessary, reviewing submittals, providing peer review of the construction deliverables, providing clarification relating to the intent of the documents, reviewing pay applications and change order requests and providing additional related services, as required.

SVA will be available to the City and the selected furniture dealer to answer questions and provide clarification of the interior design intent throughout the ordering phase of the project. SVA will review furniture submissions and any related installation drawings. SVA will assist the City in coordinating the efforts of the furniture dealer with the City’s general contractor with regard to electrical requirements and move strategy, including any phased occupancies.

PROJECT CLOSE-OUT
Task #16 – Project Close-Out
Upon completion of construction and the installation of FF&E items, SVA will provide a punchlist walk-through identifying missing items, defective items and items in need of replacement regarding the construction of the site development, building exterior, building interior and furniture and fixtures provided for the project. SVA will coordinate with the City’s general contractor to provide commissioning services to verify that the punchlist has been completed, that systems are fully operational, and that the City is provided with a complete manual of warranties and conditions for operation. During construction to the final project close-out, SVA will offer additional optional services as addressed by the RFP and will provide separate fees for these services.

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PROPOSED SCHEDULE
Based on the information provided in the RFP and the site walk, we generated the following preliminary schedule for your review. The proposed dates are tentative and can be adjusted to align with the City’s needs.

TASKS PROPOSED TIMELINE DURATION
Contract Award / Agreement Executed April 2023 -
Project Commence (Task #1)
■ Kick-off Meeting
May 1, 2023 1 Day (Kick-off)
Assessment & Investigations / Programming (Tasks #2 - #3) ■ Assessment of Existing Conditions
■ Review Existing Documentation
■ Verify Utility Constraints and Explore Options
■ Confirm Program/Scope with Project Stakeholders
May 1, 2023 to
May 31, 2023
1 Month
Schematic Design (Tasks #4 - #7)
■ Develop SD Level Plans and Basis of Design
■ Develop SD Level Cost Estimate
■ City to Review SD Package (1 Week Included)
June 1, 2023 to
July 15, 2023
1 ½ Months
Design Development (Tasks #8 - #9)
■ Develop DD Level Plans and Specifications
■ Develop DD Level Cost Estimate
■ Page-Turn & City to Review DD Package (2 Weeks Included) July 16, 2023 to
September 15, 2023
2 Months
Construction Documents (Tasks #10 - #12)
■ Develop CD Level Plans and Specifications
■ Develop CD Level Cost Estimate
■ Prepare CD for Plan Check Submittal
■ Page-Turn & City to Review CD Package (2 Weeks Included) September 16, 2023 to
December 15, 2023
3 Months
Plan Check & Approval (Task #13)
■ Submit completed Construction Document package to the City ■ Prepare and obtain final approval of the project.

January 2024 to
March 2024
2 Months
Bid Phase (Task #14)
■ Submit to Required Governmental Agencies
■ Obtain Final Approval
■ Conduct Bid Walks, Provide RFI Support, etc.
■ Assist City in Analyzing Bids
■ City Award Contract to Selected GC
Mid March 2024 to
Mid June 2024
3 Months
(Advertisement, Bid,
Award)
Construction Administration & Project Close-out (Tasks #15 - #16) ■ Attend Construction Meetings
■ Review RFI, Submittals and Shop Drawings
■ Provide Change Order Review and Negotiations
■ Conduct Project Closeout Services
■ Move-in
July 2024 to
December 2024
6 Months
(TBD by City and
Selected GC)
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6. QUALITY CONTROL & ASSURANCE

QUALITY CONTROL/QUALITY ASSURANCE PROCEDURES
The SVA team firmly believes it is the responsibility of all project team members to maintain the highest quality of standards for all project documentation at all times. This is a commitment and work philosophy that the SVA team takes very seriously and is at the core of each assignment we undertake. Every project is reviewed by the project manager as well as SVA’s QA/ QC Director (David Forman, AIA) who provides a fresh set of eyes to both architectural and engineering drawings; David has over 30 years of civic project experience.

Reviews are built into the project schedule at the kickoff meeting, and deadlines are established for all responses. We have a series of three design phases for most projects set in our project schedule that we issue to the owner. This starts with Schematic Design, Development and ends with the Construction Document phase. Within each phase there is a 50% and a 100% submittal and page turn meeting. For the CD phase there is usually 2 submittals and a final 100% set that is reviewed right before submittal to the plan review agency. In addition, page turns are scheduled at the completion of Design Development and Construction Document stages to review scope and re-confirm design intent with the client.

CONSULTANT COORDINATION
In addition to this, SVA will prepare a detailed schedule and budget for this project at inception. The project manager will monitor work completed to date against the schedule biweekly. At this time, he will also utilize a budget report to check expenditures against schedule and budget. We set up procedures to coordinate with consultants from the outset when the contract is developed, establishing the baseline on how the coordination will occur. The project manager will prepare a status report to be submitted to the City with monthly milestones. The manager will also indicate on the schedule milestone meeting with the architect’s consultants for review and approval. Each consultant is required to respond to a detailed quality review of their documents. This procedure is necessary to prevent conflicts between trades and to eliminate conflicts under construction.

SVA QA/QC ASSETS
Outlined below are the assets that the SVA team brings to the QA/QC process. ■ Revit Software — The ability to effectively integrate BIM is a significant part of SVA’s Quality Assurance effort. The nature of the software allows our team to spend time more efficiently on design ideas and technical implementation, eliminating many of the manual procedures that exist in traditional CAD processes in preparing documents. ■ Training — The SVA team utilizes an ongoing internal training program to remain current in methodologies and standards. We publish these standards internally, distribute them through our intranet, and review them with our teams. ■ Document Delivery Checklists — During the design process, the SVA team incorporates tracking documents that monitor the status of deliverables and information required as part of the drawings at major project milestones. ■ Detail Standards — We have established multiple
standard detail and project note sheets outlining
essential information that is consistent from project
to project, addressing accessibility, life-safety and
building code requirements.
■ Library of Project References — Throughout the
years, SVA has compiled a vast library of projects
documented and constructed that are available for
our staff to use as references, which are used at our
regular internal training sessions.

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601 N Ross St, Santa Ana, CA 92701
Cecelia Varela, Manager
T: 949.266.7286 | E: [email protected]
OCPW Various Projects (On-Call)
SVA is currently providing services for eight of OCPW’s projects, among which are a park shelter replacement, an amphitheater remodel, multiple library modernizations and furniture specifications for all branches, juvenile hall security camera upgrade and the master plan for the Dana Point Harbor revitalization.

West Basin Municipal Water District
1935 S Hughes Way, El Segundo, CA 90245
Kevin Cullen, Water Resources Engineer
T: 310.660.6259 | E: [email protected]
Water Recycling Facility/Visitor’s Center
The project includes reconfiguration of the existing large conference room; construction of new large divisible meeting/conference room, restrooms, and storage rooms; remodeling of the reception and front office space area; and relocation of the control room.

City of Moreno Valley
25180 Santiago Dr, Moreno Valley, CA 92551
Patti Solano, Director of Parks & Community Services
T: 951.413.3280 | E: [email protected]
City of Moreno Valley Civic Center Amphitheater
In 2016, the City of Moreno Valley adopted a strategic plan known as “Momentum Moval” to expand cultural and recreational opportunities. As part of this, SVA created the new 500-600 seat civic center amphitheater, which is anticipated to host 75-100 events a year and will serve as the city’s premier performance venue.

REFERENCES

SUSTAINABLE DESIGN EXPERIENCE

1. UC Irvine Verano Place 5 LEED Platinum Certifications

2. County of Los Angeles Quartz Hill Library LEED Gold

3. Albany Middle School Annex Zero Net Energy

4. UC Riverside The Barn Renovation LEED Silver

5. Alameda County Juvenile Justice Center LEED Gold

6. UC Davis The Ramble at West Village LEED Platinum

7. Port of Los Angeles Police Headquarters LEED Gold

8. Allan Hancock College Public Safety Education Complex LEED Silver
1 6
2 7
3 84 5
+ LEED PLATINUM
+ ZERO NET ENERGY
+ GRID NEUTRAL

7. ADDITIONAL RELEVANT INFORMATION
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8. REQUIRED STATEMENTS

STATEMENTS

1. SVA will see that this RFP shall be incorporated in its entirety as a part of the its Proposal.

2. SVA agrees that this RFP and the our Proposal will jointly become part of the Agreement for Professional Consultant Services when said Agreement is fully executed by the Consultant and City of Moreno Valley.

3. SVA provided services and fees will be in accordance with the City’s RFP except as otherwise specified in our proposal under the heading “ADDITIONS OR EXCEPTIONS TO THE CITY’S REQUEST FOR PROPOSAL.”

4. SVA Architects does not have any additions or exceptions to the City’s Request for Proposal.

5. SVA has provided a statement of qualifications for the City to review for professional consultant services for this project. SVA acknowledges that if one or more of the Consultant’s staff should become unavailable, the Consultant may substitute other staff of at least equal competence only after prior written approval by the City.

6. SVA acknowledges to provide all necessary vehicles,equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services.

7. SVA has provided a resource allocation matrix for the City to review.

8. SVA acknowledges and understands that the Consultant will provide a qualified alternate staff in the event of the primary staff is not able to come to work.

9. All charges for SVA’s services is for a “Not-to-Exceed Fee” which includes conservatively estimated reimbursable expenses.

10. SVA will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.

11. SVA has provided a copy of its hourly rate schedule (which is included in the Cost Proposal) and can be used in invoicing for progress payments and for extra work incurred that is not part of this RFP.

12. SVA will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

13. All federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, state or local laws or regulations the strictest shall be adhered to.

14. SVA shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to the proposed services. All relevant records shall be retained for at least three years.

15. SVA shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276-a through a-7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code.

Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision,” and State of California prevailing wage rates, respectively.

16. SVA shall comply with the Copeland Anti-Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.

17. SVA offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.

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Attachment B

Non-Collusion Affidavit

Note: To be executed by Proposer and submitted with proposal.

State of
(the State of the place of business)

County of
(the County of the place of business)

, being first duly sworn, deposes and
(name of the person signing this form)
says that he/she is of
(title of the person signing this form)
, the party making the foregoing bid
(name of bidding company)
that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.

By:

(signature)
Printed Name:
(name of the person signing this form)

Title:
(title of the person signing this form)

9. CERTIFICATE
SVA Architects, Inc.

California
Orange
Robert M. Simons
Robert M. Simons
Partner & President
Partner & President
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EXHIBIT C

CITY - SERVICES TO BE PROVIDED

TO CONSULTANT

1. Furnish the Consultant all in-house dat a which is pertinent to services to be performed by the Consultant and which is within the custody or control of the City, including, but not limited to, copies of record and off-record maps and other record and off-record property data, right-of-wa y maps and other right-of-way data, pending or proposed subject pr operty land division and development application data, all newly developed and pertinent design and project specification data, and such other pertinent data which may become available to the City.

2. Provide timely review, processing, and reasonably expeditious approval of all submittals by the Consultant.

3. Provide timely City staff liaison wit h the Consultant w hen requested and when reasonably needed.

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EXHIBIT D

TERMS OF PAYMENT

1. The Consultant's comp ensation shall not exceed $ .

2. The Consultant will obtain, and keep current during the term of this Agreement, the required City of Moreno Valley business license. Proof of a current City of Moreno Valley business licens
e will be required pr ior to any payments by the City. Any invoice not paid because the proof of a current City of Moreno Valley business license has not been provided wil l not incur any fees, late charges, or other penalties. Complete instructions for obtaining a City of Mo reno Valley business license are located at: http://www.moval.org/do_biz/biz-license.shtml

3. The Consultant will electr onically submit an invoice to the City once a month for progress payments along with documentation evidencing services completed to date. The progress payment is based on actual time and materials expended in furnishing authorized professional services during the preceding calendar month.

At no time will the City pay for more services than have been satisfactorily completed and the Public Works Director/City Engineer’s determination of the amount due for any progress payment shall be final. The consultant will submit all original invoices to Capital Projects staff at [email protected] Invoicing questions can be directed to (951) 413-3130.

4. The Consultant agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City. Any invoice not paid because the completed ACH Authorization Form has not been provided will not incur any fees, A.9.a
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late charges, or other penalties. The ACH Authorization Form is located at:
http://www.moval.org/city_hall/forms.shtml#bf

5. The minimum information required on all invoices is:

A. Vendor Name, Mailing Address, and Phone Number
B. Invoice Date
C. Vendor Invoice Number
D. City-provided Reference Num ber (e.g. Project, Activity) E. Detailed work hours by class title (e .g. Manager, Technician, or Specialist), services performed and rates, explic it portion of a contract amount, or detailed billing information that is su fficient to justify the invoice amount; single, lump amounts without detail are not acceptable.

6. The City shall pay the Cons ultant for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.

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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR Submitted by:

SVA ARCHITECTS, INC.
6 Hutton Centre Drive, Suite 1150
Santa Ana, CA 92707
T: 949.809.3380
www.sva-architects.com
Proposal Due Date: February 28, 2023 at 2:00PM
Moreno Valley Senior Center Expansion
Project No. 803 0057

CITY OF MORENO VALLEY
Request for Proposals
Professional Architectural & Engineering Design Consulting Services “COST PROPOSAL ”
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COST PROPOSAL
Based on the RFP and the mandatory site walk, our project understanding, and our team’s experience with similar projects, our total proposed fee is Three Hundred Ninety-Nine Thousand and Seventy-Eight Dollars ($399,078.00) for our base architectural and engineering (A/E) services, it’s also inclusive of some of the additional services typically not in the base cost, such as, Geotechnical Services, Cost Estimating, etc.

Our overall proposed fee includes the services of SVA as the Architect and Interior Designer, along with the key engineers and consultants as featured in our proposal: Civil Engineering, Structural Engineering, MEP Engineering, Technology, Fire Alarm, Fire Sprinklers, Landscape Design, Geotechnical Engineering, and Cost Estimating.

A fee summary table with the breakdown by key phases and disciplines/firms is provided below. On the following pages are further breakdown by each discipline/firm with subtasks, number of hours, and staffing rates identified.

SVA TEAM FEE SUMMARY
Architect Civil Structural Landscape Geotech. Cost Est.

Task 1: Pre-Design & Project Management
$8,460 $5,495 $4,416 $1,620 $7,178 $0 $27,169
Task 2: Construction Plans, Specifications and Estimates (PS&E) $128,680 $9,905 $32,206 $9,295 $1,070 $14,000 $195,156
Task 3: Bid Support Services
$6,520 $1,935 $1,246 $0 $0 $0 $9,701
Task 4: Construction Support Services
$36,040 $4,105 $7,132 $3,000 $1,370 $0 $51,647
Total Fees for Top Half: $179,700 $21,440 $45,000 $13,915 $9,618 $14,000 $283,673 Mech. Plumbing Electrical Technology Fire Alarm Fire Sprink.

Task 1: Pre-Design & Project Management
$3,340 $1,340 $3,620 $1,200 $1,280 $1,360 $12,140
Task 2: Construction Plans, Specifications and Estimates (PS&E) $20,600 $9,190 $23,930 $7,580 $7,480 $7,850 $76,630
Task 3: Bid Support Services
$1,400 $740 $1,740 $680 $580 $520 $5,660
Task 4: Construction Support Services
$4,080 $2,080 $4,470 $1,360 $1,430 $1,710 $15,130
Total Fees for Bottom Half: $29,420 $13,350 $33,760 $10,820 $10,770 $11,440 $109,560 Task 1: Pre-Design & Project Management $39,309
Task 2: Construction Plans, Specifications and Estimates (PS&E) $271,786 Task 3: Bid Support Services $15,361
Task 4: Construction Support Services $66,777
(A) Total A/E Fees: $393,233
Additional Tasks Not Mentioned Above (Services provided by Inland Foundation Engineering, Inc.) Fees 1 Drilling Subcontractor $3,500
2 Laboratory Testing (Unit rate basis) $2,145
3 Field Vehicle and Testing Equipment $200
(B) Total for Additional Tasks: $5,845
$399,078
(Top Half and Bottom Half)
Total A/E Fees for Tasks 1 to 4
Fee Summary:

Fees Design West Engineering
(A + B) Grand Total of A/E Fees with Additional Tasks:

Inland
Foundation SWG
SVA Architects A/E Team Fee Proposal (Bottom Half)
Project Tasks
SVA Architects A/E Team Fee Proposal (Top Half)
Project Tasks Fees SVA Valued Eng. T&B Architerra

ASSUMPTION
With the approximate 4,000 square foot expansion and the restroom renovation, we are estimating this project to be in the $2.6 million range for the construction budget. Should the construction cost to be significantly lower (or higher), SVA is willing to modify our proposed fee accordingly. We are happy to discuss our fee structure and flexible to adjust our fee to ensure that they are fair and competitive.

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Senior Center Expansion Project No. 803 0057
Hourly Rates: $225 $195 $175 $155 $125 $100 $75
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 4 6 6 0 0 0 0 $3,120 2 Site Assessments/Survey & Review Existing Conditions 0 4 4 0 0 0 0 $1,480 3 Conduct Programming Sessions w/Stakeholders 4 8 8 0 0 0 0 $3,860 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 4 6 6 0 0 0 0 $3,120 2 Develop Schematic Design Drawings and Spec. (30%) 8 18 18 24 24 24 8 $18,180 3 Develop Design Development Drawings and Spec. (60%) 16 36 36 48 48 48 16 $36,360 4 Develop Construction Documents Drawings and Spec. (90%/100%) 20 60 60 80 80 80 24 $58,900 5 Develop Construction Estimates (SD/DD/CD) and Schedules 2 6 6 0 0 0 0 $2,670 6 Submit and Obtain Building Department Approval 0 18 18 18 0 0 0 $9,450 Task 3: Bid Support Services
1 Prepare Bid Documents 0 8 8 0 0 0 4 $3,260
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 8 8 0 0 0 4 $3,260 Task 4: Construction Support Services
1 Attend Construction Meetings 6 30 30 0 0 0 0 $12,450
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 30 30 30 0 0 16 $16,950 3 Provide Project Close-out Services 0 8 8 16 0 0 16 $6,640

Total Hours: 64 246 246 216 152 152 88 1,164
Total Fees: $14,400 $47,970 $43,050 $33,480 $19,000 $15,200 $6,600 $179,700 Professional Architectural and Engineering Design Consultant Services for Fees
SVA Architects, Inc. - Architect & Interior Designer
Proposed Allocated Time
Partner &
Principal
Sr. Project
Manager
Project
Architect Job Captain Int. Tech.

Designer
Jr. Tech.

Designer Admin.

Project Tasks
Cost Proposal for City of Moreno Valley

Senior Center Expansion Project No. 803 0057
Hourly Rates: $180 $135 $125 $115 $105 $265 $55
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 2 0 0 0 0 0 2 $470 2 Site Assessments/Survey & Review Existing Conditions 2 1 2 4 4 12 4 $5,025 3 Conduct Programming Sessions w/Stakeholders 0 0 0 0 0 0 0 $0 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 2 0 0 0 0 0 2 $470 2 Develop Schematic Design Drawings and Spec. (30%) 2 0 2 2 8 0 4 $1,900 3 Develop Design Development Drawings and Spec. (60%) 2 1 2 4 16 0 2 $2,995 4 Develop Construction Documents Drawings and Spec. (90%/100%) 2 1 3 4 12 0 4 $2,810 5 Develop Construction Estimates (SD/DD/CD) and Schedules 2 0 0 0 2 0 2 $680 6 Submit and Obtain Building Department Approval 4 0 0 0 0 0 6 $1,050 Task 3: Bid Support Services
1 Prepare Bid Documents 2 1 4 0 0 0 2 $1,105
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 2 0 2 0 0 0 4 $830 Task 4: Construction Support Services
1 Attend Construction Meetings 2 0 4 0 0 0 4 $1,080
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 3 0 3 0 4 0 8 $1,775 3 Provide Project Close-out Services 2 0 2 0 4 0 4 $1,250

Total Hours: 29 4 24 14 50 12 48 181
Total Fees: $5,220 $540 $3,000 $1,610 $5,250 $3,180 $2,640 $21,440 2-man
Survey Admin
Professional Architectural and Engineering Design Consultant Services for Valued Engineering, Inc.

Project Tasks
Proposed Allocated Time
FeesJeff Meiter
Project Mgr
Senior
Engineer Lead Civil Design
Engineer CAD Drafter
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Senior Center Expansion Project No. 803 0057
Hourly Rates: $236 $205 $175 $150 $132 $116 $100
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 0 12 0 0 0 0 1 $2,560 2 Site Assessments/Survey & Review Existing Conditions 0 0 0 0 0 16 0 $1,856 3 Conduct Programming Sessions w/Stakeholders 0 0 0 0 0 0 0 $0 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 0 4 0 4 0 0 0 $1,420 2 Develop Schematic Design Drawings and Spec. (30%) 1 12 0 18 0 16 0 $7,252 3 Develop Design Development Drawings and Spec. (60%) 1 12 0 18 0 16 0 $7,252 4 Develop Construction Documents Drawings and Spec. (90%/100%) 1 20 0 35 0 20 1 $12,006 5 Develop Construction Estimates (SD/DD/CD) and Schedules 0 0 0 0 0 0 0 $0 6 Submit and Obtain Building Department Approval 1 8 0 16 0 0 0 $4,276 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 0 0 0 0 0 $0
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 1 2 0 4 0 0 0 $1,246 Task 4: Construction Support Services
1 Attend Construction Meetings 0 0 0 0 0 0 0 $0
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 2 32 0 0 0 0 1 $7,132 3 Provide Project Close-out Services 0 0 0 0 0 0 0 $0

Total Hours: 7 102 0 95 0 68 3 275
Total Fees: $1,652 $20,910 $0 $14,250 $0 $7,888 $300 $45,000 Jr.

Draftsperson Clerical
Professional Architectural and Engineering Design Consultant Services for T & B Engineering
Project Tasks
Proposed Allocated Time
FeesPresident Sr. Project
Engineer
Jr. Project
Engineer
Project
Manager
Sr.

Draftsperson
Cost Proposal for City of Moreno Valley

Senior Center Expansion Project No. 803 0057
Hourly Rates: $200 $175 $135 $125 $100 $65 $0
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 0 0 6 0 0 0 0 $810 2 Site Assessments/Survey & Review Existing Conditions 0 0 4 0 0 0 0 $540 3 Conduct Programming Sessions w/Stakeholders 0 0 2 0 0 0 0 $270 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 0 0 9 0 0 0 0 $1,215 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 1 3 4 0 0 $910 3 Develop Design Development Drawings and Spec. (60%) 0 1 4 7 7 0 0 $2,290 4 Develop Construction Documents Drawings and Spec. (90%/100%) 0 3 11 0 22 0 0 $4,210 5 Develop Construction Estimates (SD/DD/CD) and Schedules 0 0 2 0 4 0 0 $670 6 Submit and Obtain Building Department Approval 0 0 0 0 0 0 0 $0 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 0 0 0 0 0 $0
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 0 0 0 0 0 $0 Task 4: Construction Support Services (Optional)
1 Attend Construction Meetings 0 0 12 0 0 0 0 $1,620
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 0 7 0 0 0 0 $945 3 Provide Project Close-out Services 0 0 1 0 3 0 0 $435

Total Hours: 0 4 59 10 40 0 0 113
Total Fees: $0 $700 $7,965 $1,250 $4,000 $0 $0 $13,915 Clerical
Professional Architectural and Engineering Design Consultant Services for Architerra Design Group
Project Tasks
Proposed Allocated Time
FeesPrincipal Director of
Design
Project
Manager Designer CAD
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Senior Center Expansion Project No. 803 0057
Hourly Rates: $180 $180 $150 $146 $110 $85 $85
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 0 0 0 0 0 0 0 $0 2 Site Assessments/Survey & Review Existing Conditions 4 4 16 8 12 4 6 $7,178 3 Conduct Programming Sessions w/Stakeholders 0 0 0 0 0 0 0 $0 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 0 0 0 0 0 0 0 $0 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 0 0 0 0 0 $0 3 Develop Design Development Drawings and Spec. (60%) 0 0 0 0 0 0 0 $0 4 Develop Construction Documents Drawings and Spec. (90%/100%) 0 0 6 0 0 0 2 $1,070 5 Develop Construction Estimates (SD/DD/CD) and Schedules 0 0 0 0 0 0 0 $0 6 Submit and Obtain Building Department Approval 0 0 0 0 0 0 0 $0 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 0 0 0 0 0 $0
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 0 0 0 0 0 $0 Task 4: Construction Support Services
1 Attend Construction Meetings 0 0 0 0 0 0 0 $0
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 0 8 0 0 0 2 $1,370 3 Provide Project Close-out Services 0 0 0 0 0 0 0 $0

Total Hours: 4 4 30 8 12 4 10 72
Total Fees: $720 $720 $4,500 $1,168 $1,320 $340 $850 $9,618 Drafting Clerical
Professional Architectural and Engineering Design Consultant Services for Inland Foundation Engineering, Inc. (IFE)
Project Tasks
Proposed Allocated Time
FeesPrincipal
Engineer
Principal
Geologist
Project
Engineer
Staff
Geologist
Staff
Geologist
Cost Proposal for City of Moreno Valley

Senior Center Expansion Project No. 803 0057
Hourly Rates: $125 $10 $10 $10 $10 $10 $10
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 0 0 0 0 0 0 0 $0 2 Site Assessments/Survey & Review Existing Conditions 0 0 0 0 0 0 0 $0 3 Conduct Programming Sessions w/Stakeholders 0 0 0 0 0 0 0 $0 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 0 0 0 0 0 0 0 $0 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 0 0 0 0 0 $0 3 Develop Design Development Drawings and Spec. (60%) 0 0 0 0 0 0 0 $0 4 Develop Construction Documents Drawings and Spec. (90%/100%) 0 0 0 0 0 0 0 $0 5 Develop Construction Estimates (SD/DD/CD) and Schedules 112 0 0 0 0 0 0 $14,000 6 Submit and Obtain Building Department Approval 0 0 0 0 0 0 0 $0 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 0 0 0 0 0 $0
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 0 0 0 0 0 $0 Task 4: Construction Support Services
1 Attend Construction Meetings 0 0 0 0 0 0 0 $0
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 0 0 0 0 0 0 $0 3 Provide Project Close-out Services 0 0 0 0 0 0 0 $0

Total Hours: 112 0 0 0 0 0 0 112
Total Fees: $14,000 $0 $0 $0 $0 $0 $0 $14,000
Title Title
Professional Architectural and Engineering Design Consultant Services for Sierra West Consulting Group, Inc.

Project Tasks
Proposed Allocated Time
Feeshief
Estimator Title Title Title Title
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Senior Center Expansion Project No. 803 0057
Hourly Rates: $240 $220 $170 $130 $110 $90 $0
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 2 0 4 0 0 0 0 $1,160 2 Site Assessments/Survey & Review Existing Conditions 0 2 2 0 4 2 0 $1,400 3 Conduct Programming Sessions w/Stakeholders 0 2 2 0 0 0 0 $780 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 2 6 8 0 0 0 0 $3,160 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 0 12 10 8 0 $3,380 3 Develop Design Development Drawings and Spec. (60%) 0 0 6 10 8 0 0 $3,200 4 Develop Construction Documents Drawings and Spec. (90%/100%) 2 3 6 24 20 0 0 $7,480 5 Develop Construction Estimates (SD/DD/CD) and Schedules 2 3 6 0 0 0 0 $2,160 6 Submit and Obtain Building Department Approval 0 0 0 6 4 0 0 $1,220 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 0 0 0 8 0 $720
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 4 0 0 0 0 $680 Task 4: Construction Support Services
1 Attend Construction Meetings 0 0 3 0 0 0 0 $510
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 0 1 7 8 0 0 $1,960 3 Provide Project Close-out Services 0 0 1 6 6 0 0 $1,610

Total Hours: 8 16 43 65 60 18 0 210
Total Fees: $1,920 $3,520 $7,310 $8,450 $6,600 $1,620 $0 $29,420 Admin
Professional Architectural and Engineering Design Consultant Services for Design West Engineering - Mechanical
Project Tasks
Proposed Allocated Time
FeesPrincipal Senior
Engineer
Project
Manager Designer Drafter
Cost Proposal for City of Moreno Valley

Senior Center Expansion Project No. 803 0057
Hourly Rates: $240 $220 $170 $130 $110 $90 $0
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 0 0 2 0 0 0 0 $340 2 Site Assessments/Survey & Review Existing Conditions 0 1 1 0 2 0 0 $610 3 Conduct Programming Sessions w/Stakeholders 0 1 1 0 0 0 0 $390 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 2 2 4 0 0 0 0 $1,600 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 0 6 6 8 0 $2,160 3 Develop Design Development Drawings and Spec. (60%) 0 0 2 6 4 0 0 $1,560 4 Develop Construction Documents Drawings and Spec. (90%/100%) 0 1 2 12 10 0 0 $3,220 5 Develop Construction Estimates (SD/DD/CD) and Schedules 0 1 1 0 0 0 0 $390 6 Submit and Obtain Building Department Approval 0 0 0 2 0 0 0 $260 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 0 0 2 2 0 $400
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 2 0 0 0 0 $340 Task 4: Construction Support Services
1 Attend Construction Meetings 0 0 4 0 0 0 0 $680
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 0 3 0 5 0 0 $1,060 3 Provide Project Close-out Services 0 0 2 0 0 0 0 $340

Total Hours: 2 6 24 26 29 10 0 97
Total Fees: $480 $1,320 $4,080 $3,380 $3,190 $900 $0 $13,350 Admin
Professional Architectural and Engineering Design Consultant Services for Design West Engineering - Plumbing
Project Tasks
Proposed Allocated Time
FeesPrincipal Senior
Engineer
Project
Manager Designer Drafter
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Senior Center Expansion Project No. 803 0057
Hourly Rates: $240 $220 $170 $130 $110 $90 $0
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 2 2 6 0 0 0 0 $1,940 2 Site Assessments/Survey & Review Existing Conditions 0 1 3 0 2 0 0 $950 3 Conduct Programming Sessions w/Stakeholders 0 1 3 0 0 0 0 $730 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 2 4 16 0 0 0 0 $4,080 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 4 20 14 8 0 $5,540 3 Develop Design Development Drawings and Spec. (60%) 0 0 4 20 15 0 0 $4,930 4 Develop Construction Documents Drawings and Spec. (90%/100%) 0 1 4 32 28 0 0 $8,140 5 Develop Construction Estimates (SD/DD/CD) and Schedules 0 1 4 0 0 0 0 $900 6 Submit and Obtain Building Department Approval 0 0 2 0 0 0 0 $340 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 2 2 4 4 0 $1,400
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 2 0 0 0 0 $340 Task 4: Construction Support Services
1 Attend Construction Meetings 0 3 6 0 0 0 0 $1,680
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 3 4 0 6 0 0 $2,000 3 Provide Project Close-out Services 0 0 2 0 0 5 0 $790

Total Hours: 4 16 62 74 69 17 0 242
Total Fees: $960 $3,520 $10,540 $9,620 $7,590 $1,530 $0 $33,760 Admin
Professional Architectural and Engineering Design Consultant Services for Design West Engineering - Electrical
Project Tasks
Proposed Allocated Time
FeesPrincipal Senior
Engineer
Project
Manager Designer Drafter
Cost Proposal for City of Moreno Valley

Senior Center Expansion Project No. 803 0057
Hourly Rates: $240 $220 $170 $130 $110 $90 $0
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 0 0 2 0 0 0 0 $340 2 Site Assessments/Survey & Review Existing Conditions 0 0 1 4 0 0 0 $690 3 Conduct Programming Sessions w/Stakeholders 0 0 1 0 0 0 0 $170 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 0 0 4 0 0 0 0 $680 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 2 8 0 0 0 $1,380 3 Develop Design Development Drawings and Spec. (60%) 0 0 2 8 0 0 0 $1,380 4 Develop Construction Documents Drawings and Spec. (90%/100%) 0 0 2 18 0 0 0 $2,680 5 Develop Construction Estimates (SD/DD/CD) and Schedules 0 0 2 6 0 0 0 $1,120 6 Submit and Obtain Building Department Approval 0 0 2 0 0 0 0 $340 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 2 0 0 0 0 $340
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 2 0 0 0 0 $340 Task 4: Construction Support Services
1 Attend Construction Meetings 0 0 3 0 0 0 0 $510
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 0 3 0 0 0 0 $510 3 Provide Project Close-out Services 0 0 2 0 0 0 0 $340

Total Hours: 0 0 30 44 0 0 0 74
Total Fees: $0 $0 $5,100 $5,720 $0 $0 $0 $10,820
Admin
Professional Architectural and Engineering Design Consultant Services for Design West Engineering - Technology
Project Tasks
Proposed Allocated Time
FeesPrincipal Senior
Engineer
Project
Manager Designer Drafter
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Senior Center Expansion Project No. 803 0057
Hourly Rates: $240 $220 $170 $130 $110 $90 $0
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 0 1 1 0 0 0 0 $390 2 Site Assessments/Survey & Review Existing Conditions 0 1 1 0 1 0 0 $500 3 Conduct Programming Sessions w/Stakeholders 0 1 1 0 0 0 0 $390 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 0 2 3 0 0 0 0 $950 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 1 11 6 3 0 $2,530 3 Develop Design Development Drawings and Spec. (60%) 0 0 1 6 6 0 0 $1,610 4 Develop Construction Documents Drawings and Spec. (90%/100%) 0 1 1 6 6 0 0 $1,830 5 Develop Construction Estimates (SD/DD/CD) and Schedules 0 1 1 0 0 0 0 $390 6 Submit and Obtain Building Department Approval 0 0 1 0 0 0 0 $170 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 1 1 1 0 0 $410
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 1 0 0 0 0 $170 Task 4: Construction Support Services
1 Attend Construction Meetings 0 1 2 0 0 0 0 $560
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 0 1 0 4 0 0 $610 3 Provide Project Close-out Services 0 0 1 0 0 1 0 $260

Total Hours: 0 8 17 24 24 4 0 77
Total Fees: $0 $1,760 $2,890 $3,120 $2,640 $360 $0 $10,770 Admin
Professional Architectural and Engineering Design Consultant Services for Design West Engineering - Fire Alarm
Project Tasks
Proposed Allocated Time
FeesPrincipal Senior
Engineer
Project
Manager Designer Drafter
Cost Proposal for City of Moreno Valley

Senior Center Expansion Project No. 803 0057
Hourly Rates: $240 $220 $170 $130 $110 $90 $0
Task 1: Pre-Design & Project Management
1 Facilitate Meetings and Project Coordination 0 2 0 0 0 0 0 $440 2 Site Assessments/Survey & Review Existing Conditions 0 2 0 2 0 0 0 $700 3 Conduct Programming Sessions w/Stakeholders 0 1 0 0 0 0 0 $220 Task 2: Construction Plans, Specifications and Estimates (PS&E) 1 Facilitate Meetings and Project Coordination 0 8 0 0 0 0 0 $1,760 2 Develop Schematic Design Drawings and Spec. (30%) 0 0 0 11 0 0 0 $1,430 3 Develop Design Development Drawings and Spec. (60%) 0 0 0 10 0 0 0 $1,300 4 Develop Construction Documents Drawings and Spec. (90%/100%) 0 4 0 14 0 0 0 $2,700 5 Develop Construction Estimates (SD/DD/CD) and Schedules 0 3 0 0 0 0 0 $660 6 Submit and Obtain Building Department Approval 0 0 0 0 0 0 0 $0 Task 3: Bid Support Services
1 Prepare Bid Documents 0 0 0 2 0 0 0 $260
2 Provide Bid Support: Site Walk, Clarifications, Addenda, etc. 0 0 0 2 0 0 0 $260 Task 4: Construction Support Services
1 Attend Construction Meetings 0 4 0 0 0 0 0 $880
2 Provide CA Services: Review RFIs, Submittals, Shop Dwgs, Change Order 0 2 0 0 0 0 0 $440 3 Provide Project Close-out Services 0 0 0 3 0 0 0 $390

Total Hours: 0 26 0 44 0 0 0 70
Total Fees: $0 $5,720 $0 $5,720 $0 $0 $0 $11,440
Admin
Professional Architectural and Engineering Design Consultant Services for Design West Engineering - Fire Sprinklers
Project Tasks
Proposed Allocated Time
FeesPrincipal Senior
Engineer
Project
Manager Designer Drafter
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Attachment: Agreement for AE Design Services With SVA Architects Inc (6211 : AUTHORIZATION TO AWARD AN AGREEMENT FOR SVA Architects | Cost Proposal | RFP for Professional A&E Services - Project No. 803 0057

HOURL Y RATES

REIMBURSABLE EXPENSES
Reimbursement for any direct expenses will be at 1.10 times the actual expense. Reimbursable expenses will include, but not be limited to, printing and reproduction, photo work, artist renderings (if requested by Client), overnight delivery, and messenger services.

SVA ARCHITECTS, INC.
(Architectural)
Partner/Principal $225
Sr. Project Architect/Manager $195
Senior Designer / Planner $195
Project Architect / Manager $175
Designer / Planner $175
Job Captain $155
Intermediate Designer $125
Junior T echnical Designer $100
Clerical Staff $75
VALUED ENGINEERING, INC.
(Civil)
Principal $180
Senior Civil Engineer $135
Lead Civil Engineer $125
Design Engineer $115
CAD Drafter $105
Two-person survey party $260
Admin $75
T&B ENGINEERING INC.
(Structural)
President $236
Senior Project Engineer $205
Junior Project Engineer $175
Project Manager $150
Sr. Structural Draftsperson / BIM $132
Jr. Structural Draftsperson / BIM $116
Clerical $100

DESIGN WEST ENGINEERING
(MEP)
Principal $240
Senior Engineer $220
Project Manager $170
Designer $130
Drafter $110
Admin $90

ARCHITERRA DESIGN GROUP
(Landscape)
Principal $200
Director $175
Project Manager $135
Landscape Designer $125
CAD Draftsman $100
Clerical $65
INLAND FOUNDATION ENGINEERING, INC.
(Geotechnical)
Principal Engineer $180
Principal Geologist $180
Project Engineer $150
Staff Geologist $110
Drafting $85
Clerical $85
SIERRA WEST CONSULTING GROUP, INC.
(Cost Estimating)
Chief Estimator $125
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EXHIBIT E

INSURANCE REQUIREMENTS

Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, which shall include insurance for “bodily injury,” “property damage” and “pers onal and advertising injury” with coverage for premises and operations, products and co mpleted operations, and contractual liability.

2. The most current version of Insur ance Service Office (ISO) Business Auto Coverage Form CA 00 01, which shall incl ude coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).

3. Workers’ Compensation insurance as r equired by the California Labor Code and Employer’s Liability Insurance.

4. Professional Liability (E rrors and Omissions) insurance appropriate to Consultant’s profession.

Minimum Limits of Insurance

Consultant shall maintain limits of liability of not less than:

1. General Liability:

$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate

2. Automobile Liability:

$1,000,000 per accident for bodily injury and property damage

3. Employer’s Liability:

$1,000,000 each accident for bodily injury
$1,000,000 disease each employee
$1,000,000 disease policy limit
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4. Professional Liabilit y (Errors and Omissions):

$1,000,000 per claim/occurrence
$2,000,000 policy aggregate

Umbrella or Excess Insurance

In the event Consultant purchases an Umbrella or Excess insurance polic y(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Deductibles and Self-Insured Retentions

Consultant shall be responsible for payment of any deductibles contained in any insurance policy(ies) required hereunder and Consultant shall also be responsible for payment of any self- insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either (i) the insurer shall reduc e or eliminate such deductibles or self-insured retentions as respects City, CSD, Housing Au thority and each of their officers, officials, employees, agents and volunteers; or (ii) Consulta nt shall provide a financial guar antee, satisfactory to the City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

Other Insurance Provisions

The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:

1. City, CSD, Housing Aut hority and each of their officers, officials, employees, agents and volunteers are to be covered as additional insureds.

2. The coverage shall contain no specia l limitations on the scope of protection afforded to City, CSD, Hous ing Authority and each of t heir officers, officials, employees, agents and volunteers.

3. Consultant’s insurance coverage sha ll be primary and no cont ribution shall be required of City.

The Workers’ Compensation insurance policy is to contain, or be endor sed to contain, the following provision: Consultant and its insurer shall waive any right of subrogation against City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers.

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If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form:

1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.

2. Insurance must be mainta ined and evidence of insurance must be provided for at least 3 years after any expi ration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.

3. If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a retroactive dat e prior to the effective date of the Agreement or the commencement of work by Consultant, Consultant must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.

4. A copy of the claims reporting requirem ents must be submitted to City for review.

5. These requirements shall survive expi ration or termination of the Agreement.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in cover age or in limits except after 30 calendar day written notice by certified mail, return receipt requested, has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Consultant shall provide a new certif icate, and applicable endor sements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

Acceptability of Insurers
All policies of insurance required hereunder s hall be placed with an insurance company(ies) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than “A-VII” in Best’s Insurance Rating Guide; or authorized by the City Manager or his/her designee.

Verification of Coverage
Consultant shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City Manager or his/her designee prior to City’s execution of the Agreement and before work commences.

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Report to City Council

ID#6196 Page 1
TO: Mayor and City Council

FROM: Melissa Walker, Public Works Director/City Engineer

AGENDA DATE: April 4, 2023

TITLE: ROAD CLOSURE FOR SOUTHERN CALIFORNIA AIR
SHOW

RECOMMENDED ACTION
Recommendation:

1. Authorize the road closure of the following streets between the hours of 6:00 a.m. and 8:00 p.m. on April 22 and 23, 2023 for the purpose of controlling traffic for the Southern California Air Show at March Field:

a. Elsworth Street between Alessandro Boulevard and Cactus Avenue b. Veterans Way between Alessandro Boulevard and Cactus Avenue c. Frederick Street between Alessandro Boulevard and Cactus Avenue

SUMMARY

The Southern California Air Show at March Field will take place on April 22 and 23, 2023, from 8:00 a.m. to 4:30 p.m. Moreno Valley Polic e Department is requesting City Council authorize the recommended road closures to control traffic during the Air Show.

The road closures will start at 6:00 a.m. and end about 8:00 p.m. on both days. The closures will allow one-way traffic flow to and from the Base.

Based on past years, the Moreno Valley Police Department and the Transportation Division recommend the closure of the recommended streets to allow sufficient time for safe passage before, during, and after the event for all event participants a nd spectators. Barricades placed at intersections designated for one -way traffic will be removed no later than 8:00 p.m.

The Moreno Valley Police Department will provide a contingent of officers to supplement the military security forces dedicated to spec tator security and control on April 22 and 23, 2023. Officers will be on foot, bicycles and in marked units to protect A.10
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