Report to City Council
ID: 24-0390 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: June 4, 2024
TITLE: APPROVE PROFESSIONAL CONSULTANT SERVICES
AGREEMENTS TO LOR GEOTECHNICAL GROUP, INC.
TITLE SUMMARY: Approve Professional Consultant Services Agreements to LOR Geotechnical Group, Inc. for Geotechnical, Material Testing, and Construction Inspection Services for Three City Projects, Numbers 801 0101, 801 0110 and 804 0015
Recommendation(s)
That the City Council:
1. Approve Professional Consultant Services Agreements to LOR Geotechnical Group, Inc. (6121 Quail Valley Court, Riverside, CA, 92507) for Geotechnical, Material Testing, and Construction Inspection Services in support of three City projects: The Citywide Pavement Rehabilitation Program Fiscal Year 2023 -24 (Project No. 801 0101), the Pavement Rehabilitation for Various Local Streets (CDBG FY 23/24) (Project No. 801 0110), and the Sunnymead MDP Line B -16A (Project No. 804 0015), and authorize the City Manager to execute three agreements with LOR Geotechnical Group, Inc. for these projects, subject to the approval by the City Attorney;
2. Authorize the issuance of three purchase orders to LOR Geotechnical Group, Inc., in the amount of $235,810.00 for Project No. 801 0101, $245,407.50 for Project No. 801 0110, and $219,182.50 for Project No. 804 0015 when the agreements have been signed by all parties; and
3. Authorize the Public Works Director/City Engineer to execute any subsequent related amendments to the Agreements for Professional Consultant Services with LOR Geotechnical Group, Inc. within the City Council approved annual budgeted amounts,
ID: 24-0390 Page 2
including the authority to authorize the associated purchase orders in accordance with the terms of the Agreements, subject to the approval of the City Attorney.
SUMMARY
This report recommends approval of an agreement for Professional Consultant Services with LOR Geotechnical Group, Inc. for Geotechnical, Material Testing , and Construction Inspection Services in support of City projects that include the Citywide Pavement Rehabilitation Program FY 23/24 (Project No. 801 0101), the Pavement Rehabilitation for Various Streets (CDBG FY 23/24) (Project No. 801 0110), and the Sunnymead MDP Line B-16A (Project No. 804 0015). These projects are funded by Senate Bill 1 (SB1) Funds (Fund 2000A), Capital Pr oject Reimbursement Funds (Fund 3008), Community Development Block Grant (Fund 2512), and Public Works General Capital Projects Funds (Fund 3002.)
DISCUSSION
The Citywide Pavement Rehabilitation Project provides pavement rehabilitation and preservation for approximately 135 local and arterial streets. The Pavement Rehabilitation for Various Streets (CDBG FY 23/24) consists of the construction of a new asphalt roadway with drainage and other street -related improvements on Brill Road east of Day Street and st reet pavement rehabilitation for fifteen (15) local streets within the HUD - CDBG target areas of the City. The Sunnymead MDP Line B-16A Project consists of the construction of approximately 2,500 linear feet of a new storm drain connecting to an existing storm drain line on Kitching Street, from north of Ironwood Avenue to Kalmia Avenue, including the construction of a new asphalt maintenance road on Kitching Street along this new storm drain line.
Requests for Proposals (RFP) for Professional Consultant Services were distributed and advertised on OpenGov on April 15, 2024. The City received twelve (12) proposals from Professional Consultants in response to the RFP. Following the selection process, Capital Projects reviewed the proposals and rated LOR Geotec hnical Group, Inc. as most qualified firm to perform the work consisting of Geotechnical, Material Testing and Construction Inspection Services. The selection process was pursuant to the City’s Municipal Code requirements for professional services procurem ent. The proposal amount provided in the RFP by LOR Geotechnical Group, Inc. was within the pre-established design budgets.
The Consultant is to provide geotechnical, material testing, and inspection services with personnel trained and experienced in geote chnical and construction inspection work for the construction of public works improvements to ensure the three (3) projects are constructed in accordance with the project drawings and technical provisions.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will ensure that the City Pavement Rehabilitation Program will proceed on schedule and improve 135 local and arterial streets, that Sunnymead
ID: 24-0390 Page 3
MDP Line B -16A will proceed on schedule and resolve t he flooding issue on Kitching Street and adjacent Ivy Lane, and that pavement rehabilitation work for various local streets, and Brill Road, will be completed to meet CDBG Funding requirements. Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative will delay the construction of the Sunnymead MDP Line B- 16A storm drain and will not mitigate flooding issues on Kitching Street and in the neighboring areas. This alternative wi ll also delay much -needed pavement rehabilitation for City streets and jeopardize receiving CDBG funding. Staff does not recommend this alternative.
FISCAL IMPACT
The three projects presented in this report are funded by Senate Bill 1 (SB1) Funds (Fund 2000A), Capital Project Re imbursement Funds (Fund 3008), Community Development Block Grant (Fund 2512), and Public Works General Capital Projects Funds (Fund 3002.) AVAILABLE BUDGET - FISCAL YEAR 2024/2025:
Project No. 801 0101, Citywide Pavement Rehabilitation Program Gas Tax (RMRA SB1)
(Account 2000-70-77-80001-720199) (Project No. 801 0101-2000A 99) ........ $5,000,000 Capital Projects Reimbursements
(Account 3008-70-77-80001-720199) (Project No. 801 0101-3008-99) .......... $6,350,000 Other Grants (CalRecycle Grant Funding)
(GL Account: 2300-70-77-80001-720199) (Project No. 801 0101-2300-99) ...... $250,000 Total Budget .................................................................................................. $11,600,000
Project No. 801 0110, Pavement Rehabilitation for Local Streets (CDBG FY23/24) Community Development Block Grant (CDBG)
(Account 2512-70-77-80001-720199) (Project No. 801 0110-2512-99) .......... $1,600,000
Project No. 804 0015, Sunnymead MDP Line 16-A
PW General Capital Projects
(GL Account: 3002-70-77-80004-720199) (Project No. 804 0015-3002-99) ... $1,602,000 Capital Projects Reimbursements
(GL Account: 3008-70-77-80001-720199) (Project No. 801 0096-3008-99) ...... $490,000 Total Budget .................................................................................................... $2,092,000
Total Available Budget .................................................................................. $15,292,000
ESTIMATED PROJECT-RELATED COSTS:
Project No. 801 0101, Citywide Pavement Rehabilitation Program In-house Design Related Cost ........................................................................... $110,000 Geotechnical, Materials Testing and Construction Inspection Cost .............. $235,810.00 Project and Community Workforce Program Administration Cost ........................ $95,000
ID: 24-0390 Page 4
Construction Cost .......................................................................................... $11,069,900 Total Projects Cost. ....................................................................................... $11,510,710
Project No. 801 0110, Pavement Rehabilitation for Local Streets (CDBG FY23/24) Design Related Cost .......................................................................................... $100,000 Geotechnical, Materials Testing and Construction Inspection Cost ................... $245,408 Project Management Cost .................................................................................... $15,000 Construction Cost ............................................................................................ $1,200,000 Total Projects Cost. ......................................................................................... $1,560,408
Project No. 804 0015, Sunnymead MDP Line 16-A
Design Related Cost .......................................................................................... $100,000 Geotechnical, Materials Testing and Construction Inspection Cost ................... $219,183 Project Management Cost .................................................................................... $15,000 Construction Cost.…………………………………………………………….….... $1,701,358 Total Projects Cost. ......................................................................................... $2,035,541
Total Three Projects Costs ............................................................................ $15,106,659
ANTICIPATED PROJECT SCHEDULE:
Construction Period .................................................................... Fall 2024 to Winter 2025
NOTIFICATION
Publication of the agenda.
Prior to construction, business owners, schools, utilities, adjacent property owners, law enforcement, fire department, churches, public transportation, and other emergency service responders in the area will be notified of the proposed construction and roadway closures in a timely manner.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Manny Ruiz, P.E. Melissa Walker, P.E.
Senior Engineer Public Works Director/City Engineer
Concurred By: Concurred By:
Harold Zamora, P.E. Quang Nguyen, P.E.
Engineering Division Manager/Assistant City Engineer Capital Projects Principal Engineer
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
ID: 24-0390 Page 5
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
See the Discussion section above for details of how this action supports the City Council’s Strategic Priorities.
ID: 24-0390 Page 6
Report Approval Details
Document
Title:
STAFFREPORT_24_0390_PW_CP_GEOTECH_SERVICES.docx
Attachments: - Attach. A LOR Geotechnical Group Inc. Agreement Proj. No. 801 0101.pdf
- Attach. B LOR Geotechnical Group Inc. Agreement Proj. No. 801 0110.pdf
- Attach. C LOR Geotechnical Group Inc. Agreement Proj. No. 804 0015.pdf
Final
Approval
Date:
May 28, 2024
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
No Signature - Task assigned to Jane Halstead was completed by assistant Patty Rodriguez
Jane Halstead