Report to City Council
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TO: Mayor and City Council
Mayor and City Council Acting in its Capacity as President and Members of the Board of Directors of the Moreno
Valley Community Services District (CSD)
Mayor and City Council Acting in its Capacity as Chairman and Commissioners of the Moreno Valley Housing
Authority (HA)
FROM: Launa Jimenez, Chief Financial Officer
Mike Lee, City Manager
AGENDA DATE: June 18, 2024
TITLE: FISCAL YEAR 2023/24 THIRD QUARTER OPERATING
& CIP BUDGET REVIEW AND APPROVAL OF THE
THIRD QUARTER BUDGET AMENDMENTS
TITLE SUMMARY: Fiscal Year 2023/24 Third Quarter Operating & C IP Budget Review And Approval Of Third Quarter Operating & C IP
Budget Amendments
Recommendation(s)
That the City Council:
1. Receive and file the Fiscal Year (FY) 2023/24 Third Quarter Operating Budget Review.
2. Receive and file the Fiscal Year (FY) 2023/24 Third Quarter CIP Budget Review.
3. Adopt Resolution No. 2024-XX. A resolution of the City Council of the City of Moreno Valley, California, adopting the revised operating and CIP budgets for Fiscal Year 2023/24.
4. Adopt the Fund Balance and Financial Reserves Policy 3.11 update.
That the CSD:
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1. Adopt Resolution No. CSD 2024-XX. A resolution of the City Council of the City of Moreno Valley, California, adopting the revised operating and CIP budgets for Fiscal Year 2023/24.
That the Housing Authority:
1. Adopt Resolution No. HA 2024-XX. A resolution of the City Council of the City of Moreno Valley, California, adopting the revised operating and CIP budgets for Fiscal Year 2023/24.
SUMMARY
This report provides the Third Quarter Financial Summary (Operating and CIP Budget Reviews), which updates the Mayor and City Council regarding current year financial trends through March 31, 2023. This report also requests the approval of certain FY 2023/24 revenue and expenditure budget amendments.
This item was noticed on the May 28, 2024 Finance Subcommittee agenda for review and discussion.
DISCUSSION
Based on a long-term practice of maintaining a structurally balanced budget and being identified as one of the most fiscally fit cities in the Country, on May 2, 2023, the City Council continued this trend and adopted the Two-Year Operating Budget for Fiscal Years 2023/24 – 2024/25, while adhering to those past practices. Additionally, as established after the last recession, the budget continues to fund and maintain separate reserves specifically established for periods of economic uncertainty or natural disasters. The budget included all component units of the City, including the General Fund, Community Services District, Housing Authority, Successor Agency, and the Moreno Valley Community Foundation. During the two -year budget period, the City Council will be updated of the City’s financial condition through the process of Quarterly Budget Reviews.
This ongoing process ensures a forum to review expenditure and revenue changes from the estimates made in the budget document. Additionally, any significant changes in projected revenue or unanticipated expenditures that may occur will be presented to the City Council.
This report provides the FY 2023/24 Third Quarter Financial Summary for the first nine months, July thru March. The Third Quarter Financial Summary will focus primarily on the City’s General Fund. This review will also present nine -month operational results from other key funds.
The City Council’s direction of “Maintain a Balanced General Fund Budget” serves as a foundation for the fiscal status of City ope rations. Ongoing funding is directed to sustain ongoing operational expenses; one -time funding is directed toward one -time expenditures. This report identifies the budget adjustments as recommended by the City
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Manager.
FISCAL YEAR 2023/24 THIRD QUARTER REVIEW:
This Third Quarter Report updates the Mayor and City Council regarding current year financial trends and provides the opportunity for the City Council to review the recommended actions as they relate to revenues and expenditures.
General Fund Revenue Update
Revenue receipts do not follow an even schedule. Although 75% of the fiscal year has elapsed, based on historic trends revenues are estimated to be at approximately 64% of the budgeted amount. Actual revenues received are currently 68% of budget. As the FY 2023/24 revenue estimates were developed prior to the adoption of the budget on May 2, 2023, the revenue estimates may require adjustments based on the FY 2023/24 actuals and revised projections throughout the year. Although there will be variances in some of the amounts budgeted, the total is expected to remain within 1% of the amended budget for the year. It should be noted that the lag in timing of revenue receipts helps illustrate the need for an operating cash reserve throughout each fiscal year.
General Fund Expenditure Update
Although not all expenditures follow a straight -line spending pattern, operating expenditures should track close to within 75% of budget for the year at the end of the first nine months. As of March 31, 2023, total General Fund expenditures were at 65%. This pace is within expectations for most activities in the General Fund.
FISCAL YEAR 2023/24 BUDGET ADJUSTMENTS
The FY 2023/24 General Fund revenue budget, as amended, totals approximately $156.4 million. Based on economic activity and revenue collections through March 2024, staff is recommending a Third Quarter budget increase of $637,413 to approximately $ 157 million.
The FY 2023/24 General Fund expenditures budget as currently amended totals approximately $ 156.2 million. The recommended Third Quarter budget amendments increase expenditures by $825,000 to $157 million. The fund continues to be structurally balanced, without the use of fund balance for ongoing operations . The specific budget adjustments for the General Fund are summarized in Exhibit A.
Fund Type
(Rev/Exp)
FY 2023/24
Amended
Budget (1)
Proposed
Adjustments
FY 2023/24
Amended
Budget
Proposed
Adjustments
(%)
General Fund Rev
$156,398,521
$637,413
$157,035,934
<1%
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General Fund Exp
$156,207,718
$825,000
$157,032,718
<1%
Net Total $190,803 ($187,587) $3,216
Summaries of Other Major Funds
The following provides a summary of some of the proposed budget adjustments to other major funds. A complete list of all changes are identified in Exhibit A to the Resolutions.
Gas Tax (Fund 2000)
Budgeting for projected expenses.
MVU (Fund 6010 & 6011)
Budgeting for projected expenditures.
ALTERNATIVES
1. Approve Recommended Actions as set forth in this staff report, including the approval of the budget adjustments, as presented in Exhibit A. The approval of these items will allow ongoing activities to b e carried out in the current fiscal year and the City is able to modify budgets and operations as necessary through this quarterly review, while retaining a structurally balanced General Fund budget.
Staff recommends this alternative.
2. Do not approve proposed Recommended Actions as set forth in this staff report, including the resolutions adopting the budget adjustments to the budget, as presented in Exhibit A. Staff does not recommend this alternative.
FISCAL IMPACT
The City’s Operating and CIP Budg ets provide the funding and expenditure plan for all funds. As such, they serve as the City’s financial plan for the fiscal year. The fiscal impacts for the proposed budget amendments are identified in Exhibit A.
NOTIFICATION
Publication of the agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Stephanie Cuff Launa Jimenez
Senior Management Analyst Chief Financial Officer
Concurred By: Approved by:
Natalia Lopez Brian Mohan
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Financial Resources Division Manager Assistant City Manager
Approved by:
Mike Lee
City Manager
CITY COUNCIL GOALS
Advocacy: Develop cooperative intergovernmental relationships and be a forceful advocate of City policies, objectives, and goals to appropriate external governments, agencies and corporations.
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by develop ing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Positive Environment: Create a positive environment for the development of Moreno Valley's future.
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Public Safety: Provide a safe and secure environment for people and pr operty in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
Revenue Diversification and Preservation: Develop a variety of City r evenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
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Report Approval Details
Document
Title:
STAFFREPORT_FMS_FINRES_THIRDQUARTER_06.04.24.docx
Attachments: - FY 2023-24 Third Quarter Operating Budget Review.pdf - FY 2023-24 Third Quarter CIP Budget Review.pdf
- City Resolution 2024-XX.pdf
- CSD Resolution 2024-XX.pdf
- HA Resolution 2024-XX.pdf
- Moreno Valley Community Foundation Budget.pdf
Final
Approval
Date:
May 28, 2024
This report and all of its attachments were approved and signed as outlined below:
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
No Signature - Task assigned to Jane Halstead was completed by assistant Patty Rodriguez
Jane Halstead