Report to City Council
ID: 24-0485 Page 1
TO: Mayor and City Council Acting in its Capacity as
President and Members of the Board of Directors of
the Moreno Valley Community Services District (CSD)
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: August 20, 2024
TITLE: AUTHORIZATION TO AWARD A CONSTRUCTION
CONTRACT FOR THE CIVIC CENTER AMPHITHEATER
PARK BIORENTENTION BASIN INSTALLATION
PROJECT (REPORT OF: PUBLIC WORKS)
TITLE SUMMARY: Authorization to Award a Construction Contract to Cheloletty Engineering, Inc. for the Civic Center Amphitheater Park Bioretention Basin Installation
Recommendation(s)
That the City Council:
1. Award a construction contract to Cheloletty Engineering, Inc. for the Civic Center Amphitheater Park Bioretention Basin Installation Project and authorize the City Manager to execute a contract with Cheloletty Engineering, Inc. in the amount of $112,820.00, funded by CFD 2021-01 Parks Facilities Maintenance Funds (5016);
2. Authorize the issuance of a Purchase Order to Cheloletty Engineering, Inc. in the amount of $129,743.00 (bid amount plus a 15% contingency) necessary for completing the construction of this project
3. Authorize the Public Works Director/City Engineer to execute any subsequent change orders to the contract with Cheloletty Engineering, Inc. up to the budget as previously approved by City Council, subject to the approval of the City Attorney; and
4. Authorize a budget adjustment as set forth in the Fiscal Impact section of this report.
ID: 24-0485 Page 2
SUMMARY
This report recommends approval of a contract with Cheloletty Engineering, Inc. for the construction of the Civic Center Amphitheater Park Bioretention Basin Installation project.
This project is funded by funded by CFD 2021 -01 Parks Facilities Maintenance Funds (5016).
DISCUSSION
This proposed project aims to install a bioretention basin in a low -elevation area southwest of the Amphitheater Park. Once constructed, the bioretention basin will protect downstream bodies of water by removing pollutants from stormwater runoff through physical filtration processes as water passes through layers of engineered and natural filter materials before reaching the storm dr ain system, implementing State Water Resources Control Board mandates.
The design of this project was completed in -house by engineering staff and advertised for construction bids on June 3, 2024. Formal bidding procedures were followed in conformance wit h the Public Contract Code. Seven (7) bids were received via the electronic bidding management system, OpenGov.com, on July 3, 2024, as follows:
Contractors Bid Amount
1. Cheloletty Engineering, Inc. $112,820.00
2. Pacific West Underground Inc $135,802.00
3. Three Peaks Corp $154,154.00
4. Kormex Construction, Inc. $157,000.00
5. Elegant Construction Inc $224,580.00
6. GCI Construction, Inc. $299,605.00
7. We R Builders, Inc. $413,250.00
The lowest responsible bidder w as determined by comparing the cumulative total for all bid items as stipulated in the bidding documents. Staff has reviewed the bid by Cheloletty Engineering, Inc. and finds it to be the lowest responsive and responsible bidder in possession of a valid license and bid bond. No outstanding issues were identified through review of the references submitted by Cheloletty Engineering, Inc. in their bid. Staff recommends awarding a contract to Cheloletty Engineering, Inc. to construct much needed street improvements as included in this project.
A contingency of 15% of the bid amount ($16,923.00) is recommended to account for any changed field condition that may have occurred during the period between the completion of the engineering design work and construc tion start. The contingency is also recommended to allow rapid response to avoid unnecessary construction delays that typically result in contractor change orders from unforeseen circumstances encountered during construction.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
ID: 24-0485 Page 3
This alternative will provide for the timely construction of the much needed park improvements as included in this Civic Center Amphitheater Park Bioretention Basin Installation Project. Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative as it will delay the construction of the much -needed park improvements and may result in higher future repair costs.
FISCAL IMPACT
The total cost for implementing this project, approximately $150,000, will be funded by the Parks and Community Services Department using CFD 2021 -01 Parks Facilities Maintenance Funds (5016). There will be no impact to the General Fund.
Category Fund GL Account FY 24/25
Original
Budget
FY 24/25
Proposed
Budget
FY 24/25
Adjusted
Budget
CFD CFD 2021-01 Parks
Facilities Maint (5016)
5016-50-57-25727-620910
Project No. PCS CIP-AMPH $136,100 $150,000 $286,100
ESTIMATED PROJECT COSTS:
In-house Design .................................................................................................... $5,000 Construction (including 15% contingency) ......................................................... $129,743 Construction Material Testing and Geotechnical Services .................................... $5,000 Project Administration and General Inspection .................................................... $10,000 Total Cost ........................................................................................................... $149,743
NOTIFICATION
Prior to construction, business owners, schools, utilities, adjacent property owners, law enforcement, fire department, churches, public transportation, and other emergency service responders in the area will be notified in a timely manner of the proposed construction and roadway closures.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Quang Nguyen, P.E. Melissa Walker, P.E.
Capital Projects Principal Engineer Public Works Director/City Engineer
Concurred By: Concurred By:
Harold Zamora, P.E. Jeremy Bubnick
Engineering Division Manager/Assistant City Engineer Parks & Community Services Director
CITY COUNCIL GOALS
Community Image, Neighborhood Pride and Cleanliness: Promote a sense of community pride and foster an excellent image about our City by developing and
ID: 24-0485 Page 4
executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
See the Discussion section above for details of how this action supports the City Council’s Strategic Priorities.
ID: 24-0485 Page 5
Report Approval Details
Document
Title:
STAFFREPORT_24-
0485_PW_CP_AMPHITHEATER_BIORETENTION_BASIN.docx
Attachment
s:
- BIORETENTION_BASIN_PCS_CIP_AMPH_LOCATION_MAP.pdf
-
BIORETENTION_BASIN_PCS_CIP_AMPH_CONTRACTOR_AGREEM
ENT.pdf
Final
Approval
Date:
Aug 12, 2024
This report and all of its attachments were approved and signed as outlined below:
Patty Rodriguez
Melissa Walker
Sean Kelleher
Natalia Lopez
No Signature - Task assigned to Launa Jimenez was completed by assistant Kimberly Ganimian
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez