Report to City Council
ID: 24-0579 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: October 15, 2024
TITLE: AUTHORIZATION TO AWARD A CONSTRUCTION
CONTRACT TO ARCHICO DESIGN BUILD, INC. FOR
THE MORENO VALLEY SENIOR CENTER EXPANSION
PROJECT (REPORT OF: PUBLIC WORKS)
TITLE SUMMARY: Authorization to Award a Construction Contract to Archico Design Build , Inc. for the Moreno Valley Senior Center Expansion, Project Number 803 0057
Recommendation(s)
That the City Council:
1. Authorize the award of a contract to Archico Design Build, Inc. for the construction of Moreno Valley Senior Center Expansion Project; and
2. Authorize the City Manager to execute a contract with Archico Design Build, Inc., in the amount of $4,990,000 funded by the Facility Construction Fund (Fund 3000); and
3. Authorize the issuance of a Purchase Order to Archico Design Build, Inc. for the amount of $5,738,500 ($4,990,000 bid amount plus 15% contingency) once the contract has been signed by all parties; and
4. Authorize the Public Works Director/City Engineer to execute any subsequent related change orders to the contract with Archico Design Build , Inc ., up to the budget as previously approved by the Council, subject to the approval of the City Attorney; and
5. Authorize a budget adjustment and interfund loan as set forth in the fiscal impact section of this report.
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SUMMARY
This report recommends approval of a contract with Archico Design Build , Inc. for the construction of the Moreno Valley Senior Center Expansion, Project No. 803 0057. This project will expand the existing Senior Center by adding approximately 4,000 square feet of new building space on the south side of the existing building, approximately where an existing open patio is located , and add a new patio cover over an existing patio at the northwest corner. The new expansion will be used to provide Moreno Valley seniors with additional programs, classes, events, and social activities.
This report also recommends that the City Council approve the interfund loan for $1,611,217.
DISCUSSION
The Moreno Valley Senior Center has been a vital hub for our City’s seniors for over 30 years. The facility is situated on a 2.2-acre City-owned parcel at 25075 Fir Avenue, just east of Perris Boulevard and on the south side of Fir Avenue. The Senior Center offers a variety of programs and services for Moreno Valley seniors , including classes, crafts, exercise, billiards, dancing, cards, bingo, low -cost lunches, and more. However, due to significant growth in the City’s senior population, the existing Senior Center is undersized and unable to meet the increasing demand for it s services. The US Census Bureau estimates the City’s senior population to be around 9.4% or roughly 20,000 seniors.
Expanding the Moreno Valley Senior Center will provide additional space to offer even more programs, classes, events, and social activities.
The Planning Division of Community Development Department has determined that this project is exempt from the California Env ironmental Quality Act (CEQA) Section 15301c and Section 5.1.2 of the City’s Rules and Procedures for the Implementation of CEQA.
The project was advertised for construction bids on August 1, 2024, and formal bidding procedures have been followed in confor mance with Public Contract Code. Bids were received via the electronic bid management system, OpenGov.com, on August 29, 2024, and three (3) bids were received as follows:
CONTRACTORS Verified Bid Amounts
1. Caliba, Inc. ............................................................................................ $4,836,000.00
2. Archico Design Build, Inc. ..................................................................... $4,990,000.00
3. Keystone Builders, Inc. .......................................................................... $5,411,000.00 The lowest responsible bidder was determined by comparing the cumulative total for all bid items as stipulated in the Bidding Documents. The apparent lowest bidder, Caliba, Inc., was determined to be non -responsive for not meeting the requirements of the Contract Documents because their submitted Subcontractor List was missing pertinent information required under the Public Contract Code. Caliba, Inc. was notified of this issue and decided to withdraw their bid following the bid opening.
Staff has reviewed the bid by Archico Design Build , Inc. and found it to be the lowest
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responsible bidder in possession of a valid license and bid bond. No outstanding issues were identified through the review of the references submitted by Archico Design Build, Inc. in their bid.
Staff recommends the award of the contract and issuance of a purchase order to Archico Design Build, Inc. in the amount of $5,738,500, which includes a 15% contingency. The contingency amount ($748,500) is recommended to account for any latent or unforeseen circumstances encountered during construction. Unforeseen conditions may include new connections to existing components or utilities.
This project was fully funded in FY 23/24 & 24/25 Capital Improvement Plan (CIP ). Due to the current inflationary period, construction bids for this project came in higher than estimated. An allocation from the Facilities Replacement Reserve Fund (7330) will cover the amount needed for project management, construction engineering, and construction.
A transfer of Facilities Replacement Reserve Fund (7330) to Facility Construction Fund (3000) will occur in the amount of $1,611,217.
Approval of the recommended actions would support Objective 4 of the Momentum MoVal Strategic Plan: “Manage and maximize Moreno Valley’s public infrastructure to ensure an excellent quality of life, develop and implement innovative, cost -effective infrastructure maintenance programs, public facilities management strategies, and capital improvement programming and project delivery”.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will provide the construction of the Moreno Valley Senior Center Expansion and will provide necessary space to offer expa nded services to the senior citizens of Moreno Valley. Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative will result in delaying the timely construction of the project.
The Moreno Valley Senior Center will continue to lack sufficient space needed to accommodate the growing senior citizen population and to offer expanded services to the senior citizens of Moreno Valley. Staff does not recommend this alternative.
FISCAL IMPACT
The total cost for the Senior Center Expansion Project is estimated at $ 6,028,500. Due to the current inflationary period, construction bids for this project came in higher than estimated. The total project will increase by $1, 611,217 to cover additional costs . A transfer of Facility Replacement Reserve Fund (7330) to Facility Construction Fund (3000) will occur in the amount of $1,611,217. There is no impact to the General Fund.
Category Fund GL Account and Project
Number
Type FY24/25
Budget
FY 24/25 Proposed
Adjustment
FY24/25
Adjusted Budget
CIP 7330 Facilities
Replacement
Reserve
7330-99-99-97330-903000 Exp $2,985,000 $1,611,217 $4,596,217
ID: 24-0579 Page 4
CIP 3000 Facility
Construction
3000-99-99-93000-807330 Rev $2,985,000 $1,611,217 $4,596,217 CIP 3000 Facility
Construction
3000-70-40-80003-720199
803 0057-3000-99
Exp $4,417,783 $1,611,217 $6,029,000
ESTIMATED PROJECT-RELATED COSTS:
Construction (includes 15% contingency) ....................................................... $5,738,500 Material Testing and Geotechnical Engineering ................................................... $90,000 Construction Inspection ...................................................................................... $150,000 City Staff Project Management ............................................................................. $20,000 CWA Administration ............................................................................................. $30,000 Total ................................................................................................................ $6,028,500
ANTICIPATED PROJECT SCHEDULE
Construction Period .................................................................. October 2024 - July 2025
NOTIFICATION
Publication of the agenda.
Prior to construction starting, all utilities and adjacent property owners in the area as well as law enforcement, fire department and other emergency services responders will be notified of the construction.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Josh Frohman, P.E. Melissa Walker, P.E.
Senior Engineer Public Works Director/City Engineer Concurred By: Concurred By:
Harold Zamora, P.E. Quang Nguyen, P.E.
Engineering Division Manager/Assistant City Engineer Capital Projects Principal Engineer
CITY COUNCIL GOALS
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
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ATTACHMENTS
Project Location Map
Agreement with Archico Design Build, Inc.
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Report Approval Details
Document Title: STAFFREPORT_24-
0579_PW_CP_SENIOR_CENTER_EXPANSION.docx
Attachments: - Location Map.pdf
- Agreement and Bonds.pdf
Final Approval
Date:
Oct 8, 2024
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez