Report to City Council
ID: 24-0587 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: October 15, 2024
TITLE: ALESSANDRO DAY CACTUS LOOP LINE EXTENSION
(REPORT OF: PUBLIC WORKS)
TITLE SUMMARY: Authorization to Award the Construction Contract to Asplundh Construction, LLC. for Alessandro Day Cactus
Loop Line Extension, Project Number 805 0058
Recommendation(s)
That the City Council:
1. Authorize the award the construction contract to Asplundh Construction, LLC. (7431 Walnut Ave, Beuna Park CA 90620), for the Alessandro Day Cactus Loop Line Extension.
2. Authorize the City Manager to execute a contract with Asplundh Construction, LLC. in the amount of $726,079.00 funded by MVU restricted funds balance (Fund 6011).
3. Authorize the issuance of a Purchase Order to Asplundh Construction, LLC. for the amount of $726,079 when the contract has been signed by all parties; and
4. Authorize the City Manager to execute any subsequent Amendments to the Agreement with Asplundh Construction, LLC within the City Council approved annual budgeted amounts, including the authority to authorize the associated purchase orders in accordance with the terms of the agreement, subject to the approval of the City Attorney.
SUMMARY
This report recommends approval of a contract with Asplundh Construction, LLC. to construct the Alessandro Day Cactus Line Extension. The Alessandro Day Cactus Line Extension Project will increase system redundancy but also allow MVU to provide service to future projects along Cactus Avenue. The project is funded with MVU’s restricted fund
ID: 24-0587 Page 2
balance and has been approved in the Fiscal Year (FY) 2023/2024 & 2024/2025 Adopted Capital Improvement Plan.
DISCUSSION
As MVU continues to grow and expand its service, several capital improvement projects are necessary to accommodate increasing demands for electricity and increase reliability.
The Alessandro Day Cactus Loop Line Extension Project will allow MVU to serve developing properties along Cactus Avenue and increase reliability.
The electrical plans call for the installation of conduit, struct ures, equipment, and cable along with related electrical facilities within Cactus Ave from Day Street east 2,660’ to Goldencrest Drive. Construction will require coordination with Kinder Morgen and SoCal Gas.
The Notice Inviting Bids for the project was ad vertised in OpenGov. Eight bids were received as follows:
Contractors Verified Bid Amounts
1. Herman Weissker, Inc. $ 676,987.77 (Non-responsive)
2. Pacific Utility Installation, Inc $ 678,444.60 (Non-responsive)
3. Asplundh Construction, LLC $ 726,079.00
4. Global Diversified Voltage $ 737,770.00
5. Doty Bros. Construction $ 762,313.18
6. E. E. Electric, Inc. $ 893,191.94
7. J&M Contracting Corp $1,067,851.00
8. Teichert, Energy & Utilities Group, Inc. $1,379,812.85 Herman Weissker, Inc., although the lowest bidder, was deemed non-responsive due to an error made by their subcontractor in the pricing. This mistake would have significantly increased their bid. Herman Weissker, Inc. is unable to honor the original pricing and withdrew their bid. The second lowest apparent bidder, Pacific Utility Installation, Inc. is also considered non-responsive as they did not submit the bid bond in accordance with Section 2. 10 of the Request for Bids. As a result, Asplundh Construction, LLC is considered the lowest responsible bidder.
ALTERNATIVES
1. Approve and authorize the recommended action as presented in this staff report.
This alternative will provide for the ultimate, ti mely construction of the Alessandro Day Cactus Line Extension Project.
2. Do not approve and authorize the recommended actions as presented in this staff report. This Alternative will result in delaying the timely construction of this project and will prevent Moreno Valley Utility from providing electrical service to forthcoming development and improving system reliability.
FISCAL IMPACT
ID: 24-0587 Page 3
This project is included in the Fiscal Year 2023/2024 & 202 4/2025 Adopted Capital Improvement Plan Budget. It will be financed by use of Moreno Valley Utility’s Restricted Assets (6011) fund balance. There is no impact to the General Fund.
NOTIFICATION
A Notice Inviting Bid was advertised in OpenGov. The project was placed on OpenGov for 34 days, from June 27 , 2024 through July 31, 2024. A Pre -Bid Conference was held on July 10, 2024.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ariel Dunning, P.E. Melissa Walker, P.E.
Senior Electrical Engineer Public Works Director/City Engineer Concurred By:
Jason Niccoli, P.E.
Electric Utility Division Manager
CITY COUNCIL GOALS
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
Objective 1.1: Proactively attract high-quality businesses.
ID: 24-0587 Page 4
Report Approval Details
Document Title: STAFFREPORT_24-0587_PW_MVU_CACTUS_LOOP.docx Attachments: - Location Map 2 - Project No 805 0058.pdf - Agreement - 805 0058.pdf
Final Approval Date: Oct 7, 2024
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez