Report to City Council
ID: 24-0588 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: October 15, 2024
TITLE: GENTIAN AVENUE LINE EXTENSION (REPORT OF:
PUBLIC WORKS)
TITLE SUMMARY: Authorization of the Award of the Construction Contract to Doty Bros. Construction Company for the Gentian Avenue
Line Extension from Heacock Street to Indian Street, Project 805 0062
Recommendation(s)
That the City Council:
1. Authorize the award of the construction contract to Doty Bros. Construction Company, (11232 E. Firestone Blvd, Norwalk, CA 90650 ), for the Gentia n Avenue Line Extension Project 805 0062.
2. Authorize the City Manager to execute a contract with Doty Bros. Construction Company for the amount of $1,086,9 14.16, funded by MVU restricted funds balance (Fund 6011).
3. Authorize the issuance of a Purchase Order to Doty Bros. Construction Company for the amount of $1,086,914.16 when the contract has been signed by all parties: and
4. Authorize the City Manager to execute any subsequent Amendments to the Agreement with Doty Bros. Construction Company within the City Council approved annual budgeted amounts, including the authority to authorize the associated purchase orders in accordance with the terms of the agreement, subject to the approval of the City Attorney; and
5. Authorize a budget adjustment as set forth in the fiscal impact section.
ID: 24-0588 Page 2
SUMMARY
This report recommends approval of a contract with Doty Bros. Construction Company . to construct the Gentian Avenue Line Extension . The Gentian Avenue Line Extension Project will increase system redundancy but also allow MVU to provide service to future projects along Gentian Avenue. The project is funded with MVU’s restricted fund balance and has been approved in the Fiscal Year (FY) 2023/2024 & 2024/2025 Adopted Capital Improvement Plan.
DISCUSSION
As MVU continues to grow and expand its service, several capital improvement projects are necessary to accommodate increasing demands for electricity and increase reliability.
The Gentian Avenue Line Extension Project will allow MVU to serve developing properties along Gentian Avenue and increase reliability.
The electrical plans call for the installation of conduit, structures, equipment, and cable along with related electrical facilities within Gentian Avenue from Heacock Street to Indian Street.
The Notice Inviting Bids for the project was advertised in OpenGov. Seven bids were received as follows:
Contractors Verified Bid Amounts
1. Herman Weissker, Inc. $ 700,913.83 (Non-Responsive)
2. Pacific Utility Installation, Inc $1,038,384.83 (Non-Responsive)
3. Doty Bros Equipment $1,086,914.16
4. Asplundh Construction, LLC $1,107,935.36
5. Global Diversified Voltage $1,136,600.00
6. E. E. Electric, Inc. $1,353,345.17
7. Teichert, Energy & Utilities Group, Inc. $1,553,348.40 Herman Weissker, Inc., although the lowest bidder, was deemed non-responsive due to an error made by their subcontractor in the pricing. This mistake would have significantly increased their bid. Herman Weis sker, Inc. is unable to honor the original pricing and withdrew their bid. The second lowest apparent bidder, Pacific Utility Installation, Inc. is also considered non-responsive as they did not submit the bid bond in accord ance with Section 2.10 of the Request for Bids. As a result, Doty Bros. Construction Company is considered the lowest responsible bidder.
An additional $236,844 in funding is being requested for this project to account for the cost increase plus contingency from the initial estimate, which is primarily due to a change in scope during the engineering process and an increase in material costs since original project estimate.
ALTERNATIVES
1. Approve and authorize the recommended action as presented in this staff report.
ID: 24-0588 Page 3
This alternative will provide for the ultimate, timely construction of the Gentian Avenue Line Extension Project.
2. Do not approve and authorize the recommended actions as presented in this staff report. This Alternative will result in delaying the timely construction of this project and will prevent Moreno Valley Utility from providing electrical service to forthcoming development and improve system reliability.
FISCAL IMPACT
This project is included in the Fiscal Year 2023/2024 & 202 4/2025 Adopted Capital Improvement Plan Budget. Increasing the project budget allocation will cover the necessary additional services. It will be financed by use of Moreno Valley Utility’s Restricted Assets (6011) fund balance. There is no impact to the General Fund.
Description GL Account No.
Project No.
Type
(Rev/Exp)
FY 24/25
Budget
Proposed
Adjustment
FY 24/25
Amended
Budget
CIP 6011-70-80-80005-720199
805 0062-6011-99 Exp $1,127,485 $236,844 $1,364,329
NOTIFICATION
A Notice Inviting Bid was advertised in OpenGov. The project was placed on OpenGov for 34 days, from June 27, 2024 through July 31, 2024. A Pre-Bid Conference was held on July 10, 2024.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ariel Dunning, P.E. Melissa Walker, P.E.
Senior Electrical Engineer Public Works Director/City Engineer Concurred By:
Jason Niccoli, P.E.
Electric Utility Division Manager
CITY COUNCIL GOALS
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
Objective 1.1: Proactively attract high-quality businesses.
ID: 24-0588 Page 4
Report Approval Details
Document Title: STAFFREPORT_24-0588_PW_MVU_GENTIAN_LOOP.docx Attachments: - Agreement - 805 0062.pdf
- Location Map - Project No 805 0062.pdf
Final Approval Date: Oct 7, 2024
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez