Report to City Council
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TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: October 15, 2024
TITLE: NASON STREET LOOP LINE EXTENSION (REPORT
OF: PUBLIC WORKS)
TITLE SUMMARY: Authorizing the award of the Construction Contract to Doty Bros. Construction Company for Nason Street Loop Tie from Iris Avenue to Cactus Avenue, Project 805 0067
Recommendation(s)
That the City Council:
1. Authorize the award of the construction contract to Doty Bros. Construction Company (11232 East. Firestone Blvd ., Norwalk, CA 90650 ) for the Nason Street Loop Tie Line Extension.
2. Authorize the City Manager to execute a contract with Doty Bros. Construction Company in the amount of $1,355,010.02 funded by MVU operating funds (Fund 6011).
3. Authorize the issuance of a Purchase Order to Doty Bros. Construction Company for the amount of $1,355,010.02 when the contract has been signed by all parties: and
4. Authorize the City Manager to execute any subsequent Amendments to the Agreement with Doty Bros. Construction Company within the City Council approved annual budgeted amounts, including the authority to authorize the associated purchase orders in accordance with the terms of the agreement, subject to the approval of the City Attorney; and
5. Authorize a budget adjustment as set forth in the fiscal impact section.
SUMMARY
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This report recommends approval of a contract with Doty Bros. Construction Company to construct the Nason Street Loop Tie Line Extension. The Nason Loop Tie Line Extension Project will increase system redundancy but also allow MVU to provide service to future projects along Nason Street in the future Downtown Center. The project is fun ded with MVU’s restricted fund balance and has been approved in the Fiscal Year (FY) 2023/2024 & 2024/2025 Adopted Capital Improvement Plan.
DISCUSSION
As MVU continues to grow and expand its service, several capital improvement projects are necessary to accommodate increasing demands for electricity and increase reliability.
The Nason Loop Tie Line Extension Project will allow MVU to serve developing properties along Nason Street and increase reliability.
The electrical plans call for the installation of conduit, structures, equipment, and cable along with related electrical facilities within Nason Street from Cactus Ave south 5,557’ to Iris Avenue. Construction will require coordination with Riverside County Flood Control.
The Notice Inviting Bids for the project was advertised in OpenGov. Eight bids were received as follows:
Contractors Verified Bid Amounts
1. Herman Weissker, Inc. $ 994,106.66 (Non-responsive)
2. Doty Bros. Construction Company $1,355,010.02
3. Pacific Utility Installation, Inc $1,374,037.58
4. Asplundh Construction, LLC $1,435,221.70
5. Global Diversified Voltage $1,460,275.00
6. Servitek Electric, Inc $1,677,792.00
7. E. E. Electric, Inc. $1,899,809.74
8. Teichert, Energy & Utilities Group, Inc. $2,279,002.90 Herman Weissker, Inc., although the lowest bidder, was deemed non -responsive due to an error made by their subcontractor in the pricing. This mistake would have significantly increased their bid. Herman Weissker, Inc. is unable to honor the original pricing and withdrew their bid. As a result, Doty Bros. Construction Company is considered the lowest responsible bidder.
An additional $ 609,809 in funding is being requested for this pro ject to account for the cost increase plus contingency from the initial estimate, which is primarily due to a change in scope during the engineering process. This includes the addition of two additional spare runs of conduit, additional vaults, and underground switch to improve the overall proposed system, and provide a higher reliability for current and future customers that will be served off of the project.
ALTERNATIVES
1. Approve and authorize the recommended action as presented in this staff report.
This alternative will provide for the ultimate, timely construction of the Nason Street
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Loop Line Extension Project.
2. Do not approve and authorize the recommended actions as presented in this staff report. This Alternative will result in delaying the timely construction of this project and will prevent Moreno Valley Utility from providing electrical service to forthcoming development and improve system reliability.
FISCAL IMPACT
This project is included in the Fiscal Year 2023/2024 & 202 4/2025 Adopted Capital Improvement Plan Budget. Increasing the project budget allocation will cover the necessary additional services. It will be financed by using the Moreno Valley Utility’s Restricted Assets (6011) fund balance. There is no impact to the General Fund.
Description GL Account No.
Project No.
Type
(Rev/Exp)
FY 24/25
Budget
Proposed
Adjustment
FY 24/25
Amended Budget
CIP 6011-70-80-80005-720199
805 0067-6011-99 Exp $1,083,954 $609,809 $1,693,763
NOTIFICATION
A Notice Inviting Bid was advertised in OpenGov. The project was placed on OpenGov for 34 days, from June 27 , 2024 through July 31, 2024. A Pre -Bid Conference was held on July 10, 2024.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Kamran Aladross, P.E. Melissa Walker, P.E
Electric Utility Assistant Manager Public Works Director/City Engineer Concurred By:
Jason Niccoli, P.E.
Electric Utility Division Manager
CITY COUNCIL GOALS
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
Objective 1.1: Proactively attract high-quality businesses.
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Report Approval Details
Document Title: STAFFREPORT_24-0589_PW_MVU_NASON_LOOP.docx Attachments: - Agreement - 805 0067.pdf
- Location Map - Project No 805 0067.pdf
Final Approval Date: Oct 7, 2024
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez