Report to City Council
ID: 24-0639 Page 1
TO: Mayor and City Council
FROM: Sarah Mack, Chief of Police
AGENDA DATE: December 3, 2024
TITLE: APPROVE ROUTINE REPLACEMENT OF THREE
POLICE MOTORCYCLES: (REPORT OF: POLICE
DEPARTMENT)
TITLE SUMMARY: Approve Replacement of Three Police Motorcycles
Recommendation(s)
That the City Council:
1. Authorize the routine purchase of three (3) 2024 BMW R 1250 RT-P police motorcycles and related emergency equipment totaling $120,919.68.
2. Authorize the transfer of $93,369.00 from the Equipment Replacement Fund (7510) to the General Fund (1010) FY 2024/25 approved operating budget to use for the purchase of (3) three 2024 BMW R 1250 RT -P police motorcycles and related emergency equipment.
SUMMARY
This report recommends the City Council authorize the routine purchase of three (3) 2024 BMW R 1250 RT -P motorcycles for Moreno Valley Police Department (MVPD) from Riverside BMW. The total purchase amount is $120,919.68. The MVPD will utilize $93,369.00 of Replacement Funds and $27,550.68 from the Police Department’s FY 2024/25 approved budget allocation to acquire this equipment.
DISCUSSION
MVPD has utilized BMW motorcycles solely to support the Traffic Division since 2013, except for the 2023 fleet diversification effort with the purchase of Honda African Twins.
ID: 24-0639 Page 2
The purchase of the Hondas was strategic in that the off -road motorcycles provide increased agility for the Traffic Division as an option when additional maneuvering and the ability to engage in off -road pursuits is needed. Additionally, at the time of the purchase, other motorcycle brands, including BMW, had supply chain challenges.
As supply chains have generally stabilized, the MVPD will continue to primarily use the BMWs. BMW motorcycles are a leader in the industry when it comes to ergonomics, safety, and overall functionality which is best suited for police work. Additionally, BMW is the only motorcycle fully outfitted for police service by the manufacturer. Other options to purchase motorcycles for police use require the use of a combination of vendors to completely outfit the motorcycle for police use. Using only BMW motorcycles streamlines the maintenance and repair process as one local vendor will handle all aspects of the process.
Currently, three (3) motorcycles have outlived their in -service life and are scheduled to be replaced. Generally, after approximately 30,000 to 35,000 miles, the cost to maintain the motorcycles exceeds the cost of a new one. Service life for a motorcycle is identified by its warranty status and current value. Aggregate costs for repairs over the life of the motorcycle are also accounted for insofar as the anticipated growth of the aggregate as future repairs will quickly exceed initial purchase price.
The City of Moreno Valley currently contracts for one (1) motor sergeant and twelve (12) motor deputies. To maxi mize operational efficiencies, it is recommended that we have one (1) motorcycle dedicated to each contracted deputy and three (3) motorcycles used as spares. The motorcycle fleet currently in use are:
Three (3) 2024 BMW R 1250 RT-P: (3) In-service
Three (3) 2023 BMW R 1250 RT-P: (3) In-service
Two (2) 2022 BMW R 1250 RT-P: (2) In-service
Three (3) 2022 Honda Africa Twin 1100: (3) In-service Three (3) 2021 BMW R 1250 RT-P: (3) In-service
One (1) 2020 BMW R 1250 RT-P: (1) In-service
Three (3) 2020 BMW R 1250 RT-P: (3) Spares
Staff recommends awarding the single source purchase to Riverside BMW. Riverside BMW is the only dealership in southern California willing to provide a quote and motorcycle delivery because the 2024 model of the BMW R 1250 RT -P is being discontinued and is no longer available. Riverside BMW is currently the only dealership in the region with the 2024 BMW R 1250 RT-P motorcycles available.
As of July 25, 2024, BMW of North America indicated that ordering for the 2024 calendar year had closed and that the 2024 BMW R 1250 RT-Ps were no longer available. Due to critical parts shortages, this 2024 model would not be available again until midsummer of 2025. As of October 15, 2024, BMW of Riverside was informed that 30 2024 BMW R 1250 RT -P models had become available due to another dealer canceling an order.
These motorcycles will be assigned on a first -come, first -served basis; however, Riverside BMW will honor the quote for the motorcycle purchase, providing three of the
ID: 24-0639 Page 3
30 to Moreno Valley.
The total price for three (3) 2024 BMW R 1250 RT -P motorcycles is $120,919.68. The routine purchase of the replacement motorcycles is provided for by the Equipm ent Replacement Fund (7510) in the amount of $93,369 through the depreciation process and as part of the biennial budget process, the City Council appropriated $21,000 to the General Fund (1010) providing the anticipated gap funding for the replacement of the police motorcycles in FY 2024/25. The additional $6,550.68 in overages will also be absorbed by the Police Department’s approved FY 2024/25 General Fund budget allocation for a total of $27,550.68.
The three (3) motorcycles to be replaced are:
Year
Asset #
V.I.N.
Available Replacement Funds
totaling $93,369
2020 400361 WB10J6309LZG39747 $31,123.00
2020 400363 WB10J6307LZG39746 $31,123.00
2020 400362 WB10J6302LZG39749 $31,123.00
ALTERNATIVES
1. Authorize the purchase of three (3) 2024 BMW R 1250 RT -P police motorcycles and related emergency equipment totaling $120,919.68; Authorize the transfer of $93,369.00 from the Equipment Replacement Fund to the General Fund, with a total of $27,550.68 comin g from the Police Department’s FY 2024/25 General Fund budget allocation. Staff recommends this alternative.
2. Do not authorize the purchase of three (3) 2024 BMW R 1250 RT -P police motorcycles and related emergency equipment totaling $120,919.68. Staff does not recommend this alternative.
FISCAL IMPACT
The MVPD is requesting that the City Council approve the replacement and purchase of three (3) BMW R 1250 RT -P police motorcycles and related emergency equipment totaling $120,919.68. Staff is requesting $93,369.00 from the Equipment Replacement Fund (7510). $27,550.68 will come from the approved FY 2024/25 department budget.
Below, details the requested transfers and budget adjustments for this purchase:
Description GL Account No. Type FY 2024/25
Budget
Proposed
Budget
Adjustments
FY 2024/25
Adjusted
Budget
Equipment
Replacement 7510-99-97-88190-901010 Exp $2,961,613 $93,369 $3,054,982
ID: 24-0639 Page 4
General Fund 1010-99-99-91010-807510 Rev $2,961,613 $93,369 $3,054,982 PD – Traffic 1010-60-67-40210-660322
Mach-Equip-Repl-Vehicles Exp $21,000 $93,369 $114,369
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Shanna Palau Sarah Mack
Public Safety Contracts Administrator Chief of Police
CITY COUNCIL GOALS
Public Safety: Provide a safe and secure environment for people and property in the community, control the number and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
ID: 24-0639 Page 5
Report Approval Details
Document
Title:
STAFFREPORT_POLICEREPLACEMENTMOTORCYCLES.docx
Attachments: - MT2024 R1250RT-P Quote 10172024.pdf
Final
Approval
Date:
Nov 25, 2024
This report and all of its attachments were approved and signed as outlined below:
No Signature - Task assigned to Sarah Mack was completed by assistant Shanna Palau
Sarah Mack
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez