FISCAL YEAR 2025/26
CITIZEN PARTICIPATION PLAN
City of Moreno Valley
Grants Division
14177 Frederick St. PO Box 88005
Moreno Valley, CA 92552-0805
FISCAL YEAR 2025/26 CITIZEN PARTICIPATION
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM
EMERGENCY SOLUTIONS GRANTS (ESG) PROGRAM
-TABLE OF CONTENTS-
INTRODUCTION ................................................................................................................. 1 PUBLIC NOTICES .............................................................................................................. 2 PUBLIC ACCESS TO INFORMATION ................................................................................ 3 PUBLIC HEARINGS ........................................................................................................... 4 STAGES IN THE PROCESS .............................................................................................. 5 COMPLAINT PROCEDURES ............................................................................................. 9 CHANGES TO THE CITIZEN PARTICIPATION PLAN ....................................................... 9 FY 2025/26 ANNUAL ACTION PLAN & CITIZEN PARTICIPATION SCHEDULE ............. 10 Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 1 CITY OF MORENO VALLEY
CONSOLIDATED PLAN 2023-2028
CITIZEN PARTICIPATION PLAN
INTRODUCTION
The City of Moreno Valley is required by law to have a detailed Citizen Participation Plan which contains the City’s policies and procedures for public involvement in the Consolidated Plan process and the use of CDBG, HOME, and ESG funds. The Moreno Valley Citizen Participation Plan was developed pursuant to the U.S. Department of Housing and Urban Development (HUD), Consolidated Submission for Community Planning and Development Programs, as required under 24CFR Part 91 and Part 8. The Citizen Participation Plan provides the method and process by which the City of Moreno Valley will encourage citizen participation in the development of its Consolidated Plan. Through this plan, citizens will be afforded the opportunity to prov ide input regarding housing and community development needs, issues and problems affecting low-and moderate-income persons, the development of strategies, project selections and funding distributions.
Encouraging Public Participation
HUD r egulations require that the City’s Citizen Participation Plan both provide for and encourage public participation, emphasizing involvement by low and moderate -income people, especially those living in low -and moderate -income neighborhoods. Also, HUD expects the City to take whatever actions are appropriate to encourage the participation of minorities, people who do not speak English, and people with disabilities.
The City also maintains a distribution list of persons, agencies, and organizations that have expressed interest in the City’s CDBG, HOME, and ESG programs. Notifications of events, such as the Community Needs Assessment meetings, are e-mailed directly to those on the distribution list to encourage public participation.
The Role of Low-Income People
The law declares that the primary purpose of the programs covered by this Citizen Participation Plan is to improve communities by providing decent housing, a suitable living environment, and growing economic opportunities – all for principally low and moderate- income people.
The City of Moreno Valley will provide the Riverside County Public Housing Authority with a copy of all Public Notices that are published during the Consolidated Plan process. The City encourages input from residents of public hou sing developments and via the Public Housing Authority; residents are notified of Community Needs Meetings as well as Public Hearings.
Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 2 Because the amount of federal CDBG, HOME, and ESG money the City receives each year is mostly based upon the severity of both poverty and substandard housing conditions in the City, it is necessary that public participation genuinely involve low-income residents who experience these conditions. Genuine involvement by low -income people must take place at all stages of the process, including:
Identifying needs.
Setting priorities among identified needs.
Deciding how much money should be allocated to each high-priority need and suggesting the types of programs to meet high-priority needs. Overseeing the way in which programs are carried out.
The Various Stages of the Consolidated Plan Process
The policies and procedures in this Citizen Participation Plan relate to several stages of action mentioned in law or regulation. In general, these stages or events include:
1. Identification of community and housing needs via a Public Hearing(s)
2. Preparation of a draft use of funds for the upcoming year, called the draft Annual Action Plan (Public Hearing required)
3. Formal approval by the City Council of the Final Annual Action Plan (via a Public Hearing)
4. In the case where it is necessary to change the use of money already budgeted in an Action Plan or change priorities, a Substantial Amendment will be proposed (completed via Public Hearing)
5. After the program year is complete, a Consolidated Annual Performance and Evaluation Report (CAPER) is drafted for public review and comment and then submitted to HUD.
The Program Year
The program year for Moreno Valley coincides with the City’s fiscal year running from July 1st through June 30th.
PUBLIC NOTICES
Items Covered by the Public Notice Requirement
Advance public notice is provided once a federally required document is available for public review and comment, such as the Annual Action Plan or Consolidated Plan. In addition, advance public notice of all Public Hearings and public meetings is provided at least two weeks in advance of the public hearing.
Public Notice Schedule
Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 3 Notices give residents a clear understanding of the event being announced. The following is a general timeline of when public notices are published:
October Community Needs Meeting/Notice of Public Hearing November Notice of Public Hearing to Identify Community Needs December Notice of Funding Availability and Application Process March Notice of Public Hearing to Discuss Proposed Action Plan April Notice of Action Plan Availability for Public Review April Notice of Public Hearing to Adopt Final Action Plan As Needed Notice of Availability of Amendment to Consolidated/Action Plan As Needed Notice of Public Hearing to Amend Consolidated/Action Plan
Forms of Public Notice
Public notices are published in the Press-Enterprise and La Opinion Newspaper as display advertisements in the non-legal section of the local edition. A copy of the public notice wil l be sent to any person or organization requesting a copy.
PUBLIC ACCESS TO INFORMATION
As required by law, the City will provide the public with reasonable and timely access to information and records relating to the data or content of the Consolidated Plan, as well as the proposed, actual, and past use of funds covered by the Citizen Participation Plan.
Regarding the past use of funds, the law requires reasonable public access to records about any uses of these funds during the previous fiv e (5) years. Also, the City will provide the public with reasonable and timely access to local meetings relating to the proposed or actual use of funds.
Standard documents that are available for public comments include:
The proposed and final Annual Action Plan
The proposed and final Five-Year Consolidated Plan (CONPLAN) Proposed and final Substantial Amendments to either an Annual Action Plan or the Five-Year Consolidated Plan
Consolidated Annual Performance and Evaluation Report (CAPER) Citizen Participation Plan
Availability of Standard Documents
All documents are available for immediate public review at City Hall in the Grants Division.
Copies of standard documents that are not currently posted for public review will be provided to the public within five (5) working days of the request at no cost. Copies of draft documents such as the Annual Action Plan and CAPER may be viewed at the City’s public website and copies may also be requested from staff at the following locations:
Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 4 Moreno Valley City Hall
14177 Frederick St.
Moreno Valley, CA 92553
Moreno Valley Conference & Recreation Center
14075 Frederick St.
Moreno Valley, CA 92553
Moreno Valley Public Library
25480 Alessandro Blvd.
Moreno Valley, CA 92553
Moreno Valley Senior Center
25075 Fir Ave.
Moreno Valley, CA 92553
All final documents are available for public review at City Hall during normal business hours.
Documents may be requested for the entire required review time that is specified in the applicable public notice(s). Requests may be directed to the Grants Division in the following manners:
In Person: City Manager’s Office
Grants Division, 2nd Floor
14177 Frederick Street
Moreno Valley, CA 9255
Phone: (951) 413-3452
Email: [email protected]
PUBLIC HEARINGS
Public Hearings are required by law to obtain the public’s views and to provide the public with the City’s responses to public questions and proposals. The law requires a minimum of two public meetings at two different stages of the process. The City will conduct two Public Hearings and additional Public Meetings at the following stages of the process: Identifying Needs, Proposed Annual Action Plan (Project Selection), and the Final Annual Action Plan adoption. Public Hearings are also conducted f or amendments to the Annual Action Plan as needed.
Access to Public Hearings
Public Hearings will be held only after there has been adequate notice as described in the “Public Notice” part of this Citizen Participation Plan, including a display advertisement in the non-legal section of the newspaper at least two weeks prior to the Public Hearing. Public Hearings are conducted during the regularly scheduled City Council meetings.
Accessibility Options for Public Hearings
All Public Hearings will be held at locations accessible to people with disabilities and provisions will be made for people with disabilities when requests are made at least five (5) Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 5 working days prior to a hearing. Translators will be provided for people who do not speak English when requests are made at least five (5) working days prior to a hearing.
Conduct of Public Hearings
To ensure that Public Hearings are meaningful to residents, each Public Hearing will be conducted in the presence of the City Council. Each resident choosing to speak will be allowed a maximum of three minutes to make a verbal presentation.
The following is a general timeline of when public hearings are conducted during the process:
November Public Meeting to Discuss Objectives and Policies December Public Hearing to Identify Community Needs
April Public Meeting to Discuss Proposed Annual Action Plan May Public Hearing to Adopt Final Annual Action Plan
As Needed Public Hearing to Amend Consolidated/Action Plan
STAGES IN THE PROCESS
A. IDENTIFYING NEEDS
The Consolidated Plan exists to prioritize housing and community development needs of low- and moderate-income people. With diverse needs, this process deems the importance of necessity and resources.
A Public Hearing is required to obtain resident’s opinions about needs and the priority of those needs. To encourage public involvement, a Public Hearing is conducted to allow residents to express comments regarding the needs of the City’s low- and moderate-income populations.
B. THE PROPOSED ANNUAL ACTION PLAN (AND/OR FIVE-YEAR CONPLAN)
The law providing the funds covered by the Citizen Participation Plan calls for improved accountability of jurisdictions to the public. In compliance with the terms of the law, the City will use the following procedures:
At the beginning of this stage, the City will provide the public with an estimate of the amount of CDBG, HOME, and ESG funds it expects to receive in the upcoming year, along with a description of the range of types of activities that can be funded with these resources. Also, the public will be given an estimate of the amount of these funds that will be used in ways that will benefit low and moderate-income individuals.
Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 6 Displacement and Relocation
The City does not have any plans to displace or relocate any residents from their homes using CDBG, HOME, or ESG funds. If a project necessitated displacement or relocation, it would be done in accordance with the Uniform Relocation Assistance and Real Propert y Acquisition Policies Act of 1970 (URA), which requires preparation of an “anti-displacement plan.” The anti-displacement plan would describe how the City would compensate people who are displaced because of the use of the funds, specifying the type and amount of compensation.
Technical Assistance
City Staff will work with organizations and individuals representative of low- and moderate- income people who are interested in submitting a proposal to obtain funding for an activity.
All potential applicants for funding are encouraged to contact City staff for technical assistance before completing a proposal form.
Availability of a Proposed Annual Action Plan
Within three (3) weeks after the Public Hearing about the Proposed Annual Action Plan, the City will make the Proposed Annual Action Plan available to the public. In addition, copies will be available at the locations specified above in the section, “Public Access to Information.” The term “notice” described earlier in the section on “Public Notice” will be used.
Also, the date the Proposed Annual Action Plan is available to the public will be at least 30 days prior to the date a Final Annual Action Plan is approved by the City Council so that low- and moderate-income people will have a reasonable opportunity to examine it and to submit comments.
Public Hearing and Further Action
The City will conduct a series of three (3) public hearings during the development of the Annual Action plan.
Public Hearing Number One (No. 1) will be conducted to discuss and adopt Objectives and Policies and Collect Community Needs Comments from the public to inform the development of the Annual Action Plan.
Public Hearing Number Two ( No. 2) will be conducted to allow the public an opportunity to comment on the proposed project selections to be included in the Annual Action Plan.
Public Hearing Number Three (No. 3) will be conducted by the City Council at the conclusion of the 30 -day public review/comment period to consider the adoption of the Annual Action Plan. The proposed Annual Action Plan will be made available for public review and comment(s) 30 days prior to the Public Hearing.
Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 7 In preparing a Final Annual Action Plan, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the Public Hearing or submitted in writing during the review and comment period. The Final Annual Action Plan will have a section that presents all comments and explains why any comments were not accepted.
C. THE FINAL ANNUAL ACTION PLAN (AND/OR FIVE-YEAR CONPLAN)
Copies of the Final Annual Action Plan will be made available to the public at City Hall for review. Copies can be obtained free of charge and within five (5) business days of the request.
D. AMENDMENTS TO THE ANNUAL ACTION PLAN (AND/OR FIVE-YEAR
CONPLAN)
The Final Annual Action Plan will be amended any time there is:
A change in one of the Priorities presented on the HUD-required Priority Table A change in the use of money to an activity not mentioned in the Final Annual Action Plan
A significant change in the purpose, location, or scope of beneficiaries of an activity.
The public will be notified whenever there is an amendment.
Substantial Amendments
The following will be considered “substantial” amendments:
1. The elimination of an activity originally described in the Annual Action Plan.
2. The addition of an activity not originally described in the Annual Action Plan.
3. A change in the purpose of an activity, such as a change in the type of activity or its ultimate objective – for example, a change in a construction project from housing to commercial.
4. A meaningful change in the location of an activity affecting beneficiary access to services (i.e., services no longer provided within LMA census tract).
5. A change in the type or characteristics of people benefiting from the activity.
Among the “characteristics” are:
a. The HUD-recognized income levels of 0-30 percent of Area Median Income (AMI); between 31 and 50 percent AMI; and between 51 to 80 percent AMI b. Renter or homeowner
c. Single households, small households (two to four persons), large households (five or more persons)
6. A 20% decrease in the number of low and moderate -income people benefiting from an activity.
7. A change in the scope of an activity, such that there is a 20% increase or decrease in the amount of money allocated to the activity.
Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 8 Public Notice and Public Hearing for Substantial Amendments
There must be reasonable notice of a proposed Substantial Amendment so that residents will have an opportunity to review it and comment on it. N otice will be made according to the procedures described earlier in this Citizen Participation Plan, with the addition of the following procedures specifically for Substantial Amendments:
1. There will be advanced notice of the availability of a proposed Sub stantial Amendment 30 days before there is a Public Hearing.
2. A detailed written description of the proposed Substantial Amendment will be made available to the public. Also, copies will be available at the locations indicated earlier in this Citizen Participation Plan under “Public Access to Information.”
3. There will be a Public Hearing regarding the proposed Substantial Amendment conducted by the City Council. This Public Hearing will not take place until the public has had 30 days to review the proposed Substantial Amendment.
4. In preparing the Final Substantial Amendment, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the Public Hearing or submitted in writing during the review and comment period.
The Final Substantial Amendment will have a section that presents all comments and explains why any comments were not accepted.
E. CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
Every program year the City must submit to the Department of Housing and Urban Development (HUD) a Consolidated Annual Performance and Evaluation Report (CAPER) within 90 days of the close of the program year. In general, the CAPER must describe how funds were used during the program year and the extent to which these funds were used for activities that benefited low and moderate-income people.
Public Notice for the Consolidated Annual Performance and Evaluation Report (CAPER)
There must be reasonable notice that the Consolidated Annual Performance and Evaluation Report (CAPER) is available so that residents will have an opportunity to review it and comment on it. Notice will be made according to the procedures described earlier in this Citizen Participation Plan, with the addition of the following procedures specifically for the CAPER:
1. The City will publish a notice of CAPER availability in advance of the public review period.
2. A complete copy of the CAPER will be made available to the public at the locations indicated earlier in the Citi zen Participation Plan under “Public Access to Information.”
3. The public will have a minimum of 15 days to review and provide comments on Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 9 the CAPER.
4. In preparing the CAPER for submission to HUD, careful consideration will be given to all comments expressed by the public. The CAPER sent to HUD will have a section that presents all comments and explains if any comments were not accepted.
Contents of the CAPER
The CAPER provides details on the actions taken by the City and the accomplishments for the previous program year. Accomplishments include the number of low and moderate- income people served and the ethnicity of those individuals. Also provided are expenditures taken during the year and funds spent undertaking each activity.
COMPLAINT PROCEDURES
Comments, suggestions, or complaints may be addressed to the City Manager’s Office as follows:
City of Moreno Valley
City Manager’s Office
Attn: Grants Division
14177 Frederick Street
Moreno Valley, CA 92552-0805
(951) 413-3450
All written complaints from the public will receive a meaningful written response within 15 working days after receipt.
CHANGES TO THE CITIZEN PARTICIPATION PLAN
The Citizen Participation Plan can be changed only after the public has been notified of the intent to modify it, and only after the public has had a reasonable chance to review and comment on proposed substantial changes to it.
Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Emergency Solutions Grants Program (ESG) – FY 2025/26 Citizen Participation Plan 10 FY 2025/26 Annual Action Plan & Citizen Participation Schedule
Date Event
Tuesday, November 26, 2024
Public Meeting 1: Public Meeting to Review Action Plan Calendar Schedule and Objectives/Policies
Friday, December 13, 2024
Notice of Funding Availability (NOFA) Available. APPLICATIONS AVAILABLE FOR DISTRIBUTION.
Tuesday, December 17, 2024
Public Hearing 1: Public Hearing to Adopt Objectives/Policies & Collect Community Needs Comments
Thursday, January 9, 2025
Application Workshop
Friday, January 31, 2025
Applications Due from Applicants
Tuesday, March 25, 2025 Public Meeting 2: Open Technical Review Committee during Finance Subcommittee Meeting
Friday, April 4, 2025
Commencement of 30 - Day Action Plan Public Comment/Review Period
Tuesday, April 15, 2025
Public Hearing 2 for Action Plan: Public Hearing to Review Project Recommendations as issued by the Finance Subcommittee
Tuesday, May 6, 2025
Close of 30 – Day Action Plan Public Comment/Review Period
Tuesday, May 6, 2025
Public Hearing 3 for Action Plan: Approve Annual Action Plan
Tuesday, May 13, 2025
Submittal of 2025/26 Action Plan to HUD