Travel Authorization & Expense Reporting Form
Instructions: Prior te any travel, complete Part / of this form to have travel and anticipated expenses approved. Submit a copy of this approved form with each payment expense submitted. Upon returning from fravel, complete Part Il of this form to confirm total expenses including any approved adjustments Submit form to Accounts Payable within 15 days of the travel end date. Always use the most up-to-date Travel Form located on the City's Intranet Employee Signature Immediate Supervisor Signature
Part | - Travel Authorization
x
Name: Ulises Cabrera Purpose of Trip: League of California Cities 2024 Annual Conference Out of State?
Job Title: Mayor Destination: Long Beach, CA Long Beach Convention Cente Division: City Council Enter below the departing date and time then the retum date and time. Per diem travel days will automaticaliy be calculated.
GL Org Set(s) % Split Departure Example:
10/16/24 10:00 AM 1/2/187:30 AM
1010-10-01-10015 100% Split Total Equals Date & Time:
Return 10/18/24 12:30 PM Example:
100% Date & Time: 1/2/18 5:30 PM
CAL-Card?
Expense Type Account # Description of Expenses Amount If Yes Registration: (620510) Cal Cities Registration Fee - Early Bird $650.00 V Lodging : (620510) Inn at 50 $596.52
Mileage: (620510) Miles: 33.6 Rate: $0.67 $22.51
Airfare: (620510)
*Per Diem: (620510) Long Beach, CA $86 Check box to decline Per Г Diem, whereby actual
Total Travel Days 3 receipts must be submitted
(Enter # of Days) >>>
*To receive per diem, travel must include an overnight stay. Total Per Per diem on first and last day are to be calculated at 75% of daily per diem rate. Diem: $215.00 Misc. Other: (620510)
Business Meals: (620510)
Division Manager Approval Date Total Anticipated Expenses: $1,484.03 7/10/2024 City Manager Approval (as required) Date
Department Head Approval Date
X
Part |I - Expense Reporting (Please check the appropriate box below and provide details) No adjustments are necessary. Anticipated expenses match actual expenses incurred.
Advance payments exceeded the actual expenses incurred. Attached is my receipt as evidence of reimbursement to the City. (Explain below, use negative numbers Actual expenses exceeded the anticipated original request. Additional funds are required as listed below.
Expense Details Expenditure Code Amount CAL-Card?
177
Post -Trip 1016-10-07-10015 $1,434.03
Employee
I certify that this document is GL Org Set
a true and accurate record of Signature: X
travel expenses for official Split Totals:
City business. Date: // /24 Ext.
Division Manager Approval Date Final Total Expenses: $1,494.03 11/5/2024 City Manager Approval (as required) Date
Date
1115/24 x
x
Owner: Finance Version 4.0
7/10/2024
Per Diem Worksheet
Travel Destination: Long Beach, CA
(City, State)
Total Travel Days: 3
(# of Days)
Per Diem Rate: $86.00
(Daily M&IE Rate)
Breakdown
Travel Days Rate
First Day • Check if you began travel after $64.50
12:00PM (Noon)
Travel Days $86.00
Last Day • Check if you ended travel before $64.50
12:00PM (Noon)
Total Per Diem $215.00
Patrick Killion
From: no-reply<[email protected]>
Sent: Wednesday, July 10, 2024 12:08 PM
To: Patrick Killion
Cc: Ulises Cabrera
Subject: Cal Cities Event Registration Confirmation
Some people who received this message don't often get email from [email protected]. Learn why this is important Warning: External Email - Watch for Email Red Flags!
x
Thank you for registering for the League of California Cities 2024 Annual Conference and Expo, taking place October 16-18 at the Long Beach Convention Center, located at 300 E. Ocean Blvd., Long Beach, CA 90802.
All hotel blocks are currently sold out. Please join a waitlist and/or book a hotel on your own at the market We recommend frequently checking the portal as cancellations may open up rooms from time to time.
HOTEL RESERVATIONS PAGE
REFUND POLICY: Advance registrants unable to attend will receive a refund of the rate paid, minus a $75 processing charge, only when a written request is submitted to Megan Dunn, and received on or before Oct. 4. Refunds will not be available after this date. If you are unable to attend, you may substitute a colleague for your entire registration.
For help with existing hotel reservations: [email protected] OR (303) 481-8320 Name: Ulises Cabrera
Company: Moreno Valley
Title: Mayor
Email: [email protected]
Registration: a) Early Bird Full Conference - Member City Officials & City Staff Session(s):
Amount Paid: $650.00
Long Beach Convention Center
1 Patrick Killion
From: [email protected]
Sent: Monday, June 24, 2024 3:08 PM
To: City Clerk; [email protected]
Subject: Booking confirmation for INN AT 50 LONG BEACH CONVENTION CENTER Jun 24, 2024 Some people who received this message don't often get email from [email protected]. Learn why this is important Warning: External Email - Watch for Email Red Flags!
Confirmation Letter
Confirmation No # 0342ACN665
Phone 5624358369
BINN AT 50 LONG BEACH CONVENTION CENTER Email [email protected] 50 Atlantic Ave, Long Beach CA US - 90802 Website http://www.innat50.com Guest Details
Guest Name Ulises Cabrera Contact +19514133008
Stay Details
Check In Date Oct 16, 2024 Number Of Nights 2
Check Out Date Oct 18, 2024 Check In Time Oct 16, 2024
Guests 1
Room Type Details
Room Type 1 QUEEN BED NON SMOKING Max Occupancy 2
Description
Reservation Details
Estimated
Date Charge Rate Estimated Estimated Estimated
Nights Per Night
Range Type Type Rate Tax Total
Total
1 BEST
Oct 16, 2024 $298.26 $596.52
- Oct 17, 2024 ROOM RENT 2 AVAILABLE $513.00 $83.52
RATE
Reservation Summary
Type Amount
RR $596.52
other $0.00
Total $596.52
Min Amount To Collect $0.00
Cancellation Policy
You may cancel free of charge until 2 days before arrival. You will be charged the total price of the reservation if you cancel in the 2 days before arrival.
General Policy
Your reservation has been confirmed for the above-listed dates and is guaranteed for arrival by your CREDIT CARD. You may cancel free of charge until 2 days before arrival. You will be charged the total price of the reservation if you cancel in the 2 days before arrival.
In case of a no- show, By making a reservation with an accommodation provider, you accept and agree to the relevant cancellation and no-show policy of that accommodation provider, and to any additional (delivery) terms and conditions of the accommodation provider that may apply to your reservation or during your stay, including for services rendered and/or products offered by the accommodation provider (the delivery terms and conditions of an accommodation provider can be obtained with the relevant accommodation provider). The general cancellation and no-show policy of each accommodation provider is made available on our website on the accommodation information pages, during the reservation procedure and in the confirmation email. Late payment, wrong bank, debit or credit card details, invalid credit/debit cards or insufficient funds are for your own risk and account and you shall not be entitled to any refund of any (non-refundable) prepaid amount unless the accommodation agrees or allows otherwise under its (pre)payment and cancellation policy. If you wish to review, adjust or cancel your reservation, please revert to the confirmation email and follow the instructions therein. Please note that you may be charged for your cancellation in accordance with the accommodation provider's cancellation, (pre)payment and no-show policy or not be 2 entitled to any repayment of any (prepaid amount. We recommend that you read the cancellation, (pre)payment and no-show policy of the accommodation provider carefully prior to making your reservation and remember to make further payments on time as may be required for the relevant reservation If you have any questions, please do not hesitate to call our hotel staff at (562) 435-8369. Inn at 50, Long Beach Convention Center is Independently Owned.