Report to City Council
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TO: Mayor and City Council
FROM: Sarah Mack, Chief of Police
AGENDA DATE: December 17, 2024
TITLE: AUTHORIZATION TO PURCHASE MATERIALS AND
AWARD A CONSTRUCTION CONTRACT FOR POLICE
STATION EVIDENCE ROOM AND LOCKERS
IMPROVEMENTS PROJECT (REPORT OF: POLICE)
TITLE SUMMARY: Authorization to Purchase Materials and Award a Construction Contract for Police Station Evidence Room and Lockers Improvements Capital Improvement Plan Project
803 0063
Recommendation(s)
That the City Council:
1. Award a construction contract to McMurray Stern for the Police Station Evidence Room and Lockers Improvements for Capital Improvement Plan Project Number 803 0063; and
2. Authorize the City Manager to execute a Construction Contract with McMurray Stern in the amount of $24,950.00 funded by the Facilities Construction Fund (Fund 3000); and
3. Approve the purchase of materials from McMurray Stern in the amount of $89,439.48 for the Police Station Evidence Room and Locker Improvements, Project 803 0063; and
4. Authorize the issuance of a Purchase Order to McMurray Stern in the amount of $114,389.48 for the purchase of materials and installation; and
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5. Authorize the City Manager to execute subsequent Construction Change Orders with McMurray Stern, including the authority to authorize associated purchase orders in accordance with the contract terms, subject to the approval of the City Manager and within the budgetary amounts previously approved by Council as part of the adopted and/or amended budget process.
SUMMARY
This report recommends approval of the purchase of materials and award a construction contract to McMurry-Stern for the Police Station Evidence Room and Locker Improvements Capital Improvement Plan Project 803 0063.
DISCUSSION
The evidence lockers and evidence processing room improvements are needed to update the security and protection of evidence and safety of evidence handling. The security of evidence, its handling, and storage is critical to criminal prosecution and protects residents, personnel, and other stakeholders from certain materials or odors that may produce negative effects.
The Public Safety Building / Moreno Valley Police Department evidence room and lockers have been in service since the facility was constructed in 1999. Normal wear and tear from 25 years of continual use have generated a need for replacement and improvements. The system currently in use is deteriorat ing and functionally inadequate.
The project includes the installation of contemporary safety lockers sized for efficiency, improved evidence handling workspaces for improved workplace safety, as well as improvements to ventilation to reduce exposure to po tentially overwhelming odors and other potential hazards.
To ensure that the City receives the best pricing available, staff recommends purchasing the required equipment from McMurray Stern as the only authorized dealer in Southern California for Spacesaver which currently has a cooperative agreement with Sourcewell.
Sourcewell provides contract purchasing solutions that are competitively solicited nationally which lowers the costs of procuring goods or services that many entities commonly need. Because of the cooperative agreement between Sourcewell and Spacesaver Corporation, the purchase of Spacesaver materials from McMurray Stern will provide the City with the significant price reductions.
The project will be assisted using M. Brey Electric, Inc. for demolition. Staff solicited competitive quotes for installation and received two responses. McMurray Stern was selected for equipment installation because the warranty on Spacesaver products is void if installed by another vendor.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will provide for the timely replacement of the evidence lockers.
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Staff recommends this alternative.
2. Do not approve and authorize the recommended action as presented in this staff report. This would delay the project and forego pricing advantage. This would result in extended delays. Staff does not recommend this alternative.
FISCAL IMPACT
The project funding was approved in the FY 2023/24 – 2024/25 Capital Improvement Plan. There is no impact to the General Fund. The following outlines related project costs:
VENDOR PHASE COST
M. Brey Electric,
Inc.
Demolition of Current Lockers and Cabinetry $13,785.00
McMurray Stern Evidence Lockers and Cabinetry Materials $89,439.48 McMurray Stern Installation of Evidence Lockers and Cabinetry Materials
$24,950.00
TOTAL COST $128,174.48
NOTIFICATION
N/A
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Terri Sumrall Sarah Mack
Sr. Contracts Analyst Chief of Police
Concurred By:
Shanna Palau
Public Safety Contracts Administrator
CITY COUNCIL GOALS
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
Public Safety: Provide a safe and secure environment for people and property in the community, control the n umber and severity of fire and hazardous material incidents, and provide protection for citizens who live, work and visit the City of Moreno Valley.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
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4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
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Report Approval Details
Document Title: STAFFREPORT_PD_EVIDENCELOCKER.docx
Attachments: - MBE Demo Quote.pdf
- MVPD Installation Services Quote McMurray Stern
Spacesaver.pdf
- MVPD Spacesaver Sourcewell Material Quote Mesh.pdf
- DRAFT - Standard Agreement for Public Works Construction with Prevailing Wages and Bonds - McMurray Stern.pdf
Final Approval
Date:
Dec 10, 2024
This report and all of its attachments were approved and signed as outlined below:
No Signature - Task assigned to Sarah Mack was completed by assistant Shanna Palau
Sarah Mack
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez