Report to City Council
ID: 24-0660 Page 1
TO: Mayor and City Council
FROM: Melissa Walker, Public Works Director/City Engineer
AGENDA DATE: December 17, 2024
TITLE: AUTHORIZATION TO AWARD A DESIGN CONTRACT
FOR THE STEEPLECHASE DRIVE RECONSTRUCTION
PROJECT (REPORT OF: PUBLIC WORKS)
TITLE SUMMARY: Authorization to Award a Design Contract to Dewberry Engineers Inc. for the Steeplechase Drive Reconstruction Project Number 801 0107 Located on Steeplechase Drive
Between Ironwood Avenue and Kalmia Avenue
Recommendation(s)
That the City Council:
1. Award a design contract to Dewberry Engineers Inc. for th e Steeplechase Drive Reconstruction Project Number 801 0107 Located on Steeplechase Drive between Ironwood Avenue and Kalmia Avenue; and
2. Authorize the City Manager to execute a contract with Dewberry Engineering Inc., in the amount of $388,650 funded by the Measure A Fund (Fund 2001); and
3. Authorize the issuance of a Purchase Order to Dewberry Engineers Inc. for the amount of $388,650 once the contract has been signed by all parties; and
4. Authorize the Public Works Director/City Engineer to execute any subsequent related amendments to the contract with Dewberry Engineering Inc. , up to the budget as previously approved by the Council, subject to the approval of the City Attorney.
SUMMARY
This report recommends approval of a contract with Dewberry Engineers Inc. for the design of the Steeplechase Drive Reconstruction Project, Number 801 0107 located on
ID: 24-0660 Page 2
Steeplechase Drive between Ironwood Avenue and Kalmia Avenue. This project aims to reconstruct the pavement and median on Steeplechase Drive between Ironwood Avenue and Kalmia Avenue and will improve and widen the north side of Ironwood Avenue between Vista de Cerros Drive and Lasselle Street. Improvements to Ironwood Avenue will include sidewalk, curb and gutter, and other associated street improvements. This project is included in the adopted Fiscal Year 2023/24 and 2024/25 Capital Improvement Plan (CIP) and there is no impact to the General Fund.
DISCUSSION
Steeplechase Drive is an established community located in the northeasterly part of the City between Ironwood Avenue and Kalmia Drive. The street features an existing median lined with very mature trees. Unfortunately, the shallow root system of these trees has outgrown the existing median, causing damage to the asphalt and an uneven roadway surface, affecting drivability. To properly rehabilitate the roadway asphalt, this project will involve the removal of the existing trees and roots and will construct new asphalt, along with new concrete curbs , gutter, and a new median with updated landscaping that will beautify and enhance the new median.
The Steeplechase Drive Project will also include the widening of Ironwood Avenue between Vista de Cerros Drive and Lasselle Street. This portion of the project will involve the construction of new roadway pavement, curb and gutter, sidewalk, pedestrian and bicyclist connection , and other related street improvements. Th e improvements to Steeplechase Drive and Ironwood Avenue will provide a smooth and safe ty-enhanced roadway surface that will enhance connection and access for the residential homes in this community to schools, churches, shopping, and more.
A Request for Proposals (RFP) for Professional Consultant Services was advertised in accordance with the City’s procurement processes on October 10, 2024. The City received ten (10) proposals in response to the RFP. Following a competitive selection project. The selection process was pursuant to the City’s Municipal Code requirements for professional services procurement. Dewberry Engineers Inc. listed references were contacted and they provided positive feedback regarding Dewberry Engineers Inc. past services on similar projects. Staff recommends awarding a contract to Dewberry Engineers Inc. to perform the requested professional consultant services for the Steeplechase Drive Reconstruction / Ironwood Avenue to Kalmia Avenue project.
ALTERNATIVES
1. Approve and authorize the recommended actions as presented in this staff report.
This alternative will provide the design of the Steeplechase Drive Reconstruction project and will provide necessary roadway safety and connectivity improvements for the community. Staff recommends this alternative.
2. Do not approve and authorize the recommended actions as presented in this staff report. This alternative will result in delaying the timely design and construction of the project. Steeplechase Drive will continue to exp erience an uneven roadway surface. Staff does not recommend this alternative.
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FISCAL IMPACT
This project is included in the adopted Fiscal Year 2023/24 and 2024/25 Capital Improvement Plan (CIP). The available budget (Fund 2001) for Project 80 1 0107 is utilized to fund the costs for project design. There is no impact to the General Fund.
FISCAL YEAR 2024/25 AVAILABLE BUDGET:
Measure A Fund (2001)
(GL Account: 2001-70-77-80001-720199) (Project No. 801 0107-2001-99) ...... $480,251 ESTIMATED PROJECT-RELATED COSTS:
Consultant Design ............................................................................................. $388,650 City Staff Project Management ............................................................................. $15,000 Total ................................................................................................................... $403,650 ANTICIPATED PROJECT SCHEDULE:
Design Period .......................................................................... January – December 2025
NOTIFICATION
Publication of this meeting agenda.
PREPARATION OF STAFF REPORT
Prepared By: Department Head Approval:
Ricky Carrillo Melissa Walker, P.E.
Associate Engineer Public Works Director/City Engineer
Concurred By: Concurred By:
Harold Zamora, P.E. Quang Nguyen, P.E.
Engineering Division Manager/Assistant City Engineer Capital Projects Principal Engineer
CITY COUNCIL GOALS
Public Facilities and Capital Projects: Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.
CITY COUNCIL STRATEGIC PRIORITIES
1. Economic Development
2. Public Safety
3. Library
4. Infrastructure
5. Beautification, Community Engagement, and Quality of Life
6. Youth Programs
Objective 4.2: Develop and maintain a comprehensive Infrastructure Plan to invest in and deliver City infrastructure.
ATTACHMENTS
ID: 24-0660 Page 4
Project Location Map
Agreement with Dewberry Engineers Inc.
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Report Approval Details
Document
Title:
STAFFREPORT_PW_CP_STEEPLECHASE_DR_RECONSTRUCTIO
N.docx
Attachment
s:
- Consultant Agreement for Project Specific Services_801 0107_Dewberry.pdf
- Attachment A - Location Map.pdf
Final
Approval
Date:
Dec 10, 2024
This report and all of its attachments were approved and signed as outlined below:
Melissa Walker
Sean Kelleher
Natalia Lopez
Launa Jimenez
Brian Mohan
Mike Lee
Patty Rodriguez